The URL can be used to link to this page

Home My WebLink AboutJuly 25, 2005I) II) III) ., - ,� ��_ �_ �� , - f —. 7"+4'i '�-1 � ..irm��v'tc"13r�� I�� INVOCATION Council Meeting Agenda Monday, July 25, 2005 7:30 PM Mayor Ryan will call the meeting to order and lead Council in the saying of the Invocation. " DISCLOSURE OF INTEREST ADOPTION OF MINUTES Executive Committee Meeting of June 13, 2005 Regular Council Meeting of June 27, 2005 IV) PRESENTATIONS There are no presentations scheduled to be heard. V) DELEGATIONS There are no delegations scheduled to be heard. VI) REPORTS PAGE 1-16 17 - 37 PAGE 1. Chief Administrative Officer, Report CAO 11-05 38 - 50 Nuclear Waste Management Organization Draft Study Report "Choosing a Way Forward", City of Pickering's Comments on NWMO 2. Director, Corporate Services & Treasurer, Report CS 24-05 Xerox Photocopier — Print/Mailroom Upgrade Current Model 5895 with Proposed Model 2101 3. Director, Corporate Services & Treasurer, Report CS 60-05 Approval of Terms of Reference for Seaton Financial Impact Study 51-56 57-69 4. Director, Planning & Development, Report PD 31-05 70-91 Zoning By-law Amendment Application (A 9/05) Whitevale Golf Club South Part of Lots 29 & 30, Concession 4 East Side of Golf Club Road, South of Concession 5, Pickering -1- ., , ��_ �a=i, i a�ss7u � 1 — . � —. ,y, • i. 1 � �'T^ !�a.� 4 ��I�� Council Meeting Agenda Monday, July 25, 2005 7:30 PM 5. Director, Planning & Development, Report PD 32-05 Zoning By-law Amendment Application (Z 25/02) Bitondo Enterprises/W. Brown Part of Lot 7, Concession 5, Pickering 6. Director, Operations & Emergency Services, Report OES 25-05 No Parking By-law, Amendment to By-law 2359/87 92-155 156-162 7. Director, Operations & Emergency Services, Report OES 26-05 163-198 Salt Management Plan 8. Director, Operations & Emergency Services, Report OES 29-05 199-211 Tender No. T-11-2005 — Tender for Asphalt Works on Park Crescent, Brougham Road, Sideline 16 and Concession 7, Pickering 9. City Clerk, Report CS 36-05 212-218 Appointments to enforce the Parking By-law at 726 Kingston Road and 1822 Whites Road. IV) BY-LAWS By-law 6553/05 219-220 Being a by-law to amend Temporary Use Zoning By-law 4825/96, as amended, to implement the Official Plan of the City of Pickering, Region of Durham on Part of Lots 29 & 30, Concession 4(Parts 8& 9, Plan 40R- 18997), in the City of Pickering. (A 09/05) (Refer to Report PD 31-05) By-law 6554/05 221 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation — 726 Kingston Road and 1822 Whites Road.) (Refer to Report CS 36-05) -2- . - , _.��_ � ??=1��I� _ _- . !-.,�, �,--��,.,;�� _. � - - �.�� I�� By-law 6555/05 Council Meeting Agenda Monday, July 25, 2005 7:30 PM Being a by-law to amend By-law 2359/87 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. (Refer to Report OES 25-05) Bv-law 6556/05 222-223 224-226 Being a by-law to dedicate those parts of Lot 1, Plan 282, Pickering, designated as Parts 3, 4 and 5, Plan 40R-23539 as public highways. (LD 153/05) By-law 6557/05 227-229 Being a by-law to dedicate that part of Lot 2, Concession 6, Pickering, designated as Part 3, Plan 40R-23612 as public highway (Kinsale Road). (LD 046/04) By-law 6558/05 230-232 Being a by-law to exempt Lots 31, 32, 33 and 49 to 56, inclusive, Plan 40M-2554, from part lot control. (Mavij Homes Development Inc.) Bv-law 6559/05 233-235 Being a by-law to exempt Block 1 on Plan 40M-XXXX, Pickering from the part lot control provision of the Planning Act. By-law 6560/05 236-240 Being a by-law to amend Restricted Area Zoning By-law 3036, to implement the Official Plan of the City of Pickering, Region of Durham, Lots 19, 20 and 21, Plan 1051, Pickering. (A 11/04) (Refer to Report PD 10-05, March 7, 2005) -3- 1� - / ;�=,m�;V�� _- , ��. ,,. � � �-., i�.�:!� ��1�� V) NOTICES OF MOTION Council Meeting Agenda Monday, July 25, 2005 7:30 PM MAINTENANCE STANDARDS ON HIGHWAY 401 INTERCHANGES 241-242 MOVED by Councillor Brenner Seconded by Councillor Dickerson WHEREAS the City of Pickering has embarked on an initiative to improve the aesthetic image, environment, health and economic integrity of the City by cleaning up graffiti, litter and illegal dumping at the Highway 401 interchanges; and WHEREAS at a meeting held on June 15, 2005, the Durham Municipal Anti-Litter team met with representatives of the Ministry of Transportation to review the maintenance standards of the Highway 401 interchanges and were advised that the Province of Ontario was unwilling to complete clean ups or grass cutting that exceeded their requirement for maintenance and safety standards; and NOW THEREFORE BE IT RESOLVED THAT the City of Pickering requests the Province of Ontario to provide sufficient resources to the Ministry of Transportation so that an expedient resolution to the litter problems along the Highway 401 and interchanges can be realized; and FURTHER THAT the Ministry of Transportation be requested to review maintenance standards to ensure that the needs of the City of Pickering are addressed and advise the City of Pickering how it will address the matter; and FURTHER THAT a copy of this resolution be forwarded to: Minister of Transportation, the Honourable Harinder S. Takhar Wayne Arthurs, MPP. 2. REQUEST FOR INVESTIGATION, IMMIGRATION WATCH CANADA PRESS RELEASE 243 WHEREAS, the Council of The Corporation of the City of Pickering has become aware of a press release from Immigration Watch -4- I� - �'� ��.F �i�,�'s � �� , ,.,, , .�� mm ��.� � ��1��_ � VI) Council Meeting Agenda Monday, July 25, 2005 7:30 PM Canada entitled `London Bombings Vindicate British Immigration and Multiculturalism Critic, Enoch Powell'; NOW THEREFORE the Council of The Corporation of the City of Pickering formally requests that the Office of the Minister of Justice and Attorney General of Canada investigate the press release of Immigration Watch Canada, specifically as it relates to the Criminal Code and Public Incitement of Hatred. FURTHER THAT copies of this resolution be forwarded to: The Honourable Irwin Cotler, Minister of Justice and Attorney General of Canada Mark Holland, MP, Ajax-Pickering OTHER BUSINESS VII) CONFIRMATION BY-LAW VIII) ADJOURNMENT -5- .y! 4�� t ".-., � � ��Ii�C PRESENT: Mayor Dave Ryan COUNCILLORS: M. Brenner D. Dickerson R.Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson D. Bentley L. Taylor D. Watrous ABSENT: oo� Executive Committee Meeting Minutes Monday, June 13, 2005 7:55 PM Chair: Counciilor Johnson - Chief Administrative Officer - Director, Operations 8� Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Manager, Development Review - Committee Coordinator Councillor Ashe — Personal Business (I) ADOPTION OF MINUTES Meeting of May 24, 2005 Councillor Dickerson rose on a point of personal privileqe to hear deleqates concerninq the financial aosition of the St. Martin's Centre. Committee moved into a Special Council Meetinq to deal with a motion concerninct St. Martin's Centre. -1- tt - �.:; �__; _ ��I�`�: (II) MATTERS FOR CONSIDERATION Executive Committee Meeting Minutes Monday, June 13, 2005 7:55 PM Chair: Councillor Johnson 1. PLANNING & DEVELOPMENT REPORT PD 24-05 ZONING BY-LAW AMENDMENT APPLICATION A 04/05 EVANGELICAL CHURCH OF GOD 905 DILLINGHAM ROAD, UNIT 14 (PART OF LOT 19, B.F.C. RANGE 3) (UNIT 14 LEVEL 1 DURHAM CONDOMINIUM PLAN 105 Approved See Recommendation #1 Bv-law Forwarded to Council 2. PLANNING 8� DEVELOPMENT REPORT PD 25-05 ZONING BY-LAW AMENDMENT APPLICATION A 03/05 BRENT JONES & BONNIE ROBERTS 1051 DUNBARTON ROAD SOUTH PART OF LOT 25 CONCESSION 1(VILLAGE LOT 3) Approved See Recommendation #2 Bv-law Forwarded to Council 3. PLANNING 8� DEVELOPMENT REPORT PD 23-05 ZONING BY-LAW AMENDMENT APPLICATION A 01/04 DRAFT PLAN OF SUBDIVISION SP-2004-01 816 KINGSTON ROAD (PICKERING) LIMITED & 852 KINGSTON ROAD (PICKERING) LIMITED 816 & 852 KINGSTON ROAD (PART OF LOT 27, RANGE 3, B.F.C.) Aparoved As Amended to Defer See Recommendation #3 the Residential Block and Remove the Proposed Walkwav Bv-law Forwarded to Council 1. Sylvia Spencer, 771 Sheppard Avenue East, stated her concern with the placement of the dumpster and walkway, noise and light attenuation and easements. She stated that the Sheppard/Kingston Road area already has a co-op apartment building and townhouses and to complete the transition, semi's should be considered. -2- _�,��'�-�_, -=,_ M��I�C oo� Executive Committee Meeting Minutes Monday, June 13, 2005 7:55 PM Chair: Councillor Johnson 2. Alexander Krebel, 960 Lakeridge Road, expressed the need to recognize the historical significance of the Old Dunbarton School with a plaque or through building style. He suggested that the proposed structure be styled after the Dunbarton School entrance. He further proposed that a small parkette, greenspace or walkway be considered. 3. John Ibbetson, 787 Sheppard Avenue, stated his objection to this application advising that no changes have been made from the original proposal. He strongly expressed his opposition to the walkway being proposed next to his property suggesting that it be placed between the proposed townhouses. The number and height of the townhouses, traffic concerns and vehicular flow have not been addressed. 4. Lorelei Jones, Planning Consultant for the applicant, stated support of the Planning Report. She advised that the traffic study addressing both Kingston Road and Sheppard Avenue has been undertaken, no problems have been expressed and the study has been filed with the Region of Durham and the City of Pickering. The proposed walkway is required and has been placed in the most suitable and safest location. The developer is willing to install a plaque on the property to commemorate the Old Dunbarton School. Townhouses are already located in the area, therefore, the proposed townhouses would be compatible. 4. PLANNING & DEVELOPMENT REPORT PD 29-05 ZONING BY-LAW AMENDMENT APPLICATION A 01/05 R.R.V.P. PICKERING WEST INC. (RIO CAN) 1755 — 1805 PICKERING PARKWAY SOUTH PART OF LOT 17 & 18, CONCESSION 1 (40R-15636, PART 13) &(40R-11780, PARTS 1, 2, 3, 4, 5& 6) & �40R-20443, PARTS 1. 3. 5, 6, 7, 8, 9, 10 & 11), (40R-20443, PART 2) Not Approved See Recommendation #4 Stuart Craig, representing RIO CAN, stated their support of staff's report and their appreciation of staff's assistance. He advised that a market study and addendum has been completed and a copy has been given to Planning & Development. -3- � � � �� :_; - ��I��I�C Executive Committee Meeting Minutes Monday, June 13, 2005 7:55 PM Chair: Councillor Johnson 5. PLANNING & DEVELOPMENT REPORT PD 27-05 ZONING BY-LAW AMENDMENT APPLICATION A 09/04 812723 ONTARIO INC. 157 — 165 FINCH AVENUE SOUTHEAST CORNER OF WOODVIEW AVENUE AND FINCH AVENUE �LOT 16 PLAN 329) Approved By-law Forwarded to Council See Recommendation #5 Bob Mar#indale, Martindale Planning Services, stated his support of the Planning Report. 6. PLANNING & DEVELOPMENT REPORT PD 28-05 ZONING BY-LAW AMENDMENT APPLICATION A 02105 PAUL & ROCHELLE AVIS 931 LIVERPOOL ROAD �LOT 68, PLAN M-14) Approved See Recommendation #6 By-law Forwarded to Council 7. PLANNING & DEVELOPMENT REPORT PD 30-05 ZONING BY-LAW AMENDMENT APPLICATION A 07/05 MRRSHALL HOMES (VILLAGE) LTD. 1295 WHARF STREET PART OF BLOCK 1. PLAN 40M-2177, PART 9, PLAN 40R-22540 Approved As Amended To Allow 4 Parkinq Spaces and Expanded Floor Space for Business Purposes See Recommendation #7 Councillor Pickles declared an interest in this aaalication as he owns proaertv within this development. lan McCullough, support of staff's parking request. representing Marshall Homes, advised that they are not in report and requested Council reconsider and approve the -4- �:; `� �; _ N��I��I�C� Executive Committee Meeting Minutes Monday, June 13, 2005 7:55 PM Chair: Councillor Johnson 8. PLANNING & DEVELOPMENT REPORT PD 26-05 BRYDALE DEVELOPMENTS (PICKERING) INC. PLAN OF SUBDIVISION 40M-1987, PLAN 40R-19693 FINAL ASSUMPTION OF PLAN OF SUBDIVISION Bv-law Forwarded to Council 9. PLANNING & DEVELOPMENT REPORT PD 21-05 RELEASE AND ABANDONMENT OF EASEMENTS Bv-law Forwarded to Council 10. OPERATIONS & EMERGENCY SERVICES REPORT OES 17-05 BEACH VOLLEYBALL PARTNERSHIP PROPOSAL DIANA. PRINCESS OF WALES PARK Referred to Staff for Additional Information 11. OPERATIONS & EMERGENCY SERVICES REPORT OES 21-05 ARCHITECTURAL SERVICES -SENIORS ACTIVITY CENTRE AND PICKERING RECREATION COMPLEX Approved See Recommendation #8 12. OPERATIONS & EMERGENCY SERVICES REPORT OES 19-05 TENDER NO. T-7-2005 — TENDER FOR SURFACE TREATMENT, SEVENTH CONCESSION ROAD, HOXTON STREET AND WESTNEY ROAD Approved See Recommendation #9 13. CORPORATE SERVICES REPORT CS 48-05 SECTION 357/358 OF THE MUNICIPAL ACT ADJUSTMENT TO TAXES Approved -5- See Recommendation #10 oo� � � � �;�'�-=; -- ��I�C� � Executive Committee Meeting Minutes Monday, June 13, 2005 7:55 PM Chair: Counciilor Johnson 14. CORPORATE SERVICES REPORT CS 48-05 SECTION 357/358 OF THE MUNICIPAL ACT ADJUSTMENT TO TAXES Approved See Recommendation #11 15. CORPORATE SERVICES REPORT CS 47-05 2005 APTA BUDGET Aqproved See Recommendation #12 16. CORPORATE SERVICES REPORT CS 50-05 INVESTMENT PORTFOLIO ACTIVITY FOR THE YEAR ENDED DECEMBER 31. 2004 Approved See Recommendation #13 17. CORPORATE SERVICES REPORT CS 45-05 APPOINTMENT TO ENFORCE THE PARKING BY-LAW AT 1822 WHITES ROAD Approved See Recommendation #14 Bv-law Forwarded to Council 18. CORPORATE SERVICES REPORT CS 38-05 2005 TAX RATES FOR ALL CLASSES OF PROPERTY AND FINAL TAX DUE DATES FOR ALL REALTY CLASSES EXCEPT FOR COMMERCIAL. INDUSTRIAL & MULTI-RESIDENTIAL REALTY CLASSES 19 Approved PROCLAMATIONS: "NATIONAL MARINA DAY" "FALL PREVENTION WEEK" Approved � See Recommendation #15 See Recommendation #16 �_;�:_�- ��. �-..i- � � �� / � ��', � (111) OTHER BUSINESS Executive Committee Meeting Minutes Monday, June 13, 2005 7:55 PM Chair: Councillor Johnson 1. Councillor Dickerson requested the Director, Operations & Emergency Services, to provide him with a cost estimate of an IPS Light System on Valley Farm Road to assist residents crossing to the Recreation Complex. 2 3 4 Councillor McLean thanked the Frenchman's Bay Festival Committee Members for a great job on a very successful event. Councillor Johnson advised of his and Councillor Pickles attendance at the Heritage Day event at Heron Gate. The following matters were discussed prior to the regular meeting: a) b) c) d) e) fl 9) Confidential Report CAO 09-05 Approved as amended See Recommendation #17 Confidential Report CS 51-05 regarding the Taxicab Advisory Committee Deferred for two weeks The CAO reviewed a property issue in the Seaton area. The CAO advised Council regarding a personnel matter. W. LeMay, Hicks Morley briefed Committee on negotiations with the PPFA. The CAO distributed a memo dated June 9, 2005 regarding the Regional EMS Station. The CAO distributed a Confidential memo dated June 13, 2005 regarding the Agricultural Assembly. �IV) ADJOURNMENT The meeting adjourned at 11:30 pm. �� 11 J � � i �:; ��-�, .= � = _ _ .� , ��/�� Appendix I Executive Committee Report EC 2005-10 That the Executive Committee of the City of Pickering having met on June 13, 2005, presents its tenth report to Council and recommends: 1. PLANNING & DEVELOPMENT REPORT PD 24-05 ZONING BY-LAW AMENDMENT APPLICATION A 04/05 EVANGELICAL CHURCH OF GOD 905 DILLINGHAM ROAD, UNIT 14 (PART OF LOT 19, B.F.C. RANGE 3) (UNIT 14, LEVEL 1, DURHAM CONDOMINIUM PLAN 105) 1. That Zoning By-law Amendment Application A 04/05, be APPROVED to add a place of religious assembly as a permitted use on lands being Part of Lot 19, B.F.C. Range 3(Durham Condominium Plan 105), City of Pickering, submitted by L. James on behalf of the Evangelical Church of God; and 2. That the amending zoning by-law to implement Zoning By-law Amendment Application A 04/05, as set out in Appendix I to Report PD 24-05, be FORWARDED to City Council for enactment. 2. PLANNING & DEVELOPMENT REPORT PD 25-05 ZONING BY-LAW AMENDMENT APPLICATION A 03/05 BRENT JONES & BONNIE ROBERTS 1051 DUNBARTON ROAD SOUTH PART OF LOT 25, CONCESSION 1(VILLAGE LOT 3) That Zoning By-law Amendment Application A 03/05 be APPROVED to add detached dwelling residential use as a permitted use on lands being South Part of Lot 25, Concession 1�Ilage Lot 3), City of Pickering, submitted by B. Jones & B. Roberts. 3. That the amending zoning by-law to implement Zoning By-law Amendment Application A 03/05, as set out in Appendix I to Report PD 25-05, be FORWARDED to City Council for enactment. � -= �';:�-1 �d .� .ar -- , � � �:='�t �:.�, � =._ ��I�C Appendix I Executive Committee Report EC 2005-10 3. PLANNING & DEVELOPMENT REPORT PD 23-05 ZONING BY-LAW AMENDMENT APPLICATION A 01/04 DRAFT PLAN OF SUBDIVISION SP-2004-01 816 KINGSTON ROAD (PICKERING) LIMITED & 852 KINGSTON ROAD (PICKERING) LIMITED 816 & 852 KINGSTON ROAD (PART OF LOT 27, RANGE 3, B.F.C.) That Draft Plan of Subdivision SP-2004-01 be APPROVED AS REVISED for finro blocks, for the development of commercial uses and future residential uses, submitted by Lorelei Jones & Associates on behalf of 816 Kingston Road (Pickering) Limited and 852 Kingston Road (Pickering) Limited, on lands being Part of Lot 27, Range 3, B.F.C., City of Pickering, subject to conditions outlined in Appendix I to Report PD 23-05; and 2. That Zoning By-law Amendment Application A 1/04, be APPROVED AS REVISED to establish performance standards to permit the development of Draft Plan of Subdivision SP-2004-01 for one block for retail, commercial and office uses fronting Kingston Road, and one block for future residential use as submitted by Lorelei Jones & Associates on behalf of 816 Kingston Road (Pickering) Limited and 852 Kingston Road (Pickering) Limited, on lands being Part of Lot 27, Range 3, B.F.C., City of Pickering; and 3. That the amending zoning by-law to Application A 1/04, be APPROVED DEFERRED for future residential us� Council for enactment. implement Zoning By-law Amendment for commercial uses (Block 1) and be �s (Block 2), be FORWARDED to City 4. PLANNING & DEVELOPMENT REPORT PD 29-05 ZONING BY-LAW AMENDMENT APPLICATION A 01/05 R.R.V.P. PICKERING WEST INC. (RIO CAN) 1755 - 1805 PICKERING PARKWAY SOUTH PART OF LOT 17 & 18, CONCESSION '! (40R-15636, PART 13) 8� (40R-11780, PARTS 1, 2, 3, 4, 5& 6) & (40R-20443, PARTS 1, 3, 5, 6, 7, 8, 9. 10 & 11) (40R-20443, PART 2) That Zoning By-law Amendment Application A 1/05, as set out in the draft by- law attached as Appendix I to Report PD 29-05, to amend the existing zoning on the subject lands to permit additional uses and revise leasable floor area provisions, on lands being South Part of Lot 17 & 18, Concession 1(40R- 15636, Part 13) 8� (40R-11780, Parts 1, 2, 3, 4, 5 8� 6) 8� 40R-20443, Parts 1, 3, 5, 6, 7, 8, 9, 10 & 11) &(40R-20443, Part 2), in the City of Pickering, be NOT APPROVED; and � r� , � � <- �:; `�.-� _ ��I�C Appendix I Executive Committee Report EC 2005-10 5. PLANNING & DEVELOPMENT REPORT PD 27-05 ZONING BY-LAW AMENDMENT APPLICATION A 09/04 812723 ONTARIO INC. 157 — 165 FINCH AVENUE SOUTHEAST CORNER OF WOODVIEW AVENUE AND FINCH AVENUE (LOT 16, PLAN 329) That Zoning By-law Amendment Application A 09/04 be APPROVED to amend the zoning of the subject property to permit the development of five detached residential dwellings on lot with minimum frontages of 15.0 metres as submitted by Martindale Planning Services on behalf of 812723 Ontario Inc., on lands being Lot 16, Plan 319, City of Pickering, subject to the conditions outlined in Appendix I to Report PD 27-05; and 2. That the amending zoning by-law to implement Zoning By-law Amendment Application A 09/04, as set out in Appendix II to Report PD 27-05, be FORWARDED to City Council for enactment; and 3. That the request made by Martindale Planning Services on behalf of 812723 Ontario Inc., to permit the division of the subject lands, 157 — 165 Finch Avenue, being Lot 16, Plan 329, City of Pickering through land severance, rather than by draft plan of subdivision, be APPROVED. 6. PLANNING & DEVELOPMENT REPORT PD 28-05 ZONING BY-LAW AMENDMENT APPLICATION A 02/05 PAUL & ROCHELLE AVIS 931 LIVERPOOL ROAD �LOT 68, PLAN M-14) 1. That Zoning By-law Amendment Application A 02/05 be APPROVED, to permit the establishment of a day spa use on the subject property, as submitted by Paul and Rochelle Avis, on lands being Lot 68, Plan M-14, City of Pickering; and 2. That the amending zoning by-law, to implement Zoning By-law Amendment Application A 02/05, as set out in Appendix I to Report PD 28-05, be FORWARDED to City Council for enactment. -10- �.' �-� i =._ ��/�� Appendix I Executive Committee Report EC 2005-10 7. PLANNING & DEVELOPMENT REPORT PD 30-05 ZONING BY-LAW AMENDMENT APPLICATION A 07/05 MARSHALL HOMES (VILLAGE) LTD. 1295 WHARF STREET PART OF BLOCK 1 PLAN 40M-2177 PART 9 PLAN 40R-22540 1. That the subject lands be rezoned to expand the floor space of a permitted business office to include the second and third floor of the existing dwelling and to amend the parking requirements for the property known as 1295 Wharf Street, Unit 9; and 2. That the number of parking spaces introduced within the boulevard on the south side of WharF Street be limited to a maximum of 4 parking spaces; and 3. That the parking space alteration be subject to the applicant entering into an encroachment agreement with and to the satisfaction of the City of Pickering; and 4. That the parking space atteration be subject to site plan approval to the satisfaction of the City of Pickering; and 5. That all costs associated with the introduction of 4 parking spaces within the Wharf Street Boulevard be the responsibility of the applicant; and 6. That site specific zoning be enacted for this property location; and 7. That an amending by-law be forwarded to City Council for enactment. 8. OPERATIONS & EMERGENCY SERVICES REPORT OES 21-05 ARCHITECTURAL SERVICES -SENIORS ACTIVITY CENTRE AND PICKERING RECREATION COMPLEX 1. That Report OES 21-05 regarding Architectural Services, be received; and 2. That the proposal submitted by Stone McGuire Vogt Architect to provide architectural services for the design of a second floor addition and parking lot expansion for the Seniors Activity Centre, be accepted; and 3. That the total gross project cost of $66,340 and a net project cost of $62,000 including consulting fees and other project costs for the architectural services for the Seniors Activity Centre, be approved; and -11- V�� -_ �:;.-�_ �- =_ �� /�� Appendix 1 Executive Committee Report EC 2005-10 4. That the proposal submitted by Jurecka + Associates Architects Inc. to provide architectural services for the design of doubles squash courts and aerobics studios at the Pickering Recreation Complex, be accepted; and 5. That the total gross project cost of $173,307 and a net project cost of $161,970 including consulting fees and other project costs of the architectural services for the Pickering Recreation Complex, be approved; and 6. That Council authorize the Director, Corporate Services & Treasurer to finance the Pickering Recreation Complex architectural service as follows: a) The costs of this phase of the project be temporarily financed internally until the permanent financing for the capital construction, when approved by Council, is undertaken; and b) Debt finanang through the Region of Durham in the amount of $160,000 for a period not exceeding 10 years at a rate to be determined, with the balance of $1,970 and any financing costs to be paid from current revenues; and c) Financing and repayment charges in the amount of approximately $20,470 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and d) The Director, Corporate Services 8� Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for 2005 as established by the Province for municipalities in Ontario; and e) The Treasurer be authorized to take any actions neoessary in order to effe�t the foregoing; and 7. That staff at the City of Pickering be given the authority to give effect thereto. 9. OPERATIONS 8� EMERGENCY SERVICES REPORT OES 19-05 TENDER NO. T-7-2005 — TENDER FOR SURFACE TREATMENT, SEVENTH CONCESSION ROAD, HOXTON STREET AND WESTNEY ROAD 1. That Report OES 19-05 regarding the Surface Treatment Works for Seventh Concession Road, Hoxton Street and Westney Road, be received; and -12- �:, �� _ �,___ _--�, ��i�� Appendix 1 Executive Committee Report EC 2005-10 2. That Tender No. T-7-2005 submitted by Miller Paving Ltd. for Surface Treatment Works for Seventh Concession Road, Hoxton Street and Westney Road in the amount of $262,701.50 with an adjustment (increase) estimated cost of $80,000 for additional roadway excavation and granular base restoration, for a total of $342,701.50 ($366,690.60 G.S.T. included), be accepted; and 3. That the total project cost of $435,384 including the tender amount, and other associated costs and a net total cost after rebates of $406,901, be approved; and 4. That the amount of $175,000 for Seventh Concession Road to be funded from Debt Financing (10 Year), and the amount of $231,901 for Hoxton Street and Westney Road to be funded from Easement Settlement Agreement Reserve, be approved; and 5. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debentures through the Region of Durham; and a) That debt financing not exceeding the amount of $175,000 for a period not exceeding 10 years, at a rate to be determined; and b) That financing and repayment charges in the amount of approximately $22,390 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services 8� Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2005 as established by the Province for municipalities in Ontario; and d) That the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 6. That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. -13- oi� i iy �_; �_� _ �,_ _ ---� . �� Appendix I Executive Committee Report EC 2005-10 10. CORPORATE SERVICES REPORT CS 48-05 SECTION 357/358 OF THE MUNICIPAL ACT ADJUSTMENT TO TAXES 1. That Report CS 48-05 of the Director, Corporate Services & Treasurer, be received; and 2. That the write-off of taxes as provided under Section 357/358 of the Municipal Act, 2001, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 11. CORPORATE SERVICES REPORT CS 49-05 SECTION 357/358 OF THE MUNICIPAL ACT ADJUSTMENT TO TAXES 1. That Report CS 49-05 of the Director, Corporate Services & Treasurer, be received; and 2. That the write-off of taxes as provided under Section 357/358 of the Municipal Act, 2001, be approved; and 3. That the appropriate officials of the City of Pidcering be authorized to take the necessary action to give effect hereto. 12. CORPORATE SERVICES REPORT CS 47-05 2005 APTA BUDGET 1. That Report CS 47-05 from the Director, Corporate Services 8� Treasurer be approved; and a) That Pickering Council reconfirm its 2005 financial commitment for the funding of APTA: Current Budget in the amount of $3,760,939 and Capital Budget in the amount of $2,092,838 for a total of $5,853,777, be approved; and b) That the funding for 2005 APTA capital includes the Region of Durham assuming progress payments in the amount of $1,178,006 when title to the new buses is transfeRed to the Region on January 1, 2006; and -14- a�5 � o� Appendix I � Executive Committee Report EC 2005-10 c) That the Treasurer be authorized to fund Pickering's share of any over expenditure or shortfall in revenue in APTA's operations by a transfer from the Transit Reserve; and 2. That the appropriate staff of the City of Pickering be given authority to give effect thereto. 13. CORPORATE SERVICES REPORT CS 50-05 INVESTMENT PORTFOLIO ACTIVITY FOR THE YEAR ENDED DECEMBER 31 2004 1. That Report CS 50-05 of the Director, Corporate Services & Treasurer, be received by Council for information. 14. CORPORATE SERVICES REPORT CS 45-05 APPOINTMENT TO ENFORCE THE PARKING BY-LAW AT 1822 WHITES ROAD 1. That Report CS 45-05respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and 2. That the draft by-law to appoint persons to enforce the Parking By-law at 1822 Whites Road, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pidcering be authorized to take the necessary actions to give effect thereto. 15. CORPORATE SERVICES REPORT CS 38-05 2005 TAX RATES FOR ALL CLASSES OF PROPERTY AND FINAL TAX DUE DATES FOR ALL REALTY CLASSES EXCEPT FOR COMMERCIAL. INDUSTRIAL & MULTI-RESIDENTIAL REALTY CLASSES 1. That Report CS 38-05 of the Director, Corporate Services & Treasurer, be received; and 2. That the 2005 Residential tax rates for the City of Pickering, be approved as contained in Schedule A to By-law 6534/05, attached hereto; and -15- i, �_, �-,� _ � — � _ , -, ��/��( Appendix I Executive Committee Report EC 2005-10 3. That the tax levy due dates for the Final Billing be July 15, 2005 and September 29, 2005 excluding the industrial, multi-residential and commercial realty tax classes; and 4. That the attached By-law 6534/05, providing for the imposition of the tax rates approved under Recommendation 1 above, be read three times and approved; and 5. That the Director, Corporate Services & Treasurer, be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; and 6. That the Director, Corporate Services & Treasurer, be authorized to make any changes to the final tax rates to comply with Provincial regulations; and 8. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. 16. PROCLAMATIONS: "NATIONAL MARINA DAY" "FALL PREVENTION WEEK" That Mayor Ryan be authorized to make the following proclamations: "National Marina Da�' — August 13, 2005 "Falls Prevention Week" — October 16 — 22, 2005 17. CHIEF ADMINISTRATIVE OFFICE REPORT CAO 09-05 FIRE PROTECTION AND COMMUNITY EMERGENCY MANAGEMENT (MOU) CITY OF PICKERING AND ONTARIO POWER GENERATION That the recommendation set out in Confidential Report CAO 09-05 regarding a Fire Protection and Community Emergency Management (MOU) be adopted, as amended. -16- ;.� t�'u�� i _- - �., �.:___ �__ �.�� ,��,�� PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R.Johnson B. McLean D. Pickles ALSO PRESE��: T. J. Quinn E. Buntsma N. Carroll G. Paterson D. Bentley B. Taylor T. Melymuk R. Holborn S. Milton D. Watrous o �. � Council Meeting Minutes Monday, June 27, 2005 7:50 PM - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Deputy City Clerk - Division Head, Corporate Projects & Policy - Division Head, Municipal Property & Engineering - Supervisor, Facility Programs - Committee Coordinator (1) INVOCATtON Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. �II� a4DOPTI�iV OF MIlVUT�S Sp�cia� �ieeting o� .�une � 3, 20Q5 �eaufa� �lieeting of June 2�, 2005 _ �a oi� �� p� Council Meeting Minutes ,,�, ' i i Monday, June 27, 2005 7:50 PM Prior to the formal presentation portion of the agenda, Mayor Ryan and the Chief Administrative Officer acknowledged Bruce Taylor, the retiring City Clerk and thanked him for his dedicated service to the City of Pickering. Mr. Taylor was presented with a copy oT ihe Councii minuies of his Tirsi meeting as Clerk in Pickering. (IIII PRESENTATIONS Councillor McLean acknowledged the hard work of the Ajax Pickering Road Watch Committee and advised of the cheque for $5,000, which had recently been forwarded to this Committee. Members of the Committee were present for the acknowledgement of Council. 2. Councillor Brenner acknowledged the presence of Members of the Waterfront Coordinating Committee and provided a background on the presentation by the Committee. A power point presentation providing a history of the Pickering Waterfront and Frenchman's Bay along with an outline of the 5 Year Implementation Plan of waterfront and watershed projects was provided by David Steele and Scott Berry, members of the Committee. f IV1 DELEGATIONS The following delegations addressed Council with respect to Zoning Application A 01/04, 816 Kingston Road (Pickering) Limited (By-law 6551/05): a) Sy4v+a Spencer, 771 Sheppard Avenue East, stated her opposition to this application noting that the development of 16 street townhouse dweliing units was not compatible with the area and should not be any greater than that provided by singles. She advised that her and her husband reserve the right to take this application to the Ontario Municipal Board. b) Johr� Ibbetson, 787 Sheppard Avenue East, stated his oppositior� to thi� application. The proposed townhouse development is not compatible with th� �r�a an� th� hei�h� will be e�n� storey higher thar� th� surraundir�c &�ome�. His eonce�-n� incluc�e traf�ic, i�itering, trasf� and pari�ing. His privac� wili b� aif�cteu a�� i� h�r�� wilE �e�re��at� i�; val��. Fie ��uest�e� �a��ci� �efe� tr�e ��-�a�nf untif th� buii�er revise� �is �Ear� fi� b� i� keepirr� with� th� surrounciing neighbourhood. a�- ,._ :� ��€I��T ' _ � • � a�.� ��. �. ��•��` c) Lorelei Jones, Lorelei advised that the Official applicant felt that town iransiiion. (V) RESOLUTIONS Resolution #106/05 Moved by Councillor Brenner Seconde� by Gouncillor McLean Council Meeting Minutes Monday, June 27, 2005 7:50 PM Jones & Associates, representing the applicant, Plan allows for commercial on the entire site but the �ouses on Sheppard Avenue would be the logical That Report OES 28-05 regarding a framework for a Five-Year Implementation Plan for I'ickering Waterfront and Frenchman's Bay, be received; and 2. That Council endorse the development of a Five-Year Implementatian Pfan by staff ti�rough coliaboration with the Toronto & Region Conservation Authority (TRCA), as adopted by the Waterfront Coordinating Committee (WCC), based an the framework attached to this report; and 3. That staff be authorized to comrnence preparation of the Terms of Reference, in consultation with the TRCA, the WCC and other agencies to retain a consultant to prepare the Stormwater Management Master Plan and public consultation process; and 4. 5 That the Terms of Reference be brought to the Executiue Committee for appcoval at the regular meeting scheduled for September 26, 2005; and That this report be forwarded to the Toronto & Region Conservation Authority for endorsement and acceptance to participate with the City of Pickering on this initiative. � C�RRIED o�� i �€� �t,i�3`s7t€�� '1 .�� 3` _ � 1 -�� s�i�C - . . � � Moved by Councillor Brenner Seconded by Councillor McLean Council Meeting Minutes Monday, June 27, 2005 7:50 PM That the Report of the Audit Committee AC 2005-01, dated June 20, 2005, be adopted. CARRIED Resolution #108/05 Moved by Councillor Brenner S�concie� a� Councillor f�cLean 1. That Report OES 23-05 regarding Rosebank Road Reconstruction, be received; and 2. That Tender No. T-6-2005 submitted by Harnden & King Construction Inc. for the Rosebank Road Reconstruction in the amount of $339,724.23 (G.S.T. included) and a net cost after G.S.T. rebate of $317,499.28, be accepted; and 3. That the total project cost of $374,500.00 including the tender amount, other associated costs and G.S.T., and a net total project cost after rebates of $350,000.00, be approved; and 4. That the totaf costs of $87,500.00 to be funded by Development Charges Reserve Fund and $262,500.00 to be funded by Development Charges — City's Share Reserve, be approved; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. CARRIED ReSOlution #�109/05 N�ave� b�� o€�ncil�or �icke�sc�rs Se��de�` �� C�e��il��a� �io6��s��r� E. T�a� Reporfi O�S 22-05 regardinc� the suppiy an� cieiiver� of ar� ,�irt��ulafin� iNheei �aade�, be received; and _� _ o�� a� Council Meeting Minutes .�� - Monday, June 27, 2005 7:50 PM 2. That Quotation No. Q-20-2005 submitted by Strongco Equipment for the supply and delivery of an Articulating Wheel Loader, 2005 Case Model 621XT in the amount of $122,997.00 (after trade-in} (GST and PST extra) be accepted; and 3. That the total gross purchase cost of $141,446.55 and a net purehase cost of $132,836.76, be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; and a) That debt frnancing through Region of Durham in the amount of $132,000.00 for � period not exceeding five years, at a rat� io be determined be approved; and the ba#ance of approximately $840.00 plus financing costs be financed frorn current funds; and b) That financing and repayment charges in the amount of $29,693.00 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continue thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financia! obligations for 2005 as established by the Province for Municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. That staff at the City of Pickering be given the authority to give effect thereto. CARRIED Ftesolution #110/05 IVlove� b� Councillc�r M�Lean ��u�s�ded b�� e��cilic�r �iickersor� `� . Tha� F�epea� :)E� �4-�?5 re�arciir►e tF�� t��der fa; �«<e�p�� a� �a��i�a� ��ilEa��: �o�fe��c� 8� S��eetsc�p� is�pra�e�en�s, :�� eceE�e�; ar�� -5- o�� - �� Councii Meeting Minutes �� _,, � Monday, June 27, 2005 7:50 PM 2. Tha# Tender No. T-3-2005 submitted by Mopal Construction Limited for Liverpool Road Nautical Village Boulevard & Streetscape Improvements in the arnount of $700,715.18 (G.S.T. included) for Option 1 and a net cost after G.S.T. rebate of $654,874.00 be accepted; and 3. That the total project cost of $903,159.00 including the tender amount, and other associated costs and a net total project cost of $844,074.00 (after G.S.T. rebates), be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debentures through the Region of Durham; and a) That debt frnancing not exceeding the amount of $700,000.00 for a period not exceeding 20 years, at a rate to be determined; and b) That the unspent amoun# of $40,755.00 from the 20Q3 budgeted project Liverpool Road Millennium Square project code 03-2320-008-02, originally debt-financed in 2004 together with, the unspent amount of $103,319.00 from the completed project Audley Road south of Highway #7; (10-Year Debt, financed in 2004) be applied to the project; and c) That annual repayment charges in the amount of approximately $58,333.00 be included in the annual Current Budget for the City of Pickering commer�cing in 2006, and any frnancing cost, continuing thereafter until the loan is repaid; and d) That the Director, Corporate Services & Treasurer has certified that this Ioan and the repayment thereof falls within the City's Debt and Financial Obti:gat'rons approved Annual Repayment Limit for debt and other financial obligations for 2005 as established by the Province for municipalities in Ontario; and e) Tha� the Treasurer is authorized to take any action� necessary in order to effect the foregoing; and �. ��a� #h� appropriate �ity of F�ickerir�g offici�is be authorized i� take necessar�� ac�io� f� �iv� effec� thereta. ;;. s _�_ c�D� Council Meeting Minutes �� , ; Monday, June 27, 2005 7:50 PM Resolution #111/05 Moved by CounciNor Johnson Seconded by Counciilor Pickies 1. That Report OES 27-05 regarding the suppfy and delivery of a Fire Pumper Vehicle, be received; and 2. That Quotation No. Q-24-2005 submitted by Smeal Fire Apparatus for the supply and delivery of a Fire Pumper Vehicle in the amount of $539,331.00 (GST extra), be accepted; and 3. That the tota! gross purchase cost of $577,084.17 and a net purchase cost of $539,331.00, be approved; and 4. That Cauncil authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; and a) That debt financing through the Region of Durham not exceeding the amount of $539,000.00 for a period not exceeding 10 years, at a rate to be deterrnined, be approved and the balance of $331.00 and financing costs of approximately $6,700.00 be funded from the 2005 Current Budget; and b) That repayment charges in the amount of approximately $68,958.00 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this toan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obiigations for 2005 as estabfished by the Province for municipalities in Ontario; and d) l'hat the �'reasurer be authorized to take any a�tions necessary in order to effect #he foregoing; and �e �ha� staf� at the �ity o� Piekering �e giver� the aut6��rit�� fe� giv� effe�� thereto�. ��E�@E� _ 7 _ � �j � � .. .� �-F t,�,�i�� 1 '�� .. s.. - : � �:+xn 1�.�....3.+� ��.��'�� Resoiution #112/05 Moved by Councillor Dickerson Seconaed by Councilior Brenner Council Meefing Minutes Monday, June 27, 2005 7:50 PM 1. That Report OES 20-05 regarding playground construction, playground equipment safety surFace material, be received; and 2. That Tender No. T-8-2005 submitted by Melfer Construction Inc. for park and playground construction, in the amount of $83,246.00 (G.S.T. included) with an adjustment (increase) estimated cost $25,000.00 plus G.S.T. for the addition of the Shadybrook Tot Lot, for a totaf of $109,996.00 (G.S.T. included), be accepted; and 3. That Request for Proposal RFP 4-2005 submitted by Little Tikes for the supply and installation of playground equipment in various parks in the amount of $107,501.31 with an adjustment (increase) estimated cost $25,000.00 for the addition of the Shadybrook Tot Lot $132,501.31 ($141,776.40 G.S.T. included), be accepted; and 4. That Quotation No. Q-32-2005 submitted by Playcare Inc. for Safety Surface Material in various parks in the amount of $39,644.50 ($42,419.62 G.S.T. included), be accepted; and 5. That the total project cost of $306,945.81 ($328,432.00 G.S.T. included) consisting of the above amounts plus other project costs of $22,000.00 and contingency of $10,000.00, be approved; and 6. That the Director, Corporate Services & Treasurer be authorized to transfer $250,000.00 from the Parkland Reserve Fund as provided for in the Annual Capital Budgets, and $25,000.00 from the Insurance Reserve Fund and $31,946.00 from capital under expenditures or general funds; and �. That staff at the City of Pickering be given the authorify to give effect thereta. +! �, �-' "` - � _ � _ , , :.: :� , �€�� =, - .: � tren Ic.crY� �� .—�� Resotution #113/05 Moved by Councillor Ashe Seconded by Councillor Fickles o�� Council Meeting Minutes Monday, June 27, 2005 7:50 PM 1. That Report CS 54-05 of the Director, Corporate Services & Treasurer, be received; and 2. That RFP-6-2005 submitted by Toshiba Canada, to replace fourteen convenience photocopiers and provide one color photocopier, be accepted; and 3. That Council authorize the Director, Corporate Services & Treasurer to executive a lease agreement with Toshiba Canada for the provision of photocopiers as proposed in Recommendation #2 above; and 4. That Council authorize the Director, Corporate Services & Treasurer to alter terms, conditions and/or suppliers if necessary, to meet, maintain and provide departmental photocopy services for the City; and 5. That staff at the City be given the authority to give effect thereto. CARRIED Resolution #114/05 Moved by Councillor Dickerson Seconded by Councillor Brenner 1. That Report CS 55-Q5 of the Director, Corporate Services & Treasurer, be received; and 2. That the City of Pickering renew effective June 27, 2005, its property, liability and other coverages through the Frank Cowan Company for the period Jufy 1, 2005 ta July 1, 2006 inctusive on terms and conditions acceptable to the Director, Corpocate Services & Treasurer; and �. �hat th� �irector, �orporate Services & T�easure�, as pa� o� th� Risk il�ar�ae�es�ent �'ro�ram, be authorizec� t� coniin�� the €�eimbursa�le �edu�tibl� �r��ra� thsc��aai�t t�►e i�tsuE�nce f��uster a�� tE�e Fran� Covvan u��sa�sg€ ar�� furtF�er, that th� airecior be authorize� to settie any cEaims inciudin� any _�_ D�b - e� �� Council Meeting Minutes I`��, 'i I'I Monday, June 27, 2005 7:50 PM adjusting and legal fees within the total deductible limit where it is in the City's interest to do so; and 4. That the Director, Corporate Services & Treasurer be authorized io purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to protect the assets of the City and it's elected officials and staff; and 5. That the appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED Resolution #115105 Moved by Councillor Dickerson Seconded by Councillor Brenner 1. That Report CAO 10-05 concerning the Highway 401 Pedestrian Bridge Project, be received; and 2. That Totten Sims Hubicki Associates (TSH) be invited to submit a proposal to the City for consulting services with respect to the preparation of design drawings for the Highway 401 Pedestrian Bridge Project as well as the completion of the required environmental assessments; and should this proposal be acceptable to the Chief Administrative Officer (CAO) and within the approved budget, that the appropriate City officials be authorized to enter into an agreement with TSH for the provision of consuiting services with respect to this Project; and 3. That staff be authorized to finalize a Funding Agreement with the Province for the Highway 401 Pedestrian Bridge Project, generally as set out in Attachment 2 to this Report, and once finalized, that the appropriate City offic�als be authorized to execute that Agreement; and 4. That sta#f be authorized to submit an application for federal funding a�sistance f�� t&�� iighway 4Q1 Pedestrian �ricig� �'rfl�ect t� th� �ecier�tior� o� �a�adiar� f�iunicipaiiti��' C�reen �/funicipa! Funds pro�rarr�, aro� tc� an� eath�� appli�abie fec�era� f�ar��in� prc�grams. ��EZIE� _ � �} _ o�� Council Meeting Minutes �f, �� Monday, June 27, 2005 7:50 PM Resolution #116/05 Moved by Councillor Ashe Seconded by Councillor Brenner 1. That Report OES 17-05 regarding a Beach Volleyball Partnership Proposa{, be received; and 2. That the partnership proposal submitted by Team Twelve training and PVB Canada to construct five (5) beach volleyball courts in 2005 and an additional five (5) courts in 2006 at Diana, Princess of Wales Park, be accepted; and 3. That Option A of the partnership proposal require that the volleyball courts to be constructed in 2005 be moved westerly, to abut the east edge of the parking lot, pending sufficient review and approval by the Director, Operations & Emergency Services; and 4. That in the event that Option A is not feasible, Option B be implemented to review additional/alternate options as proposed by staff; and 5. That a by-law be enacted to authorize the execution of a Lease Agreement through which Team Twelve Training and PVB Canada will be permitted to develop and operate a Beach Volleyball Facility and Program at Diana, Princess of Wales Park for a five year term; and 6. That staff at the City of Pickering be given the authority to give effect thereto. CARRIED AS AMENDED Council considered the following motion in conjunction with the above resolution: Resolution #116/05(a) Moved by Counciltor Dickerson Seconde� b� Councilior McLean �'hat th� above res�lutio� b� ae�ended b�r adciing the falfawing: ` t �� :�p�io� �l c�� i�G �a�i�ersr�ip prop�sa� �e�ui�e �;��at t�� aidey�ale ��ur�� tc �� constructe� ir� 20Q5 be moved westerfy, ta abut the easfi e�ge of the paricing fo�, _��_ Q�� Council Meeting Minutes ,�� ,� ; Monday, June 27, 2005 7:50 PM pending sufficient review and approval by the Director, Operations & Emergency Services; and That in the event that Opiion A is not fieasibie, Opiion 3 be impiemented to review additional/alternate options as proposed by staff; and' CARRIED Resolution #117/05 Moved by Councillor Brenner Seconded by Councillor McLean WHEREAS the Council of The Corporation of the City of Pickering, on behalf of al! its residents, do hereby acknowledge the financial commitment to the Province of Ontario of a gift of $7.5 million dollars towards the Rouge Valley Hospital Foundation; and WHEREAS this gift by Mattamy Homes, Metrus Developments and Lebovoic Homes, the three developers of the new Seaton Community, to be built on Provincial iands, is conditional upon the required approvals being granted within a specified time frame enabling construction to commence within 18 months; and WEREAS the magnitude of the proposed community of "Seaton" will have a major impact on the taxpayers of today and into the future; and WHEREAS the Council for The Corporation of the City of Pickering supports that growth must pay for growth without a negative impact on the existing tax base; and WHEREAS the community of Seaton will require the necessary infrastructure necessitating the construction of new municipal fire halls, arts centre, library, community centres, arena, sports fields, Seniors' facilities, a recreation and wellness complex, parks as well as future options for a new Municipal Complex; and WHEREAS Council beiieves that the timetable requesied by the three buiiders is achievabie if all par�ie� needed for approval work efficientl� and effectively; N�l/�� -I�P�FD&�� ` b� F��J�'VE� tha� th� �ounci! �f �he �orporati�€� �� th� �it� of �ic�eri�o shal� assQrt�bi� � wo�kinc� qrou� c�r�np�ised �� all la�dow�er� whc� shal� be invoi�re� i�: �e�� e��veiopmer�f �i SRafor�, three f�Fiembers of Cou€�ci[, on� re�a€-ese�iing each V�farc�, �eing �ouncilior Ashe, Councilior dickerson, Councillor .�ohnsort, ti�ree senior administrative staff including the Chief Adminisirative Officer; and -�2- „ :: ;� ,��,��a -.- , �,��. _�_��/��1�� ,� < 1� Council Meeting Minutes Monday, June 27, 2005 7:50 PM FURTHER THAT this working group shall negotiate the net community benefit to the City of Pickering and its residents and to report to Council on its findings for deliberation, consensus and ratification. CARRIED Recorded Vote: Yes: Councillors Ashe, Brenner, Dickerson, Johnson, McLean, Pickles and Mayor Ryan Resolution #118/05 Moved by Councilfor Johnson Seconded by Councillor Ashe WHEREAS the Durham Regional Police Services Board is comprised of seven members of which one is the Chair of the Regional Municipality of Durham, two are Members of the Counci! of the Regional Municipality of Durham, one is a resident of the Region appointed by Regional Council but not a Member or employee of the Region and three are appointed by the Lieutenant Governor in Council through the Public Appointments Secretariat; and WHEREAS the Durham Regiona( Police Services Board is currently unclertaking a nation-wide search for a new Chief of Police; and WHEREAS the recent search for a Chief at the Toronto Police Service was impacted by the fact that there was less than a full complement of Police Board membership; and WHEREAS Mr. Les Fisher, who is a resident of the City of Pickering, was appointed to the Board by the Lieutenant Governor in Council and that appointment expires on July 31, 2005; and WHEREAS Mr. Les Fisher has applied to the Public Appointments Secretari�t for re- appointment to the Board; f�JV�� HE��R� th� �ounci� of �he Corporaiior� of th� Cit�! a� E''ickerin� here6a� supportG the �°�-appointment or extension of current ferrr� of frfir. Les �ishe� fQ t6�� C�urham �:eqiQr�a� f�oli^e Se€�i�e� ��ard; ar�c� -��- � .. .._ r_ ;� ��i�� - ) ., � .rtn_1 :3 ■ y��.��'�� . Council Meeting Minutes Monday, June 27, 2005 7:50 PM FURTHER THAT a copy of this resolution be forwarded to: • Minister of Public Safety • Public Appointments Secretariat • Wayne Arthurs, MPP, Pickering-Ajax-Uxbridge • Doug Moffatt, Chair, Durham Regional Police Services Board CARRIED (VI) BY-LAWS Councillor Pickles, seconded by Councillor Ashe, took leave to introduce by-laws of the City of Pickering: By-law 6549105 Being a by-law to amend Restricted Area Zoning By-law 3036, as amended by By-law 2351/87, to implement the Official Plan of the City of Pickering, Region of Durham, South Part of Lot 17 & 18, Concession 1, (40R-15636, Part 13) &(40R-11780, Parts 1, 2, 3, 4, 5& 6) &(40R-20443, Parts 1, 3, 5, 6, 7, 8, 9, 10 & 11) &(40R-20443, Part 2) in the City of Pickering. (A 1/05) Bv-law 6550/05 Being a by-law to amend Restricted Area (Zoning) By-!aw 2511 and 2510, as amended by 6090/03, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part of Block 1, Ptan 40M2177, Part 9, P{an 4�R- 22540, in the City of Pickering. (A 07/05) By-law 6551 /05 Being a by-law to amend Restricted Area (Zoning) By-!aw 3036, as amended, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part o¢ Lat 27, �ange 3, Broken Front Concession, City of Pickering. (A 01/0�� ,�►E�R6E� _ �� _ 031 � °� �� Council Meeting Minutes � - Monday, June 27, 2005 7:50 PM TH1RD READING: Councillar Pickles, seconded by Counci�lor Ashe, moved that By-law Numbers 6549/05, 6550/05 and 6551/05 be adopied and the said by-laws be now read a third fime and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED Recorded Vote on Bv-law 6551/05 on Third Readinq: Yes: Councillors Ashe, Brenner, Johnson, McLean, Pickles and Mayor Ryan No: Councillor Dickerson (VII) OTHER BUSINESS 1. Councillor Brenner provided an update on the options being considered for Animal Services. He advised that discussions are taking place concerning an agreement for Animal Services between Pickering / Toronto or Pickering / Clarington. 2. Councillor Brenner advised that Sara McDonald previously was a member of the Durham Regional Police Services Board. 3. Councillor Pickfes requested that a letter and copies of previous resolutions concerning an airport in Pickering, be forwarded to Mark Holland, MP, copied to the Regional Chair advising of CounciPs continued objection to an airport in Pickering. 4. Councillor Johnson advised that the Regional Chair does not concur with Mark Holland's opinion, stating that the Official Plan and Durham Regional Official Plan both include an airport. 5. Councillor Johnson expressed his concern with comments made by a resident at the Statutooy Public Information Meeting hefd on June 9th concerning the Oak Ridges IVimraine. 6, �ouncillo€� Johnsor� expresse� his concerr� vuit� i�� parking lot at th� €�ecreatior� Cornpie� �eina uiiiize� for pur�ose� ot�er tF�ar� �arkin�. �. �ouncillo� tr�c�ear� advise� that Sunday, �fufy rOth �s the 25th Ann�versa�y of the i erry Fox Run. _ ,� _ 03� - �� °� Council Meeting Minutes I�I I I Monday, June 27, 2005 7:50 PM 8. Councillor McLean requested a status report on the licensing of vendors, specifically refreshment vehicies. 9. Councilior Ashe questioned the amount of time required to include a referendum question on the 2006 Election ballot. 10. Cauncillor Dickerson suggested that a referendum question to consider is `Do You Want To See An Airport'. 11. The following matters were considered prior to the regular meeting: a) The City Clerk provided Members of the Committee with a memorandum requesting the waiver of hall rental fees at the West Shore Community Centre for Ms. Teen Durham. Resolution #119/05 Moved by Councillor Pickles Seconded by Councillor Dickerson That the request of Ms. Monica Ramsahoye, on behalf of Ms. Stephanie P. Ramsahoye, to waive the rental fee of the West Shore Community Centre on Saturday, July 16, 2005 be �eceived and the request be denied. CARRIED Resolution #120/05 Moved by Councillor Brenner Seconded by Councillor Dickerson That Council meet In Camera at 6:49 pm. bl �onfidential Report Number CS 51-05 of the City Clerk with resp�ct t� �ppointrnent� ta the T'axicab �%�dvisor� ��mrriitte� vvas pror�idee� t� rr�emb�r� preser��. - i� _ 03�� e�� °� Councii Meeting Minutes �� .��- Monday, June 27, 2005 7:50 PM Resolution #121/05 Moved by Councillor Brenner Seconded by Gouncillor McLean That Confidential Report Nurnber CS 51-05 of the City Clerk be adopted, as amended. CARRIED Resolution #122/05 Moved by Councillor McLean Seconded by Councillor Pickles That the Council rise from In Camera at 7:08 pm. CARRIED c) The Chief Administrative Officer and the Coordinator, �usiness Development & Investment advised that at the Regional Works Committee meeting of June 22, 2005, Report #2005-W-73 of the Commissioner of Works with respect to the architectural agreement for the design, tender and contract administration of the Pickering EMS Station was referred back to staff for consultation with City staff. d) The Chief Administrative Officer and the Coordinator, Business Development & Investment provided an update with respect to the 2005 City Land Disposal & Acquisition Activity. e) The Division Head, Corporate Projects & Policy, stated that an open house would be held by the Province with respect to the OPDA process on July 14, 20Q5 and there would be a sixiy day comment period to Septernber 12, 2005. He suggested that in order to consider Official Plan Amendment #14 and the comments for OPDA, a statutory pubiic meeting c�uf� be hefc� on .�ufy 26, 2005 an� a Speciai Council r�eeting on Sepfember 6, 20Q�. The Chief ,�dministrative Officer wa� requested to confirr� a� alternaf� date of ,fu!}� 2� ; 2aQ� pendir�g staf� a�raifabifit�. f� �he Chief �4dminist�ative Officer provi�ied an upda�� with respect io th� Greenwood Hamlet and Westney F�oad Reafignment Study. -!�'- 03� c� �� Council Meeting Minutes �� =� � � Monday, June 27, 2005 7:50 PM g) The Dire�tor, Operations & Emergency Services presented a request from the Waterfront Bistro for temporary signage for four days over the Canada Day holiday weekend. Resolution #123/05 Moved by Councillor Dickerson Seconded by Councillor Ashe That the temporary signage for the Waterfront Bistro, be approved. CARRIED Resolution #124/05 Moved by Councillor Brenner Seconded by Councillor Dickerson That Council meet In Camera at 7:42 pm. CARRIED h) The Chief Administrative Officer was requested to follow up with respect to a contingency plan fior a confidential matter. Resolution #125/05 Moved by Councillor McLean Seconded by Councillor Dickerson Tha� th� Council rise from In Camera at 7:45 pm. ��i�RI�E� - �8 - Q3� �� °� Councii Meeting Minutes �� ,. , ; Monday, June 27, 2005 7:50 PM (VIII) CONFIRMATiON BY-LAW Bv-law Number 6552/05 Councillor Ashe, seconded by Councillor Johnson, moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of June 27, 2005. (IX) ADJOURNMENT The Meeting adjourned at 11:40 pm. DATED _�o_ CARRIED MAYOR CITY CLERK Q 3 t�C�t� o� Appendix 1 �� ' Audit Committee Report AC 2005-01 That the Audit Committee of the City of Pickering having met on June 20, 2005, presents its first report to Council and recommends: 1. CORPORATE SERVICES REPORT CS 52-05 2004 YEAR-END AUDIT 1. That Report to Council CS 52-05 of the Director, Corpo�ate Services & Treasurer, be received and referred to Council for information; and 2. a) That the Auditor's Report to the Audit Committee as submitted by Deloitte & Touche, be received for information; and b) That the Management Letter from the Auditor be referred to the Director, Corporate Services & Treasurer for any further action deemed necessary and report back to the Committee; and 3. That the 2004 draft Audited Financial Statements for the City of Pickering be received and forwarded to Council for information. 2. 2004 FINANCIAL INFORMATION RETURN That the 2004 Financial Information Return be received and forwarded to Council for information. 3. APTA 2004 FINANCIAL STATEMENTS That the 2004 APTA Financial Statements be received and forwarded to Council for information. 4. CORPORATE SERVICES REPORT CS 08-05 ROLE OF AUDIT COMMITTEES �ha� i�ep�� C� 0�-Q� o� ti�� Director, Corp�r�t� ��rviees � T�easure� concerning fhe aol� of Audif Committees, be received for informaiion. -��- 5 . - ,�,.. ti�i•�� _' 6 ~ � � �af�]�.� ��/�� CORPORATE SERVICES REPORT CS 12-05 LEASE FINANCING POLICY Appendix I Audit Committee Report AC 2005-01 That Report CS 12-05 of the Director, Corporate Services & Treasurer concerning Lease Financing Policy, be received for information. 6. CORPORATE SERVICES REPORT CS 19-05 SERVICE DELIVERY AND REPORTING REVIEW FOR MUNICIPALITIES That Report CS 19-05 of the Director, Corporate Services & Treasurer concerning Service Delivery Review and Reporting for Municipalities, be received and forwarded to Council for information. 7. CORPORATE SERVICES REPORT CS 20-05 2003 AUDIT MANAGEMENT LETTER - CONTRACT GUARANTEES That Report CS 20-05 of the Director, Corporate Services & Treasurer concerning 2003 Audit Management Letter — Contract Guarantees, be received for information. 8. LETTER FROM THE MINISTRY OF MUNICIPAL AFFAIRS & HOUSING DATED JANUARY 27. 2005 That the letter from the Ministry of Municipal Affairs and Housing dated January 27, 2005 concerning the 2004 Financial Information Return (FIR), be received for information. -� � _�, _ n3� � � RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY THAT Report CAO 11-05, concerning the Nuclear Waste Management Organization's (NWMO) Draft Study Report "Choosing a Way Forward: Future Management of Used Nuclear Fuel in Canada" be received. 2. THAT the peer review comments prepared by Acres-S&L with respect to the NWMO's Draft Study Report be endorsed and forwarded to the NWMO for consideration in preparing its Final Study Report. 3. THAT the NWMO be requested to develop and describe in the Final Study Report, a comprehensive approach to addressing the issue of host community compensation for the interim storage of nuclear fuel at the existing nuclear facilities, from the time the used fuel was initially located at these facilities, to the time the used fuel is permanently removed from these facilities. 4. THAT a copy of this Report be forwarded to the NWMO, the Federal Minister of Natural Resources, the Ontario Power Generation, member municipalities of CANHC, MP Dan McTeague, MP Mark Holland and MPP Wayne Arthurs. �� . ,,, � � �,�` � �c� �� i -:� �� «a.� .� From: Thomas J. Quinn Chief Administrative Officer REPORT TO ��g COUNCIL Report Number: CAO 11-05 Date: July 18, 2005 Subject: NWMO Draft Study Report "Choosing A Way Forward" - City of Pickering's Comments to NWMO - File: S-5610-011 Recommendations: 1. That Report CAO 11-05, concerning the Nuclear Waste Management Organization's (NWMO) Draft Study Report "Choosing a Way Forward: Future Management of Used Nuclear Fuel in Canada" be received. 2. That the peer review comments prepared by Acres—S&L with respect to the NWMO's Draft Study Report be endorsed and forwarded to the NWMO for consideration in preparing its Final Study Report. 3. That the NWMO be requested to develop and describe in the Final Study Report, a comprehensive approach to addressing the issue of host community compensation for the interim storage of nuclear fuel at the existing nuclear facilities, from the time the used fuel was initially located at these facilities, to the time the used fuel is permanently removed from these facilities. 4. That a copy of this Report be forwarded to the NWMO, the Federal Minister of Natural Resources, the Ontario Power Generation, member municipalities of CANHC, M.P. Dan McTeague, M.P. Mark Holland, and M.P.P. Wayne Arthurs. Executive Summary: In May 2005, the Nuclear Waste Management Organization (NWMO) released a Draft Study Report entitled "Choosing a Way Forward." This report synthesizes NWMO's work to date and presents a draft recommendation on a management approach for Canada's used nuclear fuel. NWMO had asked for comments on the draft study report by the end of August 2005. To assist in commenting on the Draft Study Report, the NWMO agreed to provide peer review funding through the Canadian Association of Nuclear Host Communities (CANHC). As a result, the consulting company Acres—S&L (ASL) was hired to undertake an independent review of NWMO's work. ASL has now completed its peer review report. eport CAO 11-05 Q �t�' Subject: NWMO Draft Study Report Date: July 18, 2005 Page 2 ASL found that the preferred management option recommended by NWMO (called "Adaptive Phased Management") effectively addresses many of the concerns and weaknesses associated with the other options that were examined, while building on their strengths. Based on their review, ASL agreed that Adaptive Phased Management is a technically reasonable approach. In addition, ASL has identified several issues with NWMO's Draft Study Report, and has provided specific recommendations with respect to each of these issues (see ASL's Executive Summary, attached as Attachment 1). One of these issues is of particular interest to the City; that being the issue of host community compensation for the interim storage of used nuclear fuel at the existing nuclear facilities. ASL found some confusion and/or inconsistency concerning the role NWMO verbally advised it would play with respect to interim storage at existing reactor sites in comparison to the position put forward by NWMO in the Draft Report. ASL therefore recommended that NWMO clarify its position on this matter, and clearly state whether existing host communities will be given the same consideration for mitigation and compensation as new host communities. It is appropriate for the NWMO to clarify this matter. As well, the opportunity exists at this time for the City to take a more proactive position and ask that the matter be dealt with (not just clarified). Accordingly, in addition to seeking clarification on the NWMO's role, an additional recommendation is included asking the NWMO to develop and describe in the Final Study Report a comprehensive approach to dealing with the issue of host community compensation for the interim storage of nuclear fuel at existing nuclear facilities. Financial Implications: None, with respect to the preparation of this Report, as the full cost of ASL's peer review was covered by the NWMO. Background: The Nuclear Waste Management Organization (NWMO) was mandated by the Nuclear Fuel Waste Act to identify and recommend a suitable option for long-term nuclear waste storage in Canada. The Act requires a final report to be submitted to the Minister of Natural Resources Canada by November 15, 2005. The legislation also authorizes the Government of Canada to decide on the approach. The Government's choice will then be implemented by the NWMO, subject to all of the necessary regulatory approvals. Two discussion documents were released by the NWMO ahead of the release of the Draft Study Report. The City provided comments on both of these earlier documents. Report CAO 11-05 Subject: NWMO Draft Study Report Date: July 18, 2005 0 41 Page 3 Peer review funding was provided by the NWMO to the Canadian Association of Nuclear Host Communities (CANHC) to assist in the review of the Draft Study Report. The firm Acres—S&L (ASL) was again selected to provide CANHC with peer review consulting services (ASL had provided peer review services to CANHC in the past). The NWMO released its Draft Study Report in May 2005 and has asked that comments be provided by the end of August so that it can review these comments and prepare a Final Study Report for submission to the Federal Minister of Natural Resources by mid- November 2005. ASL conducted an independent review of the NWMO's Draft Study Report and its reference materials. Through its review, ASL identified a number of key issues of importance to the member municipalities of CANHC and provided recommendations on these issues. ASL provided recommendations under three headings: the Draft Study Report, Adaptive Phased Management (which is the recommended nuclear waste solution), and Implementation Planning. An Executive Summary of ASL's peer review report is attached as Attachment 1. The full ASL report is available for viewing through the CAO's Office. The key finding of the peer review is that ASL agrees with the recommended nuclear waste management solution proposed by the NWMO, called Adaptive Phased Management. ASL finds this option to be an appropriate technical solution that effectively addresses many of the concerns or weaknesses associated with the other options, while building on their strengths. ASL notes that while there are significant risks and costs, along with benefits, associated with this option, Adaptive Phased Management is more advantageous than the three primary alternatives. At the outset of its work, NWMO was mandated to examine at least three options for long-term nuclear waste storage: deep geological, centralized storage, and storage at existing nuclear facilities. Other options could also be considered. Following an assessment of the three primary approaches, the NWMO decided that there was "considerable meriY' in developing and assessing a fourth option that leverages the strengths of the primary options while minimizing their risks and unfavorable aspects. This fourth option is called "Adaptive Phased Management" and it is the recommended solution being proposed by the NWMO for the long-term management of used nuclear fuel. Adaptive Phased Management is essentially the deep geological disposal option, but with an extended schedule that specifically incorporates steps and decision points that provide flexibility and adaptability during implementation. A brief summary of the three phases of this approach is provided below. Report CAO 11-05 04�. Subject: NWMO Draft Study Report Date: July 18, 2005 Page 4 Phase 1: Preparing for Central Used Fuel Management. This phase would extend over approximately the first 30 years from when a decision is made by the Government of Canada on the issue. During this phase, used nuclear fuel would remain at the current nuclear reactor sites under current storage and monitoring conditions. Research would continue into technology improvements for used fuel management. The key activity during this phase is the selection of a preferred site and the decision of whether or not to construct a shallow central underground storage facility. If the decision is made to not construct the shallow storage facility, then the used fuel would continue to be stored at the reactor sites until it is moved to the deep repository during Phase 3. Phase 2: Central Storage and Technology Demonstration. This phase would extend over approximately the next 30 years. Phase 2 would begin with the operation of the underground research laboratory. This laboratory would demonstrate the technology to be used and confirm that the selected site is suitable for a deep repository. If the shallow storage facility is constructed, then used fuel would be transported there from the reactor sites during this phase. If it is not constructed, the used fuel would remain at the reactor sites until transported for placement in the deep repository. Phase 3: Long-Term Containment, Isolation and Monitoring. This phase would extend beyond 60 years from when a decision is made. Phase 3 begins with the receipt of the operating license for the deep repository. Assuming the shallow central storage facility was constructed in Phase 2, fuel transport and repackaging would continue in Phase 3 with the fuel now being placed in the deep repository, and extended in-situ monitoring would begin. Access to the repository would be maintained to assess the performance of the repository system and to allow retrieval of the used fuel, if desired. Finally, a decision on when to close and decommission the deep geological repository facility would be made. Although ASL agrees that Adaptive Phase Management is a reasonable solution, it must be recognized that this approach has some very significant potential impacts on nuclear host communities in that the nuclear waste would continue to be stored at the existing reactor sites for at least 30 vears and possibly between 60 to 90 vears or lonqer. The length of time the used fuel remains at the existing nuclear facilities is dependent on the length of time it takes the Government of Canada to make a decision on the issue, and on whether a decision is made to construct, or not construct, a shallow storage facility (if it is not constructed, the fuel would continue to remain at the existing sites until the deep repository is available). Moreover, there is the potential that some of the decisions that are a critical part of the Adaptive Phased Management approach could be delayed or deferred for longer than expected (for instance, there could be strong opposition to the transport of high-level nuclear waste through communities). Report CAO 11-05 Subject: NWMO Draft Study Report Date: July 18, 2005 04�:j Page 5 As noted by ASL, any type of delays in decision-making with respect to the Adaptive Phased Management approach would require a continuation of interim storage at the existing nuclear sites even longer than projected. The risk is that because of unexpected or unforeseen delays in implementing the recommended option, the storage of used high-level nuclear fuel at the existing nuclear facilities would become the de facto long-term solution. In any case, whether it is for 30 years, 60 years, 90 years or more, the ongoing storage and accumulation of used nuclear fuel in Pickering has the potential for significant impacts on the community. These impacts need to be identified and assessed and appropriate compensation and mitigation provided. Unfortunately, to date the NWMO has not satisfactorily dealt with this issue. In fact, in discussions with our peer review consultants, the NWMO admitted that certain socio- economic impact mitigation measures, such as compensation for the unavoidable or residual adverse impacts of the management approaches, are not being considered for the current host communities. The NWMO has taken the position that the used fuel owners are responsible for the interim management and storage of the used fuel, that the NWMO will not become involved in discussion or actions related to current interim storage arrangements, and that the NWMO's obligations will not begin until the used fuel leaves its current locations. This is unacceptable given the fact that the NWMO's own recommended solution (Adaptive Phased Management) requires the storage of used nuclear fuel at the existing reactors sites for an extended period of time (up to 90 years or more). It is also inappropriate and unfair since the NWMO is prepared to consider mitigation and compensation for new host communities, but not for existing host communities. ASL recommends that the NWMO clarify is position with respect to this issue so that the current host communities understand the roles and responsibilities of the different organizations involved in developing interim storage policies. Requesting clarification is appropriate. However, it would also be very important for Council to take this opportunity in commenting on the Draft Study Report to request that the NWMO examine and address the issue of existing host community compensation in its Final Report. Not to do so would risk having the matter not dealt with at all. Accordingly, in addition to seeking clarification of NWMO's role, it is recommended that the NWMO be asked to develop and describe in its Final Study Report, a comprehensive approach to addressing the issue of host community compensation for the interim storage of nuclear fuel at the existing nuclear facilities, from the time the used fuel was initially located at these facilities, to the time the used fuel is permanently removed from these facilities. Report CAO 11-05 04� Subject: NWMO Draft Study Report Attachment: Date: July 18, 2005 Page 6 1. Executive Summary, independent Peer Review of NWMO's Draft Study Report, prepared by ASL, July 2005 Prepared By: � A.L. (Joe) Hunwicks Community Emergency Management Coordinator Thomas E. M� Division Head, TJQ:alh:tem Attachment rate Projects�Policy Recommended for the consideration of Pickering City,Cou�cil -� � Th6m2(s J. Quin�i,/Chief(A(dmini ►Z cer Approved / Endorsed By: Thorfias J. Quinn Chief Administrative ,� i 05 r arrac�au��o a�o��_ 04 �► 1_� �� + SL_oogsz� ..� ��.� �, a_..�� "`r�`��i"a7�� Final 1. EXECUTIVE SUMMARY 1.1 OVERVIEW Acres-Sargent & Lundy (ASL) was engaged by the Canadian Association of Nuclear Host Communities (CANHC) to assist in its evaluation of Canada's Nuclear Waste Management Organization (NWMO) process for the future management of Canada's used nuclear fuel. Specifically, CANHC requested ASL to review NWMO's Draft Study Report "Choosing a Way Forward: The Future Management of Canada's Used Nuclear Fuel." Accordingly, ASL performed a broad review of the Draft Study Repart with the overall objective of identifying issues or questions that CANHC should focus on as the NWMO continues its process. The NWMO was established in 2002 under the Nuclear Fuel Waste Act (NFWA) to investigate approaches for managing Canada's used nuclear fuel. The Nuclear Fuel Waste Act requires the NWMO to recommend a preferred management approach to the Government of Canada by November 15, 2005. The NWMO will then implement the approach chosen by the Government. As noted in the NWMO's Fact Sheet 9, "The NWMO Study Process," the NWMO has committed to "develop collaboratively with Canadians a management approach that is socially acceptable, technically sound, environmentally responsible, and economically feasible." The purpose of the Draft Study Report is to present the NWMO's recommended approach for the long-term management of used nuclear fuel in Canada. The NFWA requires that the following three primary management approaches, as a minimum, be studied: deep geological disposal, storage at nuclear reactor sites, and centralized storage. However, the NFWA also noted that other methods may be considered. Based on its assessment of the three primary approaches, the NWMO decided that there is `'considerable merit" in developing and assessing another approach that leverages the strengths of the primary options while minimizing their risks and unfavorable aspects. Accordingly, the NWMO developed a new option called Adaptive Phased Management (APM) that is intended to capture the strengths and mitigate the limitations of the other options. The NWMO has designated APM as the preferred management approach. APM is essentially the deep geological disposal option, but with an extended schedule that specifically incorparates steps and decision points that provide flexibility and adaptability during implementation. During Phase 1 of the APM scheme, used nuclear fuel would remain at the current nuclear reactor sites under current storage and monitoring conditions. Research would continue into technology improvements for used fuel management. The key activity during this phase is the selection of a preferred site and the decision of whether or SL-008521-Final.doc/071505 Project 11769-011 0 4� ATTACHMENT �= TO REPORT #�' ��i�E� .: 1-2 �+ SL-008521 �P �,K,,,,.k. s��.,�.., �'a�`��"a7�� Final not to construct a shallow central underground storage facility. If the decision is made to not construct the shallow storage facility, then the used fuel would continue to be stored at the reactor sites until it is moved to the deep repository during Phase 3. Phase 2 would begin with the operation of the underground research laboratory. This laboratory would demonstrate the technology to be used and confirm that the selected site is suitable for a deep repository. [f the shallow storage facility is constructed, then used fuel would be transported there from the reactor sites during this phase. If it is not constructed, the used fuel would remain at the reactor sites until transported for placement in the deep repository. Phase 3 begins with the receipt of the operating license for the deep repository. Assuming the shallow central storage facility was constructed in Phase 2, fuel transport and repackaging would continue in Phase 3 with the fuel now being placed in the deep repository, and extended in- place monitoring would begin. Access to the repository would be maintained to assess the performance of the repository systein and to allow retrieval of the used fuel, if desired. Finally, a decision on when to close and decommission the deep geological repository facility would be made. Although the APM process is flexible, the final disposition is firm, in that the used fuel will be disposed in a deep geological repository. The following figure illustrates the impact on the duration of interim onsite storage associated with the different management options. Figure 1-1 — Comparison of Potential Interim Storage Durations Years after Approach Selected � �,.... �D SL-008521-Final.doc/071505 PrOject11769-011 ATTACHMENT #__L_ TO REPORT #1� � � � � 1-3 _ �{ �+#�� SL-008521 ..f �r.,��.-�,..,�� #1��`i��'J�"a7LX� Final There are two key points illustrated in this figure. The first key issue is that the durations are all impacted by how long it will take before a decision is made to select an approach. The second key issue is that used nuclear fuel could remain in interim storage at the current reactor sites for over 90 years from now. This duration may exceed the storage capacity and licensing parameters for these facilities, and could create technical and security concerns that were not envisioned when these facilities were designed and approved for short-term interim starage. Overall, ASL believes that the Adaptive Phased Management approach effectively addresses many of the concerns or weaknesses associated with the other options, while building on their strengths. The Adaptive Phased Management approach is technically reasonable and achieves its goal of providing balance relative to the assessment attributes. It should be noted that while there are significant risks and costs, along with benefits, associated with the APM, this approach is considered to be advantageous compared to the three primary alternatives. 1.2 KEY ISSUES AND RECOMMENDATIONS ASL identified several issues and corresponding recommendations during its independent peer review of the Draft Study Report as summarized in Table I-1. The issues related to the Draft Study Report are discussed in Section 3; the issues related to Adaptive Phased Management are discussed in Section 4; and the issues related to implementation planning are discussed in Section 5. Tabie 1-1 — Issue and Recommendation Summary Issue Recommendation Draft Study Report The NWMO should develop an There is a risk associated with an approach that combines assessment of the qualitative risks and quantitative and qualitative assessment factors, in that more costs included in its analysis, as well as an weight can be given to quantifiable versus qualitative factors. assessment of the direct and implicit For example, while the Golder/Gartner Lee analysis assumptions, to ensure that appropriate acknowledges the potential for significant cost impacts related contingency measures have been to social protests, it later notes that "the risks and costs are not considered if extreme or unlikely events significanY' for transporting used fuel in a centralized approach. occur. These assessments should be included in the Final Study Report. SL-oo852t-FinaLdoc/071505 Project11769-011 Q4� �E� ��o,�.�,�. �� ..,.<a�x ATTACHMENT #� TO REPORT #.l.t-�?� �i� �� w ► « 1-4 SL-008521 Final Issue Recommendation The Golder/Gartner Lee assessment refers to the impact that could result from opposition groups, such as the potential for The NWMO should supplement its public social protests that could affect the transportation of used fuel. engagement strategy as required to However, there is no formal discussion or assessment of assess the concerns, positions, and opposition groups, or a discussion of possible mitigating possible impact of potential opposition measures needed to address this issue. This would be groups. This assessment should be relevant or could be a significant concern if these groups are performed during implementation planning, able to stop or change transportation options, which could and mentioned in the Final Study Report. mean that onsite storage is extended or becomes the long- term approach. In discussions with ASL, the NWMO clarified that certain socio- The NWMO should clarify its position economic impact mitigation measures, such as compensation towards the current host communities for the unavoidable or residual adverse impacts of the relative to changes in the planned duration management approaches, are not being considered for the of interim storage in the Final Study current host communities. The NWMO noted that the used fuel Report. For example, the NWMO should owners are responsible for the interim management and clearly state whether or not it plans to storage of the used fuel, including socio-economic effects afford the current host communities the management and mitigation. Accordingly, the NWMO would same considerations as new host not become involved in discussions or actions related to communities for changes in interim storage current interim storage arrangements, and the NWMO's P�ans once a new national policy is obligations would not begin until the used fuel leaves its decided upon. current locations. Adaptive Phased Management The Draft Study Report, in Section 3.3, specifically discusses The NWMO should develop a specific the advantages and limitations of the three primary discussion of Adaptive Phased management approaches (Deep Geological Disposal in the Management advantages and limitations, Canadian Shield, Storage at Nuclear Reactor Sites, and comparable to the write-ups for the other Centralized Storage). However, the report does not include a options found in Section 3.3. This comparable discussion of the advantages and limitations for discussion should be included in the Final Adaptive Phased Management. Study Report. The NWMO should ensure that the implementation plans for Adaptive Phased Management consider the potential impact There is a potential that some of the decisions that are a of delaying or deferring decisions, and critical part of Adaptive Phased Management could be delayed should develop corresponding or deferred for longer than expected. Any type of delays would contingencies and mitigation measures as require a continuation of interim storage, with the risk that on- appropriate. For exampie, implementing site interim storage would become the de facto long-term legislation could include requirements that management approach. As noted throughout the Draft Study the used fuel will be moved off-site within a Report, that option has several disadvantages, not the least of defined time-frame, or else certain which is the lack of fairness to the current host communities. mitigation measures would go into effect. This issue will have to be addressed during implementation planning, but it should be mentioned in the Final Study Report. SL-oo8521-Final.doc/071505 Project11769-011 ATTACHMENi # � TO REPORT #1 f-o �4;i �� ; �.�yq�y�y/� y+y �..�.ti'SlvkYkC'!'s. 4..tfrte,l:`/ e�V# YVM�� 1-5 SL-008521 Final Issue Recommendation The NWMO should ensure that transportation issues are studied and addressed in greater detail as it continues its planning and implementation work. For The NWMO's Draft Study assesses the technical aspects of example, the implementation plan for the transportation, such as the number of shipments, estimated recommended approach should include costs, and statistical accident rates. The Draft Study also notes contingency evaluations for selected that there are significant economic benefits associated with extreme events or unanticipated delays. transportation, such as the number of jobs created. However, This issue will have to be addressed the study does not fully address the negative socio-economic during implementation planning, but it impacts or the potential impact of opposition groups. If these should be mentioned in the Final Study types of events effectively stop implementation of Adaptive Report. Phased Management or another recommended approach, then the status quo option of onsite storage will become the Transportation issues should be default approach. specifically addressed as the NWMO develops (for the Final Study Report) a recommended assessment of the qualitative risks and costs included in its analysis as discussed earlier in this report. Given the potentially lengthy time frames associated with Adaptive Phased Management, the NWMO should confirm and document that the existing reactor The potential duration of interim storage is impacted by how sites have adequate storage capacity for long it will take to select a management approach. With the current and future used fuel inventories. recommended approach, Adaptive Phased Management, used The storage capacity should consider both nuclear fuel could potentially remain in interim storage at the Potential facility and site space limitations current reactor sites for over 90 years from now. This duration and constraints. This should be addressed may exceed the storage capacity and licensing parameters for �n the Final Study Report. the interim storage facilities, and could create technical and The NWMO should address the potential security concerns that were not envisioned when these increase in security risks associated with facilities were designed and approved for short-term interim an increase in the duration of interim storage. For example, the security risks for locations near storage. This should be mentioned in the heavily populated urban areas and adjacent to the Great Lakes Final Study Report and addressed in detail may be significantly increased if the duration of interim storage during implementation planning. Also, significantly increases at these locations. contingencies should be considered if current sites are not able to obtain the licenses required to support expansion based on changes in the duration of interim storage requirements. SL-008521-Final.doc/071505 PlojeCt11769-011 t� �'�+ ii�� ; ..�en tr..�wc �.�.�..a,a�r�py ATTACHMENT # � TO REPORT # � � �kGC�S-S�cL 1-6 SL-008521 Final Issue Recommendation Implementation Planning The NWMO has had extensive engagement with Canadian citizens regarding its work as discussed in Appendix 5 of the Draft Study Report. This item was discussed with the NWMO It is recommended that the NWMO during the CANHC meeting in St. Johns on June 3, 2005, develop and/or study data characterizing when a question was posed to the NWMO attendees regarding the make-up of engagement participants to the make-up of the participants in the engagement process verify the quality of the engagement (that is, how many private citizens, how many people were process and to identify areas for representing organizations, etc.). Appendix 5 of the Draft Study improvement during implementation Report lists the number of participants and organizations, but planning. This issue will have to be does not analyze these data against expectations for addressed during implementation participation and the overall quality of the engagement planning, but it should be mentioned in the process. This information could provide valuable insight into Final Study Report. the effectiveness of the NWMO's engagement process and indicate areas for improvement and lessons learned from their experiences. There appears to be some confusion or inconsistency regarding the role of the NWMO in working with the current It is recommended that the NWMO clarify host communities as it develops its recommended its role regarding current interim storage at management approach and implementation plans. The praft reactor sites, so that the current host Study Report notes that "[the NWMO) will be responsible for communities understand the roles and managing and coordinating the full range of activities related to responsibilities of the different the long-term management of used nuclear fuel." The NWMO's organizations involved in developing recommendation and implementation plan will affect the interim storage policies. This clarification current host communities, and it would seem that the NWMO will support effective planning and would take an active role in working with the current host implementation of current and/or new communities to manage and mitigate socio-economic effects storage policies. This issue will have to be before the used fuel leaves interim storage. However, the addressed during implementation NWMO stated that it would not be involved with detailed planning, but it should be mentioned in the discussions or actions taken relative to mitigating socio- Final Study Report. economic effects until the used fuel leaves interim storage. Last page of Section 1. SL-008521-Final.doc/071505 Project 1 1 769-0 1 1 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY 1. That Report CS 24-05 of the Director, Corporate Services & Treasurer, be received; and 2. That the proposal submitted by Break-Away Business Systems, an authorized Xerox dealer, to replace and upgrade the existing photocopier Model 5895 to a Model 2101, be accepted; and 3. That Council authorize the Director, Corporate Services & Treasurer to execute an extension to the current lease agreement to provide for the above;and 4. That Council authorize the Director, Corporate Services & Treasurer to alter terms, conditions and/or suppliers if necessary, for the Print/Mailroom to meet, maintain and provide high-speed photocopy services to the City; and 5. That staff at the City of Pickering be given authority to give effect thereto. 05i 05� July 5, 2005 To: From Subject: CORPORATE SERVICES DEP MEMORANDUM � ��c��v��: F ' ' 11�: F�1�r` P� _ O P �r�.a ��'.� s-t ��.�., @�'=.u_____,__��_ i:OrsP. SERV_ ��A!`d. £e f3EV�L. � OP'ER. � EM�RG. Thomas J. Quinn Cc:��L �: �i�c. Chief Administrative Officer ��'`�E --�� `P;i�'E ..__..____._r 9 �..� Gillis A. Paterson Director, Corporate Services & Treasurer Xerox Photocopier — PrindMailroom Upgrade Current Model 5895 with Proposed Model 2101 �� 0 - CIRCULATE TO: COUNCIL � CLERiC HUMAN RES. CURP. PfiOJ.&POL. E!V!ER. RES. CO. � cNFC ___.._ CUS1. �Aa�. Attached is Report CS 24-05 that was withdrawn by the CAO from the June 13tn Executive Committee Agenda. As per discussion with the CAO it was decided to include this in the Agenda for consideration at the July 25 Executive/Council meeting. Attachment Copy: City Clerk �,f' �� '� �. � �..�_�.,'Gi is A. Paterson , ��; C��D� REPORTTO QS,� ;�; EXECUTIVE COMMITTEE � PI +KERI Report Number: CS 24-05 Date: June 7, 2005 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Xerox Photocopier — Print/Mailroom Upgrade Current Model 5895 with Proposed Model 2101 Recommendation: 1. That report CS 24-05 of the Director, Corporate Services & Treasurer be received and that: 2. the proposal submitted by Break-Away Business Systems, an authorized Xerox dealer, to replace and upgrade the existing photocopier Model 5895 to a Model 2101 be accepted; 3. Council authorize the Director, Corporate Services & Treasurer to execute an extension to the current lease agreement to provide for the above; • 4. Council authorize the Director, Corporate Services & Treasurer to alter terms, conditions and/or suppliers if necessary, for the Print/Mailroom to meet, maintain and provide high-speed photocopy services to the City; and, 5. Staff at the City be given the authority to give effect thereto. Executive Summary: The City conducted a review and analysis of its high-speed print/mailroom photocopier (Model 5895). The City's current copier is 5.5 years old and is based on old analogue technology. Xerox Canada has proposed to replace the current model with a new digital technology copier that offers the following benefits: higher quality, network capability and increased reliability. In addition Xerox has offered to remove the existing photocopier and install the new machine at no additional costs. A revised cost per copy, monthly lease cost and lease term structured to reflect our current copier expense, would take form in an extended lease agreement. The offer to upgrade is similar to that which was presented to the Region of Durham in 2003. This resulted in Xerox recommending a plan to restructure their current contract and the Region received approval to enter into a revised agreement presented in Regional Report 2004-F-32. This then led Xerox to respond favourably to the Region's enquiry regarding the existing photocopier. . � Re�ort CS 24-05 Date: June 7, 2005 Xerox Photocopier — Print/Mailroom Page 2 • Upgrade Current Model 5895 with Proposed Model 2101 Financial Implications: The current lease agreement makes provision for the agreement terms to be altered without penalty by upgrading the current model. Xerox would revise and extend the current lease to 2011 from its current expiry date of December 31, 2006. • Cost plus Benefits Summary: Current Lease Pro osed Lease Features Model 5895 Model 2101 Technolo Analo ue Di ital Pro Finisher Not Available Included Network Printin Not Available Included $0.0065 per copy 640 000 no minimum Cost per copy �0.0142 X 2, , plus minimum copies annual lease payment $23,398.00 Projected annual cost $37,488.00 $40,120.00 based on 2004 actual copy volume of 2,572,636 Average service interval 74,000 impressions 150,000 impressions resulting in equipment 3 times per month 1.5 times per month downtime As value added incentives, Xerox Canada Ltd. has also offered the following: - professional finisher attachment — no charge (normally a$16,000.00 option) - credit voucher to pay the first semi-annual payment ($11,699.00 savings) - first 1,200,000 copies free ($7,800.00 savings) The Director, Corporate Services & Treasurer and repayment thereof falls within the City's Annual Repayment for debt and other financia the Province for municipalities in Ontario. Background: has certified that this lease agreement Debt & Financial Obligations approved I obligations for 2005 as established by • The current proposal made by Xerox to upgrade the existing machine is a promotional � offer, providing mutual benefit to the City of Pickering and Xerox Canada Ltd. by allowing us the advantages of a new digital photocopier to replace our current 5.5 -year- old analogue model. Xerox will benefit due to reduced maintenance and repair costs. � n U CJ Report CS 24-05 Xerox Photocopier — Print/Mailroom Upgrade Current Model 5895 with Proposed Model 2101 Date: June 7, 2005 Page 3 The Supply & Services Section, in conjunction with the Clerk's Division has been provided a full demonstration of the proposed Xerox Model 2101. Clerk's Division staff, including the former Supervisor, Legislative Services and Print/Mailroom staff, has attended the demonstrations and agree the Xerox 2101 is a worthwhile upgrade, providing the City with improved reliability and digital technology. A benefit analysis has been conducted and has determined the following: • upgrade to current digital technology • new equipment incorporating new copying and printing technology provides for less moving parts and subsequent less down time • network interconnectivity allows staff network access to the print room photocopier and will produce better print quality, better reproduction of shades and tones and will reduce the demand on departmental photocopiers and laser printers • includes a professional finisher, which will reduce time during each print job where folding is also required to complete the task • increase the speed and quality of jobs, reduction in printing originals, paperwork and footwork. Council Resolution #237/99 provides the Director, Corporate Services & Treasurer the authority to make changes in respect of replacing photocopiers. Under Definition 01.04 of the Lease Financing Policy this upgrade is not deemed to be a Material Lease, in that there is no material financial impact for the municipality. However, since a new lease term of 66 months would be entered into, this report is submitted for Council's consideration. The offer made by Xerox to upgrade the current photocopier and provide value added incentives has been presented to the Treasurer by staff for consideration. It is recommended to accept this offer and complete a lease agreement with Xerox as presented. Attachments: Not applicable ��l) � � • n � � Report CS 24-05 Xerox Photocopier - PrinUMailroom Upgrade Current Model 5895 with Proposed Model 2101 Prepare� By: Vera A. Felg'emacher Manager, Supply & Services Prepared By: GAP:vf Copy: Chief Administrative Officer Recommended for the consideration of Pickering City�ouncil1 ,, J. �� . ,�� Ad m Date: June 7, 2005 Approved / Endorsed By: Page 4 Gillis A. Paterson Director, Corporate Services & Treasurer r �� - 5 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY It is recommended that Report CS 60-05 of the Director, Corporate Services & Treasurer be received; and 2. THAT the Terms of Reference for the Seaton Financial Impact Study (Attachment 1) be approved and that the terms of reference be used as a basis for the preparation of the study by the Province and future landowners; and 3. THAT the requirements of the Financial Impact Study be funded by the landowners and or the Province; and 4. THAT the Director, Corporate Services & Treasurer be authorized to retain the consulting services of C.N. Watson and Associates Ltd., in order to assist staff with the peer review of the above noted Financial Impact Study with the cost to be funded by the Province and or the landowners; and 5. THAT the appropriate officials of the City of Pickering be given authority to give effect thereto. 05� � _ ,,, _��,_ ��!'�- ��_� _. � - 4 ]ti. ��'T" 1 +c.'�3�� . J From: Subject: Gillis A. Paterson Director, Corporate Services & Treasurer REPORT TO COUNCIL Report Number: CS 60-05 Date: July 20, 2005 Approval of Terms of Reference for Seaton Financial Impact Study Recommendations: 1. It is recommended that Report CS 60-05 of the Director, Corporate Services & Treasurer be received and that: 2. the Terms of Reference for the Seaton Financial Impact Study (Attachment 1) be approved and that the terms of reference be used as a basis for the preparation of the study by the Province and future landowners; 3. the requirements of the Financial Impact Study be funded by the landowners and or the Province; 4. the Director, Corporate Services & Treasurer be authorized to retain the consulting services of C.N. Watson and Associates Ltd., in order to assist staff with the peer review of the above noted Financial Impact Study with the cost to be funded by the Province and or the landowners; and, 5. the appropriate officials of the City of Pickering be given authority to give effect thereto. Executive Summary: The Province, in their discussions with the City of Pickering, Region of Durham and future Seaton area landowners have come to the point where they would like to proceed with a Financial Impact Study (FIS) for Seaton. The proposed terms of references reflects input from City staff (Planning & Development, MPE Division; Culture & Recreation Division, Library and Corporate Projects and Policy Division). The terms of reference will ensure that the financial impact study identifies and examines all City services to be impacted by the development of Seaton. Financial Implications: The cost of the study is being funded 100% by either the landowners or the Province and therefore, there is no cost to the City. Report CS 60-05 Date: July 20, 2005 O 5� Subject: Approval of Terms of Reference for Seaton Financial Impact Study Page 2 Background: The City of Pickering and the Region of Durham both require a fiscal assessment of Seaton before the development of this community. A key aspect of the development of Seaton is the requirement that the development does not create a financial burden on the City or Region with respect to facilities, services and infrastructure. The City's terms of reference are asking for potentially up-to four scenarios as the table below indicates. Seaton Development With Airport Without Plans Air ort Ci Plan 1 2 Provincial Plan 3 4 Where the City's Seaton development plan differs from the Provincial development plan, the City is asking that these differences be examined to ensure that under either plan the true fiscal impact is known and understood. In addition, the City would like the study to address the development from the perspective of either having or not having an airport. Staff want to ensure that if there is no airport, that the Seaton plan is still economically viable and therefore, no financial burden to the City. In addition to the four scenario's, the City is requesting as part of the terms of reference that the study consider the financial impacts and economic benefits associated with having the employment lands/area (407 corridor) ready for development prior to approving residential development Peer Review Studv After the study has been completed, the City will undertake an extensive peer review of the financial impact study, verifying the validity and accuracy of all of the assumptions and calculations to ensure that the study's conclusions regarding the financial impact on the City is complete and reliable. Recommendation 4, will allow the Director, Corporate Services & Treasurer to hire C.N. Watson and Associates who are also conducting a similar review for the Region of Durham. C.N. Watson and Associates will be able to assist the City in verifying and reviewing the conclusions of the fiscal impact study. The cost of the peer review will be funded either by the Province and or landowners. Attachments: 1. City of Pickering - Seaton Financial Impact Study, Terms of Reference ��F�eport CS 60-05 Date: July 20, 2005 Subject: Approval of Terms of Reference for Seaton Financial Impact Study Page 3 Prepared By: �— Stan Karwowski Manager, Finance & Taxation GAP:vw Attachment Copy: Chief Administrative Officer Approved / Endorsed By: � ;,-- __ �...�,�J�-� _ Y.c,l�-� , Gillis A. Paterson �� Director, Corporate Services & Treasurer �� Recommended for the consideration of Pickering City Council �/� � .� � _� J. Quinn,IlChief(�ydminist _ � a �r a s er ,� ATTACHMENT #�TO REPQRT #.�.� � � � � . . . , . . . .. . n , r w July 20, 2005 os1 O�r --- � 1. 1. INTRODUCTION 1.1 The City of Pickering is preparing an Official Plan Amendment under the P/anning Act to establish planning policies and designations for the Seaton Community. As well, the Province of Ontario is completing a development plan under the Ontario Planning and Development Act for Seaton. 1.2 The City of Pickering and the Region of Durham both require an assessment of fiscal impact of Seaton before the development of this community may commence. The general policies of the Durham Regional Official Plan require new development to bear the full cost of its share of municipal costs, such that the Region does not undertake any actions that would place it at a financial risk. Section 6 of the Regional Plan includes the following goal: "To maintain the financial stability and integrity of the Region by managing its financial resources and by undertaking its development in a fiscally responsible and prudent manner." 1.3 Deleted 1.4 The City of Pickering also requires an assessment of fiscal impact to determine the municipal costs and revenues associated with the development of Seaton. Specific City of Pickering Official Plan policies that relate to fiscal impact include the following: "City Policy (Input to the Seaton Planning Exercise) 2.14 As input to the planning exercise for the Seaton Urban Study Area, City Council supports, (c) the adoption of appropriate measures, incentives and controls to ensure the community, (vii) does not cause a financial burden on the City or Region." "City Policy (Integrating Community Services and Land Use Planning) 7.4 To help ensure community services planning is properly integrated and co- ordinated with municipal land use planning, City Council, when preparing - os� 2. Development Guidelines for Detailed Review Areas, and/or as part of the detailed planning for the Seaton Urban Study Area, shall consider, (c) the anticipated timing and phasing of community uses and services, parks and other facilities relative to the timing of development." "City Policy (Integrafing Community Services and Land Use Planning) 7.10 City Council shall, (d) consider developing a financial plan for the provision and maintenance of new and existing municipal infrastructure under which, (i) infrastructure in newer areas will be funded from development charges, other available infrastructure programs, from a scheduled capital works program, or paid for by a benefiting landowner; (ii) infrastructure in older areas will be funded as local or community improvements, or under other available infrastructure programs, or an approved capital works program; (iii) full advantage will be taken of the availability of subsidy or contribution from other agencies and levels of government; and (iv) innovative arrangements respecting the joint-funding and cost- sharing of infrastructure projects with other partners will be explored;." "Supporting Reports 15.2 City Council may require the proponents of development, to submit for review in conjunction with development applications, appropriate inventory, impact and mitigation reports associated with one or more physical, social, economic or environmental considerations such as transportation, noise, vibration, parking, shadowing, wind, natural hazards and resources, heritage resources, market conditions, finances, recreation opportunities, services and infrastructure." A recently adopted Pickering Official Plan Amendment, OPA 13 By-law 6410/04, was passed which still requires the Region of Durham's approval. For the Central Pickering Urban Area, City Council shall, "(i) require the landowners to enter into satisfactory financial arrangements to ensure that there is no financial burden on the City or Region with respect to facilities, services, and infrastructure;" OG�� s. The Province and North Pickering Landowners' Group (NPLG) have agreed to undertake and fund a Regional fiscal impact study of the development of Seaton to determine the effect on the Region's financial position, including identification of any adverse financial impact on the Region and to recommend any necessary corrective actions with respect to development phasing, servicing capacity allocation and subdivision agreement processing. A similar study is to be undertaken for the City of Pickering and these terms of reference are meant to address the study parameters for the City study. 1.5 It is understood that the Pickering fiscal impact study outlined herein will address all of the Seaton lands (residential and non-residential) to be serviced under both the City's and the Province's Seaton development plans, if different. In addition the fiscal impact study will also address the fiscal impact from two additional scenarios — with and without the proposed airport (for a total of up to four scenarios). The study findings and associated requirements are to continue to apply to all such lands despite any changes in ownership which may occur prior to development. Under the four scenarios outlined above, the study will also consider the financial impacts and economic benefits associated with having the employment lands/area (407 corridor) ready for development (and therefore with the extension of services) to coincide with the first residential development. 1.6 It is understood that a parallel but separate fiscal impact analysis will be undertaken for the Region of Durham. These two studies will be provided under separate cover to the respective municipalities but the intention is to utilize, where appropriate, common input assumptions as to the build out development potential of Seaton, the rate and sequence of development within Seaton for both residential and non-residential development and realty assessments. 1.7 In order to foster co-operation of all parties, a Steering Committee will be established to review the input assumptions and reach consensus, where possible, for a uniform set of assumptions. The Steering Committee will be led by a Provincial representative who will act as the point of contact for City staff with respect to this study. The Steering Committee will include appropriate representatives from the following: - a. �6� - City of Pickering - Region of Durham - Province of Ontario - NPLG - Greater Toronto Airports Authority - Transport Canada It is agreed that IBI Group will undertake the study (and report to the Steering Committee at regular intervals). Further the Region of Durham and the City of Pickering will both have a peer review analysis undertaken by C.N. Watson and Associates Ltd. (CNWA) and similar peer review role will be undertaken for the Province of Ontario by Hemson Consulting. The results of the peer review studies (City, Region and Province) will made available to all of the parties involved (City of Pickering, Region of Durham and Province of Ontario). 2. FISCAL IMPACT STUDY STEPS 2.1 Dev�loprnent Charqe Recoverv 2.1.1 The City of Pickering forecast of capital requirements for all of Seaton will be made available to the consultant conducting the fiscal impact assessment, together with the City's estimate of growth related shares and allocation to residential and non-residential growth. This statement of capital requirements will be compared to the capital requirements and allocations prepared by the NPLG engineering consultants (Sernas Associates). The objective is to reach consensus on the capital requirements, costs and allocations. If this cannot be achieved, the consultant will undertake analyses utilizing the two input assumptions. 2.1.2 Development and growth forecasts including overall build out and absorption rate assumption will be provided by the Province and confirmed by the City and Region. These forecasts will form the basis for the City's draft statement of capital requirements for all of Seaton. �� 5. 2.1.3 As part of this task, the City with input from the NPLG/Province will identify those types of local works which are the direct financial responsibility of landowners, pursuant to subdivision and related development agreements, versus a listing of those municipal non-local works which are of broader benefit and are to be covered under the City development charge policy. 2.1.4 The consultant will undertake analyses to calculate a development charge for recovery of all eligible growth related costs. The consultant will specifically calculate what the charge would be on the basis of an area specific charge for Seaton, as well as, incorporating Seaton's growth related costs into the current City charge calculation. The basis of the calculation for the City wide charge will be City Development Charge By-law and capital programs/allocations for the rest of the City based on the capital program included in the City of Pickering DC Background Study dated June 4, 2004, as amended for its DC By-law 6349/04 adopted, July 26, 2004 and as may be amended or otherwise updated by the City. 2.2 Municipal Tax Lew Impact 2.2.1 The study will identify all of assessable land/development within Seaton, indicating the land area by planning unit and its anticipated buildout over specified time periods, with respect to the amount and type of development, including: • the number and type of residential units, including frontage, density and expected market value (2005); (2006 to 2018) by year, • the population occupancy thereof; • the net developable quantity of commercial, industrial and institutional land, the expected development density in each case; • the employment occupancy thereof; • a similar description for mixed use land; • overall tabulation of open space and all other lands which are not to be developed or are allocated to roads or other similar municipal purposes, in order to account for the total gross land area of Seaton. 2.2.2 The study, with input from Transport Canada, will provide a similar description of the amount and timing of development of the Federally owned lands north of Seaton and the �� PILT (Payment in Lieu of Taxes) payments which would result from the phased and ultimate development of these lands. 22.3 The foregoing development description is to have specific regard to the expected phasing of residential versus industrial/commercial/institutional development and for low vs. medium vs. high density residential development over time in Seaton. It is also to have regard for the increase in employment land uses, densities and values that are expected to occur over the next fifteen or more years, as Highway 407 is extended easterly and connected to Highway 401 within Durham, as the Pickering Airport is developed and becomes fully operational and as the Seaton residential community is built. 2.2.4 The consultant is also expected to estimate the impact of the Seaton development including specifically with and without the development of the Pickering Airport on the amount and rate of development in the rest of the City and calculate separately an order � of magnitude fiscal impact associated with this "spin-off" impact in the City. In other words, there will be two scenarios (with and without the proposed airport) for the City's development plan for Seaton and for the Province's development plan for Seaton, if different (for a total of up to four scenarios). 2.2.5 Based on the assessment of comparable properties, prepare a City tax revenue forecast expected to be produced by the Seaton development by year (over time) and as a full buildout. This forecast would reflect the product of assessment values and applicable tax rates, in accordance with 2003/4 assessed values for 2005 tax purposes. 2.2.6 Estimate the amount of City non-property tax revenues, in addition to PILT payments associated with the Pickering Airport, non-properry tax revenues to be produced by the Seaton development, in addition to property tax revenues including building permit revenue and user rate revenue. 2.2.7 Establish the anticipated increase in City operating expenditures required to provide City services to the Seaton development, as it builds out over time (e.g. Parks, Recreation, Library and Cultural Services, Roads, Protection Services, Transportation Services, Environmental, Stormwater Drainage, General Government and Planning and Development Services, etc.). These expenditure increments are to be based on a ``V� 7. combination of population/employment costs based on 2005 budget and the costs of the capital facilities to be constructed in, or for Seaton, based on order of magnitude estimates. The study will also include "start-up" or "ramp-up" costs (direct and indirect) associated with the Seaton project. In this regard, the City wishes to provide major community facilities concurrent with residential development commencing in each phase. Therefore, the Consultant should identify the cost implications and funding options of providing this level of service. 2.2.8 Make suitable provision for capital spending from the operating budget for Seaton purposes, to cover: • capital costs not covered by development charges as a result of exemptions, non-development-related needs for the area, discounts or ineligible services; • provision for lifecycle costing, consistent with the current practice in effect in the City, including repair and replacement of those municipal capital assets directly or indirectly providing service to the Seaton community. 2.2.9 Net the anticipated increase in annual City revenues against the expected increase in annual City operating expenditures on an annual basis up to the full buildout of the Seaton community. Determine the tax impact that can be expected to result from the development and potential means of eliminating any negative tax impact. 2.3 Capital Financinq Plan 2.3.1 The development charge recovery analysis is to produce a complete listing of those capital works which are required for the servicing of Seaton, for all services for which the City is responsible (both "hard" and "soft'), recognizing the City's interest in providing major community facilities at same time as residential development is commencing in each phase. 2.3.2 The Capital Financing Plan is to indicate the funding by project, year and funding source from: • development charge reserve funds; • property tax budget; • user rate budget, 06:.� Q with particular reference to land owner front-end financing, municipal long term debt, use of existing reserve fund balances, municipal capital spending from operating budgets and other sources. 2.3.3 Any financial risks to the City are to be identified, with respect to potential development variability, debt funding requirements and front-end financing risks. 2.3.4 Provide an overall analysis of the fiscal impact to the City, from the Seaton development, incorporating capital and operating impacts. 2.4 Periodic Monitorinq 2.4.1 A planned monitoring schedule including identification of key parameters to be monitored such as rate of development, assessment values and capital costs is to be established in order to assure that the actual development of Seaton is resulting in an impact within the reasonable range of impacts forecasted by the Fiscal Impact Study. 3. Proiect Timinq & Scope Time is of the essence. It is anticipated that this financial analysis would be carried out over a period of approximately 10-12 weeks. The fiscal impact study would be carried out in standard industry fashion, similar to related studies previously undertaken by Burlington, Halton, Milton, Whitchurch-Stouffville, Ajax, Caledon and elsewhere, adapted to the subject circumstances and the significant capital funding requirements involved in this case. 4. Citv Prolect Coordinator 4.1 The City contact for the fiscal impact assessment project is Mr. Gillis Paterson, Director of Corporate Services/Treasurer, (telephone 905-420-4640). o�o RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY 1. That Zoning By-law Amendment Application A 9/05, submitted by the Whitevale Golf Club on the south Part of Lots 29 and 30, Concession 4, being Parts 8 8� 9, Plan 40R-18997, to extend the temporary use zoning for the existing golf practice facility for an additional three-year period from July 29, 2005, to July 29, 2008, be APPROVED; and 2. That the draft implementing by-law, included with Report PD 31-05 as Appendix I, be FORWARDED to Council for enactment. � ly U /11 _ \1�,.�'�' ._ ��=�,��i,_ �� -,. ��, ��r.;,, i�,.�• � I■I� \� �\�L From: Neil Carroll Director, Planning & Development REPORT TO COUNCIL Report Number: PD 31-05 Date: June 30, 2005 Subject: Zoning By-law Amendment Application A 9/05 Whitevale Golf Club South Part of Lots 29 & 30, Concession 4 Parts 8& 9, Plan 40R-18997 (East side of Golf Club Road; South of Concession 5) City of Pickering Recommendaiion: 1. That Zoning By-law Amendment Application A 9/05, submitted by the Whitevale Golf Club on the south Part of Lots 29 and 30, Concession 4, being Parts 8& 9, Plan 40R-18997, to extend the temporary use zoning for the existing golf practice facility for an additional three-year period from July 29, 2005, to July 29, 2008, be APPROVED. 2. That the draft implementing by-law, included with Report PD 31-05 as Appendix I, be FORWARDED to Council for enactment. Executive Summary: A zoning by-law amendment application has been submitted to extend the temporary use zoning of the existing golf practice facility on the Whitevale Golf Club site to allow its operation for an additional three-year period from July 29, 2005, to July 29, 2008 (see Location Map, Attachment #1). The golf practice facility use is compatible with surrounding uses, and its operation will not adversely influence the future development of the site or the surrounding area. It is recommended that the existing temporary use zoning by-law be amended to extend the existing term from its expiry on July 29, 2005, for another three-year term to July 29, 2008, and that a by-law to this effect be forwarded to Council for enactment. Ar� appropriate draft amending temporary use zoning by-law is attached to this Report as �ppenaix I. Financial impiications: No direct costs to tne City are anticipated as a result of the proposed development. 0'� 1 � �7 r.�_Report PD 31-05 Subject: Whitevale Golf Club (A 9/05) Background: ��7 2.0 2.1 2.2 Historv Date: June 30, 2005 Page 2 The subject property is located southeast of the Hamlet of Whitevale. The subject lands currently support a golf practice facility during the golfing season in compiiance with the existing temporary use zoning by-iaw. Zoning by-law amendments in 1996, 1999 and 2002 approved a golf practice facility as a temporary use for three consecutive three-year periods. Currently, Whitevale Golf Club proposes to extend the three-year term of the temporary use by-law passed in 2002 for an additional three-year period. The City's Official Plan includes policies specifying when a temporary use by-law may be considered: when a use is intended to exist for a limited time period, when it is desirable to monitor a use for a period of time prior to considering it for permanent zoning; or to permit a use temporarily during the course of a land use study, provided the use will not influence the outcome of the study. A temporary use zoning by-law is considered to be an appropriate mechanism for this application as Durham Regional staff have expressed concern regarding the proximity to the subject lands of a future Type B arterial road connection (identified in the Durham Regional Official Plan) between Fifth Concession Road in the City of Pickering and Fourteenth Avenue in the Town of Markham. This interconnection would support future development in Durham and provide a by-pass of the Hamlet of Whitevale. Comments Received Before and at the May 19, 2005 Statutory Public Meeting (see text of Information Report and Meeting Minutes, Attachments #2 &#3) an area property owner (478 Concession 4) Following the Public Meeting no comments were received. - concerns about the size of the property and the previous sale of the property. �.� Ci�y� �3epartment an� ,�►genc� �omments Deveiopment Control Municipal Property & Engineering - no comments; - no comments; Report PD 31-05 Date: June 30, 2005 �� Subject: Whitevale Golf Club (A 9/05) Regional Municipality of Durham Toronto and Region Conservation Authority 3.0 Discussion Page 3 - no objection to the temporary use by- law provided the term of an existing agreement is extended to conform to the term of the temporary use by-law; - the agreement permits the Region to purchase any necessary lands for a future arterial road (see Attachment �); - no objection to the temporary use of the lands in Parts 8 or 9 of Plan 40R-18997; - Part 9 contains significant environmental features and would require a TRCA permit (under O. Reg. 158) for any proposed works, including the placement or dumping of fill or alteration of a watercourse, prior to obtaining a building permit (see Attachments #5a and #5b); 3.1 A temporary use by-law maintains the option for the Region to locate a future arterial road across the subject lands. The location of a new arterial road to connect the Fifth Concession in Pickering to Fourteenth Avenue in Markham has not been concluded due to an incomplete environmental assessment review. The Region requires an extension to the current agreement with Whitevale Golf Course before a further three-year extension to the temporary use by-law is enacted. The agreement would allow the Region to purchase lands from Whitevale Golf Course for the road, if the route selected through the environmental assessment process is required to be located on the subject lands. The Region requested that Pickering Council not enact a new temporary use by-law until the current agreement is extended to coincide with the ending of the new temporary use by-law. Whitevale Golf Course is agreeable and a revised a�reement has re�ently been executed between the �egior and Whiievale �olf �ourse for this purpose. �� teport PD 31-05 Date: June 30, 2005 Subject: Whitevale Golf Club (A 9/05) Page 4 3.2 Environmental impacts of the golf practice facility continue to be well managed. There have been no negative impacts (in fact, the 1999 final monitoring report of the environmental impact study indicated that water quality improvements had occurred) as a result of the temporary practice facility. The Whitevale Golf Course Superintendent has indicated that turf maintenance practices for the driving range lands continue to conform with the practices required by the approved 1996 environmental report (see Attachment #6). 3.3 Permanent amendments to the Pickering Official Plan and Zoning can be considered later, once the location of the arterial road is finalized. Once the location of the arterial road is finalized through the environmental assessment process, official plan and zoning amendments can be considered to permit the golf practice facility on a permanent basis, if appropriate. 3.4 By-law to be forwarded to Council The attached by-law, included as Appendix I to this report, implements staff's recommendation to approve the requested "A(T-GPF) — Agricultural — Temporary Golf Practice Facility" Zoning for a three-year period. It is recommended that the attached by-law be forwarded to Council for enactment. 4.0 Applicant's Comments The applicant concurs with the recommendations of this report. Appendix: Appendix I: Draft Implementing By-law Report PD 31-05 Date: June 30, 2005 0,� ;� Subject: Whitevale Golf Club (A 9/05) Attachments: 1. 2. 3. 4. 5a. 5b. 6. Page 5 Location Map Text of Information Report No. 09-05 Minutes of Statutory Pubiic Information Meeting held May 19, 2005 Comments of Regional Planning Department dated May 19, 2005 Comments of Toronto and Regional Conservation Authority dated Nlay 12, 2005 Supplementary TRCA Comments dated June 22, 2005 Letter from Whitevale Golf Course Superintendent, dated May 11, 2005 Prepared By: `} �,I � `� �;..�' �F;,� IF'.�,� .,1 72.;� ,.f � � Steve Gaunt, MCIP, RPP Senior Planner ` � G�-:� � -G�'� � Lynda Taylor, M , RPP Manager, Development Review SG:jf Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickerinct Citv Council Tho'mas J. Quinr�, Ch Approved / Endorsed By: l�' `�� `! �� f �,�. f ; (i� ��6 � Neil Carroll,� ��iP .�PP Director, Planning & Development ,� �� . � `s p � ".r.--..°. --= . .° ::.; �-.�� . ,, minis �tive Q�fficer ., o�h APPENDIX I TO REPORT PD 31-05 DRAFT BY-LAW ZONING BY-LAW AMENDMENT APPLICATION A 9/05 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NUMBER �> �� '7 i Being a By-law to amend Temporary Use Zoning By-law 4825/96, as amended by By-law 6009/02, which amended Zoning By-law 3037, which was also amended by By-law 3155/89, to implement the Official Plan of the City of Pickering, Region of Durham on Part of Lots 29 & 30, Concession 4(Parts 8& 9, Plan 40R-18997), in the City of Pickering. (A 09/05) WHEREAS the Council of the Corporation of the City of Pickering deems it desirable to extend the temporary three-year term of an existing golf practice facility on Part of Lots 29 & 30, Concession 4(Parts 8& 9, Plan 40R18997), in the City of Pickering; AND WHEREAS an amendment to Temporary Use Zoning By-law 4825/96, as amended by By-law 6009/02, which amended By-law 3037, which was also amended by By-law 3155/89, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: TEXT AMENDMENT Section 5(By-law 4825/96) is hereby deleted and replaced with the following: 5. PROVISIONS Temporarv Uses Permitted ("A(T-GPF)" Zone) Despite any provision of By-law 3037, as amended by By-law 3155/89, the lands designated "A(T-GPF)" and shown hatched on Schedule I attached to this By-law may be used for a golf practice facility until August 4, 2008. 2. BY-LAW 3037 (1) By-law 6009/02, is hereby repealed. (2) By-law 3037, as amended by By-laws 3155/89, 4825/96, 5512/99 and 6009/02, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law. 3. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the Planning Act. BY-LAW read a first, second, and third time and finally passed this 25�' day of July 2005. ,� � :�� David Ryan, May�Or � €� � . f : fay � � y K � � 'k� � ; {' Je `• Debi A. n�ey, City Clerk o�� :��cH^.rEnET � % - To �� P� ��-c �s _- - — . 0'7 9 0�+7 �-�-rfic�r�;En�T # � To REYOR� �` PD `� I . C? -''�i ., :: -=,� � ,L° -�, �� ;i � ��= �- - .,,,,, -� a ,:_s- !�,�� INFORMATION REPORT NO. 09-05 FOR PUBLIC INFORMATION MEETING OF May 19, 2005 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning By-law Amendment Application A 9/05 Whitevale Golf Club, et al East side of Golf Club Road; South of Concession 5 South Part of Lots 29 and 30, Concession 4 (Parts 8 and 9, Plan 40R18997) City of Pickering 1.0 PROPERTY LOCATION AND DESCRIPTION - the subject property is located southeast of the Hamlet of Whitevale (see Attachment #1 — Location Map); - the site has no road frontage, and has an area of approximately 12 hectares; - these lands currently support a golf practice facility during the golfing season in compliance with the existing temporary zoning by-law; - the site has rolling topography, and is at a higher elevation than the surrounding lands; - the lands to the north and west are in field crops, and to the east are primarily valley lands related to a tributary of the Duffins Creek. 2.0 APPLICANT'S PROPOSAL - the applicant (Whitevale Golf Club) proposes to extend the three-year term of a temporary use By-law passed in 2002 to permit a golf practice facility to continue for an additional three-year period; - Whitevale Golf Club acquired the majority of these lands from the Ontario Realty Corporation in 2002 and leases the remaining portion of the lands from the Toronto and Region Conservation Authority. Whitevale Golf Course wil{ be entertaining a subsequent permanent rezoning and an official pfan amendment with the City in order to permit an extension of the golf club an� asso�iate� uses to tne north of the existing golf ciub once the locaiion of a F�egionai arteria! road planned for lands north of the subject iands has been resofved. Information Report No. 09-05 �' ��+u��ur�r�'� �`� T� Page 2 �$� �E��ORi # P�r.�.e��.� �? .� � � 3.0 OFFICIAL PLAN AND ZONING 3.1 Durham Reqional Official Plan - the subject property is designated Living Area and Major Open Space; - within these designations, certain recreational uses are permitted provided they are compatible with their surroundings; - recognizing a need to improve east-west connections through Durham Region, the Durham Regional Officiai Plan provides fior a future Type B Arterial Road connection in the vicinity of this site joining a realigned Fifth Concession Road in the City of Pickering west to Fourteenth Avenue in Town of Markham; 3.2 Pickerinq Official Plan - the subject property is designated Agricultural Area; - golf courses and associated uses are not permitted in Agricultural Areas, however, the temporary use By-law policies of the City's Official Plan allow uses which do not otherwise conform to the Official Plan for a period not to exceed three years; 3.3 Zoninq Bv-law - the subject property is currently zoned "A(T-GPF)" — Agricultural — Temporary Golf Practice Facility Zone by By-law 3037, as amended by By-laws 4825/96, 5512/99 and 6009/02; - this zoning permits a golf practice facility as a temporary use until July 29, 2005; - an amendment to the zoning By-law is required to extend the golf practice facility use for an additional three year period. 4.0 RESULTS OF CIRCULATION 4.1 Resident Comments - no written resident comments have been received to date; 4.2 Aqencv Comments - no written agency comments have been received to date; � 8 � �rlacHr,,^E�vT � �:Z Information Report No. 09-05 �� Jft7 � p� �__— �_�TA Page 3 4.3 Staff Comments 4.3.1 Temporary Use By-law Provisions - the City's Official Plan includes policies specifying that a temporary use By-law may be considered when a use is intended to exist for a limited time period and when it is desirable to monitor a use for a period of time prior to considering it for permanent zoning; - a iemporary use zoning By-iaw is appropriate due to the limited time period remaining in the land lease held by the Whitevale Golf Club and because it is premature to consider permanent zoning and official plan amendments until the Region of Durham can confirm that the proposed arterial road will not require the subject lands; - prior to passing a temporary use By-law, Council must be satisfied that the subject property can adequately accommodate the use; that the use will be compatible with existing surrounding land uses; and that the use will not prejudice the future development of the lands and the surrounding area; 4.3.2 Monitoring for Environmental Impacts - the Whitevale Golf Club was required, as a condition of approval of the first temporary use By-law zoning application (A 5/96), to monitor the quality of downstream surface water to ensure it was not being adversely affected by the operation of the golf practice facility; - the golf club provided a final monitoring report with the second temporary use By-law zoning application (A 2/99); - the report indicated that there have been no environmental impacts downstream from the use of fertilizers and pesticides on the site; in fact, the quality of the upstream water entering the site is not as good as the quality of the water leaving the site, therefore, the golf club is assisting in improving the stream water quality; - the report also concluded that further monitoring is not required provided that future management practices remain consistent with past practice and the applicable legislation; - in support of the last temporary use by-law application for this site (A 7/02, the then Whitevale Golf Course Superintendent indicated via letter that turf maintenance practices were essentially the same as they were in 1996; the turf maintenance practices are described in detail in a report dated April 1996, completed by Burnside Environmental Limited, on behalf of Whitevale Golf Club and submitted to the City of Pickering with the first temporary use By-law zoning appiication in 1996; - City staff wili request Whitevale Golf Course to indicate whether turf rrainteranc� pra:,tices continue "to b� cor;sisten� witF� the previ�us practi;,es; - staff has not been made aware of any instances where the golf practic� facifity has demonstrated any incompatibifity with surrounding �ses during the past three year period; Information Report No. 09-05 � Page 4 � 8� ,�3L" �...� 4.3.3 Technical Matters - the Durham Regional Official Plan designates a future Type B arterial road connection between Fifth Concession Road in the City of Pickering and Fourteenth Avenue in the Town of Markham; - this interconnection, the remaining opportunity for an arterial road linkage south of Highway 7, is envisioned to support future development in Durham and to provide a by-pass of the Hamlet of Whitevale; - in reviewing previous appfications, Regional staff expressed concern that the proposed Fifth Concession — Fourteenth Avenue interconnection may traverse or be located in close proximity to the subject lands; - it is the City's understanding that the Whitevale Golf Club has entered into an agreement with the Region of Durham regarding this matter; - the agreement places limitations, until January 1, 2006, on official plan, zoning and building permit applications Whitevale Golf Club can seek until the Region completes an Environmental Assessment to define the alignment; - the City of Pickering Planning & Development Department is still awaiting comments from the Region of Durham to confirm the acceptability of this application. 5.0 PROCEDURAL INFORMATION - written comments regarding this proposal should be directed to the Planning & Development Department; - oral comments may be made at the Public Information Meeting; - all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; - if you wish to reserve the option to appeal Council's decision, you must provide comments to the City before Council adopts any By-law for this proposal; - if you wish to be notified of Council's decision regarding this proposal, you must request such in writing to the City Clerk. 6.0 OTHER INFORMATION 6.1 Appendix I - list of neighbourhood City Departments that wririn� report; residents, community associations, agencies and have commented on the application at the time of O H � r-�A�� Information Report No. 09-05 ��,�� ` ��_��rT� Page 5 6.2 Information Received - the Applicant's file is available for viewing at the offices of the City of Pickering Planning & Development Department; 6.3 Companv Principal - the applicant advises that the President of Whitevale Golf Club is Walter Lemon. 4kRIGINAL SIGNED BY Steve Gaunt, MCIP, RPP Senior Planner SG:jf Attachment Copy: Director, Planning & Development ORIGINAL SIGNED BY Lynda Taylor, MCIP, RPP Manager, Development Review ATTACHMEiVT � a..__ T� _ F��R? # FD 3�" �'s O O� APPENDIX NO. I TO INFORMATION REPORT NO. 09-05 COMMENTING RESIDENTS AND LANDOWNERS (1) none received to date COMMENTING AGENCIES (1) none received to date COMMENTING CITY DEPARTMENTS (1) Planning & Development Department ` � ,� - ,,,,, � _ ��= ` au .p_uLU�G��, .��" 1 - : �„ 7h�: ��r,� � - �- ..�..�.- ;;la 1T- ,rrm..l.c+�:.��.. �•• '�� ATTACHMENT � .3 REF�GRT � PD = i� C�ST � Excerpts from Statutory Public�ormation Meeting Pursuant to the Planning Act Minutes Thursday, May 19, 2005 7:00 P.M. The Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. (II) ZONING BY-LAW AMENDMENT APPLICATION A 09/05 WHITEVALE GOLF CLUBG, ET AL EAST SIDE OF GOLF CLUD ROAD; SOUTH OF CONCESSION 5 SOUTH PART OF LOTS 29 AND 30, CONCESSION 4 �PARTS 8 AND 9, PLAN 40R18997 1. Steve Gaunt, Senior Planner, provided an overview of property location, applicant's proposal and City's Official Plan policies pertaining to this site, as outlined in Information Report #09/05. 2. Karen Martin and Walt Lemon, Golf Course representatives, advised of their presence and stated they had no initial comments to make. 3. Rob Lyon, 478 Concession 4, states several concerns. He believes the property diagram does not accurately reflect the area the land covers and the size of the property and claims it is actually larger then what is stated. The speaker is concerned about the cost of documents through Freedom of Information and missing ORC documents from the sale of the land (neither issue related to the City of Pickering) and feels the issue City should not get involved in an issue that soon should go to the courts as Breach of Trust. The Speaker believes the Applicant is setting up the property for sale. The speaker also was unable to locate this application on the website. 4. Walt Lemon, 9 Calvinway Drive, Scarborough, Owner of Whitevale Golf Club states that they have no intentions to use the lands for anything else other then a golf course, they have been good corporate citizens and they have been awarded an environmental certificate for their �art in improving the water quality in that area. 5. Chair clarifie� thai FO� issues were not an issue with the City of Picl<ering and he �ske� tha` if be determined �n�hether the ,4ra�licatior� appea€�ec� on the website. Staf commented or the diagram and tne issue of the stated size. He afsa s�atea tha� � repa�t tc� the Ex.ecut�ve Cammitt�e an� Co�uncil ��,�:��id m�st likely take place within the next 4 to 8 weeks to implement recommendatiorts. � The Regional Niwnici.pality of Durham Planning Department 1615 DUNDAS ST: E. 4T" FLOOR, LANG TOWER WEST BUILDING RO BOX 623 WHITBY ON L1 N 6A3 CANADA 905-728-7731 Fax:905-436-6612 E-mail: planning@ re ion durham on ca May 19, 2005 Steve Gaunt, Planner Pickering Civic Complex One The Esplande Pickering, Ontario L1 V 6K7 ATTACHMFNT � t TO REF'URT � PD � � "�� . 081 .� . � ' �i�a'� 2 � ?0�!� �,i"�"`Y f��- f��Cf��FiilV� �iANNfNG & DEVELbPMENT DEPARTMENT Mr. Gaunt: Re: �oning Amendment Appiication A 09/05 � Appiicant: Whitevale Golf Course Loeation: South Part of Lots 29 and 30, Concession 4 East of Gold Club road; South of Concession 5 City of Pickering We have completed our review of this appfication which proposes the continuation of a driving range as a temporary use on the Whitevale Golf Course property in Pickering. g . . . www.region.durham.on.ca In June of 2002, the Region of Durham entered into an agreement with the A.�. Georgieff, �c�p, RPP Whitevale Golf Club to address EA and other requirements associated comm�ss�o�er of P�ann��g with a potential alignment of a future Type B arterial Road through the subject iands. The agreement stipulafes that Whitevale �olf Club rnust abtain the Region's approval to inifiate any Planning Act applications to ` amend the zoning and/or Official Plans affecting the subjecf lands site or apply for a building permit. The EA process and the preferred solution/design for the proposed road will determine whether the Region needs to acquire a road alignment through the subject site. Under the terms of the Agreement, the Region can purchase the required lands from Whitevale at a price that does not include the costs of land improvements associated with the driving range and/or the irrigation reservoir. An amendment to this agreement was approved Jast year to allow the development of an irrigation reservoir on the af#ected lands. The amended agreement is scheduled to terminate on January 1, 2006, prior to the Region determining the need for the road alignment. We have no objection to the proposed temporary use by-law provided a condition is imposed by the City requiring the above noted Agreement between tne Region and Whitevale Golf Club to be extended to coincide with the time period proposec! for the new temporar�� use b��-law, Th►s agreement ma�- !�e termiratec� eariier if it is determined that there i� no N:\PI M\dclZoning\Comments\Pickering1A09-05b.doc "Ssrvice Exce/lence for Dur Communiries" �" . . - . � ioo°,6 eos+. C.n,,scn,er � � 8 � ATTACHMEIVT /iy�TO ---- --..---- ----. _ __...fiE�ORT t PO - Cl _� need for an ar#erial road al�gnment in this location. Karen Mar�in confirmed today that the directors of the Whitevale Golf Club Club have no objection to the above noted condition. If you have any questions or require further information, please do not hesitate �a � ontac� me. , . f,�,;f` _ . � � . � , . .� / �, .- j�: - � .. . . � - � . � . „� . f . . . . . . . o. � . . " . . , . . . . . . . .. N�;iI Henderson, Senior Planner �urrent Operations Branch dc _ cc: Pete Castellan, Regional Works Department Andy Allison, Regionaf Legal Department , , Karen Martin, V1/hitevale Golf Club I��.:�"�k1�n.::��.�..C� I�1 .;0'i'�'7'.F"',G�� . �I� ,.. �..,=.qiJC � . �kTiAGHMENT # Jcl cr� To `"� G # PD_3 i - � �;„�.�r3 TORONTO AND REC1011�`� -----_.�.`� 'E;ihr,µt'LL. o�� f !�. �� . for The Leving City May 12, 2005 BY FAX AND MAIL Mr. Steve Gaunt City of Pickering Pickering Civic Centre One The Esplanade Pickering, ON L1 V 6K7 Dear Mr. Gaunt: Re: Zoning By-Law Amendment Application A09/05 Sauth Part of Lots 29 and 30, Concession 4 Parts 8 and 9, Plan 40R-y 8997 City of Pickering (Whitevale Golf Course) D�C��CI�� MAY 1 � ZQQS �� a �� 1 k/IT�l�1�111C �. CFN Xref CFN 32928.06 fi�r < v g _. �': ��u � s i0�� f'�"°A CB� �'9��EF8��J� PLANIUING 8� D�VcLdPMEtdJT ��a�T�t�t��' The Toronto and Region Conservation Authority (TRCA) acknowledges receipt of the above application. TRCA have reviewed the application and offer the following comments. It is our understanding that the submitted application is to permit the extension of the temporary use of a golf practice facility on the above-noted lands for an additional three years. TRCA staff previously reviewed and commented on the temporary zoning by-law which was passed in 1999, and the subsequent extension application in 2002. The existing use is currently restricted to Part 8 of Plan 40R- 18997, and TRCA staff have no objections to the proposed continued use and zoning by-law amendment for Part 8. However, please note that we object to a zoning by-law amendmenf for Part 9. We therefore require that the zoning by-law amendment be restricted to Part 8, and that Part 9 remain in an open space or agricultural designation. Please also note that the subject property is partially within the Fill Regulated Area and Regional Storm Floodplain for the Duffins Creek Watershed. The site is also traversed by a watercourse. In accordance with Ontario Regulation 158 a permit would be required prior to construction in the Regional Storm -1�o��lai�, pi IGC tG tii2 j�{aC;ciTlEilt, du� �,ping cf ��I� wit�in the F�,! Regulateu Area and Nrior t� uft2� aticn to the watercourse. We trust that this is satisfactory. If you have any questions please contact the undersigned. Yours truly, `fry�fs � �. ��,-�.., � `�•,_,____..�.. �iussel White Senior Planner �AVAlopment SArVICQJ Sectior �;.'t. 5306 RW%cp i: F:1H�me\Public�Development ServiceslDurham Reaion'�Fic!<erina'.Ve�hitevaie Goli CoursG - A�Q-O�.wpd � J�l(lf"P�la!l"I �I IJ'_`, �.' li .'��;I��n. '�117�r t'I(i h�t P,� 'f' = . I b) 6J�-FiF1�l �!_�� „`if' lN\h'V .t'" ..,. O�.Cc � �- � �' �J11 Gaunt, Steve ATTACHMENT � �J� d } Tt� REF'GRT # PD -'3 ! '�" � From: Susan Robertson [SRobertson@trca.on.ca] Sent: Wednesday, June 22, 2005 3:28 PM To: Gaunt, Steve Subject: Whitevale Goif Course Page 1 of 1 Hi Steve: Further to our conversation today, please note the following comments regarding the Zoning By-law l�mendment Appfication (A09J05) for the Whitevale Golf Course - Further to the Toronto and Region Conservafion Authority's (TRCA's) letter dated May 12, 2005, TRCA staff recognize, as per the Lease Agreement (LT 923075) issued September 30, 1999, that Part 9 of Plan 40R-18997 does permit golf courses uses. However, the TRCA also recognizes that fhe Part 9 contains significant environmental features and therefore, the TRCA requires that the applicant apply for and obtain an Ontario Reg. 158 Permit for any future proposed works on Part 9 of the subject property, prior to obtaining a municipal building permit . I hope that these comments are of assistance. Please contact me if you require any additional information. Yours truly, - Susan. Susan Robertson B.Sc., M.E.S. (PI) Planning Technician, York Region (East) & Durham Region Team Development Services Section Toronto and Region Conservation Authority T:416.661.6600 ext. 5370 F: 416.661.6898 E: srobertson@trca.on.ca :7�/'i 7;� r��'':.e �l�s i N::i�:Vi��`��: �r� � �i ri (: �1 �� } �/'�� 1 �� POST OFFICE BOX 30 • WHITEVALE, ONTARIO LOH 1 MO • T�L�PHONE 294-9600 o FAX 294-5115 May 11, 2005. �City of Pickering, Planning and Develo�ment Department, Picke�-ing Civic Complex, One The Esplanade, Pickering, Ontario. L1V 6K7 ` Dear`Mr. S: Gaunt Re: Zoning Sy-law Amendment Application A9lQS « , � t, : ,�.� i�Ay � � �n�5 � a� ��iN� ING & DEVE�l7PMENT OEPARTM�i'�Y Regardirlg our Zoning By-Law Amendment Application, our Turf maintenance practices within the driving range lands (Part 8 and 9) have not charlged since the inception of the practice facility (1999). These maintenance procedures are out lined in a detailed report by Burnside Environmental Limited on behalf of Whitevale Golf Club, dated April 1996, and submitted to The City of Pickering with our original application. Please contact me if there is any other infornlation you require. �'aurs truly, /��//�r.'y �� i'/ �/"l� � Blair Rennie, Golf Course Superin�endent. B Il/kh �� R RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY THAT Draft Plan of Subdivision Application S-P-2002-05, be APPROVED AS REVISED subject to the conditions outlined in Appendix I to Report PD 32-05, to permit the development of a plan of subdivision for nine new country residential lots, submitted by Alex Artuchov on behalf of Bitondo Enterprises, on the lands being Part of Lot 7, Concession 5, City of Pickering; 2. THAT Zoning By-law Amendment Application A 25/02, be APPROVED subject to the conditions outlined in Appendix II to Report PD 32-05, to establish performance standards to allow the implementation of the Draft Plan of Subdivision S-P-2002-05, submitted by Alex Artuchov on behalf of Bitondo Enterprises, on lands being Part of Lot 7, Concession 5, City of Pickering. Og� .. „ u� . w=U��i_��, � = �,��- �I„ '. j ��.rn I�+N'�3�� _� FROM: Neil Carroll Director, Planning & Development REPORT TO COUNCIL Report Number: PD 32-05 Date: July 15, 2005 SUBJECT: Draft Plan of Subdivision Application S-P-2002-05 Zoning By-law Amendment Application A 25/02 Bitondo Enterprises / W. Brown Part of Lot 7, Concession 5 (Northwest corner of Concession 5 and Salem Road) City of Pickering Recommendation: 1. That Draft Plan of Subdivision Application S-P-2002-05, be APPROVED AS REVISED subject to the conditions outlined in Appendix I to Report PD 32-05, to permit the development of a plan of subdivision for nine new country residentia� lots, submitted by Alex Artuchov on behalf of Bitondo Enterprises, on the lands being Part of Lot 7, Concession 5, City of Pickering. 2. That Zoning By-law Amendment Application A 25/02, be APPROVED subject to the conditions outlined in Appendix II to Report PD 32-05, to establish performance standards to allow the implementation of the Draft Plan of Subdivision S-P-2002-05, submitted by Alex Artuchov on behalf of Bitondo Enterprises, on lands being Part of Lot 7, Concession 5, City of Pickering. Executive Summary: The applicant proposes to develop a draft plan of subdivision consisting of nine new residential lots fronting onto Salem Road and the Fifth Concession. The applicant proposes to amend the current zoning of the subject lands to allow for the development of the proposed detached dwelling units with appropriate performance standards, to permit the implementation of the draft plan. The proposed plan of subdivision is an appropriate form of development for the subject lands. The proposal conforms to the policies of the Pickering Official Plan for lands designated "Rural Settlements - Country Residential". All interests of the City will be appropriately addressed through an associated subdivision agreement. Q � �#2eport PD 32-05 Date: July 15, 2005 Subject: Draft Plan of Subdivision Application S-P-2002-05 Page 2 Zoning By-law Amendment Application A 25/02 Financial Implications: No direct costs to the City are anticipated as a result of the proposed development. BACKGROUND: 1.0 Introduction 2.0 2.1 The subject lands are located on the northwest corner of Salem Road and the Fifth Concession Road. A location map is provided for reference (see Attachment #1). The majority of the lands are vacant and relatively flat, with wooded lands located towards the west edge, forming part of the Carruthers Creek valley lands. Staxton Glen estate residential development is to the west, and the Hawthorne Valley golf course is to the north. Mr. Brown will retain ownership of the lands located between the two parts of the proposed subdivision. These lands currently support a farm house, a second residential dwelling and associated farm buildings. The following is background information on the subject application: Proposed Development Detail Total area of draft plan Area for residential development Open space/ Conservation blocks Road widening Number of detached dwelling lots Total dwelling units Net residential density Comments received Submitted Plan (see Attachment #2) 9.32 hectares 5.84 hectares 3.10 hectares 0.38 hectares 9 9 1.5 units/ hectare At the March 20, 2003, Information Meeting (see text of Information Report and Meeting Minutes, Attachments #3 and #4) Area property owner - asked whether valley lands will be open space, about water monitoring for existing residential properties and about traffic speed on the roads; Hawthorne Valley Golf Course (owner of golf course to north) Area property owner wants the hedgerow between the golf course and the subdivision protected; asked about pavement Salem Road and about service for the subdivision; widening for gas and hydro Report PD 32-05 Date: July 15, 2005 �� Subject: Draft Plan of Subdivision Application S-P-2002-05 Zoning By-law Amendment Application A 25/02 2.2 2.3 Following Information Meeting Page 3 Hawthorne Valley Golf Course - requests that the hedgerow of fence, trees etc. be legally protected as a privacy buffer and wildlife habitat; - suggests water consumption controls for future home owners (see Attachment #5); Greenwood Ratepayers (GARA) - expresses general concern about piecemeal development in the area (see Attachment #6); Agency Circulation Region of Durham - proposal is permitted under the Region of Durham Official Plan; - recommendations of a noise impact study should be implemented through the subdivision agreement; - archaeological assessment is required to be submitted to Ministry of Culture for review; - requirements for private water supply and sanitary services can be satisfied through conditions of draft approval/subdivision agreement; - required conditions are provided for inclusion in draft approval conditions (see Attachment #7); TRCA - the grading plans provide an acceptable containment method for the floodplain; - revisions to the western boundaries of Lots #1 and #4 will adequately protect vegetation; - indicates that the applicant has agreed to protect the hedgerow at the north edge of the property (Lot #9); and, - has no objections to the proposal, provided the attached set of conditions are implemented (see Attachment #8); Ontario Ministry of Culture - the archaeological assessment has been reviewed with no resulting requirements (see Attachment #9); � � ��Report PD 32-05 Subject: Draft Plan of Subdivision Application S-P-2002-05 Zoning By-law Amendment Application A 25/02 Enbridge, Bell Canada, and Veridian Connections Trans-Northern Pipelines Inc., Durham District School Board, Enbridge Pipelines Inc., Greater Toronto Airports Authority, and Durham Catholic District School Board Date: July 15, 2005 Page 4 - no objections but technical requirements (see Attachments #10, #11, #12); - no objections (see Attachments #13, #14, #15, #16, #17); 2.4 Comments from City Departments Fire Department - requests the opportunity for a reservoir to (written and verbal) provide a water supply for fire fighting be further explored (see Attachment #18); - through subsequent discussions, it was agreed that adequate water supply is available to serve this location; Development Control - grading and Tree Preservation Plans are (written and verbal) required to identify and protect trees/hedge rows along boundaries of the retained lot and the open space blocks; - a barrier is needed befinreen Lot #9 and golf course; - 0.3 metre reserve is required to position the driveway for Lot #3 away from the Fifth Concession Road/Salem Road intersection; - existing fencing within the road widening must be removed; - subdivision agreement should address lot grading, drainage, fencing, tree preservation, road restoration and repairs, driveway entrances, paving of driveway aprons, construction management and erosion and sediment controls, conveyance and dedication of road widening, performance and maintenance securities, among other matters; Report PD 32-05 Date: July 15, 2005 � 9� Subject: Draft Plan of Subdivision Application S-P-2002-05 Page 5 Zoning By-law Amendment Application A 25/02 Development Control - pregrading not permitted without approvals (continued) by City/agencies, - applicant should be made aware that this property is within the areas subject to the 2003 City Fill/Topsoil Disturbance and Tree Protection By-laws (see Attachment #19); Municipal Property & Engineering - configuration of Blocks 10 and 11 to be (written and verbal) confirmed with TRCA and based on the stormwater management report. Blocks 10 and 11 should be conveyed to the City or TRCA; - cash-in-lieu of parklands is required; - initial comment that developer should contribute part of the costs for the asphalt paving of Salem Road across the limit of the subdivision was further reviewed; - upon further review of the current condition of Salem Road in conjunction with the number of new lots proposed and future potential for upgrading of Salem Road, it was determined that a contribution to the future upgrading is not appropriate, provided the developer be required to restore the road to its present condition should it deteriorate as a result of construction activity arising from the development of the subdivision; - driveway locations will have to be determined; - ditching requirements and culvert installations are the responsibility of the developer (see Attachment # 20); 2.5 The subdivision lands have already been conveyed to Mr. Bitondo In order to expedite transfer of ownership of the subject lands from the former owner, Mr. Brown, to the applicant, Mr. Bitondo, the applicant recently received approval of a land severance and a minor variance. The severance separated the finro major parts of the proposed subdivision from the lot in the middle, to be retained by Mr. Brown (north and south parts have now been conveyed to the applicant, Mr. Bitondo). The minor variance was approved to permit the retained lot to maintain a smaller lot frontage than that required by existing zoning. f'� � �Report PD 32-05 Subject: Draft Plan of Subdivision Application S-P-2002-05 Zoning By-law Amendment Application A 25/02 3.0 3.1 Date: July 15, 2005 Page 6 In its decision on March 14, 2005, the Durham Land Division Committee required that a number of conditions be fulfilled in order to finalize approval of the severance. Some of the conditions also satisfy City and TRCA requirements for approval of the draft plan of subdivision application and will be reflected in the conditions of draft approval contained in Appendix I to this Report. They include: • an easement in favour of TRCA across the valleylands, at the rear of the retained lot, close to Carruthers Creek, to allow passage between the two open space blocks in the proposed subdivision; • a first right of refusal for TRCA to purchase the valleyland rear portions of the retained lot for conservation purposes, prior to its conveyance to anyone else; • conveyance to the City of a 5.18 metre road widening across the frontage of both the retained and the conveyed portions along Salem Road; • conveyance to the City of a 7.925 widening across the Fifth Concession Road frontage; and, • payment of a cash-in-lieu of parkland contribution to the City for the two new blocks created (see Attachment #21). Discussion The proposed development is considered appropriate and conforms to the policies of the Pickering Official Plan The subject property is designated Rural Settlements — Country Residential in the Pickering Official Plan. This designation permits large lot residential development with a maximum of nine new lots. The proposed draft plan is within the Staxton Glen Country Residential area and forms Phase II of the development of this area. The proposed subdivision suitably implements the designation for these lands. The rear portions of the Corridor on Schedule Management Schedule. this designation. subject lands are designated as Shoreline and Stream III to the Pickering Official Plan — the Resource The proposed development meets the requirements of 3.2 Lands located near Carruthers Creek are to be zoned Open Space Hazard Lands and conveyed to TRCA Lands in proximity to Carruthers Creek located within the Shoreline and Sfream Corridor designation are subject to flooding and are to be preserved for flood plain and habitat protection purposes. Blocks 10 and 11 of the draft plan are to be zoned for open space uses, graded to protect against flooding of Carruthers Creek, and conveyed to TRCA to be retained as conservation lands. Report PD 32-05 Date: July 15, 2005 � C� � Subject: Draft Plan of Subdivision Application S-P-2002-05 Zoning By-law Amendment Application A 25/02 Page 7 3.3 Compatibility of the proposed development with the abutting estate development in Phase I of Staxton Glen will be ensured by similar country residential zoning standards The amending zoning by-law will be brought forward for enactment by Council following the issuance of draft plan approval. Development standards, which will set the maximum building height, lot frontage, lot area, required front, side and rear yards, and architectural controls will ensure that the dwellings within Phase II of the Staxton Glen country residential community will be compatible with Phase I, which was developed in the late 1980's. In addition, whereas the Phase I lots included all of the lands to Carruthers Creek, the lots permitted for Phase II will be buffered from Carruthers Creek by the open space blocks which will be conveyed to TRCA and retained as natural areas, thereby providing a natural buffer from the rear of the Phase I lots to the west. 3.4 Technical recommendations from the submitted technical reports will ensure the subdivision will provide a safe and healthy living environment In preparing the draft 40M Plan, the applicant will be required to show changes to the lot boundaries of Lots #1 and #4, as requested by TRCA, to protect existing trees and other vegetation and to reflect the road widenings already secured through the consent process. Environmental, noise impact, archaeological and hydrogeological reports have been submitted and assessed. In order to ensure implementation of all recommendations and conditions requested by external agencies and City Departments, the applicant will be required to enter into a subdivision agreement and meet the other conditions of approval set out in Appendix I to this Report. The key conditions include: • protection of the stream valley for natural habitat and flood control purposes by conveyance to the TRCA; • well-monitoring for the new drilled wells; • restoration of Salem Road to its current condition by the developer if it deteriorates due to construction activities associated with development of the new lots; • cash contribution in lieu of parkland; � \� ,�Report PD 32-05 Subject: Draft Plan of Subdivision Application S-P-2002-05 Zoning By-law Amendment Application A 25/02 4.0 5.0 Date: July 15, 2005 Page 8 • protection through zoning, yard setbacks, grading and tree preservation of a hedgerow/fence separator befinreen Lot #9 and Hawthorne Golf Club to the north and protection of other natural vegetation; and, • implementation of noise control measures for the future residents. Greenbelt Plan Although these lands are located within the provincial greenbelt, the application is allowed to proceed as it was submitted prior to adoption of the Greenbelt Plan. Applicant's Comments The applicant has advised that they concur with the recommendations of this report. Appendices: Appendix I: Appendix II Attachments: Recommended Conditions of Approval for S-P-2002-05 Recommended Conditions of Approval for A 25/02 1. Location Map 2. Applicant's Original Submitted Plan 3. Text of Information Report No. 11-03 4. Minutes of the March 20, 2003 Statutory Public Meeting 5. Comment from Owner of Hawthorne Golf Course 6. Comment from Greenwood Area Ratepayers Association 7. Agency Comment from Region of Durham 8. Agency Comment from Toronto and Region Conservation Authority 9. Comment from Ontario Ministry of Culture 10. Comment from Enbridge 11. Comment from Bell Canada 12. Comment from Veridian Connections 13. Comment from Trans-Northern Pipelines Inc. 14. Comment from Durham District School Board 15. Comment from Enbridge Pipelines Inc. 16. Comment from Greater Toronto Airports Authority 17. Comment from Durham Catholic District School Board 18. Staff Comment — Fire Department 19. Staff Comment - Development Control 20. Staff Comment — Municipal Property & Engineering 21. Conditions of Land Severance Report PD 32-05 Date: July 15, 2005 1� 1 Subject: Draft Plan of Subdivision Application S-P-2002-05 Zoning By-law Amendment Application A 25/02 Prepared By: Approved / Endorsed by: Page 9 �� Steve Gaunt,� MCIP, RPP Neil Carroll, , PP Senior Planner Director, Plann g& Development � Catherine Rose, MCIP, RPP Manager, Policy SG:Id Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City unci�l „� �� // \ . � J. Qu ,� .-� � a S Eer 1�� APPENDIX I TO REPORT NUMBER PD 32-05 RECOMMENDED CONDITIONS OF APPROVAL FOR DRAFT PLAN OF SUBDIVISION S-P-2002-05 1 i� ;� RECOMMENDED CONDITIONS OF APPROVAL FOR DRAFT PLAN OF SUBDIVISION S-P-2002-05 1.0 GENERAL CONDITIONS 1.1 That this recommendation apply to the revised draft plan prepared by Schaeffer & Dzaldov Ltd dated February 4, 2003 (Job No. 02-154-01), for Draft Plan of Subdivision Application S-P-2002-05, submitted by Alex Artuchov, on behalf of Len Bitondo, on lands being Part of Lot 7, Concession 5, City of Pickering, to permit the development of nine country residential lots for detached dwellings, open space blocks and road widening blocks as further revised as follows: • to delete road widening Blocks 12, 13 and 14, which have already been conveyed to the City through Land Division Applications LD 220/04 and LD 221 /04; • to satisfy the TRCA request to adjust the boundaries of Lots #1 and 4; and, • to require a 0.3 metre reserve in order to prevent the driveway for Lot #3 from being too close to the intersection of the Fifth Concession Road and Salem Road; subject to the comments contained in the report of the Director, Planning & Development Department, Report PD 32-05. 2.0 PRIOR TO THE REGISTRATION OF THE PLAN 2.1.1 That the owners submit a Draft 40M-Plan that reflects the revisions set out in Clause 1.1 to these recommended conditions of approval, to be approved by the Director, Planning & Development. 2.1.2 That the implementing by-law for Zoning By-law Amendment Application A 25/02 become final and binding. 2.2 That the owner enter into a subdivision agreement with and to the satisfaction of the City of Pickering to ensure the fulfillment of the City's requirements, financial and otherwise, which shall include, but not limited to the following: 2.2.1 Storm Drainaqe (a) satisfaction of the Director, Planning & Development Department respecting a stormwater drainage and management system to service all the lands in the subdivision, to protect for floodplain spills of Carruthers Creek and any provisions regarding easements; 10� 2.2.2 Gradinq Control and Soils -2- (a) satisfaction of the Director, Planning & Development Department respecting submission and approval of a grading plan that, among other things, protects trees and hedgerows along the boundaries of the retained lot, the hedgerow and fence on the north edge of Lot #9 and within the open space blocks, and a sediment control plan; (b) satisfaction of the Director, Planning & Development Department respecting the submission and approval of a geotechnical soils analysis; (c) prohibition of grading prior to execution of this agreement, or, following enactment of a zoning by-law amendment for this development, grading may be permitted provided a permit has been approved under Fill and Topsoil Disturbance By-law 6060/02. 2.2.3 Road Allowances (a) satisfaction of the Director, Planning & Development Department respecting removal of fencing from the road widening blocks; (b) satisfaction of the Director, Planning & Development respecting an undertaking and securities to ensure restoration of Salem Road to its current condition should the portion of Salem Road across the frontage of the proposed development deteriorate as a result of construction activity associated with this development. 2.2.4 Tree Preservation (a) satisfaction of the Director, Planning & Development Department respecting submission and approval of a tree preservation plan which shall protect: • the hedgerow and wire fence along the north boundary of Lot #9; • the hedgerows along the north boundary of Lot #5 and the south boundary of Lot #6; and, • the dripline of the trees on Lots #1 and #4. 2.2.5 Construction / Installation of Citv Works & Services (a) satisfaction of the City respecting arrangements for the provision of all services required by the City; (b) satisfaction of the appropriate authorities respecting arrangements for the provision of underground wiring, street lighting, cable television, natural gas and other similar services; -3- (c) that the cost of any relocation, extension, alteration or extraordinary maintenance of existing services necessitated by this development shall be the responsibility of the subdivider; 2.2.6 Dedications / Transfers / Convevances (a) that the owner convey to the City in a form satisfactory to the City and at no cost to the City: (i) any easements as required; and, (ii) any reserves as required by the City, including a 0.3 metre reserve to prevent the driveway for Lot #3 from being too close to the intersection of the Fifth Concession Road ar�d Salem Road; (b) that the owner convey any easement to any utility to facilitate the installation of their services in a location(s) to the satisfaction of the City and the utility; (c) that the owner convey open space Blocks #10 and #11 to TRCA in a form satisfactory to TRCA at no cost to TRCA. 2.2.7 Construction Manaqement Plan (a) that the owner makes satisfactory arrangements with the City respecting a construction management plan, such Plan to contain, among other things: (i) details of erosion and sedimentation controls during all phases of construction and provide maintenance requirements to maintain these controls; (ii) addressing the parking of vehicles and the storage of construction and building materials during servicing and house construction, and ensuring that such locations will not impede the flow of traffic or emergency vehicles on either existing streets or the proposed public street; (iii) ensurance that the City's Noise By-law will be adhered to and that all contractors, trades and suppliers are advised of this By-law; (iv) the provision of mud and dust control on all roads within and adjacent to the site; (v) type and timing of construction fencing; (vi) location of construction trailers. 2.2.8 Development Charges (a) satisfaction of the City financially with respect to the Development Charges Act. 1 �.� :� i i�,.� � r 2.2.9 Coordinated Development -4- (a) satisfaction of the City with respect to arrangements necessary to provide for coordination of services and roads with adjacent lands and any phasing of development that may be required. 2.2.10 Fencinq (a) satisfaction of the City with respect to the provision of temporary silt fencing around the entire perimeter of the subject lands during construction, prior to the commencement of any works; (b) satisfaction of the City with respect to the provision of noise attenuation fencing as per a noise report approved by the City of Pickering. 2.2.11 Design Planning (a) the satisfaction of the Director, Planning & Development Department respecting a report outlining siting and architectural design objectives for the development, and the submission of site plans and architectural drawings identifying how each unit meets the objectives of the report, prior to the issuance of any building permit for the construction of a residential unit on the lands; (b) the report outlining siting and architectural design objectives for the development must address building envelopes, house designs, siting, upgraded side/flankage elevations at entry, and streetscapes as well as garage designs, locations, massing, width, and projection from the main dwelling; (c) the report outlining siting and architectural design objectives for the development must address driveway placement and ensure adequate room is maintained to accommodate street furniture; (d) that the owner satisfy the City respecting the provision of appropriate aesthetic details and design of all boundary fencing and noise attenuation fencing. 2.2.12 Noise Attenuation (a) that the owners satisfy the requirements of the Ministry of the Environment regarding the approval of a noise study recommending noise control features satisfactory to the Region of Durham, and the City of Pickering. -5- 2.2.13 Enqineerinq Drawinqs (a) that the owner satisfy the City respecting the submission of appropriate engineering drawings that detail, among other things, City services, roads, storm sewers, lot grading, streetlights, fencing and tree planting, and financially-secure such works, including the future restoration of Salem Road, should the portion of Salem Road across the frontage of the new lots deteriorate as a result of the new driveways to the new lots for this development; (b) that the engineering plans be coordinated with the architectural design objectives and further the engineering plans shall coordinate the driveway width, street hardware and street trees in order to ensure that conflicts do not exist, asphalt is minimized and street trees are accommodated; (c) that the owner satisfy the City respecting ditching requirements and culvert installations. 2.2.14 Other Approval Agencies (a) that the subdivider satisfy all the requirements, financial and otherwise, of the Region of Durham, including, but not limited to the approval of private sewage disposal systems and drilled wells and for a well-monitoring program for the drilled wells; (b) that the subdivider satisfy all the requirements, financial and otherwise of the Toronto and Region Conservation Authority; including, but not limited to stormwater management systems, revisions to the lot lines of Lots #1 and #4 to exclude the dripline of existing vegetation, conveyance of open space Blocks #10 and #11 to TRCA, protection of the hedgerow along the north boundary of the subject lands, appropriate zoning to restrict permitted uses and structures on open space blocks to conservation/flood control uses only; (c) that any approvals which are required from the Region of Durham or the Toronto and Region Conservation Authority for the development of this plan be obtained by the subdivider, and upon request written confirmation be provided to the City of Pickering as verification of these approvals. 2.2.15 Parkland Dedication (a) that the subdivider provide to the City cash-in-lieu to satisfy the shortfall of parkland dedications, to the satisfaction of the Director, Planning & Development, in order to satisfy Section 42(1) of the Planning Act, recognizing that part of the total required has already been paid to the City for the two lots created by the recent approval of Land Division Applications LD 220/04 and LD 221 /04. � ,�� :�;f ��i� 2.2.16 Edqe Management � (a) that the subdivider provide an edge management plan, to the satisfaction of the Director, Planning & Development Department, such Plan to contain, among other things: (i) an identification of all hazard trees located at the edge of the property to be removed prior to the initiation of works on the site; (ii) protection hoarding as required during the construction process; (iii) grading details which confirm that the root zone on the adjacent vegetated areas will be protected; (iv) plans for the edge planting adjacent to rear lots; (v) the planting of trees/landscaped stock as per the approved plan. 1 +� � APPENDIX II TO REPORT NUMBER PD 32-05 RECOMMENDED CONDITIONS OF APPROVAL FOR ZONING BY-LAW AMENDMENT APPLICATION A 25/02 1�� 1. RECOMMENDED CONDITIONS OF APPROVAL FOR ZONING BY-LAW AMENDMENT APPLICATION A 25/02 That prior to forwarding an implementing by-law to City Council: (a) (b) Draft Plan of Subdivision S-P-2002-05 receive draft approval; and, A Draft 40 M Plan be submitted that incorporates the revisions referred to in Report PD 32-05 to the satisfaction of the Director, Planning & Development. 2. That the implementing zoning by-law include, but not be limited to the following: (a) permit the establishment of detached dwellings in accordance with the following provisions: (b) (c) (�) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) (xi) minimum lot area of 0.6 hectares; minimum lot frontage of 30 metres; minimum front yard depth of 15 metres; minimum rear yard depth of 15 metres; minimum interior yard width of 7.5 metres, with the side yard setbacks for Lots #5, #6, and # protect the hedgerows and the Open Space zone; minimum flankage side yard width of 15 metres; maximum building height of 12.0 metres; minimum gross floor area of 140 square metres; maximum of one dwelling unit per lot; maximum lot coverage of 20 percent; parking requirements: A minimum finro parking spaces; B a detached private garage may be erected an exception that 9 be increased to in a side yard or a front yard provided that such garage is located not less than 7.5 metres from the side lot line and not less than 15 metres from the front lot line. (xii) accessory structure requirements: all accessory structures, except a detached private garage, which are not part of the main building, shall be erected in the rear yard and shall be not be less than one metre from any lot line. zone open space Blocks #10 and #11 and the hedgerow along the north lot line of Lot #9 as Open Space-Hazard Lands to permit the following uses: • conservation of the natural environment, soil and wildlife and resource management; • no buildings or structures, no fill or removal of fill, except for flood and erosion control or for resource management. include appropriate provisions permitting the construction of not more than one model home. ATTACHMENT � � TO 1 � � REPORT # PD � '4 S 1 �x ,� 2 EXHIBIT 2 :i a�.� kTT�C(—it:°�=��11 #�.._._�,.,.___�_.TC# R��'JN! �i' PL?_,�_.,3�.�O..S__ ... ..... INFORMATION COMPILED FROM APPLICANTS SUBMITTED PLAN - SP 2002-05; A25/02 L. BITONDO � � N 7HlS MAP WAS PRODUCED BY THE C/TY OF PICKERING, PLANN/NG & DEt�ECOPMENT DEPARTMENT, INFORMATION & SUPPORT SER�ICES, MARCN 6, 2003. ATTACHMENT ��_TO RE�ORT # PD 3 � � v � =„ �,,:�°��,u��1��,-,i .: a � sr�.�— �—.-� rrm',1 _:� - . +t�.3;"1.� INFORMATION REPORT NO. 11-03 FOR PUBLIC INFORMATION MEETING OF March 20th, 2003 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Draft Plan of Subdivision Application SP-2002-05 Zoning By-law Amendment Application A 25/02 Bitondo Enterprises/W. Brown Part of Lot 7, Concession 5 City of Pickering 1.0 PROPERTY LOCATION AND DESCRIPTION - the subject property is located on the west side of Salem Road, north of the 5th Concession Road; - a property location map is provided for reference (see Attachment #1); - the property is currently occupied with a farm house, a second residential dwelling and associated farm buildings; - lands not occupied by the residential portion of the property are relatively flat idle land being a former field and wooded lands forming part of the Carruthers Creek valley lands; - the site's topography slopes gently from the north to the southeast while the western lands that are adjacent to Carruthers Creek slope in a westerly direction toward the creek; - surrounding land uses are: north - Hawthorn Golf Club; south - on the south side of the 5th Concession Road in the Town of Ajax is a Hydro corridor and vacant land; east - on the east side of Salem Road are vacant lands and agricultural lands; west - estate residential on the west side of Carruthers Creek. l�v �.�'�tnformation Report No. 11-03 �`�T`��`��`�T# �_To ��_�-� ��.��R �_ ��._�a�o_�.._��.�W Z.o 3.0 APPLICANT'S PROPOSAL Page 2 - Alex Artuchov on behalf of the owners, have submitted an application for approval of a draft plan of subdivision and an application to amend the zoning by-law in order to implement the proposed draft plan; - the applicant's proposed subdivision plan is provided for reference (see Attachment #2); - the draft plan proposes the creation of nine new residential lots; - the existing farm residential property is located on lands in the middle of the draft plan, however these land are not part of the draft plan of subdivision; - the result is that the existing farm homestead property bisects the draft plan creating two unconnected portions; - all lots are proposed to front onto either the 5"' Concession Road or Salem Road; - the western blocks of both the southern and northern portions of the draft plan are proposed open space blocks; - road widening blocks are shown for both the 5�' Concession Road and Salem Road; - lot sizes range from 0.5ha (5,500 m2) to 0.7ha (7,198 m2) with the lot frontage ranging from 25 m to 60.8 m; - the following chart outlines the proposed development detail: Details of the Draft Plan Total area of draft plan Area proposed for residential development Open Space/Conservation blocks Road widening Number of detached dwelling lots Net residential density (units per hectare) OFFICIAL PLAN AND ZONING 3.1 Durham Reqional Official Plan — 9.32 hectares — 5.84 hectares — 3.10 hectares — 0.38 hectares _ g — 1.5 - designates the subject lands as Country Residential Subdivision, where development is intended to be predominantly for housing purposes; - the maximum number of dwelling units permitted in the subject Country Residential Subdivision is ten units; - in the vicinity of the subject property lands are designated as Major Open Space; - Salem Road and the 5th Concession Road where they abut the draft plan are both designated as a Type 8 Arterial Road; - the proposal appears to conform to the Durham Region Official Plan; ATTACHMENT � �_TO Information Report No. 11-03 REPURT � PD 3a2 -� � Page 3 �� l�i 3.2 3.3 Pickerinq Official Plan - designates the subject lands as Rural Sett/ements — Country Residential; - permissible uses within the Rura/ Settlements — Country Residential designation include residential uses, including detached dwellings units; - Country Residential lands are intended to be developed with large lots with no potential for growth; - the proposed draft plan is within the Saxton Glen Country Residential area and forms Phase II of the development of the this area; - Schedule II of the Pickering Official Plan - Transportation Systems designates Salem Road and the 5th Concession Road where they abut the draft plan as a Type B Arterial Road; - Type B Arterial Roads are designed to carry moderate volumes of traffic at moderate to high speed and have some access restrictions; - Schedule III of the Pickering Official Plan - Resource Management designates lands abutting Carruthers Creek as Shoreline and Stream Corridors; - Shorelines and Stream Corridors identify lands that may be prone to flooding and water impacts and require an environmental report to be submitted that appropriately addresses any environmental constraints on the subject property; - in accordance submitted; with Official Plan policies, an environmental report should be - the subject applications will be assessed against the policies and provisions of the Pickering Official Plan during the further processing of the applications; Saxton Glen Settlement Plan the Saxton Glen Settlement Plan designates the subject lands as Country Residential and Open Space System — Natural Areas; the Saxton Glen Settlement polices recognize the existing dwelling; requiring that development is undertaken in a manner that respects the environmental features of Carruthers Creek; recognizes that the lots will front onto existing roads; and, endeavours to ensure the country residential environment of the settlement is maintained; 3.4 Zoninq Bv-law 3037 the subject lands are currently zoned "A" — Rural Agriculture Zone, by Zoning By-law 3037 as amended; the existing zoning permits a range of agricultural uses, one detached dwelling, some recreational and community institutional uses, and selected agricultural commercial uses; an amendment to the zoning by-law is required to allow the development of the proposed draft plan of subdivision. ��Information Report No. 11-03 aTTACHMENT #'_ �_____Tp Page 4 .. � �1� �E}��R7� # PD__3� �o S" 4.0 RESULTS OF CIRCULATION 4.1 Resident Comments - no resident comments have been received to-date; 4.2 Aqencv Comments - no agency comments have been received to-date; 4.3 Staff Comments in reviewing the application to-date, the following matters have been identified by staff for further review and consideration: • ensuring that the proposed development is compatible with, and sensitive to, surrounding land uses: • ensuring that the proposed subdivision will fit in with the existing residential dwellings located in the centre of the draft plan, but not included in the draft plan; • ensuring that the lotting pattern and dwelling designs maintain a high quality residential streetscape; • the appropriateness of excluding the existing residential property from the draft plan and therefore not conveying all of the valley lands to an appropriate public authority that will result in a land lock open space block; • ensuring that appropriate buffer has been provided between the proposed residential lots and Carruthers Creek; • reviewing the need for an environmental, noise, agricultural, hydrogeological or archaeological reports; • reviewing supporting technical submissions and reports to ensure that adequate information is provided, that technical requirements are met; this Department will conclude its position on the draft plan design after it has received and assessed comments from the circulated departments, agencies and public. 5.0 PROCEDURAL INFORMATION written comments regarding this proposal should be directed to the Planning & Development Department; oral comments may be made at the Public Information Meeting; all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; Information Report No. 11-03 6.0 6.1 6.2 �TTACH"I�ENT � � TO ,Y;=;,,,a? u P�.�a -v s Page 5 if you wish to be notified of Council's decision regarding either the proposed plan of subdivision or zoning by-law amendment application, you must request such in writing to the City Clerk; if a person or public body that files an appeal of a decision of the City of Pickering in respect of the proposed draft plan of subdivision and/or zoning by-law amendment, does not make oral submissions at the public meeting or make written submissions to the City of Pickering before the Draft Plan of Subdivision application is considered for approval, or before a zoning by-law is passed, the Ontario Municipal Board may dismiss all or part of the appeal; if you wish to reserve the option to appeal Council's decision of the proposed zoning by-law amendment application, you must provide comments to the City before Council adopts any by-law for this proposal. OTHER INFORMATION Appendix No. 1 list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing the report; Information Received full scale copies of the applicant's submitted plan and reports are available for viewing at the offices of the City of Pickering Planning & Development Department including: • the draft plan of subdivision; • Rural Servicing Study, prepared by Rural Development consultants Limited, dated November 2002; • Settlement Capacity Study, prepared by Alex Artuchov dated November 2002; • Proposed Fill and Storm Water Management Plan, prepared by Schaeffers Consulting Engineers, and dated January 2002; - the need for additional information and/or addendums to submitted reports will be determined through the review and circulation of the applicant's current proposal. 1 �. `� 11 �iformation Report No. 11-03 `' �TA�%E{�"`E�a�r #— 3 TU ��-;.;� � # �o,,�a -0 3' 6.3 Companv Principal Page 6 the applicant is Bitondo Enterprises who's principal is Leonard Bitondo, have entered into a purchase and sales agreemer�t with the owner of the subject lands William Brown; the applicant has authorized Alex Artuchov to act as agent for the subdivision and rezoning applications. ORIGINAL SrGNID BY Ross Pym, MCIP, RPP Principal Planner - Development Review RP:jf Attachments Copy: Director, Planning & Development ��L�n� � �� : Lynda Taylor, MCIP, RPP Manager — Development Review ATTACHMENT �_�TO i l � REf�ORT # PO-_:� -U S APPENDIX NO. I TO INFORMATION REPORT NO. 11-03 COMMENTING RESIDENTS AND LANDOWNERS (1) none received to date COMMENTING AGENCIES (1) none received to date COMMENTING CITY DEPARTMENTS (1) none received to date 4,, . 1�� C�� Q� � Excerpts from Statutory Public Information �� ,� Meeting � �� 3a -0 3 Thursday, March 20, 2003 P 7:00 P.M. PRESENT: L. Taylor - Manager, Development Review R. Pym - Principal Planner — Development Review G. Romanowski - Planning Technician D. Kearns - Committee Coordinator The Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. (I) DRAFT PLAN OF SUBDIVISION APPLICATION SP-2002-05 ZONING BY-LAW AMENDMENT APPLICATION A 25/02 BITONDO ENTERPRISESNV. BROWN PART OF LOT 7, CONCESSION 5 1. Ross Pym, Principal Planner — Development Review, provided an explanation of the application, as outlined in Information Report #11-03. 2. Alex Artuchov, Agent, advised that the applicant intends to maintain the hedgerow at the northern border of the development, to convey a portion of land into public ownership and to impact Carruther's Creek as little as possible. 3. Hal Whorms, 3225 Greenburn PI., questioned if Block 11 will remain Major Open Space, what will be the source of water, is monitoring of water on the present residential properties being considered and is consideration being given to the speed on Salem Road and the 5�' Concession. 4. Richard Wagner, owner of the golf course to the north of the proposed development, advised that he has no objection to the proposal but stated his concern with respect to the hedgerow between this development and his golf course. He would like some type of legal clause or agreement that will ensure that the new owner maintains this hedgerow. 5. Halima Yeung, 1757 Greenvale Cres., advised that he has no objections to this proposal. He questioned if Salem Road will be paved when widened and if gas and hydro services will be brought in for the four homes in the north part of the development. C�t,� o�l Excerpts from Statutory Public Inforrnation 1<' 1 �� Meeting � ' — � � LL Thursday, March 20, 2003 ��"' qT'(@,rl�ni�rt? � ! _ T(", 3�-oS 7:00 P.M. 6. Alex Artuchov, Agent, advised that well water will be provided to the new homes and that three wells have been dug and ample water is present. This will now go through the Health Department to ensure water quality is up to standard. The speed along Salem Road and the 5th Concession will be reviewed. He advised that Mr. Brown, applicant, is also concerned with maintaining the hedgerow and reasonable conditions will be considered. The homes in the development will be very similar to Saxton Glen. Hydro Services will come from the existing line but will be buried to the residence. He did not, as of yet, have any information concerning gas lines. 1�� ,� , S h t! o,.: ..,. .` St .. � ._. _ f�ENOR� �i PG 3�— O 3� ��'rae �/Q�P�P� GOLF COU'RSE �� I.ocation: 3470 Szlem Road, Pickering, Ont. Phone & Fas: (905) 686-2028 Matling Address: P.O. Box 464, Pickering, Ontario L1V 2R7 �---..., City of Pickering Civic Complex Planning and Development Department 1 The Esplanade Pickering, Ontario L1 V 6K7 Attn. Linda Tavlor Planning: Manager Development Revue March 28/2003 Re: Draft Plan of Subdivision SP-2002-05, Zoninq Bv-Law Amendment A 25/02 Britondo Enterprises Dear Ms. Taylor, .�� ;,. � -." ::°� � � 1G�1�3 CiTY p� BUILDdNG S�C��N G As I stated at the information meeting on March 20/2003, our main concern is the border befinreen the golf course and the subject property, from Salem Road to the Carruthers Creek corridor. Along this border exists a row of thick vegetation, some mature trees, large fieldstones and boulders, which create a habitat for small wildlife and also a privacy buffer between the properties. There is a wire fence in place on the south side of this buffer, which has been in existence for decades. We propose that the City of Pickering puts in place a legal and binding instrument on Titfe that would prevent the future owners of this lot from indiscriminately bulldozing and clearing away any part of this buffer area. We ask that the existing wire fence remains permanently in place at its present loca#ion and is maintained on a regular basis. Also, since the homes would be on private wells, we would suggest that steps are taken, so that future owners make use of this water supply responsibly with gauges to monitor consumption. The well water source is of major importance to the golf course in terms for its irrigation needs and supply to the Clubhouse. Respectfull yours, �' Richard Wagner Hawthorne Valley Golf Course Hand delivered: March 31/2003 jj��_,.. a� ATTACHI4nEPJT # �TO , � r; Gaunt, Steve << ;��? rr pa__ 3.a -o �.. .,_r._. 1� � From: Sent: To: Cc: Subject: Dear Mr. Taylor, Joan Moritsugu [jhmoritsugu@hotmail.com) Thursday, March 20, 2003 3:13 PM Taylor, Bruce; Taylor, Lynda Pickles, David, Councillor; Johnson, Rick, Councillor; Gaunt, Steve Draft Plan of Subdiv'n App (SP-2002-05) and Zoning By-law Amendment App(A 25/02) Would you please add the Greenwood and Area Ratepayers(aka GARA-address below) to the list to receive notice of future meetings for the subject application. I am not able to attend the Public Meeting on March 20th personally, but would like the contents of this note to be added to the file for this application. As you are know, the GARA has asked the City many times over the last few years to conduct a•comprehensive study of potential expansion for the hamlet of Greenwood and the surrounding area. We view this application to be located in our 'surrounding area'. Steve Gaunt, of the City's Planning department is in the process of scoping �� work session, scheduled for April 5th, to look at the Greenwood situation. _'his `charette' is being driven by the Bitondo application on Westney Road. We feel this application should be discussed in the session and have apprised Mr. Gaunt. We again request that an overall plan be determined to address all the known mitigating factors (water supply and quality, 407 expansion, Seaton, Westney Road bypass,etc.), rather than entertaining and probably allowing, piecemeal development to occur. Thank you. Joan Moritsugu Chair, Greenwood & Area 2370 Concession 6 Greenwood, ON. LOH 1H0 Tel: 905-42'7-8578 FAX: 905-427-4876 Ratepayers Association Tired of spam? Get advanced junk mail protection with MSN 8. http://join.msn.com/?page=features/junkmail 1 .� 1�� M � _ The Regional M�lnicipality of Durham Pianning Department 1615 DUNDAS ST. E. 4T" FLOOR, LANG TOWER WEST BUILDWG PO BOX 623 WHITBY ON L1 N 6A3 CANADA 905-728-7731 Fax:905-436-6612 E-mail: planningQ region.durham.on.ca www.region.durham.on:ca A.L. Georgieff, MCIP, RPP Commissioner of Planning "S�er`vice Excetlence for our Comm�nities" ATTACHMENT # � TO REVURT # PD �� ' � S November 5, 2004 Ml'. N. C1iC011 Director of Planning Planning Department City of Pickering 1 The Esplanade Pickering On L1V 6K7 Dear Mr. Carroll: �` � � `� ; � °� � �� "i � �t��,�. "�eerii.$.0.8i"' �@a°R`�k al�`�-.;:��. �l.iAiVPVI1VCa i� LIEVt�r iF'�rS��t ?��PAR'T'ivl�ia�'i Re: Regional Review of an Application for Plan of Subd'avision File No.: S-P-2002-05 Applicant: Bitondo Enterprises Municipality: City of Pickering Please Quote Ref. No.: . �i �'r,�� The Region has reviewed the captioned application and the following comments are offered with respect to compliance with the Regional Official Plan, delegated provincial plan review responsibilities, and the proposed method of servicing. Official Plan Conformitv The plan of subdivision is identified as Country Residential Subdivision No. 34 in the Region of Durham Official Plan. The number of lots, and general lotting pattern for the plan, were established with the approval of this designation. Provincial Policies and Delegate� Review Responsibilities This application has been screened in accordance with the terms of the pravincial plan review responsibilities delegated to the Region. This site is located in the northwest quadrant of Salem Road and the Sth .Concession Road, both designated as"Type B" arterial roads in the Regional Official Plan. A Noise Impact Study, dated Apri1 2003, was submitted to the satisfaction of the Region. The recommendations of the study are required to be included in the City of Pickering Subdivision Agreement. The site characteristics indicate a high potential for the presence of archaeological remains. Therefore, the applicant should be advised that an archaeological assessment is required. It must be prepazed in accordance with the Ministry of Cultures Archaeological Assessment Guidelines, and submitted to the Ministry for review: Private Services A rural servieing study was submitted for the captioned application. The study was subject to a peer review process. Methane gas was confirmed to be in the water supply aqnifer for this site. In accordance with the new Ministry of Environment directive, a Directors Consent Form, signed by the Director of Environmental Monitoring and Reporting Branch, will satisfy the Health Department regarding the treatment of inethane � 700% Post Consumer � � ATTACHMENT � % TO RENURT # PD -�� - D S� 1:::.1 Page 2 gas. The Health Department is satisfied that private services can be provided io the proposed lots in accordance with the conditions of draft approval attached to this correspondence. Based on the foregoing, the Region has no objection to the draft approval of this plan. The attached conditions of approval shall be completed prior to the Region providing final clearance for this application. In addition to sending the Region copies of the draft approved plan and conditions of approval, please e-mail a digital copy of the conditions of draft approval to the planner _ responsible for the file. Feel free to contact Celeste Terry, Planner in this Department, with any questions or concerns. : Yours truly, � Jim Blair, M.C.I.P., R.P.P. Director, Current Operations Branch : Attach.: Conditions of Draft Approval cc: Alex Artuchov Region of Durham Health Department, Attn.: H.G. Law; Senior P.H.I. Region of Durham Works Department, Attn.: P. Castellan, Dev. Appr. ssssvs.Tx,� a � I'\� N �J . � i. I I �J1 '�.�, .�l �.'l�..�.�� -..._��.�. ,... t kd . . -,, � tr? � �' F'�.>_..�.? - oj __.._,. Attachment to letfer dated November 5, 2004 Re: S-P-2002-05 Bitondo Enterprises City of Pickering CONDITIONS QF DRAFT APPROVAL �; _ , r�`" "� � , �� ?i��:� � �� QQ� �i°�'� �� 'lG±��FiIN� �l.F4NN��EP RTNlEM1ITPME►VT 1. The Owner shall prepare the final plan on the basis of the approved draft plan of subdivision, prepared by Schaeffer & Dzaldov Limited, identified as JobNo. 02-154-01, dated January 31, 2003, which illustrates 9 lots for single family residential development on private services, and blocks for road. widening and open space. 2. The Owner shall submit plans showing the proposed phasing to the Region of Durham and the City of Pickering for re�iew and approval if this subdivision is to be development by more than one registration. 3. The Owner shall grant such easements as may be required for utilities, drainage and servicing purposes to the appropriate authorities. 4. 5 The Owner shall satisfy the requirements of the Region of Durham Health Department with the provision of priyate sewage disposal systems and drilled wells. The implementation of this condition shall involve the inclusion of appropriate provisions in the Regional Subdivision Agreement such as standard paragraph 6 pertaining to private sewage disposal systems and drilled wells. The water supply aquifer is confirmed to have the presence nf inethane gas. Therefore, each well must have a Directors Consent form signed by the Director of Environmental Monitoring and Reporting Brancfi of the� Ministry of the Environment prior to the issuance of a building permit for the dwelling. 6. The Owner shall have the water chemistry including methane tested for each water supply well by a qualified hydrogeologist. Treatment options for parameters that exceed the Ontario bririking Water Guidelines shall be prepared and the Owner shall insta�l the necessary treatrnent equipment. The City ofPickerings hydrogeologist shall confirm the necessary treatment equipment has been installed before final occupancy of the dwelling. 7. The Owner shall agree in the City of Pickering Subdivision Agreement to implement the recotnmended noise control measures. The agreement shall contain a full :and camplete reference to the noise report (i.e. author, title, date and any revisions/addenda.thereto) and shall include any required warning clauses identified in the acoustic report. The Owner: shall provide the Region with a copy of the subdivision agreement containing such provisions prior to final approval of the plan. 8 Prior to final approval, the proponent shall engage a qualified professional to carry out, to the satisfaction of the Ministry of Culture, an archaeological assessment of the entire developrrtent property, and mitigate, through preservation or resource removal and documentation, adverse � 10 � .,�� ; _ �,3� y oS Page 2 impacts to any significant archaeotogical resources found. No demolition, grading or other soil disturbances shall take place on the subject property prior to the Ministry of Culture confirming that all archaeological resource concerns have been met including licensing and resource conservation requirements. The Owner shall satisfy all requirements, financial and otherwise, of the Region of Durham, This shall included, among other matters, the execution of a subdivision agreement between the Owner and the Region concerning the provision and installation of subsurface sewage disposal systems, drilled wells, roads and other Regional services. The subdivision agreement between the Owner and the City of Pickering Shall contain, among other matters; the following provisions: a) Each drilled well is to be constructed in the recommended target aquifer that is generally 30 metres below grade. A building permit shall not be issued until a well record is presented confirming that the well has been successfully complefed in the target aquifer. In the event that after a reasonable attempt to construct a well in the deep aquifer results in an inadequate yield or adverse water quality, an alternative aquifer maq be exploited at the direction of a qualified hydrogeologist. A pumping test of a minimum of 2 hours duration at a constant pumping rate of a least 25 L/min shall be performed and the City of Pickerings hydrogeologist shall confirm the well water is adequate quantitatively and qualitatively. The City of Pickerings hydrogeologist shall confirm that fhe water is adequately treated for removal of inethane and any health related parameter under the Ontario Drinking Water Guidelines prior to final occupancy of the dwelling. b) A Warning,Clause shallbe put in the local agreement stating; "All prospective purchasers shall be advised in advance that treatment for methane is required and is the responsibility of the subdivision owner to install adequate treatment equipment. Also, treatment for elevated iron, manganese and hardness is likely and that they may wish to consult with a qualified person to obtain advice. in this regard." c) T'he develaper shall adhere to the demonstration lot tayout plan as submitted by Rural Developrnent Consultants Limited dated May 2, 2003, Praject 87-548. d) The developer shall retain a qualified professional sewage system designer to provide the design for the private sewage systems. The sewage system design for each lot shall be submitted for review to the Durham Region Health Department to ensure compliance with Part 8 of the Ontario Building Code. e) The developers engineer shall conduct on-site soil tests on the primary sewage system area for all lots to determine the soils permeability. The engineer shall provide analysis of the soil tests describing grain size analysis; co-efficient of permeability and estimated _ percolation T times to the Health Department for review and approval. 1�� 1�:� _. �� , � :; �3� _;3a -os�� : Page 3 f} The developer agrees to submit a copy ot the final grading plan to the Region of Durham Health Department. In the event that there are significant differences in the final grading plan and the demoristration lot layout plan that may effect the location of the proposed private sewage system areas, the developer shall make the necessary revisions to tfie satisfaction of the Region of Durham Health Department. snboz_:.ac i TORONTO AND REGION �� onservat�on for The July 16, 2004 Living City Mr. Steve Gaunt City of Pickering Pickering Civic Centre One The Esplanade Pickering, Ontario L1 V 6K7 Dear Mr. Gaunt: .��r �f��' iE f� ." �,' � it`..... _. ?�,3 .. ��Or� E �r�-�� ..� a - 0 5 A �� :={: .�. ; �_ Re: Draft Plan of Subdivision SP-2002-05 Salem Road and the 5'h Concession City of Pickering (3itor�du) fi ' f __ ;P, i � ;�` :., CFN 35136 � !.� J U t_ 2� 200� �ITY C3F PICKEF�IIV� �'lANNiNG & DEVELOPMEN'1' DEPAi�TMERIT Further to our discussions and after receipt of your letter dated June 23`d confirming y�ur agreement to accept modifications to the proposed plan of subdivision to reflect TRCH requirements for the protection of vegetation on the subject lands, we offer the following comments. The proposal to construct a 9 lot subdivision on the lands has been reviewed by TRCA staff. The applicant has provided grading plans to indicate how an existing floodplain spill will be contained in accordance with the Authority's Valley and Stream Corridor Program. The grading plans are acceptable to engineering staff. In addition the applicant is prepared to revise lot lines at lots 1 and 4(see attached sketch) and by way of a letter has indicated the acceptance of conditions related to the same. The applicant has also indicated his accsptance of thA protection of a hedgerow at the north property line adjacent to lot 9 to the satisfactiun of TRCA. In light of the above TRCA staff have no objections to draft approval of the plan of subdivision with the following conditions: 1: Prior to the initiation of grading and prior to the registration of this plan or any phase thereof, that the owner shall submit for the review and approval of the Toronto and Region Conservation Authority, (TRCA), the following: j a ueiailed repo ►�yat �escribe� thQ stor^i dra�^a�e sy�s+.em fer the �r�pese� development of the subject lands. This report should include: - plans illustrating how this drainage system will tie into surrounding drainage systems, ie. Is it part of an overall drainage scheme? How will external flows be accommodated? What is design capacity of the receiving system? - stormwater managemenf techniques which may be required to control minor or major flows; - proposed methods for controlling or minimizing erosion and siltation on-site and in downstream areas during and after construction; - location and description of all outlets and other facilities which may require permits under Ontario Regulation 158 . '%� N �-� F�e�.1��,.1��i�.N.�1h�.�oc►�.-�utul?�c �.� /cont'd... 5 Shoreham Drive, Downsview, Ontario M3N 1S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca = ��: .„,,. l�v :_ _ � _ �� _ 3a -o,� Steve Gaunt - 2- July 16, 2004 N.B.: It is recommended that the developer or his consultant contact the Authority prior to the preparing the above report to clarify the specific requirements of this development. 2. That the plan be revised to exclude the dripline of existing vegetation within lots 1 and 4 to the satisfaction of TRCA and in accordance with a letter of agreement provided by the applicant as dated July 23�d, 2004 and as indicated on the drawing enclosed. 3. That the applicant obtain any permits required under Ontario Regulations 158 for works on the subject lands. 4: That prior to the final registration of this plan, the owner enter into an agreement with either the TRCA or the City of Pickering with respect to the acquisition of the valleyland block identified as blocks 10 and 11 on the subject plans as modified to include the dripline of vegetation along lots i and 4. 5. That the applicant protect the existing hedgerow along the north property line to the satisfaction of the Town of Pickering and the Toronto and Region Conservation Authority. 6. That the owner agree in the subdivision agreement, in wording acceptable to the TRGA: (A) to carry out, or cause to be carried out, to the satisfaction of the TRCA, the recommendations referred to in the report(s), as required in Condition 1 above. (B) to obtain a permit for the works described in the above Conditions. (C) prior to registration of the plan, to erect a permanent chain link fence between all lots adjacent to the valley corridor to the satisfaction of TRCA 4. The municipality's restricted area by-law shall contain provisions which will have the effect. of prohibiting all buildings and structures of any kind; the placement of fill; or the alteration of a watercourse other than as required for flood or erosion control within the open space blocks 10 and 11; In order to expedite the clearance of the above conditions, we would request that a copy of the signed subdivision agreement be forwarded to this Authority. We trust that this is satisfactory. If you have any questions please contact the undersigned at ext. 5306. Your ruly, uss h W'�iite1---- Senior Planner Development Senrices Section Ext. 5306 Encl. F:\PRS�Co rresp\PICKERI N�2004\bitondo�lulyl2.wpd ATTACHMENT ! TO . REPORT ! PD - 05 - . � 13 �. %' l , ,�'"`Mi�fstry of Cuhure MinistAre des Affsires civiques, � ��,ta r� o Y.,, de la Culture et des Lolsirs 400 Unive�sky AV9, 4"� R 400 Ave. Univet9ity, d, �ge Taortto, ON M7A 2R9' Toronto, DN M7A 2R8 He�tage Ope2G«is UnR Tel: (4i8) 3147147 Fax: (416) 314 7175 Email: winsron.wong�mczcr.gov.o�.ca October 30, 2003 Attri: Urban iatitude 789 Don l�iils Road Suite 540 Don Mills, ON M3C 1T5 Deaz Sir/Madam: Re: Stage 1-2 Archaeological Assrs,smeats af 23.3 acre Proposed Sabdivision PaR of Lot 7, Coecessiou 5 Towa oF Pickering - xtegional Mnnicipaliq ot Durham Clearance of Development Lots Licence/CIF#s: P029-11 MCL F'�Ie: 18SS180 This is to advise tha[ this offiee has review�d ctuee St�ge l-2 archaeological resource iimpact sssessmenf repo[s by Archaeo�+orks Tnc., with �egards eo the parcel of land for development within Pa�t of T.ot'1, Concession 5 in the Town of Picke�ng involving nine lots The archaeological assessment rcport meet the requirements under the Minissry Arehaeological Assessmeru Tuhnical Guidelines, and tha repoct ulso complies with the arChaeologica► Gcensing pro�isions undor the Heritage Act Since there werc no significant areharalogical heriraga resoucses or remsins identi�ed within the assessed ar�as, no furti�er archaeological sssessmenc work is required for these parcels of land eovering lots i to 9. The devetopmenc wvering dte subject nine development only lo�s will be able to ptoceed withou[ any fiuther archsoological resource concerns However as indicattd in the repo[t and on the dcaft plsn map Legally smveyed by Schaeffer & Dzaldov Ltd., cha+e at� 3_10 ha of ,�, land cotresponding to Blocks 10 � 11 iden�ifed as 'conser�a6an aress'. Tbese �cas were not syswmatically assessad because the parccls will be proteacd using a proposcd enviroamenralty protecud zone andlor will be hansfumd to pubtie ownership for consecvation p�poses. Copies of any fittute zoning bylaw or any assaaiated rasement agreemen[{s) consen+ing these B1ocLa shall be forwasded ta this office by t[�e City of Pickering £or our files. If there aze any changes co tivs process which maY causo gred�ng or soil disaubances on Blocks l] and 12 , a licensed azchaeologist will be retained to cazry out additional assessmen� urithin those Blocks. In the event of unexpected diseoveries of deeply buried archaeologicai remains, foundations or cemc�'ies, or aher cultttral heritsge features at any time during subdivision consnvction, a licensed ar�hseologist may need to do fiuther asscssment. Sta££ of the Ministry of Culture should be contacted if this oecurs. Youcs Gvty. Winston Wong MCIP : Hcritage Planner cc: Ci�y of Pickering- Planning Dept Archaeolu+orlcs Inc. MCL Licensing Adminisd'ator ** TOTAL PR6E.02 ** Distribution Planning ' /� o S__._._ . 13 � 500 Elgin Mills Road East _.,�•�� r��,�.___�cr�.'_ Richmond Hill Ontario L4C SG1 ENB%;�DGE March 3, 2002 ED BELSEY, PANNER II, DEVELOPMENT REVIEW CIT'Y OF PICKERING , �T k , PICKERING CNIC COMPLEX ��. -� ' -� " " UNE THE ESPLANADE �� PICKERING ON L1V 6K7 � "'` .:� �°� .�u>.,,, ,:�; � .. � e r�,. . Dear Sir/Madam: Re: Part Lot 7, Concession 5, City of Pickering Zoning By-law Amendment Application A25-02 o�' ��% % �� " �, a� �� / Q� ,,��a ` 9/�,� � �' � � , � N�t"'ia_ It is requested that the following conditions be included in the subdivision agreement. T'he owner is to co-ordinate the preparation of an overall utility distribution plan to the satisfaction of all effected authorities. Streets are to be constructed in accordance with the municipal standards. The owner shall grade all streets to final elevation prior to the installation of the gas lines, and provide the necessary field survey information required for the installation of the gas lines, a11 to the satisfaction of Enbridge Gas Distribution. All of the natural gas distribution system will be installed within the proposed road allowances therefore easements will not be required. Yours truly ��'. ��.� ��;� ��,� x. wilcox Supervisor, Planning and Design 905 883-2613 HW/bs S:DistPlanLTR2.doc Br e�� Right of Way Floor 5,100 Borough Drive Scarborough, Ontario M1 P 4W2 Tel: (416) 296-6291 1-800-748-6284 Fax: (416) 296-0520 March 11, 2003 Town of Pickering Planning Department 1 The Esplande, Pickering, Ontario L1 V 6K7 Attention: Ed Belsey RE: Draft Plan of Subdivision 6TH Conc. 5TH Concession File No: SP-2002-05 Town of Pickering ..��-�-� � ,,_, � �� . <.J�4.. �.... . . . � �. ��e � �,� � ,3 a - v s D �� - [� . �E�t� `� 7 �.0�� !T`t' �� 1��11U� P�ct��ir��, t��i� F�E�E(�� 1�� MAR 1 7 2003 CITY OF PICKERi(�G PLANNING & DEVELOPMENT DEPARTMENi Thank you for your letter of 24 February 2003 concerning the above proposed Draft Plan of Subdivisian. Would you please ensure that the following paragraphs are/have been included as conditions of Draft Plan Approval: 1- The Owner shall agree in the Subdivision Agreement, in words satisfactory to Bell Canada, any easements that may be required tor telecommunication services. Easements may be required subject to final servicing decision. 2- The Owner shall be requested to enter into an agreement (Letter of Understanding) with Bell Canada complying with any underground servicing conditions imposed by the municipality, and if no such conditions are imposed, the owner shall advise the municipality of the arrangement made for such servicing. If there are any conflicts with existing Bell Canada facilities or easements, the OwneNDeveloper shall be responsible for re-arrangements or relocation. If you have any questions, please contact Jackie Wilkinson at (416) 296-6430. Y urs truly, ��L/7� �� anice Young Manager - Right of Way � Hr-01-2003 THU 01;29 PM 1��3 � � PROJECT NAM�: ADDRESS/PLAN: MCTNTCTPALITY: FAX N0, �,T-r� ��t° �,��-� ��..�.�a - --�- ��., ._r <<-��:�;� �,�r .� � -o VERIDIAN C4NNECTIONS DEYELOPM�NT APPLICATION RE`VYEW Bitondo/Broa+a — Dtsft Pl•nn of Subdivision & Zouiu� By-Larxr Amendmcnt Pazt Lot 7, Concession 5 Pickeang REF. NO.: SP-?A02-O5 & A 25/02 SIJaMISSION DATE: February Zl, 2003 1. Flectric Scivicc is available ou the zoad allowancr(s) touchivg this propei�tg. Servicing will be fmm Salem Road. 2• t1n extea�on o£ the Coipoiation's plant is reqtuced on the zoad aUawulce in ozdea to sc�icc this pmjecc. rill such extensiops are normally undecgiound. 3. Individual metering Eoc each unit is tequired. 4. Thc Applicant may be =equized to provide a looyed undexgsound duct system Emm a designated supply poic.t on Ss�lem Ro�d to supplq deoelopmznt. 5. Thc following standazd fixed fee costs raiA apply (aU figuree arc appmximatc): G. 7. 3. 9, 10. 11. P, Servict Conac[tion Tfce �130,00 pez uni[ Existing Coxpotarion plant on Salcm Road may have m be replaced/relocated/placed undrsgmund at the Applicant'y cost to accommodate the PtoPosed developmeak Thn Applleant must make d'uect applicadon to the Corporapoa to obtain specibc aPpzoval of the deckica! sctvice arrangements and zelated �otk for this ptojecY. The app7ican� is tautioatd tha[ rcnders, contracts, or arork iaipated ptioc to o6riining spccific appioval will be subject ro change. A Serviaag Agteement may bc zcquiied with thc Corporation ia osdcr to obtain servicing Foc this site. All wozk fmm the pqb&c road allowanet W nc� scrvicc entcancc and the metering amngemrnts must comply �with the Cotpotatien's ccquircmrnu and spccifications, P�ior to obtaining a building permie, ehe applicant shaU, 6y agzeement, confiun acceptauco of rhe tauna xnd coaditions of ptovSding ticctrical scivicc. Landsc�ping sliedfic�]ly trccs and shrvbs, sbould be zelxated away fzom the Cocporrtion's tcansfoanci ao awid interfcrence with equipmeat access assd futuce gzomth. Lopsided �ppe�rrnce of uees Fmm trimming may cesult � �.. �iAY - � ?Gt�3 CITY OF i=��+.�.�-i�ivCa PLANNING & DEVELOPMENT pEPARTMENT __ 3;�"01-2003 TNU O1 � 30 PM FAX N0. P, 03/03 ,�t� 1a. _. �U �.. - � i��. _,�-b5�... _. __,_:.� I :S �) Page 2 � VEItIDIAN CaNNECTTONS DEVELOPMENT APPLICATTON REVIEW 12. Vcridian Conaections has no o6jecti�n ro thc r[oposcd dcvclopment Please fo�ard a copp of iitst submissioa cioil desi�,m so chat V'cridian Connections may prepase aa dectrical dtsign and aa Offes to Seivice. Technical Tzcpcescntaeve — Peter Petxim Telephone 427-9870 Fx[. 3252 � YY/df R\W«d UocWn�nn\��\ha��n�c+inKh Conxwceon\DwebpmenrApplirnnon 1leviw\Pic4eringl'�M�3\m�wida ee Utwn - I�ut I,x �, t;�mcaxi�n 5- DraYr fM;M oF5u6diveion�lor Rcv, Datc: Novcmbc[ 1, 1999 i Y i / � � p^" � 6..� •_ '• 3 ....� .... i 4 13fi � �� _ � "� � V I � � i.. �,� U S ... ,,,_,� 4.e�.i . ��i 9 � � �&A�� 1`�'1f' C��' F'��i��iNCa Trans-�Northern Pipelines Inc. �#��a'��° 45 VOGELL ROAD, SUITE 310 RICHMOND HILL, ONTARIO L46 3P6 2003-03-04 TEL: (905) 770-3353 FAX: (905) 770-8675 � via Post Ms. Lynda Taylor, Manager Development Review Administration Department, Clerk's Division City of Pickering Pickering Civic Complex __ One The Esplanade Pickering, Ontario L1V 6K7 Dear Ms. Taylor: Draft Plan of Subdivision Application SP-2002-OS Zoning By-law Amendment Application A 25/02 NW Corner, Salem Road and Fifth Concession Road Our Ref.: MP-61, R/W-16, -17, Adj. Thank you for notice of the subject applications. Trans-Northern's petroleum products transmission pipeline lies roughly 50 metres south of the lands in question, across Fifth Concession Road in the Town of Ajax. Trans-Northern has no comment on the applications themselves, but notes that if servicing of the proposed subdivision requires that road improvements or other facilities be carried across the pipeline, these will have to be designed and implemented in accordance with Section 112 of the National Energy Board Act and the Pipeline Crossing Regulations. Relevant guidelines are available to the applicant and landowner upon request. Again, thank you for including Trans-Northern in the subdivision planning process. Yours very truly, � `�-- L �--�-,e--� �---� - �,.r--�- �--- Walter H. Watt Property Administrator 1�/.��iA�+l - THE DURHAM DISTR,ICT SCHOOL BOARD Facilities Services 400 Taunton Road East '�hitby, Ontario LiR2K6 Telephone: (905) 666-5500 1-800-265-3968 Fax: �905) 666-G439 i � � � � � � �D' March 3, 2003 The City of Pickering Planning Department Pickering Civic Complex One The Esplanade Pickering, Ontario L1V 6K7 Attention: Mr. Ed Belsey Dear Mr. Belsey, ;r;. /� . �,_: �. . � ...� ...... .. . .......-....�,. Y V �E�aR� � pu 3a -os RE: Draft Plan of Subdivision S-P-2002-OS Zoning By-law Amendment Application A 25/02 Bitondo / Brown Part Lot 7, Concession 5 City of Pickerin� � ��N �"��E , . 11; : �t'C'� C3� i�1�If�Fiit�tC"a �►��CER!!�'ic3, aNi'AROQ Staff has reviewed the information on the above noted application and has the following comments... 1. Approximately 5 elementary pupils could be generated by the above noted application. 2. It is intended that any pupils generated by the above noted plan of subdivision be accommodated within an existing school facility. 3. Under the mandate of the Durham District School Board, staff has no objections. Y ours truly, ` •, � (�A 1�� \ ��.J Christine Nancekivell, Planner 1:\PROPLAN\DATA\PLNG\S U B\SP2002-OS 1 � v ATTACHMEII�T � �S TO Taylor, Lynda RENURT # PQ .3a -os From: Sent: To: Subject: Hodge, Catherine February 27, 2003 11:15 AM Taylor, Lynda FW: draft plan of Sub. SP-2002-05 -----Original Message----- From: Ann.Newmanc�enbridge.com [mailto:Ann.Newman@enbridge.com] Sent: February 27, 2003 11:11 AM To: Hodge, Catherine Subject: draft plan of Sub. SP-2002-05 Regarding: Draft Plan of Subdivision SP-2002-05 Bitondo/Brown Part Lot 7, Concession 5, City of Pickering rhis note is to advise the planning department that Enbridge Pipelines Inc. does not have any concerns or comments regarding the above named draft plan of subdivision. Ann Newman CET Crossing Coordinator Enbridge Pipelines Inc. - Eastern Region phone: (519) 339-0503 fax: (519) 339-0510 1 APR 16 2003 10�45 FR GTRR AIRPORT PLANNING416 776 5695 TO 919a54297648 P.02i02 ,��-� � GTAA �r-rr,n}.!er�.;^,�"1 ��` n, � i � , � �,,.. ,� �..� �` r'�" E�' ��``' '�"� ��'S Greater Toronto Airports Authority Transmitted by Facsimile (905) 420-7648 April 14, 2003 Ms, Lynda Taylor, Manager Development Review Ci�y of Pickering - Planning & Development Department Pickering Civic Complex One The Esplanade Pickering, Ontano L1Y 6K7 Dear Ms. Tay)or: RE: Draft Plan of Subdivision SP -2002-OS Zoning By-lat� Amendment Appl�cation A 25/02 BitondoBrown Part Lot 7, Concession 5 City of Pickeri�tg Lesler B. Pearson International Airport P.O. Box 6031, 3111 Convair Drive Toronto AMF Onlario, Canada L5P 182 Airpbrt Planning Naren Dpshi Director, AirporsPlanning Tel: (416) 776-5023 Faa: (416) 7764168 We have no conditions for approval of this application. The proposed Tesidential development is in an area that has a Rural Setilements Designation categorized as Country T�esidential and is in essence is a completion of the original Staxton Glen subdivision. Based on information contained in the Official Plan, the original subdivision was established in the mid-1980's on the west side of Carruther's Creek and a second phase (planned for eas[ of C�uruther's Creek) was approved in 1998. This applicatian, we tissume is phase two of the development. Tt is our understanding that in general, the Country Residendal category provides no opportuni[y for additional residential development or expansion. Yoars truly, �� Naren Doshi birector Airport Planning IS/OW03 232 PM N�/os/pickaPpa ** TOTAL PflGE.02 ** 13� LP ,f ` Q �O � ,� o � 0 y � y�! O 1�� 17 3� -oS THE DURHAM CATHOLIC DISTRICT SCHOOL BOARD April 22, 2003 City of Pickering Planning Department Pickering Civic Complex One The Esplanade Fickering, ON L1 V 6K7 Catholic Education: Learning & Living in Faith ��`�� D L��d�L� �� L� �� , �� APR a 4 2003 -�z�� ; _'`` z .�;,;�; ��,-� 4�ITY CiF RICKERING �:E a:�..�i �' PIQKERINt�I, ONTAFIIO C�� i=:;—i.,s i+11t'-i\t—�" Re: Draft Plan of Subdivision S-P-2002-05 Zoning By-law Amendment Application A25/02 Bitondo / Brown Part Lot 7, Concession 5 Salem Road City of Pickering Please be advised that at the regular Board Meeting of Monday, April 14, 2003, the following motion was approved: "THAT the Durham Catholic District School Board indicate in its comment� to the City of Pickering that the Board has no objection to Draft Plan of Subdivision S-P- 2002-05 and Zoning By-law Amendment Application A25/02." The subject lands affected by this application fall within the catchment area of Mother Teresa Catholic School, located 15 Fishlock Street in Ajax. The projected student yield from proposed draft plan of subdivision is 1 student. Sincerely yours, � �� Gerry O'Neill Controller of Planning and Admissions GON:AD:ad 650 Rossland Road West, Oshawa, Ontario LIJ 7C4 Telephone (905) 576-6150 Business Services, Fax (905) 576-1981 Patricia Manson, B.A., M. Ed. - Director of EducatioNSecretary/Treasurer ATTACHMENT ! 8 TO REF'ORT i� PD -� _ Notice of a Public Meetinq to be held Thursday, March 20th, 2003 at 7:00 p.m. Pickering Civic Complex — Council Chambers One the Esplanade, Pickering, L1 V 6K7 for ttie following Planning Applications File Type & Number Draft Plan of Subdivision Application (SP-2002-05) and " Zoning By-law Amendment Application (A 25/02) Owner / A licant William Brown Property Location Salem Road and Fifth Concession Road Generally located on the northwest corner of Salem Road and Fifth Concession Road (see attached location sketch) Proposal To change the zoning on the subject property to implement a proposed Plan of Subdivision application to permit 9 single detached dwelling units. Date of this Notice Februaryr 26, 2003 Fire Department The Fire Service reserves the opportunity to speak with the comments owner regarding a water supply in the form of a reservoir for the purposes of firefighting. Thursday, March 13, 2003 1 � �� 1��. ATTACHMENT #_�_TO RE�GRT # PD �a '4 5 ,..�, PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM October 17, 2003 To: Steve Gaunt Planner II From: Robert Starr Supervisor, Development Control Subject: Zoning By-law Amendment Application A25/02 Draft Plan of Subdivision Application SP-2002-05 Bitondo Enterprises / William Brown Part of Lot 7, Concession 5 City of Pickering We have reviewed the above-noted application and provide the following comments: 1) A Grading Plan combined with a Tree Preservation Plan should be required that will identify trees or hedge rows along property lines adjacent to existing properties i.e. north lot line Lot 5, south lot line Lot 6, north lot line Lot 4 and along the rear lot lines adjacent to the open space and provide details on sufficient limits of construction and grading to ensure preservation. Preliminary grading and drainage indicating 3 to 1 slopes down to property line will not sufficiently protect these areas. 2) A suitable barrier may need to be provided to ensure satisfactory separation between Lot 9 and the golf course. C�;,� 3) -0:@�rtn reserves should be indicated within the road widenings adjacent to Lot 3, so that access from Lot 3 will be set back a suitable distance from the Fifth Concession Road / Salem Road intersection, as access onto either Fifth Concession Road or Salem Road could be proposed. 4) The existing fencing within the road widenings should be required to be removed. 5) The subdivision agreement should address, but not be limited to, lot grading and drainage, fencing (adjacent to open space and/or golf course), tree preservation, road restoration and repairs, driveway entrances and paving of driveway aprons, construction management and erosion and sediment controls, conveyance and dedication of road widenings, performance and maintenance securities, etc. Zoning By-law Amendment Application A25/02 October 17, 2003 1�: i Bitondo Enterprises / William Brown � q ATTACHMENT # TO Pa e 2 REPURT # PD .3a 'o� 9 6) Pregrading on the site will not be permitted without approvals as required by the City and/or other agencies. The City has recently passed a Fill/Topsoil Disturbance By-law that addresses the City's concerns. A copy of that By-law No. 6060/02 is provided with these comments and should be forwarded to the applicant. 7) The City has recently passed a Tree Protection By-law and this property is probably within the areas controlled by this By-law. A copy of that By-law No. 6108/03 is provided with these comments and should be forwarded to the applicant 1 � _ Robert rr RS:bg J1Dacumenta�0evelopmanl Cmbd180B5TARRMemwlpplicatlw�zoninp vnmNnenl�HltaWe d 8rown Eoc Attachments Copy: Coordinator, Development Approvals Technician, Development Approvals 2 q � kTTACP��«i�T #� � � i t� 1`f f-� ftENOR�f # PD �a' C�3�_.._ ._.�. OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION MEMORANDUM April 14, 2003 To: Ross Pym Principal Planner — Devefopment Review From: Richard Holborn, P. Eng. Division Head, Municipal Property & Engineering Subject: Draft Plan of Subdivision, SP-2002-05 Zoning By-law Amendment application, A25-02 William Brown Salem Road and Fifth Concession Road � �. ��,; '' �'' ` �' `��'';1;� :�: a 3 �, �; , C�TI' C�� a:;3��.�€��.1� ��A�tVlN�. � DEVELC7PNiE�1�" DEi'.4�-STME�Vi The Municipal Property & Engineering Division is in receipt of the above noted draft plan of subdivision application and zoning by-law amendment application to permit 9 single detached dwelling units and provides the following comments: 1. The configuration of Blocks 10 and 11 to be confirmed in consultation with the T.R.C.A. and based on storm water management report for the subdivision. 2. Cash in lieu of parkland dedication is required. 3. Blocks 10 and 11 to be conveyed to the City or T.R.C.A. 4. Developer to contribute to the asphalt paving of Salem Road across the limit of the subdivision. 5. Driveway locations to be determined. 6. Any ditching requirements and culvert installations are the responsibility of the developer. RH:ds Copy: Director, Operations & Emergen , I:�SITEPLAN�.Sp2002-OS_A25-02.docApr-03 rvices i . ; ! ; . � __ �+ �� ! «.... �. � i �l �,��rJn�r �r �u_ 3� � 0_5 MINUTES AND DECISIONS DURHAM LAND DIVISION COMMITTEE As per: The Planning Act, the Durham Act and in accordance with the Provinciai Rules of Procedure CONSENT APPLICATION heard on: Monday, Mar 14 2005 LD 220/2004 Submission B 042/2005 Owner BROWN WILLIAM ANDREW Agent Artuchov, Alex Location Part lot 7, Conc. 5 Municipality City of Pickering Consent to sever two rural residential fots, .461 h and .465ha in area, retaining a .183ha lot with a house. Applications LD 220/2004 and LD 221/2004 were considered in conjunction. Mr. A. Artuchov, acting as agent, attended on behalf of the owner. He advised the Committee that the agency comments were mutually agreeable to his client and the agencies. The Committee had for information reports received from the Regional Municipality of Durham Planning, Health and Works Departments, the City of Pickering, and Toronto and Region Conservation. Agency comments were handed to Mr. A Artuchov. DECISION OF THE COMMITTEE APPPLICANT/OWNERS ARE RESPONSIBLE FOR FULFILLING ALL CONDITIONS. MOVED: R.E. Sutton SECONDED: M.V. Hedge That application LD 220/2004 be approved as applied for, subject to: 1/ That the applicant satisfy the requirement ofi the City of Pickering, financial and otherwise. 2/ That the applicant satisfy the requirements of Toronto and Region Conservation as specified in comment dated 05 January, 2005. 5 l 4 :=► 14� IiTT�;CN"�iENT # °� I TO RE�'OR7 # PD 3a `O �' 3/ That the applicant submit two copies of a registered reference p{an on the subject parcel. 4/ That the consent be subject to the following time periods: Last Date for fulfilling Conditions is Friday, Mar 24, 2006. Expiry Date of Application LD 220/2004 is Monday, Apr 24, 2006 . CLEARING AGENCIES 5/ That prior to the signing of the certificate by the Secretary/Treasurer that the consent has been given, the Secretary/Treasurer is to be advised in writing by the City of Pickering ihat condition #1 has been adhered to. 6/ That prior to the signing of the certificate by the Secretary/Treasurer that the consent has been given, the Secretary/Treasurer is to be advised in writing by Toronto and Region Conservation that condition #2 has been adhered to. 7/ That prior to the signing of the certificate by the Secretary/Treasurer that the consent has been given, the Secretary/Treasurer has to be satisfied that the time periods outlined in condition #4 have been adhered to. CARRIED UNANIMOUSLY Signed by all members present and concurring in this Decision of Application LD 220/2004 on Monday, Mar 14 2005. (CHAIR) D.Su�livan (VICE CHA1R) H.Graham J. Collins L. Evans M.V. Hedge J. Hurst J. M. Komarnicki R. E. Sutton Assistant Secretary�f'reas Last Date of Appeal of this Decision or Apr 12 2005. 0 , T! ^t.!� rrp.,f .{t � / �!? � .L i 1 , .. . . ..._._ _ .._._----��-- � , ,. ��-v 5 . MlNUTES AND DECISIONS DURHAM LAND DIVISION COMMITTEE As per: The Planning Act, the Durham Act and in accordance with the Provincial Rules of Procedure CONSENT APPLICATION heard on: Monday, Mar 14 2005 LD 221/2004 Submission B 043/20Q5 Owner BROWN WlLLIAM ANDREW Agent Artuchov, Alex Location Part !ot 7, Conc. 5 Municipality City of Pickering Statement of application included in LD 220/2004. Applications LD 220/2004 and LD 221/2004 were considered in conjunction. Mr. A. Artuchov, acting as agent, attended on behalf of the owner. The Committee had for information reports received from the Regional Municipality of Durham Planning, Health and Works Departments, the City of Pickering, and Toronto and Region Conservation. Agency comments were handed to Mr. A. Artuchov. DECISION OF THE COMMITTEE APPPLICANT/OWNERS ARE RESPONSIBLE FOR FULFILLING ALL CONDITIONS. MOVED: R.E. Sutton SECONDED: M.V. Hedge That application LD 221/2004 be approved as applied for, subject to: 1/ That the applicant satisfy the requirement of the City of Pickering, financial and otherwise. 2/ That the applicant satisfy the requirements of Toronto and Region Conservation as specified in comment dated 05 January, 2005. 3/ That the applicant submit two copies of a registered reference plan on the subject parceL 7 14� . , . �� ,_ � ,,,;�"� . ,. 3� - � .S 4/ That the consent be subject to the foilowing time periods: Last Date for fulfilling Conditions is Friday, Mar 24, 2006. Expiry Date of Application LD 221/2004 is Monday, Apr 24, 2006 . CLEARING AGENCIES 5/ That prior to the signing of the certificate by the Secretary/Treasurer that the consent has been given, the Secretary/Treasurer is to be advised in writing by the City of Pickering that condition #1 has been adhered to. 6/ That prior to the signing of the certificate by the Secretary/Treasurer that the consent has been given, the Secretary/Treasurer is to be advised in writing by Toronto and Region Conservation that condition #2 has been adhered to. 7/ That prior to the signing of the certificate by the Secretary/Treasurer that the consent has bee.n given, the Secretary/Treasurer has to be satisfied that the time periods outlined in condition #3 have been adhered to. (CHAIR) (VICE CHAIR) CARRIED UNANIMOUSLY Signed by all members present and concurring in this Decision of Application LD 221/2004 on Monday, Mar 14 2005. D.Sullivan H.Graham J. Collins L. Evans M.V. Hedge J. Hurst J. M. Komarnicki R. E. Sutton Assistant Secretary/Treasurer Last Date of Appeal of this Decision or Apr 12 2005. itions therein is�I"uesday, : � �L� O� PLANNING & DEVELOPMENF DEPARTMENT Department 905.420.4617 Facsimile 905.420.7648 plan&devl@ cify,pickering. on.ca � Kai Yew Land Division Committee Region of Durham 1615 Dundas Street East Lang Tower, 4th Floor Whitby, QN L1 N 6A3 �+�TT�vi-i.�iE`��1�'`r � �(.`:..�.. .. �' rr. ` ,r � ,3�2 - o .� Subject:� LD 220/04 to LD 221/04 — Vl/illiam Brown Part of Lots 7 and 8, �oncession 5 (3230 Sideline 6) � City of Pickering March 7, 2005 _ . 1�� Pickering Civic Complex One The.EspIanade Pickering, Ontario •_ Canada LIV 6K7 Direct Access 905.420.4660 ToIl Free 1.866.683.2760 cityofpickering.com 1. Introduction The following outlines Land Division Application LD 220/04 — LD 221/04. Property Location: 3230 Sideline 6(see attached location map) Proposal: To create two new (ots fronting onto Sideline 6(Salem Road). � Pickering Officiat Plan Designation: Gurrent Zoning: ' "Rural Settlernent - Country Residential" within the Staxton Glen Settlement Area. Tfie rear portion of the property running along Carruther's Creek is designated "Open Space System — Natural Area." The. proposed severance appears to comply with the policies of the Picke�ing Official Plan. `A' — Rural Agricultural Zone by Zoning By-law 3037: Zoning By-law Minimum Re uirement for Retained Lot Zoning By-law Minimum Requirement for Severed Lot: Retained Lot Severed Lot (LD 220/04) Severed Lot (LD 221/04i ntage (approx.) � Area (approx. �80 metres 0.8 hectares 150 metres 66 metres 199 metres 0.8 hectares 1.8 hectares 4.6 hectares 243 metres _ � 4.6 nectares The proposed severed lots appear io compiy with the minimurn zoning by-law requirements. The retained lot has insufficient lot frontage and requires approval of a minor variance appficaiion from the Committee of Adjustment -�_ �j �LiD 220/04 fo LD 221/04 ; �/ 3� - c�s March 7, 2005 Page 2 Addifional Committee of Adjustment application (P/CA 09%05) has been Information: . conditionai approved for the insufficient lot frontage requirernents of the zoriing by=law for the retained parcel. Tfie proposed severed lands are currently subject to an application fdr approval of a draft plan of subdivision (SP 2002-05), and an application to amend the zoning by-law. A copy of the current draft plan of "subdivision is attached. 2. Comments The severed parcels of the subjsct property are currently being considered for a draft plan of subdiv'ision (File# SP-2002-05). The retained lands are not included in Draft Plan ofi Subdivision SP-2002-05 or the rezoning application. Thraugh the re�iew of that subdivision application, the Toronto and Region Conservation Authority (TRCA) determined that the rear portion of the property running along Garruther's Creek iclentified as Bbcks 10 and 11 (valley la�d blocks) on the draft plan of subdivision must be conyeyed into pubfic: ownership. Since the retain lands are now part of a Planning Act application, the con:sideration for a public au,thority to obtain ownership of a rear portion of the retained lands has been investigated. TRCA has concluded that they have no objections to #he subject applications provided the follpwing conditions are met: 1. #hat the owner of the su6ject property enter into an agreement to permit an easement. across the rear portion of the retained lands to be created through LD 221/04; and 2. that the owner of. the subject property enter into an agreement to grant first right or refusal on fhe transfer of the va.11ey. land portion of the retained lands to be crea•ted through LD 221/04, to the TRCA. ` The rear portion of fihe retair�ed land is required to ensure that the rear portion of the seve�ed lands can be a eontinuous block. The proposed valley land block configu,ration of the draft plan of subdivision would have created a land loeked parcel for one of the vaJley �ands blocks. The creation of a land locked parcel is undesirable. A draft reference pian (in metric) identifying the dimensions of the proposed retained and severed parcels must be submitted to the City to ensure compliance with the zoning by-law. A 5.18 metre road widening will be required along the frontage of Sideline 6(Salem Road) from the severed and retained parcels, and a 7.925 metre road widening will be required along the frontage of Fifth Concession Road from the southem severed parcel. The applicant wifl also be required to prepare appropriate plans and enter into a development agreement with the City. 3. Recommendation The City of Pickering Planning & Development Department has no objection to the approval of Land Severance Appfications LD 220/Ct� and ! D 221!04 sub;ect to the f�ilowi^g canditions of approval being fulfiiled to the satisfaction of the City's Director, Planning & Development, prior to the final clearance of the severances: LD 220/04 to LD 221/04 �,, �,i a�_F a! . � -; , � ,=j4�, 3a - o s March 7, 2005. Page 3 1. That the Committee of Adjustmen# decision on P/CA 09/05 for fhe reduced minimum lot ' frontage of the retained parcel become final and binding. 2. That the owner submit a reference plan (in metric) that confirms the dimensions of the proposed retained and severed la,nds, and that a survey (in metric) be submitted showing the locatian of any buildings and structures located thereon. 3. That any zoning non-compliances ide�tified through condition number 2 above, resulting frqm the proposed severan�ces, be brought into compliance. 4. Thaf the owner satisfy the cequirements of the Toronto and Region Conservation Authorify with respect to their letter dated January 5, 20Q5. ' 5.� That the owner convey to the City a 5.18 rrietre road widening across �he frontage of Sideline 6' (Salem Road) from the. severed and retained parcels, and convey a 7:925 metre road widening across the frontage of. Fifth Concession Road from the southern severed parcel. � � 6. The owner satisfy the City for parkland dedication. 7. That any existing structures on the severed lands be removed. Should these applications be approved, the owner should contact the undersigned to coordinate safiisfaction of the City's conditions: „�_ erry Korouyenis_,.,.�.e- P anne (�'`� PK:Id Ianddlv/cammenL42004iLD220�O4a to LD221:Oqa ,4ttachments Copy: Supervisor, Development Control Alex Artuchov, Agent William Brown, Owner 1'ours tru'ly Ross Pym, MCIF, RPP Principal Planner — Development Review 1�1 " �� 'S � . ; 2 � . � <<:i, 3�-a c ATTACHMENT # a � TQ RE�URT #1 PD 3a - d S tNFQRMATION COMPILED FROM APPLICANTS SUBMfTTED PLAN - S P 2002-05; . A25/02 L. BfTONDO � �� - I..Y.S M:L= Wk" PRODUC=C B" Th� CiT3' OF Fl;;l%R/N'C PLA/dNiNC d- pr�,_LC°McP✓7 (?�PAP.TMcl�!- /N�OP,M.Ar'pA' �- �UPPOFr? S�R�/CE� F_�_4RUAR;' F, ?OC'.3. � a.) • 1 � � - TOROIVTD AND REG/ON "'1.-� onserva t�o� for The Living City January 5, 2005 BY FAX AND Mi41L IVIs. Marlene Sargent The Regional Municipality of Durham 1615 Dundas Street East, P.O. Box 623 4th Floor Lang Tower, West Building V1/hitby, fJntario L1 N �6A3 Dear Ms. Sargent: ��C�� i/� � � � �� C1TY A� R1CK��1�#C P!�l��RING, QNT��Id� x� ��; JAN 1 1 2005 �CITY QF PICKERING ?LANNING & DEVELOPMENi DEPARTMENT Re: Consent Applicaiions LD 220f2004 and LD 221/2004 Salem Road and 5th Concession Part of Lot 7, Concession 5 City of. Pickering (Wiltiam Brown) n�acNr.��raT �_..a ! ___ �� r ;�'�' � z�°> .3d2 --oS CFN 35529.03 X-REF CFN 35136 Further to the Toronto and Region Conservation Authority's (TRCA) correspondence dated December 2, 2004, regarding the above noted applications for the property located on the north west corner of Safem Road and the Fifth Concession in the City of Pickering, TRCA staff have had the opportunity to further review proposal and offer the following comments. Background � As outlined in our letter dated December 2, 2004, the TRCA requested that the submitted applications be deferred until such time as a site visit could be conducted in order to define the valley feature on the prbposed retained lands to be created through LD221 /2004. The TRCA was interested in defining the valley corridor along this portion of the subject property as this area was not included within the draft approved plan of subdivision SP-2002-05. The subject property abuts a tributary of the Carruthers Creek and contains significant vegetation that forms part of the abutting valley and stream corridor, therefore the TRCA requested that the valley lands be protected through appropriate zoning and be conveyed into public ownership. Site-specific Comments On December 16, 2004 Authority staff met on site with the applicant, the property owner, and City staff in order to define the valley feature on. the proposed retained lands. Through discussion with the applicant and the owner, the owner of the property has agreed that in the event of the future transfer of the subject property from the current ownership into other ownership, that the owner would be prepared to convey the valley lands into public ownership. Further, until such time as the valley lands are conveyed into public ownership, the owner of the property has agreed to provide an easement across the rear portion of the proposed retained lands. This easement will provide a trail connection between the abutting valleyland blocks that are to be created through Draft Plan of Subdivision SP-2002-05 (Blocks 10 and 11). F:�Home\Public�Development Services\Durham Region\Pickering1LD220-221-04- JanS.wpd 5 Shoreham Drive, Downsview, Ontario M3N 1S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca s�Q ��J. s ATTACHMEI�IT � � / TO , �) � n:T�=C�RT �j a�, � .__.,� ` � _ __ �_. � Ms. Marlene Sargent - 2- Januar 5, 2005 Recommendations ' In light of the above, the TRCA has no objections to consent applications LD220/2004 and LD221 /2004provided the following conditions are met: 1) that the owner of the subjectproperty enter into an agreement to permit�an easement across the rear portion of the retained lands to be ereated through LD221 /2004; and 2) that tt�e owner of fhe subject property enter into an agreement to grant first right or refusal on the transfer of the valley land portion of.the retair�ed lands to be created through LD221 /2004, to the T.RCA. " �. We trust this is satisfactory. Should you have any questions, please contact.tk�e undersigned. Yours truly, t%� �� , `.i� �C.e..�.-1---� Carla Pierini Plans Anaiyst Development Services Section Extension 5314 c.c.: City of Pickering, Planning Department Alex Artuchov (Fax: 416-426-6036) F:\HomelPublic\Development Services\Durham Region\Pickering\LD220-221-04- Jan5.wpd 15� RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY THAT Report OES 25-05 regarding a proposed amendment to the parking by-law 2359/87 be received; and 2. THAT the attached draft by-law be enacted to amend Schedule `B' to By- law 2359/87 to provide for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. ,. - „ �. ,,y=�,,.,.�� — a 5�ti. �I i. � �r*n 1.�� . � y � REPORT TO COUNCIL Report Number: OES 25-05 Date: July 6, 2005 From Subject Richard W. Holborn Division Head, Municipal Property and Engineering No Parking By—law - Amendment to By-law 2359/87 - File: A-2130 Recommendations: 1. That Report OES 25-05 regarding a proposed amendment of the parking by-law 2359/87 be received; and 2. That the attached draft by-law be enacted to amend Schedule `B' to By-law 2359/87 to provide for the regulating of parking, standing, and stopping on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. Executive Summary: In order to improve dwelling access and to address visibility, traffic flow and safety on Diefenbaker Court, Valley Farm Road and the Pickering Parkway staff propose an amendment to the municipal on-street parking by-law. As the changes proposed generally reduce the on-street parking restrictions currently in place and are considered community friendly, a Community Outreach notice was not issued. Financial Implications: The removal and installation of no parking signs (as the case may be), costing approximately $500 can be accommodated within the 2005 Roads current budget account 2320-2409. Background: Staff were requested to review the area parking controls in response to resident concerns regarding the difficulties with ingress and egress at major residential driveways onto Diefenbaker Court, Valley Farm Road and the Pickering Parkway. The complaints included poor visibility caused by the presence of on-street parking near driveways. ��i 15 �PReport OES 25-05 Subject: Parking By-law Amendment Date: July 6, 2005 Page 2 As a result of the review, staff are proposing several changes to existing on-street parking controls. The amending by-law as proposed, if passed would: reduce the on-street parking restrictions currently in place on Valley Farm Road which staff feel are unnecessary given the current and future traffic volumes and existing roadway pavement widths. This will in effect provide area residents with additional onstreet parking (notwithstanding the municipal maximum 3 hour parking provision) for easier dwelling access. • maintain and create new restricted areas directly adjacent to the development and facility driveways thereby promoting increased visibility for ingress and egress and area safety. A Community Outreach notice was not issued, as staff consider the proposed changes as community friendly amendments towards reducing existing on-street parking restrictions while increasing visibility for access onto arterial roads. Attachments: 1. Location Maps 2. Draft By-law Amendments Submitted By ard W. Ij6lborn, P. Eng Nision Head, unicipal Property & Engineering Approved s By: Everett tsm Director, Operations and Emergency Services MP:mp Copy: Chief Administrative Officer Manager, By-law Services (Acting) Superintendent, Municipal Operations Recommended for the consideration of Pickering City C unc' .. .' '� ./ � � V'�c�.. Tho as J. Qui , hief ministra i ficer 11 �i -�`�'� y� � � (� � \ ,--'`% � ,,- �� A�� ya� �� oJ�� :;::: ,�``, �`r� �P��/ �?�� TQ��Pt�RT# �c s a 5-� � PICKERING RECREATIONAL COMPLEX — � `.._- � - - . � �� .�. �� -� ENB� ,,, il l _ �, � �� _ -�� !', �'� ;� 1 � � � � � -. ' _ �. � ~o � /� j, • /'� � � s�IC��.....�i � � LEGEND � EXISTING PARKING RESTRICTIONS oriaanovs � eni�iu;L�ca ' sr.iivicrs nrr,�Rrn�mr ' ; MUNICIPALPROPERTYB � ENGINEERING DIVISION ; � sca�e: NTS !�� MAY 31, 2005 � i .:I�.1PnrxiEifi:�moNc Mcy�PingiMcA��N'PA�E-:ra(tn; I REPORT TO COUNCIL ON STREET PARKING CONTROLS CIVIC COMPLEX AREA [xx112Gi)51?IX'i5 7!h�ra�rf-aa.r.rX / r � , da'� r� � : �,�� . r��` . �� \/�'f\�� 1.5� I � �� t� �`�lCNMEN"i �s_..... _f . :'�`3 REPORT#� aZ5'�` „ , ,. ;� , , �y. � � / 'a . .. ,,/ ,,�, p�G ,� Q�P OQ,'�� : �5 � � .-: �I►� �P�� // �C Q�,P.: ' � ti� =�.,%- . � ,� .�' � ;- � �,,,' � �� '� � PICKERING RECREATIONAL COMPLEX �� 1.;�'=;4'� �� ;<G 9 'A�t�� 3 i l, ,� . , '. ' \ �-- �',l ` �ts - � ';'� ;; .� LEGEND `� ;= ,+�'•� '��< �� % � � �`�, ! - .f � � � ` �,30 � � \ � J � ' � � / .�r�""� � �� PROPOSED PARKING RESTRICTIONS i>PLRA"fl�J\S & L':�'iLRtiL•:�Cl' sFtt��crs nrr�naTn�s��1 h1UNiCiPAL PROPERTY 8 , EtvGINEERING DIVISION 3 ......... ........ ...... ... i BCALE tlnlE: NTS ' MAY 31.2005 , �iMPor,GEl=1 �errir:ik; REPORT TO COUNCIL ON STREET PARKING CONTROLS CIVIC COMPLEX AREA ' (tYiiP:HX1121'�$!2Qi5 i-?FYaX!�!'a.[:r1 �� ; ,� � �,o . t�" . ['.�.�.'f•� �l�\/��l��l .��,>?�:'NMENT�_..��! {C3REPORT#��S _I. �t �� as os THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. /05 Being a By-law to amend By-law 2359/87 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. WHEREAS, By-law 2359/87, as amended, provides for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property; and WHEREAS, it is deemed expedient to amend By-law 2359/87 to amend the existing "no parking" zones on Diefenbaker Court, Valley Farm Road and Pickering Parkway. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Schedule B to By—Law 2359/87, as amended, is hereby further amended thereto by the following: Hi hwa DELETE Side Valley Farm Road East and West �� Diefenbaker Court North Pickering Parkway North Between / And Kingston Road and Pickering Parkway Prohibited times and davs See Note 1 From 177 metres east of See Note 1 Valley Farm Road to the east limit of Diefenbaker Court From 155 metres east of See Note 1 Valley Farm Road to 210 metres east of Valley Farm Road 1�1- lf� � � A�"��1�i-if�'iENmI�#�;-_u._'2 ' �.,3 i�t i'i.��t..�.� '.Z J "d.'S �;; __..� Valley Farm Road East and West Valley Farm Road West Valley Farm Road East From Kingston Road to The Esplanade South / Diefenbaker Court See Note 1 From The Esplanade South to See Note 1 50 metres south thereof and from Pickering Parkway to 130 metres north thereof From Diefenbaker Court to See Note 1 108 metres south thereof and from Pickering Parkway to 25 metres north thereof 2. This By-Law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are erected. BY-LAW read a first, second and third time and finally passed this day of 2005. David Ryan, Mayor Debi Bentley, City Clerk 163 RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY THAT Report OES 26-05 regarding the Salt Management Plan be received; and 2. THAT Council approve and adopt the Salt Management Plan and City of Pickering staff annually review the Salt Management Plan objectives versus the operating practices and bring recommendations back to Council for consideration. • , , w=ti��,_��I�_ � —_. ;�. , : , a--o :,,,,, �.�. From: Richard W. Holborn, P. Eng. Division Head Municipal Property & Engineering Subject: City of Pickering Salt Management Plan - File: A-2130 Recommendation: REPORT TO COUNCIL Report Number: OES 26-05 Date: July 15, 2005 1. THAT Report OES 26-05 regarding the Salt Management Plan be received; and 2. THAT Council approve and adopt the Salt Management Plan and City of Pickering staff annually review the Salt Management Plan objectives versus the operating practices and bring recommendations back to Council for consideration. Executive Summary: Environment Canada recently studied how to reduce the impact of road salts on the environment without compromising road and driver safety. These opportunities are reflected in Environment Canada's Code of Practice for the Environmental Management of Road Salts. The Corporation of the City of Pickering recognizes the importance of responsible road salt application and management, and as a result has developed a plan in response to Environment Canada's Code of Practice that demonstrates the City's commitment to reducing the environmental effects of excessive salt use. The City of Pickering Salt Management Plan documents the current policies and operational practices. The Plan then goes onto outline possible future objectives to optimize road maintenance practices, so that potential harm to the environment and public infrastructure is minimized, without compromising road safety. Where feasible, associated timelines and costs for each of the objectives was prepared. Financial Implications: None, until such time as the City of Pickering determines which objectives to pursue. It has been recommended that City staff annually review the Salt Management Plan objectives versus the operating practices. Recommendations for action and the associated financial implications would be outlined and incorporated into the annual budget process, or reported separately to Council through a report. ls� Report OES 26-05 Date: July 15, 2005 Subject: City of Pickering Salt Management Plan Page 2 Background: Concern regarding the impact of road salts on the environment is not a new phenomenon. In 1995, Environment Canada initiated a five-year study to investigate road salt application on the environment. From this study they developed a Code of Practice for the Environmental Management of Road Salts published April 3, 2004. Within the Code of Practice were opportunities for municipalities to address the harmful effects of road salts on the environment without compromising road safety. The opportunities were voluntary based and simply recommended best management practices concerning salt storage, application and snow disposal. In response to this Code of Practice the City of Pickering initiated the development of a Salt Management Plan specific to the requirements of this municipality. A consultant was hired to document the City's current practices and compare them to those outlined in Environment Canada's Code of Practice and Transportation Association of Canada Synthesis of Best Management Practices. On March 21, 2005 City staff and the consultant presented an overview of the process and purpose at the City's Management Forum meeting. The City's draft Salt Management Plan was also compared to those plans of other municipalities of similar size. City staff were interviewed to determine the current winter control procedures and to solicit recommendations for future operation. Winter control was evaluated based on policy, equipment, routes, material, salt/sand application, storage, disposal, cost, record keeping and staff training. Based on this information the consultant established key objectives associated with specific timeframes and costs. Recommendations for future areas of improvement were established pertaining to equipment, training, reporting & evaluation, application, snow disposal, environmental considerations and storage. The recommendations relating to each of the objectives are incremental, so that the City of Pickering will be improving their approach to salt management at the same time as continuing existing activities. As a result, the recommendations related to each of the objectives was categorized as eithe�: - Continue existing salt management activity; - Refine salt management activities; and - Investigate opportunities for future improvements to salt management. It is therefore, recommended t Plan and City of Pickering staff versus the operating practice consideration. CORP0227-07/01 hat Council approve and adopt the Salt Management annually review the Salt Management Plan objectives s and bring recommendations back to Council for � ' fi"� Report OES 26-05 Subject: City of Pickering Salt Management Plan Attachments: 1. City of Pickering, Salt Management Plan April 2005 Prepared By: _ ^ Gr t ith (Acting) Superintendent, Municipal Operations �-t Chantal Whita er Coordinator, Environmental Awareness Programs Rich d W. Hol�orn, P. Eng. Div" ion Head nicipal Property & Engineering CW:cw Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci Council /�. � /-�1 � �� J. Quin�f, Chi�f Adm CORP0227-07/01 Approved / E Date: July 15, 2005 By: Page 3 Evere'ff Bunsma Director Operations & Emergency Services 6 .� ATTACHMENT # 1 TO REPORT # OES 26-05 1 S� 1 of 32 City of Pickering SALT MANAGEMENT PLAN April 2005 1� V ATTACHMENT # 1 TO REPORT # OES 26-05 2 of 32 TABLE OF C�NTENTS 1.0 GENERAL INFORMATION .......................................................................................1 1.1 Overview ........................................................................................................ 1 1.2 Organization of the Plan ................................................................................. 3 2.0 CITY POLICY ............................................................................................................ 4 2.1 Salt Management Policy ................................................................................. 4 2.2 Winter Maintenance Policies .......................................................................... 4 2.3 Local Legislation Impacting Winter Maintenance Policies ............................... 5 3.0 OPERATIONAL PRACTICES AND STRATEGIES ................................................... 6 3.1 General Salt Use ............................................................................................ 6 3.1.1 Equipment ....................................................................................................................6 3.12 Routes ..........................................................................................................................7 3.1.3 Material ........................................................................................................................7 3.1.4 Application ................................................................................................................... 7 3.1.5 Record Keeping ........................................................................................................... 8 3.1.6 Training ........................................................................................................................8 3.1.7 Cost .............................................................................................................................. 8 3.1.8 Roles and Responsibilities ........................................................................................... 9 3.1.9 Standby Operations ..................................................................................................... 10 3.1.10 Overall Objectives for Improvement ............................................................................. 10 3.2 Salt Storage ................................................................................................... 11 3.2.1 Existing Practices ......................................................................................................... 11 3.3 Snow Removal and Disposal .......................................................................... 12 3.3.1 Equipment ....................................................................................................................12 3.3.2 Routes ..........................................................................................................................13 3.3.3 Disposal and Storage ................................................................................................... 14 3.3.4 Record Keeping ........................................................................................................... 15 3.3.5 Training ........................................................................................................................15 3.3.6 Overall Objectives for Improvement ............................................................................. 15 3.3.7 Roles and Responsibilities ........................................................................................... 16 4.0 Significant Environmental Considerations ............................................................16 4.1 Optimization of Salt Use ................................................................................. 16 4.2 Green Space Design ...................................................................................... 17 4.3 Stormwater Management/Treatment .............................................................. 18 4.4 Communications .............................................................................................18 5.0 TRAINING .................................................................................................................19 6.0 SUMMARY ................................................................................................................19 7.0 APPENDICES ........................................................................................................... 21 Cityof Pickering, Salt Management Plan ................................................................................... Page 2 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 3 of 32 1.(1 GENERAL INFORMATION 1.1 Overview Road safety is a priority in Canada — which can be a challenge, especially in the winter months. In order to keep our roads and sidewalks safe, we apply road salt. When road salts are applied, they eventually end up in the environment contaminating our soils, streams, lakes, rivers, plants, and wildlife. Road salts also stress our roads, bridges, sewers, sidewalks, and other important public infrastructure — requiring additional investments to keep this infrastructure in a state of good repair. Environment Canada recently studied the impact of road salts on the environment, and has identified opportunities for municipalities to address the harmful effects of road salts on the environment without compromising road and driver safety. These opportunities are reflected in the Code of Practice for the Environmental Management of Road Salts, a voluntary instrument that recommends best management practices concerning activities involving road salts, application, salt storage and disposal of snow cleared from the roadways, which are important sources of contamination. The Corporation of the City of Pickering recognizes the importance of responsible road salt application and management, and as a result has developed this plan in response to Environment Canada's Code of Practice. The salt management measures in this Plan strive to optimize winter road maintenance practices so as not to jeopardize road safety, while minimizing the potential for harm to the environment and public infrastructure. This Plan is informed by the guidance and best practices identified by Environment Canada, the Transportation Association of Canada, the Ontario Good Roads Association, as well as case studies and sample plans made available through these organizations. Suggestions put forward for consideration by members of the City of Pickering's Management Forum are also integrated here. Over time this plan will evolve as new information becomes available to help improve our understanding of the challenges and opportunities associated with its implementation. These include direct and indirect financial costs and benefits, as well as environmental impacts (Refer to Table 1 & 2 ). City of Pickering, Salt Management Plan Page 3 of 32 April 2005 16� 1��`� ATTACHMENT # 1 TO REPORT # OES 26-05 4 of 32 Table 1. Impact on the Natural Environment A number of field studies have documented damage to vegetation and shifts in plant community structure in areas where road salts are in heavy use. Elevated concentrations of chloride and sodium in the soil and air, damage the foliage and roots of sensitive plants, and reduce growth and flowering. Damage to vegetation and shifts in plant community structure resulting from the use of road salts also affect wildlife that depends on these plants for food or shelter. Source: www. ec. gc. ca/science/sandejan02/article3 e. html Table 2. Financial Impacts Winter road maintenance activities present many costs and benefits to the economy and the society in general. There are a number of indicators that Environment Canada has identified in an attempt to improve our understanding of the costs and benefits of winter road maintenance associated with the use of road salt. Costs and benefits are listed below. • Direct costs: material cost (salt), equipment cost, labour cost • Indirect costs: cost to infrastructures (e.g. bridge repair, parking garage repair, stormwater management infrastructure repair, erode interlocking brick ), cost to motor vehicles (e.g. premature rusting), cost to the environment (e.g. contamination of wells, surface water, vegetation — including trees, shrubs, grass, soil, wildlife, etc.) • Direct benefits: fuel savings, travel time savings, avoided fatalities, injury, vehicle and property damage • Indirect benefits: reduction in liability claims to road authority (associated to hazardous driving conditions, maintain the economic activity (production, transportation, and earnings), maintain access to social activities (e.g. emergency response, social activities) Source: www.ec.gc.ca/nopp/roadsalt/reports/en/winter.cfm City of Pickering, Salt Management Plan Page 4 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 5 of 32 1.2 Organization of the Plan Following the Introduction, this Salt Management Plan describes both the existing winter control operations in Pickering, as well as goals for the future. Section 2.0 reviews existing City policies, including: 2.1 Salt Management Policy 2.2 Winter Maintenance Policies 2.3 Local Legislation Impacting Winter Maintenance Policies Section 3.0 describes operational practices and strategies, including: 3.1 General Salt Use 3.2 Salt Storage 3.3 Snow Removal and Disposal Section 4.0 reviews approaches to identifying and addressing significant environmental considerations, including: 4.1 Optimization of Salt Use 4.2 Green Space Design 4.3 Stormwater Management Facilities/Treatment 4.4 Communications Section 5.0 looks at a suite of training opportunities that the City could choose to pursue. Section 6.0 includes a summary of the objectives identified in the plan, and the timing and estimated costs associated with implementation of each. Appendices are included in Section 7.0. City of Pickering, Salt Management Plan Page 5 of 32 April 2005 lr� 1 "1 � ATTACHMENT # 1 TO REPORT # OES 26-05 6 of 32 2.0 CITY PQLICY This section outlines the City of Pickering policies that relate to winter control operations. In addition to City policy, there are also minimum maintenance standards for municipal highways that are set out by the province (Ontario Regulation 239/02). Ontario regulation 239/02 can be reviewed at http://www.canlii.orq/on/laws/requ/2002r.239/20050211/whole html. 2.�1 Salt Management Policy It is the City of Pickering's policy to take the actions necessary to manage road salts in a manner that puts road safety first. With this Salt Management Plan, the City is moving towards an approach to winter operations that strikes a better balance between road safety and environmental protection. To achieve this balance, the organization will: • Manage road salts in accordance with the Code of Practice for the Environmental Management of Road Sa/ts • Keep employees and the public informed about the environmental practices related to road salts • Adopt and monitor internal standards to meet or exceed local requirements • Comply with applicable laws and regulations and guidelines (Ontario Minimum Maintenance Standards 239/02) • Conduct regular management reviews and make improvements wherever feasible The City of Pickering accepts the responsibility for this environmental program and for its effectiveness and improvement. Signature of senior official: Date: Print name and title: Council resolution number: 2.2 Winter Maintenance Policies The City of Pickering has a number of operational procedures with respect to winter maintenance pertaining to road salt use, salt storage, and snow disposal. These procedures have been modified over the years to reflect new knowledge. There are two policies that speak specifically to winter maintenance : the requirement to move parked cars on street (Parking By- Law 2359/87 as amended) and the ice and snow clearing By-Law (Refer to Table 3). The Operations and Emergency Services Department (O&ES), Municipal Property and Engineering Division (MP&E) has also developed a Directive & Guideline Standards Manual in draft form in 2004. City of Pickering, Salt Management Plan Page 6 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 7 of 32 2.3 Local Legislation Impacting Winter Maintenance Policies The City of Pickering understands the interconnectedness of ecological, urban and rural systems, and this is reflected in City policy. Pickering's commitment to protecting the health and integrity of ecological systems supports the effort to manage road salt responsibly. The Official Plan Sections 2.1 — 2.5 note that: City Council establishes the purpose of the Pickering Official Plan as to promote a complete community by sustaining healthy urban, rural and ecological systems, and facilitating beneficial and supportive interactions amongst these systems. In promoting a complete community, City Council recognizes the (a) interconnectedness of the ecological, urban and rural systems; and (b) shall consider the potential effects of its decisions and actions in relation to all three systems. City Council adopts the following as its goals for its ecological system, (a) to conserve natural resources, especially non-renewable resources; (b) to respect ecological carrying capacity, and sustain renewable resources; (c) to protect the health and integrity of Pickering's ecological processes, functions, cycles and systems; (d) to promote ecosystem diversity, stability, equilibrium and exchanges; and (e) to involve residents, business-people, landowners, relevant public agencies, and other interested groups and individuals in making decisions concerning the ecological system. The Official Plan also notes that City Council will endeavor to: � protect the City's critical ecological functions and components from inappropriate human uses and activities, including its stream and valley corridors, environmentally significant areas, forests, shorelines, wetlands, areas of natural and scientific interest, rare species, and fish and wildlife habitat; • improving the quality of surface water runoff; • educate and involve residents, business-people, landowners and other agencies (e.g. APTA) in protecting and enhancing ecological cycles and systems, and in making environmentally responsible choices; and • in cooperation with others, regularly monitor and report on the health of the City's ecological system, and where warranted, take and encourage others to take necessary corrective action. City of Pickering, Salt Management Plan Page 7 of 32 April 2005 1'7 � 1 1� ATTACHMENT # 1 TO REPORT # OES 26-05 8 of 32 Table 3. Ice and Snow Clearing By-Law (Regulating the removal of snow and ice from sidewalks) 1. In this by-law: (a) "Person" shall mean any individual, firm, society, association, partnership or corporation; (b) "City" shall mean the Corporation of the City of Pickering. 2. Every owner and occupant of any building, either occupied or unoccupied, or vacant land within the boundaries of the City shall clear away and remove or cause to be cleared away and removed any snow or ice from such sidewalks on the highways in front of, along side or at the rear of such building or vacant land within twenty-four (24) hours after the accumulation of such snow or ice. 3. The City may clear away and remove snow or ice from the sidewalks, on the highway in front of, along side or at the rear of any occupied or unoccupied building or vacant land if the owner or occupant fails to do so within the aforementioned twenty-four (24) hours, and the expense incurred may be recovered by action or be entered in the Tax Collector's Roll and recovered in like manner as municipal taxes. 4. No person shall sweep, shovel, throw, drop or place or cause to be swept, shoveled, thrown, dropped or placed any snow, slush or ice onto the traveled portion of any highway or onto any sidewalk on any highway. 5. No person shall remove snow, slush and/or ice from a public sidewalk in a manner which would damage any sidewalk or curb. 6. No person shall deposit snow, slush, and/or ice in such a way as to obstruct access to any fire hydrant. 7. Every person who contravenes any section of this by-law is guilty of an offence and upon conviction is liable to a fine or penalty for each offence, exclusive of costs as prescribed by the Provincial Offences Act, R.S.O. 1990. 3.0 OPERATIONAL PRACTICES AND STRATEGIES The City of Pickering has approximately 950 to 1000 lane kilometers (km) of road, which includes approximately 250 linear km of paved roads in the southern and urban area, with approximately 150 linear km of gravel roads in the north. A lane kilometer refers to the length of roadway in one lane. A linear kilometer refers to the length of roadway on all lanes on any particular stretch of roadway (e.g. a 4 lane roadway with 2 lanes in each direction could measure 5 linear km, however would represent four times that length — i.e. 20 km — of lane kilometers since each lane is 5 km long). 3.'I General Salt Use 3.1.1 Equipment The City of Pickering applies road salt with twelve trucks (three tandem axle and nine single axle). Four of these trucks have on-board computers that control the volume of salt applied (Dickiejohn controllers or Force Americana). Those trucks without on-board computers use a chute to control the volume of salt applied. New computerized spreader controls are purchased exclusively on new trucks since this approach has proven more effective then attempts to retrofit old trucks with computerized spreader control equipment. Trucks without on-board computers adjust the volume of salt applied by controlling the size of the chute opening through which salt leaves the truck. The chute has settings of one through nine (with one being the smallest size). It is also possible to control the speed of the auger which moves salt to the chute on these trucks. The auger is on a scale of one through eleven, with eleven being the fastest speed. It is typically set at a speed of approximately four or five. City of Pickering, Salt Management Plan Page 8 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 9 of 32 The auger and the chute are the two tools operators use to control salt application (when they are driving trucks without onboard computer spreader controls). Sidewalks are cleared with five sidewalk machines that plow and salt at the same time. One of these sidewalk machines is dedicated exclusively to the Recreation Complex/Library/Civic Complex. Crosswalks and intersections are manually salted. The City also provides a number of salt boxes along road sides to assist drivers who are likely to run into trouble in specific areas (e.g. on large hills). 3.1.2 Routes There are a total of nine urban salting routes in Pickering, and each route is approximately 35 km in length. Each route takes approximately five hours to complete, with trucks traveling at approximately 20 — 40 km per hour. All paved roads in the City receive the same level of salt treatment, while gravel roads in northern rural areas receive a predominantly sand mix. When all routes are complete, staff monitor the routes to determine if spot-salting is required. See Appendix A for the Road Snow Removal and Salting Route Map, and Appendix B for the Rural Sanding Route Map. 3.1.3 Material Straight salt is applied on all paved roads in the City. A mixture of salt and sand (6:94 percent) is applied to gravel roads. The salt keeps the sand from freezing while being stored in the dome. Any higher a percentage of salt would "fetch the frost out" of the gravel roads, leading to increased damage of the road and frequency of pot holes and contributing to a"washboard effect". 3.�1.4 Application The City starts salting as soon as the road is covered white with snow. Salt is applied before plowing because it helps create a layer of liquid between the snow and road that facilitates snow clearing. In addition, when operators travel over particular spots (such as intersections, hills, overpasses, bridges, etc.) they have the opportunity to use a blasting device in the truck that, once pushed, will instantly spread a larger amount of salt. Roads are generally salted no more then once per day unless the storm conditions require spot salting to be conducted. Approximately 130 kg of salt are applied per lane kilometer of road when approximately 2.5 cm of snow has fallen. This translates into 260 kg per linear kilometer on a two lane roadway. The amount of salt applied depends on a number of factors, including the width of the road, the road incline (i.e. whether it has hills, valleys), the severity and intensity of the storm event, the volume of traffic using the roadway, the landscape adjacent to the roadway, and the amount of time it takes to get the salting trucks out on the road. For example, a heavier application is required when, due to the volume of snow, operators know that it will be several hours before they will be returning to plow the snow from a particular area. The additional salt is applied as an interim measure to accelerate the snow melting process and increase road safety. A second, and sometimes "third pass" is also required to ensure safe travel on roads like the Fifth Concession (due to the topography and volume of traffic using the road). A final example of areas requiring more salt are those roads lined with large trees that throw shade onto the roadway, which slows the snow melting process. Additional salt is applied in these locations as well. City of Pickering, Salt Management Plan Page 9 of 32 April 2005 1'7 � 1'7 6 ATTACHMENT # 1 TO REPORT # OES 26-05 10 of 32 Single axle trucks carry approximately eight tonnes of salt and need approximately two to two and a half loads of salt per storm to adequately cover each route. Tandem axle trucks carry approximately eleven tonnes of salt per load. In total, the City uses approximately 16-20 tonnes of salt/urban route/storm (this is based on use of 260 kg/linear kilometer of two lane roadways, as well as the additional volumes required due to storm and road-specific conditions outlined above). Approximately 250 tonnes in total are used for each storm (covering urban and rural roads), and approximately 6000 tonnes are used each year. The hamlets of Claremont and Brougham are salted, as are the paved Concessions in the rural area of Pickering. The non-metered application volume varies depending on visual inspection, temperature outside, whether the area is in sun or shade. At this time, no consideration is given to streets that discharge directly into streams and creeks. The volume of salt applied by the City of Pickering is known for road application only. The amount of salt applied to sidewalks, parking lots, crosswalks and sidewalks is not measured at this time. 3.1.5 Record Keeping Every Monday a Winter Control Operations Report is completed that indicates the amount of salt applied from 7:30 am Monday to midnight on Sunday (see sample enclosed as Appendix C). The information in the Winter Control Operations Report is drawn from operators timesheets (see sample enclosed as Appendix D). The Winter Control Operations Report summarizes salt used on roads, not sidewalks or parking lots. One objective of this Plan is to implement a more effective and accurate tracking system for monitoring the amount of salt used on sidewalks, in municipal parking lots, and other areas to reflect a City "total amount" of salt that is used. Annual reports are also prepared for the Province of Ontario. This happens in May of each year, and reports the operating costs incurred by the City of Pickering for winter maintenance on roadways per lane kilometer maintained. The operating costs include: salaries, wages and employee benefits, materials, contracted services, rents and financial expenses, etc. The costs associated with clearing sidewalks or parking lots are not part of this report, and costs associated with City-owned equipment (e.g. gas, tires, maintenance and repair) are also not included. 3.1.6 Training Truck operators are trained to only apply salt when it is necessary, for both financial and environmental reasons. When new equipment is purchased, a representative from the manufacturer provides information to the operators on how to use the equipment and communicates with the City's mechanic regarding maintenance issues. In house training has been conducted annually since 2003. Opportunities for enhancements to the training program are identified in Section 5.0. City of Pickering, Salt Management Plan Page 10 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 11 of 32 3.1.7 Cost Salt costs approximately $56 per tonne delivered to the yard. Winter Service Time frame to Road Application rate complete Classification �desired condition of Deicer �kg/lane km) de-icer pavement surface) o erations Paved road Bare pavement 100% salt 130 5 hours per route Gravel road Safe and 6% salt, 94% sand 130 5 hours per route Passable ravel 3.1.8 Roles and Responsibilities In total, there are approximately 22 staff (forepersons, heavy equipment operators, and maintenance workers) to complete winter control operations. Road salt is applied by a team that consists of one foreperson and nine operators, at a minimum. The Superintendent. Municiqal Operations, as a non-union supervisor is on call and communicates with the Foreperson - Roads before and during expected heavy storm events. This person has the following winter control responsibilities: • Under the general direction of the Division Head, Municipal Property & Engineering, the Superintendent is responsible for administering winter control operations. • Responsible for the review, revision and consolidation of policies, work practices and service standards, recommending operational budgets and capital requirements, establishing contractual requirements, directing and training staff and conducting performance reviews. • Develop and implement O&ES, MP&E Directive and Guideline Standards Manual. • Establish on-call schedule and resources. During a storm event, the Foreperson - Roads will undertake storm patrol. This includes driving the whole storm to monitor road and weather conditions. In comparison to the Foreperson - Parks & Property, the Foreperson - Roads is the main contact for winter control. There are two full-time forepersons and one Acting foreperson. The Foreperson has the following winter control responsibilities: • Assigns staff to carry out winter control operations and routinely monitors perFormance. • Maintains work schedules established in collaboration with other Forepersons in the Municipal Operations section. • Ensures that proper winter control activities are carried out and documented when required, including calling in employees and monitoring progress, weather and road conditions. • Ensures equipment and tools are in a safe and operable condition, and that supplies and materials are maintained at an adequate level. • Investigates and responds (verbally and in writing) to inquiries and complaints received pertaining to areas of jurisdiction. • Documents, reviews, and verifies employee daily work sheets, and attendance. • Participates in Winter Control Operations including snow plowing, shoveling, operating light to heavy snow removal equipment such as shovels, snow blowers, articulating ttactors and City of Pickering, Salt Management Plan Page 11 of 32 April 2005 1'� � 1�� ATTACHMENT # 1 TO REPORT # OES 26-05 12 of 32 front end loaders and performs stand-by duty according to a pre-established rotating schedule . The Foreperson - Parks & Property main responsibilities with regard to winter control are the sidewalks and facilities. The Foreperson has the following winter control responsibilities: • Assigns staff to carry out winter control operations and routinely monitors performance. • Maintains work schedules established in collaboration with other Forepersons in the Parks & Property section. • Ensures that proper winter control activities are carried out and documented when required. • Ensures equipment and tools are in a safe and operable condition, and that supplies and materials are maintained at an adequate level. • Investigates and responds (verbally and in writing) to inquiries and complaints received pertaining to areas of jurisdiction. • Documents, reviews, and verifies employee daily work sheets, and attendance. • Participates in Winter Control Operations including snow plowing, shoveling and operating light to heavy snow removal equipment such as snow blowers, articulating tractors and front end loaders and performs stand-by duty according to a pre-established rotating schedule. Heavv Equipment Operators and Maintenance Workers have the following winter control responsibilities: • Operates heavy truck including: the transport and placement of materials to locations as directed, operating truck and truck mounted winter control equipment required for winter control operations acting either as a driver or wing operator. • Participates in the winter control operations including operating snow removal equipment such as snow blowers, articulating tractors, front-end loaders and performs stand-by duties according to a pre-established rotating schedule (see Appendix E). • Mounts plow using the appropriate truck harness as required. • Advises foreperson when stocks of materials kept in the yard are at a low level and need to be replaced. The Reqion of Durham patrols the regional roads 24 hrs a day, 7 days each week. The Regional foreman will call the City Foreperson if Winter Control Operations are required, and in some cases the police will call. 3.1.9 Standby Operations A team of seven staff are on call at all times. These are the first people sent out for winter control; should more staff be required, they are called in by the foreperson. The team are on rotation once every three weeks to provide standby services (from 7:30 am Monday to the following Monday at 7:30 am). City of Pickering, Salt Management Plan Page 12 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 13 of 32 3.1.'10 Overall objectives for improvement Suggested objectives for improvement identified through the development of this plan include: • Identify obligations of City Council members as related to due diligence around environmental issues, and particularly related to salt management. • Explore opportunities to implement new initiatives and new technologies (as captured in Section 5.0), as well as the cost-effectiveness of these opportunities. • If appropriate based on above analysis, pursue the replacement of one truck per year, including the purchase of computerized spreader controls. Efficiencies to be gained through use of tandem axel versus single axel trucks should inform the purchase decision. • Foreperson to give salt management refresher at beginning of each season. • Manufacturer of salt control equipment to visit the City at the beginning of the winter season and again in February to re-calibrate the equipment, and then a final visit in March to confirm the amount of salt used during the season. • Consider reducing the number and type of roads that receive salt application, without compromising safety. � Provide training to the private sector to encourage the application of less salt in private parking lots. Also consider the merits of a by-law to control private salt use. • Ongoing enhancement of reporting too�s/procedures used to monitor and measure progress (on items such as: the fleet equipped for direct liquid application; materials used — quantity and concentration; fleet equipped with electronic spreader controllers; number of Road Weather System (RWIS) Installations; winter severity; progress on staff training; results of management review, including corrective actions (if any) for continual improvement. . • Investigate opportunities to adjust the quantity and mix of salt and sand applied to City roads. • Annually review the effectiveness of the City's winter control program. • Annually review City's operating practices to identify opportunities to alter service levels, with a particular focus on those streets with the highest potential impact on streams and culverts. • Develop a definitive policy related to winter control and service levels on sidewalks and municipally maintained networks. In addition to the Objectives listed above, the City can also consider the following new initiatives and technologies (source: www.ec.gc.ca/EnviroZine%nglish/issues/14/print version e.cfm? page=feature1): Anti-Icinq - Early application of chemicals or brine to prevent formation of the road/ice bond. This early application of salt means that the snow plows can do their job sooner and more effectively. Pre-wettinq - Addition of liquid (preferably a salt brine) to salts or abrasives prior to the application to the roadway. When a liquid is applied to a particle of salt, the particle begins to soften and dissolve so that when the particle hits the roadway it is less likely to bounce off the road or be swept away by traffic. Road Weather Information Svstems - Use weather and road data from automated weather reporting stations installed along the roadway which also have special sensors embedded in the road to assist weather forecasters in predicting icing conditions before they occur. City of Pickering, Salt Management Plan Page 13 of 32 April 2005 1�� n t) � ATTACHMENT # 1 TO REPORT # OES 26-05 14 of 32 3.2 Salt Storage 3.2.1 Existing practices The City of Pickering owns and operates a municipal works yard located at 2570 Tillings Road. The Ganatsekiagon Creek and its tributaries run close to the site. Two Fitzpatrick salUsand storage domes are located within the yard, with the westerly dome used to store road salt and the easterly dome used to store the sand/salt mixture used on gravel roads. Additional site uses include vehicular storage and washing of municipally-owned transit buses. See site location map in Appendix F and site layout map in Appendix G. In 1995/1996 investigations were conducted at the site to review the day-to-day operations at the works yard, particularly with respect to salt storage and handling practices and vehicle washing. The end result of the review was an Action Plan that has resulted in short and long- term improvements to groundwater and surface water qua►ity both in the immediate vicinity of the works yard and throughout the City. The Action Plan includes: • Storage domes were re-shingled in November 1995, and eavestroughing was installed over both doors to keep rain away from the doors. • The salt dome has a capacity for 3000 — 3500 tonnes of salt, however a maximum of only 10 loads of salt (approximately 600 tonnes) is inside the domes at any one time. This is to enable room inside the dome for all loading and unloading of salt. • The floor of the dome is paved. • A mixture of 6% salt, 94% sand is used over most of the yard to address icy conditions. • Salt deliveries are scheduled during dry weather (therefore the salt is drier, does not clump, and reduces spillage from the trucks). The only time there is a transfer of salt outside of the dome is when the City makes the 6% salt 94% sand mix. Also, the salt is screened before it is stored (to remove clumps of salt which can clog/stall salting machines). • A yearly monitoring report is completed by an independent consultant and reviewed by the Municipal Property and Engineering Division to assess the progress of the program, and to make modifications as appropriate. The results obtained to date suggest that the Action Plan implemented by the City of Pickering continues to have a positive but limited effect on groundwater and surface water quality in the vicinity of the works yard property. Whereas groundwater and surface water quality at the site continues to be impacted by past operational practices, overall trends suggest a gradual improvement in water quality, at some locations at least. Concentrations of chloride in the groundwater from the road salt handling operations continue to be elevated well in excess of MOE guidelines. Conditions at some locations improved, while concentrations at other locations remained similar to historical values or increased slightly. Based on the results to date, it will take several more years of flushing by "clean" infiltration waters before concentrations decrease significantly. Using the trend data, it will require at least another six to eight years (or longer) of flushing in order to reduce chloride concentrations to "acceptable" levels. For additional detail, including objectives for improvement, conclusions and recommendations, please refer to Dersan Street Works Yard Groundwater & Surface Water Moniforing Report 2003 (May 11, 2004). City of Pickering, Salt Management Plan Page 14 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 15of32 �� 3.3 Snow Removal and Disposal 3.3.1 Equipment The same twelve trucks used to apply salt on the City's roads are also used to plow the roads. There are an additional two graders (without a salt box) that are used to clear rural gravel routes. Sidewalks and cross walks are of secondary concern in winter control and are cleared and salted once the storm is over. The sidewalks and crosswalks are cleared with five sidewalk machines that plow and salt at the same time. One of these sidewalk machines is dedicated exclusively to the Recreation Complex/Library/Civic Complex. Trucks are used for manual application of salt at crosswalks. The Senior Assistance Driveway & Sidewalk Program is funded by the City of Pickering but the work is generally contracted out to other operators. The operators are instructed to clear the seniors' driveways and sidewalks at the conclusion of a storm event. The Ajax Pickering Transit Authority (APTA) is responsible for winter control at bus shelters and stops. 3.3.2 Routes There are a total of eleven plowing routes in the City, nine within the urban area, and two rural routes (see Appendix B- the dotted lines are used to identify priority streets within each route that are plowed first). All paved roads are cleared of snow after every snowfall. Salt is usually sufficient to clear approximately three inches of snow off the City's roads, therefore, depending on the air temperature (note that the City does not have pavement temperature reading systems, therefore staff rely on air temperature as an indicator of whether the snow will melt or accumulate), the plows may or may not be required. In this scenario it takes approximately twelve to sixteen hours to plow a route . The length of time varies depending on the volume of traffic, the number of parked cars, type and mixture of precipitation. Gravel road graders typically go out after more then finro to four inches of snow has fallen. Ideally, a sander follows the grader, however it is more likely (due to a shortage of available drivers) that the sander goes out the following day. The challenge with Winter Control Operations is that the Ontario Highway Traffic Act dictates that drivers can only operate for a total of thirteen hours per day after which time they are required to punch out for at least eight hours. The Ministry of Labour limits a work day to fifteen hours. Since salting takes approximately five hours to complete, there are only eight hours remaining for a driver to plow. As a result, operators generally do not end their shift until the streets are plowed or they have driven their thirteen hours. The City of Pickering's two-person approach to plowing (i.e. one plow driver, one "wing man" operating the side plow) creates an opportunity to keep the plows on the road for slightly longer — this is because if both operators are licensed, they can switch roles and work up to fifteen hours. Municipal parking lots are either plowed by a contractor or staff. Bus shelters and pads are the responsibility of the Ajax-Pickering Transit Authority (APTA). However the City is still City of Pickering, Salt Management Plan Page 15 of 32 April 2005 1�� ATTACHMENT # 1 TO REPORT # OES 26-05 16 of 32 responsible for salting. Sidewalk snow removal does not typically start until roads are complete. Maintained areas include: • All regional roads with sidewalks; • All bridge overpasses; • Selected major collectors with sidewalks (e.g. Liverpool Road, Dixie Road, etc.);. • Sidewalks not fronting, back lotting or flanking residential homes; Seniors snow removal program (driveways and sidewalks); • Walkways; and • All sidewalks fronting municipal parks and property. Municipal parks are generally not maintained, with the exception of the parks listed below (where walkways are maintained). Parks that do not receive winter maintenance have signage that clearly indicates "No Winter Maintenance" occurs. Park hours of operation are also reduced in the winter. Parks where walkways are maintained in the winter include: • Esplanade Park; • Princess Diana Park; • Basdon Park; • Glengrove Park; • Forestbrook Park; • Pine Creek Park; • Valleyview Park; and • Amberlea Park. As referenced in Section 3.1, the City has five sidewalk salt and snow removal machines. One is dedicated to the municipal Recreation Complex/Library/Civic Complex, and the four others are used for the urban areas south of 3�d Concession Road. All residents are responsible for clearing their sidewalk (frontage and flankage) within twenty- four hours after a snowfall. The City also coordinates a fee-for-service youth program for driveway and sidewalk snow removal administrated by the Culture and Recreation Division. There is also a Seniors Assistance Driveway & Sidewalk Program that is administered by Municipal Property and Engineering Division for up to 200 residences. No salting is done as part of the Seniors Assistance Driveway & Sidewalk Program. 3.3.3 Disposal and Storage In a major snowstorm the trucks plow a sufficient lane width to enable traffic to move safely. This is the most efficient and effective way to get the city moving and ensure that emergency response vehicles have access. Crews return a day or two later to perform "clean-up operations". This completely opens the street for maximum efficiency, moves remaining snow onto boulevards, clears catch basins for potential water runoff, allows on street parking, and creates storage space for the next storm. City of Pickering, Salt Management Plan Page 16 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 17 of 32 Snow disposal and storage takes place in the following locations: i.) in the rear parking lot of the municipal Recreation Complex; ii.) on a municipally owned property on Highway 7; iii.) on regional overpasses; and iv.) temporarily on boulevards and cul de sacs throughout the City. To the City's knowledge, there is one creek that runs near a disposal site (Brougham Creek) and no sewer drains. There are approximately three hundred cul-de-sacs in the City that have snow plowed to the center of the cul-de-sac in a cone shape. The City eventually removes the snow that accumulates in the cones once the cones reach a certain height (approximately eight feet). Removal is important at this point because: i.) there needs to be more space for placement of future snow; and ii.) cones create a safety hazard for children. 3.3.4 Record Keeping Every Monday a Winter Control Operations Report is completed that indicates when plowing operations commenced, and if/when they were completed (see Appendix C) for every day on which plowing operations were implemented during the previous week. 3.3.5 Training Training currently takes place primarily on-the-job, covering all elements of snow removal and disposal responsibilities. Given the long tenure of the majority of staff, this training focuses on any new staff hired. Key elements of the training include: • knowledge of equipment operation; • knowledge of applicable legislation from the provincial Ministry of Transportation, Ministry of Labour, and the Employment Standards Act; • knowledge of route, including high priority areas; • knowledge of snow removal safety protocols (e.g. confirming children are not at risk during snow removal procedures); • knowledge of record-keeping responsibilities; • knowledge of relevant health and safety requirements (including limits on number of hours worked) As outlined in Section 5, there are a number of opportunities to expand training provided. 3.3.6 Overall objectives for improvement Suggested objectives for improvement identified through development of this plan include: • Explore opportunities to implement new initiatives and new technologies, as well as the cost-effectiveness of these opportunities. Investigation should include a review of technologies for melting snow and reclaiming salt, on-street snow melting, the feasibility of using gates on snow plows, and discussions with other City departments (e.g. Planning) to City of Pickering, Salt Management Plan Page 17 of 32 April 2005 1�� 1 g C� ATTACHMENT # 1 TO REPORT # OES 26-05 18 of 32 design infrastructure for easy snow removal (e.g. avoid curbs in the middle of parking lots for more efficient plowing). • Review efficiencies to be gained, if any, related to the hauling of snow. Opportunities include: using snow-blowers to reduce the volume of snow that need to be hauled; paving sections of road in northern Pickering to improve cost effectiveness of salt application; and depositing of snow directly at the sewage treatment plant. • Investigation of opportunities to cease use of the municipally owned property on Highway 7 as a disposal site, given its proximity to Brougham Creek; • Identification of any additional environmental sensitive areas located within close proximity to disposal sites; � Establishment of a more extensive training program, including annual refreshers for all employees; • Establishment of long term goals to improve snow removal and disposal practices, including regular management reviews and implementation of correction actions (if any required); and • Identification and mapping of all possible run-off sites that could be considered for alternative treatment. 3.3.7 Roles and Responsibilities Many of the responsibilities are identical to those outlined in section 3.1.8. The only significant difference speaks to the number of operators required to salt versus plow. The City of Pickering is unique among many municipalities because they require two operators per plow - one as the driver the other as the "wing person" operating the side plow. The City's experience is that this 2-person approach provides an enhanced level of service and safety. 4.0 SIGNIFICANT ENVIRONMENTAL CONSIDERATIONS At the present time the City of Pickering's Winter Control Operations are consistent across the City. An important objective of this Plan involves identification of environmentally sensitive areas, and assessing opportunities to modify salting and snow removal activities in those areas. Training should also be conducted to identify the location of salt vulnerable areas and train operators in these areas on the best practices that need to be employed. Salt vulnerable crops and vegetation are impacted when located close to salted roads. The City needs to evaluate the economics of replacing salt vulnerable vegetation with salt tolerant alternatives, and consider introducing improved salt management practices on roads in salt vulnerable areas on a priority basis. New roads also need to be planned and designed to avoid areas with salt sensitive vegetation and agricultural areas. Opportunities to improve salt management practices in environmentally sensitive areas are described below (as identified by the Transportation Association of Canada Syntheses of Best Practices Road Salt Management, Vegetation Management, September 2003). City of Pickering, Salt Management Plan Page 18 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 19 of 32 4.1 Optimization of Salt Use Opportunities to optimize salt use to reduce environmental impacts include: • Apply salt at optimal rates in a proactive manner to prevent ice from bonding with the pavement; • Investigate the feasibility of using liquid anti-icing or pre-wetting to reduce the amount of salt lost to the ditch due to blowing or bouncing; • Use properly calibrated electronic controllers to ensure that material application rates are accurately regulated; • Investigate the feasibility of using pavement temperature sensors and good road weather information to ensure that salt is applied only when needed; • Use snow drift control techniques (e.g. through strategic planting of roadside vegetation) to minimize the amount of snow blowing onto the roadways that in turn will reduce the need for salt; and � Monitor storm conditions as they evolve. 4.2 Green Space Design Opportunities to reduce environmental impacts through plant sqecies location include: • Do not plant salt sensitive species within salt spray limits; and • If salt sensitive species must be used within salt spray limits, locate the plants on sites elevated above the roadway surface to minimize salt spray coverage, or in areas physically protected from salt spray. Opportunities to reduce environmental impacts through plant species selection include: • Always plant salt tolerant species in areas subject to salt spray; and • Plant vegetation in groups to maximize protection afforded by other vegetation. Opportunities to reduce environmental impacts through maintenance and qrevention include: • In urban areas protect newly planted conifers by erecting burlap screens during the winter months; • In urban areas consider applying anti-desiccants and anti-transpirants to the tender shoots of sensitive plants; • In priority areas, sweep salt laden grit from turf areas as soon as possible in the spring; • Shield natural areas from salt spray by planting buffers of salt tolerant species; and • Where feasible and cost effective consider using snow fences (living or structural) to reduce snow accumulation on roadways or to trap salt spray and prevent it from traveling far from the roadway. Opportunities to reduce environmental impacts through drainaqe desiqn include: • Place shallow ditches along roadsides or swales around sensitive vegetation to divert salt runoff away from sensitive species; City of Pickering, Salt Management Plan Page 19 of 32 April 2005 �� 18 � ATTACHMENT # 1 TO REPORT # OES 26-05 20 of 32 • Ensure that drainage designs minimize springtime ponding of salt laden water around sensitive vegetation; and • Use hard surface treatments in urban areas heavily impacted by deicing salt (e.g. replace vegetation on boulevards heavily impacted by deicing salt with appropriate paving). 4.3 Stormwater Management/Treatment There are a number of opportunities to reduce the environmental impacts of road salt through stormwater management — at the source, during conveyance of salt through the City's stormwater management infrastructure, and at the "end of the pipe" before the salt-laden stormwater enters Pickering's creeks, rivers, streams, and ultimately Lake Ontario. Examples of the types of opportunities that could be explored include: • Installation of pervious pipe systems (as well as pervious curb and gutter systems, and catchbasins) that allow storm water to move into surrounding soil as it is conveyed downstream (through e�ltration or filtration); • Construction of roadside ditches and/or grassed swales to enable infiltration of stormwater, including dissolved salt; • Manhole rehabilitation to minimize inflow of dissolved salt from road surface; • Construction of wet ponds and/or wetlands to address stormwater quality; and • Installation of filters at stormwater entry points to sewer system. 4.4 Communications Communications is a critical component of the City's winter control operations. Residents of Pickering have expectations regarding the level of service they receive, and they need to be informed of any proposed refinements to that service. Examples of key issues to be discussed with the public include: • The negative impact that roads salts have on the environment; • The initiative by Environment Canada to work with municipalities across the country to improve road salt management; • The commitment of the City of Pickering to maintain road safety while also minimizing impacts to the environment and infrastructure; • Any adjustments to the level of service provided, and rationale for the changes; and • Updates regarding improvements to the City's salt management approach, and the benefits this translates into for the citizens of Pickering. This type of information can be shared on-line and/or through newsletter-like tool(s) that can be distributed to homes, and can also be available through City Hall, Councillor offices, libraries, community centers, etc. Using the local media is also an effective way to highlight any program changes. City of Pickering, Salt Management Plan Page 20 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 21 of 32 5.0 TRAINING Current training is provided on-the-job to new employees. The majority of the Winter Control Operations team has been working at their jobs for a number of years, and are familiar with the requirements and responsibilities. Training opportunities to be considered for the future include (as drawn from the Transportation Association of Canada Syntheses of Best Practices Road Salt Management, Training, September, 2003): • Salt management policy • Principles of ice formation • Science of freeze point depressants • Material use • Brine production and use • Pre-wetting • Anti-icing � Plowing • Road salt and the environment • Maintenance yards 6.0 SUMMARY • Snow disposal • Record keeping • Spreaders • Drift control • Weather forecasts • Wind • Weather tracking • Weather and decision-making • Pavement temperatures • RWIS and IRTS Achieving the objectives identified in this Salt Management Plan will require a commitment in time and resources. Table 4 on the following page summarizes the key objectives identified, sets out a target timeframe for action, and estimates the costs associated with each. Objectives are organized by the following headings: • Equipment; • Training; • Reporting and evaluation; • Application; • Snow disposal; and • Environmental Considerations. Recommendations related to each of these objectives are deliberately incremental, so that the City of Pickering will be improving their approach to salt management at the same time as continuing existing activities. As a result, the recommendations related to each of the objectives fall into one of the following three categories: • Continue existing salt management activities; � Refine salt management activities; and • Investigate opportunities for future improvements to salt management. Table 5 summarizes the objectives in each of these categories. City of Pickering, Salt Management Plan Page 21 of 32 April 2005 18� 1�� ATTACHMENT # 1 TO REPORT # OES 26-05 22 of 32 Table 4. Salt Management Plan Objectives OBJECTIVES TIMEFRAME Explore opportunities to implement new initiatives and technologies for salt (A) management (e.g. anti-icing, pre-wetting, Road Weather Information Systems, Year 1 etc.) and the cost-effectiveness of those oppo�tunities Based on the outcome of (A), consider the replacement of one truck per year, (B) including the purchase of computerized spreader controls (until full fleet Annual equipped with computerized spreader controls) Manufacturer visits to re-calibrate equipment and collect data on use (at the �C� be innin of the season, Februar , and March Annual �A� Foreperson to give salt management "refresher" training at the beginning of Annual each winter season �B� Identify and prioritize salt management and snow disposal training Year 1 opportunities for future, and update annually �� Provide education and outreach materials to the private sector to encourage Year 2 reduced salt a lication, where ossible •.. . . . �A� Investigate opportunities to enhance reporting tools and procedures used to Annual monitor and measure progress B Review effectiveness of winter control ro ram Annual ��. . �A� Investigate opportunities to adjust the quantity and mix of salt/sand applied to Annual City roads �B� Investigate opportunities to reduce the number and type of roads that receive Annual salt application, without compromising safety �� Investigate opportunities to alter service levels, with a particular focus on those Annual streets with the hi hest otential im act on streams and culverts . . • � •. �A� Explore opportunities to implement new initiatives and new technologies, as Year 1 well as the cost-effectiveness of these opportunities �B� Establishment of long term goals to improve snow removal and disposal Year 1 practices Review efficiencies to be gained, if any, related to the hauling of snow (C) (opportunities to be explored include: using snow-blowers to reduce the Year 2 volume of snow that need to be hauled; paving) �p� Investigate opportunities to cease use of the municipally owned property on Year 2 Highway 7 as a disposal site �E� Identification of environmentally sensitive areas located within close proximity Year 2 to dis osal sites . . .- . �A� Identify obligations of City Council members as related to due diligence around Year 1 environmental issues, and particularly related to salt management Review of opportunities with the City Parks staff to protect environmentally (B) sensitive areas through plant species selection, location of plantings, and Year 1 maintenance �C� Identification and mapping of all possible run-off sites that could be considered Year 2 for alternative treatment �A� Refer to Dersan Street Works Yard Groundwater & Surface Water Monitoring Annual Report City of Pickering, Salt Management Plan Page 22 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 23 of 32 Table 5. Summary — Continue Existing Activities, Refine, Investigate New Oppnrtunities Continue Refine Investigate Equipment • If appropriate, • Manufacturer visits • Cost-effectiveness of replace 1 truck/yr to re-calibrate new initiatives, technoloqies Training • Annual "refresher" • Opportunities to educate • ID priority training private sector needs Reporting Enhance reporting tools & procedures Formalize evaluation Application • Quantity & mix of salt • # & type of roads served • Environment • Protect/prevent plant • Council due diligence ' impacts • Identify and map all possible run-off sites Storage • Dersan St. Works Yard Report Recommendations Disposal City of Pickering, Salt Management Plan April 2005 • Opportunities to improve efficiency of hauling • Establish long term • goals Explore new technologies Cease use Hwv 7 site Page 23 of 32 f � • 1��^, ATTACHMENT # 1 TO REPORT # OES 26-05 U 24 of 32 7.0 APPENDICES Appendix A. Road Snow Removal and Salting Route Map Appendix B. Rural Sanding Route Map. Appendix C. Sample Winter Control Operations Report (January 17-24, 2005) Appendix D. Operator Timesheet (Sample) Appendix E. City of Pickering Standby List (Sample) Appendix F. Location Map — Dersan Street Works Yard Appendix G. Site Plan — Dersan Street Works Yard City of Pickering, Salt Management Plan Page 24 of 32 April 2005 � 0 co N � W O � H � O a N W M � � O ° H� N � � H Z W � 2 U � Q Q N � N � O � � C � f� � � C N ca > 0 � a� � 3 0 c � � c� 0 � Q K � C � C. � Q 19� N M � O � N N � (0 a c m a .r c a� E a� rn m c m � � m � oi c .� U � a O � O � N a'� � a UQ ATTACHMENT # 1 TO REPORT # OES 26-05 27 of 32 Appendix C. Sample Winter Control Operations Report (January 17-24, 2005) .-�'., OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION MEMORANDUM January 25, 2005 To: Richard Holborn Division Head, Municipal Property & Engineering From: Mike Hillis Foreperson, Roads Subject: Winter Control Operations Jan. 17-24/05 (inclusive) - File:O-2140 Please find listed below, the winter control operations for the above noted time period. Wednesdav, Januarv 19. 2005 - -5 C overcast 4:30 am - road patrol — snow in forecast 6:30 am - snow starting — accumulation 10-15 cm 7:30 am - trucks dispatched to salt all paved roads 12:30 pm - trucks dispatched to plow all paved roads, graders plowing gravel routes in their respected routes 10:00 pm - operations completed Thursdav, JanuaN 20, 2005 - -15 C overcast 5:00 am - roads sta�ting to ice over 5:10 am - called drivers in and dispatched trucks to salt all paved roads 10:30 am - sanding gravel roads 3:30 pm - operation completed City of Pickering, Salt Management Plan Page 27 of 32 April 2005 19� i94 ATTACHMENT # 1 TO REPORT # OES 26-05 28 of 32 Winter Control Report January 25, 2005 Page 2 Saturdav. Januarv 22. 2005 --15 C snow in forecast (20-30 cm) 11:30 am - road patroi 12:00 noon - snow starting , 1:30 pm - trucks dispatched to salt all paved roads 7:30 pm - salting operation continues, accumulation 20-30 cm (drifting) 8:00 pm - plowing operations (paved roads) commenced and continued till S�OOam (Jan.23`�) - operations not completed (due to time restraints) - grader plowing gravel roads Sundav, January 23, 2005 11:30 am - called in drivers to salt and plow 6:30 pm - operation not completed Mondav, Januarv 24, 2005 7:30 am - drivers to go over plow routes Materials - Sand - 190 tonnes Salt - 576 tonnes MH:vn Copy: Chief Administrative Officer (Acting) Superintendent, Municipal Operations Mike Hillis City of Pickering, Salt Management Plan Page 28 of 32 April 2005 ATTACHMENT # 1 TO REPORT # OES 26-05 29 of 32 Appendix D. Operator Timesheet OPER4TIONS EMPLOYEE DAIIY WORK �HEET Em lo ee: Rafe: eek Of: �� '� �� 4 �.. _ PaY# :� (. Wk# -� #Vtomia : # Hrs. Rate Premium �� Hrs. LT/PO Area Sub Task Materials Equip. # Hrs. worked Worked E uit � � � r� �� , l,i- tt; ,:� �% i r cx _; ^� � i r:`' �`✓' -: � � t- , .-a . E # Hrs. Rate Premium O/T Hrs. I LT/PD Area I Su6 Task 4Vorked Worked -�. '� - � �, - � �..�., , ,_ � I � , y. � I �. ,- � .�„ '�_. - Materials n �L � � Equip; # Hrs. E Wednes.da � Hrs. I R2te Premium OiT Hrs. LT/PD I Area Sub Task I hiaterials I Eqwp. # Hrs. Equip. �Norked Worked .. I '� � ✓: . - , � ' :� _ "'c `1'' � � I .�.' I I Employee: Supervisor: y`lt;� �ri,��--�--= Thursrla Worked Rate Premium ��,yorked LT/PD Area Sub Task Maierials Equip. # Hrs. Equip. I: � ,� . .� Employee: Supervisor. :�,t-'1.�: �.-� —�— � � ,, n :�, � � _ _ '1� City of Pickering, Salt Management Plan Page 29 of 32 April 2005 19� 1 K�. � ATTACHMENT # 1 TO REPORT # OES 26-05 30 of 32 Appendix E. City of Pickering Standby List (Sample) � U z 3 � c � 3 p � �; o p c a o p � p _ �o Y °c p v� o � m�� Z� Y c N v U � � ° � � ° s � m � � � °� � � � g ci � 3 0� ci � 3 0� v Y� a� c3 � o� � 3 d-; d ui 3 c-� o: n i 3 e� d� i 3 6'- s a� i 3' � � a Y ,c � c Q � � � c � � a �i c° Y t•� n n o��• u n n�; n�� a � vr f a o�'- �+n v�- ►- t- t� ee i m f t� a r� � 0 LL O m � � G�. � �C�� O O G � G Oi O -"t �..:ii G...D .�"t �.. Y a� �_ �' � �� _ W Y Y A $ JL ■ Y � Y l Y. $ a o c � � o ° � � ° � � � � � � � Y O C Y � Y � C Y � Y +� d Y � � SO S� -i -i i � � Te m � i m � � � ' � '' � m -i Sc aD u� E � � c � c m � m � d � m � L p t ��„ � .�. L .�+ L ��„ t U E o w i � w z c u� � ` u� a � ui � L w i� ui ~ t � u a L � a o '$ o o" a o° o � � � � � � � u � � u � � u � � � � � � � z> d z> a z> rc i> z z> d z>� z> d y p O O O O O O � � � � � � � � Oy � N L i- EI L I- O L F O L F m L ~ � t Z � � � � � � Q � � Q �S � Q �x � � _ � � � � a 1- -i > H > > r -; > t� -i > H � > F � > � i > fR .. � �` �` 7 y � a � m > >, � � � a � �` p � o O a c �� c � t �p� t�p p �� c��p t N O� � o O LL� %1 O � !q C LL� UJ O ti N O LL� N O LL� t� O � N /) � � i S i�� f i f�� i T Te � g i i i g O Na rn o� a _ �_ rn (A Q L Q = � L � L � L S3 � a� t .`3 :J o �' � y � � � 3 � W 3 b, n m �n � � H � � H � � �oQ��Q�o��a<�o<�a<�aa �p d z d d d d a' z o z� o d z d z d c� d c C � o � @ v m S m� m� � 3 �°�q m C O � .°� �c � x c � °' c '" � °c m � � ao � �c '" � c � - �' o � � o �' � � Ep' ,� o �o o A � ^ o •GI . m V N� m U N m U y �0 O m 0 m O m m U N m U Vl m U W m U Vl Y > K K > C G? > � d' > C � > � � > � K > K K V O�: ��g.. ��- 3 = m y; = a E- m rZ o Z m = m io F m ,�+ � � K U �� U � � U � � U � K U � K U 3 K U 3 U M > G t� > O tA > O 41 > 0 f/> > C Vi > C �If > 0 y c7 V N ci U A VN J g '� o tZ- � o Z " 3 z� °~Z� `�' z« � z T � Z w � 5� Q S� Y< S� a Q�� Q� n<� A<� A a � O y U O y U C N U G N U O N U G y1 U G N V c� d> c7 a> t� d> t7 a> t� d> t� d> c� d> i; W o �'' �y� d d 3'�+ m m ° ��'' ,°'. 6 C Q1 tll � �p � y� CI N ^ � M � CI xl p .� �41 LL� 3 i= 3 x= 3 x° = 3 x� = 3 x° = 3 x° _;° �_� o d� c d� o d� o a� o a� d d� d d� c 0 @ City of Pickering, Salt Management Plan April 2005 �e � � $ ; v � � 0 9 m d .... y .' � � : � c� � Z V O S m = a U � = S W � � W � LLl � ; m c a c V C .� � c a o �, � a O� o�- �y� o m c �" �c, ° a o d � ° m° � ' _ A � U U � O ~ a` � i'v M Page 30 of 32 ATTACHMENT # 1 TO REPORT # OES 26-05 31 of 32 Appendix F. Location Map — Dersan Street Works Yard � _ _ ,; `� ��, , 0 4T,-; � '�,�:, , r ��. a p �` �� . ,�' . ;. �� \\ �_ SITE LOCATION 2003 MONITORING PROGRAM DERSAN STREET WORKS YARD For � Corporation of the City of Pickering w�E DATE: MAY 2004 SCALE: 1:50,000 .� g PROJECT: 950704.09 REF. NO.: 95070409F1 '='JAi G�ERTHp S FIGURE t��...,�,_..,., ��.,�, F Er.;�.... 1 City of Pickering, Salt Management Plan Page 31 of 32 April 2005 19 �`� � � 0 � N � W O � H � O a N � � � � � N � ch � H Z W � 2 U Q � Q � � } N Y � >O > � N N L '�^ v/ c � � L � 0 � � � a � � � � x a _ a� � Q. Q 19� �� N M O N M � m N a C � a c �C C � � � C c� G � � � � � .� � U O 'a o O N �,'C � a UQ �, 9 :� RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY That Report OES 29-05 regarding the Asphalt Works for Park Crescent, Brougham Road, Sideline 16 and Concession 7 be received and that; 2. Tender No. T— 11 — 2005 submitted by Harnden & King Construction Inc. for Asphalt Works for Park Crescent, Brougham Road, Sideline 16 and Concession 7 in the amount of $293,883.15 (G.S.T. included) be accepted; 3. The total gross project cost of $331,700 and a net project cost of $310,000, including the tender amount and other project costs identified in this report be approved; 4. The amount of $48,258 for Park Crescent and $50,550 for Brougham Road to be funded from the Easement Settlement Reserve, and the amount of $58,575 for Concession 7 to be funded from 2005 Current Funds be approved; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debentures through the Region of Durham; and a) Debt financing not exceeding the amount of $150,000 for a period not exceeding 10 years, at a rate to be determined be approved; and �uO b) The balance of $1,615 plus financing costs for Sideline 16 be funded from 2005 Current Funds; and c) Financing and repayment charges in the amount of approximately $19,200 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and d) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2005 as established by the Province for municipalities in Ontario; and e) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 6. The appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. 201 ,w=ti�.u.,�i��, _ a ;,�. ��,— � �.,, —. .�_ z:-.�_ :�_ «�.� �. �� C \ _ From: Richard Holborn, P. Eng. Division Head Municipal Property & Engineering REPORT TO COUNCIL Report Number: OES 29-05 Date: July 20, 2005 Subject: Tender No. T-11-2005 — Tender for Asphalt Works on Park Crescent, Brougham Road, Sideline 16 and Concession 7 Recommendation: 1. That Report OES 29-05 regarding the Asphalt Works for Park Crescent, Brougham Road, Sideline 16 and Concession 7 be received and that; 2. Tender No. T— 11 — 2005 submitted by Harnden & King Construction Inc. for Asphalt Works for Park Crescent, Brougham Road, Sideline 16 and Concession 7 in the amount of $293,883.15 (G.S.T. included) be accepted; 3. The total gross project cost of $331,700 and a net project cost of $310,000, including the tender amount and other project costs identified in this report be approved; 4. The amount of $48,258 for Park Crescent and $50,550 for Brougham Road to be funded from the Easement Settlement Reserve, and the amount of $58,575 for Concession 7 to be funded from 2005 Current Funds be approved; 5. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debentures through the Region of Durham; and a) Debt financing not exceeding the amount of $150,000 for a period not exceeding 10 years, at a rate to be determined be approved; and b) The balance of $1,615 plus financing costs for Sideline 16 be funded from 2005 Current Funds; and c) Financing and repayment charges in the amount of approximately $19,200 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and d) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2005 as established by the Province for municipalities in Ontario; and �� Report OES 29-05 Date: July 20, 2005 Subject: Tender T-11-2005 Tender for Asphalt Overlay Works Page 2 e) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and 6. The appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. Executive Summary: As part of the 2005 Roads Capital Budget, asphalt works for Park Crescent, Brougham Road, and Sideline 16 were identified as construction projects. The Roads 2005 Current Budget covers road maintenance projects like Concession 7, which is also incfuded in this report. Tender T-11-2005 was issued on July 5, 2005 and closed on July 20, 2005 with four bidders responding. The total gross project cost is estimated to be $331,700 for an estimated net cost to the City of $310,000 (net of G.S.T. rebate). Staff have been directed to report to Council on the results of the tender and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDERED AMOUNT T-11-2005 G.S.T. Sub-Total G.S.T. Rebate Total $274,657.15 19,226.00 293,883.15 (19.226.00 � $274,657.15 2. APPROVED SOURCE OF FUNDS 2005 Roads Capital Bud et 2320-6003 & Current Bud et Account 2320-2408-0003 Location Proiect Code Source of Funds Available Required Park Crescent 05-2320-008-11 Easement Settlement 75,000 48,258 Reserve Brougham Road 05-2320-008-14 Sideline 16 05-2320-008-06 Easement Settlement Reserve Debt (10 year) Concession 7 - 2005 Current Funds FUNDS AVAILABLE 85,000 50,550 200,000 151,615 58,575 58,575 $418,575 $308,998 Report OES 29-05 Date: July 20, 2005 2�� Subject: Tender T-11-2005 Tender for Asphalt Overtay Works 3. ESTIMATED PROJECT COSTING SUMMARY T-11-2005 — Asphalt Works for Park Crescent Brougham Road Sideline 16 Concession 7 Sub-Total Associated Costs Materials Testing Miscellaneous Costs Project Contingency Total G.S.T. Total Gross Project Cost G.S.T. Rebate Total Net Project Cost Page 3 $43,604 44,896 134,297 51,860 $274,657 2,500 2,843 30,000 310,000 21,700 331,700 21 700 $310,000 4. Project Cost under (over) Approved Funds $108,575 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Background: Bids for Tender No T-11-2005 were received on Wednesday, July 20, 2005. Four (4) companies submitted a bid at the time of closing. The low bidder, Harnden & King Construction Inc., is completing a similar project for the City presently, under Tender T- 6-2003 Rosebank Road Reconstruction, and are deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy and the CAD 7 form issued by Workplace Safety & Insurance Board, as submitted by Harnden & King Construction Inc., have been reviewed by the Safety & Training Coordinator and are deemed acceptable. The confined space entry procedure and a list of personnel trained in confined space is to be reviewed by the Safety & Training Coordinator for acceptability. Credit information as provided by D& B for Harnden & King Construction Inc. has been ��4 Report OES 29-05 Subject: Tender T-11-2005 Tender for Asphalt Overlay Works Date: July 20, 2005 Page 4 reviewed by the Senior Financial Analyst recently on project T-6-2005 and in conjunction with staff's review of reference information and the bonding available on this project, is deemed acceptable. Upon careful examination of all tenders, and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid submitted by Harnden & King Construction Inc. for Tender No. T-11-2005 in the amount of $293,883.15 (G.S.T. included) and that the total net project cost of $310,000 be approved. This report has been prepared in conjunction with the Manager of Supply & Services who concurs with the foregoing. Attachments: 1. Location Map 2. Record of Tenders Opened and Checked 3. Supply & Services Memorandum Report OES 29-05 Date: July 20, 2005 2�� Subject: Tender T-11-2005 Tender for Asphalt Overlay Works Prepared By: , � Darrell B. Selsky Supervis�r, Engineering & Capital Works _ �� era A. Felgemacher Manager, Supply 8y� ices Page 5 Approved / Endorsed Eve et untsm'a`� Direc or, Operations & Emergency Services . -. il is A. Paterson Director, Corporate Services & Treasurer �ic W. orn, P. Eng. Division Head, Municipal Property & Engineering DS:ko Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City o i , . .. � / � f.�s �C �/ : Tho�xSas�J. QuinnJChie9"A2lmin ,- �5 . =- , _ ,,,.. `_ ;��L��i�� --��...� � � �- . � ,, 1 i ,■ ""�.�;.�: _��,�_��'�� Ai'�'�L"Fi�1ERIT�_�.I...,. �C.�REPORT#OtS aq�OS � a� Z. MUNICIPAL PROPERTY & ENGINEERING Attachment For Tender T-11-2005 BROUGHAM ROAD / PARK CRESCENT / SEVENTH CONCESSION ROAD and SIDELINE 16 — ASPHALT WORKS BROUGHAM ROAD PARK CRESCENT l:lqttachments for Tenders120051T-11-2005 Brougham-Park-Con 7-Sidelinel6 Overlay.doc A1` �°ACH�iEi�1'�_._.1,,,... �`C� REPORT# 0 ES .ZQ-0`�r �'°t ?' 2�( SEVENTH CONCESSION ROAD SIDELINE 16 PROPOSED CONSTRUCTION INCLUDES: Asphalt Works (granular base, new asphalt pavement) • various locations as indicated I:IAttachments for Tenders120051T-11-2005 Brougham-Park-Con 7-Sidelinel6 Overlay.doc C3 z � W Y U � � O � U �� CV O `o.. a ai F= � 0 0 N O N � � W � Y >, U � w �° _ � U � � � Z Q � 0 0 C � 0 0 N T H 0 z � a� -� _ I� � �� U� � o a� C O O 'N � N � � �� O ,,,_, U � o�$ i� � T a� 0 '� Q. � �i � d � � � �� d � � � �m '>. �'' ' ) � ' � � ► : o� � y.. �n � ' � M v. � ¢ (�`� o�o � 1� � � �` '�� `� T � c ' � � � m_ �,s� � � � o � � �� `. �� __ s��,`,�1 v � 0 �, ? l > > a� E_ a� a� 1 � ! � ) C O i � �. 0 0 � _ � (,) � � i� � J � � � � � � C c� �il Z.' : � � d 41 � � � � a, 'm u°. _ � w �` f�;�' � `� r� �, ACHMENT#� TOREPORT#.�E,�� _' ' _..Lo� 1 e29 0� u� 4, � ,..�� M � 5 � 'j'V �� ' , �� 0 $ h_ � � ': �� ,` � � � a� �I O y � c —' N � � \, � l � � � � � � U u / },.� ., �,�'HME�f'� �.__�.v_ _ � C7 REPORT# �S ��1'�� _ at ..�_ CORPORATE SERVICES DEPARTMENT 2 Q� MEMORANDUM July 20, 2005 To: Richard Holborn Division Head Municipal Property & Engineering Darrell Selsky Supervisor, Engineering & Capital Works From: Barbara Tran Buyer RE: T-11-2005, Tender for Asphalt Works on Park Crescent, Brougham Road, Sideline 16 & Concession 7 CLOSING: Wednesday, July 20, 2005, 2:00 p.m. Tenders have been received for the above project. Eight (8) companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser Community Page and on the City's Website all of which yielded interest from additional bidders. Seven (7) bidders picked up tendering documents for a non-refundable fee of $40.00 per set of which four (4) responded. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Therefore, the tenders of the low three (3) bidders are attached for review. � }=ai'�,��:�,�'i�f�"��;-�.__.� �CaREPORT#�S �CI —D� Richard Holborn July 20, 2005 Tender T-11-2005 --�- �� Page 2 2�L� Summary (PST included, GST included) Pursuant to Information to Bidders Item 21, the following have been received from the low bidder for the work undertaken on a recent project -Tender T-6-2005 Rosebank Road Reconstruction. The Health & Safety Co-ordinator is reviewing this documentation to advise if it is acceptable for work being undertaken in Tender T-11-2005. (a) a copy of the Health and Safety Policy to be used on this project; (b) confined space entry procedure and a list of employees trained in confined space; (b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer. A Dun & Bradstreet report for Harnden & King Construction Inc. has been recently reviewed for Tender T-6-2005 Rosebank Road Reconstruction and was acceptable at that time. Please review the copies of the bids. Include the following items in your Report to Council: (a) if items (a) through (c) noted above, are acceptable to the Safety & Training Co-ordinator; (b) any past work experience Harnden 8� King Construction Inc. including work location; �'a"��"A�H�IENT� 3.��y_ �i�OREPORT# OE ��''j-O`�� Richard Holborn --�-Of � July 20, 2005 2� 1 Tender T-11-2005 Page 3 (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Harnden & King Construction Inc. is not acceptable; and (i) related comments specific to the project. If you require further information, please feel free to contact me. Barbara Tran /bt Attachments Copy for: Director, Operations & Emergency Services � .�_ � RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY 1. THAT Report CS 36-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and 2. THAT the draft by-law to appoint persons to enforce the Parking By- law at 726 Kingston Road and 1822 Whites Road, be forwarded to Council for approval; and 3. THAT the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 21� r . ? -. -' u-�=��'��s I _- ,:_� _ �� From: Subject: Debi A. Bentley City Clerk REPORT TO COUNCIL Report Number: CS 36-05 Date: July 13, 2005 Appointment to enforce the Parking By-law at 726 Kingston Road and 1822 Whites Road. Recommendation: 1. That Report CS 36-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and 2. That the draft by-law to appoint persons to enforce the Parking By-law at 726 Kingston Road and 1822 Whites Road, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: Not Applicable Financiallmplications: None Background: Correspondence has been received from Citiguard Security Services Inc., and PRO Security 8� Investigation Agency requesting the appointment of persons as By-law Enforcement Officers for the purpose of enforcing the Parking By- law at 726 Kingston Road and 1822 Whites Road. Attachments: 1. Correspondence from Citiguard Security Services Inc. 2. Correspondence from PRO Security & Investigation Agency 3. Draft By-law / "� ,� ' �' j`R�port CS 36-05 Subject: Appointment to enforce the Parking By-law 726 Kingston Road and 1822 Whites Road Prepared By: ,O.c�«.�� Debbie Watrous Committee Coordinator DB:dw Attachments Approved/Endorsed By: , �� illis A. Paterson, � Director, Corporate Services 8� � Treasurer Recommended for the consideration of Pickering C��Coun�l� /! J. Quin�iJChief Approved By: Date: July 13, 2005 Page 2 1 � Debi A. Bentley, � City Clerk �Y � ; � o/d i� _ �-_,;��,� __�= �,��-,�: - __;�-�� _ _- _ _ -= 21 � Ai��CHNIEiV� � : � v ;=�� ;�C� �ti-4�'� 9�66g �k� ��'s ; - � � �j�N�� r._..�"�"�`�- ' ' ��` '�� ,� : aui�..��..3��ii! a�i��a/f�� i�ix'J. Via �'a�+ (9�5) 470-U� ; � .hine 24. 2�0� Citt �.�f' Pic;ce?�itl�. B�r-La�,= De�artt�ne»t Ait�niion: �iei�'t�ie �i�airous. Committee � oordinator i�.e: 726 i� ii,�stoiY i�oad,_r�ici:e�•ing t i�ase ac�c1 rla.e i�ll�witl? �,nl��la��,es as :3�=-L-at�c- �;��rorcea�le.,�t Jf�icer�s fQr��a��ing at ::��c>v<: :; ca;:,�i�: " - � i on. ��se€�vsk� � �%'aditn 1.1a:rtsenv��k s SuiGGth f�ernaX�de;s � Thanl: y�u, . ;% Y«u�•s t��ul�, �. �,• ;_� � �`' AI �� ,� � , t'_,..,--' T�Tfy"Bo�edVSki ;' 2i� ATTACHMENT # z TO REPORT ��S �- s P.R.O. Security & Investigation Agency P. Q. Box 1855 Peterborqu�h, Ont. K9J 7X6 Phone - 705-749-6944 F�x - 705-749-3423 Web Address - www.prosecurity.ca Email - (nfolprosecurity.ca Fax Transmitta�l Form To: Cf�y OI Pidce►fng From: 9i11 H�nna N8rt1e: qebbie Wetre� Date $Mt: July 5/05 CC: ��: Number af Pag�s: 2 Inclusive F�oc� 906�420-961�li - --- — .��.�. Mes�a�e; Dear Mrs. Wetress Pleese submit th� fplfpwing names �or by-faw approval on behalf of Pro Security for the property know as the Ambehee Center gt 1822 Whites Ro�d Pickering Ont. 1) Shefly Wlnsink 2) Barry Hails 3) A.J. Aschsb�r 4) Philip Kellar 5) Sam Kabbara 6) Liam Nolan 2 �. � Best Regards Bill Hann� Ma�ager Pro Security 705-749-6944 � �� i � ii �� ii j; :s' ,I ATTACHMENT# 3 TO REPORT# � 3 6`05 Ti�E CG�P�R�ITION OF �HE CfTY OF PlC9�E9�ING SY-LAW NO. 6554/05 �eina � �v-iaw *o acpcint ��-:aw �niarc��eni iffic�rs jar �a�tair i�urposes (Parscing �eguiaiior, — 725 �in�ston ;�oaa and ' 822 VNhiies t�oad.) WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws r�f the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforc�ment officers are peace officers for the purpose of enforcing muniapal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 2. That the following persons be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) � 726 Kingston Road: Tony Boseovski Sujeeth Fernandes 1822 Whites Road: Shelly Winsink A. J. Aschabar Sam Kabbara Vadim Martsenyuk Barry Halls Philip Kellar Liam Nolan The authority granted in section 1 hereto is specificalfy limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. These appointments shall expire upon those persons listed in section 1(a) ceasing to be employees of Citiguard Security Services Inc. or upon Citiguard Security Services Inc. ceasing to be agents for 726 Kingston Road, or upon those persons listed in section 1(b) ceasing to be employees of PRO Security & Investigation Agency, or whichever shall occur first. BY-LAW read a first, second and third time and finally passed this 25th day of July, 2005. David Ryan, Mayor Debi Bentley, City Clerk -,�?E CGRPflRATfGf�l OF THE Ci?`,' C�F �!Cr�E�1NG BY-L,4W �IUMBER 6553/os ''' ��" � � ii ;': I i Being a By-law to amend Temporary Use Zoning By-law 4825/96, as '� amended by By-law 6009/02, which amended Zoning By-law 3037, wnich was also amended by By-law 3155/89, to implement the Official ?!an of rhe �ity of °ic�ering, Region or Durnam on Part Of _Ots 29 �� 30, Concession 4(Parts 8& 9, Plan 40R-18997), in the City of ;'ickering. (A 09/05) �� WHEREAS the Council of the Corporation of the City of Pickering deems ii desirable to exiend the temporary three-year term of an existing golf practice facility on Part of Lots 29 & 30, Concession 4(Parts 8& 9, Plan 40R18997), in the City of Pickering; AND WHEREAS an amendment to Temporary Use Zoning By-law 4825/�6, as amended by By-►aw 6009/02, which amended By-law 3037, which was also amended by By-law 3155/89, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. TEXT AMENDMENT Section 5(By-law 4825/96) is hereby deleted and replaced with the following: 5. PROVISIONS Temporary Uses Permitted ("A(T-GPF)" Zone) Despite any provision of By-law 3037, as amended by By-law 3155/89, the lands designated "A(T-GPF)" and shown hatched on Schedule I attached to this By-law may be used for a golf practice facility until August 4, 2008. 2. BY-LAW 3037 (1) By-law 6009/02, is hereby repealed. (2) By-law 3037, as amended by By-laws 3155/89, 4825/96, 5512/99 and 6009/02, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law. 3. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the P/anning Act. BY-LAW read a first, second, and third time and finally passed this 25�' day of July 20Q5. David Ryan, Mayor Debi A. Bentley, City Clerk T3-9E i,�R�GR/a i 9C%I �F ; HE C3� �F �!C'r<c�II�IG BY-LAW �10. 655�/05 3sirg � ;,y-;aw �o ,�cac;r�i 3v-;aw �^icrc�rneni �fificrrs fcs c�r€air� �urposes ;�ar�cing :�eguiaiion — iL6 ;<ingston ;�oad. ) `�JVNE�EAS pursuant to section 15(I) of #he i'olice Services Act, R.S.O. 1990, c.P.15, as amended, a municipal �ouncil may appoint persons to enfiorce the by-laws ��f the municipality; and WHEREAS pursuant fo section 15(2) of the said Act, municipal by-taw enforc�2ment officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: That Tony Boseovski, Vadim Martsenyuk and Sujeeth Fernandes be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at al( reasonable times upon lands municipally known as 726 Kingston Road: 2. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. 3. These appointments shall expire upon the persons listed in section 1 ceasing to be employess of Citiguard Security Services lnc. or upon Citiguard Security Services inc. ceasing to be agents fior 726 Kingston Road, or whichever shall occur first. BY-LAW read a first, second and third time and finally passed this 25th day of July, 2005. David Ryan, Mayor Debi Bentley, City Cterk 2 2 _% 22� THE CORPORATION OF THE CITY OF PICKERING BY-LAW N06555 /05 3eing a 3y-iaw ,o amend Sy-;aw -�359/87 providing ror the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. WHEREAS, By-law 2359/87, as amended, provides for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property; and WHEREAS, it is deemed expedient to amend By-law 2359/87 to amend the existing "no parking" zones on Diefenbaker Court, Valley Farm Road and Pickering Parkway. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Schedule B to By—Law 2359/87, as amended, is hereby further amended thereto by the following: Hiqhwav Side DELETE Valley Farm Road East and West ADD Diefenbaker Court North Pickering Parkway North Valley Farm Road East and West Valley Farm Road West Valley Farm Road East Between / And Kingston Road and Pickering Parkway From 177 metres east of Valley Farm Road to the east limit of Diefenbaker Court Prohibited times and davs See Note 1 See Note 1 From 155 metres east of See Note 1 Valley Farm Road to 210 metres east of Valley Farm Road From Kingston Road to See Note 1 The Esplanade South / Diefenbaker Court From The Esplanade South to See Note 1 50 metres south thereof and from Pickering Parkway to 130 metres north thereof From Diefenbaker Court to See Note 1 108 metres south thereof and from Pickering Parkway to 25 metres north thereof 22� This By-Law shall come into force on the date that it is approved by the Council of The City of Pickering and when signs to the effect are erected. BY-LAW read a first, second and third 'time and finally passed this 25 day of July 2005. David Ryan, Mayor Debi Bentley, City Clerk 224 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM June 29, 2005 To: Debi A. Bentley City Cierk From: Denise Bye Coordinator, Property & Development Services Subject: Request for Road Dedication By-Law Owner: 1608204 Ontario Limited Part Lot 1, Plan 282 (Parts 3, 4& 5, Plan 40R-23539) LD 153/05/Roadded.459 The Owner herein has applied through Land Division Appfication LD 153/05 to sever part of Lot 1, Plan No. 282 into two (2) lots. Conditions of that severance include the Owner conveying: 1) a 5.18 metre parcel along Twyn Rivers Drive; 2) a 3.05 metre parcel along Woodview Avenue; and 3) a corner rounding at the intersection of these streets, to the City for road widening purposes. Once the City becomes the owner of the road widening blocks, dedication is required. Accordingly, a by-law should be enacted authorizing the dedication of these lands. Attached hereto is a location map and a by-law. This by-law is in the form usually used in such cases and is attached for the consideration of City Council at its meeting scheduled for July 25, 2005. � /�..�:' � ��% �. _ , Denise Bye ` DB:bg J:\Documenls\Prop & Dev�ROADDED`,SEC1459`anemo la Citv Clerk.tloc Attachments Co�y: �ire:,tor, �ian�in� �: Jev2io�m2n� uivision %iea�, fViunicipai Propem� �: �ngineerinc Supervisor, Development Control T�E �CRPORA; ICN �� 'HE �ITY �F P!C�ERIP�IG BY-_AW NO. h556/05 Being a by-law to dedicate those parts of Lot 1, Plan 282, Pickering, designated as Parts 3, 4 and 5, Plan 40R-23539 as public highways. WHEREAS The Corporation of the City of Pickering is the owner of those parts of Lot 1, Pian 282, Pickering, designated as Parts 3, 4 and 5, Plan 40R-23539 and wishes to dedicate them as public highways. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: That part of Lot 1, Plan 282, Pickering, designated as Part 3, Pfan 40R-23539, is hereby dedicated as public highway (Woodview Avenue). 2. Those parts of Lot 1, Plan 282, Pickering, designated as Parts 4 and 5, Plan 40R-23539, are hereby dedicated as public highway (Twyn Rivers Drive). BY-LAW read a first, second and third time and finally passed this 25th day of July, 20�05. David Ryan, Mayor Debi A. Bentley, City Clerk Roadded.459 �� PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM June 29, 2005 To: From Subject: Debi A. Bentley City Cierk Denise Bye Coordinator, Property & Development Services Request for Road Dedication By-Law Owner/Applicant: Abdul M. Khan Part Lot 2, Concession 6, Pickering (Part 3, Plan 40R-23612) LD 046/04/Roadded.457 2 2 �7 The Owner herein has applied through Land Division Application LD 046/04 to sever part of Lot 2, Concession 6 into two (2) lots. One of the conditions of that severance is for the Owner to convey a 3.05 metre parcel along Kinsale Road to the City for road widening purposes. Once the City becomes the owner of the road widening block, dedication is required. Accordingly, a by-law should be enacted authorizing the dedication of the 3.05 metre block as public highway. Attached hereto is a location map and a by-law. This by-law is in the form usually used in such cases and is attached for the consideration of City Council at its meeting scheduled for July 25, 2005. � ' -� Denise Bye DB:bg J:\DOCUments�Prop & DevV20ADDED\SEC\457\memoslCity Clerk.doc Attachments Capy: Director, Planning & Development Division Head, f�/iunicipai Froperiy & Engineering Supervisor, Development Control �� ?'`'� ��GRPCR?..�!CN �r -HE :!-'! OF ?1C��CCRING �Y-�AV�1 �1C. ;�5��/p=� Being a by-law to dedicate that part of Lot 2, Concession 6, Pickering, designated as Part 3, Plan 40R-23612 as public highway (Kinsale Road). WHEREAS The Corporation of the City of Pickering is the owner of that part of Lot 2, Concession 6, Pickering, designated as Part 3, Plan 40R-23612 and wishes to dedic;ate it as public highway. NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: 1. That part of Lot 2, Concession 6, Pickering, designated as Part 3, Plan 40R-23612, is hereby dedicated as public highway (Kinsale Road). BY-LAW read a first, second and third time and finally passed this 25�' day of July, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk Roadded.457 23� PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM July 12, 2005 To: Debi A. Bentley City Clerk From: Denise Bye Coordinator, Property & Development Services Subject: Part Lot Control By-Law - Mavij Homes Development Inc. - Lots 31, 32, 33 and 49 to 56 inclusive, Plan 40M-2254 - File: PLC.40M-2254 The above-mentioned lands are being developed in accordance with the appropriate Subdivision Agreement and Zoning By-Law in such a manner to allow more than one dwelling unit to be constructed on the Lots referred to. Attached hereto is a location map and a By-law, enactment of which will exempt these lands from the part lot control provisions of the P/anning Act, thus permitting transfers of those units into separate ownership. This By-law is attached for the consideration of City Council at its meeting scheduled for July 25, 2005. K--� �C.� Denise By DB:bg Attachments THE CORPORATION OF TyE C1TY OF P!CKE�ING BY-LAW NO.�SSR/ns Being a By-law to exempt Lots 31, 32, 33 and 49 to 56, inciusive, Plan 40M-2254, Pickering, from part lot control. WHEREAS pursuant to the provisions of section 50 of the Planning Act, R.S.O. 1990, chapter P.13, the Council of a municipality may by By-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the By-law; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, does not apply to the lands described as follows: Lots 31, 32, 33 and 49 to 56, inclusive, Plan 40M-2254, Pickering. 2. This By-law shall remain in force and effect from the date of the passing of this By-law and shall expire on July 25, 2006. BY-LAW read a first, second and third time and finally passed this 25th day of July, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk ,��..�,.z��. !! ��. ;I i! 2�2 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM July 13, 2005 To: Debi A. Bentley City Clerk From: Denise Bye Coordinator, Property & Development Services Subject: Request for Part Lot Control By-Law 2016508 Ontario Limited Block 1, Plan 40M-�;XXX On June 1, 2005, 2016508 Ontario Limited entered into a Subdivision Agreement with the City for the development of a common element condominium. One of the requirements of the Subdivision Agreement is for the Owner to obtain a Part Lot Control By-law so that, at the appropriate time, the dwelling units being constructed on the Block can be legally conveyed into separate ownership. Processing of a Part Lot Control By-law is typically done after the plan of subdivision is registered and an M-Plan number assigned. Since the plan of subdivision for this development will be registered some time during Council summer recess, it is being requested that the appropriate By-law be enacted at this time and held by staff to ensure there is no delay for the Owner once the M-Plan number is assigned. Once the M-Plan number has been assigned by the Registry Office it will be inserted appropriately into the By-law and the By-law will be registered at the required time. Attached hereto is a location map and a By-law, enactment of which will exempt this Block from the part lot control provisions of the Planning Act, thus permitting transfers of those units into separate ownership. This By-law is attached for the consideration of City Council at its meeting scheduled for July 25, 2005. /� ' Denise Bye DB:bg Attachments 233 34 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. b��9�o5___ Being a By-law to exempt Block 1 on Plan 40M-XXXX, Pickering, from the part lot control provisions of the Planning Act. WHEREAS 2016508 Ontario Limited, the owner of Block 1, Plan 40M-X�CX, Pickering, intends to obtain approval of, and register a common elements condominium plan; AND WHEREAS it is intended that the owner or owners of each of the dwelling units will own the potl on which his, her or their dwelling is located in fee simple, and will also be a member or members of the common elements condominium corporation; AND WHEREAS it is intended that the potls on which the dwellings are to be constructed will be subdivided by means of an exemption from the part lot control provisions of the Planning Act, R.S.O. 1990, chapter P.13; NOW THEREFORE, the Council of The Corporation of the City of Pickering ENACTS AS FOLLOWS: Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, shall cease to apply to Block 1, Plan 40M-X�CX upon: (a) registration of this By-law in the Land Registry Office for the Land Titles Division of Durham (No. 40); and (b) registration of a Restriction, pursuant to Section 118 of the Land Titles Act, R.S.O. 1990, chapter L.S, requiring the consent of the Solicitor for The Corporation of the City of Pickering to the registration of any Transfer or Charge of Block 1, Plan 40M-XXXX or any part or parts thereof in the Land Registry Office for the Land Titles Division of Durham (No. 40). This By-law shall remain in force and effect until December 31, 2006. BY-LAW read a first, second and third time and finally passed this 25th day of July, 2005. PLGSP-Z003-0I David Ryan, Mayor Debi A. Bentley, City Clerk �� TnE "CRPOR;�.T',CN :.F T;�E :�1T" �F P!C'r�cRING BY-LAW NO. 6560/05 Seing a By-law to amend Restricted Area Zoning By-law 3036, ,o impiement �he ,;�ffic;�i ��!an or the Cify or ?ic:tering, Region of Durham, Lots 19, 20 and 21 Plan 1051, in the City of Pickering. (A 11/04) WHEREAS the Council of The Corporation of the Ciry of Pickering deems it desirable to implement draft plan of subdivision S-P-2004-04 to permit 18 detached dwelling lots on the subject lands, being the Lots 19, 20 and 21, Plan 1051, in the City of Pickering; AND WHEREAS an amendment to By-law 3036, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. SCHEDULEI Schedule I attached to this By-law with notations and references shown thereon is hereby declared to be part of this By-law. 2. AREA RESTRICTED The provisions of this By-law shall apply to those lands in the City of Pickering, designated "S2-14" on Schedule I attached to this By-law. 3. GENERAL PROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. DEFINITIONS In this By-law, (1) (a) "Dwellinq" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) "Dwellinq Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) "Dwellinq, Detached or Detached Dwellinq" shall mean a single dwelling which is freestanding, separate and detached from other main buildings or structures; (2) (a) "Floor Area - Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; (b) "Gross Floor Area - Residential" shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic or a cellar; :, (3) (a) "LoY' shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or a group of buildings, as the case may be, together with any acc�ssory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b) "Lot Frontaqe" shall mean the width of a lot between the side loi lines measured along a line parallel to and 7.5 metres distar�t from the front lot line; (4) (a) "Private Garaqe" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; (5) (a) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; (b) "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (c) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest �wall of the nearest main building or structure on the lot; (d) "Rear Yard" shall mean a yard extending across the full wid#h of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest �nrall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side fot lines, and the nearest wall of the nearest main building or structure on the lot; (f) "Side Yard" shall mean a yard of a lot extending from the frorit yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (g) "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (h) "Flankaqe Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; (i) "Flankage Side Yard Width" shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street, and the nearest wall of the nearest main building or structure on the lot; (j) "Interior Side Yard" shall mean a side yard other than a flankage side yard. 2 3 `� � � 5. -3- PROVISIONS (1) (a) Uses Permitted ("S2-14" Zone) No person shall, within the lands zoned "S2-14" on Schedule I attached to this By-law, use any lot or erect, alter or use any building or structure for any �urpose except .he foilowing: (i) detached dwelling residential use (b) Zone Repuirements ("S2-14" Zone) No person shall within the lands designated "S2-14" on Schedule I attached hereto use any lot or erect, alter or use any building except in accordance with the following provisions: (i) Lot Area (minimum) (ii) Lot Frontage (minimum): (iii) Front Yard Depth (minimum) (iv) Rear Yard Depth (minimum): (v) Side Yard Width (minimum): (vi) Flankage Side Yard Width (minimum): (vii) Building Height (maximum) (viii) Lot coverage (maximum): (ix) Garage Requirements (x) Garage Projection (maximum): (xi) 6. MODEL HOMES Uncovered steps and platform projection into rear yard (maximum) 400 square metres; 13.5 metres; 4.5 metres; 7.0 metres; 1.2 metres on one side and 0.6 metres on the other side with a minimum building separation of 1.8 metres; 4.5 metres abutting Fairport Road and 2.7 metres abutting any other street; 9.0 metres; 38 percent; minimum one private garage per lot attached to the main building and vehicular entrance of which shall be located not less than 6.0 metres from the front lot line and not less than 6.0 metres from any side lot line immediately adjoining or abutting on a reserve on the opposite side of the street; 3.0 metres beyond the wall containing the main entrance to the dwelling unit; 1.5 metres for any uncovered steps and platForm not exceeding 2.0 metres in height. (1) Despite the provisions of Clause 6.1 of By-law 3036, a maximum of 3 Model Homes, together with not fewer than two parking spaces per Model Home, may be constructed on the lands set out in Schedule I attached to this By-law prior to the division of those lands by registration of a plan of subdivision; (2) For the purposes of this By-law, "Model Home" shall mean a dwelling unit which is not used for residential purposes, but which is used exclusively for sales, display, and marketing purposes pursuant to an agreement with the City of Pickering. -1- 7. BY-LAW 3036 � � � By-law 3036, is hereby amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matter not specifically dealt with in this By-law shall be governed by relevant provisions of 8y-law 3036, as amended. 8. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the Planning Act. BY-LAW read a first, second and third time and finally passed this 25�' day of July, 2005. Dave Ryan, Mayor Debi A. Bentley, Clerk 24� � � � i N gZo i L�j `Z P / / / / � g20 � ,3. P'1�' i ��S / / , , ' ,4. P�' �2° � i LOS � / � i �N g2o P / � � \ , �^ � � - � , - � P� ,05� � i , �oSS � 1"I , / / / tip5\ / / ��8. P _ / �-�S �� ! �oj 'S' i �'� 1 / / I / ,� , � \ � g10 1�• P \ �6 � PZ �'pC / / � / i / g20 �s p� \ PZ L�j / / / / � 8�-S K `O.� �9.�9� P� / Pt�p &�R� / / � / � � a20 oP \ pS`Ot� / / / � / � � � � � L� �� \ � S2. P� �p51 t >>9. p7`FS �"� gg �m 'P S�R��/ � 3 2�� "'�� K i2�� P ��ts ,20 \ PPgt ,�Zt} �j((\ \ ,o�, \ ��t �22• P� � / � � / � , / / / �UNgARTON RO q0 � N SCHEDULE I TO BY-LAW 6560/05 PASSED THIS 25th DAY OF i„ i�, 2005 MAYOR CLERK � 4 �. NOTICE OF MOTION DATE: JULY 25, 2005 MOVED BY: COUNCILLOR BRENNER SECONDED BY: COUNCILLOR DICKERSON WHEREAS the City of Pickering has embarked on an initiative to improve the aesthetic image, environment, health and economic integrity of the City by cleaning up graffiti, litter and illegal dumping at the Highway 401 interchanges; and WHEREAS at a meeting held on June 15, 2005, the Durham Municipal Anti-Litter team met with representatives of the Ministry of Transportation to review the maintenance standards of the Highway 401 interchanges and were advised that the Province of Ontario was unwilling to complete clean ups or grass cutting that exceeded their requirement for maintenance and safety standards; and NOW THEREFORE BE IT RESOLVED THAT the City of Pickering requests the Province of Ontario to provide sufficient resources to the Ministry of Transportation so that an expedient resolution to the litter problems along the Highway 401 and interchanges can be realized; and FURTHER THAT the Ministry of Transportation be requested to review maintenance standards to ensure that the needs of the City of Pickering are addressed and advise the City of Pickering how it will address the matter; and �� FURTHER THAT a copy of this resolution be forwarded to: o Minister of Transportation, the Honourable Harinder S. Takhar o Wayne Arthurs, MPP CARRIED: MAYOR ��,��Y NOTICE OF MOTION DATE: JULY 25, 2005 MOVED BY: COUNCILLOR BRENNER SECONDED BY: COUNCILLOR MCLEAN WHEREAS, the Council of The Corporation of the City of Pickering has become aware of a press release from Immigration Watch Canada entitled `London Bombings Vindicate British Immigration and Multiculturalism Critic, Enoch Powell'; NOW THEREFORE the Council of The Corporation of the City of Pickering formally requests that the Office of the Minister of Justice and Attorney General of Canada investigate the press release of Immigration Watch Canada, specifically as it relates to the Criminal Code and Public Incitement of Hatred. FURTHER THAT copies of this resolution be forwarded to: • The Honourable Irwin Cotler, Minister of Justice and Attorney General of Canada • Mark Holland, MP, Ajax-Pickering CARRIED: MAYOR