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Home My WebLink AboutOctober 3, 2005 Council Meeting Agenda Monday, October 3, 2005 7:30 pm I) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. II) DISCLOSURE OF INTEREST III) ADOPTION OF MINUTES PAGE Regular Council Meeting of September 19, 2005 Special Council Meeting of September 19, 2005 1-22 23-27 IV) REPORTS PAGE 1. Executive Committee Report EC 2005-12 28-32 Noel Gerry, Barrister & Solicitor, Lawyer for The Brock Spa, requesting a deferral of Report CS 56-05 to the October 17, 2005 meeting of City Council (Item ~, Executive Report 2005-12) Council Office, Report CO 03-05 City of Pickering 2005 Annual Accessibility Plan - Reviewed by the Accessibility Advisory Committee for Council Consideration 33-74 Proclamations: "World Breastfeeding Week" - October I - 7, 2005 75-76 V) MOTIONS Ontario Hedtage Foundation Heritage Community Recognition Program Nomination for Heritage Leaders Moved by Councillor Pickles Seconded by Councillor Dickerson 1. That John Sabean be nominated for as a Heritage Leader under the Heritage Community Recognition Program; and Council Meeting Agenda Monday, October 3, 2005 7:30 pm 2. That the City Clerk prepare the necessary documentation to give effect to this nomination. VI) BY-LAWS By-law 6582/05 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road, North.) (Refer to Report CS 67-05) By-law 6583/05 Being a by-law to dedicate that part of Lot 5, Registrar's Compiled Plan 819, Pickering, designated as Part 4, Plan 40R-21838 and those parts of Lot 6, Registrar's Compiled Plan 819, Picketing, designated as Parts 1, 2 and 4, Plan 40R-22752 as public highway and name them "Helm Street". By-law 6584/05 Being a by-law to declare certain municipal lands being Blocks 31, 32 and 33, Plan 40M-1538 surplus to the needs of the City of Pickering and to authorize their sale to the adjacent owners. (Refer to Report PD 40-05) By-law 6585~05 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham for Part Lot 32, Concession 1, in the City of Picketing. (Refer to Report PD 36-05) 77-78 79-81 82 83-90 2 Council Meeting Agenda Monday, October 3, 2005 7:30 pm VII) NOTICES OF MOTION Moved by Councillor McLean Seconded by Councillor Dickerson 1. Red Light Cameras 91-92 WHEREAS the City of Picketing, in light of recommendations presented to Regional Council through Report #2005-W-97 of the Commissioner of Works, wishes to reconfirm the previous resolution of Council, dated May 20, 2003 with respect to the feasibility of implementing Red Light Cameras for use at signalized intersections in the City of Pickering; and FURTHER, reconfirm the issue of safety of the residents of the City of Pickering; the extensive studies completed outlining the benefits of a Red Light Camera Project and the success of municipalities, such as the City of Toronto who participated in the original two year pilot project of the Province of Ontario; and THAT the Region of Durham be so advised of the previous resolution of the Council of the City of Pickering, as noted; Resolution #72/03 - May 20, 2003 WHEREAS in a survey undertaken by the Traffic Injury Research Foundation (TIRF), over 80% of Ontarians surveyed consider red light running and aggressive drivers to be a serious problem; and WHEREAS in the same survey, 76% of those surveyed agreed that there should be greater enforcement of all traffic laws; and WHEREAS the TIRF survey found that Ontarians' support for the use of technology, and in particular Red Light Cameras, to reduce red light running was in excess of 79%; and WHEREAS statistics gathered by the Insurance Institute for Highway Safety shows that jurisdictions in the United States -3- Council Meeting Agenda Monday, October 3, 2005 7:30 pm that use Red Light Cameras experience 29% fewer injury crashes at signalized intersections; and WHEREAS the same statistics gathered by the Insurance Institute for Highway Safety shows that in Canadian jurisdictions that use Red Light Cameras, there is a decline in red light violations that range from 35% to 98%; WHEREAS the use of technology regulations has been endorsed by: to enforce traffic The Toronto Police Service The Ontario and Canadian Associations of Chiefs of Police · The Trauma Injury Prevention Program at Sunnybrook Hospital · The Canada Safety Council · The Traffic Injury Research Foundation · The Ontario Construction Association; and NOW THEREFORE the Council of The Corporation of the City of Pickering hereby directs staff to work with the staff of the Regional Municipality of Durham and the Durham Regional Police Service to investigate the feasibility of implementing Red Light Cameras for use at signalized intersections in the City of Pickering; and FURTHER THAT the Region of Durham be so advised. Moved by Councillor Johnson Seconded by Councillor Pickles 2. Commerative Stamp Honouring John Allan Cameron THAT in honour of John Allan Cameron, Godfather of Celtic Music, the City of Pickering hereby gives notice of its request to honour this fine citizen of the City of Pickering and great Canadian, through a request to Canada Post for a stamp to commerate his significant achievements; entertaining our troops globally; Pickering Lifetime Achievement and 2004 Order of Canada; -4- 93 Council Meeting Agenda Monday, October 3, 2005 7:30 pm w~) ~x) x) THAT the City Clerk be directed to prepare the necessary application to give effect to this request; and FURTHER THAT support from the following be hereby requested in order to ensure John Allan Cameron is honoured; · Mark Holland, MP; · Dan McTeague, MP · Governor General of Canada · Municipalities of Cape Breton, NB; Halifax, NS; Fergus, ON; Markham, ON; Uxbridge, ON; Region of Durham, ON; Wellington County, ON · Association of Municipalities of Ontario; and · The Federation of Canadian Municipalities. OTHER BUSINESS CONFIRMATION BY-LAW ADJOURNMENT -5- Council Meeting Minutes Monday, September 19, 2005 7:30 PM 001 PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn N. Carroll G. Paterson S. Reynolds D. Bentley D. Shields D. Watrous - Chief Administrative Officer - Director, Planning & Development - Director, Corporate Services & Treasurer - Acting Director, Operations & Emergency Services - City Clerk - Deputy Clerk - Committee Coordinator (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) DISCLOSURE OFINTEREST Declarations duly noted as per the minutes of July 25, 2005; September 6, 2005 and September 12, 2005. (111) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor Brenner Regular Council Meeting of July 25, 2005 Special Council Meeting of September 6, 2005 Special Council Meeting of September 12, 2005 CARRIED 002 PICKEI XIG Council Meeting Minutes Monday, September 19, 2005 7:30 PM (IV) PRESENTATIONS Pat McNeil, Ontario Power Generation, spoke of the initiatives of Ontario Power Generation and presented a cheque for $42,000 in support of their continuing partnership with the City of Pickering. Pat Dunnill, Chair of the Pickering Museum Village Foundation and Laura Drake, Chair of the Pickering Museum Village presented Council with a cheque for $250,000 as it's contribution towards the restoration of the Temperance Hotel. Joan Wideman, President of the Ajax/Pickering Board of Trade, requested Council proclaim October as 'Board of Trade Month' and invited Council to attend the Board of Trade Gala on Thursday, October 27, 2005. Mayor Ryan presented Ms. Wideman with a proclamation on behalf of the City of Pickering in honour of their 50th Anniversary and in honour of 'Board of Trade Month'. Councillor Dickerson, on behalf of the Women's Auxiliary Branch 606, presented Councillor McLean, Chair, Terry Fox Run with a cheque in support of this event. (VI) DELEGATIONS John Wiersma, Chair, 2005 United Way Campaign, addressed Council with respect to the 2005 United Way Fundraising Campaign. He provided an overview of the 2005 campaign and requested a grant for 2006 based on the current ratio of $2.90 per resident per annum and challenged Council to increase this grant by 10%. (VI) REPORTS Resolution #156/05 Moved by Councillor Dickerson Seconded by Councillor Brenner 1. Executive Committee Report EC 2005-11 That the Report of the Executive Committee EC 2005-11, dated September 12, 2005, be adopted. CARRIED 2 PICKEKING Council Meeting Minutes Monday, September 19, 2005 7:30 PM 003 Members of Council were provided with a copy of correspondence from Raymond Ata, President of Japter Realty outlining a list of procedures already in effect at 1691 Pickering Parkway. (Refer to Item #1 of Executive Committee report) Resolution #157105 Moved by Councillor McLean Seconded by Councillor Brenner 2. Director, Planning & Development, Report PD 33-05 Appointment of Inspectors under the Buildin,q Code Act That Schedule A of By-law 4647195, which appoints the Chief Building Official, Acting Chief Building Officials and Inspectors, be amended, as set out in Attachment #1 to Report PD 33-05 of the Director, Planning & Development. CARRIED Resolution #158/05 Moved by Councillor Dickerson Seconded by Councillor Pickles Director, Operations & Emergency Services, Report OES 34-05 Tender No. T-12-2005 Tender for Concrete Sidewalk Installations - Various Locations 1. That Report OES 34-05 regarding Concrete Sidewalk Installations - Various Locations, be received; and That Tender No. T-12-2005 submitted by Trisan Construction for Concrete Sidewalk Installations - Various Locations in the amount of $116,740.32 (G.S.T. included), be accepted; and That the total gross project cost of $139,100 and a net project cost of $130,000, including the tender amount and other project costs identified in this report, be approved; and That the amount of $106,196 for Central Street, Valley Farm Road and Westney Road to be funded from the Easement Settlement Reserve and Property Taxes, and that the amount of $23,804 for Finch Avenue to be -3- 004 i-iCKER1NG Council Meeting Minutes Monday, September 19, 2005 7:30 PM funded by a transfer from Development Charges Reserve Fund and the City's Share - DC Reserve as provided for in the 2005 Capital Budget and that the remaining fund of $39,000 from the Property Taxes be carried over to address any future needs, be approved; and That the appropriate City of Picketing officials be authorized to take necessary action to bring effect thereto. CARRIED Resolution #159/05 Moved by Councillor Brenner Seconded by Councillor Ashe Director, Operations & Emergency Services, Report OES 33-05 Creative Outdoor Advertising (COA) -Recycling Bin Agreement That Council receive Report OES 33-05 of the Director, Operations & Emergency Services regarding entering into an agreement with Creative Outdoor Advertising (COA) for the supply, installation and maintenance of recycling bins; and 2. That the Mayor and Clerk be authorized to execute the Agreement with COA; and That appropriate officials be authorized to take action to initiate the terms of the Agreement CARRIED AS AMENDED (See Following Motion) Resolution #159/05(a) Moved by Councillor Dickerson Seconded by Councillor Brenner That Attachment #1 to Report OES 33-05 of the Director, Operations & Emergency Services with respect to the agreement with Creative Outdoor Advertising be amended by the deletion of Item 31(i) 'promote any political candidacy during a municipal election'. CARRIED 4 Council Meeting Minutes Monday, September 19, 2005 7:30 PM 0O5 Resolution #160/05 Moved by Councillor Dickerson Seconded by Councillor Pickles o Proclamations: "Communities Day"- October 5, 2005 "Ajax-Pickering Board of Trade Month" - October, 2005 That Mayor Ryan be authorized to make the following proclamations: "Communities Day"- October 5, 2005 "Ajax-Pickering Board of Trade Month"- October, 2005 CARRIED NOTICES OF MOTION Resolution #161105 Moved by Councillor Brenner Seconded by Councillor Dickerson 1. Establishment of Benchmarkinq Standards WHEREAS Pickering acknowledges the need to establish benchmarking standards for all development in Pickering; WHEREAS such standards ensure sustainability through measures that promote development initiatives that are "environmentally sustainable", financially sustainable", and less dependent on traditional energy methods; WHEREAS benchmarking standards for all development in Pickering takes into consideration the diverse needs of our existing and future residents; NOW THEREFORE the Council of The Corporation of the City of Pickering hereby appoints a Councillor from Wards 1, 2 and 3 to work with the Division Head, Corporate Projects & Policy and the Director, Planning & Development on developing a consultation process that will ensure wide cross representation from all sectors; THAT a plan for this process be brought back to Council no later than the Council meeting of November 7th, 2005; and -5- 006 PIcKFI 4G Council Meeting Minutes Monday, September 19, 2005 7:30 PM FURTHER THAT Councillor Brenner, Councillor Dickerson and Councillor Johnson be appointed to work with the Division Head, Corporate Projects & Policy and the Director, Planning & Development. CARRIED Resolution 162105 Moved by Councillor Johnson Seconded by Councillor Pickles For Leave to Introduce a motion with respect to decorative masonry piers and gateway walls. CARRIED Resolution 163/05 2. Decorative Masonry Piers and Gateway Walls Moved by Councillor Dickerson Seconded by Councillor Brenner THAT the City of Pickering retain the necessary masonry services for the purposes of undertaking the repair and/or replacement of decorative masonry piers along Finch Avenue/Whites Road and other locations at an upset limit of $50,000.; and FURTHER, that the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED Councillors McLean and Dickerson gave notice that they will introduce the following motion at the next or subsequent meeting of Council. 3. Red Light Cameras WHEREAS the City of Pickering, in light of recommendations presented to Regional Council through Report #2005-W-97 of the Commissioner of Works, wishes to reconfirm the previous resolution of Council, dated May 20, 2003 with respect to the feasibility of implementing Red Light Cameras for use at signalized intersections in the City of Pickering; and -6- Council Meeting Minutes Monday, September 19, 2005 7:30 PM FURTHER, reconfirm the issue of safety of the residents of the City of Pickering; the extensive studies completed outlining the benefits of a Red Light Camera Project and the success of municipalities, such as the City of Toronto who participated in the original two year pilot project of the Province of Ontario; and THAT the Region of Durham be so advised of the previous resolution of the Council of the City of Pickering, as noted; Resolution #72/03 - May 20, 2003 WHEREAS in a survey undertaken by the Traffic Injury Research Foundation (TIRF), over 80% of Ontarians surveyed consider red light running and aggressive drivers to be a serious problem; and WHEREAS in the same survey, 76% of those surveyed agreed that there should be greater enforcement of all traffic laws; and WHEREAS the TIRF survey found that Ontarians' support for the use of technology, and in particular Red Light Cameras, to reduce red light running was in excess of 79%; and WHEREAS statistics gathered by the Insurance Institute for Highway Safety shows that jurisdictions in the United States that use Red Light Cameras experience 29% fewer injury crashes at signalized intersections; and WHEREAS the same statistics gathered by the Insurance Institute for Highway Safety shows that in Canadian jurisdictions that use Red Light Cameras, there is a decline in red light violations that range from 35% to 98%; WHEREAS the use of technology to enforce traffic regulations has been endorsed by: The Toronto Police Service · The Ontario and Canadian Associations of Chiefs of Police · The Trauma Injury Prevention Program at Sunnybrook Hospital · The Canada Safety Council · The Traffic Injury Research Foundation · The Ontario Construction Association; and 7 OO8 PICKEI XIG Council Meeting Minutes Monday, September 19, 2005 7:30 PM NOW THEREFORE the Council of The Corporation of the City of Picketing hereby directs staff to work with the staff of the Regional Municipality of Durham and the Durham Regional Police Service to investigate the feasibility of implementing Red Light Cameras for use at signalized intersections in the City of Pickering; and FURTHER THAT the Region of Durham be so advised. Councillors Johnson and Pickles gave notice that they will introduce the following motion at the next or subsequent meeting of Council. 4. Commerative Stamp Honourin.q John Allan Cameron THAT in honour of John Allan Cameron, Godfather of Celtic Music, the City of Pickering hereby gives notice of its request to honour this fine citizen of the City of Pickering and great Canadian, through a request to Canada Post for a stamp to commerate his significant achievements; entertaining our troops globally; Pickering Lifetime Achievement and 2004 Order of Canada; THAT the City Clerk be directed to prepare the necessary application to give effect to this request; and FURTHER, that support from the following be hereby requested in order to ensure John Allan Cameron is honoured; Mark Holland, MP; Dan McTeague, MP; Governor General of Canada; Municipalities of Cape Breton, NB; Halifax, NS; Fergus, ON; Markham, ON; Uxbridge, ON; Region of Durham, ON; Wellington County, ON; Association of Municipalities of Ontario and the Federation of Canadian Municipalities. (VIII) BY-LAWS Councillor Brenner, seconded by Councillor McLean, took leave to introduce by-laws of the City of Pickering: By-law 6563/05 Being a by-law of The Corporation of the City of Pickering to establish the 2005 Final Property Taxes and Due Date for the Commercial, Industrial and Multi-Residential Tax Classes. (Refer to Report CS 61-05) -8- Council Meeting Minutes Monday, September 19, 2005 7:30 PM 009 By-law 6564/05 Being a by-law to confirm the authorization of the ~ssuance of debentures ~n the amount of $288,000 for the supply and delivery of a Telescopic Boom Excavator project in the City of Pickering. (Refer to Report CS 63-05) By-law 6565/05 Being a by-law to confirm the authorization of the ~ssuance of debentures ~n the amount of $132,000 for the supply and delivery of an Articulating Wheel Loader project in the City of Pickering. (Refer to Report CS 63-05) By-law 6566/05 Being a by-law to confirm the authorization of the ~ssuance of debentures in the amount of $175,000 for the surface treatment works for Seventh Concession Road, Hoxton Street and Westney Road in the City of Pickering. (Refer to Report CS 63-05) By-law 6567/05 Being a by-law to confirm the authorization of the ~ssuance of debentures ~n the amount of $150,000 for the asphalt works for Parks Crescent, Brougham Road, Sideline 16 and Concession 7 in the City of Pickering. (Refer to Report CS 63-05) By-law 6568/05 Being a by-law to confirm the authorization of the issuance of debentures ~n the amount of $700,000 for the Liverpool Road Nautical Village Boulevard & Streetscape Improvements in the City of Pickering. (Refer to Report CS 63-05) By-law 6569/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $197,000 for the Asphalt & Concrete Sidewalk Installations at Annland Street, Eastbank Road, Strouds Lane, Valley Farm Road and Eight Concession Road in the City of Pickering. (Refer to Report CS 63-05) By-law 6570/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $451,000 for the Pickering Museum Village Program Centre in the City of Pickering. (Refer to Report CS 63-05) -9- Council Meeting Minutes Monday, September 19, 2005 7:30 PM By-law 6571/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $160,000 for the Architecture Service for the design of doubles squash courts and aerobics studios at the Pickering Recreation Complex project in the City of Pickering. (Refer to Report CS 63-05) By-law 6572/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $539,000 for the Supply & Delivery of a Fire Pumper Vehicle in the City of Pickering. (Refer to Report CS 63-05) By-law 6573/05 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road.) (Refer to Report CS 57-05) By-law 6574/05 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 1896/84, to implement the Official Plan of the City of Pickering, Region of Durham, for Part Block A, Plan M-1024, now Part 8, 40R-8639, in the City of Pickering. (A 14/05) (Refer to Report PD 34-05) By-law 6575/05 Being a by-law to amend By-law 2359/87 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. This by-law implements a request of Marcan Transport for signage on Alliance Road and Sandy Beach Road. By-law 6576/05 Being a by-law to amend By-law 2359/87 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on pdvate and municipal property. This by-law implements a request for a change in signage on the south side of Plummer St. -10- Council Meeting Minutes Monday, September 19, 2005 7:30 PM 011 By-law 6577/05 Being a by-law to amend Zoning By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham. (A 15/05) (Refer to Report PD 35-05) By-law 6578/05 Being a by-law to amend Zoning By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham. (A 15/05) (Refer to Report PD 35-05) By-law 6579/05 Being a by-law to appoint Debbie Shields as the Deputy Clerk of The Corporation of the City of Pickering. By-law 6580/05 Being a by-law to amend Schedule A of By-law 4647~95 appointing the Chief Building Official, Acting Chief Building Officials and Inspectors. (Refer to Report PD 33-05) CARRIED THIRD READING: Councillor Brenner, seconded by Councillor McLean, moved that By-law Numbers 6563/05, 6564/05, 6566/05, 6567/05, 6568~05, 6569/05, 6570/05, 6571/05, 6572/05, 6573/05, 6574/05, 6575/05, 6576/06, 6577/05, 6578/05, 6579/05 and 6580/05 be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (IX) 1. OTHER BUSINESS Councillor Brenner referred to a memo from the Chief Building Official dated July 5, 2005 concerning indoor marijuana grow operations and the Building Inspectors authority to investigate buildings that have contained grow operations, along with property standards enforcement. He questioned what steps are being taken by the City to ensure that growing operations are safe for new purchasers. Councillor Brenner thanked the Director, Planning & Development and the Acting Director, Operations and Emergency Services on their quick response to a situation in the Amberlea subdivision. He directed staff to prepare a report on the -11 - 012 Council Meeting Minutes Monday, September 19, 2005 7:30 PM o o 10. steps to be taken to advise residents of the potential sewage back up in their homes and the request to undertake a home inspection. Councillor McLean also commented on the indoor grow operation situation and suggested that an Environmental Engineer be hired to undertake inspections and further that this matter be addressed through the property standards by-law. Councillor Johnson advised of the many events attended by Council Members including the Opening of the Altona Forest Trail, and the successful events held by the Altona West Community Association and Greenwood Ratepayers Association. Councillor Johnson congratulated staff on the 22 Year celebration event held at the Recreation Complex this past weekend. Councillor Pickles advised of the successful Ducks Unlimited Dinner held this past weekend. Councillor Pickles requested the Environmental Coordinator meet with the Fast Food establishments requesting their assistance in picking up lifter, which their establishment generates, along with the development of a Good Neighbours policy. Councillor Pickles suggested that staff contact various municipalities to inquire into how they handle speeding traffic, for the purpose of introducing less invasive measures such as rumble stripes and speed bumps. Mayor Ryan emphasized the need to ensure the importance of the adherence to the Purchasing Policy by Members of Council and City staff. 11. Councillor Brenner requested that staff be requested to develop a policy for the purpose of implementing sufficient securities for the care of decorative masonry piers and fences. The following matters were considered prior to the regular meeting: Resolution # 164/05 Moved by Councillor McLean Seconded by Councillor Johnson That Council move into a closed meeting of Council in order to discuss a matter subject to litigation or potential litigation, including matters before administrative tribunals, -12- Council Meeting Minutes Monday, September '19, 2005 7:30 PM affecting the City; the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, a proposed or pending acquisition or disposition of land for Regional Corporation purposes. CARRIED a) A confidential memorandum dated September 15, 2005 from the Director, Operations & Emergency Services with respect to the Pickering Aedals Gymnastics Club was discussed. The Acting Director, Operations & Emergency Services was directed to provide further information. b) A confidential memorandum dated September 16, 2005 from the Chief Administrative Officer with respect to possible sublease of space was discussed. Based on the information provided, the Chief Administrative Officer was requested to report back on this matter. c) Discussion ensued with respect to the purchase of lands by the City. Staff were directed to follow up on this matter. Refer to the following resolution. Resolution #165/05 Moved by Councillor Dickerson Seconded by Councillor Pickle THAT Council rise from the 'In Camera' meeting. CARRIED Resolution #166~05 Moved by Councillor Ashe Seconded by Councillor Pickle THAT the confidential recommendation discussed in the closed portion of the meeting with respect to potential purchase of lands, be adopted. CARRIED -13- 014 Council Meeting Minutes Monday, September 19, 2005 7:30 PM (x) CONFIRMATION BY-LAW By-law Number 6581105 Councillor Johnson, seconded by Councillor Pickles, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of September 19, 2005. CARRIED (Xl) ADJOURNMENT The Meeting adjourned at 9:50 pm. DATED this 19th day of September, 2005 MAYOR DAVID RYAN DEBI A. BENTLEY CITY CLERK -14- PICKEI, ING Appendix I Executive Committee Report EC 2005-11 015 That the Executive Committee of the City of Pickering having met on September 12, 2005, presents its eleventh report to Council and recommends: Director, Planning & Development, Report PD 34-05 Zoning By-law Amendment Application A 14/05 Japter Realty 1691 Pickering Parkway Part Block A, Plan M-1024, Now Part 8, 40R-8639 City of Pickering That Zoning By-law Amendment Application A 14/05 be APPROVED to permit additional commercial and personal service uses within the existing building on the subject property including vehicle rental establishment, business office, laundromat, take-out restaurant, baker, and an assembly hall without place of religious assembly, as submitted by Japter Realty, on lands being Part Block A, Plan M-1024, now Part 8, 40R-8639, City of Pickering; and That prior to any restaurant type-C coming into operation the owner satisfy the Director, Planning & Development that appropriate odour control mechanism are in place and that the owner receive approval for a revised site plan to the satisfaction of the Director, Planning & Development, to accommodate additional garbage receptacles on site; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 14/05, as set out in Appendix I to Report PD 34-05, be FORWARDED to City Council for enactment. Director, Planning & Development, Report PD 35-05 City Initiated: Zoning By-law Amendment Application A 15/05 To Restrict Institutional Uses on Lands Zoned "Rural Agricultural Zone -A" in Zoning By-laws 3036 and 3037 City of Pickering That Zoning By-law Amendment Application A 15/05, initiated by the City of Pickering, to restrict new institutional uses on lands zoned "Rural Agricultural Zone - A", be APPROVED; as set out in Appendix I to Report PD 35-05; and That the draft by-laws to amend Zoning By-laws 3036 and 3037, as amended, to restrict new institutional uses and continue to permit existing institutional uses on lands zoned "Rural Agricultural Zone -A", as specified in Appendix I -15- 016 PICKEIdNG Appendix I Executive Committee Report EC 2005-11 to Report PD 35-05, be September 19, 2005; and 3. That Council INSTRUCT FORWARDED to Council for enactment on staff to continue to work cooperatively with representatives of Ansar Medical Inc. and the Toronto and Region Conservation Authority to locate the required roadway (east of Brock Road, where it crosses the 2177 and 2185 Brock Road properties) to maximize development on the properties while meeting the public objectives set out in the Duffin Heights Neighbourhood Development Guidelines; and That retention of "Rural Agricultural Zone -A" zoning on urban lands BE EVALUATED when the comprehensive zoning by-law consolidation/review is undertaken by the City; and That Council INSTRUCT staff to initiate a zoning by-law amendment to implement a new parking standard for places of religious assembly (churches and religious institutions) for all zones in the four City parent zoning by-laws. Director, Planning & Development, Report PD 39-05 Draft Plan of Subdivision SP-2005-02 Zoning By-law Amendment Application A 06/05 946037 Ontario Limited Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10) City of Pickerin.q That Draft Plan of Subdivision SP-2005-02 submitted by 946037 Ontario Limited, be APPROVED as set out in the conditions section attached as Appendix I to Report PD 39-05, to permit the development of a plan of subdivision, on lands being Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10), City of Pickering; and That Zoning By-law Amendment Application A 6/05, submitted by 946037 Ontario Limited, be APPROVED subject to the conditions outlined in Appendix II to Report PD 39-05, to establish performance standards to allow the implementation of the Draft Plan of Subdivision SP-2005-02, on lands being Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10), City of Pickering. -16- Appendix I Executive Committee Report EC 2005-11 017 Director, Operations & Emergency Services, Report OES 30-05 Supply and Delivery of 4-Ton Dump Truck Q-36-2005 o That Report OES 30-05 regarding the supply and delivery of a 4 Ton Dump Truck, be received; and That Quotation No. Q-36-2005 submitted by Scarborough Truck Centre Inc. for the supply and delivery of a 4 Ton Dump Truck with snow plow and wing and electronic salt metering in the amount of $12,468.00 (GST and PST extra), be accepted; and That the optional wing suspension bag as quoted upon by Scarborough Truck Centre Inc. in the amount of $459.00 (GST and PST extra), be accepted; and That the total gross purchase cost of $187,366.05 and a net purchase cost of $175,961.16, be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; and a) That debt financing through the Region of Durham in the amount of $175,000.00 for a period not exceeding 10 years, at a rate to be determined; be approved and the balance of approximately $962 plus financing costs be financed from current funds; and b) That financing and repayment charges in the amount of approximately $22,700 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2005 as established by the Province for Municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at the City of Pickering be given the authority to give effect thereto. -17- PICKFIdNG Appendix I Executive Committee Report EC 2005-11 Director, Operations & Emergency Services, Report OES 31-05 Canada-Ontario Municipal Rural Infrastructure Fund Intake Two -Proposed Pickering Project 1. That Report to Council OES 31-05 regarding the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake Two, be received; and That the Corporation of the City of Pickering participates in COMRIF Intake Two through the submission of an application by the application deadline of September 30, 2005; and That the City of Pickering's participation in COMRIF Intake Two shall consist of an undertaking of a bridge reconstruction at a total estimated cost of $1,000,000 and a net estimated City cost of $333,334 at the following location at its highest priority: · Sandy Beach Road south of Parkham Crescent and this project be included in the 2006 Capital Budget; and That staff be given authority to prepare and submit the necessary documentation for the on-line application including a resolution by Council; and That the COMRIF Intake Two project be identified as a Capital priority in the 2005 or 2006 Capital Budget, subject to receiving approval of funding by COMRIF; and 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Director, Corporate Services & Treasurer, Report CS 61-05 2005 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes 1. That Report CS 61-05 of the Director, Corporate Services & Treasurer, be received; and 2. That the Director, Corporate Services & Treasurer be authorized to issue the FINAL 2005 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 14th, 2005; and -18- PICKERING Appendix I Executive Committee Report EC 2005-11 019 That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; and That the necessary By-law attached to this report be read three times and approved; and That the appropriate officials of the City of Pickering be given authority to give effect hereto. Director, Corporate Services & Treasurer, Report CS 65-05 Section 357/358 of the Municipal Act- Adiustment to Taxes 1. That Report CS 65-05 of the Director, Corporate Services, concerning Section 357/358 of the Municipal Act - Adjustment to Taxes, be received; and 2. That the write-off of taxes as provided under Section 357/358 of the Municipal Act, RS.O. 2001, as amended, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Director, Corporate Services & Treasurer, Report CS 66-05 Section 357/358 of the Municipal Act- Adjustment to Taxes 1. That Report CS 66-05 of the Director, Corporate Services, concerning Section 357/358 of the Municipal Act - Adjustment to Taxes, be received; and 2. That the write-off of taxes as provided under Section 357 and 358 of the Municipal Act, R.S.O. 2001, as amended, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. -19- 0£0 Appendix I Executive Committee Report EC 2005-11 Director, Corporate Services & Treasurer, Report CS 63-05 Final Approval for Financing of Council Approved Capital Projects -Internal Loans and External Borrowing Through the Issuance of Debt 1. That Report CS 63-05 from the Director, Corporate Services & Treasurer, be approved; and That Council approve the internal loans of up to $50,000 to be financed from the Development Charges Reserve Funds based on the purposes, terms & conditions as specified in Attachment 1 to Report CS 63-05 and furthermore, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary, including the recommendations below, to give effect thereto; and 3. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debt up to a total amount of $2,792,000 for the projects listed on Attachment 2 to Report CS 63-05 in the indicated amounts up to a maximum term of 20 years, through the Region of Durham or for the following purposes, as indicated in Attachment 2: Cost Centres Amount Roads $1,445,000 Sidewalks 197,000 Culture & Recreation 611,000 Fire 539,000 Total $ 2,792,000 b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; and c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Region of Durham or through a financial institution; and d) make any changes, adjustments, revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; and - 20 - PICKERING Appendix I Executive Committee Report EC 2005-11 021 o 10. That the costs of undertaking the financing, currently estimated at up to approximately $28,000, be charged to the 2005 Current Budget, General Government Loan Repayment; and That the annual repayment costs of principal and approximately $352,850 be included in the 2006 thereafter until the loan is repaid; and interest amounting to Current Budget and That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debt or long term financing arrangements, through the Region of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; and That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; and That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised on external and internal loans to other capital projects for which long-term financing is required, or to reduce the promissory notes for internal loans as is permitted under the Municipal Act; and That the Director, Corporate Services & Treasurer be directed to prepare the requisite by-laws for presentation to and adoption by Council at its meeting of September 19, 2005; and That the appropriate officials of the City of Pickering be given authority to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 59-05 Municipal Performance Management Program Provincially Mandated Public Reporting of Performance Measures That Report CS 59-05 from the Director, Corporate Services concerning Municipal Performance Measurement Program, be information. & Treasurer, received for -21 - 022 PICKERING Appendix I Executive Committee Report EC 2005-11 11. Director, Corporate Services & Treasurer Report CS 57-05 Appointment to Enforce the Parking By-law at 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road That Report CS 57-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 12. Proclamations: "Big Brothers and Big Sisters Month"- September, 2005 "Ajax-Pickering Board of Trade Month" - October, 2005 "International Walk to School Day"- October 5, 2005 "International Walk to School Week" - October 3-7, 2005 "Fire Prevention Week"- October 9-15, 2005 "Canada's Citizenship Week"- October 17-23, 2005 "Child Care Worker & Early Childhood Educator Appreciation Day"- October 26, 2005 That Mayor Ryan be authorized to make the following proclamations: "Big Brothers and Big Sisters Month"- September, 2005 "Ajax-Pickering Board of Trade Month" - October, 2005 "International Walk to School Day"- October 5, 2005 "International Walk to School Week" - October 3-7, 2005 "Fire Prevention Week"- October 9-15, 2005 "Canada's Citizenship Week" - October 17-23, 2005 "Child Care Worker & Early Childhood Educator Appreciation Day"- October 26, 2005 - 22 - Special Council Meeting Minutes Monday, September 19, 2005 6:50 pm 023 PRESENT: Mayor Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn N. Carroll G. Paterson S. Reynolds D. Bentley A. Allison T. Melymuk G. McGregor - Chief Administrative Officer - Director, Planning & Development - Director, Corporate Services & Treasurer - Acting Director, Operations & Emergency Services - City Clerk - City Solicitor - Division Head, Policy & Projects - Principal Planner- Policy DECLARATION OF INTEREST Councillor Ashe declared a conflict of interest in accordance with the Municipal Conflict of Interest Act with respect to Confidential Report L-02-05 of the City Solicitor, due to his interest in the Whitevale Golf Club. Councillor Ashe left the meeting during the discussion and vote on the matter. O24 Special Council Meeting Minutes Monday, September 19, 2005 6:50 pm (I) REPORTS Confidential Report of the City Solicitor, L-02-05 Central Pickering - Le,qal Opinion Resolution #150105 Moved by Councillor McLean Seconded by Councillor Brenner THAT Council move into a closed meeting of Council in order to discuss a matter subject to litigation or potential litigation, including matters before administrative tribunals, affecting the City and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED The City Solicitor outlined in detail the contents of Confidential Report #L-02-05. A question and answer period ensued. Resolution #151/05 Moved by Councillor McLean Seconded by Councillor Brenner That the Special Council meeting of September 19, 2005 recess and reconvene after the regularly scheduled meeting of Council. CARRIED The Special Council meeting reconvened at 9:50 pm 'In Camera'. Further detailed discussion ensued with respect to Confidential Report #L-02-05 of the City Solicitor. Special Council Meeting Minutes Monday, September 19, 2005 6:50 pm O25 Resolution #152105 Moved by Councillor McLean Seconded by Councillor Pickles THAT Council rise from the 'In Camera' meeting. CARRIED Resolution #153~05 Moved by Councillor Dickerson Seconded by Councillor Brenner THAT confidential recommendation Item Nos. 1, 8 - 12 (inclusive) and 14 contained in Confidential Report L-02-05 of the City Solicitor, be adopted and that the following Item Nos. 2 - 7 (inclusive) and 13 be approved as follows: THAT a letter be sent to Minister Ramsey (Natural Resources), Minister Caplan (Public Infrastructure Renewal) and Minister Gerretsen (Municipal Affairs and Housing) that, a) responds to the letter from Ministers Caplan and Ramsey dated July 29, 2005 by setting out the City's position on the agricultural easements; b) advises the Province of the City's desire to explore the possibility of utilizing the services of the Provincial Development Facilitator; c) requests the Province, in the spirit of cooperation and transparency, to release a copy of the Seaton land exchange agreement; d) requests the Province's commitment to the process set out in Recommendation 5 of this Report; and e) confirms Council's continued desire for a bump up of ORC's Class Environmental Assessment for the proposed Seaton land exchange; THAT staff be directed to contact the Provincial Development Facilitator and, if appropriate, pursue a formal facilitation of all planning and development issues relating to Central Pickering; 026 Special Council Meeting Minutes Monday, September 19, 2005 6:50 pm 13. THAT Council ratify the decision of the City Clerk to file the Freedom of Information and Protection of Privacy appeal dated August 18, 2005; THAT, if the Province is prepared to participate in the development and implementation of, a) an open and inclusive process to address the issues outlined in Council Resolution #145/05 prior to finalizing a plan for the Seaton Community; and b) an effective and attainable strategy to ensure that Seaton is developed as a sustainable 21st century development, as a model for future greenfield projects across the Greater Toronto Area; then, notwithstanding the City's continued opposition to the Province's preparation of the Central Pickering Development Plan, staff be directed to work collaboratively with others including the Province's North Pickering Land Exchange Team, the Region, affected agencies, the business community, landowners, and the public in order to protect the City's interests; THAT staff be directed not to undertake any work in relation to neighbourhood plans for Seaton until a plan for Seaton is finalized as set out in Recommendation 5 of this Report; THAT staff be directed to continue to work in relation to the Highway 407 Employment Lands Study, a Master Environmental Servicing Plan for Seaton and the Seaton Financial Impact Study in the context of the open and inclusive process set out in Recommendation 5 of this Report; THAT staff be directed to report back to Council following the release of a second draft of the proposed Growth Plan for the Greater Golden Horseshoe under the Places to Grow Act, 2005. CARRIED Special Council Meeting Minutes Monday, September 19, 2005 6:50 pm 027 (11) CONFIRMATION BY-LAW Resolution #154/05 By-law Number 6582~05 Councillor Dickerson, seconded by Councillor Brenner, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of September 19, 2005. CARRIED (111) ADJOURNMENT Resolution #155~05 Moved by Councillor Dickerson Seconded by Councillor Brenner THAT the Special Meeting of Council be adjourned. CARRIED The meeting adjourned at 11:12 pm. DATED this 19th day of September, 2005. MAYOR CITY CLERK O28 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That the Report of the Executive Committee EC 2005-12, dated September 26, 2005, be adopted. Appendix I Executive Committee Report EC 2005-12 That the Executive Committee of the City of Pickering having met on September 26, 2005, presents its eleventh report to Council and recommends: Director, Planning & Development, Report PD 36-05 Draft Plan of Subdivision Application SP-2002-06 Zoning By-law Amendment Application A 27/02 Silver Lane Estates Inc. on behalf of E. Williamson Part of Lot 32, Concession 1 City of Pickerin,q That Draft Plan of Subdivision Application S-P-2002-06 submitted by Silver Lane Estates Inc. on behalf of E. Williamson, on lands being Part of Lot 32, Concession 1, City of Picketing, to permit the development of a plan of subdivision, be APPROVED, subject to the conditions outlined in Appendix I to Report PD 36-05, as amended to reflect the revision of Condition 2.3.12 by adding to the end of the sentence "and the architectural design statement require that every effort be made to achieve two parking spaces in front of the garage for townhouse dwelling units; and That Zoning By-law Amendment Application A 27~02, submitted by Silver Lane Estates Inc. on behalf of E. Williamson, on lands being Part of Lot 32, Concession 1, City of Pickering, to establish performance standards to permit the development of a plan of subdivision for semi-detached and townhouse dwelling units, be APPROVED; and That the amending zoning by-law, to implement Zoning By-law Amendment Application A 27/02, as set out in Appendix II to Report PD 36-05, be FORWARDED to City Council for enactment; and That in accordance with Section 34(17) of the Planning Act and notwithstanding that the rezoning proposed in the public meeting notice, public meeting report and at the public meeting differs to some degree from that presented in the Information Report No. 07-03 presented at the February 20, 2003 Public Information Meeting, such difference are not substantial enough to require further notice and another public meeting. Director, Planning & Development, Report PD 40-05 Disposal of Lands Blocks 31, 32 and 33, Plan 40M-1538, Pickering Acorn Lane, Claremont A by-law be enacted to: -5- 030 Appendix I Executive Committee Report EC 2005-12 o (a) declare Blocks 31, 32 and 33, Plan 40M-1538 surplus to the needs of the Corporation for the purpose of sale by the Corporation; and (b) authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation and execute all documentation required to effect the sale of Blocks 31, 32 and 33, Plan 40M- 1538 to the adjacent owners for nominal consideration, subject to any required easements. Director, Operations & Emergency Services, Report OES 32-05 Request for funding support from Toronto and Region Conservation "Fish Habitat Restoration Project" in Claremont Conservation Area 1. That Council receive Report OES 32-05 of the Director, Operations & Emergency Services, regarding a funding request from TRCA; and 2. That Council approve the request for funding assistance; and 3. That the amount of $10,000 be charged to Account #2195-2712 as a Joint Funded Environmental Project. Director, Corporate Services & Treasurer, Report CS 62-05 Formal Quotations - Quarterly Report for Information That Report CS 62-05 of the Director, Corporate Services & Treasurer, concerning Formal Quotations - Quarterly Report for Information, be received and forwarded to Council for information. Director, Corporate Services & Treasurer, Report CS 64-05 Cash Position Report as at June 30,. 2005 That Report CS 64-05 of the Director, Corporate Services & Treasurer, concerning the Cash Position Report as at June 30, 2005, be received for information. Director, Corporate Services & Treasurer, Report CS 67-05 Appointment to enforce the Parking By-law at 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North -6- Appendix I Executive Committee Report EC 2005-12 031 1. That Report CS 67-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and 2. That the draft by-law to appoint persons to enforce the Parking By-law at 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Director, Corporate Services & Treasurer, Report CS 69-05 Application for Minor Variance to Sign By-law 2439~87, as amended Shell Canada Products Limited 935 Liverpool Road, Pickering That the application for minor variance to Sign By-law 2439/87, as outlined in Report CS 69-05 of the City Clerk, submitted by Walker, Nott, Dragicevic Assocaites Limited on behalf of Shell Canada Products Limited, for property municipally known as 935 Liverpool Road, Pickering, BE APPROVED. Director, Corporate Services & Treasurer, Report CS 70-05 Outstandin.q Recovery of Water Bomber Costs 1. That Report CS 70-05 of the Director, Corporate Services & Treasurer, be received; and 2. That the outstanding account receivable billed to Christopher Burkholder in the amount of $42,532.10 be written off in 2005; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Director, Corporate Services & Treasurer, Report CS 73-05 Establishment of Baylawn-Primrose Neighbourhood Watch and Talltrees Nei.qhbourhood Watch That the letters from the Durham Regional Police Service dated July 25, 2005 endorsing the establishment of the Baylawn-Primrose Neighbourhood Watch and Talltrees Neighbourhood Watch, be received; and -7- Appendix I Executive Committee Report EC 2005-12 That the Council of The Corporation of the City of Pickering hereby endorses the Baylawn-Primrose Neighbourhood Watch and Tailtrees Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject areas. -8- 033 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY 1. That Report CO 03-05 regarding the City of Pickering 2005 Annual Accessibility Plan, be received; and 2. That Council endorse the City of Pickering 2005 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. 034 PICKERING REPORT TO COUNCIL Report Number: CO 03-05 Date: September 26, 2005 From: Councillor David Pickles Chair, Accessibility Advisory Committee Subject: City of Pickering 2005 Annual Accessibility Plan - Reviewed by the Accessibility Advisory Committee for Council Consideration File: CO3000 Recommendation: 1. That Report CO 03-05 regarding the City of Pickering 2005 Annual Accessibility Plan be received; and that Council endorse the City of Pickering 2005 Annual Accessibility Plan as presented and reviewed by the City of Pickering Accessibility Advisory Committee. Executive Summary: The purpose of the Ontarians with Disabilities Act, 2001 (ODA) is to improve opportunities for people with disabilities and to provide for their involvement in the identification, removal, and prevention of barriers to their full participation in the life of the province. The ODA mandates that all municipalities prepare annual accessibility plans. By the end of 2006, the City of Pickering aims to review and/or remove the barriers identified in the 2005 Annual Accessibility Plan. Over the next several years, the City of Pickering aims to address all facility related improvements as outlined in the City's 2000 Accessibility Audit. Financial Implications: As a result of the City of Pickering 2000 Accessibility Audit Report, the City of Pickering made a commitment to include $25,000 in the annual capital budget to remove or prevent facility related barriers. As a result, the majority of facility related barriers included in the 2005 Annual Accessibility Plan would draw on these funds identified under capital account 2719-6183. Report CO 03-05 Subject: City of Pickering 2005 Annual Accessibility Plan Date: September 26, 2005 Page 2 035 The potential costs to complete the policy and service related barriers have not yet been determined and will be subject to approved 2006 capital and operating budgets. Any barrier that cannot be completed within the 2006 approved capital or operating budget will be deferred to future annual accessibility plans. Background: The Ontarians with Disabilities Act, 2001 (ODA) received Royal Assent on December 14, 2001. The purpose of the Ontarians with Disabilities Act, 2001 (ODA) is to improve opportunities for people with disabilities and to provide for their involvement in the identification, removal, and prevention of barriers to their full participation in the life of the province. Under the Act, all municipalities are required to prepare annual accessibility plans, make the plans public and consult persons with disabilities. According to the Ontario Accessibility Directorate within the Ministry of Citizenship, the purpose of the Annual Accessibility Plan is to describe the measures that the municipality has taken in recent years and the measures the municipality will be taking in the coming year to identify, remove and prevent barriers to people with disabilities. According to the requirements of the Ontarians with Disabilities Act, 2001 (ODA), the City of Pickering has prepared the 2005 Annual Accessibility Plan. The City's plan is for the period of September 2005 to August 2006. The barriers identified in this report were based on information collected from the City of Pickering 2000 Accessibility Audit and the 2005 Annual Accessibility Workbook issued to city staff for their comments. The 2005 Annual Accessibility Plan has been reviewed and endorsed the City of Pickering Accessibility Advisory Committee. In order to make the plan available to the public, the City of Pickering will place an advertisement in the local newspaper to announce the completion and availability of the 2005 Annual Accessibility Plan. The public will be able to access the 2005 Annual Accessibility Plan electronically via the City of Pickering website or by picking up a hard copy at the Pickering Civic Complex or Pickering Central Library. Attachments: 1. City of Pickering 2005 Annual Accessibility Plan CORP0227-07101 036 Report CO 03-05 Subject: City of Pickering 2005 Annual Accessibility Plan Date: September 26, 2005 Page 3 Prepared By: ' ' Steph;'Ct"R~ (Acting) Director, Operations & Emergency Services Approved / Endorsed By: Councillor David Pickles Chair, Accessibility Advisory Committee SR:Ig Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering Cit.~ oun/¢i~ .i/.-- ~ .~- - T,j;~n-a~" j. :Q u i n n ,(.¢ h i ef ,(~ min~~ CORP0227-07/01 2005 Annual Accessibility Plan September 2005 - August 2006 038 Table of Contents Section 1: Municipal Jurisdiction(s) Participating in this Plan .................................. 1 Section 2: Other Organizations & Agencies Participating in this Plan ....................... 2 Section 3: Consultation Activities ..................... , .............................................. 2 Section 4: Plan Development Working Group .................................................... 3 Section 5: Operational Review ................................................... . .................. 17 Section 6: Decision-Making Review .............................................................. 26 Section 7: Targets and Actions .................................................................... 31 Section 8: Monitoring Progress .................................................................... 36 039 2005 Annual Accessibility Plan September 2005 - August 2006 Section 1' Municipal Jurisdiction(s) Participating in this Plan City of Pickering Address: Pickering Civic Complex One The Esplanade Pickering, ON L1V 6K7 Key Contact: Prem Noronha-Waldriff Coordinator, Community Recreation Programs 905.420.4660 ext. 3229 pnoronha-waldriff(D, city.pickering.on.ca The City of Pickering is Toronto's eastern neighbour and home to a growing community that blends business opportunities, cultural diversity and historical rural settings with a picturesque Lake Ontario waterfront. The City of Pickering is committed to making Pickering an attractive place in which to live, work and invest. Within 22,652 hectares, the City of Pickering boasts top- notch municipal sports fields and recreation programs, quarter-million square foot recreation complex, 19th century interpretive museum, libraries, many community and neighbourhood parks, conservation areas, new waterfront facilities and hiking trails. According to 2001 Census, Pickering has a population of 87,139. The Corporation of the City of Pickering employs 479 staff to meet the needs of its residents. The City of Pickering's main administration building is located at the Pickering Civic Complex, One The Esplanade in Pickering and can be reached at 1.866.683.2760. The Corporation also maintains satellite facilities for Library Services, Fire Services, Recreation Complex, Community Centres and an Operations Centre. 040 The Corporation operates within four (4) departments and they include: Administration Department · Office of the CAO · Customer Care Centre · Corporate Projects & Policy · Corporate Promotions & Economic Development · Human Resources · Legal Services Corporate Services Department · Accounting Services · Financial Services · Clerk's · Municipal Law Enforcement · Information Technology · Supply & Services Operations & Emergency Services Department · Operations & Emergency Services · Culture & Recreation Division · Fire Services Division · Municipal Property & Engineering Division Planning & Development Department · Planning & Development · Information & Support Services · Development Control · Building Services Library Services are the responsibility of the Pickering Public Library Board, which is appointed by Pickering Council. Section 2: Other Organizations & Agencies Participating in this Plan None Section 3: Consultation Activities City of Pickering Staff · Completed a workbook to assess past initiatives, identify current barriers and action items to remove those barriers · Input from working group was collected during May, June, July and August 2005 City of Pickering Accessibility Advisory Committee · Completed review of the draft 2005-2006 Annual Accessibility Plan and provided comments and recommendations in September 2005. . Recommendations of the AAC were incorporated into the plan 2 Section 4: Plan Development Working Group City of Pickering Staff, which include: Working Group I Department/Division Contact Telephone/TTY MemberI Represented I & Email Marisa Carpino Culture & Recreation Phone: 905.420.4660 ext. 2099 (Kim Kranc - Acting) (programs) mcarpino@city.pickering.on.ca kkranc@city, pickering .on .ca Prem Noronha- Culture & Recreation Phone: 905.831.1711 ext. 3229 Waldriff (programs) pnoronha-waldriff @city.pickering.on.ca Len Hunter Culture-& Recreation Phone: 905.831.1711 ext. 3223 (facilities) Ihunter@city.pickering.on.ca Tim Moore Chief Building Official Phone: 905.420.4631 ext. 2070 _ tmoore@city.pickering.on.ca Debi Bentley Clerks Phone: 905.420.4611 ext. 2153 dbentley@city.pickering.on.ca Jennifer Parent Human Resources Phone: 905.420.4627 ext. 2160 jparent@city.pickering.on.ca Chyrel Hagg Customer Care Phone: 905.420.4666 chagg@city.pickering.on.ca Tom Melymuk Corporate Projects Phone: 905.420.4636 ext. 4636 tmelymuk@city.pickering.on.ca Bill Douglas Fire Services Phone: 905.839.9968 ext. 2080 Richard Holbom Municipal Property & Phone: 905.420.4630 ext. 2049 Engineering rholborn@city.pickering .on .ca Lynda Taylor Planning & Phone: 905.420.4617 ext. 2035 Development Itaylor@city.pickering.on.ca _C~nthia Mearns Librar~y Services Phone: 905.831.6265 ext. 6236 Gil Paterson Taxation, Accounting, Phone: 905.420.4634 ext. 4640 Supply & Services gpaterson@city.pickering.on.ca Jori Storms Information Technology Phone: 905.420.4660 ext. 2163 ............. jstorms@city.pickering.on.ca 041 Please Note: The Core Group of the Plan Development Working Group consist of Prem Noronha-Waldriff, Marisa Carpino, Kim Kranc and Len Hunter. 3 O42 Initiative: Previous City of Pickering Annual Accessibility Plan's identified barriers and strategies with timelines to address these barriers. Methods Used to Identify Barriers: Methodology I Description Status 2000 Accessibility Audit A comprehensive audit of Reviewed findings of the Report completed by the the City's facilities. 2000 Accessibility Audit City of Pickering Report and prioritized facility improvements that I need to be made. Prioritized list is reflected in the 2003/04 Annual Accessibility Plan. 2002 Recreation, Parks Assessment of the City's Plan recommends that and Cultural Services current leisure service Culture & Recreation Master Plan completed delivery and a plan to Division should identify by the City of Pickering improve service delivery partnership opportunities over the next 5-10 years,that would assist in the development and Plan involved the input of provision for specialized service organizations that programs. work with the disabled community and of This recommendation is parents with disabled reflected in the 2002 program participants. Master Plan and the 2003/04 Annual Accessibility Plan. 2003 Annual AccessibilityA Workbook was provided Workbooks were Workbook issued to City to management-level completed in August staff for their comments staff of each 2003. Department/Division within the City of Responses were Pickering. The reviewed and included workbook was a tool to (where appropriate) into collect information from the 2003/04 Annual each area regarding theirAccessibility Plan. recent initiatives to remove barriers and strategies to remove existing barriers in the ........ comin~ 4 Methodology Description Status 043 The City of Pickering Accessibility Advisory Committee (AAC) consulted on the City's 2003/04 Accessibility Advisory Plan 2004/05 Annual Accessibility Workbook issued to City staff for their comments The City of Picketing Accessibility Advisory Committee (AAC) consulted on the City's 2004/05 Accessibility Advisory Plan Regular Plan Development Working Group Meetings The list of 2003 facility improvements was presented to the AAC at their 2003 spring committee meeting for comments. Their suggested changes were accommodated. The AAC were provided an opportunity to review the 2003/04 Annual Accessibility Plan and make comments. A workbook was provided to management-level staff of each Department/Division within the City of Pickering. The workbook was a tool to collect information from each area regarding their recent initiatives to remove barriers and strategies to remove existing barriers in the coming year. The list of 2004/05 facility improvements was presented to the AAC at their 2004 fall committee meeting for comments. Their suggested changes were accommodated. The AAC were provided an opportunity to review the 2004/05 Annual Accessibility Plan and make comments. The entire Plan Development Working Group met bi-monthly in 2004/2005 to review updates to the 2004/2005 Accessibility Plan. Existing and new barriers were discussed. Suggested changes were accommodated in the City's final 2003/04 Annual Accessibility Plan Workbooks were completed in August 2004. Responses were reviewed and included (where appropriate)into the 2004/05 Annual Accessibility Plan. Suggested changes were accommodated in the City's final 2004/05 Annual Accessibility Plan Updates made to the 2004/05 Accessibility Plan. 5 044 Barriers Identified & Status: From 2003~04 Accessibilit' Plan Barrier & Type "Strategy for ' Status removal/prevention Citizens who have Have an Evacuation and The new Plan is still in special accessibility Transportation Plan that draft form and scheduled needs are not considered addresses the needs of for completion by in the current emergency all citizens. December 2005. plans. Technological/Procedural Electors who are visuallyAcquire the necessary Completed for 2003 impaired cannot vote equipment. Municipal Elections. independently Included: magnifying sheets available at all voting locations, all voting locations were wheelchair accessible, I and touch-screen voting units, which also included an audio ballot, were )rovided at both advance polls. Incorporated into standard practices and !Procedural 3rocedures. Doors into Council Install autc;matic door Completed in January Chambers are too heavy leading into Council 2004. Chambers (east side Physical onlz~__. Doors leading to men's Install autor:natic door Completed in January lobby washroom at the leading into men's lobby 2004. Pickering Recreation washroom at the Complex - Central Core Pickering Recreation are not accessible to Complex - Central Core. wheelchair users t Physical -DOors leading to Install automatic door Completed in January women's lobby leading into women's 2004. washroom at the lobby washroom at the Pickering Recreation Pickering Recreation Complex - Central Core Complex - Central Core. are not accessible to wheelchair users _Physical 6 Barrier Type Doors leading to fitness room doors at the Pickering Recreation Complex- Central Core are not accessible to wheelchair users Physical Doors leading to men's members change room (2 sides) at the Pickering Recreation Complex- Central Core are not accessible to wheelchair users Physical Door leading from members change room to pool hallway at the Pickering Recreation Complex - Central Core is not accessible to wheelchair users Physical Door leading from pool deck to pool hallway at the Pickering Recreation Complex - Central Core is not accessible to wheelchair users Physical Doors leading to women's members change room (2 sides) at the Pickering Recreation Complex - Central Core are not accessible to wheelchair users Physical Strategy for removal/prevention Install automatic door leading into fitness room doors at the Pickering Recreation Complex- Central Core. Install automatic door leading into men's members change room (2 sides) at the Pickering Recreation Complex- Central Core. Provide automatic door from members change room to pool hallway at the Pickering Recreation Complex - Central Core. Provide automatic door from pool deck to pool hallway at the Pickering Recreation Complex- Central Core. Install automatic door leading into women's members change room (2 sides) at the Pickering Recreation Complex- Central Core. Status Completed in January 2005. Completed in January 2004. Completed in January 2004. Completed in January 2004. Completed in January 2004. 045 7 Barrier Type Strategy for Status removal/prevention ~ Ineffective means of As part of the effort to Ongoing. Planned for notifying hearing and further develop the City's December 2005. visually impaired citizens t community emergency of an emergency.I management plans, I include requirements to address this Informational communications issue. Additional design Consult City of Met with Accessibility standards and site plan Pickering's AccessibilityCommittee & have i requirements may be of t Committee on amended Site Plan assistance in appropriateness of process to include them development review current guidelines and as commenting agency. processes processes; amend where necessary. Currently reviewing standards applied in ~ selected other cities for possible inclusion in City Procedural Site Plan guidelines. Pickering Official Plan Establish a written Completed. only available in print, proposal, with cost estimates, for inclusion in Official Plan now 2005 budget submission, available in digital form through website. Compendium documents will be made available in Informational 2005. Entrance to Claremont Level entrance threshold To be completed in Fall Community Centre is to the interior surface of2005. inaccessible to the Claremont wheelchair users Community Centre. Ph_2sical Entrance curb at the Cut entrance curb to Curb cut complete 31aremont Community provide level access to ,.?,entre is inaccessible to ' the parking lot of the /vheelchair users from Claremont Community he parking lot Centre. h_ sicaJ_ \11 municipal facility signs Install various facility Committee to review :ould be improved to signs in pictograms or based on new Provincial letter meet the needs of brail - where possible, standards. he visually impaired :ommunity ~hZ~_c_al 8 Barrier Type Status Doors leading to men's public change room (2 sides) at the Pickering Recreation Complex- Central Core are not accessible to wheelchair users Physical Doors leading to women's public change room (2 sides) at the Pickering Recreation Complex - Central Core are not accessible to wheelchair users _Physical Door leading to pool deck from change rooms at the Pickering Recreation Complex are inaccessible Physical Doors leading to men's washroom at the East Shore Community Centre are not accessible to wheelchair users P_hysical Doors leading to women's washroom at the East Shore Community Centre are not accessible to wheelchair users Physical Strategy for removal/prevention Install automatic door leading into men's public change room (2 sides) at the Pickering Recreation Complex- Central Core. Install automatic door leading into women's public change room (2 sides) at the Pickering Recreation Complex- Central Core. Install automatic door leading to pool deck from change rooms at the Pickering Recreation Complex. Install automatic door leading to men's washroom at the East Shore Community Centre. Completed in January 2005. Completed in January 2005. Completed in 2004. Completed in January 2005. Completed in January 2005. Install automatic door leading to women's washroom at the East Shore Community Centre. 9 048 Barrier Type Strategy for Status removal/prevention Improve interview Provide a machine and/or Completed. process for hearing have an interpreter join Agency has been . impaired individuals the interview team. sourced to translate for j hearing impaired i (American Sign Language). If necessary, we would contact this agency and hire a translator when conducting an interview with a hearing impaired person. Informational Improve job ads for the Identify ways of Completed. visually impaired advertising to include this group. Job Advertisements are posted on the City's Website in PDF (image based) and HTML (text based). Text reading software can "read" Informational HTML files. Improve printed material Enlarge print when able Completed by August and web-based to, work with Website 2004. information Coordinator to ensure Online forms are in online applications are HTML. Format which can accessible and can be be accessed by the used by those with visionvisually impaired (who ~mpairment. have the appropriate Informational computer program). Text reading devices Website coordinator to Ongoing. cannot read PDF files identify different formats for use of the website ifTo be completed by Informational deemed neces.sary. December 2005. Identifying all barriers Website coordinator to Survey has been posted that exist on our websiteprepare survey, on the website but no responses have been received to date. Committee recommended that staff put notice of survey on the community page. Review to identify different formats for use on the website is Informationa~ I~ .............. on oin . 10 Barrier Type Library reference service desk at Central Library is not fully accessible Physical TTY location is not readily accessible Informational Lack of Sidewalks Physical Playground Equipment Procedural Strategy for removal/prevention Renovate and relocate desk. Locate TTY in more accessible area. Inventory and prioritize all missing connections. Incorporate accessible elements into design review. Status Completed in October 20O3. Completed in October 2003. All 2004 capital projects are complete. All were completed by December 2004 except for Sandy Beach, which was completed by May 2004. Completed in September 2004. 049 From 2004/05 Accessibilit, Plan Barrier Type Lack of a system to provide emergency communications for visually and hearing impaired citizens. Technological & Procedural Emergency Plans and Procedures that do not address the need of citizens who may require specific assistance during a community emergency or major crisis. Procedural Sliding front doors of Civic Complex close too quickly for some of our customers. _Physical Strategy for removal/prevention The full implementation of a community-wide public alerting system will address this barrier. The Community Emergency Plans and Procedures are being written to address these issues. Future emergency exercises will include scenarios that require emergency managers to take action to address accessibility needs. Review against priorities set in the accessibility audit. Consider revolving door or an adjustment on the ti ~_i_.n_~q_: Status Review ongoing. Cost unknown. Fall 2005. Still ongoing Community wide costs would be significant. Completed Dec. 2004. Adjusted timer to stay open longer. 11 05O Barrier Type ~ Strategy for Status removal/prevention Small customer counter Review against priorities Completed in January by payphone in lobby of set in the accessibility 2005. Civic Complex is not ~audit. accessible to customers in chairs Consider lowering the counter. Physical Procedural By-law Amend by-law Amend the by-law to Section 51 - Unrecorded accommodate a member Vote -"The manner of of Council who may not determining the decision be able to raise a hand. of Council on a motion shall be by the prominent For City staff to review by show of hands". December 2005. Procedural Notification of passing a Review web accessibility Currently notices of by-law with Corporate passing of by-laws are Promotions and Projects published on the web and Informational / Contact CNIB or AAC to possibly in the Communicative determine what would be newspaper for the appropriate visually impaired. For City staff to review by Procedural December 2005. ~Accessibility to propertyReview property Completed February I in City of Pickering. standards by-law with '2005. respect to accessibility Procedural Main counter at Consider lowering Planned for December switchboard and at counter. 2005. Clerk's on 2nd floor are too high for customers Review against priorities who are sitting set in the accessibility audit. Physical Tax & Clerks Front Redesign counter Planned for December Counter 2005. _Physical City staff that have No action can be taken visibility limitations, until actual disability identified. City staff that lack No action can be taken dexterity in hands, until actual disability identified. 12 Barrier Type North access to change rooms at Pickering Recreation Complex is not easily accessible Physical East Entrance to East Shore Community Centre is not easily accessible Physical Museum facility doors need easy to grasp handles _Physical Public washroom facilities in the Museum's new Program Centre must be built to be accessible Physical Artifacts located on the upper level of Museum facilities are inaccessible to visitors who are in a wheelchair Informational Pickering Museum Village is inaccessible from the main administration building P_p_hs/sical Doors at Claremont are inaccessible Physical ___ PAR-Q forms for seniors fitness programs may be difficult to read. Informational Strategy for removal/prevention Modify access to include automatic doors and card access. Redesign east entrance to include ramp, automatic doors and disabled parking spots. Install appropriate door handles at lower level Design an accessible washroom facility Build a photo display of upper level artefacts Consider interim options to alleviate problems until changes to walkway are completed. Replace doors Will create them in size 14 font to make them easier to read. Status 2006 (pending budget approval). Will incorporate design into expansion project Deferred to 2006. Completed June 2005 Planned for September 20O5. Completed September 2O04 To be completed by December 2005 Plan to complete December 2005 To be completed by December 2005. 051 13 052 Barrier Type Strategy for Status removal/prevention Most program & event Will work with individual, Ongoing activities are adaptable City of Pickering but some are not. For volunteers and outside example, skateboarding , agencies to facilitate competitions, seniors line inclusion - to the best of dancing our abilities. Physical I Seniors Program/Event Will create them in size Completed December Sign Up Forms 14 font to make them 2004 easier to read. Informational Registration counter at Review against prioritiesWill be incorporated into Rec. Complex is too high set in the accessibility expansion project. for person in a audit. wheelchair Consider lowering the counter for the customer to register and make Physical inquiries. Entrance door at Rec. Consider installing an Will be completed by Complex west salon automatic door. December 2005. doors are inaccessible Review barrier against priorities set in the Physical accessibility audit. Inaccessible sidewalks Physical 2004 capital projects are complete except for Future sidewalks projectsValley Farm to Fieldlight are identified via; to Kingston Road. This field inspection item is planned to be sidewalk map completed in 2005. inventory, infill areas are identified - Councillor/resident request A list is compiled and Physic_al }riorifized. Inaccessible entrance to Architectural/Physical Funding for project Progress Club clubhouse estimated at $18,000. at Progress Frenchman's No current funds Bay East Park available to complete the project. Architectural/Physical ................. 14 Barrier Type Playground Equipment Strategy for removal/prevention Construct Architectural Playground at Progress Frenchman's Bay East Park (2004) Architectural Fishing Docks at Progress Frenchman's Bay East Park~2004) Application counter in Planning is too high. Ph~ical Compendium document only available in hard copy form Informational Inaccessible housing in new housing developments Architectural/Physical Architectural/Physical Making counter accessible to persons in wheelchairs. Review against priorities set in the accessibility audit. Place Compendium Document on City's website Investigate legislative authority and practices by other municipalities to require subdivisions to have some barrier-free accessible homes Require that some housing be developed barrier free Status Planned to be completed by Fall 2005. Five locations - Don Beer Memorial Park (Brougham), Martins Tot Lot (Cherrywood), Maple Ridge Park, Shadybrook Tot Lot and Dunmoore Park. Timing on track. Funds allocated for small components at each park. Looking at woodchips and ground level features. Completed in August 2004 - fully accessible structure. Completed in August 2004 - fully accessible structure. City will incorporate standard to make part of any new counter lower for accessibility. Planned for December 2005 Planned for December 2005 0,53 15 O54 Barrier Type Whitevale branch library is not accessible to anyone in a wheelchair Architectural Greenwood Branch Library is not accessible to anyone in a wheelchair and would provide some problems to anyone without full mobility Architectural Microform reader is not user friendly to those with special visual needs or for those who have any adaptive technology for the operation of such a machine. Ph~y_sical Strategy for removal/prevention The entire building is too small and does not have sufficient room for anyone in a wheelchair to move inside the building. The entrance is not accessible. The only way to alleviate this is to review service options to our northern communities to ensure that an accessible service point is available to them. The Whitevale building could not be effectively renovated for full accessibility. Review against priorities set in the accessibility audit. The washrooms, entrance and access to the book drop are not accessible. This is an old building of some historical value and to renovate at this time would be extremely costly. A new fully accessible facility to serve our northern clientele may well be an option should we realize significant growth in the north. Review against priorities set in the accessibility audit. The library's 2005 capital budget includes provision for a new microform reader, which will alleviate these difficulties. Status Review Annually. Review Annually. Completed by Fall 2005 16 Section 5: Operational Review The purpose of this section is to identify barriers in the current operations of the organization. 5.1 City of Pickering, Administration Department The Administration Department is responsible to ensure that the Corporation is operating with administrative effectiveness and providing an accountable and responsive government. The work teams (Division's)include: · Office of the CAO · Customer Care Centre · Corporate Projects & Policy · Corporate Promotions & Economic Development ° Human Resources · Legal Services Operational Review: Review Date January 20,2005 March 10,20005 May 12,2005 June 9,2005 Planned for Fall 2005 The Community Emergency Management Review Methodology Review ongoing for Emergency Communications for visually & hearing impaired citizens. Full resources, cost and target are not yet determined The development of new Community Emergency Management Plans and Procedures is underway Status Ongoing Work is on schedule and expected to be completed (date to be determined) Program Committee will be reviewing the documents prior to submission for approval by the CAO throughout 2005 Accessibility issues are being considered and addressed as part of the d_eve I .o j:) m e~t_p roce ss 17 List of Barriers Identified' Barrier Emergency Plans and Procedures that do not address the need of citizens who may require specific assistance during a community emergency or major crisis Barrier Type Procedural Ineffective means of notifying hearing and visually impaired citizens of an emergency Barrier Barrier Type Procedural Text reading devices cannot read PDF files Identifying all barriers that exist on our website All municipal facility signs could be improved to better meet the needs of the visually impaired community Additional design standards and site plan requirements may be of assistance in development review 3rocesses Informational Informational Physical Consult City of Pickering's Accessibility Committee on appropriateness of current guidelines and processes; amend where necessaw. Procedural Strategies for removal or )revention The Community Emergency Plans and Procedures are being written to address these issues. Future emergency exercises will include scenarios that require emergency managers to take action to address accessibility needs Strategies for removal or 3revention As part of the effort to further develop the City's Community Emergency Management plans, include requirements to address this communications issue Website Coordinator to identify different formats for use of the website if deemed necessary Website Coordinator to prepare a survey Install various facility signs in pictograms or brail - where possible. Committee to review based on new Provincial standards. Met with Accessibility Committee & have amended Site Plan process to include them as commenting agency. Currently reviewing standards applied in selected other cities for ~ossible inclusion in City Site Plan guidelines. 18 5.2 City of Pickering, Corporate Services Department The Corporate Services Department is responsible for managing the financial affairs of the Corporation, including Taxation, Accounting, Supply & Services, Information Technology and Clerk's. The work teams (Division's) include: · Accounting Services · Financial Services · Clerk's · Municipal Law Enforcement · Information Technology · Supply & Services 057 Operational Review: Review Date May 12, 2005 June 2005 - Dec 2005 Review Methodology Review redesign of tax counter Review the Procedural by-law to determine areas that can be changed to reflect voting methods for disabled Members of Council and/or the public. Status Planned Planned 19 List of Barriers Identified: Barrier Voting method for disabled Members of Council. Notification of passing a by-law Main Counter at switchboard and Clerk's are too high for customers who are sitting Tax Front Counter too high Accessibility to property in City of Pickering. Procedural Barrier Type Physical Informational/ Communicative Procedural Physical Physical Review property standards by-law with respect to accessibility IStrategies for removal or prevention Amendment to the procedural by-law if deemed necessary. Review web accessibility with Corporate Promotions and Projects Contact CNIB or AAC to determine what would be appropriate. Currently notices of passing of by- laws are published on the web and possibly in the newspaper for the visually impaired. For City staff to review by December 2005. Consider lowering counter- review against priorities set in the accessibility audit Redesign counter Completed February 2005. 2O 5.3 City or Pickering, Operations & Emergency Services Department The Operations & Emergency Services Department administrates and coordinated the efforts of the operational services division to ensure efficient and responsive delivery of the services of the following work teams (Division's): · Operations & Emergency Services · Culture & Recreation Division · Fire Services Division · Municipal Property & Engineering Division Operational Review: 059 Review Date January 20,2005 March 1,2005 June 2005 May - June 2005 Review Methodology Review facilities which require automatic doors into washrooms with facility staff: Recreation Complex, ESCC Seniors Washrooms Review with Operations Staff, east entrance to ESCC - ramp dimensions / installation -Reviewed operations at MP&E. Conducted building plans review and discussed with staff. Planning & Development Building Inspectors completed a follow up review of accessibility issues at Don Beer Arena, Claremont C.C., West Shore C.C., East Shore C.C., Rec. Complex and Civic Complex and Library Status Completed Planned Completed. Completed List of Barriers Identified: Barrier Inaccessible interior doors to program areas in the six key municipal facilities. Improvements to accessibility issues in the washrooms and change rooms of the six key Barrier Type Physical Physical Strategies for removal or _ prevention Power door operators to be installed (priorities set against budget available) Install accessible features (counters, sinks, hand taps, soap dispensers, grab bars)_ 21 municipal facilities. Barrier Barrier Type Strategies for removal or prevention Inadequate signage at Informational Determine signage the six key municipal improvements and install facilities (priorities set against budget available) Entrance to Claremont Physical Level entrance threshold Community Centre is to the interior surface of inaccessible to the Claremont wheelchair users Community Centre Entrance curb at the PhySical Cut entrance curb to Claremont Community provide level access to Centre is inaccessible to the parking lot of the wheelchair users from Claremont Community the parking lot Centre. Curb cut complete Doors at Claremont are Physical Replace doors. Plan to inaccessible complete December ~ 2005 East Entrance to ESCC Physical Redesign east entrance is not easily accessible to include a ramp, automatic doors and disabled parking spots -North access to change Physical - Modify access to include rooms at Pickering automatic doors and card Recreation Complex is access. Include in not easily accessible expansion project. ESCC is inaccessible to Physical Build portable ramp to participants of the City's front doors at ESCC teen and seniors programs Museum Facility doors Physical Install appropriate door need easy to grasp handles handles Doors at Claremont C.C. Physical Replace doors are inaccessible Pickering Museum Physical / Architectural Redesign a new walkway Village is inaccessible that is accessible by from the main wheelchair administration building Registration counter at Physical Review against priorities Recreation Complex is set in the accessibility too high for a person in a audit wheelchair 22 Strategies for removal or prevention Barrier Playground Equipment Most program & event activities are adaptable but some are not. I.e. skateboarding competitions, seniors line dancing Entrance door at Rec. Complex west salon doors are inaccessible Inaccessible sidewalks PAR-Q forms for seniors fitness programs may be difficult to read Barrier Type Architectural Physical Physical Physical Informational Five locations - Don Beer Memorial Park (Brougham), Martins Tot Lot (Cherrywood), Maple Ridge Park, Shadybrook Tot Lot and Dunmoore Park. Planned to be completed by Fall 2005. Timing on track. Funds allocated for small components at each park. Looking at woodchips and ground level features. Will work with individual, City of Pickering volunteers and outside agencies to facilitate inclusion - to the best of our abilities. Ongoing Consider installing an automatic door. Review barrier against priorities set in the accessibility audit. To be ccompleted by December 2005. Future sidewalks projects are identified via; - field inspection - sidewalk map inventory, infill areas are identified Councillor/resident request A list is compiled and prioritized. Can create them in size 14 font, to make them easier to read. 23 061 O62 5.4 City of Pickering, Planning & Development The Planning & Development Department participates in numerous activities respecting land use policy, site planning, community development, and building construction. The work teams (Division's) include: · Planning & Development · Information & Support Services · Development Control · Building Services Operational Review: Review Date June 2005 - Dec 2005 December 2005 Review Methodology Review any instances where accessibility recommendations from Accessibility Committee could not be implemented. Legislative Review; contact other municipalities regarding potential to require barrier free access homes in new subdivision developments. Status Planned Planned List of Barriers Identified: Barrier Application Counter is too high Compendium document only available in paper copy Accessible Housing in New Subdivision Developments Inaccessible public meeting locations Barrier Type Physical Informational Physical / Architectural Physical Strategies for removal or 3revention Consider lowering a 3ortion of counter to make accessible to wheelchair users. Reviewed and completed in 2005. Convert to appropriate format for inclusion on City web site. Reviewed and initiated in 2005 Require some housing to be constructed that has barrier free access. Establish policy of considering accessibility when booking venues for meeting halls 24 5.5 Library Services Provides library services, programs and resources to the community at various facility locations, which include Pickering Public Library, and Claremont, Greenwood, Petticoat Creek, Whitevale Branches. Operational Review: O63 Review Date March 10, 2005 May12,2005 Review Methodology Discussion with Library staff identified that a new microform machine can be purchased Discussion between City and Library regarding accessibility of both Greenwood & Whitevale Libraries Status Planned Ongoing List of Barriers Identified: Barrier Barrier Type Strategies for removal or )revention Whitevale Branch Library is not accessible to anyone in a wheelchair. Physical/Architectural -~-~ Greenwood Branch Library Is not accessible to anyone in a wheelchair and would provide some difficulty to anyone with reduced mobility. Microform reader is not accessible to the visually impaired Physical/Architectural Physical The current building is small, doesn't have sufficient room for wheelchairs to move in the building. The entrance is inaccessible. The only accessible library service point in our northern communities is at Claremont. Whitevale building cannot be renovated for full accessibility at this time. The washrooms, entrance & access to book drop are inaccessible. This is a building of historical value & to renovate would be costly, it may not be possible with current foundation. The only accessible library for northern communities is the Claremont Branch. Purchase a new model 25 064 Section 6: Decision-Making Review According to the Ministry "Given the mandate of eliminating existing barriers and ensuring that no new barriers are created it makes sense to review municipal decision making related to by-laws, planning, building and the creation of municipal services". Therefore, this section provides information about how the decision- making processes are to be reviewed. This review includes reviewing policies and practices, capital planning, by-laws approval etc. The Ministry recommends that instead of doing a review of by-laws A-Z, that AAC be consulted to highlight the highest priority by-laws to review first. 6.1 City of Pickering, Administration Department The Administration Department is responsible to ensure that the Corporation is operating with administrative effectiveness and providing an accountable and responsive government. The work teams (Division's) include: · Office of the CAO · Customer Care Centre · Corporate Projects & Policy · Corporate Promotions & Economic Development · Human Resources · Legal Services Decision Making Review: None List of Barriers Identified: None 26 6.2 City of Pickering, Corporate Services Department The Corporate Services Department is responsible for managing the financial affairs of the Corporation, including Taxation, Accounting, Supply & Services, Information Technology and Clerk's. The work teams (Division's) include: · Corporate Services · Clerk's · Municipal Law Enforcement · Information Technology · Supply & Services O65 Review Date September 2005 Fall 2005 Review Methodology Review property standards by-law with respect to accessibility Discussion with staff who work at the counter Status Review ongoing Review ongoing List of Barriers Identified: Barrier Taxation Counter Barrier Type Physical Strategies for removal or )revention The counter is planned to be re-designed The physical barrier will be considered in the re- design of the tax counter. Date to be determined 27 066 6.3 City of Pickering, Operations & Emergency Services Department The Operations & Emergency Services Department administrates and coordinated the efforts of the operational services division to ensure efficient and responsive delivery of the services of the following work teams (Division's): · Operations & Emergency Services · Culture & Recreation Division · Fire Services Division · Municipal Property & Engineering Division Review Date June 2005 Review Methodology Conducted a policy review of MP&E. Status Completed June 2005 June 2005 Review design plans for Completed new/renovated facilities Summer 2005 Staff review playground equipment- based on design submissions Industry standards Staff review sidewalk installations Industry Standards (including Blind Lines & curb cuts) Summer 2005 Review ongoing 2006 priorities identified (pending budget approval) Review ongoing 2006 priorities identified (pending budget approval) List of Barriers Identified: Barrier Accessibility of various public facilities Inaccessible playground equipment Inaccessible sidewalks Barrier Type Physical Physical Physical Strategies for removal or ~revention Accessibility is considered by staff in the design phase. Members of the AAC also review, comment and endorse design plans. Conform with all current building code standards (which takes into consideration accessibility standards) Modify or replace equipment. Priority list identified for 2006 (pending budget ___approval) Conduct sidewalk infills as required Priority list identified for 2006 (pending budget approval 28 6.4 The respecting land use policy, site planning, construction. The work teams (Division's) include: · Planning & Development · Information and Support Services · Development Control · Building Services City of Pickering, Planning & Development Planning & Development Department participates in numerous activities community development, and building 067 Review Date By December 2005 Review Methodology P & D internal staff meeting to assess consideration of accessibility issues when setting up Public Meetings. Status Ongoing. Review to be completed by December 2005. List of Barriers Identified: Barrier Physical Access to some community halls used for public meetings in the rural area are not accessible to persons with a disability Barrier Type Practice IStrategies for removal or prevention Ongoing. Book meetings only in fully accessible facilities. 29 6.5 Library Services Provides library services, programs and resources to the community at various facility locations, which include Pickering Public Library, and Claremont, Greenwood, Petticoat Creek, Whitevale Branches. Review Date The Pickering Public Library participates in the City-wide accessibility review. Review Methodology With the City Status On-going List of Barriers Identified: Barrier Barrier Type Strategies for removal or )revention Physical Physical access to Greenwood and Whitevale Until such time as these difficulties can be resolved, programming and some services are curtailed at these locations. We advise our clients of the nearest accessible branch. 30 Section 7: Targets and Actions The purpose of this section is to commit to an action and assign a target date to the barriers identified above. 7.1 City of Pickering, Administration Department The Administration Department is responsible to ensure that the Corporation is operating with administrative effectiveness and providing an accountable and responsive government. The work teams (Division's) include: · Office of the CAO · Customer Care Centre · Corporate Projects & Policy · Corporate Promotions & Economic Development · Human Resources · Legal Services Barrier Action Resources Lack of a system to provide emergency communications for visually impaired and hearing impaired citizens Emergency plans and procedures that do not address the need of citizens who may require specific assistance during a community emergency or major crisis Total Cost The full implementation of a community wide public alerting system will address this barrier Review ongoing. Full resources, cost and target are not yet determined Costs Review ongoing. Full resources are not yet Unknown Target Review ongoing. The community emergency plans and procedures are being written to address these issues. Future emergency exercises will include scenarios that require emergency managers to take action to address accessibility needs determined Not yet determined. Community wide costs would be significant Fall 2005 069 31 070 7.2 City of Pickering, Corporate Services Department The Corporate Services Department is responsible for managing the affairs of the Corporation, including Taxation, Accounting, Supply & Information Technology and Clerk's. The work teams (Division's) include: · Accounting Services · Financial Services · Clerk's · Municipal Law Enforcement · Information Technology · Supply & Services financial Services, Barrier Action Resources Costs Target Voting method at Review of One staff member N/A December Committee/Council procedural - Deputy Clerk 2005 meetings, by-law. Procedural By-Law Amend By- City Clerk N/A Debi to Section 51 - Law review unrecorded vote- December The manner of 2005 determining the decision of Council on a motion shall be by the prominent show of hands" Notification of Review web City Clerk None Strategies passing a by-law accessibility Debi to review for removal with or Corporate prevention Promotions & Projects and contact CNIB or AAC to determine what would be appropriate Total Cost 32 7.3 City of Pickering, Operations & Emergency Services Department The Operations & Emergency Services Department administrates and coordinated the efforts of the operational services division to ensure efficient and responsive delivery of the services of the following work teams (Division's): · Operations & Emergency Services · Culture & Recreation Division · Fire Services Division · Municipal Property & Engineering Division Barrier Action Resources Costs Target Entrance door Consider Capital funds To be I June 2006 at ESCC. installing an determined ESCC automatic gymnasium door. doors leading from gym to Re-design seniors centre entrance are inaccessible Recreation To be June 2006 Complex Review determined Family Change barrier rooms. I against priorities set Wider benches in the required in two accessibility end cubicles to audit. aid in the changing of a person with a disabilityl -- L Inadequate ! Informational Determine To be June 2006 signage at the signage determined six key improvements municipal and install facilities (priorities set against budget 'available) 071 33 O72 7.4 City of Pickering, Planning & Development The Planning & Development Department participates in numerous activities respecting land use policy, site planning, community development, and building construction. The work teams (Division's) include: · Planning & Development · Information & Support Services · Development Control · Building Services Barrier Application Counter in Planning & Development is too high Information Compendium document only available in hard copy form Policy Action Make counter accessible to persons in wheelchairs. Review standards applied in other municipalities for possible inclusion in P & D Site Plan guidelines. Place compendium on City's website Review instances where recommendations of Accessibility Committee cannot be implemented in site planning. Resources Staff time (CBO) Staff time (Senior Planner- Site Planning) Staff time (Supervisor, ISS and Website Coordinator Staff time (Manager, Development Review and Senior Planner - Site Planning) and pending Planner II- Site Planning being hired Costs N/A Staff time Staff time Staff time Target Reviewed initiated in 2005. Will not address at this time. When P & D areas are reviewed for improvements through the City's Budget, this will be considered (Finance/Clerk/HR reviewed to be completed in 05). Initiated Mar 2005 on track Complete December 2005. December 2005 (pdf, format, and scanning initiated May 05). Annually December 2005. 34 Barrier I Action i Resources ! Costs Target Inaccessible Investigate ' Staff time Staff December 2005 housing in legislative (Manager, time new housing authority and Development developments practices to Review with require Principal subdivisions to Planner- have barrier free Development accessible homes Review Inaccessible Establish policy Staff time Staff December 2005 Public of considering (Manager, time (Greenwood Meeting accessibility Development Community Hall) locations ~ when booking Review) is inaccessible, venues for however, the meetings, location stimulates attendance from area residents (consider use of the local school). I Total Cost O?3 35 0?4 7.5 Library Services Provides library services, programs and resources to the community at various facility locations which include Pickering Public Library, and Claremont, Greenwood, Petticoat Creek, Whitevale Branches. Barrier Action Resources J Costs Target Whitevale Physical FundingI Not yet 2010 Branch Library layout determined Cynthia Mearns Greenwood Physical Funding Not yet 2010 Branch Library Layout determined Cynthia Mearns Total Cost Please Note: All capital funding items are pending budget approval. Section 8: Monitoring Progress The core group of the plan development working group will meet every second month to review progress of the plan. At each meeting, status reports will be provided and follow up will be conducted with any staff or contacts that have a role in the implementation of the plan. Updates of the plan will be presented to the AAC on a bi-monthly basis. 36 07- RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That Mayor Ryan be authorized to make the following proclamations: "World Breastfeeding Week"- October 1-7, 2005 The Regional Municipality of Durham HEALTH DEPARTMENT Street Address 605 Rossland Rd.E, Whitby ON Canada Mailing Address P.O. Box 730 Whitby ON Canada LIN 0B2 Tel: 905-668-7711 Fax: 905-666-6214 1-800-841-2729 www. region.durham.on.ca An Accredited Public Health Agency "Service ExCellence for O~r C~munities" 076 August 9, 2005 Mr. David Ryan CITY ©i' SEP ! 9 2005 CLERK'S DIVISION City of Pickering Municipal Office 1 The Esplanade Pickering, ON L1V 6K7 Dear Mr. Ryan: 5EP I 5 Z005 ....... October 1st to 7th has been designated World Breastfeeding Week in Canada. World Breastfeeding Week celebrates the importance of breastfeeding for all women, children, families and communities. This year's theme is Breasffeeding and Family Foods: Loving and Healthy. It emphasizes the value of exclusive breastfeeding for the first six months of life and continued breastfeeding with the introduction of nutritious family foods to two years or beyond. The appropriate introduction of nutritious complementary foods after the first six months of life helps baby make the healthy transition from infant to toddler, while breastfeeding continues to support growth and development. This week provides an opportunity for Canadian families and communities to join together in celebration and action to raise public awareness about the importance of breastfeeding to mothers, infants and all of society and to promote an appreciation of its value. In order to help celebrate World Breastfeeding Week, we are respectfully requesting that the City of Pickering pledges its support for breastfeeding women and children by proclaiming October 1st to 7th, 2005 World Breastfeeding Week. Throughout World Breastfeeding Week we will be releasing a region wide campaign that will include newspaper and radio announcements, GO Transit shelter and Blueline Taxi ads, displays and presentations at the Prenatal Health Fair. We look forward to your positive response and willingness to make World Breastfeeding Week a success. Sincerely, Pam Stuckless RN Public Health Nurse THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6582/05 Being a by-law to appoint By-law Enforcement Officers for certain Purposes (Parking Regulation - 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North.) WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: That the following persons be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359~87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1890 Valley Farm Road: Joy Kantor b) 1355 Kingston Road: Rebecca Gallagher c) 1822 Whites Road, 1100 Begley Street & 1865 Kingston Road: Joseph Crooks Allan Ronalds Eldon Nelson d) 650 & 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North: James Rea Ankur Patel The authority granted in section I hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. These appointments shall expire upon the person listed in section l(a) ceasing to be an employee of Tag and Tow Group Inc. or upon Tag and Tow Group Inc. ceasing to be agents for 1890 Valley Farm Road, or upon the person listed in section l(b) ceasing to be an employee of Pickering Town Centre, or upon the persons listed in section 1(c) ceasing to be employees of Securitas Canada Ltd. or upon Securitas Canada Ltd. ceasing to be agents for 1822 Whites Road, 1100 Begley Street or 1865 Kingston Road, or upon the persons listed in section l(d) ceasing to be employees of Knights on Guard or upon Knights on Guard ceasing to be agents for 650 or 705 Kingston Road, 1915 Denmar Road or 1467 Whites Road, or whichever shall occur first. 077 078 --2-- BY-LAW read a first, second and third time and finally passed this 3rd day of October, 2005. David Ryan, Mayor Debi Bentley, City Clerk PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM 079 September 22, 2005 To: From: Subject: Debi A. Bentley City Clerk Denise Bye Coordinator, Property & Development Services Request for Road Dedication By-Law Ljuba Rasic Parts of Lots 5 and 6, Registrar's Compiled Plan 819, Pickering, designated as Part 4, Plan 40R-21838 and Parts 1, 2 and 40R-22752 Helm Street Extension File: Roadded.461 4, Plan On May 25, 2004, the above-noted developer entered into an Agreement with the City for the development of two lots and the construction of a road (Helm Street extension) and turning circle fronting those lots. That Agreement was subsequently registered on December 10, 2004 as Instrument DR346923. As the developer has now completed the construction of the road and turning circle to standards sufficient to permit public access to the newly created lots, a By-law should be enacted to dedicate them as public highway and legally name them Helm Street. Attached hereto is a location map and By-law for the consideration of City Council at its meeting scheduled for October 3, 2005. DB:bg J:\Documents\Prop & Dev\ROADDED\SEC~461\tO debbie sap'05 doc Attachments Denise Bye Copy: Director, Planning & Development Division Head, Municipal Property & Engineering Supervisor, Development Control 050 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6583/05 Being a By-law to dedicate that pad of Lot 5, Registrar's Compiled Plan 819, Pickering, designated as Pad 4, Plan 40R-21838 and those parts of Lot 6, Registrar's Compiled Plan 819, Pickering, designated as Pads 1, 2 and 4, Plan 40R-22752 as public highway and name them "Helm Street". WHEREAS The Corporation of the City of Pickering is the owner of that pad of Lot 5, Registrar's Compiled Plan 819, Pickering, designated as Part 4, Plan 40R-21838 and those pads of Lot 6, Registrar's Compiled Plan 819, Pickering, designated as Parts 1, 2 and 4, Plan 40R-22752 and wishes to dedicate them as public highway; and WHEREAS, pursuant to the Municipal Act, the Council of a local municipality may pass by-laws for giving names to or changing the names of highways. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: That pad of Lot 5, Registrar's Compiled Plan 819, Pickering, designated as Pad 4, Plan 40R-21838 and those pads of Lot 6, Registrar's Compiled Plan 819, Pickering, designated as Pads 1, 2 and 4, Plan 40R-22752 are hereby dedicated as public highway; and That part of Lot 5, Registrar's Compiled Plan 819, Pickering, designated as Part 4, Plan 40R-21838 and those parts of Lot 6, Registrar's Compiled Plan 819, Pickering, designated as Pads 1, 2 and 4, Plan 40R-22752 are hereby named "Helm Street". BY-LAW read a first, second and third time and finally passed this 3rd day of October, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk Roadded 461 081 GLENANNA ROAD MILLBANK ROAD STREET GABLEHURST CRESCENT COURT UNA WOODF VOYAGER BONITA AVENUE LANDS STROUDS LANE WINOARDEN CRESCENT HEDGEROW PL. City of Pickering Planning & Development Department PROPERTY DESCRIPTION PT LTS 5 & 6, R.C.P. 819, BEING PART 4, PLAN 40R-21834 & PTS ,1,2 & 4, PLAN 40R-22752 OWNER CITY OF PICKERING DATE SEPT. 26, 2005 DRAWN BY JB FILE No. ROADDED. 461 SCALE 1:5000 i CHECKED BY DB PN-6 082 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6584/05 Being a by-law to declare certain municipal lands being Blocks 31, 32 and 33, Plan 40M-1538 surplus to the needs of the City of Pickering and to authorize their sale to the adjacent owners. WHEREAS, on February 21, 2005, the Council of The Corporation of the City of Pickering passed Resolution 29/05, item 2, establishing procedures to regulate the sale of Municipal Real Property pursuant to section 268 of the MunicipalAct, 2001, as amended; AND WHEREAS, The Corporation of the City of Pickering wishes to declare certain lands surplus to the needs of the Corporation for the purpose of sale; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: The lands lying and being in the City of Pickering, in the Regional Municipality of Durham legally described as Blocks 31, 32 and 33, Plan 40M-1538, Pickering are hereby declared surplus to the needs of The Corporation of the City of Pickering for the purpose of sale to the adjacent owners, for nominal consideration. BY-LAW read a first, second and third time and finally passed this 3rd day of October, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk RE0515/16/17 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6585~05 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Picketing, Region of Durham for Part Lot 32 Concession 1, in the City of Pickering. (S-P-2002-06 & A 27~02) WHEREAS the Council of Tile Corporation of the City of Pickering deems it desirable to permit the development of a range of dwelling types and open space lands on the subject lands being Part of Lot 32, Concession 1, in the City of Pickering; AND WHEREAS an amendment to By-law 3036, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: SCHEDULE I Scheduie I attached hereto with notations and references shown thereon is hereby declared to be part of this By-law. AREA RESTRICTED The provisions of this By-law shall apply to those lands in Part of Lot 32, Concession 1, designated "S-5", "SD-7", "SA-8", and "OS-HL" on Schedule I attached hereto. GENERAL PROVISION~ No building, land or part thereof shall hereafter be used, occupied, erected, moved, or structurally altered except in conformity with the provisions of this By-law. DEFINITIONS In this By-law, (a) i'Dwellinq, shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) '_'.Dwellin.q Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) '.:Dwellinq, Sinqle or Sin.qle Dwelling" shall mean a single dwelling containing one dwelling unit and uses accessory hereto; (d) i'.Dwellinq, Detached or Detached Dwellinq" shall mean a single dwelling which is freestanding, separate, and detached from other main buildings or structures; (e) .':Multiple Dwellinq-Horizontal" shall mean a building containing three or rnore dwelling units attached horzontally, not vertically by an above grade wall or walls; 083 084 (3) (4) (5) (6) -2- (f) (g)., '.'Multiple Dwellin.q-Vertical, shall mean a building containing three or more dwelling units attached vertically, by an above grade wall or walls, or an above grade floor or floors, or both; "Dwellin.cl,. Semi-Detached or Semi-Detached Dwelling" shall mean one of a pair of single dwellings, such dwellings being attached above grade by a common wall which extends from the base of the foundation to the roof line and for a horizontal distance of not less than 6.0 metres; (h) "Dwellin.q, Sin.qle Attached" shall mean one group of not less than three single adjacent units, attached together horizontally by an above grade common wall; (a) (b) (a) __ "Floor Area - Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; "Gross Floor Area - Residential" shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic, or a cellar; "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b) "Lot Coveraqe" shall mean the percentage of lot area covered by all buildings on the lot; (c) "Lot FrontaGe" shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line; "Private Gara.qe, shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; (a) ~ "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; (b) "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (c) '.'Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; (d) "Rear Yard', shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; -3- (f) (g) (h) d) "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; i.'_Flankaqe Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; "Flankaqe Side Yard Width" shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street, and the nearest wall of the nearest main building or structure on the lot; "Interior Side Yard" shall mean a side yard other than a flankage side yard. PROVISIONS (1) (a) Uses Permitted ("S5" Zone) No person shall within the lands designated "S5" on Schedule I attached hereto, use any lot or erect, alter, or use any building or structure for any purpose except the following: (i) detached dwelling; (b) Zone Requirements ('%5" Zone) No person shall within the lands designated "S5" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (i) Lot Area (minimum): 250 square metres; (ii) Lot Frontage 9.0 metres; (minimum): (iii) Front Yard Depth 4.5 metres; (minimum): (iv) Rear Yard Depth 7.5 metres; (minimum): (v) Side Yard Width 1.2 metres on one side and 0.6 metres on (minimum): the other side; (vi) Flankage Side Yard 2.7 metres; Width (minimum): (vii) Building Height 12.0 metres; (maximum): (viii) Lot coverage 38 percent; (maximum): (ix) Gross floor area per 100 square metres; dwelling unit (minimum): 085 O86 (x) Garage Requirements: -4- (xi) Garage Projection (maximum): (xii) Uncovered steps and platform projection into rear yard (maximum): (xiii) Minimum building separation: minimum one private garage per lot attached to the main building and vehicular entrance of which shall be located not less than 6.0 metres from the front lot line and not less than 6.0 metres from any side lot line immediately adjoining or abutting on a reserve on the opposite side of the street; 2.5 metres beyond the wall containing the main entrance to the dwelling unit; 1.5 metres for any uncovered steps and platform not exceeding 2.0 metres in height; the horizontal distance between buildings on adjacent lots shall be a minimum of 1.2 metres; (2) (a) Uses Permitted ("SD-7" Zone) No person shall within the lands designated "SD-7" on Schedule I attached hereto, use any lot or erect, alter, or use any building or structure for any purpose except the following: (i) semi-detached dwelling; (b) Zone Requirements ("SD-7" Zone) No person shall within the lands designated "SD-7" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (i) Lot Area (minimum): 205 square metres; (ii) Lot Frontage 7.0 metres; (minimum): (iii) Front Yard Depth 4.5 metres; (minimum): (iv) Rear Yard Depth 7.5 metres; (minimum): (v) Side Yard Width (minimum): (vi) Flankage Side Yard Width (minimum): 1.2 metres on one side; and, on the side where dwellings on adjacent lots are attached, no side yard is required, provided any wall other than the common wall that is on the side of the lot upon which the dwellings are attached, or a direct extension thereof, shall be set back from the lot line separating such lots as follows; 1.2 metres measured perpendicularly to such side lot line if no side yard is provided on the abutting lot; or 0.6 metres measured perpendicularly to such side lot line if a side yard is provided on the abutting lot; 2.7 metres; (3) -5- (vii) Building Height (maximum): (viii) Lot coverage (maximum): (ix) Gross floor area per dwelling unit (minimum): (x) Garage Requirements: (xi) Garage Projection (maximum): (xii) Uncovered steps and platform projection into rear yard (maximum): 12.0 metres; 50 percent; 100 square metres; minimum one private garage per lot attached to the main building and vehicular entrance of which shall be located not less than 6.0 metres from the front lot line and not less than 6.0 metres from any side lot line immediately adjoining or abutting on a reserve on the opposite side of the street; 2.5 metres beyond the wall containing the main entrance to the dwelling unit; 1.5 metres for any uncovered steps and platform not exceeding 2.0 metres in height. (a) Uses Permitted ("SA-8" Zone) No person shall within the lands designated "SA-8" on Schedule I attached hereto, use any lot or erect, alter, or use any building or structure for any purpose except the following: (i) single attached dwelling; (b) Zone Requirements ("SA-8" Zone) No person shall within the lands designated "SA-8" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (i) Lot Area (minimum): 180 square metres; (ii) Lot Frontage 6.0 metres; (minimum): (iii) Front Yard Depth 4.5 metres; (minimum): (iv) Rear Yard Depth 7.5 metres; (minimum): (v) Side Yard Width (minimum): 1.2 metres except that no interior side yard shall be provided on the side where dwellings on adjacent lots are attached together, so long as every wall on such side which is not part of a common wall extending along the side lot line separating such lots, or is not a direct extension thereof, shall be setback from the side lot line separating such lots as follows: 1.2 metres measured perpendicularly to such side lot line if no side yard is provided on the abutting lot; or 0.6 metres measured perpendicularly to such side lot line if a side yard is provided on the abutting lot; 087 088 -6- (vi) Flankage SideYard Width (minimum): (vii) Building Height (maximum): (viii) Lot coverage (maximum): (ix) Gross floor area per dwelling unit (minimum): (x) Garage Requirements: (xi) Garage Projection (maximum): (xii) Uncovered steps and platform projection into rear yard (maximum): 2.7 metres; 12.0 metres; 50 percent; 100 square metres; minimum one private garage per lot attached to the main building and vehicular entrance of which shall be located not less than 6.0 metres from the front lot line and not less than 6.0 metres from any side lot line immediately adjoining or abutting on a reserve on the opposite side of the street; 2.5 metres beyond the wall containing the main entrance to the dwelling unit; 1.5 metres for any uncovered steps and platform not exceeding 2.0 metres in height. (4) (a) Uses Permitted ("OS-HL" Zone) No person shall within the lands designated "OS~HL" on Schedule I attached hereto use any lot or erect, alter or use any building or structure for any purpose except the following: (i) preservation and conservation of the natural environment, soil and wildlife; (ii) resource management; (b) Zone Requirements ("OS-HL" Zone) No buildings or structures shall be permitted to be erected, nor shall the placing or removal of fill be permitted, except where buildings or structures are used only for purposes of flood and erosion control, resource management, or pedestrian trail and walkway purposes. MODEL HOMES Despite the provisions of clause 6.1 of By-law 3036, a maximum of 6 Model Homes, together with not fewer than two parking spaces per Model Home, may be constructed on the lands set out in Schedule I attached hereto prior to division of those lands by registration of a plan of subdivision or condominium. For the purposes of this By-law, "Model Home" shall mean a dwelling unit used exclusively for sales display and for marketing purposes pursuant to an agreement with the City of Pickering, and not used for residential purposes. "7- 7. BY-LAW By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant ~rovisions of By-law 3036, as amended. 8. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the Planning Act. BY-LAW read a first, second, and third time and finally passed this 3rd day of October, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk 089 050 I SI'ROUDS OS-HL SCHEDULE T TO BY-LAW 6585/05 PASSED THIS 3rd DAY OF October 2005 MAYOR CLERK 091 NOTICE OF MOTION DATE: OCTOBER 3, 2005 MOVED BY: COUNCILLOR MCLEAN SECONDED BY: COUNCILLOR DICKERSON WHEREAS the City of Pickering, in light of recommendations presented to Regional Council through Report #2005-W-97 of the Commissioner of Works, wishes to reconfirm the previous resolution of Council, dated May 20, 2003 with respect to the feasibility of implementing Red Light Cameras for use at signalized intersections in the City of Picketing; and FURTHER, reconfirm the issue of safety of the residents of the City of Pickering; the extensive studies completed outlining the benefits of a Red Light Camera Project and the success of municipalities, such as the City of Toronto who participated in the odginal two year pilot project of the Province of Ontado; and THAT the Region of Durham be so advised of the previous resolution of the Council of the City of Pickering, as noted; Resolution #72/03 - May 20, 2003 WHEREAS in a survey undertaken by the Traffic Injury Research Foundation (TIRF), over 80% of Ontarians surveyed consider red light running and aggressive drivers to be a serious problem; and WHEREAS in the same survey, 76% of those surveyed agreed that there should be greater enforcement of all traffic laws; and 092 WHEREAS the TIRF survey found that Ontarians' support for the use of technology, and in particular Red Light Cameras, to reduce red light running was in excess of 79%; and WHEREAS statistics gathered by the Insurance Institute for Highway Safety shows that jurisdictions in the United States that use Red Light Cameras experience 29% fewer injury crashes at signalized intersections; and WHEREAS the same statistics gathered by the Insurance Institute for Highway Safety shows that in Canadian jurisdictions that use Red Light Cameras, there is a decline in red light violations that range from 35% to 98%; WHEREAS the use of technology to enforce traffic regulations has been endorsed by: · The Toronto Police Service · The Ontario and Canadian Associations of Chiefs of Police · The Trauma Injury Prevention Program at Sunnybrook Hospital · The Canada Safety Council · The Traffic Injury Research Foundation · The Ontado Construction Association; and NOW THEREFORE the Council of The Corporation of the City of Pickering hereby directs staff to work with the staff of the Regional Municipality of Durham and the Durham Regional Police Service to investigate the feasibility of implementing Red Light Cameras for use at signalized intersections in the City of Pickering; and FURTHER THAT the Region of Durham be so advised. O93 NOTICE OF MOTION DATE: OCTOBER 3, 2005 MOVED BY: COUNCILLOR JOHNSON SECONDED BY: COUNCILLOR PICKLES THAT in honour of John Allan Cameron, Godfather of Celtic Music, the City of Pickering hereby gives notice of its request to honour this fine citizen of the City of Pickering and great Canadian, through a request to Canada Post for a stamp to commerate his significant achievements; entertaining our troops globally; Pickering Lifetime Achievement and 2004 Order of Canada; THAT the City Clerk be directed to prepare the necessary application to give effect to this request; and FURTHER THAT support from the following be hereby requested in order to ensure John Allan Cameron is honoured; · Mark Holland, MP; · Dan McTeague, MP · Governor General of Canada · Municipalities of Cape Breton, NB; Halifax, NS; Fergus, ON; Markham, ON; Uxbridge, ON; Region of Durham, ON; Wellington County, ON · Association of Municipalities of Ontario; and · The Federation of Canadian Municipalities.