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HomeMy WebLinkAboutSeptember 20, 2004Council Meeting Minutes Monday, September 20, 2004 7:30 PM PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner R. Johnson B. McLean D. Pickles ALSO PRESENT: E. Buntsma N. Carroll G. Paterson B. Taylor D. Kearns - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Committee Coordinator ABSENT: T. J. Quinn - Chief Administrative Officer (Medical Leave) (i) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) ADOPTION OF MINUTES Regular Meeting of July 26, 2004 Special Meeting of August 5, 2004 Ifil) 1. DELEGATIONS Pat O'Brien, 2004 Campaign Chair, addressed Council with respect to the 2004 United Way Fundraising Campaign. He provided an overview of the 2004 campaign and allocation and requested a grant for 2004. Council Meeting Minutes Monday, September 20, 2004 7:30 PM Kendra Chopican and Brenda Johnson, Chair of 'Cops For Cancer' provided an overview of the 'Cops For Cancer' event. Kendra advised that his event began in Western Canada ten years ago and this is the 7th Official Year in Durham. They challenged Council members to participate in the new Triathlon event. (IV) RESOLUTIONS Resolution #113104 - Appendix i Moved by Councillor Pickles Seconded by Councillor Brenner That the Report of the Executive Committee EC 2004-14 dated September 13, 2004, be adopted. Resolution #114104 Moved by Councillor Ashe Seconded by Councillor Brenner 1. CARRIED That should the City determine in the future that there are lands surplus to its read allowance needs at the intersection of Clements Road and Church Street, the appropriate City staff be directed and authorized to initiate discussions with 1201262 Ontado Inc. (Sagar Aggarwal) respecting the potential conveyance/reconveyance of such lands for nominal consideration. Resolution #115104 Moved by Councillor Brenner Seconded by Councillor McLean 1. CARRIED That Report OES 27-04 regarding the Pickering Recreation Complex Electronic Message Board & Sign, be received; and -2- PICKFJ ING Council Meeting Minutes Monday, September 20, 2004 7:30 PM That Quotation No. Q-28-2004 submitted by Pattison Sign Group for the fabrication, supply and installation of an electronic message board and sign (Option 1) at the Pickering Recreation Complex in the amount of $116,718.00 (G.S.T. extra) be accepted; and That the total gross project cost of $140,938.26 and a net project cost of $131,718.00 including quotation amount and other project costs identified in this report be approved; and That staff at the City of Pickering be given the authority to give effect thereto. CARRIED Resolution #116104 Moved by Councillor Brenner Seconded by Councillor Johnson That a grant in the amount of $82,575.00 be allocated in the Current Budget for the year 2005 in support of the Ajax/Pickering/Uxbridge United Way; and That this grant be based on a per household grant of $2.90 with a total number of households of 28,474; and That this grant be allocated in Account 2195 (Grants to Organizations & Individuals). CARRIED UNANIMOUSLY {V) BY-LAWS That Councillor Brenner, seconded by Councillor McLean, took leave to introduce by- laws of the City of Pickering: By-law Number 6364/04 Being a by-law of The Corporation of the City of Pickering to establish the 2004 tax rates for the Commercial, Industrial and Multi-Residential Tax Classes and to consolidate all of the City 2004 tax rates and to levy the FINAL tax bills for the Commercial, Industrial and Multi-residential taxes for the year 2004. -3- Council Meeting Minutes Monday, September 20, 2004 7:30 PM By-law Number 6365/04 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 1346/81 to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part of Lot 21, Concession 1, City of Pickering. (A 23/03) By-law Number 6366/04 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham in Part of Lot 32, Plan 228, in the City of Pickering. (A 7/04) By-law Number 6367/04 Being a by-law to provide for reduced hours of voting in institutions and retirement homes on Voting Day and for advance votes to be held prior to the 2004 By-election Voting Day. By-law Number 6368/04 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 1822 Whites Road, 1100 Begley Street and 1865 Kingston Road). By-law Number 6369/04 Being a by-law to dedicate that part of Block 16, Plan 40M-1653, Pickering, being Part 1, Plan 40R-22942 as public highway. By-law Number 6370/04 Being a by-law to amend Restricted Area Zoning By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 17, Concession 2, in the City of Pickering. (A 20/03) By-law Number 6371/04 Being a By-law to amend Restricted Area (Zoning) By-law 3036, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in Part of Lot 27, Plan 1051, City of Pickering. CARRIED 4 Council Meeting Minutes Monday, September 20, 2004 7:30 PM THIRD READING: Councillor Brenner, seconded by Councillor McLean, moved that By-law Numbers 6364/04, 6365/04, 6366/04, 6367/04, 6368/04, 6369/04, 6370/04 and 6371/04, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (VI) 1. OTHER BUSINESS Councillor Johnson thanked Mayor Ryan for his kind words at the opening of Herizon House, Council Members for their attendance and Tim Nolan for his assistance. He further advised that the Annual General Meeting of Herizon House will be held on Wednesday, September 22nd at the Ajax Library. Councillor Johnson commended the Altona West Community Association and Greenwood Ratepayers Association on their successful events this passed weekend. Councillor Johnson congratulated Claremont Lions on their event this past weekend to raise funds to assist the Peterborough Red Cross for flood relieve. Councillor Johnson commented on the successful 'Spirit Walk' held at the Pickering Museum Village. Councillor McLean advised of his attendance at the Terry Fox Run on Sunday and congratulated Kevin Cahill, Chair and the Committee for their efforts on this fund raising event. Councillor Pickles advised of his and Mayor Ryan's attendance at the launching of the Vital Link Program at the Ajax/Pickering Hospital. Councillor Pickles attended, on behalf of Mayor Ryan and Council Members, the Durham Tamil Youth Festival. A plaque was presented to and received by Councillor Pickles on Council's behalf. Mayor Ryan acknowledged Council Member's attendance at the many events taking place within the City of Pickering. 5 Council Meeting Minutes Monday, September 20, 2004 7:30 PM 10. Mayor Ryan advised of the many positive comments received from the public with respect to staff and he expressed, on behalf of himself and Council, their gratitude and appreciation. The following matters were considered prior to the regular meeting: a) Representatives of Stratos Solutions Inc. made a presentation to Members of Council regarding a commodity and tax recovery service. b) Resolution #1 '17~04 Moved by Councillor Brenner Seconded by Councillor McLean That Council go In Camera at 7:25 pm. Resolution #118~04 Moved by Councillor Johnson Seconded by Councillor McLean CARRIED That Mr. Everett Buntsma be appointed as the Acting Chief Administrative Officer (CAO) effective September 20, 2004 for a term to expire upon the return of Mr. Thomas J. Quinn, CAO, to active service in the workplace; and That while Mr. Buntsma is the Acting CAO, he be paid at Step 1 (85%) of the CAO's current job rate. Resolution #119104 CARRIED UNANIMOUSLY Moved by Councillor Pickles Seconded by Councillor Ashe That Council rise from its In Camera session at 7:28 pm. CARRIED -6- PICKIdI Council Meeting Minutes Monday, September 20, 2004 7:30 PM (VII) CONFIRMATION BY-LAW By-law Number 6372~04 Councillor Brenner, seconded by Councillor McLean, moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of September 20, 2004. CARRIED (w.) DATED ADJOURNMENT The Meeting adjourned at 8:10 pm. -7- PICK EI NIG Appendix I Executive Committee Report EC 2004-14 That the Executive Committee of the City of Pickering having met on September 13, 2004, presents its fourteenth report to Council and recommends: PLANNING & DEVELOPMENT REPORT PD 24-04 CITY OF PICKERING IN ASSOCIATION WITH PINE RIDGE PARKWAY LTD. (FORMERLY 1331301 ONTARIO INC.) PART OF LOT 21, CONCESSION 1 (NORTHEAST CORNER OF PICKERING PARKWAY AND GLENANNA ROAD That Zoning By-law Amendment Application A 23~03, be APPROVED as set out in the draft by-law attached as Appendix I to Report PD 24-04, to amend the existing zoning on the subject property to permit a variety of office and commemial uses to implement the City's Official Plan Designation, submitted by the City of Pickering in association with Pine Ridge Parkway Ltd. (formerly 1331301 Ontario Inc.) on lands being Part of Lot 21, Concession 1 (1450 Pickering Parkway), in the City of Pickering. That the amending zoning by-law to implement Zoning By-law Amendment Application A 23/03, as set out in Appendix I to Report PD 24-04; be FORWARDED to City Council for enactment. PLANNING & DEVELOPMENT REPORT PD 34-04 ZONING BY-LAW AMENDMENT APPLICATION A 7/04 ANTHONY VAN DAM 1477 - 1481 ROUGEMOUNT DRIVE PART OF LOT 32, PLAN 228 That Zoning By-law Amendment Application A 7~04 submitted by Anthony Van Dam, on behalf of the owner Clairo Van Dam, to amend the zoning of the subject property to an "R4" zone in order to permit the creation of two lots with minimum frontage of 15.0 metres, on lands being Part of Lot 32, Plan 228, City of Pickering, be APPROVED. That the amending zoning by-law to implement Zoning By-law Amendment Application A 7/04, as set out in Appendix I to Report PD 34-04 be FORWARDED to City Council for enactment. -8- PICKEI NG Appendix I Executive Committee Report EC 2004-14 PLANNING & DEVELOPMENT REPORT PD 33-04 PLACES TO GROW- BETTER CHOICES, BRIGHTER FUTURE GREATER GOLDEN HORSESHOE GROWTH PLAN DISCUSSION PAPER - SUMMER 2004 That Pickering Council RECEIVE and ENDORSE Report PD 33-04 as its comments on the proposed Growth Plan for the Greater Golden Horseshoe, prepared by the Ministry of Public Infrastructure Renewal, dated September 2004; That Pickering Council ADVISE the Ministry of Public Infrastructure Renewal that: (a) Pickering Council supports the recognition of downtown Pickering as an emerging urban centre; (b)there is a lack of rationale for designating the entire Agricultural Assembly area in Pickering as permanent open space; (c) the Province should be adopting a 50-year planning horizon for its Growth Plan for the Greater Golden Horseshoe Region; and (d)the Province needs to develop and detail the appropriate fiscal, regulatory and other tools for municipalities to facilitate plan implementation; That Pickering Council REQUEST the Province to release a comprehensive package of reforms for further consultation, which includes the planning reform initiatives, and the Greater Golden Horseshoe initiatives, such as the above Growth Plan, Transportation Strategy, 10- year Strategic Infrastructure Investment Plan, and the proposed Provincial Greenbelt Plan, prior to finalizing the growth pan; and That the City Clerk FORWARD a copy of Report PD 33-04 to the Minister of Public Infrastructure Renewal, the Minister of Municipal Affairs and Housing, the Region of Durham, and Wayne Arthurs, MPP, Pickering-Ajax- Uxbridge. 9 PICKEI qG Appendix I Executive Committee Report EC 2004-14 OPERATIONS & EMERGENCY SERVICES REPORT OES 25-04 TENDER NO. T-3-2004 TENDER FOR PICKERING RECREATION COMPLEX CHILLER REPLACEMENT, PICKERING CIVIC COMPLEX CHILLER CONVERSION That Report OES 25-04 regarding the Pickering Recreation Complex Chiller Replacement and Pickering Civic Complex Chiller Conversion be received; and That Tender No. T-3-2004 submitted by Harold R. Stark, Division of William Stark Group Inc. for the replacement of the Pickering Recreation Complex Chiller and the Pickering Civic Complex Chiller Conversion in the amount of $599,169.00 (G.S.T. extra) be accepted; and That the total gross project cost of $676,795.33 and a net project cost of $632,519.00 including tender amount and other project costs identified in this report be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the project as included in the approved 2004 Capital Budget as follows: a) issuance of debt not exceeding the amount of $425,000 for a period not exceeding 10 years, at a rate to be determined; b) issuance of debt not exceeding the amount of $130,000 for a period not exceeding 5 years, at a rate to be determined; c) the balance of funding for the above project in the estimated amount of $77,500 plus financing costs, be financed from 2004 current funds; d) financing and repayment charges in the amount of approximately $82,600 be included in the annual Current Budget for the City of Pickering commencing in 2005 and continuing thereafter until the loans are repaid; -10- PICKEP4NG Appendix I Executive Committee Report EC 2004-14 e) the Director, Corporate Services & Treasurer has certified that these loans and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2004 as established by the Province for municipalities in Ontario; f) the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. Staff at the City of Pickering be given the authority to give effect thereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 24-04 SUPPLY AND DELIVERY OF ONE FIRE PUMPER VEHICLE Q-29-2004 That Report OES 24-04 regarding the supply and delivery of a Fire Pumper Vehicle, be received; and That Quotation No. Q-29-2004 submitted by Smeal Fire Apparatus for the supply and delivery of a Fire Pumper Vehicle in the amount of $378,000.00 (GST extra) be accepted; and That the total gross purchase cost of $404,460.00 and a net purchase cost of $378,000.00 be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the purchase through the issuance of debt; a) That debt financing not exceeding the amount of $378,000 for a period not exceeding 10 years, at a rate to be determined, be approved; and b) That financing and repayment charges in the amount of approximately $48,500 be included in the annual Current Budget for the City of Pickering commencing in 2005 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and -11 - PICKEI4NG Appendix I Executive Committee Report EC 2004-14 other financial obligations for 2004 as established by the Province for municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and That staff at the City of Pickering be given the authority to give effect thereto. CORPORATE SERVICES REPORT CS 29-04 CASH POSITION REPORT AS AT JUNE 30, 2004 That Report CS 29-04 from the Director, Corporate Services & Treasurer, concerning Cash Position Report as at June 30, 2004, be received for information. CORPORATE SERVICES REPORT CS 30-04 ONTARIO TRANSIT VEHICLE PROGRAM -2004 REQUEST FOR ALLOCATION OF FUNDS That Report CS 30-04 concerning the Ontario Transit Vehicle Program - 2004 Request for Allocation of Funds, be received for information; and That Council approve the application for Provincial subsidy funding as directed in the Ontario Transit Vehicle Program (O'I-VP) guidelines for 2004; and That Council approve the OTVP application for the eligible expenditures as approved in 2004, APTA Budget and the Treasurer be authorized to make any changes to the O'I-VP application or undertake any actions necessary in order to ensure the application process is complete; and That the appropriate officials of the City of Pickering and the Ajax Pickering Transit Authority be given authority to give effect thereto. -12- PICKEI4NG Appendix I Executive Committee Report EC 2004-14 CORPORATE SERVICES REPORT CS 28-04 2004 FINAL TAX DUE DATES FOR COMMERCIAL, INDUSTRIAL AND MULTI-RESIDENTIAL REALTY TAX CLASSES AND TAX RATES That Report CS 28-04 of the Director, Corporate Services & Treasurer, be received; and That the Director, Corporate Services & Treasurer be authorized to issue the FINAL 2004 Tax Bills for Commercial, Industrial and Multi-residential properties with due date of October 15th, 2004. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due dates, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; and That the necessary By-law attached to this report be read three times and approved; and That the appropriate officials of the City of Pickering be given authority to give effect hereto. CORPORATE SERVICES REPORT CS 31-04 APPEAL OF DEVELOPMENT CHARGES BY-LAW That Report CS 31-04 from the Director, Corporate Services & Treasurer, be received; and That Council approve the appointment of Mr. Brad Teichman of the law firm McCarthy, Tetrault LP to act on behalf of the City of Pickering in regards to the appeal of the City's 2004 Development Charge By-law; and That the Director, Corporate Services & Treasurer be given authority to give effect thereto and to engage the services of any other legal or consulting services required in regards to defending the City's interest in this matter. -13- Appendix I Executive Committee Report EC 2004-14 10. CORPORATE SERVICES REPORT CS 33-04 2004 MUNICIPAL BY-ELECTIONS (WARD 2) -ADVANCE VOTING, SPECIAL VOTING LOCATIONS 1. That Corporate Services Report CS 33-04 regarding the 2004 By-election be received; and That the draft by-law to provide advance voting on Saturday, October 30, 2004 and Wednesday, November 3, 2004, between the hours of 10:00 am and 8:00 pm and for reduced hours of voting in institutions and retirement homes on voting day be enacted; and 3. That the appropriate officials of the City of Pickering be given authodty to give effect thereto. 11. PROCLAMATIONS: "TERRY FOX RUN DAY"- SEPTEMBER 19, 2004 "2004 FIRE PREVENTION WEEK" - OCTOBER 3-9, 2004 "WHITE RIBBON WEEK"-OCTOBER 17-24, 2004 "CANADA'S CITIZENSHIP WEEK" - OCTOBER 18-24, 2004 "DRUG AWARENESS WEEK" - NOVEMBER 15-21, 2004 That Mayor Ryan be authorized to make the following proclamations: "Terry Fox Run Day"- September 19, 2004 "2004 Fire Prevention Week" - October 3 - 9, 2004 "White Ribbon Week" - October 17 - 24, 2004 "Canada's Citizenship Week" - October 18 - 24, 2004 "Drug Awareness Week"-November 15- 21, 2004 -14-