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Home My WebLink AboutOctober 11, 2005Executive Committee Meeting Agenda Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe em) ADOPTION OF MINUTES Meeting of September 26, 2005 PAGE 1-8 (11) 1. MATTERS FOR CONSIDERATION Director, Planning & Development, Report PD 37-05 Zoning By-law Amendment Application A 08/05 First Capital (Steeple Hill Land) Corporation 670 Kingston Road North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2) City of Pickerinq That Pickering Council RECEIVE Addendum to Report PD 37- 05 relating to an amendment to the existing zoning on subject lands to permit a variety of office and commercial uses, on lands being North Part of Lot 29, Range 3, B.F.C. (40R- 23222, Parts 1 & 2), in the City of Pickering. That the additional provisions affecting adjacent westerly lands are technical and minor in nature and do not affect the general intent and purpose of Zoning By-law Amendment Application A 8/05 therefore, NO FURTHER NOTICE is required to be given with respect to this application, in the City of Pickering. That Zoning By-law Amendment Application A 8/05, be APPROVED as set out in the draft by-law attached as Appendix I to Addendum to Report PD 37-05, to amend the existing zoning on the subject lands to permit a variety of office and commercial uses, on lands being North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2), in the City of Pickering. That the amending zoning by-law to implement Zoning By-law Amendment Application A 8/05, as set out in Appendix I to Addendum to Report PD 37-05 be FORWARDED to City Council for enactment. PAGE 9-43 Executive Committee Meeting Agenda Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe Director, Operations & Emergency Services, Report OES 36-05 Supply and Delivery of Two (2) One-Ton Dump Trucks Quotation No. Q-45-2005 That Report OES 36-05 regarding the supply and delivery of Two (2) One-ton Dump Trucks, be received; and That Quotation No. Q-45-2005 submitted by Donway Ford Sales Ltd. for the supply and delivery of two (2) One-ton Dump Trucks in the amount of $84,706.00 plus applicable taxes be accepted, with the estimated annual repayment of approximately $26,000 being included in the annual Current Budget; and 3. That the total purchase price of $96,871.90 be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the project through an internal loan; and That staff at the City of Picketing be given the authority to give effect hereto. 44-50 Director, Operations & Emergency Services Report OES 35-05 RFP-8-2005 - Request for Proposal, Bridge Design & Contract Administration - Bulmer Bridge and Reesor Creek Bridge That Report OES 35-05 regarding a Request for Proposal, Bridge Design & Contract Administration be received; and That the Reesor Creek Bridge (05-2320-009-06) and the Bulmer Bridge (05-2320-009-07) deck replacement projects as contained in the 2005 Capital Budget with estimated costs and financing of: Financing Bridge E~imated Co~s COMRIF Debt Reesor Creek $267,300 $178,200 $89,100 Bulmer $291,500 $194,325 $97,175 be approved subject to final approval of construction costs by Council; and 51-58 Executive Committee Meeting Agenda Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe o That RFP-8-2005 submitted by R.V. Anderson for Bridge Design and Contract Administration in the amount of $58,810 (G.S.T. extra) be accepted; and That the total gross cost of $70,952 and a net cost of $66,310, for the proposal amount and other project costs identified in this report be approved; and that, That the amount of $65,000 for Bridge Design and Contract Administration to be funded through the issue of debt financing be approved with the balance of $1,310 from Current Budget; and That Council authorize the Director, Corporate Services & Treasurer to finance this portion of the project through the issuance of debt through the Region of Durham; and a) Debt financing not exceeding the amount of $65,000 for a period not exceeding 10 years, at a rate to be determined; and b) Financing and repayment charges in the amount of approximately $8,315 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. Director, Corporate Services & Treasurer Report 68-05 Purchase of Vehicles for Municipal Law Enforcement Services Staff Amendment to Allocation of 2005 Capital Budget That Report CS 68-05 of the Director, Corporate Services & Treasurer be received for information; and 2. That the 2005 Capital Budget allocation in the amount of 59-64 PI( 'K h;l{1Nfd Executive Committee Meeting Agenda Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe $30,000 for the purchase of one vehicle for Municipal Law Enforcement Services staff be used as a down payment towards the purchase of six vehicles in 2005, pending availability; and That Council authorize the Director, Corporate Services & Treasurer to finance the balance of the purchase price for the vehicles from internal funding sources with the estimated annual repayment of $40,000 to be included in the 2006, 2007 and 2008 annual current budgets; and Further, that the Director, Corporate Services & Treasurer be given authority to give effect thereto. Director, Corporate Services & Treasurer Report CS 76-05 Appointment to enforce the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North 65-70 That Report CS 76-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North, be forwarded to Council for approval; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Director, Operations & Emergency Services Report OES 38-05 Frenchman's Bay Stormwater Management Master Plan Terms of Reference Under Separate Cover PICKE dNG (111) Executive Committee Meeting Agenda Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe OTHER BUSINESS (IV) ADJOURNMENT Executive Committee Meeting Minutes Monday, September 26, 2005 7:30 pm Chair: Councillor Pickles 001 PRESENT: Mayor Dave Ryan COUNCILLORS: K. Ashe R. Johnson D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer S. Reynolds - Acting Director, Operations & Emergency Services D. Bentley - City Clerk D. Shields - Deputy Clerk D. Watrous - Committee Coordinator ABSENT: M. Brenner- Municipal Business D. Dickerson- Municipal Business B. McLean- Municipal Business (I) ADOPTION OF MINUTES Meeting of September 12, 2005 (11) MATTERS FOR CONSIDERATION Director, Planning & Development, Report PD 36-05 Draft Plan of Subdivision Application SP-2002-06 Zoning By-law Amendment Application A 27/02 Silver Lane Estates Inc. on behalf of E. Williamson Part of Lot 32, Concession 1 City of Pickerin.q Approved As Amended By-law Forwarded To Council See Recommendation #1 -1- OO2 Executive Committee Meeting Minutes Monday, September 26, 2005 7:30 pm Chair: Councillor Pickles Rosemary Humphries, Humphries Planning Group, representing the applicant, advised of their support of the amendments to Report PD 36-05 with respect to parking requirements. Director, Planning & Development, Report PD 40-05 Disposal of Lands Blocks 31, 32 and 33, Plan 40M-1538, Pickering Acorn Lane, Claremont Approved By-law Forwarded To Council See Recommendation #2 Director, Operations & Emergency Services, Report OES 32-05 Request for funding support from Toronto and Region Conservation "Fish Habitat Restoration Proiect" in C!aremont Conservation area. Approved See Recommendation #3 Director, Corporate Services & Treasurer, Report CS 56-05 Request for Expansion of Permitted Area for Body Rub Parlours Brock Spa, 1600 Alliance Road, Pickerin.q Lost This matter will be referred directly to Council for disposition. Noel Gerry, Counsel for the applicant, advised that this business has been operating for five years at 1600 Alliance Road, which is also an industrial area. He further advised that his client was not aware of the initial by-law coming before Council five years ago nor has she had an opportunity to relocate. He requested Council amend the by- law to incorporate Alliance Road. -2- Executive Committee Meeting Minutes Monday, September 26, 2005 7:30 pm Chair: Councillor Pickles OO3 Moved by Councillor Johnson Seconded by Councillor Ashe That Report CS 56-05 of the City Clerk concerning a Request for Expansion of Permitted Area for Body Rub Parlours be deferred for two weeks. Lost Director, Corporate Services & Treasurer, Report CS 62-05 Formal Quotations - Quarterly Report for Information Approved See Recommendation #4 Director, Corporate Services & Treasurer, Report CS 64-05 Cash Position Report as at June 30, 2005 Approved See Recommendation #5 Director, Corporate Services & Treasurer, Report CS 67-05 Appointment to enforce the Parking By-law at 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North Approved By-law Forwarded To Council See Recommendation #6 Director, Corporate Services & Treasurer, Report CS 69-05 Application for Minor Variance to Sign By-law 2439/87, as amended Shell Canada Products Limited 935 Liverpool Road, Pickering Approved See Recommendation #7 -3- O04 Executive Committee Meeting Minutes Monday, September 26, 2005 7:30 pm Chair: Councillor Pickles Director, Corporate Services & Treasurer, Report CS 70-05 Outstanding Recovery of Water Bomber Costs Approved See Recommendation #8 10. Director, Corporate Services & Treasurer, Report CS 73-05 Establishment of Baylawn-Primrose Neighbourhood Watch and Talltrees Nei.qhbourhood Watch Approved See Recommendation #9 (m) (IV) OTHER BUSINESS Councillor Johnson commented on the appeal by the Region of Durham on the application by Glenda Winterstein and questioned if there is another appeal process associated with the Ontario Municipal Board. 2. Councillor Pickles congratulated staff on the excellent Spirit Walk event held at the Pickering Museum Village. Councillor Pickles questioned the Director, Corporate Services & Treasurer if the funding from the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake Two could be applied to the Palmer Bddge for bddge deck replacement rather than split between the three bridge projects. He requested that the Director, Corporate Services & Treasurer forward a response to Mayor Ryan, Councillor Johnson and himself as representatives of Ward 3 on this matter. ADJOURNMENT The meeting adjourned at 8:30 pm. -4- Appendix I Executive Committee Report EC 2005-12 0O5 That the Executive Committee of the City of Pickering having met on September 26, 2005, presents its eleventh report to Council and recommends: Director, Planning & Development, Report PD 36-05 Draft Plan of Subdivision Application SP-2002-06 Zoning By-law Amendment Application A 27~02 Silver Lane Estates Inc. on behalf of E. Williamson Part of Lot 32, Concession 1 City of Pickerin.q That Draft Plan of Subdivision Application S-P-2002-06 submitted by Silver Lane Estates Inc. on behalf of E. Williamson, on lands being Part of Lot 32, Concession 1, City of Pickering, to permit the development of a plan of subdivision, be APPROVED, subject to the conditions outlined in Appendix I to Report PD 36-05, as amended to reflect the revision of Condition 2.3.12 by adding to the end of the sentence "and the architectural design statement require that every effort be made to achieve two parking spaces in front of the garage for townhouse dwelling units; and That Zoning By-law Amendment Application A 27/02, submitted by Silver Lane Estates Inc. on behalf of E. Williamson, on lands being Part of Lot 32, Concession 1, City of Pickering, to establish performance standards to permit the development of a plan of subdivision for semi-detached and townhouse dwelling units, be APPROVED; and That the amending zoning by-law, to implement Zoning By-law Amendment Application A 27/02, as set out in Appendix II to Report PD 36-05, be FORWARDED to City Council for enactment; and That in accordance with Section 34(17) of the Planning Act and notwithstanding that the rezoning proposed in the public meeting notice, public meeting report and at the public meeting differs to some degree from that presented in the Information Report No. 07-03 presented at the February 20, 2003 Public Information Meeting, such difference are not substantial enough to require further notice and another public meeting. Director, Planning & Development, Report PD 40-05 Disposal of Lands Blocks 31, 32 and 33, Plan 40M-1538, Pickering Acorn Lane, Claremont A by-law be enacted to: -5- 006 Appendix I Executive Committee Report EC 2005-12 (a) declare Blocks 31, 32 and 33, Plan 40M-1538 surplus to the needs of the Corporation for the purpose of sale by the Corporation; and (b) authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation and execute all documentation required to effect the sale of Blocks 31, 32 and 33, Plan 40M- 1538 to the adjacent owners for nominal consideration, subject to any required easements. Director, Operations & Emergency Services, Report OES 32-05 Request for funding support from Toronto and Region Conservation "Fish Habitat Restoration Project" in Claremont Conservation Area 1. That Council receive Report OES 32-05 of the Director, Operations & Emergency Services, regarding a funding request from TRCA; and 2. That Council approve the request for funding assistance; and 3. That the amount of $10,000 be charged to Account #2195-2712 as a Joint Funded Environmental Project. Director, Corporate Services & Treasurer, Report CS 62-05 Formal Quotations - Quarterly Report for Information That Report CS 62-05 of the Director, Corporate Services & Treasurer, concerning Formal Quotations - Quarterly Report for Information, be received and forwarded to Council for information. Director, Corporate Services & Treasurer, Report CS 64-05 Cash Position Report as at June 30, 2005 That Report CS 64-05 of the Director, Corporate Services & Treasurer, concerning the Cash Position Report as at June 30, 2005, be received for information. Director, Corporate Services & Treasurer, Report CS 67-05 Appointment to enforce the Parking By-law at 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North -6- Appendix I Executive Committee Report EC 2005-12 007 That Report CS 67-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Director, Corporate Services & Treasurer, Report CS 69-05 Application for Minor Variance to Sign By-law 2439/87, as amended Shell Canada Products Limited 935 Liverpool Road, Pickering That the application for minor variance to Sign By-law 2439/87, as outlined in Report CS 69-05 of the City Clerk, submitted by Walker, Nott, Dragicevic Assocaites Limited on behalf of Shell Canada Products Limited, for property municipally known as 935 Liverpool Road, Pickering, BE APPROVED. Director, Corporate Services & Treasurer, Report CS 70-05 Outstanding Recovery of Water Bomber Costs 1. That Report CS 70-05 of the Director, Corporate Services & Treasurer, be received; and 2. That the outstanding account receivable billed to Christopher Burkholder in the amount of $42,532.10 be written off in 2005; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Director, Corporate Services & Treasurer, Report CS 73-05 Establishment of Baylawn-Primrose Neighbourhood Watch and Talltrees NeiRhbourhood Watch That the letters from the Durham Regional Police Service dated July 25, 2005 endorsing the establishment of the Baylawn-Primrose Neighbourhood Watch and Talltrees Neighbourhood Watch, be received; and -7- Appendix I Executive Committee Report EC 2005-12 That the Council of The Corporation of the City of Pickering hereby endorses the Baylawn-Primrose Neighbourhood Watch and Talltrees Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject areas. -8- 009 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Pickering Council RECEIVE Addendum to Report PD 37-05 relating to an amendment to the existing zoning on subject lands to permit a variety of office and commercial uses, on lands being North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2), in the City of Pickering. That the additional provisions affecting adjacent westerly lands are technical and minor in nature and do not affect the general intent and purpose of Zoning By-law Amendment Application A 8/05 therefore, NO FURTHER NOTICE is required to be given with respect to this application, in the City of Pickering. That Zoning By-law Amendment Application A 8/05, be APPROVED as set out in the draft by-law attached as Appendix I to Addendum to Report PD 37-05, to amend the existing zoning on the subject lands to permit a variety of office and commercial uses, on lands being North Part of Lot 29, Range 3, B.F.C. (40R- 23222, Parts 1 & 2), in the City of Pickering. That the amending zoning by-law to implement Zoning By-law Amendment Application A 8/05, as set out in Appendix I to Addendum to Report PD 37-05 be FORWARDED to City Council for enactment. 0;_0 ADDENDUM TO REPORT TO EXECUTIVE COMMITTEE Addendum to Report Number: PD 37-05 Date: September 30, 2005 From: Neil Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 8/05 First Capital (Steeple Hill Land) Corporation 670 Kingston Road Nodh Pad of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2) City of Pickering Recommendation: o o ° That Pickering Council RECEIVE Addendum to Report PD 37-05 relating to an amendment to the existing zoning on subject lands to permit a variety of office and commercial uses, on lands being North Pad of Lot 29, Range 3, B.F.C. (40R-23222, Pads 1 & 2), in the City of Pickering. That the additional provisions affecting adjacent westerly lands are technical and minor in nature and do not affect the general intent and purpose of Zoning By-law Amendment Application A 8/05 therefore, NO FURTHER NOTICE is required to be given with respect to this application, in the City of Pickering. That Zoning By-law Amendment Application A 8/05, be APPROVED as set out in the draft by-law attached as Appendix I to Addendum to Repod PD 37-05, to amend the existing zoning on the subject lands to permit a variety of office and commercial uses, on lands being Nodh Pad of Lot 29, Range 3, B.F.C. (40R-23222, Pads 1 & 2), in the City of Pickering. That the amending zoning by-law to implement Zoning By-law Amendment Application A 8/05, as set out in Appendix I to Addendum to Report PD 37-05 be FORWARDED to City Council for enactment. Executive Summary: At the request of the applicant, consideration of the above-noted application (to permit a variety of office and commercial uses) was deferred by Executive Committee on September 12, 2005. The subject land is located on the north side of Kingston Road, between Steeple Hill Road and Whites Road (see Attachment #1 of original Report PD 37-05). The applicant requested deferral in order to discuss flexibility of development options for the properly with staff. The site subject of this application is situated immediately east of the Steeple Hill Plaza. Although the subject site is under separate ownership from the abutting plaza, the sites will function as one cohesive development. Addendum to Report PD 37-05 Subject: Zoning By-law Amendment Application A 8/05 Date: September 30, 2005 Page 2 011 To accommodate future development options over the consolidated properties, and as this site and the plaza site to the west will function as one integrated development, staff has consolidated the zoning for both sites into one by-law. In consolidating the by-laws, minor adjustments were made to floor area restrictions to assist in the accommodation of future development options. An increase in the gross leasable floor area for a food store from 3,500 square metres to 5,000 square metres and an increase in the gross leasable floor area for restaurants from 900 square metres to 1,500 square metres were requested by the applicant and are supported by staff. The recommended zoning provisions and administrative consolidation of the westerly abutting plaza site and this site within the same by-law permit the sites to function well together, while maintaining the intent of the site-specific rezoning application. Zoning provisions apply independently from ownership. It is recommended that since the modifications to the abutting plaza by-law to incorporate the lands subject of this rezoning application are technical and minor in nature, and not affecting the general intent and purpose of the By-law, that Council pass a resolution advising that no further notice is required to be given with respect to this application (see Recommendation No. 2 of this report). 1.0 Applicant's Comments The applicant has been advised of the recommendations of this report. APPENDIX: Appendix I: Draft By-law Attachments: 1. Report PD 37-05 012 Addendum to Report PD 37-05 Subject: Zoning By-law Amendment Application A 8/05 Date: September 30, 2005 Page 3 Prepared By: Approved / Endorsed By: ~Plcqnner II y-'- y , '~,~ Manager, Development Review Neil Car~.MPt¢, RPP Director, Planning & Development GXR:jf Attachments Copy: Chief Administrative Officer APPENDIX I TO ADDENDUM TO REPORT NUMBER PD 37-05 013 DRAFT BY-LAW ZONING BY-LAW AMENDMENT APPLICATION A 8~05 014 BY-LAW NO. 6587/05 Being a By-law to amend Restricted Area Zoning By-law 3036, as amended by By-law 5438/99, to implement the Official Plan of the City of Pickering, Region of Durham, North Part of Lot 29, Range 3, B.F.C. (40R- 23222, Parts 1 & 2), in the City of Pickering. (A 8/05) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit a variety of office and commercial uses, for North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2), in the City of Pickering; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. SCHEDULEI&II Schedule I & II to By-law 5438/99, as amended by By-law 5556/99, are hereby revoked and replaced with Schedule I & II attached hereto. 2. AREA RESTRICTED The provisions of this By-law shall apply to those lands being North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2), in the City of Pickering, designated "MU-10" on Schedule I & II attached to this By-law. 3. GENERAL PROVISIONS No building, land or pad thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. TEXT AMENDMENT SECTION 5. Provisions of By-law 5438~99, as amended by By-Jaw 5556/99, is hereby amended, as follows: (1) Subclauses 5.(2)(c)(i), (ii) and (iii) are to be repealed and replaced with the following: (i) The maximum combined gross leasable floor area for all uses on the lands zoned "MU-10" on Schedule I attached to this By-law shall be 8,500 square metres; (ii) The maximum combined gross leasable floor area for all restaurants on lands zoned "MU-10" on Schedule I attached to the By-law shall be 1,500 square metres; The maximum combined gross leasable floor area for all food stores on the lands zoned "MU-10" on Schedule I attached to this By-law shall be 5,000 square metres; (2) Clause 5.(2)(c) is amended by adding subclause (vii) after subclause (vi): (vii) A Restaurant type - F use is not permitted in the hatched area outlined on Schedule I attached to this By-law; -2- BY-LAW 5438199 By-law 5438/99, as amended by By-law 5556/99, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Sections 1 and 4 above. Definitions and subject matter not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 3036, as amended. 015 6. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the Planning Act. BY-LAW read a first, second and third time and finally passed this 17th day of October, 2005. Dave Ryan, Mayorlll¢ll~1 · .~¢¢~h' y, 'y Clerk 016 MU-lO PARTS ~ & 2, 40R-16854 PT, OF LOT 29 R~NCE '40R-23222, PART 1 & 2 SEE SECTION SEE SECTION 5(2)(c)(;v). 5(2)(¢)(v), & 5(2)(c)(vi) SCHEDULE I TO BY-LAW 5~~-- ....., '~ ..-, AS AMENDED BY BY-LAW ~ ~'~ ~:: =. ~- ~/.3o AND FURTHER AMENDED BY BY-LAW PASSED THIS DAY OF 2O05 MAYOR CLERK / / / / / MU-lO PARTS ] & 2, 40R-16854 N PT. O? LOT 29 B F.C RANGE 3 '~40R-23222. PART 1 & 2 017 ~-~' ~ BUiLD-TO-ZONE --- BUILOINO ENVELOPE SCHEDULE ]T TO BY-LAW_ AS AMENDED BY BY-LAW .~SL~' ' .... AND FURTHER AMENDED BY BY-LAW PASSED THIS DAY OF MAYOR 2005 CLERK 018 REPORT TO EXECUTIVE COMMITTEE Report Number: PD 37-05 Date: August 25, 2005 From: Neil Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 8/05 First Capital (Steeple Hill Land) Corporation 670 Kingston Road North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2) City of Pickering Recommendation: That Zoning By-law Amendment Application A 8/05, be APPROVED as set out in the draft by-law attached as Appendix I to Report PD 37-05, to amend the existing zoning on the subject lands to permit a variety of office and commercial uses, on lands being North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2), in the City of Pickering. That the amending zoning by-law to implement Zoning By-law Amendment Application A 8/05, as set out in Appendix I to Report PD 37-05 be FORWARDED to City Council for enactment. Executive Summary: The applicant requests a change to the zoning by-law to permit a variety of office and commercial uses on lands located on the north side of Kingston Road, between Steeple Hill Road and Whites Road (see Attachment #1 - Location Map). The applicant is proposing to develop the site for two commercial buildings with a combined floor area of approximately 1975 square metres. The site is under separate ownership from the Steeple Hill Plaza to the west, but will function as one cohesive development. The property will be subject to the City of Pickering site plan approval process (see Attachment #2 - Applicant's Submitted Plan). This application conforms to the policies of the Pickering Official Plan and provisions of the Woodlands Neighbourhood, the 'Mixed Use - Mixed Corridor' designation and the Kingston Road Corridor Urban Design and Development Guidelines and is recommended for approval. Financial Implications: proposed development. No direct costs to the City are anticipated as a result of the Report PD 37-05 Subject: Zoning By-law Amendment Application A 8/05 Date: August 25, 2005 Page 2 019 Background: 1.0 Comments Received 1.1 At the May 19, 2005 Information Meeting (see text of Information Report - Attachment #3 & Meeting Minutes - Attachment fi, A) Public Comments: No comments from the public. No public present at the Public Meeting. Applicants Comments: Applicant, Ron Richards, commented that this project is to integrate with the existing Steeple Hill development to the west, but the property is under separate ownership. 1.2 Agencies: Durham Region Planning Department (see Attachment #5) · limited office development and limited retailing of goods and services may be permitted as components of mixed use developments provided that Community and Local Central Areas are designated in the area municipal official plan, and the functions and characteristics of such Central Areas are not adversely affected; · municipal water is available from Kingston Road; · sanitary sewer will be required to be extended from the south side of Kingston Road (Open-cut trenching is not permitted) and costs of this works will be the responsibility of the applicant; · the access located to the west limit of the property will service the site; · the two remaining entrances must be closed; · a centre-raised median and a right-turn taper lane will be required to restrict access to right-in/right-out movement only; · the installation of the raised median will take place on Kingston Road to Whites Road to the east limit of the subject property; · the applicant will be responsible for the full cost of extending the median across the frontage of the property to the existing median located approximately 10 metres west of the property; · detailed drawings are required as part of the site plan submission; · screened in accordance with the terms of the provincial plan review responsibilities and it has been determined that there are no other matters of provincial interest applicable to this application; · Environmental Phase I report has concluded that there is no evidence of environmental contamination in connection with the site; 02O Report PD 37-05 Subject: Zoning By-law Amendment Application A 8/05 Date: August 25, 2005 Page 3 1.3 2.0 2.1 2.1.1 Veridian Connections (see Attachment #6) · no comment on this application; City Departments: Pickerin.q Fire Services (see Attachment #7) · no comments or concerns on this application; Development Control {see Attachment #8) · the applicant will need to address storm water management on the site including quality, quantity, and erosion control; · urbanization of the boulevard on Kingston Road will need to be addressed in coordination with the City and Region of Durham; · any other comments or concerns regarding this application can be addressed with the site plan application. Discussion Proposed Uses and Compatibility Proposed development complies with the Pickerin.q Official Plan desi.qnation and policies The subject property is designated Mixed Use - Mixed Corridor in the Pickering Official Plan. This designation permits a wide range of uses including residential, retailing of goods and services generally serving the needs of the surrounding neighbourhood, community, cultural and recreational uses, and special purpose commercial uses. These uses should be at a larger scale and intensity in the mixed corridor designation. A retail impact study was not required for this application. The City of Pickering Official Plan states that for development outside of the Downtown Core for new or expanded gross leasable floor space for the retailing of goods and services, a retail impact study may be required for development less than 2,500 square metres. The floor area being proposed is lower than prescribed in the Official Plan (1975 square metres) and the development proposed will not impact the Downtown Core, as it will serve the immediate and surrounding neighbourhoods. Consequently a retail impact study is not required. The proposed amendment conforms to this designation and polices of the Official Plan. Report PD 37-05 Subject: Zoning By-law Amendment Application A 8/05 Date: August 25, 2005 Page 4 021 2.1.2 2.2 2.2.1 The Woodlands Nei.qhbourhood and the Kingston Road Corridor Development Guidelines (Whites Road Corridor) are being adhered to The Woodlands Neighbourhood policies primarily focus on the 'Northeast Quadrant' lands. The proposed development is located outside of the 'Northeast Quadrant' lands. The proposed development is affected by the policies of the Kingston Road Corridor Development Guidelines (Whites Road Corridor). The corridor guideline objectives encourage the creation of a corridor that supports a high volume of vehicular traffic but with pedestrian amenity zones in strategic areas. This corridor guideline encourages a built form that locates buildings close to the street. The height of buildings along this corridor, on both sides of Kingston Road, should be a minimum height of two storeys. The streetscape along Kingston Road should have a pedestrian element and should be consistent with surrounding developments. The proposed amendment has been evaluated against these guidelines and has been determined to comply. Zoning By-law and Site Development Permitted uses to reflect those currently permitted within the Steeple Hill Plaza to the west, however a drive-thru facility will not be permitted The proposed zoning for the development will permit the same uses as the Steeple Hill Plaza to the west with the exception of a Restaurant type F (drive- thru). The 'MU-10' zoning category applicable to the Steeple Hill Plaza permits the following range of uses: · Bakery; · Food Store; · Business Office; · Personal Service Shop; · Club; · Place of Assembly; · Commercial Club; · Private School; · Commercial - Recreational · Professional Office; Establishment; · Restaurant-type A; · Day Nursery; · Restaurant-type F; · Dry Cleaning Depot; · Retail Store; · Financial Institution; A Restaurant -type F, which allows a drive-thru component, is not recommended as a permitted use. Due to the size of the site and the current operation of two drive-thru restaurants on the Steeple Hill Plaza property to the west (Burger King & Second Cup) and a Tim Hortons drive-thru to the east, the introduction of another drive-thru would create additional traffic within and surrounding the proposed development lands and Steeple Hill Plaza site. Furthermore, the site size restricts efficient traffic movements for a drive-thru. 022 Report PD 37-05 Subject: Zoning By-law Amendment Application A 8/05 Date: August 25, 2005 Page 5 2.2.2 2.2.3 3.0 The 'MU-10' zoning of the Steeple Hill Plaza will be revised to include the proposed development Minor changes will be made to the 'MU-10' zone category of the Steeple Hill Plaza By-Law 5438/99 to allow the proposed development to be combined with the Steeple Hill Plaza property. Proposed changes to By-law 5438/99 include: Revise the easterly setback to 3.0 metres to allow for appropriate buffering between the proposed development and the Tim Hortons property, while eliminating the opportunity for a drive aisle at the rear of Building 'B'; Extend the easterly build-to-zone to a length of 100 metres, while maintaining the 7.5 metre depth and 30% minimum length requirement, to push Building 'B' as close to Kingston Road as possible; Increase the maximum combined Gross Leasable Floor Area requirement to 8,500 square metres to accommodate for the 1975 square metres of proposed new development; Parking and other special regulations of the 'MU-10' zone will not be affected by combining the Steeple Hill Plaza and the proposed development under the same zone category. With the proposed development and the existing plaza, there would be a surplus of 14 parking spaces. Site Plan approval will be required in order to ensure proper site function and design The proposed development will be subject to site plan approval from the Director, Planning & Development. The site plan approval process will evaluate site function and building design. The buildings proposed for this development should consider the existing design of the Steeple Hill Plaza buildings. Furthermore, the landscaping elements of the Steeple Hill Plaza should be extended to the east along the Kingston Road frontage to maintain a consistent visual presence onto Kingston Road. No blank walls should be facing Kingston Road, as the intention of bringing a building closer to the street line is to have the focus of the building to the street. These components will be evaluated through the site plan review process. Applicant's Comments The applicant has been advised of the recommendations of this report. Report PD 37-05 Subject: Zoning By-law Amendment Application A 8/05 Date: August 25, 2005 Page 6 O23 APPENDIX: Appendix I: Draft By-law Attachments: 1. Location Map 2. Applicant's Submitted Plan 3. Information Report 4. Minutes from Statutory Public Information Meeting 5. Comments from the Region of Durham Planning Department 6. Comments from Veridian Connections 7. Comments from Pickering Fire Services 8. Comments from Supervisor, Development Control Prepared By: Geo~ R6h~anowski, CPT Plar~ner fl Approved / Endorsed By: ~iel cCt~:~~ ~P~evelopment Lynda Taylor, MCIP, RPP Manager, Development Review GXR:jf Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council // ~h,E'm-a'~ 5'; Quin~ Chi~f]/Admini~iv~ Officer APPENDIX I TO REPORT NUMBER PD 37-05 DRAFT BY-LAW ZONING BY-LAW AMENDMENT APPLICATION A 8/05 BY-LAW NO. O25 Being a By-law to amend Restricted Area Zoning By-law 3036, as amended by By-law 5438/99, to implement the Official Plan of the City of Pickering, Region of Durham, North Part of Lot 29, Range 3, B.F.C. (40R- 23222, Pads 1 & 2), in the City of Pickering. (A 8/05) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit a variety of office and commercial uses, for North Pad of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2), the in the City of Pickering; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: SCHEDULE I & II Schedule I & II to By-law 5438/99, as amended by By-law 5556/99, are hereby revoked and replaced with Schedule I & II attached hereto. 2. AREA RESTRICTED The provisions of this By-law shall apply to those lands being North Pad of Lot 29, Range 3, B.F.C. (40R-23222, Pads 1 & 2), in the City of Pickering, designated "MU-10" on Schedule I & II attached to this By-law. 3. GENERAL PROVISIONS No building, land or pad thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. TEXT AMENDMENT SECTION 5. Provisions of By-law 5438/99, as amended by By-law 5556/99, is hereby amended, as follows: (1) Subclause 5.(2)(c)(i) is to be repealed and replaced with the following: (i) The maximum combined gross leasable floor area for all uses on the lands zoned "MU-10" on Schedule I attached to this By-law shall be 8,500 square metres; (2) Clause 5.(2)(c) is amended by adding subclause (vii) after subclause (vi): (vii) A Restaurant type - F use is not permitted in the hatched area outlined on Schedule I attached to this By-law; BY-LAW 5438199 By-law 5438/99, as amended by By-law 5556/99, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Sections 1 and 4 above. Definitions and subject matter not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 3036, as amended. 6. EFFECTIVE DATE This By-law shall come Planning Act. BY-LAW read a first, second ,2005. into force in accordance with the provisions of the and third time and finally passed this __ day of Mayor Dave Ryan, 0~~~1~ Debi A. Bentley, City Clerk 026 MU-lO PARTS 1 & 2, 40R-16854 PT OF LOT 29 · . ,RAN. GE '40R-23222, PART 1 & 2 SEE SECTION SEE SECTION 5(2)(c)(;v), 5(2)(c)(v), & 5(2)(c)(vi) SCHEDULE T TO BY-LAW AS AMENDED BY BY-LAW AND FURTHER AMENDED BY BY-LAW PASSED THIS DAY OF 2005 MAYOR CLERK 027 / / ,/ MU-lO PARRS 1 &: 2, 40R-16854 .100% ~. N. PT. OF' LOT 29 ~ B FC RANGE 3 T 3222. PART 1 & 2 ~'~,~ BUILD-TO-ZCNE BUILDING ENVELOPE SCHEDULE II TO BY-LAW. AS AMENDED BY BY-LAW 55~6,"99 AND FURTHER AMENDED BY BY-LAW PASSED THIS DAY OF MAYOR 2005 CLERK REPOR1 ~ PD_ '3 ?' o~ _ I/ C.N.R, SHEPPARD AVENUE DAYLIGHT SUBJECT PROPERTY SHEPPARD AVENUE CATTAI L RAINY DAY HILL EXISTING SHOPPING PLAZA DRIVE City of' ~ickering Planning & Development Department PROPERTY DESCRIPTION NORTH PART OF LOT 29, 40R-23222, PART 1 & 2 FIRST CAPITAL (STEEPLE HILL LAND) CORP. DATE APR. 19, 2005 DRAWN BY JB CHECKED BY GR :ILE No. A 08/05 SCALE 1:5000 PN.6 II INFORMATION COMPILED FROM APPLICANT'S SUBMITTED SITE PLAN A 08/05 029 EXISTING ADJACENT PROPERTY KINGSTON ROAD THIS MAP WAS PRODUCED BY THE CITY OF PICKERING PLANNING AND DEVELOPMENT DEPARTMENT. PLANNING INFORMATION SERVICES DIVISION MAPPING AND DESIGN SECTION, APRIL 19. 2005, 03O INFORMATION REPORT NO. 11-05 FOR PUBLIC INFORMATION MEETING OF May 19, 2005 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning By-law Amendment Application A 08/05 First Capital (Steeple Hill Land) Corporation 670 Kingston Road North Part of Lot 29, B.F.C. Range 3 (40R-23222, Part 1,2) City of Pickering 1.0 2.0 PROPERTY LOCATION AND DESCRIPTION - the subject property is approximately 0.6 hectares in size, and located on the north side of Kingston Road between Steeple Hill Road and Whites Road (see Attachment #1 - Location Map); - commercial land uses surround the subject property with National Sports to the South, Steeple Hill Plaza to the West, and Tim Hortons to the East; - Dunbarton High School and the former Woodlands Centennial Public School abuts the subject property to the North. APPLICANT'S PROPOSAL the applicant proposes to amend the existing zoning of the subject property to permit a variety of office and commercial uses similar to those existing in the Steeple Hill Plaza (see Attachment #2 - By-law 5438/99 - Proposed Uses); this application is proposing approximately 1975 square metres of new floor area within two buildings (see Attachment #3 - Applicant's Submitted Plan); Building 'A' will consist of approximately 1405 square meters and is being proposed the rear of the property; Building 'B' will consist of approximately 570 square metres and is being proposed in the southeast corner of the property, abutting Kingston Road. , Information Report No. 11-05 Page 2 031 3.0 3.1 3.2 3.3 3.4 OFFICIAL PLAN AND ZONING Durham Re.qional Official Plan the Durham Regional Official Plan identifies the subject lands as being designated "Living Area"; - this designation permits special purpose commercial uses serving specialized needs on an occasional basis with services and facilities which consume larger parcels of land and require exposure to traffic; - the applicant's proposal appears to comply with this designation; Pickerin.cl Official Plan - the subject property is designated "Mixed Use - Mixed Corridor" within the Woodlands Neighbourhood; - this designation permits all uses permitted in Local Nodes and Community Nodes; - uses that are permitted are residential, retailing of goods and services generally servicing the needs of the surrounding neighbourhood, offices, restaurants, and community, cultural and recreational uses; - this property is located within one of the two Detailed Review Areas within the Woodlands Neighbourhood; - Schedule II of the Pickering Official Plan -"Transportation Systems" designates Kingston Road as a Type B - Arterial Road and Transit Spine; - The applicant's proposal would implement the "Mixed Use - Mixed Corridor" designation in the City's Official Plan; Woodlands NeiRhbourhood encourage and where possible require new development to be compatible with the character of existing development; encourage the introduction of uses and facilities into the neighbourhood that complement and support secondary school students and activities; Kin.qston Road Corridor Development Guidelines - Whites Road Corridor The Whites Road Corridor should: · support a high volume of vehicular traffic but integrate pedestrian amenity zones at strategic intersections and linkages; · establish Whites Road as a local gateway to the residential communities to the north and south, across Highway 401; · enhance parking lot appearances by placing development at the street edge; · allow for a mix of uses on either side of Kingston Road; · encourage Iow to mid rise buildings on the north side of the street with a minimum building height of 2 storeys; · encourage urbanization of Kingston Road to enhace the pedestrian streetscape by removing ditches; O32 Information Report No. 11-05 3.5 Zoning By-law 3036 & Zonin.q By-law 3036 as amended by By-law 3620 - the subject property is dual zoned "R3" - Residential Zone by By-law 3036 (Western Portion - School Access Lane) and "C3" - Highway Commercial Zone by By-law 3036, as amended by By-law 3620 (Eastern Portion - Pickering Nurseries) (see Attachment #4 - Zoning Map); Permitted Uses for "R3" - Residential Zone for By-law 3036 One Single Detached Dwelling Permitted Uses for "C3" - Hi.qhway Commercial Zone for By.law 3036, as amended by By-law 3620 exclusively for the production and sale of nursery stock 4.0 4.1 4.2 4.3 the applicant is requesting to amend the existing zoning of the property to permit a variety of office and commercial uses; this amendment applies to 670 Kingston Road. subject RESULTS OF CIRCULATION Resident Comments - no written resident comments have been received to date; Agency Comments - no written agency comments have been received to date; Staff Comments - in reviewing the application to date, the following matters have been identified by staff for further review and consideration: · the compatibility and the appropriateness of the proposed use with the existing built form; · the examination of the preliminary site plan to ensure adequate site function; · the examination of building location on the subject property to ensure that the buildings are as close to Kingston Road as possible; · the evaluation of the Kingston Road Corridor Guidelines -Whites Road Corridor and its effect on the subject property; · the evaluation of the "MU-10" zoning to ensure that it is appropriate for the development of the subject property; Information Report No. 11-05 Page 4 0 3 3 5.0 · the examination of the parking requirements for the proposed use to ensure minimum on-site parking is available, while keeping in mind that there may be the potential for shared parking to ocCur; · the examination of this application to ensure that it is consistent with the polices of the 2005 Provincial Policy Statement; this Department will conclude its position on the application after it has received and assessed comments from the circulated departments, agencies and the public. PROCEDURAL INFORMATION - written comments regarding this proposal should be directed to the Planning & Development Department; - oral comments may be made at the Public Information Meeting; - all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; - if you wish to reserve the option to appeal Council's decision, you must provide comments to the City before Council adopts any by-law for this proposal; - if you wish to be notified of CoUncil's decision regarding this proposal, you must request such in writing to the City Clerk. 6.0 6.1 6.2 OTHER INFORMATION Appendix No. I list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report; Information Received copies of the Applicant's Submitted Plan prepared by Scoler Lee & Associates, and a Phase I Site Assessment prepared by Jacques Whitford are available for viewing at the offices of the City of Pickering Planning & Development Department; O34 Information Report No. 11-05 Page 5 6.3 Property Principal The owner of the property is First Capital (Steeple Hill Land) Corporation and the agent for this application is Ron Richard from R.G. Richards & Associates. ORIGINAL SIGNED BY ORIGINAL SIGNED BY Geoff Romanowski, CPT Planner II GXR:Id Attachments Lynda Taylor, MCIP, RPP Manager, Development Review Copy: Director, Planning & Development APPENDIX NO. I TO INFORMATION REPORT NO. 11-05 035 COMMENTING RESIDENTS AND LANDOWNERS (1) none received to date COMMENTING AGENCIES (1) none received to date COMMENTING CITY DEPARTMENTS (1) none received to date 036 .:, .~ ..... 'i~;!~-i!~5' Excerpts from Statutory Public Information Meeting Pursuant to the Planning Act Minutes Thursday, May 19, 2005 7:00 P.M. The Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. (IV) ZONING BY-LAW AMENDMENT APPLICATION A 08/05 FIRST CAPITAL (STEEPLE HILL LAND) CORPORATION 670 KINGSTON ROAD NORTH PART OF LOT 29, B.F.C. RANGE 3 (40R-23222, PART 1, 2) o Geoff Romanowski, Planner II, provided an overview of property location, applicant's proposal and City's Official Plan policies pertaining to this site, as outlined in Information Report #011/05. Applicant, Ron Richards was present and made public the plan to have an integrated development with existing Steeple Hill plaza, but wanted to make clear the property is under separate ownership. No comments from the public. -1- June 3,2005 Geoff Romanowski, Planner II Pickering Civic Complex One The Esplande Pickering, Ontario L1V 6K7 Mr. Romanowski: 037 RECEIVED JUN 0 6 2005 CITY OF PtCKERING PLANNING & DEVELOPMENT DEPARTMENT The Regional Municipality of Durham Planning Department 1615 DUNDAS ST. E. 4TM FLOOR, LANG TOWER WEST BUILDING PO BOX 623 WHITBY ON LIN 6A3 CANADA 905-728-7731 ax: 905-436-6612 E-mail: planning@ region.durham .on .ca www. region,durham.on.ca A.L. Georgieff, MCIP, RPP Commissioner of Planning Re: Zoning Amendment Application A08/05 Applicant: First Capital (Steeple Hill Land) Corporation Location: 670 Kingston Road North Part of Lot 29, B.F.C. Range 3 Municipality: City of Pickenng This application has been reviewed and the following comments are offered. Additional comments regarding transportation and site access will be offered at a later date. The purpose of this application is to permit the development of 2 buildings on the subject site with a variety of office and commercial uses. Re,qional official Plan The lands subject to this application are designated "Living Area" in the Durham Regional Official Plan. Limited office development and limited retailing of goods and services may be permitted as components of mixed use developments provided that Community and Local Central Areas are designated in the area municipal official plan, and the functions and characteristics of such Central Areas are not adversely affected. Re.qional Services Municipal water supply is available to the subject property from an existing 400mm watermain on Kingston Road. Sanitary sewer service will require the extension of a 300mm sanitary sewer on the south side of Kingston Road. Open-cut trenching across Kingston Road is not permitted, The applicant will be responsible for all costs associated with the sanitary sewer extension. _Transportation and Access Comments to follow r our Cbrnmunities,, N:\pim\dc~Zoning\Comments\Pickering~A08_O5.doc 100% Pos[ Consumer 038 Provincial Policies & Dele,qated Review Responsibilities This application has been screened in accordance with the terms of the provincial plan review responsibilities. Phase 1 Environmental Site Assessments prepared by Jaques Whitford Environment Limited, dated February 4, 2004 and August 27, 2004, concluded that there is no evidence of environmental contamination in connection with the subject site. There are no other matters of provincial interest applicable to this application. Dwayne Campbell, Planning Analyst Current Operations Branch cs: Pete Castellan, Regional Works Department N:\pim\dckZoning\Comments\PickeringW08-05-doc August 16.2005 '% 039 The Regional Municipality of Durham Planning Department 605 ROSSLAND ROAD E 4TM FLOOR PO BOX 623 WHITBY ON LIN 6A3 CANADA 905-668-7711 =ax: 905-666-6208 ---mail: planning@ region.durham .on ,ca ~vww,region.durnam.on.ca A.L. Georgieff, MClP, RPP Commissioner of Planning Geoff Romanowski, Planner Picketing Civic Complex One The Esplande Pickering, Ontario L1V 6K7 Mr. Romanowski: Re: Zoning Amendment Application A08/05 Applicant: First Capital (Steeple Hill Land) Corporation Location: 670 Kingston Road North Part of Lot 29, B.F.C. Range 3 Municipality: City of Pickering Further to my comments on June 3, 2005, the following comments regarding transportation and site access are offered. The purpose of this application is to permit the development of 2 buildings on the subject site with a variety of office and commercial uses. 'Transportation and Access Kingston Road is designated as a Type B Arterial Road in the Durham Regional Official Plan. The subject site currently has three entrances from Kingston Road. The entrance located at the west limit of the property will service the site and the remaining two entrances must be closed. A centre-raised median and a right- turn taper lane will be required to restrict access to right-in/right-out movements only. The Whites Road and Kingston Road intersection is scheduled for reconstruction in 2006. Part of the reconstruction includes the installation of a centre-raised median on Kingston Road from Whites Road to the east limit' 'of the subject property. The applicant will be responsible for the full cost of extending the median across the frontage of the property to the existing median located approximately 10 metres west of the property. A detailed engineering drawing '~s required as part of the site plan application for rewew by the Regional Works Department..All costs associated with the required improvements are the responsibility of the applicant. 'Service Excellence Dwayne Campbell, Planner Current Operations Branch cc: Pete Castellan, Regional Works Department N:\pim\dc~Zon]ng\Comments\Pickermg\A08- 05pt.b doc 100% Post Consumer O4O VERIDIAN CONNECTIONS DEVELOPMENT APPLICATION' REVIEW ~ADDRESS/PLAN: ~ MUNICIPAL, .TY: ]-REF "' " " · NO.: A 08/05 -k First Capital ('Steeple [-fill Land) Co[porat/or~ 6?0 Kmg~ton Koad SUBMISSION DATE: Apffi 25 2005 Veri&an Cormecrion~ has no obiecdo,~ to the proposed re×onmg appl:cadon. Other: · Complete se.~qcing details ~¢.I! depend on loading details provided b), thc Apphcant Tcchrdcai Representative - Don Bamctt Telephone 427-9870 Ext. 3253 PP/df 041 Notice of a Public Meetin.q to be held Thursday May 19, 2005 at 7:00 p.m. Pickering Civic Complex - Council Chambers One the Esplanade, Pickering, L1V 6K7 for the following Planning Applications File Type & Number Owner / Applicant Property Location Proposal Reports Submitted with the Application Written Information Available Last Date for Comment Zoning Amendment Application - A 08/05 First Capital (Steeple Hill Land) Corporation North Part of Lot 29, B.F.C Range 3 (40R-23222, Part 1, 2) (670 Kingston Road) City of Pickering To amend the zoning of the subject property to permit a variety of office and commercial uses. Phase 1 Environmental Site Assessment: for 670 Kingston road and property west of 670 Kingston Road, prepared by Jacques Whitford Environmental Limited. Information Report available from the office of the City Clerk on or after April 15th, 2005 and at the information Meeting May 26th, 2005 Planning Contact Geoff Romanowski, Planner 11 Pickering Official Plan Designation Zoning By-law 3036/00 & Zoning By-law 3036/00, as amended by _ By-law 3620 "Mixed Use Areas - Mixed Corridors" within the Woodlands Neighbourhood The west portion of the subject property (school driveway) is zoned "R3" - Residential Zone and the east portion of the subject property (Pickering Nurseries)is zoned "C3" - Highway Commercial Zone. 0 ~z 2Public Meeting Notice .-/ '7- o 5- Page 2 Planning Act Requirements Date of this Notice Fire Department comments Dated: ~ex~Y-Featfz qVire erevention Officer et'c~ering ~ire Services If you wish to reserve the option to appeal a decision of the City of Pickering, you must provide oral comments at the public meeting, or written comments to the City before Council adopts any zoning by-law for this proposal. April 22, 2005 The Fire Service has no objections to the applicant's proposal to amend the zoning of the subject property to permit a variety of office and commercial uses. Thursday, April 28, 2005 Ror. anowski, Geoff ATTACHMENT# ~ ,,,TO REPOR'f # PD, ~-7 -d) From: Starr, Robert Sent: September 1, 2005 4:35 PM To: Romanowski, Geoff Subject: Steeple Hill Plaza, Zoning By-law amendment application A08/05 Page 1 of' 043 'he applicant will need to address storm water management on the site including quality, quantity, and erosion control. Jrbanization of the boulevard on Kingston road will need to be addressed in coordination with the City and Region of Durham ~,ny other comments or concerns regarding this application can be addressed with the site plan application .... Bob )1/09/2005 O44 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY 1. That Report OES 36-05 regarding the supply and delivery of Two (2) One-ton Dump Trucks, be received; and That Quotation No. Q-45-2005 submitted by Donway Ford Sales Ltd. for the supply and delivery of two (2) One-ton Dump Trucks in the amount of $84,706.00 plus applicable taxes be accepted, with the estimated annual repayment of approximately $26,000 being included in the annual Current Budget; and 3. That the total purchase price of $96,871.90 be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through an internal loan; and 5. That staff at the City of Pickering be given the authority to give effect hereto. O45 REPORT TO EXECUTIVE COMMITTEE Report Number: OES 36-05 Date: September 29, 2005 Richard Holborn, P. Eng. Division Head, Municipal Property & Engineering Subject: Supply and Delivery of Two (2) One-Ton Dump Trucks Quotation No.Q-45-2005 Recommendation: 1. That Report OES 36-05 regarding the supply and delivery of Two (2) One-ton Dump Trucks be received; and 2. That Quotation No. Q-45-2005 submitted by Donway Ford Sales Ltd. for the supply and delivery of two (2) One-ton Dump Trucks in the amount of $84,706.00 plus applicable taxes be accepted, with the estimated annual repayment of approximately $26,000 being included in the annual Current Budget; and The total purchase price of $96,871 90 be approved; and That Council authorize the Director Corporate Services & Treasurer to finance the project through an internal loan; and 5. Staff at the City of Pickering be given the authority to give effect hereto. Executive Summary: Not Applicable Financial Implications: 1. Approved Source of Funds: Account 2005 Capital Budget 2718/6157 2005 Capital Budget 2718/6157 Project Code 05-2718-002-01 05-2718-002-02 Amount $45,000.00 $65,000.00 046 Report OES 36-05 Subject: Supply and Delivery of Two (2) One-Ton Dump Trucks Q-45-2005 September 29, 2005 Page 2 o Estimated Project Costing Summary Q-45-2005 Per Vehicle Sub Total G.S.T. P.S.T. License fees Gross purchase cost G.S.T. Rebate Net purchase cost $42,353.00 $42,353.00 $84,706.00 $ 5,389.42 $ 6,776.48 $ 3O.OO $96,871.90 ($ 5,389.42) $91,482.48 Purchase Cost (under) over Approved Funds ($18,517.52) The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs: The loan will be for a period of four years commencing in 2005 an amount of approximately $26,000 was included in the 2005 annual Current Budget. Any amount not required for repayment in 2005 will be used to reduce the principal amount financed. Background The purchase of a utility vehicle and a one-ton stake body dump truck, as replacements to existing vehicles in the corporate fleet were identified and approved by Council in the 2005 Capital Budget. After analyzing the operational requirements of the Parks area, it has been determined that the purchase of a second one-ton stake body dump truck rather than a utility vehicle would better fulfill these needs. Fleet Operations compiled specifications from previous purchases as well as a recent market research. Supply & Services invited eight (8) companies to participate of which three (3) responded. Upon careful examination of all quotations received by Supply & Services, the Municipal Property & Engineering Division recommends the acceptance of the Iow bid submitted by Donway Ford Sales Ltd. in the amount of $84,706.00 (G.S.T. and P.S.T.extra) and that the net purchase cost of $91,482.48 be approved. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. The approved 2005 Capital Budget for these items recommended funding through either an internal loan or dealer financing. The Director, Corporate Services and Treasurer has recommended that purchase be made by cash, due to the interest rate on the dealer financing offered. CORP0227-07/01 Report OES 36-05 Subject: Supply and Delivery of Two (2) One-Ton Dump Trucks Q-45-2005 September 29, 2005 Page 3 O47 Attachments: 1. Supply & Services Memorandum Prepared By: ~;~'" Gr~t Smith / S,~pervisor, Fleet Operations I~learnaa% ~lrg, ~mu ~; ~¢~ Services --/.1.~?. .// R,j~Zhard W. H,t!~born, P. Eng. /Division Head ./Municipal Property & Engineering Approved / Endorsed By: Everet}-B~ntsma Director, Operations & Emergency Services Gillis A. Paterson Director, Corporate Services & Treasurer GS:ko Attachments Copy: Chief Administrative Officer Recommended forJ~he.consideration of ~~ .~/~~ / ~c~'PIcker'ng CIt.¢~'~ CORP0227-07/01 CORPORATE SERVICES DEPARTMENT MEMORANDUM September 8, 2005 To: Richard Holborn, Division Head, Municipal Property & Engineenng From: Bob Kuzma Senior Purchasing Analyst Subject: Quotation No. Q-45-2005, Supply & Delivery of Two (2) One -Ton Dump Trucks Closing: September 7, 2005 2005 Capital Bud,qet 2718-6157 - 05-2718-002-01 - $45,000.00 2718-6157-05-2718-002-02- $65,000.00 Bid Analysis Quotations have been received for the above project. Eight (8) companies were invited to participate of which three (3) responded. Quotations shall be irrevocable for 60 days after the official closing date and time. Copies of the quotations are attached for your review along with the summary of costs. Each line item provides a space for the vendor to indicate a "Yes, No, Specify" to provide the City with information and details to subjectively review each line item and the sum total of all specifications. The acceptance of these deviations reties solely within the discretion of the User Department/Division. Donway Ford Sales and Royal Woods Ford Lincoln Sales Ltd. have quoted on 2006 model year vehicles. These vehicles must be ordered from the manufacture and standard delivery of this type of vehicle is approximately eight weeks from time of order. Michael Boyer Pontiac Buick has quoted on an in-stock 2005 model-year vehicle and delivery of these units would be approximately one week from the time of order. Please note that this status could change at any time and these vehicles may not be available when the City is in a position to place an order. The color of the cab meets our specification but the body color does not meet quotation specification. The vehicle bodies would require re-painting from the manufacturer at an additional cost to the City of $800.00 each vehicle. The quotation submitted by Donway Ford Sales in the total amount of $48,720.95 per vehicle - cash purchase option and $56,912.64 per vehicle - dealer-financing option, meets all conditions of the quotation and is the Iow quotation. It is the recommendation of Supply & Services to accept the bid from Donway Ford Sales, subject to your evaluation of the vehicles conformance to specification. Please advise if you concur with the recommendation to accept the Iow bid or any reason the Iow bid from Donway Ford Sales is not acceptable. Richard Holborn September 8, 2005 ,0 ~9 Page 2 Financial Analysis SUMMARY - Cash Purchase - Per Vehicle I Donway Ford Royal Woods Sales Ltd. Ford Lincoln Michael Boyer Sales Ltd. Pontiac Buick Make/Model Ford - F350 Ford - F350 GMC Sierra Year 2006 2006 2005 Amount $42,353.00 $42,581.00 $46,381.00 G.S.T. 2,964.71 2,980.67 3,246.67 P.S.T. 3,388.24 3,406.48 3,710.48 License Fee 15.00 TBA 10.00 Total $48,720.95 48,968.15 $53,348.15 SUMMARY - Dealer-Financing - Per Vehicle 48-Month Term Donway Ford Royal Woods Ford Lincoln Michael Boyer Sales Ltd. Sales Ltd. Pontiac Buick Make/Model Ford - F350 Ford - F350 GMC Sierra Year 2006 2006 2005 Amount $42,353.00 No Quote $47,881.00' G.S.T. 2,964.71 3,351.67 P.S.T. 3,388.24 3,830.48 License Fee 15.00 10.00 Total $48,720.95 $55,073.15 Annual Interest Rate 7.8% 3.28% Monthly Payment 1,185.68 1,220.22 Total Finance Cost 8,191.69 4,997.41 Total Vehicle Cost $56,912.64 $58,570.56 * The purchase price has been ~ncreased by an amount of $1,500.00 over the cash purchase price, which is reflected in the total finance cost. The Treasurer has reviewed the purchase options and has determined it to be more cost effective to proceed with a cash-purchase option, financed through an internal loan. In accordance with Purchasing Policy Item 04.05 revised, an award exceeding $81,000 is subject to Council approval. Include in your report to Council: 1. if reference information is acceptable the appropriate account number(s) to which this work is to be charged and the budget amount(s) assigned thereto 2. Treasurer's confirmation of funding 3. related departmental approvals Rich,ard Holborn 050 o Es 5~, -og September 8, 2005 Page 3 4. if you concur with the recommendation of Supply & Services to proceed with the Iow bid or any reason(s) why the Iow bid of Donway Ford Sales is not acceptable, and 5. related comments specific to the project Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders. Subject to Council approval, an approved "on-line" requisition will be required to proceed. If you require further information or assistance during the evaluation phase of this quotation call, feel free to contact me at extension 2131. /bk Attachments 051 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report OES 35-05 regarding a Request for Proposal, Bridge Design & Contract Administration be received; and That the Reesor Creek Bridge (05-2320-009-06) and the Bulmer Bridge (05- 2320-009-07) deck replacement projects as contained in the 2005 Capital Budget with estimated costs and financing of: Financing Bridge Estimated Costs COMRIF Debt Reesor Creek $267,300 $178,200 $89,100 Bulmer $291,500 $194,325 $97,175 be approved subject to final approval of construction costs by Council; and That RFP-8-2005 submitted by R.V.Anderson for Bridge Design and Contract Administration in the amount of $58,810 (G.S.T. extra) be accepted; and That the total gross cost of $70,952 and a net cost of $66,310, for the proposal amount and other project costs identified in this report be approved; and that, That the amount of $65,000 for Bridge Design and Contract Administration to be funded through the issue of debt financing be approved with the balance of $1,310 from Current Budget; and O52 That Council authorize the Director, Corporate Services & Treasurer to finance this portion of the project through the issuance of debt through the Region of Durham; and a) Debt financing not exceeding the amount of $65,000 for a period not exceeding 10 years, at a rate to be determined; and b) Financing and repayment charges in the amount of approximately $8,315 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and That the appropriate City of Picketing officials be authorized to take necessary action to bring effect thereto. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: OES 35-05 Date: September 28, 2005 O53 From: Richard Holborn, P. Eng. Division Head Municipal Property & Engineering Subject: RFP-8-2005 - Request for Proposal, Bridge Design & Contract Administration - Bulmer Bridge and Reesor Creek Bridge Recommendation: o o That Report OES 35-05 regarding a Request for Proposal, Bridge Design & Contract Administration be received; and That the Reesor Creek Bridge (05-2320-009-06) and the Bulmer Bridge (05- 2320-009-07) deck replacement projects as contained in the 2005 Capital Budget with estimated costs and financing of: Financinq Bridge Estimated Costs COMRIF Debt Reesor Creek $267,300 $178,200 $89,100 Bulmer $291,500 $194,325 $97,175 be approved subject to final approval of construction costs by Council; and That RFP-8-2005 submitted by R.V.Anderson for Bridge Design and Contract Administration in the amount of $58,810 (G.S.T. extra) be accepted; and That the total gross cost of $70,952 and a net cost of $66,310, for the proposal amount and other project costs identified in this report be approved; and that, That the amount of $65,000 for Bridge Design and Contract Administration to be funded through the issue of debt financing be approved with the balance of $1,310 from Current Budget; and That Council authorize the Director, Corporate Services & Treasurer to finance this portion of the project through the issuance of debt through the Region of Durham; and a) Debt financing not exceeding the amount of $65,000 for a period not exceeding 10 years, at a rate to be determined; and 054 Report OES 35-05 Date: September 28, 2005 Subject: RFP-8-2005 Request for Proposal, Bridge Design & Contract Administration Page 2 o b) Financing and repayment charges in the amount of approximately $8,315 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. Executive Summary: As part of the 2005 Roads Capital Budget, bridge deck replacements for Palmer Bridge, Greenwood Bridge, Michell Bridge, Reesor Creek Bridge and Bulmer Bridge were identified as construction projects under the COMRIF Intake One grant application by the City, Report OES 31-05 The City was successful in obtaining approval and funding from COMRIF to proceed with Bulmer Bridge and the Reesor Creek Bridge projects. A Request for Proposal was issued on August 4, 2005 and closed on August 18, 2005 with three bidders responding. The total gross project cost is estimated to be $70,952.00 for an estimated net cost to the City of $66,310.00 (net of G.S.T. rebate). Staff have been directed to report to Council on the results of this request for proposal and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDERED AMOUNT RFP-8-2005 G.S.T. Sub-Total G.S.T. Rebate Total $58,810.00 4,116.70 62,926.70 (4,116.70) $58,810.00 Report OES 35-05 Date: September 28, 2005 Subject: RFP-8-2005 Request for Proposal, Bridge Design & Contract Administration Page 3 055 APPROVED SOURCE OF FUNDS 2005 Roads Capital Budget 2320-6004 Location Proiect Code Reesor Creek Bridge 05-2320-009-06 Source of Funds COMRIF Grant Debt (10 Year) Available Required 178,200 89,100 29,790 Bulmer Bridge 05-2320-009-07 COMRIF Grant Debt (10 Year) 194,325 97,175 FUNDS AVAILABLE 558,800 36,520 66,310 ESTIMATED PROJECT COSTING SUMMARY RFP-8-2005 -Bridge Design & Contract Administration Reesor Creek Bridge Bulmer Bridge Sub-Total Associated Costs $26,040 32,770 $58,810 Materials Testing Project Contingency Total G.S.T. Total Gross Project Cost G.S.T. Rebate Total Net Proiect Cost 2,500 5,000 66,310 4,642 70,952 (4,642) $66,310 Project Cost under (over) Approved Funds $492,490 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. The Director also states that Recommendation #2 provides for the overall project approval, in order to accommodate the need for debt financing of the total amounts required. Actual debt financing will only take place after Council has approved the tenders for construction. 056 Report OES 35-05 Date: September 28, 2005 Subject: RFP-8-2005 Request for Proposal, Bridge Design & Contract Administration Page 4 This report represents only the Detail Design and Contract Administration portion for these projects. As the requested $65,000.00 debt-financed amount represents a small component of the entire budget, this portion will be funded from the COMRIF grant at this juncture. The remaining debt component of $121,275.00 (total debt for both projects $186,275.00 less $65,000.00) will be addressed by future Report to Council when the City proceeds with the construction phase in 2006. The City will officially request the Region of Durham to borrow the total debenture needed for this project as a whole. The remaining budgeted funds of $492,490.00 (total funds available $558,800.00 available less RFP amount $66,310.00) would be addressed and used for construction costs when the projects are tendered in 2006. Background: Proposals for RFP-8-2005 were received on Thursday, August 18, 2005. Three (3) companies were invited to participate and each submitted a proposal. Each proposal was evaluated based upon evaluation criteria, concluding R.V. Anderson & Associates to be the highest scoring proposal, and also offers the lowest price. R.V. Anderson & Associates is currently working on a similar project, the design of a replacement structure for the Sandy Beach Road Bridge. References as provided by R.V. Anderson & Associates in their proposal have been reviewed by the Supervisor, Engineering & Capital Works and are deemed acceptable. Upon careful examination of all proposals received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the Iow proposal, No. RFP-8-2005, submitted by R.V. Anderson & Associates in the amount of $58,810.00 (GST extra) and that the total net project cost of $66,310.00 be approved. Attachments: 1. Municipal Property & Engineering Memorandum Report OES 35-05 Date: September 28, 2005 Subject: RFP-8-2005 Request for Proposal, Bridge Design & Contract Administration Page 5 057 Prepared By: Ddrrell B. Selsky "~ Ca(//WorksP~al Supelisor, Engineering & Vera A. F'~1gemacher Manager, Supply & Services Approved I Endorsed By: ~u,,Ever~{t Bunts¢'a ' ,:' Di, r,~ctor, Operations & Emergency Services Gillis A. Paterson Director, Corporate Services & Treasurer Ric~rd W. Hol~rn, P. Eng. ///~K/ision Head;Municipal Property & Engineering DS:ko Attachment Copy: Chief Administrative Officer Recommended for the consideration of/-~~ L../,~'--Pickering/....~., ~",--~-City 7 ,~ ~~~. ~/,dC°un il ~' Th~/'ma~'J.-Quin ,r~ief ~JCCninistrativ~icer i 058 OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION MEMORANDUM August 30, 2005 To: From: Subject: Richard Holborn, P.Eng. Division Head, Municipal Property & Engineering Darrell Selsky Supervisor, Engineering & Capital Works Request for Proposal - COMRIF Intake One -Bridge Design & Contract Administration -File: O-2110 As per the guidelines of COMRIF Intake One, I have requested Supply & Services to provide Municipal Property & Engineering with competitive pricing for the Detail Design & Construction Administration for the project. Three consultant firms were contacted under RFP-8-2005 and provided the City with their Proposals for Engineering Consultant Services. All three proposals were put through an evaluation based on certain criteria. Based on the outcome of the evaluation, I would recommend the Iow bid of R.V. Anderson & Associates. If you concur with this recommendation, please advise and I will proceed with an on-line requisition for your approval to move forward on this matter. CONSULTANT BULMER BRIDGE - REESOR CREEK TOTAL deck replacement BRIDGE - deck replacement R.V.Anderson - $35,063.90 $27,862.80 $62,926.70 Recommend 2006 Construction Chisholm Fleming $96,642.00 $80,126.00 $176,768.0 - Alternative: $75,571.00 $65,366.00 0 Rehabilitate Deck $140,937.0 0 Totten Sims $54,000.00 $46,000.00 $100,000 Hubicki DBS:ko Copy: Director, Operations & Emergency Services Da rre~ll~y RECOMMENDATION OF THE EXECUTIVE COMMITTEE 059 DATE MOVED BY SECONDED BY That Report CS 68-05 of the Director, Corporate Services & Treasurer be received for information; and That the 2005 Capital Budget allocation in the amount of $30,000 for the purchase of one vehicle for Municipal Law Enforcement Services staff be used as a down payment towards the purchase of six vehicles in 2005, pending availability; and That Council authorize the Director, Corporate Services & Treasurer to finance the balance of the purchase price for the vehicles from internal funding sources with the estimated annual repayment of $40,000 to be included in the 2006, 2007 and 2008 annual current budgets; and Further, that the Director, Corporate Services & Treasurer be given authority to give effect thereto. REPORT TO EXECUTIVE COMMITTEE Report Number: CS 68-05 Date: October 11, 2005 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Purchase of Vehicles for Municipal Law Enforcement Services Staff Amendment to Allocation of 2005 Capital Budget Recommendation: 1. That Report CS 68-05 of the Director, Corporate Services & Treasurer be received for information; and That the 2005 capital budget allocation in the amount of $30,000. for the purchase of one vehicle for Municipal Law Enforcement Services staff be used as a down payment towards the purchase of six vehicles in 2005, pending availability; and That Council authorize the Director, Corporate Services & Treasurer to finance the balance of the purchase price for the vehicles from an internal loan with the estimated annual repayment of $40,000. to be included in the 2006, 2007 and 2008 annual current budgets; and Further, that the Director, Corporate Services & Treasurer be given authority to give effect thereto. Executive Summary: The 2005 approved Capital Budget for By-law Services included the provision of $30,000. to replace a 1994 vehicle. The purpose of the above recommendation is to change the initial purchase of one vehicle to six vehicles for Municipal Law Enforcement Staff, with a $30,000. downpayment and subsequent internal financing of $40,000. per annum for the years 2006, 2007 and 2008. At the end of this time period it is anticipated that this process would start over again with the acquisition of replacement vehicles. Report CS 68-05 Purchase of Vehicles for MLEO Staff October 11, 2005 Page 2 061 Financial Implications: (example only) · 2005 Capital budget impact would remain at $30,000 · 3 automobiles @ $24,728. purchase price * · 3 mid size pick-up trucks @ $26,156 purchase price* · purchase price includes taxes, lighting equipment (pst only, gst rebate) · interest rate is estimated at 3.9% Total Cost to Purchase: Three (3) automobiles Three (3) mid size pick-up trucks Sub-total: Trade-in Estimated Cost: $ 74,200 78,500 $152,700 $ 4,000 $148,700 Total Cost to Finance: Less: 2005 budget $148,700 (30,000) $118,700 2006-2008 Financing $39,551 per annum Note: *These figures are estimates only and will be further determined once formal quotations are obtained through the Region of Durham fleet pricing, pending approval of this report to move forward in this direction. Background: Prior to July 15, 2005, the six Municipal Law Enforcement Officers operated with the use of four vehicles. It should also be noted that extensive repairs were undertaken on three vehicles in order to ensure the vehicles were equipped with air conditioning due to health and safety related issues with the weather encountered this summer. Recently, the fourth vehicle, the 1994 Ford Explorer with over 200,000 km, has been withdrawn from service due to the level of repairs (front seal for the transmission and additional minor repairs). Consequently, Municipal Law Enforcement Services staff were reduced to the use of three vehicles among six Municipal Law Enforcement Services staff. There is currently one vacant position within the By-law section, which is anticipated to be filled within the month, which adds a further burden of seven officers sharing three vehicles. To assist in the interim, arrangements have been made for a short-term lease of one vehicle from August 15, 2005 through to November 1,2005 at a cost of $699 per month plus applicable taxes. CORP0227-07/01 Report CS 68-05 Purchase of Vehicles for MLEO Staff October 11, 2005 Page 3 Our purchasing procedures do not permit a limitation to a specific model of vehicle and if replacement vehicles are purchased individually, we cannot move towards a standardized vehicle or vehicles through our current method of vehicle replacement. At present, the remaining three vehicles are comprised of the following; Unit Make/Model Kilometers 404 1999 Chevy Malibu 170,000 km 405 1999 Ford Ranger 100,135 km 406 2000 Ford Focus 60,000 km All vehicles average over 20,000 km per year. The newest vehicle within the fleet is the 2000 Ford Focus, which although does not incur the mileage of the remaining vehicles, is now five years old and repairs can be anticipated. Due to the growing demands within this area and the desire to present a professional, corporate image through the purchase of six vehicles, consideration is being requested to replace this vehicle as well. Based on the estimates received, this vehicle would have a trade-in allowance of approximately $2000., along with a trade-in allowance of $2000. for the 1999 Ford Ranger, which will be used to reduce the capital cost. Corporate Ima.qe Traditionally vehicleS for By-law have been acquired through "hand me downs" after the vehicles become no longer useable in the other Departments, due to either age, high mileage, or a combination, or were purchased in different years as needed. As a result the By-law fleet of vehicles are all different makes, styles and colours. It is felt that a more uniform fleet would better represent the City's image and the role of By-law Enforcement Services. It is anticipated that should the recommendations of this report be adopted, vehicles will be standardized as to make, model, colour (preferably white) and year (2006). The City's vehicle magnetic markers together with By-law Enforcement identifiers will be installed on each vehicle. Hybrid Vehicles To assist us in presenting the decision to move towards the purchase of six vehicles, alternatives such as hybrid electric/gas models were investigated. Initial pricing for a vehicle, such as a Ford Escape would be in the price range of $38,000. per vehicle, which is just not cost effective for our needs. A smaller vehicle, such as the Toyota Prius was investigated, however, due to its size, would not meet the needs of the Division. It is anticipated that when the new fleet is replaced, hybrid vehicles will be more common and their potential use for this purpose will be invested further at that time. CORP0227-07/01 Report CS 68-05 Purchase of Vehicles for MLEO Staff October 11,2005 Page 4 063 Proposed Course of Action In reviewing the 2005 capital budget allocation, along with the service levels established for the Division and the need to enhance the professional, corporate image of the By- law Section, it is being recommended that six vehicles be initially financed through the $30,000 allocation. It would be our intent, if approved, that pricing would be obtained through Supply and Services using the Region of Durham fleet services due to cost efficiencies. Initial indications are that the Chevy Impala would be the most effectively priced mid-size car, and also meet the needs of the Division. Ideally, the Division would like to purchase three mid-size cars, along with three small trucks, however, once approved, these details would be investigated thoroughly. In reviewing the Divisional requirements, the following standard equipment would be required: air conditioning, automatic transmission, power windows, keyless entry, light package for enforcement vehicles, 6 cylinder and white in colour. Power windows are required for parking enforcement staff to speak to a vehicle operator on the passenger side to request that they move their vehicle if they happen to be in a prohibited area, such as a fire route. Keyless entry is being requested for safety reasons as it provides the officer a quick opportunity to unlock their vehicle in the event they need to return to the safety of it immediately. The mid-size cars being requested should be front wheel drive, and the small trucks should be equipped with four wheel drive and an extended cab to allow the officer a place to store equipment. A cap on the back of the truck would also allow staff to keep confiscated items safe until they can be delivered to a designated storage area. Financial Plan The 2005 Budget contains a provision of $30,000. for the purchase of one vehicle. However, it is recommended that all four existing vehicles should be replaced now, with two additional vehicles being acquired for a total of six. In order to comply with the intent of the budget provision without amending that budget and leveraging the approved dollar amount to meet current needs as described above, it is proposed that six vehicles be acquired through internal financing and the 2005 provisions be used to reduce the amount to be financed. For future years budget provisions, instead of including $30,000. per year to purchase one vehicle over the next 5 years the budget will be increased to $40,000. per year for three years after which the same process would start over again. This way the City can accomplish several desirable objectives: 2. 3. 4. Replace the aging fleet immediately Standardize the vehicles make, model, colour and year Enhance the visibility and image of By-law Enforcement Services Provide a model for the replacement of the City's vehicles in other Departments CORP0227-07/01 0 6 ~- Report CS 68-05 October 11,2005 Purchase of Vehicles for MLEO Staff Page 5 Attachments: Not applicable Prepared By: Approved / Endorsed By: DebiA. Bentley City Clerk Gillis A. Paterson Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of~'~ Pickering City,Council ../' ,/'_ ~~% ' /VI.., ..~ Thomas ~J. Quinn~/Chief {Z~lministrab fficer CORP0227-07/01 065 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report CS 76-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North, be forwarded to Council for approval; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 066 PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 76-05 Date: October 4, 2005 From: Debi Bentley City Clerk Subject: Appointment to enforce the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North. Recommendation: That Report CS 76-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North, be forwarded to Council for approval; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: Not Applicable Financial Implications: None Background: Correspondence has been received from Securitas Canada Ltd, and Knights On Guard, requesting the appointment of persons as By-law Enforcement Officers for the purpose of enforcing the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North. Attachments: Correspondence from Securitas Canada Ltd. Correspondence from Knights on Guard Draft By-law Report CS 76-05 Date: Subject: Appointment to enforce the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North. October 4, 2005 Page 2 067 Prepared By: Approved By: Debbie Watrous Committee Coordinator DB:dw Attachments Debi Bentley, City Clerk Approved/Endorsed By: 'GilIis--A ;'-p-a te rs o n, Director, Corporate Services & Treasurer Recommended for the consideration of Pickering City Cquncil -, . ~ . 068 22 September 2005 The Corporation of the City of Pickering Picketing Civic Complex One The Esplanade Picketing, ON L1V 6K7 Attention: Debbie Kerns SEP 2 7 20D5 CITY OF PICKERING PICKERING, ONTARIO SEP 2 7 2005 Dear Ms. Kerns, Securitas Canada Ltd. along with Simerra Property Management requests that the Corporation of the City of Picketing approve and recognize the following employees of Securitas Canada Ltd. as Private Property Parking Enforcement Officers. This being for the properties located at 1100 Begley Street in Picketing. James Hunt Andrew Terry Allan Ronalds At this time Securitas Canada Limited also respectfully requests that the following officers be removed as approved Private Property Parking Enforcement Officers as they no longer hold positions within our company. Derek Cameron Melissa King Joseph Crooks Please contact me at 905 571 40404 if you should have any questions. Thanking you in advance for your cooperation in this matter. Sincerely., / (/~i~ch Manager ! CLERK'S DIVISION ~'.:ORWARO COPY TO: ~';;;'¥ ( T:"; .............. i LEGAL SERVICES :~::..t.~,:..:: .............. , , LIBRARY MUN. PROR&ENG. : ': ':":~ ....... ° OPERATIONS ,-:,!-:.. ~<::~ :." :-~2{~ ; PLANNING &DEV.~_ ~ECON. C.;<~VEL I SUPPLY&SERV. U~/30/2~05 12:43 9654289957 KNIGHTS ON GUARD KOG PAGE 01 069 September 30, 2005 To Secure, Deter & Protect City o f Picketing By-l..aw Department Parking Enforcement Unit Fax: 905-420-9685 Att: Debbie watr°us Please append to our list of By-Law Enforcement locations, 650 Kingston Road, 705 K/rigs[on Road, 1915 Denmar Road and 1467 Whites Road North. We wouJd like the next Security Officers to be appointed tbr Parking Enforcement.. Officer Name Badge I. [)avid I-lutnyk 051861 2. Roger Daniel 078563 3. Douglas Sleep 080709 4. Nimalrq[ah Singara. jah 024705 5. Allyson Peacock 3505808 6. Mark Guppy 930353 1048 Toy Avo., Suite 101, Picketing, Ontario I,I.W 3P1 · Tel: (905J 427-7863 · Dispatch: (905) 420-6566 · .Fax: (905) 420-9957 0 ~ 0 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6588/05 Being a by-law to appoint By-law Enforcement Officers for certain Purposes (Parking Regulation -1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North.) WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P. 15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: That the following persons be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1100 Begley Street: James Hunt Andrew Terry Allan Ronalds b) 650 & 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North: David Hutnyk Roger Daniel Douglas Sleep Nimalrajah Singarajah Allyson Peacock Mark Guppy The authority granted in section I hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. These appointments shall expire upon the person listed in section l(a) ceasing to be an employee of Securitas Canada Ltd. or upon Securitas Canada Ltd. ceasing to be agents for 1100 Begley Street, or upon the persons listed in section l(b) ceasing to be employees of Knights on Guard or upon Knights on Guard ceasing to be agents for 650 or 705 Kingston Road, 1915 Denmar Road or 1467 Whites Road, or whichever shall occur first. BY-LAW read a first, second and third time and finally passed this 17th day of October, 2005. David Ryan, Mayor Debi Bentley, City Clerk