HomeMy WebLinkAboutJune 22, 1976
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TOWN OF PICKERING MUSEUM BOARD
A }€eting of the Pickering Museum Board was
held on TUESDAY, JUNE 22nd 1976 at 8:00 P.M.
PRESENT:
W. Biernacki
Wm. Clark
F. Conant
B. Davies (Chairman)
D. McLean
Councillor Anderson
Councillor Spratley
J.P. Myslik - Secretary
1. ADOPTION OF MINUTES
Moved by D. McLean, seconded by Councillor Anderson
that the minutes of the meeting of May 18th, 1976,
be adopted.
CARRIED
2. CORRESPONDENCE
a) Museum Signs
Letter of Director or Public Works dated May 19th,
1976 concerning the Museum signs on Highway #7.
Letter of M.T.C. dated May 26th, 1976 in response
to the above.
b) C.M.A. - Gazette
Article from C.M.A. Gazette is submitted for the
information of the Board members, since it pin-
points the very problems which the Museum Board
will soon be faced with.
cì Letter from Mrs. Nisbet
Mrs. Nisbet expresses her thanks for having the
occasion to have her class tour the Museum.
MOTION 202/76
Moved by Councillor Anderson, seconded by W. Biernacki
that the items of Correspondence as indicated in the
Agenda for the Meeting of June 22nd, 1976 be accepted
for information.
CARRIED
3. REPORTS
a) Administrator
The Administrator reported that Elmer Johnson
promises to pay $100.00 for the Romley Tractor
if it is moved this year. Transportation to
float the tractor from the west is being
arranged.
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3. REPORTS (Continued)
Various repairs on the Museum grounds have been
made.
The artifacts have beer, moved from the shop of
Mr. R. Miller.
The boiler at the Museum has been inspected.
Restoration at the Museum is continuing.
The machines have been cleaned.
The pump in the gas barn has been repaired.
--
The Boy Scouts have been working at the Greenwood
Site.
The Rotarians are coming to the Greenwood Site
Tuesday night, June 29th, 1976.
The washrooms at the Museum are being completed.
The cataloguers are working at the Museum.
Steve Payne is not working for Wm. Clark anymore.
Museum Guides - The guides are anxious to publize
the Museum in order to obtain more attendance.
They have suggested ads in the newspapers, radio
stations and Ontario Government. They have also
suggested a square dance held at the Museum for
publicity purposes. It was also indicated that
John Bradshaw of C.F.R.B. would be anxious to
have an interview concerning the Museum on a
Saturday morning.
Brougham Garage - The Federal Government has
allowed the Museum Board to use Gray's Garage
to store some artifacts. A letter of thanks
is to be sent to Mr. Gallacher concerning this
matter.
Artifacts bought at R. Miller's auction sale:
Sash Clamp; Steam pressure pump; clutch pulley
for the line shaft.
These items carne to approximately $160.00.
It was also indicated that the Museum Board needs
more space to store artifacts. The Chairman
will see Mr. Gallacher concerning the garage at
Brougham.
b) Green Family
The Secretary submits a report on a visit by Mr.
& Mrs. A.H. Burk.
c) Auditors' Report
The Auditors submit their report on the 1975 balance
sheet of the Museum. Mr. K. Spratley is to review
the budget to get accurate figures.
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3. REPORTS (Continued)
d) C.M.A. Convention
B. Davies reports on the Canadian Museum Association
Convention, Kingston - May 25 to 28th, 1976.
MOTION 203/76
Moved by Wm. Clark, seconded by D. McLean that
Mrs. B. Davies be commended for her report on
the C.M.A. convention.
CARRIED
MOTION 204/76
...
Moved by Councillor Spratley, seconded by D. McLean
that Mrs. Davies be paid $44.00 for her expenses
at the C.M.A. convention.
CARRIED
e) Museum Storage
Mrs. Davies reports on museum storage and its
problems.
MOTION 205/76
Moved by W. Biernacki, seconded by Councillor Anderson
that the Reports of the meeting of June 22nd, 1976 be
received for information.
CARRIED
4. NEW BUSINESS
a) History in Action Organization
- MOTION 206/76
Moved by Councillor Anderson, seconded by Mrs. F.
Conant that the proposals for the organization of
History-In-Action for Chief Co-ordinator and
Area Co-ordinators be adopted.
CARRIED
Mr. Wm. Clark was nominated as Chief Co-ordinator
and other members of the Board will act as Area
Co-ordinators,
b) Mrs. J. Marr's letter
MOTION 207/76
Moved by Councillor Anderson, seconded by W. Biernacki
that the letter of Mrs. J. Marr dated September 16th
1975, be taken under cDnsideration;
That the items pertaining to History-in-Action be
Ìlüp1emented to a practical degree;
And that the ~erns pertaining to food serving and storage
facilities be brought to the attention of the consultant
for the new site at Greenwood.
CARRIED
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4. NEW BUSINESS (Continued;
c) Kiwanis Booth for History-in-Action '76
MOTION 208/76
~oved by Councillor Anderson, seconded by Councillor
Spratley that the Kiwanis Club be notified of the
appreciation of the Board for their willingness to
operate the refreshment booth at History-in-Action '76,
and that a letter of agreement be signed between the
Museum Board and the Kiwanis Club for 50% of the
profits, and that the building and utensils be put in
proper condition before the event.
CARRIED.
d) Accounts for approval
MOTION 209/76
Moved by Councillor Spratley, seconded by F. Conant that
the following accounts be approved:
Arthur Mitchell - 2 Pruning Sheers
2 Rakes
~eenwood Ventures - Cleaning-up
Greenwood Site
K. Spratley - Film 7.87
C.M.A. -. Booklets on Museum 9.35
Rodman Service - Museum Furnace 30.65
Rodman Service - Greenwood Schoolhouse 139.20
Safety House of Canada - 1 Fire Extinguisher 26.22
Safety Supply Company - 4 Fire Extinguishers130.12
Mitchell Bros. - Lumber for outhouses 338.60
Ontario Hydro - Greenwood Schoolhouse 5.00
Greenwood Ventures - Greenwood Site 44.00
(Cleaning-up)
United Co-operatives of Ontario - Supplies 255.99
Wm. E. Clark .. Supplies 35.51
Harwood Secondary School - Work on Garden 42.00
Suzanne Clark - Supplies l7.76
Ken Spratley - Materials for Chairs 17.60
Robert Miller - Items bought at Auction162.72
Wm. E. Clark - Restoration work 147.00
Brenda Davies - Convention Lodging 44.68
$ 40.46
45.00
and others outstanding as presented.
CARRIED
5. OTHER BUSINESS
a) Letters of Appreciation
,,....
MOTION 210/76
Moved by D. McLean, seconded by Wm. Clark that the
following letters of appreciation be sent on behalf
of the Museum Board:
i) A letter to Father Quesnelle on the occaSlon of
his thirtieth anniversary of ordination with a
medallion of the Pickering Township Centennial;
ii) A letter to Reverend Fleetham in appreciation
for his part in helplng to organize the
ecumenical Thanksgl.vinSJ Day service at the
Museum Church and also a medallion be sent;
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5. OTHER BUSINESS (Continued)
ii1) A letter of thanks to the News Advertiser for
their coverage on the Museum,
CARRIED
b) Petty Cash Float
MOTION 211/76
Moved by Councillor Spratley, seconded by Mrs. F.
Conant that a petty cash float of $50.00 be issued
to Mr. Wm. Clark.
CARRIED
c) Coming Events - Tour Guide Captain
It was indicated that if there are any special
events coming up then Miss Suzanne Clark the
Tour Guide Captain should be notified of this.
MOTION 212/76
Moved by Councillor Spratley, seconded by D. McLean
that no charge be taken at the gate on Sunday, June
27th, 1976, on the occasion of the picnic for
Mr. R. Miller.
d) Fire Extinguishers
It was recommended that a record of the location
of the fire extinguishers should be kept in the
Museum.
e) Next Museum Meeting
A report from the Area Co-ordinators will be
expected.
f) Monthly Progress Report - Consultant
MOTION 2l3/76
Moved by W. Biernacki, seconded by Councillor Anderson
that Mr. Owen be asked to submit monthly progress
reports.
CARRIED
6. NEXT MEETING
The next ffieeeting of the Museum Board will be held on
July 13th, 1976.
7 . ADJOURNMEN'l'
Moved by Councillor Anderson. seconded by D. McLean
that the meeting adjourn at 11:25 p.m.
CARRIED
.",..
Dated
Chairman
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