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Home My WebLink AboutMay 8, 2006 (Joint),. - /11 . �,�,� � � �,��j� _.... � - , �-. ��.-�- �,: �_�, ��.� � _._ _��_�I�� Executive Committee/ Council Meeting Agenda Monday, May 8, 2006 Council Chambers 7:30 am 1. PRE-MEETING HAS BEEN SCHEDULED FOR 7:00 PM I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) III) IV) V) VI) VII) DISCLOSURE OF INTEREST ADOPTION OF MINUTES Executive Committee Meeting of April 24, 2006 Regular Council Meeting of May 1, 2006 PRESENTATIONS DELEGATIONS CORRESPONDENCE EXECUTIVE COMMITTEE REPORT a) Executive Committee Report EC # 2006-08 VIII) REPORTS — NEW AND UNFINISHED BUSINESS IX) MOTIONS AND NOTICE OF MOTIONS X) BY-LAWS XI) OTHER BUSINESS XII) CONFIRMATION BY-LAW XIII) ADJOURNMENT PAGE 1-19 20-23 24-53 54-55 �� o� Executive Committee/ �� Council Meeting � ��3; � � � Agenda Monday, May 8, 2006 Council Chambers 7:30 pm FOR INFORMATION ONLY Minutes of the Race Relations & Equity Advisory Committee dated April 6, 2006 Minutes of the Statutory Public Meeting dated April 20, 2006 Minutes of the Heritage Pickering Advisory Committee dated April 25, 2006 „ - „ ��:;�,'��j��.,��,-�.:i -, _.:_ ��_�I�C �U�. Executive Committee Meeting Minutes Monday, April 24, 2006 7:45 pm Council Chambers Chair: Councillor Pickles PRESENT: Mayor Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer D. Bentley - City Clerk L. Taylor - Manager, Development Review D. Shields - Deputy Clerk (�I ADOPTION OF MINUTES Moved by Councillor Brenner Seconded by Councillor Dickerson Meeting of April 10, 2006 CARRIED (��) DELEGATIONS 1. Edith Montgomery 104 Invergordon Avenue, Scarborough Re: Report PD 30-06 905 Dillingham Road , , �= ,,.. � �-� ,��=��i� � _ ,�.-� -�;:��.� � _��•��!�� Executive Committee Meeting Minutes Monday, April 24, 2006 7:45 pm Council Chambers Chair: Councillor Pickles Edith Montgomery, 104 Invergordon Ave. Scarborough, appeared before the Committee in opposition to Zoning By-law Amendment Application A 28/05,with respect to an amendment to permit an increase in the floor area of an existing body rub parlour. Ms. Montgomery stated that parking would be an issue with the expansion of the business because it already was an issue on the site. She stated that people were parking along the curb, in the fire route and that all the spaces were usually full and felt an expansion would increase these problems. She further noted that the condominium owners were concerned with how much water was being used for this business. She advised that the Jacuzzi was emptied and refilled after each client and that clients were told to shower before and after their sessions. She noted that the condominium had a single meter for the entire building and that all owners were having to pay for this large amount of water usage. Ms. Montgomery advised that the owners were not informed of this expansion by the Condominium Board and that they were in opposition to the letter supporting the expansion from the Board. She requested that no decisions be made with respect to the application until they had an opportunity to discuss their cancerns with the Condominium Board (Durham Condominium Corporation 105). (III) MATTERS FOR CONSIDERATION 1. Director, Planning & Development, Report PD 28-06 Zoning By-law Amendment Application A 30/05 AI-Karim & Sholina Rhemtulla 1778 Fairport Road Part of Lot 10 & 11, Plan 820 (Part 2, 40R-9255 & Part 2, 40R-11504) Citv of Pickering Christine Gibson, 1772 Fairport Road, Pickering, appeared before the Committee in opposition to Zoning By-law Amendment Application A30/05. She stated that she felt this location was not a suitable location to establish a day nursery/Montessori school because the roads in this area were very busy and road conditions in the winter were hazardous. She requested that if the application was approved that a 6 to 8 foot high fence be put up along her property to buffer the noise that 60 to 70 children would create. Sue Dickens, 1770 Fairport Road, Pickering, appeared before the Committee in opposition to Zoning By-law Amendment Application A30/05. She stated that she concurred with the previous residents comments and also requested high fencing , ,, �� , � i .. i� :��-� I,. ti ��mi . ...:■ . -_ =. �.� �_�� _��_I�� Executive Committee Meeting Minutes Monday, April 24, 2006 7:45 pm Council Chambers Chair: Councillor Pickles along the property lines. She stated that she would also like the hours of operation to be limited and no weekends. A resident of Spruce Hill Road, Pickering, appeared befare the Committee in opposition to Zoning By-law Amendment Application A30/p5 and reiterated the concerns of heavy traffic in the area, bad road conditions in the winter and that she felt it was not a safe environment for a day nursery/Montessori school. A resident of 1757 Spruce Hill Road, Pickering, appeared before the Committee in opposition to Zoning By-law Amendment Application A30/05. He also stated that the traffic was heavy in the area, that the speed limit was not followed and that many times people have went right through the stop sign. Mr. Stated that he felt this was not a good location for a day nursery/Montessori schaol. Brian Dickens, 1770 Fairport Road, Pickering, appeared before the Committee in opposition to Zoning By-law Amendment Application A30/05. He stated that the approval of this application would create additional traffic and safety problems in the area and felt it was not a safe location for a day nursery/Montessori school. He also noted there were only sidewalks on one side of the road. AI-Karim Rhemtulla, the applicant, appeared before the Cornmittee in support of Zoning By-law Amendment Application A30/05 and stated that he was hoping to work with Council and City Staff to make the site safe and accessible. Sholina Rhemtulla, the applicant, appeared before the Committee in support of Zoning By-law Amendment Application A30/05 and stated that they would provide the best care and learning experience for the children and do everything required to keep them safe. A resident of Spruce Hill Road, Pickering, appeared before the Committee in opposition to Zoning By-law Amendment Application A30/05. She reiterated the previous concerns with regards to traffic, speed and winter conditions in this area. She also stated that she didn't think the site was big enough to accommodate a parking lot and playground in the back. Moved by Councillor Ashe Seconded by Councillor Brenner C.� 0 ;� � ,,, . �_ �� R�;, ,�-,��-I� � ,�,;��.�' ��_:�_��_I_�� Executive Committee Meeting Minutes Monday, April 24, 2006 7:45 pm Council Chambers Chair: Councillor Pickles That Zoning By-law Amendment Application A30/05 to add a day nursery use as a permitted use on lands being Part of Lot 10 & 11, Plan 820, City of Pickering as submitted by AI-Karim & Sholina Rhemtulla be denied. CARRIED 2. Director, Planning & Development, Report PD 30-06 Renata Trent 905 Dillingham Road Part of Lot 19, B. F.C. Range 3 (Durham Condominium Plan 105) City of Pickering Julie Zver, 16 Tallpines Crt., Scarborough, appeared before the Committee in opposition to Zoning By-law Amendment Application A28/05. She noted that she felt that this type of business should not be allowed to operate at all. She stated that customers for the other units had to be subjected to this type of business and sometimes they brought young children. She stated that she did not feel this location was appropriate for this type of business. Mr. Anderson, 905 Dillingham Road, Unit 21, Pickering, appeared before the Committee in opposition to Zoning By-law Amendment Application A28/05. Mr. Anderson stated that the site already had parking problems and the expansion of this business would create more. He also stated that if the business expanded they would have to cut into the wall and since it is a Condominium all the owners would be responsible if something went wrong. Noel Gerry, solicitor for the applicant appeared before the Committee and stated that his client had 4 designated parking spots, 2 leased spots, there was 1 visitors spot and 4 additional visitors spots to the south. He noted that he felt there was enough parking. Mr. Gerry stated that the letter from the Condominium Corporation was properly obtained. Ed Lang, 905 Dillingham Road, Unit 23, Pickering, appeared before the Committee in opposition to Zoning By-law Amendment Application A28/05. He stated that he felt the original application to put a body rub parlour in this location should have never been passed because it was so close to an arena. He also noted that the applicant was on the Condominium Corporation Board so there would be a conflict of interest with regards to the letter sent by Mike Sharpe of the Condominium Corporation. 3 , - „ �_ ��_��, _. > -;; ;-� i� .,,�,., .�� Y .,z ,, �� _ ��I�C Executive Committee Meeting Minutes Monday, April 24, 2006 7:45 pm Council Chambers Chair: Councillor Pickles Jon Burman, 376 Taunton Road West, appeared before the Committee in opposition to Zoning By-law Amendment Application A28/05. He stated that he conducted business frequently at the Condominium and had a good understanding of the traffic on the site and felt there was a problem with parking at the curbs and in fire routes He noted that he had seen girls scantly dressed around the business and felt this was not a good location for this type of business. He noted that a letter had gone around to the Condominium owners and most of them were opposed to the expansion. Don Petican, 905 Dillingham Road, Unit 15, Pickering, appeared before the Committee in opposition to Zoning By-law Amendment Application A28/05. He also stated that there were parking problems on the site and that it was hard to maneuver the site because people are parked all over the place. Renata Trent, Unit 3, appeared before the Committee and stated that there were Condominium Board meeting about every 4 months and no one showed up at them to express there concerns. Moved by Councillor Dickerson Seconded by Councillor Brenner That Zoning By-law Amendment Application A 28/05 to amend the existing zoning on the subject lands to permit an increase in floor area of an existing body rub parlour use on lands being Part of Lot 19, B.F.C. Range 3(Durham Condominium Plan 105), City of Pickering as submitted by Renata Trent be denied. ... � _. City Clerk, Report CS 22-06 2006 Municipal Elections General discussion ensued on this matter. Moved by Councillor Brenner Seconded by Dickerson 1. That Clerk's Report CS 22-06 regarding the 2006 Municipal Elections be received; 2. That the draft by-law to provide for reduced hours of voting in institutions and retirement homes on voting day be enacted; Ci��" ;� , =-- ,. ,��, ; �ai� .� ��!;t.�� ..: . _�� _�_��1�� Executive Committee Meeting Minutes Monday, April 24, 2006 7:45 pm Council Chambers Chair: Councillor Pickles 3. That the draft by-law to provide for advance voting on Saturday, November 4, 2006, between the hours of 10:00 am. and 6:00 pm. and Monday, November 6, Tuesday, November 7 and Wednesday, November 8, 2006. between the hours of 1:00 pm. and 8:00 pm. be enacted; and 4. That the 2006 Schedule for Council meetings be revised to delete the November 20, 2006 Meeting in accordance with Section 232(1) of the Municipal Act, 2003. CARRIED 4. Director, Operations & Emergency Services, Report OES 21-06 Tender T-3-2006 Tender For Trail Construction and Boulevard - Works For Finch Avenue - File: A-2130 Moved by Councillor Johnson Seconded by Councillor Brenner 1. That Report OES 21-06 regarding Trail Construction and Boulevard Works For Finch Avenue be received; 2. That Tender T-3-2006 submitted by Royalcrest Paving & Contracting Limited for Trail Construction and Boulevard Works For Finch Avenue in the amount of $87,748.03 (GST included) be accepted; 3. That the total gross project cost of $107,000 (GST included) and a net project cost of $100,000 including the above tender amount and other project costs identified in this report be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debentures through the Region of Durham; and a) debt financing not exceeding the amount of $100,000 for a period not exceeding 10 years, at a rate to be determined; and b) annual repayment charges in the amount of approximately $13,110 be included in the annual Current Budget for the City of Pickering (�� C� '� - _��; A�a-�'��I� � " . .. . _:. �.�� _�� _�S�_I_I�� Executive Committee Meeting Minutes Monday, April 24, 2006 7:45 pm Council Chambers Chair: Councillor Pickles commencing in 2007, and any financing cost, continuing thereafter until the loan is repaid; and c) the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2006 as established by the Province for municipalities in Ontario; and d) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. CARRIED (IV) OTHER BUSINESS 1. The following matters were considered prior to the regular meeting: Resolution #58/66 Moved by Councillor Ashe Seconded by Councillor Brenner That Council move into a closed meeting of Council in order to discuss a matter subject to litigation or potential litigation, including matters before administrative tribunals, affecting the City; the receiving of advice that is subject to solicitor-client privilege. CARRIED Director, Corporate Services & Treasurer, CS 23-06 Grant Request from Canadian Red Cross Refer to the `In Camera' minutes of April 24, 2006. 2. Memorandum from the Director, Planning & Development and the City Solicitor Confidential Matter Relatinq to an Appeal ` � �� l, ,,, a=��i� =:� ,�-;��,w: .,��, -, �_��_�_��_I�� Executive Committee Meeting Minutes Monday, April 24, 2006 7:45 pm Council Chambers Chair: Councillor Pickles Refer to the `In Camera' minutes of April 24, 2006. Moved by Councillor McLean Seconded by Councillor Dickerson That the Committee rise and ratify the actions taken. CARRIED 3. Verbal Update from the Director, Planning & Development Bay Ridges Plaza Redevelopment Application The Director, Planning & Development updated the Committee with respect to the Bay Ridges Plaza Redevelopment Application. He o�tlined concerns related to the sanitary sewer capacity for the subject development, along with the costing to provide upfront financing relating to increasing the sanitary sewer for proposed redevelopment. Based on the discussion, the Director, Corporate Services & Treasurer was requested to provide a brief overview of what possible tax benefits to the City in relation to the development would be provided. It was further noted that a special Statutory Public Meeting could be held on June 1, 2006 to discuss the subject application. The Director, Planning & Development was requested to continue negotiations with the Region of Durham in relation to this proposed development. (V) ADJOURNMENT The meeting adjourned at 10:00 pm. « . - , ,�_;��,�� -- _. � . "'� ' � ^�," i��L ��_�_�l, �� PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R.Johnson B. McLean D. Pickles ALSO PRESENT: Councii Mee#ing Minutes Monday, May 1, 2006 7:30 PM T. J. Quinn - Chief Administrative Officer N. Carroll - Director, Planning & Development D. Bentley - City Clerk D. Shields - Deputy Clerk ��) (II) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. ADOPTION OF MINUTES Moved by Councillor Dickerson Seconded by Councillor Brenner Regular Council Meeting of April 18, 2006 � CARRIED C�� .� .� i i , _- ,,, . ,�,=.��a,�� -- --. � "'� ' .,�s- _. ""' �<:�.�! _�_�� ,__�]! ��! � � (III) DELEGATIONS 2 Council Meeting Minutes Monday, May 1, 2006 7:30 PM Frances Madkession, Chapter Event Coordinator — Ontario Chapter The Children's Wish Foundation of Canada Unit 7, 725 Westney Rd. South Ajax, Ontario L1 S 7J7 Re: Provide an update on activity of The Foundation Frances Makdessian, Chapter Event Coordinator — Ontario Chapter for the Children's Wish Foundation of Ontario, appeared before Council to update them on the Foundation and its activities. Ms. Makdessian stated that with chapters in every Province, they grant hundreds of wishes each year. She noted in order to grant these wishes they need community support. Ms Makdessian requested the City of Pickering's public endorsement and involvement of a community based parade. She noted that last year in Ajax they had a parade and requested Pickering's involvement in a joint Ajax/Pickering parade this year. She stated that Pickering's involvement would be appreciated and that Pickering could support the Parade in a number of ways which could include; volunteering to be on the parade committee, Community sponsorship through a financial donation or public support of the event. Danielle Holmes 506 Rougemout Drive, Pickering Re: CORR. 28-06 - Request of a Three Way Stop at the intersection of Rouqemount Drive South and Pine Ridge Road Danielle Holmes, 506 Rougemount Drive, Pickering, appeared before Council to request a three way stop at the intersection of Rougemount Drive South and Pine Ridge Road. She noted that she understood the process of the traffic study and trying to reduce speed with traffic calming measures but, these methods are not working in this area. Traffic continues to speed along the street, there are many accidents and it is hazardous trying to get out of driveways. Ms. Holmes stated that it was time to try something else before someone is seriously injured or killed, she noted that a petition had been submitted by area residents for a three way stop sign and requested that Council consider approving it. 3. AI-Karim Rhemtulla 1778 Fairport Road, Pickering Re: Report 28-06 Zoning By-law Amendment Application A30/05 AI-Karim Rhemtulla, 1778 Fairport Road, Pickering, appeared before Council to request reconsideration of Zoning By-law Amendment Application A30/05. Mr. Rhemtulla stated that he had a Planner looking at the site to see if there was a way -2- �� 1 "�. e�� °� Council Meeting Minutes ,�,� ��` �� _ Monday, May 1, 2006 7:30 PM to address everyone's concerns and ask that he be given the opportunity to work with the Planner and the neighbourhood before Council denied the application. 4. Re: Report 30-06 Zoninq Bv-law Amendment Application A28/05 Edith Montgomery, 104 Invergordon Ave., Scarborough, appeared before Council and noted that she appreciated Council's decision not to approve the application. She reiterated her concerns with regards to parking and water consumption and stated that she was in opposition to the application. 5. Re: Report 30-06 Zoning By-law Amendment Application A28/05 Jon Burman, 376 Taunton Road West, Pickering, appeared before Council and reiterated his concerns with regards to parking. He noted that he had observed the parking situation this week and stated that there was insufficient parking for this site. He also noted that when the Condominium Corporation allotted parking spaces the by-laws stated that they cannot be reallocated or leased to another business without an amendment to the by-laws. 6. Re: Report 30-06 Zoning Bv-law Amendment Application A28/05 Julie Zver, 160 Tallpines Crt., Scarborough, appeared before Council and reiterated her objection to the application. 7. Re: Report 30-06 Zoning By-law Amendment Application A28/05 Don Petican, 905 Dillingham Road, Unit 15, Pickering, appeared before Council and stated his objection to the application. He stated that he felt this type of business attracted undesirable people to the area and noted that a couple of weeks ago the business had a broken door and there was glass all over the place. 8. Re: Report 30-06 Zoninq By-law Amendment Application A28/05 Ewart Anderson, 905 Dillingham Road, Unit 21, Pickering, appeared before Council and stated his objection to the application. Mr. Anderson stated that this type of business creates moral and economical issues because people did not want to come to the site because of the type of business being run. He also noted that -3- E ls��..r :� , 2 ,. a=.�;�ai� � � =— �� ;�,� ��,��. ._.. _�_��_��_�� Council Meeting Minutes Monday, May 1, 2006 7:30 PM some of the tenants had problems with people urinating against the side of the building. Re: Report 30-06 Zoninq Bv-law Amendment Application A28/05 Renata Trent, 905 Dillingham Road, Pickering, appeared before Council to state that she was not enlarging the size of the business but that the expansion was to create a staff room, laundry room, storage room and increase the reception area. She stated that people had been notified many times with regards to this application and does not understand why they did not object earlier. She stated that she had fulfilled all requirements related to the application and all she is trying to do is create better working conditions for her employees and customers. 10. Re: Report 30-06 Zoning By-law Amendment Application A 28/05 Noel Gerry, Barrister & Solicitor, 50 Richmond St. E., Toronto, appeared before Council in support of the application and stated that the applicant has never had a problem with police or anyone else since she opened the business at this location. He stated that there should be no concern of the expansion turning into a`big box' style Body Rub Parlour because this was the only expansion his client was doing. He noted that he felt there was no parking problem and that there was more than enough parking spaces to accommodate the business. He also stated that there should be no concern with not being able to have a variety of uses on the properly and noted that if the City was concerned in this regard they should be looking at controlling the number of auto mechanics on the property. Mr. Gerry requested that Council reconsider the denial of this application. IV) CORRESPONDENCE 1. CORR.28-06 RESIDENTS OF ROSEBANK COMMUNITY Rougemount Drive/Pine Ridge Drive Request for Three Way Stop Moved by Councillor Brenner Seconded by Councillor Ashe -4- Resolution #58/06 ��.� , , =-- —, ,�=t�E,�� :- _. � , ��,� � .�, � . �-� �.� �_��•_�_�'� � Council Meeting Minutes Monday, May 1, 2006 7:30 PM That the letter requesting that a three way stop at the intersection of Rougemount Drive and Pine Ridge Road be installed be referred to the Director, Operations & Emergency Services to report on this matter and include an option for consideration of a three-way stop. CARRIED 2. CORR.29-06 MIKE COLLE, MINISTER MINISTRY OF CITIZENSHIP AND IMMIGRATION 400 University Avenue 6t" Floor Toronto, Ontario M7A 2R9 Resolution #59/06 Moved by Councillor Johnson Seconded by Councillor Dickerson That correspondence from Mike Colle, Minister, Ministry of Citizenship and Immigration, advising Council that every year since 1993, the Ministry of Citizenship and Immigration and the Ministry of Education have presented the Lincoln M. Alexander Award to honour young Ontarians who have demonstrated exemplary leadership in contributing to the elimination of racial discrimination and requesting support of this program through the nomination of a young person whom Council believes to be deserving of recognition by the deadline of June 2, 2006 be received for information. � •-- � (V) EXECUTIVE COMMITTEE REPORT Executive Committee Report EC 2006-07 of the meeting held on April 24, 2006 3. City Clerk, Report CS 22-06 2006 Municipal Elections 1. That Clerk's Report CS 22-06 regarding the 2006 Municipal Elections be received; 2. That the draft by-law to provide for reduced hours of voting in institutions and retirement homes on voting day be enacted; -5- .>> 1;�� J /i -- ,,, . ,�_�,��,� _ �� _-. � 7�+,�sc ^.. y � —.+eTrsi �`Meb3�� _�_��•_� �!� � Council Meeting Minutes Monday, May 1, 2006 7:30 PM 3. That the draft by-law to provide for advance voting on Saturday, November 4, 2006, between the hours of 10:00 am. and 6:00 pm. and Monday, November 6, Tuesday, November 7 and Wednesday, November 8, 2006. befinreen the hours of 1:00 pm. and 8:00 pm. be enacted; and 4. That the 2006 Schedule for Council meetings be revised to delete the November 20, 2006 Meeting in accordance with Section 232(1) of the Municipal Act, 2003. 4. Director, Operations & Emergency Services, Report OES 21-06 Tender T-3-2006 Tender For Trail Construction and Boulevard - Works For Finch Avenue - File: A-2130 1. That Report OES 21-06 regarding Trail Construction and Boulevard Works For Finch Avenue be received; 2. That Tender T-3-2006 submitted by Royalcrest Paving & Contracting Limited for Trail Construction and Boulevard Works For Finch Avenue in the amount of $87,748.03 (GST included) be accepted; 3. That the total gross project cost of $107,000 (GST included) and a net project cost of $100,000 including the above tender amount and other project costs identified in this report be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debentures through the Region of Durham; and a) debt financing not exceeding the amount of $100,000 for a period not exceeding 10 years, at a rate to be determined; and b) annual repayment charges in the amount of approximately $13,110 be included in the annual Current Budget for the City of Pickering commencing in 2007, and any financing cost, continuing thereafter until the loan is repaid; and c) the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2006 as established by the Province for municipalities in Ontario; and � �-� � e��<°� Council Meeting Minutes ,,�,� `� �� ' _ Monday, May 1, 2006 7:30 PM d) the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. 5. Director, Corporate Services & Treasurer, CS 23-06 Grant Request from Canadian Red Cross That the recommendations contained in the `In Camera' Executive Minutes dated April 24, 2006, be adopted. 6. Memorandum from the Director, Planning & Development and the Citv Solicitor Confidential Matter Relatinq to an Appeal That the recommendation contained in the `In Camera' Executive Minutes dated April 24, 2006, be adopted. Resolution #60/06 Moved by Councillor Dickerson Seconded by Councillor Brenner That the Report of the Executive Committee EC 2006-07, dated April 24, 2006, be adopted save and except Item 1 and 2, thereof. CARRIED 1. Director, Planning & Development, Report PD 28-06 Zoning By-law Amendment Application A 30/05 AI-Karim & Sholina Rhemtulla 1778 Fairport Road Part of Lot 10 & 11, Plan 820 (Part 2, 40R-9255 & Part 2, 40R-11504) City of Pickerinq A brief discussion ensued on this matter. Resolution #61/06 Moved by Councillor Ashe Seconded by Councillor Pickles -7- �� 1 �'a �� °� Council Meeting Minutes ,;�, � " �� ' ' Monday, May 1, 2006 7:30 PM That Zoning By-law Amendment Application A 30/05 to add a day nursery use as a permitted use on lands being Part of Lot 10 & 11, Plan 820, City of Pickering, submitted by AI-Karim & Sholina Rhemtulla be tabled. CARRIED 2. Director, Planning & Development, Report PD 30-06 Zoning By-law Amendment Application A28/05 Renata Trent 905 Dillingham Road Part of Lot 19, B. F.C. Range 3 (Durham Condominium Plan 105) City of Pickering Detailed discussion ensued on this matter. Resolution #62/06 Moved by Councillor Dickerson Seconded by Councillor Brenner That Zoning By-law Amendment Application A 28/05 to amend the existing zoning on the subject lands to permit an increase in floor area of an existing body rub parlour use on lands being Part of Lot 19, B.F.C. Range 3, (Durham Condominium Plan 105) City of Pickering as submitted by Renata Trent, be denied. YEA CARRIED ON A RECORDED VOTE AS FOLLOWS: ►� Councillor Brenner Councillor Ashe Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan � . - , - a=U,��,� .� �� _- :. �� .;,�,� ,:.�.,_ .^�,A!�;-�! _� ��/_�_�_'� � (VI) BY-LAWS C� 1'� Council Meeting Minutes Monday, May 1, 2006 7:30 PM 6666/06 Being a By-law to amend Restricted Area Zoning By-law, 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Block B Plan 473 and Part of Lot 30, Range 3, Broken Front Concession, in the City of Pickering (A13/04). 6667/06 ...: � . THIRD READING: Being a By-law to provide for advance votes to be held prior to the 2006 Voting Day. Being a by-law to provide for early voting and reduced hours of voting in institutions and retirement homes on Voting Day. Councillor Johnson, seconded by Councillor Brenner moved that By-law Numbers 6666/06 to 6668/06 be adopted and the said by-laws be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. .-. � _.. (VII) OTHER BUSINESS Moved by Councillor McLean Seconded by Councillor Pickles That Council move `In Camera' with respect to personal matters about an identifiable individual, including municipal or local board employees. CARRIED a) Correspondence from A.L.Georgieff, Commissioner of Planning, Region of Durham dated April 12, 2006, requesting City Council to nominate a new representative of the City of Pickering on the Durham Environmental Advisory Committee General discussion ensued on this matter. Moved by Councillor Pickles Seconded by Councillor Dickerson � f.�� c�� °� Council Meeting Minutes �� R="� �� Monday, May 1, 2006 7:30 PM That David Middleton be appointed as the City of Pickering representative of the City of Pickering on the Durham Environmental Advisory Committee and that the City Clerk advise the Region of Durham and Mr. Middleton accordingly. CARRIED Moved by Councillor Dickerson Seconded by Councillor Pickles That Council rise and ratify the actions taken at the `In Camera' session. CARRIED b) The Chief Administrative Officer advised that due to the Civic Awards being held on May 15, 2006, there would not be an opportunity to hold a Council Meeting on that date. Based on the discussion, the Council meeting of May 15, 2006 was rescheduled to a joint Executive/Council meeting to be held on May 8, 2006. c) Councillor Johnson congratulated Council and staff on the excellent Day of Mourning service the City held on April 28, 2006. (VIII) CONFIRMATION BY-LAW By-law Number 6669/06 Councillor Johnson, seconded by Councillor Brenner, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of May 1, 2006. (IX) ADJOURNMENT CARRIED The meeting adjourned at 9:15 pm. -10- , ,�� ; �a,� _ �� __� _ . s.,_ . ::�.� �_��/ � �� . � DATED this 1st day of May, 2006. -11- Council Meeting Minutes Monday, May 1, 2006 7:30 PM MAYOR DAVID RYAN DEBI A. BENTLEY CITY CLERK �,� � J May 8, 2006 CORRESPONDENCE CORR. 30-06 Motion for Direction ENVIRONMENTAL ASSESSMENT AND APPROVALS BRANCH Application Processor Floor 12A, 2 St. Clair Avenue West Toronto. ON M4V 1 L5 Advising that an application for a Certificate of Approval has been received by U-Pak Disposals (1989) Limited, for property municipally known as 1740 McPherson Court, Pickering, for the use and operation of a waste disposal site with a total area of approximately 4 hectares, to be used for the transfer of the following categories: solid non-hazardous commercial and industrial waste, at a maximum rate of 299 tonnes per day and a maximum total storage of 299 tonnes at any one time, to serve the Province of Ontario. �+ ;�,. ��i E�R��,gistry N�tlrher: "I��6FQ456" Type of' Posting: "Ir.stru�iient" Status: "Aroposal" Page 1 of 2 �_ Co�R. 30 ��C� E�k� Registry �iumber: I?,06E0466 TyPe of Posting: in,t�ument lNlini�try: Fnvironment Datc Proposal Loaded: 2006/04/18 Comment Perind: 30 day(g} 1�Iinistry Reference Number: 29'9-6NT�P.14 Status of Posting: Proposal ��ritten. submissions may be madc bctween ,A,pril I8, 200h and hlay 18, 2006. NOTICE OF PROpOSn�, FOR AN Zl�'STRU�tENT: � Queen"s Printer �for Ontario, 2006 �nstrument �'ype; Ep/� s• 27 - Approval for a wastc disposal si.te. Proponcnt: U-Pak .Disposals (1989) Limited 15 Tider��ore Avent�e, Ta��onto, Ontari.o, M9w` 7E9 Locacion �f,�ctivity: 1740 McPhersan Court, Pickeri».g, Oi�tario, L1 W 3L9 P1CKF.RING Cou.�fy/District/Region: Regional Mulucipality of T}urham pescriptioa: Tf.�is applicatzon is fo�• a Ccrtificate of �lpprova� for the foI)owing: ,, � 1 ��'` �� i I'' � � ''� ' � .� L' �`�r;., _��►"� ✓ t � �-� �� % s�'" The use and operation of a waste disposal siie �v�ith a. total area. o#�approximately 4 hectares, to he used for the tz�ansfer o.f thc following categocies: solid non-1�azardous comz��ercia.i and indzistrial waste, at a maxitnum r�te of 299 tonnes per d�,y and a m�,�imum tota.l stora�e of299 tonncs at arly one ti�r�c, to serve the�.v.�e..�l�rio. _�_--� _ ��'-�--� Comme�nts sh�uld be di�-ected to tk�e fo[lowang Contact Person: Ap�,licatio�� Processo.r Ezlvironmental As4essment and App.rovals Branch Fioor 1.2�1, 2 St Clair Ave W Toronto, p.ntario, M�V 1 LS PHQN.C: (416) 314-71 1.6 FAX: (416) 314-$452 http://www.ez1e.gov.on.ca/envre�istrv/f17.7� t R�; F�tm _L.. :;��' `� S ` , +�'� ;, �' ..`;'� �,� i � ��( f `'� �� EBR Registr� Numher� "I��05E0�G6" Tvpe of Posting: "Instrua�ent" Stattis: "Pz•oposal" �� of ? � � �� Some Government o�ces h$ve additionat inforrnataon on thi4 proposal for viewirtg. '�'}le5e are lrsted be�ow: Znvironmental Assessmcnt and Approvals Branch 2 St. Clair Avenue �h'est Floor 12r�, T�ronto, Ontario, I��4V t T,5 PHONE: (416) 314-8001 P11X: (416) 314-8�52 Y�ork Durham .TJistrict Of.fice 230 Wcstney Road South >tli F)oor, nJ,4X, Unlario, L1S 7.i5 PHON�: (905) 427-5600 FA?C: (905 j 427-�602 A,II comments wil� be considered as �aa-t of the decasion-mAking by the Minist�-y� if they: a. are suhniaatted in writing; h. referer�ce the F,B�2 Registry number; and c. are received by the Contac� pergoz� within t�;e specified comment pe�-iod Please Note: No ac�:nowledgment or individual respnn9c wil! be �rovided to those who comme�t. All comrr�ents and 9ubmig9�ons reee�ved wiil become part of the public xecord. http://�vww.ene.gov.on.ca/envregistzy/p27G1$ci.lit��.l 4/l 8/06 ��cst: Maps � ,.. �� .w. � � � �74� Mcpherson Court Pickering ON L1W CA Notes: �sso�iat�� AssoCiste at ,Q�s in Oe11eY8I Stud►es UFJDER�RAOUAI`� Bachelor of ScienCe in Busine;SJAccou�tting B�chelor ot 5�lence in �uslnessrAdminlsCration 6achelor of sclence in 6usiness.re-Susiness �achelor oi Scienee ir� Buslness�Managemer� Bachelnr ot Sclence in BusinesslMarketin� Bachel��.of �cienCe.in�Crirnlnai,i�astiGd 14dmf�fs�reii�n B�chelor of 5cience It1 Ihform�tion TeCMtlolbyy Bachrlar of Scfenc� ih t�ana�gement °N #o Eache(or of Science in Nursing �Gwv�;�7JYTE Master oi �,�s in �ducation M�ster of 8usintss �idmint�tration P3ge l of 1 All rights reserve�, Use Subject tQ License/Copyrlght Tl�ig map is informaCional only. No representatlon i5 made or Warranty glven as to its Content. User assumes al1 r•Igk of use. MapQuest and its SUppl�grs �SSume no responslbility For any loss or defay resulCing from siaCh use. l��p://�'�.mapqltest.cozn/maps/p��int.adp?r�i�pdata=akn%252FomiQSEarnez%252fi0%25�h �i� o�� ,�� EXECUTIVE COMMITTEE REPORT EC 2006-08 MATTERS FOR CONSIDERATION May 8, 2006 Director, Planning & Development, Report PD 25-06 Signing authority for documentation required to release easements - File: L4300 That the Mayor, City Clerk and City Solicitor be authorized to execute all documentation necessary to release easements from title that are registered in favour of the City of Pickering for storm drainage or vehicle / pedestrian access purposes where it has been determined by the Director, Planning & Development and the City Solicitor that the easements are no longer required. 2. Director, Planning & Development, Report PD 31-06 Disposal of Surplus Lands - Blocks 26, 27, 28 and 29, Plan 40M-1774, Pickering - Transfer of Land locked Blocks to Stonebridge Lane Residents - File L-4650-019 1. That the lands described as Blocks 26, 27, 28 and 29, Plan 40M-1774 be declared surplus to the needs of the Corporation for the purpose of sale, for nominal consideration, to the abutting owners fronting Stonebridge Lane; and 2. That the Mayor, City Clerk, Director, Planning & Development and the City Solicitor be authorized to obtain all relevant documentation and execute all documentation required to effect the sale of Blocks 26, 27, 28 and 29, Plan 40M-1774 to the abutting owners, subject to any required easements. 3. Chief Administrative Officer, Report CAO 01-06 Proposed Transfer/Conveyance of Portions of Old Taunton Road - Between Brock Road and Taunton Road - Files: L4650-004 L-4640-011 and L4640-012 That Council authorizes staff to effect the transfer of that part of Old Taunton Road identified as Part 1, 40R-23354 to the City of Pickering from the Region of Durham; i;� 2 � 2. That Council deems that part of Old Taunton Road identified as Parts 1 and 2, Plan 40R-24188 as surplus to the needs of The Corporation for the purpose of conveyance to the Region of Durham, and authorizes staff to effect the transfer of those lands back to the Region of Durham from the City of Pickering; and 3. That Council authorizes staff to effect the transfer of the appropriate east portions of Old Taunton Road, currently identified as Parts 1 to 5, Plan 40R- 15548, to the City of Pickering. 4. Director, Operations & Emergency Services, Report OES 22-06 Tender No. T-4-2006 - Street Light Maintenance - File: A-2130 1. That Report OES 22-06 regarding a tender for street light maintenance be received; 2. That Tender No. T-4-2006 submitted by Veridian Connections, for streetlight maintenance over a three year period, in the amount of $405,118.52 be accepted and; 3. That staff at the City of Pickering be given the Authority to give effect here to. 5. Director, Corporate Services & Treasurer, Report CS 24-06 2006 Annual Repayment Limit for Debt and Financial Obligations That Report CS 24-06 of the Director, Corporate Services & Treasurer be received for information. 6. Director, Corporate Services & Treasurer, Report CS 26-06 Formal Quotations — Quarterly Report for Information That Report CS 26-06 of the Director, Corporate Services & Treasurer concerning Formal Quotations — Quarterly Report for Information be received for information. , - „ ;;w � �� —:, z ,� i- �u � � -- . - ��;14. � � From: Neil Carroil Director, Planning & Development E:6��' REPORT TO EXECUTIVE COMMITTEE Report Number: PD 25-06 Date: May 8, 2006 Subject: Signing authority for documentation required to release easements File: L4300 Recommendation: That the Mayor, City Clerk and City Solicitor be authorized to execute all documentation necessary to release easements from title that are registered in favour of the City of Pickering for storm drainage or vehicle / pedestrian access purposes where it has been determined by the Director, Planning & Development and the City Solicitor that the easements are no longer required. Executive Summary: Not Applicable Financial Implications: There are no new financial implications to the City as a result of this recommendation. Background: Past City practice has dictated that, in order to release easements from title to lands wherein the City has such an interest, documentation must be forwarded to Council together with a full report explaining the history of the easement, a site sketch showing its location and a by-law to authorize its release from title. This process is onerous, time consuming and costly for both the developer/applicant and the municipality. In order to increase administrative efficiencies and to enhance customer service in these situations, it is recommended that a resolution be passed to authorize the Mayor, City Clerk and City Solicitor to execute all documentation necessary to release from title easements that are registered in favour of the City of Pickering for storm drainage or vehicle / pedestrian access purposes where it has been determined by the Director, Planning & Development and the City Solicitor that the easements are no longer required. In making this determination, consultation will be undertaken with appropriate City staff. � �� Report PD 25-06 Subject: Signing Authority for Release of Easements Prepared By: / � s . � .� Denise Bye, oordinator, Property & Development Services �C •• Date: May 8, 2006 Approved / Endorsed By: Page 2 �>'`� � �� ` � Neil Carrol , RPP Director, PI ing & Development Copy: Chief Administrative Officer Director, Corporate Services & Treasurer City Solicitor Recommended for the consideration of Pickering City,,Coun , ,� - � l ,, �� Th�dm�s J. Quinjry, Chief (A,tiministrativ�•Qfficer, e, t%�� e`�°� REPORT TO '�' EXECUTIVE COMMITTEE �� PIC ERING Report Number: PD 31-06 Date: May 8, 2006 From: Neil Carroll Director, Planning & Development Department Subject: Disposal of Surplus Lands - Blocks 26, 27, 28 and 29, Plan 40M-1774, Pickering - Transfer of Landlocked Blocks to Stonebridge Lane Residents - File: L4650-019 Recommendation: A Resolution should be passed to: (a) declare the lands described as Blocks 26, 27, 28 and 29, Plan 40M-1774 surplus to the needs of the Corporation for the purpose of sale, for nominal consideration, to the abutting owners fronting Stonebridge Lane; and (b) authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation and execute all documentation required to effect the sale of Blocks 26, 27, 28 and 29, Plan 40M-1774 to the abutting owners, subject to any required easements. Executive Summary: It has been determined that the subject lands are no longer required by the City. In accordance with the Municipal Act and the City's Acquisition and Disposal of Land Policy, it is recommended that a Resolution be passed to declare the blocks surplus to the needs of the Corporation for the purpose of sale to the abutting owners. Financial Implications: Legal Fees (City's cost) Approximately $500.00 �� `�'� �. , Report PD 31-06 Date: May 8, 2006 Subject: Disposal of Surplus Lands Page 2 Background: In 1993 the City entered into a Subdivision Agreement with Stolp Homes regarding the development of Plan 40M-1774. That Agreement provided for the conveyance of Blocks 26 to 30 to the abutting owners (residents fronting Stonebridge Lane — Plan M-1017) within 30 days of the registration of the Plan of Subdivision. The City was provided with copies of the Agreements of Purchase and Sale between Stolp Homes and the abutting owners, however the conveyances were never finalized by Stolp, leaving these blocks landlocked and undevelopable (see Location Map, Attachment #1). In 2000, Blocks 26 to 29 were acquired by Roni Excavating (a creditor of Stolp Homes) and Block 30 was acquired by a private individual through a Sheriff's sale. All five (5) blocks remained in these ownerships until early 2005 when they were processed through the City's property tax sales procedure. Block 30 was sold to the owner of 591 Stonebridge Lane through that tax sales process. Blocks 26 to 29 were not sold, and transferred to the ownership of the City. On November 7, 2005, Resolution 203/05 was passed by Pickering Council concurring with the recommendation of the Chief Administrative Officer to proceed with declaring Blocks 26 to 29 surplus to the needs of the Corporation and conveying them to the abutting owners fronting Stonebridge Lane as set out in the Subdivision Agreement entered into in 1993 (see Resolution, Attachment #2). City staff have been in contact with the landowners on Stonebridge Lane and all parties are interested in the acquisition of these blocks, for nominal consideration. It should be noted that the owners of 721 Sandcastle Court have submitted correspondence Expressing an interest in acquiring Block 29, 40M-1774 and merging it with their easterly-abutting property (see Attachment #3). Accordingly, to implement the direction provided through Resolution 203/05, a Resolution should be passed to: (a) declare the lands described as Blocks 26, 27, 28 and 29, Plan 40M-1774 surplus to the needs of the Corporation for the purpose of sale, for nominal consideration, to the abutting owners fronting Stonebridge Lane; and (b) authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation and execute all documentation required to effect the sale of Blocks 26, 27, 28 and 29, Plan 40M-1774, subject to any required easements. Report PD 31-06 Subject: Disposal of Surplus Lands Attachments: Date: May 8, 2006 Page 3 1. Location Map 2. Resolution 203/05 3. Correspondence from the owners of 721 Sandcastle Court Prepared By: Approved / Endorsed By: � ., �..� 4 '�. �i Denise Bye, Co rdinator Property & Development Services DB:bg Attachments Neil`�arroll�� Director, Planning & Development illis Paterson Director, Corporate Services & Treasurer Copy: Chief Administrative Officer City Solicitor Coordinator, Business Development & Investment Recommended for the consideration of Pickering City Council .. I� � �. . . .'' ��a�r..� T�om�as J. Quinn, Chief Administra�i RDMF,3l., CMM I �e Officer �, V� 3 Ci J ,i C��i7 �� ATTACHMENT # � TO � 3 � REP'uRT # PD �� ' ' �TTR�HA�E�dT #�TO : C;' 3 � ; `��r'��T � Pt�.�...: �.J.— 4��..�_ ' . CORPORATE : SERVICES DEPARTMENT . , CLERKS . DIVISION P�� action es required - � Clerk to Action — Copy of ; , CONFIDENTIAL coRespondence to Fo��ow '' , . , , -. . . . - ; . - ,_ Receive as Information DIRECTIVE MEMORANDUM - .. . -:< � NoVember 21,'.2�05 To: .Thomas J. Quinn : Chief Administrative Officer: .. � � ; From . . . Debi A: Bentley ` ; .. .. City Clerk : `. Sub�ect: Direction as .per Minutes, of the Meeting of City Council ' ' held on November 7; 2005 -: -� �: DISPOSAL OF LANDLO�CKED DEV.ELOPMENT BLOCKS ` , ; - ,.. � TRANSFERRED TO THE CITY � . , -� BLOCKS LOCATED BETWEEN STONEBRIDGE DRIVE�AND - �� . SANDCASTLE' COURT . = � ' File: L-4650-019 . . ., , . . .. � � COUNCIL DECISION . �'' ' :' � � � ` RESOLUTION #203/05 ;. THAT .Council concur. with the. recommendation � of the Chief. Administrative Officer to : . . , .� proceed with declaring the lands. surplus and conveying #he Blocks to the westerly �� - ' abutting properties fronting Stonebridge Drive for nominal consideration. /db Copy: Director, Corporate Services & Treasurer Division Head, Corporate Projects & Policy � `,- ��..�� r� � �� , Debi A. Bentley ��'7t�CFis`'�s�li1T �,...,�? ,.�,�`Q Taylor, Ron �,��:��ii � ��.�..�,.�..�„_. �.�.,� From: Lawrence Servos [beverleyhendry@sympatico.caj Sent: �''� March 8, 2006 9:12 PM To: �'' 3 «'► Taylor, Ron Cc: Ashe, Kevin -- Telus Blackberry; Brenner, Maurice, Councillor Subject: Fwd: )nquiry - Landlocked City-owned Land � �t� � neighbourhood [MG_1948.]P9 (220 plan.pdf (1 MB) KB) Mr. Taylor, My wife and I have owned the property adjoining east of block 29 (roll ' no. 010029231050000, see attached pdf reference map) for 12 years. Over that period the City has sold through bankruptcy proceedings, been owed taxes on, and is now in the process of declaring the land surplus. In short, the City has been unable to attract`interest to buy this land from any of the adjoining properties, untii now. Council is now in the process of declaring the land surplus, and has advised City : staff to convey this block to the adjoining property on Stonebridge Dr. Council's direction to staff was to return the properties to the Stonebridge residents as intended in the original subdivision plan. This rationale is not entirely correct. My recollection in speaking with the property owners on Stonebridge and with the Sandcastle `subdivision developer representative (Stolp Homes) was that a large retaining wall along this'strip would have provided a terraced, leveled extension to the properties on Stonebridge. Stolp Homes reneged on this plan, and obtained permission from the city to grade the lots to a 2:1 slope. This decision made it acceptable for'my wife and I to by tlie adjoining property at 721 Sandcastle Crt, as the steep block provided a sufficient privacy buffer from the extreme difference in elevation between the two properties (see photo below). Subsequent actions by the City to sell block 29 in order to manage the issues arising over the ownership of this block was ignored by both ourselves and the property owner on Stonebridge because the property has no useful function, and we believed that the City resolution would encompass all of the adjoining properties. Given the City is now proceeding to convey block 29 to the property on Stonebridege, we have since acquired an interest in joining block 29 to 721 Sandcastle Crt. Consistent with our written requests over the past year we request that � the City:' 1. convey block 29 to us, the owners of 721 Sandcastle Crt., (for which we would be willing to pay the legal costs), or 2. allow us to purchase block 29 at a reasonable cost. In closing, I would ask that the City reconsider its decision to convey block 29 to the adjoining property on Stonebridge, as it does not satisfy the original intent of the subdivision. I believe that the appropriate action for Council is to direct the City to offer block 29 for sale to all of the adjoining lots. Yours sincerely, Lawrence Servos, P.Eng. Beverly Hendry, M.Sc. 1 i � 4 Y yt�, ��7iy� � �'e'1: A'd" �'G�'� � H �,; a+.'S'`t w, �'� . i. ` � �: i } Y : w . ��^w r �... k � ... * � � , ,� �,� ..� r-G: V .�{ �' , J��jh y ,p'. ,;'A � % � � • , � �� , lR4r�d .. � e W b �f �� : � u ,+� ' � r °d.�,� , j� c 7 � v . I �: f �+, �.^� i�, .�� t t s�"�i< fi, { `� Bi yF j a �•. �: � S.�y � � . 9 � � • 1 e � 3� �c R,�}'� �.a t �'� m�� L'>t�?'i+ �1' `� ,C !� M"�`e � aj L x . .� : ��t� �., j � . f i+Ai,� .,� �.;� �� a'� . ��X y � � 1�,6�Sw�. R`c ��P� ? ��v ,�e � F 4 . i �� a" r �,g 3. �'' � 'Y�! du�w' w+i "q ��' r� . ,1i .:H i.:qE'k ' t� �. 1 t+. t%�:.:� p"�,'� �� .�' T`�Yl,� +8'aF , u�. { m� � S..i t .r17 �? k� � 1 ✓�+�. t . K�' a f 4�'�}k.,'��'it .. 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'J � ' /;'i � 'p; t Ps � � ,pty�. � �. :�P, w . , � M+� � +� r: � J I � ,. �� !' �'' � �� r . , w�� _ . � . , � � .. . . . -:'i�.n.c _. . f , . i . .. �p ;, ��i � '-�}: l . I� J ` 1•. . j: �,_ " _L f .. ,,, ,��,_ � �, � ka�i��i` �-7� fz -�: i� �„--. IY y..ri;n 1 � w. _J From: Thomas J. Quinn Chief Administrative Officer REPORT TO COUNCIL Report Number: CAO-01-06 Date: May 8, 2006 Subject: Proposed Transfer/Conveyance of Portions of Old Taunton Road - Between Brock Road and Taunton Road - Files: L-4650-004, L-4640-011 and L-4640-012 Recommendations: 1. That Council authorizes staff to effect the transfer of that part of Old Taunton Road identified as Part 1, Plan 40R-23354 to the City of Pickering from the Region of Durham. 2. That Council deems that part of Old Taunton Road identified as Parts 1 and 2, Plan 40R- 24188 as surplus to the needs of The Corporation for the purpose of conveyance to the Region of Durham, and authorizes staff to effect the transfer of those lands back to the Region of Durham from the City of Pickering. 3. That Council authorizes staff to effect the transfer of the appropriate east portions of Old Taunton Road, currently identified as Parts 1 to 5, Plan 40R-15548, to the City of Pickering. Executive Summary: The Region is prepared to transfer to the City a central portion of Old Taunton Road that is still under Regional ownership between Brock Road and the new Taunton Road. The proposed lands to be transferred are identified as Part 1, Plan 40R- 23354. It is recommended that Council authorize staff to effect the transfer of this portion of Old Taunton Road into City ownership. Through the Region's detailed review and design of the underpass alignment at the Brock Road/Old Taunton Road intersection, they have determined that a small western portion of Old Taunton Road previously transferred to the City in 2001 is required to be transferred back into their ownership. The portion of Old Taunton Road being requested from the City is identified as Parts 1 and 2, Plan 40R-24188. It is recommended that Council deem these lands surplus to the needs of The Corporation, and authorize staff to effect the conveyance of this small portion of Old Taunton Road back to the Region for nominal consideration. There still remains an eastern portion of Old Taunton Road that the City requires to complete the transfer of ownership for all of Old Taunton Road (between Brock Road and the new Taunton Road) into City ownership. It is recommended that Council authorize staff to effect the transfer of the remaining desired portions of Old Taunton Road to the City at no cost. Report CAO-01-06 V�� Date: May 8, 2006 Subject: Transfer/Conveyance of Portions of Old Taunton Road Page 2 Financial Implications: No direct costs to the City are anticipated as a result of the proposed land transfers. Background: Old Taunton Road (between Brock Road and the new Taunton Road) is intended to function as a City-owned and maintained local road. The City currently owns a western portion of this road, and the Region of Durham and Province of Ontario currently own other portions. Following the successful transfer of all of the remaining portions of Old Taunton Road into City ownership, staff will be recommending to Council the renaming of this road allowance. Western Portion of Old Taunton Road In 2001, the Region of Durham transferred a western portion of Old Taunton Road to the City as Phase 1 of the contemplated ownership transfer of all of Old Taunton Road to the City (see Location Map - Attachment #1). Through the Region of Durham's detailed review, design and current implementation of the underpass alignment at the Brock Road/Old Taunton Road intersection, they have determined that a small portion of Old Taunton Road previously transferred to the City of Pickering in 2001 is now required to be transferred back into their ownership (see Location Map — Attachment #1). The portion of Old Taunton Road being requested from the City is specifically identified as Parts 1 and 2, Plan 40R-24188. The west portion of these lands will remain in Regional ownership to support the realigned road infrastructure. The east portion of these lands may ultimately be transferred to the adjacent private landowners to provide them with more road frontage following completion of the road realignment/underpass works. City Staff has confirmed that these lands are not required by the City, and should be transferred back to the Region of Durham for the prescribed nominal fee as agreed upon between the City and the Region through an existing reciprocal agreement for road widenings. It is recommended that Council deem these lands surplus to the needs of The Corporation, and authorize staff to effect the transfer of these lands back to the Region of Durham for nominal consideration. Central Portion of Old Taunton Road The Region of Durham is now prepared to transfer to the City a central portion of Old Taunton Road as Phase 2 of the contemplated ownership transfer of all of Old Taunton Road to the City. These lands are identified as Part 1, Plan 40R-23354 (see Location Map — Attachment #1). City Staff has confirmed that these lands, as described, are appropriate to transfer into City ownership. It is recommended that Council authorize staff to effect the transfer of this portion of Old Taunton Road into City ownership. Eastern Portion of Old Taunton Road In order to complete the third and final phase of the ownership transfer of Old Taunton Road, it is recommended that Council authorize staff to effect the transfer the remaining east portion of Old Taunton Road to the City. These lands are currently identified as Parts 1 to 5, Plan 40R- �.,� � ..� Report CAO-01-06 Subject: Transfer/Conveyance of Portions of Old Taunton Road Date: May 8, 2006 Page 3 15548 (see Location Map — Attachment #1) and are owned by the Province of Ontario. A preliminary review by City Staff has confirmed that portions of this remaining part of Old Taunton Road are needed to complete the City's ownership between Brock Road and the new Taunton Road. The process to transfer the lands to the City will include a detailed review of the extent of actual lands needed to be transferred, land title searches and updated survey work. It is the responsibility of the Region of Durham to coordinate the transfer of these lands into City ownership, in consultation with the City. It is recommended that Council authorize staff to effect the transfer of the remaining eastern part of Old Taunton Road to the City of Pickering. The exact extent of the lands to be transferred are to be determined through a detailed review by Region and City Staff, and will not include lands beyond those currently described as Parts 1 to 5, Plan 40R-15548. Attachment: Location Map Prepared By: .�� ' �! ��.. `�Lj Ron Taylor � Coordinator, Business Development & Investment RST:Ijg Attachment Copy: Chief Administrative Officer Department Heads City Solicitor Recommended for the consideration of Pickering City Council � � . �"� ' �� . ...,.. . :. .. .r <.... _ . . . . . . � Thoyr(as J: Quinn,��r17MR:1CMM Chief Administrative Officer Approved / Endorsed By: , ,.__ . f` .�: ,.>> Thorhas J. Quinn ✓ Chief Administrative Officer �� .. �,� � , ,wati�ui'— — ,�y,-�- ��I��;��. � _�__C� �i�l !� REPORT TO EXECUTIVE COMMITTEE Report Number: OES 22-06 Date: May 8, 2006 From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender No. T-4-2006 - Street Light Maintenance - File: A-2130 Recommendation: 1. That Report OES 22-06 regarding a tender for street light maintenance be received and that; 2. Tender No. T-4-2006 submitted by Veridian Connections, for streetlight maintenance over a three year period, in the amount of $405,118.52 be accepted and; 3. That staff at the City of Pickering be given the authority to give effect here to. Executive Summary: This contract is for the provision of all materials, labour, machinery, tools and appliances for the general maintenance and replacement of streetlights and poles in the City of Pickering for a three (3) year period June 1, 2006 — May 31, 2009 in accordance with plans and specifications prepared by the City of Pickering. Financial Implications: Tender T-4-2006 is a three-year contract for streetlight maintenance. Prices for each of the three years have been received which include typical maintenance based on estimated quantities, and also unit prices for unforeseen, major repairs and replacements. Prices received by the low bidder are in line with estimates budgeted for in the 2325 Streetlight Current Budget for 2006. Future years budget requests will be based on the contract estimates. Background: Bids for Tender No. T-4-2006 were received on Wednesday April 19, 2006. Four (4) companies submitted bids at the time of closing. The low bidder, Veridian Connections is in its final year of the current three-year contract, T-6-2003 for the City of Pickering's street light maintenance with their work deemed acceptable by the Division Head, Municipal Property & Engineering. The Health and Safety Policy, a copy of the NEER Firm Summary Statement issued by Workplace Safety & Insurance Board (in lieu of the Cost & Frequency document), and a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Report OES 22-06 Subject: Tender No. T-4-2006 Street Light Maintenance Date: May 8, 2006 Page 2 Board have been reviewed and deemed acceptable by the (Acting) Coordinator, Safety & Employee Development. Veridian Connections has supplied copies of Journeyman Power Linemen certificates for staff that will be assigned to this contract. According to the Electrical Utility and Safety Association, these qualifications surpass the certifications of Street Light Maintainer and Street Light Relamper specified in the contract documents. Upon careful examination of all tenders, and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of Tender T-4-2006, low bid submitted by Veridian Connections in the total amount of $405,118.52. Attachments: 1. 2. 3. Memorandum from Manager, Supply & Services Record of Tenders Opened and Checked Memorandum from (Acting) Coordinator, Safety & Employee Development Prepa,red � � -�r Approved / Endorsed By: �tev� Forse _ _ Eve Supervisor, Inf str tur M agement Dire _ � . ; tr��? ? _-�-�. Ri ard W. born ision Head, Municipal Property & Engineering RWS:ws Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci#�y�r`I ,� Y a / ;= 4 ^� oF i � Tl�orrfas J. C�uir,�n, RD.DOIR., C Chief Adminis�rative Officer CORP0227-07/01 c�° � �� rrntsma U r, Operations & Emergency Services ,. i;� 4 ��. April 19, 2006 �4 .. I >!`�F 1�'z.�F1� Q" ��,. ^� 4� i - �. CORPORATE SERVICES DEPARTMENT MEMORANDUM To: Richard Holborn '✓ Division Head Municipal Property & Engineering From: Subject Vera A. Felgemacher Manager, Supply & Services Tender for Street Light Maintenance Tender No. T-4-2006 lR�CEIVED �PR Z 1 2006 ��y p� PICKERING �IUNICIPAL PROPERTY & ENGINEERING Tenders have been received for the above project. Nine (9) companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser Community Page and on the City's website all of which yielded interest from additional bidders. Five (5) bidders picked up tendering documents for a non-refundable fee of $50.00 per set. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly. Although all deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w), the four bids received are attached for review. Summary (PST included, GST Extra) Company Total Tendered After Calculation Amount $ Check $ Veridian Connections 405,382.24 405,118.52 Lan le Utilities Contractin Ltd. 472,370.00 472,370.00 Dundas Power Line Ltd. 668,776.75 668,776.75 AGI Traffic Technolo Inc. 708,573.25 708,573.25 Sa e Electric Limited UNABLE TO BID MDK Electric UNABLE TO BID Richard Holborn T-4-2006 Street ht Maintenance � `r��i�Ct� �'�t, ! 6 Z2-0� _�.. z� .�. �..�. Page 2 Pursuant to Information to Bidders Item 22, the following are being requested of the low bidder for your review during the evaluation stage of this tender call: (a) a copy of the Health and Safety Policy to be used on this project; (b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) a copy of valid certificate(s) of the Municipal Engineers Association (MEA) or Hydro One certificates of qualifications for all of the contractor's "Journeyman Linemen" who will be assigned to this project; certificates of certification for Electrical Safety Authority (ESA) trained "Street Light Maintainer", "Street Light Relamper" personnel who will be working on the project, and a list of all other personnel and their job function as it relates to this project (ie: management, drafting and technical staff) (e) a plan outlining how an emergency response time of under 2 hours is to be achieved. Please review the copies of the bids. Include the following items in your Report to Council: (a) if items (a) through (e) noted above, are acceptable to the Safety & Training Co-ordinator; (b) any past work experience Veridian Connections including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Veridian Connections is not acceptable; and (i) related comments specific to the project. If you require further information, please feel free to cont�ct me. � ;; � � �..+E Vera A. Felgemacher /bt Attachments Copy for: Director, Operations & Emergency Services Supervisor, Infrastructure Management Coordinator, Infrastructure Maintenance l;� � ? �� z � Q z Q I.L W W z YW Ua a� �� O W, � zl U !.t-� � � � � �,� �I, � � fl. � � N X O L Q �C C � � � 0 N O'� � �L a � �a � � � � � � � � 0 cfl 0 0 N � � F— O Z L � � � � � � U C (D C � � C .� � � L � J � � � L '-1^-' V J C O � Q. .` U � N � i N � C � F-- r��'�°.r•• F�.. �a ' a.' k:�� GS �2 �� , ,..,�...�... � : ,._�,......�., , ,� � ��-�� .�ES ZZ-o� ...�, ,n:�� ..,., _�»,.m._ �� C�4� �I�EL3 ADMINISTRATION DEPARTMENT A�� 2 9 2006 HUMAN RESOURCES DIVISION �:tlrY Ot= PICKERWG °JIUNlCIPAI pROPERTY & ENGINEERING MEMORANDUM April 28, 2006 To: Barbara Tran Buyer ��: �� m3 , .,_� :,;;:� � ti J�•, aY �. From: Susan Kamin Acting Coordinator, Safety & Employee Development Subject: Veridian Corporation RE: Street Light Maintenance Tender No. T-4-2006 As requested, I have reviewed the following documents submitted by the above prospective contractor: • WSIB Clearance Certificate, dated April 20, 2006 • WSIB NEER Firm Summary Statement, dated December 31, 2005 • Contractor's Certificate of Insurance, dated April 18, 2006 • City of Pickering Certificate of Insurance, dated April 18, 2006 • Copies of Employees' Professional Trade Certifications (Electrical) • Contractor Health and Safety Program Manual, undated From a health & safety perspective, these documents are acceptable. If you have any concerns, please contact me directly. � ,.::ia..a�,:,.:�,�. -'�=-�c''-.-,�-z-7�--, s,r Susan Kamin Attachments: Reviewed documentation . �� - �l/� ' ' 2� D�'' ��4"� �L�� °� REPORT TO '�'' - EXECUTIVE COMMITTEE �� _ �r�.- - PICKERING Report Number: CS 24-06 Date: May 8, 2006 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2006 Annual Repayment Limit for Debt and Financial Obligations Recommendation: That this report be forwarded to Council for information. Executive Summary: Not applicable Financial Implications: Not applicable Background: Recently, the Ministry of Municipal Affairs and Housing (MMAH) provided information regarding the City's 2006 Debt and Obligation Repayment Limit. Debt for these purposes includes all forms of loans, leases and other long term financial obligations and commitments. The 2006 Annual Repayment Limit (ARL) was calculated based on 25 percent of 2004 net own-source revenues as reported in City of Pickering's 2004 Financial Information Report (FIR) submitted to the Ministry of Municipal Affairs and Housing (MMAH). The FIR was prepared in conjunction with the annual financial statements. Own-source revenues represent generally the discretionary revenues of a municipality including property taxes, user fees, licenses and fines and exclude all grants, internal transfers and extraordinary items such as the one time sale of land or other fixed assets and non-discretionary items such as development charges. The calculated 2006 ARL based on 25% of net revenue fund, after taking into account net debt charges reported to MMAH is $11,875,565. This is based upon the 2004 Financial Information Return. Based on the 2006 Budget, the total annual principal and interest charges and all other financial obligations as recorded in the City's books are $3,391,447 out of which $1,806,294 for external debt has been reported to the MMAH as required. Taking into account the difference of $1,585,153 ($3,391,447 - $1,806,294), being the amount included in the City's books for additional annual charges pertaining to 2005 borrowings ($765,617), estimated committed annual charges for 2006 budgeted loans and debentures ($633,317) and the balance for photocopiers contracts, internal telephone lease, and dealer financing of small vehicles, the net ARL available for 2006 would have to be reduced to $10,290,412. Report CS 24-06 Date: May 8, 2006 �� 4� Subject: 2006 Annual Repayment Limit for Debt and Financial Obligation Page 2 The net ARL of $10,290,412 for 2006, as adjusted, represents the maximum additional principal and interest payment for the year that could be undertaken without Ontario Municipal Board approval. This calculation does not measure affordability nor take into account other commitments the City may have and the need to change levels of service or raise property taxes to maintain the debt repayment amount. This limit represents the maximum amount which the municipality has available for approval and certification by the Treasurer as of December 31, 2004 to commit to payments relating to debt and financial obligations. The limit is effective January 1, 2006. For illustration purposes, if the City could borrow at 7%, the rate used by MMAH in the calculation, the net ARL of $10,290,412 would allow it to undertake additional long term borrowing as follows: Terms a) 5 years b) 10 years c) 15 years d) 20 years Attachments: Debt Amount ($) 42,192,720 72,275,548 93,724,188 109,016,771 1. Letter from the Ministry of Municipal Affairs and Housing dated January 18, 2006 Prepared By: � Caryn Kong Senior Financial Analyst GAP:ck Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council , ;� � ..._. ... .._ _ �� • . . . ..7 � .zy�` , ��„ ,T�homas J. Quinn, DMR.,` MM I Chief Administrative Officer Approved / Endorsed By: , - .� , � _ �... --- -�-� _ ��_ � °-.='"��'"" _ � Gillis A. Paterson �� Director, Corporate Services & Treasurer .if .i r''��'' (' . ,� L�4�7 Ministry of Municipal Affairs and Housing Municipal Finance Branch 777 Bay Street, 13th Floor Toronto ON M5G 2E5 Phone: (416) 585-6951 Fax: (416) 585-6315 January 18, 2006 , � 5 x:��NMENT#..,�TO REPORT#�`.�..�:�`�° �'° �= Ministere des � °�' • Affaires municipales � � n�� r � � et du Logement 777, Rue Bay, 13e etage Toronto ON M5G 2E5 Telephane: (416) 585-6951 Telecopieur: (416) 585-6315 Dear Municipal Treasurer, Clerk/Treasurer: �� CIT'k' n� �'Ci�Ei�1NG Y1�f�� .� � �;��6 �R�c��,�� s��R�� I am pleased to enclose a report shawing your municipality's 2U06 Annual Repayment Limit (ARL) respecting long-term debt and financial obligations. Your 2U06 ARL was calculated based on 25 percent of your 2004 net own source rc;venues as reported in your 2004 FIR. Note that revenues for municipal electrical utilities are not included in the calculation of the ARL, in accordance with Public Sector Accounting Board (PSAB) guidelines. If you require any further information, please contact the appropriate Municipal Services Ot�ice of the Ministry of Municipal Affairs and Housing (list enclosed). Yours truly, -: _ _._ ..� :, �_ Janet Hope Director Enclosures Ministry of Municipal Affairs a:id Housing Ministere des affai: es municipales et du logement 777 Bay Street, 777 rue Bay Toronto, Ontario. Toronto (Ontario) MSG 2E5 MSG 2E5 ANNUAL REPAYMENT LIMIT (UNDER ONTARIO REGULATION 403/02) N11�1A CODE: 10102 MUNID: 18001 MUNICIPALITY: Pickering C UPPER TIER: Durham R REPAYMENT LIMIT: C $11,875,565 C� 4 � The repayment limit has been calculated based on data contained in the 2004 Financial Information Return, as submitted to the Ministry. This limit represents the maximum amount which the municipality had available as of December 31, 2004 to commit to payments relating to debt and financial obligations. Prior to the authorization by Council of a long term debt or financial obligation, this limit must be adjusted by the Treasurer in the prescribed manner. The limit is effective January O1, 2006. FOR ILLUSTRATION PURPOSES ONLY, the additional long-term borrowing which a muizicipality could undertake over a 5- year, a 10 - year, a 15 - year and a 20 - year period is show�n. PaQe: Ol of 03 Date Prepared: Januarv 12, 2006 �.'�:� DETERMINATION OF ANNIJAL DEBT REPAYIVTENT LIMIT CIPALITY: Pickering C 1.0 GROSS DEBT CHARGES l.l Principal 1.2 Interest 1.3 SUBTOTAL 2.0 DEBT CHARGES ON O.C. W.A. PROVINCIAL PROJECT 2.1 Water Projects -- this municipaliry only 2.2 Water Projects -- share of integrated project(s) 2.3 Sewer Projec[s -- this municipali[y only 2.4 Sewer Projects -- share of integrated project(s) 2.5 SUBTOTAL 3.0 PAYMENT IN RESPECT OF LONG TERM C01�4MIT'h1ENTS AND LIABILIT'IES 4.0 SUBTOTAL - DEBT CHARGES 5.0 AMOUNTS RECOVERED FROM ttNCONSOLIDATED ENTITIES 5.1 Electricity (Principal) 5.2 Electriciry (Interest) 5.3 Gas and Telephone (Principal) 5.4 Gas and Telephone (Interest) 5.5 SUBTOTAL 6.0 PAYMENTS TO PROVINCE FOR DOWNTOWN REVIT.ALIZA'I70N PROGR.ANI LOANS 7.0 DEBT CH.ARGF.S FOR TILE DRAINAGE AND SIIORELINE ASSISTAIv`CE 8.0 SUBTOTAL - DEBT CHARGES TO BE E�CLtiDED 9.0 NET DEBT CHARGES NI;�1AH CODE: 10102 SLC 74 3099 O1 SLC 74 3099 02 Add Lines 1.1, 1.2 SLC 74 2810 03 SLC 74 2820 03 SLC 74 283Q 03 SLC 74 2840 03 Add Lines 2.1 thru 2.4 SLC 42 6010 01 Add Lines 1.3,2.5,3.0 1,112,276 694,018 � 1,806,294 0 0 0 0 � 0 [�] 1,806,294 SLC 74 3030 O1 0 SLC 7� 3030 02 0 SLC 74 3040 O1 + SLC 74 3050 O1 0 SLC 74 3040 02 + SLC 74 3050 02 0 Add Lines 5.1 thru 5.4 0 SLC 42 5410 O1 0 SLC 40 1850 02 + SLC 40 1850 08 0 Add Lines 5.5,6.0,7.0 0 r 1,806,294 Pa�e: 02 of 03 Date Prepared: January 12, 2006 DETEFtMINATION OF ANNUAL DEBT REPAYMENT LIMIT ALITY: E=ickering C 10.0 TOTAI. REVENUE FUND REVENUES 11.0 FEES FOR REPAYING THE PROVINCE FOR DOWNTOWN REVITALIZATION LOANS 1a.o 13.0 13.1 13.2 13.3 13.4 14.0 15.0 16.0 1'7.0 FEES FOR TILE DRAINAGE AND SHORELINE ASSISTANCE GRANTS FROM GOVERNMENT OF ONTARIO, GOVERNMENT OF CANADA AND OTHER MUNICIP.4L,ITTES Ontario Grants Canada Grants Other Municipalities SUBTOTAL FEES AND REVENUES FOR JOINT LOCAL BOARDS FOR HOMES FOR T'HE AGED NET REVENIIE FUND RE�'ENUES 25% OF NET REVENUE FUND REVENUE ANNUAL REPA�'NIENT LIMIT 25% of Net Revenue Fund Revenues less Net Debt Charges SLC denotes Schedule, Line, Column MNIAH CODE: 10102 SLC 10 9910 O1 SLC 42 5410 O1 SLC 12 1850 04 SLC 10 0699 O1 + SLC 10 0810 O1 SLC 10 0820 O1 SLC 10 1099 O1 Add Lines 13.1 thru 13.3 E.,. � l.; :� ( ) 55,409,179 0 0 310899 6,734 364,109 681,742� 0 Lines 10 less Lines 11,12,13.4,14 54,727,437 13,681,859 11,875,565 FOR ILLUSTRATION PL'RPOSES ONLY If the municipality could borrow at 7.0% or 9.U% annually, the annual repayment limit shown in 17 above would allow it to undertake additional long-term bprrowing as follows: 7.0% Interest Rate: (a j 20 years @ 7.0% p.a. (b j 15 years @ '7.0 ;'o pa. (c) 10 years @ 7.U°Ic p.a. (d) OS years C� 7.0% p.a. 9.0% Interest Rate: (ai ?0 years @ 9.(�°�f �.a. (b) 1_5 years @ 9.(1°r'c p.a. (c} 10 years C� 9.O�o p.a. (d) OS years @ 9.0% p.a. 125,809,907 108,161,627 83,409,001 48,692,162 108,406,640 9S,?25,231 76.213,313 �36,191,807 Page: 03 of 03 Date Prepared: January 12, 2006 �� J �� L��i D�' REPORT TO �'�' _ EXECUTIVE COMMITTEE �� PICKERING Report Number: CS 26-06 Date: May 8, 2006 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Formal Quotations - Quarterly Report for Information Recommendation: It is recommended that report CS 26-06 of the Director, Corporate Services & Treasurer concerning Formal Quotations — Quarterly Report for Information be received and forwarded to Council for information. Executive Summary: Council approved the Purchasing By-law on November 5, 2001 which includes a request to have a summary of contract awards arising from the formal quotation process be forwarded to Council as information only on a quarterly basis. Financial Implications: Not applicable Background: In accordance with Purchasing Policy Item 04.06, a summary of contract awards arising from the formal quotation process is provided herein for the information of Council. This report covers the period January 1, 2006 to March 31, 2006. Report CS 26-06 May 8, 2006 �= �� Subject: Formal Quotations — Quarterly Report for Information Page 2 Formal Quotations Summary January 1, 2006 to March 31, 2006 PST Included / GST Extra (unless stated otherwise) Reference Na Description Award Status ' 'Award Date Q-5-2006 Roofing Repairs ` as required' Various unit On-going, January 9, 2006 prices, operating costs in minimum 2006 Vendor: ASEAL Roofing & charge per Sheet Metal location T-257-2005 Co-operative Tender for Various unit On-going, January 2, 2006 Supply & Delivery of Gas and prices operating costs in Diesel Fuels 2006 Host: Region of Durham Participants: Region of Durham, Durham Regional Police, Oshawa, Whitby, Ajax, Pickering, Clarington, Uxbridge, Lakeridge Health First year of a three year contract. Vendor: Shell Canada Limited Co-operative Tender for T-257A-2005 Various unit On-going, January 2, 2006 Supply & Delivery of Domestic prices operating costs in Furnace Oil 2006 Host: Region of Durham Participants: Region of Durham, Durham District School Board, Oshawa, Whitby, Ajax, Pickering, Clarington, Lakeridge Health Uxbridge, Scugog, Central Lake Ont. Conservation Auth. First year of a three year contract. Vendor: Shell Canada Limited �,��.� Report CS 26-06 May 8, 2006 Subject: Formal Quotations — Quarterly Report for Information Page 3 Reference 'Na Description Award Status Award' Date RFP 2005-18 Co-operative Request for Various unit On-going, March 20, 2006 Proposal for Shredding prices operating costs in Services 2006 Host: Clarington Participants: Region of Durham, Durham District School Board, Whitby, Ajax, Pickering, Clarington, Uxbridge, Durham Regional Police First year of a three year contract. Vendor: Super Shred Mobile Shreddin Services Q-16-2005 Goose Control Services $19,500.00 Seasonal April 13, 2006 Alex Robertson Park, qpplication — Progress Frenchman's Bay April 5, 2006 to Park August 31, 2006 Second year of a two year contract Attachments: Not applicable Prepared By: � Approved / Endorsed By: ,� ., :� � � �.� � -� . � L:��.� . .�,� --- - ' C_ -- ... Vera A. Felgemacher `� Gillis A. Paterson Manager, Supply & Services Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Couneil j, �, � � � ,,�- �� ` �t � � C� �, . T�ror�as J. Quin. , RD R., CMM I��. Chief Administrative Officer �� BY-LAWS May 8, 2006 6670/06 Being a By-law to appoint Special Municipal Law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property �,i J � (,+5;�� THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6670/06 Being a By-law to appoint Special Municipal Law Enforcement Officers for the Purpose of Enforcing Parking Restrictions on Private Property WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of th�e said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION 4F THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the following persons be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1822 Whites Road, Pickering (The Amberlea Center) James McCauley 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. These appointments shall expire upon the person listed in section 1(a) ceasing to be an employee of PRO Security or upon PRO Security ceasing to be agents for 1822 Whites Road whichever shall occur first. 4. The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. BY-LAW read a first, second and third time and finally passed this 8th day of May, 2006. David Ryan, Mayor Debi Bentley, City Clerk „ _,,,, , w =t��,��_ � s . ,�,— , . - �ll mm ��.� Y. � \� �\�l� Attendees: Councillor David Pickles - Chair Margaret Lazarus, Glengrove Public School Malvina Ram, Community Appointee Kim Kranc, City of Pickering Birgit Wilson (Recording Secretary) Minutes PICKERING ADVISORY COMMITTEE ON RACE RELATIONS & EQUITY April 6, 2006 7:00 pm Main Committee Room Chair Councillor Pickles Regrets: Jacqueline Moriarty, Community Appointee Kirk Mark, Community Appointee Tish Sheppard, Durham Catholic District School Board Fred Gibson, Pickering Carib Canadian Cultural Association Joe Mitschang, Durham Regional Police Services Nazneen Dindar, Durham District School Board lfem f aetails & Uiscussion & Gonc/usion ' Actrori l#ems i��us, « Ref # i isummary of discussion) (rncrude deadt�n� as ' appro��a#e) 1. Welcome & Introductions Councillor Pickles welcomed members to the meeting. Councillor Pickles delayed the start of the meeting until 7:15 pm anticipating the arrival of additional members, however no additional members arrived. 2. Minutes Minutes of the February 15, 2006 meeting were approved. Councillor Pickles noted that he would like Joe Mitschang to give an update of the diversity study of the Durham Regional Police Service at the next meeting. Civic Award Nominations are complete, Awards Night will be held Monday May 15, 2006 in Council Chambers. 3. 2006 Committee :Events Heritage Week was again a great success. March Writing Contest - On Wednesday, March 22, an evening for family and friends was held in Council Chambers where the winners of the contest read their entries. Page 1 CORP0228-2/02 /fer� ! DetaiC�s & D�scussion & Conclusion �4c�ivn ltems�l5ta�tus � fi�f # fsur�mary af discu�sian} {include �i$a�fxra� asn„, ,�'" ` ap�rro�rnat�)`� �� - There was some discussion on how to improve the essay submission and judging process for next year. - Two School Boards will submit feedback on this process 4. Ta est Event U date -Scheduled for June 11, 2006 at the Pickering Museum Village -Committee members are asked to look for sponsors -Site meeting is taking place on Sunday, April 30 to confirm participants and sponsors -Promotion of this event is needed. -Suggestions were as follows: Contact News Advertiser to write an article on the event LED Advertising Board Flyers to all Recreation Centres, Schools and Libraries 5. Surve — Ideas from the Committee Councillor Pickles gave some suggestions for the survey: Committee members to bring forward a Informal interviews with members of the public on Race framework for the Relations & Equity in Pickering. survey for the next Are initiatives working in the community? meeting Are there opportunities for improvement? Should surveys be conducted in the summer or fall? 6. ' Next Meetin Thursday, May 4, 2006 7:00 pm — Main Committee Room All Committee Members are asked to confirm their attendance! 7. Ad"ournment Meeting adjourned at 8:10 pm Copy: Chief Administrative Officer City Clerk Page 2 CORP0228-2/02 „ ,:_„ ��: w �,��i� ._-: i __. M ��.°— ��. � _.� ��.�• Attendees: Councillor Brenner - Chair Lynda Taylor, Manager Development Review Geoff Romanowski, Planner II Rick Cefaratti, Planner II Birgit Wilson - Recording Secretary Minutes / Meeting Summary Statutory Public Information Meeting Council Chambers Thursday, April 20, 2006 7:00 pm. Also Attending: lan McCullough, Authorized Agent of Marshall Homes Laureli Jones, Planner for Altridge Properties Inc. Lynda Taylor, Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. 1. DRAFT PLAN OF SUBDIVISION APPUCATION – S-P-2005-Q3 ZONING BY-L.AW AMENDMENT APPLICATION A-34/05 ALTRIDGE PROPERTtES INC. (SDUTHWEST CORNER OF TWYN RlVERS DRIVE AND ALTONA ROAD) PART OF LOT 33, B.F.C. RANGE 3, (4dR-5045, PART 1);& PART Of LOT 33, B,F.C. RANGE 3, (40R-9096, PART OF PART 5& 40M-1515, BLCICKS 85 & 86) (1482 -1484 ALTONA ROAD & 1490 –1'49$ ALTONA) CITY OF PICKERING 1. Planner Comments Geoff Romanowski, Planner II provided an overview of property location, applicant's proposal and City's Official Plan policies pertaining to this site, as outlined in Information Report #05-06. 2. Applicants Comments Laureli Jones, Planner for Altridge Properties Inc., gave assurance that the applicant will address all concerns and issues raised at this meeting and will provide additional information for this proposal. Page 1 CORP0228-2/02 3. Comments from Members of the Public Cy Durdle 1497 Altona Rd. Mr. Durdle is a 20 year resident of the subject area. He agrees with the development, but expressed concerns in the area of: . Water drainage — there are problems now, will they be addressed properly. • Lots sizes are too small for the existing neighborhood. • If new road is built, will it be private. • Service, i.e. snow removal for new road. • Proposed access will create traffic problems. • Safety for school in the area. • Fencing — on Altona Rd.? David Goulding 283 Richardson St. Mr. Goulding expressed concerns that if the applicant makes changes to his original proposal that the public will not be notified of these changes. In addition he expressed the following concerns: . Water drainage — there are problems now, will they be addressed properly. • Lots sizes are too small for the existing neighborhood. • Proposed access will create traffic problems. • Safety for school in the area. Len Scavuzzo 1478 Altona Rd. Rd. Mr. Scavuzzo had grave concerns with respect to water run-off. He is now experiencing major problems on his property and has hired an independent firm to check out the foundation of his home to see if water has structurally damaged his foundation. He stated that in his opinion the builder of the new subdivision will not properly address the water run-off issues and his property will be in a"valley" with water draining directly onto his property. Mr. Scavuzzo brought pictures of his property and was invited to speak with members of the Planning Department after the meeting. Anna Agraso 307 Tomlinson Crt. Ms. Agraso expressed concerns as follows: . Lots sizes are too small for the existing neighborhood. • Property values will decrease. • Once Altona Road had beautiful trees, when will these be replaced. • Proposed access will create traffic problems. • Safety for school in the area. • City will change by-law without notifying anyone in the area. • Did not receive notification of ineeting — was informed by a neighbo CORP0228-2/02 Page 2 G Di Donato 1491 Altona Road Mr. Di Donato expressed concerns as follows: • Lots sizes are too small for the existing neighborhood. • Property value will decrease. • Once Altona Road had beautiful trees, when will these be replaced. . Proposed access will create traffic problems. • Safety for school in the area. . City will change by-law without notifying anyone in the area. • Did not receive notification of ineeting — was informed by a neighbour. Lorraine Watkins Richardson St. Ms. Watkins stated that she was not informed of proposal or the Statutory Information Meeting. Her concerns are for the safety of the residents, children going to St. Monica' s Separate School due to increased traffic pattern. Debbie & Jim Coughlin 278 Richardson St. Mr. & Mrs. Coughlin did receive notification of the proposal and of the meeting, however, their written comments are not noted. They do agree with the development however do have concerns with declining property values. Also, they would like clarification whether the access will be from Altona Road or Richardson St. The height of any fencing that would go up was also a concern and asked staff for clarification of the fencing height restriction by-law. James Callan 1483 Altona Rd. Mr. Callan expressed concerns as follows: • If a new road is built will it be private or public. . Widening Altona Road will increase traffic pattern. • Will new access road be a traffic light intersection. • If new by-law is passed what are the boundaries it will effect. Mr. & Mrs. Seres 306 Sheppard Ave. Mr. & Mrs. Seres are very concerned with the lot sizes of the subdivision. The esthetics are not compatible with the existing large homes. They requested that the builder re-size the lots. They also expressed safety concerns about placing a house on Plan site # 10. Page 3 CORP0228-2/02 Lorne Hewie 1469 Altona Rd. Mr. Hewie expressed concerns as follows: • If access from Altona Road, increased traffic pattern poses a safety hazard. • Safety for school children. • Lot sizes are too small in comparison with the existing properties. • Decrease in property values. Joan & Carl Chivers 267 Richardson St. Mr. & Mrs. Chivers expressed concerns as follows: • If access from Alton, increased traffic pattern poses a safety hazard, especially if large trucks are making turns. • Safety for school children. • Lot sizes are too small in comparison with the existing properties. • Decrease in property values. • No notification of ineeting or plans. Dan Farren 1485 Altona Road Mr. Farren wanted to know when the Region of Durham is going to make a commitment with respect to widening Altona Road and the continuation of Richardson Street. 4. Response from the Applicant Laureli Jones, Planner for Altridge Properties Inc., stated that Altridge Properties will work very closely with the School Board to address safety issues regarding access road and also address esthetic issues raised this evening, i.e.: fencing, trees. She further assured that new signs would be erected. 5. Staff Response Geoff Romanowski, Planner II stated that when the Region of Durham initiates plans to widen Altona Road notification of that proposal will go out to the public to advise of the Statutory Public Meeting. In regard to not everyone receiving notification of this proposal and Statutory Meeting, he will look into the matter and ensure that all future notification will be expanded from the present radius. 6. Comments from the Chair Councillor Brenner explained that to date no decision has been made. He also assured all concerned that if this proposal changes significantly then, under The Planninq Act, a second Statutory Information Meeting must take place. Page 4 CORP0228-2/02 __ 2. ZONING BY-LAW AMENDMENT APPLIGATION A 02/06 PICKERING NARBCIUR COMPANY LIMITED SANDBAR `ROAD' LOTS 21p - 224, LOTS 283 - 288, AND PART OF LG1TS 218, 289 PLAN 299 CITY OF PICKERING 1. Planner Comments Rick Cefaratti, Planner II provided an overview of the property location, applicant's proposal and City's Official Plan policies pertaining to this site, as outlined in the Information Report # 06-06. He stated that to date no comments/concerns have been received from outside agencies or the public. 2. Applicant Comments lan McCullogh, authorized agent for Marshall Homes, explained the proposal as outlined in the Information Report # 06-06. He stated that the owner would construct a windmill on these lands to conform to the esthetics of the Waterfront Place. 3. Comments from Members of the Public Sylvain Trepanier 1218 Monica Cook PI. Mr. Trepanier was not sure whether or not he supported the recommended rezoning as he felt to date there has not been enough information available to the public to make a proper assessment. He further expressed a concern that the Statutory Public Information Meeting was of no value as he felt the recommended by-law would now go before Executive Committee for the recommendation to be enacted. Mr. Trepanier had additional concerns as follows: • Road ownership, public or private? • Ownership of the land is fragmented, some public some private-how will that be addressed? • What is passive recreation use? • Will the proposed windmill block the view from the Bay? • Which Official Plan does the proposal conform to Durham or Pickering? • Middle is a public road, will this remain public and if so will a fence be erected. Lastly, Mr. Trepanier asked for reassurance from The City of Pickering that additional information will be forthcoming and that the residents will be kept informed as this aoes forward. Page 5 CORP0228-2/02 4. Response from Applicant lan McCullogh, authorized agent of Marshall Homes confirmed that at present there is fragmented ownership of the lands and that ownership consolidation is being addressed and will be finalized very shortly. He further stated that before this project goes forward, there would be conceptual drawings submitted to The City of Pickering. 5. Staff Response Rick Cefaratti advised that the proposed plan conforms to the Durham Official Plan which permits a mix of uses including marina, parks, recreational, tourist, cultural and community uses. 6. Comments from the Chair Councillor Brenner assured Mr. Trepanier that the purpose of the Statutory Public Information Meeting was to gather information from the public on the proposal and that no proposal will be put before Executive or Council until all interested parties are heard and that all concerns are addressed. He further stated that for this particular proposal there is not sufficient information to make a recommendation either for or against and that a Site Plan which addressed issues such as road access and conformity to the Waterfront Plan, needs to be approved before this proposal can go forward. He further suggested that Planning and Development, Lynda Taylor, should follow-up with the Waterfront Coordinating Committee and host an open meeting to address all issues raised this evening. Lastly, he stated that a second Statutory Public Information Meeting may be needed before a decision to approve or deny this application can be made. The meeting adjourned at 9:15 pm. Page 6 CORP0228-2/02 •� - ,__,_,�. ��, � W =ti„�,�i_, . m � ". � ,�— ��-- Q�ll.--.�.�1� � � `� Attendees: Pamela Fuselli (Chair) Shawna Foxton Karen Emmink Gordon Zimmerman Terri Abernethy John Sabean Kim Sahadath Jim Simpson Birgit Wilson (Recording Secretary) Guest: Councillor Rick Johnston Absent� Brenda Rappos Minutes / Meeting Summary Heritage Pickering Advisory Committee April 25, 2006 Law Library 7:00 pm Item / �etails & Discussion & Gonclusion Action l#er�s ��t�t�t�,s;` Ref #: (summary ofdiscussion) (inctude.ctesalrrre ��`, - � �: ap�iropriate) ' ' $ 1. Minutes Moved by Karen Emmik That the minutes of March 21, 2006 be adopted. CARRlED 2. Business Arisin 2.1 Introduction of New Committee Members • Pamela Fuselli welcomed the new members, Terri Abernethy, Kim Sahadath and Jim Simpson to the Heritage Pickering Advisory Committee. • New members provided an introduction including their background and interests in becoming a member. � 2.2 Brochure Development • Second draft of mock-up brochure presented for review. • Members like the idea of the "door opening" the brochure, however, John Sabean and Gordon Zimmerman are going source another "cleaner looking door" picture to use for the front cover. • John Sabean was opposed to using a current photo of the Post Manor house as one of the pictures in the brochure as the owners have put advertising on the house in contravention of the by-law. rage �i CORP0228-2/02 • Discussion ensued as to how we can "gently" ask them to remove the advertising. • It was decided that the best course would be to ask the City Clerk to send a letter outlining the by-law and asking the owners to remove the advertising. • Other discussion included the resource listing and a �referral to the HP web site. • Committee members were asked to e-mail Shawna with any changes/suggestions. 2.3 Whitevale Heritage Conservation District • Pamela provided all with a copy of a draft ofthe Whitevale Heritage Conservation District Extenstion Report that begins to compile information for the study area and/or individual designations. • Pamela reported that Whitevale & District Residents' Association members are developing plans to approach property owners within the designated district which are currently not included to determine if they would be willing to become included — to solve the `Swiss cheese' problem. • Neil Carroll advised Pamela that the study area/interim control approved by Council in January would not be implemented in this fiscal year as no funding has been allocated to this project and that such activities would take place within neighborhood planning for the area. Pamela has requested clarification as to the implications of waiting to put the interim control in place until after the land is transferred into private ownership. • Provide feedbacklcomments to Pamela for next meeting. 2.,4 Desiqnation • Two pending designations will appear in The News Advertiser, April 26, 2006 edition. 2.5 Cherrvwood Blacksmith House • Pamela responded to owners and conveyed the HP Committee's strong objections to the proposed addition. • Discussion as whether or not HP has the "legal" right to stop any renovation/addition as the addition does not alter the "original" structure of the house. • Discussion as to whether the owner should expect to make significant changes to a property when it is purchased with the heritage designation on title. • Owners will be asked to submit a formal request to go ahead with the addition. CORP0228-2/02 Pamela to ask City Clerk to draft a letter Kim to send Shawna listing that Whitby uses Pamela to follow up with Neil to verify information Pamela to contact owners Page 2 Item /' Qetai/s & Liiscussion & Conclusion Action Items f 5tatus a� R�f # (sr�mmary of c�iscuss+on) (inc�ude deao�trne as ,; : �PArapriatej ` • HP Committee will work with Tim Moore to develop guidelines as to what would be an acceptable renovation/addition to the house for future applications. 2.6 ORC Database • Brenda still working on the database and will give an update at the next meeting. 2.7 Interactive School Tour Collaboration with PMV • Museum is very interested in the program. . Will put together a concept idea and work with Karen Emmink. • May use an existing Pickering Township Historical Society Tour as part of this project. 3. Oth�r Business - 3.1 Federal/Airport Lands Update • John stated that there were no new developments to report. • Pamela reported that Mark Holland had presented to Council last week regarding his communication with the Federal Minister of Transportation — a private property management company has been hired to oversee the federal lands, unclear how the new government will proceed in honouring past commitments. 3.2 Land Reqistrv Office Waiver Pamela advised that she has a waiver available. Shawna, Pamela to get copies John, Gordon, Terri, Karen and Rick would like to receive a to interested members copy. 3.3 Support for Committee Activities Clerk's Department has hired a staff person who may be available to HP should we have a need, i.e. research. 3.4 Whitevale Resident Request • This house is for sale. • Alternatively, the owners are contemplating an addition to the home and are looking for consultation for their renovation. • Owners report that the home is in very poor condition with previous renovations not properly performed and extensive water damage as well as problems with water run-off. • Committee recommends the owner request a building inspector to confirm the structural status of the property hcfnrc rn ci crin t c nrnnnc rl r tinn rage ;� CORP0228-2l02 ltem / �etails & �iscussion � Conc�usion Ac#ion /tems l S�tus . Ref # (summary of discussian) ' (include deadllne. �s apprapri�te) before considering the proposed alterations. 3.5 Whitevale Sprinq Festival — HP Table • Date of event is May 27, 2006 — 10:00 am — 4:00 pm at the Whitevale Community Centre. • Jim Simpson requesting volunteers to staff the HP Members to advise of table/booth. availability • Booth to provide information on local events, history of the area, etc. 4. Other Business 4.1 Inquirv re� Montqomerv Park Road Propertv • Debbie Linton inquired as to the status of the property at this location. • Recommendations made as to who to speak to Shawna to pass along regarding this property. contact information 4.2 Historical 5'" Concession Publication Proposal • A proposal was received to embark on a publication about the 5th Concession/Whitevale Road as an expansion to the documents created for the 2005 Time Tour event. 4. Next Meetin May 16, 2006 at 7:00 pm Meeting Adjourned: 9:15 pm. Copy: Mayor Ryan Members of Council Chief Administrative Officer Department Heads City Clerk Page 4 CORP0228-2/02