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HomeMy WebLinkAboutOES 43-05 REPORT TO EXECUTIVE COMMITTEE Report Number: OES 43-05 Date: December 5, 2005 From: Stephen Reynolds Division Head, Culture & Recreation Subject: Pickering Recreation Complex Arena Snack Bar Concessions File: A-2130-001-05 Recommendation: 1. That Report OES 43-05 be received by Council and, that The Mayor and the Clerk be authorized to execute a renewal Concession License Agreement to permit Beverly and Ron Ireland to continue to operate snack bar concessions facilities at the Pickering Recreation Complex (Arena Only) from January 1, 2006 to April 30, 2009 that is in the form and substance acceptable to the Director, Operations & Emergency Services and the City Solicitor. Executive Summary: A Request for Proposal was issued by Supply and Services in June 2002 for the lease of space to operate snack bar concession facilities within the Pickering Recreation Complex (Arena only). No submissions were received. In September 2002 the City received a proposal from Beverly and Ron Ireland to operate the Recreation Complex Arena snack bar concessions facilities. The term of the existing agreement expires December 31, 2005. Beverly and Ron Ireland have requested to renew this agreement for a further three years and four months. The Operations & Emergency Services Department recommend that a renewal agreement be initiated with Beverly and Ron Ireland. Report OES 43-05 Date: December 5, 2005 Subject: Pickering Recreation Complex Arena Snack Bar Concessions Page 2 Financial Implications: Revenues 2006 $300 per month x 8 months = $2,400 2007 $300 per month x 8 months = $2,400 2008 $300 per month x 8 months = $2,400 2009 $300 per month x 4months - $1,200 Total $8,400 $8,400 maximum over 3 years and 4 months Background: The term of the City of Pickering's License Agreement with Beverly and Ron Ireland to operate the snack bar concession facilities within the Pickering Recreation Complex (Arena only) expires on December 31,2005. A Request for Proposal (RFP-3-2002) was issued by Supply and Services in June 2002 to 6 companies for the lease of space for a Snack Bar at Pickering Recreation Complex (Arena only). Supply and Services also advertised on the City's Website and in the News Advertiser on the City Community Page. No submissions were received. In September 2002 the City received a letter from Beverly and Ron Ireland to continue to operate the Recreation Complex Arena snack bar concession facilities. On November 4, 2002 Council enacted By-law #6051/02 to authorize the execution of a Licence Agreement with Beverly and Ron Ireland for the operation of the Recreation Complex Arena Snack Bar Concessions (Arena Only). Beverly and Ron Ireland have requested to renew this agreement again for the next three years and four months. The renewal agreement allows Beverly and Ron Ireland to continue to operate the Recreation Complex Snack Bar Concession from January 1, 2006 to April 30, 2009. Beverly and Ron Ireland are currently paying the monthly fee of $300.00 per month for 8 months per year. The Director, Operations & Emergency Services and the Division Head, Culture & Recreation recommend that a renewal agreement be initiated with Beverly and Ron Ireland. Report OES 43-05 Date: December 5, 2005 Subject: Pickering Recreation Complex Arena Snack Bar Concessions Page 3 Attachments: Not Applicable. Prepared By: Supervisor, Facilities Operations SR:Ig Everett Bu ht-s'ma Director, Operations & Emergency Services '~;tephen,.~ynOlds Division Head, Culture & Recreation Copy: Chief Administrative Officer Director, Corporate Services & Treasurer City Solicitor Manager, Supply & Services Recommended for the consideration of Pickering City Council ~