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HomeMy WebLinkAboutOES 31-05PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: OES 31-05 Date: September 1, 2005 From: Richard W. Holborn, P. Eng. Division Head, Municipal Property & Engineering Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Two -Proposed Pickering Project - File: A-2130 Recommendation: That Report to Council OES 31-05 regarding the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake Two be received; and That the Corporation of the City of Pickering participates in COMRIF Intake Two through the submission of an application by the application deadline of September 30, 2005; and a) That the City of Pickering's participation in COMRIF Intake Two shall consist of an undertaking of a bridge deck replacement program, at a total estimated cost of $710,600 and a net estimated City cost of $236,867, at the following locations as its highest priority · Palmer Bridge · Michell Bridge as provided for and approved in the 2005 Capital Budget; and OR b) That the City of Pickering's participation in COMRIF Intake Two shall consist of an undertaking of a bridge reconstruction at a total estimated cost of $1,000,000 and a net estimated City cost of $333,334 at the following location at its highest priority · Sandy Beach Road south of Parkham Crescent and this project be included in the 2006 Capital Budget;and That staff be given authority to prepare and submit the necessary documentation for the on-line application including a resolution by Council; and Report OES 31-05 Date: September 1, 2005 Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Two Page 2 Proposed Pickering Project 5. That the COMRIF Intake Two project be identified as a Capital priority in the 2005 or 2006 Capital Budget, subject to receiving approval of funding by COMRIF. 6. The appropriate officials of the City of Pickering be given authority to give effect thereto. Executive Summary: The Federal and Provincial Governments announced a new funding program (COMRIF) for infrastructure renewal for municipalities with a population of less than 250,000. The City applied for and received COMRIF Intake One funding for the Bulmer Bridge and the Reesor Creek Bridge deck replacements. The governments of Canada and Ontario announced the launch of COMRIF Intake Two on June 16, 2005. The City should also apply for a project meeting the criteria for Intake Two by the deadline date of September 30, 2005, subject to a Council Resolution. Report OES 31-05 briefly discusses the details of the program and recommends a project for Council's approval. Staff recommend that Council approve either a project consisting of two bridge deck replacements for Palmer Bridge and Michell Bridge at a cost of $710,600, both of which were included in the 2005 Capital Budget or a project consisting of the reconstruction of the bridge on Sandy Beach Road south of Parkham Crescent at a cost of $1,000,000 which will be included in the 2006 Capital Budget. Municipalities can submit only one application. Financial Implications: Under COMRIF, the Governments of Canada and Ontario have each committed up to $298 million. With municipal contributions, this program is expected to generate approximately $900 million in infrastructure investment needs, over the proposed three "Intakes". Unlike the Canada-Ontario Infrastructure Work Program (COIW) in 1994, there is no set allocation of funds for each municipality. Municipalities that apply to COMRIF are in competition for project and funding approval. The City of Pickering's project consisting of two bridge deck replacements is estimated at $710,600 of which, if approved for funding, Pickering's share would be $236,867 representing one third of the cost of the project which would be financed through the issuance of debt. These projects were approved in the 2005 Capital Budget in anticipation of approval during COMRIF Intake One. These projects were not accepted for Intake One funding but can be applied for again in Intake Two. The City could alternatively apply for COMRIF Intake Two funding for the reconstruction of the bridge on Sandy Beach Road south of Parkham Crescent. Since this is an entire bridge reconstruction, including abutments, it cannot be bundled with two bridge deck replacements identified above. The Sandy Beach Road bridge reconstruction is estimated at $1,000,000 of which, if approved for funding, Pickering's share would be $333,334 representing one third of the cost of the project. Subject to COMRIF Intake Two approval, this project would be requested in the 2006 Capital Budget. Report OES 31-05 Date: September 1, 2005 Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Two Page 3 Proposed Pickering Project Also included in the 2005 Capital Budget, the Greenwood Bridge is not being suggested for Intake Two as it does not meet the criteria set out by COMRIF. A further report will be submitted to Council once the results of the application are known and tender costs have been received as costs and debt financing for the City's share must be approved by Council. Background: On November 15, 2004, the Federal and Provincial Governments and the Association of Municipalities of Ontario (AMO) announced the $900 million Canada- Ontario Municipal Rural Infrastructure Fund (COMRIF). This five-year program of infrastructure renewal has been made available to small urban and rural communities with a population of less than 250,000. Each partner (federal, provincial and local municipality applicant) will share the cost of the project equally at one third each. COMRIF is a five-year program that has been divided into three intakes. The first intake, November 2004, had an application deadline of January 10, 2005. Intake Two was announced on June 16, 2005 and has a deadline application of September 30, 2005, and Intake Three is anticipated for Spring 2006. All projects will have to be completed by March 31, 2009. Eligible municipalities can submit only one application per intake. This report responds to the criteria set for Intake Two. As more information becomes available for Intake Three, Council will be advised as to the City's eligibility and proposed projects. The focus for COMRIF Intake Two is the same as Intake One, namely infrastructure renewal and improvements in the following areas: i. Water ii. Wastewater iii. Local bridges and roads iv. Solid waste management As for Intake One, the criteria for project selection are health and safety, public policy priorities and value for money. Projects must be supportive of federal and provincial policy directions such as, reducing greenhouse gases, sustainable water and sewage systems, economic development and increased waste diversion. For Intake Two, the projects must be considered as construction ready, meaning any Environmental Assessment work should be complete and the project ready to proceed to detail design, and preparation of construction drawings and contract documents. Successful applicants will be required to enter into a Contribution Agreement with the Province of Ontario. This is consistent with the requirements of the COMRIF agreement. Costs that will be eligible for COMRIF funding must be directly related to the project and incurred after the signing of the COMRIF agreement. Report OES 31-05 Date: September 1, 2005 Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Two Page 4 Proposed Pickering Project Proposed City of Pickering Project: Staff from the Operations & Emergency Services Department met with the Chief Administrative Officer to discuss potential projects that were a best fit for the criteria and priorities established by COMRIF. It was decided that either a project consisting of two bridge deck replacements at a total cost of approximately $710,600 or one bridge reconstruction at a total cost of approximately $1,000,000 would be recommended to Council. In February 2004, the City received the results of four bridge deck condition surveys that were undertaken by Totten Sims Hubicki (TSH) in the Fall of 2003. The City has also completed a design and environmental assessment for the bridge replacement on Sandy Beach Road. The bridges referred to in this report are discussed in detail below. Palmer Bridqe Over Duffins Creek A Bridge Deck Condition Survey was carried out in October 2003. The Palmer Bridge is located on Valley Farm Road, 0.4 km north of Finch Avenue in the City of Pickering. The existing Palmer Bridge, which was constructed about 1965 over the Duffins Creek, is a 24.4 m single span precast concrete girder bridge with a concrete deck and an asphalt wearing surface. The bridge deck is supported on seven lines of precast concrete girders, which are supported on concrete abutments constructed normal to the roadway alignment. Based on the results of the inspection and resting program of the Palmer Bridge, it is recommended that the existing asphalt wearing surface, concrete deck, concrete curbs and handrail system be removed and replaced. A new concrete sidewalk should be constructed along the east side of the deck. The deck joints should be eliminated at the abutment walls and the walls restored. New guide rail eccentric loader end treatments should be installed to all quadrants of the structure. The asphalt road approaches should be adjusted to the new deck profile and rock protection on the southeast embankment is required. The estimated costs to undertake this work and extend the service life of the structure by 15 to 20 years is $453,200. The detail design for the rehabilitation work and all the necessary approvals would have to be completed prior to tendering this project. Michell Bridqe Over Reesor Creek A Bridge Condition Survey was carried out in November 2003. The Michell Bridge is located on the Seventh Concession Road, 0.80 km west of Sideline 32 in the City of Pickering. The existing Michell Bridge, which was constructed about 1962 over the Reesor Creek, is 15.2 m single span concrete rigid frame bridge with a concrete deck and a gravel wearing surface. The concrete deck is supported on concrete abutments constructed at 30 degrees to the roadway alignment. Based on the results of the inspection and testing program of the Michell Bridge, it is recommended that the existing gravel wearing surface, granular base, concrete and handrail systems be removed and replaced. The existing the concrete deck needs to be removed and replaced. The new deck will also require waterproofing and asphalt pavement. The concrete deck soffit, Report OES 31-05 Date: September 1, 2005 Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Two Page 5 Proposed Pickering Project retaining walls and wingwalls are to be rehabilitated. The road approaches should be adjusted to match the new deck profile. A new steel beam guide rail with end treatments should be connected to the new concrete parapet walls. The estimated costs to undertake this work and extend the service life of the structure by 15 to 20 years is $257,400. The detail design for the rehabilitation work and all the necessary approvals would have to be completed prior to tendering this project. Sandy Beach Road Bridge In 2003 a Request for Proposal RFP-09-2003 was called for Consulting Services for the design, contract preparation and construction review of the Sandy Beach Road bridge reconstruction over the Krosno Creek, between Parkham Crescent and Montgomery Park Road. RV Anderson was the successful consultant for this project. The work also included acquiring the necessary approvals from the Toronto & Region Conservation Authority, the Department of Fisheries and Oceans, Ministry of Natural Resources and Transport Canada for Navigable Waters. Approval from the Federal Government for Transport Canada for a screening was required for this project under the Canadian Environmental Assessment Act. All approvals and the detail design and tender specifications for the bridge reconstruction will be completed shortly which would allow the City to call a tender for 2006 construction. The proposed bridge structure is very similar to the one installed on Rosebank Road south of Granite Court in 2003 and based on recent construction costing is estimated at approximately $1,000,000. Application Process: The COMRIF application is an "on-line" process that staff will undertake after direction from Council is received. One of the components to the application is a Council resolution endorsing the project as the municipality's highest priority. Attachments: 1. Location Maps (3) Report OES 31-05 Date: September 1, 2005 Subject: Canada-Ontario Municipal Rural Infrastructure Fund Intake Two Page 6 Proposed Pickering Project Prepared By: DCarreli ~elsl~y, ~7~'1= ~ Supervisor, Engineering & Capital Works ~--'-"E ve re~t.,8.u n ts m~.~ .... Director, Operations & Emergency Services Ri ar~i W. HoW orn, P. Eng. ~ion Head~ Municipal Property & Engineering DS:ko Attachments Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Co~n~cil ,'/, ,,, Thorr'~/J. Ou(,~ Ch~Admin~. CORP0227-07/01 COURT PEPPERWOOD GREENMOUNT S¥ORo ~ STREET FINCH OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION SCALE: ~ PLOT DATE: N.T.S. / SEPT 2/2005 STREET ALPINE BRIDGE No. ll CORRIDOR AVENUE LANE BOULEVARD BRIDGE REPORT PALMER BRIDGE No. 11 O rw 0 ,fO FINCH 1"1( ]K ERIN(-; L:\MPondE\Themotic Mopping\Mop$\MPStE- EngineeWng\Attachment for Reporf\2004\2004 E-Report-O4. dwg © OPERATIONS & EMERGENCY SERVICES DEPARTMENT B RI D G E R E P O RT MUNICIPAL PROPERTY & EN~INFeRIN~ DIVISION MICHELL BRIDGE NO. 24 N,T.S. SEPT 2/2005 L:\MPondE\Them=tic Mopping\Mops\MP~E - £ngineerfng\Attochment for Report\200,t\200~ g-Report-O~.dwg BRON~ I ~ ' ~ / ~mu. A~NUE m OPE~TIONS & EMERGENCY ~ ~ MUNICIPAL PROPER~ & ENGINEERING DIVISION SANDY BEACH BRIDGE No, 2 N.T.S. SEPT 2/2005 D\MPondE\Themofic Mopping\Mop=\MP~E - Engineedng\Atfochment for Report~2004\2~04 E-Report-O4. dwg