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HomeMy WebLinkAboutNovember 15, 2004Council Meeting Minutes Monday, November 15, 2004 7:30 PM PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: E. Buntsma N. Carroll G. Paterson B. Taylor - Chief Administrative Officer (Acting) and Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk ABSENT: T. J. Quinn - Chief Administrative Officer (Medical Leave) (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) ADOPTION OF MINUTES Regular Meeting of November 1, 2004 -1- Council Meeting Minutes Monday, November 15, 2004 7:30 PM Resolution #146/04 Moved by Councillor Johnson Seconded by Councillor McLean To divide Minutes to set out Resolutions #138/04 to $141/04. CARRIED Recorded Vote: Yes: Councillors Brenner, McLean, Pickles and Mayor Ryan No: Councillors Ashe and Johnson Councillor Dickerson did not participate in the recorded vote because he was not a Member of Council on November 1, 2004. DELEGATIONS Angie Littlefield, Executive Director, Durham West Arts Centre, addressed Council to report on how the Centre has used the grant from the City of Pickering in 2004 and how it plans to use the grant in 2005. She requested consideration of a long-range financing for the Durham West Arts Centre for the post-2006 transition to a permanent arts centre. (IV) RESOLUTIONS Resolution #147~04 Moved by Councillor Brenner Seconded by Councillor Johnson That the Report of the Executive Committee EC 2004-17 dated November 9, 2004, be adopted. CARRIED -2- Council Meeting Minutes Monday, November 15, 2004 7:30 PM Resolution #148/04 Moved by Councillor Pickles Seconded by Councillor Brenner That Report CS 54-04 of the Director, Corporate Services & Treasurer, concerning the Provincial Gas Tax Revenue Program, be received; and That Council endorse the City's participation in the Provincial Dedicated Gas Tax Funds for Public Transportation Program; and That the appropriate officials of the City of Picketing be authorized to take the necessary action to give effect hereto. CARRIED Resolution #149104 Moved by Councillor Pickles Seconded by Councillor McLean WHEREAS the Council of Great Lakes Governors, a body that is comprised of the Premiers of Ontario and Quebec and the Govemors of New York, Pennsylvania, Ohio, Indiana, Michigan, Illinois, Wisconsin and Minnesota, have as their Mission Statement that through the Council, Govemors work collectively to ensure that the entire Great Lakes region is both economically sound and environmentally conscious in addressing today's problems and tomorrow's challenges; and WHEREAS the Council of Great Lakes Governors has produced a draft report entitles "Agreement for Annex 2001" which has the goal of protecting and restoring the Great Lakes; and WHEREAS many experts, including environmentalists, Native Leaders and elected people who believe that this Agreement will not protect the Great Lakes; and WHEREAS there has been a significant decrease in water levels that have impacted on commercial and recreational boat traffic and the ecological system of the Great Lakes which impacts on the lives of 40 million people; and WHEREAS any diversion of water from the Great lakes basin will have a continued negative effect on the Great Lakes; and -3- Council Meeting Minutes Monday, November 15, 2004 7:30 PM WHEREAS the Agreement for Annex 2001 is structured so that the power to make decisions over water withdrawals to the United States will lie with the Governors of the States only and not with the inclusion of the Premiers of the two Provinces; NOW THEREFORE the Council of the Corporation of the City of Pickering hereby resolves that: The Prime Minister of Canada and the Premier of Ontario be requested to advocate that diversion of Great Lakes' waters not be allowed under the Agreement for Annex 2001 That the Council of Great Lakes Governors be requested to strengthen the Agreement for Annex 2001 on the ability to divert any water from the Great Lakes. The present provision which allows the American States to overrule the Provinces of Ontario and Quebec be rejected and that a consensus of all parties on the Council of Great Lakes Governors be required before any water is allowed to be diverted. AND FURTHER THAT copies of this resolution be forwarded to: · The Honourable Stephane Dion, Federal Minister of the Environment · The Honourable Ruben John Efford, Federal Minister of Natural Resources · The Honourable Geoff Regan, Federal Minister of Fisheries and Oceans · The Honourable Leona Dombrowsky, Provincial Minister of the Environment · The Honourable David Ramsey, Provincial Minister of Natural Resources · Mark Holland, MP, Ajax-Pickering · Dan McTeague, MP, Pickering-Scarborough East · Wayne Arthurs, MPP, Pickering-Ajax-Uxbridge · International Joint Commission · Mayor Mike Bradley, City of Sarnia · Ontario lakeshore municipalities · Association of Municipalities of Ontario CARRIED Recorded Vote: Yes: Councillors Ashe, Brenner, Dickerson, Johnson, McLean, Pickles and Mayor Ryan (V) BY-LAWS That Councillor Johnson, seconded by Councillor Brenner, took leave to introduce by- laws of the City of Pickering: -4- Council Meeting Minutes Monday, November 15, 2004 7:30 PM By-law Number 6387/04 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $134,000 for Duffins West Pedestrian Trail project in the City of Pickering. By-law Number 6388/04 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $100,000 to purchase a Four Wheel Drive Articulating Tractor project in the City of Pickering. By-law Number 6389/04 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $205,000 for the purchase of a 5-Ton Tandum Dump Truck project in the City of Pickering. By-law Number 6390/04 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $165,000 for the purchase of a 4-Ton Dump Truck in the City of Pickering. By-law Number 6391/04 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $555,000 for the Pickering Complex Chiller Replacement and Pickering Civic Complex Chiller Conversion in the City of Pickering. By-law Number 6392/04 Being a by-law to confirm the authorization of the issuance of debentures in the amount of $378,000 for the purchase of a Fire Pumper Vehicle in the City of Pickering. By-law Number 6402/04 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road and Pickering Town Centre, 1355 Kingston Road). 5 Council Meeting Minutes Monday, November 15, 2004 7:30 PM By-law Number 6403/04 Being a by-law to authorize the execution of an Amending Licence Agreement with Pickering Hockey Association Incorporated for the operation of snack bar concessions at the Don Beer Arena. By-law Number 6404/04 Being a by-law to authorize the execution of a Lease Agreement between The Corporation of the City of Pickering and 1317970 Ontario Inc. for those lands consisting of 50,167.64 square metres of rentable area located in Lot 19, Concession 3, Pickering, and comprising that part of Parts 37 and 40, Plan 40R-6934. By-law Number 6405/04 Being a by-law to authorize the execution of a Lease Agreement between The Corporation of the City of Pickering and T. Arnts Loam Supply Ltd., for those lands consisting of 3.824 hectares of rentable area located in Lot 19, Concession 3, Pickering and comprising that part of Parts 37 and 40, Plan 40R-6934. CARRIED THIRD READING: Councillor Johnson, seconded by Councillor Brenner, moved that By-law Numbers 6387/04, 6388/04, 6389/04, 6390/04, 6391/04, 6392/04, 6402/04, 6403/04,6404/04 and 6405/04, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED {VI) OTHER BUSINESS 1 Resolution #150/04 Moved by Councillor McLean Seconded by Councillor Dickerson For Leave to Introduce a Motion concerning the Victoria Cross. CARRIED -6- Council Meeting Minutes Monday, November 15, 2004 7:30 PM Resolution #151/04 Moved by Councillor McLean Seconded by Councillor Dickerson WHEREAS the Victoria Cross, Canada's highest military decoration, was awarded to Corporal Fred Topham for valour who ran into enemy fire to save the lives of dozens of wounded soldiers in Germany on March 24, 1945 during the Second World War; and WHEREAS Fred Topham died in 1974 and his widow died in 2001; and WHEREAS the estate put the medal on the market and received an offer of $319,000 from a collector in England; and WHEREAS the estate has agreed to sell the medal to the Ist Canadian Parachute Battalion Association if it can raise $275,000 by December 31, 2004; and WHEREAS the Ist Canadian Parachute Battalion Association plans to donate the medal to the Canadian War Museum that now holds 26 of the 94 Victoria Crosses awarded to Canadians; NOW THEREFORE the Council of the Corporation of the City of Pickering hereby authorizes a grant in the amount of $1,000.00 be made to the 1st Canadian Parachute Battalion Museum Trust; and FURTHER THAT all municipalities in Ontario be challenged to make a similar contribution; and FURTHER THAT this grant be charged to Account 2195 (Grants to Organizations & Individuals), CARRIED Recorded Vote: Yes: Councillors Brenner, Dickerson, Johnson, Ryan No: Councillor Ashe McLean, Pickles and Mayor 7 Council Meeting Minutes Monday, November 15, 2004 7:30 PM Councillor Brenner gave notice of a motion, seconded by Councillor McLean to support a recommendation to the Federal and Provincial Governments for an amendment to lower the voting age to 16. Councillor Brenner commented on the meetings being held concerning Greenbelt legislation, the impact this legislation will have on Pickering and the fact that no meetings were held in Picketing. He questioned if staff will be making a presentation at the Oshawa Meeting on November 25th, if the ratepayers associations have been invited to the Greenbelt meetings and if the MPP's will be on the panel in Oshawa. Councillor Pickles gave notice of a motion concerning the GTAA draft plan. Councillor Johnson advised that a presentation will be made in Claremont on November 23 concerning the GTAA and suggested that Stephen Fredericks be requested to make a presentation at a Management Forum Meeting concerning the Claremont response. Councillor Johnson advised that Noreen Hill celebrated her 80th birthday in Claremont and thanked all those who attended. Councillor Dickerson responded to statements made by David Steele in an article in the News Advertiser on November 12, 2004 regarding the Seaton area and the Agricultural Preserve. Mayor Ryan acknowledged a $1,000 donation on behalf of Rouge Valley through the Islamic Centre. The following matters were considered prior to the regular meeting: Resolution #152/04 Moved by Councillor Brenner Seconded by Councillor McLean That Council go In Camera at 7:05 pm. CARRIED The Chief Administrative Officer (Acting) discussed a personnel matter with Members of Council. -8- Council Meeting Minutes Monday, November 15, 2004 7:30 PM Resolution #153/04 Moved by Councillor Brenner Seconded by Councillor McLean For Leave to Introduce a Motion concerning the Growth Management Study. LOST Councillor Ashe declared an interest in the above because he is member of the Whitevale Golf Club and he left the room. Councillor Brenner introduced a Notice of Motion respecting the Growth Management Study. Resolution #154~04 Moved by Councillor Dickerson Seconded by Councillor McLean That Council recess this In Camera session at 7:37 pm. Council reconvened the In Camera issue. Resolution #155~04 Moved by Councillor Dickerson Seconded by Councillor McLean That Council rise from this In Camera session at 8:59 pm. CARRIED CARRIED session at 8:50 pm and discussed a staff 9 Council Meeting Minutes Monday, November 15, 2004 7:30 PM (VII) CONFIRMATION BY-LAW By-law Number 6406~04 Councillor Johnson, seconded by Councillor McLean, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of November 15, 2004. CARRIED ADJOURNMENT The Meeting adjourned at 9:00 pm. DATED DF_~UTY CL~_=~K ~ " -10- Appendix I Executive Committee Report EC 2004-17 That the Executive Committee of the City of Picketing having met on November 9, 2004, presents its seventeenth report to Council and recommends: OPERATIONS & EMERGENCY SERVICES REPORT OES 34-04 T. ARNTS LOAM SUPPLY LTD. RENEWAL OF LEASEAGREEMENT That Report OES 34-04 regarding a renewal of a Lease Agreement, be received; and That the attached draft by-law be enacted to authorize the execution of a lease agreement (renewal for an additional year) with T. Arnts Loam Supply Ltd. for those lands consisting of 3,824 hectares of rentable area located in Lot 19, Concession 3, Pickering, and comprising that part of Parts 37 and 40, Plan 40R-6934, for a term of one year commencing January 1, 2005 and expiring December 31, 2005; and That the Mayor and Clerk be authorized to give effect hereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 35-04 1317970 ONTARIO INC. PICKERING DRIVING RANGE RENEWAL OF LEASE AGREEMENT That Report OES 35-04 regarding the renewal of a Lease Agreement be received; and That the attached draft by-law be enacted to authorize the execution of a lease agreement (renewal for an additional year) with 1317970 Ontario Inc. for those lands consisting of 50,167.64 square metres of rentable area located in Lot 19, Concession 3, Pickering, and comprising that part of Parts 37 and 40, Plan 40R-6934 for a term of one year commencing January 1, 2005 and expiring December 31, 2005. That the Mayor and Clerk be authorized to give effect hereto. -11 - Appendix I Executive Committee Report EC 2004-17 OPERATIONS & EMERGENCY SERVICES REPORT OES 37-04 DON BEER ARENA SNACK BAR CONCESSIONS LEASE AMENDMENT PICKERING HOCKEY ASSOCIATION INCORPORATED 1. That Report OES 37-04 regarding the Don Beer Arena Snack Bar Concessions be received; and That a by-law be enacted to authorize the execution of an amending licence agreement pursuant to which Pickering Hockey Association Incorporated will be permitted to continue to operate snack bar concession facilities within the Don Beer Arena; and That staff at the City of Pickering be given authority to give effect thereto. CORPORATE SERVICES REPORT CS 39-04 FINAL APPROVAL FOR FINANCING OF COUNCIL APPROVED CAPITAL PROJECTS - INTERNAL LOANS AND EXTERNAL BORROWING THROUGH THE ISSUANCE OF DEBT That Report CS 39-04 from the Director, Corporate Services & Treasurer be approved; and That Council approve the internal loans of up to $267,000 to be financed from the Development Charges Reserve Funds based on the purposes, terms & conditions as specified in Attachment I and furthermore, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary, including the recommendations below, to give effect thereto; and That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debt up to a total amount of $1,537,000 for the projects listed on Attachment 2 in the indicated amounts up to a maximum term of 10 years, through the Region of Durham or the Ontario Municipal Economic Infrastructure Financing Authority (OMEIFA) for the following purposes, as indicated in Attachment 2: -12- Appendix I Executive Committee Report EC 2004-17 o Parks $ 134 000 Property Maintenance Roads Culture & Recreation Fire Total 10Q000 37O 000 555 000 378 000 $1,537 000 and the funding for remaining balances in these accounts amounting to approximately $79,008 be provided from the annual Current Budget; and b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; and c) finance any capital expenditures currently financed through intemal loans, should the need for funds arise, through the Region of Durham or through a financial institution; and d) make any changes, adjustments, revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; and That the costs of undertaking the financing, currently estimated at up to approximately $12,000, be charged to the 2005 Current Budget, General Government Loan Repayment; and That the annual repayment costs of principal and interest amounting to approximately $203,910 be included in the 2005 Current Budget and thereafter until the loan is repaid; and That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debt or long term financing arrangements, through the Region of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; and That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an -13- Appendix I Executive Committee Report EC 2004-17 10. undertaking and any other aspects in regards to the financing of capital projects; and That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised on external and internal loans to other capital projects for which long-term financing is required, or to reduce the promissory notes for internal loans as is permitted under the Municipal Act; and That the Director, Corporate Services & Treasurer be directed to prepare the requisite by-laws for presentation to and adoption by Council at its meeting of November 15, 2004; and That the appropriate officials of the City of Pickering be given authority to give effect thereto. CORPORATE SERVICES REPORT CS 38-04 INVESTMENT PORTFOLIO ACTIVITY FOR THE YEAR ENDED DECEMBER 31, 2003 That Report CS 38-04 of the Director, Corporate Services & Treasurer, concerning Investment Portfolio Activity for the Year ended December 31, 2003, be received by Council for information. CORPORATE SERVICES REPORT CS 40-04 FORMAL QUOTATIONS-QUARTERLY REPORT FOR INFORMATION That Report CS 40-04 of the Director, Corporate Services & Treasurer concerning Formal Quotations - Quarterly Report for Information be received and forwarded to Council for information. -14-