HomeMy WebLinkAboutOES 38-05 REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 38-05
Date: October 5, 2005
From:
Richard Holborn, P.Eng.
Division Head
Municipal Property & Engineering
Regional Councillor Brenner
Chair
Waterfront Coordinating Committee
Subject:
Frenchman's Bay Stormwater Management Master Plan
- Terms of Reference
- File: A-2150
Recommendation:
1. That Report OES 38-05 regarding the Frenchman's Bay Stormwater
Management Master Plan Terms of Reference be received; and
That the Terms of Reference be approved and staff be authorized to issue a
request for an Expression of Interest (EOI) from qualified consulting firms to
provide professional engineering services for the development of a Frenchman's
Bay Stormwater Management Master Plan; and
That staff, in conjunction with the Toronto and Region Conservation Authority be
authorized to short-list up to four (4) of the highest scoring firms on the EOI and
issue a detailed Request for Proposal document; and
That the City of Pickering cost share on a 50/50 basis with the Toronto and
Region Conservation Authority for retaining the firm of Gartner Lee Limited for
project management services for the Frenchman's Bay Stormwater Management
Master Plan, at a cost to the City not to exceed $15,000; and
That a Steering Committee be assembled to guide the process, and provide
input into the direction of the Master Plan, whose membership shall consist of
City staff, TRCA staff, one member from the Waterfront Coordinating Committee,
external agencies and a resident of the City of Pickering; and
6. That appropriate officials of the City of Pickering be given authority to give effect
thereto.
Executive Summary: Not Applicable
Report OES 38-05 Date: October 5, 2005
Subject: Frenchman's Bay Stormwater Management Master Plan
Terms of Reference
Page 2
Financial Implications: The City's 2005 Capital Budget for account 2410 Stormwater
Management includes two Environmental Assessment activities related to Frenchman's
Bay and its watersheds, at a total of $145,000. At this time, approval for $15,000 is
being sought as a cost sharing arrangement with TRCA.
Background: At the Council meeting of June 27, 2005 the Council of the City of
Pickering passed Resolution #106/05 endorsing the development of a Five Year
Implementation Plan for Pickering Waterfront and Frenchman's Bay. A major
component of the implementation plan is a Frenchman's Bay Stormwater Management
Master Plan.
Staff at the City of Pickering and Toronto and Region Conservation Authority have
prepared a Terms of Reference for the Master Plan. These Terms of Reference were
circulated to the Waterfront Coordinating Committee and discussed at their meeting on
September 22, 2005. The revised Terms of Reference are attached for Council's
endorsement.
The TRCA has retained the firm of Gartner Lee Limited for project management
services for the initiative. Gartner Lee will assist in the preparation of the Expression of
Interest and Request for Proposal documents as well as review all submissions. It is
recommended that the City of Pickering cost share with TRCA, as this will be a valuable
resource to the Frenchman's Bay Stormwater Management Master' Plan.
Upon approval from Council, the City and TRCA with the assistance of Gartner Lee will
prepare an Expression of Interest (EOI) request from qualified consulting firms which
can be received by November 4, 2005. A short list will be determined using quantitative
selection criteria, and up to four firms will be requested to submit a proposal for
consulting services.
It is anticipated that Proposals will be received in early December 2005, interviews
conducted prior to the end of 2005, and a recommendation to Council to retain a firm in
January 2006. The Frenchman's Bay Stormwater Management Master Plan is to be
completed by December 1,2006.
A Steering Committee consisting of technical staff, external agencies, representation
from the Waterfront Coordinating Committee and a citizen of Pickering will be formed to
guide the process and make strategic decisions along the way.
At the request of the Waterfront Coordinating Committee at their meeting of September
22, 2005. City staff and the TRCA, along with a member of the Waterfront Coordinating
Committee met with Dr. Nick Eyles of the University of Toronto to discuss a continuation
of their involvement. Council will recall that Dr. Eyles authored the report "Remediation
of an Impacted Lagoon (2003)". Dr. Eyles confirmed that the collaboration of the
University of Toronto and McMaster University will continue to support initiatives related
Report OES 38-05 Date:
Subject: Frenchman's Bay Stormwater Management Master Plan
Terms of Reference
October 5, 2005
Page 3
to increasing the health of Frenchman's Bay. As such they are prepared to provide
resources in the form of technical advice, data collection and analysis and potential
short or long term monitoring of the effects of improvements undertaken through the
implementation plan.
The Waterfront Coordinating Committee will play an important role, not only in the
Stormwater Management Master Plan but also in the Five Year Implementation Plan.
Their assistance and input will be greatly appreciated throughout this process.
Attachments:
1. Frenchman's Bay Stormwater Management Master Plan Terms of Reference
Prepared By:
Ri~ard Ho~,~n,-P; Eng
/B'ivision Hea'd, Municipal Property
Engineering
Apprised By:
Director, Operations & Emergency Services
Regional Councillor Maurice Brenner
Chair, Waterfront Coordinating Committee
RH:mld
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
ATTACHMENT#
FRENCHMAN'S BAY
STORMWATER MANAGEMENT
MASTER PLAN
TERMS OF REFERENCE
The City of Pickering
in cooperation with
The Toronto and Region Conservation Authority
And
The Waterfront Coordinating Committee
ATTACHHEN-i-~_~. ....... i¥) REPOR'r~ ~ 8,~,
~ot_ '1 ,..
1.0
2.0
3.0
INTRODUCTION
The City of Pickering has identified a need to prepare a Five Year
Implementation Plan for Pickering's Waterfront and Frenchman's Bay.
One component of the Five Year Implementation Plan is the Frenchman's
Bay Stormwater Management Master Plan.
The stormwater management master plan will encompass all the sub-
watersheds in the Frenchman's Bay Watershed area including Krosno
Creek, Amberlea Creek, Pine Creek, Dunbarton Creek and Hydro Marsh.
For over a decade, Frenchman's Bay and the Pickering waterfront have
been the subject of many studies and reports. Two of the most recent and
comprehensive reports are:
1. Remediation of an Urban Impacted Watershed and Lagoon, 2003
2. Waterfront 2001 - Mayor's Task Force on the Pickering Waterfront,
2001
Although a lot of information and recommendations for improvement have
been published, information gaps may exist, and there needs to be a
synthesized comprehensive plan with public and agency involvement.
In May 2005, the City of Pickering and The Toronto and Region
Conservation Authority sponsored and conducted a workshop focusing on
the need for a stormwater management master plan for Frenchman's Bay.
The workshop report; workbook and backgrounder are attached to the
Terms of Reference for information.
PURPOSE
The purpose of this study is to prepare a comprehensive stormwater
management master plan to provide strategic direction 'towards achieving
healthy watersheds, implementation priorities, major infrastructure funding
opportunities and satisfies Phases 1 and 2 of the Municipal Class
Environmental Assessment process for master plans.
The resulting master plan will be one component of an overall Five Year
Implementation Plan for Pickering's Waterfront and Frenchman's Bay.
STUDY AREA
The Frenchman's Bay Watershed is approximately 20km2 or 2000
hectares in area, of which more than 80% is urbanized. The Watershed
consists of four main creeks or sub-watersheds namely, Amberlea,
ATTACHMENT# i TO REPORT#,OEs -~S- o5
Dunbarton, Pine and Krosno. There are also many small drainage areas
that discharge directly into Frenchman's Bay.
Frenchman's Bay itself extends over approximately 85 hectares of which
approximately 55 hectares is open water. The bay is separated from Lake
Ontario by a barrier beach with an inlet opening for marina areas.
The Frenchman's Bay Watershed is illustrated in Figure 1.
4.0 APPROACH
The master plan should consolidate and build on available information
provided in recent and ongoing studies initiatives. The City of Picketing
and Toronto and Region Conservation Authority require a watershed and
ecosystem based approach which recognizes the various linkages and
pathways within watersheds. It should consider the full range of measures
available for restoring and rehabilitating the watershed such as source
control; conveyance control; end of pipe control; and best environmental
management practices achieved through education and community
stewardship initiatives, policies and procedures and enforcement.
5.0 TASKS
The preparation of the Stormwater Management Master Plan will be
conducted in accordance with the Master Plan process described in the
Municipal Class Environmental Assessment document (',Ontario Municipal
Engineers Association - June 2000). Following the Master Plan process
ensures that the first two phases of the Class EA process are satisfied for
any recommended future works. This will include the mandatory points of
contact and public notification required under the Act.
A three-phased approach will be adopted to complete the assignment, as
described below.
Phase 1 - Characterization - Understanding the System
The tasks associated with this phase will involve:
Collection and review of all relevant background information including,
fish habitat assessment, climatic conditions, hydrology/hydraulics
reports, subwatershed study documents, land use documents, water
quality and stream flow data, soil and geology information, and the
current design criteria applied by the municipality.
Summarizing and evaluating the current stormwater management
practices in relation to federal and provincial legislation as well as the
City's own policy objectives.
Consolidating the existing information, including both the physical and
institutional elements of the stormwater management system
contributing to Frenchman's Bay, and characterizing the performance
of the existing system in regard to its affect on overall ecological
health.
Based upon the review and consolidation of existing information,
identifying the data/information/policy gaps that need to be filled in
order to prepare the Stormwater Management Master Plan.
Phase 2 - Analyses of Alternative Methods
The tasks associated with this phase will include:
Undertaking the required field investigations to complete any identified
data gaps in Phase 1. The collaboration of the University of Toronto
and McMaster University will provide resources and assistance in
completing data gaps.
Review and confirmation of the goals and objectives of the Stormwater
Management Master Plan, with consideration of the broader waterfront
context.
The identification of alternative measures that can be implemented
within the upstream watersheds that will contribute to the improvement
of the ecological conditions. A full range of measures will be
considered including: at source, conveyance, and end-of-pipe
measures, together with policy and practices improvement, and
community stewardship initiatives.
Phase 3 - Preparation of the Master Plan
This phase will lay out the Master Plan that should be followed in order to
restore and enhance the condition of Frenchman's Bay. The specific
tasks to achieve this will include:
Evaluating the various alternative measures and selecting the
combination of measures/components that will constitute the Master
Plan.
· Establishing the priority and phasing for each of the components of the
Master Plan, including both physical and policy elements.
Identifying the Environmental Assessment Act requirements that need
to be satisfied in order to implement the various components (projects)
of the Master Plan.
· Preparing the project documentation.
The waterfront area of the City is well used and highly valued by area
residents/stakeholders, and is viewed as important amenity to the
community. Accordingly, throughout the course of the project, ample
opportunity will be provided for meaningful comment and input by the
interested parties.
6.0 SCHEDULE
Expressions of Interest are due no later than 4:00pm, Friday, November 4,
2005. Those firms short listed will be contacted by Friday, November 11,
2005 and invited to submit a formal proposal. Proposals for the
Frenchman's Bay Stormwater Management Master Plan are due no later
then 4:00pm, Monday, December 5, 2005, at the offices of the City of
Pickering, One The Esplanade, Pickering, Ontario.
Firms submitting proposals will be requested to be interviewed during the
week of December 12, 2005.
The successful firm will be selected and recommended to City of Pickering
Council at the January 16, 2006 meeting.
Work on the project will commence immediately upon issuance of a
purchase order.
The final project deadline will be on or before December 1, 2006.
7.0 SELECTION PROCESS
A two-stage process is being followed for the selection of the successful
consultant. This Request for Expression of Interest (EOI) will form the
initial stage and will facilitate a short-listing of the most qualified
proponents. Following the short-listing, up to four (4) of the highest
scoring proponents will be invited to respond to a detailed Request for
Proposal (RFP) document. As noted above, an interview will form part of
the RFP stage.
8.0
EXPRESSION OF INTEREST REQUIREMENTS
As the initial step in the selection process, interested firms will be invited
to submit a qualifications document (10 pages maximum, exclusive of
appended corporate literature and resumes, 10 point or larger font)
outlining the information identified below. The weighting assigned to each
of the items in the evaluation of the submissions is also shown below.
· Provide a corporate profile of the firm(s) that will form 10 points
the core consulting team, the role that each firm will
fulfill, and comment on past assignment that the firms
have worked on together.
· Provide three (3) examples of similar studies 15points
completed within the previous three (3) years that
compare in scope and magnitude to this assignment,
together with the contact information of the client
representatives that may be contacted for a reference.
· Identify the Project Manager and describe his/her 35points
individual qualifications and capabilities, recent
relevant experience including communication, writing
and presentation skills, and commitment for this
Project.
· Identify the key team members and subconsultants 20points
and describe their individual qualifications/capabilities,
recent relevant experience and commitment for this
Project.
· Include a brief description of the general approach and 10 points
methodology that would be used for this Project.
· Describe the in-house project management, quality lOpoints
assurance, and financial systems that are available to
monitor progress and ensure that scheduled
milestones and deliverables are achieved.
The short-listed consultants will then be requested to submit a detailed
proposal outlining their study approach and methodology, further staffing
details, project schedule, deliverables, and project costs.
Master StOmwater M
THIRD
CONCESSION RD
~ Frenchman's
Legend
WATERSHED
~ Armor Business Park Amberlea
~y Ridges
Dunba~on
~: ~. Krosno L a k e O n t a r i o
Lookout Point
Pine
West Shore
0 0.~ 0.5 1 1.5 2
Figure 1' Study Area