The URL can be used to link to this page

Home My WebLink AboutSeptember 19, 2005 Council Meeting Agenda Monday, September 19, 2005 7:30 PM I) II) III) INVOCATION Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. DISCLOSURE OF INTEREST ADOPTION OF MINUTES PAGE iv) v) Regular Council Meeting of July 25, 2005 Special Council Meeting of September 6, 2005 Special Council Meeting of September 12, 2005 PRESENTATIONS Presentation by Ontario Power Generation Cheque presentation representing sponsorship contribution for 2005 Presenter: Pat McNeil Presentation by Pickering Museum Village Foundation Cheque presentation for the final payment for renovation of the Redman House (Funds raised $250,000) Presenter: Pat Dunnill 3. Presentation by the Board of Trade Presenter: Joan Wideman, President Presentation by the Royal Canadian Legion, Branch 606 A "Friendship Award" will be presented for Councils ongoing Support Presenter: Wayne Aston, President of Branch 606 DELEGATIONS John Wiersma, Chair, 2005 United Way Campaign, will address Council requesting regarding the Annual Municipal Grant request. 1-16 17-23 24-26 -1- Council Meeting Agenda Monday, September 19, 2005 7:30 PM w) 1. 2. REPORTS Executive Committee Report EC 2005-11 Director, Planning & Development, Report PD 33-05 Appointment of Inspectors under the Building Code Act Director, Operations & Emergency Services, Report OES 34-05 Tender No. T-12-2005 Tender for Concrete Sidewalk Installations - Various Locations 4. Director, Operations & Emergency Services, Report OES 33-05 Creative Outdoor Advertising (COA) -Recyclin,q Bin ^,qreement 5. Proclamations: "Communities Day"- October 5, 2005 VII) BY-LAWS By-law 6563/05 Being a by-law of The Corporation of the City of Pickering to establish the 2005 Final Property Taxes and Due Date for the Commercial, Industrial and Multi-Residential Tax Classes. (Refer to Report CS 61-05) By-law 6564/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $288,000 for the supply and delivery of a Telescopic Boom Excavator project in the City of Pickering. (Refer to Report CS 63- 05) By-law 6565/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $132,000 for the supply and delivery of an Articulating Wheel Loader project in the City of Pickering. (Refer to Report CS 63-05) PAGE 26(a -i) 27-32 33-43 44-58 59-61 62-63 64-65 66 -2- Council Meeting Agenda Monday, September 19, 2005 7:30 PM By-law 6566/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $175,000 for the surface treatment works for Seventh Concession Road, Hoxton Street and Westney Road in the City of Pickering. (Refer to Report CS 63/05) By-law 6567/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $150,000 for the asphalt works for Parks Crescent, Brougham Road, Sideline 16 and Concession 7 in the City of Pickering. (Refer to Report CS 63/05) By-law 6568/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $700,000 for the Liverpool Road Nautical Village Boulevard & Streetscape Improvements in the City of Pickering. (Refer to Report CS 63/05) By-law 6569/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $197,000 for the Asphalt & Concrete Sidewalk Installations at Annland Street, Eastbank Road, Strouds Lane, Valley Farm Road and Eight Concession Road in the City of Pickering. (Refer to Report CS 63/05) By-law 6570/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $451,000 for the Pickering Museum Village Program Centre in the City of Pickering. (Refer to Report CS 63/05) By-law 6571/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $160,000 for the Architecture Service for the design of doubles squash courts and aerobics studios at the Pickering Recreation Complex project in the City of Pickering. (Refer to Report CS 63/05) 67-68 69-70 71-72 73-74 75-76 77-78 -3- Council Meeting Agenda Monday, September 19, 2005 7:30 PM By-law 6572/05 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $539,000 for the Supply & Delivery of a Fire Pumper Vehicle in the City of Pickering. (Refer to Report CS 63/05) By-law 6573/05 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road.) (Refer to Report CS 57-05) By-law 6574/05 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 1896184, to implement the Official Plan of the City of Pickering, Region of Durham, for Part Block A, Plan M-1024, now Part 8, 40R-8639, in the City of Pickering. (A 14/05) (Refer to Report PD 34-05) By-law 6575/05 Being a by-law to amend By-law 2359/87 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. This by-law implements a request of Marcan Transport for signage on Alliance Road and Sandy Beach Road. By-law 6576/05 Being a by-law to amend By-law 2359/87 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. This by-law implements a request for a change in signage on the south side of Plummer St. By-law 6577/05 Being a by-law to amend Zoning By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham. (A 15/05) (Refer to Report PD 35-05) 79 8O 8t -83 84 85 86 -4- Council Meeting Agenda Monday, September 19, 2005 7:30 PM By-law 6578/05 87-88 Being a by-law to amend Zoning By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham. (A 15/05) (Refer to Report PD 35-05) By-law 6579/05 89 Being a by-law to appoint Debbie Shields as the Deputy Clerk of The Corporation of the City of Pickering. VIII) NOTICES OF MOTION Councillors Brenner and Dickerson gave notice that they will introduce the following motion at the next or subsequent meeting of Council. Benchmarking Standards for all Development in the City of Pickering 9O WHEREAS Pickering acknowledges the need to establish benchmarking standards for all development in Pickering; WHEREAS such standards ensure sustainability through measures that promote development initiatives that are "environmentally sustainable", financially sustainable", and less dependent on traditional energy methods; WHEREAS benchmarking standards for all development in Pickering takes into consideration the diverse needs of our existing and future residents; NOW THEREFORE the Council of The Corporation of the City of Pickering hereby appoints a Councillor from Wards 1, 2 and 3 to work with the Division Head, Corporate Projects & Policy and the Director, Planning & Development on developing a consultation process that will ensure wide cross representation from all sectors; THAT a plan for this process be brought back to Council no later than the Council meeting of November 7th, 2005; and -5- Council Meeting Agenda Monday, September 19, 2005 7:30 PM FURTHER THAT Councillor and Councillor with the Division Head, Corporate Director, Planning & Development. Councillor be appointed to work Projects &. Policy and the IX) OTHER BUSINESS X) CONFIRMATION BY-LAW Xl) ADJOURNMENT -6- PICK EI, IN(3 001 Council Meeting Minutes Monday, July 25, 2005 7:55 PM PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson D. Bentley T. Melymuk J. Hunwicks D. Watrous - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Division Head, Corporate Projects & Policy - Community Emergency Management Coordinator - Committee Coordinator INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) 1. DISCLOSURE OFINTEREST Councillor Ashe made a declaration of interest under the Municipal Conflict of Interest Act with respect to Report No. PD 31-05 of the Director, Planning & Development concerning the Whitevale Golf Club and By-law 6553/05 as he is a member of the Whitevale Golf Club. Councillor Ashe did not take part in the discussion or vote on these matters. -1- OO2 PICKF, R1NG Council Meeting Minutes Monday, July 25, 2005 7:55 PM Councillor McLean made a declaration of interest under the Municipal Conflict of Interest Act with respect to By-law 6560/05 as he resides in the subdivision within which the zoning application applies. Councillor McLean did not take part in. the discussion or vote on the matter. ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor Brenner Executive Committee Meeting of June 13, 2005 Regular Meeting of June 27, 2005 CARRIED (IV) PRESENTATIONS No presentations were made. (V) DELEGATIONS No delegations were heard. (VI) REPORTS Resolution #126~05 Moved by Councillor McLean Seconded by Councillor Pickles Chief Administrative Officer, Report CAO 11-05 Nuclear Waste Management Organization Draft Study Report "Choosing a Way Forward", City of P ckering's Comments on NWMO That Report CAO 11-05, concerning the Nuclear Waste Management Organization's (NWMO) Draft Study Report "Choosing a Way Forward: Future Management of Used Nuclear Fuel in Canada", be received; and That the peer review comments prepared by Acres-S&L with respect to the NWMO's Draft Study Report be endorsed and forwarded to the NWMO for consideration in preparing its Final Study Report; and -2- PICKEltlNG 003 Council Meeting Minutes Monday, ,July 25, 2005 7:55 PM That the NWMO be requested to develop and describe in the Final Study Report, a comprehensive approach to addressing the issue of host community compensation for the interim storage of nuclear fuel at the existing nuclear facilities, from the time the used fuel was initially located at these facilities, to the time the used fuel is permanently removed from these facilities; and That a copy of this Report be forwarded to the NWMO, the Federal Minister of Natural Resources, the Ontario Power Generation, member municipalities of CANHC, MP Dan McTeague, MP Mark Holland and MPP Wayne Arthurs. CARRIED Resolution #127105 Moved by Councillor Dickerson Seconded by Councillor Pickles Director, Corporate Services & Treasurer, Report CS 24-05 Xerox Photocopier- Print/Mailroom Upgrade Current Model 5895 with Proposed Model 2101 1. That Report CS 24-05 of the Director, Corporate Services & Treasurer, be received; and That the proposal submitted by Break-Away Business Systems, an authorized Xerox dealer, to replace and upgrade the existing photocopier Model 5895 to a Model 2101, be accepted; and That Council authorize the Director, Corporate Services & Treasurer to execute an extension to the current lease agreement to provide for the above; and That Council authorize the Director, Corporate Services & Treasurer to alter terms, conditions and/or suppliers if necessary, for the Print/Mailroom to meet, maintain and provide high-speed photocopy services to the City; and 5. That staff at the City of Pickering be given authority to give effect thereto. CARRIED 3 004 PICK ERIN( Council Meeting Minutes Monday, July 25, 2005 7:55 PM Resolution #128105 Moved by Councillor Dickerson Seconded by Councillor Brenner Director, Corporate Services & Treasurer, Report CS 60-05 Approval of Terms of Reference for Seaton Financial Impact Study 1. That Report CS 60-05 of the Director, Corporate Services & Treasurer, be received; and That the Terms of Reference for the Seaton Financial Impact Study (Attachment 1) be approved and that the Terms of Reference be used as a basis for the preparation of the study by the Province and future landowners; and 3. That the requirements of the Financial Impact Study be funded by the landowners and or the Province; and That the Director, Corporate Services & Treasurer be authorized to retain the consulting services of C.N. Watson and Associates Ltd., in order to assist staff with the peer review of the above noted Financial Impact Study with the cost to be funded by the Province and or the landowners; and o That Councillor Dickerson be appointed as the Council Liaison to the Steering Committee for the Seaton Financial Impact Study and report back to Council on the financial implications and ramifications; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. CARRIED AS AMENDED Council considered the following motion in conjunction with the above resolution: 4 PICK F;I, ING 0O5 Council Meeting Minutes Monday, July 25, 2005 7:55 PM Resolution #128105(a) Moved by Councillor Brenner Seconded by Councillor McLean That Councillor Dickerson be appointed as the Council Liaison to the Steering Committee for the Seaton Financial Impact Study and report back to Council on the financial implications and ramifications; and CARRIED Recorded Vote: Yes: Councillors Ashe, Brenner, Dickerson, Johnson, McLean, Pickles and Mayor Ryan Resolution #129105 Moved by Councillor McLean Seconded by Councillor Johnson Director, Planning & Development, Report PD 31-05 Zoning By-law Amendment Application (A 9/05) Whitevale Golf Club, South Part of Lots 29 & 30, Concession 4 East side of Golf Club Road, South of Concession 5, Pickerin,q That Zoning By-law Amendment Application A 9~05, submitted by the Whitevale Golf Club on the south Part of Lots 29 and 30, Concession 4, being Parts 8 & 9, Plan 40R-18997, to extend the temporary use zoning for the existing golf practice facility for an additional three-year period from July 29, 2005, to July 29, 2008, be APPROVED; and 2. That the draft implementing by-law, included with Report PD 31-05 as Appendix I, be FORWARDED to Council for enactment. CARRIED 5 006 Council Meeting Minutes Monday, July 25, 2005 7:55 PM Resolution #130/05 Moved by Councillor Johnson Seconded by Councillor Pickles Director, Planning & Development, Report PD 32-05 Zoning By-law Amendment Application (A 25/02) Bitondo EnterprisesNV. Brown Part of Lot 7, Concession 5, Pickerin,q That Draft Plan of Subdivision Application S-P-2002-05, be APPROVED AS REVISED subject to the conditions outlined in Appendix I to Report PD 32-05, to permit the development of a plan of subdivision for nine new country residential lots, Submitted by Alex Artuchov on behalf of Bitondo Enterprises, on the lands being Part of Lot 7, Concession 5, City of Pickering; and That Zoning By-law Amendment Application A 25/02, be APPROVED subject to the conditions outlined in Appendix II to Report PD 32-05, to establish performance standards to allow the implementation of the Draft Plan of Subdivision S-P-2002-05, submitted by Alex Artuchov on behalf of Bitondo Enterprises, on lands being Part of Lot 7, Concession 5, City of Pickering. CARRIED 1. Alex Artuchov, applicant, advised that the Zoning By-law stipulates the uses of Blocks #10 and #11 and the hedgerow along the north lot line of Lot #9 as Open Space-Hazard Lands and would not permit buildings.or structures on these lands. Resolution #131/05 Moved by Councillor Ashe Seconded by Councillor Brenner 6. Director, Operations & Emergency Services, Report OES 25-05 No Parkinq By-law, Amendment to By-law 2359/87 1. That Report OES 25-05 regarding a proposed amendment to the parking by- law 2359/87, be received; and -6- PICK F;I tlNG Council Meeting Minutes Monday, July 25, 2005 7:55 PM O07 That the attached draft by-law be enacted to amend Schedule 'B' to By-law 2359/87 to provide for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering and on private and municipal property. CARRIED Resolution #132105 Moved by Councillor McLean Seconded by Councillor Dickerson Director, Operations & Emergency Services, Report OES 26-07 Salt Manaqement Plan That Report OES 26-05 regarding the Salt Management Plan, be received; and That Council approve and adopt the Salt Management Plan and City of Pickering staff annually review the Salt Management Plan objectives versus the operating practices and bring recommendations back to Council for consideration. CARRIED Resolution #133105 Moved by Councillor Johnson Seconded by Councillor Pickles Director, Operations & Emergency Services, Report OES 29-05 Tender No. T-11-2005 - Tender for Asphalt Works on Park Crescent Brougham Road, Sideline 16 and Concession 7, Pickering 1. That Report OES 29-05 regarding the Asphalt Works for Park Crescent, Brougham Road, Sideline 16 and Concession 7, be received; and That Tender T-11-2005 submitted by Harnden & King Construction Inc. for Asphalt Works for Park Crescent, Brougham Road, Sideline 16 and Concession 7 in the amount of $293,883.15 (G.S.T. included) be accepted; and -7- OO8 Council Meeting Minutes Monday, July 25, 2005 7:55 PM That the total gross project cost of $331,700 and a net project cost of $310,000 including the tender amount and other project costs identified in this report, be approved; and That the amount of $48,258 for Park Crescent and $50,550 for Brougham Road to be funded from the Easement Settlement Reserve, and the amount of $58,575 for Concession 7 to be funded from 2005 Current Funds, be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debentures through the Region of Durham; and a) That debt financing not exceeding the amount of $150,000 for a period not exceeding 10 years, at a rate to be determined be approved; and b) That the balance of $1,615 plus financing costs for Sideline 16 be funded from 2005 Current Funds; and c) That financing and repayment charges in the amount of approximately $19,200 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and d) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2005 as established by the Province for municipalities in Ontario; and e) That the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. CARRIED -8- OO9 Council Meeting Minutes Monday, July 25, 2005 7:55 PM Resolution #134105 Moved by Councillor Ashe Seconded by Councillor Dickerson City Clerk, Report CS 36-05 Appointments to enforce the Parking By-law at 726 Kingston Road and 1822 Whites Road, Pickerin.q That Report CS 36-05 respecting the appointment of Special Municipal Law EnfOrcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 726 Kingston Road and 1822 Whites Road, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED (VII) NOTICE OF MOTION Resolution #135~05 Moved by Councillor Brenner Seconded by Councillor Dickerson That the rules of procedure be suspended in order to deal with Item 1 and 2 of the Notices of Motion directly. Moved by Councillor Brenner Seconded by Councillor Dickerson 1. Maintenance Standards on Highway 401 Interchanges WHEREAS the City of Pickering has embarked on an initiative to improve the aesthetic image, environment, health and economic integrity of the City by cleaning up graffiti, litter and illegal dumping at the Highway 401 interchanges; and -9- 010 PICKF, RING Council Meeting Minutes Monday, July 25, 2005 7:55 PM WHEREAS at a meeting held on June 15, 2005, the Durham Municipal Anti-Litter team met with representatives of the Ministry of Transportation to review the maintenance standards of the Highway 401 interchanges and were advised that the Province of Ontario was unwilling to complete clean ups or grass cutting that exceeded their requirement for maintenance and safety standards; and NOW THEREFORE BE IT RESOLVED THAT the City of Pickering requests the Province of Ontario to provide sufficient resources to the Ministry of Transportation so that an expedient resolution to the litter problems along the Highway 401 and interchanges can be realized; and FURTHER THAT the Ministry of Transportation be requested to review maintenance standards to ensure that the needs of the City of Pickering are addressed and advise the City of Pickering how it will address the matter; and FURTHER THAT a copy of this resolution be forwarded to: · Minister of Transportation, the Honourable Harinder S. Takhar · WayneArthurs, MPP CARRIED Resolution #136105 Moved by Councillor Brenner Seconded by Councillor McLean 2. Request for Investiqation, Immigration Watch Canada Press Release WHEREAS the Council of The Corporation of the City of Pickering has become aware of a press release from Immigration Watch Canada entitled 'London Bombings Vindicate British Immigration and Multiculturalism Critic, Enoch Powell'; NOW THEREFORE the Council of The Corporation of the City of Pickering formally requests that the Office of the Minister of Justice and Attorney General of Canada investigate the press release of Immigration Watch Canada, specifically as it relates to the Criminal Code and Public Incitement of Hatred; FURTHER THAT copies of this resolution be forwarded to: -10- PICKERING 011 Council eeting inutes Monday, July 25, 2005 7:55 PM The Honourable Irwin Cotler, Minister of Justice and Attorney General of Canada Mark Hc!land, MP, Ajax-Pickering Dan McTeague MP, Pickering-Scarborough East GTA Municipalities The Honourable Gordon Campbell, Provincial Government, British Columbia CARRIED Recorded Vote: Yes: Councillors Ashe, Brenner, Dickerson, McLean, Pickles and Mayor Ryan Absent: Councillor Johnson (VII) BY-LAWS Councillor Dickerson, seconded by Councillor Johnson, took leave to introduce By-law of the City of Pickering, save and except By-law Nos. 6553/05 and 6560~05 which were dealt with separately due to conflicts noted earlier: By-law 6553/05 Being a by-law to amend Temporary Use Zoning By-law 4825/96, as amended, to implement the Official Plan of the City of Pickering, Region of Durham on Part of Lots 29 & 30, Concession 4 (Parts 8 & 9, Plan 40R-18997), in the City of Pickering. (A 09/05) (Refer to Report PD 31-05) By-law 6554~05 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 726 Kingston Road and 1822 Whites Road.) (Refer to Report CS 36-05) By-law 6555/05 Being a by-law to amend By-law 2359/87 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. (Refer to Report OES 25-05) By-law 6556~05 Being a by-law to dedicate those parts of Lot 1, Plan 282, Pickering, designated as Parts 3, 4 and 5, Plan 40R-23539 as public highways. (LD 153/05) -11 - PICKENIN(3 Council Meeting Minutes Monday, July 25, 2005 7:55 PM By-law 6557/05 Being a by-law to dedicate that part of Lot 2, Concession 6, Pickering, designated as Part 3, Plan 40R-23612 as public highway (Kinsale Road). (LD 046/04) By-law 6558~05 Being a by-law to exempt Lots 31, 32, 33 and 49 to 56, inclusive, Plan 40M-2554, from part lot control. (Mavij Homes Development Inc.) By-law 6559/05 Being a by-law to exempt Block 1 on Plan 40M-XXXX, Pickering from the part lot control provision of the Planning Act. By-law 6560/05 Being a by-law to amend Restricted Area Zoning By-law 3036, to implement the Official Plan of the City of Picke.ring, Region of Durham, Lots 19, 20 and 21, Plan 1051, Pickering. (A 11/04) (Refer to Report PD 10-05, March 7, 2005) CARRIED THIRD READING: Councillor Dickerson, seconded by Councillor Johnson, moved that By-law Numbers 6553/05, 6554/05, 6555/05, 6556~05, 6557/05, 6558/05, 6559/05 and 6560/05 be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (wu) 1. OTHER BUSINESS Councillor McLean requested a traffic study be undertaken on Dixie Road north of Glenanna Road in consideration of the installation of an IPS System. Councillor Brenner requested an update from Councillor Dickerson on a letter from Premier Dalton McGuinty with respect to Net Community Benefit as it relates to Seaton. -12- PICK i4 I: -ING Council Meeting Minutes Monday, July 25, 2005 7:55 PM 013 Resolution #137105 Moved by Councillor Dickerson Seconded by Councillor Pickles For Leave to Introduce two appointment. Motions concerning a nomination and an CARRIED Resolution #138/05 Moved by Councillor Dickerson Seconded by Councillor Pickles That George Bourner be nominated for Provincial Senior of the Year Award. CARRIED o o Resolution #139/05 Moved by Councillor Dickerson Seconded by Councillor Pickles That Chris Del Duca be appointed as a member of the Taxicab Committee. CARRIED Advisory Councillor Dickerson commented on a letter from John McKendrick, Assistant Deputy Minister, Infrastructure Financing and Procurement Division, Ministry of Public Infrastructure Renewal advising that Pickering is not qualified to bid on a Courthouse for Pickering. Councillor Pickles requested that the Coordinator, Environmental Awareness Programs forward a letter to GO Transit requesting they undertake a clean-up of the litter located at the rail track at the Pickering GO Station. Councillor Pickles requested that the Secretary of the Accessibility Advisory Committee prepare and place ads in the newspaper requesting applications from persons interested in being members of the Accessibility Advisory Committee. -13- 014 Council Meeting Minutes Monday, July 25, 2005 7:55 PM The following matters were considered prior to the regular meeting: a) The Director, Operations & Emergency Services provided an overview of a proposed Full Service Recycling Bin Program. Discussion ensued on this matter. It was the consensus of Council that agreement was provided in principle pending further information being presented to Council as it relates to revenue stream and a citywide solution. b) A confidential memorandum from the Director, Operations & Emergency Services with respect to Fire Services Administration was discussed. The Director, Operations & Emergency Services was requested to report back on alternate solutions. c) The Director, Operations & Emergency Services outlined in a memorandum dated July 20, 2005 details related to the Ontario Fire Services Grant and requested comment and input from Council in preparation for the 2006 budget and priority setting. Based on the discussion, Council concurred with the recommendation of the Director, Operations & Emergency Services to allocate the grant to training and education for firefighters and public education, and further, that action in this regard commence in 2005. d) Resolution #140105 Moved by Councillor Dickerson Seconded by Councillor Pickles Firefi.qhters - Line of Duty Death That the definition for a Line of Duty Death be noted as follows: 'Any firefighter whose death has been determined by the WSIB to be related to employment as a firefighter.' CARRIED e) Councillor Pickles expressed concern in relation to action and discussions related to the Valley Ridge retaining wall. Councillor Pickles was requested to outline to the Chief Administrative Officer the issues and discussions held with residents in relation to this matter. -14- PICKERINC; Council Meeting Minutes Monday, July 25, 2005 7:55 PM 015 Discussion ensued in relation to Zoning By-law Amendment A 14/05, Japters Realty, located on the Pickering Parkway, just west of Brock Road. The Director, Planning & Development outlined the status of the application to date and indicated that it would be forthcoming to Council in September, 2005. Resolution #141105 Moved by Councillor Dickerson Seconded by Councillor McLean That the proposed take-out restaurant use request by Japter Realty, municipally located at 1691 Pickering Parkway and contained in Zoning By-law Amendment Application A 14/05, be approved in principle; and 2. That staff be directed to bring forward an implement by-law at the September 19, 2005 meeting of Council. CARRIED g) The Director, Planning & Development advised that a request to appear before Council as a delegation had been received from Mr. Grant Morris of Grant Morris Associates Ltd. with respect to By-law 6560/05. He advised that Mr. Morris had concern with respect to Section 5.1, d) v) of the by-law concerning the side yard requirement. h) Resolution #142105 Moved by Councillor McLean Seconded by Councillor Pickles That Council meet In Camera at 7:41 pm in order to consider the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED i) Members of Council discussed confidential matters related to the Public Alerting Project. The Chief Administrative Officer was requested to review Provincial legislation in relation to the original request. ii) Confidential correspondence was received from the Solicitor for the City in relation to the taxicab investigation. -15- 016 Council Meeting Minutes Monday, July 25, 2005 7:55 PM iii) Councillor McLean requested that the Chief Administrative Officer pursue lease discussions related to a property matter. Resolution #143105 Moved by Councillor Dickerson Seconded by Councillor Ashe That Council rise from In Camera at 7:50 pm. (IX) ADJOURNMENT The Meeting adjourned at 10:40 pm. DATED MAYOR CITY CLERK -16- Special Council Meeting Minutes Tuesday, September 6, 2005 7:40 PM 017 PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn N. Carroll D. Bentley A. Allison T. Melymuk C. Rose D. Watrous - Chief Administrative Officer - Director, Planning & Development - City Clerk - City Solicitor - Division Head, Corporate Projects & Policy - Manager, Policy ~ Committee Coordinator (i) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) 1. DISCLOSURE OFINTEREST Councillor Ashe made a declaration of interest under the Municipal Conflict of Interest Act with respect to Report No. PD 38-05 of the Director, Planning & Development concerning the Proposed Central Pickering Development Plan as he is a member of the Whitevale Golf Club located within the Development Plan area. Councillor Ashe left the meeting and did not take part in the discussion or vote on the matter. 018 Special Council Meeting Minutes Tuesday, September 6, 2005 7:40 PM (111) 1. DELEGATIONS The following delegates provided their comments with respect to Report PD 38- 05 of the Director, Planning & Development concerning the Proposed Central Pickering Development Plan: a) David Grey Eagle Sandford, Executive Director, Waipiti Alliance Consulting, 38 Sundial Cres., Toronto, questioned where the information on native interests and burial sites is from the many meetings, consultations and diaries. The government should not proceed until there is meaningful consultation with First Natio. ns, which can take years. He stated his support of the Planning staff recommendation to Council. b) Harvey Kirsch, 83C Fourth Avenue, Unit 2, Toronto, representing Waipiti Group, advised of his interest and involvement with First Nations and commented on his work over the past years making the public aware of their history. He stated that he has spent two days reviewing the document and found the Provincial proposal is more compact and less intrusive. There are many burial sites on the agricultural lands and Pickering would be adding to the problem by developing these lands. He suggested making the largest site a First Nations Interpretative Site. c) Terry Nuspl, 140 Woodview Drive, commented that the Provincial Plan and Pickering Plan for Seaton are identical excePt that the Province does not want to develop the agricultural lands and Pickering does. She suggested that it would be more prudent to service one large area rather than two small areas. She requested Council support and work with the Province on their proposed plan. d) Bonnie Littley, representing the Rouge Duffins Greenspace COalition, advised that all reports from the Region of Durham, Province (PPS) and agencies point to the need to sustain ourselves but yet Pickering fails to support this opinion. She questioned how Pickering could justify building two smaller communities both requiring servicing when they cannot service the present urban community. She stated her support of the Provincial plan and not developing the agricultural lands. She further stated her support of higher density in Seaton rather than urban sprawl. e) John Newell, stated his objection to developing Seaton, the Airport or the Agricultural Preserve lands. He stated that development leads to massive air problems, which causes severe health problems for the residents. This is not smart growth but over development and a waste of taxpayer's money. -2- Special Council Meeting Minutes Tuesday, September 6, 2005 7:40 PM 019 Wolf Mueller, 2955 Altona Road, commented on the absurdity of developing Seaton. He stated that the greenbelt between the Oak Ridges Moraine and Lake Ontario has never been followed up on and that consideration should be given to the width of land needed and where the wildlife travel. The Pickering proposal comes very close to the Heron Rookery. He suggested taking a good look at some key areas for development. g) Bruce Flattery, Cherrywood, urged Council to have a third party mediate between the Province and Pickering. Mr. Flattery referenced comments from a book entitled 'Rise to the Creative Class' by R. Florida. h) David Steele, 966 Timmins Gardens, urged Council to go for an individual environmental assessment and oppose the Provincial Plan. Mr. Steele provided a hand out to Members of Council present. Mark Flowers, Davies Howe Partners, representing Duffin Capital Corporation, stated their support of the Planning staff report and advised that a full environmental assessment is required. He stated that there has not been sufficient consultation, the Province did not make reports available to the public and the public comment period is unrealistic. He further noted that there will be serious repercussions if development is limited to Seaton. Official Plan Amendment 13 adopts a balance and protects Whitevale. He suggested the City question the Province as to their reason for developing these lands and their decision to undertake a scope environmental study rather than a full environmental study. Resolution #144/05 Moved by Councillor Dickerson Seconded by Councillor Brenner That further delegations be heard. CARRIED J) Steve Gilchrist, 1995 Royal Road, stated his support and commended the Director, Planning & Development for the recommendation submitted by his staff. He stated that the Provincial proposal would destroy the quality of life and double transit and infrastructure. The public deserves to know the financial implications and should be involved in further consultation and debate. The Seaton lands are worth a full-scale environmental assessment. -3- 02.0 Special Council Meeting Minutes Tuesday, September 6, 2005 7:40 PM He suggested including this as a referendum question on the 2006 election ballot. k) Don Harvey, 470 Concession 4, speaking on behalf of Mike Wilfer, stated his opposition to building on the agricultural preserve, and that Pickering must ensure that growth is smart and sustainable. The Cherrywood Residents' Association are in support of the Provincial Plan and, Pickering's plan proposes vastly more urban sprawl than the Province's proposal. He suggested that the province be contacted and a meeting be held concerning the proposal. Jim Robb, Friends of the Rouge Watershed, stated that the agricultural preserve agreements should be honoured along with a need to protect the First Nations. The province has not completed enough studying of the area. Both plans propose too many crossings of streams and the road network should be limited. m) Additional correspondence was received as a handout from the following: · Brenda Taylor & Tom Martin · Martin Herzog, Director, LWCA · Bob Johnson Neil Carroll, Director, Planning & Development outlined in detail the contents of Report PD 38-05. He specifically noted the Central Pickering context, the approval process and Pickering as the host community, A detailed question and answer period ensued. (IV). REPORTS Resolution #145/05 Moved by Councillor Dickerson Seconded by Councillor Brenner Director, Planning & Development, Report PD 38-05 Proposed Central Pickering Development Plan Prepared by the Ministry of Municipal Affairs & Housing Dated July 14, 2005 EBR Registry Number PF05E0002 4 Special Council Meeting Minutes Tuesday, September 6, 2005 7:40 PM 021 That Pickering Council RECEIVE Report PD 38-05 as its comments on the proposed Central Pickering Development Plan, prepared by the Ministry of Municipal Affairs and Housing, dated July 14, 2005, EBR Registry Number PF05E0002; and That Pickering Council ADVISE the Minister of Municipal Affairs and Housing that the proposed Central Pickering Development Plan is unacceptable to the City, and request the Minister to not submit the Provincial Plan to the Lieutenant Governor in Council for approval under the Ontario Planning and Development Act, 1994, as there has been insufficient investigation, survey and consultation, as required by the Act, respecting all of the matters set out in sections 2,1 and 2,2 of this Report,'including: (a) (b) (c) (d) (e) (f) (g) (h) inadequate consultation on the Provincial Plan with the public, the landowners and the City; insufficient financial investigations on the impacts to the City of Pickering and the Region of Durham of the development set out in the Provincial Plan; inadequate economic development analysis; incomplete environmental investigations; unresolved unresolved inadequate inadequate issues with protection of First Nations sites and resources; transportation issues; analysis of agricultural viability; urban land supply analysis; and That Pickering Council REQUEST the Minister of Municipal Affairs and Housing to not pursue a Provincial Development Plan for Central Pickering under the Ontario Planning and Development Act, 1994, except in the context of a full environmental assessment; and o That Pickering Council REQUEST the Minister of Municipal Affairs and Housing, prior to exchanging lands and allowing development to occur in Central Pickering, to enter into appropriate agreements with the City of Pickering and the Region of Durham respecting the provision of land for, and the timing, funding and type, of all municipal facilities and services required to ensure the development of an environmentally, socially and fiscally sustainable community, and respecting other matters of interest and concern to the municipalities; and 5. That prior to the exchange of lands, the Ministry of Municipal Affairs and Housing provide to the City the exact lands to be conveyed to each developer -5- 022 - Special Council Meeting Minutes Tuesday, September 6, 2005 7:40 PM and allow sufficient time for the City to enter into, discuss and finalize a Seaton net-community benefit agreement on behalf of its current residents. The Pickering Council TABLE draft Amendment 14 to the Pickering Official Plan, City Initiated: Modified Seaton Plan (OPA 05-002/P) in light of recommendations 2, 3 and 4; and That the. City Clerk FORWARD a copy of Report PD 38-05 to the Minister of Municipal Affairs and Housing, the Project Director for the North Pickering Land Exchange Team, the Region of Durham, and the Toronto and Region Conservation Authority. CARRIED AS AMENDED (See Following Motion) Resolution #145105(a) Moved by Councillor Dickerson Seconded by Councillor Brenner That the following Operative Clause be inserted as Clause 5 and Clauses 5 and 6 be renumbered to Clause 6 and 7: That prior to the exchange of lands, the Ministry of Municipal Affairs and Housing provide to the City the exact lands to be conveyed to each developer and allow sufficient time for the City to enter into, discuss and finalize a Seaton net-community benefit agreement on behalf of its current residents. CARRIED Recorded Vote: Yes: Councillors Brenner, Dickerson, Johnson, McLean, Pickles and Mayor Ryan Recorded Vote on Main Motion as Amended Yes: Councillors Brenner, Dickerson, Johnson, McLean, Pickles and Mayor Ryan ' -6- Special Council Meeting Minutes Tuesday, September 6, 2005 7:40 PM 023 (V) CONFIRMATION BY-LAW By-law Number 6562~05 Councillor Brenner, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of September 6, 2005. CARRIED (vi) ADJOURNMENT The Meeting adjourned at 11:30 pm. DATED MAYOR CITY CLERK -7- 024 Special Council Meeting Minutes Monday, September 12, 2005 1:43 pm PRESENT: Mayor Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson D. Bentley A. Allison L. Taylor - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - City Solicitor - Manager, Development Review DECLARATION OF INTEREST Councillor Ashe declared a conflict of interest in accordance with the Municipal Conflict of Interest Act with respect to Confidential Report L-01-05 of the City Solicitor, due to his interest in the Whitevale Golf Club. Councillor Ashe left the meeting during the discussion and vote on the matter. 025 Special Council Meeting Minutes Monday, September 12, 2005 1:43 pm (I) REPORTS Confidential Report of the City Solicitor, L-01-05 Central Pickering - Leqal Opinion Resolution #146/05 Moved by Councillor McLean Seconded by Councillor Johnson THAT Council move into a closed meeting of Council in order to discuss a matter subject to litigation or potential litigation, including matters before administrative tribunals, affecting the City and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED The City Solicitor outlined in detail the contents of Confidential Report #L-01-05. A question and answer period ensued. Resolution #147105 Moved by Councillor McLean Seconded by Councillor Pickles THAT Council rise from the 'In Camera' meeting. CARRIED Resolution #148105 Moved by Councillor Dickerson Seconded by Councillor Brenner THAT the recommendation contained in Confidential Report L-01-05 of the City Solicitor, be adopted. CARRIED 026 Special Council Meeting Minutes Monday, September 12, 2005 1:43 pm (11) CONFIRMATION BY-LAW Resolution #149~05 By-law Number 6580~05 Councillor Dickerson, seconded by Councillor Brenner, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of September 12, 2005. CARRIED (111) ADJOURNMENT Moved by Councillor Dickerson Seconded by Councillor Brenner THAT the Special Meeting of Council be adjourned. CARRIED The meeting adjourned at 5:07 pm. DATED this 12m day of September, 2005. MAYOR CITY CLERK RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That the Report of the Executive Committee EC 2005-11, dated September 12, 2005, be adopted. Appendix I Executive Committee Report EC 2005-11 That the Executive Committee of the City of Pickering having met on September 12, 2005, presents its eleventh report to Council and recommends: Director, Planning & Development, Report PD 34-05 Zoning By-law Amendment Application A 14/05 Japter Realty 1691 Pickering Parkway Part Block A, Plan M-1024, Now Part 8, 40R-8639 City of Pickerin.q That Zoning By-law Amendment Application A 14/05 be APPROVED to permit additional commercial and personal service uses within the existing building on the subject property including vehicle rental establishment, business office, laundromat, take-out restaurant, baker, and an assembly hall without place of religious assembly, as submitted by Japter Realty, on lands being Part Block A, Plan M-1024, now Part 8, 40R-8639, City of Pickering; and That pdor to any restaurant type-C coming into operation the owner satisfy the Director, Planning & Development that appropriate odour control mechanism are in place and that the owner receive approval for a revised site plan to the satisfaction of the Director, Planning & Development, to accommodate additional garbage receptacles on site; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 14/05, as set out in Appendix I to Report PD 34-05, be FORWARDED to City Council for enactment. Director, Planning & Development, Report PD 35-05 City Initiated: Zoning By-law Amendment Application A 15/05 To Restrict Institutional Uses on Lands Zoned "Rural Agricultural Zone - A" in Zoning By-laws 3036 and 3037 City of Pickerin,q That Zoning By-law Amendment Application A 15/05, initiated by the City of Pickering, to restrict new institutional uses on lands zoned "Rural Agricultural Zone - A", be APPROVED; as set out in Appendix I to Report PD 35-05; and -6- Appendix I Executive ¢omrnittee Report EC 2005-11 That the draft by-laws to amend Zoning By-laws 3036 and 3037, as amended, to restdct new institutional uses and continue to permit existing institutional uses on lands zoned "Rural Agricultural Zone - A", as specified in Appendix I to Report PD 35-05, be FORWARDED to Council for enactment on September 19, 2005; and That Council INSTRUCT staff to continue to work cooperatively with representatives of Ansar Medical Inc. and the Toronto and Region Conservation Authority to locate the required roadway (east of Brock Road, where it crosses the 2177 and 2185 Brock Road properties) to maximize development on the properties while meeting the public objectives set out in the Duffin Heights Neighbourhood Development Guidelines; and That retention of "Rural Agricultural Zone -A" zoning on urban lands BE EVALUATED when the comprehensive zoning by-law consolidation/review is undertaken by the City; and That Council INSTRUCT staff to initiate a zoning by-law amendment to implement a new parking standard for places of religious assembly (churches and religious institutions) for all zones in the four City parent zoning by-laws. Director, Planning & Development, Report PD 39-05 Draft Plan of Subdivision SP-2005-02 Zoning By-law Amendment Application A 06/05 946037 Ontario Limited Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10) City of Pickerin,q That Draft Plan of Subdivision SP-2005-02 submitted by 946037 Ontario Limited, be APPROVED as set out in the conditions section attached as Appendix I to Report PD 39-05, to permit the development of a plan of subdivision, on lands being Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10), City of Pickering; and That Zoning By-law Amendment Application A 6/05, submitted by 946037 Ontario Limited, be APPROVED subject to the conditions outlined in Appendix II to Report PD 39-05, to establish performance standards to allow the implementation of the Draft Plan of Subdivision S-P-2005-02, on lands being Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10), City of Pickering. 7 Appendix I Executive Committee Report EC 2005-11 Director, Operations & Emergency Services, Report OES 30-05 Supply and Delivery of 4-Ton Dump Truck Q-35-2005 That Report OES 30-05 regarding the supply and delivery of a 4 Ton Dump Truck, be received; and That Quotation No. Q-35-2005 submitted by Scarborough Truck Centre Inc. for the supply and delivery of a 4 Ton Dump Truck with snow plow and wing and electronic salt metering in the amount of $12,468.00 (GST and PST extra), be accepted; and That the optional wing suspension bag as quoted upon by Scarborough Truck Centre Inc. in the amount of $459.00 (GST and PST extra), be accepted; and That the total gross purchase cost of $187,366.05 and a net purchase cost of $17.5,961.16, be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; and a) That debt financing through the Region of Durham in the amount of $175,000.00 for a period not exceeding 10 years, at a rate to be determined; be approved and the balance of approximately $962 plus financing costs be financed from current funds; and b) That financing and repayment charges in the amount of approximately $22,700 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2005 as established by the Province for Municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at the City of Pickering be given the authority to give effect thereto. -8- Appendix I Executive Committee Report EC 2005-11 Director, Operations & Emergency Services, Report OES 31-05 Canada-Ontario Municipal Rural Infrastructure Fund Intake Two -Proposed Pickerin.q Proiect 1. That Report to Council OES 31-05 regarding the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake Two, be received; and That the Corporation of the City of Pickering participates in COMRIF Intake Two through he submission of an application by the application deadline of September 30, 2005; and That the City of Pickering's participation in COMRIF Intake Two shall consist of an undertaking of a bridge reconstruction at a total estimated cost of $1,000,000 and a net estimated City cost of $333,334 at the following location at its highest priority: · Sandy Beach Road south of Parkham Crescent and this project be included in the 2006 Capital Budget; and That staff be given authority to prepare and submit the necessary documentation for the on-line application including a resolution by Council; and That the COMRIF Intake Two project be identified as a Capital priority in the 2005 or 2006 Capital Budget, subject to receiving approval of funding by COMRIF; and 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Director, Corporate Services & Treasurer, Report CS 61-05 2005 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes 1. That Report CS 61-05 of the Director, Corporate Services & Treasurer, be received; and 2. That the Director, Corporate Services & Treasurer be authorized to issue the FINAL 2005 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 14th, 2005; and -9- Appendix I Executive Committee Report EC 2005-11 That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; and That the necessary By-law attached to this report be read three times and approved; and That the appropriate officials of the City of Pickering be given authority to give effect hereto. Director, Corporate Services & Treasurer, Report CS 65-05 Section 357~358 of the Municipal Act- Adjustment to Taxes 1. That Report CS 65-05 of the Director, Corporate Services, concerning Section 357/358 of the Municipal Act-Adjustment to Taxes, be received; and 2. That the write-off of taxes as provided under Section 357~358 of the Municipal Act, R.S.O. 2001, as amended, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. o Director, Corporate Services & Treasurer, Report CS 66-05 Section 357/358 of the Municipal Act- Adjustment to Taxes 1. That Report CS 66-05 of the Director, Corporate Services, concerning Section 357/358 of the Municipal Act - Adjustment to Taxes, be received; and 2. That the write-off of taxes as provided under Section 357 and 358 of the MunicipalAct, R.S.O. 2001, as amended, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. -10- Appendix I Executive Committee Report EC 2005-11 Director, Corporate Services & Treasurer, Report CS 63-05 Final Approval for Financing of Council Approved Capital Projects -Internal Loans and External Borrowinq Through the Issuance of Debt 1. That Report CS 63-05 from the Director, Corporate Services & Treasurer, be approved; and That Council approve the internal loans of up to $50,000 to be financed from the Development Charges Reserve Funds based on the purposes, terms & conditions as specified in Attachment 1 and furthermore, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary, including the recommendations below, to give effect thereto; and 3. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debt up to a total amount of $2,792,000 for the projects listed on Attachment 2 in the indicated amounts up to a maximum term of 20 years, through the Region of Durham or for the following purposes, as indicated in Attachment 2: Cost Centres Amount Roads $1,445,000 Sidewalks 197,000 Culture & Recreation 611,000 Fire 539,000 Total $ 2,792,000 b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; and c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Region of Durham or through a financial institution; and d) make any changes, adjustments, revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; and -11 - Appendix I Executive Committee Report EC 2005-11 That the costs of undertaking the financing, currently estimated at up to approximately $28,000, be charged to the 2005 Current Budget, General Government Loan Repayment; and o That the annual repayment costs of principal approximately $352,850 be included in the thereafter until the loan is repaid; and and interest amounting to 2006 Current Budget and That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debt or long term financing arrangements, through the Region of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; and That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; and That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised on external and internal loans to other capital projects for which long-term financing is required, or to reduce the promissory notes for internal loans as is permitted under the Municipal Act; and That the Director, Corporate Services & Treasurer be directed to prepare the requisite by-laws for presentation to and adoption by Council at its meeting of September 19, 2005; and 10. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 59-05 Municipal Performance Management Program Provincially Mandated Public Reportin.q of Performance Measures That Report CS 59-05 from the Director, Corporate Services & Treasurer, concerning Municipal Performance Measurement Program, be received for information. -12- Appendix I Executive Committee Report EC 2005-11 11. Director, Corporate Services & Treasurer Report CS 57-05 Appointment to enforce the Parking By-law at 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road That Report CS 57-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 12. Proclamations "Big Brothers and Big Sisters Month"- September, 2005 "Ajax-Pickering Board of Trade Month" - October, 2005 "International Walk to School Day"- October 5, 2005 "International Walk to School Week" - October 3-7, 2005 "Fire Prevention Week"- October 9-15, 2005 "Canada's Citizenship Week"- October 17-23, 2005 "Child Care Worker & Early Childhood Educator Appreciation Day" - October 26, 2005 That Mayor Ryan be authorized to make the following proclamations: "Big Brothers and Big Sisters Month"- September, 2005 "Ajax-Pickering Board of Trade Month" - October, 2005 "International Walk to School Day"- October 5, 2005 "International Walk to School Week" - October 3-7, 2005 "Fire Prevention Week" - October 9-15, 2005 "Canada's Citizenship Week" - October 17-23, 2005 "Child Care Worker & Early Childhood Educator Appreciation Day"- October 26, 2005 -13- 027 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That Schedule A of By-law 4647~95, which appoints the Chief Building Official, Acting Chief Building Officials and Inspectors, be amended, as set out in Attachment #1 to Report PD 33-05. 028 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM September 14, 2005 To: From: Subject: Debi Bentley City Clerk Neil Carroll Director, Planning & Development Department Report PD 33-05 Appointment of Inspectors under the Building Code Act Report Number PD 33-05, Appointment of Inspectors under the Building Code Act, is presently scheduled to go to the September 26th Executive Committee Meeting and to Council on October 3rd. The report recommends that the schedule to By-law 4647/95, which appoints City Inspectors and Chief Building Officials under the Building Code Act, be updated to reflect staff changes. Due to operational circumstances, it is necessary that Council establish these appointments at an earlier date. Please arrange for this report to go directly to Council on Monday, September 19, 2005. I have discussed this matter with the CAO and he concurs with this request. NC:kb J:\MGM~ncarroll\GENERAL\Report PD33-05.doc Copy: Chief Administrative Officer Chief Building Official Ne~l Carro~tt~ .. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: PD 33-05 Date: July 20, 2005 029 From: Neil Carroll Director, Planning & Development Subject: Appointment of Inspectors under the Building Code Act Recommendation: That Schedule A of By-law 4647/95, which appoints the Chief Building Official, Acting Chief Building Officials and Inspectors, be amended, as set out in Attachment #1 to Report PD 33-05. Executive Summary: This report recommends that the By-law appointments of Inspectors be amended due to staff changes. Financial Implications: None. Background: Council currently has in place By-law 4647/95, which is required to provide for the administration and enforcement of the Building Code Act within the City. This By-law includes a schedule of persons appointed pursuant to that Act. The hiring of Andras Szonyi, Inspector, requires that the appointment schedule be revised. Attachment: 1. By-law regarding appointment of Inspectors. 0 3 0Rep°rt PD 33-05 Appointment of Inspectors under the Building Code Act Date: July 20, 2005 Page 2 Prepared By: Tim M .o_o~e/ Chief Building Official Approved / EndorSed By: Neil C'~rr-o~,~, RPP Director, P~ing & Development TM:bg Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering City-, Coun.c. il . ~, " TbO/rffa~-J. Ou,i,~, Chief C/~lminist~¢ficer'/ ATTACHMENT # I TO RE;'OR3 ~ PD '~-o~-~' THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to amend Schedule A of By-law 4647/95 appointing the Chief Building Official, Acting Chief Building Officials and Inspectors. WHEREAS, pursuant to the provisions of subsection 3(1) of the Building Code Act, 1992, S.O. 1992, chapter 23, the Council of the Corporation of the City of Pickering is responsible for the enforcement of the Act within the City of Pickering; WHEREAS, pursuant to By-law 4647/95, Council appointed a Chief Building Official and such Inspectors as are necessary for the enforcement of the Act within the City of Pickering; and WHEREAS, as a result of staff changes, the By-law to appoint these individuals must be amended. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: Schedule A of By-law 4647/95 is hereby deleted and replaced with Schedule A attached hereto. BY-LAW read a first, second and third time and finally passed this 19th day of September, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk 031' O32 /tTTACHMEN3' # , I TO RF?0R7 # PD ~_~ - o_%- SCHEDULE A APPOINTMENTS (Section2) Item 1 Column 1 Column 2 1. Chief Building Official Timothy Moore 2. Acting Chief Building Official Neil Carroll 3. Acting Chief Building Official Robert Starr 4. Inspector Toby Hill 5. Inspector Robert Lalonde 6. Inspector Brenda Yarush 7. Inspector Taylor Young 8. Inspector Paul Nishikawa 9. Inspector Albert Alvero 10. Inspector Andras Szonyi 033 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That Report OES 34-05 regarding Concrete Sidewalk Installations - Various Locations, be received; and That Tender No. T-12-2005 submitted by Trisan Construction for Concrete Sidewalk Installations - Various Locations in the amount of $116,740.32 (G.S.T. included) be accepted; and That the total gross project cost of $139,100 and a net project cost of $130,000, including the tender amount and other project costs identified in this report, be approved; and That the amount of $106,196 for Central Street, Valley Farm Road and Westney Road to be funded from the Easement Settlement Reserve and Property Taxes, and that the amount of $23,804 for Finch Avenue to be funded by a transfer from Development Charges Reserve Fund and the City's Share - DC Reserve as provided for in the 2005 Capital Budget and that the remaining fund of $39,000 from the Property Taxes be carried over to address any future needs, be approved; and That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. O34 PICKERING REPORT TO COUNCIL Report Number: OES 34-05 Date': September 8, 2005 From: Richard Holborn, P. Eng. Division Head Municipal Property & Engineering Subject: Tender No. T-12-2005 - Tender for Concrete Sidewalk Installations - Various Locations Recommendation: That Report OES 34-05 regarding Concrete Sidewalk Installations -Various Locations be received; and that Tender No. T-12-2005 submitted by Trisan Construction for Concrete Sidewalk Installations - Various Locations in the amount of $116,740.32 (G.S.T. included) be accepted; and that The total gross project cost of $139,100 and a net project cost of $130,000, including the tender amount and other project costs identified in this report be approved; and that The amount of $106,196 for Central Street, Valley Farm Road and Westney Road be funded by a combination of transfer from the Easement Settlement Reserve and Property Taxes, and the amount of $23,804 for Finch Avenue to be funded by a transfer from Development Charges Reserve Fund and the City's Share - DC Reserve as provided for in the 2005 Capital Budget and that the remaining fund of $39,000 from the Property Taxes be carried over to address any future needs, be approved; and that The appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. Executive Summary: As part of the 2005 Sidewalk Capital Budget, concrete sidewalk installations for Central Street, Valley Farm Road and Westney Road were identified as construction projects. As part of the External Subdivision Budget a concrete sidewalk installation was identified for Finch Avenue. Tender T-12-2005 was issued on August 5, 2005 for all four projects and closed on August 31, 2005 with eight bidders responding. The total gross project cost is estimated to be $139,100 for an estimated net cost to the City of $130,000 (net of G.S.T. rebate). Staff have been directed to report to Council on the results of the tender and financing in order to proceed with this project in a timely manner. Report OES 34-05 Subject: Tender T-12-2005 Tender for Concrete Sidewalk Installations Date: September 8, 2005 Page 2 035 Financial Implications: 1. TENDERED AMOUNT T-12-2005 $109,103.10 G.S.T. 7,637.22 Sub-Total 116,740.32 G.S.T. Rebate (7,637.22) Total $109,103.10 APPROVED SOURCE OF FUNDS 2005 Sidewalk Capital Budget 2323-6108 & 2005 External Subdivision Budget 2321- 6005 Location Central Street/ Valley Farm Road/ Westney Road Finch Avenue Proiect Code 05-2323-001-02 05-2321-002-22 Source of Funds Easement Settlement Reserve Property Taxes Development Charges Reserve Fund City Share - DC Reserve Available Required 75,000 100,000 175,000 11,700 35,100 46,800 106,196 23,804 FUNDS AVAILABLE 221,800 $130,000 036 Report OES 34-05 Subject: Tender T-12-2005 Tender for Concrete Sidewalk Installations Date: September 8, 2005 Page 3 ESTIMATED PROJECT COSTING SUMMARY %12-2005 -Concrete Sidewalk Installations for Central Street Valley Farm Road Westney Road Finch Avenue Sub-Total Associated Costs Materials Testing Utility Relocations Miscellaneous Costs Project Contingency Total G.S.T. Total Gross Project Cost G.S.T. Rebate Total Net Project Cost $36,533 28,614 23,913 20,044 $109,103 2,500 5,000 2,397. 11,000 130,000 9,100 139,100 (9,100) $130,000 Project Cost under (over) Approved Funds $91,800 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. The Director also states that as these projects are now estimated to cost less, the draws from the Reserve and Reserve Funds will not be as much as estimated in the 2005 Capital Budget. Therefore, the funds will not be drawn and will remain in the Reserve Fund. However, in anticipation of future sidewalk capital requirements, it is recommended that the excess funding to come from Property Tax Levy in the amount of $39,000 be held for this purpose. The $39,000 represents the percentage of funds required against funds available, which is sixty-one percent. The remaining $29,250 from the Easement Settlement Reserve will be returned to that account. Report OES 34-05 Subject: Tender %12-2005 Tender for Concrete Sidewalk Installations Date: September 8, 2005 Page 4 O37 Background: Bids for Tender No T-12-2005 were received on Wednesday, August 31, 2005. Eight (8) companies submitted a bid at the time of closing. The references for the Iow bidder, Trisan Construction, have been checked, and are deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy and the Cost & Frequency Report issued by Workplace Safety & Insurance Board, as submitted by Trisan Construction, have been reviewed by the Safety & Training Coordinator and are deemed acceptable. Credit information as provided by D & B for Trisan Construction is not available and therefore a credit risk analysis can not be undertaken by staff. In conjunction with staff's review of reference information and the bonding available on this project, is deemed acceptable. Upon careful examination of all tenders, and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the Iow bid submitted by Trisan Construction for Tender No. T-12-2005 in the amount of $116,740.32 (G.S.T. included) and that the total net project cost of $130,000 be approved. The approved 2005 Sidewalk Capital Budget is $175,000, however this tender represents expenditures of only $106,196 from this account for three sidewalk projects. Due to the time of year, staff recommend that the balance of funds, estimated at $39,000 be carried over to address future sidewalk construction needs. This report has been prepared in conjunction with the Manager of Supply & Services who concurs with the foregoing. Attachments: Location Map Record of Tenders Opened and Checked Supply & Services Memorandum O38 Report OES 34-05 Subject: Tender T-12-2005 Tender for Concrete Sidewalk Installations Date: September 8, 2005 Page 5 Prepared By: D ¢¢¢7'6'11' B: Sels-ky ~ Supervisor, Engineering & Capital Works Approved / Endorsed By: Everett Buntsma Director, Operations & Emergency Services Vera A. Felgemacher Manager, Supply & Services '--Gilli's A. Paterson Director, Corporate Services & Treasurer Ric~r:d'W. Hol~rn, P. Eng. D~ision Head, Municipal Property & Engineering DS:ko Attachments Copy: Chief Administrative Officer Recommended for the consideration of ~~. ,///g.../g),Pickering ? y, il ,' · T, iff~l'~s J. O~/~n,.,~6',l;ffef A~ ...':?i' ;ACH ME NT ~,~ ...... TO REPORT# 039 MUNICIPAL PROPERTY & ENGINEERING Attachment For Tender %12-2005 VALLEY FARM ROAD / WESTNEY ROAD / CENTRAL STREET / FINCH AVENUE - SIDEWALKS VALLEY FARM ROAD GREENWOOD ~l ] SIXTH '~ CONCESSION. ROAD GREENRI DRIVE WESTNEY ROAD MANachments for Tenders~2OO5t T- f 2-2005 - Various Sidewalks,doc 040 I CENTRAL STREET FiNC FINCH AVENUE PROPOSED CONSTRUCTION INCLUDES: Sidewalk Construction Valley Farm Road - Construction of a concrete sidewalk (west side) Westney Road - Construction of a concrete sidewalk (west side) Central Street - Construction of a concrete sidewalk (north side) Finch Avenue - Construction of a concrete sidewalk (south side) I:LAttachments for Tenders~,2005~ T- 12-2005 - Various Sidewalks doc AYYACHNENT ¢.,~_~¢=,:__ TO REPOR-I #_9"'" o, 041 042 CORPORATE SERVICES DEPARTMENT MEMORANDUM August 31,2005 To: From: Subject: Richard Holborn Division Head Municipal Property & Engineering Darrell Selsky Supervisor, Engineering & Capital Works Barbara Tran Buyer Tender for Concrete Sidewalk Installations - Various locations Tender No. T-12-2005 Closing: Wednesday, August 31,2005 Tenders have been received for the above project. Ten (10) companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser Community Page and on the City's Website all of which yielded interest from additional bidders. Ten (10) bidders picked up tendering documents for a non-refundable fee of $35.00 per set of which eight (8) responded. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the Iow three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Therefore, the tenders of the Iow three (3) bidders are attached for review. A Dun & Bradstreet report for Trisan Construction will be requested of the Purchasing Analyst and a summary will be provided to you during the evaluation phase of this tender call. Richard Holborn Darrell Selsky August 31, 2005 Page 2 043 Summary (PST included, GST included) Company Total Tendered After Calculation Amount $ Check $ Trisan Construction 116,740.32 116,740.32 Royalcrest Paving & Contracting Ltd. 118,463.18 118,345/47 Aloia Bros. Concrete Contractors Ltd. 143,009.78 143,009.78 SI ip-Form Construction 144,316.25 143,674.25 Lincoln Paving Contracting Ltd. 147,472.75 147,472.75 Pencon Construction Canada Corp. 158,333.25 158,333.25 Miwel Construction 165,799.11 165,577.90 NuRoad Construction Rejected: Bid bond insufficient. Reference: lB 18, 19, TS 3. PUR 010-001, 10.04 Item 9 (d) D. Crupi & Sons UNABLE TO BID Pursuant to Information to Bidders Item 21, the following are being requested of the Iow bidder for your review during the evaluation stage of this tender call: (a) a copy of the Health and Safety Policy to be used on this project; (b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer. Please review the copies of the bids. Include the following items in your Report to Council: (a) if items (a) through (c) noted above, are acceptable to the Safety & Training Co-ordinator; (b) any past work experience Trisan Construction including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the Iow bid of Trisan Construction is not acceptable; and (i) related comments specific to the project. If you require further information, please feel .f~me~ Barbara Tran /bt Attachments COpy for: Director, Operations & Emergency Services O44 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That Council receive Report OES 33-05 of the Director, Operations & Emergency Services regarding entering into an agreement with Creative Outdoor Advertising (COA) for the supply, installation and maintenance of recycling bins; and That the Mayor and Clerk be authorized to execute the Agreement with COA; and That appropriate officials be authorized to take action to initiate the terms of the Agreement. PICKERING REPORT TO COUNCIL Report Number: OES 33-05 Date: September 6, 2005 From: Everett Buntsma Director, Operations & Emergency Services Subject: Creative Outdoor Advertising (COA) Recycling Bin Agreement File: A2130 Recommendation: 1. That Council receive report #OES regarding entering into an agreement with Creative Outdoor Advertising (COA) for the supply, installation and maintenance of recycling bins. 2. That the Mayor and Clerk be authorized to execute the Agreement with COA. 3. That appropriate officials be authorized to take action to initiate the terms of the Agreement. Executive Summary: At the Council meeting of July 26, 2005 direction was given to staff to negotiate an agreement with COA for the provision of outdoor recycling bins. Staff have successfully negotiated an Agreement which will provide the City with $125.00 per amenity location per year, for a minimum of 5 years. An additional term of 5 years will provide for increased revenue with a minimum increase consistent with the CPI for each year. The bins will be emptied and maintained by COA at no cost to the City. Each bin will display advertising to be approved by the City and the City will have access for advertising or public service messages on 10% of the available advertising faces. Financial Implications: Revenue Account - 2430-9990 Estimated 2006 (100 locations) - $12,500 046 Repo~t OES 33-05 Subject: COA- Recycling Bins Date: September6,2005 Page 2 Background: In July 2005, COA forwarded a proposal to provide and maintain stainless steel recycling containers on City properties (including streets) in return for advertising rights on the containers. This proposal was presented to Council on July 25, 2005 and Council approved the proposal in principle; subject to staff negotiating a suitable revenue for each location. The attached agreement and the foregoing Executive Summary outlines the favourable terms of the Agreement. It is anticipated that the installation of these containers will aid in reducing the litter on City streets and in our open spaces. It is therefore recommended that the City enter into an Agreement with COA tbr the supply, installation and maintenance of the recycling bins. Attachments: 1. Copy of Agreement Prepared & Emergency Services EB:djb Attachment Copy: Chief Administrative Officer City Solicitor Division Head, Municipal Property & Engineering Coordinator, Environmental Awareness Programs CORP0227-07/01 Report ~,r-b 33-95 Subject: COA- Recycling Bins Date: September 6, 2005 Page 3 047 Recommended for the consideration of Pickering City CouneiJ . , '~" J.- Q¥i)~n,"T?""' Adm-~'trCve"/ ' -Off, b/er' ~ 'TJ~mas CORP0227-07/01 048 iATrACHMENT # I ~[~TWEEN: '1HE COP, PORATiON (')F TI-H! (PITY OF' PICK t!';1'~ lNG (,ibc T[-}I~ BENCH PRESS LTD. ~mlnc and s~yle of "CRF~A'J'IVE FI'DOOR ADVERT1SINC?' CC'OA") WHEREAS COA is engaged in providing Slrcetscaph~g'~'~ recycling bins and rolalcd appurtenances and selling advertising space ~hereon k>r ~he puq~osc or advcnising goods and services: and AND WHEREAS COA has asked d~e CiU fbr lt~e prwikgc of plncing such recycling bins on untmx elled portio,s of highways wilhin the jurisdiction of iht CH3. NOW THEREFO~E thc parties agree as kflk~vvs: 1. h) {his Agrecmcnl. (a) ~m~.m us mo~ ns Strco[gcaphlg~u recycling bin modules co~ll3ii~ill~ wasto rccoplacIes. ~tdvcrtising fi~ccs and a mountittg pad for cach (if rc:qui fed); and (b) "Director" means thc:~,,t,' ': ..... s Dircclor of()pcralio,s ;md Eh' ergcncy Services. or h s or her dosi~malc. Thc icrm of ibis Agreement shall be fh'c {5} ye:Irs commc,cing September 15. 2005 and ending ScNcmbcr 14.2o l 0 (thc ~ Term") tmicss icrminatod earlier ptlrsuant to ibc terms of dfis Agrccmcm. 3. COA slud! have ibc righ! 1o cs!end t ids A grccmem tbr al~ additional live (5))ear:s commencing September i SilL 20!0 proxided i~ is fitch in CotBpliallCO ~i[l~ all of iI~c ~emts of this Agreement. COA shall provide thc Ciiv widl noiicc of' ii,; inlcuiion 1o exercise s~lch right on or bcibrc April 30, 2o09, l~filiug which thc o)iion shall no lo,get c',: isl. 'l'hc Dirccior musl approve lhc si~Jc :md dcsig~ oi ibc Amenidcs. Gcncr:lliv. h(w, cver. ihc ~;i) lO ;ilid des. ign of!he :kmcnilics shall as si,. ,.~ in Appendix "A" almchcd hcrcio. .q [2. 'Fh¢ City sha~l pcmfi~ COA ~o h~s~al! a mhdmum of SOO Amenilics on ~mlra~ cried por(ious of lfighways ~ithm l!.¢juri.~diciion of thc Cih. (. ().~am~ fi~e Cil3 si~..flt cudeavom' to oblail~ pc,hi,sion io install al:)y Amcnifies on Regional Roads i, Picketing. in die selection or each location, cotlsidc:ra{ioli shall bo given to die COllVOllictlcc of the public. Tho Amenities shah nol 1o obsc~lre signs, irausit s~.ops or intcriCrc with ~l~c visibility or cllkctivcacss adxcriising on ~ransil shol!crs. Tho l)ircdor rm~st approve thc placomc~tl of all Amenities. cea m::r,/install Amenities at giles whore advertising ir~tllSit shelters exist prox ided Iht Director l~as approved such <';t., .... ", t ,i,',~:, l~c. same criicria as are applicable io all oilier sites. Thc Dirccior r.;i~ail noi allo~x tl~c pi:~ccmenl el'any o!i~cr advcrlising prodocts wiflfin thc immedialo vicinib: of thc Amc'nitios ihat ig~crfir:rcs x.¥ilh dlc visibiiiiy or cDUcti-~ chess of thc Amenities. Thc Director shall not :.dlow the placement of any elliot adx erlising producls or amenities that son, e a shnilar pm'pose to lbo Amcnil;~os. Tho Cih ami cea shall work cooporati~dy in tho selection of sites The Director shall approve or dcciit~e ;my R~rmal made by CO,5 rc(!t~csl x~ilhin 30 days of receiving such request in writing. Director has not rc~;pon&d to a~y such rcqnest xxidfin 30 days. CeA shall ha~e lhe righl to commence i~slallaiions witho,~ pcnall5 pm5 idcd Ih:fl the ('?ilv has ~ot requesled an extension. cea shaU prot;idc and update as necessary a ~!,ocation iJsC Ihaf idcnlifies thc location of all Amenities a~d ~I'~<: dale i!:~a~ such Amenities ~xc~c inslatted. cea shall instail all Amenitics~ o~ a monnlilig pad nuloss ;.i suitable bas;c exists. Whore a itlOllllting pad docs noi exist and is required. CeA shall i~;lal}, at COA's solo expense, a me,ruling pad. CeA shall bo responsiblc fbr cns~mng thal all mot~nli~g pads provide fi~r tl~c sai~? mox cmenl o17 pedestrians Io. fi'om and around tho Ameniiics CeA shall cnr;ia'c lhat {l~c installation cfi' :lml :~11 mamlcr~am:c and repair of Iht Amenities i,; carricd om in a proper aiKJ xvorknmnlikc mamicr :md s:o ;~?, no[ to crea{c hazmds lo mitilics or ll~e City and sl~atl onsm'e l)m'mg thc construclion or insi;dlalion of lhc: Amenities gTOA shall keep each localion in a clean and orc~erly condition and remove ~}[ ~5:is~e :md mmsablc l~aleria[ 15'oln each locatio~ upon (:Oml)lelion of ihe construction or inst:dlation o{' each Amenity or as rcq,ircd by lbo l)iroclor. C05 shall mainl;fi, all Amcni~ic'~ i. ~2ood repair a~d s;!~ il! Dc so!c~y reSlXmsiblc lbr ot~stu'mg d~c prox. ision 049 050 I t TT GOAENT# J TO REPORT 21. 22. Ca) keq~,h~g thc~m'ass.. trimmed: (.c~ emptying, removing and disposing ofwas{o alld recycling materials ii'om dm Amenilics: keeping tl~o Amenities clean and floc of graffiti: rcphv. Sng Amenities ill (bO I'C(}nOS{ el'tim City a~ It~e cmirc c?cnsc oFCOA; and i.~spe(.'tiag thc Ammiiios [Bi: d,m~: oc during regular lll;i~lllCllanco and nmko timely repair. CeA shall ltiaiillaill file Amenities on a [?eqtmncy of not loss lliall ovl2fv sgvoli days or lllOl'O li'cqucndy if required to i, cep d~c area and thc Amcailics visnall3 clcam Thc City simli endcavour no! io atkm' snow 1<) be piled on or about any Amemly by mmdcipal works/snow remm al employees cxccpl where mmvoidablc or whom alicrnato opiiofls are ~1ot prcscm. In addition to CeA being solely responsible Ibr empbing, rcmoving and disposing of waste fi'om and cJcamu~s ,,:~ :t ,it roc2plac os in tl~e modifies d ~rim4 limes of tlo[t}l Il lllailllC:lllHiCC. C(),~ shall ,,mo, .. and dispose of ali v, asie and clean xxaslc ,,-ccc')iacF~s..t, ,.,. more fiequonllv. ~lpon l'¢dltc~;;i, by. li~c Dircc:ior deemed ~cccss3ry by thc Dirccior iu his or h::r solo discretion. CeA shall deliver waste matcria(s aad/or recycling maferia!s io a site mutually agreed upon by the City and CeA he,rover. (;OA shall bo rcspo~sibk~ lbr any lipping ibcs associaied xxilh disposal. cea shall condmmusl5 maintaiu aH Amenities and keep d~cm lYoc fi'om damage and to protect die Thc Cfi> nm5 provide ~:dttcn notice to cea ~vheu an5 Amcnib requires regular maimenance or repair a~d ceA. a::; soon a~; is ~x~asouab{y possible, and nm later Ihan 48 hours agcr tho gix lng of such nolice. shall undertake thc main!chance (~r repair required al COA's solo expense. The Cit3 may provide writtc~ nmicc ~(~ CeA ~.~ hen an3 Amcnit3 ~:.quircs emcrgcnc5 tliaiillc~;tltCC or repair if i~s condifioa is such dmL in ~hc Direcwr's sole opinion, thc condifioa renders lt~c ~3db!ic. ~D sHch ~tll CVOil{. CeA ~is SOOB. ~is possible and not laier dmn 24 hems :d~cr lhe giving of snch (;iix may x~ fihom iioticc mr:rage lbr 'wm'k 1o 0c done Io eliminate public &roger and CeA $':hall bc solely responsible 2~' rmyh~g al! cosls fi~cm'red by lhc City lbr such work. TO REPORT # 051 24., CO& shall comply vdlh aH requirc,.'acuts of the Cily wifl~ rcq~ed t() l)arki~tg and sWcd occupancy during 25. Tho City shall have ihe right to older lite removal or relocation of any Amenity installed within thc jm'isdiction of d~c Ciiy. COA shall ~emoxc or relocate any such Amenity wilhin 4g horn's of lbo CiJy giving notice to COA. COA shah rcs;lore thc she Ii'om which ihe Amcnily t~as removed to thc condiiion lhc silo was in hmncdiately prior 1o ~l~c inshdlation of the Amenity and lo the salislbclion of ibc Director. Suclt removal relocation and rosloralion shall be at no cxpcnsc lo d~c Cii5 and all such costs associmcd lherowitl~ shall bc bm'nc and paid bx C()A. Where COA fhils io remove or rdocato SltCIl AlllClli0' widfin · ,o hcmrs or ~vncre < OA fi'dis to rcs{ore ~1~<: site as required, ibc City max arranee Ibr sm~h ~omova], rclocaiion m,d ~T. storalion and COA shal~ be sok:.ly responsibk: fi~r paying tho (515' ail cosls incmrcd b% thc 26. COA shall pay to the City dm'ins ibc' firs~ live years of fltc Term $ !25.00 per ammnl ~r each installed Amcnily. 27. If COA cxercisos ils right ~o cxlcnd ht accoi'danco with section 3, d~cn ()OA and tl~c City shall review thc tale sc~ out in Sccliml 16 to dc!emfiac i~s fiiimoss to bofl~ panics. The role io bc paid lo the Cily F3r each Amonil5 during dm term of Ibc cxtcn:;ion sh::d{ be lhc fi~cn provailing ralc lbr simiku' services in tho Durham Region .In no cvcm shah dm raic be lc. ss (hah $125 per Anlcniiy per anninn inc,'cased by CPI (All index)~br each 5car of dm cxmadcd icftu. If die pmlios cannot agroe ~o {ho rale dm:lug thc lcrm of d~e extension arhitratk>n h'~ accordance widt d~c ,D.bit~wlion lea /99L S.O. 199l. c. !7. Tho a~bilr'alion decision shall bc final am:! 23. COA shall pay insiaihnenis each and crc, r3 month c ommcncim~. (>~2 dm first month of this Agreement. ']'his payment will bo dno on Ibc I gib dh?d Of CliCh HIOll',h. Widfin 60 days of'~ach anniversao' dine of dtis Agreement and ~villml 60 days of ihe c~)d of ibc "Form. COA shall l>rO~k~e lbo C/t3 with [inancial siatemcu~s saiisfac~oJ:'y lo thc Director sho',~ing thc revcrmcs received or rcccn amc ib'r all Amcnilics for [he prcx ious %ear. lind inspect accoun{s, mcords~ receipts, v(mchcrs and olher documents relaling Io ibc Ameuitics and shah rcasoaabi5 nccessau ibr such audils o~' insipeclions. O52 CeA shrill haxe thc ex;:;h~:;ivc ri;:,hl good ~'~nAitl° ., I. Ail :tdvcrliscmcms mu~ be acsthcnc3 ,y plea:, ng lo m~d 1it into the environmcnls in ~hich they are which dis~crimin:~tcs on any proidbiicd grom~cls of discrimination as set out in iht Onlario Human Rights Code. aud all ',", ......; TM ....... Gmdclh~cs inchtding but not limhcd 1o thc Canadian Code o[ Advolising Standards and with all laws. Adv'~rfisemcnts shall not, contain im~ccuratc or dccepiiYe claims or stalcmcms; (b) present products prohJbiicd fi'om sate io nfinors in such; wa)' as t(¢ appeal p~riict}larly lo persons under legal ago; (c) prcsct:d dcmeanir~g or dcrogator3 pcrlrayals of indixiduals m groups: (d) rake a stand on controversial societal issues: (o) exp~oJi violence or soxua promole lot)acco products: Jnlcr[Dre x~id~ thc operation el cqmpmcnl of ibc provis~on o[progran'~s and services: (h) vioknc or con['lici ~ i~l~ any cxJsdng Cit) policies or an) hex policies ~¥hicl~ may be adoptcd: or promote am' l)Olitical C()A shall remove ar~v ad~ crfisim,, that tempi) niih fi'~c provisions herein notice, riffling ~hich thc Cib max remove such advertising at the sole expense of CeA. ,.,. COA agrees lo L], ,,.C a,,nlab ,, to thc Cib Ul~On 30 d'avs wr[ilcll llOlJCc. IO'}';) o[' Ihc available ach crlismg fhces on die An<mides covered um:k:r tt~is ", - dm'big . month Ibr use b5 ibc Cib (c,r Iheh' ao mc:les) free ogchar?,c lbr public sci'vicen er:a~,,~._~ q~..,'-.q or ach enising Ibr nmnicipal pm'poses. '-l'l~e Cil¥. will be res :~onsJblc lbr fi~c coql (',f desig~ i }.~ producing5 :md sUt,lflSing such lmblic service itlOSS;ltgcs o1' mmiicipai ad~crlismg Io CO&. '-'"'" x~itl bc responsible {bt inslallalion ami removal of iht ach criisino al k. OAs sole cxp,:mse. () [ ,t ')V 1; 7), ;;7 [ [ ] ~ A HMENT TO REPORT 053 Thc AmcniliCr; sh:d! remain thc i)rop.~rty et~ CO/~. and on ibc lerminalion oi! lifts Agreemcnf removed b'y (7GA or e!herxxise disl')O~;¢d o£. mfless olherwiso agreed 1o by lhe pm'lies m ~ riiiug, mid c( .'\ shall reslorc tile si!e~; Io the condiiion th¢.x x~er¢ n immedialelv prior to die inslalialiotl ot7 Ihe · all at COA's sole Of 35. ~ k.t.)~ i!c!;.iccts or fi:dis lo cilrl'i olll or lo COIllply ~¥ilh am o1' Iht lcrms, covenants, undcriaki,st;s conditions of ihis Agreemc~l, lho l)ircclor m;:ty, after ha~ i~tg gHcn wrillcn notice to CeA of such delimit am! xvhicl~ defi~dt has not boon c~)rrected io Ibc salisfaction o1' tho Director wilhin 3 daxs o1' Iht nolice beiiL~i gix. cn, tcrminal¢ lhis Agreomem b) giving 90 cla}s notice to cea and lifts Agreemenl shall bc deemed to bc terminaled on tl~c d:ty specified in lbo notice. Upon such nolice having been give,, CeA shall Rmhwith 3t COA's emire oxpens;2 remove all Amenities and restore lhe silos Io file condilion Ihey 3,5. Whore cea fiiils Io remove :m} Amciliiy or io rcslore a,y site as required by lifts Agreement. the Cily may, in it'; sole discrclion, lake oqw~crship ;md possessio~ of ail or an} ~)i~ ibc Amenities and/or ma) arrange Sm' thc removal of all or :my of thc Amenities and Iht rdatcd site rcsloralion and CeA shall be soldy responsible ibr pa) iag to Ibc Cify all co:~ts i,cm'rcd b~ thc Cil5 Ibr s,ch work. 37. IFCOA docs not elect to extend this Agrccmcnl pilrsnant lo section 3. it shall remove ali Amenities al its expense on or belbrc .................. and rcslorc d~e silos Io lhc condilio, ihcx ~ere in immedialcly prior to tl~c installation of ibc amenities and Io tl~c salir;;f:,ction of the Director. !I,; Ail ,olices. detmmds and request:-,' required by Ii'tis A?,rccl~lcnl shall be in ~,riti,lg and shall bc sent by ordim~r:, pre?aid mail or by l~lx 1o: Thc Co, ix)ration [:'A:': :/ii 905 ;,-.42~ Thc Bench [:>,,'ess Lid. 054 FAX # (905)-897-222 [ Service b) mail shall be deemed cG:'cfivc dlo 3''~ day after mailim~ and scrx icc bx J'hx ,,had be deemed iq, on scndint~ bx filx. Each parly shrill ciJsttrc lhat lbo olhor pmly is notified in ~vriting immediatcl5 of any ghOUJ([ (]()/~ bocotllO insoh'cm, b;mkriq)i, unaNc 1o pa3 ils dc:bls or Ill[lk¢ ali alllJioli:~ed assignmenl or compromise lo their creditors; :md be unable m perform d~eir dulics under lhis Agrccmcnl, the City addition to and vt iHlom l)rqjudice ~o it~; olhcr hm,fitl righls and remedies [brdm'ilh tcrmiaale this Agrecmca~ b~ xxriiieu nodce and thc thnc lhnit sci tbrth in Section * shall bo waived and all Amenities wilt bccornc lbo propo'15 oflhc Cih. 40. COA ma3 nol assign lheir ri~[}is or ot. fligalions under ibis Agreclnenl, or portions d~ereof wJlhonl lhe xxrittcn approval o6 iht City. 4 I. COAs,4 a,~"' bc respo~sible Jbr ally ;tad ali dalllitges, or claims k~r danmgcs [br iltjtn'ics or accidouJs dotlo or caused 1¥ it or i~s cmployces or comraclor's, or res,lting fi'om lhe prosccnlion of the work. or am' of ils opcradon~, or cr used 1)v reason of ibc existence or location or condition of thc work, or of ally malerials, palm or machinery m,c'd hereon or hcrci~ o~ !~h.ich may happen by reason homo[ or arising from any litiim'c, neglect or omission on d~eir pm'i. o~ oa tim pad of any oflheir cmployces or contractors, to do or A,.v'ecment. ,...O.,-, shaU hold lhe Cil~ harmless and mden}ni¢~' il for all such dam%cs and claims danmge, i f "Y'.bk' fails;, ne~decls,, or onti{s to ohsc ~'e and l:>erRm~ [ailhthllv and slricilv., alt [lie provisiolis o[' d/is Agrccmc:~d, thc (ily may. 3,') days ;fi{er having given nodcc of such Ihilm'c, ncglccl: or omission.. deem advisable iowm'd carrying olfl and cnlbrcing lhe same :u}d re:i), io tl~e extcm of ibc cosis thcreotl ch;Ir? these costs b:~ck lo bo paid b3 C()A ami may recover such cosls in :m) corn1 oi:'COl}l])({Olil .itirif;diciion as a debl d,e alld o~,,i! g ['~ ()0.?~ 10 {IlO Cji3. 42. ('OA ,;h,l~ save del'riM am} ]:,-~,n ~,,~,n,,,~. a ,d fifth indemnifV dtc City and iheir oihcers, scrvams madc nl)O~ ihe Ciiv. lhch' olTiccrs, scrv:m~s, o~ agc~ls a~M oL fi'om and ajminst all k)ss. cosls. Ch:ir,~csL damages and cxocns;cs ~ hh::h may be ].am. sust:liued or Jnc~lrr(:d b~ thc (?il5 iheir officers scrx ants TO REPORT 055 roason o1: or (m ac,,omG of of ip. co~scq,¢~cc of fhc cxcc,tion and perlbrmancc of thc conlract work. or thc non-cxccu!km or impcrlL~cl cxcc, ti(m of ll~e conlracl work or ibc supl)ly or non,-s~q)ply of the work or otherwise b5 reason of or aris~g cml oF thc righl to occupy paris of lite unlravelled public highways hereby m'anlcd ai~d COA v, ~ll l)a5 Io thc ('i~ or am (9' their officcr:s, set'yams or: ~,enls. on demand, as Ihe case may be, ulrich may be paid. st~slaincd or insured by ihe s~dts, claims, liens, exccmions or demands and all mooches p~fid or payable b} tltc C/re or ~;~icit officers, servants, or agenls in sctllcmem or in discharge thereof or mt accoum, ~hercof' and iht, i~ defindt of s~ch pay,tent all Io~4s. costs, cha,gcs, dm, ages and expenses and 31i monies so paid or payable b5 II~e CiB~ or s,ch officers, servants, or agcnls tlla3: oF recovered fi'om COA in m~} Cour~ oF compclcn~ jm'isdiction as monies paid al C()A's requcsl and COA hereby' aithori;;c and empower and d~c Ciiy or lhercaticr their solicitors Gr thc lime being lo sellle or compromise the Cji5 or t'hdr solicitors ma5 dr:em expedicni, 'any actions, suila cl:~fims, liens~ executions or detain,ds whicl~ ma) be b~;onght agaii~sl or made upon lhe Cily. their officers, servanls, or agcnls by reason of. or on accom~t of or in peritormancc of thc Agreemeni and thc perlbrmance oi"lho Agreement or nfm-excculion or m~pcr~kcl excculiou of ~hc conlracl ~ork and Ihe stq)pl5 or non.-s,pply ol'Ibe COlllr~lci work or odicrwise by reason of or,'~4"i'i~.~ts,,, o,t of or tis :,. rcsull of Ibis Afircemonl. or thc permission] occupy parls of thc lfiglmays bereb) givcn. 43. In additio9 to and without limiting any of Ihe olher indemnification obligatkms or COA pursl~anl lo Ibis Agreemem, COA covcnanls to imlcm~fiPv ami snve harmless (ho Cil)fi'om any and :all claims, liabilities, damages, costs, expenses, suiis or aclions, or oll'~er proceedings by whomsoever made. :.;usmincd. bro/Ighi or prosecuted in a~5 rammer rcsuhi~g ~'om any claim rclafing to thc placement or removal of adverliscmc~t(s} on auy Amenities and to im,cmions, cop> righls,. !rademarks. patems, induslrial designs and rights ll~ercto used i~ tlk~ work do~c or i~l the advertising pl:~ced on lbo Amenilics, prcwided dml COA shall have no ob!igation ofindcmni~y hcrcu,der with respect to any adveriisement snpplied to COA by the C()A sllall procure ami ]]iaii~lai~i. ~' t~c dm'afion ofltds ~,~m:cmcm,, liaNliiv illst~r;~i~cc r(',l:llivo ~o oath (b) l~as a iimit oF tiabililx oi" itoi less ih::m FIVE Mi[,IAON DOLl.ARS ($S.OO(),t)O0.O0) tbr any one based on rc:~somlblc grotmds :icccplablc to COA: 056 i ATTACHMEN'r# I ,TO REPORT (d) docs act o:mtain any exch:sio,as or linfilations in rcspcd of shoring mMeq~hming, razing or demolition of any btfiM~ag or :.;trudm'c, collapse of am slruclm'o or subsidence of any property, (e) is endorsed to provide dml ll~e policy ui[l no~ be atlored, cancelled, or atlou'ed Io lapse wiihom thin~ (30) dgys prior ~vritlen notice lo the City: and (() cont:4in a cross-.JJabiJilx 45. CeA :;hzd; file with dm Citx a cop) of lhe ceriilicale of liabili~ insura,ce evidencing the requh'ements of 46. CeA shall be respon:;ible lbi ded,cdble amounts (whict~ amoums shall be mutually safislhctou 1o CeA and thc City) tumor flit policies. 47. No ame~dmcni of elis Agreemcm shah be deemed valid mdess both parties :md no waiver of rigNs of any 1Jnd under ihis Agrecmcal shall be eft)clive tmless in x~ rili,g 48. Thb; Agrec~t!c~i shall be snt~ecl ~:~. ;md m!cqweled m accordance ~i~l~ thc l,aws of d~c ProvJllcc of Ontario. 49. Sccdons * ~o ".' a~M * to * shall sm~;ix e tcrminafio', or cxpiralion o~'lhis Agrceme,1, ami stroll co,timte m fidl force mM cl!~ci sifi~sequcnt ~o ami not~¥ithstanding such ~erminalion or expimlion ,ndl or unless thO' are saiisfied, by lhcb' very nahn'c expire, or ¢~cv are waived in x~ riiir~g b)ilte party [br ~hom ihey ;ire a benelil. 50. lea%,' provisiol~ of lifts Agrccmeni is hcld lo bc m~entbrccablc or invalid, ihen lhe remaining provisions of 51. ['his Agrecm(mt cotistilmes lbo c,tirc agreement belwccn lhc l);t~'lJes a'od supersedes any prior agreements ami I nderstandings, oral or I)a~ed at Pkkerin~, Ontario lhis Dcbi 4 i~;en~:lc,~ City (~cc 057 Dated at Stou~:t'vilie, Ontario this ,20O5. Tit E ~ E N C H PR E $S L'~'D~ O58 AppendJ x "A'* A.~enily Photographs RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That Mayor Ryan be authorized to make the following proclamations: "Communities Day"- October 5, 2005 "^jax-Pickering Board of Trade Month" - October, 2005 o o CUPE.SCFP Canadian Union of Public Employees Syndicat canadien de la fonction publique 21, rue Florence Street, Ottawa, ON K2P 0W6, (613) 237-1590, FaWTbl~c.: (613) 237-5508, cupemail@cupe.ca /courriel @scfp.ca/cupe.ca/scfp.ca September 1,2005 Mr. Dave Ryan Mayor Regional Municipality of Durham Town of Whitby 605 Rossland Rd. E. Whitby ON L1N 6A3 Your Worship, RECeiVED CITY OF P!CKERING SEP 1 3 2005 CLERK'S DIVISION I'm writing to say how much we enjoyed meeting you or having you visit our booth at this year's Canadian Federation of Municipalities conference in St. John's, Nfld. I'm also writing to tell you about October 5th - Communities Day - and to encourage you to proclaim the day in your municipality. The Canadian Union of Public Employees (CUPE) launched the day in 2004 to highlight the many pressing issues facing municipalities. While last year's "New Deal for Cities and Communities" is a step forward, Canadian cities and towns still face major infrastructure shortfalls. They also have ongoing concerns about downloaded responsibilities that don't come with matching funds. CUPE members understand these issues. We deal with them every day. We are developing and promoting public solutions that will rebuild strong communities without losing control of public services through costly public private partnerships (P3s) and other forms of privatization. Our members are ready to work in real partnerships with local governments to fight for sustainable funding to keep our cities and towns strong. Communities Day is a time to celebrate public services and support public delivery of these services as the best and most efficient use of our tax dollars. It's also a day to recognize the role public sector workers play in delivering vital services to our communities, and a day to celebrate our role as neighbours, volunteers and families active in our communities. The day is part of CUPE's Rebuilding Strong Communities initiative. More information about the initiative is available at www.communities.cupe.ca. .../2 PAUL MOIST - National President / President national CLAUDE GCNCREUX - National Secretary-Treasurer / Secrbtaire-tr~sorier national MARLO GERVAIS - TOM GRAHAM - RICK MACMILLAN - BARRY O'NEILL - PATRICK (SID) RYAN - General Vice-President~sidents g~,neraux -2- 061 I have enclosed a sample resolution that CUPE members will be bringing forward in their communities (it is available in both traditional and plain-language formats). I have also enclosed a copy of our magazine and other material. I urge you to take the lead in declaring this important day in your municipality. Let's work together, and renew our commitment to well-funded, sustainable and strong communities. In solidarity, PAUL MOIST National President Encl. C.C, Mayor Michael Coleman, president, Federation of Canadian Municipalities James Knight, CEO, Federation of Canadian Municipalities CUPE municipal coordinators Municipal local and Division presidents Ken Georgetti, president, Canadian Labour Congress Presidents, provincial federations of labour 09O NOTICE OF MOTION DATE: SEPTEMBER 19, 2005 MOVED BY: SECONDED BY: COUNCILLOR BRENNER COUNCILLOR DICKERSON WHEREAS Pickering acknowledges the need to establish benchmarking standards for all development in Pickering; WHEREAS such standards ensure sustainability through measures that promote development initiatives that are "environmentally sustainable", financially sustainable", and less dependent on traditional energy methods; WHEREAS benchmarking standards for all development in Picketing takes into consideration the diverse needs of our existing and future residents; NOW THEREFORE the Council of The Corporation of the City of Pickering hereby appoints a Councillor from Wards 1, 2 and 3 to work with the Division Head, Corporate Projects & Policy and the Director, Planning & Development on developing a consultation process that will ensure wide cross representation from all sectors; THAT a plan for this process be brought back to Council no later than the Council meeting of November 7th, 2005; and FURTHER THAT Councillor , Councillor and Councillor be appointed to work with the Division Head, Corporate Projects & Policy and the Director, Planning & Development.