Loading...
HomeMy WebLinkAboutJune 13, 2005Executive Committee Meeting Agenda Monday, June 13, 2005 7:30 PM Chair: Councillor Johnson (I) ADOPTION OF MINUTES Meeting of May 24, 2005 PAGE 1-10 (11) ~.. MATTERS FOR CONSIDERATION PLANNING & DEVELOPMENT REPORT PD 24-05 ZONING BY-LAW AMENDMENT APPLICATION A 04/05 EVANGELICAL CHURCH OF GOD 905 DILLINGHAM ROAD, UNIT 14 (PART OF LOT 19, B.F.C. RANGE 3) (UNIT 14, I FVEL 1, DURHAM CONDOMINIUM PLAN 105) PAGE 11-30 PLANNING & DEVELOPMENT REPORT PD 25-05 ZONING BY-LAW AMENDMENT APPLICATION A 03/05 BRENT JONES & BONNIE ROBERTS 1051 DUNBARTON ROAD SOUTH PART OF LOT 25, CONCESSION 1 (VILLAGE LOT 3) 31-49 PLANNING & DEVELOPMENT REPORT PD 23-05 ZONING BY-LAW AMENDMENT APPLICATION A 01/04 DRAFT PLAN OF SUBDIVISION SP-2004-01 816 KINGSTON ROAD (PICKERING) LIMITED & 852 KINGSTON ROAD (PICKERING) LIMITED 816 & 852 KINGSTON ROAD (PART OF LOT 27, RANGE 3, B.F.C.) 50-119 PLANNING & DEVELOPMENT REPORT PD 29-05 ZONING BY-LAW AMENDMENT APPLICATION A 01/05 R.R.V.P. PICKERING WEST INC. (RIO CAN) 1755- 1805 PICKERING PARKWAY SOUTH PART OF LOT 17 & 18, CONCESSION 1 (40R-15636, PART 13) & (40R-11780, PARTS 1, 2, 3, 4, 5 & 6) & (40R-20443, PARTS 1, 3, 5, 6, 7, 8, 9, 10 & 11) (40R-20443, PART 2) 120-149 Executive Committee Meeting Agenda Monday, June 13, 2005 7:30 PM Chair: Councillor Johnson PLANNING & DEVELOPMENT REPORT PD 27-05 ZONING BY-LAW AMENDMENT APPLICATION A 09/04 812723 ONTARIO INC. 157 - 165 FINCH AVENUE SOUTHEAST CORNER OF WOODVIEW AVENUE AND FINCH AVENUE (LOT 16, PLAN 329) 150-181 PLANNING & DEVELOPMENT REPORT PD 28-05 ZONING BY-LAW AMENDMENT APPLICATION A 02~05 PAUL & ROCHELLE AVIS 931 LIVERPOOL ROAD (LOT 68, PLAN M-14) 182-203 PLANNING & DEVELOPMENT REPORT PD 30-05 ZONING BY-LAW AMENDMENT APPLICATION A 07/05 MARSHALL HOMES (VILLAGE) LTD. 1295 WHARF STREET PART OF BLOCK 1, PLAN 40M-2177 PART 9, PLAN 40R-22540 204-242 PLANNING & DEVELOPMENT REPORT PD 26-05 BRYDALE DEVELOPMENTS (PICKERING) INC. PLAN OF SUBDIVISION 40M-1987 PLAN 40R-19693 FINAL ASSUMPTION OF PLAN OF SUBDIVISION 243-251 PLANNING & DEVELOPMENT REPORT PD 21-05 RELEASE AND ABANDONMENT OF EASEMENTS 252-257 ]0. OPERATIONS & EMERGENCY SERVICES REPORT OES 17-05 BEACH VOLLEYBALL PARTNERSHIP PROPOSAL DIANA, PRINCESS OF WALES PARK 258-278 Executive Committee Meeting Agenda Monday, June 13, 2005 7:30 PM Chair: Councillor Johnson OPERATIONS & EMERGENCY SERVICES REPORT OES 21-05 ARCHITECTURAL SERVICES -SENIORS ACTIVITY CENTRE AND PICKERING RECREATION COMPLEX 279-323 12. OPERATIONS & EMERGENCY SERVICES REPORT OES 19-05 TENDER NO. T-7-2005 - TENDER FOR SURFACE TREATMENT, SEVENTH CONCESSION ROAD, HOXTON STREET AND WESTNEY ROAD 324-335 ]3. CORPORATE SERVICES REPORT CS 48-05 SECTION 357/358 OF THE MUNICIPAL ACT ADJUSTMENT TO TAXES 336-339 ]4. CORPORATE SERVICES REPORT CS 49-05 SECTION 357~358 OF THE MUNICIPAL ACT ADJUSTMENT TO TAXES 340-343 ]5. CORPORATE SERVICES REPORT CS 47-05 2005 APTA BUDGET 344-397 ]6. CORPORATE SERVICES REPORT CS 50-05 INVESTMENT PORTFOLIO ACTIVITY FOR THE YEAR ENDED DECEMBER 31, 2004 398-405 ]7. CORPORATE SERVICES REPORT CS 24-05 XEROX PHOTOCOPIER - PRINT/MAILROOM UPGRADE CURRENT MODEL 5895 WITH PROPOSED MODEL 2101 406-410 Executive Committee Meeting Agenda Monday, June 13, 2005 7:30 PM Chair: Councillor Johnson ]8. CORPORATE SERVICES REPORT CS 45-05 APPOINTMENT TO ENFORCE THE PARKING BY-LAW AT 1822 WHITES ROAD 411-415 ]9. CORPORATE SERVICES REPORT CS 38-05 2005 TAX RATES FOR ALL CLASSES OF PROPERTY AND FINAL TAX DUE DATES FOR ALL REALTY CLASSES EXCEPT FOR COMMERCIAL, INDUSTRIAL & MULTI-RESIDENTIAL REALTY CLASSES To be circulated under separate cover 20. PROCLAMATIONS: "NATIONAL MARINA DAY" "FALL PREVENTION WEEK" 416-419 1. 2. CONFIDENTIAL ITEMS To consider a legal matter. To consider an appointment. 420-446 447-452 (IV) OTHER BUSINESS (V) ADJOURNMENT PIL;KER1NG Executive Committee Meeting Minutes Tuesday, May 24, 2005 7:40 PM Chair: Councillor Dickerson PRESENT: Mayor Dave Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson L. Taylor D. Watrous - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - Manager, Development Review - Committee Coordinator (i) ADOPTION OF MINUTES Meeting of May 9, 2005 (11) 1. DELEGATION Brad Gates, representing AAA Wildlife Control, advised that his company operates within Pickering, Ajax and Whitby removing animals from homes. He has received a number of complaints from area residents concerning the response and action they receive from PAW (Pickering/Ajax/Whitby Animal Control). He stated his support of any development, which would help residents of Pickerin~ 0£ PICKER1NG Executive Committee Meeting Minutes Tuesday, May 24, 2005 7:40 PM Chair: Councillor Dickerson 011) 1. MATTERS FOR CONSIDERATION PLANNING & DEVELOPMENT REPORT PD 20-05 ZONING BY-LAW AMENDMENT APPLICATION A 15/04 R & D INVESTMENTS lNG 1741 FAIRPORT ROAD (LOT 126, PLAN 1051) AIDproved By-law Forwarded to Council See Recommendation #1 Julius De Ruyter, PMG Planning Consultants, representing R & D Investments inc.; stated their support of the staff report. Gayle Glow, 1811 Fairport Road, stated that traffic concerns will increase with infill taking place on Fairport Road and requested that these concerns be addressed. PLANNING & DEVELOPMENT REPORT PD 17-05 ZONING BY-LAW AMENDMENT APPLICATION A 12/05 ALAN & NANCY FORD 1465 ALTONA ROAD PART OF LOT 33, PLAN 228 Approved As Amended By-law Forwarded to Council See Recommendation #2 Jim Callan, 1483 Altona Road, supports development but feels that this application does not take into consideration surrounding lands. A traffic study is essential and the residents involved in the development of a large property on the adjacent lands are willing to pay for the study. They feel that the final approval of this application is premature and wish for Committee to wait until the entire area can be developed in a cohesive manner. PICK' E. RING Executive Committee Meeting Minutes Tuesday, May 24, 2005 7:40 PM Chair: Councillor Dickerson o Grant Morris, Planning Consultant, advised that he has been hired by surrounding neighbours to develop a draft plan of subdivision for a number of properties north of the land in question and that a traffic consultant has also been hired by these same residents to undertake a traffic study. He requested that this application be deferred until the traffic study determines the best location of the new road in an attempt to minimize the traffic concerns. Lorne Hewie, 1469 Altona Road, requested this application be deferred to offer more time for proper development of the entire area. The traffic along Altona Road is already an issue therefore, the new road should exit onto Rougemount Drive. Igor Cot, Ascot Homes Inc., Agent for the Fords, requested Committee adopt the recommendations contained in the Planning Report. He suggested other alternatives be considered for traffic related issues rather than attempting to stop this development. He requested Committee approve a reduced setback from 1.5 metres to 1.22 metres as well as allowing a 38% coverage rather than 33%. Ronald Eaton, 1475 Altona Road, stated his concern with the approval of this development prior to the traffic study, stating the need for a road for the proposed draft plan of subdivision to the north. Sandra Lalonde, 1487 Rougemount Drive, advised that she recently built a new home on Rougemount Drive and the approval of development on the lots north of this application would gravely affect her living conditions. She emphasized that she does not want to look out her backyard at a development. Isabelle Lucas, 1495 Rougemount Drive, stated that her mother's property as well as Rougemount Drive would be totally affected by the development of the lands to the north. She advised that she is not in favour of a road by her mother's property nor taking a piece of their property for the road, 04 PICKER1NIG Executive Committee Meeting Minutes Tuesday, May 24, 2005 7:40 PM Chair: Councillor Dickerson PLANNING & DEVELOPMENT REPORT PD 18-05 ZONING BY-LAW AMENDMENT APPLICATION A 06/01 GLENDA WINTERSTEIN 5015 BROCK ROAD (SOUTH PART OF LOT 18, CONCESSION 9) Approved As Amended By-law Forwarded to Council See Recommendation #3 Glenda Winterstein, applicant, advised of her presence and requested that five units be approved rather than the four suggested by Planning staff. PLANNING & DEVELOPMENT REPORT PD 19-05 STREET NAME CHANGE OLD BROCK ROAD TO JENASH COURT Approved See Recommendation #4 CORPORATE SERVICES REPORT CS 41-05 WARD BOUNDARY ALTERATIONS Approved See Recommendation #5 CORPORATE SERVICES REPORT CS 39-05 CASH POSITION REPORT AS AT MARCH 31, 2005 Approved See Recommendation #6 CORPORATE SERVICES REPORT CS 43-05 DEVELOPMENT CHARGES - ANNUAL INDEXING ADprove~ See Recommendation #7 Executive Committee Meeting Minutes Tuesday, May 24, 2005 7:40 PM Chair: Councillor Dickerson 05 o CORPORATE SERVICES REPORT CS 44-05 ANIMAL CONTROL SERVICES Approved As Amended See Recommendation #8 PROCLAMATIONS: "SPINA BIFIDA AND HYDROCEPHALUS AWARENESS MONTH" Approved See Recommendation #9 (IV) i. OTHER BUSINESS Councillor Johnson made comment on the newspaper article concerning Council expenses. Councillor Brenner expressed his concerns with respect to reading about the outcome of the City's Appeal of the Regional Appeal of Assessment of the Sewage Plant in the newspaper rather than being informed by staff. Councillor Brenner advised that, upon reviewing the Provincial list of municipalities who responded to the shortage of doctor's within their communities, the City of Pickering's name did not appear. He requested information on the documents that have been sent to the Province by the City on this matter. Councillor Pickles gave notice of a motion with respect to electrical supply to new development. Councillor Dickerson advised that a crossing guard is required at Maple Ridge Public School. 06 Executive Committee Meeting Minutes Tuesday, May 24, 2005 7:40 PM Chair: Councillor Dickerson The following matters were considered prior to the regular meeting: Resolution #86105 Moved by Councillor Ashe Seconded by Councillor McLean That Council meet in a Closed Meeting at 7:24 pm to discuss an appointment. CARRIED Appointed Ozair Chaudhry By.law Forwarded to Council The Chief Administrative Officer advised Members of Council of an incident at the Recreation Complex. Members of Council considered Confidential Report CS 42-05 regarding an appointment to the Public Library Board. See Recommendation #10 Resolution #87105 Moved by Councillor Johnson Seconded by Councillor McLean That Council rise from this Closed Meeting at 7:34 pm. CARRIED ADJOURNMENT The meeting adjourned a'~ t(::0~ pm, Appendix I Executive Committee Report EC 2005-09 O7 That the Executive Committee of the City of Pickering having met on May 24, 2005, presents its ninth report to Council and recommends: PLANNING & DEVELOPMENT REPORT PD 20-05 ZONING BY-LAW AMENDMENT APPLICATION A 15/04 R & D INVESTMENTS INC 1741 FAIRPORT ROAD (LOT 126, PLAN 1051) That Zoning By-law Amendment Application A 15/04, be APPROVED as set out in the draft by-law attached as Appendix I to Report PD 20-05, to amend the existing zoning on the subject lands to permit the development of nine detached dwellings, on lands being Lot 126, Plan 1051, City of Pickering; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 15/04, as set out in Appendix I to Report PD 20-05, be FORWARDED to City Council for enactment. PLANNING & DEVELOPMENT REPORT PD 17-05 ZONING BY-LAW AMENDMENT APPLICATION A 12/05 ALAN & NANCY FORD 1465 ALTONA ROAD PART OF LOT 33, PLAN 228 That Zoning By-law Amendment Application A 12/04 be APPROVED, to rezone the subject property from "R3" to "R4" zone in order to permit the development of four residential lots on lands being Part of Lot 33, Plan 228, City of Pickering, submitted by I. Cot on behalf of A. & N. Ford; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 12/04, as set out in Appendix I to Report PD 17-05, be FORWARDED to City Council for enactment as amended to reflect 1.2 metre side yard requirements and 38% lot coverage. Appendix I Executive Committee Report EC 2005-09 PLANNING & DEVELOPMENT REPORT PD 18-05 ZONING BY-LAW AMENDMENT APPLICATION A 06/01 GLENDA WINTERSTEIN 5015 BROCK ROAD (SOUTH PART OF LOT 18, CONCESSION 9) That Zoning By-law Amendment Application A 06/04 be APPROVED to permit the establishment of five dwelling units (apartment units) in addition to the currently permitted commercial uses, submitted by Glenda Winterstein, on the lands being the South Part of Lot 18, Concession 9, City of Pickering; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 06/01, as set out in Appendix I to Report PD 18-05, be FORWARDED to City Council for enactment. PLANNING & DEVELOPMENT REPORT PD 19-05 STREET NAME CHANGE OLD BROCK ROAD TO JENASH COURT That the Director, Planning & Development commence preliminary initiatives to change the name of a portion of Old Brock Road to Jenash Court and report back to Council following contact with affected residents. CORPORATE SERVICES REPORT CS 41-05 WARD BOUNDARY ALTERATIONS 1. That Report to Council CS 41-05 regarding alterations to the ward boundaries, be enacted; and That the alterations to the ward boundaries set out in Report CS 41-05 be accepted in principle and the draft by-law to implement the said alterations to the ward boundaries be referred to the Council Meeting of June 20, 2005 to provide the public with an opportunity to address the alterations in accordance with Section 222(2? of the Municipal Act~ 2001; and That the appropriate officiais, of the City of Pickering be authorized to take the necessary actions to give effect thereto. Appendix I Executive Committee Report EC 2005-09 09 o CORPORATE SERVICES REPORT CS 39-05 CASH POSITION REPORT AS AT MARCH 31, 2005 1. That Report CS 39-05 from the Director, Corporate Services & Treasurer, concerning the Cash Position Report, be received for information. CORPORATE SERVICES REPORT CS 43-05 DEVELOPMENT CHARGES - ANNUAL INDEXING That Report CS 43-05 of the Director, Corporate Services & Treasurer, be received; and That effective July 1, 2005, as provided for in Section 16 of By-law 6349~04, the Development Charges referred to in Sections 6 and 11 of that by-law be increased by 6.4 percent being the annual increase in the Construction Price Statistics as reported by Statistics Canada for the year ended March 31, 2005; and That the appropriate officials of the City of Pickering be given authority to give effect thereto. CORPORATE SERVICES REPORT CS 44-05 ANIMAL CONTROL SERVICES That Report CS 44-05 regarding Animal Control Services, be received; and That Report CS 44-05 regarding the provision of Animal Control Services be referred to a committee of three Members of Council and the Chief Administrative Officer to develop a work plan that will ensure animal services are available to the residents of Pickering on January 1, 2006; and That Councillors Brenner, McLean and Johnson be appointed to this committee; and That the committee repo¢; back to the Executive Committee on June 13th, 2005 with its recommendations, Appendix I Executive Committee Report EC 2005-09 PROCLAMATIONS: "SPINA BIFIDA AND HYDROCEPHALUS AWARENESS MONTH" That Mayor Ryan be authorized to make the following proclamations: "Spina Bifida and Hydrocephalus Awareness Month" - June, 2005 10. CORPORATE SERVICES REPORT CS 42-05 APPOINTMENT TO PUBLIC LIBRARY BOARD That Confidential Report CS 42-05 regarding an appointment to the Public Library Board, be received; and That Ozair Chaudhry be appointed to the Public Library Board for a term to expire on November 30, 2006 and that the draft by-law to implement this appointment, be enacted; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Zoning By-law Amendment Application A 04/05, be APPROVED to add a place of religious assembly as a permitted use on lands being Part of Lot 19, B.F.C. Range 3 (Durham Condominium Plan 105), City of Pickering, submitted by L. James on behalf of the Evangelical Church of God; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 04/05, as set out in Appendix I to Report PD 24-05, be FORWARDED to City Council for enactment. REPORT TO EXECUTIVE COMMITTEE Report Number: PD 24-05 Date: May 20, 2005 From: Nell Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 4/05 Evangelical Church of God 905 Dillingham Road, Unit 14 (Part of Lot 19, B.F.C. Range 3) (Unit 14, Level 1, Durham Condominium Plan 105) City of Pickering Recommendation: That Zoning By-law Amendment Application A 4/05, be APPROVED to add a place of religious assembly as a permitted use on lands being Part of Lot 19, B.F.C. Range 3 (Durham Condominium Plan 105), City of Pickering, submitted by L. James on behalf of the Evangelical Church of God. That the amending zoning by-law to implement Zoning By-law Amendment Application A 4/05, as set out in Appendix I to Report PD 24-05 be FORWARDED to City Council for enactment. Executive Summary: The applicant requests a change to the zoning by-law to add a place of religious assembly as a permitted use to the lands located at the southeast corner of Quigley Street and Dillingham Road (see Location Map, Attachment #1). The applicant has applied for a building permit to undertake interior alternations to Unit 14 of the subject multi-tenant industrial condominium to accommodate the requested use (see Applicant's Submitted Plans, Attachment #2). The Church has advised that it would operate an office for the administration of church business during regular hours and would hold gatherings on two evenings and on Sundays. The proposed use conforms to the Pickering Official Plan, is compatible with existing uses in the building, and has minimal impact on parking availability on-site. It is recommended that the application be approved and that the draft by-law be forwarded to Council for enactment. Report PD 24-05 Subject: Evangelical Church of God (A 4/05) Date: May 20, 2005 Page 2 Financial Implications: proposed development. No direct costs to the City are anticipated as a result of the Background: 1.0 Comments Received 1.1 At the April 21, 2005 Information Meeting (see text of Information Report and Meeting Minutes, Attachments #3 and #4) the applicant explained that parking will not be a problem as their services will only occur on Tuesday & Thursday evenings, and Sundays; no other comments received; 1.2 City Department and Agency Comments Fire Services Veridian Connections Regional Municipality of Durham no objection; an electrical inspection is required prior to occupancy; no objection but a service upgrade may be needed (see Attachment #6); no objection (see Attachment #7); 2.0 Discussion 2.1 Proposed use conforms to the Pickering Official Plan The applicant is proposing to add a place of religious assembly as a permitted use. The subject property is designated "Employment Area - General Employment" in the Pickering Official Plan. This designation permits the proposed use to be considered. Approval of the rezoning would conform to the Pickering Official Plan and the Region of Durham Official Plan. 2.2 Proposed use is compatible with existing uses in the building The application has been authorized by the Manager of Durham Condominium Corporation 105, allowing the submission of this Zoning By-law Amendment (see Attachment #8). No objection has been received from any unit owner. Furthermore, the applicant is fully aware of and has no concern about the existing body rub parlour use in Unit 3 of the same building. 2.3 The proposed place of religious assembly will have minimal impact on parking The applicant has advised that the administration of church business would occur during regular business hours and a gathering of approximately 25 people would occur on two evenings and on Sundays (see Attachment #5). Report PD 24-05 Subject: Evangelical Church of God (A 4/05) Date: May 20,2005 Page 3 2.4 2.5 3.0 Based on the existing parking standard of By-law 2511, the church use would require 7 parking spaces. Based on parking standards used in recent rezonings, 14 parking spaces would be required. According to the applicant, there are 4 spaces allocated to their unit, and an additional 12 parking spaces are available for church gatherings through permission from other unit owners for the use of their allocated parking spaces (see Attachment #9). The subject site currently provides a total of 66 parking spaces, while only 54 parking spaces are required based on by-law requirements. Due to the surplus of 12 parking spaces, limited size of the unit, the offsetting hours of church gatherings from regular business hours, and the ability to share parking, the impact on parking availability on-site is anticipated to be minimal. The gross leasable floor area will be limited in the amending by-law Unit 14 occupies a floor area of approximately 165 square metres. It is recommended that the amending by-law limit the gross leasable floor area for use as a place of religious assembly to a maximum of 170 square metres. The intent of limiting the floor area is to ensure that a place of religious assembly will not become the primary use of the industrial condominium building or jeopardize the availability of parking on-site for other users. The existing by-law will govern all other zoning requirements and the amending bylaw to be forwarded to Council No further amendments to the current 'M2' zoning are proposed or required. The current by-law requirements will continue to apply to the property. The attached draft by-law, included as Appendix I to this report, implements staff's recommendation to approve the requested use of a place of religious assembly with a restriction on maximum gross leasable floor area. It is recommended that the attached by-law be forwarded to Council for enactment. Applicant"s Comments The applicant concurs with the recommendations contained in this report. APPENDIX: Appendix I: Draft By-law Report PD 24-05 Subject: Evangelical Church of God (A 4/05) Date: May 20,2005 Page 4 Attachments: 1. Location Map 2. Applicant's Submitted Plans 3. Text of Information Report No. 06-05 4. Minutes from Statutory Public Meeting 5. Letter from the Evangelical Church of God 6. Comments from Veridian Connections 7. Comments from the Region of Durham Planning Department 8. Condominium Board Manager Authorization Letter 9. Consent Form for the Use of Additional Parking Prepared By: Approved/Endorsed By: Joyce Ye "~~..~.,///L~' Planner I Neil Carro~~R.P~ Director, Planning & Development Lynda"Taylor, MCIP/RPP Manager, Development Review JY:jf Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Cit? Council Tha'~ J. OuiE , Chi,e~AOmlB~rati~ O~cer APPENDIX I TO REPORT NUMBER PD 24-05 DRAFT BY-LAW ZONING BY-LAW AMENDMENT APPLICATION A 4/05 THE CORPORATION OF THE CITY OF PICKERING Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 19, B.F.C. Range 3, in the City of Pickering. (A 4/05) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit the use of a place of religious assembly on the subject lands, being Part of Lot 19, B.F.C. Range 3; AND WHEREAS an amendment to By-law 2511, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. TEXT AMENDMENT Subsection 17.4.4 of By-law 3036 is hereby amended by adding Subclause (c) into the definition provision of Clause 17.4.4 (1) and by adding Clause 17.4.4 (3) after Clause 17.4.4 (2): 17.4.4 - Part of Lot 19, B.F.C. Range 3 (Durham Condominium Plan 105) (1) Definitions (3) (c) "Place of Religious Assembly" shall mean lands or premises where people assemble for worship, counselling, educational, contemplative or other purpose of a religious nature, which may include social, recreational, and charitable activities, and offices for the administration thereof; Provisions for a Place of Reliqious Assembly In addition to the provision of Subsection 17.1 hereof, a Place of Religious Assembly is permitted on lands known as Part of Lot 19, B.F.C. Range 3 (Durham Condominium Plan 105), in the City of Pickering, provided that the following requirements are met: (a) The gross leasable floor area of all Places of Religious Assembly shall not exceed 170 square metres; 2. BY-LAW 2511 By-law 2511 is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 1 above. Definitions and subject matters not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 2511, as amended. 3. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the Planning Act. BY-LAW read a first, second and third time and finally passed this ,2005. David Ryan, Mayor i'7 Debi A. Bentley~ Clerk BAYLY STR E ET :O ! O ~i ORANGEBi I ~ ' , ~ / C~ty of Pickerino~ Plannin~. & D~v~opm~n~~ ~' ' ~ + Depa~iment PROPERTY DESCRIPTION UNIT 14, LEVEL i, DURHAM CONDO PLAN 105 OWNER EVANGELICAL CHURCN OF GOD DATE MAR. 7, 2005 ~ DRAWN BY FILE No. A 04/05 ~ SCALE 1:5000 ~ CHECKED BY Jy INFORMATION COMPILED FROM APPLICANT'S SUBMITTED SITE PLAN A 04/05 QUIGLEY STREET 10 11 12 23 i! SUBJECT UNIT THIS MAr:' WAS PRODUCED BY THE CITY OF PICKERING PLANNING AND DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES DIVISION MAPPING AND DESIGN SECTION, MARCH 7,200~- INFORMATION COMPILED FROM APPLICANT'S SUBMITTED FLOOR PLAN A 04/05 5'-4' ., ~;, ~ OPEN ' ' ' SPACE 7'-8' ~, 5'-8· ,[, 9'-8' ,. WR.2 ~OFFICE OFFICE. STORAGE MULTI PURPOSE ROOM THIS MAP WAS PRODUCED BYTHE CITY OF PiCKERING PLANNING AND DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES DIVISION MAPPING AND DESIGN SECTION, APRIL 5. 2005 PICKERING INFORMATION REPORT NO. 06-05 FOR PUBLIC INFORMATION MEETING OF April 21, 2005 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning By-law Amendment Application A 04/05 Evangelical Church of God 905 Dillingham Road Level 1, Unit 14, Durham Condominium Plan 105 City of Pickering 1.0 2.0 PROPERTY LOCATION AND DESCRIPTION - the subject property is approximately 0.81 hectares in size, and located at the south-east corner of Dillingham Road and Quigley Street (see Attachment #1 - Location Map); - the subject property currently supports a 23 unit multi-tenant industrial condominium building; - the subject land is surrounded by industrial-commercial uses. APPLICANT'S PROPOSAL - the applicant proposes to amend the existing zoning on the subject property to add a place of religious assembly; - this proposed use will occupy Unit #14 within the existing industrial condominium (see Attachment #2 - Site Plan); - total gross floor area of the entire building is 3,010 square metres, while Unit #14 consumes approximately 165 square metres of the floor area; - the applicant has submitted a building permit application (BP#05-104) for the proposed renovation in Unit#14 and the permit is on hold pending the result of this rezoning application (see Attachment #3 - Floor Plan). Information Report No. 06-05 Page 2 3.0 OFFICIAL PLAN AND ZONING 3.1 Durham Reqional Official Plan - the Durham Regional Official Plan identifies the subject land as being within an 'Urban Areas - Employment Area' designation, where development is intended to be predominately for employment purposes; - cultural facilities, such as for the purpose of religion, are encouraged to locate within Urban Areas, and shall be permitted in any designation except Agricultural Areas; - the applicant's proposal appears to conform with this designation; 3.2 Pickering Official Plan - the subject property is designated "General Employment" within the Brock Industrial Neighbourhood; - this designation allows community uses; - both Dillingham Road and Quigley Street are designated Local Road, such roads are to provide access to individual properties and carry local traffic; - the Applicant's proposal conforms to the applicable Official Plan policies; 3.3 Zoninq By-law 2511 - the subject property is currently zoned "M2" - Yard Storage and Heavy Manufacturing (Industrial) Zone by Zoning By-law 2511, as amended; - the proposed use "place of religious assembly" is an institutional use; - "M2" zoning allows a variety of industrial and commercial uses, but does not allow a place of religious assembly; - under a general provision of By-law 2511, the parking requirement for a place of religious assembly is based on a standard of 1 space per 4 persons capacity; - an amendment to the zOning by-law is required to add the proposed use to the existing zoning. 4.0 RESULTS OF CIRCULATION 4.1 Resident Comments no resident comments have been received to date; 4.2 Aqencv Comments no agency comments have been received to date; Information Report No. 06-05 Page 3 4.3 5.0 Staff Comments Fire Services - besides meeting the requirements of the Ontario Building Code and Ontario Fire Code, the applicant also has to complete an inspection on all of the existing and proposed electrical services/equipment done by the Electrical Safety Authority Inspections Branch prior to occupancy; in reviewing the application to date, planning staff has identified the following matters for further review and considerations: Use, · the compatibility of the proposed use within the existing industrial condominium; · examine compatibility with existing built form; · examine the entire site to ensure that all uses within the industrial condominium conform with the "M2" zone; this zoning amendment will evaluate the appropriateness of the proposed use; Parking · assess the current parking supply on-site and examine the impact that this proposed use may have on the parking supply; potential Zoning · determine whether or not floor-space limitation for the should be included in any amending zoning by-law; proposed use this Department will conclude its position on this application after it has reviewed and assessed the above-noted comments, and any comments received from the circulated departments, agencies and the public. PROCEDURAL INFORMATION written comments regarding this proposal should be directed to the Planning & Development Department; - oral comments may be made at the Public Information Meeting; - all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; - if you wish to reserve the option to appeal Council's decision, you must provide comments to the City before Council adopts any by-law for this proposal; - if you wish to be notified of Council's decision regarding this proposal, you must request such in writing to the City Clerk. Information Report No. 06-05 Page 4 6.0 6.1 6.2 6.3 OTHER INFORMATION Appendix No. I - list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report; Information Received - copies of the Applicant's submitted plan are available for viewing at the offices of the City of Pickering Planning & Development Department; Property Principal the principal of 905 Dillingham Road is Joe Ross; the owner of Unit#14 is Evangelical Church of God; the applicant/agent of this application is Pastor Loretta James. ORIGINAL SIGNED BY ORIGINAL SIGNED BY Joyce Yeh Planner I JY:ld Attachments Lynda Taylor, MCIP, RPP Manager, Development Review Copy: Director, Planning & Development Statutory Public Information Meeting Pursuant to the Planning Act Minutes Thursday, April 21, 2005 7:00 P.M. The Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. (111) ZONING BY-LAW AMENDMENT APPLICATION A 04/0§ EVANGELICAL CHURCH OF GOD 905 DILLINGHAM ROAD LEVEL 1~ UNIT 147 DURHAM CONDOMINIUM PLAN 105 Joyce Yeh, Planner I, provided an overview of property location, applicant's proposal and City's Official Plan policies pertaining to this site, as outlined in Information Report #06/05. Loretta James, Pastor, requested a quick review of this application. She advised that parking should not be a problem as their usage is on Sundays and Tuesday and Thursday evenings when the other businesses are closed. ~EB-~5-2005 12:20 PIONEER PRRK POSTRIATTACHMENT#.,~' TO 5~.9 ?4e 2009 REPOR'i ¢~ PD. ~ ~'-C?,~ P. 02/02 EVANGE.L!CAL CHURCH OF GOD, CANADA INC. 5 Elliort Street, Cambridge, Ont. N1R 2J$ (5J9) 621-J330 / 748-0940 Rev. L.P. Cn'een (Host Pastor) Beyefly Spencer (Secretary) Feb.15,2005 Joyce Yeh City of lqckering Pl~nnhlg & Development Department Pickering Civic Complex PickerinR, Ontario FEll I 5 2005 CITY OF PIOKERING PLANNING & DEVELOPMENT DEPARTMENT Re: EVAN. gg~LI..CAL .C..HURCH OF GOO (Scarborough) Dear Madam I am writing on behalf of the "Scarborough branch of the Evangelical Church of God" which is trying to relocate in the City of Pickering, at the address known as 905 Dillingham road, Unit # 14 and plan #105 and need a permit to use this facility as a place of worship. The number of people including children are approximately twenty-five (25); and the frequency of use will be three (3) days per week as follows: Sundays: 10:00am- ll:lSam - 7;30pm - Tuesdays: 7:30pm - Fridays: 7:30pm - l'l:OOam l:30pm 9'.30pm 9:3§pm 9:30pm Sunday School (Adult and Children) Devine worship worship service Prayer & Bible study Youth Activitieg/training. Let me hope that this request will be granted, seeing that this property is already being purchase, and a mortgage is granted to the church, which at this time would make it very difficult to pay a mortgage, and then having to still rent another facility to assemble for worship. I am asking on behalf of thi, group that you and your board and or council give this matter your earnest consideration as quickly as is possible, and we look forward to a favonrable reply. If you need any further information, you can contact me the undersign at (519) 748 0940 or call pastor L.V. James at (905) 426 8837. Please accept our thanks, as we look forward to hearing from you a~ soon as possible. ~PR-14-200~ THU 11:01 P, 02/02 VERIDIAN CONNEC'FIO'NS DEVELOPMENT APPLICATION REVIEW PRO.} Evangelical Church of God 'ECT N-&ME; PLA.N; 905 Dillingham Road, Unit 14 ~ Pickerlng REF. NO.: A 04/05 SUBMISSION DATE; March 21, 2005 The existing ~=.n4ce to ri'ds buildiag ma), be inadequate. Details regard lng a .qerv/ce upgrade can be obtained from our offices, Ve,idian Cotmecdons has no objection to t-he proposed development. Please forward a cop}, of first suNmssion ri'oil design so that Veridian Connections may prepare an e. lectr/cal design and an Offer: to Service. Electrical drawings are eeqtfired 0/6) months prior to elec~cal ,qervici:.~g date, Teclmical Representative - Ken Gallen Telephone 427-9870 gxt, 3262 PP/df The Regional Municipality of Durham Planning Department 1615 DUNDA~ ST. E. 4TM FLOOR, tANG TOWER April 25, 2005 REPORT ~ PD Joyce Yeh, Planner Pickering Civic Complex One The Esplande Pickering, Ontario L1V 6K7 Ms. Yeh: Re: Zoning Amendment Application A04/05 Applicant: Evangelical Church of God Location: 905 Dillingham Road Level 1, Unit 14, Durham· Condominium Plan 105 Municipality: City of Pickering WEST BUILDING PO BOX 623 WHITBY ON L1N 6A3 CANADA · "~05-728-7731 ,x: 905-436-6612 ,--mail: planning@ region.durham.on.ca www.region.durham.on.ca AL. Georgieff, MCJA RPP Commissioner of Planning This application.has been reviewed by the Regionof Durham and the following comments are offered. The purpose of this app!ication is to amend the existing zoning of the subject property to permit a place of religious assembly. Regional Official Plan The lands subject'to this application are designated ,Employment Area" in [he Durham Regional Official Plan. Religious facilities are encouraged to locate within urban areas and are permitted in any designation except for the Permanent Agricultural Reserve and General Agricultural Areas. Regional Services Municipal water supply and sanitary sewer services are.available to the property. Provincial Policies & Deleqated Review Responsibilities This application has been screened in accordance with the terms of the provincial plan reviewresponsibilities. There are no matters of provincial interest applicable to this application. If you have any questions or require further information, please do not hesitate to contact me. " Service.E,,~cellence for our Communities" Dwayne Campbell, Planning Analyst Current Operations Bran ch cc: Rod Bolahood, Regional Works Department N: ,pim\d c'~onino\Comments\Pickering'C,04-05.doc 100% Post CorlsLImer Ross Air S, Commercial- lndu~ Custom Sheet Metal Desigl~ -- Installation 905 Dillingham Rd. Unit #17 Picketing, ON LIW Tel: (905) 420-5651 Fax: (905) 420-8903 Email: rossair.~,.~on,a ibn,com Date: February 24, 20~ To: Picketing Zoning Attention: To Whom It May Conc&n We would allow tempo~ our condom in ium act., ry zoning change for unit # 14 only. New zoning must comply with ~'lamtion. bylaws and rules. oe Ross Condominium Manage REAL ESTATE tNC * REALTOR 1688 Avenue Road Toronto, Ontario M5M 3Y4 Te!: (416) 785q500 Fax: (416) 785-8100 Toll Free: t-866-967-3473 E-mail: central@fores?hill.corn Website: www. foresthill.com 3O December I3, 2004. I/we hereby agree to allow "The Evangelical Church qf God',' presently occupying 905 .Diilingham Road, Urfit 14, in the: City of Picketing the right to use our private parking space(s) afire hours ( i'uesdays 7:00-9-00 p.m., Fridays 7:00-9:00 p.m., Sundays 11:00-2:00pm and 7:00- 9:00 p.m.'} .,f noi occupied. This agreement is only for direct use of the Church named herein. -.,~ ,,.-,. '~, ..... .d the ov,~ship privileges nor will it impede with the use of the unit. 31 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Zoning By-law Amendment Application A 03/05 be APPROVED to add detached dwelling residential use as a permitted use on lands being South Part of Lot 25, Concession I (Village Lot 3), City of Picketing, submitted by B. Jones & B. Roberts. That the amending zoning by-law to implement Zoning By-law Amendment Application A 03/05, as set out in Appendix I to Report PD 25-05, be FORW,~RDED to City Council for enactment. 32 REPORT TO EXECUTIVE COMMITTEE Report Number: PD 25-05 Date: May 31, 2005 Nell Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 03/05 Brent Jones & Bonnie Roberts 1051 Dunbarton Road South Part of Lot 25, Concession 1 (Village Lot 3) City of Pickering Recommendation: That Zoning By-law Amendment Application A 03/05 be APPROVED to add detached dwelling residential use as a permitted use on lands being South Part of Lot 25, Concession 1 (Village Lot 3), City of Pickering, submitted by B. Jones & B. Roberts. That the amending zoning by-law to implement Zoning By-law Amendment Application A 03/05, as set out in Appendix I to Report PD 25-05, be FORWARDED to City Council for enactment. Executive Summary: The subject property, which currently supports a detached dwelling, is located on the south side of Dunbarton Road, east of the CN Railway, north of Kingston Road, between Dunchurch Street and Dixie Road, in the area of the historic Village of Dunbarton (see Location Map, Attachment #1 ). The applicants have applied to amend the existing zoning on the subject property to allow a detached dwelling residential use in addition to currently permitted commercial and institutional uses. The applicants propose to construct a private garage/workroom in the rear yard, as an accessory structure to the existing detached dwelling (see Applicant's Submitted Plans, Attachment #2). The proposal represents appropriate development that is compatible with the surrounding land uses and conforms to the Pickering Official Plan. It is recommended that this application be approved and the draft b.v-law be forwarded to Council for enactment. Financial implications: proposed development. No direct costs to the City are anticipated as a result of the Report PD 25-05 Subject: B. Jones & B. Roberts (A 03/05) Date: May 31,2005 Page 2 33 Background: 1.0 Comments Received 1.1 At the April 21, 2005 Information Meeting (see text of Information Report and Meeting Minutes, Attachments #3 & #4) ~ no comments received; 1.2 Fire Services Veridian Connections City Department and Agency Comments no objections; no objections, but a service upgrade may be needed (see Attachment #5); Regional Municipality of Durham no objections (see Attachment #6); 2,0 Discussion 2.1 The proposed residential use is in conformity with the Official Plan and compatible with surrounding development The residential designation of these lands in the Pickering Official Plan (O.P.) allows residential uses, home occupations, limited offices, limited retailing of goods, community uses, and special purpose commercial uses serving the area. Zoning that allows flexibility for residential, commercial and institutional uses is considered appropriate for this area. The subject property is surrounded by similar detached residential development. The existing residential use on the property conforms to the residential designation. 2.2 Certain currently permitted commercial uses will be removed from the zoning by-law due to incompatibility with the residential neighbourhood The current "C2" - General Commercial Zone allows a variety of commercial and institutional uses. Some of the uses, such as a retail store, a bake shop, a service store, and offices, are considered compatible within a Village setting when such development is of small-scale and designed carefully to fit into the area. However, some of the currently permitted uses, such as a parking station, an automobile service station, a taxicab stand or station, a place of amusement, and a hotel may impose nuisance or adverse effect on the adjacent lands within this area of the neighbourhood. It is recommended that these uses be removed from the by-law. 23 The size of the proposed garage wilt be regulated through new zoning standards In order to ensure compatibility of the proposed accessory structure and to address the massing of structures on the property, specific zoning standards are recommended to be included in the draft by-law (see Appendix I, Draft By-law). Report PD 25-05 Subject: B. Jones & B. Roberts (A 03/05) Date: May 31,2005 Page 3 2.4 2.5 Maximum coveraqe A private garage, wherein no servicing for profit is conducted and no commercial vehicles are stored, is exempted from the accessory structure lot coverage provision of the zoning by-law. The applicants are aware that commercial automobile repair cannot take place on this property and that the proposed garage must be restricted to private use only. Further lot coverage restrictions are not considered necessary. A maximum lot coverage provision of 38 percent for all structures on the lot will apply. Height A maximum height of 4.5 metres is presently allowed for accessory structures in any commercial zone under By-law 3036. The applicants wish to build a one and a half storey garage with a Victorian style roof requiring a height of 5.6 metres. The proposed garage may be visible from Kingston Road, but no negative impact on the streetscape is anticipated due to the grading of the subject lands and the location of the proposed garage. It is recommended that the implementing zoning by-law incorporate the requested height. Construction of the accessory structure in the rear yard at this height will also assist to attenuate the noise, vibration, and light which impact Dunbarton Village from Kingston Road and the CN Railway. Setback Accessory structures of the proposed size and height are presently required to be set back at least 1.0 metres away from the lot lines. It is recommended that this standard remain applicable to the subject property. A more comprehensive zoning review of the historic Village of Dunbarton should be considered in the future The Dunbarton Neighbourhood policies encourage opportunities to rejuvenate the historic Village, including considering permitting small-scale commercial enterprises on suitable sites. One of the policies also requires Council to consider undertaking a Community Improvement Plan or Project for this area. There are approximately ten properties in the Village (including the subject lands) residentially designated but exclusively zoned for commercial and institutional uses. To better implement the O.P. residential designation and to help rejuvenate the Village, a more comprehensive zoning review would be beneficial for this area and will be considered in future work programs. The applicants' request may still be considered on a site-specific basis. The amending by-law to be forwarded to Councit It is recommended that a new zoning "C2-2" be applied to the subject property, and the provisions be added into By-law 3036 under Section C2. A new set of standards will apply to the subject property. The attached draft by-law, included as Appendix I to this report, implements staff's recommendation to recognize the existing detached dwelling residential use and to allow the associated accessory structure in the rear yard. It is recommended that the attached draft by-law be forwarded to Council for enactment. Report PD 25-05 Subject: B. Jones & B. Roberts (A 03/05) Date: May 31, 2005 Page 4 3.0 Applicant's Comments The applicant concurs with the recommendations contained in this report. APPENDIX: Appendix I: Draft By-law Attachments: 2. 3. 4. 5. 6. Location Map Applicant's Submitted Plans Text of Information Report No. 05-05 Minutes from Statutory Public Meeting Comments received from the Veridian Connections Comments received from the Region of Durham Prepared By: Jp~aYnCneeYr e~'~ '/~/'~ Approved / Endorsed By: Neil Carroll,~PP Director, Planning & Development Lynda T~tylor, MCIP, Manager, Developme~nt Review JY:ld Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City CounciL~-~,,, i YhOmasJ. Quinni/Chief,~dministra't}~ OfficSr ' APPENDIX I TO REPORT PD 25-05 DRAFT BY-LAW ZONING BY-LAW AMENDMENT APPLICATION A 03~05 THE CORPORATION OF THE ClT ,~F~PICKERING BY-LAW NQ... Being a By-law to amend Rest~'['ed Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in South Part of Lot 25, Concession 1 (Village Lot 3), in the City of Pickering. (A 03/05) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to rezone the subject property, being South Part of Lot 25, Concession 1 (Village Lot 3), in order to permit the creation of a residential garage/workroom; AND WHEREAS an amendment to By-law 3036, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 37 1, SCHEDULE "1" Schedule 'T' attached to this By-law with notations and references shown thereon is hereby declared to be part of this By-law. TEXT AMENDMENT Section 12 - General Commercial Zone - C2 is hereby amended by adding the following subsection after Subsection 12.4.4: 12.4.5 - South Part of Lot 25, Concession 1 (1051 Dunbarton Road) (a) Despite the uses permitted under Subsection 12.1 of this By-law, the following uses are permitted on the lands designated "C2-2" on Schedule I to this By-law: (i) bake shop (ii) business office (iii) clinic (iv) detached dwelling (v) dressmaker shop (vi) dry-cleaner distributing station (vii) fraternal organization (viii)laundromat (ix) museum (x) professional office (xi) religious institution (xii) restaurant- type A (xiii)retail store (xiv) sample orshowroom (xv) service store (xvi) tailor shop (b) Despite the area requirements under Subsection 12.2 of this By-law, no person shall whithin the lands designated "C2-2" on Schedule I to this By-law, erect, alter, or use any building or structure unless in accordance with the following provisions: (i) Lot Frontage (minimum): (ii) Lot Area (minimum): (iii) Front Yard Depth (minimum): (iv) Rear Yard Depth (minimum): (v) Side Yard Width (minimum): (vi) Lot Coverage (maximum): (vii) Building Height (maximum): 15 metres 460 square metres 4.5 metres 7.5 metres 1.2 metres 38% 12 metres -2- (viii) (ix) Despite (v) above, the following side yard width standards shall apply to the detached dwelling which exists on the date of the passing of this By-Jaw: A West Side Yard Width (minimum): B East Side Yard Width (minimum): 1.8 metres 0 metres Despite the height provision of Clause 5.18(c) of By-law 3036, the maximum height of any accessory structure shall be 5.6 metres BY-LAW 3036 By-law 3036 is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Section 1 and 2 above. Definitions and subject matters not specifically dealt with in this By-law shall be governed by the relevant 3rovisions of By-law 3036, as amended. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the P/anning Act. BY-LAW read a first, second and third time and finally passed this ,2005. day of David Ryan, Mayor ¢'~, ~'i~¢ Debi A. Bentlb,~, City Clerk SCHEDULE T TO,B PASSED THIS; ~: ',, ,; , DAY OF !¢ 2005 MAYOR CLERK CRESCENT MEADOW ROAD , $ E JEOT DUNBARTON C.N.R. CULROSS PROPER'T',/DESCRIPTION SOUTE ..... ~,AF~T OF ~; '-'-','~, -~:':':' ::ON i, OWNER D. JONES &.., B. ROBERTS DATE IViAR. 7, 2005 ! DRAWN BY JB FILE No. A 03/05 I SCALE 1:5000 CHECKED BY dY ATTACHMENT#- , TO REPOR~ # PD..,..,~5 INFORMATION COMPILED FROM APPLICANT'S SUBMITTED SITE PLAN A 03105 EXISTING 1 ¼ STOREY DWELLING EXISTING 1 Vi STOREY DWELLING THIS MAP WAS PRODUCED BY THE CITY OF PICKERING PLANNING AND DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES DIVISION MAPPING AND DF_S!GN SECTION, MARCH 7, 2005 A',TTACHMENT ~ ~L TO REPORT ~ PD ~.5 ,-0~ INFORMATION COMPILED FROM APPLICANT'S SUBMITTED ELEVATION PLAN A 03/05 ::::::::::::::::::::::::::::: ,SOUTH ELEVATION NOITt'H THIne; MAP t,*JA~ ~P-,ODUCF_D BYTNE CITY OF PIC~BRING PLANNING AND DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES DIVI,S~©N MAPPINGAND DESIGI',: SECTION, APi~ILS, 2005 INFORMATION COMPILED FROM APPLICANT'S SUBMITTED FLOOR PLAN A 03/05 10,9m 10.9m j WORK I ,AREA t " ! ARa j Fl .... I I I ~ . THIS MAP WAS PRODUCED BY THE CITY OF PICKERING PLANNINGAND DEVELOPMENT DEPARTMENT, PLANN lNG INFORMATtON SF_RVIC£S DIVISION MAPPING AND DESIGN SECTiOi'~, APRIL 5, 2005, PICKERING INFORMATION REPORT NO. 05-05 FOR PUBLIC INFORMATION MEETING OF April 21, 2005 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning By-law Amendment Application A 03/05 Brent Jones & Bonnie Roberts 1051 Dunbarton Road South Part of Lot 25, Concession 1 (Village Lot 3) City of Pickering 1.0 2.0 3.0 PROPERTY LOCATION AND DESCRIPTION the subject property is located on the south side of Dunbarton Road, north of the CN railway, between Dunchurch Street and Dixie Road, in the area of the historic Village of Dunbarton (see Attachment #1 - Location Map); the subject property currently supports a single detached dwelling; the subject lands are surrounded by similar detached residential developments. APPLICANT'S PROPOSAL the applicant proposes to amend the existing zoning on the subject property to allow residential use in addition to the permitted commercial uses (see Attachment #2 - Applicant's Conceptual Site Plan); the applicant desires to construct a detached garage/workroom as an accessory structure to the existing detached dwelling (see Attachment #3 - Applicant's Conceptual Floor Plans and Elevation Plans). OFFICIAL PLAN AND ZONING Durham Reqional Officiat Plan the Durham Regional Officiai Plan identifies the subject land as bein9 within a 'Urban Areas - Livin§ Ares' designation, where development is intended to be predominately for housing purposes; the applicant's proposal appears to conform with this designation; Information Report No. 05-05 Page 2 3.2 3.3 4.0 4.1 4.2 4.3 Pickerinq Official Plan the subject property is designated "Urban Residential - Low Density Area" within the Dunbarton Neighbourhood; - this designation allows residential development; - the subject property is also within the area of the 'Historic Village' as identified on the Dunbarton Neighbourhood Map (see Attachment #4); - the Dunbarton Neighbourhood Policies encourage opportunities to rejuvenate the historic Village of Dunbarton, including considering permitting the introduction of small-scale commercial enterprises on suitable sites; - Dunbarton Road is a Collector Road, which is to provide access to individual properties and carry greater volumes of traffic than Local Road; - the applicant's proposal conforms to the applicable Official Plan policies; Zoning By-law 3036 - the subject property is currently zoned "C2" - General Commercial Zone, by Zoning By-law 3036, as amended; - "C2" zone allows commercial and institutional uses; - an amendment to the zoning by-law is required to recognize the existing residential use on the subject property to permit the construction of an accessory structure in the rear yard. RESULTS OF CIRCULATION Resident Comments - no resident comments have been received to date; A.qenc¥ Comments - Veridian Connections - no objections but a service upgrade may be required; Staff Comments Fire Services - no objections; in reviewing the application to date, planning staff has identified the following matters for further review and considerations: · assessing the compatibility with the surrounding lands and uses; · evaluating the potential impact of allowing both residential uses and commercial uses in this area; ensuring that the dimensions of the proposed accessory structure to be sensitive to the existin9 neighbourhood and its character; Department will conclude its position on this application after it has comments this reviewed and assessed the above-noted comments, and any received from the circulated departments, agencies and the public. Information Report No. 05-05 REPOR't' ~ PD ~ - 0.~ Page 3 5.0 6.0 6.1 6.2 6.3 PROCEDURAL INFORMATION - written comments regarding this proposal should be directed to the Planning & Development Department; - oral comments may be made at the Public Information Meeting; - all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; - if you wish to reserve the option to appeal Council's decision, you must provide comments to the City before Council adopts any by-law for this proposal; - if you wish to be notified of Council's decision regarding this proposal, you must request such in writing to the City Clerk. OTHER INFORMATION Appendix No. I - list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report; Information Received - copies of the Applicant's submitted plans are available for viewing at the offices of the City of Picketing Planning & Development Department; Property Principal - this application was submitted by Brent Jones & Bonnie Roberts. ORIOIi~AL SIGNED BY O]~IOINAL SIGNI~ BY Joyce Yeh Planner I JY:ld Attachments Lynda Taylor, MCIP, RPP Manager, Development Review Copy: Director, Planninp. 8,: Developm'-'n+. ._ ~ Excerpts from Statutory Public Information Meeting Pursuant to the Planning Act Minutes Thursday, April 21, 2005 7:00 P.M. The Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. (11) ZONING BY-LAW AMENDMENT APPLICATION A 03/05 BRENT JONES & BONNIE ROBERTS 1051 DUNBARTON ROAD SOUTH PART OF LOT 25~ CONCESSION 1~ (VILLAGE LOT 3) Joyce Yeh, Planner I, provided an overview of property location, applicant's proposal and City's Official Plan policies pertaining to this site, as outlined in Information Report #05/05. Brent Jones & Bonnie Roberts, advised of their presence and advised that they had no cornment. ,I PROJECT NAME: MUNICIPALITY: REF. NO.: & o3/o5 VERIDIAN CONNECTIONS DEVELOPMENT APPLICATION REVIIEW SUBMISSION DA'[ E: Mazch 21, 2005 9 The existing sermce ro this bmlding may be hmdequate, Details tegarcEng a service upgrade can be. obtaUned £rorn otlr of[ices. Other: · New ;~ddkion to be suppl~ed £~om existing dw~lhng. ,~ \;er/dian Connections has no objection to tlfis ,~pplication, Technic;d Representative - Peter Pete/va Tele?hone 427-9870 Ext. 3252 PP/df F:\d(ri~zefl'~Dcv,Jl%m~:f,i Applicari,:n Revic'w~P}~rkt:rhl~'~2fll>5\brent Jone, & l~,~mniu il~ben:~ · 1051 [.:'tmb~Ir~)n g~d.doc The Regional Municipality of Durham Planning Department 1615 DUNDAS ST. E. 4" FLOOR, LANG TOWER WEST BUILDING PO BOX 623 WHITBY ON L1N 6A3 CANADA ~35-728-7731 ,x: 905-436-66 ~ 2 r--mail: planning(~) region.durham .on,ca www. r(,~,(jioll,dLlr h~llll.t)H.ci-i A.L. Georgieff, MCIP, RPP Commissioner of Plannirlg April 25, 2005 ?,EPORi ~f PD ~5 Joyce Yeh, Planner Pickering Civic Complex One The Esplande Pickering, Ontario L1V 6K7 Ms. Yeh: Re: Zoning Amendment Application A03/05 Applicant: Brent Jones & Bonnie Roberts Location: 1051 Dunbarton Road, Picketing South Part of Lot 25, Concession 1 Municipality: City of Pickering This application has been reviewed by the Region of Durham and the following comments are offered. The purpose of this application is to amend the existing zoning of the sub ect property to permit residential use in addition to the permitted commercial uses. Regional Official Plan The lands subject to this application are designated "Living Area" in the Durham Regional Official Plan. Living Areas will be used predominantly for housing purposes. The proposed 1 ¥~ storey garage/workroom loft may be permitted in Living Areas. Regional Services Municipal water supply and sanitary sewer services are available to the site. Provincial Policies & Deleqated Review Responsibilities This application has been screened in accordance with the terms of the provincial plan review responsibilities. There are no matters of provincial interest applicable to this application. If you have any questions or require further information, please do not hesitate to contact me. "Service Excellence for our Communities" Dwayne Carnpbeli, Plannin¢! Analysl Current Operations Branch cc: Rod Bolahood, Regional Works Department N:*,pim\dc~oning\Comrnents\Picker ng\A03-05.doc RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Draft Plan of Subdivision SP-2004-01 be APPROVED AS REVISED for five blocks, for the development of residential and commercial uses, submitted by Lorelei Jones & Associates on behalf of 816 Kingston Road (Picketing) Limited and 852 Kingston Road (Pickering) Limited, on lands being Part of Lot 27, Range 3, B.F.C., City of Pickering, subject to conditions outlined in Appendix I to Report PD 23-05; and That Zoning By-law Amendment Application A 1/04, be APPROVED AS REVISED to establish performance standards to permit the development of Draft Plan of Subdivision SP-2004-01 for four blocks of townhouses (16 units) fronting Sheppard Avenue and one block for retail, commercial and office uses fronting Kingston Road, as submitted by Lorelei Jones & Associates on behalf of 816 Kingston Road (Pickering) Limited and 852 Kingston Road (Pickering) Limited, on lands being Part of Lot 27, Range 3, B.F.C., City of Pickering; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 1/04, as set out in Appendix II to Report PD 23-05, be FORWARDED to City Council for enactment. REPORT TO EXECUTIVE COMMITTEE Report Number: PD 23-05 Date: June 1, 2005 From: Neil Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 1/04 Draft Plan of Subdivision S-P-2004-01 816 Kingston Road (Pickering) Limited & 852 Kingston Road (Pickering) Limited 816 & 852 Kingston Road (Part of Lot 27, Range 3, B.F.C.) City of Pickering Recommendation: That Draft Plan of Subdivision S-P-2004-01 be APPROVED AS REVISED for five blocks, for the development of residential and commercial uses, submitted by Lorelei Jones & Associates on behalf of 816 Kingston Road (Pickering) Limited and 852 Kingston Road (Picketing) Limited, on lands being Part of Lot 27, Range 3, B.F.C., City of Pickering, subject to conditions outlined in Appendix I to Report PD 23-05. That Zoning By-law Amendment Application A 1/04, be APPROVED AS REVISED to establish performance standards to permit the development of Draft Plan of Subdivision S-P~2004-01 for four blocks of townhouses (16 units) fronting Sheppard Avenue and one block for retail, commercial and office uses fronting Kingston Road, as submitted by Lorelei Jones & Associates on behalf of 816 Kingston Road (Pickering) Limited and 852 Kingston Road (Pickering) Limited, on lands being Part of Lot 27, Range 3, B.F.C., City of Picketing That the amending zoning by-law to implement Zoning By-law Amendment Application A 1/04, as set out in Appendix I1 to Report PD 23-05, be FORWARDED to City Council for enactment. Executive Summary: The applicant is requesting a change to the zoning to permit a mixed use development including commercial uses and townhomes on the property known as the 'Former Dunbarton School Site' and the parcel immediately to the east (see Location Map, Attachment #I ). Report PD 23-05 Subject: 816 & 852 Kingston Road Date: June 1, 2005 Page 2 The proposed commercial uses will be compatible with the property to the west (Hayes Lines Property Inc. / Kingswhite Properties) which was rezoned in 2002 for commercial development. The 16 freehold townhouse units proposed on the northern portion of the site are compatible with existing residential units in the area and form an appropriate transition between the detached dwellings on Sheppard Avenue and the commercial land uses fronting Kingston Road. The proposal is consistent with the intent of the "Mixed Use Area-Mixed Corridor" designation of the City's Official Plan, the Northeast Quadrant Development Guidelines and the Kingston Road Corridor Urban Design Development Guidelines. Financial Implications: proposed development. No direct costs to the City are anticipated as a result of the Background: 1.0 Introduction 2.0 2.1 Lorelei Jones & Associates, on behalf of 816 Kingston Road (Pickering) Limited and 852 Kingston Road (Pickering) Limited, submitted applications for approval of a draft plan of subdivision and an amendment to the zoning by-law in order to implement the proposed draft plan of subdivision on the lands located on the property known as the 'Former Dunbarton School Site' and the lands immediately east of the school site (see Location Map, Attachment #1). The draft plan of subdivision proposes to create one block for commercial development fronting Kingston Road, four blocks for residential development (16 traditional freehold townhomes) fronting and accessing from Sheppard Avenue and one walkway block between the commercial and residential development. The zoning by-law amendment proposes to rezone the subject property to implement development as proposed by the draft plan of subdivision. Uses proposed include, retail, commercial, business and professional offices including a medical office and lab use (see Applicant's Submitted Draft Plan, Attachment #2 and Conceptual Site Plan, Attachment #4). Comments Received At the April 15, 2004, Public Information Meeting Several residents appeared at the meeting to raise concern regarding traffic safety issues, proximity of the development to the rear yards of existing homes, storm water run-off and nuisance due to noise and light spill (see text of Information Report and Meeting Minutes, Attachments fl7 and #8). Report PD 23-05 Subject: 816 & 852 Kingston Road Date: June 1, 2005 Page 3 2.2 2.3 Written Public Submissions on the application (received at or following the Public meeting) An Ajax resident expressed objection to the removal of the Old Dunbarton school and the need to recognize past history and culture of the area (see Attachment #9). The property owners adjacent to the north-east corner of the subject lands (823 and 827 Sheppard) expressed concern respecting the proximity of the commercial activity to their rear yards, the negative impact of traffic and lighting on their privacy, the incompatibility of townhomes with the existing detached units on Sheppard Avenue, grading and tree preservation and privacy concerns (see Attachment #10). Following the Information Meeting the concerns of the owners of 823 and 827 Sheppard Avenue have been addressed and the owners have submitted a rezoning application on their lands to permit the development of townhouse units. Agency Comments Region of Durham · proposal is permitted by the policies of the Durham Region Official Plan; · application has been screened with the terms of the provincial plan review responsibilities; · Kingston Road is designated Type 'B' Arterial Road; · Sheppard Avenue is designated Type 'C' Arterial Road; · noise report will be required to examine the impacts of traffic noise on the proposed residential development (see Attachment #11 ); · water supply is available from the existing 350 mm diameter watermain on Sheppard Avenue and 400 mm diameter watermain on Kingston Road; · sanitary servicing is available from Sheppard Avenue; sanitary servicing of Block 1 will require the extension of a sewer from the south side of Kingston Road; westerly access is to be controlled to right turns only by means of an extension to the existing raised center media island on Highway 2; easterly access can be designed as a two or three lane cross section; will require the developer to provide a truck circulation drawing based on a revised drawing; applicant will be responsible for the cost of all necessary road improvements (see Attachment #12). TRCA orally advised that a comprehensive coordinated review of stormwater management must occur on this site with regard to abutting properties; conditions to be satisfied will be provided through the Site Plan Review process; Report PD 23-05 Subject: 816 & 852 Kingston Road Date: June 1,2005 Page 4 2.4 MTO · numerous submissions were reviewed to address access to the site and traffic movements in the area; · is satisfied with the Traffic Impact Study; · while MTO is satisfied that traffic concerns have been adequately addressed a stormwater management and illumination report must be submitted prior to final clearance of the conditions for draft approval (see Attachment #13). No other agency that provided comments has any objection to the subject applications. Technical issues and requirements related to the proposed use of the site will be addressed during the site plan review process, if this application is approved. City Departments Municipal Property & Engineerinq Division · supports the development subject to conditions; · urbanization of Kingston Road including sidewalks is required; · sidewalk on Sheppard Avenue is required; · public walkway through the site is not supported, the walkway must be private and maintained by the land owner; · formal review of the preliminary site plan has not been conducted, however, a cursory review indicates general acceptance; · more detailed review of truck movements will occur through the site plan review process; · a stormwater management report is required (see Attachment #14). Supervisor, Development Control · functional servicing report will be required; · walkway along the western boundary must be consistent with the grade of the abutting existing property; · additional grading detail is required respecting the drive-aisle on the western boundary and the grading proposed adjacent to the existing dwelling that fronts Kingston Road at the eastern end of the site; · stormwater management may be reviewed through the site plan review process; subdivision agreement should address the residential portion of the site and should include off-site works (Kingston Road improvements, storm outfall, cost sharing, securities) (see Attachment #15). Report PD 23-05 Subject: 816 & 852 Kingston Road Date: June 1,2005 Page 5 3.0 Discussion 3.1 The property at 816 Kingston Road, also known as the 'Former Dunbarton School Site', is vacant, as the former building was removed on 2003. The property at 852 Kingston Road is also vacant as the detached dwelling and accessory buildings were removed in the fall of 2004. The property immediately to the west of the subject site is also vacant and site plan approval for a retail commercial development is anticipated to be issued in the very near future. The land to the south of the site is part of the Highway 401 access ramp for Whites Road. The land to the east on Kingston Road and the lands to the north, east and west along Sheppard Avenue are developed with detached residential dwellings (see Location map, Attachment #1 and Compiled Plan, Attachment #5). The proposed Subdivision and Rezoning complies with the City's Official Plan Mixed Use Areas - Mixed Corridor designation and the policies within Neighbourhood 6: Woodlands. Revised land use designations for Northeast Quadrant Development Guidelines were approved through Amendment #10 to the Pickering Official Plan in 2002 (as a result of a renewed vision for the future growth and evolution of the Northeast Quadrant). The 'Former Dunbarton School Site' and the properties to the east (included in this application) were re-designated to Mixed Use Areas-Mixed Corridors. The Mixed Use Areas-Mixed Corridors designation permits residential, retailing of goods and services serving a broader area, office, restaurant, community, cultural, recreational uses and special purpose commercial uses. The policies for the Woodlands neighbourhood indicate that in order to transform Kingston Road to a "mainstreet" the placement of buildings is to provide a strong identifiable urban edge. All buildings are to be a minimum of two-storey height with the maximum height established in the zoning by-law. Commercial development is required to provide some second storey functional floor space. The development of any new gas bars, automobile service stations or car washes are prohibited from this area. Due to the location of the property adjacent to residential development, the density of the proposed townhouse blocks is limited to 55 units per net hectare to provide for compatibility of housing density and a transition between existing housing and commercial uses The policies also require that buildings along Sheppard Avenue be close to the street edge with front doors facing the street. The height of dwellings fronting Sheppard Avenue is to be restricted to two storeys. Report PD 23-05 Subject: 816 & 852 Kingston Road Date: June 1,2005 Page 6 3.1.1 3.1.2 3.1.3 The Official Plan polices provide direction on transportation matters (shared access points, easements between properties to provide vehicular access from Delta Boulevard easterly across the Mixed Corridor lands east of the 'Former' Dunbarton School Site'. The policies also address environmental and stormwater management matters. Development must not adversely impact downstream water quality or quantity. Use of on-site water controls and/or financial contributions to a downstream stormwater facility is required. Proposed Commercial Uses Comply with Land Use Desiqnation The applicant's proposed retail, commercial, business and professional offices including a medical office and lab use comply with the Mixed Use Areas - Mixed Corridors designation. No gas bar, automobile service station or car wash use is proposed. Uses are proposed to be located within buildings situated close to Kingston Road, minimum two-storey height and a minimum percentage of their front elevation will be located within the recommended build-to zone. One of the buildings (Building "A") is proposed to have a portion of the second floor as functional floor space. The recommended zoning by-law contains provisions to implement the proposal as outlined. Proposed townhouses comply with Land Use Desiqnation The proposed townhouses will be two storeys with dormer windows above for the Sheppard Avenue elevation and three storeys at the rear (south) elevation. The 16 townhouse units are oriented with their front entry and driveway to the street, which is consistent with existing dwellings in the surrounding area (see Attachment #6). The proposed density (53 units per hectare) complies with the special limitation for this area of the neighbourhood. Access to Kinqston Road is controlled by MTO and Vehicular access to adiacent properties will be provided A traffic report prepared by the applicant's consultant supports the proposal and concludes that the additional access and egress points to Kingston Road will not detrimentally impact the flow and function of the regional roadway. The report was reviewed by MTO, Regional Works and City Municipal Property & Engineering staff who all concur with the findings of the report. The proposed easterly site access to Kingston Road will function as a full turning movement access. This access will be aligned with the existing church driveway on the south side of Kingston Road. The mid-site (westerly) access to Kingston Road will be restricted to a right-in / right-out access. Lane configuration, pavement marking revision, and extension of the Kingston Road centre median will be required to assist efficient traffic flow. The owner will be responsible for the cost of all necessary road improvements. Report PD 23-05 Subject: 816 & 852 Kingston Road Date: June 1,2005 Page 7 3.1.4 4.0 5.0 An (H) Holding provision is recommended to be applied to the zoning by-law to ensure vehicular access easements between the westerly and easterly abutting land owners are established. Stormwater Management Matters will be appropriately addresses and a financial contribution to downstream improvements will be provided. The applicant will be required to provide on-site quantity and quality stormwater control. A contribution to downstream improvements will be required to the satisfaction of the Toronto Region Conservation Authority based on site area calculation. The proposed Subdivision and Rezonin.q complies with the Council adopted "Northeast Quadrant Development Guidelines", The Northeast Quadrant Development Guidelines identify the development objectives for this area of the City. In addition to providing overall objectives, specific direction is provided respecting the placement of commercial buildings. A quality urban image is to be provided through the placement of high quality buildings to define the street edge and improve the streetscape. New development is to be compatible with existing development while recognizing the evolution of the area. The guidelines state that a build-to zone should be created on Kingston Road within which 40 percent of the length should contain the front wall of buildings. The guidelines also state that buildings shall be greater than one storey, not less than 6.5 metres in height, and there must be a minimum amount of second storey functional floor space. The applicants' submitted plan proposes building locations to define the street edge and provide for some second storey functional floor space. The recommended zoning by-law contains provisions establishing a build-to-zone and requiring 40 percent of that zone to be occupied with the face of buildings. Further the by-law requires a minimum 500 square metres of functional second storey floor space to be provided. The proposed Subdivision and Rezoninq complies with the Council adopted "Kinqston Road Corridor Urban Desiqn Development Guidelines". The Whites Road Corridor Precinct recognizes that this area of Kingston Road will maintain its auto-oriented focus and a mix of land uses is permitted. Automobile dependant uses may be encouraged to locate in this Precinct as it offers good visibility and access from Highway 401. The proposed commercial, retail and office uses comply with the intent of the Kingston Road Corridor Urban Design Development Guidelines. Report PD 23-05 Subject: 816 & 852 Kingston Road Date: June 1,2005 Page 8 6.0 6.1 6.2 The Site Plan Review process will address appropriate site functionin,q for the Commercial uses and conditions of approval for the subdivision will address townhouse desi_qn. Site Plan Approval is required for the Commercial Uses The City's requirements respecting development of the subject property adjacent to Kingston Road will be addressed through the site plan review process. Amongst other matters, the owner will be required to address: the need for a proper safety and landscaping buffer between the traffic aisle and north side of Building 'C' · the need for wider sidewalks adjacent to the commercial buildings · pedestrian access to the site from Kingston Road · minimum amount of glazing · screened rooftop equipment · Kingston Road to be urbanized · fully enclosed roofed garbage enclosures · landscaping requirements exchange of required easement between abutting properties privacy fencing adjacent to existing residential development Draft Plan Approval is required for the Residential Use The City's requirements respecting development of the subject property adjacent to Sheppard Avenue for residential development will be addressed through conditions of draft plan approval. Amongst other matters, the owner will be required to address: · no more than four units attached before providing a break · two-storey height limit for the front elevation of units fronting Sheppard Avenue · stormwater management · grading · sidewalks on Sheppard Avenue (special attention to the sidewalk siting in the boulevard will be required to maximize the driveway length between the sidewalk and the garage entry to the townhouse unit) · fencing · design planning · ~noise attenuation · parkland dedication Report PD 23-05 Subject: 816 & 852 Kingston Road Date: June 1, 2005 Page 9 7.0 8.0 9.0 10. Abuttinq Residents (823 & 827 Sheppard Avenue; Bayes / Costar) concerns have been addressed. At the Statutory public Information meeting the abutting residents at 823 & 827 Sheppard Avenue ( Bayes / Costar) express objection to the proposed draft plan of subdivision and rezoning application, with particular concerns pertaining to the proposed commercial development. Privacy, grading, tree removal, quality of life, compatibility of proposed uses with the neighbourhood, access to the site and the impact of development on the usability of their rear yards. Since the public meeting the applicant's Planning Consultant has consulted with Mr. & Mrs. Bayes and Mr. & Mrs. Costar to discuss fencing options and future development potential of their lands. Installation of an eight foot wood privacy fence by the applicant on the common lot line between the properties, has recently occurred. Further, the Bayes and Costars have recently submitted a rezoning application for their properties to permit the development of 8 townhouse units fronting Sheppard Avenue (Rezoning Application A 112/05). The site plan review process and conditions of draft plan approval will address the technical concerns of the residents. Rezoning of the residents properties will provide for the continuation of the Sheppard Avenue streetscape and assist with the transition between land uses. Revised Northeast Quadrant Guidelines were established throu,qh a land use study. A proportion of the Study Costs will be paid for by the landowner The property owner will be required to contribute to the costs of undertaking the Review of the Northeast Quadrant Guidelines. Draft Plan Revision It is recommended that the proposed walkway within the draft plan of subdivision form part of the commercial development. The walkway should be private and maintained by the commercial plaza land owner. The Staff recommended Draft plan has been revised to reflect the elimination of a walkway block by incorporating it into the commercial block. Zoning By-law Provisions (H) The zoning by-law attached as Appendix Ii to this report provides for a (H) Holding provision to address the need for appropriate agreements to be entered into prior to development of the subject lands. It is recommended that the application be approved and the amending by-law be forwarded to Council for enactment. Report PD 23-05 Subject: 816 & 852 Kingston Road Date: June 1,2005 Page 10 APPENDICIES: Appendix I: Conditions of Draft Approval Appendix I1: Draft By-law Attachments: 1. Location Map 2. Applicant's Submitted Plan 3. Staff Recommended Plan 4. Conceptual Site Plan 5. Compiled Conceptual Site Plan 6. Sheppard Avenue Streetscape 7. Text of Information Report 8. Minutes from Statutory Public Information Meeting 9. Resident Comment - Alexander Krebelj 10. Resident Comment - Bayes / Costar 11. Region of Durham Planning Department Comment 12. Region of Durham Planning and Works Department Comment 13. MTO Comments' 14. Municipal Property & Engineering Comments 15. Development Control Comments Prepared By: Lynda Taylor, MCIP, RPP Manager, Development Review Approved / Endorsed By: ~' Neil Carroll, MC~P, RPP Director, Planning & Development LT:jf Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickerin[~ City Counci~ Th°Ffia's 'J' Ouinn, ,,~hief ACministrg~i,ve Officer// f L./ .... APPENDIX I TO REPORT NUMBER PD 23-05 RECOMMENDED CONDITIONS OF APPROVAL FOR DRAFT PLAN OF SUBDIVISON S-P-2004-01 6£ RECOMMENDED CONDITIONS OF APPROVAL FOR DRAFT PLAN OF SUBDIVISION SP-2004-01 1.0 1.1 2.0 2.1 2.2 2.3 2.3.1 2.3.2 2.3.3 GENERAL CONDITIONS That this recommendation apply to the draft plan prepared by Ertl Surveyors Ltd., dated January 29, 2004, for Draft Plan of Subdivision Application S-P-2004-01 submitted by Lorelei Jones & Associates, on lands being Part of Lots 27 & 28, Range 3, B.F.C., City of Pickering, AS REVISED by City of Pickering Council to permit 1 Block for commercial development and 4 Blocks for Residential development. PRIOR TO THE REGISTRATION OF THE PLAN: That the owners submit a Draft 40M-Plan to be approved by the City's Planning & Development Department; That the implementing by-law for Zoning By-law Amendment Application A 01/04 become final and binding; That the owner enter into a subdivision agreement with and to the satisfaction of the City of Pickering to ensure the fulfillment of the City's requirements, financial and otherwise, which shall include, but not necessarily be limited to the following: Storm Drainage (a) satisfaction of the Director, Planning & Development Department respecting a stormwater drainage and management system to service all the lands in the subdivision, and any provisions regarding easements; (b) satisfaction of the Director, Planning & Development Department for contributions for down stream stormwater management. Gradin,q Control and Soils (a) satisfaction of the Director, Planning & Development Department respecting submission and approval of a grading and control plan; (b) satisfaction of the Director, Planning & Development Department respecting the submission and approval of a geotechnical soils analysis. Road Allowances (a) satisfaction of the Director, Planning & Development Department respecting construction of Kingston Road with curbs, storm sewers, sidewalks and boulevard designs. 2.3.4 2.3.5 2.3.6 -2- (b) that the owner construct service connections, a sidewalk and other appurtenances, including boulevard restoration, along the south side of Sheppard Avenue to the satisfaction of the Director, Planning & Development Department. Construction / Installation of City Works & Services (a) satisfaction of the City respecting arrangements for the provision of all services required by the City; (b) satisfaction of the appropriate authorities respecting arrangements for the provision of underground wiring, street lighting, cable television, natural gas and other similar services; (c) that the cost of any relocation, extension, alteration or extraordinary maintenance of existing services necessitated by this development shall be the responsibility of the subdivider. Dedications / Transfers / Conveyances (a) that the owner convey to the City, at no costs: (i) (ii) any easements as required; and; any reserves as required by the City. (b) that the subdivider convey any easement to any utility to facilitate the installation of their services in a location(s) to the satisfaction of the City and the utility. Construction Manaqement Plan (a) that the owners make satisfactory arrangements with the City respecting a construction management plan, such Plan to contain, among other things: (i) details of erosion and sedimentation' controls during all phases of construction and provide maintenance requirements to maintain these controls; (ii)addressing the parking of vehicles and the storage of construction and building materials during servicing and house construction, and ensuring that such locations will not impede the flow of traffic or emergency vehicles on either existing streets or the proposed public street; (iii) ensurance that the City's Noise By-law will be adhered to and that all contractors, trades and suppliers are advised of this By-law; (iv) the provision of mud and dust control on all roads within and adjacent to the site; (v) type and timing of construction fencing; (vi) location of construction trailers. 63 2.3.7 2.3.8 2.3.9 2.3.10 2.3.11 -3- Development Charqes (a) satisfaction of the City financially with respect to the Development Charges Act. Coordinated Development (a) satisfaction of the City with respect to arrangements necessary to provide for coordination of services and roads with adjacent lands and any phasing of development that may be required. Fencing (a) satisfaction of the City with respect to the provision of temporary fencing adjacent to any existing residential development during construction, prior to the commencement of any works; (b) satisfaction of the City with respect to the provision of a wood privacy fence where Block 1 abuts 823 & 827 Sheppard Avenue to the satisfaction of the Director, Planning & Development Department; (c) satisfaction of the City with respect to the provision of appropriate fencing on the west side of Block 1 and west side of Block 2, being the walkway, where it abuts residentially zoned lands, to the satisfaction of the Director, Planning & Development Department. Street Tree Planting (a) the submission of a street tree planting plan to the satisfaction of the City. Design Planning (a) the satisfaction of the Director, Planning & Development Department respecting a report outlining siting and architectural design objectives for the residential development, and the submission of site plans and architectural drawings identifying how each unit meets the objectives of the report, prior to the issuance of any building permit for the construction of a residential unit on the lands; (b) the report outlining siting and architectural design objectives for the residential development must address building envelopes, building designs, siting, and streetscapes as well as garage designs, locations, massing, width, and projection from the main dwelling; (c) the satisfaction of the Director, Planning & Development Department respecting site plan approval for any commercial development proposed on Block 1. 2.3.12 2.3.13 2.3.14 2.3.15 2.3.16 -4- (d) that the owner satisfy the City respecting the provision of appropriate aesthetic details and design of all boundary fencing and noise attenuation fencing. Noise Attenuation (a) that the owners satisfy the requirements of the Ministry of the Environment regarding the approval of a noise study recommending noise control features satisfactory to the Region of Durham, and the City of Pickering. Engineering Drawings (a) that the owner satisfy the City respecting the submission of appropriate engineering drawings that detail, among other things, City services, roads, storm sewers, sidewalks, lot grading, streetlights, fencing and tree planting, and financially-secure such works; (b) that the engineering plans be coordinated with the architectural design objectives. Other Approval Aqencies (a) that the subdivider satisfy all the requirements of the Region of Durham; (b) that the subdivider satisfy all the requirements of the Toronto and Region Conservation Authority; and, (c) that any approvals which are required from the Region of Durham or the Toronto and Region Conservation Authority for the development of this plan be obtained by the subdivider, and upon request written confirmation be provided to the City of Pickering as verification of these approvals. Parkland Dedication (a) that the subdivider provide to the City cash-in-lieu of parkland dedications, to the satisfaction of the Director, Planning & Development, in order to satisfy Section 42(1) of the Planning Act. Easements (a) that the Owner provide reciprocal easements to the abutting westerly and easterly commercial properties. APPENDIX II TO REPORT PD 23-05 DRAFT BY-LAW ZONING BY-LAW AMENDMENT APPLICATION A 1/04 THE CORPORATION OF THE CiTY OF PICKERING BY-LAW NO. Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Picketing District Planning Area, Region of Durham in Part of Lot 27, Range 3, Broken Front Concession, City of Pickering. (A 01/04) 67 WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit the development of retail, commercial, office, restaurant and townhouse dwelling units on the subject lands being Part of Lot 27, Range 3, Broken Front Concession in the City of Picketing. AND WHEREAS an amendment to By-law 3036, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: SCHEDULES land II Schedules I and I1 attached to this By-law with notation and references shown thereon is hereby declared to be part of this By-law. AREA RESTRICTED The provisions of this By-law shall apply to those lands in Part of Lot 27, Range 3, Broken Front Concession, in the City of Pickering, designated "MU-20" and "SA-10" on Schedule I attached hereto. GENERAL PROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. DEFINITIONS In this By-law, (1) "Adult Entertainment Parlour" shall mean a building or part of a building in which is provided, in pursuance of a trade, calling, business or occupation, services appealing to or designed to appeal to erotic or sexual appetites or inclinations; (2) "Bakery" shall mean a building or part of a building in which food products are baked, prepared and offered for retail sale, or in which food products baked and prepared elsewhere are offered for retail sale; (3) ".B. od¥ Rub Parlour" includes any premises or part thereof where a body rub is performed, offered or solicited in pursuance of a trade, calling, business or occupation, but does not include any premises or part thereof where the body rubs performed are for the purpose of medical or therapeutic ~treatment and are performed or offered by persons otherwise duly qualified, licensed or registered so to do under the laws of the Province of Ontario; 65 (4) "Business Offices" shall mean a building or part of a building in which the management of direction of business, a public or private agency, a brokerage or a labour or fraternal organization is carried on and which may include a telegraph office, a data processing establishment, a newspaper publishing office, the premises of a real estate or insurance agent, or a radio or television broadcasting station and related studios or theaters but shall not include a retail store; (5) ".Club" shall mean a building or part of a building in which a not-for-profit or non-commercial organization carries out social, cultural, welfare, athletic or recreational programs for the benefit of the community; (6) "Commercial Club" shall mean an athletic or recreational club operated for gain or profit and having public or private membership, but shall not include an adult entertainment parlour as defined herein; (7) "Day Nursery" shall mean lands and premises duly licensed pursuant to the provisions of the Day Nurseries Act, or any successor thereto, for use as a facility for the daytime care of children; (8) (9) "Dry Cleaning Depot" shall mean a building or part of a building used for the purpose of receiving articles, goods, or fabrics to be subjected to dry cleaning and related processes elsewhere, and of distributing article, goods or fabrics which have been subject to any such processes; (a) "Dwellinq" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) "Dweilinq Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) "Dwelling, Sin.qle Attached or Single Attached Dwellin.q" shall mean one of a group of not less than 3 adjacent dwellings attached together horizontally by an above grade common wall; (10) "Financial Institution" shall mean a building or part of a building in which money is deposited, kept, lent or exchanged, and which may include drive-through facilities; (11) (12) (a) "Floor Area-Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; (b) "Gross Floor Area-Residentiar' shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic or a cellar; "Gross Leasable Floor Area" shall mean the aggregate of the floor areas of ail storeys above or below established grade designed for owner or tenant occupancy or exclusive use only, but excluding storage areas below established grade; (13) (a) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b) "Lot Coveraqe" shall mean the percentage of lot area covered by all buildings on the lot; (14) (15) (16) (17) (18) (19) (2O) (21) (22) (23) (c) "Lot Frontage" shall mean the width of a lot between the side lot lines measured along a parallel to and 7.5 metres distant from the front lot line; "Medical Office Facility" shall mean a building or part of a building in which professional medical services other than veterinary services are performed, and may include, (i) (ii) (iii) a medical dispensary, facilities for medical, surgical, physiotherapeutic or other human treatment, medical testing and diagnostic facilities; but shall not include a body-rub parlour; "Personal Service Shop" shall mean an establiShment in which a personal service is performed and which may include a barber shop, a beauty salon, a shoe repair shop, a tailor or a dressmaking shop or a photographic studio, but shall not include a body-rub parlour; "Place of Amusement or Entertainment" shall mean a building or part of a building in which facilities are provided for amusement or entertainment purposes, and which may include a billiard or pool room, a dance hall, a music hall, or theatre, but shall not include a games arcade; "Place of Assembly" shall mean a building or part of a building in which facilities are provided for civic, educational, political, recreational, religious or social meetings purposes and may include facilities for entertainment purposes such as musical or theatrical performances, but shall not include a place of amusement or entertainment, or games arcade as defined herein; "Private Garage" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; "Professional Office" shall mean a building or part of a building in which medical, legal or other professional services are performed or consultation given, and which may include a clinic, the office of an architect, a chartered accountant, an engineer, a lawyer or a physician but shall not include a body rub parlour; "Restaurant - Type A" shall mean a building or part of a building where food is prepared and offered or kept for retail sale to the public for immediate consumption on the premises or off the premises, but shall not include a drive-thru; "Retail Store" shall mean a building or part of a building in which goods, wares, merchandise, substances, articles or things are stored, kept and offered for retail sale to the public; "Storey" shall mean that portion of a building other than a basement, cellar or attic, included between the surface of any floor and the surface of the floor, roof deck or ridge next above it; (a) (b) "Yard". shall mean an area of land which is appurtenant to and located on the same lot as a building or structUre and is open, uncovered and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (c) (d) "Front Yard Depth" shall mean the shortest horizontal dimension o a front yard of a lot between the front lot and the nearest wall of the nearest main building or structure on the lot; "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (f) "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (g) "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (h) "Flankaqe Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; (i) "Flanka,qe Side Yard Width" shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street and the nearest wall of the nearest main building or structure on the lot; and (j) "Interior Side Yard" shall mean a side yard other than a flankage side yard. PROVISIONS (a) Uses Permitted ("SA-10") No person shall, within the lands zoned "SA-10" on Schedule I attached, use any lot or erect, alter or use any building or structure for any purpose except in accordance with the following provisions: (i) single-attached dwelling (b) Zone Requirements ("SA-10") No person shall, within the lands zoned "SA~10" on Schedule I attached, use any lot or erect, alter or use any building or structure for any purpose except in accordance with the following provisions: (i) LOT AREA (minimum): 160 square metres (ii) LOT FRONTAGE (minimum): 5.4 metres (iii)FRONT YARD DEPTH (minimum): 4.5 metres (iv) INTERIOR SIDE YARD WIDTH (minimum): 1.2 metres; and A on the side where dwellings on adjacent lots are attached, no side yard is required, provided any wall other than the common wall that is on the side of the lot upon which the dwellings are attached, shall be set back from the lot line separating such lots as follows: 1.2 metres measured perpendicularly to such side lot line if no side yard is provided on the abutting lot; or 0.6 of a metre measured perpendicularly to such side lot line if a side yard is provided on the abutting lot; (v) REAR YARD DEPTH (minimum): 7.5 metres (vi) BUILDING HEIGHT (maximum): 9.0 metres (vii) DWELLING UNIT REQUIREMENTS: maximum one dwelling unit per lot and minimum gross floor area - residential of 100 square metres; (viii) PARKING REQUIREMENT: A minimum one private garage per lot, any vehicular entrance of which shall be located not less than 6.0 metres from the front lot line and not less than 6.0 metres from any side lot line immediately adjoining or abutting a reserve on the opposite side of which is a street; B no part of any attached garage shall extend more than 2.4metres beyond the wall containing the main front entrance to the dwelling unit; (c) SPECIAL REGULATIONS (I) no more than 4 dwelling units shall be permitted to be attached together; (2) Uses Permitted ("MU-20") ZONE 'No person shall, within the lands zoned "MU-20" on Schedule I attached to this By-law, use any lot or erect, alter or use any building or structure for any purpose except the following: (a) bakery (b) business office (c) club (d) commercial club (e) day nursery (f) dry cleaning depot (g) financial institution (h) medical office facility (i) personal service shop (j) place of amusement and entertainment (k) place of assembly (I) professional office (m) restaurant - Type A (n) retail store (3) -6- ~~,,FT Zone Requirements ("MU-20") Zone No person shall within lands zoned "MU-20' on Schedule I attached hereto use any lot or erect, alter or use any building except in accordance with the following provisions: (a) BUILDING RESTRICTIONS (i) Building Location and Setbacks: Buildings and Structures shall be located entirely within the Building Envelope illustrated on Schedule II attached to this By-law. (ii) For the purpose of this clause, the building envelope and build-to-zone shown on Schedule II attached hereto shall be measured from the property lines; (iii) No building or portion of a building or structure shall be erected within the building envelope shown on Schedule II attached hereto, unless 58 metres of the entire length of the build-to-zone, adjacent to Kingston Road is occupied by a continuous portion of the exterior wall of the building or buildings containing the building interior; (iv) Functional Floors: A minimum of 500 square metres of second storey functional gross floor area shall be provided in a building located within the area shaded on Schedule II attached hereto; (v) Building Height: A minimum 6.5 metres Maximum 12.0 metres B Despite (A) above, for any building or part thereof situated within 10 metres of any residential zone the maximum building height shall be 6.5 metres. (b) PARKING REQUIREMENTS (i) A minimum of 4.5 parking spaces shall be provided and maintained on lands zoned "MU-20" on Schedule I attached to this By-law for every 100 square metres of gross leasable floor area or part thereof; (ii) Clauses 5.21.2(a),(b),(c) and (e) inclusive, of By-law 3036, as amended, shall not apply to the lands zoned "MU-20" on Schedule I attached hereto; Despite Clauses 5.21.2(g) and 5.21.2(k) of By-law 3036, as amended, all entrances and exits to parking areas and ail parking areas shall be surfaced with brick, asphalt, or concrete or any combination thereof; (c) SPECIAL REGULATIONS (i) A maximum combined gross leasable floor area for all restaurants on the lands zoned "MU-20" on Schedule I attached to this By-law shall be 1000 square metres; (4) (5) .Uses Permitted Zone Requirements ('"H" Zone) ~..~'~' #~$ Until such time as the "H" Holding provision is lifted, the lands shall not be used for any purpose other than one single detached dwelling and accessory uses, subject to the provisions of Section 9 of By-law 3036. Removal of the "H" Holding Symbol The "H" Holding Symbol shall not be removed from the "MU-20" zone until such time as a fair portion of landuse/urban study costs has been paid to the City, a Site Plan Agreement has been executed with the City and a Development Agreement to provide for the; exchange of easements between abutting properties; stormwater treatment on the lands subject to this By-law and to provide for the urbanization (including provision of sidewalks) of the boulevard fronting Kingston Road and Sheppard Avenue, has been executed to the satisfaction of the City of Pickering. BY-LAW 3036 By-law 3036 is hereby amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specially dealt with by the By-law shall be governed by the relevant provisions of By-law 3036, as amended. ?3 EFFECTIVE DATE This By-law shall take effect from the day of passing hereof, subject to the approval of the Ontario Municipal Board, if required. BY-LAW read a first, second and third time and finally passed this ,2O05. day of David Ryan, Mayor Debi A, I~t~'ey, Clerk (H) MU-20 PART LOT 27, B.F.C., RANGE 3 SCHEDULE T TO BY-LAW PASSED THIS DAY OF MAYOR 2005 CLERK \ \ \ \ ..... BUILOINO ENVELOPE ~ BUll. D-TO-ZONE ~ SECOND STOREY FUNCTIONAL FLOOR AREA REQUIRED SCHEDULE Ti' TO BY-LAW_ PASSED THIS DAY OF MAYOR CLERK ?6 ATTACHMFNT#... /, -, ~. TO WOOD AVENUE EDGEWOOD JACQUELiNE WELRUS STREET COURT SPRUCE SHADYBROOK E'S LANE C.N.R, SHEPPARD AVENUE City of Pickering Planning & Development Department PROPERTY DESCRIPTION PART OF LOT 27, BROKEN FRONT CONCESSION, RANGE 3 OWNER 816 & 852 KINGSTON (PICKERING) LTD. I DATE MAR. 14, 2005 DRAWN BY JB ~/~ FILE No. SP 2004-01 & A01/04 SCALE 1:5000 CHECKED BY RP Z 28.27 § o r~- ?? ?5 Z 1:3 Z IJJ 0 (.1 Z INFORMATION COMPILED FROM APPLICANTS CONCEPTUAL SITE PLAN PLAN - SP 2004-01 & A01/04 SHEPPARD AVENUE ( 1¢,203.~,7 s.f.) THIS MAP WAS PRODUCED BY ?HE C/iF OF PICKERING PLANNING ~ DEVE£OP~CENT DEPANT~CEN? /NFOR/4Ai'ION & SUPPORT SERVICES ~fARCH 8. 2005. SHEPPARD AVENUE STREETSCAPE 8£ t~TTACHMENT ,~__'7 TO REPORI # PD ,-~-~ ' ~'5' INFORMATION REPORT NO. 06-04 FOR PUBLIC INFORMATION MEETING OF April 15, 2004 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning By-law Amendment Application A 01/04 Plan of Subdivision Application SP 2004/01 816 Kingston Road (Pickering) Limited & 851 Kingston Road (Pickering) Limited 816 - 852 Kingston Road (Part of Lot 27, Range 3, B.F.C.) City of Picketing 1.0 2.0 PROPERTY LOCATION AND DESCRIPTION 816 - 852 Kingston Road is located on the north side of Kingston Road directly opposite the 401 on / off ramp, and has frontage on both Kingston Road and Sheppard Avenue. The site is also known as the "Old Dunbarton School Site" (see Attachment #1 ); the property abuts existing residential development on the north, west and east sides, and a vacant site on the west that is zoned for a mixed commercial, retail, and office land use and is currently subject to Site Plan Application S07/03. A site plan of the proposed development of the adjoining property is attached (see Attachment #2). APPLICANT'S PROPOSAL through a Plan of Subdivision the applicant proposes to further divide the existing two properties into six blocks. The applicant also proposes to amend the existing "R3" - Residential zoning, that requires 18 metre lot frontages on the subject lands to permit a combination of commercial, open space and residential land uses on the blocks created through the Plan of Subdivision (see Attachment #3). Information Report No. 06-04 ATTACHMENT ~_'7 TO Page 2 85 3.0 4.0 4.1 4.2 BACKGROUND prior to circulation Regional and City Councillors held a community meeting to discuss and obtain preliminary response from the residents surrounding the site. At the conclusion of the meeting it was determined that a smaller neighbourhood working group be established to continue discussion on this proposal throughout the review process. The applicant and residents were all interested in working together to reach an amicable outcome through this less formal process; at the time of writing this report the focus group meeting has not been held. Scheduling conflicts have made it necessary to postpone the neighbourhood working group meeting until after the Public Information Meeting. OFFICIAL PLAN AND ZONING Durham Reqional Official Plan identifies the property as being within the 'Living Area' designation; 'Living Areas' should be developed to incorporate the widest possible variety of housing types, sizes and to provide living accommodations that address various socio-economic factors; 'Living Areas' shall be developed in compact form through higher densities and by intensifying and redeveloping existing areas, particularly along arterial roads; the intent of the DROP is to achieve a compact urban form, including intensive residential, office, retail and service and mixed uses along arterial roads; consolidation of special purpose commercial uses into nodes, with particular emphasis on common internal traffic circulation and restricted access to arterial roads by means of service or collector roads; the attenuation of noise through design rather than fences is encouraged; maximization of exposure to direct sunlight is encouraged; Pickerin.q Official Plan identifies the subject property as being designated 'Mixed Use Area - Mixed Corridor'; this designation permits development at a larger scale and intensity to serve the broader area; uses permitted include residential, retailing of goods and services, offices and restaurants, and community cultural and recreational; residential development should be at a density of over 30 and up to and including 140 dwellings per hectare (the proposed residential density is approximately 53 units per hectare); Information Report No. 06-04 Page 3 4.3 4.4 5.0 5.1 Compendium Document (North East Quadrant) The North East Quadrant states the following should be achieved with any development within the area: no more than one row of parking between buildings and Kingston Road; a build-to-zone is required on Kingston Road within which 40% of the length will contain the front walls of buildings; buildings are to be greater than one storey in height; building heights should be a minimum of 6.5 metres; Zoning By-law 3036 ("R3" - Detached Dwellings) the subject property is currently zoned "R3" - Detached Dwellings by By-law 3036. this zoning permits detached dwellings only on lots with a minimum of 550 square metres area and a lot frontage minimum of 18 metres. RESULTS OF CIRCULATION at the time of writing this report no comments or concerns have been received by residents, City departments or external circulation; Staff Comments in reviewing the application to date, the following matters have been identified by staff for further review and consideration: · impact of change from existing Iow density development to the Official Plan designated medium density. This will include reviewing appropriate setbacks, height and privacy issues; · review streetscape of proposed residential development in order to provide a development that is both compatible within the character of the existing neighbourhood and serves as an interface between this area and surrounding lands; · consider reducing the density of residential development in order to provide a design that is more compatible to the residents on Sheppard Avenue; · traffic impacts on Sheppard Avenue due to increased number of driveways and vehicles; · provision of an appropriately located pedestrian walkway that connects Kingston Road and Sheppard Avenue; · internal vehicular flow; · impact of on-site vehicular flow on abutting residential uses; · increasing amount of development within the build-to-zone; · landscaping to minimize visual impact of parking; · the neighbourhood working group will be used to continue an open forum between the City, residents and the applicant. Information Report No. 06-04 ATTACHMENT #....'7 .TO REt'OR7 # PDt. Page 4 85 6.0 7.0 7'.1 PROCEDURAL INFORMATION written comments regarding this proposal should be directed to the Planning & Development Department; oral comments may be made at the Public Information Meeting; all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; if you wish to reserve the option to appeal Council's decision, you must provide comments to the City before Council adopts any by-law for this proposal; if you wish to be notified of Council's decision regarding this proposal, you must request such in writing to the City Clerk. OTHER INFORMATION Information Received full scale copies of the Applicant's submitted plan are available for viewing at the offices of the City of Pickering Planning & Development Department: · site plan drawing; · elevation drawing. ORIGINAL SIGNED BY Mike Duff Planner II MD:Id Attachments ORIGINAL SIGNED BY Lynda Taylor, MCIP, RPP Manager- Development Review Copy: Director, Planning & Development 86 F;~.;:'OF~! ¢, ,'~'~_~-- Excerpts from Statutory Public Information Meeting Thursday, April 15, 2004 7:00 P.M. The Manager, Policy, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. (i) ZONING BY-LAW AMENDMENT APPLICATION A 01/04 PLAN OF SUBDIVISION APPLICATION SP 2004/01 816 KINGSTON ROAD (PICKERING) LIMITED & 851 KINGSTON ROAD (PICKERING) LIMITED 816-852 KINGSTON ROAD · {'PART OF LOT 27, RANGE 3, B.F.C.) Mike Duff, Planner II, provided an overview of property location, applicant's proposal and City's official plan policies pertaining to this site, as outlined in Information Report #06/04. Lorelei Jones, Planning Consultant, advised that they still wish to meet with the residents to discuss the application but wanted it known that the scheduling issue was not due to their timing. She further advised that this application is for a 35,000' commercial development and sixteen townhouses and that a walkway has been planned from the development to Sheppard Avenue. They have attempted to meet the requirements of the development guidelines and the Official Plan. A traffic consultant has been hired, has carried out testing on both Sheppard Avenue and Kingston Road and has concluded that this development should not exacerbate traffic conditions. They have also hired a landscape architect to design a plan for noise attenuation that may include 8'cedar trees and 6' fences. Sylvia Spencer, 771 Sheppard Avenue, requested a management office on site for area residents to contact if a problem arises. She noted that Building 'C' has not been provided with handicap parking. She advised that they do not want ex-rated book or video stores or pubs. She questioned the new dates for the widening of Kingston Road and Hwy. 401. She advised that Delta Blvd. has become a racetrack and this situation will only get worse with this development. She requested that the height of Bldg. 'D' be no higher than the height of the homes on Sheppard Avenue and stated that two storey semi's would be acceptable. -1- Excerpts from Statutory Public Information Meeting Thursday, April 15, 2004 7:00 P.M. o o ° John Ibbetson, 777 Sheppard Ave., stated his objections to this application including the closeness of Block 6 to his property, the walkway, and the setbaCk. He further stated that Blocks 2, 3, 4 & 5 don't match the rest of the properties, and that the Compendium Document of the North East Quadrant Guidelines states that there shall not be more than one row of parking between buildings but this is not the case in front of Building B. He questioned whether or not fences could be higher than 6' and stated that his property is only 2'6" from the property line and objects to anything less than 8'. He suggested that garbage storage be contained within the building. Tim Costar, 827 Sheppard Avenue, commented on behalf of himself and wife and Jack and Bonnie Bayes, 823 Sheppard Avenue. Mr. Costar distributed copies of his slide presentation strenuously objecting to the rezoning of 852 Kingston Road based on: a) the proposed usage; and b) its extreme negative impact on the adjoining properties (Costar and Bayes) to the north. They feel that the proposed development will significantly degrade their quality of life, undermine their entitlement to a reasonable standard of privacy, and further that the planned usage of the overall site falls well short of the community's expectations for this location. Alexander Krebelj, 960 Lakeridge Road, stated his relation to this property and his interest in historical issues. He further stated his displeasure with the demolishing of Dunbarton School and suggested that this development, in some way, recognize the historical significance with either a plaque or in building style. Patricia Watson, 864 Kingston Road, resident directly adjacent to this property stated her concern with run-off, not objecting to this development but wanting to ensure that the property is not higher than hers. Lorelei Jones, Planning Consultant, advised that run-off onto a neighbouring property is not allowed and therefore, Ms. Watson's property would not be affected by run-off. She further advised that they would consider various heights of fences, trees and landscaping to provide buffering. The two properties in question are owned by the same development group but the Hayes Line application is separate. They feel this development is appropriate but are aware of issues and are prepared to continue dialogue with the residents. -2- 85 r~E;-:,oi:;i/~, p~_,~:~ ............ Excerpts from Statutory Public Information Meeting Thursday, April 15, 2004 7:00 P.M. Cathy Rose, Manager, Policy, advised that all proposals submitted to the Planning Department must be considered and conveyed to the residents. She further stated that it is appropriate to have one or more properties involved in one zoning application. -3- ATTACHMENT # //0 ,TO 9~ 0 0 Ill, 0 C r, 9~ 100 "iD 0 Ill '0 Ill Ill E ~ '= o c- 0 07.3--c~.5' ~ ~ c 0 0 ~'~ >. .0 103 104 0 0 106 _TO 107 0 !.!2 c~ o~ 0 STATUTORY PUBLIC INFORMATION MEETING THURSDAY, APRIL 15, 2004 SIGN-UP SHEET FOR FUTURE NOTIFICATION FILE: A 01/04 APPLICANT: 816 KINGSTON. RD° LTD. 851 KINGSTON RD. LTD. (LEGAL DESCRIPTION) (LOCATION OF PROPERTY) (PLEASE PRINT) 1. ADDRESS POSTAL TELEPHONE CODE NUMBER ? The Regional Municipality of Durham Panning Department 1615 DUNDAS ST. E. 4TM FLOOR, LANG TOWER WEST BUILDING PE) BOX'623 WHITBY ON L1N 6A3 CANADA 905-728-7731 Fax: 905-436-6612 E-mail: ~)lanning@ region .durham.on .ca April 12, 2005 t ~--r¢:,r,, **r~,~ #__// .._TO Ms. Lynda Taylor Planning & Development Department Pickering Civic Complex One The Esplanade Picketing, Ontario L1V 6K7 Dear Ms. Taylor: Re: Regional Review of an Application for Plan of Subdiviston File No.: S-P-2004-01 CrossRef.: A 1/04 Applicant: 816 - 852 Kingston Road (Picketing) Limited Location: Part of Lot 27, Range 3, BFC Municipality: Picketing www.region.durham.on.ca A,L. Oeorgieff, MCIP, RPP Commissioner of Planning "Service Excellence for our Comrnunities" This application has been reviewed by the Region and the following comments are offered with respect to the Durham Regional Official Plan, Community Strategic Plan. provincial polices, and the proposed method of servicing. Official Plan Conformity The subject site is designated "J Jiving Area"in the Durham Regional Official Plan. The predominant land use shall be planned and developed to include a range of housing. This designation also permits limited commercial uses such as offices and retailing of goods and services, in appropriate locations, as components of mixed-use development. The proposed subdivision may be permitted by policies of the Official Plan. Community Strateeic Plan (CSP) An objective of the Community Strategic Plan (CSP) isto implement land use planning which supports compact urban development and healthy neighbourhoods. The desired outcome will be communities comprised of mix use development with viable serVices and public infrastructure. Provincial Policies & Delegated Review Responsibilities This.application has been screened in accordance With the terms of the provincial plan review responsibilities. The proPosed development is located north of Kingston Road, a designated Type and south of Sheppard Avenue, a designated Type 'C' arterial road in the Durham Regional Official Plan. A noise report will be required to examine the impacts of traffic noise on the proposed residential development. t00% Post Consumer Page 1 "-- 11i A siteLscreening questionnaire completed and Signed by a professional engineer was received in support of the development application. In addition, the applicant has submitted an envircnmental report, entitled "Tank Removal & £nvironmental Remediation", prepared by Barenco Inc. dated September'1998. The report indi. cated that a remedial work pro=o-ram on tank removal was Conducted at 816 Kingston Road. A Record of Site Condition (RSC) applicable to 816- 852 Kingston Road will be a condition of draft approval of the subdivision. There are no other matters of provincial interest apPlicable to this apPlication. Regional Servicing The 'Region's comments on method of servicing and transportation will be forwarded when they become available. In addition, there is also the requirement' to address noise concerns prior to draft approval of the subdivision. Accordingly, conditions o£draft approval will be provided following the resolution of these requirements. Please call Vannitha Chanthavong at (905) 728~7731, ext. 3298, ifvou have any questions. Yours truly, .._ , ..-'? ~:' Jim Blair. ~C.I.?., R.?.?. Director, Current O?er~tions }Branch cc: Peter Castellan, Regional.WorksDepartment N :pirrdvc/Subd/S-P-2004-01/Regional ~Rewew.doc Page 2 May 5, 2005 Ms. Lynda.Taylor Planning & Development Department One The Esplanade Picketing, Ontario L1V 6K7 The Regional Municipality of Durham Planning Department 1615 DUNDAS ST. E. 4TM FLOOR, LANG TOWER WEST BUILDING PO BOX 623 WHITBY ON L1N 6A3 CANADA Dear Ms. Taylor:- Re:TM Regional Review of an Application for Plan of Subdivision File NO.: S-P-2004-01 Cross Ref.: A 1/04 Applicant: 816 - 852 Kingston Road (Pickering) Limited Location: Part of Lot. 27, Range 3, BFC Municipality: Picketing 905-728-7731 Fax:905-436-6612 E-mail: planning@ region.durham, on.ca www.region.db .ham.on.ca A.L. Georgieff, MCIP, RPP Commissioner of Planning "Service Excellence for,our Communities" Further to our letter dated April 12~ 2005, we wish to offer additional information on method of servicing and transportation for the proposed development. Regional Servicing Municipal Water Suvply The subject lands are within the desi=o-nated Picketing Zone 1 pressure district. The estimated static water pressure for this area ranges between 60 and 64 psi. Water supply to the subject lands is available from the existing 350 mm diameter watermain.on Sheppard Avenue and 400 mm diameter watermain on Kingston Road. A connection to the existing 600 mm feedermain on Sheppard Avenue will'not be permitted. Sanitary Sewer Service Sanitary sewer servicing is available to Blocks 2-5/Multi-Family Residential Blocks from the existing 200 mm sanitary sewer on Sheppard Avenue. Foundation drains are not permitted robe connected to theexisting sanitary sewer. Sanitary sewer servicing to Block 1 will require the'extension of a sewer from the existing 300 mm sanitary sewer on the south side of Kingston Road. The Region will not permit open cut trenching across Kingston Road. The applicant will be responsible for all cost associated with the extension of the sanitary sewer. f . ransportation The westerly access north of Kingston Road is to be controlled to right tums only by means of an extension to the existing raised center media island on Highway 2. The required extension [s in the plans submitted in support of the traffic, analysis .but not contained within the draft plan submission. We will require the submission of detailed 10!~% Post Consumer Page engineering drawings and cost estimates for the median island works. Drawings .must provide details between the mad right-of-way limits. The westerly'access should be designed with a 7.75 m throat width, 12.0 m inbound curb turning radius and a 10.0 m outbound curb radius. The easterlY access north of KingstOn Road can be designed as a two or three lane cross section. 'It may be necessary to lengthen the proposed access throat to establish a SBLT lane. We will require a min. 12 m inbound curb radius and a min. 10.0 m outbound radius. We will require the developer to provide a'truck circulatiOn drawing based on a revised drawing. The applicant will be responsible for the cost of all necessary road improvements. The traffic analysis provides a basis for theproposed deSign based upon future conditions and assumptions. We are generally satisfied with the study methodology and conclusions, however we will preserve the right to Control' the west access-to right-in only'and the east access to right turns only at the Region's discretion should we determine that future traffic operations of the site adversely impact the abutting road. Summary, A noise report will be required prior to clearance of draft plan approval..Upon the completion of a noise report, please forward a copy to our Department for'review and approval. Please call Vannitha Chanthavong at (905) 728-7731, ext. 3298, if :you have any questions. Yours. truly, Director, Current Operations Branch Attach.: Conditions of Draf~ Approval cc: Peter Castellan, Regional Works Department N:pim/vc/Subd/S-P-2004-01/Regional Review2.doc Pa_oe 2 Attachment to letter dated May 5, 2005 Re: Plan of Subdivision S-P-2004-01 816 - 852 Kingston Road (Picketing) Limited City of Pickering DRAFT CONDITIONS OF DRAFT APPROVAL 1. o The Owner shall prepare the final plan on the basis of the approved draft plan of subdivision, Prepared by Lorelei Jones & Associates dated January 2004, 'which illustrates 4 blocks for multi-family residential, a commercial block and an open. space block'. The Owner shall name road allowances includedin.this draft plan to the satisfaction of the Regional Municipality of Durham and the City of Pickering. The Owner shall submit plans showing the proposed phasing to the Region for review and approval if this subdivision is to be developed by more than one registration. The Owner shall grant such easements, as may be required for utilities, drainage and servicing purposes to the Regional Municipality of Durham. The Owner shall submit to the Regional Municipality of Durham for review and approval, a noise report preparedby an acoustic engineer, based on projected traffic volumes provided by the Region's Planning Department, recommending any necessary noise attenuation measures. The Owner shall provide the Region with a copy of the Subdivision Agreement containing such provisions prior to final.approval of the plan. Prior to final approval, the OWner is reqUired to submit a signed Record of Site Condition (RSC).to the Regional Municipality of Durham, the.City of Pickering and the Ministry of Environment (MOE). This RSC must be to the satisfaction of the Region, including an Acknowledgement of Receipt of the RSC by the MOE: The Owner shall provide for .the .extension 'of such sanitary 'sewer and water supply facilities which are external to, as well as within, the limit's of this plan. that are requfi-ed to service this plan. In addition, the Owner shall provide for the extension of sanitary Sewer and Water supply facilities Within the limits of the plan which are required to service other developments external to this subdivision. Such sanitary sewer and water supPly facilities are to be designed and constructed according to the standards and reqmrements of the Regional Municipality of Durham All arrangements, financial and otherwise, for said extensions are to be made to the satisfaction of the Regional Municipality of Durham, and are to be completed prior to final approval of this plan. Prior to entering into a Subdivision Agreement, the Regional Municipality of Durham shall be satisfied that adequate water pollution control plant and water supply 6apacities are available to the proposed subdivision. Page 1 The Owner shall satisfY all requirements, financial and otherwise, of the Regional Municipality of Durham. This shall include, among other'matters, the execution ora Subdivi sion Agreement between the Owner and.the Region concerning the prowsion and. · installation.of sanitary sewers, water supply, roads and other regional services. 115 N:pim/vclSubd/S.P-2004.O 1 .Draft Conditions.doc Paste 2 16:19 416-235-4267 CORRIDOR IqANAGEHENT PAGE Mlnls~ry of Transportation Ministr~re des Transports Ontario Tel: (416) 235-3509 Fax: (416) 235-4267 Central Region Corridor Management Section 1201 Wilson Avenue Building D, 7th Floor Downsview, Ontario M3M 1J8 February 23, 2005 David B. Richardson, P~Eng,, PTOE Marshall Mackliu Monaghan 80 Commerce Valley Dr. East Thomhill, Ontario Canada L3T 7N4 Dear Mr. Richardson: Traffic Impact Study Proposed Commercial and Residential Development 8i6 and 852 Kingston .Road Part of Lot 2'/& 28, Concession BFC Pickering Highway 401 We have completed our review of your correspondence of January, la, 2005 a~.d the proposed lane configuration and pavement marki,.~g scheme for Kingston Road in the vicinity of the proposed development site. We have no further comments or concerns with respect to the proposed access arrangement. The Ministry has now completed its review of the Traffic Impact Study as requested in our letter to the City of Picketing dated April 26, 2004, and has found it to be acceptable. Please note that while traffic concerns have been adequately addressed, we are still awaiting submission of Stormwater Management, and Illumination information for mir review, prior to final clearance of the conditions of draft approval. 02/02 CC Tom Hewitt, MTO Mike Du£f~ City of Picketing Yours truly, Ch.arlie Petro Project Manager April 11, 2005 OPERATIONS & EMERGENCY SERVICES DEPARTMEN-~. MUNICIPAL PROPERTY & ENGINEERING DIVISION MEMORANDUM C}TY OF pf~CKE. RING PLANN'ING & DEVELOPMENT DEPARTMENT 117 To: From: Subject: Lynda Taylor Manager, Development Review Richard Holborn, p. Eng. Division Head, Municipal Property & Engineering Plan of Subdivision Application SP 2004-01 Zoning By-Law Amendment Application A01-04 816 & 852 Kingston Road City of Pickering The Municipal Property & Engineering Division has reviewed the documents submitted that supports the above noted development applications and provide the following comments. RH:ko 1. Services such as sidewalk on Sheppard Avenue and the urbanization of Kingston Road including sidewalk installation is required. 2. Location of entrances on Kingston Road as well as review of the Traffic Impact Study to be completed and approved by the Region of Durham and Ministry of Transportation, Ontario. 3. This Division does not suppod a public walkway from Sheppard Avenue into the north corner of the site. Further review and public input would be required in order to support a private walkway to be maintained by the property owner. 4. Although a preliminary site plan has been submitted, a formal review has not been conducted at this time. A cursory review indicates general acceptance however, more details are required including evaluation of truck turning requirements. 5. Comments are forthcoming on the traffic and access impacts for the town houses on Sheppard Avenue. 6. A stormwater management report is required to be submitted and reviewed. Ricb'~rd Holbor~, P. Eng. Di¢ision Head, Municipal Property & Engineering Copy: Director, Operations & Emergency Services Municipal Property & Engineering Development Review Team 118 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM April 12, 2005 To: From: Subject: Lynda Taylor Manager, Development Review Robert Starr Supervisor, Development Control Zoning By-law Amendment Application A 01/04 and Plan of Subdivision Application SP-2004-01 816 Kingston Road (Pickering) Limited and 851 Kingston Road (Pickering) Limited 816 & 852 Kingston Road, Pickering CiTY OF PiCKERING PLANNING & DEVELOPMENT DEPARTMENT We have reviewed the information provided regarding the above-noted application and provide the following comments: 1) A functional Servicing Report should be required to address the storm sewer outfall for the commercial portion of this site. 2) A preliminary Grading Plan should be provided to ensure adjacent properties are not adversely affected. a) There is a concern with grade adjacent to the existing dwelling that fronts onto Kingston Road at the easterly end of the site. The proposed access from Kingston Road and parking area will create a large grade difference between the properties if the existing Kingston Road grade is to be maintained. b) The walkway along the west boundary should be consistent with the grade of the existing adjacent property. c) The drive aisle on the west side of Building "B" appears to be directly adjacent to the westerly boundary. Grading must be consistent With the adjacent residential property and reviewed to determine if this is feasible without disturbance or encroachment during construction. 816 Kingston Road (Pickering) Limited and 851 Kingston Road (Pickering) Limited April 12, 2005 Page 2 119 3) 4) 5) The subdivision agreement should address the residential portion of the site and included off-site works such as Kingston Road improvements, storm outfall, cost sharing, securities, etc. Stormwater management must be consistent with the most recent reports related to the Amberlea Creek and may be addressed at the site plan stage, pending a review of the functional Servicing Report. The applicant should be advised that the City has a Fill and TopSoil Disturbance By-law and a copy has been Provided for their information. Robert Starr RS:bg Attachment Copy: Coordinator, Development Approvals Development Control Inspector RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Zoning By-law Amendment Application A 1/05, be APPROVED as set out in the draft by-law attached as Appendix I to Report PD 29-05, to amend the existing zoning on the subject lands to permit additional uses and revise leasable floor area provisions, on lands being South Part of Lot 17 & 18, Concession 1 (40R-15636, Part 13) & (40R-11780, Parts 1, 2, 3, 4, 5 & 6) & 40R-20443, Parts 1, 3, 5, 6, 7, 8, 9, 10 & 11) & (40R-20443, Part 2), in the City of Pickering; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 1/05, as set out in Appendix I to Report PD 29-05 be FORWARDED to City Council for enactment. PICKERiNG REPORT TO EXECUTIVE COMMITTEE Report Number: PD 29-05 Date: June 3, 2005 From: Nell Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 1/05 The Pickering Home & Leisure Centre R.R.V.P. Pickering West Inc. (RIO CAN) 1755 - 1805 Pickering Parkway South Part of Lot 17 & 18, Concession 1 (40R-15636, Part 13) & (40R-11780, Parts 1,2, 3, 4, 5 & 6) & (40R-20443, Parts 1, 3, 5, 6, 7, 8, 9, 10 & 11) (40R-20443, Part 2) City of Pickering Recommendation: That Zoning By-law Amendment Application A 1/05, be APPROVED as set out in the draft by-law attached as Appendix I to Report No. 29-05, to amend the existing zoning on the subject lands to permit additional uses and revise leasable floor area provisions, on lands being South Part of Lot 17 & 18, Concession 1 (40R-15636, Part 13) & (40R-11780, Parts 1, 2, 3, 4, 5 & 6) & (40R-20443, Parts 1, 3, 5, 6, 7, 8, 9, 10 & 11) & (40R-20443, Part 2), in the City of Pickering. That the amending zoning by-law to implement Zoning By-law Amendment Application A 1/05, as set out in Appendix I to Report PD 29-05 be FORWARDED to City Council for enactment. Executive Summary: The applicant requests a change to the zoning by-law to permit additional uses and revise leasable floor area provisions on lands located on the south side of Pickering Parkway, north of the 401, between Brock Road and Notion Road (see Attachment #1 -Location Map). Currently them are restrictions within the by-law for the Pickering Home & Leisure Centre that restrict the site's function to that of a Specialty Realty Node. The applicant has requested that these restrictions be revised to provide limited additional leasing flexibility. The appiicant's request is supported by $. retail impact study, which has been evaluated and found acceptable by staff. The study concludes that the changes requested through this application will not significantly impact Pickerin§'s Town Centre. (see Attachment #2 - Applicant's Submitted Plan). Report PD 29-05 Subject: Zoning By-law Amendment Application A 1/05 Date: June 3, 2005 Page 2 This application conforms to the policies of the Pickering Official Plan and provisions of the Village East Neighbourhood and the Specialty Retailing Node Development Guidelines and staff is recommending approval. Financial Implications: proposed development. No direct costs to the City are anticipated as a result of the Background: 1.0 Comments Received 1.1 At the February 17, 2005 Information Meeting (see text of Information Report, Attachment #3 & Meeting Minutes- Attachment #4) Public Comments: Ornella Richichi - First Pro (see Attachment #5) · not opposed to RIO CAN'S request to introduce flexibility through personal service uses and revising floor area requirements; · concern with the quality of the provided market impact study; · not debating the market study but has concern with the impacts of proposed uses, mainly the Department Store and Food Store uses; · wants to ensure that RIO CAN is put through the same process as First Pro was at the time of their application; · requested that the market study be peer reviewed; The retail impact study was amended for the property located at 1755 -1805 Pickering Parkway- Pickering Home & Leisure Centre and has addressed First Pro Shopping Centres concerns. Steven A. Zakem - Aird & Bells LLP (Loblaws Rep.)(see Attachment #6) *written request, not present at the meeting. · requested that any relevant material be forwarded to his office; · requested to be included in the mailing list for any future meetings; 1.2 Agencies: Durham Region Planninq Department (see Attachment #7) , conforms- with Regiona! Official Ptan; municipal water supply and sanitary sewer are avaiiabie; · no matters of provincial interest apply; no objection; Report PD 29-05 Subject: Zoning By-law Amendment Application A 1/05 Date: June 3, 2005 Page 3 1.3 2.0 2.1 2.1.1 2.1.2 2.1.3 Veridian Connections (see Attachment #8) · no comment on this application; City Departments: Development Control (see Attachment #9) ° no comments or concerns on this application; Discussion Proposed Uses and Compatibility Proposed Uses and Revisions comply with the Pickerinq Official Plan desiqnation The subject property is designated Specialty Retailing Node in the Pickering Official Plan. This designation permits a wide range of uses including large format retailers, food stores, department stores, retail warehouses, membership clubs, and theme/specialty retailers. A retail impact study was conducted by the applicant and has demonstrated that the market can support the request for the redistribution of floor area to smaller units (no floor area is being added), and a food store and a department store with associated uses (for future market changes), which would allow for future flexibility. The retail impact study was reviewed by staff and was deemed acceptable. The proposed amendment conforms to the policies of this designation. Specialty Retailing Node Development Guidelines are beinq adhered to One objective of the Specialty Retailing Node Development Guidelines is to encourage a mix of uses. Uses are to serve a broad regional market. An implementing by-law should consider minimum and maximum floor areas, limitations on the number of uses, and limitations on specific retail sectors such as, but not limited to, spas, furniture stores, home and design stores and novelty or specialty shops. The proposed amendment has been evaluated against these guidelines and has been determined to comply with them. Retail Impact Study concludes that the requested amendments will not impact the Pickerinq Town Centre or the First Pro Shoppin.q Centre A retail impact study was completed by urbanMetrics inc., which determined that there woutd be no impact on the Pickerin9 Town Centre or the First Pro Shopping Centre with the introduction of a food store, discount department store, and the proposed redistributed retail floor areas. JL ~.~ ¢~ Report PD 29-05 Date: June 3, 2005 Subject: Zoning By-law Amendment Application A 1/05 Page 4 The retail impact study for the food store and discount department store uses was based on the per capita expenditure figures derived from Statistics Canada Retail Trade data, population and per capita income calculations for the trade area. The study determined that there is a significant warranted demand for food stores, even with the potential introduction of a food store on the subject property. Should a Discount Department Store be introduced it would require a transfer of sales from existing department stores and discount department stores, but this transfer, according to urbanMetrics inc. will not jeopardize the viability of the existing department stores or discount department stores in Pickering. The request to redistribute the allowable retail floor area to accommodate store size flexibility, by increasing the aggregate retail floor area of smaller stores from 1,350 square metres to 2,500 square metres, with the limit of five stores between 100 square metres and 300 square metres, was supported by the retail impact study and by additional market information requested by staff. The inclusion of a food store and a discount department store as permitted uses, and an increase in the amount of smaller retail floor areas, will enable the centre to attract more shoppers and provide greater flexibility to address future market changes. Further, the retail impact study indicates that zoning revisions should not impact the Pickering Town Centre or the First Pro Shopping Centre. 2.2 Zoning By-law and Site Development 2.2.1 The requested spa use is of sufficient size to be considered different from a typical Personal Service Use This application also request that a 'spa' be introduced as a permitted use to accommodate a prospective tenant. This use will be defined within the by-law as a spa, not a personal service use. Typically this use would be considered to be a personal service use, however, the explanation of the use by the applicant indicates that the spa use will operate differently from a typical personal service use. The by-law will recommend only one spa and the size will be limited to a minimum of a 150 square metres to ensure a larger format unit. The spa will offer traditional hairdressing and extensive aesthetic services, such as botox, body treatments, laser hair removal, and other body therapy services. This use is not a body rub parlour. This use will not be included as one of the five stores with @ floor area between 100 square metres and 300 square metres. Report PD 29-05 Subject: Zoning By-law Amendment Application A 1/05 Date: June 3, 2005 Page 5 2.2.2 2.2.3 3.0 This application is not proposing any new construction This application is not proposing any new construction. Rather, the applicant requests that the floor area provisions of the existing by-law be redistributed to allow for more flexibility in the by-law. Uses such as the food store and the discount department store and associated uses such as a drug store, dry cleaning depot and duplicating shop are requested to be included in the zoning by-law to provide leasing flexibility and accommodate for future market changes. These amendments will not impact the Pickering Town Centre or the First Pro Shopping Centre as stated by the retail impact study, and should enable the Pickering Home and Leisure Centre to be more competitive in the Pickering market place. Provisions of the Implementinq Zoning By-law The proposed zoning by-law will implement the following provisions: A maximum aggregate floor area of 2,500 square metres for retail stores with unit sizes between 100 square metres and 1,400 square metres, of which 5 retail stores will be permitted between the range of 100 square metres to 300 square metres. Permit a Food Store with a minimum floor area of 4,515 square metres and a Discount Department Store with a minimum floor area of 9,000 square metres. Removal of the minimum 10,000 square metre aggregate floor area requirement for all home and design centre uses on the property. Inclusion of a spa use with a minimum floor area of 150 square metres. These requested amendments, along with other associated uses, have been evaluated by staff and supported through a retail impact study conducted by urbanMetrics inc. and will be part of the amending zoning by-law. Applicant's Comments The applicant is aware of the contents of this report, has reviewed the draft zoning by-law, and concurs with the recommendations. Report PD 29-05 Subject: Zoning By-law Amendment Application A 1/05 Date: June 3, 2005 Page 6 APPENDIX: Appendix I: Draft By-law Attachments: 1. Location Map 2. Applicant's Submitted Plan 3. Information Report 4. Minutes from Statutory Public Information Meeting 5. Public Comments - First Pro Shopping Centres 6. Public Comments - Steven A. Zakem - Aird & Belis LLP 7. Comments from the Region of Durham Planning Department 8. Comments from Veridian Connections 9. Comments from Development Control Prepared By: Ge~ff i~-n~lnowski, CPT Plahner II Approved / Endorsed By: ~.~,.,"" .. ~ ~.~/4,,._,~', ,-, I Neil 0arroll, ~& Director, Plan~ Development Lynda Taylor, MCIPzIS, PP Manager, Development Review GXR:jf Attachments Copy: Chief Administrative Officer Recommended for the consideration of Picketing City Counci~ Th a~3 ~n C.h """~'~' ~"' "'~ om' . i n, ief A~inistrative,Officer/' 127 APPENDIX I TO REPORT NUMBER PD 29-05 DRAFT BY-LAW ZONING BY-LAW AMENDMENT APPLICATION A 1/05 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to amend Restricted Area Zoning By-law 3036, as amended by By-law 2351/87, to implement the Official Plan of the City of Pickering, Region of Durham, South Part of Lot 17 & 18, Concession 1, (40R-15636, Part 13) & (40R-11780, Parts 1, 2, 3, 4, 5 & 6) & (40R-20443, Parts 1, 3, 5, 6, 7, 8, 9, 10 & 11) & (40R-20443, Part 2) in the City of Pickering. (A 1/05) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit additional uses and revise zoning provisions for the South Part of Lot 17 & 18, Concession 1, (40R-15636, Part 13) & (40R-11780, Parts 1, 2, 3, 4, 5 & 6) & (40R-20443, Parts 1, 3, 5, 6, 7, 8, 9, 10 & 11) & (40R-20443, Part 2) in the City of Pickering; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. SCHEDULEI Schedule I attached to this By-law with notations and references shown thereon is hereby declared to be part of this By-law. 2. AREA RESTRICTED The provisions of this By-law shall apply to those lands being South Part of Lot 17 & 18, Concession 1, (40R-15636, Part 13) & (40R-11780, Parts 1, 2, 3, 4, 5 & 6) & (40R~20443, Parts 1, 3, 5, 6, 7, 8, 9, 10 & 11) & (40R-20443, Part 2) in the City of Pickering, designated "MU-SRN-I" on Schedule I attached to this By-law. 3. GENERAL PROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-taw. 4. DEFINITIONS In this By-law, (1) "Assembly Hall" shall mean a building or part of a building in which facilities are provided for purposes such as civic, educational, political, religious or social meeting and which may include an auditorium or a banquet hall; (2) "Body Rub Parlour" shall mean any premises or part thereof where a body rub is performed, offered or solicited in pursuance of a trade, calling, business or occupation, but does not include any premises or part thereof where the body rubs performed are for the purpose of medical or therapeutic treatment and are performed or offered by persons otherwise duly qualified, licensed or registered so to do under the laws of the Province of Ontario; (3) "Body Rub" shall mean the kneading, manipulating, rubbing, massaging, touching, or stimulating, by any means, of s persons body or part thereof but does not include medical or therapeutic treatment given by a person otherwise duly qualified, licensed or registered so to do under the laws of the Province of Ontario; (4) "Body Shop" shall mean an establishment engaged in repairing or painting vehicle bodies; (5) -2- "Business Office" shall mean a building or part of a building in which the management or direction of business, a public or private agency, a brokerage or a labour or fraternal organization is carried on and which may include a telegraph office, a data processing establishment, a newspaper publishing office, the premises of a real estate or insurance agent, or a radio or television broadcasting station and related studios or theatres, but shall not include a retail store; (6) "Commercial Club" shall mean an athletic or recreational club operated for gain or profit and having public or private membership; (7) "Commercial-Recreational Establishment" shall mean a commercial establishment in which indoor recreational facilities such as bowling alleys miniature golf courses, roller-skating rinks, squash courts, swimming pools and other similar indoor recreation facilities are provided and operated for gain or profit, and which may include an arena or stadium but shall not include a place of amusement or entertainment as defined herein; (8) "Convenience Store" shall mean a retail store in which food, drugs, periodicals or similar items of day-to-day household necessity are kept for retail sale primarily to residents or persons employed in the immediate neighbourhood; (9) "Discount Department Store" shall mean a discount department store, as defined by Statistics Canada, such as but not limited to Zellers and Wal-Mart, engaged in general merchandising of a wide range of commodities and services which may include but is not limited to apparel, hardware and household goods, garden supplies, automotive supplies, leisure, pet and drug items and toys; (10) "Drug Store" shall mean a building or part of a building in which pharmaceutical prescriptions are compounded and dispensed to the public, and where medicine, medical supplies and associated merchandise, confectionary items, cosmetics, toiletries, periodicals, or similar items of day-to-day household necessity are stored, displayed and offered for retail sale; (11) i',Dry Cleaning Depot" shall mean a building or part of a building used for the purpose of receiving articles, goods, or fabrics to be subjected to dry-cleaning and related processes elsewhere and of distributing articles, goods, or fabrics which have been subjected to any such process; (12) "Duplicating Shop, shall mean part of a building where such items as letters, plans, pictures and documents are reproduced by photostatting, blueprinting or other similar methods; (13) "Financial Institution" shall mean a building or part of a building in which money is deposited, kept, lent or exchanged; (14) "Floor Area" shall mean the aggregate of the floor areas of all above and below grade storeys, but shall exclude the floor area of any stairwells, elevators, and any part below established grade used exclusively for storage purposes; (15) (16) "Food Store" shall mean s building or pad of a building in which primarily food produce is stored, offered and kept for retail sale to the public and in which items o: merchandise of day-to-day necessity may be stored, offered and kept for retail sale to the public; "General Merchandise Store" shall mean a general merchandise store as defined by Statistics Canada, such as but not limited to Bi-Way, Bargin Haroids, and Stedmans, engaged in general merchandising of a wide range of commodities and services, which may include but is not limited to apparel, hardware and household goods, garden supplies, automotive supplies, leisuFe pet and drug items and toys; (17) (18) (19) (2O) (21) (22) (23) (24) (25) (26) (27) "Gross Leasable Floor Area" shall mean the aggregate of the floor areas of all storeys above or below established grade, designed for owner or tenant occupancy or exclusive use only, but excluding those areas used exclusively for storage purposes which are below established grade or within mezzanines; "Home and Desiqn Centre" shall mean a building or building in which home related products including but not limited to furniture, appliances, electrical fixtures, carpets and floor covering, building and plumbing supplies, draperies, hardware and garden supplies are stored, offered and kept for wholesale or retail sale, but shall not include a food store and neighbourhood stores; "Home Improvement Centre" shall mean a building or used primarily for the display, wholesale and retail materials, hardware or accessories, including lumber. part of a building sale of building "Hotel" shall mean a building, or two or more buildings attached above grade, used for the purpose of catering to the needs of the traveling public by providing overnight sleeping accommodations of not less than 25 bedrooms, and may include uses accessory thereto, including meeting rooms, conference rooms, recreational facilities and dining and lounge areas; "Maior Department Store" shall mean a major department store as defined by Statistics Canada, such as but not limited to Sears and The Bay, engaged in general merchandising of a wide range of commodities and services, which may include but is not limited to apparel, hardware and household goods, garden supplies, automotive supplies, leisure, pet and drug items and toys; ilNei.qhbourhood Store" shall mean a retail store in which food, drugs, periodicals or similar items of day-to-day household necessity are kept for retail sale, primarily to residents of, or persons employed in the immediate neighbourhood; "Personal Service Shop" shall mean an establishment in which personal service is performed and which may include a barber shop, beauty salon, a shoe repair shop, a tailor or dressmaking shop or a photographic studio, but shall not include a spa or a body rub parlour as defined in the municipal Act, R.S.O. 1990, c.M. 45, as amended from time-to-time, or any successor thereto; "Place of Amusement or Entertainment" shall mean a building or part of a building in which facilities are provided for amusement or entertainment purposes, and which may include a billiard or pool room, a dance hall, a music hall, or a theatre, but shall not include an adult entertainment parlour as defined in the Municipal Act, R.S.O. 1990, coM. 45, as amended from time-to-time, or any successor thereto; "Professional Office" shall mean a building or part of a building in which medical, legal or other professional service is performed or consultation given, and which may include a clinic, the offices of an architect, a chartered accountant, an engineer, a lawyer or a physician, but shall not include a body-rub parlour as defined by the Municipal Act, R.S.O. 1990, c.M. 45, as amended from time-to-time, or any successor thereto; "Restaurant - TVDe A" shall mean a building or part of a building where food is prepared or offered or kept for retail sale to the public for immediate consumption on or off the premises, but shall not include a drive-thru; "Retail Store" shall mean a building or part of a building in which goods, wares, merchandise, substances, articles, or things are stored, kept and offered for retail sale to the public, but shall not include a food store, a discount department store, a major department store, a convenience store, s drug store .--, rider store, or s genera! merchandise store; (28) (29) (30) (31) "Spa" shall mean an establishment which will offer traditional hairdressing and aesthetic services, such as botox, body treatments, laser hair removal, and other body therapy services, but shall not include a personal service shop or a body-rub parlour; "Vehicle Repair Shop" shall mean an establishment containing facilities for the repair and maintenance of vehicles on the premises, in which vehicle accessories are sold and vehicle maintenance and repair operations are preformed for remuneration, but shall not include a body shop or any establishment engaged in the retail sale of vehicle fuels; "Vehicle Sales or Rental Establishment" shall mean an establishment in which its main use is the sale, rent or lease of vehicles, and which may include an accessory vehicle repair shop, but shall not include any establishment engaged in the retail sale of vehicle fuels; "Video Store" shall mean a building or part of a building in which video cassette recorders and tapes and accessories thereto are stored, serviced, displayed, and offered for rent or retail sale to the public for use off the premises only. lO,' 5. PROVISIONS (1) (a) Uses Permitted ("MU-SRN~I" Zone) No person shall, within the lands zoned "MU-SRN-I" on Schedule I attached to this By-law, use any lot or erect, alter or use any building or structure for any purpose except the following: (i) assembly hall; (ii) business office; (iii) commercial club; (iv) commercial-recreational establishment; (v) discount department store; (vi) drug store, as an accessory use to permitted uses (v) and (x); (vii) dry cleaning depot, as an accessory use to permitted uses (v) and (x); (viii) duplicating shop, as an accessory use to permitted uses (ii), (v), (x), (xv), and (xvi); (ix) financial institution; (x) food store; (xi) home and design centre; (xii) home improvement centre; (xiii)hotel; (xiv) place of amusement or entertainment; (xv) professional office; (xvi) retail store; (xvii)restaurant - type A; (xviii) spa; (xix) vehicle sales or rental establishment; (b) Zone Requirements ("MU-SRN-I" Zone) No person shall within the lands designated "MU-SRN-I" on Schedule I attached hereto use any lot or erect, alter or use any building except ir, accordance with the following provisions: (i) Yard Setbacks (minimum): see Schedule I attached (ii) Building Height (maximum): 22.0 metres (iii)Floor Area Limitations: A Maximum aggregate floor area for all uses shall be 27,000 square metres; 132 B Maximum aggregate floor area for all business and professional offices shall be 6,000 square metres; C Maximum aggregate floor area for all restaurants - type A shall be 2,000 square metres, unless at least one restaurant - type A has a minimum gross leasable floor are of 1,000 square metres, in which case the maximum aggregate gross leasable floor area for all restaurants -type A shall be 3,000 square metres; D Minimum floor area for a discount department store shall be 9,000 square metres; E Minimum floor area for a food store shall be 4,515 square metres; F Minimum unit size for a retail store shall be 1,400 square metres; G Despite clause F above, a maximum aggregate floor area of 2,500 square metres shall be permitted for retail stores between 100 square metres and 1,400 square metres, of which a maximum of five retail stores can have floor areas between 100 square metres and 300 square metres; H Minimum floor area for a spa shall be 150 square metres; (iv) Open Storage and Display: A All permanent uses, other than parking, shall take place entirely within enclosed structures with no outside storage or display; B Despite clause A above, an outdoor sales and display area may be established and maintained in conjunction with and as accessory to any food store, discount department store, or retail store in excess of their respective minimum floor areas outlined in subsection (iii), provided that the outdoor sales and display area is not more than 20 % of the floor area, up to a maximum of 2,000 square metres, and further provided that all such outdoor storage and display areas shall be completely screened from all public roads by building, structures, walls, fences, landscaping, or and combination thereof; C Despite clause A above, an outdoor sales and display area may be established and maintained in conjunction with and as accessory to any home improvement centre for the storage of lumber and other supplies, as long as no more than 50% of the gross leasable floor area of that component is used for storage or display, and all such storage and display areas are completely and permanently screened from all public roads by buildings, structures, walls, fences, landscaping, or any combination thereof; D Despite clause A and B above, a maximum of one outdoor storage and display area may be established and maintained in, conjunction with and accessory to a retail store with a minimum floor of 9,000 square metres, devoted primarily to the sale of home improvement items, provided that the outdoor storage and display area does not exceed 3,000 square metres in size, is completely screened from all building, walls, fences, landscaping or any combination thereof, and provided further that the area devoted to outdoor storage shall not be included in the calculation of floor area or gross leasable floor area; (v) -6~ Parking Requirements: A For a vehicle sales or rental establishment, there shall be. provided and maintained on lands zoned "MU-SRN-I" on Schedule I attached hereto, a minimum of 1 parking spaces per 25 square metres for customers and employees, in addition to any parking provided for the outdoor display of vehicles for sale, rent or lease; For all other permitted uses there shall be provided and maintained on the lands zoned "MU-SRN~I" on Schedule I attached hereto, a minimum of 1,000 parking spaces; C Despite sections 5.21.2g) and 5.21.2k) of By-law 3036, as amended, all entrances and exits to parking areas and all parking areas shall be surfaced with brick, asphalt or concrete, or any combination thereof; D Sections 5.21.2a) and 5.21.2b) of By-law 3036, as amended, shall not apply; (vi) Special Regulations: A B C D E Despite any other provision contained herein, an enclosed shopping center, pedestrian mall, or other enclosed pedestrian structure providing access to more than one building for member of the public, shall not be permitted; A vehicle sales or rental establishment and the outdoor display of vehicles for sale, rent or lease associated with a vehicle sales or rental establishment shall only be located within the hatched area identified on Schedule I attached hereto; The permitted uses listed as 5(1)(a)(vi), 5(1)(a)(vii), and 5(1)(a)(viii) shall be entirely contained within and accessory to, their principal permitted uses identified in clause 5(1), with no direct external access; The percentage of the lands zoned "MU-SRN-I" on Schedule I attached hereto covered by all building shall not exceed 40% of the lot area; The floor area of a restaurant which is entirely contained within, accessory to, and accessed only through, a discount department store, a food store, or a retail store, shall not contribute to the maximum aggregate floor area for restaurants - type A, but shall contribute to the gross floor area of the discount department store, food store, or retail store; 134 -7- REPEAL OF BY-LAW Upon this by-law being in force and effect, By-law 2351/87 is repealed. BY-LAW 3036 By-law 3036, as amended is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matter not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. 8. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the P/anning Act. BY-LAW read a first, second and third time and finally passed this 20th day of June, 2~05. Debi A. Bentley, Clerk SCHEDULE ]' TO BY-LAW PASSED THIS DAY OF 2O05 CLERK NOTION ROAD BROCK ROAD NOTION ROAD ~TTACHMENI ~~TO m DRIVE o ! of Pickering Planning & Development Depa~ment APPUCANT RRVP PICKERING WEST INC, DATE JAN. 5, 2004 DRAWN BY dB PILE No. A 01/05 SCALE ~:5000 ~ CHEOKEB FOR DEPARTMENT USE ONLY PN-9 Z Illllllltlllllllf~ illllllltlllllllllJl i|llllJllltlllltU 137 138 4TTACHMENT # ~ TO PICKERING INFORMATION REPORT NO. 02-05 FOR PUBLIC INFORMATION MEETING OF February 17, 2005 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning By-law Amendment Application A 01/05 The Pickering Home & Leisure Centre R.R.V.P. Pickering West Inc. (RIO CAN) 1755 - 1805 Pickering Parkway South Part of Lot 17 & 18, Concession 1 (40R-20443, Part 1, 3, 5, 6, 7, 8, 9, 10, 11 & 40R-20442, Part 2) City of Pickering 1.0 2.0 PROPERTY LOCATION AND DESCRIPTION the subject property is approximately 9.5 hectares in size, and located on the south side of Pickering Parkway, north of the 401, between Brock Road and Notion Road (see Attachment #1 - Location Map); the property is currently operating as a specialty retailing node within the City of Pickering, also known as 'The Pickering Home and Leisure Centre'; Canadian Tire and residential uses (across Brock Road) located to the west, First Pro Shopping Centre located to the north, vacant land and industrial uses (across Notion Road - Ajax) located to the east, and the 401 and industrial uses located to the south (see Attachment #2 - Applicant's Submitted Plan). APPLICANT'S PROPOSAL the applicant proposes to amend the existing zoning of the subject property to permit additional uses and revise leasable floor area provisions (see Attachment #3 - Proposed Zoning Changes). Information Report No. 02-05 Page 2 J- 3 [~ 3.0 3.1 3.2 3.3 OFFICIAL PLAN AND ZONING Durham Reqional Official Plan the Durham Regional Official Plan identifies the subject lands as being designated "Living Area"; this designation permits special purpose commercial uses serving specialized needs on an occasional basis with services and facilities which consume larger parcels of land and require exposure to traffic; the applicant's proposal appears to comply with this designation; Pickerinfl Official Plan the subject property is designated "Mixed Use - Specialty Node" within the Village East Neighbourhood; this designation permits hotels, limited offices, community, cultural and recreational uses, limited residential development at higher densities, and special purpose commercial uses such as: large format retailers, retail warehouses, membership clubs, theme and/or specialty retailers, automotive uses, and ancillary retailing of other goods and services including restaurants; this property is located within one of the two Detailed Review Areas within the Village East Neighbourhood; Schedule II of-the Pickering Official Plan -"Transportation Systems" designates Pickering Parkway as a Type C- Arterial Road; Zonin.q By-law 3036 the subject property is currently zoned "M1-7/SPC-3" - Storage & Special Commercial by By-law 3036, as amended by By-law 2351/87; the current zoning permits the following uses: · Business Office; · Commercial Club; · Financial Institution, as accessory to a home and design centre only; · Home and Design Centre; · Home Improvement Centre, as accessory to a home and design centre only; · Hotel; · Professional Office; · Retail Store; · Restaurant-Type A; · Vehicle Sales or Rental Establishment; the applicant is requesting to amend the existing zoning of the subject property to permit additional uses and revise ieasabie floor area provisions (see Attachment #4 - Zoning By-law 2351/87 & Attachment #5 - Applicant's Proposed Zoning By-law); this amendment applies to 1755 -1805 Picketing Parkway. .1_ ~ 0 Information Report No. 02-05 Page 3 4.0 4.1 4.2 4.3 5.0 RESULTS OF CIRCULATION Resident Comments - no resident comments have been received to date; A_qencv Comments - no agency comments have been received to date; Staff Comments - in reviewing the application to date, the following matters have been identified by staff for further review and consideration: the examination of existing and proposed Centre uses; the compatibility of the Pickering Home & surrounding developments; the impact of revised leasable floor areas on the Pickering Home & Leisure Centre and surrounding developments; the examination of parking requirements to ensure that the parking supply is adequate on the site; the examination of the applicant's proposed by-law to ensure that it is consistent with municipal standards; Pickering Home & Leisure Leisure Centre uses with this Department will conclude its position on the application after it has received and assessed comments from the circulated departments, agencies and the public. PROCEDURAL INFORMATION - written comments regarding this proposal should be directed to the Planning & Development Department; - oral comments may be made at the Public Information Meeting; - all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; - if you wish to reserve the option to appeal Council's decision, you must provide comments to the City before Council adopts any by-law for this proposal; - if you wish to be notified of Council's decision regarding this proposal, you must request such in writing to the City Clerk. Information Report No. 02-05 Page 4 .~ ,:t~; 6.0 6.1 6.2 6.3 OTHER INFORMATION Appendix No. I list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report; Information Received copies of the Applicant's Submitted Plan, Market Review prepared by urbanMetrics inc., and a Planning Analysis Report prepared by The Biglieri Group Ltd. are available for viewing at the offices of the City of Pickering Planning & Development Department; Property Principal The owner of the property is R.R.V.P. Pickering West Inc. (RIO CAN) and the applicant is RIOCAN Real Estate Investment Trust (Stuart Craig), and the agent for this application is the Biglieri Group (Maurizio Rogato). ORIGINAL SIGNED BY ORIGINAL SIGNED BY Geoff Romanowski, CPT Planner I GXR:Id Attachments Lynda Taylor, MCIP, RPP Manager, Development Review Copy: Director, Planning & Development 14£ ATTACHD,~ED,',3' ~_,~TO REPOR~ ~ pD_~O.25' APPENDIX NO. I TO INFORMATION REPORT NO. 02-05 COMMENTING RESIDENTS AND LANDOWNERS (1) none received to date; COMMENTING AGENCIES (1) none received to date; COMMENTING CITY DEPARTMENTS (1) none received to date. Excerpts from Statutory Public Information Meeting Pursuant to the Planning Act Minutes Thursday, February 17, 2005 7:00 P.M. The Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. (I) ZONING BY-LAW AMENDMENT APPLICATION A 01/05 THE PICKERING HOME & LEISURE CENTRE R.R.V.P. PlCKERING WEST INC. (RIO CAN) 1755- 1805 PICKERING PARKWAY SOUTH PART OF LOT 17 & 18, CONCESSION 1 (40R-20443, PART 1, 3~ 5~ 6.~ 7, 8~ 9, 10, 11 & 40R-20442, PART 2) Geoff Romanowski, Planner I, Development Review, provided an overview, of property location, applicant's proposal and City's Official Plan policies pertaining to this site, as outlined in Information Report #02105. Ornella Richichi, representing First Pro, advised that they are not opposed to flexible uses but are concerned with the food store and discount department store use. She also stated their concern with respect to the quality of the market study, which she felt should be peer reviewed. Joel Farber, Solicitor for Rio Can, felt that the concerns voiced by Ms. Richichi were unwarranted as Wal-Mart and Sobey's have not stated an objection to this application. EE EOB5 4:2B PM FR FIRST PRO S05 ?S0 S201 TO S8054E07S48 144 FiRSTPRO. ~J_Jll_J 25g Yorkland Road, Suite 300, Toronb, Ontario M2J 5B2 Telephone (416) 493-9112 Fax (418) 493-2744 February 22, 2005 City of Picketing Planning and Development Department One The Esplanade Pi~ering, Ontario L1V 6K7 Attention: Mr, Geoff Romanowski Planner Dear Mr. Romanowski RE: Zoning By-law Amendment Application A 01/05 RRVP Pickerin9 West Inc. (Riocan) Home and Leisure Centre City of Pickering We are the owners of 1899 Brock Road in the City of Picketing. We have recently been notified of the public meeting for the above referenced application, As you are aware, we made representation at the public meeting, whereby we indicated our concerns with the application. We were asked to provide a written overview of our presentation comments: We are not opposed to the Home and Design Centre requesting flexibility in personal service uses to broaden their ability to attract a variety of personal service tenants or the request to amend the GLFA requirements; We are concerned with the quality of the market study. We do not take offence with the reports historical overview of the centre and why' it has under performed over the years. However, we do not think that the market study has unsatisfacterily addressed the policies in the City of Picketing Official Plan and the impacts that the requested additional uses, mainly the discount department store and food store, would have; The analysis is largely based on a market study prepared in support of First Pro's centre back in 2001, There have been many changes in the market place since that time; The market study submitted in support of this application does not contain an inventory or consumer survey-in other words-supporting analysis typically found in a thorough comprehensive study; The market study assumes sales from exiting stores to support the request for these uses and this needs to be more thoroughly examined; When First Pro undertook to develop our centre we were dghtly put through a rigorous process and our market study was peer reviewed by the City's selected consultant at the proponents costs; At the very least, we are requesting that the market study be peer reviewed for the reasons I've just stated. VALUE TO CANADIAN COMMUNITIES '" rc~ z~ ~0~5 4:~8 PM F~ FIRST. PRO 90S ?$0 B~8~ TO DBOS4~O?B4B P~03 We will continue to monitor this applications and request to be notified of any future meetings. Should you have any questions, please do not hesitate to contact the undersigned. · Yours truly, Omella Richichi Vice President, Land Development ,4JRD ~ BERLZ$ ~. Steven A. Zakem Dlred: ¢16,8~.3440 E-mall: s'zakem~aJrdbe,flis, com Februar7 17, 2005 BY FAX, #905.420.0515 Mr. Bruce Taylor City Clerk City of Plckering 1 The Esplanade Picketing, ON L1V 6K7 Our File ~-41916 Dear Mr, Taylor: Re: Zoning Amendment Application - A 01105 R.R.V,P, Pickerin~l West Inc. {R!O CAN) .... We act on behalf of Loblaw Properties Limited with re,spoor to the above-noted matter. We have just become aware of this application and have not had an opportunity to review any information filed in support of the proposal. As such, we are not in a position to provide any comments at this time. Would you kindly provide us with a copy of the information filed in support of the application and any other relevant file materials that will assist us in understanding the proposal, Kindly invoice l~3is firm for any reasonable costs associated with preparing and forwarding this material to us. We would also request that the undersigned be provided with notice of any further public meetings or meetings of Council held with respect to thk; matter, as well as notice of any Zoning Byqaw Amendment adopted by Council. Please feel free to contact the undersigned should you h~lve any questions with respect to the foregoing. Yours very truly, AIRD & BERLIS LLP cc: Jeff Romanowski, Planner, City of Plckertng ::ODMA~PCDOCS\DOCS\I ~on28\1 BCE Pta:e, Suite 1800, Bo~ 754, 181 BayStmet, Teron~, Ontario, Canada MSJ 2T9 T: 416,853.1500 F: 416,883.151~ v~w, airdberlis.com Affiliated wiLh Owen, Bird / VancouVer TOTAL P,qG, E. D2 The Regional Municipality of Durham Plarining Departmen.t i615 DUNDAS February 14, 2005 Geoff Rc~manowski, Planner Pickering Civic Complex ' One The Esplanade Pickering, ontario L1V 6K7 ..'FEB,.I 6 2005 ... ?'"~ OF ~, y PICKERING PLANNING. & DEVELOPMENT DEPARTMENT M.r. Roman.oWski: Re: zoning, Amendment Application A 0t./05 Applicant: RIO Can . '"' ' ..LOcation:. - 1755 &'1805 Pickering parkWay; Picketing Part Lot 1.7& 18, Cohcession 11 - Municipality: City of.Pibkering' . 147 4TM FIJOOR, LANG TOWER WEST BUILDING PO BOX 623 WHITBY ON L1N 6A3. CANADA 905-728-7731 ~x: 905-436-6612 _-mail: Pianning@ region ,durham,on.ca www,region,durham,on, A.L: Georgieff, IViClP, RPP Commissioner of Planning This applica¢i0n.has been reviewed by the Region of Durham and the following comments .are offered.. The purpose of this application is 'to amend the existing zoning of the subject- property·to permit additional uses and revise le:asable floor area Provisions. Regional Official-Plan The lands subject to this application are designated "Living Area" id the .Durham Regional. Official :Plan. Subject to the inclusion of appropriate provisions and .designations in the area municipal Official plan, limited retailing of goods and services may.be permitted in. Living Areasl Re¢lional Services Municipal water supply and sanitary sewer services are available io the site. ,Provincial PoliCies & Delegated. Review ResponSibilities This application has been screened in accordance with the terms of the provincial plan review r~esp0nsibilities. There are no matters of provincial interest app cab e to this' applicationI ' · 'If you· ha~/e any questions Or require further information, please do not hes'i~ate to ~ontact me. "Service.Excellence foorour 'OS'~r~ities" Dwayne Campbell, Plan~ing Anal?st Current Operations Branch cc: Peter Castellan. Regional Works Depa~ment N:\pim\dc~oning\Cornments\Pickering \A01-05.doc ~., 148 01:84 VERIDIAN CONNECTIONS DEVELOPMENT APPLICaTiON REVIEW Ii PRO]'ECT NAME: 1755 & 1805 Pid~e~g P~k~y (South pa~: o£Lor 17 & 18, Concession ~ P ickarhg 01/05 ~UBMI$$ION DA.T]~: J~nusty 26, 2005 02/02 PL&NNING & DEVELOPIvlEN'T DEPARTMENT PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM 143 February 15, 2005 To: From: Subject: Geoff Romanowski Planner I Robert Starr Supervisor, Development Control Zoning By-law Amendment Application A01/05 RRVP Picketing West Inc. 1755 & 1805 Pickering Parkway City of Pickering We have reviewed the above-noted application and have no comments or concerns. RS:bg Robert S~tarr RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Zoning By-law Amendment Application A 09/04 be APPROVED to amend the zoning of the subject property to permit the development of five detached residential dwellings on lot with minimum frontages of 15.0 metres as submitted by Martindale Planning Services on behalf of 812723 Ontario Inc., on lands being Lot 16, Plan 319, City of Pickering, subject to the conditions outlined in Appendix I to Report PD 27-05; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 09/04, as set out in Appendix II to Report PD 27-05, be FORWARDED to City Council for enactment; and That the request made by Martindale Planning Services on behalf of 812723 Ontario Inc., to permit the division of the subject lands, 157 - 165 Finch Avenue, being Lot 16, Plan 329, City of Pickering through land severance, rather than by draft plan of subdivision, be APPROVED. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: PD 27-05 Date: June 3, 2005 15i From: Nell Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 09/04 812723 Ontario Inc. 157 - 165 Finch Avenue Southeast corner of Woodview Avenue and Finch Avenue (Lot 16, Plan 329) City of Pickering Recommendation: That Zoning By-law Amendment Application A 09/04 be APPROVED to amend the zoning of the subject property to permit the development of five detached residential dwellings on lots with minimum frontages of 15.0 metres as submitted by Martindale Planning Services on behalf of 812723 Ontario Inc., on lands being Lot 16, Plan 329, City of Pickering, subject to the conditions outlined in Appendix I to Report PD 27-05. That the amending zoning by-law to implement Zoning By-law Amendment Application A 09/04, as set out in Appendix II to Report PD 27-05 be FORWARDED to City Council for enactment. That the request made by Martindale Planning Services on behalf of 812723 Ontario Inc., to permit the division of the subject lands, 157 - 165 Finch Avenue, being Lot 16, Plan 329, City of Pickering through land severance, rather than by draft plan of subdivision, be APPROVED. Executive Summary: The applicant requests a change to the zoning of the subject property to permit the development of five detached residential dwellings on lots with minimum frontages of 15.0 metres, fronting onto Woodview Avenue (see Location Map, Attachment #1 and Applicant's Submitted Plan, Attachment #2). Approval of this application will estaDlish zoning for the subject property which is similar to that being proposed for Draft Plan of Subdivision S-P-2002-02 (Nicou Inc.), located on the north side of Finch Avenue, opposite Woodview Avenue. The applicant proposes to divide the subject property into five lots by applications to the Durham Land Division Committee. The City's requirements respecting the future development of the lands will be addressed through conditions of the related land division applications. Report PD 27-05 Subject: 812723 Ontario Inc. (A 09/04) Date: June 3, 2005 Page 2 This application is recommended for approval as it is considered compatible with surrounding land uses and conforms to the Pickering Official Plan. The applicant's request to divide the land by means of applications to the Land Division Committee is also considered appropriate and recommended for approval. Financial Implications: proposed development. No direct costs to the City are anticipated as a result of the Background: 1.0 Comments Received 1.t 1.2 1.3 September 16, 2004, information Meeting At the Information Meeting four residents spoke to the application. All expressed some concern regarding the compatibility of the proposed development with the surrounding neighbourhood (see text of Information Report, Attachment #3 and Meeting Minutes, Attachment #4). Written Comments Following the Public Information Meeting, a letter was received from a resident on behalf of five neighbouring residents expressing concern regarding the proposed accessory dwelling units, but in support of the proposed five lots (see Attachment #5). (Council passed By-law 6397/04 in 2004 which permits accessory dwelling units as-of-right in detached and semi-detached dwellings, thereby addressing this matter). Agencies Durham Planning Department complies with Regional Plan policies; municipal water supply is available from existing watermains on Woodview Avenue or Finch Avenue; sanitary sewer service is not currently available to the subject property; regional requirements for the provision of municipal services will be satisfied through any tand division appiications; a noise report will be a requirement of the associated land division applications; (see Attachment Cf 6); Report PD 27-05 Subject: 812723 Ontario Inc. (A 09/04) Date: June 3,2005 Page 3 153 Toronto and Region Conservation Authority - no objections, subject to the recommendations as outlined in the submitted Environmental Report; - TRCA conditions of approval will be required to be addressed through the associated land division applications (see Attachment #7); Veridian Connections no objections; 1.3 City Departments Development Control a development agreement is required to secure all City requirements, financial and otherwise; technical requirements such as a road widening along Finch Avenue, a daylight triangle, and 0.3 metre reserve must be satisfied; any future development must comply with the Rouge Park Neighbourhood Environmental Master Servicing Plan (see Attachment #8); Operations & Emergency Services - municipal services are required prior to development occurring; - all parking for the proposed dwellings must be accommodated on site, and should be addressed in the design of the units through driveways and garages; - cash in lieu of parkland contribution is required (see Attachment #9); Fire Services no objections. 2.0 Discussion 2.1 Proposed Development is Compatible with Surrounding Land Uses The subject application is consistent with and in general conformity to the Durham Regional Official Plan and the City of Pickering Official Plan. The subject property is designated as Urban Residential Area - Low Density Area, within the Rouge Park Neighbourhood in the City's Official Plan. The proposed net density for the subject site is 11 units per net hectare, which falls within the Official Plan designation density provision of a maximum of 30 units per net hectare. Given that there is a mix of residential uses existing and proposed within the immediate neighbourhood, the proposed development is considered compatible and appropriate for the area. 154 Report PD 27-05 Subject: 812723 Ontario Inc. (A 09/04) Date: June 3,2005 Page 4 2.2 2.3 2.4 The Proposed 'S1-14' Zoning is Consistent with the Proposed Zoning for the Adjacent Development The proposed 'S1-14' - Residential Detached Dwelling Zone permits the development of detached dwellings on lots with minimum lot frontages of 15.0 metres. This zoning is consistent with the proposed zoning that has been prepared by staff for Draft Plan of Subdivision S-P-2002-02 (Nicou Inc.) located on the north side of Finch Avenue. The draft by-law for S-P-2002-02, proposes the establishment of lots with minimum frontages of 15.0 metres fronting onto the north side of Finch Avenue, immediately north of subject property. The Nicou by-law is to be considered by City Council at the June 6, 2005 meeting. Zoning the subject property a category identical to that proposed for the adjacent draft plan of subdivision will ensure that the future development of the subject property is compatible with surrounding development, and will establish and maintain the character of the neighbourhood. Accessory Dwelling Units Permitted Through Existing City-wide By-law As part of this Zoning By-law Amendment Application, the applicant included a request to allow accessory dwelling units as a permitted use within the proposed detached dwellings. However, since the submission of this application Council adopted City wide by-laws which permit an accessory dwelling, unit to be established within detached dwellings or semi-detached dwellings within the City of Pickering, subject to provisions. As such, the applicant's request to allow accessory dwelling units as part of this application is no longer necessary, and has not been included as part of the attached amending zoning by-law. Technical Matters will be Addressed Through the Land Severance Process Road Wideninq and Reserve Alonq Finch Avenue A 3.0 metre road widening along Finch Avenue and a daylight triangle at the intersection of Finch Avenue and Woodview Avenue are required in order to accommodate the future widening/urbanization of Finch Avenue. The applicant is aware of the required road widening, and has excluded the 3.0 metre widening from the net developable area of the subject property. In addition, as all proposed lots are to front onto Woodview Avenue and a 0.3 metre reserve will be required along the south side of Finch Avenue in order to prohibit access onto Finch Avenue. Noise Study Due to the property's location adjacent to Finch Avenue, a noise study will be required to address noise impacts from road traffic. This report must be prepared and submitted to the Region of Durham for review and approval. As the subject property is large enough to accommodate lots with frontages greater than the 15.0 metre minimum established in the attached draft by-law, staff are satisfied that sufficient flexibility exists to adequately accommodate any noise attenuation measures that may be required. Report PD 27-05 Subject: 812723 Ontario Inc. (A 09/04) Date: June 3, 2005 Page 5 t55 Municipal Servicinq Municipal water supply is available to the subject property, however sanitary sewer service is not currently available. It is expected that sanitary and storm sewer service will be available to the subject lands in the near future with the reconstruction and urbanization of Woodview Avenue. The City of Pickering along with the Region of Durham will provide financial contributions to the reconstruction of Woodview Avenue. Prior to any development occurring on-site, full municipal servicing must be available. Tree Preservation & Sediment and Erosion Control Prior to any development occurring on-site, the recommendations as outlined in Section 7.0 of the Environmental Report, prepared by Niblett Environmental Associated Inc., dated June 2004, revised April 15, 2005, must be implemented. These recommendations include the following: a) that a sediment and erosion control plan will be prepared for the site preparation, construction and post-construction phases. Silt fencing and/or hay bales are to be placed in the roadside ditches to prevent off-site sedimentation; b) that a tree preservation plan be required to examine opportunities to preserve the existing vegetation where possible; c) that measures to maintain on-site infiltration be considered; d) that any tree clearing on-site is to occur outside of the main breeding bird nesting season (March 30 -August 1). Architectural Design It is recommended that prior to the issuance of any building permits, the owner prepare a report to the satisfaction of the Director, Planning & Development, outlining siting and architectural design objectives for any proposed development that includes streetscape/architectural guidelines. These guidelines will include the restriction of garage projections, and flanking lot elevation treatments. Development A.qreement A development agreement between the City and the owner of the lands will be required to ensure that all matters of interest to the City are protected and addressed. This agreement will include such matters as, but will not be limited to, road urbanization, reserves, storm sewers, servicing, street lighting, sidewalks, grading, drainage, architectural design, noise attenuation, tree preservation and planting, utilities, fencinG, parkland dedication, contribution to the Rouge Park Neighbourhood Study, securities~ insurance, and cost sharing. The required agreement will be a condition of land severance. 156 Report PD 27-05 Subject: 812723 Ontario Inc. (A 09/04) Date: June 3, 2005 Page 6 2.5 3.0 Lot Creation to Proceed by Land Severance Section 15.26(b) of the Pickering Official Plan states that City Council shall limit the creation of lots for residential purposes by land severance to a maximum of three, and require that an ownership of land capable of being divided into more than three additional lots be developed by a plan of subdivision, except where it is demonstrated to Council's satisfaction that a plan of subdivision is neither appropriate nor necessary in which case Council may authorize the development to proceed by land severance. The subject property is capable of being divided into more than three additional lots, and therefore permission is required from Council to allow development of this lot to proceed through the land severance process. The applicant's proposal is for a maximum of five lots fronting an existing street which does not warrant the requirement for development by plan of subdivision. The City's interests can be appropriately addressed and protected through the subject rezoning application and conditions of land severance approval, and the proposed lotting pattern is considered to be acceptable. It is recommended that Council permit the exemption request by 812723 Ontario Inc. to proceed by land severance as opposed to plan of subdivision. Applicant's Comments The applicant is aware of the recommendations of the report. APPENDICIES: Appendix I: Recommended Conditions of Approval For Zoning By-Law Appendix I1: Draft By-law Attachments: 1. Location Map 2. Applicant's Submitted Plan 3. Information Report 4. Minutes from Public Information Meeting 5. Resident Letter 6. Region of Durham Planning Department 7. Toronto and Region Conservation Authority 8. City of Pickering - Development Control 9. City of Pickering - Operations & Emergency Services Report PD 27-05 Subject: 812723 Ontario Inc. (A 09/04) Date: June 3,2005 Page 7 157 Prepared By: Carla Pierini Planner II Approved / Endorsed By: · ./"'~// Nail ¢'arroll, I~....P.,..R~PP Director, Plan~c~ & Development Lynda D.'~aylor, MCIP, I:~P Manager, Development Review CP:ld Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City C~un¢il-~ ~"'/ ,,;_. ,~'-r .---~-~---'-~ ' ~'¢horn~s ~. (~inn,,j~hi~Administr~xe Offi~r 158 APPENDIX I TO REPORT NUMBER PD 27-05 RECOMMENDED CONDITIONS OF APPROVAL FOR ZONING BY-LAW AMENDMENT APPLICATION A 09/04 RECOMMENDED CONDITIONS OF APPROVAL FOR ZONING BY-LAW ] 5 ~.~ AMENDMENT APPLICATION A 09/04 That the subject lands be rezoned from an "A" zone in Zoning By-law 3036, as amended, to a "S1-14" zone, to permit development of detached dwellings on lots with minimum frontages of 15.0 metres. That the following conditions be included in comments to the Region of Durham Land Division Committee regarding any future severance applications: a) That the owner enter into an appropriate agreement with and to the satisfaction of the City of Pickering, prior to the City's release of any clearance of land division conditions, that will address, amongst other matters; servicing, noise attenuation, street lighting, fencing, road widening, sidewalks, reserves, road restoration, grading and drainage, driveway location, stormwater management, parkland contribution, architectural design, tree preservation and planting, contribution to the Rouge Park Neighbourhood Study, required securities to safeguard the City and satisfying the City financially, including the payments required to satisfy the Development Charges Act. b) That the owner undertake a noise study and that any required noise control features be implemented to the satisfaction of the Region of Durham and the City of Pickering. c) That prior to any grading on-site the owner submit, to the City's satisfaction, a tree preservation plan that identifies trees to be preserved, the method of preservation, and identifies trees to be removed. Any tree clearing that is to occur on-site must occur outside of the main breeding bird nesting season. A sediment and erosion control plan, and details regarding the proposed infiltration measures for the site must also be provided for review and approval. d) That any proposed development be in compliance with the Rouge Park Neighbourhood Environmental Servicing Plan. APPENDIX II TO REPORT NUMBER PD 27-05 DRAFT BY-LAW ZONING BY-LAW AMENDMENT APPLICATION A 09/04 THE CORPORATION OF TI--J~ 6~"IfflDF~PICKERING Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering in the Region of Durham, Lot 16, Plan 329, City of Pickering. (A 09/04) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit the development of detached residential dwellings on lots with minimum frontages of 15.0 metres, on the subject lands being Lot 16, Plan 329, in the City of Pickering; AND WHEREAS an amendment to By-law 3036, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 16i 1. SCHEDULEI o Schedule I attached to this By-law with notations and references shown thereon is hereby declared to be part of this By-law. AREA RESTRICTED The provisions of this By-law shall apply to those lands in Lot 16, Plan 329, in the City of Picketing, designated "S1-14" on Schedule 1 attached to this By-law. GENERALPROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved, or structurally altered except in conformity with the provisions of this By-law. DEFINITIONS In this By-law, (~) (a) "Dwellin,q" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) "Dwellin.q Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) "Dwelling, Single or Single Dwelling" shall mean a single dwelling containing one dwelling unit and uses accessory thereto; (d) , "Dwellinq, Detached or Detached Dwellinq" shall mean a single dwelling which is freestanding, separate, and detached from other main buildings or structures; (e)"FIoor Area - Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; (f) "Gross Floor Area - Residential" shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic, or a cellar; 16£ -2- "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; "Lot Coveraqe" shall mean the percentage of lot area covered by ail buildings on the lot; %ot Frontaqe" shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line; (J) "Private Garage" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; (k) __ "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (m)"Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; (n) "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (o) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (p) "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (q) "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (r) "Flankage Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; (s) "Flankage Side Yard Width" shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street, and the nearest wall of the nearest main building or structure on the lot; (t) "interior Side Yard" shall mean a side yard other than a flankage side yard. -3- 5. PRO~]~NS ....  '~#a) Uses Permitted S1-14 ( Zone) "S1-14" on Schedule I or use any building or 16,; (i) detached dwelling residential use (b) Zone Requirements ("S1- 14" Zone) No person shall within the lands designated "S1-14" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (i) LOT AREA (minimum): 460 square metres (ii) LOT FRONTAGE (minimum): 15.0 metres (iii) FRONT YARD DEPTH (minimum): 4.5 metres (iv) INTERIOR SIDE YARD WIDTH (minimum): 1.2 metres (v) FLANKAGE SIDE YARD WIDTH (minimum): 2.7 metres (vi) REAR YARD DEPTH (minimum): 7.5 metres (vii) LOT COVERAGE (maximum): 38 percent (viii) BUILDING HEIGHT (maximum): 9.0 metres (viii) DWELLING UNIT REQUIREMENTS: (a) maximum one dwelling unit per lot with a minimum gross floor area of 100 square metres. (ix) PARKING REQUIREMENTS: A minimum one private garage per lot attached to the main building, any vehicular entrance of which shall be located a minimum of 6.0 metres from the front lot line, and 6.0 metres from any side lot line immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; and, B maximum projection of the garage front entrance from the wall containing the main entrance to the dwelling unit shall not exceed 2.5 metres in length, whether or not such garage has a second storey, except where a covered and unenclosed porch or veranda extends a minimum of 1.8 metres from the wall containing the main entrance to the dwelling unit, in which case no part of any attached private garage shall extend more than 3.0 metres beyond the wall containing the main entrance to the dwelling unit. -4- BY-LAW By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. EFFECTIVE DATE This By-law shall take effect from the day of passing hereof subject to the approval of the Ontario Municipal Board, if required. BY-LAW read a first, second, and third time and finally passed this ,2005. day of Debi A. Bentley, City Clerk 165 sc,~u.~ PASSED THIS~! !~/~ DAY OF ~ ,?% 2005 , IViAYOR CLERK '16G /4TTACHMENT &_ / 'tO FINCH AVENUE F'IN~H SUBJEET OWNER 812.723 ONTARIO INC. FILE No. A 09/04 FOR DEPARTMENT USE ONLY City of Picketing Planning & Development Depa~ment IDA'FE JULY 27, 2004 l DRAWN BY JB I SEAL-= ~:5000 ! CHEC~.DB¥ PK PA- /~.TTACHMENT # i~ 1'0 INFORMATION COMPILED FROM APPLICANT'S SUBMITTED PLAN · A 09/04 - 812723 ONTARIO INC. FINCH AVENUE IL! ~W~DENING 4 51 THIS MA? WAS PRODUCED BYTH-E CJTY OF PJCKERING PLANNING DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES, DI'v'!SION MAPP!NC-. Al'qB DESIC~I"L SEPT 1.5, 20~. 168 ATTACHMENT ~EPOFII # PD.. PICKERING INFORMATION REPORT NO. 14-04 FOR PUBLIC INFORMATION MEETING OF September 16th, 2004 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning By-law Amendment Application A 9/04 812723 Ontario Inc. 157- 165 Finch Avenue (Lot 16, Plan 329) City of Pickering 1.0 2.0 PROPERTY LOCATION AND DESCRIPTION the subject property is located on the south-east corner of Finch Avenue and Woodview Avenue (see Attachment #1 - Location Map); the subject property has an area of approximately 0.47 hectares, and a lot frontage of approximately 51.82 metres; the subject property is currently vacant (no buildings or structures), and is vegetated; the surrounding land uses are primarily residential with an approved 39 dwelling unit subdivision (Nicou Inc.) to the north. APPLICANT'S PROPOSAL the applicant proposes to amend the zoning of the subject property to permit the future creation of five residential lots fronting Woodview Avenue; each lot is proposed to contain a dwelling unit and an accessory dwelling unit, for a total of ten dwelling units; a conceptual plan showing the proposed future division of the subject property is provided for reference (see Attachment #2 - Applicant's Submitted Conceptual Plan); the applicant is also requesting Council's approval to develop the subject property by land severance rather than plan of subdivision; the applicant has not yet submitted a land severance application to the Durham Region Land Division Committee. Information Report No. 14-04 ~q~ACHFJENlr #~T0 Page 2 J. 6 ~ 3.0 3.1 3.2 3.3 OFFICIAL PLAN AND ZONING Durham Reqional Official Plan identifies the subject property as being designated "Urban Area - Living Area", where development is intended to be predominantly for housing purposes; the proposal appears to conform to the Durham Region Official Plan; Pickerin.q Official Plan - identifies the subject property as being located within an "Urban Residential - Low Density Area" within the Rouge Park Neighbourhood and is subject to the Rouge Park Neighbourhood Development Guidelines; - urban residential areas are to be used primarily for housing and related uses; the Plan establishes a density range for residential development within this designation of up to and including 30 units per net hectare; the proposed development would provide a net site density of approximately 21 units per net hectare (based on the proposed 10 dwelling units being developed on approximately 0.47 hectares of land); Schedule II to the Pickering Official Plan -"Transportation System" designates Finch Avenue as a Type B Arterial Road and Woodview Avenue as a Collector Road; Type B Arterial Roads are designed to carry moderate volumes of traffic at moderate speeds, within a municipality, have some access restrictions, and generally have a right-of-way width ranging from 30 to 36 metres; - Collector Roads generally provide access to individual properties, to local roads, to other collector roads and to Type C Arterial Roads, carry greater volumes of traffic than local roads, including automobiles, pedestrians, bicycles and transit, and generally have a right-of-way width ranging from 20 to 22 metres; - Schedule III to the Picketing Official Plan -"Resource Management" identifies the south-eastern portion of the subject property as being within a Shoreline and Stream Corridors area and will require an Environmental Report in accordance with section 15.11 of the City's Official Plan; the proposal appears to conform to the policies of the Pickering Official Plan; Zoninq By-law 3036~00 the subject property is currently zoned "A" - Rural Agricultural Zone, by Zoning By-law 3036; the existing zoning permits a detached dwelling on a lot with a minimum lot frontage of 60 metres and a minimum lot area of 0.8 hectares; a zoning by-law amendment is required to permit the applicant's proposal, 170 Information Report No. 14-04 Page 3 4.0 4.1 RESULTS OF CIRCULATION Resident Comments 4,2 4.3 5.0 - none received to date; Agency Comments - none received to date; Staff Comments in reviewing the application to date, the following matters have been identified by staff for further review and consideration: · ensuring that the proposed development is compatible with, and sensitive to, surrounding lands; · examination of proposed accessory dwelling units (ADU) within the proposed single detached dwellings and associated parking standards; · ensuring that the proposed dwelling designs maintain a high quality residential streetscape; · review of submitted Environmental Report by Niblett Environmental Associates Inc. and required future supporting technical submissions and reports to ensure that this proposal will not have any adverse impacts to the surrounding natural environment; · conformity with the Rouge Park Neighbourhood Official Plan policies and guidelines, and the Rouge Park Neighbourhood Environmental Master Servicing Plan; · ensure that contributions are made to the cost of the Rouge Park Neighbourhood Study, which will be adjusted annually based on the Southam Construction Cost Index; and · ensuring that development within the Rouge Park Neighbourhood will occur on full municipal services, and will proceed based on the orderly extension of services; - further issues may be identified following receipt and review of comments from circulated departments, agencies, and the public. PROCEDURAL INFORMATION written comments regarding this proposal should be directed to the Planning & Development Department; oral comments may be made at the Public information Meeting; all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; Information Report No. 14-04 P~ge 4~ ? j. if you wish to reserve the option to appeal Council's decision, you must provide comments to the City before Council adopts any by-law for this proposal; if you wish to be notified of Council's decision regarding this proposal, you must request such in writing to the City Clerk. 6.0 6.1 6,2 OTHER INFORMATION Appendix No. I list of neighbourhood residents, community associations, agencies and City Departments that have commented on the application at the time of writing the report; Information Received a copy of the applicant's submitted plan and environmental report is available for viewing at the offices of the City of Pickering Planning & Development Department. O]~I(~II~AL SIGNED BY OI~I(]INAL SIGNED BY Perry Korouyenis Planner I PK:Id Attachments Lynda Taylor, MCIP, RPP Manager, Development Review Copy: Director, Planning & Development APPENDIX NO. I TO INFORMATION REPORT NO. 14-04 COMMENTING RESIDENTS AND LANDOWNERS (1) none to date COMMENTING AGENCIES (1) none to date COMMENTING CITY DEPARTMENTS (1) Planning & Development Department ~ACHM~tT # ~ !'0 Statutory Public Information Meeting Thursday, September 16, 2004 7:00 P.M. 173 PRESENT: Councillor Johnson - Chair STAFF: L. Taylor - Manager, Development Review The Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. (i) ZONING BY-LAW AMENDMENT APPLICATION A 9~04 812723 ONTARIO INC. 157 - 165 FINCH AVENUE (LOT 16, PLAN 329) Lynda Taylor, Manager, Development Review, on behalf of Perry Korouyenis, provided an overview of property location, applicant's proposal and City's official plan policies pertaining to this site, as outlined in Information Report # 14/04. Bob Martindale, Martindale Planning Services, representing the applicant, clarified that this application is requesting a maximum of five lots with a minimum frontage of 50' and the option for a second unit is not necessary. Otto Stock, 1960 Woodview Avenue, questioned the size of homes being proposed, the date services are expected, where they are coming from and the size of buildings proposed. Ernest Wise, 1980 Woodview Ave., advised that he resides directly across from the applicable property and questioned compatibility of lot size with surrounding area. Daniel MacLeod, 2000 Woodview Ave., stated that the lot size is not compatible with the neighbourhood and he would prefer to see custom built homes on larger lots. John Fulford, 169 Finch Avenue, advised that his home backs onto the property in question, he has a cell tower in his yard and the water table is Iow. He stated his concern with respect to the effect this development will have on the wells, the lot size appears small and the density is too high for the area. 174 RiNG Statutory Public Information Meeting Thursday, September 16, 2004 7:00 P.M. Bob Martindale, Martindale Planning Services, responded to the concerns advising that the property could support fourteen units as stipulated in the Official Plan but they are proposing only ten units. He further advised that this application is compatible with The Shadow Place and the lot size allows for custom homes. The additional dwelling units were supported by staff at the recent Information Meeting and rather than waiting for a City wide amendment for additional dwelling units they are submitting their request now. (11) ADJOURNMENT The meeting adjourned at 7:30 p.m. -2- Korouyenis, Perry 1 ? ~ From: A.R. [flaxdi@hotmail.com] Sent: September 22, 2004 10:20 PM To: Korouyenis, Perry Subject: 157 - 165 Finch Ave. (Lot 16, Plan 329), Pickering Wed. Sept.22nd/2004 Planning & Development Department Pickering, Ontario Attention: Mr. Perry Korou_yenis, Planner _S.ubject: 157 - 165 Finch Avenue (Lot 16, Plan 329_), City of Pickering Zoning_B~y-law Amendment Ap_plication A 9/04 812723 Ontario Inc, Dear Mr. Korouyenis, We provide this communication to you on behalf of the 5 (five) neighbours on Woodview Avenue, listed below, who live in very close proximity to the South of the subject property, who are directly impacted by this application. (a) We do NOT sup_po_~ the applicant's proposal for each lot to contain a dwelling unit and an accessory dwelling unit, for a total of 10 (ten) dwelling units. This is not in keeping with the future character of the neighbourhood which we wish to preserve to be in line with lower density greenspace development, within the Wildlife Corridor. This proposal implies a potential for 10 RENTED dwellings, and a total of up to potentially 30 cars (or more). J_n effect, this appears to be a way to circumvent the currently approved zoning and produce commercial rental p_EQperties. If this is not the applicant's intent, then there is really no need to ask for this application because you do not need a permit to finish your basement in a single family dwelling. This is a residential area intended for single family owned homes. The character we would like to preserve for this neighbourhood is for individually owned single family dwellings, with a total of only 10 to 15 cars in this space. This difference is significant in terms of numbers for both people and cars (and pollution) - not what we want as a future character or standard in a greenspace and Wildlife Corridor setting! (b) However, we do sup_port the applicant's proposal to create 5 (five) single family residential lots fronting Woodview Avenue. This lower density development would also be more in line with the approved 39 single family dwelling unit subdivision to the North on the Nicou Inc. property, which is a density of only 18 dwelling units per net hectare. Additionally, if option (b) is pursued, we do not have any objection to have the property developed by land severance only. However, if option (a) is to be pursued, despite Woodview residents' objections, we believe a plan of subdivision should be submitted, clearly stating the intent of renting all 10 units, since we believe that is the true future intent of the applicant. This is a single family residential area and not a multi-unit rental housing area! Thank you in advance for taking into account our concerns and we trust you will present our wishes to Council, as per the usual process. Sincerely, 23/09,'200~ ~Jn~es & Peter Ruzsa 1950 Woodview Avenue Pickering, Ontario LIV 1L6 (905) 509-0458 On behalf of the following 5 neighbours: 1. Carstens, 1942 Woodview Ave. 2. Ruzsa, 1950 Woodview 3. Snowdon, 1952 Woodview 4. Buchan, 1956-1958 Woodview 5. Stock, 1960-1962 Woodview. Free yourself from those irritating pop-up ads with MSN Premium: Join now and get the first two months FREE* 23/09/28( 177 The Regional Municipality of DUrham Planning Department 1615 DUNDAS ST. E. ~T, FLOOR, LANG TOWER WEST BUILDING' PO BOX 623 WHITBY ON LIN 6A3 CANADA September 7, 2004 Perry Korouyenis, Planner ! Planning & Development Department One the Esplanade Pickering, Ontario LlV 6K7 Dear Mr. Korouyenis: Re: Zoning Amendment ApplicatiOn A 9/04 .Applicant: 812723 Ontario Inc. Location: Part Lot 33, Concession 1 Municipality: City of Pickering ECEiVED 2004 CiTY OF PiCKERING PLANNING & DEVELOPMENT DEPARTMENT 905~728-7731 Fax: 905-436-6612 Emaih plannir~g@ region.durham.on, ca www. reglon.durham.on.ca .L. Georgieff, MCIP, RPP Commissioner of Planning We have reviewed this application and the following comments are offered. The application proposes to rezone the subject-property to permit five residential lots, with each lot supporting a primary dwelling unit and an accessory dwelling unit. Durham Reqional Official Plan The Subject lands are designated "Living Area, in the Durham-Regional Official Plan. Lands within this designation are to be used predominantly for houSing purposes. The. proposal would be permitted by. the policies of the Durham Regional Official Plan. The subject lands are adjacent to Finch Avenue,-which is deSignated as a Type B aderial road. and is to be designed to have a right-of-way width ranging from 30 to 36 metres. Municipal ServiCing Municipal water supply is available from an existing 200 mm watermain on Woodview Avenue and/or an existing 250 mm watermain on Finch Avenue. Sanitary sewer service is not currently available to the subject property. Sanitary sewer servicemay be available inthe future, as Plan of Subdivision S-P-2002-02 proposes to extend sanitary sewer service along WOodview Avenue to Finch Avenue. "ServiceExcellence for oU~ Communities" lOO'~ Post COllSUH'ler Page 2 Provincial Plan Review Responsibilities The application has been screened in accordance with the provincial plan review responsibilities. Due to the property's location adjacent to Finch Avenue, a Noise Study will be required to address noise impacts from road traffic on the proposed reSidential uses. This study may be submitted.for Regional review through an associated plan of subdivision application or land division applications. The subject property appears tosupport a small woodlot. An Environmental Report prepared.by Niblett Environmental Associates Inc., dated June '2004, concluded the development of the: site fo~ residential~ purposeswould not have an impact on the surrounding natural areas, as the site's' location within an urbanizing area and its vegetation would limit the species utilizing the property. The report did not recommend a wildlife' monitoring report since habitat, was limited and only common species were present. The Toronto and Region ConServation Authority should be.satisfied.the report adequately addresses the site's natural features and ecological functions. No further provincial interests appear to be affected by the. proposal. If you have any questions or require additional information, please call me. Yours truly, Ray Davies, Planner. Plan Implementation Current Operations Branch Copy: Jeff Almeida, Durham Region Works Department R:\rd~zoninCpickedng a09-04.dcc FI onserva for The Living City May 13, 2005 BY FAX AND MAIL Mr. Perry Korouyenis City of Pickering Pickering Civic Centre One The Esplanade Pickering, Ontario L1V 6K7 Dear Mr. Korouyenis: CFN 35745.O3 P~NNING & DEVELOPMENT DEPARTMENT Zoning By-law Amendment Application A9/04 South-east corner of Finch Avenue and Woodview Avenue City of Pickering (Bob Martindale) Toronto and Region Conservation Authority (TRCA) staff acknowledge the receipt of the above-referenced rezon~ng application, aha submitted Environmental Report, prepared by Niblett Environmental Associates Inc., dated June 2004. received October 21, 2004. TRCA staff commented on the above-referenced application and Environmental Report on January 19 2005, which is enclosed for your review. TRCA staff have reviewed the revised Environmental Report. prepared by Niblett Environmental Associates Inc., dated Apri 2005, received April 15, 2005 and offer the following comments. TRCA staff have no objections [o the rezoning application. However, staff note that the applicant will be required to undertake the recommendations put forward in Section 7.0 (page 16) of the revised April 2005 Environmental Report for the subject lands, as noted below, as a condition of site plan approval to the satisfaction of the TRCA: ~ ) A sediment and erosion control plan should be prepared for the site preparation, construction and post-construction pnases. Silt fencing and/or hay bales should be placed in the roadside ditches to prevent off-site sedimentation; 2) At the design stage of the lots and dwellings, preservation of individual trees or clumps of trees should be considered; 3) At the design stage of the lots~,~--'~u dwellings, measures to maintain' ' the '"~, ,f,,z~ * ~*:",~n on site ~'~,~ considered; 4) Tree clearing occur outside of the main breeding bird nesting season (March 30-,August 1); We trust these comments are of assistance. Should you have any questions please do not hesitate to contact Susan Robertson, Planning Technician at extension 5370. or the undersigned. You~ truly, ~ Senior Planner. Extension 5306 Development Services Section RW/sr F:',Home',,Pub!ic',Development Services\Durham Region\Pickering\L-CityofPick re A904 ZBLA 05-12-05.wpd 1 '3 0 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM September 24, 2004 To: From: Subject: Perry Korouyenis Planner I Robert Starr Supervisor, Development Control Zoning By-law Amendment Application A 9/04 812723 Ontario Inc. South-east corner of Finch Avenue and Woodview Avenue City of Pickering We have reviewed the above-noted application and provide the following comments: 1) The City will require a 3.0 metre road widening across the frontage on Finch Avenue and a daylight triangle at the intersection of Finch Avenue and Woodview Avenue. A 0.3 metre reserve would be required on Finch Avenue a minimum of one lot depth from Woodview Avenue to restrict the access onto Finch Avenue at the intersection.. 2) Development of this property will need to comply with the Rouge Park Neighbourhood Environmental Master Servicing Plan. 3) Development of this property will require the owner to enter into an agreement with the City to address such matters as, but not limited to, road urbanization, storm sewers, services and stormwater management, lot grading and drainage, tree planting and preservation, utilities, fencing, securities, insurance, cost sharing, etc. Robert, S't'arr RS:bg Copy: Coordinator, Development Approvals Development Control Inspector OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION MEMORANDUM August 30, 2004 To: Perry Korouyenis Planner 1 From: Subject: Richard Holborn Division Head, Municipal Property & Engineering Zoning By-Law Amendment Application A09/04 Southeast Corner of Finch Avenue & Woodview Avenue The Municipal Property & Engineering Division has completed a review of the above noted zoning by-law amendment application to create five new residential lots (ten units total) on Woodview Avenue and provide the following comments. Currently, municipal services are not in place on Finch Avenue or Woodview Avenue to support the proposed development. Services such as storm sewers, road surface, sidewalks and streetlights are required. The proposed development will bring increased traffic to the area as well as demands for on street parking. As mentioned, the adjacent roads are not at a standard to accept increased street parking. Parking for the units is to be accommodated in the design of the units through driveways and garages. 3. Cash in lieu of parkland contribution is required. t RH:ko Copy: E. Buntsma, Director, Operations & Emergency Se~ices R. Chalmers, Technician, Design & Construction 182 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Zoning By-law Amendment Application A 02/05 be APPROVED, to permit the establishment of a day spa use on the subject property, as submitted by Paul and Rochelle Avis, on lands being Lot 68, Plan M-14, City of Pickering; and 2. That the amending zoning by-law, to implement Zoning By-law Amendment Application A 02/05, as set out in Appendix I to Report PD 28-05, be FORWARDED to City Council for enactment. REPORT TO EXECUTIVE COMMITTEE Report Number: PD 28-05 Date: June 6, 2005 183 From: Nell Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 02/05 Paul & Rochelle Avis 931 Liverpool Road (Lot 68, Plan M-14) City of Pickering Recommendation: That Zoning By-law Amendment Application A 02/05 be APPROVED, to permit the establishment of a day spa use on the subject property, as submitted by Paul and Rochelle Avis, on lands being Lot 68, Plan M-14, City of Pickering. 2 That the amending zoning by-law, to implement Zoning By-law Amendment Application A 02/05, as set out in Appendix I to Report PD 28-05, be FORWARDED to City Council for enactment. Executive Summary: The subject property is located on the east side of Liverpool Road, south of Bayly Street, and currently supports an existing building (see Location Map, Attachment #1 and Applicant's Submitted Plan, Attachment #2). Current zoning permits a detached dwelling and professional office uses. The applicant proposes to amend the zoning of the property to include a day spa as an additional permitted use within the ground floor of the existing building, while retaining a dwelling unit in the basement. The applicant does not propose to expand the existing building. Consequently, the attached amending by-law permits the proposed day spa use, and presently permitted uses to be carried out within the existing building. In the event the property is redeveloped, any new development will be required to comply with the updated requirements set out in the new amending by-law. Approval of this zoning by-law will establish a zoning for the property which is consistent with the draft zoning proposed for the abutting property immediately to the south. This proposal is compatible with the surrounding neighbourhood and conforms to the Pickering Official Plan. Required parking for the proposed day spa use can be accommodated by existing on-site parking. Presently, parking is located within the front yard and partially within the municipal boulevard. It is recommended that the owner be required to enter into an encroachment agreement with the City to recognize the existing boulevard parkin§ condition. The City's requirement for an encroachment agreement will be secured through the site plan approval process for the property. It is recommended that this application be approved, and the draft by-law be forwarded to City Council for enactment. Report PD 28-05 Subject: Paul & Rochelle Avis (A 02/05) Date: June 6, 2005 Page 2 Financial Implications: proposed development. No direct costs to the City are anticipated as a result of the Background: 1.0 Comments Received 1.1 At the March 24, 2005, Public Information Meeting No public spoke at the Public Information Meeting (see Text of Information Report, Attachment #3 and Meeting Minutes, Attachment #4). Written comments from the Peace Lutheran Church regarding parking for the site were received after the Public Meeting. The church expressed concern over the adequacy of parking for this use. These concerns have since been addressed through discussions with the applicant. 1.2 City Department and Agency Comments Veridian Connections - no objections; Region of Durham Planning Department no objections; the proposal is permitted by the policies of the Durham Region Official Plan, and there are no matters of provincial interest related to this application (see Attachment #5); Development Control Department no objections; parking and access to the site will be addressed through any redevelopment of the site. 2.0 2.1 Discussion The Proposed Use Complies with the Pickering Official Plan and is Compatible with Surrounding Uses The City of Pickerinc~ Officia! Plan designates the subject property as Mixed Use Ares - iviixed Corridor within the Bay Ridges Neighbourhood - Detailed Review Ares. Permissible uses within this designation include: residential, retailin9 of goods and services (generally servicing the needs of the surrounding neighbourhood), offices, restaurants, community and special purpose commercial uses. In addition, the property is subject to the Liverpool Road Waterfront Development Guidelines. The guiding vision for this area is to provide s mix of uses in an attractive and inviting setting. Report PD 28-05 Subject: Paul & Rochelle Avis (A 02/05) Date: June 6,2005 Page 3 J85 2.2 2.3 The property is surrounded by a mixture of commercial and residential land uses that have existed in this local area for numerous years. The proposed additional use is considered to be compatible with existing development in this neighbourhood. Presently Permitted Uses and the Proposed Day Spa Use will be Permitted Within the Existing Building; any New Development will be Required to Comply with the Updated Requirements of the Amending Zoning By-law It is recommended that a day spa, in addition to presently permitted residential and professional office uses, be included as a permitted use on the property. No new development is proposed as part of this application. The proposed day spa and a basement dwelling unit are proposed to be located within the existing building on-site. Future redevelopment of the property will be controlled by the proposed amending by-law. Any redevelopment of the site, through demolition or extensive expansion, will be required to comply with the updated zoning standards set out in the amending by-law. An application to redevelop the property immediately south of the Avis property to permit business and professional office uses within a new structure (Goodman et al.) was approved by Council in 2001, subject to conditions. The amending by-law proposed for the Avis property is similar to the draft by-law that has been prepared for the Goodman property. The proposed amending by-law includes provisions respecting build-to-zones, height restriction, and parking requirements to ensure that future redevelopment encompasses streetscape and pedestrian friendly elements, as well as implementing the development guidelines of the Pickering Official Plan. Applying a similar zoning to both properties ensures that the any future development is consistent and compatible with surrounding development. The existing zoning of the subject property provides a specific list of professional office uses including a physician, dentist, lawyer, architect, engineer, chartered accountant, and real estate or insurance agent. It is recommended that the amending by-law update and simplify these provisions by permitting professional and business offices as permitted uses. A day spa will also be included as a separate use. The subject property will be designated "CO-DS". An Encroachment Agreement with the City Respecting Parking in the Municipal Boulevard will be Required As Part of the Site Plan Review Process The property currently supports parking within the front and side yards, and a portion of the parking area is located within the Liverpool Road municipal boulevard. This is an existing condition that is similar to other properties located on the east side of Liverpool Road, between Bayly Street and Tatra Drive. Report PD 28-05 Subject: Paul & Rochelle Avis (A 02/05) Date: June 6, 2005 Page 4 2.4 3.0 In the event the site is redeveloped, consideration may be given to allow a portion of the required parking to be provided on the lands owned by the City (Block AZ, Plan M-14), located on the west side of Liverpool Road (subject to agreement with City). This would ensure that any parking generated through redevelopment of the site will not negatively impact the surrounding neighbourhood, or interfere with the flow of traffic along Liverpool Road. As no new development is proposed through this application, staff recommends that the existing parking area within the front yard and municipal boulevard be allowed to continue. However, the encroachment condition should be formally recognized through an agreement between the property owner and the City. The owner is required to obtain site plan approval to address parking and signage for the property, therefore it is recommended that an encroachment agreement be obtained as part of the site plan review process. The Gross Floor Area for the Day Spa is Limited A day spa is currently operating on-site as a home based business, with a restricted floor area of 50 square metres. An increase in floor area for this use is requested by the applicant, however as the site is constrained by both the availability of space within the existing building and the availability of on-site parking, it is recommended that the total floor area for the day spa be restricted to a maximum of 110 square metres within the existing building. This restriction will not adversely effect the operation of the day spa, and will ensure that the parking generated from the proposed use will not exceed the existing parking available on-site (see Owner's Explanation of the Operation of the Day Spa, Attachment #6). A dwelling unit can continue to function within the existing building, in addition to the proposed day spa. Tandem parking spaces are located on the south side of the existing structure for use by residents of the dwelling unit. Applicant's Comments The applicant is aware of the content of this report and has agreed to enter into an encroachment agreement with the City as part of the associated site plan approval process. Report PD 28-05 Subject: Paul & Rochelle Avis (A 02/05) Date: June 6, 2005 Page 5 Appendix: Appendix I: Draft Implementing By-law Attachments: 2. 3. 4. 5. 6. Location Map Applicant's Submitted Plan Text of Information Report Minutes from Statutory Public Meeting Region of Durham Planning Department Owner's Explanation of Day Spa Use Prepared By: Ca"r'l~ 15ie'rini" Planner II Approved / Endorsed By: N eir Ca rroll, ~p, ~ Director, Plannit& Development Lynda '(aylor, MCIP, ,I~P Manager, Development Review CP:Id Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City~oun? _~ Thomas¢;J. Qulnn, ~ef A~n,strabve~.fflce~¢ 188 APPENDIX I TO REPORT PD 28-05 DRAFT BY-LAW ZONING BY-LAW AMENDMENT APPLICATION A 02/05 THE CORPORATION OF THEC;I~(~ PICKERIN¢, Being a By-law to amend Restricted Area (Toning) By-law 2520, as amended, to implement the Official Plan of the City of Pickedng District Planning Area, Region of Durham, in Lot 68 Plan M-14, in tho City of ~ickedn~. (A02/05) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit the development of a day spa on the subject property, being Lot 68, Plan M-14, in the City of Pickering; AND WHEREAS an amendment to By-law 2520, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: SCHEDULE I Schedule I attached to this By-law with notations and references shown thereon are hereby declared to be part of this Byqaw. AREA RESTRICTED The provisions of this By-law shall apply to those lands in Lot 68, Plan M-14, in the City of Pickering, designated "CO-DS" on Schedule I attached hereto. o GENERAL PROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. DEFINITIONS In this By-law, (1) "Adult Entertainment Parlour" shall mean a building or part of a building in which is provided, in pursuance of a trade, calling, business or occupation, services appealing to or designed to appeal to erotic or sexual appetites or inclinations; (2) "Body Rub" include the kneading, manipulating, rubbing, massaging, touching, or stimulating, by any means, of a person's body or part thereof but does not include medical or therapeutic treatment given by a person otherwise duly qualified, licensed or registered so to do under the laws of the Province of Ontado; (3'i "Body Rub Parlour" includes any premises or part thereof where a body-rub is preformed, offered or solicited in pursuance of a trade, callin§, business or occupation, but does not include any premises or part thereof where the body-rubs performed are for the purpose of medical or therapeutic treatment and are preformed or offered by persons otherwise duly qualified, licensed or registered so to do under the laws of the Province of Ontario; -2- "Build-to-Zone" shall mean an area of land within which all or part of a building or buildings are to be located; "Business Office" shall mean a building or part of a building in which the management or direction of business, a public or private agency, a brokerage or a labour or fraternal organization is carried on and which may include a telegraph office, a data processing establishment, a newspaper publishing office, the premises of a real estate or insurance agent, or a radio or television broadcasting station and related studios or theatres, but shall not include a retail store; (6) ".Day Spa" shall mean a building or part of a building in which beauty and aesthetic treatments are provided, such as hair removal, make-up application, cosmetic tattooing, massage therapy, and weight loss treatments, but shall not include a body rub parlour, and shall no~' provide over night accommodations; (7) "Dwellinq Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities; (8) "Gross Leaseable Floor Area" shall mean the aggregate of the floor areas of all storeys above or below established grade designed for owner or tenant occupancy or exclusive use only, but excluding storage areas below established grade; (9) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (10) "Professional Office" shall mean a building or part of a building in which medical, or other professional service is performed or consultation given, and which may include a clinic, the offices of an architect, a chartered accountant, an engineer, a lawyer or a physician, but shall not include a body-rub parlour; (11) "Retail Store" shall mean a building or part of a building in which goods, wares, merchandise, substances, articles or things are stored, kept and offered for retail sale to the public. 5. PROVISIONS (1) Uses Permitted ("CO-DS" Zone) No person shall, within the lands zoned "CO-DS" on Schedule I attached to this By-law, use any lot or erect, alter or use any building or structure for any purpose except the following: a) business office b) professional office c) day spa d) dwelling unit (2) Zone Requirements ("CO-DS" Zone) No person shall within the lands designated "CO-DS" on Schedule l attached hereto use any lot or erect, alter or use any building except in accordance with the following provisions: (a) BUILDING RESTRICTIONS (i) Building Location and Setbacks: A Buildings and structures shall comply with the building enveiop~: illustrated on Schedule I attached hereto. -3- B The build-to-zone illustrated on Schedule I attached hereto shall have located within it a building or buildings, or part of a building or buildings, which must occupy a minimum of 50% of the build-to-zone. Building Height: maximum 12.0 metres (b) PARKING REQUIREMENTS 191 (i) A minimum of 5 parking spaces shall be provided for every 100 square metres of gross leasable floor area or part thereof, and a minimum of I parking space shall be 'provided for any dwelling unit; (ii) Despite Clause 5(b)(i) above, a minimum of 2 spaces of the required parking must be located on the lands designated "CO-DS" on Schedule I attached hereto, while the remaining required parking spaces may be considered to be provided on the lands owned by the City of Pickering (Block AZ, Plan M-14) provided an agreement exists with the City of Pickering and the owner of the lands designated "CO-DS" on Schedule I attached hereto; Clauses 5.21.2 a) and b) of By-law 2520, as amended, shall not apply to the lands designated "CO-DS" on Schedule I attached hereto; (iv) Despite Clauses 5.21.2 g) and 5.21.2 k) of By-law 2520, as amended, all entrance and exits to parking areas and all parking areas shall be surfaced with brick, asphalt, or concrete, or any combination thereof. (c) SPECIAL REGULATIONS (i) All uses, other than parking, shall take place entirely within enclosed buildings or structures with no outside storage or display; (ii) A dwelling unit shall only be permitted if a business office, professional office, or day spa exist on the property; (iii) Despite the provisions outlined above: A a day spa, as defined herein, with a maximum gross leaseable floor area of 110 square metres; a residential detached dwelling, as per Section 8.1 of By-law 2520; and, a professional office, as per Section 8.5 of By-taw 2520, shall be permitted within the building existing, on the lands designated "CO-DS" on Schedule I attached hereto, on the date of passing of this by-law; B a minimum of 3 parking spaces shall be provided on-site for any day spa use contained within the building existing on the date of the passing of this by-law, on the lands designated "CO-DS" on Schedule I attached hereto. Clause 5.21.2 d) of By-law 2520, as amended, shall not apply; C the buildin9 existing on the lands designated "CO-DS" on Schedule I attached hereto, on the date of the passing of this by-law, shal! be deemed to comply with the provisions of By-law 2520, as amended. Any major additions or redevelopment shall comply with the provisions set out herein. 192 -4- BY-LAW 2520 (1) By-law 2520, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. (2) Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 2520, as amended. EFFECTIVE DATE This By-law shall take effect from the day of passing hereof subject to the approval of the Ontario Municipal Board, if required. BY-LAW read a first, second and third time and finally passed this ,2005. day of David Ryan, Mayo~ Debi A. B'ig~niley, City Clerk C) 193 --- BUILDING ENVELOPE ~ BUILD-TO-ZONE SCHEDULE I TO~J~ ,~'~ ~!~ PASSED THIS ,,~:?,,~ii ~'~¢ DAY OF !:: ';!!~' 2005 M,...HOrl CLERK 195 /~TTACHMENI' #/--.,~TO REPORI # PD ,:,,0B- ~ BAYLY ST R'F_ =---"T · STREET · ¢RENOBLE USOHIA REPOR~ # PD~ ..... INFORMATION COMPILED FROM APPLICANT'S SUBMITTED PLAN A 02~05 - P. & R. AVIS 195 ,~ 31.1m ,. " !XlSTING,, ASPHALT'.'.~,,,,, 1 .... , .-- 2.1m :::::~.:::::.:~ '""~i ' :.-~,~ ?:-:-: :.:.~,:.:-:.:': i:.:.:.:i ~~,,*,,,,,,,,,,,,,~,~,? ~:-:.i :':':::i ;::.. .:-;Fi ================================ :::::::~ ""'~ '"";'"'"' ""T', :.','.'.'.' ....... ..... ','.'..'.'.'~,,, 1 STOREY '"" '"'"" '"~: '""." :'"'-'".'-', -'-'":'.'-'.." ,'-',': ~ BRICK DWELLING '." ', .'.','.','.'.~ '.'.'['. '.','.'.'.'.-..-.-.-.'.-.-.', ,-.-.' ~ · ,~.:'.',t '.'.'j'.':'l'.l '.'.'.-.'.'.'.1.'.'.'.'.'.'.'.- F, r.~ · ,f ....... t--~-,'--'.'.'.'-'.'.'.'.'.".'.'. ['= ~, · ~.'-'.'.'-"" ;.','.'.'"~".'.'.'.'."'~ ~u ,' ' "~"' ~ ............. ~ ~ o ~'- ; ;':':':';~ ~1 I;-:.;-;-;...;.:.:-;.;,:-'-:-~;~:~.~:~.~`:~`~:~:~:~ ' ~ 30.7m THIS MAP WAS PRODUCED BY THE CITY' OF PICKERING PLANNING & DE~ ELOPMENT DEPARTMENT, PLANNIING INFORMATION SERVICES DIVISION IvlAPPIN~ AND DESIGN, JUNE 3, 2005. 196 REPOR7 ~: PD ~ INFORMATION REPORT NO. 03-05 FOR PUBLIC INFORMATION MEETING OF March 24, 2005 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning By-law Amendment Application A 2/05 Paul & Rochelle Avis 931 Liverpool Road (Lot 68, Plan M-14) City of Pickering 1.0 2.0 PROPERTY LOCATION AND DESCRIPTION - the subject property is located on the east side of Liverpool Road, south of Bayly Street (see Attachment #1 - Location Map); - the subject property fronts onto Liverpool Road, has an area of approximately 480 square metres, a lot frontage of approximately 15 metres, and currently supports a one-storey detached dwelling; - the surrounding land uses are: North - Commercial East - Residential South - Commercial & Residential West - Commercial & Institutional APPLICANTS PROPOSAL - the applicant proposes to amend the existing zoning on the subject property to permit personal service uses, specifically a spa and weight loss treatment centre; - the proposed spa and weight loss treatment centre will operate on the main level of the one-storey detached dwelling and the basement will be used for residential purposes: - the appiicant's submitted plans are provided for information (see Attachments #2 and #3 -Applicant's Submitted Plans). Information Report No. 03-05 Page 2 197 3.0 3.'1 3.2 3.3 OFFICIAL PLAN AND ZONING Durham Re.qional Official Plan the Durham Regional Official Plan identifies the subject lands as being within a "Living Area" designation, which shall be used predominantly for housing purposes; limited office development and limited retailing of goods and services, in appropriate locations, as components of mixed use developments may be permitted also; the applicant's proposal appears to comply with this designation; Pickerin.q Official Plan the subject property is designated Mixed Use Area - Mixed Corridor within the Bay Ridges Neighbourhood - Detailed Review Area; Mixed Use Areas are areas and corridors of development having the highest concentration of activity in the City and the broadest diversity of community services and facilities; permissible uses within this designation are: residential, retailing of goods and services generally serving the needs of the surrounding neighbourhood, offices and restaurants, community, cultural and recreational uses, and special purpose commercial uses; Schedule II of the Pickering Official Plan- "Transportation System" designates Liverpool Road where it abuts the subject property as a Collector Road; Collector Roads generally provide access to individual properties, to local roads, to other collector roads and to Type C arterial roads; carry greater volumes of traffic than local roads, including automobiles, pedestrians, bicycles and transit; and generally have a right-of-way width ranging from 20 to 22 metres; the applicant's proposal complies with this designation; Bay Ridges Nei.qhbourhood the subject property is located within a detailed review area of the Bay Ridges neighbourhood; the property is also subject to the Liverpool Road Waterfront Node Development Guidelines; the guiding vision for the entire Node is that of a "Great Lakes Nautical Village" with a mix of uses and an inviting ambiance; the intersection of Liverpool Road and Bayly Street is intended to create a gateway to the area and is intended to attrad vehicles travelling on Bayly Street; 198 Information Report No. 03-05 Page 3 3.4 4.0 4.1 4.2 4.3 5.0 ZoninR By-law 3036 - the subject property is currently zoned "RMI"- Residential Multiple Zone by Zoning By-law 2520, as amended by By-law 822/78; - the current zoning permits the following uses, subject to specific zone requirements: · Residential, and · Professional Office a zoning by-law amendment is required to permit personal service uses. RESULTS OF CIRCULATION Resident Comments - Peace Lutheran Church is in objection to the proposed zoning amendment due to potential parking limitations (see Attachment #4); Aqencv Comments - Veridian Connections has no objections; Staff Comments in reviewing the application to date, the following matters have been identified by staff for further review and consideration: · compatibility with, and sensitivity to, surrounding existing residential, institutional and commercial development; · the impact the proposed use / site changes may have on the streetscape, the character of the neighbourhood and on adjacent properties; · traffic generation, adequacy of parking and landscaping; and · overall site design and function; - further issues may be identified following receipt and review of comments from circulated departments, agencies, and the public. PROCEDURAL INFORMATION written comments regarding this proposai should be directed to the Planning & Development Department; oral comments may be made at the Public information Meeting; alt comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; Information Report No. 03-05 Page 4 6.0 6.1 6.2 6.3 - if you wish to reserve the option to appeal Council's decision, you must provide comments to the City before Council adopts any by-law for this proposal; - if you wish to be notified of Council's decision regarding this proposal, you must request such in writing to the City Clerk. OTHER INFORMATION Appendix No. I list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report; Information Received - full scale copies of the applicant's submitted plan are available for viewing at the offices of the City of Pickering Planning & Development Department; Property Principal - Paul and Rochelle Avis are the owners and agents of 931 Liverpool Road. ORIGINAL SIGI~r.~ ~f Perry Korouyenis Planner I PK:jf Attachments Lynda Taylor, MCIP, RPP Manager, Development Review Copy: Director, Planning & Development 20O APPENDIX NO. I TO INFORMATION REPORT NO. 03-05 COMMENTING RESIDENTS AND LANDOWNERS (1) Reverend Mark Van House (Peace Lutheran Church) - 928 Liverpool Road COMMENTING AGENCIES (1) Veridian Connections COMMENTING CITY DEPARTMENTS (1) Planning & Development Department REPOR1 # PD__~ Statutory pUblic Information-Meeting Pursuant to the Planning ACt Minutes Thursday, MarCh 24, 2005 7:00 P.M. 20i PRESENT: Councillor Dickerson - Chair -STAFF: Lynda Taylor- Manager, Development Review Dabble Watrous - Committee Coordinator The Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. ZONING BY-LAW AMENDMENT APPLICATION A 02/05 PAUL & ROCHELLE AViS 931 LIVERPOOL ROAD .(LOT 68, PLAN M-14) Lynda Taylor, Manager, Development Review, on behalf of Perry KorouYenis, Planner 1, provided an overview of property location, applicant's proposal and City's Official Plan policies pertaining .to this site, as outlined in Information Report #03/05. ' Paul Avis, appliCant,, report that they have .invested more than $100,000 in renovations and upgrades since purchasing the Property in May, 2004. They further intend 'to replace the shingles, eaves trough, explore granite facing on the building, remove metal sign posts on roof, clean up the backyard, relocate the metal shed and install railings on the front concrete steps. He a~so wanted to reassure the neighbouring church that the parking on their prope~ is adequate and they would not need to encroach on the nurcn property. ADJOUP. NI~EN? ,,~ meetino adiourned -.~ 7'I 0 Dm 2 The Regional Municipality of Durham Planning Department March 24, 2005 Perry Korouyenis, Planner Picketing CiVic Complex One The Esplande Pickering, Ontario L1V 6K7 Mr. Korouyenis: Re: Zoning Amendment Application A2/05 Applicant: Raul and Rochelle Avis Location: 931 Liverpool Road, Picketing This application has been rev ewed by the. Region of Durham and the following 1615 DUNDAS ST. E. aT" FLOOR, LANG TOWER WEST BUILDING PO BOX 623 WHITBY ON L1N 6A3 CANADA 905-728-7731 Fax: 905-436-6612 E-mail: planning@ region.durham.on:ca www. reglon.durha~m.on.ca A.L. Georgieff, tVlClp. RPP *ommissioner of Planning comments are offered. The. purpose of this application isto amend the existing Zoning of the subject property from "Residential (RM1)" to permit personal service uses: a spa and weight loss · treatment centre. Regional Official Plan The lands subject to this application are designated "Main Central Area" in the Durham Regional Official Plan. Limited personal service uses may be'permitted within this designation. ,Re.qional Services Municipal water supply and sanitary sewer services are available to the site. Provincial Policies & Deleqated Review ResponSibilities This application has been screened in accordance with the terms of the provincial plan review responsibilities. There are no matters of provincial.interest applicable to this application: if you have ~m, ~-~., .... OhS or require further inf. ormation, p ease do not hesitate to contact me. Dwayne Campbell, Ptan~ing Analyst Current Operations Branch cc: Rca Botahood, Regional Works Department "Service Excellence ~or our Communities" N:\pim~dc~Zoning\Commer, ts\PickeringtA2-05.doc Fdday, April 8, 2005 Ms. Lynda Taylor, Manager pt 'ling & Development Department Tf,,. ' orporatmn of the C~. of Pmkenng One The Esplanade Pickering ON L1V 6K7 UTY- FULL ~ "' .~EIGHT LOSS TREATMENT CENTR OFrY O~ P~OKERtNG Pb~NN ~N G AND ~ELOPMENT DEPARTMENT RE: Parking space requirement at 93t Liverpool Rd Dear Lynda, VV'~th only my wife and me working in our one-to-one business (client to service provider) we can never foresee the need for more than three parking spaces at any one time at our 931 Liverpool Road location, ~e majodty of our business is by appointments; however, we do have the occasiona{ walk-in where people park briefly to make future, appointments~ Uh,,,.e a retail outiet, our clients spend on average one hour of their time with us. Aithough our history is brief, our c; .:nt traffic records indicate that at the most we could only be taking care of a total of two customers at the same tim~ and on a few occasions one person may arrive early for their appointment, thus the three parking space requirements. For example, on Wednesday, April 6, 2005, my wife had a client that arrived at t0:00 a.m, and left at 1:30 p.m. During that same period, t also had one client. in addition, we have also reached an understanding with our neighbour to the our immediate Western boarder, the Peace Lutheran Church, who no longer has any opposition to our rezoning application, as documented in an emait which we forwarded to our City Councillor, Doug Dickerson. Should you require any further clarification or have any additional questions, please do not hesitate to call 905-420-0020, dudng business hours 10:00 a.m. to 8:00 p.m. TUesday to Saturday, or our home number at 905-420-0867 for all other non-business hours. Yv~ wouid like to thank you for this opportunity to provide clarification to our parking space requirements. Thank Paui Avis Partner 931 Liverpool Rd, Picketing ON Canada L1W 1S7 Tel. 905-420-0020 www.beautyfullspa.ca Open Tuesda.v to Saturday 10 a.m. - 8 p.m. Closed Sunday & Monday 20 i RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY 1. That Zoning By-law Amendment Application A 07/05, be REFUSED to amend the existing zoning to expand the floor space of a permitted business office to include the second and third floor of the existing dwelling and to amend the parking requirements for property known as 1295 Wharf Street, Unit 9, as submitted by Marshall Homes (Village) Ltd., on lands being Part of Block 1, Plan 40M-2177, Part 9, Plan 40R-22540, City of Pickering. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: PD 30-05 Date: June 6, 2005 From: Nell Carroll Director, Planning & Development Subject: Zoning By-law Amendment Application A 7/05 Marshall Homes (Village) Ltd. 1295 Wharf Street Part of Block 1, Plan 40M-2177 Part 9, Plan 40R-22540 City of Pickering Recommendation: That Zoning By-law Amendment Application A 7/05, be REFUSED to amend the existing zoning to expand the floor space of a permitted business office to include the second and third floor of the existing dwelling and to amend the parking requirements for property known as 1295 Wharf Street, Unit 9, as submitted by Marshall Homes (Village) Ltd., on lands being Part of Block 1, Plan 40M-2177, Part 9, Plan 40R-22540, City of Pickering. Executive Summary: The applicant is requesting a change to the zoning to allow permitted business office uses to occupy the second and third floor of the existing dwelling unit known as 1295 Wharf Street, Unit 9, and to amend the parking requirements to accommodate the expanded business office use (see Location Map, Attachment #1 ). The proposed expansion of the business office use complies with the City's Official Plan, however, the property does not have sufficient area to provide for required on-site parking. The applicant has proposed to provide an additional five parking spaces at the north end of the subject property within the Wharf Street boulevard (see Applicant's Submitted Site Plan, Attachment #2). The introduction of vehicle parking in the City boulevard is contrary to the overalt urban design objectives established for the Liverpool Road Waterfront Node, The applicant has not pursued alternative off-site parking, therefore it is recommended that City Council REFUSE the application on the basis that appropriate parking cannot be provided on-site or off-site. 20 S Report PD 30-05 Subject: Zoning By-law Amendment Application A 7/05 Date: June 6, 2005 Page 2 Financial Implications: proposed development. No direct costs to the City are anticipated as a result of the Background: i .0 Introduction The existing zoning for the property permits the establishment of multiple dwelling-horizontal, semi-detached dwellings, business office, commercial, school, personal service shop, professional office, restaurant type A, and a retail store. Commercial uses are only permitted within the ground floor and basement of a dwelling unit. Marshall Homes (Village) Ltd., submitted a zoning amendment application to expand the floor space of a permitted business office from the existing ground floor area of 44 square metres, to include the second and third floor of 87 square metres of the existing dwelling for a total of 131 square metres and to amend the parking requirements for property known as 1295 Wharf Street, Unit 9 (see Location Map, Attachment #1 and Applicant's Submitted Floor Plan, Attachment #3). The applicant has proposed a parking arrangement to serve the unit which introduces five parking spaces on the north side of Unit 9 within the City's Wharf Street boulevard (see Applicant's Submitted Site Plan, Attachment #2). In addition, the applicant has requested the Municipal Property & Engineering Division to lift the "no parking" restriction currently in force on the north side of Wharf Street. 2.0 Comments Received 2.1 At the May 19, 2005, Public Information Meeting A few residents appeared at the meeting to raise concerns regarding; traffic safety; the precedent that this application may establish; and the ability of a future owner to establish a more intensive office use (see text of Information Report and Meeting Minutes, Attachments #4 and #5). 2.2 Written Public Submissions on the application (received at or following the Public meeting) Keith and Judy Avis, on behalf of Joan Avis of 640 Liverpool Road (located across Wharf Street directly north of the subject property) expressed concern respecting the lack of parking, traffic congestion, potential for additional office tenants within the unit and objected to the lifting of "no parking" restrictions on Wharf Street (see Attachment #6), Report PD 30-05 Subject: Zoning By-law Amendment Application A 7/05 Date: June 6, 2005 Page 3 207 2.3 2.4 3.0 Harold Hough, President of the Pickering Harbour Company has forwarded a letter of support for the application, stating that he believes the parking requirements for this use to be modest and that the proposed use is compatible with the surrounding area (see Attachment #7). lan McCullough of Marshall Homes has submitted a cover letter and petition stating that 46 unit owners within their development have expressed support for the application as proposed (see Attachment #8). Agency Comments Region of Durham · The proposal is permitted by the policies of the Durham Region Official Plan; The application has been screened with the terms of the provincial plan review responsibilities; The application achieves the objectives of the Community Strategic Plan which encourages balanced growth and livable communities by encouraging development that enables an improved live-work relationship; (see Attachment #9); No other agency that provided comments has any objection to the subject applications. City Departments Municipal Property & Engineering Division ° Oral comments provided by R. Holborn, Division Head; The proposed parking scheme for the Wharf Street boulevard is not supported; · The location of the proposed boulevard parking spaces has the potential for vehicular conflict with both pedestrians and other vehicles. Discussion The property at 1295 Wharf Street, Unit 9 is the end unit of a row of residential townhouses situated at the southwest corner of Liverpool Road and Wharf Street. Some of the townhouse units fronting Liverpool Road have been designed for commercial convertibility (see Location Map, Applicant's Submitted Site Piar~, and ,Applicant's Submitted Floor Piar,, Attachments #'[ - #3). The existin9 unit was approved by the City as a residential townhouse with a ground floor that has the potential for commercial convertibility. The applicant intends to relocate its head office to this unit and occupy the entire unit for a business office. Report PD 30-05 Subject: Zoning By-law Amendment Application A 7/05 Date: June 6, 2005 Page 4 3.1 3.2 3.3 ,,The proposed Rezoninq complies with the City's Official Plan and the policies within the Bay Rid.qes Neighbourhood The subject property is designated "Open Space System - Marina Area" within the Bay Ridges Neighbourhood. This designation permits marinas, yacht clubs and ancillary uses; marina supportive uses, restaurants, limited retail uses; limited residential uses in conjunction with marinas and yacht clubs. Further, the "Liverpool Road Waterfront Node Development Guidelines" identifies the subject property as being within the Liverpool Road Corridor. The Liverpool Road Corridor permits limited residential uses, and restricts the permissible uses to retailing of goods and services, offices, community cultural and recreation uses to serve the tourist, recreational boating, and other community needs. Proposed office expansion generates the need for additional on-site parking spaces The current by-law provisions for the property require off-street parking for the residential use only. Parking for the potential ground floor commercial uses is to be accommodated by on-street parking on Liverpool Road. The full conversion of the residential unit to a business office use generates the requirement for additional parking beyond the on-street parking that may be accommodated on Liverpool Road. The additional office space generates a requirement for five additional parking spaces, which cannot be provided on-site. There are currently two on-site parking spaces provided for Unit 9. In order to comply with the City's office parking standards the applicant is required to accommodate an additional three spaces for their business office. Alternate parking strategies are provided in the Liverpool Road Waterfront Node Development Guidelines The Liverpool Road Waterfront Node Development Guidelines state that creative parking arrangements, not previously used in Pickering, are required for this area. The guidelines indicate that alternative parking arrangements may be explored, such as but not limited to: on-street parking; commercial parking lots; off-site parking under long term leases, cash-in-lieu of parking (particularly for the small-scale commercial developments anticipated along Liverpool Road); and opportunities to partner with Ontario Power Generation for additional parking on its adjacent lands. The Pianning& Development: Department would be suppo~ive of the proposed business office expansion, as it is a small-scale development, provided the applicant made the necessary arrangements to secure off-site parking under a long-term lease for the required (three) additional parking spaces. Report PD 30-05 Subject: Zoning By-law Amendment Application A 7/05 Date: June 6, 2005 Page 5 3.4 Parkinq on Wharf Street not supported The applicant has attempted to satisfy the parking requirements by proposing five additional parking spaces on the north side of Unit 9, with access from Wharf Street (see Applicant's Submitted Site Plan - Attachment #2). A majority of the proposed parking spaces would be located within the City's boulevard on the south side of Wharf Street, near the Liverpool Road intersection. The Liverpool Road Waterfront Node Development Guidelines stress the importance of design between curb and private property, and note this element to be critical to the successful development of the area. The guidelines call for special attention to developing a cohesive streetscape element that can be applied to private development and the public realm throughout the corridor. The introduction of perpendicular parking spaces on the Wharf Street boulevard will create potential conflict with pedestrian and vehicular movement. Boulevard parking on Wharf Street will detract from the corner element streetscape that was envisaged by the guidelines and that is being developed at this entry location. The Municipal Property & Engineering Division also expressed objection to any parking within the Wharf Street boulevard. They concur that boulevard parking at this location is too close to the Liverpool Road / Wharf Street intersection and to the entrance to the condominium. The parking design would increase the potential for both vehicular and pedestrian conflict. Consequently, staff does not support the applicant's request to introduce boulevard parking. 4.0 Applicant's Comments The applicant has been advised of the recommendations of this report and does not concur with staff's recommendation. The applicant believes that their proposal to provide additional parking will assist in alleviating current parking supply problems and is not a detriment to the urban design objectives for this area. Report PD 30-05 Subject: Zoning By-law Amendment Application A 7/05 Date: June 6, 2005 Page 6 Attachments: 1. Location Map 2. Applicant's Submitted Site Plan 3. Applicant's Submitted Floor Plan 4. Information Meeting Report 5. Minutes from Statutory Public Information Meeting 6. Resident Comment-J. Avis 7. Resident Comment- Pickering Harbour Company 8. Letter and Resident petition- provided by Marshall Homes 9. Region of Durham Planning Department Comment Tyler Barnett :,/ S~'nig..r__.P~.~Re~'~ Site Planning Approved / Endorsed By: Noii Carr~...~/RPP Director, PIATrriing & Development Lynda T~'ylor, MC)~, RPP Manager, DevelOpment Review TB:Id Attachments Copy: Chief Administrative Officer Recommended~or th ~e,~.e~sideration of Pickering C!'~:C0~......... ~ Th'O~na~s J. Quinn, Chief "' " ., Ad rr~n~strab~,e. Officer. I LONA PAR K ROAD SHEARER COMMERCE STREET COMMERCE DRIVE STREET BROADVIEW STREET ANNLAND STREET WHARF / STREE-[ Cit~/of Pickerino ¢ ,arming & Development Department ~ PROPER"F~' DESCRIPTIOh mLAN 40l'¢,21'T'7 BT BLK I NOVF RP 40P,22540 PART 9 DRAWN BY OWN_:R MARSHALL HOMES FILE No. A 0?/05 DATE APRIL 8, 2005 SCALE 1:5000 CHECKEDBY TB i ?~'' I PN-3 2 L£ INFORMATION COMPILED FROM APPLICANT'S SUBMITTED SITE PLAN A 07/05 WHARF STREET PROPERTY LINE ~ PROPOSED PARKING 1295 WHAR STREET UNIT 9 B.I. 9 A 10 THIS MAP WAS PRODUCED BY THE CITY OF PICKERING PLANNING AND DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES DIVISION MAPPING AND DESIGN SECTION, APRIL 18, 2005. INFORMATION COMPILED FROM APPLICANT'S SUBMITTED FLOOR PLAN A 07/05 THIRD FLOOR PLAN SECOND 'FLOOR PLAN GARAGE GROUND FLOOR PLAN THIS MAP WAS PRODUCED BY THE CITY OF PICKERING PLANNING AND DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES DIVISION MAPPING AND DESIGN SECTION. APRIL 1~, 2005, RE. PORT # PD ,'~0 - ~P,,5' INFORMATION REPORT NO. 08-05 FOR PUBLIC INFORMATION MEETING OF May 19, 2005 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Zoning By-law Amendment Application A 7/05 Marshall Homes (Village) Ltd. 1295 Wharf Street Part of Block 1, Plan 40M-2177 Part 9, Plan 40R-22540 City of Pickering 1.0 2.0 PROPERTY LOCATION AND DESCRIPTION - the subject property is located on the south-west corner of Wharf Street and Liverpool Road and is approximately 0.023 hectares; - a property location map is provided for information (see Attachment #1); - the subject property currently supports a three-storey unoccupied residential dwelling with commercial uses permitted on the ground floor; - the surrounding land uses are primarily residential to the north and west, and residential uses with limited commercial uses to the south and east; - a reduced site plan and floor plan, compiled from the applicant's submitted plan, showing the existing site, is provided for information (see Attachment #2 and #3). APPLICANTS PROPOSAL the applicant proposes to amend the existing zoning on the subject lands to expand the permitted floor space of a business office to include the second and third floors and to amend the parking requirements for Unit 9, 1295 Wharf Street; the applicant proposes internal building alterations to accommodate the office use and is proposing to provide parking on the north side of the building with access from Wharf, Street, Information Report No. 08-05 Page 2~° '~ ~ 3.0 3.1 3,2 3.3 OFFICIAL PLAN AND ZONING Durham Reqional Official Plan the Durham Regional Official Plan identifies the subject lands as being within a "Living Area" designation, where lands are to be used predominantly for housing purposes; in addition, limited office development and limited retailing of goods and services, in appropriate locations, as components of mixed use developments, provided that the Community and Local Central Areas are designated in the area municipal official plan, and the functions and characteristics of such Central areas are not adversely affected; the applicant's proposal appears to comply with this designation; Pickerin.q Official Plan the subject property is designated "Open Space System - Marina Area" within the Bay Ridges Neighbourhood; Marina areas permit Marinas, yacht clubs and ancillary uses; Marina supportive uses, restaurants, limited retail uses; limited residential uses in conjunction with marinas and yacht clubs; despite the uses permitted in a Marina Area; City Council has adopted the "Liverpool Road Waterfront Node Development Guidelines" which further identifies the subject property as being within the Liverpool Road Corridor; the Liverpool Road Corridor permits limited residential uses, and restricts the permissible uses to retailing of goods and services, offices and community, cultural and recreation uses, to serve the tourist, recreational boating and other community needs; Schedule II to the Pickering Official Plan designates Liverpool Road, south of Bayly Street, a collector road and Wharf Street as a local road; collector roads generally provide access to individual properties, to local roads, to other collector roads and to Type C Arterial Roads; carry greater volumes of traffic than local roads, including automobiles, pedestrians, bicycles and transit; and generally have a right-of-way width ranging from 20 to 22 metres; local roads generally provide access to individual properties, to other local roads and to collector roads; carry local traffic; and generally have a right of way of up to 20 metres; the applicant's proposal appears to comply with this designation; Liverpool Road Waterfront Node Development Guidelines the Liverpool Road and Wharf Street intersection is subject to the Council adopted "Liverpoof Road Waterfront Node Development Guidelines"; the guiding vision for the entire Node is that of a "Great Lakes Nautical Village" with a mix of uses and an ambiance that is inviting; 2 '_J ~ Information Report No. 08-05 Page 3 3.4 4.0 4.1 4,2 4.3 the area designated as "Liverpool Road Corridor" requires development to achieve a high level of design and architectural quality, featuring a vibrant pedestrian environment; the guidelines provide for alternate parking strategies for developments such as on-street parking, public parking areas, commercial parking lots and off-site parking under long term leases and consideration of cash-in-lieu of parking in this area, particularly for the small-scale commercial developments anticipated along Liverpool Road and in Fairport Village; Zoning By-law 2511, the subject property is currently zoned "MU-16" - Mixed Use Zone by By-law 2511, as amended by By-laws 6090/03 and 6147/03; this zoning permits the establishment of multiple dwelling-horizontal, semi-detached dwellings, business office, commercial school, personal service shop, professional office, restaurant type A, and a retail store; the commercial uses listed above are only permitted within the ground floor and basement of a dwelling unit; an amendment to the by-law would be required to implement the applicant's proposal. RESULTS OF CIRCULATION Resident Comments no resident comments have been received to date; Agency Comments no agency comments have been received to date; Staff Comments in reviewing the application to date, staff has identified the following issues for further review and consideration: with the full conversion of the dwelling unit for commercial purposes; staff have concerns with respect to the location and availability of parking to serve the business office users; and; the acceptability of the applicant's request to provide parking within the City's road allowance on Wharf Street as it relates to streetscape design and pedestrian safety~ Information Report No. 08-05 Page 4~,_e 'i 7 5,0 6.0 6.1 6.2 6.3 PROCEDURAL INFORMATION written comments regarding this proposal should be directed to the Planning & Development Department; oral comments may be made at the Public Information Meeting; all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; if you wish to reserve the option to appeal Council's decision, you must provide comments to the City before Council adopts any by-law for this proposal; if you wish to be notified of Council's decision regarding this proposal, you must request such in writing to the City Clerk. OTHER INFORMATION Appendix No. I list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report; Information Received - copies of the applicant's submitted plan are available for viewing at the offices of the City of Pickering Planning & Development Department; Property Principal lan McCullough P. Eng., is the Vice President of Marshall Homes. ORIGINAL SIGNED BY ORIGINAL SIGNED BY Tyler Barnett Site Planner- Site Planning TB:id Attachments Lynda Taylor, MCIP, RPP Manager, Development Review Copy: Director, Ptannin~ & Development APPENDIX NO. I TO INFORMATION REPORT NO. 08-05 COMMENTING RESIDENTS AND LANDOWNERS (1) none received to date COMMENTING AGENCIES (1) none received to date COMMENTING CITY DEPARTMENTS (1) Planning & Development Department Excerpts from2 'i ~ statutoWPiJSlii;'inf0rmation Meeting - Pursuant to the Planning Act Minutes Thursday, May 19, 2005 7:00 P.M. The Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. ZONING BY-LAW AMENDMENT APPLICATION A 7'/05 MARSHALL HOMES (VILLAGE) LTD. 1295 WHARF STREET PART OF BLOCK 1, PLAN 40 M-2177 PART 9, PLAN 40R-22540 Tyler Barnett, Site Planner, provided an overview of property location, applicant's proposal and City's Official Plan policies pertaining to this site, as outlined in Information Report #08105. Marshall Homes representative lan McCullough, advised of his presence but made no comments at that time. Sylvain Trepanier, 1218 Monica Cook Place stated several concerns for the property in question.' The issue of the lack of parking, the building code and whether the ceilings between the second and third floor are up to that code and will modification be required. Concerned with a petition that is currently being circulated by Marshall Homes to gain support for the re-zoning: believes current residents of existing units may feel compelled to sign in order to remain on the priority list for house rePairs that many units require. Speaker believes if the City accepts this proposal they will be setting precedent and they will be unable to refuse others who wish to do the same. Speaker feels a compromise is required and that Marshall Homes should reapply in one year when residents are satisfied with the units they have purchased. If there is no objection from residents in the area, the speaker will not object to the proposal at that time. Joe Brown., 1295 Wharf Str Unit 93, states several concerns with the proposai. ;~ ns re-zonino request ..ontra(~,.,s the ong~na~ sales pitch by Marshall .Homes: An are~ with community business that attracts people to the waterfront. Also believes that this would set a precedent. The Speaker is concerned with parking, the issue of the petition that is circulating, the destruction of his ,':; ;:,;, :3¢,- 0~ Excerpts from Statutory Public InfOrmation Meeting Pursuant to the Planning Minutes Thursday, May 19, 2005 7:00 P.M. o o ,n ¢,.stm~., ,t and, when .... ~.~...;~.. ,~.~ : A,..,.. , ~.~,,,o,u~,,,,~ ,,~ ~n~v~L~b~e change in ownership, the City's inability to control future establishments on the property. Judy Avis, 640 Liverpool Road South, states concerns being the traffic problems that already exist and the lack of space to maneuver with the inevitable increase in cars, and the future use of the building if zoning was changed. Believed the area was intended to be pedestrian friendly. Marshall Homes representative, lan McCullogh states that this would not necessarily set precedent and that Marshall Homes would be open to site specific zoning. He does not believe that traffic or parking constraints will increase and believes the existing residential units could cause parking issues as well. Informed public he is available for discussion after the meeting. Staff member stated that the building has been inspected and compliance to the building code is mandatory. May 17th, 2005. 595 Armland Street, Pickering, Ontario. L1W lA6 To: City of Picketing One The Esplanade Pickering, Ontario L1V 6K7 ATTENTION' Clerk's Division Response to the Zoning By-Law Amendment Application A7/05 - Marshall Homes Ltd. This letter of concern is being sent to the cormriittee on behalf of Mrs. Joan Avis, 640 Liverpool Rd. S., north side of Wharf St. resident, and Keith & Judy Avis, 595 Annland St., driveway access on Wharf St. Our concern is the number of people that would be using the facility on a daily basis if there are 3 floors of office space. They are only receiving parking space on their own property for possibly 3 cars in the existing driveway on Liverpool Road and then 5 on Wharf Street. This area is becoming very congested for traffic movement with the new development. Also, maybe at this time in the use of the building the office staffuse and visitors may be considered small (enough spaces for all presently employed ), there is nothing to say in the future each floor of office space could be rented out to other tenants or sold for other office use that has a larger number of daily employees and daily visitors. How far are people willing to walk once they leave their vehicles? Also of concern is the view of drivers mining east on Wharf Street. Is a driver's view going to be obstructed with parked vel~cles, facilitating a swing in their turn into the west bound lane. This would be a possibility ifa cube van were parked on one of these new spaces. This is a street being used for commercial access and any overhanging parked cars, if someone decides to overhang the curb, may cause an obstruction of flow also and maybe a danger to pedestrians and drivers using the street. We would also not be pleased if in the planning the option of having the NO PARKFNG restrictions removed along the street as b~m~ a parking alternative be at all thought about. But, we feel thai ma~>e the issue beyond the zoizing change is not just parking but, is tlzis change to 3 stoh. es of office space going to set a precedent to the landowners and tenams who akeadv have a first floor/and or basemem conm~ercial zorfing on Liverpool ~o expand to more floors of commercial activity and going beyond the vision of a "Great 2,,,;2 Lakes Nautical Village" being lost'to just another node of commercial activity beyond the expected pedestrim~ environment. Thank you for receiving our cormnents as long time residents ( 100 years + ) within this neighbourhood. Yours truly, Joan Avis Keith & Judy Avis( 905 - 839 - 9996 ) - javis52~hotmail.com Associate Company FRENCHMAN'S BAY HARBOUR & MARINE SERVICE CO. LIMITED Executive Offices 591 LIVERPOOL ROAD PICKERING, ONTARIO L1W 1R1 Telephone (905) 839-5036 Fox (905) 839-4380 E-mail: info~J~enchmansbaymarina, com April 27, 2005 Mr. Tyler Barnett, Senior Planner- Site Ci~ of Pickering One The Esplanade Pickerina Ontario L1V 6K7 AP~ 2 B Z~t5 . P~RING, ONTARIO · , ' ~ ~*' ~; ~r[ ;'?k'[~:~-¢ "'~ Re: Zoning By-law Amendment Application (A 7/05) Marshall Homes (Village) Ltd. 1295 ~f Street, Unit 9 Dear Mr. Barnett: Pickering Harbour Company Limited has no objections to the above referenced zoning By- law- Amendment Application. Parking requirements for this application are modest and we believe that the nature of the use intended is compatible with the surrounding2reh and would not impinge in any way with the character of the condominium development in which it is located. Yours veo- truly THE PICKER[NG HARBOUR COMPANY LIMITED H. G. Hou~li' - President Cily of Pickering re Marshall Homes A_mend Apr 05 May 26, 2005 City of Pickering One The Esplanade Pickering, Ontario L1V 6K7 RECEIVED MAY 3 0 2005, O~TY OF PICKERIN(~ II:~..ANNING & DEVELOPMEI~' DEPARTMENT Attention: Mr. Tyler Barnett Dear Mr. Barnett: SUBJECT: 1295 Wharf Street, Unit 9 Business Office Conversion Further to our ongOing meetings and discussions, we are pleased to enclose a petition of support from the residents at 1295 Wharf Street for the business office conversion of unit 9 and the creation of the 5 parking spots along the Wharf Street side yard and boUlevard. As discussed, the petition was a follow-up to the informal public meeting we held which was attended by you, Linda Taylor, our office, 5 members of Council and the residents. In reviewing the petition, please note that 3 of the properties are still under our ownership and 2 have a conflict in dealing with this matter. Accordingly, we only consider 61 of the 66 units to be eligible to sign. Of the 61 residents, we had a handful that simply don't sign petitions, however, do not object to our application (as demonstrated at the pUblic meeting) and there were 4 property owners who could not be contacted. Enclosed is a combination of a signed petition and e-mails (for those who could not be seen) totaling 46 units or over 75% direct support for our application. in addition to this direct support, it is very clear from our public meeting held last week that the remaining es~dent s who did not sign, excluding the one who spoke, simply d " on t object. Throuc~h the Dub c part,,.,F,~tl,.,:: to date, ~,. is quite clear that the vast ,,--' , - maJ.,, ~t~ of residents support our plans. 345 Kingston Road, SuiTe 311, Pickering, Ontario, Canada Ll\," 1Al TeJ: 905-50o-827E Fax: 905-509-3515 We further wish to highlight that most residents acknowledge that the area in general has parking problems. Accordingly, we wish to reiterate that multi-tenanting this unit with the existing commercial permitted, and an upstairs residential user will result in more vehicles being generated than our proposed use. Permitting our use and the parking, will ensure this unit does not burden the already stressed parking situation in the area for now and years to come. Simply put, we do not solve a parking problem by not creating additional parking were possible irregardless of the use. We maintain the opinion that this application will help solidify the commercial base on Liverpool South and will improve parking by taking this unit out of the public parking demands associated with the remaining commercial units. We also feel this is a unique opportunity as it is the only unit in the area with a full Municipal corner, thus, we do not anticipate this application wilt establish any new precedents. We trust that the enclosed is complete and in order, and we look forward to advancing to the May public meeting for the application. In the meantime you have any questions or require any further information, please call y ours truly, / \ Marshall Homes CorPoration £i / / Vice President cc. Councilor Mclean Councilor Dickerson 0 0 .,(2 0 ~ 0 'E N r- Q~ Ob, 225 85/16/2885 15:a6 15 MARSHALL HOMES 'MARSHALL HOMES TO: _ Lynne Rempel COMPANY: Pcvzona[ FAX NUMBER: FACSIMILE TRANSMITTAL SHEET FROM: Cameron M[cKirmon DATE.: May 16, 2005 ~90~-665-7552 PHONE NUMBER: 905-66-q-7788 RE: TOTAL NO. OF PAGEs: SENDER'S FAX NUMBER: 905-509-36/3 SENDER'S PHONE NUMBER: 905-509-827,~ URGENT E] FOP, REVIEW [] PLEASE COMMi~_NT [] PLEASE REPLy please contact immediately/.fyot~ ~ence ---r--. Y ~o~ problems NOTEs/CO~ENT$: As per our telephone conversation re ard' . application by Marsh~n r-r ..... ~! ir~ your support of the /295 ~--~ .2--~- ~--~,mcs ro add busine~- -~ .... ,. c ' [~-~eet, ~nit 9~ and to create o *o.o~nce uses to ~he upper 2 ~o~ at o~d you please ac~owled.e vo ...... T~ ~a~ along ~e ~aff Street side ~ ~ ~*ccmcnt ann remm via f~x. a e date / / Thank you Diane Page From: Cameron McKinnon [cameron@marshallhomes.ca] Sent: Tuesday, May 17, 2005 9:22 AM To: diane@marshallhomes.ca Subject: FW: lot 9 frenchman's bay ..... Original Message ..... From; Darlene Flatman [mailto:darleneflatman@hotmail.com] Sent: May I7, 2005 8:31 AM 1'o: cameron@marshallhomes.ca Subject: RE: lot 9 frenchman's bay Yes Cameron I do support the change in zoning so Marshall cm~ have their offices there. Hope the meeting goes well. Darlene Flatman >From: "Cameron McKinnon" <cameron~marshallhomes.ca> >To: <darleneflatman~hotmaihcom> >Subject: lot 9 frenchman's bay >Date: Mon, 16 May 2005 14:05:46 -0400 > ,-> >Hi Darlene. > >as per our telephone conversation, I understand your are supportive of the >rezoning application by Marshall Homes to add business office uses to the >upper 2 floors at 1295 Wharf St., Unit 9 and to create their own parking >along the Wharf Stree side yard. You're acknowlegement of this via return >response is appreciated. >Thank you >Cameron Diane Page 1 o From: Cameron McKinnon [cameron@marshallhomes.ca] Sent: Tuesday, May 17, 2005 9:23 AM To: diane@marshallhomes.ca Subject: FW: FW: lot 9 frenchman's bay ..... Original Message ..... From: MIKE CAMPBELL [mailto:camfam4@rogers.com] Sent: May 16, 2005 4:23 PM ?o: Cameron McKinnon Subject: Re: FW: lot 9 frenchman's bay yes if you fix my stairs. Mike Campbell Cameron McKinnon <cameron~marshal#tomes. ca> v~'ote: Hi Micheal. as per our telephone conversation, I understand your are supportive of the rezoning application by Marshall Homes to add business office uses to the upper 2 floors at 1295 Wharf St., Unit 9 and to create their own parking along the Wharf Stree side yard. You're acknowlegement of this via return response is appreciated. Thank you Cameron Remember, life is not a rehersal ! i ,,"ii 7/(if; Diane From: Sent: To: Subject: 232 Cameron McKinnon [cameron@marshallhomes.ca] Thursday, May 19, 2005 2:41 PM diane@marshallhomes.ca FW: lot 9 frenchman's bay ~ ~ ..... Original Message ..... From: KARL WALD [mailto:kwaldsolidimage@bellnet.ca] Sent: May 17, 2005 3:36 PM To: Cameron McKinnon Cc: kwaldsolidimage@bellnet.ca Subject: Re: lot 9 frenchman's bay Mr Cameron I have no issue with Marshall Homes application for rezoning of this unit but I would not like to see this lead to the whole street changing to spoil the reason we bought this unit in the first place. Original Message From: "Cameron McKinnon" <cameron@marsha!ihomes.ca> To: <kwaldsolidimage@be!lnet.ca> Sent: Monday, May 16, 2005 4:20 PM Subject: FW: lot 9 frenchman's bay > > hi Karl > > > as per our t~~ep.~n~ conversation, I understand your are supportive of the > rezoning application bt' Marshall Homes ~o add business office uses to the > upper 2 floors at 1295 Wharf St., Unit 9 and to create their own parking > along the Wharf Stree side yard. You're acknowtegement of this via return > response is appreciated. > > Thank you > Cameron > .. Page Diane ATTACHMENT #~TO REPORT # PD 30 ~ ~-'~ ~' . .. From: Cameron McKinnon [cameron@marshallhomes.ca] Sent: Tuesday, May 17, 2005 10:02 AM To: diane@marshallhomes.ca Subject: FW: FW: lot 9 frenchman's bay ..... Original Message ..... From; Sherrie Johnston [mailto:S]ohnston@iapa.ca] Bent:.' May 17, 2005 9:53 AM To: Cameron McKinnon Subject-' Re: FW: lot 9 frenchman's bay Please accept this email as my agreement to this rezoning application as stated below. Sherrie Johnston "Cameron McKinnon" <cameron@marshallhomes,ca> 05/17/2005 09:49 AH To: cc: Subject: <sjohnston@iapa.ca> FW: lot 9 frenchman's bay Hi Sherrie as per our telephone conversation, I understand your are supportive of the rezoning application by Marshall Homes to add business office uses to the upper 2 floors at 1295 Wharf St., Unit 9 and to create their own parking along the Wharf Stree side yard. You're acknowlegement of this via return response is appreciated. Thank you Cameron Page 1 of 1 234 lan From: vbody [vbody@rogers.com] Sent: May 19, 2005 2:39 PM ¢'~' To: lan McCullough ~.. ,:;> 'T' '5 .r;, Subject: Re: lan, We would support the zoning change for Marshall Homes to occupy the space. .... Original Message ..... From: Jan McCuilough To: 'vbod.~ Sent: Tuesday, May 17, 2005 4:14 PM Hi Val, I was just going through the support for our office application with Cameron and see he was waiting on your reply while you considered things. In speaking with yourself and Jim at our meeting, my sense was you guys do support what we are doing (in fact Jim said the info at the meeting was what turned his view from against to support). I was wondering if you could provide a positive reply to this e-mail as your support for our rezoning and creation of the parking on Wharf Street. Please let me know. Thanks and Regards, lan Diane From: Sent: To: Subject: ATI'ACH,~EN7 #_~ TO REPORI' # PD~ Cameron McKinnon [cameron@marshallhomes.ca] Tuesday, May 17, 2005 9:22 AM diane@marshallhomes.ca FW: lot 9 frenchman's bay ..... Original Message ..... From: Mubashir Khalid [mailto:mubashir_khalid@hotmail.com] Sent: May 17, 2005 8:06 AM To: Cameron McKinnon Subject: Re: lot 9 frenchman's bay Hi Cameron / Marshall Homes, Yes, I am 100% in support of this. Thank you and good luck! Mubashir Khalid Owner, ~43 -1295 Wharf Street ..... Original Message From: "Cameron McKinnon" <cameron@marshaiihomes.ca> To: <mubashir kha!id@hoSmait.com> Sent: Monday,-May 16, 2005 4:03 PM Subject: FW: lot 9 frenchman's bay Hi Mubashir as per our telephone conversation, I understand your are supportive of the rezoning application by Marshall Homes to add business office uses to the upper 2 floors at 1295 Wharf St., Unit 9 and to create their own parking along the Wharf Stree side yard. You're acknowlegement of this via return response is appreciated. Thank you Cameron Diane From: Sent: To: Subject: Cameron McKinnon [cameron@marshallhomes.ca] Thursday, May 19, 2005 2:38 PM diane@marshallhomes.ca FW: lot 9 frenchman's bay ~.r '"'--.r. ~ ..... Original Message ..... From: Les Iwata [mailto:liwata@sympatico.ca] Sent: May 16, 2005 10:53 PM To: Cameron McKinnon Subject: Re: lot 9 frenchman's bay Hello Cameron, I don't see any negative result for the community having No 9 completely commercial. You have been good neighbours and the-community is probably a showcase neighbourhood for Marshall Homes. In that case, I am sure Marshall Homes will take care of the property. Liz iwata %47 Original Message From: "Cameron McKinnon" <cameron@marshatlhomes.ca> To: <liwata@sympatico.ca> Sent: Monday, May 16, 2005 3:57 PM Subject: FW: tot 9 frenchman's bay > > Hi Liz > > as per our telephone conversation, I understand your are supportive of the > rezoning application by Marshall Homes to add business office uses to the > upper 2 floors at 1295 Wharf St., Unit 9 and to create their own parking > along the Wharf Stree side yard. You're acknowlegement of this via return > response is appreciated. > > Thank you > Cameron > Page 1 of 2 lan 3 7 From: Linda Donaldson [lindadonaldson~ro~ers.com] Sent: May 17, 2005 12:51 PM .... To: lan McOullough L Subject: Re: Lot 57 FBV Thank you for the information. Since, you have cleared up the issue regarding the parking, Shane & I have no problem with the re-zoning of that unit & look forward to havin§ you as neighbours. Could you please relay this message to Cameron as well as he is the one that originally asked. Thanks again. Linda Donaldson ..... Original Message ..... From: lan McCullough~ To: lindadonalds_on@rogers.com Cc: 'Diane Davis' Sent: Tuesday, May 17, 2005 12:36 PM Subject: RE: Lot 57 FBV Hi Linda, was forwarded your e-mail from Diane and am pleased to confirm the followings: · 7 parking spots are required using the ratios required by the City e We have 2 existing spots for the unit, ! is in the garaqe and the other is the driveway. - · We are creating 5 additional spots on the North side of the unit at Wharf Street. The total provided will be 7 which includes our existing 2 as above. We are not doing anything on the Liverpool side, this is will be on-street parking created by the City for everyone's use. We will not be using the Liverpool parking as the 5 spots on Wharf are all we will require. Please let me know if you have any questions or require any further information. Regards, Ian McCutlough ..... Original Message ..... Prom: Diane Sent: May 17, 2005 12:26 PM To: Ian Subject: FW: Lo: 57 FBV Importance: High ..... Original Message ..... From: Linda Donaldson [mail~o:iindadonaldson@rogers.com] Sent: Tuesday, May 17, 2005 12:22 PM To: Diane Davis Subject: Re: Lot 57 FBV Importance: High Page 2 of 2 Hi Diane, Can you please tell me about the extra parking. I have heard upwards of 7 spaces were to be created - 4 on the north side (Wharf St) - 1 in garage & 2 on the Liverpool side. On the city planning drawings, it does not show any parking on the Liverpool side. Can you verify this? Linde Donaldson ..... Original Message ..... From: "Diane Davis" <dianeemarshallhomes.ca> To: <lindadonaldson@rogers.com> Sent: Tuesday, May 17, 2005 10:54 AM Subject: Lot 57 FBV > Hi Linde: Cameron asked me to forward the following message for him: > Diane > > > as per our telephone conversation, I understand your are supportive of the > rezoning application by Marshall Homes to add business office uses ~o the > upper 2 floors at 1295 Wharf St., Unit 9 and to create their own parking > along the Wharf Street side yard. You're acknowledgement of this via return > response is appreciated. > Thank you > Cameron > > > > > Internal Virus Database is out-of-date. > Checked by AVG Anti-Virus. > Version: 7.0.308 / Virus Database: 266.!1.6 - Release Date: 5/6/2005 > > Internal Virus Database is out-of-date. Checked by AVG Anti-Vires. Version: 7.0.308 / Virus Database: 266.11.6 - Release Date: 5/6/2005 Diane Page From: Sent: Tuesday, May 17, 2005 2:48 PM To: 'cameron@marshallhomes.ca' Subject: FW: FBV Diane Davis [diane@marshallhomes.ca] ..... Original Message ..... From: Diane Davis [mailto:diane@marshallhomes.ca] Sent: Tuesday, May 17, 2005 2:47 PM To: 'Sandra Puddister' Subject: RE: FBV Thank you for your quick response Diane ..... Original Message ..... From: Sandra Puddister [mailto:spuddister@lenbrook.com] Sent: Tuesday, May 17, 2005 2:39 PM To: 'Diane Davis' Subject: RE: FBV Hi Diane. in response to Cameron's message, I am supportive of the rezoning application by Marshall Homes concerning unit #9 at 1295 Wharf Street as indicated in the paragraph below. Sandy Puddister ..... Original Message ..... From: Diane Davis [mailto:diane@marshallhomes.ca] Sent: Tuesday, May ].7, 2005 1:23 PM To: 'Sandra Puddister' Subject: RE: FBV Hi Sandy: Cameron asked me to forward the following message for him: Diane as per our telephone conversation. I understand your are supportive ol~ the rezoning application bv Marshall Homes to add'business o~ce uses to *.he upper 2 floors at 1295 V~rnari' St.., Unit 9 and to create their' own parkin~ along the Wharf Street side yard. You're ackmowledgement of tt~is via ?turn response is appreciated. '24,) Thank you Cameron Page 2 o: ..... Original Hessage ..... From.' Sandra Puddister [mailto:spuddister@lenbrook.com] Sent; Tuesday, May 17, 2005 2:16 PH To: 'Diane@marshallhomes.ca' Subject= Hi Dianne, sorry I missed your call. I'm at _sp_uddisterC. lenbrook.com I look forward to receiving your e-mail. Thanks, Sandy May 24, 2005 Tyler Barnett, Senior Planner Picketing Civic Complex One The Esplande Pickering, Ontario LlV 6K7 Mr. Barnett: : The Regional. Municipality of Durham Planning' Department . 1615 DUNDAS ST. E. · 4TM FLOOR, LANG TOWER · WEST BUILDING PO BOX 623 WHITBYON L1N 6A3 CANADA 905-728-7731 Fax: 905-436-6612 E-maih planning@ region, durham.on.ca www.region.durham .on .ca A.L. Georgieff, MCIP, RPP Comh'nissioner of Planning Re: · Zoning Amendment Application A07/05 Applicant: .Marshall Homes '(Village) Limited Location: 1295 Wharf Street, unit 9 Municipality: City of Pickering This appti6ation has been reviewed by the Region of Durham ahd the following comments are offered. The purpose of this application is to expand the permitted floor space of a business office to 'include second and third floors of 1295 Wharf Street Unit 9, and to amend to paddng requirements for an office use. Regional Official Plan The lands subject to this application are designated "Waterfront" in the Durham Regional Official Plan. Predominant uses in this designation include' marina, recreation, tOurist and cultural and community uses, Residential and employment opportunities may be permitted, which support and complement the predOminant, uses. Regional Services - Municipal water supply and:sanitary seWer services are available to the subject properly~ ' Provincial Policies & Dele,qated RevieW Responsibilities This applicatiOn has been screened in accordance with the terms of the provincial plan review responsib, ilities. There are no matters of provincial interest applicable to this application. ExCellence fo~i¢~r:,Cor~Pnunifies" Community Strate.c~ic PIan (CSP) A primary objective of the CSP is to ensure balanced growth and livable communities by encouraging development that enables an improved live-work re,ationship. '.'The proposai would a~pear ~.o achieve this o~,jecdve Dy contributing to th'-., = ,,,,..-~-;'-' of residential and .,,,,,.,~"~",~ development in the are~, N:\pim\dc~Zoning\Comments\Pickering~A07.05.doc If yQu have any.questions or require further information, please dO-not hesitate'to 'contact me. : .... . Dwayne Campbell~ Planning Analyst Current Operations Branch cc: Pete Castellan, Regional Works .Department N:\pim\dc'~.o'ning\Comments\Pickering\A07-05.doc RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY 1. That by-laws be enacted to: a) dedicate Block 31, Plan 40M-1987 as public highway; and b) assume roads and/or services within Plan 40M-1987 (save and except Block 32); and c) amend By-law 1416/82 (Places of Amusement) to include the roads within Plan 40M-1987; and d) authorize the release and removal from title of the Subdivision Agreement and related Amending Subdivision Agreement relating to Plan 40M-1987 and Plan 40R-19693. 244 PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: PD 26-05 Date: May 31,2005 From: Nell Carroll Director, Planning & Development Subject: Brydale Developments (Pickering)Inc. Plan of Subdivision 40M-1987 Plan 40R-19693 Final Assumption of Plan of Subdivision Recommendation: By-laws should be enacted to: dedicate Block 31, Plan 40M-1987 as public highway; assume roads and/or services within Plan 40M-1987 (save and except Block 32); amend By-law 1416/82 (Places of Amusement) to include the roads within Plan 40M-1987; and authorize the release and removal from title of the Subdivision Agreement and related Amending Subdivision Agreement relating to Plan 40M-1987 and Plan 40R-19693. Executive Summary: The City entered into a Subdivision Agreement with the above-noted developer for the development of Plan 40M-1987. That agreement was subsequently amended to deal with the coordinated development of the future development blocks and the lands lying north of the M-Plan (Plan 40R-19693). As the developer has completed all works and services within these Plans to the satisfaction of City staff, it is now appropriate to assume the M-Plan under the jurisdiction of the City and release the developer from the provisions of the respective Subdivision Agreement and Amending Subdivision Agreement. Financial Implications: There are no new financial implications to the City as a result of this recommendation. Report PD 26-05 Subject: Final Assumption of Plan of Subdivision 40M-1987 Date: May 31, 2005 Page 2 Background: The City entered into a Subdivision Agreement with the above-noted developer for the development of Plan 40M-1987. That agreement was subsequently amended to deal with the coordinated development of the future development blocks and the lands lying north of the M-Plan (Plan 40R-19693). As the developer has now completed all works and services within these Plans to the satisfaction of City staff, it is now appropriate to assume the M-Plan under the jurisdiction of the City and release the developer from the provisions of the Subdivision Agreement and Amending Subdivision Agreement. The assumption of Plan 40M-1987 (save and except Block 32) and the release of the Subdivision Agreement and related Amending Subdivision Agreement must be acknowledged by the enactment of various By-laws dedicating certain lands as public highway, assuming the roads and/or services within the Plan, amending By-law 1416/82 relating to Places of Amusement, and authorizing the release and removal of the Agreements from title. Accordingly, it is recommended that the following By-laws be enacted to: o dedicate Block 31, Plan 40M-1987 as public highway; assume roads and/or services within Plan 40M-1987 (save and except Block 32); amend By-law 1416/82 (Places of Amusement) to include the roads within Plan 40M-1987; and authorize the release and removal from title of the Subdivision Agreement and related Amending Subdivision Agreement relating to Plan 40M-1987 and Plan 40R-19693. Attachments: Location Map- Plan 40M-1987 and 40R-19693 By-law to dedicate Block 31, Plan 40M-1987 as public highway By-law to assume roads and/or services within Plan 40M-1987 (save and except Block 32) By-law to amend By-law 1416/82 (Places of Amusement) to include the roads within Plan 40M-1987 By-law to authorize the release and removal of the Subdivision Agreement and related Amending Subdivision Agreement from title relating to Plan 40M-1987 and Plan 40R-19693 Report PD 26-05 Subject: Final Assumption of Plan of Subdivision 40M-1987 Date: May 31,2005 Page 3 Prepared By: Denise Bye, Coordinator Property & Development Services Approved / Endorsed By: Neii Carroll, Director, Planning & Development DB Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Thon1'as J. QuinN, Chief/.-,A'dministrati~"e*"Q~fic6r Recommendation approved: Chief Administrative Officer Director, Operations & Emergency Services Director, Planning & Development Director, Corporate Services & Treasurer City Clerk 0 0 ~/ 4:0R-19693, PA TS 1-6 ' VOYACEA ~ -, ~( ~UIVI- i ~0 ~ City ~f Pickering Planning & Development Depa~ment PROPERTY DESQRIPTION 40M-19~7 AND 40R-~969S, PARTS I-6 OWNER VARIOUS ~ DATE MAY 17, 2005 DRAWN BY JB FILE No. SUBDIVISION COMPLETION & ASSUMPTION SCALE N.T.S. CHECKED BY DB THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to dedicate Block 31, Plan 40M-1987, Pickering as public highway. WHEREAS The Corporation of the City of Pickering is the owner of Block 31, Plan 40M-1987, Pickering and wishes to dedicate it as public highway; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: Block 31, Plan 40M-1987, Pickering is hereby dedicated as public highway (Fairport Road). BY-LAW read a first, second and third time and finally passed this 27th day of June, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to assume the roads within Plan 40M-1987 for public use as public highways and to assume the services within Plan 40M-1987 (save and except Block 32) under the jurisdiction of the City of Picketing. WHEREAS above ground and underground services required for the development of the above-noted Plans have been completed to the City's satisfaction; and WHEREAS the City of Pickering has jurisdiction over the roads shown on Plan 40M-1987; and WHEREAS pursuant to the Municipal Act, S.C. 2001, c. 25, sections 30 and 31, a highway is owned by the municipality having jurisdiction over it and a municipality may by By-law assume highways owned by it for public use; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: The above ground services required by the Subdivision Agreement relating hereto, or any amendments thereto, which are to be constructed or installed in the development of the above-noted Plan or which are located on lands that are dedicated to or owned by the City within Plan 40M-1987 (save and except Block 32) or on lands lying immediately adjacent thereto are hereby accepted and assumed for maintenance under the jurisdiction of The Corporation of the City of Pickering. The underground services that are required to be constructed or installed in the development of the above-noted Plan including the storm drainage system and related appurtenances, located on lands that are dedicated to or owned by the City in Plan 40M-1987 (save and except Block 32) or lands lying immediately adjacent thereto, are hereby accepted and assumed for maintenance under the jurisdiction of The Corporation of the City of Pickering. In sections 1 and 2, the phrase "lands that are...owned by the City" includes lands that are subject to an easement transferred to the City, but only with respect to the specific service or services referred to in the easement transfer document. The following highways are hereby assumed for public use as public highways under the jurisdiction of The Corporation of the City of Pickering: Fairport Road, Voyager Avenue, Helm Street and Grayabbey Court, within Plan 40M-1987 BY-LAW read a first, second and third time and finally passed this 27th day of June, 2005. David Ryan, Mayor Debi/:. Bentie~, City Cierh THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to amend By-law 1416/82 providing for the regulation and licensing of places of amusement. WHEREAS pursuant to the Municipal Act, S.O. 2001, c. 25, section 150(1), the Council of The Corporation of the City of Pickering enacted By-law 1416/82 providing for the regulation and licensing of places of amusement; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: Schedule A to By-law 1416/82, as amended, is hereby further amended by adding thereto the following: Voyager Avenue, Grayabbey Court and Helm Street, within Plan 40M-1987, City of Pickering, Regional Municipality of Durham. BY-LAW read a first, second and third time and finally passed this 27th day of June, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a By-law to authorize the release and removal of the Subdivision Agreement and related Amending Subdivision Agreement from title respecting Plan 40M-1987, Pickering. WHEREAS pursuant to the Planning Act, R.S.O. 1990, c. 13, s. 50, or a predecessor thereof, The Corporation of the City of Pickering and Brydale Developments (Pickering) Inc. entered into a Subdivision Agreement, Notice of which was registered as Instrument No. LT943391 on February 17, 2000, respecting the development of Plan 40M-1987, Pickering; and WHEREAS that agreement was amended to deal with the coordinated development of lands within Plan 40M-1987 and lands lying outside the plan (Plan 40R-19693). That Agreement was registered as Instrument LT1004591 on December 22, 2000; and WHEREAS the terms and conditions of the Subdivision Agreement and Amending Subdivision Agreement have been complied with to the satisfaction of the City; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: The Mayor and Clerk hereby authorize the release and removal from title of: (a) the Subdivision Agreement registered as Instrument No. LT943391 on February 17, 2000, and (b) the Amending Subdivision Agreement registered as Instrument LT1004591 on December 22, 2000, between Brydale Developments (Pickering) Inc. and The Corporation of the City of Pickering, respecting the development of Plan 40M-1895 and Plan 40R-19693, Pickering. BY-LAW read a first, second and third time and finally passed this 27th day of June, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That a by-law be enacted to authorize the preparation, execution and registration of the Release and Abandonment of two Easements in favour of the City, over: (a) those parts of Lot 26, Range 3, B.F.C., being Parts 2, 5, 10, 14, 18 and 24, Plan 40R-11259 and those parts of the road allowance between Concession 1 and Range 3, B.F.C. and former King's Highway No. 2, being Parts 31, 40, 41, 47, 48, 71 and 76, Plan 40R-11259, which easement was granted for storm drainage purposes and is registered as Instrument D314520; and (b) those parts of the road allowance between Concession I and Range 3, B.F.C. and former King's Highway No. 2, being Parts 36, 37, 38, 39, 40, 41, 42, 43 and 44, Plan 40R-1t259, which easement was granted for transit purposes and is registered as Instrument D314521. PICKERING REPORT TO £ 5 3 EXECUTIVE COMMITTEE Report Number: PD 21-05 Date: May 11, 2005 From: Nell Carroll Director, Planning & Development Subject: Release and Abandonment of Easements Those parts of Lot 26, Range 3, B.F.C., being Parts 2, 5, 10, 14, 18 and 24, Plan 40R-11259 and those parts of the road allowance between Concession 1 and Range 3, B.F.C. and former King's Highway No. 2, being Parts 31,40, 41,47, 48, 71 and 76, Plan 40R-11259 Storm Drainage Purposes Registered as Instrument D314520 Those parts of the road allowance between Concession 1 and Range 3, B.F.C. and former King's Highway No. 2, being Parts 36, 37, 38, 39, 40, 41,42, 43 and 44, Plan 40R-11259 Transit Purposes Registered as Instrument D314521 File: RE0504 Recommendation: A by-law should be enacted to authorize the preparation, execution and registration of the Release and Abandonment of two Easements in favour of the City, over: (a) those parts of Lot 26, Range 3, B.F.C., being Parts 2, 5, 10, 14, 18 and 24, Plan 40R-11259 and those parts of the road allowance between Concession 1 and Range 3, B.F.C. and former King's Highway No. 2, being Parts 31, 40, 41, 47, 48, 71 and 76, Plan 40R-11259, which easement was granted for storm drainage purposes and is registered as Instrument D314520; and (b) those parts of the road allowance between Concession 1 and Range 3, B.F.C. and former King's Highway No. 2, being Parts 36, 37, 38, 39, 40, 41, 42, 43 and 44, Plan 40R-11259, which easement was granted for transit purposes and is registered as Instrument D314521. Executive Summary: The City has received an application for the development of two car dealerships on lands lying between Merritton Road and Fairport Road (Formula Ford and Volvo of Durham). Conditions of that development include the Owner entering into a Site Plan Agreement for on-site works and a Development Agreement to address off-site works, more particularly, the upgrading of portions of Merritton Road and Fairport Road to municipal standards. A search of title on the property has revealed two registered easements in favour of the City, which easements are no longer required by the City and should be released from title. °54 Report PD 21-05 Subject: Release and Abandonment of Easements Date: May11,2005 Page 2 Financial Implications: Release and Abandonment Preparation and Registration Fees Owner's Cost Background: In 1985, the City enacted By-law 2041/85 authorizing the conveyance of the portion of Sheppard Avenue lying between Merritton Road and Fairport Road to Tonalist Holdings, subject to the City retaining easements for storm drainage and transit purposes. The road was subsequently stopped-up and closed and the conveyance was effected. The City has now received an application for the development of two car dealerships (Formula Ford and Volvo of Durham) on lands lying between Merritton Road and Fairport Road (identified as the subject property on the attached mapping). Conditions of that development include the Owner entering into a Site Plan Agreement for on-site works and a Development Agreement to address off-site works, more particularly, the upgrading of portions of Merritton Road and Fairport Road to municipal standards. The recently submitted application for the development of the subject property has determined that the existing storm drainage easement is no longer needed as the Owner will be required, as a condition of this development, to redirect the storm drainage pipes to a location better suited to serve the two car dealerships. Once those pipes have been relocated, the City will obtain a new Transfer over the lands subject of the new easement location. Accordingly, the existing easement should be released. Further, the transit easement is also no longer required. This easement was taken to preserve access for transit purposes along the stopped-up and closed portion of Sheppard Avenue. Since that time, the lands subject of this easement have never been used for transit purposes, nor will they ever be, as the bus route has clearly been established along Kingston Road. Accordingly, it is appropriate to release this easement from title. Council should note that consensus has been received from internal staff that these easements are no longer required and should be released from title. It is therefore recommended that a by-law be enacted to authorize the preparation, execution and registration of the Release and Abandonment of these two easements, in favour of the City, over: (a) those parts of Lot 26, Range 3, B.F.C., being Parts 2, 5, 10, 14, 18 and 24, Plan 40R-11259 and those parts of the road allowance between Concession 1 and Range 3, B.F.C. and former King's Highway No. 2, bein9 Parts 31, 40, 41, 47, 48, 71 and 76, Plan 40R-11259, which easement was granted for storm drainage purposes and is registered as Instrument D314520; and Report PD 21-05 Subject: Release and Abandonment of Easements Date: May 11,2005 Page 3 255 (b) those parts of the road allowance between Concession 1 and Range 3, B.F.C. and former King's Highway No. 2, being Parts 36, 37, 38, 39, 40, 41, 42, 43 and 44, Plan 40R-11259, which easement was granted for transit purposes and is registered as Instrument D314521. Attachments: 1. Location Map 2. By-law Prepared By: Denise Bye, Coordinator, Property & Development Services Approved / Endorsed By: Neii' Carl:bl~;-MOIP, RPP Director, Planning & Development DB:bg Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City ~ounciJ__~ Thowa~ ~~f A~inistrati~cor ' 256 ~TI'ACHMENT ti I 1'0 I i J S H E P PAR D AVE N U E  RM DRAINAGE EASEMENT ROAD KINGSTON Gity of Pickering xvOq .....j--"-' Planning & Development Department PROPERTY DESCRIPTION B.F.C. RANGE 3, PT LOT 26 AND PT RD ALLOW CON i & B.F.C 3 RP 40R-11259, PART 1 - 57, 60, 61,69 - 78 IO,,VNER ~,',,,,,,:',',.O":',,'~S'"":'. D,',',___..~ 'V'*,___~_11__ 200__2 1- DR,',VVN~,~ ..%, FILE No. RELEASE AND ABANDONMENT OF EASEMENTS SCALE 1:2500 ~ CHECKED BY DB PN-7 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to authorize the preparation, execution and registration of the Release & Abandonment of two easements registered as D314520 and D314521 as they are no longer required for municipal purposes. WHEREAS, the City of Pickering has an easement for storm drainage purposes over those parts of Lot 26, Range 3, B.F.C., being Parts 2, 5, 10, 14, 18 and 24, Plan 40R-11259 and those parts of the road allowance between Concession I and Range 3, B.F.C. and former King's Highway No. 2, being Parts 31, 40, 41, 47, 48, 71 and 76, Plan 40R-11259, which easement is no longer required; and WHEREAS, the City of Pickering has an easement for transit purposes over those parts of the road allowance between Concession 1 and Range 3, B.F.C. and former King's Highway No. 2, being Parts 36, 37, 38, 39, 40, 41, 42, 43 and 44, Plan 40R-11259, which easement is no longer required; and WHEREAS, pursuant to the Municipal Act, the council of a municipal corporation may pass by-laws to dispose of land or interests in land when no longer required; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: The Mayor and Clerk hereby authorize the Director, Planning & Development and the Solicitor for the City to prepare, execute and register the necessary Release and Abandonment to release the Transfer of Easements registered as D314520 and D314521, from title. BY-LAW read a first, second and third time and finally passed this 20th day of June, 2005. David Ryan, Mayor Debi A. Bentley, Clerk REO504 257 255 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report OES 17-05 regarding a Beach Volleyball Partnership Proposal, be received; and That the partnership proposal submitted by Team Twelve training and PVB Canada to construct five (5) beach volleyball courts in 2005 and an additional five (5) courts in 2006 at Diana, Princess of Wales Park, be accepted; and That a by-law be enacted to authorize the execution of a Lease Agreement through which Team Twelve Training and PVB Canada will be permitted to develop and operate a Beach Volleyball Facility and Program at Diana, Princess of Wales Park for a five year term; and That staff at the City of Pickering be given the authority to give effect thereto. PICKERING 255 REPORT TO EXECUTIVE COMMITTEE Report Number: OES 17-05 Date: May 31,2005 From: Stephen Reynolds Division Head, Culture & Recreation Subject: Beach Volleyball Partnership Proposal Diana, Princess of Wales Park Recommendation: That Report OES 17-05 regarding a Beach Volleyball Partnership Proposal be received; and The partnership proposal submitted by Team Twelve Training and PVB Canada to construct five (5) beach volleyball courts in 2005 and an additional five (5) courts in 2006 at Diana, Princess of Wales Park be accepted; and A by-law be enacted to authorize the execution of a Lease Agreement through which Team Twelve Training and PVB Canada will be permitted to develop and operate a Beach Volleyball Facility and Program at Diana, Princess of'Wales Park for a five year term; and 4. Staff at the City of Pickering be given the authority to give effect thereto. Executive Summary: Team Twelve Training and PVB Canada have submitted a formal partnership proposal to construct a beach volleyball facility at Diana, Princess of Wales Park. A new beach volleyball facility would meet the demand for beach volleyball within the City of Pickering. This facility will allow all ages to participate in new and exciting recreation programs. Programs will include organized leagues, tournaments, clinics and camps. The Operations & Emergency Service Department -~'^ ,= a ,,.~.omm~nu that a ieass agreement be initiated with Team Twelve Training and PVB Canada. 2O0 Report OES 17-05 Subject: Beach Volleyball Partnership Proposal Diana, Princess of Wales Park Date: May 31,2005 Page 2 Financial Implications: Team Twelve Training and PVB Canada will be responsible for all construction costs for the new beach volleyball facility (approximately $65,000-$90,000). All maintenance and operating costs will be the responsibility of Team Twelve Training and PVB Canada. Background: Team Twelve Training and PVB Canada have submitted a formal partnership proposal to construct a beach volleyball facility at Diana, Princess of Wales Park. Construction of this beach volleyball facility would consist of five (5) courts in 2005 and an additional five (5) courts in 2006. Team Twelve Training and PVB Canada are two organizations that have worked together on fitness and sport initiatives over the past two years. Team Twelve Training is a training organization that focuses on fitness assessments, personal training and sport-specific training. Team Twelve Training currently has a service agreement with the City of Pickering to provide personal training services and fitness assessments at the Pickering Recreation Complex. Team Twelve Training is also involved with Pickering's competitive volleyball program. PVB Canada is an organization that has been bringing the best volleyball athletes in Canada together with students, athletes and adults that want to learn and improve volleyball skills. PVB Canada has conducted numerous successful clinics and camps for various age groups across the Province. PVB Canada has worked closely with North Beach Indoor Volleyball Academy, the Public and Private School Boards and the Toronto East Sport and Social Club to develop programs that meet the increasing demand for qualified sport instruction. A new beach volleyball facility would meet the demand for beach volleyball within the City of Pickering. This facility will allow all ages to participate in new and exciting recreation programs. Programs will include organized leagues, tournaments, clinics and camps. Statistics show 800,000 Canadians are now playing beach volleyball throughout the summer months. In Ontario, 435,000 play at least once per month. Currently, the Toronto area has two recreational volleyball leagues with 6,000 players participating weekly. This would be the first of its idnd Beach Volleyball operation within the Durham Region. Many of our volleyball enthusiasts are leaving the Region to participate in leagues and social activities. Provision of these courts will provide an opportunity for the City to offer new programs and activities to a market not currently being met. CORP0227-07/01 Report OES 17-05 Subject: Beach Volleyball Partnership Proposal Diana, Princess of Wales Park Date: May 31, 2005 Page 3 Team Twelve Training and PVB Canada are willing to invest time and money into a beach volleyball facility. Capital costs (approximately $65,000-$90,000) and operating costs will be the responsibility of Team Twelve Training and PVB Canada. To compensate for the capital costs they have requested to enter into a five year lease agreement for the use of a location at Diana, Princess of Wales Park. Enactment of the draft by-law attached will authorize the execution of a Lease Agreement for a five year term to be prepared in a form acceptable to the Solicitor for the City, in consultation with the appropriate City Departments and existing City practice. Attachments: Location Map. Proposal from Team Twelve Training and PVB Canada dated May 17, 2005. Draft By-Law. Prepared By: n Milton Supervisor, Facility Programs SR:lg Attachments Copy: Chief Administrative Officer Apcn'OV~Yd'TE~cl? ~e d By: Director,~on{& Emergency Services Step~ Division~d, Culture & Rocreation Director, Corporate Services & Treasurer Division Head, Municipal Property & Engineering Solicitor for the City Recommended for the consideration of Pickering City Council.,, ,.~ ,,~ Thomh§ 2. Quin~' Chief~dministca~i,ve Officer CORP0227-07/01 ......... 26, OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DiViSION REPORT TO COUNCIL - OES 17-05 P-030 DIANA, PRINCESS OF WALES PARK ~,A,~.,~ ~ V,J'_L.:.. i ~P,,L..L ,..,OUr*,, ~ ~ =ROPOSED '""- ' :"":-' ...... "'"-' .... r':, ~ ,"-,"re May 17, 2005 2 6 o To whom it may concern, Team Twelve Training and PVB Canada are two organizations that have worked together on timess and sport initiatives over the past two years. Team Twelve Training is a training organization that focuses on fimess assessmems, personal lzaining and sport-specific training. Team Twelve currently holds the contract with the City of Picketing to manage all personal training clients mad fitness assessments tlm'ough the Picketing Recreation Complex. Team Twelve Training is also invot.ved with the Pickering's competitive volleyball program. PVB Canada is ma organization, that has been bringing the best volleyball athletes in Canada together with students, athletes mad adults that want to learn and. improve volleyball Skills. PVB has conducted numerous successful clinics and ctu~ps for various age groups across 12~e province. PVB has w~rked closely with North Beach Indoor ¥oltefoall Academy, the Public and Private School Boards and the Toronto Eas* Sport and Social Club to develop programs that meet the increasing demand for qualified sport, instruction. T12 trod PVB ~vould tike to propose a prqject that would meet the demand for a beach x, olle~?r~all location within the City, of Pickering. Beach Volleyball. has taken off in popularity and has become the new social sport for young adults. Every week ~figh~: throughout the smm~ner there are 90 or more courts of athletes competing and interacting at Ashbridges Bay in Toronto as part o'~' a social club? The Dm'h'.~,m'~ Region h~ become one of the'hottest areas in Ontario for elemerrtmh', high school and club volleyball. This project would see a nmnbm' of beach volleyball comas constructed '.at.- one location. Tem~ Twelve and PVB Canada would amalgamate to organize leagues, tournaments, clinics, camps, bi~day parties and many other projects. This site would be a profitable enterprise but also mi excellent oppoaunity for the residents of the City of Picketing and surrounding areas to socialize and, enjoy this great sport. Te~'_~ T'welve m~d PVB Cm~ada took forw'ard to having 5~e opportmfity to share om' business plm'~ .... ~the. of the two orga~zat.ions at the with the City of Picketing. Please ~el firee to contact ~'~' r N!'TACHPiEN'~' ;.t ?,~ ,TO REPORT #r_~;~ T12 / PVB Proposal to the City of Piekering l~4ame oiT the Registered Company Team Twelve Training - Mike Stean- w~vw.teamtwelvetraining.com PVB Canada - Mark Reilty - www.pvbcanada.com The two companies are coming together to form a separate organization. Final confirmation of the name will occur shortly upon official business name registration. Terms of. the Agreement T12 and PVB are looking to establish a long term relationship with the City of Pickering, The beach volleyball venue is an exciting project that will increase in popularity year after year. T12 and PVB are investing significant time and money into this project and would like to see it realize its' full potential. A term of 5 years is srfitable for a project of this nature. _At that time we would like to have the opportunity to negotiate an extended term. ~armersh~E w~th the C~ of ~kkering Team Twelve Training and PVB Canada maxiOusly await a parmership with the City of Pickering on this deal. Both orgmfizations look forward to providing quality programmh~g for the citizens of Pickering. This facility will allow for citizens of all ages to participate in a new mhd exciting recremional program. Beach Volleyball Courts also provides an excellent opportunity for work with local businesses and charities. Team Twelve and PVB Canada would be responsible for daily programming on the courts. Unscheduled time slots would be left open for public access. Team Twelve and PVB have designed a schedule that will provide all ages m~ opportunity to participate within their age group and skill level. Schedule for limp~ementation June 13"' - ]~t City of Pickering Council Meeting and Presentation of Proposal ..~ une 2 ] ~t _ Excavation of Land ATTACHHcN l .... -o # .... l~,Kc~ OF,'.. June 27th ~ Hardw~e hsmllation June 28th - Test Run with Full Eq~pment Set-Up July l~t. Canada Day Opening Event .?,rOposed Site Development 2005 - 5 Courts 2006 - 5 New Courts for a total fo 10 Courts 265 Mah~tenance Two types of maintenance are going to be required at this site. Daily maintenance will involve raking the sand to remove any potentially harmful rocks or foreign objects that may cause injury during play. Shoveling and raldng of sand is also necessary to keep the playing surface level as~d to avoid the accumulation of sand around the perimeter of the site. Seasonal maintenance is going to be required to repair any mesh barrier damage, topping up lost sand and repairing aging or damaged hardware. All maintenance will be the responsibility of T12 and PVB. insurance lbr this site has not been established at this time. J.D. Smith Insurance does insurance tbr camps m~d leagues. When the project has been approved and construction is completed this company will be the company we will be consulting. All of the con.stru6tion is insured tl~'ough our contractor Bob Cocl~ane and Tait's Contracting. Mission Siaieraent Team Twelve Training and PVB Canada are committed to offering citizens of the City of Pickering with high level volleyball programming.' This amalgamation is striving to. provide anenwronment' where adults and youth can benefit from social iriteracfion, quality instruction ~.d experienced program development. Strategic Directicms consiruct a beach volleyball facility' 'chat will be a central meeiin.g place for adnks and youth to socially i.nterac¢. creae a faciti'fy tha'~, will be a central training m~d competkive verme for ail olD'afl, am Region Volleyball enthusiasts. develop adult and youih programs t:o se~e those akead.y invotved in the spo~ and to aaract new p~icipaxts to the game. ofikr a range of programs ~at will appeal to all ages and all skill levels. 267 Te~ Twelve Training Team Twelve Training is an organizati6n that specializes in personal fitness training and spoff-specific training. Over the past year, Team Twelve has worked with the City of Pickering'to provide members of the Pickering Recreation Complex vvSth fitness assessments and personal training services. Omside of the work done with the Picketing Recreation Complex, Team Twelve offers in-home personal training. Trainers go to clients homes and instruct them on ways to get in better physical shape or to rehabilitate injuries. Sport-specific training is the current focus of the organization, Training is completed hldivid.ually or in groups. Currently Team Twelve organizes an adult group in Picketing for ~ose interested in improving their volleyball s~lls m~d geeing in better shape. Mike Siearb of Team Twelve Training, has been inst~cti~g the City of Pickeririg~s competitive volleyball progr~ for the past three years. M~ke S~ea~a - Ow~'aer / X-]lead Tra~aer Mike has been working in the fitness industry ~br the last 8 years. He is a graduate of the University of Toronto Bachelor of Physical and Health Education arid Bachelor of Education programs. After Un~versity, Mike supported Iris degrees by becoming a Personal Trainer Specialist (Can-Fit Pro) and a Certified Fitness Consultant (Canadian Society for Exercise Physiologists). the University of Toronto, Mike played five years of Varsity Volleyball. Mi.ke wa,s a 5-dine Ontario All-Star and 4-time Alt-Canadian during the Varsity Blues o, 5 Ontario Championships in a row, ~:' or his e~oits he was nominated for .... t~2e,,t~, o:r ~:he 2~ ear a~lc 268 ]~VB Canada PVB M~ssion statement: "PVB'S primary objective is developing & executing volleyball programs of the highest standard. Our ?VB business model was formulated to support top-level VOlleyball athletes. By aligning ourselves with teams, individual's and organizations who support this model we believe the sport will naturally fast track itself." Our business has flourished into Canada's leading program. PVB promotes the game of volleyball to thousands of youths and adults through our exckiag program. We m'e ready to take our business to tl~e next level. By aligning ourselves with. tike minded organizations we will continue developing the game of volleyball and the athletes who.enjoy it. ~¥B Program G~,~de (Rei:er to p~¢bcanada.com' ~ ' for rr. mre=, dora/Is). 1 School visits 10,000 impressions / year 2 PVB Cmnps 1. Christmas Camp 2. March Break Camp 3. Summer - Ash Bridges Bay 3 camps 4. S~er - Toronto Motessori Schools 5. Sumner - Nia.gra Fa~is (N[agra Rapids) ¢~ Youth Beach Vol~eybaB Academy ¢, ,,A,duk' tourr~aments independent. 1 O0 schools / year) Toronto East Sport and Social Club - The largest volleyball related sport and social club in the world (25,000 members) Downsview ?ark Hangm' Sports (Youth Academy - Winter) City Of Toromo (Youth Pro~amming through TESSC) North Beach Volleyball Centre Ontario Place (Corporate Functions) Program Sponsors: BolIe Eyewear Moreno Volleyball (Volleyball Equipment, uniforms & clothing) IV[ark Rei~bL -Ow~aer / Direeter o~ Operatioas Originally from Calgary Atbert. a Mark m~grated to Toronto 'the summer of 1999 in hopes of becoming a pro beach volleyball athlete. He quickly ~eamed fha there was aa excelbnt oppo~unig~ for yomh volleyball program o~ce hereo Two months ~nto his journey the PVB business model was developed (Refer to m[ssfmn statemen0, s~nce ~hea he has never looked back. Volleyball Biograpl'ly: 2002) Played professionally on A.V.P 2001-2002 (Ranked 17th Overall in Played on the FIVB world tour 2000 Played Professionally over seas (Japan 1997 & Bulgaria 1998) Mounl Royal College National Champions, All-Canadian, All Conference TournamentM.V.P 1994. 2~ Construction Plan / Budget of the Proiec~ Excavation / Labour / Trucks - $10,000 - The designated area behind the Recreation Complex will need to be excavated. Trees in the area will be removed mad the grass Will be removed. The ground will be excavated to allow the gravel and a portion of sand to be below ground level. Gravel - $ i 0,000 - The first layer will be grave1. The gravel will be 6 inches deep and will provide drainage for the court. Retaining Wall - $18,000 - The retaining wail will. be constructed to ensure that the sand is not dispersed outside the set perimeter. Construction of this wall and the material to be used has not been finalized. Landscaping stone was the material used in the budgeting process. This wall would be approximately 2 feet above ground level and would create 'the entire perimeter of the site. Screen (Black Mat) - $1,000 -. The black mat will sit on top of the gravel to ensure that the sm~d and gravel do not mix. The naat will be a permeable surface to allow for water to drain through. Beach Sand - $20,000 - Beach sm:d will. be used to reduce the number of abrasions and related injuries sustained while playing beach volleyball. This type of sand will ensure the comfort for all pardcipams. Beach sand also is finer and does not clump when rain on the way industrial sand does. Posts - $1,000 - 6X6 posts will be 'used to secm'e the nets. 6 posts m'e necessary to secure 5 nets. Posts will. also be needed, m:ound the perimeter to support wires that will be used to create mesh barriers to keep volleyballs in the playing area. Mesh Screens - N/A - Mesh screens have been successfully used indoors trod outdoors to provide a barrier to keep volleyballs in the playing at'ea. These screens will be supported by wires and will therefbre be retractable. The presence of the screens will ensure that players in bare feet will not have to walk unprotected through the park. Rakes and Shovels - $200.00- Rakes and shovels will be necessary for daily maintenance of the courts. Ensuring thru the p~aying area ~s flee from any objects that nmy injure partici?ants~ Maintenance o~' the courts is aiso required ro ensure dam the pla~,dng sure,ce remains ~evel and sand does not disperse to the perimeter of the surface. ., _ _ _ a~a?>u -. 5 .Nets and 5 S~.,t~ of Li~es Volleyball ;.-:- qatar.,:-4 (Net~.x,:' .... ~' ~ ' ~' ~ q o¢ i5 2? i_ will be necessary in the first year at the Pickering location. For aesfl~etic reasons ali of the nets should be of m~iform colour and style. Numerous balls are required to run a successful clinic or camp. Demographics: Targeted audience - aged o°-59 years · 70% are between the ages of 19-30 . Gender - males / females - equal distribution · Indoor Participation: - 2 million Canadians play volleyball at least once a month - Omm'io's volleyball players - 725,000 play at least once a month - Volleyball - #1 participation sport r%r women, #2 participation sport for men . Beach Participation: - 800~000 Canadians play volleyball at t. east once tlzroughou:t tt~e st~mlller - Ontario - 435,000 play at least once a month in the sm~mer - Toronto area - Two Recreational volleyball leagues have over 6,000 members that play weekly Co~struefi~m of C~urts 1.'The actual court area is 9m X 1 Sm. This represents the area of.one beach volleyball court. Actual Dimensions for beach volleyball are now 8m X 16m. However the old, bigger dimensions work better with social groups and larger numbers. 2. The co'mi should be surrounded by a mknimum of 2 extra meters around the perimeter of the court. This is essential for safety and also because the length of most nets is 10m long. 3~ It is important to 'use good quality sand. Lnd'ustrlal sand is of'~en too course m~d causes abrasions. 4 The court area should ,e k, vel. 50 Su~.;ports 5~r the ~ets should be buried 4. t.o 5 feet beneath the ground, and should stand 9 feet ~oove the ground.. Wood poles work well and avoid the use of potentially dangerous guy wires. 6X6 inch. poles are ideal and will support the weight of~e nets. Concrete i.s necessms~ to secure the poles. 6. A barrier is ideal in order to separate dirt and debris from the sand on the court. Quality ban-iers will also ensure that the majority of the sand stays in the courts. Barriers can be constructed from concrete forms~ railroad ties or low secure fencing. 7. Co'urt Drainage ~s importa.m dependem on the elevation of the court axed also the a.mount of rain.. There are many poter~fia~ systems, but ~s a aspect that must be surface. i0. The net height £or men's play is 2.43m. volleyball n.t This is '[he highest setting fbr 1 I. Simple eye-hooks can be used to secure the top and bottom of the nets. Metal cranks affixed to the poles is ideal. 273 12. Some form of water system should ex_ist close to the courts to water down comets. This process keeps the sand fi'om dusting up and also cools the playing surface }f necessary. [F~gu~e 1 - Court Design - thick wooden poles would eliminate the need for a guy wire. program ~n ~onday n~ghts ~hat has g~a~ n~b~rs, ~se programs do no~ mn ~n ~he s~mer and aH a~ ~hes~ ~nd~v~dua~s haw shown a gr~a~ ~eres~ h~ '~he sp~, ~ ~ck~xn~. This num,er doe~ no~ reflect you~ nm~bers, adults ~om su~o~ding ~eas or the number o~ adults who ca~icipare in Toronto beach leagues (do to ~e lack of pro~a~in~ in the ~urham Region). Based on the number of hdults actively p~icipming in the spo~ and the potential ~br youth programs it is necessa~ that we have 10 co~s to meet ~e dem~d. The adult leagues during the week will be hll and the demand for 10 com~s will be wmr~ted. C~rt D~mens~ons: 2m 1 gm 2m 9111 2m 1Sm 2m 2m Program Planning~ This facility, will provide Pickering with a new hub for social activity. This location is an ideal place for families to come and enjoy programming for children and adults. The following is a brief description of successful programs that we have mn at different locations, The proposed schedule for 'the new facility includes all of these events. Youth Camps - skills camps will be offered to attract youth in the 6-12 age category. Sessions will be in one week b!ocks. Youth. m~d Adult Clinics - individual sessions and group sessions provide users with an excellent opportmtity to get out and enjoy the sport and improve their skills. Adult Leagues - will be offered for recreational and competitive players. Single gender and co- ed leagues opportm~ifies will exist. Target age will be 1%59. Corporate Functions - industry nights and company challenges are great ways of getting local businesses h~volved in the venture. Beach IGds - is a progrmt~ that focuses on yout!~ aged 3-5 ye~s old, The focus is less on volleyball and more on exercise and playing .in the sand. The Beach Kids program is ma k~troductory program to prepare chikh'en for the youth program. Picketing Youth Academy - the Picketing Youth Academy is designed for youth aged 13~18, The Youth Acw3emy,operates as a regular clinic/league time in the late afternoon. Tournaments - there are numerous different murnmnent [bm~ats ready for implememation. Most tournamem play will take place on the weekends. 2005 Pltanning Youth July Camp X '1 August Camp X 1 Monday League Tuesday League Youth Academy Corporate EvenffTournament ~eeia~ Events Sun~rner Pro Am Tom'nament X 2 Youth Tournament X 2 Recreational Tournament X 2 Competitive Tournament X 2 2?8 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to authorize the execution of a Lease Agreement with Team Twelve Training and PVB Canada for the lease of space at Diana, Princess of Wales Park for the development and operation of a Beach Volleyball Facility and Program. WHEREAS, pursuant to the provisions of paragraph 207.58 and 191 of the Municipal Act, R.S.O. 1990, chapter M.45, as amended, the Council of the Corporation of the City of Pickering may pass by-laws for leasing premises owned by the Corporation; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: The Mayor and Clerk are hereby authorized to execute a Lease Agreement, in a form acceptable to the Solicitor for the City between The Corporation of the City of Pickering and Team Twelve Training and PVB Canada for the operation of a Beach Volleyball Facility and Program at Diana, Princess of Wales Park. BY-LAW read a first, second and third time and finally passed this 20th day of June, 2005. David Ryan, Mayor Bruce Taylor, City Clerk CORP0223-07/01 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report OES 21-05 regarding Architectural Services, be received; and That the proposal submitted by Stone McGuire Vogt Architect to provide architectural services for the design of a second floor addition and parking lot expansion for the Seniors Activity Centre, be accepted; and That the total gross project cost of $66,340 and a net project cost of $62,000 including consulting fees and other project costs for the architectural services for the Seniors Activity Centre, be approved; and That the proposal submitted by Jurecka + Associates Architects Inc. to provide architectural services for the design of doubles squash courts and aerobics studios at the Pickering Recreation Complex, be accepted; and That the total gross project cost of $173,307 and a net project cost of $161,970 including consulting fees and other project costs of the architectural services for the Pickering Recreation Complex, be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the Pickering Recreation Complex architectural service as follows: a) The costs of this phase of the project be temporarily financed internally until the permanent financing for the capital construction, when approved by Council, is undertaken; and b) Debt financing through the Region of Durham in the amount of $160,000 for a period not exceeding 10 years at a rate to be determined, with the balance of $1,970 and any financing costs to be paid from current revenues; and c) Financing and repayment charges in the amount of approximately $20,470 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and d) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for 2005 as established by the Province for municipalities in Ontario; and e) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 7. That staff at the City of Pickering be given the authority to give effect thereto. REPORT TO EXECUTIVE COMMITTEE Report Number: OES 21-05 Date: May 30, 2005 From: Stephen Reynolds Division Head, Culture & Recreation Subject: Architectural Services - Seniors Activity Centre and Pickering Recreation Complex Recommendation: 1. That Report OES 21-05 regarding Architectural Services be received; and The proposal submitted by Stone McGuire Vogt Architect to provide architectural services for the design of a second floor addition and parking lot expansion for the Seniors Activity Centre be accepted; and The total gross project cost of $66,340 and a net project cost of $62,000 including consulting fee§'and o~he~~ ~i;~j~Ct C-°sts for the arc~itecturai se~ices for the Seniors Activity Centre be approved; and The proposal submitted by Jurecka + Associates Architects Inc. to architectural services for the design of doubles squash courts and studios at the Pickering Recreation Complex be accepted; and provide aerobics o The total gross project cost of $173,307 and a net project cost of $161,970 including consulting fees and other project costs for the architectural services for the Pickering Recreation Complex be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the Pickering Recreation Complex architectural service as follows: a) The costs of this phase of the project be temporarily financed internally until the permanent financing for the capital construction, when approved by Council, is undertaken; b) Debt financing through the Region of Durham in the amount of $160,000 for a period not exceeding 10 years at a rate to be determined, with the balance of $1,970 and any financing costs to be paid from current revenues; Report OES 21-05 Date: May 30, 2005 Subject: Architectural Services Pickering Recreation Complex and Seniors Activity Centre Page 2 c) Financing and repayment charges in the amount of approximately $20,470 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; d) The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for 2005 as established by the Province for municipalities in Ontario; e) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and Staff at the City of Pickering be given the authority to give effect thereto. Executive Summary: The design of a second floor addition and parking lot expansion for the Seniors Activity Centre and the design of double squash courts and aerobic studio at the Pickering Recreation Complex was approved by Council in the 2005 Capital Budget. The Director, Operations & Emergency Services and Division Head, Culture & Recreation recommend that Stone McGuire Vogt Architect be retained to provide architectural services for the Seniors Activity Centre expansion project and Jurecka + Associates Architect Inc. be retained to provide architectural services for the Pickering Recreation Complex expansion project. Financial Implications: APPROVED SOURCE OF FUNDS: Seniors Activity Centre 1, 2OO5 Capital Budget - Current Levy DC- Major Recreation Facilities Account 2572-6181 2572-6181 Proiect Code 05-2572-005-01 05-2572-005-01 Total Approved Funds Amount $187,550.00 $ 87,450.00 $275,000.00 CORP0227-07/01 Report OES 21-05 Date: May 30, 2005 Subject: Architectural Services - Pickering Recreation Complex and Seniors Activity Centre Page 3 Estimated Project Costing Summary Consulting Fees (Architect only) Structural, Mechanical and Electrical Consulting Services (estimated) Contingency Subtotal G.S.T. Total Gross Project Cost G.S.T. Rebate Total Net Project Cost 42,500.00 9,000.00 10,500.00 $62,OOO.OO 4,340.00 $66,340.OO (4,340.00) $62,000.00 Project Cost under (over) Approved Funds The Director, Corporate Services & Treasurer confirms the 2005 includes this project. APPROVED SOURCE OF FUNDS: Pickerinq Recreation Complex 1. $213,000.001 Capital Budget 2005 Capital Budget- 10 yr. Debt Account Project Code 2731-6181 05-2731-005-01 Total Approved Funds Amount $200,000.00 $200,000.00 o Estimated Project Costing Summary Consulting Fees Disbursements Contingency Subtotal G.S.T. Total Gross Project Cost G.S.T. Rebate Total Net Project Cost 142,700.00 5,000.00 14,270.00 $161,970.00 11,337.00 $173,307.00 (11.337.00) $161,970.00 CORP0227-07/01 ;iReport OES 21-05 Date: May 30, 2005 Subject: Architectural Services - Pickering Recreation Complex and Seniors Activity Centre Page 4 3. Project Cost under (over) Approved Funds $38,030.001 The Director, Corporate Services & Treasurer has reviewed the budgetary implications of the financing of the expenditures contained in this report and concurs. Background: The City of Pickering requires the services of an architect to provide design, working drawings and contract administration services for the Seniors Activity Centre and Pickering Recreation Complex. Seniors Activity Centre The design of a second floor addition and parking lot expansion for the Seniors Activity Centre was approved by Council in the 2005 Capital Budget. In 2000, Stone McGuire Vogt Architects provided design, working drawings and contract administration services for adapting and adding to the East Shore Community Centre/Seniors Activity Centre. The architect services were provided to our complete satisfaction. The Director, Operations & Emergency Services and Division Head, Culture & Recreation recommend Stone McGuire Vogt Architects be retained for the design of a second floor addition and parking lot expansion for the Seniors Activity Centre. Pickerinq Recreation Complex The design of doubles squash courts and aerobic studio at the Pickering Recreation Complex was approved by Council in the 2005 Capital Budget. In 2002, Jurecka + Associates Architect Inc. provided design, working drawings and contract administration services for the construction of the Family Changeroom, Fitness Area and Stair at the Pickering Recreation Complex. Architect services were provided to our complete satisfaction. The Director, Operations & Emergency Services and Division Head, Culture & Recreation recommend Jurecka + Associates Architect Inc. be retained for the design of double squash courts an aerobic studios at the Pickering Recreation Complex. The City's Purchasing Policy typically requires a formal Request for Proposal to be called with regards to professional services. An exemption requires Council approval. CORP0227-07/01 Report OES 21-05 Date: May 30, 2005 255 Subject: Architectural Services Pickering Recreation Complex and Seniors Activity Centre Page 5 The Director, Operations & Emergency Services and Division Head, Culture & Recreation recommend an exemption of the formal Request for Proposal for the architectural services for the Seniors Activity Centre and Pickering Recreation Complex expansion projects. Stone, McGuire, Vogt Architects have performed similar services to our complete satisfaction and are familiar with the Seniors Activity Centre. Jurecka + Associates Architect Inc. have performed similar services to our complete satisfaction and are familiar with the Pickering Recreation Complex. The adoption of Recommendation 2 and 4 accomplishes this. This report and the above Recommendations have been reviewed with the Manager, Supply & Services and the Director, Corporate Services & Treasurer, who concur. Attachments: 2. 3. 4. Location Map - Seniors Activity Centre Proposal from Allan Stone, Architect dated May 11,2005 Location Map - Pickering Recreation Complex Proposal from Paul Jurecka, Architect dated May 29, 2005 Prepared?~,..~ ~77 ......... .,, Stephen,,.Rey _n?!fls 'x' Division Ff-e'a'd, 'Culture & Recreation Approved / Everett Director, Operations & Emergency Services '---G-~fiS Paterson Director, Corporate Services & Treasurer SR:lg Attachments Copy: Chief Administrative Officer Director, Corporate Services & Treasurer Manager, Supply & Services Recommended for the consideration of Pickering City Council Tj~brr~s J. quiF'n, Ch[_e, YAdmihiS. rtrative Offi~.er CORP0227-07/01 286 BAYLY STREET SUBJECT BUILDING ~ O , , S, TREET OPERATIONS & EMERGENCY SERVICES DEPARTMENT CULTURE & RECREATION DIVISION TATRA REPORT TO COUNCIL - OES 21-051 EAST SHORE COMMUNITY CENTRE & SENIORS DRIVE 1:1500 MAy 30 ~2005 O Z ACTIVITY CENTRE ARCHITECTURAL SERVICES L:\MPandE\ TnemoUc Mapping\M¢~o$\O&E'~ - Cullum & Recreo~ion\ACtochmen~ t'or Repo~\20O5 C&R-Reporf-OLdw9 DATE PROJECT TO Suite 1200 119 Spadina Avenue Toronto, Ontario MSV 2Lt "~' 416.50&1600 ~ 416.506.0956 www.smvarch.com May 11, 2005 East Shore Community Centre The Corporation of the City of Pickering One The Esplanade Pickering, Ontario, Canada L1V 6K7 Fax: 905.420.4650 ATTE~Ttb ~ DELIVERED B~' ,:'Fax " 287 ENCLOSED PLEASE FIND: Fee Proposal for the Second Storey Addition to the East Shore Community Centre Fee Proposal for the Parking Lot and Bridge The fee proposal for the addition is based on a full service architectural contract for a stipulated sum construction contract. As you know, the 1999 addition was built under a construction management contract by Dalton Engineering. If you were satisfied with the outcome of that process and would wish to pursue it again then there would be savings in the architectural fee ~nasmuch as our administrative work would be reduced. We have not included engineering fees at this time. We would supply engineers with our approved design drawings and solicit fees proposals at that time to ensure the accuracy a nd completeness of the proposals. In order to do the design work and to obtain budget prices for the parking lot and the bridge we require a current topographical survey and soils investigation report. I am availabe to meet with you at your convenience to discuss these matters. DiSTRiBUTION For your use Allan Stone PER SMV ARCHITECTS file Architects Suite 1200 119 Spadina Avenue Toronto, Ontario MSV 2L1 ~'416.506.1600 ~416.506.0956 www. smvarch.com May11,2005 Allan Stone B.Arch MOAA MRAIC Curtis McQuire B.Arch MOAA MRAIC Heinz Vogt B.Arch MOAA MRAIC Craig Bonham B,Arch A Pa~nership of Corporations Dan Cowling B.E.S.B.Arch Susan Webster B.A.(Hons) B,E,S, B,Arch Otto fVliller B.Arch, B.Tech.(Arch.Sci.) The Corporation of the City of Picketing One The Esplanade Picketing, Ontario, Canada L1V 5K7 Attend on: Mr. Everett Buntsma, Director, Operations & Emergency Services Operations & Emergency Services Fax: 905.420.4550 Re: Proposed Second Storey Addition East Shore Community Centre Liverpool Road South Picketing, Ontario Project No. 05a135 Dear Sir, Further to my recent meeting with Councilor Doug Dickerson and our .phone conversation, I am pleased to submit our fee proposal for the provision of architectural consulting services for this project. 1.0 DESCRIPTION OF PROJECT 1.1 The project consists of a second storey addition of approximately 150 square metres above the existing addition designed by this office and constructed in 1999. The addition will serve as a billiard room for the seniors' group. 1.2 1.3 A new passenger elevator will be provided for access to the second floor. The construction contract will be a standard CCDC-2 Stipulated Sum Contract based on tenders from selected bidders. .,,2 The Corporation of the City of Picketing Mr. Everett Buntsma May 11, 2005 Page 2 283 2.0 Part I - 2.1 2.2 2.3 2.4 2.5 2.6 2.7 Part II - 2.8 2.9 2.10 2.11 2.12 Part 2.13 SERVICES PROVIDED Design Development Meetings with the Client and the user group to confirm the project design criteria. Review of existing drawings and site visit to confirm existing conditions. Preparation of base drawings. Review of local regulations pertaining to the design of the building. Preparation of preliminary design drawings for review by the Client and the user group. Meetings with the Client and the user group to finalize the architectural design drawings. Preparation of final design drawings for approval by the Client. Construction Documents Meetings with the Client and the Client's engineering consultants to review building systems and services. Review proposed building for conformance with the Ontario Building Code. Meetings with jurisdictional authorities and the Client's building code consultant as required to review Ontario Building Code requirements. Preparation of architectural working drawings and specifications for Building Permit and construction. The documents will be based on the approved design drawing. Liaison and coordination with the structural, mechanical and electrical consultants during the preparation of the construction documents. Liaison with the local Building Department to assist with the processing of the Building Permit. - Construction Administration Tenderin9 the project, attendance at formal site visit with the bidders, analysis of the tenders, assistance with selection of the successful bidder anc:J assistance with preparation of the construction contract. ..,3 ATiACHMEN I ¢~. The Corporation of the City of Picketing Mr. Everett Buntsma MaY 11, 2005 ~~ /.~ ~ c~ Page3 2.14 2.15 2.15 2.17 2.18 2.19 3.0 3.1 3.2 3.3 3.4 3.5 4.0 4.1 5.0 Review of shop drawings and sample submissions. Coordination with Contractor. Attendance at site meetings on a bi-weekly basis (max 8 total). Field review in accordance with the provisions of the Ontario Building Code on a monthly basis (max 4 total). Final inspection and report for occupancy as required by the municipality (max 1 total). Construction contract administration including Payment Certification, preparation of Change Orders, and Close-out Procedures. FEES The total fee payable for all services outlined in Part I, Design Development is $5,000.00. The total fee payable for all architectural services outlined in Part I1, Construction Documents is $14,500.00. The tota[ fee payable for all services outiined in Part III, Construction Administration Article 2.13 is $4,500.00. The total fee payable for all services outlined in Part I!1, Construction Administration Articles 2.14-2.19 is $15,000.00 based on a three month construction period. The above fees do not include any taxes, federal or provincial, imposed upon the provision of professional services. Such taxation will be charged in addition to the fees quoted at direct rate. TERMS OF PAYMENT Fees for services will be rendered and payable on a monthly basis as work proceeds. WORK NOT INCLUDED Permit and other Municipal fees and charges that may be required. Disbursements and out-of-pocket costs such as prindng of docurr~ents, tong diszance phone ci~arges and delivery charges and travel expenses w/il be invoiced at cost pJus a 1~/o administration fee. .,.4 The Corporation of the City of Pickering ~~ ~.~ oC_D c~ Mr. Everett Buntsma May 11,2005 Page4 29i 5.3 5.4 5.5 5.6 Structural, Mechanical, and Electrical Engineering Consulting Services. Work retated to Site Plan Approval, Re-zoning or Committee of Adjustment should such be required. Additional architectural services required for abnormal conditions, whether structural or environmental in nature that may arise or may be imposed by the authorities having jurisdiction. Preparation of as-built drawings and/or CAD files. 6.0 6.1 7.0 7.1 8.0 8.1 HOURLY RATES Partner Associate/Project Director Senior Project Architect Senior Technologist intermediate Technologist Junior Technologist Construction Administrator $150.00 per hour $115.00 per hour $90.00 per hour $65.00 per hour $50.00 per hour $40.00 per hour $90.00 per hour REVISIONS Work oerformed at Client's request, in writing, during the course of construction which involves changes to the Construction Contract Documents, will be charged at hourly rates. TERMINATION This agreement may be terminated by either party upon written notice should either party fail substantially to ped:orm ~n accordance with its terms without fault of the initiating party, or in the event of written notice by th e Client of abandonment of the project, the Architect shall be compensated for afl services performed to termination date. I trust you find the foregoing satisfactory and 1 look forward to workin9 with you on this project. If there are aspects of this proposal which you wish to discuss, please contact me and I will be pleased to do so. ...5 The Corporation of the City of Pickering ~.c"~ (~ ~.~" C~ Mr. Everett Buntsma May 11, 2005 Page 5 Yours truly, STONE MCQUIRE VOGT ARCHITECTS Allan Stone Architect AJS/Is Accepted By: Signature: Date: On Behalf Of: OfficeAdmin:\FeeProposals\2005Documents\E$CC-fee-M ay11-2005.doc Suite 1200 119 Spadina Avenue Toronto, Onta rio MSV 2L1 ~f 416.505.1600 ~=~416.506.0956 www. smvarch.com Allan Stone B.Arch MC)AA MRAIC Curtis McQuire B.Arch MOAA MRAIC Heinz Vogt B.Arch MOAA MRAIC Craig Bonharn B.Arch A Partnership of Corporations Dan Cowling B.E.S.B.Arch Susar~ Webster B.A.(Hons) B.E.S.B.Arch Otto Miller B.Arch. B.Tech.(Arch.Sci.) Architects May 11,2005 The Corporation of the City of Pickerin9 One The Esplanade Pickering, Ontario, Canada L1V 5K7 Attention: Mr. Everett Buntsma, Director, Operations & Emergency Services Operations & Emergency Services Fax: 905.420.4650 Re: Feasibility Study Proposed Parking Lot and Bridge Connection East Shore Community Centre Liverpool Road South Pickering, Ontario Our Project No. 05a135A Dear Sir, Further to my recent meeting with Councilor Doug Dickerson and our phone conversation, I am pleased to submit our fee proposal for the provision of architectural consulting services for this project. 1.0 DESCRIPTION OF PROJECT 1.1 The project consists of a new parkin9 lot utilizin9 the flat land at the top of the slope north of the East Shore Community Centre. 1.2 A new open bridge will be provided to connect the parking lot to the new second floor addition. This bridge will provide an exit from the second floor and will replace an exit stair envisioned in the design of the addition. If the cost of the bridge is comparable to the stair then consideration will be given to the construction of the bridge. 2.0 SERVICES PROVIDED Part I - Design Development 2.1 Meetings with the Client to confirm the project design criteria. 2.2 Review of existing survey drawings to determine the adequacy of the information contained therein and site visit to confirm existing conditions. 2.3 Preparation of base drawing. ,,.2 The Corporation of the City of Pickerin9 ¢C%~::: ~ O~F; ~J Mr. Everett Buntsma May 11,2005 Page 2 2.4 2.5 2.6 2.7 2.8 2.9 2.10 3.0 3.1 3.2 4.0 4.1 5.0 5.1 5.2 5.3 5.4 Review of local regulations pertaining to the design of the building. Preparation of preliminary design drawings for review by the Client. Meetings with the Client to finalize the architectural design drawings. Preparation of final design drawings for approval by the Client. Meetings with the Client and the Client's engineering consultants to review engineering design parameters. Liaison and coordination with the Client's engineerin9 and cost consultants to determine the construction budget. Meeting with the Client to review the budget and to determine the feasibility of the project. FEES Due to the indeterminate nature of the work, we propose that the work be done on a time basis in accordance with the rates outlined in Article 6. Based on our previous experience, we estimate the budget for this work to be $3,500.00. The above fees do not include any taxes, federal or provincial, imposed upon the provision of professional services. Such taxation will be charged in addition to the fees quoted at direct rate. TERMS OF PAYMENT Fees for services will be rendered and payable on a monthly basis as work proceeds. WORK NOT INCLUDED Surveys and soils testing. Disbursements and out-of-pocket costs such as printing of documents, long distance phone charges and delivery charges and travel expenses will be invoiced at cost plus a 15% administration fee. Engineerin9 Consulting Services as required. Cost Consulting Services, ,,,3 The Corporation of the City of Pickering Mr. Everett Buntsma May 11, 2005 Page 3 295 5.0 HOURLY RATES Partner Associate/Project Director Senior Project Architect Senior Technologist Intermediate Technologist Junior Technologist Construction Administrator $150.00 per hour $115.00 per hour $90.00 per hour $65.00 per hour $50.00 per hour $40.00 per hour $90.00 per hour 7.0 TERMINATION 7.1 This agreement may be terminated by either party upon written notice should either party fail substantially to perform in accordance with its terms without fault of the initiating party, or in the event of written notice by the Client of abandonment of the project, the Architect shall be compensated for all services performed to termination date. I trust you find the foregoing satisfactory and I look forward to working with you on this project. If there are aspects of this proposal which you wish to discuss, please contact me and I will be pleased to do so. Yours truly, STONE MCQUIRE VOGT ARCHITECTS Allan Stone Architect AJS/Is Accepted By: Signature: Date: On Behalf Of: Ofl:iceAdmin:\FeeProposals\2005Documents\ESCC2-fee-Mayl 1-2005.doc SERVICES DEPARTMENT i REPORT TO COUNCIL- OES 21-05~- O,.,,-T,-,,~, ~,'~,CR,^T,O, =,,V,S,O,,, i iJiCLK F;i~ ~-~: .~T ~: -t PICKERING RECREATION COMPLEX i ARCHITECTURAL SERVICES 1:3000 May 30/2005 Jurecka + Associates architects inc. 83 Harb0rd Street Toronto, On, M5S tel 4/.6 / 972-9385 fax 416 / 972-6304 paut@jurecka.c0m May 26,2005 Steve Reynolds Pickering Civic Complex One The Esplinade Picketing, Ontado LIV 6K7 Re: Proposal for Professional Services: PICKERING RECREATION COMPLEX DOUBLES COURTS & AEROBIC STUDIOS Dear Mr. Reynolds: We are pleased to be asked submit this proposal to provide co-ordinated consulting services in conjunction with the proposed squash court and aerobics studios addition at your Recreation Complex for the City of Pickering. In the last several years we have worked on your recreation centre as well as on similar projects for Ryerson University, the University of Toronto, and pdvate health clubs. We have selected highly experienced engineering consultants to insure a smooth process to meet your program objectives. Thank you for the invitation to make this proposal. We are eager to work with you on the project and will happily clarify any points which you feel need elaboration or will meet to discuss the project and our approach in greater detail. Sincerely, JLI tv'o~., please vi$i¢ our web sire at ,,~nr,,~,:; x,','-?~,'q~',, ,'~,*~, Picker/ng Recec4ion Com,~lex Proposal for r' rofe..sion.~l Servicvs May 28, 2005 2.0 PROPOSED PROJECT TEAM The team proposed have all worked with J+A on many projects over the years and are currently working together on the Varsity Arena renovation for UofT. CV's are attached in the appendix. Architects: Partner-in-charge Design and technical team Jurecka + Associates Architects Inc. 83 Harbord Street Toronto, Ontario M5S 1G4 Tel: 416 972-9385 Fax: 416 972-6304 Paul Jurecka OAAMRA~C Principal, Jurecka + Associates Architect design, coordination, liaison Dusan Stupar, BAtch project coordinator Lea Wilier, OAA code review Blair Jurecka, BArch designer Structural Engineers: Partner-in-charge Haisall Associates Limited 2300 Yonge Street.. Suite 2300 Toronto, Ontario Tel. 416- 487-5256 Fax 416-487-9766 Shahe Sagarian, P.Eng. Electrical Engineers: Partner-in-charge Technical team Mulvey Banani International Inc. 44 Mobile Drive Toronto, Ontario Tel. 416- 751-2520 Fax 416- 751-1430 Lana Maclnnes, P.Eng. Matt Amir CET senior designer Mechanical Engineers: Partner-in-charge Technical team The Mitchell Partnership inc. 285 Yorkland Blvd. Toronto, Ontario M2J 1S5 Tel. 499-8000 Fax 499-7446 Don Cruikshank P.Eng Vice President, TMP Inc David Blenman CBT senior designer Pickering Receatiot~ Complex Proposal for Professional Services Map; 26, 2005 2.7 '99 3.0 RELEVANT EXPERIENCE JURECKA + ASSOCIATES has long been involved in institutional projects including the renovation or installation of community centres, park buildings, health clubs, fire stations, and arenas. Highlights of relevant experience include: [ Ryerson University Athletic Centre Renovation client: Ryerson University Facilities Division contact: Siu-Man Wong 416-979.5000 ex 6273 - addition / renovation to existing athletic facilities to find additional space for cardio fitness project includes new office spaces for administration [ Fairmount Park Community Centre client: City of Toronto Facilities & RE Division contact: Bob Ferguson 416.392-0366 - addition / renovation to existing school and pool facilities on Toronto's east end - project brought in within budget, completed 1998 - Project team included Moon-Matz Ltd.. [ Varsity Arena Renovation client: University of Toronto contact: Nick Zouravlioff, 416-946-7636 - coordination of design and tender documents for existing arena floor replacement; - meetings and design option reviews with University stakeholders; Under construction to be opened for the fall hockey season. [ Pickering Recreation Complex Family Change Rooms Pickering, Ontario client: City of Pickering contacb Len Hunter 905-831-~711 - new facilities for families as well as cardio fitness areas and offices within an existing complex of sports activities. Completed in winter 2002. [ Harrison Baths Renovation, Toronto client: City of Toronto Facilities & Real Estate contact: Bob Ferguson 416-392-0366 - new family change rooms and accessibility modifications created within the Toronto landmark. Pool tile and repairs included. Completed 1999, on budget Picketing Receation Complex Proposal for Professional Services May 26. 2005 [ Don Beer Arena Renovation client: City of Pickering Parks Department contact: Leonard Hunter, 905-831.1711 - coordination of design and tender documents for existing arena floor replacement; - meetings and design option review with Parks Department; Completed 2000, on time and on budget. ~ Woodgreen Community Centre client: Woodgreen Community Centre contact'. Susan McMaster 4~6.469.52~ ~ - addition / renovation to an existing industrial building on Toronto's east end converted for use as a Mother & Child counseling and activity centre - Project includes feasibility study for two additional storys on existing two story building. ~ McCormick Arena Renovation c#ent: City of Toronto Property Department contact: Gary Penak, 392-~545 - coordination of design and tender documents for fast tracked arena double rink replacement; - meetings and design option review with board of management; - work completed on time for fall contracts within City budget for fall hockey season. [ Colborne Lodge Pubfic Facilities, High Park client: . City of Toronto Facilities & RE Division contact: Lalith DiSilva - design of renovations to the existing coach house museum in High Park to include storage facilities, and handicapped accessible public washrooms. Completed in 1999. - Project team included Moon-Matz Ltd.. ~ Access Surveys of City of Toronto Facilities Allen Gardens McCormick Arena Eastview Community Centre Annette Community Centre St. Lawrence Town Hall 1100 Finch Offices client: City of Toronto Property Department contact: Wayne Moss, Jude Wong, Bob Fergusor~ - survey of facilities for conformance with City Access Guidelines - schematic alternatives with cost review, report and prioritization Picketing Receatlor, Complex Proposal for Professional Services /¥fa? 26, 2005 [ South Regent Park Rink and Change room Renovation client: City of Toronto Property Department contact: Gary Penak ,392-~545 - design and coordination of ice rink, dasherboard and fence replacement along with extensive change room modifications; Completed 1999, on budget. [ Campbell Avenue Park Rink and Change room Renovation client: City of Toronto Property Department contact: Gary Penak ,392-4545 - design and coordination of ice rink, dasherboard and fence replacement along with extensive change room modifications; Completed 1999, on budget [ Harbourfront Fire Station & Education Centre cfient: City of Toronto Facilities & RE Division contact: Wayne Moss, 392-392-7119 - new $ 3 million facility in a public park. Fire Station completed 2000, within budget. - Education Centre for Fire Safety (phase II) to be constructed in 2004. [ The Portland Centre cfient: Teracron Corporation. contact: Jeff Wolfe, 416-593-0330 - four building renovation/addition project phased over five years; - three out of four building were designated historic Copp Clark Complex. extensive liaison with Heritage Toronto for adaptive reuse as office/studio space. Picketing Receation Complex Pnymsal for Professional Services MaD; 26, 2005 307. 4.0 PROJECT UNDERSTANDING The City of Pickering and the Pickering Squash Club are jointly undertaking the construction of an addition to the existing Recreation Centre to house and im- prove facilities for squash exhibitions and tournaments. The addition will provide two much needed aerobics studio spaces with storage and augmentative equip- merit. The schematic design phase will also be an opportunity to reevaluate existing change rooms for both existing and additional centre populations. Two years ago we provided some initial planning to help the club describe its ambitions and refine its needs. That scheme anticipated an expansion in the parking area to the north of a two storey element which would provide an aero- bics studio at each level and split level the seating for two new courts. That study has been useful for all of us including the consulting team for determining a scope of work which is reflected in the attached fee projection. We expect that the nature of the addition will best be realized in reinforced or precast concrete although we will analyze the relative costs and advantages of other systems. We expect that the "space frame" system by "Unistrut" employed when the building was new may be impractical both in terms of cost and ac- commodation given the closed nature of the courts, but we will examine this as an option during the schematic stage to confirm or disprove this suspicion. We have qualified the electrical engineering proposal to assume that the existing in- coming service will be adequate for the addition, and we have assumed that new mechanical systems will be self contained and not tax existing capacity although the sprinklers can come as extensions from the current head.. The design team is vry experienced and will work from this client input to help you realize an efficient and comfortable athletic environment which supports the future needs of the City and the Club. We are eager to bring our professional skills to help you find solutions. We will also seek opportunities and elements inherent in the existing building which will inform the integration of a new use into the existing context, and make "sense" of this new intervention. The new addition to the building will be designed to compliment the existing fabric of the building and the adjacent site so as to integrate with the Centre and it's support- ing systems seamlessly. Pickering tRecea~ion Complex Proposal for Professional Services Ma_y 26, 2005 303 5.0 WORK PROGRAM The following is a brief outline to describe the course of the services provided in the proposed consultant contract. -- PHASE I .................................................................... 5.1 Pre design: Confirm program requirements, coordinate pre- construction testing. We will meet with the Recreation Centre Staff and other stake- holders to discuss and prioritize requirements, and to review budget allocation, and schedule. We wilt tour facilities with the City Designee to analyze qualities or problem conditions that may inform the design. We will advise on terms of ref- erence for pre-construction testing and expedite the work. Note: testing and survey companies as required to be retained by the City of Pickering. duration: within I week after authorization to proceed - 1 meeting 5.2 Review record drawings and confirm site conditions We will do a detailed analysis of existing drawings and site condi- tions along with an analysis of the context. From this we will develop our own base drawings of site conditions and begin CAD files to suit AIA layering prefer- ences. We will review the impact of club guidelines and other planning consid- erations and review the approvals process with both the Planning and Buildings Departments. duration: within three weeks after authorization to proceed 5.3 Site Planning / Space Planning Alternatives We will propose access and egress scenarios and refine alternate footprints for built form additions on the centre. We will review design alterna- tives with the Operations Staff and club delegates to confirm arrangement of critical components. Please note that the schematic prepared as a part of the original feasibility did not resolve elevation and HC access issues which must be addressed in greater detail and will affect the configuration. duration: two weeks 1 or 2 meetings 5.4 Schematic design of additions and review We will design schematics and illustrate the extent and quality of the addition. Schematics will clearly and graphically describe scale, scope, ma- terials, architectural qualities and treatments. Work includes attendance at up to 2 presentation meetings with minutes and follow up as required. Picketing Receation Complex P/oposal [or Professional Services Ma.y 26, 2005 304' 5.5 Review of budget for approved schematics & formatting info for Phase I Report. Once a general agreement on the design scope is reached, we will identify the components of the work and develop a first elemental conceptual es- timate of costs with contingencies and allowances for details to come. duration: one week- 1 meeting 5.6 Design Development This stage includes the review of the design with engineering con- sultants and development of details and materials selections to meet codes, structural, and operational maintenance requirements. This design development stage will anticipate the details to be developed in the construction documents. The preliminary designs of all consultants will be coordinated so that adequate allowances are made for structure and mechanical systems. The design will be reviewed to assure compliance with building and other codes and adjusted as in- formed by this work. This stage will extend sufficiently into preliminary working drawings so that the specification and cost of components can be adequately assessed. 5.7 Update of budget & formatting. At the end of the design development stage, we will refine the estimate of costs and format these into a brief report -- PHASE II- implementation ....................................................... 5.8 Prepare tender documents and specifications The information learned in previous phases will be developed and refined into documents and specifications suitable for public tender. Architectural, Structural, Mechanical, Plumbing, and Electrical drawings will be coordinated and packaged with written specifications to give a thorough descrip- tion of design scope and intent with regard to all new work. We will print review sets of drawings to confirm our progress and meet the Pickering Recreation Complex Designee regularly during this stage to discuss detail matters and assure that operational requirements are met. Drawings will describe the modifications in plans, sections, and elevations and will include but not be limited to location and site plans, dimensioned and anno- tated foundation and floor plans, reflected ceilings, interior and exterior eleva- tions, full wall and cross sections and any required details and schedules to thor- oughly describe the scope of work on the buildings, site and related woFks. All design documents will be drawn in AIA layers on Auto Cad and provided in both printed and digitai format for you facilities management files. duration: twelve weeks after authorization to proceed, 3 meetings Picketing Receation Con?p/ex Proposal £or Professional Sen/ices May 26. 2005 30a 5.9 Cost Review Elemental construction cost estimate reviews will be conducted at 50% complete and monitored again at 90% complete to align with budget targets prior to tender. duration: in parallel with 5.8 5.10 Tender and contract award We will incorporate the City of Pickering Division 0 and General Conditions with the balance of the trade sections of the Specifications. We will attend the bidders site meeting, answer questions that arise out of the tender, issue addenda as required, review the top three bids received, and recommend award. duration: four weeks after authorization to proceed - ~ meeting 5.11 Contract Administration, Site Review We will attend biweekly meetings with the General Contractor, pro- vide clarifications as required, document any required contemplated changes or instructions and certify payments. We will make periodic reviews of the work during the construction to confirm compliance with the contract documents and report discrepancies. We will issue the certificate of substantial completion at the end of the construction. duration: twenty weeks after tender - 10 meetings 5.12 Post Construction Services, Commissioning We will receive warranty books and as-built information from the General Contractor, and provide deficiency and warranty lists as required. Our services include a warranty review 11 months after issuance of the Substantial Completion Certificate. duration: as required Picketing Receation Complex Proposal for Professional Services May 26. 2005 6.0 FEES The complete scope of services as described in the RFP and in the Work Pro- gram 4.0 will be provided to the City of Picketing for rates as described below up to the upset amount as indicated. Fees include for all salaries, overhead, and general conditions but do not include for normally reimbursable expenses such as printing and couriers. Architectural & Engineering Consulting Fees: PHASE I 5.1 - 5.7 PHASE II 5.8 - 5.12 $ 31,900.00 $110,800.00 Consulting fees total' $ 142,700.00 Plus: Estimate of Printing, Couriers and other expenses: PLUS GST $ 5,000.00 * includes the normal range of building related design and construction services but does not include specialized engineering, landscape, storm water management, testing, soils remediation or other specialized consulting which might be required Picketing Receation Complex P~¥)posal fo/' Professional Servi(:es Ma3; 26, 2005 3 0 7 7.0 CONSULTANT FIRM HISTORY & CURRICULA VITAE JURECKA + ASSOCIATES ARCHITECTS INC. THE MITCHELL PARTNERSHIP INC. HALSALL ASSOCIATES LTD. MULVEY + BANANI INTERNATIONAL INC. Pickerir¥,, Receefion Complex Proposal for Professional Services May 2& 200~; 3q8 Jurecka + Associates architects inc. Jurecka + Associates architects inc. is a full-service architectural firm op- erating as a sole proprietorship since 1993 and incorporated since 2003. In- cluding the period as Jurecka Lobko Tregebov Architect Inc. the firm history covers eighteen years of private practice experience providing design ser- vices to the commercial and institutional sectors. J+A has a core of one principal architect, three Associates, and several support staff. The principal and associates are all practicing or intern architects who work as a team on projects. Out' clients include developers and building owners as well as insti- tutions such as municipalities, hospitals, Insurance Companies, Fire Depart- ments, The LCBO, Ministry of Tourism, Metro Works, Ryerson University, The Salvation Army, and church congregations. Our skill at presenting clear choices, consensus building, and tracking information facilitates the decision making required and keeps our projects well received, timely, and within re- alistic budgets. At J+A design, value management and project management are treated seri- ously and methodically. The practice is fully automated utilizing AutoCad and other design and presentation support software on a local network of computers. Our office is structured as a design studio and emphasizes teamwork, inno- vation, and communication. Good design is assured by making thousands of good choices. We involve our clients as an integral part of the design team and through our professional guidance enable them to make informed choices throughout the process which enhances the final product. Jurecka + Associates . rchitects inc. Education: Bachelor of Science, University of Texas Bachelor of Architecture, University of Texas Graduate Teaching Fellow, University of Oregon Professional Affiliations: Member of the Ontario Association of Architects Member of the Toronto Society of Architects Member of the Royal Architectural Institute of Canada Publications: Canadian Architect, June 1988, "Phantom of the Opera" Canadian Architect, September 1988, "Profile: Jurecka Lobko Tregebov Architects". Architecture Research Criticism, Spdng 1990, "Atarafiri, Urban Transformations in Toronto" Toronto Life, June 2001, "Hot Property" Ontario Experience Summary: 1992 - present Pdnc{pal, Jurecka + Associates Architects Toronto Ontario 1987-1992 Principal, Jurecka Lobko Tregebov Architects Inc. Toronto Ontario 1985-1987 Director, Brisbin Brook Beynon, Architects Toronto Ontario 1984-1985 Senior Project Architect, Barton Meyers Associates Toronto Ontario 1978-1984 Senior Project Architect, WZMH Architects Toronto Ontario Competitions: 1988 "Phantom of the Opera" Second Award 1989 Sims Square Redevelopment Winner 1991 Bay Adelaide Park Competition Finalist Experience Notes: Paul Jurecka has over thirty years of experience in architecture with successes in all aspects of design and construction. He has provided leadership on scores of commemial, and institutional projects, and was the project architect for the Harbourfront Fire & Ambulance Station and Museum, Toronto Island Fire Station, Holland Cross, the Sun Life Centre and Scotia Plaza and planning director on large scale campus and commercial projects in Canada, the U.S., and abroad. In recent practice he has focused on quality mid- sized institutional and commercial worl~ from the planning study to the completed project. Some highlights by way of illustration include... Design of both large and small public buildings including: Toronto Island Fire Station, Ward's Island to serve the Is/and community on Toronto/s/and Sun Life Centre (w. WZMH ) project designer from schematics through design development Harbourfront Fire & Ambulance Station and Museum, Toronto state-of-the-art facility to serve the Harbourfront of Toronto Scotia Plaza, Toronto (w. WZMH ) project architect through design development LCBO Retail Stores, Toronto 6 freestanding stores and ma//installations Holland Cross, Ottawa (w. WZMH ) project architect from schematics through first stage of development Planning and Urban Design at both the facilities and master planning scale, inbluding: Discovery Harbour South Entranceway, Penetanguishene, Ontario Master Plan for Access to Provincial Park for Ministry of Tourism Jin Sing Gardens, Shanghai China (w. B+H International) Competition winning design for a mu/ti block, mixed use urban redevelopment. IBM Westlake Park Campus Master Plan, Texas (w. Barton Meyers ) project manager for seven firm team on 6 mi/.s.f, research campus Deer Creek Master Plan, California (w. Brisbin Brook Beynon ) project manager for 1000 acre Pacific marina project St. Cathednes, Ontario Downtown Urban Design Guidelines Main street guidelines foe integration of MTO Headquarters Metro Centre Master Plan, Toronto (w. Brisbin Brook Beynon) Bu#ding Massing and Competition winning Design E~uiiding Audits and Surveys: Graffon Lever Complex Buildings, Sunlight Park Rd., Toronto Due diligence audit on eighteen industrial buildings with re-use scenarios Barrier Free Access Audits and Design for City of Toronto Buildings 17 Arenas, Allen Gardens, Annette & Eastview Comm. Centres, St. Lawrence Town Hall, 1000 Finch Court House and Office Complex. Renovations and leasehold improvements on commercial and institutional projects: 495/517 Wellington Street Office/Industrial addition of an elevator and lobbies to interconnect existing buildings Ryerson University Athletic Centre, Toronto fast track coordination of additions and renovation to be ready for fall term. The Portland Centre, 510 Front Street West Industrial/Office Complex renovation, additions, leasehold improvements Value Management allocating resources to give the most tangible benefit such as: Facilities Modifications for the Handicapped on Four Oregon University Campi consultant to the State of Oregon and Amundson Associates West Toronto Public Works Consolidation programme and planning scenarios for combining all west end yards Needs Assessment for City Property Operations programming for consolidation of three operations yards Jurecka + Associates architects inc. 3 '1 ][ COMMERCIAL & INSTITUTIONAL NEW BUILDINGS Harbourfront Fire Station and Museum Asbridge's Bay Security Building, Toronto Toronto island Fire Station, Toronto 510 Front Street, Toronto LCBO Retail Stores nos 5 & :[85, Toronto Pickering Museum Program Centre Lakeshore West Fire and Ambulance Station, Toronto Mississauga Central Lions Club, Mississauga West End Public Works Consolidation, Toronto Whistlers Restaurant, East York Fairmount Community Recreation Centre Sobotek Engineering Facility, Hamilton Metropolitan Home Comfort Headquarters, Brampton Saint Nicholas Church Banquet Hall, Hamilton COMMERCIAL & INSTITUTIONAL RENOVATIONS McCormick Arena, Toronto 495/5].7 Wellin¢on Street Renovations, Toronto 510 Front Street, Toronto St. Patrick's Market, Toronto Palais Royale, Toronto Catalyst Entertainment Offices, Toronto Graffitti Inc. Offices, Toronto Hasbro Headquarters, Pawtucket, R.I. (w B.Meyers) Sussex Centre Health Club, Mississauga NUROC Offices, Etobicoke Rosedale Park, Rennie Park, Monarch Park, Regent Park S Ice Rinks, Toronto Ryerson Community Ice Rink, Toronto Harrison Baths Renovation Public Works Staff Facilities Eastern Avenue Ryerson Athletic Centre U. of Toronto Co-op Daycare U of Toronto 21 Kings College Circle Campbell Avenue Ice Rink 4].0 Adelaide Street Office Building St. Lawerence Market Access Salvation Army Hostel, Toronto Don Beer Arena, Pickering 64 Murray Road Works Offices Applewood Hills Shopping Centre Ryerson University Student Act Ctr, Pickering Sports Plex Renovations Erin Mills Soccer Club University of Toronto Co-op Daycare Pickering Squash Club Pickering HRC Wellness Centre Ryerson University Lecture Hall Varsity Arena U. of Toronto LCBO Retail Stores (26), Toronto & Environs Highland Chevrolet Cadillac, Aurora 3!2 LARGE SCALE PLANNING PROJECTS Ataratiri Urban Design Issues Study, Toronto Discovery Harbour Master Plan, Penetanguishene, Ont. IBM Westlake Master Plan, Texas (w Barton Meyers Assoc) Deer Creek Marina and Resort, California ( w BBB) Truman Annex Master Plan, Key West Florida ( w BBB) La Villita, Austin, Texas (w WZMH Arch) Southern Oregon State College Master Plan University City Master Plan, Saudi Arabia (joint venture) LARGE COMMERCIAL PROJECTS The Portland Centre, Toronto Sims Square, Burlington Bayshore Landing Condominiums, Barrie Sun Life Centre, Toronto (w WZMH Arch) Scotia Plaza, Toronto (w WZMH Arch) Metro Centre, Toronto (w Brisbin Brook Beynon) Jin Sing Gardens, Shanghai (w B+H International) Bank of Paris, Montreal (w WZMH Arch) Holland Cross, Ottawa (w Brisbin Brook Beynon) CF, 2nd Ave., Calgary (w WZMH Arch) McGill College Avenue Eaton Centre, Montreal (w Barton Meyers) Brock Brothers Office Tower, Vancouver (w WZMH Arch) Shercon Plaza, Montreal (w WZMH Arch) College Park, Toronto (w WZMH Arch) Hasbro Corporate Headquarters, R.I. (w Barton Meyers Assoc) Mount Royal Village Phase II, Calgary (w WZMH) Atria North Phase II & III, North York (w Brisbin Brook Beynon) Harbourwest, St. Johns Newfoundland (w WZMH Arch) 5900 Yonge Street Office Tower, (w Brisbin Brook Beynon) Peachtree Plaza, Atlanta, Ga. (w BBB) Syracuse Civic Centre, Syracuse N.Y, (w Arcop) MULTIPLE FAMILY RESIDENTIAL Earl Street Lofts, Toronto, Ontario The Power Plant Lofts, Toronto, Ontario Lambton Villa Apartments, York, Ontario College Street Apartments, Toronto, Ontario Bayshore Landing Condominiums, Barrie Holland Cross, Ottawa THE MiTCHELl. PARTNERSHIP INC. CONSULTING ENGINE;ERS Donald E. Cruikshank, P.Eng. Vice President Following graduation from the University of Waterloo, Don spent seven years with a multi disciplined consulting engineering firm where he progressed to Associate and Department Manager. Since joining The Mitchell Partnership Limited in 1981, Don has been extensively involved in many office, hospital and broadcast facilities, including international experience on TMP Joint Venture projects in New York City, New Zealand, London, England and Mexico City. Special expertise in energy management and automation system design work includes a 2400 point DDC retrofit at the McMaster University Medical Centre. Don became a Partner in 1989, and relocated to London, England, where he managed TMP's involvement at Canary Wharf. Don was appointed Vice-President in 2002. Don leads TMP's involvement in Sports and Entertainment facilities, including Air Canada Centre, Vancouver's GM Place, Toronto Skydome; Casinos across Ontario including the new Niagara Fallsview Casino Resort; the Guelph Performing Arts Centre and Hotels at Roma and Niagara Falls. Don is also Partner-in-Charge for construction of the new Canadian War Museum in Ottawa. Academic Bachelor of Applied Science - Mechanical Engineering, University of Waterloo, 1974 Registration P.Eng. - Ontario 1976 (PEO) Designated Consulting Engineer P.Eng. - British Columbia 1993, APEGBC C.Eng. - United Kingdom 1991, Professional Associations Professional Engineers of Ontario (PEO) Association of Professional Engineers and Geoscientists of British Columbia American Society of Heating, Refrigerating & Air Conditioning Engineers (ASHRAE) Chartered Institute of Building Services Engineers (CIBSE) Canadian Specification Association LEED Accredited Professional US Green Building Council Royal Astronomical Society of Canada Niagara Centre Publications 1981 APEC Journaf 1989 CIBSE Journa[ Experience 2002 ~ Present Vice President The Mitchell Partnership Toronto, Ontario ivlanaging Partner TMP Niagara Regional Office 1991 - 2002 Partner & Director The Mitchell Partnership Toronto, Ontario 1989 - 1990 Manager TMP+ DSSR Consulting Engineers London, England 1989 Partner, The Mitchell Partnership Toronto, Ontario 1987- 1989, 1991 Lecturer, University of Waterloo Architecture 1981 - 1988 Design Engineer The Mitchell Partnership Toronto, Ontario 1974 - 1980 Associate J.L Richards and Associates Ottawa, Ontario Representative Multipurpose Sports & Recreation Centres Milton Twin Pad and Gymnasium Milton, ON Iceland 4 Pad Arena Mississauga, ON R.A. Sports Centre Ottawa, ON Nepean Sportsplex Nepean, ON. Coral Springs Ice Centre Fort Lauderdale, Florida MSG Training Centre Tarrytown, New York SUNY - Oswego Arena Oswego, New York Dufferin Grove Outdoor Ice Rink Toronto, ON Lakeshore Lions Arena Toronto Maple Leaf Treining Centre Fitup ii Curriculum Vitae - Sports THE MITCHELL PARTNERSHIP David Blenman Associate David immigrated to Canada from Barbados in 1967, and was employed by a Toronto consulting firm as a Draftsman. He joined The Mitchell Partnership Limited as a Senior Draftsman in 1969 and advanced to Designer in 1979. In over 30 years with TMP, David's dedication has developed a reputation of excellence in design. Academic Seneca College Graduate, Building Environmental Design, t972 Continuing Education Ryerson Polytechnical Institute, Technology and Computer Science Courses, Toronto Professional Associations Ontario Association of Certified Engineering Technicians and Technologists (OACETT) Expedence 1991 - Present Associate The Mitchell Partnership Limited Toronto, Ontario 1979 Designer The Mitchell Partnership Limited Toronto, Ontario 1969 Senior Draftsman The Mitchell Partnership Limited Toronto, Ontado Representative Projects Peel Police Headquarters, Brampton Representative Projects GM Place Vancouver (concept and design development) Barrio Sports & Entertainment Centre Niagara Falls Butterfly Conservatory CN Tower Redevelopment Toronto The Project Dubai Chiller Plant Atlanta Music Dome (Concept and Design Development) Meadowvale Office Corn plax Mlssissauga North American Life Centre, North York Yonge Norton Centre Office Building, North York Metropolitan Toronto Police Headquarters CBC Headquarters, Toronto Regional Municipality of Ottawa Carleton, Headquarters, Ottawa Victoria Park & Sparks Office Building, North York Confederation Life Canadian Headquarters, Toronto TDHC/MTCC Chiller Plant, Toronto Tip Top Tailors Property Condition Investigation Zhuhai Office Building China (Concept and Design Development) Waterloo Millennium Recreation Centre Waterloo, Ontario Microsoft Head Office Mississauga, Ontario Biovail Head Office Mississauga, Ontario Guangdong Office Building China (Concept and Design Development) Royal Ontario Museum Addition and Renovation, Toronto Curriculum Vitae - General THE MITCHELL PARTNERSHIP Representative Projects fv~i~ton S~orts Centre q*r C3nada Cent~e Fad, Mvc_rs ;~p~r~s Center Hershe'~ Centre ;~¢arrie & Arena Arenas / Athletic / Recreation Milton Sports Centre, Milton... Multi-purpose sports center comprised of a twin pad ice skating arena and gymnasium. Arena seating for 400 spectators, central food court and restaurant. Designed for a 4 pad facility, with Phase I consisting of only two ice pads, and gymnasium. Air Canada Centre, Toronto ..... The centre features a 20,000 seat stadium for basketball, hockey, concert or exhibition venues. The project has 4 concourse levels, numerous restaurants, a Microbrewery, 152 courtside lounge and luxury suites, dressing rooms complete with training and therapeutic areas, as well as other state of the art amenities. 900,000 sq.ft. Adjoining is a 15 storey office tower. 200,000 sq.lt. Waterloo Millennium Recreation Centre, Waterloo ..... Design build commission includes design of mechanical plumbing, heating, ventilation and air conditioning systems for Four pad Olympic size rinks with associated change rooms and support, Four gymnasiums, A field house for indoor soccer, Fitness and program rooms, Figure skating club facilities and Food court. Hershey Centre, Mississauga ..... A 5,300 seat design build facility with a hockey and concert venue including 27 boxes and 270 additional seating. The project includes a practice arena adjacent to the main arena. The facility contains 3 full service concessions a kitchen serving the boxes and a bar for the club seating. 'The Hershey Centre is home of the Junior A Mississauga Ice Dogs of The Ontario Hockey League. Mississauga 4 Rink Complex, Mississauga ..... Design build commission included design of heating, ventilation and air conditioning systems for rink, change rooms, common areas and concessions. This is a 4 pad arena complex with 3 practice rinks and 1 Olympic rink which was conditioned by 2 rooftop air handling systems with DX cooling and gas heating. Coach USA Center, Elmira, New York ..... 14,500 seat twin pad ice facility for the Union Hockey League Elmira Jackals. 45 private 'boxes, restaurant, amenity spaces and a separate practice rink. $4 million mechanical construction cost. Barrie Sports and Entertainment Centre ..... 4,500 seat hockey and concert venue Home to Ontario Hockey League, Junior A Barrio Colts. Indoor concert and ice show facility. Fort Myers Sports Center~ Fiorida.....Three dnk complex including 10,000 seat main stadium. Includes 28 ten-seat private suites. Labatt Centre, London, Ontario ...... Design build commission, complete mechanical design and refrigeration system, design overview 10,000 seat hockey and concert venue. Home to Ontario Hockey League, London Knights. Ricoh Coliseum, Toronto, Ontario ...... Design build commission 10,000 seat multi- purpose facility. Home of AHL Toronto Roadrunner and world renown Royal Winter Fair Equestrian event. HALfiALL CORPORATE OVERVIEW Since Bob Halsall founded the practice in Toronto in 1956, clients have relied on Halsall to help make them successful. To sustain this relationship, Halsall strives to understand the client's vision for each project, drawing on its renowned depth of expertise to apply innovative strategies for each project. The Hatsall team is multidisciplinary, and has developed best-of- market knowledge management systems to deliver each service offered. Every project is undertaken with the commitment and intensity required to be a true partner. By combining interesting clients and projects with a collaborative and supportive work environment, the firm creates great career opportunities for the best people in the business to work together. This, in turn, continually improves our ability to make clients successful. Clients Services Developers, designers and design/build contractors · structural engineering, - cladding engineering and · sustainable design facilitation for new buildings, additions and renovations Property owners end managers · engineering for facility repairs and upgrades · facility performance measurement for commissioning and on-going monitoring · program and project management for facility improvements Investors and asset managers due diligence, physical audits and capital plans Insurers, adjusters, lawyers · expert support for dispute resolution Halsall Associates was established in 1994 to reflect the ownership transfer to the new generation of managers. The firm is now owned by over 40 employees. With a staff of about 150, more than 90 are either registered or graduate engineers. In 2003 and 2004, Macleans Magazine named Halsall as one of Canada's Top 100 Employers. We have ongoing projects across Canada, as well as in the United States, the Caribbean, the Middle East, and have also worked on projects in Europe, Africa, Central America and Asia. Services are provided from offices in Toronto, Ottawa, Burlington, Sudbury, Windsor and Vancouver, and through cooperation with partners in 'Halifax, Trinidad and Washington. VISION · DEPTH · INMOVATION ~ Shah6 Sagharian, B.Tech., P.Eng. 3!7 Shah~ has a Bachelor of Technology Degree from Ryerson Polytechnic University, and completed the Professional Engineers of Ontario Examination Program at the University of Toronto. He worked as a structural engineer and a site supervisor before oining Halsall in 1989. Shah~ has designed a wide variety of structures for new buildings and renovations encompassing commercial, institutional and industrial facilities, as well as Iow-rise residential. He has particular expertise in dealing with the special needs of work in or adjacent to existing structures. ShahA became a principal in 1998, and his responsibilities range from Project Management to Design. Some of Shah~'s most notable experience includes: Claremont Community Centre & Fire Station, Pickering: (~2.3M) Design and Construction services for an 18,000ft5 facility that is currently under construction. This multi-purpose community centre is a multi-function facility that houses a fire station, multi-purpose rooms, community rooms and a recreational facility. The structure is load-bearing masonry walls with a steel-pitched roof. Harbour Front Fire Station, Toronto [2001]: A new ~3.5M fire station and dock constructed on a pier at Toronto's Harbour Front. This ship-like structure is constructed using structural steel framing and concrete floors. The building is designed for future expansion of the Fire Fighter's Museum. Royal Ontario IViuseum, Toronto [1989 - present]: Shah~ has been working with ROM on a number of projects, ranging from major renovation to design input for exhibit designs (i.e. Currelly Gallery, Egyptian Gallery, Earth Gallery and Queens Park site Improvements). Currently Shah~ is the Project Manager of the Renaissance ROM expansion, working closely with Daniel Libeskind's project team. University of Toronto - Centre For Applied Biosciences & Biotechnology Addition, Niississauga [2003]: Shah6 is the project principal on this project. The (;2.75M, 670m~, 3-storey addition to the laboratory wing houses 4 NMR spectrometers at grade level, with adjacent computer lab support. The floor above accommodates three suites dedicated to cell culturing of Risk Group 2 materials, gene sequencing and replicating activities, as well as the rearing of genetically modified organisms within controlled environments. The upper floor houses open wet/dry research laboratories, The architecture of the addition is forward-looking, expressive of its advanced research use and is structured to provide a strategy for the addition of future research pods. North York General Hospital [2003]: $75M. Halsall is providing structural design services for this 9 storey East Tower expansion and renovation to the Hospital's operating centres and emergency facilities, adding over 400 beds to the mental health, pediatric, critical care, and surgical departments. The 193,000ft2 addition to the south and north of the existing building will include a major retail area, The renovation will cover 136,000ft~. The original building was designed for vertical expansion. However, a major seismic upgrade was necessary to meet current codes. The challenge of any hospital project is to design and phase the renovation and addition work in such a way as to not compromise its day-to-day operation. 3!5 PICKERING SPORTS COMPLEX NEW SQUASH COURTS & AEROBICS ROOM May 26, 2005 THE COMPANY Mulvey & Banani International was founded in 1981 through an amalgamation of two long standing predecessor firms established in 1955 and 1965 respectively. The firm has established a solid reputation based on sound, creative and innovative design of electrical and electronic systems for ali types of buildings, including large commercial office buildings, hotels, data centres, corporate headquarters, educational facilities, institutional buildings, athletic complexes, health care facilities, casinos and entertainment complexes. The company has provided engineering services to building projects throughout Canada as well as in the United States, Mexico, China, New Zealand, Russia and the Middle East. Representative projects include; BCE Place, Scotia Plaza, CBC Broadcast Centre, Metro Toronto Convention Centre, Air Canada Centre and the New Terminal at Lester B. Pearson International Airport, all in Toronto; Bow Valley Square, Canterra Tower, Amoco Tower, Petro Canada Centre, Ernst Young Tower, Trans Canada Tower in Calgary; General Motors Place and the Ford Theatre in Vancouver; the World Financial Centre and the Lydc Theater in New York; Shanghai Securities Exchange Building, Pudong Development Bank Building and People's Insurance Company of China Building, all in Shanghai; the Chancery Square project in Aukland, New Zealand; and the Moscow International Business Centre in Moscow. The present staff consists of some 62 individuals including 15 professional engineers. The company has earned accolades from technical societies such as an award from the Intelligent Buildings Institute in Washington, D.C., for significant achievement in the design of power and communications systems in the IBM Building in Markham, Ontado. The firm is also the recipient of a national energy efficiency award for lighting design and cogeneration for a building for Canada Trust in Kitchener, Ontario as well as a regional energy efficiency award for lighting design for the Bank of Montreal Institute for Learning in Markham, Ontario. More recent awards'include the Illuminating Engineering Society's awards for Energy Efficient Lighting Design at Molson's Barrie Arena and Energy Efficiency and Interior Lighting Design for General Motors Place, Vancouver, B.C. BP05165 Page 1 Consulting Engineer.~ 44 Mobile Drive, Toronto, Ontario M4A 2P2 Telephone 416 751-2520 Fax 416 7'51 ~1430 IVtuivey & Bananl Intematiortal Inc. RESUMI~ LANA C. MACINNES, Senior Associate (Experience: Total 31 years/MBII 26 years) Education: University of Windsor Experience: 1979-1981 1981 -Present A.H. Banani &Assoc. Ltd. Edmonton and Toronto Offices. Mulvey & Banani International Inc. Senior Associate, Senior Designer, Projec~ Director Awards & Achievements: Recipient 1996 lES awards for General Motors Place, Molson's Barrie Sports & Entertainment Centre; Lighting and Energy Efficiency Toronto Construction Association "Best of Best Award 1999" for Air Canada Centre Judge for 1997 lES Lighting Competition National Hockey League Standards - Consulting Services Articles published in: "Lighting" Magazine; "Lights!" International Journal of Lighting for Entertainment and Architecture; "Professional Lighting" Magazine. Toronto Construction Association "Best Award 2004" for Schulich School of Business. Associations & Memberships: IDA International Dark-Sky Association - Illuminating Engineering Society of North America (IESNA) Project Experience: Broadcast Facilities = Rogers Broadcasting Centre, Toronto CTV Broadcast Centre, Toronto CBC Broadcast Centre, Toronto · Alliance Communications, Toronto Educational · Schulich School of Business, York University, Toronto, Ontario · University of Toronto, Earth Sciences Centre, Toronto · Bank of Montreal Training Centre, Toronto · St. Clements School, Toronto Entertainment · Shakespeare Theatre, Washington, D.C. · Ford Theatre, Vancouver · Lyric Theater, New York · Oriental Theater, Chicago RoyThomson Hall Renovation, Toronto · Massey Hall Retrofit, Toronto · Glen Gould Theatre, Toronto McMichael Canadian Collection Renovation, Kleinberg, Ontario · Four Seasons Centre for Performing Arts (Opera House), Toronto ~ Art Gallery of Ontario, Toronto Healthcare · University Hospital Complex, Edmonton High Tech Buildings · Ontario Hydro Computer Systems Control Centre, Mississauga Major Office Buildings · Madison Centre Commercial, Toronto · OneQueen Street East, Commercial Tower, Toronto · 121 BloorStreet East, Commercial Tower, Toronto Public Buildings · Canadian Embassy, Warsaw, Poland · Schulich Student Office Building, Toronto · St. Andrews United Church, Toronto Residential Buildings Schulich Executive Learning Centre Tower, Toronto . Madison Centre Residential Tower, Toronto . Covenant House, Toronto Sports Facilities · AirCanada Centre, Toronto ,, Toronto Maple Leafs Practice Facility, Toronto - Ali SamiYen Stadi, Istanbul, Turkey · General Motors Place, Vancouver · Barde Sports & Entertainment Centre, Ba~e · Hershey Sports and Entertainment Centre, Mississauga Lexington Ballpark, Lexington, Kentucky · Elmira Sports and Entertainment Centre, Elmira New York · Edmonton Commonwealth Stadium, Edmonton · Knicks Liberty, Rangers Practice Facility, New York · Floyd County Ballpark, Georgia · Bloomington Sports and Entertainment Centre, Illinois - Ricoh Coliseum, Toronto Tennis Canada, Toronto . Milton Arena and Sport Centre, Milton, Ontado · Orillia Sports Multi-use Facility, Orillia, Ontario · Stickwood Multi-use Facility, New Market, Ontario Winery · Le Clos Jordan Winery, Jordan, Ontario BP05165 Msl vey anani Muivey & Bananl international inc. RESUM~ JOE BERARDI, Vice President Education: Experience: 1976 - 1992 1992 - 1994 - 1994 - Present - Associations & Memberships: Project Experience: Call Centres · Rogers/Cantei Call Centre, 321 Btoor Street East, Toronto · IBM Call Centre, 105 Moatfield Drive, North York, Toronto Civic Centres · Metro Hall, Toronto, Ontario . Vaughan Civic Centre, Vaughan, Ontario Community Centres . Caledon Centre for Recreation & Wellness, Caledon, Ontario · Peterborough Recreation Centre, Peterboreugh, Ontario Courthouse · Brampton Courthouse, Brampton Educational Facilities: · UniversityofToronto, (Library) Mississauga, Ontario · University of Toronto, (Physical Education Centre) Mississauga, Ontado · University of Toronto 155 College Toronto, Ontario · Durham College Entertainment: · Niagara Fallsview Casino Resort, Niagara Falls · Thunder Bay Casino, Thunder Bay · Empress Walk, North York Data Centres: · Telesat Hew Corporate Offices Ottawa (Experience: Total 28 years/MBII 26 years) Electrical & Electronic Institute, Frosinone, Italy Began working with A.H. Banani &Assoc. in 1976. Manager Electrical Engineering Department NORR Partnership. Rejoined Mulvey & Banani and is presently Vice President. Associate Member of the Ontado Association of Certified Engineering Technicians and Technologists (O.A.C.E.T.T.), Illuminating Engineering Society 0.E.S.) Healthcare · Toronto General Hospital, Cardiac Care Unit, Toronto · Toronto Rahab Renovation, 550 University, Toronto · Donwood Institute, Renovation and Addition, North York · New Research Lab- Biological Station, St. Andrews, New Brunswick - Listowel Memorial Hospital · Toronto Rahab International Hilton British Colonial Hotel, Nassau, Ba,hamas · National Bank of Dubai, UAE · Beirut Trade Centre, Beirut, Lebanon · Sun Life Philippines Headquarters, Manila · Daycare Centre, Mexico City · Alameda Urban Reconstruction, Mexico City · National Bank of Dubai interior Fit- up, · Al Riqa Office Building, Abu Dhabi · Guadalajara Communications Tower Guadalajara, Mexico · Ma'wa Intercontinental, Abu Dhabi · Forte Grand HoteI, Abu Dhabi · Doha City Centre, Doha Qatar. Amwal Tower Lighting design, Doha Qatar. Mall · SGH Medical Mall, Scarborough CataraquiTown Centre, Kingston Empress Walk, North York Police 51 Division, Police Headquarters, Toronto York Regional Police No. 2 Division Headquarters, New Market, Ontario Major Office Buildings · Royal Bank Canada Meadowvale Business Park Office Complex, Mississauga Anderson Consulting Headquarters, Mississauga · Trans Canada Pipe Lines Headquarters, Calgary · Wodd Trade Center, St. Paul, Minnesota Oxford Millennium Tower, Calgary, Alberta * Ernst &Young Tower, Calgary, Alberta Rogers Cantel Office Campus, 321 Bloor Street East, Toronto The North American Life Centre, North York C,G.E. Corporate Headquarters, Mississauga · institute of Chartered Accountants, Toronto · Yonge & Norton Office Building, North York Procter&Gamble Headquarters, North York . 250 Yonge Street Office Building, Toronto · New Metropolitan City Hall (Metro Hail) Toronto · Confederation Life - New Canadian Headquarters Office, Toronto Consilium Office Building, Phase II1, Scarborough . Microsoft Canadian Headquarters, Mississauga . Biovail Headquarters Office, Mississauga Trading Floors . Royal Bank Canada/RBC Dominion Securities Toronto Dominion Bank Trading Floor, Toronto BP05165 NEW SQUASH COURTS & AEROBICS ROOM iVtuive¥ & Banani International Inc. GENERAL MOTORS PLACE, Vancouver, B.C. Project Size: 20,000 Seat Arena Construction Cost: $135,000,000 Project Completion: 1995 Description: 20,000 seat "state of the art" arena for professional basketball and hockey. An in-house broadcasting centre was provided including all in place broadcast cabling to alleviate the need for broadcasters to set up their own equipment for televising events. AIR CANADA CENTRE, Toronto, Ontario Project Size: 20,000 seat arena Construction Cost: $120,000,000 Project Completion: 1998 Project Description: The unique challenge of this sports and entertainment project was to undertake a substantial redesign of a partially constructed building so as to accommodate the needs of professional hockey as well as a professional basketball. The facility is one of the few of its kind in North America that was successfully tested and commissioned prior to opening night. APPLEBEES PARK (Lexington Ball Park), Lexington, Kentucky, USA Project Size: Construction Cost: 6,000 seat arena $13,742,000 Project Completion: April 2001 Project Description: The construction consisted of the baseball playing field including event lighting, clubhouse, locker rooms, the restaurant building and the stadium. HERSHEY CENTRE Mississauga, Ontario Project Size: Construction Cost: Project Completion: Project Description: 6,000 Seat Arena $20,000,000 1998 This design build project required a fast tack approach by which sufficient information was made available to contractors to permit the pre-purchase of materials and the timely completion of the project. The entire design and construction process was completed in 11 months. THE RICOH COLISEUM (Expansion Project), Toronto, Ontario Project Size: 10,000 Seat Arena Construction Cost: $38,000,000 Project Completion: 2003-2004 Project Description: The project entails the expansion and renovations of the coliseum building from an existing 6,000 seat arena to an increased capacity of 11,500 seats, 37 corporate suites, state of the art sound and lighting system, restaurant, sports bar and club lounge. May 26, 2005 Consulting Engineers, 44 Mobile Drive, Toronto, Ontario M4A 2P2 Teh 416 751- 2520 Fax: 416 751-1430 PICKERING SPORTS COMPLEX~(?'~i£~H seu,s. COURTS ~ulvey & Banarti international Inc. NEW YORK KNICKSILIBER~I~NGERS T~INING FAClLI~, Greenburgh, New Yo~  Project Size: 120,000 Square feet Con.fuSion Cost: $27,000,000 Project Completion: 2004 Project Description: This project includes the const~ion of a 120,000 sq. ~. training facility for the New York Knicks/ LibeAy and New Yo~ Ranger teams on a 15.6 acre site which includes basketball couAs and a hockey rink. BARRIE MOLSON CEN~E, Ba~ie On. rio Project Size: Construction Cost: Project Completion: 4,200 SeatArena $12,000,000 1995 REXALL CENTRE - TENNIS Project Description: This state-of-the-art 4,200-seat multi-purpose centre is uniquely designed and is home to the Barde Colts. It features a hockey dnk, administration offices, exhibit space (22,000 square feet), meeting rooms (accommodates 55 people), restaurants, Dressing rooms, official rooms with 1670 parking spaces. alLTON ARENA, Milton, Ontario ~ Project Size: 950 Seat Arena Construction Cost: $11,500,000 ~i Project Completion: 2003 ~---~": .... ~ ~' "~]~' qProject Description: This project is being carded out in two phases with the ~ development of 2 Hockey Pads expandable to 4 in addition to a 15,000 square foot gym ' and restaurant. Seating for 200 and 750 spectators was incorporated into the design. Our electrical service includes provisions for dressing rooms, audio system, banquet hall, meeting, office and storage space and a concession area. CANADA, YORK UNIVERSITY CAMPUS, Toronto, Ontario Project Size: 12,500 Seat Construction Budget: $40,000,000 (Ph. I $:25,000,000) Project Completion: 2004 Project Description:This state of the art stadium and tennis complex will be located on the York University campus. The project will cost approximately $40 million when all phases are complete and will feature a 12,500-seat centre court, 15 outdoor courts and a year-round indoor centre to accommodate community and school activities, coaching certification courses, provincial and national events and training programs for young athletes. ALI SAMI YEN STADIUM, Istanbul, Turkey Project Size: 40,000 Seat Arena Construction Cost: N/A Project Start: 1996 Project Description: The Ali Sami Yen Stadi is a state-of-the-art, multi-purpose sports and entertainment centre. The 40,000-seat project includes over 100 private luxury suites, an exclusive club seat section of over 12,000. VIP lounges, restaurants and food courts. The stadium's flexible concept will enable a transformation into an environmentally enclosed 5,000+ seat theatre for special events. The centre also features extensive team facilities, a fitness club, a sophisticated 3-1evei interior retail shopping mall and an office building. May 26, 2005 Consulting Engineers, 44 Mobile Drive, Toronto, Ontario M4A 2P2 Tel: 416 751- 2520 Fax: 416 751-1430 NEW SQUASH COURTS & AEROBICS ROOM ~)cJ~'i~--~-~ ~ c:>Q~""~JlI¥!JLUJJ~""~''" ~U ~1~ ~'~'~'-~ I~luivey & Banani international CALEDON CENTRE FOR RECREATION AND WELLNESS, BoRon, Ontario 323 Project Size: 45,000 square feet Construction Cost: $6,500,000 Project Completion: 2001 Project Description: This state of the art facility features three main components, the leisure pool and indoor track, a fitness facility, an aerobics room and a youth centre. The centre's barder free environment includes a fully equipped 10,000 square foot weight and cardio training area, two international squash courts, spa change rooms and a program room. The aquatics centre features a unique "L" shaped leisure pool with an access ramp and stepped "beach" entry and family change-rooms. The 3,000 square foot Youth Services Centre includes basketball court and "Flipside" skatepark. PETERBOROUGH RECREATION CENTRE, Peterborough, Ontario Project Size: Construction Budget: Project Completion: Project Description: 65,000 Square ~et $10,000,000 2005 The project is intended to be a state of the art sports and wellness center to accommodate both the general public and the students of Fleming College. The Centre will include a large aquatic facility, a triple gymnasium, a fitness center, an aerobics/wellness studio, a running track, a climbing wall, vadous change rooms, multi-purpose and youth rooms as well as ancillary, administrative and food service areas. UNIVERSITY OF TORONTO - WELLNESS, RECREATION & ATHLETIC CENTRE, Mississauga, Ontario Project Size: 80,000 Square feet Construction Budget: $18,000,000 Project Completion: 2005 Project Description: This 80,000 square foot project comprises of 75,020 Square feet of New Construction with a cost of $17,279,000 and 5,200 square feet $674,000 of Renovation. Design is scheduled for completion in August 2004. The project includes a competitive gym, track, fitness center, 9 lane pool, meeting and conference rooms and administration offices. May 26, 2005 Consulting Engineers, 44 Mobile Drive, Toronte, Ontario M4-A 2P2 Tel: 416 751- 2520 Fax: 4-16 751-1430 32, RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report OES 19-05 regarding the Surface Treatment Works for Seventh Concession Road, Hoxton Street and Westney Road, be received; and That Tender No. T-7-2005 submitted by Miller Paving Ltd. for Surface Treatment Works for Seventh Concession Road, Hoxton Street and Westney Road in the amount of $262,701.50 with an adjustment (increase) estimated cost of $80,000 for additional roadway excavation and granular base restoration, for a total of $342,701.50 ($366,690.60 G.S.T. included), be accepted; and That the total project cost of $435,384 including the tender amount, and other associated costs and a net total cost after rebates of $406,901, be approved; and That the amount of $175,000 for Seventh Concession Road to be funded from Debt Financing (10 Year), and the amount of $231,901 for Hoxton Street and Westney Road to be funded from Easement Settlement Agreement Reserve, be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debentures through the Region of Durham; and a) That debt financing not exceeding the amount of $175,000 for a period not exceeding 10 years, at a rate to be determined; and 32a o b) That financing and repayment charges in the amount of approximately $22,390 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2005 as established by the Province for municipalities in Ontario; and d) That the Treasurer is authorized to take any actions necessary in order to effect the foregoing; and That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. REPORT TO EXECUTIVE COMMITTEE Report Number: OES 19-05 Date: May 26, 2005 From: Richard Holborn, P. Eng. Division Head Municipal Property & Engineering Subject: Tender No. T-7-2005 - Tender for Surface Treatment, Seventh Concession Road, Hoxton Street and Westney Road Recommendation: o That Report OES 19-05 regarding the Surface Treatment Works for Seventh Concession Road, Hoxton Street and Westney Road be received and that; Tender No. T - 7 - 2005 submitted by Miller Paving Ltd. for Surface Treatment Works for Seventh Concession Road, Hoxton Street and Westney Road in the amount of $262,701.50 with an adjustment (increase) estimated cost of $80,000 for additional roadway excavation and granular base restoration, for a total of $342,701.50 ($366,690.60 G.S.T. included) be accepted; The total project cost of $435,384 including the tender amount, and other associated costs and a net total cost after rebates of $406,901 be approved; The amount of $175,000 for Seventh Concession Road to be funded from Debt Financing (10 Year), and the amount of $231,901 for Hoxton Street and Westney Road to be funded from Easement Settlement Agreement Reserve be approved; Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debentures through the Region of Durham; and a) Debt financing not exceeding the amount of $175,000 for a period not exceeding 10 years, at a rate to be determined; and b) Financing and repayment charges in the amount of approximately $22,390 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and The Director, "-'", -'-¢ ,.,~,rpo,~L. Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2005 as established by the Province for municipalities in Ontario; and Report OES 19-05 Subject: Tender T-7-2005 Tender for Surface Treatment Date: May 26, 2005 Page 2 d) The Treasurer is authorized to take any actions necessary in order to effect the foregoing; and The appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. Executive Summary: As part of the 2005 Roads Capital Budget, surface treatment works for Seventh Concession Road, Hoxton Street and Westney Road were identified as construction projects. Tender T-7-2005 was issued on May 3, 2005 and closed on May 18, 2005 with one bidder responding. City forces will retain the required equipment with operator to undertake drainage improvements on all the roads listed at an additional estimated cost of $40,000. Staff have also recommended that the contract be increased to allow for additional roadway excavation & granular base restoration at an estimated cost of $80,000. The benefit of undertaking this work now as part of the Capital project will be to mitigate repairs due to spring breakup in future years. It is recommended for this line item that Miller Paving Ltd. undertake these works and that the tender award be adjusted to reflect the additional estimated cost of $80,000. The total project cost is estimated to be $435,384 for an estimated net cost to the City of $406,901 (net of G.S.T. rebate). Staff have been directed to report to Council on the results of the tender and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDERED AMOUNT T-7-2005 G.S.T. Sub-Total G.S.T. Rebate Total $262,701.50 18,389.11 281,090.61 (18,389.11) $262,701.50 Report OES 19-05 Subject: Tender T-7-2005 Tender for Surface Treatment Date: May 26,2005 Page 3 APPROVED SOURCE OF FUNDS: 2005 Roads Capital Budget Account 2320-6003 Location Seventh Concession Road Hoxton Street Project Code 05-2320-008-02 Source of funds Debt (10 year) Available 175,0O0 05-2320-008~15 05-2320-008-16 Easement Settlement Agreement Reserve 171,000 Westney Road Easement Settlement Agreement Reserve 61,000 FUNDS AVAILABLE $407,000 Required 175,000 171,000 60,901 406,901 ESTIMATED PROJECT COSTING SUMMARY T-7-2005 - Surface Treatment Works for Seventh Concession Road Hoxton Street Westney Road Additional Roadway Excavation & Granular Base Restoration Sub-Total 130,094 99,539 33,068 80,000 $342,701 Associated Costs Materials Testing Miscellaneous Costs City Forces - Contracted Materials Costs Project Contingency Total G.S.T. Total Gross Project Cost Equipment with operator 2,200 2,000 40,OOO 20,000 406,901 28,483 435,384 G.S.T. Rebate Tota! Net Project Cost f28,483) $4-06,901 Report OES 19-05 Subject: Tender T-7-2005 Tender for Surface Treatment Date: May 26, 2005 3 Page 4 Project Cost over (under) Approved Funds $(99) The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and has provided the financing recommendations. Background: Bids for Tender No T-7-2005 were received on Wednesday, May 18, 2005. One (1) company submitted a bid at the time of closing. The Iow bidder, Miller Paving Ltd., has completed similar projects for the City in the past, the most recent under Tender T-4- 2003 Surface Treatment for Audley Road, and are deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy, a list of personnel trained in Confined Space, and the CAD 7 form issued by Workplace Safety & Insurance Board, as submitted by Miller Paving Ltd., have been reviewed by the Safety & Training Coordinator and are deemed acceptable. Credit information as provided by Dunn & Bradstreet for Miller Paving Ltd. has been reviewed by the Purchasing Analyst and in conjunction with staff's review of reference information and the bonding available on this project, is deemed acceptable. Upon careful examination of all tenders, and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the low bid submitted by Miller Paving Ltd. for Tender No. %7- 2005 in the amount of $342,701.50 revised (G.S.T. included) and that the net total project cost of $406,901 be approved. This report has been prepared in conjunction with the Manager of Supply & Services who concurs with the foregoing. Attachments: Location Map Record of Tenders Opened and Checked Supply & Services Memorandum Report OES 19-05 Subject: Tender T-7-2005 Tender for Surface Treatment Date: May 26, 2005 Page 5 P~red By: DCrCoIIVB. Selsky ' ///' r~rvisor, Engineering & Ca~tal Works Vera A~ ~elgemacher Manager, Supply & Services Everett B/,~ma Director,/-Operation~ & Emergency Services Director, Corporate Services & Treasurer Richard W. H~/~orn, P.Eng. D,~ion Head; Municipal Property & Engineering pS:ko Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council '-'The/m~'J. ~uin~v/Chief~A~tminis~ve OffiCer I  t~l-oE PICKERING MUNICIPAL PROPERTY & ENGINEERING Attachment For Tender T-7-2005 HOXTON STREET / WESTNEY ROAD / SEVENTH CONCESSION ROAD SURFACE TREATMENT 33i TOWNSHIP OF UXBRIDGE /// ' I il//,~17I= AREA ,/ 0 ' ~ I ~~t~~ ;.~ ~'~ I "~ ,~" // HOXTON STREET F?EGIONAL SUBJECT AREA WESTNEY ROAD I ~AttachmenLc ~9¢ 7enders~200517-7-2005 Hoxton-Wes~ney-Coh 70votiav. doc 33,; SEVENTH CONCESSION ROAD PROPOSED CONSTRUCTION INCLUDES: Road Resurfacing and surface treatment (granular base, surface treatment and slurry seal). · various locations as indicated Drainage Improvements · various locations as indicated for I endcr2~,20,25",% %2005 Hoxton- Westne,:-Con 7 Overlay'cio:: 335 LL! 0 III -F' Z 0 t.l.i 0 0 LI.I 334 OORPORATE SERVICE8 DEPARTMENT MEMORANDUM May 19, 2005 To: Richard Holborn Division Head . Municipal Property & Engineering Darrell Selsky, Supervisor Municipal Works From: Vera A. Felgemacher Manager, Supply & Services RE: Tender for Surface Treatment, Concession 7, Hoxton Road And Westney Road, Tender No. T-7-2005 Closing: Wednesday, May 18, 2005, 2:00 pm Tenders have been received for the above project. Six (6) companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser Community Page and on the City's Website. Three (3) bidders picked up tendering documents for a non-refundable fee of $50.00 per set of which one (1) responded. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. Summary (PST included, GST included) comPanY Total Tendered' AmoUnti$ [ After CalculatiOn Check,$ , Miller Pavin9 Ltd. 281,090.61 NABs.= TO ~ID "1 281,090.o. Richard Holborn / Dar~ell,S~tsky ... Ma_.y.19, 2005, %%2005 ~,'?TACF.IhlEf~'r~:~__~ ..... fO REPORT~~ 19..,0~' Page 2, · 335 Pursuant to Information to Bidders Item 21, the following are being requested of the Iow bidder for your review during the evaluation stage of this tender call: (a) a copy of the Health and Safety Policy to be used on this project; (b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance Board (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer. {Received with tender] A Dun & Bradstreet report for Miller Paving Ltd. will be requested of the Purchasing Analyst and a summary will be provided to you during the evaluation phase of this tender call. Please review the copy of the bid. Include the following items in your Report to Council: (a) if items (a) through (c) noted above, are acceptable to the Safety & Training Co-ordinator; (b) any past work experience Miller Paving Ltd. including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding -including reference to Debt Financing if applicable; (g) related departmental approvals; (h) any reason(s) why the Iow bid of Miller Paving Ltd. is not acceptable; (i) and related comments specific to the project. If you require further information, please feel free to con[act me. Vera A. Feigemacher Manager, Supply & Services /bt &ttacn:ments 336 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report CS 48-05 of the Director, Corporate Services & Treasurer, be received; and That the write-off of taxes as provided under Section 357/358 of the Municipal Act, 2001, be approved; and That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. REPORT TO3 EXECUTIVE COMMITTEE 37 Report Number: CS 48-05 Date: June 8, 2005 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Section 357/358 of the Municipal Act - Adjustment to Taxes Recommendation: 1. It is recommended that Report CS 48-05 of the Director, Corporate Services & Treasurer be received and that: 2. the write-offs of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and, 3. the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Executive Summary: Not Applicable Financial Implications: If approved, the write-off of taxes as contained in this report represents a gross cost of $5,379.44 with a net cost to the City of approximately $990.57, the balance being charged back to the Region of Durham and the School Boards. Pickering's share of the costs will be charged to the 2005 Current Budget allocation under General Government Provision for Uncollectable Taxes. (This account reflects property tax reductions mainly due to Minutes of Settlement and Assessment Review Board Decisions). The 2005 budget provision is $173,163 and $1,441.09 including the above has been spent to date. Background: The Municipal Act provides the Treasurer with various tax tools regarding the administration and collection of property taxes. Under the provisions of Section 357 of the Municipal Act, it allows for the reduction of taxes due to fire, demolition, exemption, assessment change or error and the tax reduction is applicable to the current year only. Section 358 of the Municipal Act allows for the reduction of taxes due to assessment error and this section can be applied to property taxes for the two precedin9 years (2003 & 2004). 338 Report CS 48-05 Date: June 8, 2005 Subject: Section 357/358/354 of the Municipal Act- Adjustment to Taxes Page 2 Demolitions, and other physical changes to a property, such as removing or filling in a swimming pool, or damage caused by fire result in a reduction in assessment and taxes. Attachments: 1. Section 357/358 Adjustment to Taxes Prepared By: Approved / Endorsed By: Tracy~Parson~; Tax Analyst Gillis A. Paterson Director, Corporate Services & Treasurer GAP:tp Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ., /' " Thom~ ~Quinn, Chief Ad~istrati~.Officer / Ltl Z 0 Z 0 ATT^CHMEN: #...L_T'© REPORT #~. 340 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY 1. That Report CS 49-05 of the Director, Corporate Services & Treasurer, be received; and 2. That the write-off of taxes as provided under Section 357/358 of the Municipal Act, 2001, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. ,PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 49-05 Date: June 8, 2005 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Section 357/358 of the Municipal Act - Adjustment to Taxes Recommendation: 1. It is recommended that Report CS 49-05 of the Director, Corporate Services be received; and that: 2. The write-offs of taxes as provided under Section 357 and 358 of the Municipal'Act, R.S.O. 2001, as amended, be approved; and, 3. The appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Executive Summary: Not Applicable Financial Implications: If approved, the write-off of taxes as contained in this report represents a gross cost of $265.52 with a net cost to the City of approximately $61.73, the balance being charged back to the Region of Durham and the School Boards. (The education taxes for the Public Works Canada properties will be charged to the City.) Pickering's share of the costs will be charged to the 2005 Current Budget allocation under General Government - Provision for Uncollectable Taxes. (This account reflects property tax reductions mainly due to Minutes of Settlement and Assessment Review Board Decisions). The 2005 budget provision is $173,163 and $1,502.82 including the above has been spent to date. Background: The Municipal Act provides the Treasurer with various tax tools regarding the administration and collection of property taxes. Section 357 of the Municipal Act provides for the reduction of taxes due to fire, demolition, exemption, assessment change or error and the tax reduction is applicable to the current year only. Section 358 allows for the reduction of taxes due to assessment error and this section can be applied to property taxes for the two preceding years. Report CS 49-05 Date: June 8, 2005 Subject: Section 357/358 of the Municipal Act- Adjustment to Taxes Page 2 Two properties on the attached document are for properties owned by the Federal Government (Public Works Canada.) The assessment class change from taxable to payment-in-lieu have no change in dollar value. The only effect in property taxes for the Public Works properties are the cost is shared only between the City and the Region. The Federal Government properties are classifed as a "Payment-in-lieu-of Taxes" or. (PIL) properties and the municipality is able to retain the education portion of the property taxes. Therefore, the City's share of the property tax write-off is higher for PIL properties. Attachment: 1. ~ Section 357/358 Adjustment to Taxes Prepared By: Approved / Endorsed By: Tracy Par&ons Tax Analyst GAP:tp Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering City il ;)uinn Gillis A. Paterson Director, Corporate Services & Treasurer UJ X IJ.I z 0 z :3 Z .-I 0 I- z LU 0 z 0 I.IJ ATTACHMENT# / TO REPORT# ~ ~"l'~f 5 344 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY 1. That Report CS 47-05 from the Director, Corporate Services & Treasurer be approved; and a) That Pickering Council reconfirm its 2005 financial commitment for the funding of APTA: Current Budget in the amount of $3,760,939 and Capital Budget in the amount of $2,092,838 for a total of $5,853,777, be approved; and b) That the funding for 2005 APTA capital includes the Region of Durham assuming progress payments in the amount of $1,178,006 when title to the new buses is transferred to the Region on January 1, 2006; and c) That the Treasurer be authorized to fund Pickering's share of any over expenditure or shortfall in revenue in APTA's operations by a transfer from the Transit Reserve; and 2. That the appropriate staff of the City of Pickering be given authority to give effect thereto. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 47-05 Date: June 7, 2005 343 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2005 APTA Budget Recommendation: That Report CS 47-05 from the Director, Corporate Services & Treasurer be approved and that: a) Pickering Council reconfirm its 2005 financial commitment for the funding of APTA: Current Budget in the amount of $3,760,939 and Capital Budget in the amount of $2,092,838 for a total of $5,853,777 be approved; b) the funding for 2005 APTA capital includes the Region of Durham assuming progress payments in the amount of $1,178,006 when title to the new buses is transferred to the Region of January 1, 2006; c) the Treasurer be authorized to fund Pickering's share of any over expenditure or shortfall in revenue in APTA's operations by a transfer from the Transit Reserve; and, 2. the appropriate staff of the City of Pickering be given authority to give effect thereto. Executive Summary: When Pickering Council approved the City's 2005 budget on May 2, 2005, Council approved the funding limits or parameters regarding the 2005 APTA Budget. The APTA budget at this time, was in its final draft stage awaiting a few · th m~nor revisions. On May 24 , the APTA Board approved its 2005 budget. Between May 2 and May 24, expenditure and revenues totals did not change, however there were a few "last minute" adjustments to reflect the recently negotiated settlement. These adjustments did not change the expenditure or revenue totals. Therefore Council is being presented the final 2005, A?TA Budge',; (with expenditure anc revenu~ details) for its a~proval, Financial implications: Not applicable Report CS 47-05 Subject: 2005 APTA Budget Date: June 7, 2005 Page 2 Background: City of Pickering Council Report (CS 30-05) outlined the expenditure and revenue strategy and funding of APTA for 2005. As stated above, the total APTA funding requirements has not changed since Council approved the "budget report" on May 2, 2005. The attached APTA budget and corresponding budget report is being presented to Council for its approval. As Members of Council are aware, on January 1, 2006 the Region of Durham will be responsible for transit. Therefore, 2005 could be viewed as a transitional year from a financial and perhaps, even managerial perspective. This transitional year has created another approval requirement whereby Regional approval is required for any capital purchase that creates a liability beyond December 31, 2005. To put another way, Regional Council approval is required for any purchase whereby the Region will assume a payment obligation beyond December 31, 2005 as per the Region Transit By-law. Bus purchases and the actual physical delivery of the bus usually takes over 12 months due to time involved in constructing the vehicle· It is anticipated that APTA will place the purchase order in late fall 2005 and the vehicle will be received in 2006. When buses are ordered, a progress payment schedule or plan is required as part of the purchase agreement with the manufacturer. It is anticipated that APTA will be responsible for 5% of the initial bus cost and remainder of the payment would be the responsibility of Durham Region. Recommendation lb) indirectly complies with the Durham Region Transit By-law "clause m" by stating that APTA must have written confirmation. APTA management has already written the Region of Durham in April asking the Region to confirm their acceptance of the transit bus purchase strategy. As of June 6, 2005, no answer has been received from the Region. It is staff's understanding that the Region is waiting to receive all of the 2005 lower tier transit bus purchase plans before providing individual comments. APTA Board of Management report (APTA 04-05), recommendation 7 specifically directs staff only to order buses after receiving written Durham Region Council approval. Attachments: APTA Report to the Board 2005 APT.Z~. Budget: Report CS 47-05 Subject: 2005 APTA Budget Date: June 7, 2005 Page 3 347 Prepared By: Prepared / Approved / Endorsed By: Star~ Karwowski Manager, Finance & Taxation Gillis A. Paterson Director, Corporate Services & Treasurer GAP:sk Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickerin~ City,Council Thomas J. Ou~qn,~ Ch~eflAdm~n~str-abve OffiCer AUTHORITY ATTACHMENT #..Z._TO i:[EPOP, T # REPORT TO THE BOARD FROM: Gillis A. Paterson DATE: Treasurer, Ajax Pickering Transit Authority REPORT NUMBER: May 17, 2005 APTA 04-05 SUBJECT:. 2005 Current and Capital Budgets RECOMMENDATION: o It is recommended that Repor~ APTA 04-05 of the Treasurer, Ajax Picketing Transit Authority be received and that: the APTA Board of Management approve the APTA 2005 Current and Capital Budgets; the APTA Board of Management approve the deletion of the following 2004 capital projects/expenditures: four replacement computers (04-2910-003-02) and bus route schedule program (04-2910-003-04); the (Acting) General Manager and Treasurer be authorized to renew the property, liability and any other insurance at the discretion of the Treasurer, effective July 1, 2005 on essentially the same terms and conditions, and report back to the APTA Board of Management in the fall; Repot[ APTA 04-05 and the recommendation of the APTA Board o1' Management be forwarded to the Councils of Ajax and Pickering for approval; the APTA Board of Management forward 2005 proposals for service expansion, conventional bus purchases and new staff to Durham Region for approval (as per the requirements of the Durham Region Transit (Transfer) By-law 85-2004); the APTA Board of Man(~em,~nt.. ~ . direct staff that no caOitai .3urchas~,o.~....3ro..~e.~. ,"~ ~ for those expenditures that were apo led for under ReCommendation #6. ' ,'- . , w~thou~ written Durham Reaion" . m, ; ' opDru.,a~ to assurne 9590 of the progress payment iiabiiitv (net of Provinciai .- ,,-,. Board of Mangement direct staff that no service expans on or proposed new s,aff proceed as applied for under Recommendation #6, without written approval from the Region of Durham, and, Report to Board 04-05 Subject: 2005 Current and Capital Budgets Date: May 17, 2005 Page 2 That the appropriate officials of the Ajax Pickering Transit Authority be authorized to take the necessary actions to give effect thereto. ORIGIN: Treasurer, Ajax Pickering Transit Authority AUTHORITY: Not Applicable FINAHr' '"~ IMPLICZ,? .ql,, e. Municipal Cost Sharinq Ajax Share. Current 44.97'% Capital 50%: Total 2004 Current and Capital Contribution: Total 2005 Current and Capital Contribution: Total Change: Percentage Change: -6.23% $3,614,780 .. 3,389,749 ($ 225,031) Pickering Share - Current 55.03% Capital 50%: Total 2004 Current and Capital Contribution: Total 2005 Current and Capital Contribution: Total Change: Percentage Change: -5.66 % $4,277,911 L...4,035,863 ($ 242,048) Total 2005 BUdget: Total 2004 Current and Capital: Total 2005 Current and Capital: Total Change: Percentage Change: $7,892,691 .. 7,425,612 ($ 467,079) The 2005 Current and Capitai Budgets provide base-ievei funding to sustain current transit service teve!s and remain fuliy efigibie for matching Capitai funding from the 350 Report to Board, 04.05 Subject: 2005 Current and Capital Budgets Date: May 17, 2005 Page 3 Ontario Transit Vehicle Program (OTVP) and the Provincial Gas Tax Subsidy Program. Once again in 2005, APTA will receive repatriated funds from the Region of Durham. Region of Durham By-law 85-2004 providing for the transfer of Ajax Pickering Transit Authority effective january i, 2006 requires municipalities to obtain Regional approval on several projects that are proposed in the APTA 2005 Capital and Current Budgets. APTA has sent correspondence to the Region requesting approval of the 2005 projects that are impacted by the Region By-law. APTA will not proceed on these 2005 Budget projects until the Region of Durham provides formal approval. Later this year, outstanding capital projects and expenditures will be reviewed. Any Projects not required or needed this year (excluding bus purchases) will be presented to the APTA Board in a similar manner as Recommendation #3. Prop~sec,~ New "r,.~,.~+~ ,, .~,,,..,~ Service Regional approval is required to continue these services beyond January 1st, 2006. Audiey South Expanded Service Morning rush hour service'- 6:00 am to 9:00 am Targeted Start Date - June 1,2005 Shoal Point Mid-day Service Mid-day service - 9:00 am to 4:00 pm Targeted Start Date - June 1, 2005 AdditiOnal School Special (Shuttle) Service 3 crews, morning & afternoon service Targeted Start Date - September 6th, 2005 Community Bus Service - North-East Ajax 2 Buses, all day service - 6:00 am to 10:00 pm Targeted Start Date - June 1,2005 Evening Dial Service Expansion - North-East Ajax Evening late night service - 10:30 pm to 1:30 am Targeted Start Date - June !, 2005 Proposed New Staff Re=ionai~ aDDr,3vai,, is ,,~en.ir=~,. ~.~ +~... ,h ~,-=.,,, ~ the re.oommended ruin-time s~aff. .Required. to meet the demands resulting from increase Targeted Start. Date - July 4th, 2005 Report to Bosrd 04-05 Subject: 2005 Current and Capital Budgets Date: May 17, 2005 3 G Page 4 2, Scheduling/Runcutting Inspector Required to manage the increase in crews resulting from increased service Targeted Start Date - July 4th, 2005 3. Shop/Yard Clean.Up Position Required to meet the demands resulting from increase in fleet Targeted Start Date - July 4th, 2005 Bus Purchase - Contractual Obligations Extending Beyond January 1, 2006 As APTA Board Members are aware, bus manufacturing/delivery usually takes at least 12 months from the time the order is placed. Therefore buses ordered in the fall of 2005 will be delivered by the manufacturer sometime in late fall 2006. In order to comply with the requirement to continue with the capital acquisition programs as defined in the local ares municipal transit forecasts, our proposed purchase of eight (8) conventional buses in 2005 will require APTA to enter into a financia! contract with a vendor that will extend beyond January 1s~, 2006. Approval from the Region to accept responsibility for the progress payment inVoices received in 2006 is therefore required in advance of placing the order as per Durham Region By-law 85-2004, clause 'm". Recommendations #6 and #7, to comply with the requirements of the Region By-law. 2005 Current Budget Cost Pressures: Total 2005 Current Budget Expenditures exceed 2004 by approximately $1.8 m. This increase is partially offset by additional revenue in 2005 of approximately $566,380. 1100 Salaries and Waqes -9.7% Increase The increase of $505,077 includes a provision of approximately $246,000 for 2005 negotiated wage increase including a ($65,000) bonus pay for $500 per employee. In addition there were additional staffing costs for the following activities: 9 additional hours per day for Durham College/UOIT; increase in.-s~affing levels for additional buses stored at APTA for GO Transit, and.annualization of 2004 additional staff and part time hours. - 1400 Employer Contributions - 8.53% increase The $125,895 year-to-year increase includes the increased cost of part-time and fulP time benefit coverage as well as additional costs associated with the negotiated contract which in-turn increase benefit costs such as OMERS and =" "- -.*'0e.¢,~ % increase been added in 2005. Report to Board .0.4-05 Subject: 2005 Current and Capital Budgets Date: May 17, 2005 Page 5 2340 Seminars and Education -83.76% increase The $16,045 increase provides for the Fall A.P.T.A. Conference, the Fall C.U.T.A · Conference and additional Operations supervisory training. 2370 Insurance Premium - 15.37 % increase The $33,422 increase reflects the cost of 5 additional used buses' added to our fleet in 2005 and a general, increase to reflect anticipated market conditions. 2392 Consuitinq and Professional- 104.61% Increase The additional $42,264 includes $25,000 for preparation of a mandatory Ridership Growth Management Plan required for Gas Tax Subsidy. This cost is funded 100% by Gas Tax revenues. An additiOnal $10,000 has been added for Regional merger consultation and approximately $9,000 has been added to refleCt actual cost increases for APTA Employee Assistance Program. 2396 Photo, Mappin,q, Printin.q- 55.5! % increase This account has been increased by $27,200 in 2005 to permit an additional $17,500 for transit route maps and $6,750 for transit shelter advertising. 2399 Outside A.qency Services - 787.81% increase This account has been increased by $55,140 in 2005 to provide $4,800 for temporary office overflow, $19,500 for contracted teChnical support and an additional $36,840 for contracted, inventory system maintenance. 2435 Buildin.q Repairs and Maintenance - 55.79 % increase This account has been increased by $26,500 to include a provision for the increased cost of cleaning additional office unit space and approximately $20,000 for the increased cost of municipal building maintenance services as reflected in the 2004 actuals. 2457 Vehicle Repairs and Maintenance - 33.44 % Increase This account'has been increased by $169,122 to'reflect the significant year-to-year increase in the actual cost of parts. APTA will operate an additional four (4) conventional buses and 1 flag bus in our 2005 fleet. Eleven (11) of our buses will operate beyond their normal age of retirement to provide the necessary additional fleet resources to operate the Durham/UOIT revenue contract. Additional maintenance costs have been provided for wear on our buses servicing the proposed expanded routing, servicin~ $ tota~ of 11 GO buses in 2005, The additional GO buses account for $376,800 of the yea~-to-yea[ increase in fuei costs. The additional costs are more Repo~ to Board 04-05 Subject: 2005 Current and Capital Budgets Date: May 17, 2005 Page than offset by additional revenues. The fuel budget has been increased by approximately 12% to reflect a continued' trend toward rising fuel costs. 5901 Contracted Fuel- 12.00 % Increase The contracted fuel account has been increased by $24,800 or 12%. This increase provides for a continued trend toward the rising cost of diesel fuel purchased from Pickering by APTA. ATTACHMENTS: 1. 2005 APTA Budget (under separate cover) 2. Correspondence to Ted Gaiinis, Region of Durham Prepared / ,~ pproved By: ~-~,~, ,~ Nell Kiilen¢ Ajax Pickering Transit Authority ~cting) General Manager Approved / Endorsed By: Gillis A. Paterson, Treasurer Ajax Pickering Transit Authority ATTACHMENT #~TO REPORT 354 AJ~ PICKERING AUTHORITY As Approved by the APTA Board of Management~ May 24, 2005. APTA 2005 CURRENT & CAPITAL BUDGETS 355 TABLE OF CONTENTS CURRENT Administration Maintenance Go Transit Service Conventional Special Services Transitional Costs Additional Requirements DEPT.# 2910 2920 2925 2930 2940 2945 2947 PAGE NO. 8 14 18 20 23 25 27 CAPITAL Summaries Administration Maintenance Conventional Special Services Transitional Costs 2910 2920 2930 2940 2945 31 33 35 37 39 41 AJAX PICKERING TRANSIT AUTHORITY 3ao FINANCIAL OVERVIEW 2005 BUDGET 2004 INCREASE BUDGET (DECREASE) 2005 BUDGET Expenditures: APTA CORE Add. Requirements Sub-Total Transitional Excess Expenditures Over Revenue Total Expenditures $9,710,747 $1,560,372 $11,271,119 32,511 371,932 404,443 $9,743,258 $1,932,304 $0 $38,500 170,849 (170,849) $9,914,107 $1.799,955 ($4,183,340) ($696,380) (130,000) 130,000 ($4,3t3,340) ($566,380) $11,675,562 $38,500 $11,71 4,062 ($4,879,720) ($4,879,720) $6,834,342 $6,029,000 $6,029,000 (1,843,324) $4,185,676 $1 t ,020,018 Revenues: Bus Fare & Other Estimated GST Rebate Total Revenues Total Net Current Expenditures $5,600,767 $1,233,575 CAPITAL: Core Transitional Sub-Total Ontario Transit Vehicle Program Subsidy Total Capital Total Request Percentage Change - Current and Capital $2,394,925 $3,634,075 425,000 (425,000) $2,819,925 $3,209,075 (528,001) (1,315,323) $2,291,924 $1,893,752 $7,892,691 $3,127,327 39.62% Percentage Change 18.16% 22,03% 82.63% · · 357 : AJAX PICKERING TRANSIT AUTHORI 2005 BUDGET DEPARTMENTAL CURRENT BUDGET SUMMARY' EXPENDITURES % CHANGE 2004 2004 INCREASE 2005 2005 VS. ACTUAL BUDGET (DECREASE) BUDGET 2004 2910 Administration 2920 Maintenance 2925 Go Transit Service 2930 Conventional 2940 Special Services CORE Expenditures 2947 Additional Requirements Sub,Total Expenditures 2945 Transitional Costs Excess Expenditures over Revenue $ 1,262,329 $1,303,137 $ 194,839 $ 1,497,976 14.95% 3,230,851 3,020,450 438,148 3,458,598 14.51% 267,757 158,810 377,190 536,000 237.51% 4,774,009 4,528,662 484,563 5,013,225 10.70% 617,032 699,688 65,632 765,320 9.38% 10,151,978 9,710,747 1,560,372 11,271,119 16.07% - 32,511 371,932 404,443 1144.02% 10,151,978 9,743,258 1,932,304 11,675,562 19.83% - - 38,500 38,500 NA - 170,849 (170,849) NA Total Expenditures $10,151,978 $9,914,107 $ 1,799,955 ' $11,714,062 18.16% REVENUES 2910 Administration $ 330,546 2920 Maintenance 1,926 2925 Go Transit Service 368,142 2930 Conventional 3,897,413 2940 Special Services 66,510 Sub-Total Revenues Estimated GST Rebate $ 313,220 $ 4,500 $ 317,720 1.44% - NA 220,000 426,000 646,000 193.64% 3,591,460 263,540 3,855,000 7.34% 58,660 2,340 61,000 3.99% 4,664,537 4,183,340 696,380 4,879,720 16.65% - 130,000 (130,000) NA Total Revenues $ 4,664,537 TOTAL NET CURRENT EXP. $ 5,487,441 $4,313,340 $ 566,380 $ 4,879,720 13.13% $5,600,767 $ 1,233,575 $6,834,342 22.03% AJAX PICKERING fI~J~NSIT AUTHORITY 2005 PROVINCIAL GAS TAX SUMMARY Current Budget Transitional Costs Account - 2945.2392 New - Asset Management Plan New - Ridership Growth Management Plan Sub-Total Additional Req. Account - 2947 O ~tion 1 O ~tion 5 O Jtion 6 O ~tion 7 O )tion 8 O ~tion 10 Full Time Mechanic Audley South Rush-Hour Route - New Service Shoal Point Mid-Day Route - Expanded Service School Specials (3) - Expanded Service Community Bus Service - NE Ajax (2) - New Service Evening Dial-A-Bus - Ajax - Expanded Service Sub-Total Total Current Capital Budget (Bus Vehicle Purchases} Conventional - Progress Payments Account - 2930 05.2930.001.06 05.2930.001.07 2005 - Expansion - Conventional Transit Bus (5%) 2006 - Expansion - Conventional Transit Bus (95%) 2005 - Expansion - ConventiOnal Transit Bus (5%) 2006 - Expansion - Conventional Transit Bus (95%) Total Capital $15,000 ,lO,OOO 25,000 48,895 13,382 43,491 77,999 185,571 17,398 386,736 $20,667 392,667 2 20,667 392,667 2 $411,736 826,668 Total 2005 Provincial Gas Tax Subsidy ExDianation of Proqress Payments Bus construction period is approximately 12 months. 5% Progress Payment when bus ordered Remainder o¢ payments will occur in 200~. as buses are constructed. 2OO5 ,238,4O4 2006 Gas Tax transfer to the Region for balance of bus order payable in 2006. Total Request Currant Budget Transitional Additional Requirements Capital Budget Conventional AJAX PICKERING TRANSIT AUTHORITY 2005 BUDGET ~ FUNDING SUMMARY RECONCILIATION ~ ~: .i:, $11,020,018 2005 Provincial Gas Tax Subsidy 2005 provincial Gas Tax SUbsidy (25,000) (386,736) 2005 Provincial Gas Tax Subsidy (5%) 2005 Provincial Gas Tax Subsidy (95%) Regional Assumption of Progress Payments in 2006 (41,334) (785,334) "~ (2,356,002) ~ Total OVERVIEW OF AMOUNTS PAYABLE IN 2006 BY THE REGION OF DURHAM ON THE 2005 BUS ORDER $7,425,612 i Remaining balance of bus order progress payments reflects outstanding liability in relation to assets transferred to Region on Jan. 1/06. Refer to Clause "j" of Regional By-Law; "as of the Effective Date, the lower tier municipalities shall be relieved of all liabilities in relation to any assets transferred to the Region. 2005 BUS ORDER (Fleet Replacement/Expansion) Outstanding Liability OTVP Gas Tax Net Balance Owing Sub-Total Replacement Buses (6) 3,534,0~0 (1,177,998) 2,356,002 Sub-Total Expansion Buses (2) 1,178,000 (392,666) (785,334) Total 4,712,000 (1,570,664) (785,334) 2,356,00:~ .... Note 2 ~, Note 1 NOTE #t APTA wii'i be responsible for the 5% initial progress payment at the time the order is placed. The Region of Durham will be liable for the net balance after subsidieS. INOTE fY2 Gas Tax. tranSfer to the Region, ALLOCATION OF 2005 APTA BUDGET CURRENT & CAPITAL BUDGETS Ajax Ajax's Share Current Ajax's Share Transitional 2005 Provincial Gas Tax Subsidy Ajax's Share Additional Requirements 2005 Provincial Gas Tax Subsidy Sub-Total Current Ajax's Share Capital 2005 Provincial Gas Tax Subsidy Regional Assumption of Progress Payments in 2006 Sub-Total Capital Total Contribution Pickering Pickering's Share Current Pickering's Share Transitional 2005 Provincial Gas Tax Subsidy Pickering's Share Additional Requirements 2005 Provincial Gas Tax Subsidy Sub-Total Current Pickering's Share Capita~ 2005 Provincial Gas Tax Subsidy Regional Assumption of Progress Payments in 2006 Sub.Total Capital Total Contribution TOTAL 2004 INCREASE BUDGET. (DECREASE) $2,468,818 $2,468,818 $1,145,962 $1,145,962 $3,614,780 $3,131,949 $3,131,949 $1,145,962 $1,145,962 $4,277,911 $7,892,691 $405,394 17,313 (11,242) 181,878 (173,915) $419,428 $946,876 (413,334) (1,178,00t) ($644,459) ($225,031) $385,238 21,187 (13,758) 222,565 (212,821) $402,411 $946,876 (413,334 (1,178,001 ($644,459 ($242,O48 ($467,079) 2005 BUDGET $2,874,21'2 17,313 (11,242) 181,878 (173,915) $2,888,246 $2;092,838 (413,334) (1,1 78,001 ) $501,503 $3,389,749 $3,517,187 21,187 (13,758) 222,565 (212,821) $3,534,360 $2,092,838 (413,334) (1,178,001) $501,503 $4,035,863 $7,425,612 Percentage Chanae 16.99% -56.24% -6.23% 12.85% -56.24% -5.66% -5.92% Cost Sharing Summary Assumes All of APTA Capital Cost Shared 50%. 2002 - APTA Operational Exps. Cost Shared 57.47% Pickering & 42.53% Ajax. 2003 - APTA Operational Exps. Cost Shared 56.94% Pickering & 43.06% Ajax. 2004 - APTA Operational Exps. Cost Shared 55.92% Pickering & 44.08% Ajax. 2005 - APTA Operational Exps. Cost Shared 55.03% Pickedng & 44.97% Ajax. APTA 2005 Current Budget APTA Run Date: 5/13/200511:43AM Report Name: Current Budc ii 2004i~ 2004! INCREASEi 2005 % CHANGE ,I ACTUALi~ BUDGET (DECREASE)t:: BUDGET 2005 VS. ! ~ ; I 2004 EXPENDITURES i i $5,206,853' i 1100 Salaries & Wages 155,384,804! $505,077i $5,711,930! 9.70% 1200 Overtime I $I74,755! $140,229 $10,131t $150,360! 7.22% 1400 Employer Contributions i $1,484,164 $1,475,830 $125,895i $1,601,725J 8.53% 1900 Uniforms $53,8741 $53,8601 $2,050i $55,910i 3.81% 2110 Travel I $6,267! $5,170t $6301 $5,800! 12.19% 2122 Courier i $8,104 $8,700 $200 $8,900i 2.30% 2131 Cellular Phones & Pagers ! $71,917 $74,98.5 $8,201 $83,186] 10.94% 2195 Charter Subsidies i $0 $~ $0] $25,0001 0.00% 2210 Advertising ~ $10,737; $9,000! $18 570! '-$27,570] 206.33% 2220 Subscription & Publications { $724 $1,000L $5 220i $6,220i 522.00% 2340 Seminars & Education ~, $9,996 $19,1551 $16,045i $35 200i 83.76% 2370 Insurance Premium i $223,493 $217,500i $33,422! $250,9221 15.37% 2371 Ins. Deductible i $17,742: $15,000] $0', $15,000! 0.00% 2392 Consulting & Professional '~ $56,021, $40,4001 $42,2641 $82,664] 104.61% 2394 Recpt, Prom & Sp Events i $9,632' $12,0501 $3,950! $16,000] 32.78% 2395 Memberships ! $5,148'-- $5,200! $0! $5,200i 0.00% 2396 Photo, Mapping, Printing . t $42,990i $49,0001 $27,200i $78,200i 55.5t 2399 Outside Agency Serv I~ $1,000~ $7,0001 $55,140! $62,140 787.71% 2440__Snow Removal { $34,734 $60,000! ($10,000)I $50,000i -16.67% 2435 Build Repairs & Mtce 1 $97,439 $47,500! $26,5001 $74,000! 55.79% 2457 Veh - Repairs & Maintenance $648,835 $505 770i, $169,122! $674,8921 33.44%1 2458 Contract Labour , $5,162 $44,0001 ($3,000)1 $41,0001 -6.82% 2459 Contracted Mechani~--~l $106,421 $123,2501 $7,000 $130,250"- 5.68% 2460 Vehicle Licences $21,602 $27,000 $3,200! $30,200 11.85%! 2478 Misc Equip Repairs t $0i $4,300! $0i $4,300_.L 0.00%! 2478 Contracted Maintenance I $13,1801 ~3--~,25-~0j-- $3,6001 $34,850i__- 11.52%: 2635 Building Rentals -I $84,5951 $84,595i $~)I $84,5951 0.00% $20,986 '--- 2657 Rental Vehicle ] $20,0001 $2,000] $22,000i 10.00% 2815 Leased Vehicles I $01 $01 $0! $01 0.00% 2819 Bank, Admin. Charges t $9,280 $10,000t $300! $10,300! 3.00% 5300 Stationery & Office Supplies f $14,441! $17,200t $7,200! $24,400i 41.86% 5301 Pdnting Supplies i $2,0561 $3,100! ($1,3o0)i _ $1,8001 -41.94% 5305 Water Purifies Coffee Supplies i $4,1361 $4,500i $0i $4,5001 0.00% 5510 Utilities- Water '~ $2,509i $3,1801 ($180)i~ $3,000!___ -5.66% 5520 Utilities - Gas i $41,503! $42 000! $6,300! $48,300! 15.00% 5900 Gas, Oil Tires $982,0477, $886.01. O, $476,781i $1,362,7911 53.81% 5901 Contracted = ~ u~, $247,237 $206,6001 $24.8001 $231,400i t2.00% 5902 Misc EQuip & Tools funder $14,8851 $6,0001 $0i $6.0001 0.00% 5903 Shod SupDiies ,$7'4,409 $60,700 $9,300; $70,000! 5905 Furniture & Equipment $12,014i $26,400', $15,854 $42,254t 60.05%I 5910 Property Taxes $69,742i $68,300'. $5,4001 $73,700i 7.91%i 5915 Commission/General $0 $13,000:~ $2,000 $15,000i 15.38%[ 5920 Miscellaneous Expense ~ '~ i 0.00%1 ,,3,,,802, $0! $0¢ $0[ '362 APTA 2005 Current Budget APTA Run Date: 5113/2005 11:43 AM Re~ort Name: Current Budget 20041 20041 NCREASEi 2005 % CHANGE ^CTU^Li E UDGET (DEC. ,SE) 2005 VS. ! ~ ~ 2004 Options $01 $32,51 li $371,932! $404,443t 1144.02% Total EXPENDITURES $10,151,978i $9,743,2581 $1,970,804i $11,714,062i 20.23% REVENUES 9940 Advertising ($310,411)I ($301,220 ($4,500)t 1.49% ($368,142)1 ($220,000 ($426,000)i 193.64~ 9950 Go Transit Service 9950 POS Revenue 9950 Farebox - Conventional 9950 Farebox - Special Services 9950 Fare Integration Revenue ($561,184)] ($483,485 9952 Charters - DC / UOIT ($305,720)I ($646,000)t ($46,515)t ($530,000)t 9.62% 9990 Misc. Maintenance Income 9990 Miscellaneous Revenue ' 0.00% Total REVENUES ($4,664,537)! ($4,183,340)i ($696,380)i ($4,879,720)! 16.65% Net 9960 Commissions / General 9990 Interest Revenue ~, ($5,266) ($8,000)i $0i ($8,000)! 0.00% 9990 Camp Revenue i ($62,400)~, ($2,600)1 ($65,000)! 4.17% , 0.00% 9950 School Board Revenue ($690,124) ($685,000)i $0[ ($685,000)i 0.00% 9950 NSF Fees ($40) $01 --$-~T $01 0.00% 9950 commission Fees , $15,242[ $0 $0i $0i 0.00% 9952 Local Charters ~ ($39,048)i ($35 000)~ $0! ($35,000)i 0.00% ($266,713)i ($200,000)i ($90,000)! ($290,000)i 45.00% ($4,000)! ($4,000) i $0i ($4,000)! O.OO% ($4,682)! $0i _ $0! $01 ($1o,868)I $oi $o! $o! $5,487,441! $5,559,9181~ $1,274,4241 $6,834,3421 22.92% ($1,149,534) ($1,074,000)! ($76,000)! ($1,150,000)! 7.08% ($66,510) ($58,660)i ($2,340) ($61,000) 3.99% ($1,136,945)! ($1,051,575)! ($48,425)! ($1,100,000) 4.60% APTA 2005 Current Budget 2910 Administration Run Date: 5J13/200511:43AM ~ INCREASEi 2005'__t % CHANGE I 2004! 2004 ~e~o~ ~arne: ~,urrent Uucl~aet ACTUALi BUDGETl (DECREASE) :' BUDGETt 2005 VS. EXPENDITURES i ! t ($14,867)' 1100 Salaries & Wages i $523,130t $539,307'! $524,440i -2.76% 1200 Overtime i $1,333 $2,000j $2201 $2,220 11.00% ... 1400 Employer Contributions i $157,471! $151,2351 $3,390 $154,6251 2.24% 2110 Travel $6 267i $5,170 $630 $5,800l 12.19% 2122 Courier I $8,104! $8,700 $200I $8,900 2.30% 2131 Cellular Phones & Pagers I $71,917i $74,985i $8,201 $83,186 10.94%' 2195 Charter Subsidies t $01 $25,000 $01 $25,000 0.00% 2210 Advertising I $10,737' $9,000i $18,570! $27,570i 206.33% 2220 Subscription & PublicationsI' '$--¢~ $1,000 $5,220i $6,2201 -- 522.00% 2340 Seminars & Education I $7,49__4.~. _ $8,650 $13,7001 $22,350! 158.38% 2370 Insurance Premium [ $223,493i $214,6--9-~[ $33,0321 $247,7221 15.39% 2371 Ins. Deductible ~ $17,742! $15,0001 $01 $15 000[ 0.00% 2392 Consulting & Professional I $56,021:[ $40,400! $3,764i $44,1641 9.32% 2394 Recpt, Prom & Sp Events i $9,632i $12,050i $3,950t $16,000! 32.78% 2395 Memberships I $4,736! $5,200 $0I $5,200i 0.00% 2396 Photo, Mapping, Printing = $42,9901 $49,000i $27,200 $76,200i 55.51% 2399 Outside Agency Serv $1,000 $7,000! $55,140! $62,140 ' 787.71% 2478 Contracted Maintenance i $13,180 $31,2501 $3,600' $34,850! 11.52% 2819 Bank, Admin. Charges i $9,280 $10,000i $300 $10,3001 3.00% 5300 Stationery & Office Supplies _ , $14,441 $17,2001 $7,200! $24,400i 41.86% 5301 Printing Supplies i $2,056 ' $3,1001 ($1,300)i $1,800 -41.94% 5305 Water Purifies Coffee Supplie_s i ' $4,1361- $4,500 $0i $4,500 0.00% 5905 Furniture & Equipment i $01 $400 $21,289i $21,689 5322.25% 5910 Property Taxes i $69,7421 $68,300 $5,400 $73,700 7.91% 5920 Miscellaneous Expense I $6,702! $0 $0! $0i 0.00% Total EXPENDITURES t $1,262,329! $1,303,t37! $t94,8391 $1,497,976t 14.95% REVENUES I ~ '~ I f 9940Advertising I ~$-310,411) ($301,220)I 9960 Commissions / General i, ($4,000)I ($4,000) ($4,500)!$0,= ($305,720)($4,000) 0.00%1.49% 9990 Interest Revenue t ($5,266)f ($8,000) $0i ($8,000) 0.00% 9990 Miscellaneous Revenue I ($10,868)i $0 $0t $0i 0.00% Total REVENUES I ($330,546)i ($313,220)1 ($4,500)i ($317,720)~ 1.44% Net I $931,783', $989,917j $190,339 $1 180,256; 19.23~- 2910 Administration APTA 2OO5 Background Information Run Date: 5/13/2005 11:43 AM Report Name: Backqrgund Info, with Totals 2005 BUDGET Expenses 2910.1100.0001 Salaries &Wages-F/T <-> Base Salaries and Wages 2910.1100.0002 Salades & Wages-P/T <-> Wages <-> Vacation Coverage <-> Sick Coverage <-> Part Time Vacation @ 6% Total2910.1100.0001 Part Time Payment in Lieu of Benefits ($3.24/hr) 2910.1200.0001 Overtime - FFF <-> Office Staff Salaries & Wages-FFF Total 2910.1100.0002 Salaries & Wages-P/T Total2910.1200.0001 Overtime- F/T 2910.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical, includes full OMERS contribution. Total 2910.1400.0000 Employer Contributions 2910.2110.0000 Travel <-> Travel allowance (increase from .437 to 53 cents/km) (7 employees) Total 2910.2110.0000 Travel 2910.2122.0000 Couder Services <-> Secur-Cor (Delivery of Bank Deposits) ($625 x 12 mos) <-> Purolator (Miscellaneous Courier charges) <-> Postage Total 2910.2122.0000 Courier Services 2910.2131.0000 Telephone Charges for 15 lines (APTA~East & West) Cellular (12) ($1,000 per mo.) Long Distance Charges Telephone and line charges Contracted Repairs / Service - Bell & Telcorp Upgrade %1 Data Link (APTA to Ajax Town Hall) ($1050/mo + taxes) T-1 Link (APTA to Pickering Civic) ($1,448/mo + taxes) Total 2910.2131.0000 Telephone CHARTER SUBSIDIES Tota~ 2910.2195.0000 2910.2195.0000 CHARTER SUBSIDIES <-> Charter Subsidies 2910.2210.0000 Advertising To provide ~rOchure advertisement ($700 Radio Advertisin.e ($399.00 Benor,, Advertising Proauction Cost (3 x $400i New - Picketing Brochure Advertising ($555.00 x 3 editions + gst) New - Ajax Brochure Advertising ($441.00 + GST x 3 editions + gst) Personalized Motivations Wall Calendars (300 x $2.41) Ontario Special Olympics Sponsorship $468,070 $468,070 $41,410 $3,50O $1,910 $2,810 $6,740 $56,370 $2,220 $2,220 $154,625 $154,625 $5,8OO $5,8OO $7,500 $6OO $800 $8,900 $15,800 $12,000 $2,000 $12,200 $7,200 $13,986 $20,000 $83,186 $25,000 $25,000 $5,600 $2,50O $1,200 .$1,915 $1,522 $833 $5,OOO 2910 Administration APTA 2005 Background Information Run Date: 5/13/2005 11:43 AM Report Name: Background Info. with Totals 2005 BUDGET <-> Photography <-> TV Commercials (3 x $776 ea. + GST) <-> Town of Ajax 50th Anniversary Total 2910.2210.0000 Advertising 2910.2220.0000 Subscript'n & Publicat'n <-> Training Manuals <-> Customer Service Excellence Staff Manuals (20 x $128) <-> Specialized Service Manuals & CD's (20 x $128) <-> Instructor Training Manuals (4 x $150) Total 2910.2220.0000 Subscript'n & Publicat'n 2910.2340.0000 Education & Training <-> Computer Training (4 x $300) <-> Payroll Admin Courses (2) @ $500 ea. <-> First Aid and Diploma Courses ( 2 persons @ $350 ea. ) <-> C.U.T.A. Spring Conference (2) Gatineau - June/05 <-> C.U.T.A. Winter Conference (2) Vancouver Nov/05 <-> O.C.T.A. Seminar - Spring Conference (2) <-> O.C.T.A. Marketing Meetings (3) <-> A.P.T.A Conference (2) Dallas Winter/05 Total 2910.2340.0000 Education & Training 2910.2370.0000 Insurance Premiums <-> Conventional Vehicles (54+1+6=61 vehicles) <-> Specialized Services Vehicles (12 vehicles) <-> Admin. (Building) <-> Increase to reflect anticipated market conditions (15%) <-> NEW. - Environmental Policy <-> Less GO Transit Storage Insucance Offset (Refer to Acct. #2925) Total 2910.2370.0000 Insurance Premiums 2910.2371.0000 Insurance - Direct Pymt. <-> Deductible Total 2910.2371.0000 Insurance- Direct Pymt 2910.2392.0000 Consult & Professional 2910.2392.0001 Consulting & Professional <-> Recruitment Fees (1 ad) (Local. & On-Line only) <-> Warren Sheppell Employee Wellness ($450/mo. Plus $6911mo. reconciliation) Total 2910.2392.0001 Consulting & Professional 2910.2392.0002 Consulting & Professional -- Legal <-> Audit Fees <-> Legal Fees - Labour Consultation/Representation <-> New -- Legal Fees - Contract Negotiations Total 2910.2392.0002 Consulting & Professional - Legal 2910.2394.0001 Spec Events/Photo/Prom <-> Transh Piannin~ <-> Community Events <-> Driver AWards <-> Pins/Hats $1,500 $2,500 $5,000 $27,570 $500 $2,560 $2,560 $600 $6,220 $1,200 $1,000 $7OO $3,250 $6,000 $3,OOO $1,200 $6,000 $22,350 $194,522 $15,700 $7,00O $32,0OO $1,7oo ($3,200) $247,722 $15,000 $15,000 $2,000 $14,164 $16,164 $8,000 $10,000 $10,000 $28,000 $200 $1,350 $2,500 $650 APTA 2005 Background information 2910 Administration Run Date: 5/13/2005 11:43 AM Report Name: Backqround Info, with Totals 2005 BUDGET <-> ,Plaques <-> Employee Recognition Driver Day-Timers Promotional/Incentive Awards Advisory Committee PIR ($150 x 3 mtg) 2910.2394.0002 Meetings/Receptions <-> Transit Business Meetings <.> Christmas Driver Appreciation <-> Staff/Driver Meetings Total 2910.2394.0001 Spec Events/Photo/Prom Total 2910.2394.0002 Meetings/Receptions 2910.2395.0000 Memberships <-> Canadian Urban Transit Association Member Fees <-> Canadian Hedtage Foundation Total 2910.2395.0000 Memberships 2910.2396.0000 Mapping, Printing <-> Print Annual Report <-> Bus Pass Printing <-> Interior Bus Sign Printing <-> Bus Tickets <-> Bus Transfers ($650 x 8) <-> Service Brochures ( Dial-a-Bus, Flag, Charter, School, Co-Fare, New Residents) <-> Route Schedules ($600 x 6) (Re-prints for new schedule changes) <-> Re-Print Transit Route Maps / Schedules ($1.50 x 25,000 distribution <-> Transit Shelter Ads-- 5 Ad Faces x 3 x 150 production (8.25" x 68.25") <-> Shelter Route Maps for Ajax/Pickering Casings (150x $30) <-> Survey (black fold trim carton 1,000 for $493) Total 2910.2396.0000 Mapping, Printing 2910.2399.0000 Outside Agency <-> Web-Site Maintenance (Web Hosting Fees & Domain Registration) <-> New - Temporary Office Overflow Administration (240 hours) <-> New - Contracted Technical Support (Graphics/Mapping) (300 hfs at $65/hr) <-> New - Inventory System Start-up and Management (1500 hours) Total 2910.2399.0000 Outside Agency 2910,2478.0002 Contracted Maintenance <-> Coin Counter & Roller Maintenance <-> Photocopy, Fax, Emergency Repaim <-> Radio Licence Renewal <-> Trapeze Maintenance Contract ~ P,~yabie <-> Software Annual Licence Fees (Oracle ~ [~'1,5007 Novell (~' ~5,500~ <-> Alarm Se~ice Doors ($4!9/6 mos: <-> E. xtended Warrant* & Computer RePairs,' _lcense. Fees <-> Telcorps Maintenance Agreement ($975/yr + tax} <-> Warranty for the SQL and Scheduler Servers (Nov 19, 2004.- Nov 19, 2005) <-> CFA Inventor',/System Maintenance Agreement Total 2910.2478.0002 Contracted Maintenance $650 $5,000 $450 $450 $1,500 $12,750 $1,ooo $1,750 $500 $3,250 $5,1oo $100 $5,20O $2,500 $9,OOO $95O $6,5OO $6,000 $2,5oo $4,000 $37,500 $2,25O $4,5OO $500 $76,200 $1,000 $4,8OO $19,500 $36,840 $62,140 $2,0O0 $2,OOO $2,000 $10,000 $7,300 $900 $2,50O $1,100 $4,O5O $3,000 $34,850 2910 Administration APTA 2005 Background information Run Date: 5/13/2005 11:43 AM Report Name: Backqround Infg, with Totals 2005 BUDGET 2910.2819.0000 Bank, Admin Charges <-> Service charges ($612imo), On-line Support - $i,818/Yr, Merchant Fees ($55/mo), Wire transfer of funds, etc Total 2910.2819.0000 Bank, Admin Charges 2910.5300.0,000. Stationary & Office Supp <-> General Stationery & Office Supplies <-> Coin Wrappers <-> Computer Related Supplies <-> Laminating Supplies <-> Miscellaneous Supplies <-> Security F. O. B. <-> New - Paper Stock (Photocopy & Printer) (Picketing Staff Relocation) Total 2910.5300.0000 Stationary & Office Supp 2910.5301.0000 PRINTING SUPPLIES <-> Lease for Photocopier - 110 Westney Total 2910.5301.0000 PRINTING SUPPLIES 2910.5305.0000 Water PurifiedCoffee <-> Including Filter Inspection Total 2910.5305.0000 Water Purifier/Coffee 2910.5905.0002 Office Equip < $7,500 <-> Standard Ergonomic Chairs ($500 ea. x 5) <-> Scheduler (Palm Software) <-> Compact Easy Riser w/Secure Fit (3 x $247.50) <-> Installation of Easy Riser (3 x $60) <-> Software Upgrades (Macromedia, Adobe, Corel, Dreamweaver) <-> Tenex Anti-Static/Computer Chairmat <-> Hon 600 Series Shelf File, Closed, 6 Shelf, Legal ($840 ea x 2) <-> Fileworks Lateral File Cabinet Accessory ($20.49 x 10) <-> Metal Plate Dividers for Lateral File Cabinets ($15 x 6) <-> File Lock ($11x 6) <-> Obusforme Sport Edition Backrest with Travel Pillow ($40 x 2) <-> Logitech MX700 Cordless Optical Mouse <-> Logitech Cordless MX Duo <-> Presentation Display-Toshiba Satellite P25-S676 Notebook PC <-> eVGA GeForce FX 5700 LE Video Card Upgrade <-> Extended Computer Memory <-> Flash Memory Card (151x 2) <~> Olympus Camedia C-720 Ultra Zoom Digitat Camera x 3 (BT, + 2 INSP) <-> Coroplas~ and Styrene Signs, Vinyi Decats <-> Full 8ft x 8ft pop-up booth (move to 2910-5905) ¥o[al 2910.5905.0002 Office Equip < $7,500 2910.59i0.0000 Property Taxes <-> Propem...' Taxes (110 Wes[ney FaciiiE, - increase 5.8%1; Total 2910.5910.0000 Property Taxes 2910.5920.0000 MISCELLANEOUS EXPENSE Total. $10,300 $10,300 $6,300 $2,6OO $4,7OO $1,100 $3,2O0 $5oo $6,000 $24,400 $1,800 $1,800 $4,5OO $4,5OO $2,500 $35o $743 $180 $2,800 $145 $1,680 $2o5 $9O $66 $8O $100 $150 $3,699 $206 $499 $302 $2,100 $2,000 $3,794 $21,689 $73,700 $73,700 $1,497,976 368 2910 Administration APTA 2005 iBackground Information Run Date; 5/13/2005 11:43 AM Report Namf~: Back,qmund Info. with Totals 2005 BUDGET Total Expenses Revenue $1,497,976 2910.9940.0000. Advertisina Revenue <-> AcJvertising Revenue on Buses (DPI) ($13,885/mo) <-> Advertising Space Revenue on Shelters (Pattison Ajax: $58,500) (Viacom Pickering: $50,000) <-> Advertising Space Revenue on Benches (COA) (Ajax - 68 (75) units: $1,275/mo) (Pickering - 60 (61) units: $900 (1,275)/mo) 2910.9960.0000 Commissions/General <-> Ajax Plaza 2910.9990.0001 Interest Revenue <-> Bank Interest based on 2003 Ac[uals Total 2910.9940.0000 Advertising Revenue Total 2910.9960.0000 Commissions/General Total 2910.9990.0001 Interest Revenue Total. Total Revenues Net Expenses ($166,620) ($108,500) ($30,600) ($305,720) ($4,ooo) ($4,ooo) ($8,ooo) ($8,ooo) ($317,720) ($317,720) $1,180,256 APTA 2005 Current Budget 365 2920 Maintenance Run Date: 5/13/2005 11:43 AM Re~ort Name: Current Budget EXPENDITURES 1100 Salaries & Wages 1200 Over[ime 1400 Employer Contributions Uniforms 2004i % CHANGE ACTUAL! 2005 VS. i 2004 1900 $15,674 11.81 % 2340 Seminars & Education $1,171 $8451 $2,500! 51.06% 2440 Snow Removal $0' $47,55000 $01 $01 0.00% 2435 Build Repairs & Mtce $97,4391 $74,0001 55.79% 2457 Veh - Repairs & Maintenance I ! $79,175' i $824,859! $779,805i $858,980t 10.15~ $49,6081 $27,500! $140t $27,6401 0.51% $219,0461 $237,5551 $18,880i $256,435 7.95% $12,870 $1,520i $14,390 $1,655! $26,500! $648,795i $505,7701 $169,122] $674,892! 33.44% $5,162! ($3,000)I $41,000! -6.82% $7,0001 $130,250i 5.68% $3,200] $30,200i 11.85% 2458 Contract Labour $44,0001 2459 Contracted Mechanical $106,421! $123,2501 2460 Vehicle Licences $21 602] $27 0001 2478 Misc Equip Repairs $0 $4,300'; $0', $4,300:! 0.00% 2635 Building Rentals $84,595i $84,595; $07 $84,595i 0.00% 2815 Leased Vehicles $0i $0i $0~, $0] 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5900 Gas, Oil Tires 5901 Contracted Fuel 0.00% $2,5091 $3,1801 ($180)i $3,000i -5.66% $41,503i ~ $6,300i $48,300] 15.00% $49,594i $50,160] $0] $50,1601 0.00% $714,330i $730,010! $99,981! $829,9911 13.70% 5902 Misc Equip & Tools (under $14,885! · 5903 Shop Supplies $74,409i 5905 Furniture & EqUipment $20,5651 -20.90% Total EXPENDITURES $3,230,851! $3,020,4501 $438,148i $3,458,598! 14.51% REVENUES '~ $247,237i $206,600! $24 800i $231,400i 12.00% $6,oooi $o! $6,oooi o.oo% $60,7001 $9,300 $70,000] 15.32% $12,014--T $26,0001 ($5,435)! 9950 Go Transit Service $0i 0.00% 9990 Misc. Maintenance Income ($1,926) i $01 0.00% Total REVENUES ($1,926)! $01 $0! $0i 0.00% Net $01 $0' $0 $0, $3,228,9251 $3,020,450 $438,148 ;' $3,458,5981:: ';;}':'' :: 14.51% 3 7 2920 Maintenance APTA 2005 Background Information Run Date: 5/13/2005 11:43 AM Report Name: Backqround Info. with Totals 2005 BUDGET Expenses 2920.1100:0001 Salaries & Wages-FFr <~> Base Salaries and Wages <-> Shift Premium based on .801hr <-> Tool Allowance in accordance with contract, @ $350 per year per licensed mechanic Total 2920.1100.0001 Salades & Wages-F/T 2920.1100.0002 Salaries & Wages-P/T <-> Wages (Includes Vacation & Sick Coverage) (Based on 150 hrs/wk) <-> Part Time Vacation @ 6% <-> Part Time Payment in Lieu of Benefits ($3.24 x 8,120 hrs) <-> Summer Student Total 2920.1100.0002 Salaries & Wages-P/T 2920.1200.0001 Overtime- FIT <-> Mechanics (based on approval of add'l mechanic) <-> Service Persons Total 2920.1200.0001 Overtime - F/T 2920.1400.0000 Employer Contributions <~> This item includes mandatory deductions (CPP., El., EHT.,) and employer provided benefits such as dental and optical, includes full OMERS contribution. Total 2920.1400.0000 Employer Contributions 2920.1900.0000 Uniforms <-> The following costs are as per the collective agreement -- 5 Full time Mechanics @ $375 ea. <-> 1 Part time Mechanic <-> 5 Full time Service Persons <-> 2 Par~ Time Service Persons <-> Cleaning of Uniforms ($140/week) <~> Safety Shoes ($175 x 13 persons) Total 2920.1900.0000 Uniforms 2920.2340.0000 Education & Training <-> New Technology Training - new engines, electrical, computer, etc ($500 x 5) Total 2920.2340.0000 Education & Training 2920.2435.0001 Building Repairs & Maint <-> Contracted H&S repairs, chemical residue removal, fire rescue, safety checks, sprinkler, hoist inspection, Ontario Hydro inspection, mat rental, A/C repairs, Air Quality testing <-> APTA Headquarters Building maintenance - Plumbing, heat/air system repairs, supplies and contracts, structural repair, Grass cutting, Snow Removal (AJAX Charges) Total 2920.2435.0001 Building Repairs & Maint 2920.2435.0002 Janitoriai <-> Based on $833tmo (inc;. Cieanin9 of .Ajax Plaza & Modular Office Unit) Increased for new cost of prefab cieaning@ 4.000 Tota', 2920.2435.000:. Janitorial 2920.2457.0001 Parts - Admin Veh <-> Regular maintenance of 5 vehicles & 2 service trucks & 1 sweeper <-> Tires ($175 per tire) x 12 tires Total 2920.2457.0001 Parts - Admin Veh $643,525 $7,925 $2,100 $653,550 $162,320 $10,140 $26,310 $6,660 $205,430 $18,640 $9,000 $27,640 $256,435 $256,435 $1,875 $375 $1,875 $750 $7,240 $2,275 $14,390 $2,500 $2,5OO $27,500 $32,000 $59,5O0 $14,500 $14,500 $5,5OO $2,2OO $7,7OO 2920 Maintenance APTA 2005 Background Information 37i Run Date: 5/13/2005 11:43 AM Report Name: Backqround Info. with Totals 2005 BUDGET 2920.2457.0002 Pads - Conventional Includes inventory parts & direct charges - 61 buses (incl. Flag) Tires ( purchase, retread ) Bus Washer- General Maintenance Expense to move existing Bus Washer in Pickering to APTA-East Total 2920.2457.0002 Parts - Conventional 2920.2457.0003 Parts - Special Services <-> 11 Buses (to verify with 2004 Y/E) <-> Tires @ $215 per tire 2920.2458.0001 Con Labour-Admin Veh 2920.2458.0002 Con Lab - Conventional <-> Labour charge based on $55/hr. <-> Emission Testing 2920.2459.0001 Con Mech - Admin Veh Total 2920.2457.0003 Parts - Special Services Pickering Operations Centre - to verify with Y/E Total 2920.2458.0002 Con Lab - Conventional <-> Mufflers, A!C, compressor, etc. - 6 vehicles @ $300 ea. Emission Testing ( Ajax ) Total 2920.2459.0001 Con Mech - Admin Veh 2920.2459.0002 Con Mech - Conventional <-> Towing, breakdowns, A/C, seat repairs, tire disposal / repair (based on Y/E acutal) <-> Rust proofing Program Total 2920.2459.0002 Con Mech - Conventional 2920.2459.0003 Con Mech-Special Services <-> Towing, breakdowns, A/C, seat repairs, differentials (based on Y/E actual) <~> Rust proofing @ $175 per vehicle To'tal 2920.2459.0003 Con Mech-Special Services 2920.2460.0000 Vehicle Licences <-> Vehicles Licensing, Ministry of Environmental Charges (7 add'i buses) <-> Licensing, Mechanics Total 2920.2460.0000 Vehicle Licences 2920.2478.0001 Misc Equip Repairs <-> Farebox Locks and Hardware <-> Two Way Radio Maintenance (Program 65 radios @ $40 ea.) <-> Recalibration - Tapley Metre, Torque Wrench, Beaumonk Brake Tester Total 2920.2478.0001 Misc Equip Repairs 2920.2635.0001 Lease Space (POS) 2920.2635.0002 Lease Space (Pickering) <-> Operations Centre utilities, office and bus storage costs for central core :-ot~i 2920.2635.0002 Lease Space (Pici~erin~) 2920.5510.0000 Utilities - Water <-> ~rovision -- Wa[er Suppt¥ for' A?TA-=,ast Faciii~, (reflects 5% increase} Total 2920.5510.0000 Utiiities - Water 2-°20.5520.0000 dtiiities - :-ieating <-> Reflects 15% increase over 2004 Total 2920.5520.0000 Utilities - Heatin9 2920.5530.0000 Utilities- Hydro <-> Reflects 10% increase over 2004 (includes Plaza Terminal & NEW Modular Office Unit) $548,192 $43,75O $6,250 $15,000 $613,192 $42,660 $11,340 $54,000 $35,ooo $6,000 $41,000 $5,8OO $5,8OO $90,000 $20,000 $110,000 $12,000 $2,45O $14,450 $29,20O $1,ooo $3O,200 $3OO $3,000 $1,000 $4,300 $84,595 $84,595 83,000 ~3.000 $48,3OO $48,30O $50,160 2920 Maintenance APTA 2005 Background Information Run Date: 5/13/2005 11:43 AM Report Name: Backqround Info. with Totals 2005 BUDGET Total 2920.5530.0000 Utilities - Hydro 2920.5900.0001 Fuel/Lube - Admin Veh <-> Unleaded Gas/Oil Consumption (5+2+1 vehicles) WE forecast + price increase Total 2920.5900.0001 Fuel/Lube - Admin Veh 2920.5900.0002 Fuel/Lube-Conventional <-> Diesel/Oil Consumption (based on Y/E forecast + service growth + price increase) Total 2920.5900.0002 Fuel/Lube-Conventional 2920.5900.0003 Fuel/Lube-Special Service <-> Fuel/Oil Consumption - 11 buses (based on Y/E forecast + price increase) Total 2920.5900.0003 Fuel/Lube-Special Service 2920.5900.0004 GO Transit Fuel 2920.5901.0001 Contr Fuel - Admin Veh 2920.5901.0002 Contr Fuel-Conventional <-> Diesel/Oil Consumption (Pickering) (based on Y/E forecsat + price increase) Total 2920.5901.0002 Contr Fuel-Conventional 2920.5902.0000 Small Hand Powered Tools <-> Miscellaneous small tools & worn replacements Total 2920.5902.0000 Small Hand Powered Tools 2920.5903.0000 Shop Supplies <-> Shop Supplies, not included in inventory- verify Y/E <-> Lubricants (w/washer, anti-freeze, gear lube, etc.) Increase to petroleum based Total 2920.5903.0000 Shop Supplies 2920.5905.0001 Furn & Fixtures <$7,500 2920.5905.0003 Plant Equipment <$7,500 <-> Band Saw <-> Box & Pan Brake & Shear <-> Slip Roll <-> Armature Growler <-> Replacement for Parts Cleaner <-> Hoist & Track for Tire Roo <-> Trailer for Sweeper Total 2920.5905.0003 Plant Equipment <$7,500 Total. Total Expenses Revenue 2920.9950.0001 2920.9990.0003 GO TRANSIT S:RVI,~= Miscellaneous Income Tokai. Tota~ Revenues Net Expenses $50,160 $2,8OO $2,8OO $753,191 $753,191 $74,000 $74,0OO $231,400 $231,400 $6,000 $6,000 $50,000 $20,000 $70,000 $1,500 $1,300 $665 $6OO $4,OOO $5,000 $7,5OO $20,565 $3,458,598 $3,458,598 $3,458,598 APTA 2005 Current Budget 3 ~'~ "' 2925 Go Transit Service EXPENDiTuRES 2370 Insurance Premium 2457 Veh - Repairs & Maintenance 2004 ACTUAL Total REVENUES $0 Run Date: 5/13/2005 11:43 AM Re.ri Name: Cu~nt Budget 20041% CHAUOt BUDGET! (DECREASE' 2005 VS 200,!, $40i 0.00% 5900 Gas, Oil Tires $267,7171 $156,0001 $376,800i $532,800i 241.54% Total EXPENDITURES $267,757i $158,810j $377,190t $536,0001 237.51% REVENUES 9950 Go Transit Service I ($368,142)i ($220,000)! ($426,000)i ($646,000)! 193.64% ($368,142)! $2 810i $390 $3,200 13.88%; $ol $o! $o ($220,000)! ($426,000)i ($646,000)i 193.64% Net ($100,385)~, APTA 2005 Background information 2925 Go Transit Service Run Date: 5113/2005 11:43 AM Report Name: Backqround Info. with Totals 2005 BUDGET Expenses 2925.2370.0000 Insurance <-> Additional premium charged to provide insurance coverage for the storage of GO Transit buses Total 2925.2370.0000 Insurance 2925.5900.0000 Fuel <-> Fuel & Oil Consumption - (based on 720,000 litres @ 0.74 cents per litre) Total 2925.5900.0000 Fuel Total. TotalExpenses Revenue $3,200 $3,200 $532,800 $532,800 $536,000 $536,000 2925.9950.0000 Revenue <-> GO Bus service & storage (based on 720,000 litres @ 0.05 cents per litre + cost of fuel + storage and cleaning) Total 2925.9950.0000 Revenue Total. Total Revenues Net Expenses ($646,000) ($646,000) ($646,000) (S646,000) (SI10,000) APTA 2005 Current Budget 2930 Conventional Run Date: 5/13/200511:43 AM Re~ort Name: Current Budget 2004 20041 INCREASEi: 2005 % CHANGE ACTUALi BUDGET (DECREASE)BUDGETI 2005 VS. i I J 2004 EXPENDITURES 1100 Salaries & Wages 1200 Overtime $108,337i 1400 Employer Contributions 9.6O% 1900 Uniforms $37,7501 $530! $38,2801 1.40% 2340 Seminars & Education $1,331t $5,8501 $0! $5 850! 0.00% 2395 Memberships $01 $0t $0i $0i 0.00% 2440 Snow Removal $34,734L $60,000! ($10,000)I, $50;000] -16.67% 5905 Furniture & Equipment $0! $0 $01 $01 0.00% 5915 Commission/General $0~ $13,000i $2,000! $15,0001 15.38% 5920 Miscellaneous Expense $27,1001 $0i $0! $01 0.00% Total EXPENDITURES $4,774,009. $4,528,6621 $484,563 $5,013,225! 10.70% REVENUES ' 9950 POS Revenue $3,574,144] $3,371,138 $397,4371 $3,768,575 11.79% $105,729 $4,7711 $110,500! 4.51% $994,591 $935,195J $89,825! $1,025,020! $33,772 995O 9950 Farebox - Conventional 9952 Fare Integration Revenue School Board Revenue ($561,184)~ ($483,485)i ($46,515)i ($530,000)I 9.62% __($1,149,534)i ($1,074,000)! ($76,000)I ($1,t50,000)i 7.08% Net Charters - DC / UOIT ($1,136,945)i ($1,051,575)! ($48,425)j (SI,100,000)1 4.60% ($690,124)I ($685,000)t $01 ($685,000)~ 9950 0.00% 9950 NSF Fees ($40)i $0! $0~ $0i 0.00% 9950 Commissi on Fees $15,242i $01 $ 0i $0i 0.00"/~ 9952 Local Charters , ($39,048)i ~ ($266,713)i 9990 Camp Revenue 9990 Misc. Maintenance Income Total REVENUES ($66,311)i ($35,000)i $0] ($35,000)] 0.00% ($200,000)i ($90,000)i ($290 000)j 45.00% ($62,400)! ($2 600)i ($65,000)i 4.17% ($2,756)I $0! $01 $0j 0.00% ($3,897,413)! ($3,591,460)! ($263,540)I ($3,855,000)i 7.34% $876,596~ $937,202j $221,023j $1,158,225! 23.58% 378 2930 Conventional APTA 2005 Background Information Run Date: 5/13/2005 11:43 AM Report Name: Backqround Infq. with,Totals 2005 BUDGET Expenses 2930.1100.0001 Salaries & Wages-F/T <-> Base Salaries and Wages <-> Shift Premium based on .80/hr Total 2930.1100.0001 Salaries & Wages-F/T 2930.1100.0002 Salaries & Wages-P/T <-> Wages <-> Vacation Coverage <-> Sick Coverage <-> Provision for Add'l Service (Charters) <-> Coverage Wages - FT Defensive Driving Training (1 day x 43 drivers) <-> Coverage Wages - PT Defensive Driving (1 day x 28 drivers) <-> Follow-up Refresher' (4 hrs x 20 drivers) <-> New Casual Hires --Training ( 10 days x 15 drivers) <-> Part Time Vacation .~ 6% <-> Part Time Payment In Lieu of Benefits (3.24/hr x 52,664 hrs) Total 2930.1100.0002 Salaries & Wages-P/T 2930.1200.0001 Overtime- F/T <-> Inspectors <-> Full Time Drivers 2930.1200.0002 Overtime- P/T <-> Overtime Total 2930.1200.0001 Overtime - FFF Total 2930.1200.0002 Overtime - P/T 2930.1400.0000 Employer Contributions <-> This item includes mandatory'deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical, includes full OMERS contribution. <-> Additional Benefit Cost due to 20.04 settlement not yet paid Total 2930.1400.0000 Employer Contributions 2930.1900.0000 Uniforms <-> The following costs are as per the collective agreement - 43 FT & 28 PT Operators @ $400 ea. <-> 28 Casual Operators @ $150 ea. <-> Safety Shoe ReplaCement (Avg. 15 @ $140 ea) <-> 3 Inspectors @ $360 ea. <-> Corporate Promotional Wear Total 2930.1900.0000 Uniforms 2930.234.0.0000 Education & Training <-> Transit Supervision Level 1, Il, I1~ ;: ! inspector <-> First Aid & Dioloma Courses t~ (~ $350 ea! <-> Bus ~out5 Scheduling! - '; InsPector 7otai 2930.2340.0000 Education & Training 2930.2440.0000 APTA Snow Removal <-> AP'FA - Snow Removal - Contracted - Shelters & Bus Stops Total 2930.2440.0000 APTA Snow Removal 2930.5915.0000 Commission/General $2,359,720 $24,OO5 $2,383,725 $813,290 $169,120 $107,410 $17,030 $8,88O $4,520 $t,740 $23,49O $68,730 $170,640 $1,384,850 $4,5oo $52,000 $56,5OO $54,000 $54,000 $1,015,020 $10,000 $1,025,020 $28,400 $4,200 $2,100 $1,080 $2,500 $38,280 $2,400 $1,050 $2,400 $5,850 $50,000 $50,000 2930 Convenfionai APTA 2005 Background information 377 Run Date: 5/1312005 11:43 AM R~port Name: Back,qround Info. with Totals 2O05 BUDGET <-> Paid to Points-of-Sale - based on 5% of Total Sales Total 2930.5915.0000 2930.5920.0000 Miscellaneous Expense Commission/General Total. Total Expenses Revenue 2930.9950.0001 POS Revenue <-> Monthly Passes - (Co-Fare/Adult/Student/Senior) & Multi-Rides/Tickets (Co-Fare, Adult, Student, Child) Total 2930.9950.0001 POS Revenue 2930.9950.0002 Farebox Revenue <-> Cash Fare - Co-Fare, Aciult, Student, Senior, Child Total 2930.9950.0002 Farebox Revenue ~g30.9950.0003 Fare Intearation Revenue <-> GO Transit Fare Integration Total 2930.9950.0003 Fare Integration Revenue 2930.9950.0004 School Board Revenue <-> Student Busing-Revenue based on mthly pass rate of $37 per mth for 10 mths. Total 2930.9950.0004 School Board Revenue 2930.9950.0005 NSF Fees 2930.9950.0006 COMM. ON CONSIGN. SALES 2930.9952.0001 Charter Revenue <-> Claremont Service <-> Sav-A-Centre <-> Local Charters Total 2930.9952.0001 Charter Revenue 2930.9952.0003 DURHAM COLLEGE UOIT <-> Based on Core Service (3 buses x 8 hfs @ $60/hr) to DC/UOIT x 8 months Total 2930.9952.0003 2930.9990.0001 OTHER REVENUE (ORION) 2930.9990.0002 CAMP REVENUE <-> March Break <-> Summer Camps (Municipal) <-> Swim Service DURHAM COLLEGE UOIT Total 2930.9990.0002 CAMP REVENUE Total. Total Revenues- Net Expenses $15,OOO $15,000 $5,013,225 $5,013,225 ($530,000) ($530,000) ($1,150,000) ($1,150,000) ($1,100,000) ($1 ,lOO,OOO) ($685,000) ($685,000) ($10,000) ($5,000) ($20,000) ($35,000) ($290,000) ($290,000) ($2,400) ($57,600) ($5,000) ($65,000) ($3,855,000) ($3,e55,ooo) $!,!58,22E 375 APTA 2005 Current Budget 2940 Special Services EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2340 Seminars & Education 2395 Memberships 2657 Rental Vehicle Total EXPENDITURES :REVENUES 9950 POS Revenue 9950 Farebox - Special Services 9952 Local Charters Total REVENUES Ne[ 2004i 2004i ACTUAL! BUDGET $462,672! $516,603 $15,478j $5,000 $113,0571 $151,845! $4,428i Run Date: 5113/2005 11:43 AM Report Name: Current Budqe INCREASEI ::: 2005 % CHANGE (DECREASE) BUDGET 2005 VS. ! 200, $43,332. $559,935 8.39% $5,0001 $10,000 100.00o/, $13,8001 $165,645 9.09% $3,240 $0! $3,240[ 0.00% $0! $3,000 $1,500i $4,5001 50.00% $412i $0i $0! $0! 0.00%; $20,986[ $20,000! $2,0001 $22,000] 10.00%~ $617,0321 $699,688i $65,632! $765,320i 9.38% $oi $o! $o! $oi 0.00% ($66,510)', ($ 58,660)~ ($2,340)i ($61,000) i 3.99% $o', $oi $o[ $oi 0.00% ($66,510)] ($58,660)! ($2,340)i ($61,000)i 3.99% $550,522i $641,0281. $63,292i $704,320i 9.87% 2940 Special Services APTA 2005 Background Information Run Date: 5/13/2005 t1:50 AM Reoort Name: Backaround lnfq. wi~ TqtCs 2005 BUDGET 375 Expenses 2940.1100.0001 Salaries & Wages-F/T <-> Base Salaries and Wages <-> Shift Premium based on .80/hr Total 2940.1100.0001 Salaries & Wages-F/T 2940.1100,0002 Salaries & Wages-P/T <-> Wages <-> Vacation Coverage <-> Sick Coverage <-> Specialized Training Wages (5 operators x 2 days) <-> Part Time Vacation @ 6% <-> Add'l coverage evenings & weekends <-> Coverage Wages for Defensive Driving Training (1 day x 6 drivers) <-> Follow-up Refresher (4 hrs x 2 drivers) ~-> Sensitivity Training (I day x 6 drivers + 2 Dispatchers) <-> Part Time Payment in Lieu of Benefits ($3.24/hr) Total 2940.1100.0002 Salaries & Wages-P/T 2940.1200.0001 Overtime- F/T <-> Overtime Provision Total 2940.1200.0001 Overtime - F/T 2940.1400.0000 Employer Contributions <-> This item includes mandatory deductions ( CPP., El., EHT., ) and employer provided benefits such as dental and optical, includes full OMERS contribution. Total 2940.1400.0000 Employer Contributions 2940.1900.0000 Uniforms <-> The following costs are as per the collective agreement-6 Full time Operators @ $400 <-> 6 Safety Shoe replacements @ $140 ea. Total 2940.1900.0000 Uniforms 2940.2340.0000 Seminars & Education <~> Sensitivity Training (1 day x 20 10 Operators) <~> SS Operator Orientation/Training (2 days x 10 Operators) Total 2940.2340.0000 Seminars & Education 2940.2395.0000 Memberships 2940.2657.0000 Contracted Taxi Service <-> Contracted Evening & Weekend Accessible Taxis (Including Sunday service) Total 2940.2657.0000 Contracted Taxi Service Total. Total Expenses Revenue 2940.9950.0002 Farebox Revenue <-> Local Fare (~ $1.90 <-> Out-of-Boundary Fare @ $3.80 Total 2940.9950.0002 Farebox Revenue Total. Total Revenues Net Expenses $381,015 $1,500 $382,515 $77,080 $35,660 $16,600 $1,740 $8,810 $13,010 $1,040 $170 $1,450 $21,860 $177,420 $10,000 $10,000 $165,645 $165,645 $2,400 $84O $3,240 $1,5OO $3,OOO $4,5OO $22,000 $22,000 $765,320 $765,320 ($54,9OO) ($6,100) ($61,000) ($61,000) ($61,000) $704,320 3.3 0 APTA 2005 Current Budget 2945 Transitional Costs Run Date: 5/13/2005 11:43AM Re~ort Name: Current Budget. EXPENDITURES 2004! ACTUALi 2004 INCREASE 20051 % CHANGE 2005 VS. 2006 $01 $38,500i 2392 Consulting & Professional $0t $38,500t 0.00% Total EXPENDITURES $0I $01 $38,500! $38,5001 0.00% Net ~ $01 $01 $38,500i ~381 0.00% APTA 2005 Background Information 2945 Transitiona~ Costs · ' 38i Run Date: 5/13/2005 11:43 AM Report N?.,u; Backqround Info. with Totals 2005 BUDGET Expenses 2945.2392.0000 Consultive & Professional Consulting - Telephone System New - Asset Management Plan - 2005 Gas Tax Funded New - Ridership Growth Management Plan - 2005 Gas Tax Funded New - Regional Transit Legal Consultation/Representation Total 2945.2392.0000 Consultive & Professional Total. Total Expenses Revenue $3,500 $15,000 $10,000 $10,000 $38,500 $38,5OO $38,500 Total Revenues Net Expenses $38,500 382 APTA 2005 Current Budget 2947 Additional Requirements TURES Total EXPENDITURES 2004i 2004 ACTUAL BUDGET $0 $0 $0 INCR (DECREASE) i Run Date: 5/13/2005 11:43 AM ' Re~ort Name: Current BudFet % CHANGI 2005 V: 200'!. $32,511 $32,511 $32,5111 $371,932i $404,443i 1144.02% $371,9321 $404,443! $371,9321 $404,4~31 1144.02% 1144.02% APTA 2005 Background Information 2947 Additional Requirements 303 Run Date: 5/13/2005 11:43 AM Report Name: Backqround Info. with Totals 2005 BUDGET Expenses 2947.0001.0000 Option 1 <-> Deferred to 2005 - New Position - Full Time Mechanic and other costs - uniform and tools ( July 1, 2005 Start Date ) 2005 Gas Tax Funded <-> Benefits Total 2947.0001.0000 Option 1 2947.0002.0000 Option 2 <-> New Position - Scheduling / Runcutting Inspector ( July 1, 2005 Start Date ) <-> Benefits Total 2947.0002.0000 Option 2 2947.0003.0000 Option 3 <-> Deferred to 2005 - New Position ~ Full Time Shop Floor / Yard Clean-up Position ( July 1,2005 Start Date ) <-> Benefits Total 2947.0003.0000 Option 3 2947.0004.0000 Option 4 <-> OPG Charter - Shuttle service between (5) facilities - 10 hrs/day - Monday to Friday - June 1,2005 Start Date. <-> Cost Recovery - Charter Service based on $65/hr -22% profit margin ($14/hr) Total 2947.0004.0000 Option 4 2947.0005.0000 Option 5 -- P1 <-> Audley South Expansion -- Meet Demand -- Residential Growth - A.M. Rush Hour 6:00am to 9:00am -- 3 hrs/day -- Monday to Friday -- June 1,2005 Start Date. 2005 Gas Tax Funded <-> Recovery - Conventional - Fares (50% R/C ratio) Total 2947.0005.0000 Option 5 - P1 2947.0006.0000 Option 6 - P2 <-> Shoal Point Mid-Day - Meet Demand - Residential Growth - 9:00am to 4:00pm - 7.5 hrs per weekday - Monday to Friday - June 1, 2005 Start Date. - 2005 Gas Tax Funded <-> Recovery ~ Conventional - Fares (35% PJC ratio) Total 2947.0006.0000 Option 6 -- P2 2947.0007.0000 Option 7 - P3 <-> School Specials - 3 crews x 6 hrs per weekday - Monday to Friday - Meet Overcrowding issues - Sept. 6, 2005 Start Date. - 2005 Gas Tax Funded Total 2947.0007.0000 Option 7 -- P3 2947.0008.0000 Option 8 - P4 <-> Community Bus Service - North-East Ajax - 2005'Gas Tax Funded <-> Recovery - Conventional - Fares (35% R/C ratio) Totai 2947.0008.0000 Option 8 -- P4 2947.0009.0000 Option 9 -- P5 <-> Community Bus Service - North Pickerin9 (New Demand -Residentia[ Growth - North Altona/Fincr~/BrocidSouthcof. <-> Recovery - Conventional - Fares (35% R/C ratio) <-> Deferred to 2006 Total 2947.0009.0000 Option 9 - P5 2947.0010.0000 Option 10 - P6 $36,515 $12,380 $48,895 $30,150 $9,830 $39,98O $21,862 $8,195 $30,057 $167,670 ($220,000) ($52,330) $26,764 ($13,382) $13,382 $66,910 ($23,419) $43,491 $77,999 $77,999 $285,494 ($99,923) $185,571 $285,4.94 ($99,923) ($185,571) APTA 3 9 4. 200s Background nformation 2947 Additional Requirements Run Date: 5/13/2005 11:43 AM Report Name: Backqroun¢ Info. with Totals 2005 BUDGET Evening Dial Service Expansion - North-East Ajax (3rd Zone) 3 hrs/day 10:30pm - 1:30 $26,764 am - June 1,2005 Start Date. - 2005 Gas Tax Funded <-> Recovery ~ Conventional - Fares (35% PUC ratio) Total 2947.0010.0000 Option 10 - P6 2947.0011.0000 Option 11 -- P7 <-> Westney Expansion - Meet Demand - Residential Growth - A.M. 'Rush Hour 5:00am to 9:00am and 4:00pm to 7:00 pm - 7.5 hrs per weekday - Monday to Fdday - Sept. 6, 2005 Start Date. <-> Recovery - Conventional - Fares (50% PUC ratio) <-> Deferred to 2006 Total 2947.0011.0000 Option 11 -- P7 2947.0012.0000 Option 12 -- P8 <-> Nottingham Mid-Day - Meet Demand o Residential Growth - 9:00am to 4:00pm - 7.5 hrs per weekday - Monday to Friday - Sept. 6, 2005 Sta~ Date. <-> Recovery - Conventional - Fares (35% PUC ratio) <-> Deferred to 2006 Total 2947.0012.0000 Option 12 -- P8 2947.0013.0000 Option 13 -- P9 <-> Community FLAG Bus Service Expansion - (South Pickering/PTC/Pickering Pkwy/BrockRd. Super Stores) - Enhanced frequency & greater area coverage - Rush Hour - 5:30am to 9:30am & 4:00pm to 7:00pm - 7.5 hrstday - Monday to Friday - May 2, 2005 Start <-> Recovery - Conventional - Fares (35% PUC ratio) <-> Deferred to 2006 Total 2947.0013.0000 Option 13 -- P9 2947.0014.0000 Option 14 <-> TTC Link (Meet Demand - West Pickering) - Location tbd - Rush Hour - 5:30am to 9:30am & 4:00pm to 7:00pm - 7.5 hrs/day - Monday to Friday - Sept. 6, 2005 Start Date. <-> Recovery - Conventional - Fares (50% PUC ratio) <-> Defer to Regional Financing Total 2947.0014.0000 Option 14 2947.0015.0000 Option 15 <-> Whitby (Mutual/Shared) Link (Meet Demand - South-East Ajax/Bayly/Base Line) - 1/2 hour frequency - Rush Hour - 5:30am to 9:30am & 3:30pm to 7:30pm - 8 hrslday - Monday to Friday - Sept. 6, 2005 Start Date. <-> Recovery - Conventional - Fares (50% PUC ratio) <-> Defer to Regional Financing Total 2947.0015.0000 Option 15 2947.0016.0000 Option 16 <-> Service Standard Harmonization (Durham Region) - Weekday - Circuitous routes to 2~way direction - <-> Recovery - Conventional - Fares (35% R/C ratio) <-> Defer to Regionai Standards Fundino~ Total 2947.0016.0000 Option 16 2947.0017.0000 Option 17 <-> Service Standard Harmonization (Durham Region) - Saturday - early morning service - 3 hrs per Saturday - & increase frequency from hourly to 30-rain service (double existing hrs of 169.5 hours) - January 1st, 2006 Star[ Date. <-> Recovery - Conventional - Fares (35% PUC ratio) ($9,366) $17,398 $32,500 ($16,250) ($16,250) $32,500 ($11,375) ($21,125) $66,910 ($23,420) ($43,490) $32,500 ($16,250) ($16,250) $34,666 ($17,333) ($17,333) $1,537,530 ($538,135) ($999,395) $457,283 ($160,049) APTA 2005 Background Information 2947 Additional Requirements Run Date: 5/13/2005 11:43 AM Report Name: Backqround Info. with Totals 2005 BUDGET <-> Defer to Regional Standards Funding Total 2947.0017.0000 Option 17 2947.0018.0000 Option 18 <-> Service Standard Harmonization (Durham Region) - Sunday - to match Saturday Service (increase from existing 20.75 hrs to 342 hrs) <-> Recovery - Conventional - Fares (35% R/C ratio) <-> Defer to Regional Standards Funding Total 2947.0018.0000 Option 18 Total. Total Expenses Revenue ($297,234) $278,410 ($97,445) ($180,965) $404,443 $404,443 Total Revenues Net Expenses $404,443 APTA 2005 CAPITAL BUDGET Expenditure Summary DEPARTMENT 2004 2005 2006 Total Administration - $ 147,925 $ 13,500 $ - $ 161,425 Maintenance 407,000 29,500 75,000 511,500 Conventional 1,540,000 5,656,000 7,026,000 14,222,000 Special Services 300,000 330,000 300,000 930,000 Transitional Costs 425,000 3,618,340 4,043,340 Total . $ 2,819,925 $ 6,029,000 I $ 11,019,340 $ 19,868,265 I Financinq Summary 2004 2005 2006 i Total Municipal Contribution - Picketing $ '1,145,962 $ 2,092,838 $ 4,120,617 $ 7,359,417 Municipal Contribution - Ajax 1,145,962 2,092,838 4,120,617 7,359,417 Ontario Transit Renewal Subsidy 528,001 1,843,324 2,778,106 5,149,431 Total $ 2,819,925 $ 6,029,000 $ 11,019,340 $ 19,868,265 APTA 2004 - 2006 CAPITAL BUDGET 387 Run Cate: 5/10/2005 2:10 PM APTA .e~o~ Name: Dept Capital 2004-2006 ! 2004 2005 2006' I BUDGET ' :BUDGET BUDGET I EXPENDITURES 6157 Vehicles ~ $2,165,000' $5'986,000 $7,391,000 6173 Furniture & Fixtures $10,4001 $0 $0 6176 Office Machines and Equipment $137,525 $0 $0 6181 Other Fixed Assets I $507,000 $43,000 $3,628,340 Total EXPENDITURES !,,, $2,819,925 $6,029,000t $11,019,340 REVENUES ,145,962) 1600 Municipal Contribution - Pickering -- ($1 ($2,092,838) ($4,120,617) 160l Municipal Contribution - Ajax j ($1,145,962)i ($2,092,838) ($4,120,617) 1602 Ontario Transit Vehicle Program Subsidy ! ($528,001)! ($1,843,324) ($2,778,106) Total REVENUES i ($2,819,925)i ($6,029,000)i ($11,019,340) 388 " APTA 2004 - 2006 CAPITAL BUDGET 2910 Administration Run Date: 5/10/2005 2:10 PM Report Name: Dept Capital 2004-2006 20041 12005 BUDGET BUDG~ 2006 BUDGET EXPENDITURES 6157 Vehicles $0! $0! $0 6173 Furniture & Fixtures $10,4001 $0 $0 Total EXPENDITURES 6176 Office Machines and Equipment $137,525 $0 $0 $13,500 $147,925t $13,500 6181 Other Fixed Assets $o $0 $0 REVENUES 1600 Municipal Contribution - Pickering I ($73'963)I ($6,750) $0 1601 Municipal Contribution - Ajax ($73,962)! ($6,750)i $0 Total REVENUES i ($147,925), ($13,500)i $0 2910 Administration 2005 Capital Expenditures Background Information 389 Run Date: 5/1012005 2:21 PM Report Name: Captial Pmj -, Exp 2005 2005 Budgel 6181 Other Fixed Assets Other Fixed Assets 05-2910-005-01 Other Fixed Assets <-> Backlit Signs, Coroplast Signs $13,500 Total 05-2910-005-01 Other Fixed Assets $13,500 Total Other Fixed Assets $13,500 Total 6181 Other Fixed Assets $13,500 Total Expenditures $13,500 2920 Maintenance APTA 2004 - 2006 CAPITAL BUDGET Run Date: 5/10/2005 2:10 PM Report Name: Dept Capital 2004-20d6 EXPENDITURES 6157 Vehicles 6181 Other Fixed Assets REVENUES 1600 Municipal Contribution - Pickering 1601 Municipal Contribution - Ajax Total EXPENDITURES 2004f~ i :2005 BUDGETt ;i $o $o $407,000 $29,500 $407,000 $29,500 ($203,500) ($203,500) Total REVENUES ($407,000)! ($14,750 ($14,750) ($29,500)I 2O06 BUDGE' $65,000 $10,00C $75,OO0 ($37,500 ($37,500 ($75,000 2920 Maintenance 2005 Capital Expenditures Background Information Run Date: 5/10/2005 2'21 PM Report Name: Captiel Proj - Exp. 2005 200~ Budge 05-2920-005-02 Other Fixed Assets <-> Street Signage & Concrete Pads $10,00(: Total 05-2920-005-02 Other Fixed Assets $10,00(: 05-2920-005-03 Other Fixed Assets <-> Painting Bus Wash Bay $9,50C Total 05-2920-005-03 Other Fixed Assets $9,500 05-2920-005-04 Other Fixed Assets <-> Relocate & Reinstall Bus Wash in Pickering using decommissioned parts $10,00(: Total 05-2920-005-04 Other Fixed Assets $10,000, Total Other Fixed Assets $29,5001 Deferred -- 05-2920-005~01 Other Fixed Assets Repair and rebuild the underground waste collection system. $125,000! <-> Deferred to 2006 ($125,000) Total 05-2920-005-01 Other Fixed Assets $0 Total Deferred $0 iTotal Expenditures Total 6181 Other Fixed Assets $29 $29 APTA 2004 - 2006 CAPITAL BUDGET 2930 Conventional Run Date: 5/10/2005 2:10 PM Report Name: Dept Capital 2004-2006 2004i 2005f BUDGET' BUDGE~ EXPENDITURES J 6157 Vehicles $1,540,000 Total EXPENDITURES $1,540,0001 REVENUES 1600 Municipal Contribution - Pickering 1601 Municipal Contribution - Ajax 1602 Ontario Transit Vehicle Program Subsidy Total REVENUES $5,656,O00 $5,656,000 ($556,000) ($1,961,337 ($556,001) ($1,961,337 ($427,999)I ($1,733,326 ($1,540,000)i ($5,656,000 $7,026,0OO $7,026,006 ($2,429,67O ($2,429,670 ($2,166,6601 $7,026,00C ?? 2005 Capital Expenditures Background Information 2930 Conventional Run Date: 5/10/2005 2:22 PM Re~ort Name; Caotial Proi - Exp. 200,~ 2005 Budgel 6157 Vehicles - Vehicles 05-2930-001-01 Vehicles <-> Replacement Bus - #2038 $620,000 Total 05-2930-001-01 Vehicles $620,000 05-2930-001-02 Vehicles <-> Replacement Bus - #2037 $620,000 Total 05.2930-001-02 Vehicles $620,000 05-2930-001-03 Vehicles <-> Replacement Bus - #2036 $620,000 Total 05-2930-001-03 Vehicles $620,000 05-2930-001-04 Vehicles <-> Replacement Bus - #2035 $620,000; Total 05-2930-001-04 Vehicles $620,000 05-2930-001-05 Vehid~ <-> Replacement Bus - #2032 $620,000 Total 05.2930-001-05 Vehicles $620,000 05-2930-001-06 Vehicles <-> Expansion - Conventional Transit Bus ( May be eligible for DC Funding ) 2005 Gas Tax Funded Total 05-2930-001-06 Vehicles $620,000 05-2930-001-07 Vehicles <~> Expansion - Conventional Transit Bus ( May be eligible for DC Funding ) $620,000 2005 Gas Tax Funded Total 05-2930-001-07 Vehicles $620,000 05.2930-001-08 Vehicles <-> Mid-Life Refurbishing - Bus #2012 $80,000 Total 05-2930-001-08 Vehicles $80,000 05-2930-001-09 Vehicles <-> Mid-Life Bus Refurbishing - Bus #2013 $80,000 Total 05-2930-001-09 Vehicles $80,000 05-2930-001-10 Vehicles <-> Mid-Life Bus Refurbishing - Bus #2014 $80,000 Total 05-2930-001-10 Vehicles $80,000 05-2930-001-11 Vehicles <-> Replacement Bus - #2041 $620,000 Total 05-2930-001-11 Vehicles $620,000 05.2930-001-12 Vehicles <-> Replacement Pick-Up Truck for Vehicle #903 (1995 Ford Escort) $50,000 Total 05.2930-001-12 Vehicles $50,000 05-2930-001-13 Vehicles <-> Replace Driver Seats (10) $26,000 Total 05-2930-001-13 Vehicles $26,000 05-2930-001-14 Vehicles "<-> Transmission + Engine Rebuilds $280,000 Total 05-2930-001-14 Vehicles $280,000 05-2930-001-15 Vehicles <-> Urgent Body Repairs $100,000 Total 05-2930-001-15 Vehicles Total Expenditures Total Vehicles Total 6157 Vehicles $100,000 $a,656,000~ $5,656,000i 393 APTA ' ' 2004 - 2006 CAPITAL BUDGET 2940 Special Services Run Date ' 5110/2005 2:10 PM Report Name: Dept Capital 2004-2006 20041 : 2005' BUDGET BUDGET : EXPENDITURES 6157 Vehicles $300,000 $300,000 Total EXPENDITURES $300,000 $330,000 $330,OOO $300,000 REVENUES ' 1600 Municipal Contribution - Pickering ($99,999 ($110,001)I ($100,000 1601 Municipal Contribution - Ajax ($99,999 ($110,001) ($100,000 1602 Ontario Transit Vehicle Program Subsidy ($100,002) ($109,998) ($100,000 Total REVENUES ($300,000)i ($330,000)I ($300,000 " I 2940 Special Services 2005 Capital Expenditures Background information 395 Run Date: 511012005 2:21 PM R~d Name: Oaptiaf Pmi - Exp. 2005 2005 Budget 6157 Vehicles Vehicles 05-2940-001-01 Vehicles <-> Replacement Bus #9010 (deferred from 2004) $110,000 Total 05-2940-001-01 Vehicles $110,000 05-2940-001-02 Vehicles <-> Replacement Bus #9007 (deferred from 2004) $110,000 Total 05-2940-001-02 Vehicles $110,000 05-2940-001-03 Vehicles <-> Replacement Bus #9006 (deferred from 2004) $110,000 Total 05-2940-001-03 Vehicles $110,000 Total Vehicles $330,000 Total 6157 Vehicles $330,000 Total Expenditures $330,000 APTA ' ' 2004 - 2006 CAPITAL BUDGET 2945 Transitional Costs Run Date: 5/10/2005 2:10 PM Report Name: Dept Capital 2004-2006 2004 BUDGET :2005 200~ BuDGET BUDGE7 iEXPENDITURES I 6157 Vehicles I $325,000 $O $0 6173 Furniture & Fixtures $0 $0 $0 6176 Office Machines and Equipment $0 $0 $0 6181 Other Fixed Assets $100,000 $0 $3,618,340 Total EXPENBITURES $425,000i $0 $3,618,340 REVENUES ($212,500) 1600 Municipal Contribution - Pickering $0 ($1,553,447 1601 Municipal Contribution - Ajax , ($212,500)i $0 ($1,553,447 1602 Ontario Transit Vehicle Program Subsidy I $01 $0 ($511,446 ~ $0 ($3,618,340 Total REVENUES I ($425'000)i 2945 Transitional Costs 2005 Capital Expenditures Background Information 397 Run Date: 5/10/2005 2:21 PM Report Name: Captial Pmi - E~xp, 2005 2005 Budget 16181 Other Fixed Assets Deferred 05-2945-005-01 Other Fixed Assets <-> Deferred to 2005 - Building Expansion $1,495,000 <-> De. ferred to Region for 2006 ($1,495,000 Total 05-2945-005-01 Other Fixed Assets $0 05-2945-005-02 Other Fixed Assets <-> Deferred to 2005 - Building Expansion - Ajax Facility $589,000 <-> Deferred to Region for 2006 ($589,000) - Total 05-2945-005-02 Other P.~ed Asset.s $0 05-2945-005-03 Other Fixed Assets - <-> Land Acquisition (2.106 acres @ $183,333 per acre) $390,000 <-> Deferred to Region , ($390,000) Total 05-2945-005-03 Other Fixed Assets $0 05-2945-005-04 Other Fixed Assets <-> GTA Farecard (Capital amt to be confirmed) $1,534,340 <-> Deferred to 2006 ($1,534,340 Total 05-2945-005-04 Other Fixed Assets ~ $0 Total Deferred $0 Total 6181 Other Fixed Assets . $0 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY 1. That Report CS 50-05 of the Director, Corporate Services & Treasurer, be received by Council for information. REPORT TO EXECUTIVE COMMITTEE Report Number: CS 50-05 Date: June 6, 2005 3.9-5 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Investment Portfolio Activity for the Year Ended December 31,2004 Recommendation: 1. It is recommended that Report CS 50-05 the Director, Corporate Services & Treasurer be received by Council for information. Executive Summary: The following report and attachments represent a summary of the investment activity and year end balance in the portfolio. Investment activity for the year 2004 totaled approximately $132.9 million with a year end balance in the portfolio of approximately $41.2 million. Current Fund investments are limited to one year or less and Reserve Funds to 10 years or less under the Council approved policy. As discussed.below and as confirmed by the attached Performance Report from BMO Nesbitt Burns, the return on the City's portfolio has once again outperformed comparative market benchmarks. Financial Implications: None Background: The City's investment portfolio is comprised of two main areas: Reserve Funds, and balances available in the Current Fund when not required to meet current operating expenditures. This latter balance can vary greatly depending upon many factors including the timing of the receipt of property taxes and levy payments to the School Boards and the Region. Investments are undertaken as one consolidated pool of funds and interest earned is credited back to the appropriate funds. As the Treasurer of the City of Picketing there are certain information and opinions that I must report, under Provincial Regulation, to the Committee and Council. The attached schedules are also included as part of the information requirements. The portfolio has increased over prior year by approximately $11 million. The main contributing factors are the timin§ of receipt of debenture financing for ongoing capital projects, timing of supplementary taxes billed and collected at the end of the year and final remittance to the Region and School Boards, the overall increase in the Reserve Fund balances, primarily Development Charges Reserve Fund, and lastly the City's share of taxes from OPG for properties that are still under assessment appeal. I feel that the portfolio performed well during 2004 with a weighted yearly rate of return of 4.39% on the Report CS 50-05 Subject: Investment Portfolio Activity for the Year Ended December 3'1,2004 Date: June 6,2005 Page 2 combined short term and long term investments excluding interfund investments. The average return on interfund inveStments was 5.4%. As you are aware investment parameters are much narrower for the City than permitted for money market funds due to the Municipal Act and Regulations limiting the selection of qualified investments for municipal entities. However notwithstanding these restrictions, the annual return of 4.39% continues to outperform the annual returns for the CIBC World Markets 91-Day T-Bill Index (2.3%) and the Cdn Money Market Fund Index (1.5%). These returns are deemed comparative benchmarks for reviewing the protfolio's performance and considered the standard for analysis of investment funds in the industry. The emphasis of the City's investment strategy has been to increase the portion of long term investments to the overall portfolio, while retaining sufficient liquidity for current operations, to take advantage of more stable rates of return rather than fluctuating with the short term markets. This move towards a more balanced portfolio of short term and long term investments allowed the City to capitalize on higher rates of return for the portfolio when the short term rates were seeing a continual decline through the first half of the year. Of the year end total portfolio of some $41.2 million, approximately $11.1 million or 26.9% (2003 - 24.1%) were external long term investments and approximately $6.4 million or 15.5% (2003 - 23.4%) were Interfund Investments (Internal Loans). It is my opinion that all investments were made in accordance with the Investment Policy approved by Council. Attachments: 1. Correspondence, BMO Nesbitt Burns 2. Investment Activities for 2004 3. Outstanding Investments as at December 31,2004 Report CS 50-05 Subject: Investment Portfolio Activity for the Year Ended December 31, 2004 Date: June 6, 2005 Page 3 Prepared By: i/ '-/' ~, i ., " ~iStine Senior - - Manager, Accounting Se~ices Approved / Endorsed By: Gillis A. Paterson Director, Corporate Services & Treasurer GAP:vw Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City.Council ~8~'~ ~ ~E~. EE~ OpE ~>Em~: ~o~ ~ ~0 0 0 0000~0000000000000000000000000000000 0000~0000000000000000000000000000000~ 0000~00000000000000000000000000000000 4,0, 0 0 o o 0 0 oo n n Z 000000 00~ 00000 O0000 E~ ..~Z 000000000 ~ 0 0 ~ ~ ~ ~0 00~~ 0~0~ 666666 0000000 000000000 ~O~O000Cl 00000000 00~00000~ 000000~ 0 0 4 () RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report CS 24-05 of the Director, Corporate Services & Treasurer, be received; and That the proposal submitted by Break-Away Business Systems, an authorized Xerox dealer, to replace and upgrade the existing photocopier Model 5895 to a Model 2101, be accepted; and That Council authorize the Director, Corporate Services & Treasurer to execute an extension to the current lease agreement to provide for the above; and That Council authorize the Director, Corporate Services & Treasurer to alter terms, conditions and/or suppliers if necessary, for the Print/Mailroom to meet, maintain and provide high-speed photocopy services to the City; and 5. That staff at the City of Pickering be given authority to give effect thereto. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 24-05 Date: June 7, 2005 407 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Xerox Photocopier- Print/Mailroom Upgrade Current Model 5895 with Proposed Model 2101 Recommendation: 1. That report CS 24-05 of the Director, Corporate Services & Treasurer be received and that: the proposal submitted by Break-Away Business Systems, an authorized Xerox dealer, to replace and upgrade the existing photocopier Model 5895 to a Model 2101 be accepted; 3. Council authorize the Director, Corporate Services & Treasurer to execute an extension to the current lease agreement to provide for the above; Council authorize the Director, Corporate Services & Treasurer to alter terms, conditions and/or suppliers if necessary, for the Print/Mailroom to meet, maintain and provide high-speed photocopy services to the City; and, 5. Staff at the City be given the authority to give effect thereto. Executive Summary: The City conducted a review and analysis of its high-speed printJ'mailroom photocopier (Model 5895). The City's current copier is 5.5 years old and is based on old analogue technology. Xerox Canada has proposed to replace the current model with a new digital technology copier that offers the following benefits: higher quality, network capability and increased reliability. In addition Xerox has offered to remove the existing photocopier and install the new machine at no additional costs. A revised cost per copy, monthly lease cost and lease term structured to reflect our current copier expense, would take form in an extended lease agreement. The offer to upgrade is similar to that which was presented to the Region of Durham in 2003. This resulted in Xerox recommending a plan to restructure their current contract and the Region received approval to enter into a revised agreement presented in Regional Report 2004-F-32. This then led Xerox to respond favourably to the Region's enquiry regarding the existing photocopier~ Report CS 24-05 Xerox Photocopier- Print/Mailroom Upgrade Current Model 5895 with Proposed Model 2101 Date: June 7, 2005 Page 2 Financial Implications: The current lease agreement makes provision for the agreement terms to be altered without penalty by upgrading the current model. Xerox would revise and extend the current lease to 2011 from its current expiry date of December 31,2006. Cost plus Benefits Summary: Current Lease Proposed Lease Features Model 5895 Model 2101 Technology Analogue Digital Pro Finisher Not Available Included Network Printing Not Available Included $0.0065 per copy no minimum $0.0142 X 2,640,000 plus Cost per copy minimum copies annual lease payment $23,398.00 $40,120.00 Projected annual cost $37,488.00 based on 2004 actual copy volume of 2,572,636 Average service interval 74,000 impressions 150,000 impressions resulting in equipment 3 times per month 1.5 times per month downtime As value added incentives, Xerox Canada Ltd. has also offered the following: professional finisher attachment - no charge (normally a $16,000.00 option) credit voucher to pay the first semi-annual payment ($11,699.00 savings) first 1,200,000 copies free ($7,800.00 savings) The Director, Corporate Services & Treasurer has certified that this lease agreement and repayment thereof falls within the City's Debt & Financial Obligations approved Annual Repayment for debt and other financial obligations for 2005 as established by the Province for municipalities in Ontario. Background: The current proposal made by Xerox to upgrade the existing machine is a promotional offer, providing mutual benefit to the City of Pickering and Xerox Canada Ltd. by allowing us the advantages of a new digital photocopier to replace our current 5.5 -year- old analogue model. Xerox will benefit due to reduced maintenance and repair costs. Report CS 24-05 Xerox Photocopier- Print/Mailroom Upgrade Current Model 5895 with Proposed Model 2101 Date: June 7, 2005 Page 3 40S The Supply & Services Section, in conjunction with the Clerk's Division has been provided a full demonstration of the proposed Xerox Model 2101. Clerk's Division staff, including the former Supervisor, Legislative Services and Print/Mailroom staff, has attended the demonstrations and agree the Xerox 2101 is a worthwhile upgrade, providing the City with improved reliability and digital technology. A benefit analysis has been conducted and has determined the following: · upgrade to current digital technology · new equipment incorporating new copying and printing technology provides for less moving parts and subsequent less down time · network interconnectivity allows staff network access to the print room photocopier and will produce better print quality, better reproduction of shades and tones and will reduce the demand on departmental photocopiers and laser printers · includes a professional finisher, which will reduce time during each print job where folding is also required to complete the task · increase the speed and quality of jobs, reduction in printing originals, paperwork and footwork. Council Resolution #237/99 provides the Director, Corporate Services & Treasurer the authority to make changes in respect of replacing photocopiers. Under Definition 01.04 of the Lease Financing Policy this upgrade is not deemed to be a Material Lease, in that there is no material financial impact for the municipality. However, since a new lease term of 66 months would be entered into, this report is submitted for Council's consideration. The offer made by Xerox to upgrade the current photocopier and provide value added incentives has been presented to the Treasurer by staff for consideration. It is recommended to accept this offer and complete a lease agreement with Xerox as presented. Attachments: Not applicable Report CS 24-05 Xerox Photocopier- Print/Mailroom Upgrade Current Model 5895 with Proposed Model 2101 Date: June 7, 2005 Page 4 Prepare~ By: \, Vera A. FelgSmacher Manager, Supply 8, Services Approved / Endorsed By: Gillis A. Paterson Director, Corporate Services & Treasurer Prepared By: /,.,, '/? BtKuz~m~' ,,, Purchasing ~alyst:,;, GAP:vf Copy: Chief Administrative Officer Recommended for the consideration of Pickering City,Council /~, RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report CS 45-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1822 Whites Road, be forwarded to Council for approval; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 4!2 REPORT TO EXECUTIVE COMMITTEE Report Number: CS 45-05 Date: May 30, 2005 From: Debi Bentley City Clerk Subject: Appointment to enforce the Parking By-law at 1822 Whites Road. Recommendation: That Report CS 45-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1822 Whites Road, be forwarded to Council for approval; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: Not Applicable Financial Implications: None Background: Correspondence has been received from PRO Security & Investigations, requesting the appointment of persons as By-law Enforcement Officers for the purpose of enforcing the Parking By-law at 1822 Whites Road. Attachments: Correspondence from PRO Security & Investigations Draft Bv-law Report CS 45-05 Subject: Appointment of By-law Enforcement Officers Date: May 30,2005 Page 2 Prepared By: Approved By: Debbie Watrous Committee Coordinator BT:dw Attachments Debi Bentley, City Clerk Approved/Endorsed By: Gillis A. Paterson, Director, Corporate Services & Treasurer Recommended for the consideration of Pickering City Council f ,,: - . .~" .,;. , . . Thorn's' J. Quint~, c h~Ad m~ ~[~--'tr~!~/~' OffiC"er 4214 JATTAOHMENT # ..... PRO SECURITY & INVESTIGATIONS 749-6944 PHONE 749.3423 FAX Name: CC: Phone: Fax: :L-905-420-g685 Messa~[e: Dear Debbie City Of Mekerln~ From: Bill Hanna Debbie Watress Dete Sent: May 25/2005 Number of Pai[e~: 3 inclumve Please submit the following names for by-law approval on behaff of Pm Security for the property located at 1822 Whites Road Plekering know as the Amberlea Center. :13 Mark Bouchard 2) Darla Glazier I have Included a copy of tttelr Individual Securtty Licenses for your files. Please let me know when the counoil has approved their by-law. Best Regards Bill Hanna Manager Emai[ billhannaSOaoLcor~ 705-74g.6944 THE CORPORATION OF THE CITY OF PICKERIN¢, ~ BY-LAW NO. ~eing a by-Jaw to appo nt Sy-law Enforcement Officers ~cr certain Purposes (Parking Reguiation- 1822 Whites Road.) WHEREAS pursuant to section 15¢) of the Police Services Act, R.S.O. 1990, c.P. 15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CiTY OF PICKERING HEREBY ENACTS AS FOLLOWS: That Mark Bouchard and Dada Glazier be hereby appointed as municipal law enforcement officers in and for the City' of Pickerin9 in order to ascertain whether the provisions of By-taw 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as 1822 Whites Road: The authority granted in section t hereto is specifically iimited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. These appointments si~ail expire upon the persons listed in section I ceasing to be employees of PRO Security & Investigations or upon PRO Security & ~nvestigations ceasing to be agents for 1822 Whites Road, or whichever shall occur first. BY-L&W read a first, second and third time and finally passed this 20th day of June, 2005. David Ryan, Mayor Debi Bentley, City Clerk RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Mayor Ryan be authorized to make the following proclamations: "National Marina Day"-August 13, 2005 "Falls Prevention Week" - October 16 - 22, 2005 417' June 1, 2005 Attention Mayor or Reeve, The Board of Directors of the Ontario Marine Operators Association would like to request that your community proclaim August 13th, 2005 as National Marina Day. It is our aim to have the second Saturday of August proclaimed as National Marina Day by the Provincial legislature. The primary focus of National Marina Day is to educate Canadian public officials and the general public about the marina industry. Marinas participating in National Marina Day will submit press releases to local new sources, hold open houses, host tours of marinas for local officials, among other activities. Targeting officials and people from local communities, the goal of the event is to demonstrate how marinas are environmentally friendly and economically beneficial to the community. National Marina Day, on August 13, was originally designed by the Association of Marina Industries (AMI) as an annual nationwide celebration of the role America's marinas play as gateways to boating and stewards of the environment. In America, National Marina Day has been proclaimed by 23 states and the US Congress and has resolutions of support from the House of Representatives and the Senate. 2005 will mark the fourth National Marina Day in the United States and the first in Ontario. In 2006 it is hoped that National Marina Day will be adopted by all provincial marine associations and become a truly national event. Also in 2006, AMI is planning to introduce the program to marina operators in the United Kingdom, Australia and New Zealand in conjunction with the National marine associations of those nations. More information on the Canadian National Marina Day can be found at http://www.marinasontario.com/nmd. Considering that your community contains marine business, we request that you please review the attached proclamation and bring it forward to your council at your earliest convenience. We would appreciate receiving a copy of your resolution for our records. August 13th is fast approaching and it would be a great benefit to the marine industry to have this date officially proclaimed by communities across the Province. Should you have any questions please do not hesitate to contact me at (705) 549-1667. Sincerely, A1 Donaldson Executive Director, OMOA 2005 NATIONAL MARINA DAY PROCLAMATION WHEREAS, we, the citizens of Ontario place a high value on our recreation time and our ability to access one of our province's greatest natural resources, its waterways; and WHEREAS, Ontario is home to thousands of recreational boating facilities that contribute substantially to local communities by providing safe, reliable gateways to boating for members and guests of the communities; and WHEREAS, Ontario's marinas also serve as stewards of the environment, actively seeking to protect their surrounding waterways not only for the enjoyment of this generation, but for generations to come; and WHEREAS, Ontario's marinas also provide their communities and visitors a place where friends and families, united by a passion for the water, can come together for recreation, rest, and relaxation; and NOW THEREFORE BE IT RESOLVED: that Ontario's marinas will continue to provide environmentally friendly gateways to boating for the citizens of, and the visitors to our great province; BE IT FURTHER RESOLVED: that August 13, 2005 be designated the first annual National Marina Day in order to honor Ontario's marinas for their many contributions to their local communities and to make citizens, policy makers, elected officials, and employees more aware of the overall contributions marinas make to their well-being. The Regional Municipality of Durham Health Department HEAD OFFICE SUITE 210 1615 DUNDAS ST. E. WHITBY ON L1N 2L1 CANADA 905-723-8521 Tot: 905-686-2740 1-800-841-2729 Fax: 905-723-6026 www.region.durham.on.ca An Accredited Public Health Agency May 16, 2005 Mr. Bruce Taylor, Clerk Clerks' Office, City of Pickering Municipal Office 1 The Esplanade, Pickering, Ontario LIV 6K7 Dear: Mr. Bruce Taylor, Re: Proclamation of Falls Prevention Week 2005 4 '! $ On behalf of the Falls Prevention Workgroup, Injury Prevention Program, Durham Region Health Department, I am asking you to assist in raising awareness regarding falls prevention by bringing this to the attention of your municipal council. I am requesting that the council proclaim the week of October 16-22, 2005 as Falls Prevention Week. For the eighth consecutive year, the Falls Prevention Workgroup is planning a public awareness campaign for the week of October 16-22, 2005. Part of the campaign is requesting the Regional Council and local councils to proclaim/declare FALLS PREVENTION WEEK in their municipalities. In addition, the campaign will include a media release and community events. Resource materials for ~eniors in the community will be made available and distributed. Falls Prevention is an important issue since approximately 1 in 3 seniors fall each year and falls are the leading cause of fatal injuries among seniors. (Health Canada, Veterans Affairs Canada Falls Prevention, Fact Sheet No. 8, 2002). In 2001, there were 629 hospitalizations among Durham Region seniors as a result of an inj ury-related fall. (Hospital Data 2001, Provincial Health Planning Data Base, Health Planning Bi'anch, Ontario Ministry of Health and Long-Term Cared. In 1999, there were 58 injury-related deaths in Durham Region residents 65 years and older. Seventy-four percent (74%) of these deaths were the result of a fall. ("Fast Facts On...Falls in Durham Region Seniors ", Durham Region Health Department, Epidemiology, 2003). Falls not only affect individuals, but their families and the community. The Falls Prevention Workgroup, ~n collaboration with other community organizations is raising community awareness with the message that most falls are predictable and preventable. Please join us in raising awareness regarding falls prevention by proclaiming the week of October 16-22, 2005 as FALLS PREVENTION WEEK. "Service Excellence for our Communities" Yours sincerely, Sandy White, RN, BScN, MScN Public Health Nurse Injury Prevention Program Falls Prevention (905) 723-5338 Ext. 3136.~-t o 100 ~o Post Consumer