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HomeMy WebLinkAboutJanuary 10, 2002 p Waterfront Coordinating Committee Minutes Thursday, January 10,2002 7:00 p.m. Chair: Councillor Holland Present: Mark Holland Pat O'Brien Jim Dike Kevin Tower John Sabean Peggy Wilmot Craig Bamford David Steele Larry Field Staff: Neil Carroll Debbie Kearns Jamie Bronsema Guest: Marie Billinger Gord McPherson Jacqueline Smart 1. Adoption of Minutes The Minutes of the November 8, 2001 meeting were adopted with the following amendment: Item #5 - Signage Item #5 was amended by deleting the # 40 from the introductory sentence. 2. Delegations Marie Billinger made a presentation to the Committee with respect to a Proposal for a Waterfronl Millennium Square Springfest 2002. (information included for members not in attendance) It was recommend that a Committee be formed with members from committees involved If' Winterfest, Frenchman's Bay Festival, etc. to handle Special Events. 3. Rotary Frenchman's Bay Park Jamie provided an update concerning the Rotary Frenchman's Bay Park and advised of the following: · a Rotary meeting was held on November 22nd · a meeting was then held with the TRCA, City staff and consultants · worked together to have community consultation to arrive at a concept plan · continuous sidewalk and bicycle lanes are still being discussed Gord McPherson of the TRCA advised of the following: · the Hydro Marsh and Frenchman's Bay marsh area are in need of immediate attention · it is recommended that a meeting be held to allow the community an opportunity to have input regarding the 1990 plan · issues to be addressed are traffic use, road patterns, existing uses, techniques to restore present habitat · create and expand isolated wetlands, want to address with community · noxious weed area is a concern of residents-needs to be addressed · trails, plaques and viewing platforms are all techniques to inform communities · there is opportunity for perimeter planting · TRCA wants to embark upon community workshop-solicit ideas from the community A general discussion followed: · Craig stated that a general clean-up of the area is required and something must occur with respect to vehicular traffic · Jacqueline suggested that a Butterfly Fest be held rather than a Springfest · David Stone requested that Gord attend a Rotary meeting concerning this site · Jamie advised that a meeting was held with the TRCA, Rotary Club-Scott Staples, staff and community and a further meeting will be held Waterfront Coordinating Committee Minutes' Thursday, January 10,2002 7:00 p.m. Chair: Councillor Holland · David Stone advised that environmental issues must be addressed · Jacqueline commented on the proposal 10 years ago for an education center at the West Shore Community Centre Mark thanked Gord for the great work done at the bottom of Liverpool Road. He requested a meeting with Larry Field and Gord McPherson concerning the TRCA budget submission to the Region of Durham. Jim spoke of the lack of a storm water program at the City and the absence of regulation enforcement and information programs that should be formed by the City with respect to diesel fuel/toxic substance being dumped into the storm sewer system that outfalls beside the yacht club. Mark commented that the City is responsible for storm water and is working on programs, including a toxic waste depot for residents to drop their waste items off, currently in discussion with Miller Waste. Neil advised that the City is reviewing storm water issues by priority and is waiting to have some of their reports done on what priorities to tackle to avoid doing lesser priority projects ahead of the major ones. 4. Signage Jamie provided the following update concerning signage: · communication is ongoing with Ontario Power Generation who have provided funds for signage · money has also been included in the 2002 Budget for Council's approval · would like to consolidate proposed signs on map and bring to the committee for discussion · a mock-up sign will be brought before committee for comments · meet with the Arts Council and Historical Society for interpretative signage 5. Liverpool Road Design Study Mark advised that the Hilts application and Liverpool Road Design Study will go before Council on January 21 st, 2002. 6. Other Business o Larry clarified that the committee supports the TRCA getting the community involved in a Rotary Frenchman's Bay West Park Plan Public Meeting. o David Steele advised that the Petticoat Creek Bridge is coming along well with completion date anticipated for May loth. o Gary advised that hydraulic dredging IS being carried out at the channel entrance along Millennium Trail to Cool Water Farms. o Craig suggested the need for a committee to discuss the Springfest idea. Mark will send a letter to committee members with respect to their interest and to coordinate a date. o Jim questioned and Mark advised that a location has not yet been found for the W est Roug'~ Canoe Club. 7. Adjournment The meeting adjourned at 9:00 p.m. 8. Next Meeting The next meeting has been rescheduled to February 21, 2002 at 7:00 p.m. Waterfront Coordinating Committee Minutes Thursday, February 21, 2002 7:00 p.m. Chair: Councillor Ryan Present: Mayor Arthurs Councillor Ryan Jim Dike Kevin Tower Peggy Wilmot Larry Field John Sabean Staff: Neil Carroll Everett Buntsma Guest: Gord McPherson Jacqueline Smart Gary Peck 1. Adoption of Minutes The Minutes of the November 8,2001 meeting were adopted with the following amendment: Other Business Item #1 was amended by adding 'Rotary Frenchman's Bay West Park Plan Public Meeting'. 2. Delegations . Larry Field spoke briefly concerning the ongoing Frenchman's Bay Rehabilitation Project which has been in progress for the past 3 Y2 years. . Gord McPherson distributed copies a Workshop Questionnaire and information on A Community Workshop both concerning Rotary Frenchman's Bay West Park. (Attached) 3. Monarch Trail- Update from Sub-Committee David Steel was unable to attend this evenings meeting and advised that an update from the Sub- Committee concerning the Monarch Trail would be made at the next Waterfront Coordinating Committee meeting. 4. Waterfront Entertainment and Activities - Update from Sub-Committee This update will be presented at the next Waterfront Coordinating Committee meeting. 5. Other Business o Jim Dike advised that there is a possibility that the storm sewer at the bottom of Sunrise Ave.. may have a project put in place on the demonstration of end of pipe solution on site basis that would improve several aspects of it. A manufacturer has a new end of pipe solution and is anxious to get one in the GT A area and is willing to put one in at a very reasonable cost on a tria! basis. Larry advised that some work is being done with Jamie Bronsema and Darrell Selsky to arrive at a plan to deal with the erosion. Larry further stated that if the end of pipe solution is a pilot project it may be one of the solutions to implement the recommendations coming out of the study. 6. Adjournment The meeting adjourned at 8:10 p.m. 7. Next Meeting The next meeting will be April 11, 2002. Waterfront Millennium Square Springiest 2002 Proposal Thursday,January 10,2002 Submitted by: Marie Billinger,MBEvents @ 416-657-2599 Presented To: Mark Holland and Waterfront Committee Location of Proposed Event: Waterfront Millennium Square-Outside Venue Proposed Dates: Saturday,March 23,2002 or Saturday,April 6,2002 Proposed Time: 10:00 a.m.to 5:00 p.m. Objectives of Event: • To promote the new Waterfront Millennium Square. • To come together as a community to celebrate Spring. • To encourage and promote Physical Fitness,especially outdoors. • To provide a venue for community support for local needs such as the St.Paul's-on-the-Hill Community Foodbank and Project:Next Step-a coalition of congregations in support of transitional housing for families in Ajax and Pickering. Expected Number of Participants: 500 to 800?(based on other City of Pickering Events) Activities: • Phoenix BBQ Company specializing in outdoor BBQ's all year round. Menu includes their specialty:hip- of-beef sandwich($6.00)and 7 pepper Jack Daniels sauce,7 oz.chicken breast($5.50),jumbo hot dogs ($3.25),7 oz.hamburgers($4.50)and sausages($3.75). They even have a vegetarian menu specializing in grilled portebello mushrooms and a pepper medley. • Entertainment by children's entertainers:"Cat'n the Fiddle"as well as adult entertainment provided by same group under the name Gypsygrass.They are able to provide 2 children's shows including their popular Lollypop Tree"song and charity Tree. As well as,2 adult shows including Celtic,soft rock and folk songs. They provide their own sound system and will have the system and soundman available to us for the day at minimal additional cost. • Fitness demonstrations and tips by the dynamic duo of Hal Johnson and Joanne McCloud from television's Participaction. We can include some interactive activities such as Tug of War, 1km walk etc. • Durham Health Department involvement re:physical activity/healthy eating displays • Pickering Recreation Centre involvement-memberships,demos-"free membership"giveaway. • Celebrities such as"Spider"Jones to make a guest appearance. • Candy Floss,Popcorn machines,Face painting,Balloons animals and a Clown. • OPG Wind Turbine tour/talk. • Boating safety tips,windsurfing demos and canoeing demos. • Sale of flower bulbs and/or Spring Flowers/plants for Project:Next Step fundraising. • Tree dedications or opportunity to get name on the boardwalk to support Millennium Square. • Raffles and/or Silent Auction. 1 Waterfront Millennium Square Springfest 2002 2 • Non-perishable food items for local foodbank in lieu of admission. • Other suggestions/ideas from the Committee? Promotions: • Banner posted at Waterfront prior to and on day of event. • City of Pickering page in News Advertiser • Flyers distributed around community • Announcement on Electronic board at Liverpool Rd and Hwy#2 • Announcements on radio:KX96,AM1350 • Rogers Cable TV Human Resources: • City of Pickering Staff • Volunteer groups such as Junior Civitans • Volunteer groups utilized for Winterfest event Requirements: • Licensing or Permits? • Power or access to generators • Stage for Entertainment • Sound System can be provided by the Entertainment group"Cat'n the fiddle" • Tent(s)for possible inclement weather conditions • Tables for various demos/displays • Security/Parking lot attendants/Patrollers to ensure safety and comfort of all participants • City of Pickering's requirements for Event Planner? Report to: Mark Holland and/or designate(s) Income: • Phoenix BBQ Company -either a flat rate of$100 to$150 or a 10%to 15%of sales • Flower Bulb and/or Spring flower/plants sales • Raffles and/or Silent Auction • Name on a board in support of Waterfront(coordinated by West Rouge Canoe Club) Costs: • Entertainment-$600 • Hal Johnson and Joanne McCloud-to be negotiated • Clown-$100 to$150 • Banner-$500 to$700 • Rental of tents,popcorn machine,candy floss machine-$200 to$300 • Event Planner fees to be negotiated dependent on time involvement required • Promotions-flyers unless this can be done through the city • Other incidental costs (i.e.,face paints,balloons,lollypops) Terms of Contract: • Advance to cover deposits and other out-of-pocket expenses • 50%of fee to be paid at time of signing of contract • Balance of fee to be paid on day of event. All activities and conditions are negotiable.