HomeMy WebLinkAboutOES 27-04PICKERING
REPORT TO
COUNCIL
Report Number: OES 27-04
Date: September 14, 2004
From:
Stephen Reynolds
Division Head, Culture & Recreation
Subject:
Quotation No. Q-28-2004
Message Board & Sign
File: CO3000
Pickering Recreation Complex Electronic
Recommendation:
That Report OES 27-04 regarding the Pickering Recreation Complex Electronic
Message Board & Sign be received and that:
Quotation No. Q-28-2004 submitted by Pattison Sign Group for the fabrication,
supply and installation of an electronic message board and sign (Option 1) at the
Pickering Recreation Complex in the amount of $116,718.00 (G.S.T. extra) be
accepted;
The total gross project cost of $140,938.26 and a net project cost of $131,718.00
including quotation amount and other project costs identified in this report be
approved;
4. Staff at the City of Pickering be given the authority to give effect thereto.
Executive Summary:
The Pickering Recreation Complex Electronic Message Board and Sign was approved
by Council in the 2004 Capital Budget. Quotations have been received and the total net
project cost is estimated to be $131,718.00 (net of G.S.T. rebate).
City staff have confirmed that the quotation from Pattison Sign Group for Option 1 is
satisfactory and Pattison Sign Group is qualified to undertake this project.
Report OES 27-04 Date: September 14, 2004
Subject:
Quotation No. Q-28-2004
Quotation for Pickering Recreation Complex Electronic Message
Board & Sign
Page 2
Financial Implications:
APPROVED SOURCE OF FUNDS:
1.
2004 Capital Budget- Property Taxes
2003 Capital Budget- Property Taxes
(carryforward account)
Contribution from Coca Cola
Account
2731-6181
3263-0999
Project Code
04.2731.005.10
03.2731.005.01
Amount
$ 36,000
$ 20,000
$ 84,000
Total Approved Funds
$140,000
Estimated Project Costing Summary
Q-28-2004 Quotation for Pickering Recreation Complex Electronic
Message Board & Sign
Electronic Supply for Sign
Contingency
Subtotal
GST
Total Gross Project Cost
GST Rebate
Total Net Project Cost
$116,718.00
10,000.00
5,000.00
$131,718.00
9,220.26
140,938.26
(9,220.26)
$131,718.00
o
Project Cost under (over) Approved Funds
$8,282.001
The Director, Corporate Services and Treasurer has reviewed the budgetary
implications and the financing of the expenditures contained in this report and concurs.
Report OES 27-04 Date: September 14, 2004
Subject:
Quotation No. Q-28-2004
Quotation for Pickering Recreation Complex Electronic Message
Board & Sign
Page 4
Attachments:
1. Supply & Services memorandum dated July 30, 2004
2. Location Map
Stephen Reydol~s -
Division Head, Culture ~ Recreation
ency
Services
Funding Approved:
Gillis A. Paterson
Director, Corporate Services & Treasurer
SR:Ig
Attachments
Copy: Chief Administrative Officer
Director, Corporate Services & Treasurer
Chief Building Official
Coordinator, Engineering Design & Systems
Recommended for the consideration of
· ThOmas J. Quinn, Chief Administrative Officer
CORPORATE SERV]CEg DEPARTMENT
MEMORANDUM
July 30, 2004
To:
From:
Subject:
Stephen Reynolds
Division Head, Culture & Recreation
Vera A. Felgemacher
Manager, Supply & Services
Quotation for Pickering Recreation Complex Electronic Message
Board & Sign
Quotation No. Q - 28 - 2004
QuOtations have been received for 'the above project and copies are attached for
your review. Twelve (12) companies were invited to participate of which six (6)
have responded and received by the closing deadline, and one (1) received late,
after the closing deadline.
Summary (PST included)
Bidder Amount $ GST ~ Total $ Dely .
Royal Neon OPtion..1 92,169.69 6,451.87 98~62t.'56 8-1 0 wks
Canada Inc. Optien 2 78,397.69 5,487.83 83,885,52
Option 1 101,780.00 7,124.60 108,904.60 8 wks
Pride Signs
Option 2 88,166.40 6,171.65 94,338.05
Pattison Sign Option 1 116,718.00 8,t70.26 124.,888.26 15 wks
Group Option 2 106,273.00 7,439.11 113,712.11
King Products & Option 1 127,196.00 8,903.72 136,099.72 8-10 wks
Solutions inc. Option 2 112,998.00 7,909.86 120,907.86
, ..... o; ..... ! Option 1 ! 128,480.00 , 8,993.60 137,473.60_ _ 12 wks
A'tec S~ans [ Option 2 t !, .b, 0.00 8.229.90 125,599.90_~_
Quotation No. Q - 28 - 2004
S. Reynolds
oh
¢~6 Z O~ ~ July 30, 2004
Page 2
Specifications Item 2 on Page S-1 states the work shall be completed no later than
November 15, 2004, unless otherwise agreed to by the City. Delivery dates offered by
the bidders allow for compliance with the City's delivery requirement. Bear in mind the
City is required to confirm an order with sufficient lead-time to the bidder to accomplish
the City's delivery specification.
In accordance with Standard Quotation Terms & Conditions Item 13, Bid Acceptance,
quotations are irrevocable for sixty (60) days after the official closing time.
Royal Neon Canada inC. has submitted the Iow bid for Option 1 and Option 2. Please
advise as soon as possible, if the quotation submitted by Royal Neon Canada Ltd. will
be considered in order that documentation as specified in Supplementary Standard
Conditions Item 8 can be received and reviewed during the evaluation phase of the
quotation call. Results of a Dun & Bradstreet credit reference check for Royal Neon
Canada Inc. will be provided to you for your consideration as well once we are so
advised.
-A formal quotation award exceeding $79,626, as per the 2004 CPI Purchasing Policy
adjustment, is subject to Council approval. An approved omline requisition will also be
required.
Please include a response to the following items in your Report to Council:
(a) If items (a) through (e) are acceptable to the Safety & Training Co-ordinator;
(b) any past work experience with Royal Neon Canada Inc. including work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the Iow bid of Royal Neon is not acceptable; and
(i) related comments specific to the project.
The City will request a performance guarantee in the amount of ten percent (1 0%) of the
total amount of the quotation once Council approval to proceed has been received.
Confirmation of an order is subject to receipt of the performance guarantee from the
contractor.
_ ~ldoers will be advised of *~' '
Please do not disc oseprk.,!qg ,~ '~'I tn bidders. ~' ' ' ~ ..... ,,~e o ~tc,~me ~n due
/V
Attachments
~ ",~ \fl:L-.-' ..... ~OCATION / ~
OPE~TIONS & EMERGENCY ~
~w~A~T~ REPORT TO COUNCIL
~n~se~n~ o~ws~on ELECTRONIC MESSAGE BOARD & SIGN ~
'~' ~:3000 P~;;~;:mber,41200, PICKERING RECREATION COMPLEX ~NG