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HomeMy WebLinkAboutCS 90-05 REPORT TO EXECUTIVE COMMITTEE Report Number: CS 90-05 Date: December 6, 2005 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2006 Interim Spending Authority Recommendation: 1. That Report CS 90-05 from the Director, Corporate Services & Treasurer be received and; That the 2006 Interim Operating Expenditures be approved at 50% of the prior years' budget including adjustments as contained in Attachment 1 and 2, pending approval of the formal 2006 Current Budgets by Council; 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: Not applicable Financial Implications: Adoption of interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization for the payment of salaries and wages and such other accounts as may be necessary for normal day-to-day operations of the City. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the detail appropriations as approved by Council. Background: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. Report CS 90-05 Subject: 2006 Interim Spending Authority December 6, 2005 Page 2 The 2005 Current Budget was considered by Council in May 2005. The 2006 budget may prove to be as challenging as 2001 to 2005 due to the City's unique fiscal situation. Therefore, we are seeking approval to provide for interim spending authority for up to the first six months of 2006 or when Council approves the 2006 Budget, whichever occurs first. Appropriate adjustments have been made in the departmental appropriations listed as Attachment I where the spending patterns indicates that something greater than 6/12's will be necessary for the first six months of 2006 such as snow clearing (Roads) and election activity. While there is a minor provision for small capital expenditures from current funds, any capital projects proposed prior to the approval of 2006 Capital budget will require specific approval by Council. The Interim Appropriations as listed are based upon the cost centres of the City and being the basis upon which the 2005 Budget was presented and approved. 2006 Pre-Budqet Approvals Included in the interim spending request, are Council approved 2006 pre-budget spending requests as presented below. Resolution # Amount 195/05 Funding for Benchmarking Standards for Sustainability $50,000 197/05 211/05 Services Funding for design and drawings for additional space for Fire Services $182,494 $100,000 Attachments: 2006 Interim Appropriations for Current Budget Operating Expenditures 2006 Interim Appropriations for Capital Expenditures Report CS 90-05 Subject: 2006 Interim Spending Authority December 6, 2005 Page 3 Prepared By: Sarah Kibble Financial Analyst Approved / Endorsed By: Gillis A. Paterson Director, Corporate Services & Treasurer GAP:sk Attachments Copy: Chief Administrative Officer Director, Operations & Emergency Services Director, Planning & Development Chief Executive Officer, Library Recommended for the consideration of Pickering City Council 'Tho~'~S J. Ouinn, Clef Ad .,~in~trative~[fi~,e~ ATTACHMENT # 1 TO REPORT # CS 90-05 CITY OF PICKERING 2006 INTERIM CURRENT OPERATING APPROPRIATIONS COST CENTRE Animal Control Animal Services Start-up B. McLean, Reg. Coun.- Ward 2 Building Services By-law C. A. O. Office Civic Complex Clerks Office Committee of Adjustment Community Centres Corporate Projects & Policy - Benchmarking Standards for Sustainability Council Support Crossing Guards Cult. & Rec. - Admn. Customer Care Centre D. Dickerson, City Coun. - Ward 2 D. Pickles, City Coun.- Ward 3 Development Control Don Beer Arena Dunbadon Pool Elections Emergency Operation Control Centre Environmental Sevices Equipment & Furniture - cap / curr Finance (Accting, Taxes & Payroll) Fire Protection Health & Saftey Heritage Pickering Human Resources Information Technology K. Ashe, City Coun.- Ward 1 Legal Services Libraries M. Brenner, Reg. Court. - Ward 1 Mayor Ryan Mun. Prop. Eng. & Admin. Museum Operations & Emerg. Services-Admin. Operations Centre - Municipal Garage Parks Plan & Develop - Admin. Planning Print Shop / Mail Room Programs Property Maintenance R. Johnson, Reg. Court. - Ward 3 Recreation Complex - Arenas Recreation Complex - Central Core Recreation Complex - Pools Roads Senior Citizens Centre Street Lights Supply & Services Various - General Government 2006 (Jan 1 - June 30) 2005 INTERIM BUDGET APPROPRIATION $264,000 $0 0 100,000 73,153 36,577 778,442 389,221 568,914 284,457 454,043 227,022 415,158 207,579 529,975 264,988 9,960 4,980 514,210 257,105 741,119 370,560 50,000 274,317 137,159 296,400 148,200 893,595 446,798 153,521 76,761 72,443 36,222 73,853 36,927 461,586 230,793 908,628 454,314 289,468 144,734 2,100 139,000 163,314 81,657 26,000 13,000 114,000 57,000 2,096,401 1,048,201 9,737,565 4,868,783 113,634 56,817 6,340 3,170 666,155 333,078 951,820 475,910 71,643 35,822 179,272 89,636 4,136,511 2,068,256 78,053 39,027 125,662 62,831 1,316,945 658,473 354,787 177,394 359,081 179,541 783,063 391,532 2,337,298 1,168,649 854,750 427,375 1,392,429 696,215 361,704 180,852 1,810,721 905,361 412,921 206,461 78,103 39,052 643,524 321,762 2,026,606 1,013,303 709,937 354,969 3,720,243 2,232,146 234,528 117,264 621,400 310,700 297,895 148,948 8,192,088 4,096,044 TOTAL $52,749,278 $26,902,613 ATTACHMENT # 2 TO REPORT # CS 90-05 CITY OF. PICKERING 2006 INTERIM CAPITAL APPROPRIATIONS 2293 - Animal Services New Van equipped for Animal Services Miscellaneous Equipment $ 30,000 6,000 36,000 2240 - Fire Protection Design and Drawings for Additional Space Total Capital Pre-Budget Approval 100,000 $136,00_0_0