HomeMy WebLinkAboutOES 24-05PICKERING
REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 24-05
Date: June 17, 2005
From:
Richard Holborn, P.Eng.
Division Head
Municipal Property & Engineering
Subject:
Tender No. T-3-2005 - Tender for Liverpool Road Nautical Village
Boulevard & Streetscape Improvements
Recommendation:
That Report OES 24-05 regarding the tender for Liverpool Road Nautical Village
Boulevard & Streetscape Improvements be received and that;
Tender No. T - 3 - 2005 submitted by Mopal Construction Limited for Liverpool
Road Nautical Village Boulevard & Streetscape Improvements in the amount of
$700,715.18 (G.S.T. included) for Option 1 and a net cost after G.S.T. rebate of
$654,874.00 be accepted;
The total project cost of $903,159 including the tender amount, and other
associated costs and a net total project cost of $844,074 (after G.S.T. rebates)
be approved;
Council authorize the Director, Corporate Services & Treasurer to finance the
project through the issuance of debentures through the Region of Durham; and
a)
debt financing not exceeding the amount of $700,000 for a period not
exceeding 20 years, at a rate to be determined; and
b)
the unspent amount of $40,755 from the 2003 budgeted project Liverpool
Road Millennium Square project code 03-2320-008-02, originally debt-
financed in 2004 together with, the unspent amount of $103,319 from the
completed project Audley Road south of Highway #7; (10-Year Debt,
financed in 2004) be applied to the project; and
c)
annual repayment charges in the amount of approximately $58,333 be
included in the annual Current Budget for the City of Pickering commencing
in 2006, and any financing cost, continuing thereafter until the loan is
repaid; and
d)
the Director, Corporate Services & Treasurer has certified that this loan and
the repayment thereof falls within the City's Debt and Financial Obligations
approved Annual Repayment Limit for debt and other financial obligations
for 2005 as established by the Province for municipalities in Ontario; and
Report OES 24-05 Date: June 17, 2005
Subject: Tender T-3-2005
Tender for Liverpool Road Nautical Village
Boulevard & Streetscape Improvements
Page 2
e)
the Treasurer is authorized to take any actions necessary in order to effect
the foregoing; and
o
The appropriate City of Pickering officials be authorized to take necessary action
to give effect thereto.
Executive Summary: As part of the 2005 Capital Budget, boulevard and
streetscape improvements for Liverpool Road was identified and approved as a
construction project. Tender T-3-2005 was issued on Friday, June 3, 2005 and closed
on Thursday, June 16, 2005.
The total project cost is estimated to be $903,159 for an estimated net cost to the City
of $844,074 (net of G.S.T. rebate). Tender costs came in higher than anticipated in the
2005 Capital Budget of $700,000 and approximately $41,000 of the increase is for the
final topcoat of asphalt pavement. Staff has been directed to report to Council on the
results of the tender and financing in order to proceed with this project in a timely
manner.
In the 2003 Capital Budget, included for road works on Liverpool Road from Wharf
Street to Millennium Square. The road works were completed in 2003 with the
exception of the final lift of asphalt pavement, which is valued at $40,000, which was
postponed pending this contract. As the final lift of asphalt will be applied to this
project, the Director, Corporate Services & Treasurer has determined that is it
appropriate to apply these funds now. The Director has also determined that the
balance of $103,319 will come from any other capital under expenditures or general
revenues available at year-end as approved by Council as part of the annual budget
recommendations.
The majority of the utility relocations required for this project had been undertaken by
Veridian Connections for the underground conversion of the existing hydro plant.
Council approval for this portion of the utility relocation was received at the May 2, 2005
Council meeting, in conjunction with approval of the City's 2005 Budget through Report
CS 30-05.
Report OES 24-05
Subject: Tender %3-2005
Tender for Liverpool Road Nautical Village
Boulevard & Streetscape Improvements
Date:
June 17, 2005
Page 3
FINANCIAL IMPLICATIONS:
1.
Tendered Amount
T-3-2005 654,874.00
G.S.T. 45,841.18
Sub Total 700,715.18
G.S.T. Rebate (45,841.18)
Total $654,874.00
APPROVED SOURCE OF FUNDS
2.
2005 Capital Budget Roads Account 2320-6003
Locations
Liverpool Road Nautical Village
Liverpool Road/Millennium Sq.
Capital under
expenditures/Current Funds
Proiect Code
05-2320-008-00
03-2320-008-02
FUNDS AVAILABLE
Amount
700,000
40,755
103,319
844,074
Source
Debt (20 Year) 1.
Debt (10 Year) 2.
1. To be Debt financed.
2. External Debt undertaken in 2004.
3. Excess Funds Raised.
ESTIMATED PROJECT COSTING SUMMARY
3.
T-3-2005 - Liverpool Road Nautical Village Boulevard
Streetscape Improvements
Associated Costs
Utility Relocations (Veridian underground conversions)
Materials Testing
Miscellaneous Costs
Project Contingency
Total
G.S.T,
Total Gross Project Cost
Less - G.S.T. Rebate
Total Net Project Cost
654,874
173,200
2,500
3,500
10,000
844,074
59,085
903,159
(59,085)
844,074
Report OES 24-05 Date: June 17, 2005
Subject: Tender T-3-2005
Tender for Liverpool Road Nautical Village
Boulevard & Streetscape Improvements
Page 4
Project Cost over (under) Approved Funds
$(o)
The Director, Corporate Services & Treasurer has reviewed the budgetary implications and
the financing of the expenditures contained in this report and has provided the financing
recommendations.
Background: Bids for Tender No T-3-2005 were received Thursday, June 16,
2005. Three (3) companies submitted bids at the time of closing. The Iow bidder, for
Option 1 (preferred option) is Mopal Construction Limited. Liverpool Option 1 -This is
the preferred option for streetscape construction. This option is derived from the
original Planning Study as referenced in the "Liverpool Road Waterfront Node
Development Guidelines". The intent is to have the boulevard surfaced with a "cobble
look", interlocking pavers is the preferred treatment. Therefore interlocking pavers are
used for the majority of the boulevard (both the parking and pedestrian areas). A
narrow strip of concrete is introduced as a "Furniture Strip" both to fasten the street
furniture to, and to visually separate the parking / pedestrian areas.
Liverpool Option 2 - This option was considered for economic reasons only. Instead of
having the majority of the boulevard covered in interlocking pavers, more concrete was
substituted as a cheaper solution. The concrete was used for the pedestrian walkway.
As well, the "Furniture Strip" (concrete in Option 1), was changed to interlocking pavers
for aesthetic reasons. All other elements (i.e. street lighting, street furniture etc.) are
the same for both options.
References for Mopal Construction Limited have been checked and are deemed
acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety
Policy, a list of personnel trained in Confined Space, and the CAD 7 form issued by
Workplace Safety & Insurance Board, as submitted by Mopal Construction Limited's
Safety & Training Coordinator and are deemed acceptable. Credit information as
provided by D & B for Mopal Construction Limited has been reviewed by the Purchasing
Analyst and in conjunction with staff's review of reference information and the bonding
available on this project, is deemed acceptable.
Upon careful examination of all tenders, and relevant documents received the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the Iow bid Tender No. T-3-2005 submitted by Mopal
Construction Limited in the amount of $654,874 (G.S.T. extra) for Option1 and that the
net total project cost of $844,074 be approved. This report has been prepared in
conjunction with the Manager of Supply & Services who concurs with the foregoing.
Report OES 24-05
Subject: Tender %3-2005
Tender for Liverpool Road Nautical Village
Boulevard & Streetscape Improvements
Date:
June 17, 2005
Page 5
Attachments:
1. Location Map
2. Record of Tenders Opened and Checked
3. Supply & Services Memorandum
Prepared By:
I~arrell B. Selsky ¥ ~
Supervisor, Engineering & C~tal Works
Yera A. Felgemacher
Manager, Supply & Services
Director, Operatieds & Emergency Services
Gillis A. Paterson
Director, Corporate Services & Treasurer
Ric id ~V~.'~oI-. ~rn-
E~on Head, Municipal Property & Engineering
DS:ko
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City, Council
. ./- 4-----\ , ':...-,-
T~ J. Quin~ Chi~nistr~~e~~
MUNICIPAL PROPERTY & ENGINEERING
Attachment For Tender: T-03-2005
LIVERPOOL ROAD STREETSCAPING
F/~£/VCH/WAA/ 'S
STREET
J
WHARF
STREET
O
i
0
0
LIVERPOOL
BEACHFRONT
PARK
LOCATION MAP
PROPOSED CONSTRUCTION INCLUDES:
Streetscaping and Boulevard Works for Liverpool Nautical Village
Construction of decorative sidewalks
- Construction of decorative off-street parking
- Installation of decorative street lighting
- Installation of decorative street furniture
Complete Restoration (fine grading and sodding where required) - To all areas affected.
PROJECT CODE: 05-2320-008-00
IAAttachmenls for Tenders~OO5lT-3-2005 Liverpool Streetscaping.doc
= m o
i
~0
CORPORATE SERVICES DEPARTMENT
MEMORANDUM
June 16, 2005
To:
Richard Holborn
Division Head
Municipal Property & Engineering
Darrell Selsky,
Supervisor
Engineering & Capital Works
From:
Vera A. Felgemacher
Manager, Supply & Services
Subject::
Tender for Liverpool Road Nautical Village
Boulevard & Streetscape Improvements
Tender No. T-3-2005
CLOSING: Thursday, June 16, 2005, 2:00 p.m.
Tenders have been received for the above project. Fourteen (14) companies
were invited to participate. An advertisement was placed in the Daily
Commercial News, News Advertiser (Friday, June 3) and on the City's Website
all of which yielded interest from additional bidders. Eleven (11) bidders picked
up tendering documents for a non-refundable fee of $100.00 per set of which
three (3) responded. One (1) tender was withdrawn prior to the competition
closing.
A copy of the Record of Tenders Opened and Checked used at the public
tender opening is attached. Tenders shall be irrevocable for 60 days after the
official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking
tendered unit prices and extensions; unit prices shall govern and extensions will
be corrected accordingly, which has been done.
Richard Holborn
T-3-2005
-- ~)~- o',~'~--- June 16,2005
Page 2
Summary
(PST included, GST included)
Company OPTION 1 OPTION 2 After
Total Tendered Total Tendered Calculation
Amount $ Amount $ Check $
Mopal Construction 700,715.18 684,932.68 SAM E
Ltd.
Rutherford 761,537.82 755,327,01 SAM E
Contracting Ltd.
CRCE Construction 773,513.70 748,903.70 SAME
Ltd.
D/g-Con International Tender withdrawn prior to competition closing.
Ltd.
P. Gabriele & Sons Tender received late and returned to vendor unopened.
Ltd.
In accordance with Tendering Specifications, Bidding Conditions Item 10:
(a)
"Option 1" is the City's preferred method of construction for this project,
whereas "Option 2" is a secondary consideration. As such, City staff will
evaluate bids on "Option 1" first to recommend for consideration and
acceptance.
(b) City staff will only evaluate bids on "Option 2" for consideration and
acceptance if budget constraints for this project deem it necessary.
Therefore, pursuant to Information to Bidders Item 21, the following are being
requested of the Iow bidder for "Option 1" for your review during the evaluation
stage of this tender call:
(a)
(b)
(c)
(d)
(e)
(f)
a copy of the Confined Space Entry Procedure document to be used on this
project;
a list of employees trained in the Confined Space Entry Procedure who will be
working on this project;
a copy of the Health & Safety Policy to be used on this project;
a copy of the current Cost and Frequency Report issued by Workplace Safety
& insurance Board (in lieu of the Cost and Frequency document, a copy of
the current CAD 7, NEER, or MAP reports may be submitted);
a copy of the current Clearance Certificate issued by Workplace Safety &
Insurance Board;
the City's certificate of insurance shall be completed by the bidder's agent,
broker or insurer;
A Dun & Bradstreet report for Mopal Construction will be requested of the
Purchasing.Analyst and a summary will be provided to you during the evaluation
phase of this tender call.
Richard Holborn
%3-2005
June 3,2005
Page 3
Please review the copy of the bids. Include the following items in your Report to
Council:
(a) include Coordinator, Health & Safety comments;
(b) any past work experience Mopal Construction including work location;
(c) without paSt work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding- including reference to Debt Financing
if applicable;
(g) related departmental approvals;
(h) any reason(s) why the Iow bid of Mopal Construction is not acceptable;
(i) and related comments specific to the project.
If you require further information, please feel free to contact me.
Vera A. Fel'gemacher
Manager, Supply & Services
/bt
Attachments
Copy for: Director, Operations & Emergency Services