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HomeMy WebLinkAboutOctober 18, 2004Council Meeting Minutes Monday, October 18, 2004 7:30 PM PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner R. Johnson B. McLean D. Pickles ALSO PRESENT: E. Buntsma N. Carroll G. Paterson B. Taylor D. Watrous - Acting Chief Administrative Officer and Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Committee Coordinator ABSENT: T. J. Quinn - Chief Administrative Officer (Medical Leave) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) ADOPTION OF MINUTES Regular Meeting of October 4, 2004 |111) 1. PRESENTATION Gary Bowen, Toronto and Region Conservation Authority, and Dr. Douglas Dodge, member of the Task Force, made a presentation to Council of a Special Volunteer Recognition Award for the Duffin Carruthers Watershed Working -1- Council Meeting Minutes Monday, October 18, 2004 7:30 PM Group. Mr. Bowen suggested that a tree be planted in the Greenwood Conservation Area along the Trans Canada Trail in honour of the work by the volunteers and Task Force. (IV) RESOLUTIONS Resolution #128~04 Moved by Councillor Johnson Seconded by Councillor Brenner That the Report of the Executive Committee EC 2004-15 dated October 12, 2004, be adopted. CARRIED Resolution #129~04 Moved by Councillor Brenner Seconded by Councillor Johnsn That Report OES 31-04 regarding the supply and delivery of a High Pressure Hot Water System, be received; and That the informal quotatiOn submitted by Hazeland Manufacturing Inc. for the supply and delivery of a High Pressure Hot Water System in the amount of $23,785.00 (GST & PST extra), be accepted; and That the total purchase cost of $27,352.75 and a net purchase cost of $25,687.80, be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the project through an internal loan; and a) That internal loan financing not exceeding the amount of $25,000 for a period not exceeding five years, at a rate to be determined be approved and the balance of approximately $688 plus financing costs be financed from current fund; and 2 PICKEI G Council Meeting Minutes Monday, October 18, 2004 7:30 PM b) That financing and repayment charges in the amount of approximately $5,775 be included in annual Current Budget for the City of Pickering commencing in 2005 and continuing there after until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2004 as established by the Province for Municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and That the appropriate staff at the City of Pickering be given the authority to give effect thereto. CARRIED Resolution #130/04 Moved by Councillor McLean Seconded by Councillor Brenner That staff be directed to undertake a review of the land use planning policies to evaluate the appropriateness of institutional uses for all lands zoned "A - Rural Agdculturar' in By-laws 3036 and 3037 in the City, including lands identified on Schedules I and II in the proposed Interim Control By-law with respect to zoning conformity with the current official plan designations, and uses to be permitted in the zoning by-laws. CARRIED (V) BY-LAWS That Councillor Pickles, seconded by Councillor Johnson, took leave to introduce by- laws of the City of Pickering: By-law Number 6377/04 Being a by-law to authorize the execution of the renewal of a Licence Agreement between the Pickering/Ajax Italian Social Club and The Corporation of the City of Pickering respecting the portable structure owned by the Club on that portion of Park 3 Council Meeting Minutes Monday, October 18, 2004 7:30 PM located on Block 92, Plan 40M-1440 for the purpose of storing equipment and for the purpose of a meeting place for members of the Club. By-law Number 6378~04 Being a by-law to dedicate those parts of Lot 15, Range 3, Broken Front Concession, Pickering, designated as Parts 2, 3, 4 and 5, Plan 40R-22710 as public highway and name them "Clements Road". By-law Number 6379/04 Being a by-law to dedicate those parts of Lot 16, Registrar's Compiled Plan 1051, Pickering, designated as Parts 8 and 9, Plan 40R-22043 as public highway and name them "Heathside Crescent". By-law Number 6380~04 Being a by-law to amend By-law Number 3859/91 being the Alcohol Management Policy for City owned facilities. By-law Number 6381/04 Being a by-law to authorize the execution of a Lease Agreement between The Corporation of the City of Pickering and O.J. Muller Landscape Contractor Ltd. for the leasing of those lands consisting of a stone house and 6.074 acres located on Brock Road North, Pickering, and comprising those parts of Lot 19, Concession 3, Pickering, designated as Parts 2 and 3, Plan 40R-7012. By-law Number 6382/04 Being a by-law to limit the gross vehicle weight of any vehicle or class thereof passing over a bridge under the jurisdiction of the Corporation of the City of Pickering pursuant to the Highway Traffic Act, R.S.O. 1990, c. H. 8, as amended. By-law Number 6383/04 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By- laws 1699/83 and 6318/04, to implement the Official Plan of the City of Pickering, Region of Durham, south Part of Lot 25, Concession 2, Parts I - 10, 40R-22692, in the City of Pickering. (A 10/04) 4 Council Meeting Minutes Monday, October 18, 2004 7:30 PM By-law Number 6384/04 Being a by-law to exempt Block 38 on Plan 40M-2119, Pickering, from the part lot control provisions of the Planning Act. By-law Number 6385/04 Being an "Interim Control By-law" passed pursuant to Section 38(1) of the Planning Act, R.S.O. 1990, as amended, for lands in the City of Pickering. CARRIED THIRD READING: Councillor Pickles, seconded by Councillor Johnson, moved that By-law Numbers 6377/04, 6378/04, 6379/04, 6380/04, 6381/04, 6382/04, 6383/04, 6384/04 and 6385/04, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (VI) OTHER BUSINESS Councillor Pickles requested a status report on his concern about speeding traffic on Strouds Lane between Rosebank Road and Altona Road and his suggestion that staff investigate a four-way stop at the intersection of Strouds Lane and Autumn Crescent and that the speed limit on Strouds Lane be reduced to 40 kilometers per hour. He also enquired about traffic being detoured as a result of the closing of the Rosebank Road bridge. The Acting Chief Administrative Officer advised that a report would be coming forward to Council within the next month. Councillor McLean congratulated Mayor Ryan and staff for the very successful event on Friday evening honouring Pickering's Olympians. Councillor McLean questioned if security cameras have been considered at the East Shore Community Centre. Councillor McLean requested staff prepare a report on costing of a bike jump at Maple Ridge Park. 5 Council Meeting Minutes Monday, October 18, 2004 7:30 PM Councillor McLean advised of the All Candidates Meeting to be held on October 27th at 7 pm at the East Shore Community Centre. Councillor Johnson advised of the Opening of Kelsey's Restaurant and the donation being made on their behalf to Easter Seals. Councillor Pickles requested staff to determine if the CNSC has responded to Council's concern about nuclear liability. Councillor Pickles welcomed Kelsey's Restaurant to the City of Pickering and congratulated them on a successful opening. Councillor Pickles congratulated the Pickering Carib Canadian Cultural Association on their 24th Anniversary Celebration held on Saturday, October 16th. 10. Mayor Ryan advised of the many events taking place in Pickering and of his attendance at the Durham Regional Police Retirement Dinner. 11. Mayor Ryan thanked Council for their continued hard work and attendance at the many functions held in Pickering. He advised of the great comments he heard concerning the Olympian event held on Friday, October 15th. 12. Prior to the regular meeting, Members of Council received an update by the Division Head, Culture & Recreation, on 2004 Winterfest Activities. {VII) CONFIRMATION BY-LAW By-law Number 6386/04 Councillor McLean, seconded by Councillor Brenner, moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of October 25, 2004. CARRIED -6- Council Meeting Minutes Monday, October 18, 2004 7:30 PM (v~) ADJOURNMENT The Meeting adjourned at 8:05 pm. DATED CITY CLERK 7 Appendix I Executive Committee Report EC 2004-15 That the Executive Committee of the City of Pickering having met on October 12, 2004, presents its fifteenth report to Council and recommends: PLANNING & DEVELOPMENT REPORT PD 38-04 LICENCE AGREEMENT - ONTARIO PARCEL AGREEMENT SUPPLY OF DIGITAL MAPPING CITY OF PICKERING AND THE REGION OF DURHAM That Council approve entedng into an agreement with the Region of Durham for the supply of digital parcel mapping of Pickering for a five (5) year period at a total cost of $19,000.00 (plus applicable taxes) to be paid from the annual approved current budget for the Planning & Development Department. That the appropriate officials of the City of Pickering be authorized to give effect thereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 28-04 PICKERING/AJAX ITALIAN SOCIAL CLUB RENEWAL OF LICENCE AGREEMENT CENTENNIAL PARK BROCK ROAD That Report OES 28-04 regarding the extension of the Licence Agreement between the City of Pickering (Owner of Centennial Park located on Block 92, Plan 40M-1440) and the Pickering/Ajax Italian Social Club, be received; and That Council consider the request from the Pickering Ajax Italian Social Club to renew the Licence Agreement for an additional five years for the purposes of a meeting place for the Club's members and the sole beneficial Owner of a portable building, which the Club has placed in Centennial Park for the exclusive use by the Club subject to the terms and conditions as set out in the Licence Agreement; and That the Mayor and City Clerk be authorized to renew the Licence Agreement between the City of Pickering and the Pickering/Ajax Italian Social Club. -8- Appendix I Executive Committee Report EC 2004-15 OPERATIONS & EMERGENCY SERVICES REPORT OES 29-04 ALCOHOL POLICY OF THE CITY OF PICKERING That Report OES 29-04 regarding the Alcohol Policy of the City of Pickering, be received; and That a by-law to amend the Alcohol Management Policy for City owned facilities, be enacted; and That staff at the City of Pickering be given authority to give effect thereto. OPERATIONS & EMERGENCY SERVICES REPORT 30-04 O.J. MULLER LANDSCAPE CONTRACTOR LTD. RENEWAL OF LEASE AGREEMENT That Report OES 30-04 regarding a renewal of a Lease Agreement with O.J. Muller Landscaping Contractor Ltd., be received; and That the attached draft by-law be enacted to authorize the execution of a lease agreement (renewal for an additional year) with O.J. Muller Landscaping Contractor Ltd. to lease those lands consisting of a stone house and 6.074 acres, to use and occupy the property or the premises to cultivate the land for cash and to store market nursery stock. The property and premises are located on Brock Road North Pickering, and compromising those parts of Lot 19, Concession 3, Pickering, designated as Parts 2 and 3, Plan 40R-7012; and That the Mayor and Clerk be authorized to give effect hereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 32-04 MUNICIPAL BRIDGE MAXIMUM GROSS VEHICLE WEIGHT RESTRICTIONS - BY-LAWS TO REVISE LOAD LIMITS That Report OES 32-04 regarding the establishment of safe load limits on municipal bridges be received; and That City Council pass the attached draft by-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering. 9 Appendix I Executive Committee Report EC 2004-15 CORPORATE SERVICES REPORT CS 34-04 2004 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL OBLIGATIONS That Report CS 34-04 from the Director, Corporate Services & Treasurer, concerning the 2004 Annual Repayment Limit for Debt and Financial Obligations, be received for information. CORPORATE SERVICES REPORT CS 37-04 TENDER / CONTRACT APPROVAL - COUNCIL'S SUMMER RECESS That Report CS 37-04 reporting on tendering and contract approvals during Council's Summer Recess, be received; and That Council pass a resolution ratifying the approval of the Tenders and Contracts contained in this Report by the Chief Administrative Officer during Council's summer recess (i.e., from June 28 to July 26, 2004 and from July 27, 2004 to September 13, 2004) being Tender No. T-5-2004, and the quotation for two (2) Chevrolet Cavaliers for Fire Services - Fire Protection Division. o PROCLAMATIONS "WASTE REDUCTION WEEK" "CHILD CARE WORKER & EARLY CHILDHOOD EDUCATOR APPRECIATION DAY" "BLOCK PARENT WEEK" That Mayor Ryan be authorized to make the following proclamations: "Waste Reduction Week" - October 18 - 24, 2004 "Child Care Worker & Early Childhood Educator Appreciation Day" - October 27, 2004 "Block Parent Week" - October 24 - 30, 2004 -10-