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Home My WebLink About05/09/2005Executive Committee Meeting Minutes Monday, May 9, 2005 7:30 PM Chair: Councillor Brenner PRESENT: Mayor Dave Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma G. Paterson B. Taylor - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Corporate Services & Treasurer - City Clerk ADOPTION OF MINUTES Meeting of April 25, 2005 (11) 1. MATTERS FOR CONSIDERATION CORPORATE SERVICES REPORT CS 37-05 ANIMAL CONTROL SERVICES Referred Back To Staff for Complete In-Depth Evaluation Of Options t and 3 OPERATIONS & EMERGENCY SERVICES REPORT OES 13-05 PICKERING MUSEUM VILLAGE -REQUEST TO DE-ACCESSION QUARRY ENGINE Approved See Recommendation #1 Executive Committee Meeting Minutes Monday, May 9, 2005 7:30 PM Chair: Councillor Brenner OPERATIONS & EMERGENCY SERVICES REPORT OES 09-05 TENDER NO. T-1-2005 - TENDER FOR ASPHALT OVERLAY WORKS FOR ROUGEMOUNT DRIVE AND SANDY BEACH ROAD Approved See Recommendation #2 OPERATIONS & EMERGENCY SERVICES REPORT OES 15-05 FIRE SERVICES EMERGENCY MEDICAL RESPOSNE (EMS) Approved See Recommendation #3 o CORPORATE SERVICES REPORT CS 31-05 DEVELOPMENT CHARGES RESERVE FUND STATEMENT OF THE TREASURER FOR 2004 Approved See Recommendation #4 o CORPORATE SERVICES REPORT CS 33-05 2004 PRE-AUDIT BALANCES OF RESERVES AND RESERVE FUNDS Approved See Recommendation #5 CORPORATE SERVICES REPORT CS 32-05 2005 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL OBLIGATIONS Approved See Recommendation #6 CORPORATE SERVICES REPORT CS 18-05 STATEMENT OF THE TREASURER RESPECTING 2004 REMUNERATION AND EXPENSES OF MEMBERS OF COUNCIL AND COUNCIL APPOINTEES TO BOARDS, AGENCIES AND OTHER BODIES Approved See Recommendation #7 -2- Executive Committee Meeting Minutes Monday, May 9, 2005 7:30 PM Chair: Councillor Brenner CORPORATE SERVICES REPORT CS 23-05 FORMAL QUOTATIONS - QUARTERLY REPORT FOR INFORMATION Approved See Recommendation #8 10. CORPORATE SERVICES REPORT CS 35-05 APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICERS Approved By-law Forwarded to Council See Recommendation #9 11. CORPORATE SERVICES REPORT CS 34-05 APPOINTMENT OF BY-LAW ENFORCEMENT OFFICERS ADDroved By-law Forwarded to Council See Recommendation #10 12. PROCLAMATIONS: "ARTS WEEK" "HEALTH BEFORE PREGNANCY MONTH" "RICK HANSEN WHEELS IN MOTION DAY" Approved See Recommendation #11 (m) 1. OTHER BUSINESS Councillor Ashe advised of his attendance at the Men of Distinction Awards and congratulated Councillor Johnson on receiving the Lifetime Award. Councillor McLean questioned if ice cream vehicles can be prohibited within a geographical area. The following matters were considered prior to the regular meeting: a) The Division Head, Corporate Projects & Policy, sought direction from Members of Council with respect to the following Seaton-related issues: -3- Executive Committee Meeting Minutes Monday, May 9, 2005 7:30 PM Chair: Councillor Brenner b) c) d) Council directed staff to continue to work on a Modified Seaton Plan in consultation with the Region, the Province, TRCA and others as required, and That all recommended modifications be supported by staff from a technical / professional perspective; and · That no modifications be recommended that could be prejudicial to Council's position on the development of Cherrywood; and · That a statutory public information meeting be held; and · That the Modified Seaton Plan be identified as OP^ 14. ii) Council directed staff to continue with the other work streams as follows: · City to be a proponent of the Master Environmental Servicing Plan, so long as funding is provided by others · Financial Impact Study to be undertaken by the I.B.I. Group, or such other frim as may be identified, with a peer review by C.N. Watson & Associates in conjunction with the Region of Durham · Terms of Reference for Highway 407 Employment Lands Study to be prepared for Council's consideration · Seaton Neighbourhood Plans and Development Guidelines to be prepared by City, so long as funding provided by others · Sustainable Neighbourhood Plan to be prepared by City for a neighbourhood in Cherrywood. The C^O distributed a Confidential Memo dated May 5, 2005 from the Solicitor for the City providing a legal opinion. It was the consensus of Members of Council that there be an "opening" to celebrate the completion of construction of the Church Street/Clements Road intersection. Councillor McLean stated that he was disappointed with the lack of response he received from the Police respecting a van that was abandoned on Golden Ridge Crescent. -4- I-'ICK ERINIG Executive Committee Meeting Minutes Monday, May 9, 2005 7:30 PM Chair: Councillor Brenner e) Mayor Ryan reported that Durham Region Police Service Chief Mc^lpine will be retiring in October. Mayor Ryan reported that he received a letter from the City of Cornwall asking all Ontario municipalities to support commercial taxation for OPG Generating Stations. {IV) ADJOURNMENT The meeting adjourned at 8:45 pm. -5- Appendix I Executive Committee Report EC 2005-08 That the Executive Committee of the City of Pickering having met on May 9, 2005, presents its eighth report to Council and recommends: OPERATIONS & EMERGENCY SERVICES REPORT OES 13-05 PICKERING MUSEUM VILLAGE -REQUEST TO DE-ACCESSION QUARRY ENGINE o That Operations & Emergency Services Report OES 13-05 regarding the request to de-accession the quarry engine at the Pickering Museum Village, be received; and That the Council of the City of Pickering approve the de-accessioning of the quarry engine from the Pickering Museum Village; and That Council approve the donation of the quarry engine to the Ontado Steam Heritage Museum Inc.; and That staff be authorized to enter into an appropriate disposal agreement respecting the quarry engine; and That the appropriate officials of the City of Pickering be given the authority to give effect thereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 09-05 TENDER NO. T-1-2005 - TENDER FOR ASPHALT OVERLAY WORKS FOR ROUGEMOUNT DRIVE AND SANDY BEACH ROAD = That Report OES 09-05 regarding the Asphalt Overlay Works for Rougemount Drive and Sandy Beach Road, be received; and That Tender No. T-1-2005 submitted by D. Crupi & Sons Ltd. for asphalt Oveday Works for Rougemount Drive and Sandy Beach Road in the amount of $151,434.75 (G.S.T. included) and a net cost after G.S.T. rebate of $141,527.80, be accepted; and That the total project cost of $173,905 including the tender amount, and other associated costs and a net total cost after rebates of $162,528, be approved; and -6- Appendix I Executive Committee Report EC 2005-08 That the total costs of $90,026 for Rougemount Drive to be funded from Public Works Services Reserve Fund, and the amount of $72,502 for Sandy Beach Road being an unfinished work from 2001, to be funded by Development Charges Reserve Fund ($36,251) and Internal Loan ($36,251), be approved; and 5. That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 15/05 FIRE SERVICES EMERGENCY MEDICAL RESPONSE (EMS) 1. That the Region of Durham reimburse all costs associated with the purchase of all medical equipment and training to Municipal Fire Services; and That the City support the recommendation that existing and future fire station locations be strongly considered as joint Emergency Medical Response / Fire facilities; and That the City support the establishment of a local stakeholder committee mandated to review our present Regional tiered response system and implement improvement where possible and practical. CORPORATE SERVICES REPORT CS 31-05 DEVELOPMENT CHARGES RESERVE FUND STATEMENT OF THE TREASURER FOR 2004 That Report CS 31-05 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund, be received and forwarded to Council for information. CORPORATE SERVICES REPORT CS 33-05 2004 PRE-AUDIT BALANCES OF RESERVES AND RESERVE FUNDS 1. That Report CS 33-05 of the Director, Corporate Services & Treasurer regarding the 2004 Pro-Audit Balances of Reserves and Reserve Funds, be received and forwarded to Council for information. -7- Appendix I Executive Committee Report EC 2005-08 CORPORATE SERVICES REPORT CS 32-05 2005 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL OBLIGATIONS That Report CS 32-05 of the Director, Corporate Services & Treasurer concerning 2005 Annual Repayment Limit for Debt and Financial Obligations, be forwarded to Council for information. CORPORATE SERVICES REPORT CS 18-05 STATEMENT OF THE TREASURER RESPECTING 2004 REMUNERATION AND EXPENSES OF MEMBERS OF COUNCIL AND COUNCIL APPOINTEES TO BOARDS, AGENCIES AND OTHER BODIES That Report CS 18-05 of the Director, Corporate Services & Treasurer concerning Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2004, be received. CORPORATE SERVICES REPORT CS 23-05 FORMAL QUOTATIONS - QUARTERLY REPORT FOR INFORMATION That Report CS 23-05 of the Director, Corporate Services & Treasurer concerning Formal Quotations - Quarterly Report for Information, be received and forwarded to Council for information. CORPORATE SERVICES REPORT CS 35-05 APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICERS That Report to Council CS 35-05 regarding the appointment of two Municipal Law Enforcement Officers, be received; and That the draft by-law to appoint Kevin Narraway and Don Sunny-Guy as Municipal Law Enforcement Officers for the City of Pickering, be enacted. -8- Appendix I Executive Committee Report EC 2005-08 10. CORPORATE SERVICES REPORT CS 34-05 APPOINTMENT OF BY-LAW ENFORCEMENT OFFICERS That Report CS 34-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1210 & 1235 Radom Street, 1310 Fieldlight Blvd., 1975 & 1958 Rosefield Blvd., 1525 & 1535 Diefenbaker Court, 1530, 1540, 1625 & 1635 Pickering Parkway, 1000 & 1400 The Esplanade, 905 & 925 Bayly Street, 1650 & 1865 Kingston Road, 1350, 1360 & 1885 Glenanna Road, 1915 Denmar Road, 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1100 Begley Street, be forwarded to Council for approval; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 11. PROCLAMATIONS: "ARTS WEEK" "HEALTH BEFORE PREGNANCY MONTH" "RICK HANSEN WHEELS IN MOTION DAY" That Mayor Ryan be authorized to make the following proclamations: "Arts Week"- May 23 - 29, 2005 "Health Before Pregnancy Month"- June, 2005 "Rick Hansen Wheels in Motion Day" - June 12, 2005 -9-