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Home My WebLink About1999 Current Budget 1999 CURRENT BUDGET The Corporation of the Town of Pickering *~ OF PIC 1..° ~ ï"~ ~di:~ ~ As approved by Council May 10, 1999 THE CORPORA nON OF THE TOWN OF PICKERING 1999 CURRENT BUDGET T ABLE OF CONTENTS TAB# DEPT. # PAGE # -- SUMMARIES ~" General Purpose Rate /"- . I ....--< Revenues - General Government 2 Revenues - Departmental 3 Expenditures - General Government 4 Expenditures - Departmental 5 GENERAL GOVERNMENT BUDGETS 6 1 MA YOR & COUNCIL Mayor 2111 43 Council 2113 46 2 OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER 1999 Budget Presentations Chief Administrative Officer 2121 49 Customer Care Centre 2129 53 Economic Development 2192 56 3 CLERKS 1999 Budget Presentation Clerk 2122 61 Supply and Services 2133 66 Elections 2191 71 Microfiching 2198 72 Print Shop/Mail Room 2199 74 By-Law 2220 77 Crossing Guards 2230 83 Animal Control 2293 85 LAC.A.c. 2743 88 4 LEGAL 1999 Budget Presentation Legal 2125 92 5 FINANCE 1999 Budget Presentation Finance 2127 97 Information Systems 2196 104 THE CORPORATION OF THE TOWN OF PICKERING 1999 CURRENT BUDGET TABLE OF CONTENTS TAB# DEPT.# PAGE # 6 HUMAN RESOURCES 1999 Budget Presentation Human Resources Safety & Training 2139 2141 108 112 7 PROTECTION SERVICES 1999 Budget Presentation Fire 2240 116 Emergency Operations Control 2241 124 8 PUBLIC WORKS 1999 Budget Presentation Public Works 2290 127 Roads 2320 135 Street Lights 2325 144 Solid Waste 2430 146 9 TRANSIT 1999 Budget Presentation Public Transit 2350 148 Specialized Services 2360 156 10 PLANNING 1999 Budget Presentation Planning 2610 163 11 PARKS & FACILITIES 1999 Budget Presentation Administration 2710 169 Civic Complex 2124 173 Town Property Maintenance 2132 179 Municipal Garage 2315 183 Don Beer Arena 2715 191 Parks 2718 197 Community Centres 2719 204 Recreation Complex - Arenas 2735 209 THE CORPORA TlON OF THE TOW~ OF PICKERING 1999 CURRENT BUDGET TABLE OF CONTENTS TAB# ~ ~,.< ~ ..,.... < 12 /"-< ..,..._.« RECREA TlON & FACILITIES 1999 Budget Presentation Senior Citizens Centre Dunbarton Pool Recreation Complex - Central Core Recreation Complex - Pool 13 CULTURE & RECREATION 1999 Budget Presentation Administration Programs Museum 14 LIBRARIES 1999 Budget Presenta tion Libraries DEPT.# 2572 2713 2731 2733 2711 2712 2744 2745 PAGE # 215 220 226 237 243 247 254 262 TOWN OF PICKERING 1999 BUDGET I ' 1996 ACTUAL 1511953.678) .8 901 655) 7.236.777 29,142.793 $15,524,237 1997 ACTUAL ,511715993) 19425542) 6.165.054 30,217,680 0 0 1402.123) $14,838,976 1998 EST. ACTUAL ,59620522) ',8.607159) 9.880,585 30.016.850 \ 1 04 2361 $21,565.518 LOCAL - GENERAL PURPOSE RATE PREVIOUS YEARS ACTIVITY ~ General Government Revenue Departmental Revenue General Government Expenditure Departmental Expenditure Deficit (Surplus) Sub Total LESS: Bottom Line Adjustments Revised OMERS Savings Assessment Growth Unconditional Grants Storm Damage Grant Sub Total Debt Financing NET LEVY for Taxation Purposes Percentage Increase Key Hlahllahts 1998 BUDGET :$8312595) 18.474.136) 9.548,418 31.347,918 $24,109,605 1582000) (2.435.176) $21,092,429 INCREASE DECREASE $2.065.336 16.4951 11 333383) 559,396 0 0 0 1999 BUDGET 156.2472591 !~4806311 8,215,035 31,907.314 0 0 $25,394,459 ,656 000) 1718.000) 1400.000) 1324829) $23.295,630 (2203.483) $21,092,147 $1,284,854 174000) 231.693 ($282) 0.00% The $100,000 Special Circumstance Grant has been used to reduce the amount of debt issued and therefore, reduces future debt servicing costs. 1 As approved by Council May 10. 1999 I I TOWN OF PICKERING 1999 BUDGET GENERAL GOVERNMENT REVENUE 1100 Taxation 1150 Bell Gross Receipts 1160 Collections for Special Charges 0000 Non-Shared Pl-loS. 0000 Linear Properties 1210 Grant-in-Lieu of Taxes - Canada 1230 Grant-in-Lieu of Taxes - Ontario 1240 Grant-in-Lieu of Taxes - Ont. Enterprises I 1250 Grant-in-Lieu of Taxes - Mun. Enterprises i 1530 Rentals 1 543 Metro Agreement 1550 Interest from Investments 1551 Interest from Loans to Capital Fund 1570 Service Charges 1591 Commissions 1592 Donations 1593 Sale of Equipment 1594 Sale of Land 1599 Other Net (Under) Over Levies 1599 Other Misc. Transactions 1622 Government Grants 1910 Tsfr. from Reserve - Equip. Replacement 1910 Tsfr. from Reserve - Contingency - Firefighters 1910 Tsfr. from Reserve - Contingency - Increases 1910 Tsfr. from Reserve - Contingency - Elections 1910 Tsfr. from Reserve - Legal 1910 Tsfr. from Reserve. Inventories 1910 Tsfr. from Reserve - Reskilling & Redeployment 1920 Tsfr. from Res. Fund - Cap, Wks. Program 1920 Tsfr. from Res. Fund - Community Facilities 1920 Tsfr. from Res. Fund. Development Charges 1920 Tsfr. from Res. Fund - Parkland 1940 Tsfr. from Capital 1950 Tsfr, from Surplus/(to Deficit) 1950 Tsfr. from Surplus/Pre-Levy 1998 INCREASE 1999 BUDGET (DECREASE) BUDGET SO SO SO 0 0 0 349,132 (349 132) 0 2.475,002 271,358 2.746.360 1,031,387 1.680) 1,030,707 0 0 0 0 0 0 0 0 0 0 0 0 36,500 0 36,500 103,500 (11 3751 92.125 450,000 453,926 903,926 0 0 0 0 0 a 750 0 750 0 45,000 45,000 5,000 11000\ 4,000 0 322.651 322.651 1,467.517 (1467517) 0 6,868 3,132 10.000 1,503,766 11483.766) 20,000 0 553,766 553.766 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 83,900 (83.900) 0 0 0 0 0 0 0 397,150 (19.912) 377,238 0 0 0 0 0 0 402.123 (297887) 104,236 0 0 0 $8.312,595 ($2.065,336) $1.247.251 I % CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 0.00% -100.00% 10.96% -0.07% 0.00% 0.00% 0.00% 0.00% Ð,OO% -10.99% 100.87% 0.00% 0.00% 0.00% 0.00% -20.00% 0.00% -100.00% 45.60% -98.67% 0.00% 0.00% 0.00% 0.00% 0,00% 0,00% -100.00% 0.00% O.OO"ÁI -5.01% 0.00% 0.00% -74.08% 0.00% -24.85% 2 As approved by Council May 10. 1999 TOWN OF PICKERING 1999 BUDGET DEPARTMENTAL REVENUE 1998 Q.gf!. BUDGET 1411 Sale of Services - Administration 2122 $297,000 1412 - Financial 2127 90.250 1413 - Legal 2125 70,000 1424 . Fire 2240 40,000 1429 - Public Works 2290 180,000 1461 - Planning 2610 95,669 1510 Licences & Permits - Pool Enclosures 2220 2,000 1512 - Business 2220 57.140 1513 " - Amusement 2220 50,000 1514 - Taxi 2220 16,700 1516 . Animal 2293 15,000 1517 . Building 2290 1 ,420,000 1519 - Marriage 2122 10.000 1520 Fines - Parking 2220 200,000 1529 " - Libraries 2745 121,600 1560 Penalty & Interest on Taxes 2127 837,000 1570 Service Charges - Civic Complex 2124 2,600 1570 - PAR.U. 2259 0 1570 - Roads 2320 60,000 1570 . Transit 2350 1,138.750 1570 - Transit - Special 2360 25,000 1570 - Seniors Centre 2572 8.500 1570 - Rec. Programs 2712 1,064,577 1570 . Dunbarton Pool 2713 105,450 1570 - Don Beer Arena 2715 575,000 1570 - Parks 2718 6,600 1570 - Centres 2719 45,700 1570 - Complex Core 2731 906,323 1570 - Complex Pool 2733 214,100 1570 - Complex Arenas 2735 552.500 1570 - Museum 2744 81,900 1570 - Libraries 2745 9.850 1580 Photocopies - Libraries 2745 19.000 1592 Donations 2192 0 1593 Sale of Maps etc. 2192 500 1610 Federal Grants 2712 10,000 1623 Ontario Grants - Animal Control 2293 2,000 1623 . Transit Operating 2350 0 1623 . Transit - Spec. Operatin~ 2360 0 1623 - Seniors Centre 2572 26,934 1623 - C.S.& F. - Programs 2712 0 1623 . Museum 2744 11,508 1623 . Libraries 2745 104,985 1623 -I.W.A. 2126 0 $8,474,136 INCREASE 1999 (DECREASE) BUDGET $0 $297.000 41.250 131.500 2,000 72,000 29,000 69,000 (88500) 91,500 331 96,000 6.000 8,000 62,000 119,140 0 50.000 3,300 20.000 10,000 25,000 1240000) 1,180,000 6,875 16,875 0 200.000 ¡8200) 113,400 I ì2000) 765,000 0 2,600 0 0 30,275 90,275 60.750 1,199,500 0 25,000 2,000 10,500 44,709 1,109,286 0 105,450 3,000 578,000 0 6,600 12500) 43,200 49,750 956,073 300 214,400 10,000 562.500 2,200 84,100 3,400 13,250 4,400 23,400 0 0 3,500 4,000 (2.000) 8,000 0 2.000 26,600 26.600 0 0 0 26,934 10,000 10,000 455 11,963 7,600 112,585 0 0 $6,495 $8.480.631 3 I % CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 45.71% 2.86% 72.50% -49.17% 0.35% 300.00% 108.51% 0.00% 19.76% 66.67% -16.90% 68.75% 0.00% -6.74% -8.6C°¡\, 0.00% 0.00% 50.46% 5.33% 0.00% 23.53% 4.20% 0.00% 0.52% 0.00% -5.47% 5.49% 0.14% 1.81% 2.69% 34.52% 23.16% 0.00% 700.00% -20.00% 0.00% O.oo°¡\, 0.00% 0.00% 0.00% 3.95% 7.24% 0.00% 0.08% As approved by Council May 10, 1999 TOWN OF PICKERING 1999 BUDGET - I GENERAL GOVERNMENT EXPENDITURE 2115 Business Development & Town Promotion 2123 Assessment Services 2126 Purchased Services 2128 AuditFees 2130 Office Machines - Rental 2131 Office Machines - Repair & Maintenance 2134 Provision for Uncollectable Taxes 2140 Telephone 2193 Insurance 2194 Insurance - Self Insurance 2195 Grants to Organizations & Individuals 2197 Advertising - Community Page 2810 Interest Paid Out on Bank Loans 2811 Interest Paid Over to Own Funds 2812 Debenture Debt Charges 2815 Lease Payment Charges 2819 Bank, Credit Card & For. Exchange Charges 2821 Tsfr. to Reserve for Equip. Replacement 2821 Tsfr.to Reserve for Contingency-Elections 2821 Tsfr. to Reserve for Contingency. WCB NEER 2821 Tsfr. to Reserve for Contingency-Fire/Soc. Con. 2821 Tsfr. to Reserve for Westem Br. Book Collection 2821 Tsfr.to Res.Contingency-Assessment Appeals 2821 Trans. to Reserve for Accrued Vac. Pay 2821 Trans. to Reserve for Reskilling 2821 Tsfr.to Reserve for Cont.- Rate Stabilization 2822 Trans. to Reserve Fund - Comm. Fac. 2823 Trans. to Capital Fund 2900 Contingency 1998 INCREASE 1999 BUDGET (DECREASE) BUDGET $18.000 $0 $18,000 115,800 1115800) 0 15,000 158,522 173,522 31,112 2,060 33.172 22.866 41 22.907 24,913 (1913) 23,000 150,000 0 150.000 202,955 136169) 166,786 49.400 0 49,400 5,000 0 5,000 145,720 29,216 174.936 54,487 0 54.487 10,000 . (2500) 7.500 1 96. 000 367.768 563,768 0 276,100 276,100 0 10,016 10,016 35,300 3,550 38,850 1,408,696 1267696) 1,141,000 55,000 0 55,000 0 0 0 0 0 0 0 50,000 50,000 467,000 (145.614) 321,386 0 0 0 0 0 0 1,467,517 (1467517) 0 571,261 128,628 699.889 4.327,391 1414375) 3.913.016 175,000 92,300 267,300 $9,548,418 ($1,333.383) $8.215.035 °1. CHANGE 99 BUDGET VS. 98 BUDGET 0.00% -100.00% 1056.81% 6.62% 0.18% -7.68% 0.00% -17.82% 0.00% 0.00% 20.05% 0.00% -25.00% 18764% 0.00% 0.00% 10.06% -19.00% 0.00% 0.00% 0.00% 0.00% -31.18°,4 0,00% 0.00% -100.00% 22.52% -9.58% 52.74% -13.96"1. 4 As approved by Council May 10. 1999 I II TOWN OF PICKERING 1999 BUDGET I DEPARTMENTAL EXPENDITURE 2111 Mayor 2113 Council 2114 Pickering 2000 Millennium Events 2121 Chief Administrative Officer 2122 ClerX 2124 Civic Complex 2125 Legal Services 2127 Finance . 2129 Customer Care Centre 2132 Town Property Maintenance 2133 Supply and Services 2139 Human Resources 2141 Safety & Training 2191 Elections 2192 Economic Development 2196 Information Systems 2198 Microfiching 2199 Print Shop/Mail Room 2220 By-Law 2230 Crossing Guards 2240 Fire Protection 2241 Emergency Operations Control 2290 Public Worxs 2293 Animal Control 2315 Municipal Garage 2320 Roads 2325 Street Lights 2350 Public Transit 2360 Specialized Services 2430 Solid Waste 2572 Senior Citizens Centre 2610 Planning 2710 ParXs & Facilities - Admin. 2711 Culture & Recreation - Admin. 2712 Culture & Recreation - Programs 2713 Rec.& Fac. - Dunbarton Pool 2715 ParXs & Fac. - Don Beer Arena 2718 ParXs & Fac. . Parks 2719 ParXs & Fac. . Community Centres 2731 Rec.&Fac.-Rec.Comp.-Central Core 2733 Rec,&Fac.-Rec.Comp. - Pool 2735 Parks & Fac. - Rec.Comp, - Arenas 2743 LAC.A.C. 2744 Museum 2745 Libraries 1998 BUDGET $122,551 234.625 0 268,873 262,213 298.030 428,584 992,786 156,800 242,876 273,535 453,283 76,326 0 208,633 494,697 10,300 282.414 317,718 214,184 6,190.348 0 1.497,161 185,345 87,118 2,632,917 484,700 3,051,633 552.176 807,417 128,969 1,093,299 261,082 428.631 1,191,092 215.777 514,335 1,331,564 188,688 1,352.185 546,175 474,361 8.190 239,746 2.546,581 $31,3-47,918 % CHANGE INCREASE 1999 99 BUDGET (DECREASE) BUDGET VS. 98 BUDGET $7.490 $130,041 6.11% 71,060 305,685 30.29% 0 0 0.00% 47,093 315,966 17.51% 2,769 264,982 1.06% I ï 727) 290,303 -2.59% ,69320) 359,264 -16.17% 68,348 1,061,134 6.88% 1.291 158,091 0.82% 33,780 276,656 13.91% 8,383 281,918 3.06% 21.749 475,032 4.80% 17627) 68,699 -9.99% 0 0 0.00% 20,352 228,985 9.76% 16,628 511,325 3.36% 0 10.300 0.00% 21.470 303,884 7.60% 10,003 327,721 3.15% 0 214,184 0.00% ,117418) 6,072.930 -1.90% 8,390 8,390 0.00% - 94,665 1,591,826 6.32% 8,781 194,126 4.74% 135009) 52,109 -40.19% 151,709 2,784,626 5.76% 21,300 506,000 4.39% 158554) 2.993,079 -1.92% (3 861) 548.316 -0.70% 43,633 851,050 5.40% 19,258 148,227 14.93% (6.194) 1,087,105 -0.57% 13,068 274,150 5.01% 14,545 443,176 3.39% 74,686 1,265.778 6.27% (14) 215.763 -0.01% 4,300 518,635 0.84% (4681) 1,326.883 -0.35% 3.898 192,586 2,07% 41,853 1,394,038 3.10% (277) 545,898 -0.05% 21,300 495,661 4.49% 1,260 9,450 15.38% 15.453 255.199 6.45% 1,563 2,548,144 0.06% $559,396 $31.901,314 1.7881. 5 As approved by Council May 10. 1999 /' - ......-. Bell Canada' payment-in-liu of Taxes Less amounts due to others: Region of Durham (4202) Public Schools - Elementary (4204) Public Schools - Secondary (4205) Separate Schools - Elementary (4207) Separate Schools - Secondary (4208) Total Reductions Town's Share TOWN OF PICKERING 1999 BUDGET 1150. BELL GROSS RECEIPTS PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $1,006,181 $982,120 $0 (259695) 1250.146) (222.762) (214931) (188606) 1181 969) (77784) 181 571) (65.858) 169061) (814705) (797678) 0 $191.476 $184,442 $0 1998 BUDGET INCREASE (DECREASE) $0 0 $0 NOTE: In 1998, Bell Canada gross receipts were collected by the Province of Ontario. 6 $0 1999 BUDGET $0 0 $0 0 $0 As approved by Council May 10, 1999 ~ I I :1 1) ON TAX ROLL Water Sewer Storms Tile Drainage/Shoreline Pick. Pkwy UI to 1998 - Storms Pick. Pkwy UI to 1998 - Roads Others 2) PREPAYMENT OF UI CHARGES Pick. Pkwy UI to 1998 - Storms Pick. Pkwy UI to 1998 - Roads Others ACCRUED INTEREST Water SUMMARY Water Sewer Roads Storms Shoreline Assistance. to 1997 TOWN OF PICKERING 1999 BUDGET 1160. COLLECTIONS FOR SPECIAL CHARGES PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $0 $0 $0 21 21 21 2,299 2,299 0 402 402 0 222,236 222,236 222,236 117,513 117,513 117.513 0 0 0 2,155 2,155 2,155 7,207 7,207 7.207 0 351,833 351,833 349.132 0 0 0 $351.833 S351,833 S349,132 $0 SO $0 21 21 21 124,720 124,720 124,720 226,690 226,690 224,391 402 402 0 $351.833 $351,833 $349.132 1998 BUDGET $0 21 0 0 222,236 117,513 0 2,155 7.207 349,132 S349,132 SO 21 124,720 224,391 0 $349,132 NOTE: These financial obligations matured in 1998. 7 INCREASE (DECREASE) $0 (21 ) 0 0 (222236) 1117513) 0 12.1551 17207) (349.132) 0 ($349132) SO (21) (124.720) (224391 ) 0 ($349.132) 0 1999 BUDGET $0 0 0 0 0 0 0 0 0 0 0 $0 $0 0 0 0 0 $0 As approved by Council May 10, 1999 ¡ I Canada Post Airport Lands Ontario Realty Corporation Management Board Secret. (Property rental - 1085 Toy Ave) Ontario Hydro Municipal Enterprises Total Percentage Increase TOWN OF PICKERING 1999 BUDGET 0000-0000 NON-SHARED P.I.L.S. 1998 Billed 1999 Billed /"- . ......-." Reason Decrease in assessment Increase in assessment Increase in assessment Change in realty class from commercial to large industrial partially offset by reduction in assessment Increase in assessment 522,269 583,395 36,039 1.341 521.508 613,938 43.523 1.341 1,747.664 1,936,307 84,294 129,743 $2,475,002 $2.746,360 10.960./. 8 As approved by Council May 10. 1999 I I TOWN OF PICKERING 1999 BUDGET I 0000-0000 LINEAR PROPERTIES CN RAIL 02-25-52900 132.50 acres x $248.51 (Mun.) $32,928 CP RAIL 03-20-32600 224.52 acres x $12.72 (Mun.) 2.856 HYDRO 01-18-02320 954.28 acres X $556.04 (Mun.) 954.28 acres X $887.19 (Educ,) $530.618 846,627 1,377,245 LESS: Region share 67,50% of Municipal portion ($566,401) (382.321 ) $1,030,707 The tax rates for land are established under the Education Act (Regulation 392) and the MuOicipal Act (Regulation 387). The distribution of the tax revenue between the Region and the Town is determined under subsection 368.3 of the Municipal Act. 9 As approved by Council May 10. 1999 III TOWN OF PICKERING 1999 BUDGET 1530/1570/1591 - RENTALS. SERVICE CHARGES & COMMISSIONS 1530 - RENTALS 0001) Can. 3 Pt. Lot 19 Roll Number 03-011-21910 Rented to S. Coburn T/A Pickering Driving Range Rental 7% of Gross sales, minimum 55,000 0002) Can. 3 Pt. Lot 19, 20 Roll Number 03-011-22810 Rented to T. Arnts: Rental 5525 per month to Dec./96 Rental 5551 per month to Dec./99 1570 - SERVICE CHARGES Administration fee to 'subsidizable" accounts of Transit and Specialized Transit: From 2350-9370 From 2360-9370 1591 - COMMISSIONS 1) Received from Bell Canada for pay telephones in the Municipal Buildings 2) Received from Federal & ProvinCIal Sales Tax remittances PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL 59,600 511.561 517.500 6,300 6.612 19.000 515,900 518,173 536.500 $100,000 $100,000 $0 16,000 10,000 0 $116,000 $110,000 $0 S66O $650 $650 0 139 100 $660 $789 $750 10 $0 $0 50 0 0 0 $0 $0 $0 $650 $0 $650 100 0 100 $750 $0 $750 1998 BUDGET INCREASE (DECREASE) $17,500 50 19,000 $36,500 50 I 1999 BUDGET $17,500 0 19,000 536.500 As approved by Council May 10. 1999 ~ I : I TOWN OF PICKERING 1999 BUDGET 1543 - LANDFILL OPERATIONS. METRO AGREEMENT 1543 - METRO AGREEMENT Revenue paid to General Fund by Metro Toronto 1) Metropolitan Toronto pays a royalty to the Town for each tonne of garbage disposed of at the Brock West Landfill Site 2) Metropolitan Toronto pays to the Town 10% of its royalties from Landfill gas operations at Brock West Landfill Site. The methane gas produces hydro which is sold to various end users. 3) Metropolitan Toronto pays to the Town $1.50 per tonne for waste transferred from Brock North (150,000 tonne) 4) Metropolitan Toronto pays to Town one-time settlement PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST, ACTUAL $77,517 $0 $0 99,996 103,558 92.125 2.067 433,835 0 300,000 0 0 $479,580 $537,393 $92.125 11 1998 BUDGET 103.500 $103,500 /"- . ........, INCREASE (DECREASE) $0 (11 375) 0 0 ($11375) $0 1999 BUDGET $0 - 92,125 0 0 $92.125 0 0 As approved by Council May 10, 1999 ill III I ! 1550 - INTEREST FROM INVESTMENTS Interest earned by the Town's General Fund on both short and long term investments. Discounts 1551 . INTEREST FROM LOANS TO CAPITAL FUND Interest earned on Internal loans to the Capital Fund to cover interim prOject financing. (No longer applicable for 1996 and future years) 2810 - INTEREST PAID OUT ON BANK LOANS Interest paid out on short term bank loans .that are taken out prior to receipt of taxation revenue, government grants or investment maturities. 2811 -INTEREST PAID OVER TO OWN FUNDS Paid over to our own Reserve Funds; to the Local Improvement Prepayment Fund; and to other Special Purpose Funds NET REVENUE FROM CASH MANAGEMENT TOWN OF PICKERING 1999 BUDGET NET REVENUE FROM CASH MANAGEMENT PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $1,012,502 $750,824 $1,174,121 0 0 0 $1,012,502 $750,824 $1,174.121 1.57313) $0 $0 (129021) (153864) (340.990) ($136334) (5153864) ($340990) $876,168 $596,960 $833.131 1998 BUDGET $450,000 $450,000 $10,000 (196.000) ($ 186.000) $264,000 0 INCREASE 1999 (DECREASE) BUDGET $453,926 $903.926 0 $453.926 $903,926 ($2.500) $7,500 (367768) (563.768) ($370.268) ($556.268) 83,658 $347.658 NOTES: The General Fund covers all ¡nlenm Capital financing; Invelll aIIIUrp/UI moniel on a day 10 day balÌ8; and sharel alleamingl wltllthe vanoul fundi involved. The Town il. In effect, III own banker and eIIannell a'itransactionithrough on. Ilngl. bank account which bringl higher earnings from the combined fundi. 12 As approved by Counal May 10. 1999 I I I i I TOWN OF PICKERING 1999 BUDGET 1592 - DONATIONS MISCELLANEOUS 1592 - DONATIONS PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $83.241 $39,357 $71,634 $83,241 $39,357 $71,634 Major 1998 donations were for: E.O.C. .'Claremont Lights for Centennial Park Baseball Diamond In the 1999 Parl<s Facilities capital budget (2718), has been budgeted for the installation of the lights. Eastshore Community Centre $54,000 10,000 $15,000 7.000 $71,000 In the 1999 Cultural Services Museum capital budget (2744), $90,000 has been budgeted for the restoration of the school house building of which 545,000 is coming from donations. 13 1998 BUDGET INCREASE (DECREASE) $0 545.000 I 1999 BUDGET 545.000 $45000 As approved by Council May 10, 1999 $0 $45,000 TOWN OF PICKERING 1999 BUDGET I i 1593/1594. SALE OF EQUIPMENT & LAND Miscellaneous equipment sold at Regional auction, etc. PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $5,367 $7,259 $17,811 $5,367 $7,259 _$17.811 1998 BUDGET INCREASE (DECREASE) 1999 BUDGET 1593 - SALE OF EQUIPMENT $5.000 151000) $4,000 $5,000 151000) $4,000 The 1998 estimated actual is higher than budgeted to reflect the sale and disposal of six buses for the amount of $13,900. 1594 - SALE OF LAND Various land transactions during the year (net) $5,881 $110,399 $95,270 $5,881 $110,399 $95,270 $0 $322,651 $322,651 Transfer to Capital Equipment Replacement Reserve 2821 (Part A) $0 $322,&51 $322,651 The 1999 budgeted amount reflects known and advertised sales to date. The revenue for the sale of these properties is allocated to the Capital WorKs Reserve Fund as directed by Council in report PIF 009/96. 14 As approved by Council May 10, 1999 I TOWN OF PICKERING 1999 BUDGET 1599. OTHER - NET (UNDER) OVER LEVIES 1) School Boards PREVIOUS YEAR ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $0 $0 $1,497.999 0 0 :30482) $0 $0 $1,467 517 i ! 2) Region 16 $1,497.999 ,$1.4979991 '30.482) 30.482 $1,467.517 iS1 467517) 1998 BUDGET INCREASE (DECREASE) 1999 BUDGET I ! , i t $0 0 so As approved by Council M~y 10, 1999 .,IF" ~ ..,.... . TOWN OF PICKERING 1999 BUDGET 1599. OTHER MISCELLANEOUS TRANSACTIONS. REVENUE ACCOUNT 1599 Miscellaneous Transactions PREVIOUS YEARS ACTIVITY 1996 1997 1998 1998 INCREASE 1999 ACTUAL ACTUAL EST,ACTUAL BUDGET (DECREASE) BUDGET $38,011 $51 ,132 $19,644 $6,868 $3,132 $10,000 $38,011 $51,132 $19,644 $6,868 $3,132 $~O,OOO This account captures the miscellaneous revenue activity of the Corporation. This account includes items such as rental income from Pickering Hydro for the transformer located at the Recreation Complex and miscellaneous program bookings. 16 As approved by Council May 10, 1999 I TOWN OF PICKERING 1999 BUDGET I 1599-1622. FUNDING FOR SOCIAL CONTRACT OBLIGATIONS 1) Wage and Benefit freeze at Zero percent 2) Carry forward 'Social Contract' surplus 3) 'Social Contract' surplus to be generated in 1995 Less: Adjustments to each Departmental budget to remove the Wage and Benefits increase of 2% PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $91,460 $0 $0 72.250 0 0 0 0 0 163,710 0 0 (91.460) 0 0 $72,250 $0 $0 17 1998 BUDGET $0 INCREASE 1999 (DECREASE) BUDGET $0 $0 0 0 0 0 0 0 0 0 $0 $G 0 0 0 0 $0 As approved by Council May 10, 1999 : I ~'" TOWN OF PICKERING 1999 BUDGET 1622 - 1623 - GOVERNMENT & CROWN AGENCY GRANTS 1) Municipal Support Grant 2) Transit Capital Assistance Offset Transfer to Reserve 2821 (part) 3) Unconditional Grant 4) Ontario Hydro - to pay for economic study PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST,ACTUAL $1.230,337 $939,780 $0 553,766 950,000 $1,230,337 5939,780 51,503,766 18 1998 BUDGET INCREASE (DECREASE) $0 553.766 (553.766) 950,000 í 950.000\ 20,000 51,503,766 ($1,483,766) so 199& BUDGET SO 0 0 20.000 520,000 As approved by Council May 10, 1999 ~I 1\1 I : 1) From RESERVE FOR REPLACEMENT OF CAPITAL EQUIPMENT - G/L 4611 This transfer is to cover the cost of replacement Items In the annual Capital budget 2) From RESERVE FOR CONTINGENCY - G/L 4612 A) Balance of account to help fund 10 new firefighters now In Department's budget B) To cover cost of increases due to end of Social Contract C) To cover provision set aside for 1997 election 3) From RESERVE FOR LEGAL - G/L 4615 . 4) From. RESERVE FOR INVENTORIES - G/L 4614 I 5) From RESERVE FOR RES KILLING AND REDEPLOYMENT. G/L 4618 A) To cover the 1996 program of Corporate Seminars and Education (Phase 1) being expensed through Human Resources Operating Budget (2139-2340) B) To offset the reduction in that part of the Provincial Grant (G/L 1622) that was to have been reinstated at the end of the Social Contract relating to 'Rae Days' C) To transfer back to General Fund the excess Social Contract contributions; leaving only a balance of $50,000 in the Reserve to cover the 1997 program of Corporate Seminars and Education (Phase 2) D) To transfer back to General Fund part of $50,000 balance to fund part of 1997 Seminars & Education reported in Operating Budgets. E) To transfer excess contributions back to General Fund TOTAL TRANSFERS FROM RESERVES TOWN OF PICKERING 1999 BUDGET 1910 - TRANSFERS FROM RESERVES PREVIOUS YEARS ACTIVITY 1996 1997 1998 1998 ACTUAL ACTUAL EST,ACTUAL BUDGET S517029 $1.355,607 $115.000 $0 $517.029 $1.355.607 $115,000 $0 $0 $0 $0 $0 70,000 0 0 0 0 57.000 0 0 $70.000 $57.000 $0 $0 $0 $0 $0 $0 S5.253 S6.746 SO $0 $4,100 $0 $0 216,750 0 0 235,250 0 0 0 0 0 0 0 0 83.900 83,900 $456,100 $0 $83,900 $83,900 $1,048,382 $1.419.353 $198,900 $83,900 INCREASE (DECREASE) 1999 BUDGET $553,766 $553,766 $553,766 5553.766 $0 $0 0 0 0 SO SO $0 SO SO $0 $0 $0 0 0 0 0 0 0 (83.900) 0 \583.900) $0 $469,866 $553.766 19 As approved by Council May 10, 1999 11 I I ' TOWN OF PICKERING 1999 BUDGET 1920 - TRANSFERS FROM RESERVE FUNDS 1996 1997 1998 1998 INCREASE ACTUAL ACTUAL EST, ACTUAL BUDGET (DECREASE) 1) From. CAPITAL WORKS PROGRAM RESERVE FUND. G/L 4229 By-Law C-9 authorizes a contribution to the General Fund to cover the General Municipal Debt Charges as recorded under G/L 2812 $0 SO $0 $0 $0 SO SO SO $0 $0 2) From - DEVELOPMENT CHARGES RESERVE FUND - G/L 4227 For cost recovery (1) Town Offices $143.423 $189,228 $235,926 $247,000 1.512520\ (2) Library 87,245 115,314 143.418 150,150 17392\ Debt Payments 0 0 0 0 0 $230,668 S3O4,542 S379,344 $397,150 ,519912) 3) From - COMMUNITY FACILITIES DEV. RESERVE FUND - G/L 4225 $0 $0 $0 $0 $0 SO $0 $0 SO $0 I 4) From. PARKLAND RESERVE FUND I G/L 4230 To cover Grant to MTRCA re Moore Property $150,000 $0 $0 $0 $0 $150,000 SO $0 $0 $0 TOTAL CONTRIBUTIONS FROM' RESERVE FUNDS $380,668 $379,344 $397,150 ($19.912) $304,542 20 1999 BUDGET SO SO S234.480 142,758 0 $377.238 $0 $0 $0 SO $377 238 As approved by Council May 10, 1999 1999 BUDGET 'DEVELOPMENT CHARGES' RESERVE FUND G/L 4227 ~" ADMINISTRATIVE - TOWN OFFICES (SERVICE CATEGORY #1) ~.. .....-.< Provision of additional administrative space and/or cost recovery of existing oversizing. CALCULATION OF 'COST RECOVERY' 1 ) Population Distribution: 1991 Existing New 2001 Estimated 67,500 27.632 ~ 71% 29% 1QQ% 2) 'New Population' to retain in Development Charges Reserve Fund G/L 4227, only 29% of all amounts paid into this category. 3) Share of $416 (Category #1) to be distributed as follows: 71 % Cost Recovery 29% Additional Space $270 (transferred out) 110 (retained) $~ 4) Each year, transfer $380 x estimated units through the annual budget process (e.g. for 1999618 units x $380 = $234,840 from Development Charges Reserve Fund G/L 4227 to General Fund. Adjust to actual on September 30th annually. 5) Each year, transfer that same amount through the annual budget process from General Fund to "Community Facilities Dey. Res. Fund G/L 4225" to help fund other Capital projects. 6) Calculations and transfers are good until the year 2001, 21 As approved by Council May 10, 1999 TOWN OF PICKERING 1999 BUDGET 'DEVELOPMENT CHARGES' RESERVE FUND G/L 4227 LIBRARY - FACILITIES (SERVICE CATEGORY #7) Provision of additional administrative space and/or cost recovery of existing oversizing. CALCULATION OF 'COST RECOVERY' 1) .Population Distribution: 1991 Existing New 2001 Estimated 67,500 27,632 ~ 71% 29% 1QQ% 2) 'New Population' to retain in Development Charges Reserve Fund G/L 4227. only 29% of all amounts paid into this category. 3) Share of $254 (Category #7) to be distributed as follows: 71 % Cost Recovery 29% Additional Space $164 (transferred out) 67 (retained) $~ 4) Each year, transfer $2310 x estimated units through the annual budget process (e,g. for 1999618 units x $231 = $142,758 from Development Charges Reserve Fund G/L 4227 to General Fund. Adjust to actual on September 30th annually. 5) Each year, transfer that same amount through the annual budget process from General Fund to "Community Facilities Dey. Res. Fund G/L 4225" to help fund other Capital projects. 6) Calculations and transfers are good until the year 2001. 22 As approved by Council May 10. 1999 TOWN OF PICKERING 1999 BUDGET - From G/L 4900 I 1950 - TRANSFERS FROM SURPLUS/(TO DEFICIT) 1996 ACTUAL 1998 Est Actual 1997 ACTUAL ($115.645) $0 $402.123 23 1998 INCREASE BUDGET (DECREASE) $402,123 ($297.887) 1999 BUDGET $104,236 As approved by Council May 10, 1999 TOWN OF PICKERING 1999 BUDGET - I 2115 - BUSINESS DEVELOPMENT & TOWN PROMOTION Provision PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $8,685 $17,946 $5,850 24 1998 BUDGET $18,000 INCREASE (DECREASE) 1999 BUDGET $0 $18,000 As approved by Council May 10, 1999 i I TOWN OF PICKERING 1999 BUDGET 2123 - ASSESSMENT SERVICES Region of Durham - 22.8% Boards of Education - 59.6% PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $135,559 $102,660 $150,000 (31 056) (24105) - 0 0 0 0 $104.503 $78,555 $150.000 1998 BUDGET INCREASE (DECREASE) 1999 BUDGET Charged by Provincial Assessment Department $150,000 5150000) $0 Less: Amounts charged back to: (34200) 0 34,200 0 0 $115,800 ($115.800\ $0 Note: 1) The cost associated with this activity is downloaded to the Region of Durham and the cost is reflected in Durham's tax rate. 25 As approved by Council May 10. 1999 ~ TOWN OF PICKERING 1999 BUDGET ~ ......- < 2126 - GENERAL GOVERNMENT - PURCHASED SERVICES 5398 G.S.T. Exempt PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $493.069 $244,618 $29.134 10,636 7,343 0 $503,705 $251.961 $29,134 1998 INCREASE BUDGET (DECREASE) $14,564 $158.958 436 436) $15,000 $158,522 1999 BUDGET 2392 Consultive & Professional $173,522 0 $173.522 1) For 1998, each Operating Department was directed to be responsible for budgeting specific Consultive &. Professional needs. 2) 3) The 1999 Budget reflects activity associated with previous years approvals, A summary of the Departmental Budget requests is attached for comparison purposes. 4) The increase in the 1999 budget is for consulting activities regarding: a Producing performance through expenence for the department heads and senior management team ($15,965). b Independent Consultant to monitor the Economic Impact Study of the Pickering Nuclear Station. This cost is 100% recoverable from Ontano Hydro ($20,000). c Professional consulting, legal. accounting/financial and human resources fees required for the amalgamation study. ($200,000) Reduced to $150,000 M per Council Budget Meeting of April 6, 1999 Reduced by $27,0643 by TJQ 26 As approved by Council May 10, 1999 1999 CONSULTIVE & PROFESSIONAL OPERATING DEPARTMENTS 1997 1998 1998 INCREASE 1999 DeDartment DescriDtion ACTUAL EST,ACTUAL BUDGET {DECREASE} BUDGET "THIS ACCOUNT $251,961 $29,134 $15,000 $158,522 $173,522 2111-2392 Mayor 898 0 1,000 30 1,030 2122-2392 Clerks 0 400 300 0 300 2125-2392 Legal 5,949 21,628 60,000 15,000 75,000 2127-2392 Finance 0 26,000 30,000 ! 19700) 10,300 2139-2392 Human Resources 19,921 1,326 108,300 15,073 123,373 2141-2392 Safety & Training 0 0 1.000 30 1,030 2196-2392 Infonnation Systems 18,283 18,941 16,500 ,12500) 4.000 2192-2392 Economic Development 850 0 0 0 0 2198-2392 Microfiching 11,532 10,000 10,000 300 10,300 2220-2392 By-Law 260 500 1.000 0 1,000 2290-2392 Public Works 5,327 29.245 15,000 3,540 18,540 2315-2392 Municipal Garage 0 10,400 10,400 0 10.400 2350-2392 Transit 15,750 84,500 82,500 (51900) 30,600 2610-2392 Planning 0 28,679 46,000 \26000) 20,000 2743-2392 L.AC.AC. 2,120 2,700 3,000 1,500 4,500 2745-2392 Libraries 0 0 0 1,030 1,030 0 $332,851 $263,453 $400,000 $84,925 $484,925 27 As approved by Council May 10, 1999 ! I ~" ~ ..,..... . 2392 Consultive & Professional 5398 G.S.T. Exempt TOWN OF PICKERING 1999 BUDGET 2128 - AUDIT FEES PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL 529,000 530,895 531,112 870 505 0 $29,870 $31.400 $31,112 1998 INCREASE BUDGET (DECREASE) 530.895 52,277 217 i2171 $31,112 $2,060 Additional cost to reflect verification activity associated with Bill 79 (Capping Legislation). 28 1999 BUDGET $33,172 $33,172 As approved by Council May 10, 1999 ill :1 TOWN OF PICKERING 1999 BUDGET I I [I 2130 - OFFICE MACHINES - RENTAUOPERATING Provision for RentaUOperating Costs PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $14.429 $16,998 $ 18,272 46 56 0 $14,475 $17.054 $18,272 1998 INCREASE BUDGET (DECREASE) $22,200 $707 666 1666) $22,866 $41 1999 BUDGET $22,907 5398 G.ST Exempt 0 $22.907 : Note: The following is an analysis of the . spending provision: Council (estimated) Communication 6 X $3,500 Postage Meter - Mun. Bldg. $13.340 $15,818 $16,995 $21,000 $630 $21,630 1,089 1,180 1.277 1,200 77 1,277 0 $14.429 $16,998 $18,272 $22,200 $707 $22.907 0 0 0 0 0 0 $14.429 $16,998 $18,272 $22,200 $707 $22 907 Misc, Provision 29 As approved by Council May 10, 1999 11 I I I I TOWN OF PICKERING 1999 BUDGET 2131 - OFFICE MACHINES - REPAIR & MAINTENANCE Provision for Equipment Repairs 5398 G.S.T. Exempt PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $24,011 $23,367 $21,641 667 570 0 $24,678 $23.937 $21.641 1998 BUDGET $24,188 $24,913 725 INCREASE 1999 (DECREASE) BUDGET 1.51 188) $23,000 1725) 0 151 913) $23.000 This account captures expenditures associated with maintenance agreements and general repairs. 30 As approved by Council May 10, 1999 ~" /"- TOWN OF PICKERING 1999 BUDGET 2134 - PROVISION FOR UNCOLLECTABLE TAXES Recommended Provision PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $103,849 $135,406 $77.000 $103.849 $135,406 $77,000 1998 INCREASE BUDGET (DECREASE) $150,000 $0 $150,000 $0 The 1999 budget is increased over 1998 estimated aduals to provide for uncollectible taxes mainly due to Bill 79 (Capping legislation for commercial, industrial and multi-residential). 31 1999 BUDGET II As approved by Council May 10, 1999 $150,000 $150,000 , I 2124 - Municipal Building: 0001 Service 0002 Long Distance 0003 Repairs 5398 G.S.T. Exempt 2240 - Fire Department: 0001 Service 0002 Long Distance 0003 Repairs 5398 G.S.T Exempt 2711 - Recreation Facilities: 0001 Service 0002 Long Distance 0003 Repairs 5398 G.S.T. Exempt 2731 . Recreation Complex: 0001 Service 0002 Long Distance 0003 Repairs 5398 G.S.T. Exempt TOWN OF PICKERING 1999 BUDGET 2140 - TELEPHONE PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $105,888 $116.043 $98.381 10,276 15,156 8,200 11.218 10,248 12,495 3,546 3,996 0 $130.928 $145,443 $119;076 $29,978 534,055 $28,824 1,155 1,632 370 270 1.766 40 895 1,045 0 $32,298 $38,498 $29,234 $9.438 $9,248 $8,404 150 48 15 851 130 0 0 0 0 $10.439 $9.426 $8,419 $8.633 $9,949 $9,979 861 1,419 440 384 1,542 300 0 0 0 $9,878 $12,910 $10,719 $183,543 $206,277 $167,448 Decrease in telephone expenditures due to cellular phones now directly charged to the department. 32 1998 INCREASE BUDGET (DECREASE) $116,100 (521950) 10,000 (1000) 1 5.000 12000) 4,235 (4235) $145,335 1529185) $34,100 1,000 500 1,070 ,53914) 0 0 (1070) $36,670 154984) $9,300 50 200 0 (51000) 0 0 0 $9.550 ($1000) $10,000 1$1000) 900 0 500 0 0 0 $11,400 ($1000) $202.955 ($36.169) I 1 1999 BUDGET $94,150 9,000 13,000 0 $116,150 '$30,186 1,000 500 0 $31.686 $8,300 50 200 0 $8,550 $9,000 900 500 0 $10,400 $1H,786 As approved by Council May 10. 1999 " I I I , TOWN OF PICKERING 1999 BUDGET 2193/2194. INSURANCE/SELF.INSURANCE PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL 2193 - INSURANCE: 2122 General Government $33.197 548.419 549.400 533.197 548.419 549.400 2194 - SELF.INSURANCE: 2122 General Government $6.444 54 ,866 55,000 $6,444 54.866 $5,000 33 1998 INCREASE BUDGET (DECREASE) 549.400 $0 549.400 $0 $5,000 $5,000 I I' $0 1999 BUDGET 549,400 549.400 $5 . 000 $5,000 $0 As approved by Council May 10. 1999 II TOWN OF PICKERING 1999 BUDGET 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS PREVIOUS YEA RS ACTIVITY 1996 1997 1998 1998 ACTUAL ACTUAL EST. ACTUAL BUDGET 2570 - Social & Charitable: Camp Oochigeas $0 $200 $200 $0 United Way 61,875 63,799 65,272 64.000 Ajax-Pickering Community living 0 0 0 500 . Grant to University for Termite Control 0 0 0 0 .. Termite exterrnlnatlon Grant 0 0 0 0 Ride for Sight 300 0 0 300 Durham Police Disabled Games - Facilities 0 0 1.500 1,500 Committee for Multiculturalism & Race Relations 132 0 500 500 Waste Reduction Committee 212 313 104 500 Multiple SclerosIs 1,000 500 500 500 Big Brothers - Facilities 325 0 0 0 Sylvia's Residence - Facilities 300 0 0 0 Pickering Professional Firefighters: Facilities 1,000 0 0 0 Resources for Children 802 0 0 0 Denise House - Transportation 220 0 0 0 PARU Vessel 0 60,000 - 0 0 Krynowel Family House Burned - Rental 0 358 358 0 Durham Hospice 0 0 1.000 1,000 $66,166 $125,170 $69,434 $68,800 2572 - Senior Citizens: Claremont Seniors - Bus to Shopping/52 9,165 10,140 10,140 10,140 Whltevale Seniors - Bus 113 @ $195 2,535 1,560 1,625 2,535 Seniors Transit Subsidy 25,000 25,000 25,000 25,000 Grants to Seniors' Groups 7,268 8,858 7,808 10,000 Seniors' Tea - Facility Rental 250 250 250 250 $44.218 $45,808 $44.823 $47.925 2642 . Agriculture: Durham Region Plowmens' Association $100 5100 5100 $100 Durham Region Farm Safety 55 55 55 55 Durham West Junior Farmers 90 90 90 90 5245 5245 5245 5245 INCREASE (DECREASE) $0 2,000 0 16,016 500 (300) 0 0 0 0 0 0 $18,216 I 0 1999 BUDGET SO 66,000 500 16,016 500 0 1.500 500 500 500 0 0 0 0 0 0 0 1,000 587.016 10,140 2,535 25,000 10,000 250 $47.925 5100 55 90 $245 0 0 0 0 0 0 0 0 0 0 $0 50 0 0 $0 Public WorXs report PW-O9-99 recommended that a grant be made to the University of Toronto Urban Entomology Program for the termite control. program known as trap-treat and release. This report was passed on the March 22. 1999 council meeting, Approved at Executive Committee Meeting on April 12. 1999. 34 As approved by Council May 10, 1999 TOWN OF PICKERING 1999 BUDGET 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS i 2712. Culture & Recreation: Youth Convention - Facility Rental Pickering Rotary MusIc Festival Pickering Arts Council - Facilities Christmas Dance - Grant & Facility Rent Pickering/Metro East MuSIC Festival Kinsmen Santa Claus Parade Frenchmans Bay Festival Pickering Philharmonic Benefits Hockey - Ice & Meeting Room M.T.RCA - Re: Moore Property Durham Chamber of Commerce - Rent Multicultural & Race Relations Events PARU. Ontario Summer Games 2000 Camp Samac Reconstruction Miscellaneous Grants/Rewards ProvIsion PREVIOUS YEARS ACTIVITY 1996 1997 1998 1998 ACTUAL ACTUAL EST,ACTUAL BUDGET $0 $0 $0 $500 500 500 500 500 0 1.000 1,000 1,000 2.000 2,000 2,000 3,000 250 250 250 250 1.000 1,000 1,000 1.000 1,000 1,000 1,000 1,000 1,000 0 0 0 697 0 0 0 150,000 0 0 0 802 0 0 0 0 844 1,500 1,500 0 20,000 20,000 20,000 0 5,000 5,000 0 $157.249 $31.594 - $32.250 $28,750 $5 $0 $0 $0 $267.883 $202,817 $146.752 $145,720 I . Town of Pickering Council passed resolution .101/98 authorizing the expenditure for the Town's I participation to host the Ontario Summer Game. 2000. I INCREASE DECREASE $0 0 0 0 0 0 0 0 0 0 0 0 0 11.000 0 $11,000 $0 $29,216 I 1999 BUDGET $500 500 1,000 3,000 250 1.000 1,000 0 0 0 0 1,500 20,000 11.000 0 $39,750 $0 $174.936 35 As approved by Council May 10, 1999 ~'" ~ ..,..... i , I TOWN OF PICKERING 1999 BUDGET 2197. ADVERTISING - COMMUNITY PAGE PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL $55.675 $53,241 $48,672 1,671 1,597 0 $57,346 $54,838 $48.672 1998 INCREASE BUDGET (DECREASE) $52.900 1,587 1,587 11587) $54,487 0 1999 BUDGET $54.487 2210 Advertising 0 5398 G.S.T $54.487 To provide for Community Page Advertising Increase over 1998 estimated actual due to anticipated advertising for millennium activities. As approved by Council May 10, 1999 36 , I 1998 Projects Financed by Debt 7% Interest cost Includes principal and interest for 12 months (10 year amortization penod) 1998 Budgeted Pro¡ects Rosebank Sub Total Add: Mid Year Approval Eastshore Sprinkler System Total 900,000 0 900,000 700,000 49,000 1.649.000 Debt Issu¡ince Cost 1 .25% of the total amount of debt issued. 1999 Debt 2,203.483 Interest Payments for Three Months SPECIAL CHARGES 2600 Shoreline Assistance - to 1997 TOTAL DEBENTURE DEBT CHARGES TOWN OF PICKERING 1999 BUDGET ~12-DEBENTUREDEBTCHARGES PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL 0 0 0 $0 $0 402 402 $402 $402 $402 $402 37 1998 BUDGET INCREASE (DECREASE) 229.755 0 20,613 25,732 276,100 I 0 1999 BUDGET 229.755 20.613 $25,732 $276,100 0 0 As approved by Council May 10, 1999 : -, TOWN OF PICKERING 1999 BUDGET ~'" 2815 - LEASE PAYMENT CHARGES /"- . ....--- 1998 BUDGET INCREASE (DECREASE) 1999 BUDGET 1998 Vehicle. Financed through Leasina Lease payments are for 36 months 1999 budget reflects costs for eight months. Public Works 2 Ford Explorer vehicles $10,016 $10,016 TOTAL LEASE PAYMENT CHARGES $10,018 $10.018 Lease charges for vehicles include the following cost elements: Security deposit Registration fee License Fee 38 As approved by Council May 10, 1999 : I TOWN OF PICKERING 1999 BUDGET 2819 BANK, CREDIT CARD & FOREIGN EXCHANGE CHARGES Royal Bank lock box fee is based on Increased use by Pickering residents for payment of realty taxes translates into highe BANK CHARGES Service charge to C.LB.C. on Town's General bank account Electronic Fund Transfer charges Cost of Money Orders and other bank account charges Tax Payment Processing - Royal Bank (Lock Box Fees) CREDIT CARD CHARGES Charge on VISA transactions: Charge on MASTERCARD transactions: FOREIGN EXCHANGE CHARGES U.S. Dollar Fees TOTAL FINANCIAL CHARGES PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST,ACTUAL $12,000 $12,000 $12,700 1,300 4,551 4,000 900 120 600 0 6,470 13,250 $14.200 523,141 $30.550 the dollar value of the deposit. 1998 INCREASE 1999 BUDGET (DECREASE) BUDGET $12,000 $700 $12,700 5,000 (1000) 4,000 500 100 600 7.500 5,750 13,250 $25,000 $5.550 $30.550 r fees. $8,500 1$2000\ $6,500 1,800 (100) 1,700 $10,300 ($2,100) $8,200 $0 $100 $100 $35,300 $3,550 $38,850 $71,700 $8,317 $6,354 16,000 1,716 1,650 $87,700 $10,033 $8,004 $0 $0 $100 $101,900 $33,174 $38.654 39 As approved by Council May 10, 1999 I I II :11 TOWN OF PICKERING 1999 BUDGET 2821 - TRANSFERS TO RESERVES PREVIOUS YEARS ACTIVITY 1996 1997 1998 1998 ACTUAL ACTUAL EST. ACTUAL BUDGET A To. RESERVE FOR REPLACEMENT OF CAPITAL EQUIPMENT - G/L 4611 Provincial Transit Capital Assistance $0 $0 $553,766 $553,766 Provision (Miscellaneous) 1.309,443 78,395 1.214,930 854,930 $1.309.443 $78.395 $1.768,696 $1,408,696 B To - RESERVE FOR CONTINGENCY. G/L 4612 1 From '2191 Elections - 1/3rd estimated cost $27.000 $0 $55,000 $55,000 2 WCB (NEER Rebate) 50,440 39,879 o o 3 To cover estimated cost increase resulting from the end of the Social Contract on March 31/96 157.000 87.000 o 0 4 To cover Assessment Appeals due to CVA 1998 . (3% of 1997 tax billing) o o 467,000 467,000 1999 - (1.5% of 1998 tax billing) 5 Book Collection - Western Branch Library o o 0 o As per Budget Committee Meeting April 6. 1999 $234.440 $126.879 $522,000 $522,000 C To. RESERVE FOR ACCRUED VACATION PAY - G/L 4617 Annual transfer - as required $11,350 SO $0 SO $11.350 SO $0 $0 D To - RESERVE FOR RESKILUNG AND REDEPLOYMENT - GIL 4118 1 % of earnings. Full Year 1 % of earnings. 3 months s.5.0oo SO SO SO S45,Ooo SO SO SO E To - RESERVE FOR RATE STABILIZATION - G/L 4619 Offset (net (under)/over levies) SO SO S1,571,817 S1.467,517 SO SO S1,571,817 S1.467,517 TOTAL TRANSFERS TO RESERVES $1,600,233 $201,274 $3,812,513 $3,398,213 40 INCREASE (DECREASE) (553 766) 286,070 .5267696) 1145614) 50,000 1595.614) ($1.467.517) ($1.467.517) (S1,830.827) $0 1999 BUDGET o 1,141.000 $1.141.000 S55,ooO 0 0 321,386 50,000 $426,386 $0 $0 SO $0 SO SO $1,867,386 0 0 $0 $0 SO $0 As approved by Council May 10. 1999 ~" ..,...-. , I TOWN OF PICKERING 1999 BUDGET 2822 - TRANSFERS TO RESERVE FUNDS PREVIOUS YEARS ACTIVITY 1996 1997 1998 ACTUAL ACTUAL EST. ACTUAL 1) To - COMMUNITY FACILITIES DEVELOPMENT RESERVE FUND - G/L 4225 (A) Repayment of Town funded Local Improvements that are collected as Special Charges through G/L 1160, This financial obligation matured in 1998 and therefore zero dollars are budgeted iA 1999. $0 $0 $698,111 (6) To set aside 'cost recovery' amount on G/L 1920 for future Capital Works 230.668 304,542 379,344 (C) Sale of Land - Offset (1594) Capital Works Projects (4228) TOTAL TRANSFERS TO RESERVE FUNDS $230,668 $304.542 $1.077.455 41 1998 BUDGET $174,111 397,150 $571.261 INCREASE (DECREASE) 15174111) i 19912) 322,651 $128.628 II 1999 BUDGET - SO 377,238 322,651 $699.889 As approved by Council May 10. 1999 11 II For. General Government For - Protection of Persons & Property Fire Other For. Transportation Services Municipal Garage Roads Sidewalks Street Lights Transit Transit. Specialized Services For - Environmental Services ,I For - Social Services For - Planning & Development For - Recreation & Cultural Services Recreation Museum, etc. Libraries I I TOTAL TRANSFERS TO CAPITAL FUND TOWN OF PICKERING 1999 BUDGET 2823 - TRANSFERS TO CAPITAL FUND PREVIOUS YEARS ACTIVITY 1996 1997 1998 1998 ACTUAL ACTUAL EST,ACTUAL BUDGET $72,644 $112,461 $351.345 $351,345 397.680 458,508 405,787 405,787 112.180 60,197 121,020 121,020 8,978 55.194 80,020 94,620 2,105.300 1.987,538 733,500 1,243,000 92,700 95,984 68,000 68,000 129,200 190.000 249,500 249,500 82,733 645,870 . 502,032 499,533 35,000 36,982 9.100 17,100 0 45,000 75,000 75,000 25.280 2,538 1,567 4,900 575 0 0 0 678,011 458,406 548,533 527,410 21,874 80.248 34,600 32.916 97,914 165.396 630,688 639,600 $3.860,069 $4,394,322 $3,810,692 $4,329,731 INCREASE 1999 (DECREASE) BUDGET r5173907ì $177,438 61,364 467,151 \32.790) 88.230 ,33570) 61,050 325,125 1,568,125 8,000. 76,000 321,800 571,300 ,339763\ 159,770 18.10m 9,000 18,500 93,500 (4900) 0 8,550 8,550 1103 990) 423,420 (12.157) 20,759 (450877) 188,723 ($416,715) $3,913,016 Note: The above amounts were taken from the Capital Fund budget 'Summary' as follows: General Fund. Mill Rate General Fund - Replacement Reserve $3,263,086 596,983 $4,327,391 0 $4,327,391 0 ($416.715) $3,913,016 $3,098.715 1,295,607 $4,327.391 $4,327.391 \$416.715) $3.913,016 $4,394.322 $3,860,069 42 As approved by Council May 10, 1999 I TOWN OF1~lCKERING I CU~ 2111-MAYOR I PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 INCREASE CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET (DECREASE) 1100 Salaries & Wages $77,662 $79,623 $80,740 $81,681 $5,509 1400 Employer Contributions 11,909 12,621 11,700 13,069 881 1800 Conferences 0 1,132 800 4,500 110 2220 Subscriptions & Publications 467 207 120 300 9 2340 Seminars & Education 0 o 0 1,000 30 2370 Insurance 470 618 ' 665 630 o 2392 Consultive & Professional 0 898 0 1,000 30 2394 RecpUProm.& Sp.Ev./Gen P/R 7,734 5,965 5,000 8,000 240 2457 Vehicle - Repair & Maintenance 468 809 700 2,000 (970) 2657 Vehicle 0 0 4,860 6,300 2,352 2678 Misc. Equipment Rentals 0 0 212 280 0 5300 Stationery & Office Supplies 472 739 180 I 1,000 30 5398 G.S.T. Exempt 163 218 25 I 791 (791) 5900 Gas, Oil, Tires, etc. 1,752 1,144 1,200 I 2,000 60 $101.097 $103,974 $106,202 I $122.551 $7.490 1999 BUDGET $87,190 13,950 4,610 309 1,030 630 1,030 8,240 1,030 8,652 280 1,030 0 2,060 $130,041 % CHANGE 99 BUDGET VS. 98 BUDGET 6.74% 6.74% 2.44% 300% . 300% 000% 300% 3.00% -48.50% 3733% 0.00% 300% -100.00% 300% 6.11% 1100 1400 1800 2220 2340 2370 2392 2394 1999 BUDGET 2111 - MAYOR Page 1 BACKGROUND INFORMATION Salaries and Wages $87,190 Total from Final Page EmDloyer Contributions $13,950 This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Conferences $4,610 Provision to attend AM,O., C. PRA , O.PA, O.S.U.M., Great lakes, U.D.I. & Mun. Affairs SubscriDtions and Publications $309 Provision to cover Municipal World and other publications Seminars and Education $1,030 Misc. provision for Mayor and Executive Assistant Insurance $630 Consultiye & Professional $1,030 F or Professional Advice ReceDtlons. Promotions and SDecial Eyents General Public Relations $8,240 Provision to cover Mayor's dinners, gifts & public relations expenses 44 As approved by Council May 10, 1999 2457 2657 m! 5300 5398 5900 1999 BUDGET 2111 - MAYOR BACKGROUND INFORMATION Vehicle - Repairs & Maintenance For Mayor's car Vehicle Lease of automobile - Mayor (12 months @ $700) Miscellaneous Eauipment Rentals Pager Rental Stationery and Office Supplies For Mayor's Office G.S.T. Exempt Gas. Oil. Tires. Etc. For Mayor's car 45 Page 2 /' ~ ....-- . $1,030 $8,652 $280 $1,030 $0 $2,060 As approved by Council May 10, 1999 I TOWN OF1fs1CKERING . I CURRENT BUDGET 2113 - COUNCIL I PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 INCREASE CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET (DECREASE) 1100 Salaries & Wages $137,513 $136,094 $122,253 $122,431 $39,559 1400 Employer Contributions I 24,380 22,834 19,600 I 27,547 30,746 1800 Conferences 2,450 5,785 1,700 I 12,000 0 2110 Travel 9.418 11,257 17,300 21,600 0 2220 Subscriptions & Publications 1,970 232 710 1,000 0 2340 Seminars & Education 249 62 100 1,000 0 2394 . RecptiProm.& Sp.Ev.lGen P/R 16,351 16,394 17,000 15,000 2,000 2395 Memberships 6,415 6,415 7,200 6,500 700 2399 Outside Agency Services 0 9,403 21,200 I 21,600 0 5300 Stationery & Office Supplies 5,110 4,546 3,500 I 4,000 0 5398 G.ST Exempt 571 512 2,061 I 1,947 ( 1 ,947) - $204,427 $215,556 $212,624 I $234,625 $71,060 1999 BUDGET $161,990 58,295 12,000 21,600 1,000 1,000 17,000 7,200 21,600 4,000 0 $305,685 % CHANGE 99 BUDGET VS. 98 BUDGET 32.31% 111.62% 0.00% 000% 0.00% 0.00% 1333% 10.77% t~ Ii, ~ 'J , 0.00% 0.00% -10000% 30.29% 1100 ~ 1800 2110 . 2220 2340 2394 1999 BUDGET 2113 - COUNCIL BACKGROUND INFORMATION Salaries and Wages Total from Final Page EmDloyer Contributions Page 1 $161,990 $161,990 $58,295 This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, RRS.P., life insurance and long term disability benefits. Conferences 6 Councillors @ $2,000 each Term maximum $6.000 Trayel Provision of 6 Councillors x $3,600 SubscriDtions and Publications Municipal World (6) Miscellaneous Seminars and Education An allocation of $1,000 has been provided to cover various seminars that Members of Councilor support staff may attend in 1999. Receotions. Promotions and SDecial Eyents General Public Relations An allocation has been provided to include the provision for luncheons, floral tributes. pins. flags, plaques, etc. 47 $12,000 $21,600 $1,000 $800 200 $1,000 $17,000 As approved by Council May 10, 1999 2395 2399 5300 5398 1999 BUDGET 2113 . COUNCIL BACKGROUND INFORMATION Memberships Association of Municipalities of Ontario Outside Aaency Services 6 Councillors @ $3,600 each (secretarial services) Stationery and Office Supplies An allocation has been provided for the stationery and office supplies. G.S.T. Exempt 48 Page 2 $7,200 $21,600 $4,000 $0 As approved by Council May 10, 1999 ~~ OF PIC ^,O ~ /4J lI~ ~ -a X ~h~ Z I- " ~ Office of the CHIEF ADMINISTRATIVE OFFICER 1999 BUDGET DEPARTMENTAL MISSION STATEMENT To provide a central source for communication and co-ordination between the Council, its committees and boards, staff departments, the media, the business community and other levels of government. To initiate and implement corporate wide policies and initiatives which ensure consistency and quality of service delivery to the Town's customers while responding to the challenges of an ever-changing economic and social climate, applying the best practices available in the industry. 1999 DEPARTMENTAL GOALS AND OBJECTIVES . To review our existing corporate structure with a view to streamlining departments and reporting relationships to provide the most effective and efficient services to our internal and external customers . To ensure the corporate goals and objectives of all departments are achieved to the satisfaction of the Mayor and Members of Council . To continue to initiate and ensure the development of procedures and activities to provide the most effective and efficient services for our internal and external customers in a fiscally responsible manner . Continued review and implementation of cost savings measures, with particular emphasis on service co-ordination and partnership arrangements . Encourage economic growth, and Town promotion in terms of new investment and employment opportunities to protect Pickering's future prosperity Page 2 of 6 OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER ORGANIZATION CHART Senior Administration 14ayo< & 14.mDtr1 of CouncIl Chll' Admlllll11M QftIcor -"ï:;';';'-Soi~';';;"; rown CI." OlrKtO<. F"anc. O,tOctO<. Hyman ~'lGUrc.. I OirKtOf Planning Ot'octOl. P~IC - OirKtOl. PI'"~ & 'a"I"'" ;JitOctOl. Cu""to & RKtOItJOn 'Ir. Chllt ;JMllon oft!" Chllf ACrntnlS"- ;Jill", -.- : 'm"_m.u.......~ r£l F:l èJ F~ Office of the Chief Administrative Officer Chief Administrative Officer Executive Assistant Executive Coordinator ~------- --------, : Secretary : I I I I I I I I ~---------------~ Project Coordinator * Division of Economic Development Division of Customer Care Manager Economic Development Manager Customer Care STAFF COMPLEMENT: 3 Full Time Full Time Equivalent: Total: 3 Q 3 1 ~ 2 PROPOSED NUMBER OF ADDITIONS: * Project Coordinator (1 year cost sharing arrangement with Ontario Hydro) (currentlv filled) Page 3 of 6 OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . efficient co-ordination of staff resources to clarify roles within the Town's administration . to ensure all departments operate in a fiscally responsible manner . improve productivity through the review of current processes, procedures and reporting structures . maximize and monitor revenue generating initiatives EXTERNAL . co-ordinate administrative functions as a result of any proposed changes encompassing the GTA affecting either local or regional responsibilities . ensure residents and taxpayers are treated with courtesy and respect by all Town employees in accordance with customer service initiatives . review and develop pro-active methods of administering and co-ordinating services with other municipalities and agencies Page 4 of 6 OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER POTENTIAL FOR OPERATIONAL IMPROVEMENT . realignment of staff resources to ensure effective utilization of e~isting staff expertise and complement ~ ~ ......-- . continue to focus on staff training and development . standardized policies and procedures to ensure corporate wide consistency in practices and procedures . continue to review and implement improved communication processes Page 5 of 6 OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $141.996 $268,873 $315,966 Total Revenue 0 0 0 Net $141,996 $268,873 $315,966 % Change (17.0%) 89.3% 17.5% $ Change ($28,631) $126,877 $47.093 Comments on variances if applicable: . increase is primarily reflective of the addition to the staff complement and associated costs (Secretary) . Project Coordinator position cost sharing arrangement with Ontario Hydro (to be reviewed on an annual basis) Page 6 of 6 ~~ OF PIC ^,O ~ lJJ 81'0 .,. ~ J: ~~ Z f- G') ~ ~ /"- .. ....--.- . Office Of The CHIEF ADMINISTRATIVE OFFICER CUSTOMER CARE CENTRE 1999 BU DG ET DEPARTMENTAL MISSION STATEMENT The Customer Care Centre is dedicated to ensuring the timely delivery of quality services to Town of Pickering residents, taxpayers, Mayor, Members of Council, and employees. 1999 DEPARTMENTAL GOALS AND OBJECTIVES . To explore new service delivery processes for the Customer Care Centre. . To continue developing Departmental staff to provide a positive . customer service focus. . To liaise with other municipalities to review the various levels of Customer Service delivery. . To develop a Policy and Procedures for staff of the Customer Care Centre Page 2 of 6 OFFICE OF THE. CHIEF ADMINISTRATIVE OFFICER CUSTOMER CARE CENTRE ORGANIZATION CHART CHIEF ADMINISTRATIVE OFFICER I Manager Customer Care Centre I I I Public Relations Representative *Information/Public Relations Clerk (2) *Includes provision for one new position Temporary/On Call Support Staff STAFF COMPLEMENT: Full Time 3.0 Full Time Equivalent: 0.5 Total: 3.5 PROPOSED NUMBER OF ADDITIONS OR DELETIONS: 1 TOTAL VACANCIES 0 Note: Full Time Equivalent 0.5 = Temporary/On Call Support Staff Page 3 of 6 OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER CUSTOMER CARE CENTRE 1999 CHALLENGES AND OPPORTUNITIES ./"- . ......-... INTERNAL . To continue to encourage all employees to act as "Customer Service Advocates". . To continue to promote quality customer service practices throughout the organization . To continue to explore the feasibility of adopting a one stop shopping concept. EXTERNAL . To continue to promote greater awareness of the Corporation's servi~es to Town- residents, taxpayers and stakeholders. . To investigate and evaluate Customer Service plans, strategies and processes with other Municipalities and agencies. Page 4 of 6 OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER. CUSTOMER CARE CENTRE POTENTIAL FOR OPERATIONAL IMPROVEMENT . To support the development of a Corporate Customer Complaint/Service Tracking System in order to provide accurate performance measurements. . Increase staff competency and initiatives through éffective training and development Page 5 of 6 OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER CUSTOMER CARE CENTRE TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $205,420 $156,800 $158,091 Total Revenue N/A N/A N/A Net $205,420 $156,800 $158,091 % Change N/A (23.67) 0.8% $ Change N/A ($48,620) $1,291 Comments on variances if applicable: Page 6 of 6 ~~ OF PIC ^,O ~ ~..~ ~œ:ø ~ Office Of The Chief Administrative Officer DIVISION OF ECONOMIC" DEVELOPMENT 1999 BUDGET DEPARTMENTAL MISSION STATEMENT The role of the Division of Economic Development is to be a conduit to the future. Through a well balanced Economic Development Program a path will be created for new business and entrepreneurial growth, stimulating wealth creation and employment opportunities that are essential to protect Pickering's future prosperity. 1999 DEPARTMENTAL GOALS AND OBJECTIVES . Promote Pickering as a prime location for industrial, commercial, retail, tourist, film and entertainment sector development. . Provide a one-stop-site-selection focal point for Developers, the Industrial and Commercial Real Estate Sector, Consultants, the GTSB and the GTMA. . . Participate as a full member of the various committees which are working. to further the cause of prosperity in Pickering through committee memberships and participation in committee activities. This includes business, industrial and education focused organizations, both public and private. . Develop and maintain multi-media promotional and marketing programs and information data bases pertinent to the field of Economic Development. . Page 2 of 8 DEPARTMENT OF THE CHIEF ADMINISTRATIVE OFFICER DIVISION OF ECONOMIC DEVELOPMENT ORGANIZATION CHART. " -"""- ........ GENERAL MANAGER Manager of Economic Development I I Economic Development Officer I Secretary r STAFF COMPLEMENT: Full Time 3 I Full Time Equivalent: 0 Total: 3 I PROPOSED NUMBER OF 0 ADDITIONS OR DELETIONS: I TOTAL VACANCIES 0 Page 3 of 8 DEPARTMENT OF THE CHIEF ADMINISTRATIVE OFFICER DIVISION OF ECONOMIC DEVELOPMENT 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . A priority must be to bring the Economic Development Division's various information data bases and promotional materials back to a level of preparedness that was previously achieved in 1994 and which is essential if we are to provide the Development Industry, the Real Estate sector, the GTSB and the GTMA with the support services they require to be effective. . A further revision of the Economic Development Strategic Plan should be commenced as soon as possible in 1999 to encompass any new programs and policies being implemented by Council. The existing plan is still very relevant in many aspects, however, it is eight years old and some members of the new Council did not have an opportunity for input previously. EXTERNAL . As was the case in 1998 the creation of employment opportunities is seen by the public as the major initiative for all levels of government. . Wealth creation programs are now an essential component of effective local government, requiring an economic and political environment that is both attractive to new companies and supportive of existing companies. continued...... .. Page 4 of 8 . More than ever, Pickering'is resident companies and potential. new . companies will continually analyze whether the location they have chosen will provide them with the attributes they will need to be competitive in a global market, i.e., good transportati.on routes by road, rail, sea and air, a well educated workforce, competitively priced land and facilities and especially competitive operating .c:6Sts for utilities and taxes. . The issues of taxes and a decision on whether or not to introduce non- residential development charges have to be weighed carefully. Pickering's competitiveness with other competing communities must be taken seriously or new companies will not locate in Pickering and existing resident companies will look to relocate. Page 5 of 8 DEPARTMENT OF THE CHIEF ADMINISTRATIVE OFFICER DIVISION OF ECONOMIC DEVELOPMENT POTENTIAL FOR OPERATIONAL IMPROVEMENT . Install and utilize "Economic Impact Analysis" software - this will enable us to ascertain the immediate and long term economic benefits of existing and potential development opportunities. . Continue to refine data bases which all enable us to monitor and analyze the following factors and sell this information to consultants etc., to raise the level of revenue producing ability of the division:- (a) (b) (c) (d) (e) The number and type of new companies attracted to Pickering and the corresponding numbers that have left. The number of new jobs created either by attraction of new companies or the growth of existing companies. How do the vacancy rates for industrial, commercial and retail properties compare with that of the overall GT A and what could be done to either improve or take advantage of these market indicators? What changes have taken place in the community's economic base? What new information is available that may affect the Town's strategic actions? Page 6 of 8 DEPARTMENT OF THE CHIEF ADMINISTRATIVE OFFICER DIVISION OF ECONOMIC DEVELOPMENT TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget Total Operating $171,177 $208,633 $228,985 Expend itu res Total Revenue $1 ,000 $500 $4,000 Net $170,177 $208, 133 $224,985 % Change 1.0% 22.3% 8.1 % $ Change $1 ,724 $37,956 $16,852 . 2192-2365 - Additional expenditure required to produce an up-to-date promotional brochure used in the marketing of the Town. The coloured map is 4 years old and needs updating. . 2192-2394 - Increased to accommodate the cost of one extra table at the Ajax-Pickering Board of Trade annual Awards of Excellence event. . All other budget line items have been adjusted to achieve a zero percent increase over 1998. Page 7 of 8 DEPARTMENT OF THE CHIEF ADMINISTRATIVE OFFICER DIVISION OF ECONOMIC DEVELOPMENT . 1999 CAPITAL BUDGET OVERVIEW /"- .. ......-.. CAPITAL BUDGET ITEM RATIONALE/IMPACT ON LEVEL OF SERVICE DESCRIPTION AMOUNT Total Project Cost L shaped workstation $5,135 - and chair Page 8 of 8 CLERK'S DEPARTMENT COMPARATIVE CURRENT BUDGET STATEMENT 2230 - Crossing Guards 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $207,545 $214,184 $214,184 Total Revenue N/A N/A N/A I Net $207,545 $214,184 $214,184 % Change 39.70/0 3.2% 0 $ Change $59,000 $6,639 0 2293 - Animal Control 1997 1998 1999 Bud et Bud et Bud et $183,742 $185,345 $194,126 $20,000 $17,000 $27,000 Net $163,742 $168,345 $167,126 % Chan e 2.8% $ Chan e $4,603 2743 - LACAC 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $7,099 $8,190 $9,450 Total Revenue N/A N/A N/A Net $ 7 I 099 $8, 190 $9,450 % Change (8.16%) 15.4% 15.4% $ Change $631 $1 ,091 $1,260 Page 9 of 10 i CLERK'S DEPARTMENT 1999 CAPITAL BUDGET OVERVIEW CAPITAL BUDGET ITEM RATIONALE ¡IMPACT ON LEVEL OF SERVICE DESCRIPTION AMOUNT Total Project Cost Equipment for $9,000 . on-going replacement of dog Animal Shelter (Whitby and kennels at Animal Shelter Ajax to contributed eQual share) shelving for $7,000 . provide additional storage for archives records that require only short term retention vehicle $22,000 . there are presently 3 by-law vehicles, a 1989, 1990 and 1994 and the older vehicles require much servicing. This vehicle will eventually replace the 1989 or 1990 model. Page 10 of 10 I TOWN O~fslCKERING I CURRENT BUDGET 2121 - CHIEF ADMINISTRATIVE OFFICER PREVIOUS YEARS ACTIVITY CLASSlfICA nON 1996 ACTUAL INCREASE 1999 (DECREASE) BUDGET $27,890 $236,330 15,967 61,516 500 3,000 3,750 3,850 1,200 1,200 0 200 (4,035) 2,815 1,000 4,000 905 1,055 350 700 0 1,300 (434) 0 0 0 $47,093 $315,966 1997 ACTUAL 1998 EST. ACTUAL 1998 BUDGET 1100 Salaries & Wages $112,593 $41,621 $221,946 $208,440 1400 Employer Contributions 22,618 10,161 31,119 45,549 1800 Conferences 1,449 1,771 1,462 2,500 2110 Travel 219 8 318 100 2131 Cellular Phones 0 0 0 0 2220 Subscriptions & Publications 156 0 200 200 2340 Seminars & Education 318 314 5,993 6,850 2394 RecptlProm.& Sp.Ev.lGen P/R 1,533 2,329 4,147 3,000 2395 Memberships 1,121 552 452 150 2678 Misc. Equipment Rentals 272 416 203 350 5300 Stationery & Office Supplies 1,675 1,346 1,249 1,300 5398 G.S.T. Exempt 124 129 204 434 5902 Misc.Equip.&Tools(Under $100) 0 0 0 0 $142,078 $58,647 $267,353 I $268,873 % CHANGE 99 BUDGET VS. 98 BUDGET 13.38% 3505% 2000% 375000% 000% 0.00% -58.91% 3333% 603.33% 100.00% 0.00% -10000% 000% 17.51% 1999 BUDGET 2121 - CHIEF ADMINISTRATIVE OFFICER BACKGROUND INFORMATION 1100 Salaries and Waaes Total from Final Page $251,680 Car Allowance 7,200 Plus: Provision for overtime 6,000 Secretary 31,450 Replacement of Economic Development Secretary & Council Support Staff Recovery from Ontario Hydro í60000) 1400 EmDlover Contributions This item includes mandatory deductions (CPP., EJ., EHT,,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. 1800 Conferences FCM - Halifax (CAO) A.M.O. - Toronto (CAO) 2110 Travel To cover parking expenses for various outside meetings Atomic Energy Board Hearings in Ottawa for Pickering nuclear plant license renewal. (Mayor & CAO) $350 3,500 2131 Cellular Phones To provide for monthly cellular phone charges - CAO 2220 SubscriDtlons and Publications To purchase various resource material 50 Page 1 $236,330 $61,516 $3,000 $3,850 $1,200 $200 As approved by Council May 10, 1999 2340 2394 2395 Page 2 1999 BUDGET 2121 . CHIEF ADMINISTRATIVE OFFICER BACKGROUND INFORMATION Seminars and Education $2,815 To provide for senior management quarterly strategy sessions $1,500 Study Session (Mayor, Council, CAO) 750 SomiFlar (l!xesI:oItive Ce9fsiFl3ter) te "m:wiQO fer 3F'1Y seminars relat8g to spe£ial preje~s, paRRersllips ets. +;iOO Deleted T JQ (as directed by Budget Committee. Meeting of April 6/99) To provide for various topical seminars (Executive Assistant) 300 Minute Taking (Secretary) 90 Communication - Business Writing (Secretary) 175 Public Relations $4,000 Provision for general public relation functions including receptions I promotions and special events MembershlDs $1,055 Parks & Recreation Ontario - CAO OMA (Ontario Municipal Administrators) OMMI (Ontario Municipal Managers Inst.) Ontario Professional Planners Institute (Executive Coordinator) OSTO (Ontario Society For Training & Development) (Project Coordinator) ACRSP (Association For Canadian Registered Safety Professionals) (Project Coordinator) OMMI (Ontario Municipal Managers Institute) (Project Coordinator) $170 125 80 300 175 125 80 51 As approved by Council May 10, 1999 2678 5300 5398 5902 ~99 BUDGET 2121. CHIEF ADMINISTRATIVE OFFICER BACKGRQUND INFORMATION Miscellaneous EauiDment Rentals To provide rental pagers -CAO - Project Coordinator $350 350 Stationery and Office SuDDlies To provide stationery and office supplies G.S.T. ExemDt Misc. EQuiD. & Tools (Under $100) 52 $700 $1,300 $0 $0 Page 3 As approved by Council May 10. 1999 I TOWN O~1:tCKERING I CURRENT BUDGET 2129 - CUSTOMER CARE CENTRE PREVIOUS YEARS ACTIVITY CLASSIFICATION 1996 ACTUAL 1997 ACTUAL 1998 EST. ACTUAL 1998 BUDGET INCREASE 1999 99 BUDGET (DECREASE) BUDGET YS. 98 BUDGET $676 $125,202 0.54% 152 28,170 054% 0 1,500 000% 0 300 000% 25 50 10000% 0 500 0.00% 15 515 300% 0 0 0.00% 9 309 300% 0 0 1\ " 0.00% 0 0 0.00% 0 0 000% 545 1,545 5450% (131) 0 -10000% 0 0 0.00% $1,291 $158,091 0.82% % CHANGE 1100 Salaries & Wages $164,017 $187,467 $119,987 $124,526 1400 Employer Contributions 31,686 34,803 19,606 28,018 1800 Conferences 0 2,060 0 .1,500 2110 Travel 70 0 12 300 2220 Subscriptions & Publications 121 74 0 25 2340 Seminars & Education 98 250 375 500 2394 RecptlProm.& Sp.Ev.lGen P/R 1,669 2,450 341 500 2395 Memberships 190 245 0 0 2396 Photo, Mapping, Printing 22 0 28 300 2399 Outside Agency Services 420 0 0 0 2457 Vehicle - Repair & Maintenance 0 0 0 0 2678 Misc. Equipment Rentals 262 109 0 0 5300 Stationery & Office Supplies 806 1,066 1,063 1,000 5398 G.ST Exempt 84 99 40 131 5900 Gas, Oil, Tires, etc. 0 0 0 0 - $199,445 $228,623 $141,452 I $156,800 jjM ~ 1800 2110 2220 ¡æ 1999 BUDGET 2129 - CUSTOMER CARE CENTRE BACKGROUND INFORMATION Salaries and Wages Total from Final Page Plus: Provision for overtime Page 1 $125,202 $125,202 0 Emoloyer Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Conferences Conflict Resolution - Manager, Customer Care Centre Conflict Resolution - Public Relations Representative Funds are being set aside in the event a "valuable" conference/seminar, etc, come available throughout the year. $28,170 $1,500 $150 150 1,200 Trayel Allowance paid to Manager & Public Relations Representative for use of their own vehicles for Town business. Subscriotlons and Publications Seminars and Education Ontario Management Development Program - Public Relations Representative 54 $300 $50 $500 As approved by Council May 10, 1999 2394 2395 ill§ 2399 2457 2678 5300 5398 ~ 1999 BUDGET 2129 - CUSTOMER CARE CENTRE BACKGROUND INFORMATION Receotions. Promotions and Soecial Events General Public Relations Public Relations. Promotional Items Membershios Photo. Maooina and Printing Film and developing Printing of Flyers, Brochures, etc. Outside Aaency Services Vehicle Reoair and Maintenance Miscellaneous Eauioment Rentals Stationery and Office SuoDlies Includes day to day stationery and office supplies. business cards, custom papers for brochures, toner cartridges for printer, etc. G.S.T. Exemot Ga.. oil tires. etc. 55 Page 2 ~" ~ ......-. $515 $0 $309 $0 $0 $0 $1,545 $0 $0 As approved by Council May 10,1999 I TOWN OF PICKERING I 1999 CURRENT BUDGET 2192 - ECONOMIC DEVELOPMENT CLASSIFICATION 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2210 Advertising 2211 Tr. Shows, Exhib. & Displays 2220 Subscriptions & Publications 2340 Seminars & Education 2365 Pur. Pr.lBroch.lNews Ltr. 2392 Consultive & Professional 2394 RecpUProm.& Sp.Ev.lGen P/R 2395 Memberships 2396 Photo. Mapping, Printing 2399 Outside Agency Services 2478 Misc. Equip. Repairs & Maint. 5300 Stationery & Office Supplies 5398 G.ST Exempt PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL $57,121 12,515 0 1.486 19,778 10,223 471 733 1,919 6,109 2,507 710 714 12,866 7 598 1,281 $129,038 $84,061 17,031 363 1,114 22,545 8,691 79 441 8,756 850 8,655 1,693 733 0 96 1,119 1,101 $157,328 $121,700 22,008 700 1,200 20,500 2,300 220 500 3,750 0 6,750 10.000 125 0 10 1,200 800 $191,763 1998 BUDGET INCREASE (DECREASE) $124,880 28,098 1,000 2,250 21,000 3,000 250 1,000 3,750 0 7,500 10,300 1,250 0 500 2,000 1,855 $1,210 272 50 0 (400) 100 10 (175) 19,950 0 750 300 50 0 25 65 (1,855) $208,633 $20,352 1999 BUDGET $126,090 28,370 1,050 2,250 20,600 3,100 260 825 23,700 0 8,250 10,600 1,300 0 525 2,065 0 $228,985 % CHANGE 99 BUDGET VS. 98 BUDGET - 097% 0.97% 500% 0.00% -190% 3.33% 400% -17.50% 53200% 0.00% 1000%. 2.91% 400% 0.00% 500% 325% 000% 9.76% TOWN'OF PICKERING 1999 . - CURRENT ~nJpgeT 2192 - ECONOMIC DEVELOPMENT PREVIOUS YEARS ACTIVITY % CHANGE 1996 1997 1998 EST. 1998 (INCREASE) 1999 99 BUDGET CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET DECREASE BUDGET VS. 98 BUDGET - REVENUE 1593 Misc, - Sale of Maps. etc, ($1,127) ($725) ($725) ($500) ($3,500) ($4.000) 70000% ($1,127) ($725) ($725) ($500) ($3,500) ($4,000) 700,00% $127,911 $156,603 $191,038 $208,133 $16,852 $224,985 8.10% ".. , 1100 ~ 1800 2110 2210 2211 1999 BUDGET 2192 - ECONOMIC DEVELOPMENT BACKGROUND INFORMATION Salaries and Wages Total from Final Page Emoloyer Contributions . Page 1 $126,090 $28,370 This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Conferences Economic Development Council of Ontario Trayel Provision for miscellaneous travel expenses based on 1998 actuals. Adyertisina Durham Region Tourist Guide Durham Region Manuf.Assoc.Directory 1999 Focus - News Advertiser 1999 Other local business newspapers 1999 Ontario - World Business Centre 1999 Lakeshore Communities Directory Discretion amount Trade Shows & Exhibitions Joint cost sharing projects for Trade shows with G. TeA. Economic Development Partnership and the Region of Durham Economic Development Department 58 $1,050 $2,250 $20,600 $4,120 4,120 2,060 2,060 4,120 2,060 2,060 $3,100 As approved by Council May 10, 1999 1999 BUDGET 2192 - ; ¡NOMIC DEVELOP .i§!fi . Page 2 BAC., ,ROUND INFORMATION 2220 Subscriptions and Publications $260 Topical Economic Development publications and analytical reports 2340 Seminars and Education $825 E.D.C.O. Certification - Manager $515 Topical Seminars - 310 2365 Purch. Pr./Broch./Newsletter $23,700 Update and reprints of video $1,030 Printing of Economic Profiles 1,030 Economic Division Newsletter (new) 1,030 Update of promotional brochure and full colour map Existing publication was produced in 1993 and contains out-dated information regarding available industrial and commercial land. The brochure is an important tool used to promote the benefits of locating your business and living in the Town of Pickering. Brochure - design and camera ready art 6,010 Map - redesign and update of streets and facilities and development areas to camera ready art 4.565 Printing Cost (1,000 copies) Brochure 5,975 Printing Cost (2,000 copies) Map 4,060 2392 Consultiye & Professional $0 2394 Public Relations $8,250 Miscellaneous promotional items (mugs, pins, etc) $2,060 Receptions and Special events Provision for Coroorate Soonsorshios Ajax-Pickering Board of Trade 4,640 Tables for Council at Business Events 1,550 59 As approved by Council May 10, 1999 1999 BUDGET 2192 - ECONOMIC DEVELOPMENT Page 3 BACKGROUND INFORMATION 2395 MembershiDs $10,600 Economic Dev. Council of Ontario $520 Economic Dev. Assoc. of Canada 520 Provision for Comorate Memberships Ajax/Pickering Board of Trade 880 Tourist Association of Durham 160 Durham Networks of Excellence 260 Durham Region Manufacturers Assoc. 260 Greater Toronto Marketing Alliance 8,000 2396 Photo. MaDDina. Printing To provide for photograph enlargements, $1,300 framing, banners, and enlargements of artwork 2399 Outside Aaencv Services $0 2478 Miscellaneous EauiDment ReDairs & Maintenance $525 Provision for repairs to mounted photographs, banners and display equipment 5300 Stationerv and Office SuDolies $2,065 To provide stationery and office supplies colour inks for printers and special coloured paper orders - based on 1998 actuals 5398 GST ExemDt $0 Reyenue tln Miscellaneous Sale of Maps, etc. ($4,000) 60 As approved by Council May 10, 1999 ~~ OF PIC ^,O +~ I.J.¡ rI~~ -a J:' ~~ Z f- ø ~ CLERK'S DEPARTMENT 1999 BUDGET ~ ~ ....... , DEPARTMENTAL MISSION STATEMENT To provide a high level of administrative services to the Council and staff and effective customer service to the residents of the Town of Pickering in conformity with the laws 0 the Province of Ontario and standard business practices. 1999 DEPARTMENTAL GOALS AND OBJECTIVES . to provide a high level of by-law enforcement services . to identify areas where it would be appropriate to initiate user fees or licence fees . to review regulatory by-laws that require updating . to prepare and train staff for changes to ways of operating . to work closely with other area municipalities in the Region of Durham to implement an effective Records Management Program. Page 2 of 10 CLERK'S DEPARTMENT ORGANIZATION CHART --_J Manager of Supply and Services Buy~ '~__J B"y.. '- _J Materials Buyer II Materials Buyer I -- Slo,"' ~~'k ] Full Time Full Time Equivalent: Tutal: ----------------- ----------~--- ------------------------ PROPOSED NUMßER Or- ADDITIONS OR DELETIONS: Nolie fofÃL vAcÄÑciES:-Ñone STAFF COMPLEMENT: --- ---------- [ Tow" Cle,' I [ Manager of By-law Enforcemerd Services Municipal Law Enforcement PrinVMailroom Clerk 2 Officer (3) - ----- J By-law Secretary PrinVMailroom Clerk 1 - Pal king Control Olficer (Part-time) ~ .5 105- Committee Cooroinator Clerk - Administration 1 Cle,' - Poopert, I Clerk - Information ~} \'" .'") , Pöye 3 of 10 CLERK'S DEPARTMENT 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . Seek new ways of operating due to legislative changes . Continuing restraint on available funding EXTERNAL . . Effect of constantly changing legislation . Impact of possible joint servicing arrangements with the Town of Ajax Page 4 of 10 CLERK'S DEPARTMENT I POTENTIAL FOR OPERATIONAL IMPROVEMENT r L ~ r [ . continue to make better use of existing staff . playa leading role in improving customer service . increase competence of staff through effective training and developrT r r Page 5 of . CLERK'S DEPARTMENT . COMPARATIVE CURRENT BUDGET STATEMENT 2198 - Microfiching 1997 1998;.. 1999 Budget Budget Budget Total Operating $18,540 $10,300 $10,300 Expenditures Total Revenue N/A N/A N/A Net $18,540 $10,300 $10,300 °/0 Change 10°10 (44.4°/0) 0 $ Change ($2,060) ($8,240) 0 2199 - Printshop 1997 1998 1999 Budget Budget Budget Total Operating $275,641 $282,414 $303,884 Expend itu res Total Revenue N/A N/A N/A Net $275,641 $282,414 $303,884 °/0 Change (0.4°/0) 2.5°10 7.60/0 $ Change ($1, 156) $6,773 $21,470 2220 - By-law 1997 1998 1999. Budget Budget Budget T ota! Operating $194,327 $317,718 $327,721 Expenditures Total Revenue $346,440 $325,840 $397,140 Net ($152,113) ($8,122) ($69,419) °/0 Change (10.44°/0) (94.6°/0) 754.7°/0 $ Change ($17,731) ($143,991) ($61,297) Page 8 of 10 CLERK'S DEPARTMENT COMPARATIVE CURRENT BUDGET STATEMENT 2230 - Crossing Guards 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $207,545 $214,184 $214,184 Total Revenue N/A N/A N/A , Net.. $207,545 $214,184 $214,184 °/0 Change 39.7°10 3.2°/0 o $ Change $59,000 $6,639 o 2293 - Animal Control 1997 1998 1999 Bud et Bud et Bud et $183,742 $185,345 $194,126 $20,000 $17,000 $27,000 Net $163,742 $168,345 $167,126 °/0 Chan e 2.8% $ Chan e $4,603 2743 - LACAC 1997 1998 1999 Budaet Budaet Budget Total Operating Expenditures $7,099 $8,190 $9,450 Total Revenue N/A N/A N/A Net $7,099 $8, 190 $9,450 % Change (8.16°10) 15.40/0 15.4°10 $ Change $631 $1 ,091 $1,260 Page 9 of 10 CLERK'S DEPARTMENT TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget Total Operating $1,611,181 $1,788,524 $1,912,250 Expend itu res Total Revenue $593,330 $649,840 $738,015 Net $1,017,851 $1,138,684 $1,174,235 % Change 14.1% 11.9010 3.12% $ Change $126,023 $120,833 $35,551 Page 6 of 10 I ... .. TOWN OF PICKERING I 1999 CURRENT BUDGET 2122 - CLERK PREVIOUS YEARS ACTIVITY CLASSIFICATION 1996 ACTUAL 1997 ACTUAL 1998 EST. ACTUAL 1998 BUDGET 1100 Salaries & Wages $155,108 $190,182 $208,785 $203,210 1400 Employer Contributions 34,813 42,495 40,200 45,047 2110 Travel 202 749 205 700 2210 Advertising 3,863 6,778 3,700 6,000 2220 Subscriptions & Publications 485 230 1,000 500 2340 Seminars & Education 0 150 200 200 2392 Consultive & Professional 747 0 400 300 2395 Memberships 265 304 235 350 2396 Photo, Mapping, Printing 917 937 650 1,000 2399 Outside Agency Services 21,461 1,142 0 0 5300 Stationery & Office Supplies 4,092 5,622 5,400 3,500 5302 Forms 1,002 502 650 1,000 5398 G.ST Exempt 957 464 373 406 $223,912 $249,555 $261,798 $262,213 INCREASE 1999 (DECREASE) BUDGET $0 $203,210 675 45,722 0 700 0 6,000 500 1,000 0 200 0 300 0 350 0 1,000 0 0 2,000 5,500 0 1,000 (406) 0 $2,769 $264,982 % CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 1.50% 0.00% 0.00% 10000% 000% 0.00% 0.00% 0.00% 0.00% 57.14% 0.00% -100.00% 1.06% I TOWN OF PICKERING I 1999 CURRENT BUDGET 2122 - CLERK PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 1411 Sale of Services-Administration ($198,962) ($262,790) ($297,000) ($297.000) 1519 licences & Permits-Marriage (6.333) (9.913) (10,000) (10,000) ($205,295) ($272,703) ($307,000) ($307,000) $18,617 !!~~,-1,!~} ($45,202) !!'!~.z~?} (INCREASE) 1999 DECREASE BUDGET $0 ($297,000) (6,875) (16.875) ($6,875) ($313,875) ($4,106) 1$48,893 Increase in revenues reflects new fee schedule approved by Council at the December 1998 Council meeting. % CHANGE 99 BUDGET VS. 98 BUDGET 000% 68.75% 2.24% 9.17% Page 1 1999 BUDGET 2122 . CLERK'S DEPARTMENT BACKGROUND INFORMATION 1100 Salaries and Wages $203,210 Total from Final Page $200,210 Overtime 3,000 1400 Emolover Contributions $45,722 This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. 2110 Trayel $700 Clerk - Various meetings 2210 Advertising $6,000 This account includes provisions for advertising road closings, Official Plan amendments and other legislative matters that are not published on the community pages of the local newspapers, ~ Subscriotions and Publications $1,000 Municipal World Miscellaneous $125 875 2340 Seminars and Education $200 The amount of $200 has been allocated to provide for seminars put on by the Province respecting new legislation. 63 As approved by Council May 10, 1999 2392 2395 2396 2399 5300 5302 ~ 1999 BUDGET 2122 - CLERK'S DEPARTMENT BACKGROUND INFORMATION Consultive & Professional $300 This account provides for the costs of referrals of zoning and Official Plan objections to the Ontario Municipal Board, MembershiDs $350 AM,C.T. O.M,M.I. - Town Clerk - Town Clerk $300 50 Photo. MaDDina. Printinq $1,000 An allocation of $1,000 is required to pro~ide for the purchase of film or for specialized printing. Outside Agency Services $0 Stationerv & Office SuDDlies $5,500 This account provides for the purchase of general office supplies such as pens, pencils, staples, binders, etc. Forms $1,000 This account includes various forms from Municipal World, some Provincial agencies and purchasing forms. G.S.T. ExemDt $0 64 Page 2 As approved by Council May 10. 1999 Revenue 1411 1519 1999 BUDGET 2122 - CLERK'S DEPARTMENT BACKGROUND INFORMATION Sale of Services - Administration ($297,000) This account derives its revenue primarily from the $125 fee for answering lawyers' property inquiries. This account also includes subscriptions to agendas, photocopying, microfilm and printing for outside organizations, Marriaae Licences ($16,875) This account provides for the revenue from the issuance of approximately 275 marriage licences, 65 Page 3 As approved by Council May 1O, 1999 I ... TOWN OF P.ICKERING I . 1999 CURRENT BUDGET 2133 - SUPPLY AND SERVICES PREVIOUS YEARS ACTIVITY CLASSIFICATION 1996 ACTUAL 1998 BUDGET 1997 ACTUAL 1998 EST. ACTUAL 1100 Salaries & Wages $212,792 $217,467 $219,161 $217,982 1400 Employer Contributions 47,901 49,152 41,200 49,046 1600 Conferences 0 758 610 750 1900 Uniforms 0 61 150 250 2110 Travel 264 297 125 500 2220 Subscriptions & Publications 63 127 0 300 2340 Seminars & Education 2,932 1,707 1,000 2,006 2394 RecpUProm.&Sp.Ev./Gen P/R 0 0 160 0 2395 Memberships 1,198 1,148 1,600 1,461 2457 Vehicle - Repair & Maintenance 163 292 1,600 300 2476 Misc. Equipment Repair & Maint. 96 0 130 200 5398 G.ST Exempt 91 73 176 190 5900 Gas, Oil, Tires, etc. 160 (21) 300 350 5902 Misc. Equipment (under $100) 0 19 200 200 $265,682 $271,080 $266,412 I $273,535 INCREASE 1999 (DECREASE) BUDGET $6,314 $224,296 1,420 50,466 (750) 0 0 250 (200) 300 0 300 (220) 1,786 200 200 159 1,620 1,300 1,600 300 500 (190) 0 50 400 0 200 $8,383 $281,918 % CHANGE 99 BUDGET VS. 98 BUDGET 2.90% 2.90% -10000% 0.00% -40.00% 0.00% -10.97% 200.00% 10.88% 433.33% 150.00% -100.00% 14.29% 0.00% 3.06% Page 1 1999 BUDGET 2133 . SUPPLY & SERVICES BACKGROUND INFORMATION 1100 Salaries and Wages T ota! from Final Page $223,296 Overtime 1,000 1400 EmDloyer Contributions $224,296 $50,466 This item includes mandatory deductions (CPP" EI., EHT.,) and employer provided benefits such as dental, optical. OMERS, life insurance and long term disability benefits. 1800 Conferences $0 1900 Uniforms $250 An allocation of $250 has been provided to allow for work clothing for the Stores Clerk as required by the Collective Agreement. 2110 Travel $300 An allocation of $300 for mileage is required due to the Town's participation in co-operative purchasing meetings, respective tender openings, Area Purchasing Manager's Meetings and attendance at the quarterly Ontario Public Buyers' Association and Purchasing Managers' meetings. 2220 SubscriDtions and Publications $300 This account provides for the cost of subscribing to the Construction Law Letter and The Legal Edge. 67 As approved by Council May 10, 1999 Page 2 1999 BUDGET 2133 - SUPPLY & SERVICES BACKGROUND INFORMATION 2340 Seminars and Education $1,786 This account provides for the following: Buver 2: PMAC Management Studies (mandatory) $375 Introduction to Organizational Behaviour PMAC Seminar (2 day. 2 credits) 428 Evaluating Purchasing Effectiveness 40 OPBA Spring Workshop Materials Buyer 2 PMAC Management Studies (mandatory) 375 Introduction to Organizational Behaviour PMAC Seminar (2 day, 2 credits) 428 Evaluating Purchasing Effectiveness OPBA Spring Workshop 40 Materials Buyer 1 OPBA Seminar 100 ~ Receotions. Promotions and Soecial Eyents $200 General Public Relations 68 As approved by Council May 10, 1999 Page 3 1999 BUDGET 2133 - SUPPLY & SERVICES BACKGROUND INFORMATION 2395 MembershiDs $1,620 ManaCler Purchasing Management Association of Canada (PMAC) $335 Ontario Public Buyers Association (OPBA) 180 Ontario Municipal Management Institute 75 Buyer 2 PMAC 335 OPBA 180 Materials Buyer 2 PMAC 335 OPBA 180 2457 Vehicle ReDair & Maintenance $1,600 This account provides for the repairs and maintenance of the Central Stores vehicle, 2478 Miscellaneous EauiDment & ReDairs $500 This account provides for the repairs and maintenance of the hydraulic lift and miscellaneous equipment. 5398 G.S.T. ExemDt $0 ~ Gas. 011. Tires. Etc. $400 This account provides for the cost of fuel, etc. for the Central Stores vehicle. 69 As approved by Council May 1O, 1999 5902 Page 4 1999 BUDGET 2133 - SUPPLY & SERVICES BACKGROUND INFORMATION Miscellaneous Eauioment (under $100) This account provides for the purchase of inexpensive operating materials such as stock boxes, small hardware, etc, $200 70 As approved by Council May 10, 1999 I TOWN. OF PICKERING I 1999 CURRENT BUDGET 2191 - ELECTIONS PREVIOUS YEARS ACTIVITY CLASSIFICATION 1996 ACTUAL 1998 EST. ACTUAL 1997 ACTUAL 1100 Salaries & Wages 1400 Employer Contributions 2121 Postage 2210 Advertising 2399 Outside Agency Services 2635 Building Rentals 2678 Misc. Equipment Rental 5300 Stationery & Office Supplies 5398 G.S.T. Exempt $38,126 3,774 6,874 0 6,038 580 77,916 23,457 3,189 0 0 0 0 0 0 0 0 0 $0 $159,954 $55,000 Second of two provisions for 2000 election. Transferred to G/L 2821. I. 1998 BUDGET INCREASE (DECREA~~) $0 0 0 0 0 0 0 0 0 $0 0 0 0 0 0 0 0 0 $55,000 $0 1999 BUDGET % CHANGE 99 BUDGET VS. 98 BUDGET $0 0 0 0 0 0 0 0 0 0.00% 0.00% 000% 000% 000% 0.00% 0.00% 0.00% 0.00% $55,000 0.00% CLASSIFICATION TOWN OF PICKERING . 1999 CY~R~NT ßJJPG~T 2198 - MICROFICHING PREVIOUS YEARS ACTIVITY 1996 ACTUAL 1997 ACTUAL 1998 EST. ACTUAL 1998 BUDGET 2392 Consultive & Professional $22,113 $11,532 $10,000 . $10,000 5398 G.S.T. Exempt 614 320 300 300 $22,727 $11,852 $10;300 $10,300 INCREASE 1999 (DECREASE) BUDGET $300 $10,300 (300) 0 $0 $10,300 % CHANGE 99 BUDGET VS. 98 BUDGET 300% -100.00% 0.00% 2392 5398 1999 BUDGET 2198 - MICROFICHING BACKGROUND INFORMATION Consultiye & Professional This account provides for the on-going costs of microfilming Town reêords. G.S.T. ExemDt 73 Page 1 $10,300 $0 As approved by Council May 10, 1999 . "'.... TOWN OF PICKERING 1999 CURRENT 13J)QG£;T 2199 - PRINT SHOP/MAIL ROOM PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 INCREASE CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET (DECREASE) 1100 Salaries & Wages $22,832 $60,419 $64,364 $61.497 $0 1400 Employer Contributions 5,411 12,641 12,250 13,837 (0) 2121 Postage 79,846 103,261 66,200 90,000 10,000 2122 Freight, Express & Cartage 3,238 3,926 11,200 3,500 8,500 2365 Purch. Pr./Broch.lNews Ltr. 4,795 7,703 9,200 6,000 3,000 2399 Outside Agency Services 41,014 19,155 18,500 19,500 0 5300 Stationery & Office Supplies 7,914 10,244 6,700 8,000 0 5301 Printing Supplies 81,668 79,837 80,000 74,000 6,000 5398 G.ST Exempt 6,617 6,582 5,755 6,030 (6,030) 5902 Misc. Equipment (Under $100) 0 0 50 50 0 $253,335 $303,768 $274,219 $282,414 $21,470 1999 BUDGET $61.497 13,837 100,000 12,000 9,000 19,500 8,000 80,000 0 50 $303,884 % CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 0.00% 11.11% 242.86% 50.00% 0.00% 0.00% 8.11% -100.00% 0.00% 7.60% 1999 BUDGET 2199 - PRINT SHOP/MAIL ROOM BACKGROUND INFORMATION 1100 Salaries and WaQes Total from Final Page $60,497 Overtime 1,000 ~ Emoloyer Contributions 2121 2122 2365 2399 This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Postage A provision for postage is required based on historical changes to this account plus an increase in the first class postage rate, Freiaht. Exoress & Cartage Cost of courier services Purchased Printina. Brochures. Newsletters Cost of printing (specialized) done by outside sources. Outside Aaency Services This account provides for the cost of outsourcing the Town's daily, scheduled mail delivery between facilities as well as a daily courier service to deliver incoming and interdepartmental mail as well as agendas to remote Town locations on a routine basis. 75 Page 1 $61,491 $13,831 $100,000 $12,000 $9,000 $19,500 As approved by Council May 10, 1999 ~ lli.1 5398 5902 : 1999 BUDGET 2199 - PRINT SHOP/MAIL ROOM BACKGROUND INFORMATION Stationery & Office SUDDlies The print shop requires a provision for the general supply of stationery and envelopes for corporate-wide use and computer supplies, Printing SuDDlies This account provides for the purchase of supplies for all photocopiers, drafting equipment, mapping equipment, fax machines and binding machines, Also, maintenance to photocopiers is reflected in this account. G.S.T. ExemDt Miscellaneous EauiDment (Under $100) This account provides for the cost of any extraordinary or minor purchases, 76 Page 2 $8,000 $80,000 $0 $50 As approved by Council May 10, 1999 - I TOWN OF PICKERING 1999 l - -------_.--------------- ÇYRR~NTeYI;!G~T 2220 PROTECTION SERVICES - BY -LAW PREVIOUS YEARS ACTIVITY % CHANGE 1996 1997 1998 EST. 1998 INCREASE 1999 99 BUDGET CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET (DECREASE) BUDGET VS. 98 BUDGET 1100 Salaries & Wages $157,227 $187,821 $228,600 $227,254 $3,000 $230,254 1.32% 1400 Employer Contributions 27,970 32,957 38,800 51 ,132 675 51,807 1.32% 1900 Uniforms 314 3,029 2,800 3,000 500 3,500 1667% 2110 Travel 1,705 2,429 1,650 2,000 0 2,000 0.00% 2131 Cellular Phones 0 0 1,000 0 1,200 1,200 0-00% 2220 Subscriptions & Publications 89 27 100 150 0 150 0.00% 2340 Seminars & Education 0 1,144 200 1,900 1,550 3,450 81.58% 2370 Insurance 470 618 700 630 0 630 0_00% 2371 Self-Insurance 0 327 0 0 0 0 0.00% 2392 Consultive & Professional 149 260 500 1,000 0 1,000 0.00% 2395 Memberships 453 438 800 2,030 0 2,030 0.00% 2399 Outside Agency Services 6,901 0 1,700 0 6,000 6,000 0.00% 2457 Vehicle-Repair & Maintenance 1,156 6,333 5,200 6,000 0 6,000 0.00% 2678 Misc. Equipment Rentals 0 282 900 3,400 (400) 3,000 -11.76% 5302 Forms 3,945 2,430 7,000 8,000 0 8,000 0.00% 5398 G.S.T, Exempt 416 378 862 722 (722) 0 -100.00% 5900 Gas, Oil, Tires, etc. 3,068 2,757 5,000 10,000 (2.000) 8,000 -20.00% 5902 Misc. Equipment(Under $100) 6 324 500 500 200 700 40.00% $203,869 $241,554 $296,312 . $317,718 $10,003 $327,721 3.15% CLASSIFICATION REVENUE 1510 Lic. & Per-Pool Enclosures 1512 Lic. & Per-Business* 1513 Lic. & Per-Amusement 1514 Lic. & Per-Taxi 1520 Lic. & Per-Parking, etc. TOWN OF PICKERING . 1999 ÇYBRI::.NT ßlJPgl::.T . 2220 PROTECTION SERVICES - BY -LAW PREVIOUS YEARS ACTIVITY 1996 ACTUAL 1998 EST. ACTUAL 1998 BUDGET % CHANGE (INCREASE) 1999 DECREASE BUDGET V~. -- ($6.000) ($8,000) 300.00% (62,000) (119,140) 108.51% 0 (50.000) 0.00% (3,300) (20,000) 19.76% 0 (200,000) 0.00% ($71.300) ($397,140) 21.88% ($61.297) ($69,419\ 754.70% *Increase in licence fee revenue mainly due to the flea market now operating on Saturdays. 1997 ACTUAL ($1,850) ($1,450) ($1,500) ($2,000) (56.000) (58,570) (75.000) (57,140) (72,230) (57,202) (50.000) (50.000) (62,647) (52.680) (30,000) (16,700) (149,943) (122,849) (190,000) (200.000) ($342,670) ($292,751) ($346.500) ($325,840) ($51,197) ($50,188) ($8, 1~~) 1999 BUDGET Page 1 2220 PROTECTION SERVICES - BY-LAW BACKGROUND INFORMATION 1100 Salaries and Wages $230,254 Total from Final Page $227,254 Overtime 3,000 1400 EmDloyer Contributions This item includes mandatory deductions (CPP., EI., EHT., $51,807 and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits, 1900 Uniforms $3,500 This account covers the cost of uniforms for the Manager of By-law Enforcement Services, thre~ Municipal Law Enforcement Officers and the Parking Control Officer. 2110 I!m! $2,000 This account is used for mileage by an Officer in the event that a Town vehicle is not available and they are required to attend at a particular location immediately, 2131 Cellular Phones $1,200 The amount allocated in this account is based on 1998 cell phone charges. 2220 SubscrfDtions and Publications $150 Miscellaneous publications 79 As approved by Council May 10, 1999 ~ 1999 BUDGET 2220 PROTECTION SERVICES. BY-LAW BACKGRcpUND INFORMATION Seminars and Education $é,OiO $3,450 Reduced T JQ (as directed by Budget Committee. Meeting of April 6/99) 3 Officers for Property Standards Course @ $850 = $2,550 Municipal Law Enforcement Officers Course at Aylmer for 3 Officers @ $500 = $1,500 Seminars re: Bill 108, Bill 25, Tree Preservation, etc, - $1,000 2370 Insurance $630 2371 Self-Insurance $0 2392 Consuftiye & Professional $1,000 This account is used for company and title searches, 2395 Membershios $2,030 This account is comprised of the following: 4 memberships to MLEO Assoc. at $200 (Manager & 3 Officers) $800 4 memberships to Ontario Assoc. of Property Standards Officers at $250 (Manager & 3 Officers) 1,000 Assoc. of Municipal Clerks & Treasurers (Manager) 230 2399 Outside Aaency Services $6,000 This account provides for the cost of contract parking officers during the winter months. 80 Page 2 As approved by Council May 10,1999 1999 BUDGET Page 3 2220 PROTECTION SERVICES - BY-LAW BACKGROUND INFORMATION ~ Vehicle Repair and Maintenance $6,000 This account provides for the servicing of three vehicles. The new vehicle that has been allocated in the Capital Budget will be under warranty. m§. Miscellaneous Eauipment Rentals $3,000 This account provides for the rental charges of 3 pagers and 1 cell phone for the MLEO's and the Manager of By-law Services 5302 Forms $8,000 This account provides for the purchase of dog tags, taxi licence plates, lottery permits and parking tickets. This account has doubled over 1998 because we will be purchasing a greater amount of parking tickets. lli§ G.S.T. Exempt $0 5900 Gas. Oil. Tires. Etc. $8,000 This account provides for the fuel used by four vehicles. ~ Miscellaneous Eaulpment (Under $100) $700 This account provides for the purchase of extraordinary items such as film, batteries, etc. 81 As approved by Council May 10,1999 Revenue 1510 1512 1513 1514 1520 1999 BUDGET Page 4 2220 PROTECTION SERVICES - BY-LAW BACKGROUND INFORMATION Licences and Permits - (Pool Enclosures) This account should increase somewhat over 1998 due to increased development and a better economy. Licences and Permits - (Businesses) Public Halls Wrecking Yards Signs Flea Market $10 x 10 $20 x 2 $150 x 1oO $1,000 x 104 Licences and Permits - (Amusements) This account derives its revenue from the issuance of licences for Raffies, Bingos, etc. Licences and Permits - (Taxis) This allocation is provided based on previous years' experience. Licences and Permits - (Parkina) This account reflects revenue received from parking and other by-law fines. 82 $100 40 15,000 . 104,000 ($8,000) ($119,140) ($50,000) ($20,000) ($200,000) As approved by Council May 10, 1999 CLASSIFICATION TOWN OF PICKERING 1999 CURReNT eUQGJ;T 2230 PROTECTION SERVICES - CROSSING GUARDS PREVIOUS YEARS ACTIVITY 1996 ACTUAL 1997 ACTUAL 1998 EST. ACTUAL 1998 BUDGET INCREASE (DECREAS!=) 1100 Salaries & Wages $93,222 $0 $0 $0 $0 1400 Employer Contributions 4,143 0 0 0 0 1900 Uniforms 0 0 0 0 0 221 0 Advertising 0 0 0 0 0 2399 Outside Agency Services 80,930 198,009 207,946 207,946 6,238 5398 G.S.T. Exempt 2,428 5,941 6,238 6,238 (6,238) $180,723 $203,950 $214,184 $214,184 $0 1999 BUDGET $0 0 0 0 214,184 0 $214,184 % CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 0.00% 0.00% 0.00% 3.00% -100.00% 0.00% Page 1 1999 BUDGET 2230 PROTECTION SERVICES - CROSSING GUARDS BACKGROUND INFORMATION 1100 Salaries & Wages $0 1400 Emolover Contributions $0 1900 Uniforms $0 2210 Adyertisina $0 2399 Outside Aaency Services $214,184 The allocation in this account reflects the contract with Adecco employment agency for the 1998/1999 school year. 5398 G.S.T. Exemot $0 84 As approved by Council May 1O, 1999 TOWN OF PICKERING 1999 ÇVRR~NTeI)QG~T . 2293 PROTECTION SERVICES - ANIMAL CONTROL PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET 2110 Travel $57 $56 $100 $100 2399 Outside Agency Services 650 700 800 600 7180 PAW Animal Control Centre 180,000 179,987 181,645 181,645 7181 Livestock Killed 4,732 3,420 4,100 ~,OOO $185,439 $184,163 $186,645 $185,345 I REVENUE 1516 Lic. & Per, - Animal ($8,380) ($7,494) ($10,000) ($15,000) 1623 ant. Specific Grants (3,395) (1,990) (3,500) (2,000) ($11,775) ($9,484) ($13,500) ($17,000) $173,664 $174,679 $173,145 $168,345 INCREASE 1999 (DECREASE) BUDGET $0 $100 200 800 7,581 189,226 1,000 4,000 $8,781 $194,126 ($10,000) ($25,000) 0 (2,000) ($10,000) ($27,000) ($1,219) $167,126 "10 CHANGE 99 BUDGET VS. 98 BUDGET 0-,-00% 33.33% 4.17% 33.33% 4.74"10 66.67% 0.00% 58.82"10 -0.72"10 2110 2399 7180 7181 Revenue 1516 1999 BUDGET 2293 PROTECTION SERVICES. ANIMAL CONTROL BACKGROUND INFORMATION Travel This account provides for the mileage costs of the Livestock Valuers. Outside Aaencv Services This account covers the Livestock Valuers' fees of $50 per claim based on 12 claims. P.A.W. Animal Control Centre It is anticipated that the total amount allocated in the Animal Control operating budget is $504,200 and in accordance with the Agreement with the Town of Ajax and Whitby, the Town of Pickering is responsible for a per capita share of this allocation being $189,226. Livestock Killed Based on the claims experience over the last several years, an allocation of $3,500 has been provided to cover the cost of livestock killed by dogs and wild animals. Licences and Permits. Animal The Manager of Animal Control Services will be introducing a programme in Pickering in 1999 to provide for a more aggressive approach to selling dog licenses, This approach has been tried in Whitby and Ajax and was found to increase revenue substantially. 86 Page 1 $100 $800 $189,226 $4,000 ($25,000) As approved by Council May 10, 1999 1623 I I 1999 BUDGET 2293 PROTECTION SERVICES - ANIMAL CONTROL BACKGROUND INFORMATION Ontario SDecific Grants The revenue in this account is derived from grants from the Province to offset the amount paid to a farmer for livestock killed or injured by coyotes, 87 Page 2 ($2,000) As approved by Council May 1O, 1999 TOWN OF PICKERING 1999 ÇURRI;NT eUOGI;T 2743 CULTURAL SERVICES - L.A.C.A.C. PREVIOUS YEARS ACTIVITY CLASSIFICATION 1996 ACTUAl 1997 ACTUAL 1998 EST. ACTUAL 1998 BUDGET INCREASE (DEC~~A§t:) 2110 Travel 583 349 $300 600 $0 221 0 Advertising 500 1,880 0 500 200 2220 Subscriptions & Publications 300 300 250' 300 (100) 2340 Seminars & Education 406 1,066 . 400 400 0 2392 Consultive & Professional 1,300 2,120 2700 3,000 1,500 2394 RecpUProm.&Spec.EvJGen. P/R 500 543 100 500 0 2395 Memberships 1,350 90 100 100 100 2396 Photo, Mapping, Printing 500 500 100 1,500 0 5300 Stationery & Office Supplies 0 0 0 500 (200) 5398 G.S.T. Exempt 196 215 120 240 (240) 5400 Gift Shop/Plaques 1,500 500 0 500 0 5902 Misc. Equipment (Under $100) 50 50 50 50 0 $7,185 $7,613 $4,120 $8,190 $1,260 1999 BUDGET $600 700 200 400 4,500 500 200 1,500 300 0 500 50 $9,450 % CHANGE 99 BUDGET VS. 98 BUDGET 000% 4000% -3333% 0.00% 50.00% 0.00% 100.00% 0.00% -40.00% -100.00% 000% 0.00% 15.38% 1999 BUDGET Page 1 2743 CULTURAL SERVICES - L.A.C.A.C. BACKGROUND INFORMATION 2110 Trayel LACAC Members may attend the Provincial Conference in 1999 and an allocation is required for mileage to this event. 2210 Advertisinq To prepare a number of walking, driving, and educational brochures, and to increase our advertising to give a greater profile for the work Heritage Pickering does. 2220 SubscriDtions and Publications This account provides for the purchase of various books and magazines respecting the designation of buildings. 2340 Seminars and Education To provide for the attendance of members at annual conferences and local seminars, 2392 Consultative & Professional To provide for the hiring of consultant firms for the purpose of providing information leading to the designation of properties, and to provide for upgrading of our Heritage , Structures Inventory, 89 $600 $700 $200 $êOO Reduced T JQ (as directed by $400 Budget Committee. Meeting of April 6/99) $4,500 As approved by Council May 10, 1999 1999 BUDGET Page 2 2743 CULTURAL SERVICES - LAC.A.C. BACKGROUND INFORMATION ~ RecDt./Prom. & SDecial Events $500 To provide for the promotion of Pickering's heritage during Heritage Week, and to help promote Durham Heritage Fest which will . be held this year in Pickering in the Fall. ~ MembershiDs $200 To provide for annual fees for memberships in Community Heritage Ontario and the Architectural Conservancy of Ontario. 2396 Photo. MaDDina. Printing $1,500 To print a number of brochures; to provide for a resource-based mapping system on which to plot heritage sites; and to provide for the storage and maintenance of the Land Registry documents. ~ Stationery & Office SuDDlies $300 To purchase minor supplies for cataloguing and maintaining the Land Registry documents. ~ G.S.T. Exemot $0 90 As approved by Council May 10, 1999 Page 3 1999 BUDGET 2743 CULTURAL SERVICES - L.A.C.A.C. BACKGROUND INFORMATION 5400 Gift ShoD/Plaques $500 To purchase plaques for designated properties and for undesignated properties of historical significance. 5902 Misc. EauiDment (Under $100) $50 This account provides for minor equipment such as film, etc. 91 As approved by Council May 10, 1999 ~~ OF p/o. ^,O -r~ IJ.JlI~'" ~ :r: ~H~ Z I- G) - LEGAL SERVICES DEPARTMENT 1999 BUDGET DEPARTMENTAL MISSION STATEMENT To assist Town Council in legally implementing its decisions and to protect its ¡ programs and policies by providing accurate, up-to-date, efficient legal advice and representation in an apolitical manner which exemplifies the highest level of ¡ professionalism, integrity and ethical standards. To provide flexibility and i adaptability to the Corporation's customers in situations where it is fair, equitable ~ and legal to do so. 1999 DEPARTMENTAL GOALS AND OBJECTIVES . To provide Council and Staff departments with up-to-date information regarding legislative reforms. To assist Council in identifying, initiating and ¡ managing changes efficiently. . ¡ . To further streamline the department's operations and to eliminate the . duplication of services within the department and between other staff ¡ I departments. . To continue a positive customer service focus in service delivery by , maintaining constructive working relationships with elected officials, staff i departments and the development industry. . . To continue developing departmental staff by encouraging continuous improvement initiatives, ongoing staff training and personal development. , . To successfully complete all outstanding appeals to the Official Plan in the ¡ most efficient and economical manner. Page 2 of 6 ---- DEPARTMENT OF LEGAL SERVICES ORGANIZATION CHART Town Solicitor Manager, Legal Services I I I Confidential Administrative Assistant Legal Services Clerk Secretary STAFF COMPLEMENT: Full Time Full Time Equivalent Total: 5 0 5 5 NUMBER OF STAFF COMPLEMENT: Page 3 of 6 DEPARTMENT OF LEGAL SERVICES 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . Continued increased demand for legal services from Ontario Municipal Board appeals, including various appeals of the Town's Official Plan. . Numerous Town By-law's requiring extensive revisions to bring them up-to-date and to bring them in line with new legislation. . Creation of new by-laws to assist in the enforcement of Town Policies. . Numerous development and real estate related matters requiring legal services. . To work towards streamlining the Agreement process for the development industry. EXTERNAL . Municipal Act Reform . Condominium Act . Development of Seaton lands . Provincial Reallocation of Responsibility (POA) . Partnership Initiatives Page 4 of 6 DEPARTMENT OF LEGAL SERVICES POTENTIAL FOR OPERATIONAL IMPROVEMENT EFFICIENCIES . To continue streamlining the department's operations by eliminating the duplication of services. . To streamline the Agreement process. . Training of other departments to reduce the quantity of administrative assistance required to be provided corporately. . Use Technology to achieve responses to requests for legal information and advice. . Continue to create new procedures to enhance the general day-to-day functions of the department. EFFECTIVENESS . To assist the Chief Administrative Officer in allocating responsibilities for administrative processes to appropriate departments within the Town. . To continue training and development of staff. . To continue producing to the department's customers the highest quality of product, level of professionalism and accurate, up to date legal advice. ECONOMY . To assist the Chief Administrative Officer in identifying economical means of providing legal services. . Coordinating activities in the department to reduce unnecessary trips to the Registry Office. . To increase the use of technology such as Quicklaw and the computer search system available through the Province. Page 5 of 6 DEPARTMENT OF LEGAL SERVICES TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budaet Total Operating Expenditures $344,345 $428,584 $359,264 T ctal Revenue $ 62,200 $70,000 $72,000 Net $282,145 $358,584 $287,264 % Change 8.80/0 27.0% (19.90/0) $ Change $22,895 $76,439 ($71-,320) Page 6 of 6 --.,.--. I TOWN OF PICKERING I 1999 CURRENT BUDGET CLASSIFICATION 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2131 Cellular Phones 2220 Subscriptions & Publications 2320 Legal Services Expenses 2340 Seminars & Education 2392 Consultive & Professional 2394 Recp/Prom.&Sp.Ev./Gen P/R 2395 Memberships 2399 Outside Agency Services 2678 Misc. Equipment Rentals 5300 Stationery & Office Supplies 5902 Misc.Equip.&Tools(Under $100) 2125 - LEGAL SERVICES PREVIOUS YEARS ACTIVITY 1996 ACTUAL $230,715 47,125 0 1,411 0 7,018 4,289 3,881 0 0 1,726 3,876 0 1,545 0 $301,586 1997 ACTUAL $260,718 51,224 34 1,468 0 5,966 1,267 3,000 5,949 0 2,234 o o 1,875 o $333,735 1998 EST. ACTUAL $270,000 60,750 650 1,600 474 6,000 5,600 2,135 21,628 60 2,360 0 0 2,500 0 $373,757 1998 BUDGET $283,040 63,009 1,200 1,900 0 6,500 5,000 1,900 60,000 250 3,285 0 0 2,500 o $428,584 INCREASE !Q~CREAS~} ($67.931) (14,859) (700) 0 250 (500) 1,000 (900) 15,000 0 (1.030) 0 350 0 0 t$69,320} 1999 BUDGET $215,109 48,150 500 1,900 250 6,000 6,000 1,000 75,000 250 2,255 0 350 2,500 0 $359,264 % CHANGE 99 BUDGET VS. 98 BUDGET -2400% .23.58% -5833% 0.00% 0.00% -7.69% 20.00% -47.37% 2500% 0.00% -31.35% 000% 350.00% 0.00% 0.00% -16.17% I TOWN 0 F PICKERING I 1999 CURRENT BUDGET 2125 - LEGAL SERVICES PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 1413 Sale of Services - Legal I ($62,624) ($96,141) $71,000 I ($70.000) ($62,624) ($96,141) $71,000 ($70,000) $238.962 $237.594 $444.757 $358,584 (INCREASE) 1999 DECREASE BUDGET ($2.000) ($72,000) ($2,000) ($72,000) ($71,320) $287,264 % CHANGE 99 BUDGET VS. 98 BUDGET 286% 2.86% -19.89% 1100 1400 1800 2110 2131 2220 1999 BUDGET 2125 - LEGAL SERVICES DEPARTMENT I BACKGROUND INFORMATION Salaries and WaQes Total from Final Page ~Jew ðolicitor (8 months) (â months) Page 1 $215,109 $209,109 ãê;êêê ~ Reduced T JQ Deleted and Deferred to January 1/2000 as per T JQ and Council Plus: Provision for overtime Solicitor $3,OOO/Mgr. $3,000 6,000 EmDloyer Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Conferences All Local and Regional Conferences (Solicitor) 6 conferences in 1999 @ $25.00 ea. Canadian Bar Association (CBA) and CBA-Ontario also hold conferences (usually one day in length) in Toronto regarding Municipal Law and related matters Trayel Town Solicitor/Clerk for various outside meetings, registry office and court Cellular Phones Pager SubscriDtlons and Publications Rogers - Canadian Law of Planning & Zoning Municipal & Planning Law Reports Rogers - Law of Canadian Municipal Corporation Ontario Regulations Ontario Reports OMB Reports Miscellaneous 94 $48,150 $500 $1,900 $250 $6,000 As approved by Council May 10, 1999 m!l 2340 2392 2394 2395 1999 BUDGET Page 2 2125 - LEGAL SERVICES DEPARTMENT I BACKGROUND INFORMATION Leaal Services EXDel'l~ Expenses incurred in searching titles, registering documents, filing documents and obtaining transcripts - Le. disbursements to other agencies in payment of their fees for services provided and purchase of Teraview (automated Land Registry System), Seminars and Education Various Seminars - CBA; Law Society (Solicitor) peA Training - Clerk/Solicitor Municipal Prosecutors Seminars Consultatiye and Professional Expenses incurred for: Reble, Ritchie ($5,000 for 8 mo. = $40,000) Official Plan Appeal; Various other Litigation Matters RecDtJProm.&SD.EY./Gen P/R Meetings with outside solicitors MembershiDs Law Society of Upper Canada - Solicitor Law Society of U~~er C3naEla New Solicitor Canadian Bar Association/CBAO - Solicitor C3A3GiaR ear AEEeQ,.'Ce.~,o ~e'H Solicitor Durham Law Association - Town Toronto Law Office Management Assoc. - Manager Institute of Law Clerks of Ontario - Clerk Municipal Law Enforcement Officers Assoc. - Clerk Prosecutors Association - Clerk $1,415 ~ 330 ~ 115 170 125 75 25 95 $6,000 $1,&00 Reduced T JQ (as directed by $1,000 Budget Committee - Meeting of April 6/99) $75,000 $250 $2,255 Deleted T JQ Deleted T JQ As approved by Council May 10, 1999 1999 BUDGET Page 3 2125 - LEGAL SERVICES DEPARTMENT BACKGROUND INFORMATION 2399 Outside AQencv Services $0 2678 Miscellaneous EQuiDment Rentals $350 1 pager - Legal Services Clerk , 5300 Stationery and Office SuDDlies $2,500 To provide stationary and office supplies. 5902 Misc. EQuiDment Under $100 $0 Revenue 1413 Sales of Services ($72,000) . Estimate based on revenue derived from the processing of various agreements/leases, lot control by-laws, building code prosecutions and other miscellaneous services provided by the Legal Services Department 96 As approved by Council May 10,1999 ~~ OF PiC ^,O ~ i.J.JlI~'" ~ J:: ~~ Z I- G) ~ FINANCE DEPARTMENT 1999 BUDGET DEPARTMENTAL MISSION STATEMENT It is the mission of the Finance Department of the Corporation of the Town of Pickering to provide responsible, innovative and effective leadership and advice, to ensure that its financial management and information systems activities are conducted with efficiency and integrity. To ensure the financial integrity, accountability, and fiscal capacity of the Town and to provide financial selVices and advice to the Chief Administration Officer (CA 0,) other Department Heads and Council. This is achieved by means of effective budgeting, accounting and financing through planning, policy setting, transaction processing, quality assurance and the provision of operating and strategic management information. To promote and maintain the financial strength, stability and accountability of the Corporation. The Director of FinancelTreasurer is responsible for advising the CAO, Other Town Department Heads and the Town CouncH on all matters pertaining to the efficient and prudent financial management of the Town of Pickering. 1999 DEPARTMENTAL GOALS AND OBJECTIVES . To continue the development of sound fiscal policies and long range financial planning for Town Services. . To continue to investigate and develop alternative funding sources for the Town. . To continue to increase efficiencies, timeliness and co-ordination of budget I control systems and financial information. ; . To improve overall budget information to ensure Town programs are consistently presented for budget decision-making purposes. Page 2 of 11 1999 DEPARTMENTAL GOALS AND OBJECTIVES (Cont'd.,) . To provide more comprehensive and meaningful financial management information reporting to the CAO, other Departments and the Town Council. . To improve the use of management information technology in the Department to obtain higher levels of timeliness, efficiency and effectiveness in the provision of departmental services. . To continue to research and develop optimal possible financing strategies for the Town's current and capital programs. . To further develop procedures for the timely collection of property taxes and other receivables to enhance cashflow management. . To develop and implement program budgeting for the year 2000 budget process which would facilitate more effective utilization of the Town's assets. . To replace the five aging network servers with modern Pentium II servers, and to replace the Novell operating system with MS-Windows NT. . To continue with the replacement of and upgrading of micro-based computers such as 486 and Windows 95 upgrade to Windows NT. . To implement a phone-in/fax-in registration system for the purpose of reducing the workload within Culture and Recreation, and to increase the level of service provided to Town resident. Page 3 of 11 FINANCE DEPARTMENT ACCCUNr5 P"ABLE Ol£~K , ACCOUNTiNG =;;K I 1FT)' iPTI1 5ysreMS ""AI. YSr " GRACLE êE"','ELOPER I '3iS COCRc"""rc", I CRAC!.: cev"'.Cpe;¡ . OBA SYS7:',tS "",",,-ysr 7J PRCGRA" ANAl.ysr ACCOUNTS P<Y.>.aLE C:..:F!KiI ,FT'2 ACC:::UNTING CLERK \I VACANr 'R sysre';s .\NAL.YSTI PC ANALYST f" - - -":ö7;;;""ÿšt--¡ I I '--------------"" ~EVE.'lJe ReçeIV.>8LES CLERKICASHleR OFFice ,'I)..,NI NE1'NORK AO"'N r--:u~š~Ë~----i ""Al.ysr 1.--------------' PAYROu.. supe;¡VISOR CONSOLIDATED FINANCE DEPARTMENT STAFF COMPLEMENT: Full Time 25 Full Time Equivalent: 2 - Total: 27 PROPOSED NUMBER OF ADDITIONS OR DELETIONS: 2 TOTAL VACANCIES 2 Page 4 of 11 FINANCE DEPARTMENT 1999 CHALLENGES AND OPPORTUNITIES . To successfully implement the new budget reporting software. . To review and implement new purchasing and fixed assets management information systems. . To continue to review the major re-alignment of provincial- municipal responsibilities as they become known and to report on a timely basis their financial implications to the Town. . To implement the legislative requirements of Bill 79 (Capping Legislation) and to report on a regular and timely basis the financial implications to the Town. . To review and update the Development Charges By-Law of the Town in accordance with the new legislative requirements with the assistance of other applicable departments. . To review and update the policies and procedures of the Town which provide the financial management controls over the receipts and disbursements of the funds Of the Corporation. . To review the adequacy and need of the Town's reserves and reserve funds in order to update the relevant policies, procedures and by-laws. . To continue to work with the Treasurers of the Region and the other Area Municipalities in reviewing a pooled insurance program for our municipalities. I' Page 5 of 11 . To develop a computerization. corporate strategic plan regarding . To review Information Systems Division, its mandate, staffing and job descriptions. . To encourage the Town to accept new ways of doing business, such as mailing of forms and documents in regards to accounting, accounts payable, and other non- financial applications. . To provide the Town with the automated systems necessary to function within today's business climate. . To encourage the Town to adopt and adhere to corporate standards in the Departments areas of business. . To share systems and resources with other municipalities in the G.TA. Page 6 of 11 FINANCE DEPARTMENT POTENTIAL FOR OPERATIONAL IMPROVEMENT . To continue to examine the merits of the Finance Department and its responsibilities in an attempt to obtain greater efficiencies and effectiveness in the provision of departmental services. . To facilitate the education and training of staff to enhance knowledge and skills to compliment the new organization and responsibilities. . To assist departments in the financial management of their cost centres through improved financial systems. . To standardize, improve and automate forms used by the Departments. . To undertake a review of the Town's banking relationships. . To finalize and implement the Corporate Financial Control Procedure and By-law. . To market the Town's property information systems for the purposes of generating revenue. To continue to define and refine the business operations of the Information Systems Division in order to provide the highest level of service possible in the most cost effective manner. Page 7 of 11 CONSOLIDATED FINANCE DEPARTMENT TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget I Total Operating Expenditures $1,278,335 $1,487,483 $1,572,459 Total Revenue $931,500 $927,250 $896,500 I Net $346,855 $560,233 $675,959 % Change (4.5)% 61.5% 21 % I $ Change ($16,186) $213,378 $115,726 I * Includes Finance & Information Systems Comments on variances if applicable: The 1998 variance of approximately $213,000 was mainly due to increases in staffing and benefits to bring the complement back up to previous levels. Expenditure increases for 1999 are mainly due to the establishment of two proposed new positions in the I nformation Systems Division to better manage the workload and provide service to the departments and annualization of salaries and benefits in the Finance and Accounting Divisions. Furthermore, a forecasted decrease in the areas of penalties and interest on taxes is forecasted due to changes in the taxation at all three levels. Page 8 of 11 FINANCE DEPARTMENT COMPARATIVE OPERATING BUDGET STATEMENT Accounting Services & 1997 1998 1999 Taxation Budget Budget Budget Total Operating Expenditures $788,697 $992,786 $1 ,061 , 134 Total Revenue $931,500 $927,250 $896,500 Net ($142,803) $65,536 $164,634 % ChanQe (8.3%) (145.9%) 151,2% $ Change ($10,934) $208,339 $99,098 Comment: 1 . The Finance Department, a hybrid of revenue generating activity service centre and cost centre is in a period of significant change, not only in its organization but also in its processes, procedures and systems. Expenditure increases reflect additional costs associated with the "retooling" of the finance department to meet the demand of the changing reporting and legislative environment. . Budgeted revenue reflects an anticipated decrease in interest and penalty revenue due to the changes in the tax billing pattern associated with Bill 79 which is partially offset by expected higher revenues through the provision of tax certificates. t \ I i Page 9 of 11 FINANCE DEPARTMENT COMPARATIVE CURRENT BUDGET STATEMENT Information Systems 1997 1998 1999 1 Budget Budget Budget I Total Operating Expenditures $489,638 $494,697 $511,325 I Total Revenue N/A N.A N/A I Net $489,638 $494,697 $511,325 ! % Change (1.1%) 1.0% 3.4% ' $ Change $(5,252) $5,059 $16,628 Comments: The Information Systems Division of the Finance Department . provides data handling services and systems to the Accounting, Taxation, Budgeting and Financial systems of the Corporation. Similar services are provided to the systems of other departments such as Reports and Community Planning in the Planning Department, Building Permits and Inspections in the Public Works Department, Program Registration and Membership in the Culture and Recreation Department, the Facilities Booking System in the Parks and Facilities Department, Human Resources in the Human Resources Department and Parking Tags and Licensing systems in the Clerks Department. As well, there are a number Corporate systems: VAMS, Purchase Requisitions, Property, MS-Word, MS- Excel, MS-Powerpoint, MS-Exchange and the Internet Page 1 0 of 11 FINANCE DEPARTMENT 1999 CAPITAL BUDGET OVERVIEW CAPITAL BUDGET ITEM RATIONALE ¡IMPACT ON LEVEL OF SERVICE DESCRIPTION AMOUNT Total Project Cost Accounting & Taxation Furniturè & Equipment 13,575 Re-organization and replacement Bill 35 Study 75,000 Funding for Deloitte & Touche and for leaal advice Consultant's Study 1 5, 000 To review the organization - structure and Strategic Plan of the IS Department Information Systems Furniture & EauiDment 19,530 New staff and replacement Office Machines & Equipment 348,429 Mainly for computer hardware replacement and uparades Operating Departments 93,053 Computer hardware and software for the various departments Page 11 of 11 '.,.-- I TOWN O~~~CKERING I . CURRENT BUDGET 2127 - FINANCE PREVIOUS YEARS ACTIVITY 1996 1997 1998 CLASSIFICATION ACTUAL ACTUAL EST. ACTUAL 1100 Salaries & Wages $608,714 $645,447 $787,008 1400 Employer Contributions 130,377 154.489 118,662 1500 BiII79 0 0 0 1800 Conferences 0 0 400 2110 Travel 601 585 1,100 2131 Cellular Phones 0 0 630 2191 Data Processing Services 0 24,300 22,000 2210 Advertising 0 0 0 2220 Subscriptions & Publications 622 1,051 1,991 2340 Seminars & Education 501 492 1,200 2365 Purchased Printing 0 14,799 31,238 2392 Consultive & Professional 0 0 26,000 2394 RecptlProm.& Sp.Ev.lGen P/R 180 275 1,000 2395 Memberships 520 691 2,300 2399 Outside Agency Services 10,981 3,300 100 5300 Stationery & Office Supplies 2,826 5,267 8,900 5302 Forms 5,733 2,330 4,500 5398 G.ST Exempt 599 1,546 915 $761,654 $854,574 $1,007,944 % CHANGE 1998 INCREASE 1999 BUDGET (DECREASE) BUDGET V~.n -- $743,773 $47,117 $790,890 633% 155,858 8,577 164,435 550% 0 22.436 22,436 0.00% 1,750 2,170 3,920 124.00% 1,500 0 1,500 0.00% 0 700 700 000% 25,500 1,000 26,500 392% 0 1,236 1,236 0.00% 1,322 677 1,999 51.21% 2,150 792 2,942 36.84% 15,800 500 16,300 316% 30,000 (19,700) 10,300 -65.67% 1,200 0 1,200 000% 2,527 1,668 4,195 66.01% 1,820 0 1,820 0.00% 5,000 2,000 7,000 4000% 2,895 866 3,761 2991% 1,691 (1,691) 0 0.00% $992,786 $68,348 $1,061,134 6.88% II TOWN O~~1CKERING I CURRENT BUDGET 2127 - FINANCE PREVIOUS YEARS ACTIVITY CLASSIFICATION 1996 ACTUAL 1998 EST. ACTUAL 1997 ACTUAL REVENUE 1412 Sale of Services - Financial ($91,990) ($96,008) ($114.500) (857,679) (804,151) (749,000) ($949,669) ($900,159) ($863,500) ($188,015) ($45,585) $144,444 1560 Penalties & Interest on Taxes % CHANGE 1998 (INCREASE) 1999 BUDGET DECREASE BUDGET V~ ($90,250) ($41,250) ($131,500) 4571% (837.000) 72,000 (765.000) -8.60% ($927,250) $30,750 ($896,500) -3.32% $65,536 $99,098 $164,634 151.21% 1999 BUDGET 2127 . FINANCE BACKGROUND INFORMATION 1100 Salaries and Waaes Total from Final Page Plus: Overtime Temporary Help ¡;inaAsial .^.I:E:it JI.Aalyst (Oct. 1.'99] Deferred to Jan.1, 2000 1 1400 Emclover Contributions j ! This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. I 1500 Bill 79 (Capping Legislation) \ Bill 79 received Royal assent on December 18, 1998. Taxation staff have to issue over 1,000 revised 1998 tax bills, of which 337 are decrease claw backs. The complexity of the Bill requires resources for a communication strategy and access to legal professionals. Overtime for preparing bills and addressing realty tax concerns Communication StrateQ'i Advertising 1998 Revised Bill 1999 Interim Bill Information Brochure Consultina 8. Professional Consulting and professional for legal challenges and services for Bill 79 Trainina BiII'79 workshops - Manager of Finance & Tax Supervisor (A one day course costs $150 per person) I 99 $754,890 15,000 9,000 ~ TJQ $157,942 6,493 $5.000 618 618 5,000 10,300 900 Page 1 $790,890 $164,435 $22,436 As approved by Council May 1O, 1999 1999 BUDGET 2127 - FINANCE BACKGROUND INFORMATION 1800 Conferences Treasury Management Assoc, of Can. - Treasurer Mun. Fin. Officers Assoc. - Treasurer Municipal Electric Conference on Ownership - Treasurer Mun. Fin, Officers Assoc. - Bd, of Directors Mtg.(2 days)- Treasurer Canadian Payroll Conference - Payroll Supervisor Canadian institute of Chartered Accounts Conference - Manager of Accounting 2110 Travel Travel for Director and Staff (meetings, etc.) 2131 Cellular Phones Treasurer 2191 Data Processina Services Processing of Town's Payroll Comcheq (C.I.B.C,) 2210 AdvertisinQ Tax Billing Final x 2 June and September 2220 SubscrlDtlons and Publications Economist Globe & Mail ToroDto Star Ontario Gazette Ontario Statute Citator Canadian Business 100 Page 2 $3,920 $520 1,050 520 0 260 520 1,050 $1,500 $700 $26,500 $1,236 $1,999 $68 219 118 130 233 26 As approved by Council May 10.1999 1999 BUDGET 2127 - FINANCE BACKGROUND INFORMATION Municipal World Canadian Investment Review Municipal Act Assessment Act Current Bill Service Miscellaneous Material ¡ 2340 Seminars and Education ,- Mun,Fin.Off. Assoc, Seminars - Treasurer Tax Coil. Seminars - Manager of Finance & Tax Supervisor AMCT - Manager of Accounting, Manager of Finance Training for Staff - Various Accounting related courses Advanced Computer Courses for Staff Municipal Energy Competition Act - Treasurer I 2365 Purchased Printina Tax Bill Printing - Royal Bank 2392 Consultiye & Professional Consulting/legal - Assessment Appeals, Bill 35 and Development Charges i.e, Ontario Hydro Nuclear Plant 2394 Receotlons. Promotions and Soecial Events General Pu bllc Relations Area Treasurers Other Governments - Special meetings 2395 MembershiDs Financial Management Institute - Treasurer Institute of Public Administration of Canada - Treasurer Society of Management Accountants of ant - Treasurer 101 $300 1,000 1,000 1,500 1,000 315 Reduced T JQ $200 1,000 Page 3 125 62 206 206 206 400 $i;44é $2,942 Reduced T JQ (as directed by Budget Committee . Meeting of April 6/99) $16,300 $20,&00 $10,300 $1,200 $4,195 $31 103 565 As approved by Council May 10, 1999 1999 BUDGET 2127 . FINANCE BACKGROUND INFORMATION Society of Management Accountants of Ont. - Mgr, Finance Canadian Institute of Chartered Accountants - Mgr Accounting Association of Municipal Tax Collectors. Treasurer Government Fin. Officers Assoc. of the U.S. & Can. - Treasurer Treasury Management Association of Canada. Treasurer Association of Municipal Clerks & Treasurers - Mgr, & Payroll Super. Municipal Finance Officers Association - Corporate (4) Canadian Payroll Association - Payroll Supervisor 2399 Outside Aaencv Services Security Services - Bank Deposits (52 x $35) 5300 Stationerv and Office Suoolies Stationery, Computer Paper Printer Cartridges & misc. supplies 5302 Forms Tax Registration Kits (100 @ $9,95 ea,) Bill 79 - Standardized Tax Statement Accounts Payable Action Slips (2,000) Invoices & Statements Cash Receipts 5398 G.S. T. Exemot Revenue 1412 Sales of Services - Financial Tax Certificates Quantity Rate January to June 1,125 $50 ($56,250) July to December 1,125 $60 (67.500) Sub Total 2,250 ($123.750) PropertyLink 250 $30 (7.500) Total Projected Revenue Tax Certificates ($131,250) Miscellaneous Receipts (250) 102 Page 4 565 772 93 170 258 503 670 465 $1,820 $7,000 $3,761 $1,056 1,260 160 235 1,050 $0 ($131,500) As approved by Council May 10, 1999 1999 BUDGET 2127 - FINANCE BACKGROUND INFORMATION Page 5 1560 Penalties & Interest on Taxes ($765,000) Actual 1997 ($804320) Est. Actual 1998 ($749.000) Budget 1998 ($837000) Budget 1999 ($765.000) The estimated actuals for 1998 interest on taxes, was lower than budgeted due to the irregular billing schedule of 1998 which translated into lower interest revenues. (Taxes were due in October -and November and therefore, translated into lower revenues.) For 1999, interest revenues are expected to increase due to the anticipated billing of residential to follow the traditional billing patterns of February, April, June and September. The billing for commercial, industrial and multi-residential realty classes is anticipated to be delayed due to the "clean-up" associated with Bill 79. 103 As approved by Council May 1O, 1999 .. . . .. ... "-. . . . . . .. . CLASSifiCATION TOWN OF PICKERING . 1999 ÇYRRf;NTI:}UQ<;¡J;T 2196 - INFORMATION SYSTEMS PREVIOUS YEARS ACTIVITY 1996 ACTUAL 1997 ACTUAL 1998 EST. ACTUAL 1998 INCREASE BUDGET (DECREASE} 1100 Salaries & Wages $215,925 $245,131 $250,000 $270,140 $12,448 1400 Employer Contributions 45,554 47,385 44,000 57, 182 6,400 1800 Conferences 0 0 0 0 0 2110 Travel 225 139 500 400 100 2191 Data Processing Services 22,233 0 0 0 0 2220 Subscriptions & Publications 359 360 533 400 200 2340 Seminars & Education 18,987 10,537 12,243 14,867 (1,417) 2392 Consultive & Professional 3,538 18,283 18,941 16,500 (12.500) 2394 Recpt.,Prom. & Spec.Ev.,Gen, P/R 204 113 136 300 0 2395 Memberships 200 200 200 950 150 2478 Misc. Equip. Repairs & Maint. 116,249 114,959 100,000 110,832 23,823 2678 Misc. Equip. Rental 0 0 0 13,480 (7,730) 5300 Stationery & Office Supplies 1,565 2,599 1,648 3,500 0 5398 G.S.T. Exempt 4,594 4,115 3,200 4,646 (4,846) 5902 Misc. Equipment (Under $100) 1,751 1,261 1,276 1,300 0 $431,384 $445,102 $432,679 $494,697 $16,628 1999 BUDGET - $262,568 63,582 0 500 0 600 13,450 4,000 300 1,100 134,655 5,750 3,500 0 1,300 $511,325 % CHANGE 99 BUDGET VS. 98 BUDGET 4.61% 11 19% 0.00% 25.00% 000% 5000% -9.53% -7576% 0.00% 1579% 21.49% -57.34% 0.00% -100.00% 0.00% 3.36% 1999 BUDGET 2196 . INFORMATION SYSTEMS BACKGROUND INFORMATION 1100 Salaries & Waaes Page 1 Total From Final Page New Position - Business Analyst (T JQ reduced to 50% to reflect start date of July/99) ~Jew PQsitiQn PC Analyst 2 (T JQ reGW6eG te &0% te refte6t staR Gate 9f Jwly!88) $282,588 $254,140 ~ 20,448 Reduced T JQ ~ Reduced T JQ ~ Deleted T JQ 8,000 Provision for Overtime 1400 Emolover Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. 1800 Conferences 2110 Travel 2191 Data Processing Services ~ SubscriDtlons & Publications Reference Material and Manuals 2340 Semi nars & Education Management Skills and Techniques for new Supervisors - Network Administrator Strategic Information Systems Planning - Manager of I.S. MS-Exchange 5.5 - Concepts and Administration - Network Administrator The training programs below are required for the NT 5.0 upgrade regarding the Network. Upgrading to NT 5.0 - Network Administrator (2) Administering NT 5.0 - Network Administrator & PC Analyst (2) NT Core Technologies - Network Administrator & PC Analyst (2) NT 5.0 - First Look - Network Administrator & PC Analyst 105 $63,582 $0 $500 $0 $600 $14,810 $13,450 2,000 Reduced T JQ (as directed by 2,200 Budget Committee 1,500 . Meeting of . April 6/99) 950 3,750 3,750 800 As approved by Council May 10,1999 1999 BUDGET 2196 -INFORMATION SYSTEMS BACKGROUND INFORMATION 2392 Consultative & Professional Viking, Internet, Networking, etc, 2394 RecDt. Prom. & SD.Ev.. Gen P/R To meet with suppliers to determine indUstry trends; to seek solutions regarding specific issues; for general hosting. 2395 Membershios URJSA Canada Oracle Users Group Internet - Webmaster Municipal Information Systems Association CMM 2478 EauiDment Reoair & Maintenance ::¡ortware Maintenance <..;ontracts HR:info ~ Human Resources System Viking - Attendance Management Vaittech -- Tax Billing & Receivable Vailtech - General Ledger Vailtech - Accounts Payable Vailtech - Accounts Receivable jPH - Budgeting Oracle - Server & Client Modules Escom - Program Registration and Facility Bookings E6Gem PReAs iFllFax iF! Registratien Sy£tem CSC - Fleet Management 3COM - Network Hubs Hardware and Svstem SUDDOrt Aareements Novell Support from Conpute - on site Novell Support from Conpute - phone Microsoft Support - Office Products Service Contract - HP650C Plotter Service Contract - HP750C Plotter NetMedia - Registered Domain - Web Site NetMedia - Virtual Hosting and Storage - Web Site PSI - Nine Months 128kb Internet Connection (9 months) 106 $150 300 300 200 150 $4,350 2,300 5,100 5,100 2,300 2,300 5,000 28,250 6,650 ~ 1,500 2,250 Deleted T JQ 3,000 1,200 900 900 1,000 150 750 4,000 Page 2 $4,000 $300 $1,100 $134,655 As approved by Council May 10,1999 1999 BUDGET 2196 -INFORMATION SYSTEMS BACKGROUND INFORMATION General Convert SAS CD into Assessment System Format Equipment Repair - Time & Material Sundry Software Upgrades Network Cable Installation and Repair AutoCad and SoftDesk Upgrades General Expenditures P.S.T, G.S.T. 2678 Miscellaneous Eauioment Rental Licence Agreement with Teranet Land Information System Town's portion 50% 5300 StationerY & Office SuDolies General day-to-day office stationery & supplies 5398 G.S.T. Exemot 5902 Miscellaneous Eauioment Under $100 Provision for small replacement PC items 107 Page 3 2,800 15,000 2.000 3,500 6,100 10,000 9,736 8,519 $5,750 $3,500 $0 $1,300 As approved by Council May 1 0, 1999 ~~ OF PIC ~O 'f~ !#..~ ~di:ø .. DEPARTMENT OF HUMAN RESOURCES 1999 BUDGET DEPARTMENTAL MISSION STATEMENT To design and deliver a comprehensive framework of client based support programs, systems, and services to facilitate efficient and productive management of the Town's Human Resources in the primary areas of employment, compensation and benefits administration, labour relations and Safety and Training. We will achieve this through: . Proactive research, analysis, and advocacy of important HR trends and practices in these areas. . Development and implementation of a comprehensive range of HR policies. . Development and delivery of programs that responds to the training and development needs of employees and support organizational initiatives. 1999 DEPARTMENTAL GOALS AND OBJECTIVES . To continue the development and periodic amendments of organizational policies which provide the terms and conditions of employment and describes the standards and operational requirements in a clear and comprehensive fashion that maximizes the efficiency and orderliness of municipal operations. . To incorporate the Viking Attendance Management System (VAMS) with current ¡ information systems for the purpose of achieving greater accuracy, accessibility' and security of human resource information. 1 l . To develop and introduce new job descriptions where these do not exist and review each existing job description for accuracy to ensure that they reflect) changing responsibilities as well as a changing organizational structure. ¡ . To evaluate each new and updated job description to ensure that these are I properly aligned with the organization's wage/salary structure. Page 2 of 8 . To develop a comprehensive and competitive compensation system that is internally/externally equitable. . To continue the service delivery of a corporate training program that facilitates the continued development of human resources by educating, training, developing and broadening the skill and knowledge of employees. . To develop Health and Safety policies and programs and evaluate their effectiveness on an ongoing basis. . To pursue cost saving initiatives in relation to employee benefits by promoting consumer awareness and benefits education to employees. Page 3 of 8 DEPARTMENT OF HUMAN RESOURCES ORGANIZATION CHART I Director of Human Resources I Administrative Assistant r-n--- un_. _n__uJ Safety & Training Coordinator Human Resources : Manager Supervisor i Reso (' y..r ccntrac:t pollbon) , , ...---.. -- -_u.. _'__n :-Hü-';;äñ--_m--l urces i (currenUy on LTO) : -....---..--._--_.. . I Employment Services Coordinator I Human Resources Assistant STAFF COMPLEMENT: Full Time 5 Full Time Contract: 1 Total: 6 PROPOSED NUMBER OF ADDITIONS OR DELETIONS: TOTAL VACANCIES 0 Page 4 of 8 DEPARTMENT OF HUMAN RESOURCES 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . The ongoing design and development of organizational policies, systems and frameworks to ensure equitable and consistent employment and human resources best practices. . To continue to improve organizational as well as operational flexibility and effectiveness through the collective bargaining process with PPFA and CUPE and conclude negotiations early in 1999. . The full implementation of Viking Attendance Management software to provide the necessary data to support the progressive management of absences. To be pro-active in the administration of both the Attendance Management and the Employee and Family Assistance programs to promote wellness and healthy lifestyles to the employees of the Town. EXTERNAL . An external environment characterized by demographic, economic and legislative change and the difficulties in keeping track of, and interpreting the current effect of such change on the organization as they unfold. . Actively promote the Town of Pickering as an organization where excellent employment opportunities exist. . Continue to develop a customer driven focus that meets the changing needs of an aging population and the culturally diverse issues that the Town may be asked to face in the next millennium. . Establishing new restructuring. partnerships through amalgamations and regional . Foster the existing relationship with the various members of SCOPA (Safe Communities of Ajax/Pickering) in order to better serve both communities in the area of safety awareness and safety education. Page 5 of 8 DEPARTMENT OF HUMAN RESOURCES POTENTIAL FOR OPERATIONAL IMPROVEMENT . Establishing current corporate policies, procedures, values and systems. . The delivery and provision of more "value added" human resource services through the reduction of administrative activities and increasing supports to line management. . The development of current and accurate job descriptions to (a) achieve a compensation system that is internally/externally equitable, (b) that facilitates goal-setting and performance management and (c) that supports the effective recruitment of staff. . DevelopmenUimplementation of Benefits and Orientation policies as well as Safety and Training policies. . Continue to support departments through the EFAP and Attendance Management programs to facilitate the early and safe return to work of employees. . Focus on upgrading existing Human Resource practices and procedures in order to attract, retain and motivate employees. . Dedicated resources allocated to training and development across the organization. . Full utilization of the HR Info System to its maximum po~ential through comprehensive training of HR staff. . Participate in the development of purchasing standards for departmental machinery and equipment. Page 6 of 8 DEPARTMENT OF HUMAN 'RESOURCES caMPARA TIVE CURRENT BUDGET STATEMENT 2139 - Human Resources 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $339,996 $453,283 $475,032 Total Revenue N/A N/A N/A Net $339,996 $453,283 $475,032 % Change 64.6% 33.3% 4.8% $ Change $133,434 $113,287 $21,749 Comment: The following expenditures arising out of Account No. 2392 (Consultative & Professional) are the salient contributors to the variance in the 1999 operating budget. . . . One year contract for the services of a Job Analyst to review and update all job descriptions (approx. 250) in support of organizational changes, to protect the integrity of the job evaluation process and to facilitate internal/external pay equity. . Centralization of the cost of legal services for matters respecting labour relations arising out of employee grievances, interest/rights arbitration cases, collective bargaining, two ongoing human rights issues as well as the cost of legal advice to the Chief Administrative Officer in various administrative/corporate matters. . The cost of supporting the Corporate Employee and Family Assistance Program. . Centralizing the cost of employment medical testing tor firefighters. 2141 - Safety & Training 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $63,927 $76,326 $68,699 Total Revenue N/A N/A N/A Net $63,927 $76,326 $68,699 % Change (15.90/0) 19.4% (10.00/0) $ Change ($12,041 $12,399 ($7,627) Page 7 of 8 Comment: . The 1999 budget reflects the carry-over from 1998 of a Corporate Staff Training Plan at a cost of $18,000 as well as a Team Building exercise suggested by the Chief Administrative Officer ($15,500) 'mder "Seminars and Education" - 2340. Page 8 of 8 I TOWN OF 'PICKERING I ' 1999 CURRENT BUDGET 2139 - HUMAN RESOURCES PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 INCREASE CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET (DECREASE) 1100 Salaries & Wages $123,217 $225,556 $239,520 $254,480 $6,040 1400 Employer Contributions 27,330 43,881 39,385 57,258 1,359 1700 long Term Service Gifts 3,810 3,315 6,600 7,375 62 1800 Conferences 0 603 1,768 1,800 260 2110 Travel 130 181 30 300 (100) 2131 Cellular Phones 0 0 0 0 927 2210 Advertising 841 7,147 10,400 7,000 3,300 2220 Subscriptions & Publications 1,688 1,481 1,669 950 647 2340 Seminars & Education 4,358 2,659 1,326 1,800 (208) 2392 Consultive & Professional 4,097 19,921 116,265 108,300 15,073 2394 Public Relations 0 0 902 1,000 1,060 2395 Memberships 725 1,323 1,336 790 409 2396 Photo, Mapping, Printing 0 0 500 500 530 2399 Outside Agency Services 0 0 0 0 0 5300 Stationery & Office Supplies 1,928 2,624 6,000 6,500 (2,380) 5302 Forms 0 0 0 0 0 5398 G,S.T. Exempt 332 1,018 1,206 5,230 (5,230) 5902 Misc. Equipment (under $100) 0 0 0 0 0 $168,456 $309,709 $426,907 $453,283 $21,749 1999 BUDGET $260,520 58,617 7,437 2,060 200 927 10,300 1,597 1,592 123,373 2,060 1,199 1,030 0 4,120 0 0 0 $475,032 % CHANGE 99 BUDGET VS. 98 BUDGET 2.37% 2.37% 0.84% 14.44% -33.33% 0.00% 47.14% 68 11 % -11.56% 13.92% 106.00% 51.77% 10600% 0.00% -36.62% 0.00% -100.00% 0.00% 4.80% 1100 1400 1700 1800 2110 2131 2210 1999 BUDGET 2139 . HUMAN RESOURCES BACKGROUND INFORMATION Salaries and Wages Total from Final Page Emoloyer Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. LonQ Term Service Gifts 1999 Retirements 8 @ $300 25 year Employee Recognition (6 watches at $220) Employee Recognition Presentation of Awards Employee Appreciation Event Page 1 $260,520 $58,617 $7,437 $2,472 1,360 1,030 2,575 Conferences H,R. Professionals Association of Ontario (Director of H,R.) Travel Estimated travel expense for outside meetings Cellular Phones Motorola Flip Phone cJw attachments (including monthly and annual charges) Adyertisina Newspaper Advertising of employment opportunities 109 $2,060 $200 $927 $10,300 As approved by Council May 10,1999 m2 2340 2392 2394 1999 BUDGET 2139 - HUMAN RESOURCES BACKGROUND INFORMATION SubscriDtions and Publications Canadian H,R. Reporter Contract Clauses Lancaster Reporters Benefits Canada Seminars and Education Behaviourallnterviewing Techniques (Employment Services Coordinator) Seminars/Training/Dev./Networking for HR Staff Canadian Compensation Association (Supervisor of Human Resources) Consultatiye and Professional Provision for York University Assessments (Part-time firefighters - $225/applicant) Employment Medicals Ongoing legal advice (HRICAO - Miscellaneous Legal matters, collective bargaining issues, amalgamation) 4 Arbitration cases Employee & Family Assist. Program(Res.441/97) Job Analyst (1 year SGntF3st) 6 months - July 1 start date plus 10% Employer contributions Public Relations Employee Relations Flowers, Condolences, etc. 110 Page 2 $1,597 $129 1,339 129 ~ $721 $1,592 Reduced T JQ (as directed by 2,060 Budget Committee - Meeting of April 6, 1999 721 $123,373 $3,090 3,090 15,450 51,500 25,750 ãQ,Q8ã Reduced T JQ 24,493 $2,060 As approved by Council May 10,1999 1999 BUDGET Page 3 2139 - HUMAN RESOURCES BACKGROUND INFORMATION 2395 Membershios H,R. Professionals Association $1,199 of Ontario $180 (Employment Services Coordinator) H,R. Professionals Association Durham Region 103 (Employment Services Coordinator) Ontario Municipal Management Institute Renewal 82 (Employment Services Coordinator) H. R. Professionals Association of Ontario (Director of H.R.) 340 Ontario Mun, Human Resource Assn. 154 (Director of H,R.) H.R. Professionals Association 340 of Ontario (Supervisor of Human Resources) i I ill§ Photo. MaooinQ and PrintinQ Miscellaneous Printing $1,030 (Employment Services Forms) 2399 Outside AQencv Services $0 ~ Statlonerv and Office Suoolies $4,120 To provide stationery and office supplies. 5302 Forms $0 m! G.S.T. Exemot $0 111 As approved by Council May 10. 1999 I TOWN O.~~~CKE. RING I CURRENT BUDGET 2141 - SAFETY & TRAINING PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 INCREASE CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET (DECREASE) 1100 Salaries & Wages $45,636 $48,203 60,355 45,660 ($1,720) 1400 Employer Contributions 9,978 10,150 10,000 10,274 (5,880) 1800 Conferences 0 0 585 750 (750) 1900 Uniforms 403 0 0 0 0 2110 Travel 1,034 511 175 700 (500) 2220 Subscriptions & Publications 380 230 92 330 5 2340 Seminars & Education 7.190 4,540 13,500 14,600 3.185 2392 Consultive & Professional 25 0 0 1,000 30 2395 Memberships 870 499 587 750 (250) 2678 Misc. Equipment Rentals 0 119 159 350 (350) 5300 Stationery & Office Supplies 419 263 495 1015 (500) 5398 G.S.T. Exempt 143 77 36 897 (897) $66,078 $64,592 $85,984 $76,326 ($7,627J 1999 BUDGET $43.940 4,394 0 0 200 335 17,785 1,030 500 0 515 0 $68,699 , % CHANGE 99 BUDGET VS. 98 BUDGET -3.77% -57.23% -100.00% 0.00% -71.43% 1.52% 2182% 3.00% -33.33% -100.00% -49.26% -100.00% -9.99% 1100 1400 lli2 1900 2110 2220 ~ . 1999 BUDGET 2141 - SAFETY & TRAINING BACKGROUND INFORMATION Salaries and Wages Total from Final Page Em plover Contributions This item includes mandatory deductions (CPP., EL, EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Conferences Uniforms Travel Provision for travel allowance to cover parking and mileage for outside meetings. Subscriptions and Publications OHS Magazine Accident Prevention Magazine WSIB Policy Manual Update Training Magazine Seminars and Education St. John Ambulance - First Aid Fire - 50 Firefighters @ 100,00 St.john Ambulance - First Aid Civic Complex (10 x $60) 113 Page 1 $43,940 $4,394 $0 $0 $200 $335 $100 25 80 130 $2&,28& $17,785 $5,150 Reduced T JQ (as directed by Budget Committee - 620 Meeting of April 6/99) As approved by Council May 10,1999 2392 1999 BUDGET 2141 . SAFETY & TRAINING BACKGROUND INFORMATION Annual OHS Conference 3 @ $100 2-Day Prep Course CRSP (Temporary Safety & Training Coordinator) Corcorate Staff Trainina and Develocment Program Change Management Program This investment is required to assist the Town in the transition and reorganization of the various operating departments. Employee surveys have indicated that this type of program would be beneficial to them. MIPP Follow-up The Musculoskeletal Injury Prevention Program (MIPP) is required as a proactive strategy to help reduce WSIB claims that fall under this category. The training provided by this program will help to reduce claims and, therefore, reduce future WSIB costs, Lunch and Learn (Health & Wellness) Fundamentals of Supervision Decision Making/Problem Solving Team Building (True Colours) Com m un ¡cation/Effective Business Writing Consultlye and Professional Provision for WSIB Claims, Management Assessment, Presentation and Schedule 2 Review 114 310 665 4,635 1,030 1,030 11,845 Page 2 $1,030 As approved by Council May 10, 1999 2395 2618 lliQ 5398 1999 BUDGET 2141 - SAFETY & TRAINING BACKGROUND INFORMATION Memberships $500 H.R.P.AO Membership Human Resources Professionals Association 255 O.S.T.D Membership Ontario Society for Training and Development 180 WSIB Users Group 65 Misc. Eauipment Rentals Provision for Pager Stationery and Office Supplies Miscellaneous office supplies including toner cartridges, binders, transparencies, business cards, day timer, $515 G.S.T. Exempt 115 Page 3 $0 $0 As approved by Council May 1O, 1999 I I ! ! ~~ OF PiC ~O ~ ~ ...~~~.. ~ ~œ:ø ~ FIRE DEPARTMENT 1999 BUDGET I I I ¡ ! DEPARTMENTAL MISSION STATEMENT , liThe primary mission of the Piokering Fire Department is to provide a range of ¡ programs to protect the lives and property of the inhabitants of Pickering from the adverse effects of fires, sudden medical emergencies or exposure to ¡ , dangerous conditions created by man or nature". J 1999 DEPARTMENTAL GOALS AND OBJECTIVES . The Fire Protection and Prevention Act, 1997" will continue to be the basis for our Fire Prevention endeavours in the future. . The Fire Prevention Home Safety Program will continue to expand and develop, with the incorporation of the carbon monoxide segment of it. - . We will continue to develop sources of revenue through partnerships with corporate and charitable organizations to assist us in our fire prevention and training activities. . Our fire suppression officers and firefighters will again provide a high level of I operational service through their knowledge and dedication and with the effective use of our material resources. . Continue to co-ordinate, evaluate and seek solutions to training issues that have been identified by internal & external stakeholders. . . Seeking to establish partnerships in communication and operational areas of ¡ concern. 2 of9 FIRE DEPARTMENT ORGANIZATION CHART GENERAL MANAGER I FIRE CHIEF CONFIDENTIAL SECRETARY CLERKITYPIST DEPUTY CHIEF I I ~--------~--------, : ASSISTANT: : TRAINING: I I : OFFICER: ¡ . (vacant) ! ~-----------------" FIRE SUPRESSION OFFICERS FIRE PREVENTION OFFICER TRAINING OFFICER FIRE FIGHTERS DISPATCHERS (3) I FIRE INSPECTORS I I I ~-------¿-------, : DISPATCHER: I I : (vacant) : ~---------------~ STAFF COMPLEMENT: Full Time 79 Full Time Equivalent: Total: PROPOSED NUMBER OF ADDITIONS OR DELETIONS: 0 TOTAL VACANCIES 2 3 of9 FIRE DEPARTMENT 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . To procure adequate capital funding for the modernization of Station #5. . Anticipate a resolution to change within the management team due to workload and provincial legislation. . To procure adequate capital funding for an elevated platform. . To ensure user fees reflect the needs of the community but not considered punitive by our customers. . Implement new firefighting systems. that can be made possible by the purchase of new equipment for rural firefighting. . Continue to monitor, assess, emergency preparedness by using our available resources. 4 of9 1999 CHALLENGES AND OPPORTUNITIES (cont'd) EXTERNAL . Functional changes as a result of the new "Fire Protectiç>n and Prevention Act, 1997". . To conclude the investigation on the feasibility of operating a joint Fire Communication Resource Centre with our neighbouring Durham Municipalities. . To conclude the feasibility of entering into Automatic Aid agreements with other municipalities to better protect all residents of Durham. . To continue co-operative purchasing with other departments in the Durham Region to ensure the lowest possible price for the best quality goods from firefighting equipment to dress uniforms and fatigue wear. . Systems developed to assist firefighfers in certifying under the voluntary provincial certification process. 5 of9 FIRE DEPARTMENT POTENTIAL FOR OPERATIONAL IMPROVEMENT EFFICIENCY . Replacement of obsolete apparatus. . Implement water supply strategies for the non-hydrant areas of the community. . Maintain current trend of consistently monitoring budget expenditure to meet our budgetary commitments. . To rejuvenate existing fire department programmes by re-assessing and recruitment processes. . Continue to canvass our rural area for volunteer firefighters to improve adequate fire protection in that area. EFFECTIVENESS . Quarterly open-house meetings at our Fire stations to discuss with residents ¡ various fire safety issues. , . To develop fire safety programs .aimed toward our senior citizens and j disabled residents. 6 of9 POTENTIAL FOR OPERATIONAL IMPROVEMENT (cont'd) ECONOMY . Equipment replacement programs to reduce maintenance and breakdown costs. . Durham Region co-operative purchasing program - purchase quality goods at lowest cost due to bulk purchasing benefits. . Introduction of Provincial Offenses Officers to monitor fire routes within the Town. . Established a partnership with Ontario Hydro whereby they allow our Department access to live-fire training facilities at no cost. . Departmental first aid training is procured on a per diem basis vs. a per capital basis which amount to a 50% savings. 7 of9 FIRE DEPARTMENT TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget Total Operating $6,034,494 $6,190,348 $6,072,930 Expend itu res Total Revenue $42,000 $40 000 $69,000 Net $5,992,494 $6,150,348 $6,003,930 % Increase (Decrease) (2.29%) 2.63% (20/0) $ Variance ($140,186) $157,854 ($146,418) Comments on variances if applicable: . Vacancies as a result of retirement and delayed replacement of staff have impacted positively on the budget expenditures. . Internal audit of purchasing has resulted in tighter management of funds. 8 of9 FIRE DEPARTMENT 1999 CAPITAL BUDGET OVERVIEW CAPITAL BUDGET ITEM RATIONALE ¡IMPACT ON LEVEL OF SERVICE DESCRIPTION AMOUNT Total Project Cost Fire $17,500 . Present staff vehicle are over 10 years old. Prevention . Use at emergency scenes under adverse Officers conditions. Vehicles . Fire Prevention personnel presently own vehicles. Aerial $900,000 . 23 years old. . Does not meet government highway load limitations - . Firefighters do not trust the vehicle; . Increasing maintenance costs. . Lost of ULC listing. . Extended periods out of service. . Ability to meet fire underwriters survey requirements. . Risk analysis warrants the need. Tanker $300 000 . To replace 1972 truck in Brougham. . axle weight issues reduced our water carrying capacity by 1/3. . slow for emergency response. . Body needs repair. . Vehicle refurbished once. . They would complete our rural water supply strategy. 9 of9 I . TOWN OF1fs!CKERING I C~ 2240 PROTECTION SERVICES - FIRE PROTECTION PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET 1100 Salaries & Wages $4,568,621 $4,661,498 4,528,270 $4,756,303 1400 Employer Contributions 959,573 967,727 1,005,111 1,057,543 1800 Conferences 0 642 1,250 1,100 1900 Uniforms 57,778 62,722 65,307 62,930 2110 Travel 9,477 8,136 9,100 8,300 2131 Cellular Phones 0 0 3,950 0 2210 Advertising 0 2,489 3,300 5,500 2220 Subscriptions & Publications 1,308 1,503 2,400 2,500 2340 Seminars & Education 12,099 11,903 9,860 18,500 2370 Insurance 23,004 23,581 23,000 24,100 2371 Self-Insurance 0 116 1,500 2,000 2394 RecJProm.&Sp.Ev./Gen P/R 2,277 3,064 2,400 1,500 2395 Memberships 1,456 1,319 1,570 1,570 2396 Photo, Mapping, Printing 992 1,330 1,086 1,200 2435 Building Repairs & Maint. 35,694 32,399 24,500 31,000 2457 Vehicle-Repair & Maint. 71,015 79,666 73,000 70,000 2476 Misc, Equip, Repairs & Maint. 29,406 32,149 24,200 34,000 2678 Rental Equipment 1,312 1,342 1,764 1,764 5300 Stationery & Office Supplies 4,076 6,137 3,100 3,950 5302 Forms 0 227 240 500 5396 G.S.T. Exempt 6,376 7,160 5,580 11 ,738 5510 Utilities - Water 4,048 3,427 3,700 4,600 5520 Utilities - Gas 14,310 11,660 7,900 15,000 5530 Utilities - Hydro 31,069 25,548 29,430 30,000 5540 Utilities - Oil 3,271 3,965 2,120 3,750 5900 Gas, Oil, Tires, etc. 21,757 26,276 23,030 26,000 5902 Misc. Equipment (Under $100) 13,027 12,177 14,900 15,000 $5,871,946 $6,008,205 5,871,568 $6,190,348 % CHANGE INCREASE 1999 (DECREASE) BUDGET V~- ($104.071) $4,652,232 -2.19% (36,758) 1,020,785 -3.48% 839 1,939 7627% 30,728 93,658 4863% 1,795 10,095 21.63% 3,914 3,914 0.00% 500 6,000 9.09% (500) 2,000 -20.00% (1,450) 17,050 -764% 105 24,205 0.44% (146) 1,654 -7.30% 1,500 3,000 100.00% 253 1,823 16.11% 36 1,236 3.00% 2,269 33,269 7.32% 2,100 72,100 3.00% 1,277 35,277 3.76% (219) 1,545 -12.41% 118 4,068 2.99% 15 515 3.00% (11,738) 0 0.00% 756 5,356 16.43% (5,009) 9,991 -33.39% 694 30,694 2.31% (1.535) 2,215 -40.93% (1,795) 24,205 -6.90% (1,096) 13,904 -7.31% ($117,418) $6,072 930 -1.90% I . TOWN OF11:tCKERING I CU~ 2240 PROTECTION SERVICES - FIRE PROTECTION PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. I 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 1424 Sale of Services - Fire Prot. I ($26,945) ($40,567) ($69,000) I ($40,000) ($26,945) ($40,567) ($69.000) ($40,000) (INCREASE) 1999 ' DECREASE BUDGET V~ -- _n --. ($29.000) ($69,000) 72.50% ($29.000) ($69.000) 72.50% ($146,418) $6,003,930 -2.38% % CHANGE $5,845,001 $5,967,638 $~,802,568 $6,150,348 1999 BUDGET 2240 FIRE PROTECTION Page 1 BACKGROUND INFORMATION 1100 Salaries & Waaes Total from Final Page Provisions for: Part Time Firefighters Call Back Pay lieu Day Pay Acting Rank Pay Meetings Occup. H, and Safety & Lab, Overtime for Management Staff New Position Deputy Chief (eight months)(6 months) 1400 EmDloyer Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits, Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees, 1800 Conferences Ontario Association of Fire Chiefs - Fire Chief Canaaian Associatien of Fire Chiefs Municipal Fire Service Instructors Assoc. Conference - Training Officer Municipal Fire Dept. Fire Prevention Officers Assoc. - Fire Prevention Officer 1900 Uniforms Safety shoes and uniforms - This expenditure is mainly for replacement of volunteer uniforms that are 8 years old. New Part Time Firefighters (twelve) Protective Firefighting Bunker Gear - Replacement and Maintenance, Full and Part time Dry Cleaning (as per Collective Agreement 77X$90) 118 $4,652,232 $4,241,232 100,000 100,000 180,000 20,000 ~ ~ Reduced T JQ 5,000 Reduced T JQ 6,000 ~ $50,000 Reduced T JQ Deleted T JQ $1,020,785 $1,009,785 11,000 $1,939 $600 ~ Reduced T JQ .+;.QJO Deleted T JQ 515 824 $93,658 $28,840 19,570 38,110 7,138 As approved by Council May 1O, 1999 1999 BUDGET 2240 FIRE PROTECTION BACKGROUND INFORMATION 2110 Trayel Fire College Courses Fire Prevention and Training Mileage 2131 Cellular Phones Truck #231 Truck #501 Truck #631 Fire Chief Deputy Fire Chief Fire Prevention Officer Training Officer 2210 Advertisina Smoke/Carbon Monoxide Alarm Programs Recruitment for entire Town Fire Department Information, Fire Prevention 2220 SubscriDtions Trade Magazines National Fire Protection Codes ULC/CSA Codes Ontario Fire and Building Codes Updates 2340 Seminars and Education Community College Còurses Arson Seminars American Heat Video Tapes WETT Course (Fireplace Inspections - FPO) Pool Rental for I¡Vater Resewe IFSTA Manuals 120 x $65 Resource Materials 119 $1,545 8,550 Page 2 $10,095 $3,914 $14,420 $8,240 $6,000 ~ Reduced T JQ ~. ~ $2,000 Reduced T JQ U~,171 UO,OOO Reduced T JQ $17,050 Reduced T JQ $é4i (as directed by ~ Budget Committee - ~ Meeting of April 6/99) ~ 4,ã46 Deleted T JQ ~ 2;OêO As approved by Council May 10,1999 Page 3 1999 BUDGET 2240 FIRE PROTECTION BACKGROUND INFORMATION Recertification for High Angle Rescue Trainers Dis:)3tch Tr::¡ining Train the Trainer Courses Scott Breathing Apparatus Course (2 persons) Metro Hazardous Materials Certification (4 persons) Other Training as required ~ ~ Deleted T JQ ~ ~ ê4i ~ $24,205 $1,854 $3,000 $681 ~ Reduced T JQ 412 309 155 155 1,288 ~ Deleted T JQ $1,823 $144 113 103 206 206 124 103 134 360 330 $1,236 2370 Insurance 2371 Self-Insurance 2394 ReceDtion. Promotion, SDecial Events & General Public Relations Visitors. Fire Marshal, Guests, Honoraria Host Durham Regional Fire Chiefs Host Durham Regional Mutual Aid Host Durham Regional Training Officers Host Durham Regional Fire Prevention Officers Food for Emergency Situations Criticallncideilt Stress Allocation (Durham Region) 2395 MembershiDs Ontario Association of Fire Chiefs Canadian Assoc. of Fire Chiefs (Chief and Deputy) Durham Regional Fire Chiefs Durham Regional Mutual Aid Association Toronto Arson Task Force Municipal Fire Prevention Officers Association Municipal Fire Service Instructors Association Canadian Safety Officers Association WETT Memberships NENAlAPCO/IAFC ~ Photo. MaDDina & Printing 120 As approved by Council May 10,1999 1999 BUDGET 2240 FIRE PROTECTION BACKGROUND INFORMATION 2435 Buildinas .ReDairs & Maintenance Furnace and Air Conditioning Maintenance Contract Paint Fire Hall #5 Standby Generators Maintenance Contract Apparatus Doors Maintenance Contract Air Compressor Maint. Contracts (SCBA Refills) Pump out of Hazardous Waste Tank at Station 6 General Repairs 2457 Vehicle ReDairs & Maintenance Pump, engine and aerial device repairs Certification for Aerial Devices PMVCI (periodic motor vehicle certification inspections) 2478 . .Misc. EauiD. ReDairs and Maintenance UHF Radio Licenses Radio, Pagers.", Sirens Resuscitator Service Contract SURPASS Alarm Repair Contract SCBA Masks - Fit testing recalibration Air Cylinder Hydrostatic Testing Fire Extinguisher Repairs, Refill & Testing Typewriter, Copier, Dictaphone Service Contract SCBA Repair Parts Opticom Repairs Genesis Auto Resuscitation Service Contract General Repairs 2678 EauiDment Rentals Pagers: Chief, Deputy, T,O. & F,P.O. ($21 x 12 x 6) ~ Stationary & Office SuDDlies 121 Page 4 $33,269 $6,695 10,300 1,339 4,635 3,090 1,030 6,180 $72,100 $42,230 2,060 27,810 $35,277 $5,356 2,678 824 515 1,339 1,236 772 1,545 5,150 9,270 824 5,768 $1,545 $4,068 As approved by Council May 10, 1999 5302 Forms 5398 G.S.T. ExemDtion 5510 Utilities - Water 5520 Utilities - Gas Stations 2, 5, 6 Station 4 5530 Utilities - Hydro Station 2. 3, 5, 6 Station 4 5540 Utilities - Oil . Station 3 5900 Gas. Oil. Tires. HeDtane etc. 5902 Miscellaneous EauiD. (under $100) Flares and Barricade tape Grass Fire Brooms Absorbal (Clay Pick-up) Rescue Supplies Miscellaneous Supplies 1999 BUDGET 2240 FIRE PROTECTION BACKGROUND INFORMATION 122 $515 $0 $5,356 $9,991 $8,446 1,545 $30,694 $28,840 1,854 $2,215 $24,205 $13,904. $360 412 4,635 2,369 6,128 Page 5 As approved by Council May 10, 1999 1999 BUDGET 2240 FIRE PROTECTION BACKGROUND INFORMATION Revenue 1424 Sale of Services Highway 401 related calls (out of our area) Fire & alarm inspections and reports Extinguishing grass fires on railway lines Fire vehicle & crew for production of movies 123 ($69,000) . f?age 6 As approved by Council May 10, 1999 I TOWN OF PICKERING . 1999 CURRENT BUDGET 2241 - EMERGENCY OPERATIONS CONTROL (CLAREMONT) 1800 2110 2131 2210 2220 2340 2394 2395 2396 2435 2478 5300 5302 5520 5530 5540 1999 CLASSIFICATION BUDGET Conferences $0 Travel 600 Cellular Phones 0 Advertising 500 Subscriptions & Publications 0 Seminars & Education 450 RedProm.&Sp.Ev.lGen P/R 470 Memberships 150 Photo, Mapping, Printing 700 Building Repairs & Maint. 500 Misc. Equip. Repairs & Maint. 900 Stationery & Office Supplies 2,000 Forms 500 Utilities - Gas 350 Utilities - Hydro 220 Utilities Cable - TV 450 Utilities - Internet access 250 Misc. Equipment (Under $100) 350 $8,390 REVENUE Sale of Services - Fire Prot. 0 $8,390 5902 1424 Page 1 1999 BUDGET 2241 EMERGENCY OPERATIONS CONTROL CENTRE (CLAREMONT) BACKGROUND INFORMATION 1800 Conventions $0 2110 I.Œt!! $600 Emergency Planning Courses & Mileage 2131 Cellular Phone $0 2210 Advertisina $500 Emergency I nformation Advertisements 2220 SubscriDtions $0 2340 Seminars and Education $450 Training as required 2394 ReceDtion, Promotion. SDecial Events & General Public Relations $470 Training Exercise Lunches Guests $350 120 ~ MembershiDs $150 New Emergency Planners Group ~ Photo. Maooina & Prtntina $700 2435 Buildlna ReDairs & Maintenance $500 General Repairs (Departmental signs for MOC to be purchased) 125 As approved by Council May 10. 1999 1999 BUDGET 2241 EMERGENCY OPERATIONS CONTROL CENTRE (CLAREMONT) BACKGROUND INFORMATION 2478 Misc. EQuiD. ReDairs and Maintenance UHF Radio Licenses General Repairs $900 $800 100 5300 Stationary & Office SuDDlies Emergency Response manuals, office expenses and supplies, Note: Expenses to date are $1,550.43 for basic supplies, bulletin boards, tabs and binders related to MaC and Emergency Response manuals. 5302 Forms 5520 Utilities - Gas 5530 Utilities - Hvdro 5540 Utilities - Cable TV Utilities - Inter-net Connection (Compuserve) 5902 Miscellaneous EQuiD. (under $100) 126 $2,000 $500 $350 $220 $450 $250 $350 Page 2 As approved by Council May 10, 1999 ~~ OF f:JIC "O ~ ï"1 ~œ:ø .. DEPARTMENT OF PUBLIC WORKS 1999 BUDGET DEPARTMENTAL MISSION STATEMENT To provide for a healthy, safe, higher quality community life in Pickering, through cost effective management, construction, control, regulation and maintenance of public roads, storm drainage, traffic, waste systems and building construction. 1999 DEPARTMENTAL GOALS AND OBJECTIVES . To continue the implementation of the Council approved Public Works Department Reorganization and Restructuring Report through recruitment . To continue to identify and evaluate innovative and cost efficient methods of infrastructure management . To review the preparedness of the department to act on emergency situations, such as those related to weather conditions (floods, ice, snow, wind) Page 2 of 9 DEPARTMENT OF PUBLIC WORKS ORGANIZATION CHART Direcbr of Public Wor1<s Admmslralw ASS1stant 1 T elTlJorary I I Operations Manager posiJon ¡¡cant : EngineeringSeNces : : Manager : I , : pogOOn~cam : Building Sertes Manager I I Roads SupeNsor I : TraflkÆnllroomentai : ¡ SeNces SupeNsor : I posÍI)n Yacant I I I MJmcpal V'Ms Super.¡sor De\elopmentControl Super.¡sor , AdminslratiYe Ser.ices : I SupeNsor : I I T echmcaJ Rellew SU!!Nsor posÍI)n¡¡cant I 23 mainenanceemploees 1 vacanOf (1999) 2 TelTlJoraries 1 coordinaor 1 vacanOf (1999) 1 inspectr/coordinator 1 coordinaor 1 technloan 1 vacanq (1999) 1 coordinabr 1 inspecbr 3 tecl1maans 1 coordinabr 1 receptioni~ist Sr. eramll}!rl in~ecta 1 vacanOf (1999) 4 inspectors 2 der1<sI1 receptiomsttyplst , STAFF COMPLEMENT: Full Time 49 Full Time Equivalent: 0 PROPOSED NUMBER OF ADDITIONS Total: 49 Deletion of 2 temp. (roads) April 30, 1999 OR DELETIONS: r TOTAL VACANCIES Vacancies to be filled in 1999: 4 Sr. Examiner/Inspector Traffic Technician Roads Technician Design Technician Total: 53 Page 3 of 9 DEPARTMENT O.F PUBLIC WORKS 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . Departmental Restructuring . Review of Town Traffic Calming Pilot projects . Completion of the Implementation of the Newspaper Box Regulation By-Law . Implementation of a Town Storm Drainage By-law . Creation and Implementation of an Action Plan for Frenchman's Bay Storm Water Management EXTERNAL . Cooperative Servicing Arrangements with other Municipalities . Levél of Service expectation by the Public . Education program for the Town's New Waste Management By-law Page 4 of 9 DEPARTMENT OF PUBLIC WORKS POTENTIAL FOR OPERATIONAL IMPROVEMENT EFFICIENCY . Increase communication and teamwork amongst staff I í ¡ . Review processes in an effort to reduce process time and cost ¡ . Acquire through purchase or lease the required vehicles and equipment for the day to day . operation EFFECTIVENESS [ j . Study the services provided by Public Works and Parks/Property to determine a restructuring plan , ¡ . Continue the implementation of the Public Works departmental restructuring by recruiting required , staff ¡ . Review the current development control duties in Public Works and Planning, inclusive of Subdivision, Site Plan, and Building Permit Applications, and implement recommended amendments, including reorganization which will provide for a more responsive and effective development review process ECONOMY I ¡ . Investigate possible user pay systems, programs and services Page 5 of 9 DEPARTMENT OF PUBLIC WORKS TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget Total Operating $5,428,174 $5,422,195 $5,733,502 Excenditures Total Revenue $1,420,000 $1,660,000 $1,361,775 Net $4,008,174 $3,762,195 $4,371,727 % Change 30.4% (6.1 %) 16.2% " $ Change $935,124 ($245,979) $609,532 Comments: . Expenditures have increased by 6.9% in areas such as staffing, due to recruitment, roadway safety, infrastructure management and maintenance, and household garbage collection. . Revenues are expected to decrease in the area of building permit activity, specifically in single family dwellings, townhouse and apartment dwellings. Page 6 of 9 DEPARTMENT OF PUBLIC WORKS COMPARATIVE CURRENT BUDGET STATEMENT ¡ Comment: 2290-Protection Services 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $1,593,610 $1,497,161 $1,591,826 Total Revenue $1,380,000 $1,600,000 $1,271,500 Net $213,610 ($102,839) $320,326 % Change (20.5%) (148.1 %) 212% $ Change ($55,045) ($316,449) $423,165 I. The most significant increase is in the categories of salaries, wages and employer contriblJtions, i due to recruitment for filling vacant staff positions r. The need to retain consultants and professionals to undertake traffic programs and studies results ¡ in an increase in expenditures f. Reduced building activity will result in reduced revenues 2320- Transportation Services 1997 1998 1999 I Roads Department Budget Budget Budget Total Operating Expenditures $2,551,692 $2,632,917 $2,78~,626 I Total Revenue $40,000 $60,000 $90,275 I Net $2,511,692 $2,572,917 $2,694,351 % Change 80.4% 2.4% 4.72% I $ Change $1,119,047 $61 ,225 $121,434 I I Comment: j ! . An increase in the categories of salaries, wages and employee contributions is a result of restructuring and recruitment for filling a vacant staff position . A significant increase in roads and infrastructure management and maintenance related to drainage and safety, results in an increase in expenditures Page 7 of 9 DEPARTMENT OF PUBLIC WORKS COMPARATIVE CURRENT BUDGET STATEMENT 2325 - Transportation Services 1997 1998 1999 Street Lights Budget Budget Budget . Total Operating Expenditures $474,000 $484,700 $506,000 Total Revenue N/A N/A N/A Net $474,000 $484,700 $506,000 % Change 8.9% 2.3% 4.4% $ Change ($82,878) $10,700 $21,300 Comment: . The increase in expenditures is due to increased maintenance cost on an aging street light system, and Pickering Hydro initiated pole replacements that result in street light costs. 2430 - Environmental Services 1997 1998 1999 Solid Waste Budget Budget Budget Total Operating Expenditures $808,872 $807,417 $851,050 Total Revenue N/A N/A N/A Net $808,872 $807,417 $851,050 % Change 9.3% (0.2%) 5.4% $ Change ($82,878) ($1,455) $43,633 . ) . Comment: . A significant increase for garbage collection is a result of an increase in households serviced . A program to recycle CFC's from discarded household appliances is being implemented Page 8 of 9 ÐEPARTMENT OF PUBLIC WORKS 1999 CAPITAL BUDGET OVERVIEW CAPITAL BUDGET ITEM DESCRIPTION Roads Reconstruction Program Public Works and Roads Vehicles and Equipment ¡ ¡ j External Subdivision Works Related to Development I I I Street Light Replacement and I Installation Program Storm Water Management Sidewalk Construction AMOUNT Total Project Cost $1,580,000 $654,950 $330,160 $627,800 $298,500 $146,000 RATIONALE ¡IMPACT ON LEVEL OF SERVICE This is at a level below what is required to maintain an adequate road system. This amount represents a 5% increase from 1998 levels. The requirements are for a road grader, 2 dump truck/snow plows, a stake truck, a pickup truck and 3 utility vehicles (all replacements) . This amount ($5,160 higher than 1998) represents anticipated development that. will be approved requiring the installation of services beyond the boundaries of the subdivisions. Pickering Hydro has launched an aggressive hydro conversion from overhead to underground, especially on Kingston Road. Additional lights on Kingston Road and the Glendale area replacement program are also proposed. Council has supported the concept of the Frenchman's Bay Storm Water Strategy and rehabilitation. The expenditures are in conjunction with road reconstruction projects or are needs in the community to provide pedestrian safety. Page 9 of 9 I TOWN OF PICKERING I 1999 CURRENT BUDGET 2290 - PUBLIC WORKS PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET 1100 Salaries & Wages $1,185,398 $1,194,997 $1,117,450 $1,149,944 140Q Employer Contributions 270,712 250,362 206,350 258,737 1900 Uniforms 602 1,767 850 2,000 2110 Travel 19,808 19,938 21,500 16,800 2131 Cellular Phone Charges 0 0 10,500 0 221 0 Advertising 0 0 0 0 2220 Subscriptions & Publications 1,678 1,439 2,600 2,800 2340 Seminars & Education 4,199 5,901 5,200 6,000 2370 Insurance 2,134 2,410 2,235 2,460 2371 Self-Insurance 380 6,617 11,666 6,000 2392 Consultive & Professional 826 5,327 29,245 15,000 2394 RecptiProm.&Spec.Ev./Gen. P/R 396 109 130 250 2395 Memberships 2,719 2,865 2,850 3,420 2396 Photo, Mapping, Printing 3,551 2,144 3,250 3,500 2399 Outside Agency Services 9,202 0 0 0 2457 Vehicle-Repair & Maintenance 9,694 8,447 8,800 7,500 2478 Misc. Equip. Repairs & Maint. 3,844 2,403 2,200 3,000 2481 Other Fix. Assets - Rep.& Maint. 70 65 288 250 2678 Misc. Equipment Rentals 1,929 49 45 1,100 5300 Stationery & Office Supplies 6,718 8,021 5,000 6,000 5302 Forms 1,339 2,010 1,635 2,000 5398 G.S.T. Exempt 1,620 1,405 1,400 1,900 5900 Gas, Oil, Tires, etc. 10,883 10,833 7,600 7,500 5902 Misc. Equipment (Under $1 00) 1,456 923 980 1,000 - $1,539,158 $1,528,032 $1,441,774 I $1,497,161 INCREASE 1999 (DECREASE) BUDGET $62,878 $1,212,822 14,148 272,885 (750) 1,250 3,200 20,000 11,850 11,850 0 0 (225) 2,575 225 6,225 0 2,460 0 6,000 3,540 18,540 0 250 744 4,164 100 3,600 0 0 700 8,200 (425) 2,575 10 260 35 1,135 200 6,200 60 2,060 (1.900) 0 225 7,725 50 1,050 $94,665 $1,591,826 % CHANGE 99 BUDGET VS. 98 BUDGET 5.47% 5.47% -37.50% 19.05% 0.00% 0.00% -8.04% 3.75% 0.00% 0.00% 2360% 0.00% 21.75% 2.86% 0.00% 9.33% -14.17% 4.00% 3.18% 3.33% 3.00% -10000% 300% 5.00% 6.32% I TOWN O~~1CKERING I CURRENT BUDGET 2290 - PUBLIC WORKS PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. I 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 1429 Sale of Services - Public Works I ($185,358) ($161.077) ($161,077) ($180.000) 1517 Licences & Permits I (1,100.754) (1,390.926) (1,250,000) (1,420,000) ($1.286,112) ($1,552.003) ($1,411,077) ($1,600,000) $253,046 (g~97!) $30,697 t~_l 02,839) (INCREASE) 1999 DECREASE BUDGET $88,500 (91,500) 240,000 (1.180,000) $328,500 ($1.271,500) $423,165 $320.326 % CHANGE 99 BUDGET VS. 98 BUDGET -49.17% -16.90% -20.53% -411.48% 1100 lliQ 1900 1999 BUDGET 2290 . PUBLIC WORKS BACKGROUND INFORMATION Salaries and WaQes Total from Final Page New Position - Traffic Technician (6 months) New Traffic Technician position was deferred as per Council Budget committee meeting of April 6, 1999, pending discussion with the CAO. Plus: Provision for overtime Provision for overtime (chargeback) $1,145,705 17,117 40,000 10,000 Emolover Contributions This item includes mandatory deductions (CPP" EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Uniforms Personal protective equipment and uniforms Work boot and winter jacket allowances, saf~ty vests and safety T-shirts. rubber work boots (safety), hard hats, gloves. 2110 Travel 2131 Allowance paid to employees that use their own vehicle for Town business. Some travel costs are recoverable from backcharges. Building Inspectors (2) Plumbing Inspectors (2) Sr, Examinerllnspector (2) Misc. Public Works Employees Cellular Phone Charges ~ Adyertisina 129 Page 1 $1,212,822 $272,885 $1,250 $20,000 $11,850 $0 As approved by Council May 10,1999 2220 2340 2370 2371 2392 1999 BUDGET 2290 - PUBLIC WORKS BAqKGROUND INFORMATION Subscrictions and Publications Canadian Standards Association and National Fire Prevention Association Standards, Codes, Regulations Safety Legislation, Autocad publications. Seminars and Education Employee training and development. Business related seminars and workshops. various employees: Director, Manager, Supervisors, Inspectors, Technicians etc. First Aid and C.P.R Training for confined space entry - 1O staff Ontario Building Officials Association and Ministry of Municipal Affairs and Housing $2,575 2,575 2,060 515 I n house training cost - confined space Insurance Self-Insurance Consultative and Professional Consulting services for reports on bridges, stormwater ,computer modeling, materials testing, miscellaneous surveys. Plan Review (Buildings) - for structural, heating and ventilation review on major projects A'/e. .!\nnl:4al Daily TF3#iQ Col:4nt Program Speed Rationalization Study Centralized Collision Reporting Program $2,060 Page 2 $2,575 ~ $6,225 Reduced T JQ (as directed by Budget Committee - Meeting of April 6/99) $2,460 $6,000 $18,540 6,180 ~ Deleted T JQ 5,150 5,150 130 As approved by Council May 1O, 1999 1999 BUDGET 2290 - PUBLIC WORKS BACKGROUND INFORMATION 2394 ReceDtions, Promotions and SDecial Events General Public Relations Durham Public Works Association required to host 4 executive meetings in 1999 Durham Region Public Works Directors 225 125 2395 MembershiDs Memberships in associations related to the functions of the department Ontario Association of Road Supervisors (1). Dev. Control Supervisor Association of Professional Engineers of Ontario (2) . Dir./ Senior Exar Association of Technicians and Technologists (1 O)Technicians & Durham Public Works Association (2) - Municipal Works Supervisor & Ontario Building Officials Association (1) - Chief Building Official Ontario Plumbing Inspectors Association (3) - Chief Building Official/ Municipal Engineers Association (1) - Director Metro Area Code Interpretation Committee (1) - Senior Examiner Canadian Farm Building Association (1) - Senior Examiner Metro Area Plumbing Advisory Committee (1) . Plumbing Inspector Ontario Association of Architects (1) - Chief Building Official Association of Municipal Clerks and Treas, (2). Administration Super\ Administrative Coordinator I nstitute of Traffic Engineers (1) - Traffic Coordinator Toronto Area Chief Building Officials Committee - Chief Building Officié Autodesk User Group International (AUGI) (2) - Eng. Design Systems Coordinator/Construction and Design Technician 131 1,545 Page 3 $3iO $250 Reduced TJQ $4,164 52 290 258 165 108 70 52 52 52 580 515 155 155 115 As approved by Council May 10,1999 2396 illi 2457 2478 2481 2678 5300 1999 BUDGET 2290 - PUBLIC WORKS BACKGROUND INFORMATION Photo, Maooina, Printing Film and developing Printing of Microfilmed Drawings (ongoing program) Outside Aaency Services Vehicle Reoair and Maintenance Repairs to department vehicles 8 Public Works Utility Vehicles Miscellaneous Eauioment Reoairs and Maintenance Repairs and annual maintenance and cleaning/recalibration to gas detectors, survey equipment, cameras, cellular phones radar gun and traffic counting board, Replacement of rechargeable battery packs for the above equipment. Other Fixed Assets - Reoair and Maintenance Miscellaneous Eauioment Rentals Video cameras for pre construction records, Traffic Counter/Classifier Stationery and Office Suoolies Includes plotter pens and accessories, bond roll paper, mylar stock, day to day stationary and office supplies, print cartridges for colour printer and black printers, folders and tabs for file conversion. $3,600 $0 $8,200 $2,575 $260 $1,135 $6,200 Page 4 132 As approved by Council May 10, 1999 5302 5398 1999 BUDGET 2290 - PUBLIC WORKS BACKGROUND INFORMATION I Forms Building permit applications, work permits, inspection reports, receipts, permit cards, materials testing reports, building orders, Newspaper Box Applications and notices, stickers and stamps, GST ExemDt 5900- Gas. Oil. Tires, etc. 8 Public Works utility vehicles 5902 1429 Misc. EauiDment (Under $100) Various sundry items such as disposable batteries, spray paint, wooden stakes, and lens cleaning kits, flashlights, measuring tapes, small tools, Revenue Sale of Services - Public Works Subdivision Processing Fees - cost of subdivision inspection by Public Works Personnel charged back. Chargebacks to Region of Durham for Inspectionl Administration on Construction Projects, Westshore Boulevard Region will not replace the watermain on Westshore Boulevard which translates into a revenue loss, Revenue from Telecommunication Companies for Municipal consent and Occupancy of Right of Ways. Town's component of fees associated with Ministry o' Environment and Energy Certificate of Approval for Storm Sewer Installation related to development. Administration Fee - Newspaper box pads 133 (72,000) (50,000) 50,000 (10,500) (8,000) (1,000) $2,060 $0 $7,125 $1,050 ($91,500) . .Page 5 As approved by Council May 10, 1999 1999 BUDGET 2290 - PUBLIC WORKS BACKGROUND INFORMATION 1517 Licences and Permits Revenue from Building Permits ADDlication TVDe 450 new single family dwellings @ $1700 (415 estimated actual in 1998) 150 townhouse and apartment dwelling units @ $12C (279 estimated actual in 1998) 150 other residential permits (150 estimated actual in 1998) 20 million industrial/commercial! institutional @ 1 % ($20 million estimated actual in 1998) 134 ($1,180,000) Revenue (765,000) (180000) (35,000) (200,000) Page 6 I I ¡ As approved by Council May 10, 1999 I TOWN OF1fslCKERING I . CURRENT BUDGET 2320 TRANSPORTATION SERVICES - ROADS PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. CLASSIFICATION ACTUAL ACTUAL ACTUAL 1100 Salaries & Wages $1,033,436 $1,011,001 $970,000 1400 Employer Contributions 223,846 211,703 181,000 1900 Uniforms 5,564 11,328 11,000 2110 Travel 500 1,033 400 2131 Cellular Phone Charges 0 0 3,500 2210 Advertising 0 0 0 2220 Subscriptions & Publications 0 0 220 2340 Seminars & Education 0 183 0 2370 Insurance 73,628 87,432 76,397 2371 Self-Insurance 14,606 12,305 7,629 2395 Memberships 550 755 985 2396 Photo, Mapping, Printing 261 196 725 2407 Roads - Repair & Maintenance 643.493 834,377 690,000 2409 Highway Aids - Repair & Maint. 65,964 65,692 83,500 2435 Building Repairs & Maintenance 144,287 131,247 129,000 2457 Vehicle-Repair & Maintenance 137,206 161,283 120,000 2476 Off.Mach./Eqpt-Repairs & Maint. 0 0 0 2478 Misc. Equipment Repairs & Maint. 106,464 103,278 85,000 2678 Misc. Equipment Rentals 0 109 450 5300 Stationery & Office Supplies 521 182 322 5398 G.ST Exempt 22,571 28,058 23,000 5640 Small Tools 1,197 1,143 809 5900 Gas, Oil, Tires, etc. 115.466 134,457 100,000 5902 Misc. Equipment (Under $100) 2,516 1,653 2,000 9991 Misc.Roads Cap.Constr.Rev. 0 (42,786) (8,000) $2,592,076 $2,754,629 $2,477,937 % CHANGE 1998 INCREASE 1999 ~ BUDGET (DECREASE) BUDGET V~ $1,030,600 $21,889 $1,052,489 2.12% 231,885 4,925 236,810 2.12% 10,000 300 10,300 3.00% I 1,500 0 1,500 0.00% ! 0 4,000 4,000 0.00% 100 (100) 0 -100.00% 400 (295) 105 - -73.75% 2,000 0 2,000 0.00% 89,200 0 89,200 0.00% 15,000 0 15,000 0.00% 700 372 1,072 53.14% 500 15 515 3.00% 725,000 94,600 819,600 13.05% . 83,500 44,500 128,000 53.29% 129,000 0 129,000 0.00% 125,000 1,875 126,875 1.50% 100 0 100 0.00% 85,000 2,550 87,550 3.00% 100 415 515 415.00% 300 10 310 3.33% 29,832 (29,832) 0 -100.00% 1,200 3,125 4,325 260.42% 110,000 3,300 113,300 3.00% 2,000 60 2,060 3.00% (40,000) 0 (40,000) 0.00% $2,632,917 $151,709 $2,784626 5.76% I TOWN OF PICKERING I 1999 . CURRENT BUDGET 2320 TRANSPORTATION SERVICES - ROADS PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. CLASSIFICATION I ACTUAL ACTUAL ACTUAL REVENUE 9990 Other Revenue I (113,284) (46,218) (46.220) $2,478,792 $2,708,411 $2.431,717 % CHANGE 1998 (INCREASE) 1999 BUDGET DECREASE BUDGET V~ (60,000) ($30.275) (90.275) 50.46% $2,572,917 $121,434 $2,694,351 4.72% 1999 BUDGET 2320 TRANSPORTATION SERVICES - ROADS Page 1 BACKGROUND INFORMATION 1100 Salaries & Wages $1,052,489 Total from Final Page Provision for Overtime: Primarily relates to winter plowing, salting and sanding Additional Overtime for winter control $995,489 57,000 0 1400 EmDloyer Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. $236,810 1900 Uniforms $10,300 Personal protective equipment and uniforms. Work boot and winter jacket allowances, hearing protection, hard hats, safety vests and T-shirts. gloves and other necessary protective clothing, 2110 Travel $1,500 Provision for mileage charges and meal allowances, Roads Tech. mileage 2131 Cellu lar Phone Charges 2210 Advertising ill.2 SubscriDtions and Publications $4,000 $0 $105 137 As approved by Council May 10,1999 2340 2370 2371 2395 2396 2407 1999 BUDGET 2320 TRANSPORTATION SERVICES - ROADS BACKGROUND INFORMATION I Seminars and Education First Aid and CPR and Safety Training for confined space entry - 5 staff Job Related Seminars (Roads Tech"Supervisor, Foreperson) Chain Saw Training Heavy Equipment training Insurance Self-Insurance MembershiDs Ontario Association of Certified Engineering Technicians & Technologists (1) Operations Supervisor Ontario Association of Road Supervisors (1) Roads Supervisor Durham Public Works Association (1) Roads Supervisor Ontario Good Roads Association (Town Membership) Photo. MaDDinq, Printing Printing of snow plow route maps Film and Developing (Road Hazards, Pre-Construction Pictures etc.) Roads - ReDair & Maintenance Material allowance for road maintenance after provision for wages and the overhead costs. Granular A / Limestone $149,350 103,000 Asphalt incl. asphalt patching program 138 $165 Page 2 ~ $2,000 Reduced T JQ (as directed by Budget Committee - Meeting of April 6/99) $89,200 $15,000 $1,072 67 130 710 $515 $819,600 As approved by Council May 10, 1999 1999 BUDGET 2320 TRANSPORTATION SERVICES - ROADS BACKGROUND INFORMATION Page 3 2407 Roads - ReDair & Maintenance Con't Calcium program 66,950 Winter Sand 46,350 Winter Salt 231,750 Additional Winter Snow Remoyal Costs (salt) 0 Topsoil and Sod 8,240 Culverts 20,600 Curb Cutting 12,360 Catch basin cleaning contract 12,875 Large & Small Equipment Rentals 14,420 Easement Charges 6,200 Catchbasins/Storm Sewers/Manholes 12,360 Sewer Flushing and Inspection program 41,200 On September 8, 1998, Council passed Resolution 172/98 directing staff to carry out a storm ~ewer flushing and video inspection program as a result of the July 16 storm, The amount budgeted for 1999 will translate into another 20,000 m of sewers being inspected. Shared Road Maintenance 3,090 Neighborhood Issues ( grading, fencing, 10,300 retaining walls, disposal) Miscellaneous Items ( hardware, lumber, 8,755 concrete, consultants, testing etc. ) Newspaper Box Pads Phase 2 to complete the 41,200 The cost of this item is 100% recovered. Please reference the Revenue section (Acct. 9990) Town (concrete,hitching posts, hardware) Sidewalk maintenance supplies 30,600 (concrete, formwork, expansion joint material) 139 As approved by Council May 10, 1999 1999 BUDGET 2320 TRANSPORTATION SERVICES - ROADS BACKGROUND INFORMATION 2409 Hiahway Aids - Repair and Maintenance CN/CP Railroad Signal Charges $25,450 3,100 10,300 Neighborhood Traffic Watch Program Traffic Signals, Flashing Signals Pedestrian Crossovers Line Painting Misc.signs incl. hardware & posts 25,750 20,700 Kinsale/AltonaiBalsam - Hamlet Signs 12,360 Special Projects - 1999 a) Update School Crossing Signs - per legislation b) Signs required at all school locations to bring up to date as per bylaws c) Valley Farm Road (Finch to Conc.3) installation of traffic safety signage/barriers âê;QðO Reduced As per Council Budget Meeting of April 6, 1999 $3,090 10,300 2435 Buildina Repairs and Maintenance Share of Overhead of Municipal Garage 2457 Vehicle Repair and Maintenance Repair and maintenance of Roads Division Licensed vehicles 1 - Utility Vehicle 3 - Pickup Trucks 4 - Stakebody Trucks 10 - Dump Trucks ill! Office Machines/Eauipment ReDairs and Maintenance Repairs to misc. office equipment 140 16,950 Page 4 $128,000 $129,000 $126,875 . $100 As approved by Council May 10, 1999 ;;1 I I I 'I I I I I I I :;1 'I I I I I I I 2478 2678 5300 5640 1999 BUDGET 2320 TRANSPORTATION SERVICES - ROADS BACKGROUND INFORMATION Miscellaneous Eauioment Reoairs and Maintenance (off road equipment and non licensed vehicles, chain saws etc.) 2 - Graders 2 - Loaders 2 - Hydroscopic Boom Excavators 2 - Street Sweepers 2 - Tractors 1 - Skid Steer Loader 1 - Asphalt Roller 12 - Plows & Wings 4 - Chain Saws 3 - Quick Cut Saws 3 - Weed Eaters 1 - Asphalt/Concrete Grinder 3 - Water Pumps 1 - Generator 2 - Water Tanks 2 - Plate Tampers 2 - Rotary Mowers Miscellaneous Eauioment Rentals Items not used for specific road Construction or maintenance operations Pagers for Roads Staff during winter control Stationerv and Office Suoolies Small Tools Tape measures, rakes, shovels, hammers, drill bits, etc. for road maintenance activities. Includes provision for small tools required for the operation of line painter converted to cold plastic application 141 Page 5 $87,550 $515 $310 . $4,325 As approved by Council May 1O, 1999 5900 5902 Revenue 9990 1999 BUDGET 2320 TRANSPORTATION SERVICES - ROADS BACKGROUND INFORMATION Gas. Oil. Tires. etc. Operation of Roads Division Vehicles and equipment Diesel Fueled Trucks 1 0 ~ Dump Trucks 2 - Graders 2 - Loaders 2 - Hydroscopic Boom Excavators 2 - Street Sweepers 1 - Skid Steer Loader 2 - Tractors Gas Powered Vehicles 1 - Utility Vehicle 3 - Pickup Trucks 4 - Stakebody Trucks Pumps, Chainsaws, Etc. Miscellaneous EQuipment (Under $100.00) Sundry consumable items such as survey stakes. spray paint, etc. Other Reyenue Revenue from Curb Cuts and Driveway Entrances Revenue from Newspaper Box pads 1998 1999 142 ($40.000) (9,075) (41,200) Page 6 $113,300 $2,060 ($90,275) As approved by Council May 10, 1999 Page 7 1999 BUDGET 2320 TRANSPORTATION SERVICES - ROADS BACKGROUND INFORMATION 9991 Miscellaneous Roads Capital. Construction Revenue ($40,000) Estimated amount of 'Capital' chargebacks on Roads and Sidewalk projects 143 As approved by Council May 10, 1999 I TOWN OF PICKERING I 1999 CURRENT BUDGET 2325 TRANSPORTATION SERVICES - STREET LIGHTS PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET 2478 Misc. Equipment Repairs & Maint. $175,295 $152,527 $165,000 $165,400 5398 G.S.T. Exempt 7,708 9,879 9,365 9,300 5530 Utilities - Hydro 317,067 312,354 302,670 I 310,000 $500,070 $474,760 $477,035 I $484,700 INCREASE 1999 (DECREASE) BUDGET $30,600 $196,000 (9,300) 0 0 310,000 $21,300 $506,000 % CHANGE 99 BUDGET VS. 98 BUDGET 18.50% -100.00% 0.00% 4.39% Page 1 1999 BUDGET I 2325 TRANSPORTATION SERVICES - STREET LIGHTS BACKGROUND INFORMATION 2478 ReDairs and Maintenance $196,000 Monthly repairs on existing streetlights by Pickering Hydro including labour, vehicle, material costs for replacements and U/G cable repairs $132,000 Streetlight Patrols 16,800 Pickering Hydro pole replacement program that effects existing streetlights - various locations 4,800 - Kingston Road ( Altona to to Fairport Road) - Squires Beach Road - Glendale Drive 47,200 25,400 1,800 15,200 5530 Utility Charaes $310,000 Monthly bill for streetlight energy charges 145 As approved by Council May 10, 1999 I TOWN O~rs!CKERING I CURRENT BUDGET 2430 - SOLID WASTE PREVIOUS YEARS ACTIVITY CLASSIFICATION 1996 ACTUAL 1997 ACTUAL 1998 EST. ACTUAL INCREASE œ~ç~r;"~t:) 1998 BUDGET 2210 Advertising $24,913 $9,213 $12,000 $15,000 $2,000 2393 Recycling Collection 0 0 955 1,200 11,900 2397 Compost Collection 130,713 131,816 133,275 135,200 4,750 2398 Garbage Collection 588,460 597,257 612,470 632,500 48,500 5398 G.ST Exempt 22,341 22,151 21,000 23.517 (23,517) $766,427 $760,437 $779,700 $807,417 $43,633 1999 BUDGET $17,000 13,100 139.950 681,000 0 $851 050 % CHANGE 99 BUDGE-T VS. 98 BUDGET 13.33% 991.67% 3.51% 7.67% -100.00% 5.40% 1999 BUDGET Page 1 2430 - SOLID WASTE BACKGROUND INFORMATION 2210 Advertisina $17,000 Waste management calendar $10,300 Non-compliance tags 1,550 Bylaw promotion activity 5,150 2393 Recyclina Collection $13,100 Purchase of blue boxes $225 Com poster Subsidies 2,575 CFC Recycling 10,300 2397 ComDost Collection $139,950 Yard Waste Pickup $128,750 23 collections X 22,653 stops X $0.24 Christmas Tree Pickup 11,200 2 collections X 22, 653 stops X $0.24 2398 Garbaae Collection $681,000 Curbside Contract $665,000 12 months X 23,382 X $2.30 The existing contract expires on October 31, 1999. The projected increase reflects the benefits of the Curbside Reduction Program of four items (bags). Bulk Container Contract 16,000 12 months X 1,898 X $0.64 147 As approved by Council May 10,1999 ~~ OF PiC ~O 'f~ !f ... ~ ~œ;ø ~ DEPARTMENT OF TRANSPORTATION 1999 BUDGET I, ì ~ DEPARTMENTAL MISSION STATEMENT To be a viable transportation al1ternative for residents of Pickering by providing quality public transportation services that meet the economic, social and environmental objectives of the community. The Transportation Department provides: . efficient and cost effective conventional public Transit services (Pickering Transit), and . public transit services for the disabled (Pickering Specialized Services) 1999 DEPARTMENTAL GOALS AND OBJECTIVES . to promote effective communication with Council, senior Town staff, the _Union and operations staff throughout the process of investigating the potential of an amalgamated Transit system with Ajax. . to ensure the effective service integration of new Orion IV low floor vehicles by identifying strategic route coverage, implementing a customer awareness campaign and conducting equipment familiarization training with operators. I . to conduct a transit fare review in consultation and conjunction with neighboring! transit service providers in order to determine the potential for incre.ased revenue and consistency of passenger fares throughout Durham Region. . to increase ridership and meet new service demand through the implementation i and ongoing evaluation of west Pickering routing changes and shuttle service to ( the Rouge Hill Go Station. . to work in cooperation and coordination with transit properties operating in the Hwy. #2/ Hwy. #401 corridor in implementing transit links and fare integration ¡ agreements that will permit seamless service for passengers travelling across. Durham Region and into the GT A. Page 2 of 9 DEPARTMENT OF TRANSÞORTATION ORGANIZATION CHART ¡Chief Administrative Officer! I Manager of Transportation Technical Data Clerk Handi- Transit I Booking Clerk i Operations SupeNisor Transit Inspec!cr ~ I Conventional Transit Opera!crs I Spedalized Se,.v;ces Operators , Receptionist Clerk/Typist (2) STAFF COMPLEMENT: Full Time 26 ¡ Full Time Equivalent: 20 Total: 46 PROPOSED NUMBER OF 0 ADDITIONS OR DELETIONS: TOTAL VACANCIES 2 full-time transit operators Page 3 of 9 DEPARTMENT OF TRANSPORTATION 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . Maintain budget support for the capital fleet maintenance program (mid-life refurbishing) and establish ongoing preventative maintenance programs to facilitate cost-effective vehicle repair decision making . In consultation with Finance, establish a wider range of revenue accounts to permit more effective monitoring of revenue sources including (monthly passes, student passes, co-fare and cash fares) . Long-term establishment of reserves to fund capital replacement of fleet . Continuation of efforts to improve management/labour relationships and service to the public through adhoc Department TAP Action Committees . Staff training facilitation in conjunction with Ajax Transit (defensive driving, equipment familiarization, standard operating procedures, emergency response) . Implementation of new transit west Pickering routing . Review the effect of the Go Station Passenger. Service Office in terms of improved customer service and identify opportunities to build on the success of this service. EXTERNAL . Service and organizational Impact of potential Ajax/Pickering transit system amalgamation . Impact of the Greater Toronto Services Board (GTSB) on the Town of Pickering related to service coordination in Durham Region and the admi nistration of Go Transit . Cross-boundary "seamless service" (Conventional Transit route coordination with Ajax Transit and Durham Region transit providers) Page 4 of 9 DEPARTMENT OF TRANSPORTATION POTENTIAL FOR OPERATIONAL IMPROVEMENT EFFICIENCY . Improve accessibility to customers (Orion IV low floor buses) . Consider the introduction of Community Busing as a means of reducing demand for Specialized Services and improving local transportation links seniors and the disabled to/from key destinations within Pickering EFFÈCTIVENESS . Fully explore possible scheduling and routing efficiencies that would be possible as a result of amalgamation with Ajax Transit . . Fully explore the potential cost benefit of expanding service to new residential and industrial areas . To participate in the enhancement of intermunicipal seamless service links within the Region and the GT A ECONOMY . Maximize cost saving and service efficiency by negotiating shift scheduling flexibility into the Collective Agreement with CUPE Local 129 . Increase transit bench advertising revenue and passenger satisfaction with the introduction of a new contractor for this service . Conduct a review of our transit bus advertising contract to determine available options to improve the effectiveness and revenue potential of this contract . Increase student revenue by considering off-peak surcharges for student pass riders Page 5 of 9 DEPARTMENT OF TRANSPORTATION TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $3,357,111 $3,603,809 $3,541,395 Total Revenue $2,270,127 $1,163,750 $1,251,100 Net $1,086,984 $2,440,059 $2,290,295 % Change (1.47%) 124.5% (6.1 %) $ Change ($16,232) $1,353,075 ($149,764) Comments on variances: . The 1998 variance of $1,353,075 includes a $1,065,425 loss in Provincial funding Page 6 of 9 DEPARTMENT OF TRANSPORTATION COMPARATIVE CURRENT BUDGET STATEMENT 2350 - Public 1997 1998 1999 Transportation Budaet Budget Budget Total Operating $2,841,483 $3,051,633 $2,993,079 Expenditures Total Revenue $2,010,517 $1,138,750 $1,226,100 Net $830,966 $1,912,883 $1,766,979 % Chanoe (1.1%) 130.2% (7.6%) $ Change ($8,871) $1,081,917 ($145,904) \ , Comment: I I - ì,. The 1998 variance of $1,081,917 includes a $.795,5951055 in Provincial funding \ I 2360 Specialized Services 1997 1998 1999 Total Operating $515,628 $552, 176 $548,316 Expenditures Total Revenue $259,610 $25,000 $25,000 Net $256,018 $527,176 $523,316 % Increase./ (Decrease) (2.80/0) 105.00/0 (0.70/0) $ Variance ($7,361) $271,158 . ($3,861) ¡ Comment: ¡ . The 1998 variance of $271,158 includes a $269,830 loss in Provincial funding \ . Page 7 of 9 DEPARTMENT OF TRANSPORTATION 1999 CAPITAL BUDGET OVERVIEW CAPITAL BUDGET ITEM RATIONALE !IMPACT ON LEVEL OF SERVICE DESCRIPTION AMOUNT Total Project Cost 40' Low Floor $3,271,864 . A total of $817,966 has been Conventional Transit carried forward to 1999 from Buses (8) previous approved budgets to cover the 25% non- subsidized portion of costs associated with the purchase of eight (8) new Orion IV low floor buses. Mid-life Refurbishing (2 $90,000 . investment in refurbishing two buses) vehicles will extend life to full 18 years. . Pickering Transit began our refurbishing program in 1994. To date, six of our mid-life vehicles have been reskinned and have undergone repair to structural tubing.. These repairs are expected to extend these vehicles to normal retirement age of 18 years. . two of our 12-14 year old , vehicles (#916, #918) have been retrofitted with glider kits in 1995 and 1996. Page 8 of 9 CAPITAL BUDGET ITEM . . RATIONALE ¡IMPACT ON LEVEL OF SERVICE DESCRIPTION AMOUNT Total Project Cost Portable Communications $10,000 . This provision will cover the Units replacement cost for tNo-way radios on both our conventional and specialized services fleets. Our current radios are the originals that were purchased betNeen 10 & 15 years ago. They require constant repair and have limited range. . The proposed system would include tNo-way radio, cell phone and pager in one unit. This system will allow - Pickering to communicate with Ajax vehicles and eventually with Go Transit vehicles. ì ¡ , ¡\ Page 9 of 9 I TOWN OF1fslCKERING I CU~ CLASSIFICATION 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 1900 Uniforms 2110 Travel 2131 Telephone .Works Centre 2210 Advertising 2220 Subscriptions & Publications 2340 Seminars & Education 2370 Insurance - General 2371 Insurance - Direct Payment 2392 Consultive & Professional 2394 RecpUProm.&Sp.Ev.lGen PIA 2395 Memberships 2396 Photo, Mapping, Printing 2399 Outside Agency Services 2435 Building Repairs & Maint. 2457 Vehicle-Repair & Maintenanci 2478 Misc. Equip. Repairs & Maint. 2635 Building Rentals 2678 Misc, Equipment Rentals 5300 Stationery & Office Supplies 5398 G.S.T. Exempt 5900 Gas, Oil, Tires, etc. 9370 Administr~tion Charge 9998 Service Chg.lSpace Rental 2350 TRANSPORTATION SERVICES - PUBLIC TRANSIT PREVIOUS YEARS ACTIVITY 1.996 1997 1998 EST. ACTUAL ACTUAL ACTUAL $1,438,768 $1,457,066 $1,455,000 281,500 337,613 290,000 247 1,515 3,000 2,488 24.406 21,500 21 552 250 13,011 31,781 30,000 1,026 1,679 0 121 0 150 2,991 3,309 1,000 93,357 97,944 98,000 4,131 210 0 13,000 15,750 84,500 628 1,172 2,200 2,650 2,895 2,850 14,285 10,234 17,000 20,574 5 20 126,531 121,550 102,000 393,945 454,755 390,000 11,856 13,289 8,000 12,364 4,730 5,500 16,515 24,111 58,500 5,791 5,009 4,000 8,522 11,624 5,000 278,737 '271,445 290,000 100,000 100,000 0 (21,000) 0 0 1998 BUDGET $1,510,639 339,894 3,000 11,750 500 30,000 5,000 200 1,800 98,000 0 82,500 2,000 2,650 16,000 0 102,000 442,000 14,600 5,000 65,500 5,000 12,000 301;600 0 0 $2,822,059 $2,992,644 $2.868,470 $3,051,633 INCREASE (DECREASE) $17,609 27,335 0 4,215 0 6,000 2,500 0 1,200 2,000 0 (51 .900) 50 200 4,000 0 0 (28,000) 438 0 (7,151) 200 (12,000) (25,250) 0 0 ($58,554) 1999 BUDGET $1,526,246 367,229 3,000 15,965 500 36,000 7,500 200 3,000 100,000 0 30,600 2,050 2,850 20,000 0 102,000 414,000 15,038 5,000 58,349 5,200 0 276,350 o 0 % CHANGE 99 BUDGET VS. 98 BUDGET 1.17% 8.04% 0.00% 35.87% 0.00% 20.00% 5000% 0.00% 66.67% 2.04% 0.00% -62.91% 2.50% 7.55% 25.00% 0.00% 0.00% -633% 3.00% 0.00% -1092% 400% -100.00% -8.37% 0.00% 0.00% $2,993,079 -1.92% I TOWN O~::~CKERING I CU~ 2350 TRANSPORTATION SERVICES - PUBLIC TRANSIT CLASSIFICATION PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL REVENUE 1623 Ontario Specific Grants ($879,678) ($879,678) - REVENUE 9940 Advertising Space 9950 Fares 9952 Charter 9990 Other Revenue ($44,104) (1,067,047) (11,700) (2,500) ($1,125,351) TOTAL REVENUE ($2,005,029) $817,030 ($795,595) lE~~.5951 ($84,145) ( 1,099,940) (11,700) 0 ($1,195,785) ($1,991,380) $1,001,264 .. ~-~ ($100,000) ($10Q,(}Q(» ($66,000) (1,250,000) (10,900) 0 ($1,326,900) ($1,426,900) $1,441,570 1998 BUDGET $0 $0 ($90,000) (1.034.250) (12,000) (2,500) ($1,138,750) ($1,138,750) $1,912,883 INCREASE (DECREASE) ($26,600) ($26,600) $15,500 (78,750) 0 2,500 ($60,750) ($87,350) ($145,904) 1999 BUDGET % CHANGE 99 BUDGET VS. 98 BUDGET ($26.600) ($26,600): -26600.00% -26600.00% ($74,500) (1,113,000) (12,000) 0 -17.22% 7.61% 0.00% -100.00% ($1,199,500) 5.33% ($1,226,100) 7.67% $1,766,979 -7.63% Page 1 1999 BUDGET 2350 TRANSPORTATION SERVICES - PUBLIC TRANSIT BACKGROUND INFORMATION 1100 Salaries and Waaes $1,528,248 Total from Final Page $1,492,199 Plus/(Iess) Cost Sharing with others: Manager of Transportation Salary 50% transferred to Dept. # 2360 (34.250) Transit Inspector Salary 50% transferred to Dept. # 2360 (23,395) Conventional coverage of Handi- Transit vacation (12.353) Sav-A-Centre/Claremont costs to Dept. # 2360 (3.764) l ¡\ Provision for Shift Premium due to new Collective Agreement 2 evening bus cleaner shifts @ 16 hrs. @ .58 per hr 3 evening operator shifts @ 15 hrs @ .53 per hr 17 afternoon operator shifts @ 90 hrs. @ .58 per hr $2,412 2,900 17,389 22,701 Provision for Overtime: Operators 1730 hrs, @ time 1/2 Servicepersons 803 hrs, @ time 1/2 Inspector 50 hrs. @ time 1/2 $40,000 20,000 1,700 61,700 Provision for Charters: 15,000 Defensive Driving (50 drivers @ 8 hrs.) Equipment Familiarization (50 drivers @ 4 hrs.) $6,940 3,470 10,410 1400 EmDloyer Contributions $367,229 This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. $348,149 Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. 19,080 150 As approved by Council May 10,1999 1999 BUDGET Page 2 2350 TRANSPORTATION SERVICES - PUBLIC TRANSIT BACKGROUND INFORMATION 1800 Conferences C.U.T.A./A,P.T.A. Spring Conference f3t (2) Toronto C,U.T.A. Spring Conference - Rodeo Contestant 1900 Uniforms To supply uniforms in accordance with Union Contract 50 Pi€kering 2000 jaQkets/pants @ $75 ea, 19 Full-time Operators @ 300 ea, 33 Part-time Operators @ 200 ea 3 Full-time Service staff @ 300 ea. 2 Part-time Service staff @200 ea. Inspector @ 500 2 Go Station staff @ 200 ea, Work. Boot Replacement 2110 Travel Auto expenses for full-time staff 2131 TeleDhone System Charges Cellular (3) 2210 Advertlslna To provide brochure advertisement and amalgamation information 2220 SubscriDtions & Publications Reference Material 151 ~ 500 ~ 5,871 6,798 927 412 515 412 1,030 $31,000 5,000 $3,000 2,500 Reduced T JQ $15,965 Deleted T JQ $500 $36,000 $7,500 $14,100 Reduced T JQ $200 As approved by Council May 10,1999 Page 3 1999 BUDGET. 2350 TRANSPORTATION SERVICES. PUBLIC TRANSIT BACKGROUND INFORMATION 2340 Seminars and Education Defensive Driving Facilitation Equipment Familiarization Facilitation - This expenditure is required for new Orion buses. C.U,TA Administrative Seminar First aid & diploma courses $800 1,550 ~ $3,000 Reduced T JQ 250 1,050 2370 Insurance General $100,000 Based on 1998 actual cost 2371 Insurance - Direct Payment $0 2392 Consultive and Professional $30,600 Implementation of 1998 Route Review Report $20,600 This expenditure is being allocated to hire an appraiser to undertake the appraisal of lands, buildings and equipment owned by the Towns of Ajax and Pickering that are the subject of the proposed transit amalgamation, 10,000 2394 Reccl. Promotions. & SDeclal Events. P.R. $2.050 Amalgamation Related Expenses Regional Meetings Light Tour Event $1,050 500 500 2395 MembershiDs $2.850 Ontario Transportation Association Canadian Urban Transportation Association (Joint billing @ $2,850) 152 As approved by Council May 10. 1999 Page 4 1999 BUDGET 2350 TRANSPORTATION SERVICES. PUBLIC TRANSIT BACKGROUND INFORMATION 2396 Photo. MaDDina. Printlna Amalgamation print Advertising Reprint Transit Route Maps Co-fare Tickets and Passes Bus Pass Printing I~terior Bus Sign Printing Student Bus Tickets Adult Bus Tickets Student Fare Pass Stickers Student Fall Pass Cards Bus Transfers Transit Monthly Pass Printing $5,150 5,665 2,060 1,030 206 1,030 515 1,030 1,030 824 3,090 U1,UO $20,000 Reduced T JQ 2399 Outside Aaencv Services $0 2435 Buildina ReDairs & Maintenance $102,000 Works Centre, Office and Bus Storage Costs for Central Core area: 2457 Vehicle ReDair and Maintenance ~14,00O 15 buses @ $17,000 ea. 8 buses @ $5,000 ea. Motor and Transmission Rebuilds (3) Urgent Body Repair Rustproofing Program Ministry Vehicle Emission Testing Program Vehicle Licensing $255,000 40,000 45,000 50,000 10,000 5,000 9,000 2478 Misc. EaulD ReDalrs & Maintenance $15,038 Coin Counter and Roller Maintenance Contract Call Pro Maintenance Contract Two-Way Radio Service Contract Fare Box Locks and Hardware Radio Licence Renewal. Photocopy, Fax, Time Clock Emergency Repair Work Station Relocation $1,236 7,210 1,957 412 1,648 1,545 1,030 153 As approved by Council May 10.1999 Page 5 1999 BUDGET 2350 TRANSPORTATION SERVICES - PUBLIC TRANSIT BACKGROUND INFORMATION 2635 Buildina Rental $5,000 Go Station lease Agreement 2678 Miscellaneous EauiDment Rentals $58,349 Rental of Transit Buses ( 5 full day bus x 6 mths. x $1,400 ea.) (2 full day bus x 4 mths. x $1,800 ea.) Cantel Pager Rental $43,260 14,832 257 5300 Stationerv & Office SuDDlies $5,200 Stationery & office supplies General Stationery Coin Wrappers Computer Related Supplies $3,200 1,000 1,000 5398 GST ExemDt $0 5900 Gas. Oil. Tires $276,350 Tires Oil Consumption Anti-Freeze Gas Consumption $36,000 8,650 3,100 228,600 9370 Administration Charge $0 9998' Service Charge - SDace Rental $0 154 As approved by Council May 10, 1999 1999 BUDGET Page 6 2350 TRANSPORTATION SERVICES - PUBLIC TRANSIT BACKGROUND INFORMATION Revenue 1623 Ontario SDecifJc Grants Orion Bus Order Tire Subsidy for Orion IV bus order (56 tires @ $475 ea,) 9940 Advertisina SDace Advertising Space Revenue on Buses Advertising Space Revenue on Shelters Advertising Space Revenue on Benches 9950 Fares Regular Riders Co-fare Riders Seniors - Council Grant (Acct. #2195) Seniors - Cash Fare Child/Student. Cash Fare Student Passes Fare Integration paid by Go Transit Total Annual Passengers 9952 Chart-er Charters to Seniors through Acct, #2195 9990 Other Reyenue ($25.000) (45.000) (4500) 98,000 385.000 12,000 16.000 132,000 395,000 n/a 1,038,000 (5120.000) (125.000) (15.000) (8.000) (90.000) (400.000) (355.000) 155 ($26,600) ($74,500) ($1,113,000) ($12,000) $0 As approved by Còuncil May 10,1999 I TOWN OF1::1CKERING I CURRENT BUDGET 2360 TRANSPORTATION SERVICES - SPECIALIZED SERVICES CLASSIFICATION PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL 1100 Salaries & Wages 1400 Employer Contributions 1600 Conferences 1900 Uniforms 2110 Travel 2131 Telephone 2340 Seminars & Education 2370 Insurance - General 2371 Insurance - Direct Payment 2392 Consultive & Professional 2395 Memberships 2396 Photo, Mapping, Printing 2399 Outside Agency Services 2436 Vehicle Storage 2457 Vehicle-Repair & Maint. 2476 Misc. Equip. Repairs & Maint. 2657 Vehicle Rentals 5300 Stationery & Office Supplies 5396 G,S.T. Exempt 5900 Gas, Oil, Tires, etc. 9370 Administration Charge $260,360 39,330 0 274 31 6,213 0 11,515 1,000 0 203 213 0 21,000 44,272 0 32,066 237 1,537 23,760 16,000 $480,031 $261,436 53,630 0 357 69 9 451 12,095 0 4,401 0 1,126 56,365 0 40,520 0 36,262 0 4,542 2-2,722 10,000 $305,000 57,000 0 1,350 150 15 150 12,000 0 0 375 1,300 30,000 0 25,000 0 33,000 0 3,900 20,000 0 $523,985 $489,240 1998 BUDGET $311,976 59,275 1,000 1,350 500 0 1,700 12,000 0 0 375 1,500 56,000 0 40,000 0 39,000 0 4,500 23,000 0 $552,176 INCREASE (DECREASE) ($2.726) 4,790 500 (450) 0 0 0 0 0 0 25 0 (1,500) 0 0 0 0 0 (4,500) 0 0 ($3,861) 1999 BUDGET $309,251 64,065 1,500 900 500 0 1,700 12,000 0 0 400 1,500 54,500 0 40,000 0 39,000 0 0 23,000 0 $548,316 % CHANGE 99 BUDGET VS. 98 BUDGET -067% 6.08% 5000% -33.33% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 6.67% 0.00% -2.66% 0.00% 0.00% 0.00% 000% 0.00% ~ -100.00% 0.00% 0.00% -0.70% I TOWN OF PICKERING I 1999 CURRENT BUDGET 2360 TRANSPORTATION SERVICES - SPECIALIZED SERVICES CLASSIFICATION PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL REVENUE 1623 Ontario Specific Grants ($269,830) {$269,830) REVENUE 9950 Fares 9990 Other Revenue ($28,732) ($26,899) ($25,000) 0 0 0 ($28,732) ($26,899) ($25,000) ($260,316) ($296,729) ($25,000) $219,715 $227,256 $464,240 TOTAL REVENUE % CHANGE $0 1998 (INCREASE) 1999 BUDGET DECREASE BUDGET v~. n $0 $0 $0 0.00% $0 $0 $0 0.00% ($25,000) $0 ($25,000) 0.00% 0 0 0 ¡ I I ($25,000) $0 ($25,000) 0.00"10 ($25,000) $0 ($25,000) 0.00% $527,176 ($3,861) $523,316 -0.73% $0 Page 1 1999 BUDGET 2360 TRANSPORTATION SERVICES - SPECIALIZED SERVICES BACKGROUND INFORMATION 1100 Salaries and Wages $309,251 Total from Final Page $226,622 Plus/(Iess) Cost Sharing with others: Manager of Transportation Salary 50% transferred from Dept. # 2350 34,250 Transit Inspector Salary 50% transferred from Dept. # 2350 23,395 Conventional coverage of Handi- Transit vacation 12,353 Sav-A-Centre/Claremont costs from Dept. # 2350 6,506 Provision for Overtime: 5,000 Operators 460 hrs. @ time 1/2 WSIB Training - Cost of Wages: 1,125 Defensive Driving (3 drivers @ 8 hrs.) $450 Equipment Familiarization (3 drivers @ 4 hrs,) 225 Emergency/Evacuation Training (3 drivers @ 8 hrs.) 450 1400 Emolover Contributions $64,065 This item includes mandatory deductions (CPP., EI., EHT..) $59,605 and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits, Provision in lieu of optional benefits, such as dental, 4,460 optical, life insurance and long term disability for permanent part-time employees. 158 As approved by Council May 10, 1999 Page 2 1999 BUDGET 2360 TRANSPORTATION SERVICES - SPECIALIZED SERVICES BACKGROUND INFORMATION 1800 Conferences $1.500 CUTA Fall Conference $1,000 CUTA Fall Conference - Rodeo Contestant 500 1900 Uniforms $900 To supply uniforms in accordance with Union Contract 3 Full-time Operators @ 300 ea. 2110 Travel $500 Auto expenses for full-time staff 2131 Telechone $0 Included in Ajax Specialized Services Agreement Acct. #2399 2340 Seminars and Education $1,700 Contracted Service Health & Safety Upgrading Programs for Operators $1,000 Evacuation Training 500 Defensive Driving Facilitation 200 2370 Insurance General $12.000 Based on 1998 actual cost 159 As approved by Council May 10, 1999 2371 2392 2395 2396 2399 2436 2457 1999 BUDGET 2360 TRANSPORTATION SERVICES - SPECIALIZED SERVICES BACKGROUND INFORMATION Insurance - Direct Pavment Consultive & Professional MembershiDs Canadian Urban Transportation Association Photo. MaDDina. Printing Handi- Transit Promotional Brochure Adult Bus Tickets Outside Aaencv Services Co~tracted Services as per Specialized Services Agreement with Ajax Space Rental, Bus Cleaning, PST/GST Vehicle Storage Included in Ajax Specialized Services Agreement Acct. #2399 Vehicle R8Dair and Maintenance Contracted Services as per Specialized Services Agreement with Ajax 2 buses @ $5,000 (H07 & H14 & H15) 2 buses @ $11,000 (H011 & H12) 1 bus @ $3,000 (H10) new in 1999 160 $1,000 500 $15,000 22,000 3.000 Page 3 $0 $0 $400 $1,500 $54,500 $0 $40,000 As approved by Council May 1O, 1999 Page 4 1999 BUDGET 2360 TRANSPORTATION SERVICES - SPECIALIZED SERVICES BACKGROUND INFORMATION 2478 Misc. EauiD ReDairs & Maintenance $0 Included in Ajax Specialized Services Agreement Acct. #2399 2657 Vehicle Rental $39,000 Contracted Evening & Weekend Access Taxi Service including Sunday service 5300 Stationery & Office SuDDlies $0 Included in Ajax Specialized Services Agreement Acct. #2399 5398 GST ExemDt $0 5900 Gas. Oil. Tires $23,000 Contracted Services as per Specialized Services Agreement with Ajax Tire Replacement $2,650 Oil Consumption 300 Anti-Freeze 50 Gas Consumption 20,000 9370 Administration Charge $0 161 As approved by Council May 10, 1999 Revenue 995Ó 9990 1999 BUDGET 2360 TRANSPORTATION SERVICES. SPECIALIZED SERVICES BACKGROUND INFORMATION 1623 Ontario Specific Grants MTO Subsidy discontinued effective January 1998 Fares Local Fare @ $1.50 Out-of-80undary Fare @ $3.00 Other Revenue 162 J Page 5 $0 ($25,000) $0 As approved by Council May 10,1999 ~~ OF Þ/C ;...O r~ ~". ~~~ .~ ~œ:ø ., PLANNING DEPARTMENT 1999 BUDGET DEPARTMENTAL MISSION STATEMENT To foster excellence in community development and enhance the quality of life for members of the Pickering community through proactive community awareness, creative policy, innovative solutions, and effective munitoring. To provide professional planning advice and recommendations to Council, involving Council, landowners, and members of the community in meaningful participation and collaborative decision- making. 1999 DEPARTMENTAL GOALS AND OBJECTIVES . to continue to provide professional recommendations to Council on matters of planning policy and development, which are consistent with the principles and strategic policies set out in the Town's Official Plan . . to provide an encouraging and healthy professional environment for staff, while supporting team- building and self-improvement . to continue to improve the coordination of activities (including service delivery), between the ¡ Planning Department and other internal departments involved in community development , 1 . to review department structure, procedures, and processes to ensure effectiveness and efficiency in an environment of increased workload and reduced resources . to continue to facilitate the resolution of appeals and deferrals to the Pickering Official Plan . to fill Departmental staff vacancies and train new staff on Town policies, processes, and procedures . to complete 1998 planning projects carried over into 1999, and to undertake any new projects contained within a Council approved 1999 Departmental Work Program Page 2 of 6 - -- - - -------._--- ":'°æ:tl" OF PIC,\-.<-. ~ 1 ¡) .. - - -. - - -- ---- Chief AdlllÙli~trative Oflicer - Planning Department Structure as proposed in 1999 Budget Planning Qerk ReeeptionÞtl1Ypist "0 .. QQ CD .... 0 .... 0- ReeeptionÎàl/Typist - - ,- Director of Planning Mapping & DetõÏgn Section _.~_.. ..--. - Coordiu.tor- (;IS/M8ppi"t!! &: Deoitlu Information ~"çH~~ Plauuill! loCorm.tiou Officer M.ppi"5 & DellÎgn Teehrueialt Geograpruc Information Qerk STAFF COMPLIMENT ..- ----- --.--....-=----.=--=-- --... -.=----.....- - - - - - - - - - - - - - - - - - - --, I _-n--__--.. Site Plan Advi~ory Committee , '- - - - - - - - - - - - - - - - - - -- Senior Plaruter Senior PlatUtcr Planner 2 Pla'Uter 2 Plaruaer 1 Cottunillec of AJjulilmettt Sectio.. S-;';;':"tary 1ì-eo~ur;;;- Platttùng Tecluùeian Platttùng Tccluaician Student Full Time Full Time Equivalent Total 19 0 19 TOTAL VACANCIES PROPOSED NUMBER OF ADDHIONS - PLANNER 2 Positions Unfilled Extended Sick Leave 2 1 PLANNING DEPARTMENT 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . conduct review of departmental structure, considering integration with the Building Department and the establishment of a closer working relationship with the Economic Development Department in the achievement of mutual goals . apply significant staff resources in the areas of greatest strategic importance to the Corporation, balanced against other necessary and desirable activities . improve productivity through the review of current processes, procedures, and report structures . utilization of the Town's Geographic Information System in planning analysis . maintain and enhance the Town's Web Site, in association with Information Systems EXTERNAL . determine which planning activities the Department shall undertake given the increased demand for planning services (by Council, ratepayer associations, development industry, and the public), in a climate of budget restraint and reduced staffing levels . adapt to delegation of responsibilities by both the Province and the Region to the Local level of government, including implementation of the recommendations of the Durham Planning System Review Team which are anticipated to be endorsed by Regional and Local Council in early 1999. . maintain the Town's involvement and awareness in matters respecting Federal and Provincial lands in Pickering . take delivery of Teranet map data - begin conversion/re-creation of existing data to Teranet standard - develop value-added map data for possible future revenue Page 4 of 6 J PLANNING DEPARTMENT' . POTENTIAL FOR OPERATIONAL IMPROVEMENT EFFICIENCY , I \ . continue to develop operational manuals for various functions/processes in the Department ¡ . investigate further staff training and empowerment opportunities . investigate new equipment and technology to improve communications ¡ I . utilize the Geographic Information System to simplify operations ¡ EFFECTIVENESS } . expand the use of a multi-disciplinary team approach to projects and problem solving . promote early problem identification and proactive planning I , ) . establish clear ownership/responsibility for project management ¡ . investigate closer integration of the activities of the Building Department with t.... he Planning J Department, with emphasis on the DART initiative (Development Application Review Team) ¡ . utilize the Geographic Information System in planning analysis , ¡ . maintain and enhance the Town's Web Site in association with Information Systems, with strategic actions to better serve the community and promote the Town ECONOMY I ¡ ¡ . develop informational material for sale to targeted markets (with assistance of GIS technology and Teranet parcel fabric), and investigate the sale of customized planning information/mapping to the private sector . continue to explore the use of application fees to offset the full cost of processing development ! applications (full cost recovery) ¡ I . conti~ue t? ca~eful.IYr:nonitor the u.se of overtime that is paid in cash and pursue options to paid j overtime (I.e. time-tn-lieu and flex time) I Page 5 of 6 PLANNING DEPARTMENT TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $1,124,101 $1,093,299 $1,087,105 Total Revenue $84,600 $95,669 $96,000 Net $1,039,501 $997,630 $991 ,105 % Change (1.53%) (4.0)% (0.65%) $ Change ($16,188) ($41,871) ($6,525) Comments on variances if applicable: . other accounts generally comparable to 1998 levels, with significant decrease in Photo, Mapping, Printing (account 2396). Page 6 of 6 " TOWN O~~!CKERING I . CURRENT BUDGET 2610 PLANNING & DEVELOPMENT - PLANNING PREVIOUS YEARS ACTIVITY CLASSIFICATION 1996 ACTUAL 1998 BUDGET 1997 ACTUAL 199~ EST. ACTUAL 1100 Salaries & Wages $837,574 $871,043 $810,000 $830,220 1400 Employer Contributions 180,607 184,179 157,000 180,340 1800 Conferences 0 2,906 2,410 3,600 2110 Travel 1,610 2,223 1,560 2,500 2210 Advertising 600 600 0 1,200 2220 Subscriptions & Publications 610 683 1,200 1,500 2340 Seminars & Education 1,312 564 1,300 3,405 2392 Consultive & Professional 0 0 28,679 46,000 2394 RecptiProm.&Sp.Ev./Gen P/R 482 761 340 900 2395 Memberships 2,191 2,390 2,490 2,625 2396 Photo, Mapping, Printing 9,794 8,428 3,750 9,500 2399 Outside Agency Services 0 0 0 0 2635 Building - Rentals 129 0 0 300 5300 Stationery & Office Supplies 6,661 6,906 6,650 6,500 5398 G.S.T. Exempt 650 583 719 2,409 5902 Misc. Equip. (Under $100) 76 0 0 300 2678 Misc.Equip. Rental 0 0 - $1,044,496 $1,081,266 $1,016,098 I $1,093,299 INCREASE 1999 (DECREASE) BUDGET $15,390 $645,610 11,389 191,729 (645) 2,955 0 2,500 400 1,600 (500) 1,000 15 3,420 (26,000) 20,000 0 900 666 3,291 (4,000) 5,500 0 0 0 300 (500) 6,000 (2,409) 0 0 300 0 0 ($6,194) $1,087,105 % CHANGE 99 BUDGET. V5. 98 BUDGET 185% 6.32% -17.92% 0.00% 33.33% -33.33% 0.44% -56.52% 000% 25.37% -42.11% 0.00% 0.00% -588% -100.00% 0.00% 0.00% -0.57% I TOWN OF PICKERING I 1999 . CURRENT BUDGET 2610 PLANNING & DEVELOPMENT - PLANNING PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 1461 Sale of Services - Planning ~ ($116,746) ($94,000) ($95,669) ($60,072) ($116.746) ($94.000) ($95.669) $984,424 $964,520 $922,098 $997,630 (INCREASE) 1999 DECREASE BUDGET ($331) ($96,000) ($331) ($96,000) ($6.525) $991,105 % CHANGE 99 BUDGET VS. 98 BUDGET -0.35% -0.35% -0.65% 1100 1400 1800 2110 2210 2220 1999 BUDGET 2610. PLANNING BACKGROUND INFORMATION Salaries & WaQes Total From Final Page New position - Planner 2 (T JQ reduced to 50% to reflect start date of July/99) Provision for Overtime Emclover Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Contribution on Student Wages Conferences Ontario Ass'n Committees of Adjustment - Richmond Hill, Committee Member & 1 Planner Ministry of Municipal Affairs - Richmond Hill. Planner & Manager Ontario Professional Planners Institute - Collingwood - Director & Manager or Planner Travel Adyertlsi nQ For public meetings regarding various studies and notification of Town Initiated zonings & official plans, other than the Community Page SubscriDtlons & Publications Magazines: Urban Design Group, American Planning Ass'n Journal & Magazine Municipal World Books,Reports,E~. 165 $825,610 ~ TJQ ~ Deleted T JQ 20,000 $190,262 1 .467 $495 340 2,120 Page 1 $845,610 $191,729 $2,955 $2,500 $1,600 $1,000 As approved by Council May 1O, 1999 1999 BUDGET 2610 . PLANNING BACKGROUND INFORMATION 2340 Seminars & Education Ontario Ass'n Committees of Adjustment (Niagara):4 prsns @ $95 Urban Development Institute:Workshops (Toronto): 2 prsns/3 workshops Educational Planning Seminars (e,g. Insight. Canadian Inst.) (Toronto):1 prsr Ontario Professional Planners Institute: The Planner at the OMB: 1 prsn Ontario Professional Planners Institute: Alternative Dispute Resolution: 1 prsr Ontario Municipal ManagementPowerful Personal Communicating Planning Seminars/Workshops - Unknown Town Subsidy on Technical courses as part of Staff Education Program - 2 prsns (1 - CPTED* Training Course) (1 - Course Unknown (* Crime Prevention Through Environmental Design) 2392 Consultive & Professional Liverpool RoaGl Soblth UrÞan Design!Lam~ Use StbiGly (as recommended by Waterfront 2001 Task Force & Pickering Official Plan) Metro East Trade Centre (METC) Retail Market Peer Reviewer Participation at OMB on Town's behalf Miscellaneous (technical & Urban Design) 2394 ReCDt. Prom. & SD.Ev.. Gen P/R Majority of this budget is to provide for refreshments for persons attending public planning related meetings/workshops, departmentally hosted functions & general Town promotional situations 2395 MembershiDs Ontario Professional Planners Institute/Cdn Institute of Planners (7 staff @ $300) Urban & Regional Info, Systems Ass'n . Ontario & Int' Chapters Memberships Intergovernmental Committee on Urban & Regional Research (Corporate) Ont. Association of Committees of Adjustment (5 Committee Members, 1 staff) Other 166 Page 2 ~ $3,420 $390 Reduced T JQ 330 (as directed by 720 Budget Committee - 575 Meeting of April 6/99) 1,010 155 515 515 410 $20,000 $41,200 Deleted T JQ ~ 4,000 Reduced T JQ 16,000 $900 $3,291 $2,100 238 386 464 103 As approved by Council May 10, 1999 2396 2635 5300 5398 5902 2678 1461 1999 BUDGET 2610. PLANNING BACKGROUND INFORMATION PhotOQraDhv, MaDDina. Prlntina Film purchases/processing & reproductions, and reproductions from outside organizations for day-to-day requirements Buildina Rentals Rental of facilities & payment for security @ Library when holding public meetings Stationery & Office SuDDlies General day-to-day office stationery & supplies drafting supplies G.S. T. ExemDtion Miscellaneous EauiDment Under $100 For items such as small office & drafting equipment Miscellaneous EauiDment Rental Revenue Sale of Services. Planning Zoning By-law Amendment Applications 21 @ $800 Revisions by Applicant 1 @ $500 Local Official Plan Amendment Applications 2 @ $2,000 Revisions by Applicant o @ $500 167 Page 3 $5,500 $300 $8,000 $5,500 2,500 $0 $300 $0 ($96,000) ($16,800) (500) (4,000) ° As approved by Council May 1O, 1999 1999 BUDGET 2610 - PLANNING BACKGROUND INFORMATION Regional Official Plan Amendment Applications 1 @ $1,000 Draft Plan of Subdivision Applications 4 @ $1,500 Per Unit Fees 150 @ Revisions by Applicant o@ $50 $500 Draft Plan of Condominium Applications 2 @ $800 Condominium Conversion Applications O@ $1,000 Committee of Adjustment Variance Applications 75 @ $350 10 @ $450 Minister's Zoning Order Amendment Applications 1 @ $200 Site Plan Applications Residential Uses (Multiple-Attached and Apartment House) 1 @ $625 50 @ $65 Commercial or Commercial/Residential Uses 3 @ $625 5 @ $345 .Industrial/Other Uses 5@ $625 Major Revisions to Approved Site Plans 4 @ $625 Minor Revisions to Approved Site Plans 16 @ $250 Site Plan ClearanceJConformityJLC Release Report 4 @ $250 Compliance Letter for Ministry Licenses 25 @ $50 Maps and other Planning Documents Submit 168 Page 4 (1.000) (6.000) (7,500) ° (1,600) ° (30.750) (200) (625) (3.250) (1,875) (1,725) (3,125) (2,500) (4,000) (1,000) (1,250) (8,000) ($95.700) ($96,000) As approved by Council May 10, 1999 ~~ OF PIC ^,O +~ ~..~ ~ œ:ø ~ DEPARTMENT OF PARKS & FACiliTIES 1999 BUDGET DEPARTMENTAL MISSION STATEMENT To provide to all citizens and visitors of the Town of Pickering, complete and accessible parks, open space and public facility system for their leisure pursuits in a service orientated and responsive manner. 1999 DEPARTMENTAL GOALS AND OBJECTIVES . To ensure sufficient supply of public lands and facilities for present and future use and located according to community needs. . To preserve, where possible, natural areas within the town with particular emphasis on lands associated with the lake Ontario waterfront and river valleys. . To continue to enhance park areas with tree, shrub and flower plantin_gs to contribute toward the beauty and environmental integrity of the town. . To encourage and assist community volunteer groups with their supply of sport activities for all generations within the town. . To provide a safe and healthy environment for employees and citizens alike in the operation of the department. . To make the community aware of the department's efforts and promote a positive image of the department in all areas. Page 2 of 11 DEPARTMENT OF PARKS & FACILITIES 1999 ORGANIZATION CHART "., ..... CllillfJ8I11 '- ,.... '-1.- ~~ I~f!! 11"""111 "., GIoIi'-~1 !no~ Clllill PII8 '-III I STAFF COMPLEMENT: ¡ Full Time Full Time Equivalent: Total: I PROPOSED NUMBER OF ADDITIONS OR DELETIONS: ¡ TOTAL V ACANCI ES , 51 30 81 Page 3 of 11 DEPARTMENT OF PARKS & FACILITIES 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . Continue to provide existing level of service with same staff and increased park acreage and facilities (i.e. Claremont) . Provide staff training to increase flexibility of staff resources in the workplace. EXTERNAL . Continue to examine Partnership opportunities (i.e. MTRCA, Private Sector). . Respond to outside requests for assistance (i.e. School Board, MTRCA) . Respond to recommendations of various committees and Task Forces in reasonable time Page 4 of 11 DEPARTMENT OF PARKS &'FACILITIES POTENTIAL FOR OPERATIONAL IMPROVEMENT ) . 1998 potentials for improvement were all implemented. organization and improve/change where possible. Continue to review ¡ I . Adoption of full-time secretarial support will continue to improve response potential to needs. Page 5 of 11 DEPARTMENT OF PARKS & FACILITIES' . TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $3,909,261 $3,995,554 $4,063,497 Total Revenue $1,729,134 $1,779,900 $1,829,414 Net $2,180,127 $2,215,654 $2,23.4,183 % Change (.09%) 1 .6% 0.840/0 . $ Change ($1,989) $35,527 $18,529 Page 6ot 11 .DEPARTMENT OF PARKS & FACiliTIES COMPARATIVE CURRENT BUDGET STATEMENT 2124 Civic Complex 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $329,021 $298,030 $290,303 Total Revenue $2,600 $2,600 $2,600 Net $326,421 $295,430 $287,703 % Change . (2.9%) (9.49%) (2.6%) $ Change ($10,060) ($30,991) ($7,727) 2132 Town Property 1997 1998 1999 Maintenance Budget Budget Budget Total Operating Expenditures $232,976 $242,876 $276,656 Total Revenue' N/A N/A N/A Net $232,976 $242,876 $276,656 % Change 0.3% 4.20/0 13.90/0 $ Change $696 $9,900 $33,780 Page 7 of 11 DEPARTMENT OF PARKS & FACILITIES COMPARATIVE CURRENT BUDGET STATEMENT 2315 Municipal Garage 1997 1998 1999 Budaet Budaet Budaet Total Operating Expenditures $685,405 $684,618 $688,623 Total Revenue $596,934 $597,500 $636,514 Net $88,471 $87,118 $52,109 % Change 9.7% (1.5%) (40.2%) $ Change $7,850 ($1,353) ($35,009) 2710 Parks & Facilities 1997 1998 1999 Administration Budget Budget Budaet Total Operating Expend itu res $178,186 $261,082 $274,150 Total Reven ue N/A N/A N/A Net $178,186 $261,082 $274,150 % Change (29.15)% 46.5% 5.0010 $ ChanQe ($73,304) $82,896 $13,068 Comment: Page 8 of 11 DEPARTMENT [F PARKS & FACILITIES caMPARA TIVE CURRENT BUDGET STATEMENT 2715 Don Beer Arena 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $524,625 $514,335 $518,635 Total Revenue $560,000 $575,000 $578,000 Net ($35,375) ($60,665) ($59,365) % Change (35.34%) 71.5% (2.14%) $ Change ($19,334) $25,290 ($1,300) 2718 Parks 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $1,286,392 $1,331,564 $1,326,883 Total Reven ue $6,400 $6,600 $6,600 Net $1,279,992 $1,324,964 $1,320,283 % Change (2.9%) 3.5% (0.35%) $ Change ($39,193) $44,972 ($4,681) ¡Comment: Page 9 of 11 DEPARTMENT OF PARKS & FACILITIES COMPARATIVE CURRENT BUDGET STATEMENT 2719 Community 1997 1998 1999 Centres Budget Budget Budget Total Operating Expenditures $192,700 $188,688 $192,586 Total Reven ue $45,700 $45,700 $43,200 Net $147,000 $142,988 $149,386 % Change 25.4% (2.80/0) 4.5% $ Change $29,851 ($4,012) $6,398 2735 Ree. Com plex 1997 1998 1999 Arenas Budget Budget Budget Total Operating Expend itu res $479,956 $474,361 $495,661 Total Reven ue $517,500 $552,500 $562, 500 Net ($37,544) ($78,139) ($66,839) % Change 106.80/0 108% (14.50/0) $ Change $19,395 $40,595 $11,300 Page 10 of 11 DEPARTMENT OF PARKS & FACILITIES 1999 CAPITAL BUDGET OVERVIEW CAPITAL BUDGET ITEM DESCRIPTION AMOUNT Total Project Cost $75,000 $25,000 Trackless MTS Tractor Replace Arena Floor and Boards Woodsmere Park - Construction Waterfront Trail $450,000 $600,000 Front Street Park (Phase I) $100,000 Truck (replacement) $70,000 $95,000 Backhoe (replacement) Toro Gangmower re lacement Play Unit - Kinsmen Park re lacement $91,000 $40, 000 RATIONALE ¡IMPACT ON LEVE OF SERViCe Required for sidewalk snow removal. Existing floor is cracked and unlevel which could create unsaf ice conditions. Floor is not suitable for summer use due to cracks and tri hazards. Need for facilities and neighbourhood park Continued development till com jete link Create neighbourhood park - pursue partnership with Service Club Existing vehicle is beyond life ex ectanc 15 ears old Existing machine is worn out and not worth re airin - no motor Existing mower is a 1983 model reaching end of life expectancy Replace play equipment to meet CSA standards Page 11 of L e 11 .". '...n-... """""" CLASSIFICATION TOWN OF PICKERING 1999 ÇYRR~NT ~VgßJ;T 2710 PARKS & FACILITIES - ADMINISTRATION PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL 1998 BUDGET 1100 Salaries & Wages $140,164 $135,107 $195,000 $211,764 1400 Employer Contributions 25,802 25,572 32,000 42,193 1800 Conferences 0 1,038 1,000 1,500 2110 Travel 20 6 1,000 500 2131 Cellular Phones 0 0 0 0 2210 Advertising 200 0 0 0 2220 Subscriptions & Publications 218 95 300 300 2340 Seminars & Education 0 508 800 1,000 2394 RecptJProm.&Spec.EvJGen. P/R 146 367 600 500 2395 Memberships 399 496 500 475 2396 Photo, Mapping, Printing 192 129 100 100 2399 Outside Agency Services 0 162 0 0 2457 Vehide Repairs & Main" 4 0 0 0 5300 Stationery & Office Supplies 1,256 1,666 1,600 1,500 5302 Forms 130 356 250 250 5398 G.S.T. Exempt 54 107 1,000 1,000 5900 Gas, Oil, Tires, etc. 22. 0 0 0 $168,607 $165,609 $234,150 $261,082 INCREASE 1999 (DECREASE) BUDGET $7,290 $219,054 1,978 44,171 0 1,500 2,500 3,000 1,300 1,300 0 0 0 300 0 1,000 0 500 0 475 0 100 0 0 0 0 1,000 2,500 0 250 (1.000) 0 0 0 $13,068 $274,150 % CHANGE 99 BUDGET VS. 98 BUDGET 344% 4.69% 0.00% 500.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 66.67% 0.00% 0.00% 0.00% 5.01% 1100 1400 1800 illQ ill! 2210 1999 BUDGET 2710 PARKS & FACILITIES - ADMINISTRATION BACI<GROUND INFORMATION Salaries and Wages Total from Final Page Student - Computer Input (Part-time New Position) Provision for Overtime: EmDlover Contributions This item includes. mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as c ental, optical, OMERS, life insurance and long term dis ability benefits. Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disab ility for permanent part-time employees, Conferences Ontario Parks Association - Director Travel Automobile mileage expenses for Adminis trative staff (includes contributions to the Toronto Region Conservation Authority Coordinator) Cellular Phones To pay cellular phone expenses for 2 staff Advertising Advertise in various magazines, newslette 'S, tournament brochures, for minor sports, e1 c. 171) $211,516 5,538 2,000 $43,871 300 Page 1 $219,054 $44,171 $1,500 $3,000 $1,300 $0 As approved by Council May 10, 1999 ". 2220 ~ 2394 1 ! ¡ 2395 ill! Page 2 1999 BUDGET 2710 PARKS & FACILITIES - ADMINISTRATION BACKGROUND INFORMATION SubscriDtions & Publications $300 To enhance Department's resource library Seminars and Education $1,000 To allow staff to attend training and Educational Courses and Workshops Secretarial Training - Administrative Assistant & Booking Clerk Educational Seminar (Ontario Parks Association) - Director Various Ministry Workshops - Facility Superintendent Computer Training - various staff Health and Safety - various staff Public Relations $500 Administrative staff MembershiDs $475 1 @ $75 C,M.M. (Certified Municipal Manager) 1 @ $100 Niagara Parks Assoc. 1 @ $300 National Rec. & Parks Assoc, Photo. MaDDing. Printing $100 To cover professional services for photography and outside reproduction 171 As approved by Council May 10, 1999 Page 3 1999 BUDGET 2710 PARKS & FACILITIES - ADMINISTRATION BACKGROUND INFORMATION 2399 Outside Aaency Services $0 2457 Vehicle ReDairs & Maintenance $0 5300 Stationery & Office SuDDlies $2,500 To provide stationery & misc. supplies (includes contributions to the Toronto Region Conservation Authority Coordinator) 5302 Forms 5398 G.S.T. ExemDt ~ Gas. Oil. Tires. etc. - $250 $0 $0 172 As approved by Council May 1O, 1999 --, I TOWN OF PICKERING I 1999 CURRENT BUDGET 2124 - CIVIC COMPLEX CLASSIFICATION 1100 Salaries & Wages ~ 1400 Employer Contributions 1900 Uniforms 2110 Travel 2340 Seminars & Education 2370 Insurance 2395 Memberships 2435 Building(Furniture) Rep. & Maint. 2478 Misc. Equipment Rep.& Maint. 2678 Misc. Equipment Rentals 5398 G.S.T. Exempt 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Misc.Equip.&Tools(Under $100) PREVIOUS YEARS ACTIVITY 1996 ACTUAL $66,415 11 ,439 23 1,784 0 9.896 140 77,729 23.682 262 5,250 4.056 15,926 88,515 451 $305,568 1997 ACTUAL $63,700 11,334 165 1,751 0 10.138 255 83,970 32.458 437 6,560 3,504 19,567 88,121 290 $322,250 1998 EST. ACTUAL $35,000 3,000 0 3,000 0 10,350 140 88,000 33.500 500 6,000 5,000 15,000 85.000 500 $284,990 1998 BUDGET $40,922 9,207 0 1,800 0 10,350 140 85,000 33,941 250 6,920 5,000 19,000 85,000 500 $298,030 INCREASE (DECREASE) ($100) (6.107) 0 (1,600) 0 0 0 5,000 2,000 0 (6,920) 0 0 0 0 ($7,727) 19{f9 BUDGET $40,822 3.100 0 200 0 10,350 140 90,000 35.941 250 0 5,000 19.000 85.000 500 $290,303 % CHANGE 99 BUDGET VS. 98 BUDGET -0.24% -66.33% 000% -88.89% 0.00% 0.00% 000% 5.88% 5.89% 0.00% 0.00% 000% 000% 000% 0.00% -2.59% I TOWN OF PICKERING I . 1999 CURRENT BUDGET 2124 - CIVIC COMPLEX PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 9916 Vending Machines ($462) ($275) ($400) ($600) 9990 Other Revenue (2,000) (2.000) (2.000) (2,000) ($2,462) ($2,275) ($2,400) ($2,600) $303,106 $319,975 $282,590 $295,430 % CHANGE (INCREASE) 1999 DECREASE BUDGET V~- $0 ($600) 0.00% 0 (2.000) 0.00% $0 ($2,600) 0.00% ($7.727) $287 703 -2.62% 1100 1400 1900 2110 1999 BUDGET 2124 . CIVIC COMPLEX BACKGROUND INFORMATION Salaries and Waaes Total from Final Page Plus/(Iess) Cost Sharing with others: Mechanical Maintenance Mechanic (50% from Recreation Complex) Facilities Maintenance Person (50% from Dept. #2719) Part-time Community Centre Custodian (from Dept. #2719) Provision for Overtime: 40 hours @ $24.90 EmDlover Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits, Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. Uniforms Personal protective equipment and uniforms Work boot allowances, safety vests and T-shirts, rubber boots (safety), hard hats, gloves. Trayel Allowance paid to employees that use their own vehicle for Town business. 175 Page 1 $40,822 $0 21,092 17,265 1,465 1,000 $3,100 $3,000 100 $0 $200 As approved by Council May 10, 1999 2340 2370 2395 2435 2478 1999 BUDGET 2124 . CIVIC COMPLEX BACKGROUND INFORMATION Seminars and Education Insurance MembershiDS Professional Association Buildina (Furniture) ReDairs & Maint Maintenance Contracts Security Contract Provision for building repairs & services Provision for furniture repairs Provision for supplies Garbage Disposal Misc, Costs (outside lighting, signage, etc.) Underground - power washing Misc. EauiDment ReDairs & Maint To cover mechanical equipment service contracts & various repairs: Standby Generator (diesel generator) Honeywell (Centrifugal Chiller & Starters) Johnson Damery (boilers) Otis Canada (elevator) Fire Alarm, Sprinkler System and Fire Extinguishers ( Collins Fire Protection) Misc. provision for electrical, plumbing, mechanical & other supplies (e.g. water chemical, oils, filters, belts) 176 $35,000 22,000 13,000 2,000 10,000 3,500 (50%) 2,500 (50%) 2,000 $950 (50%) * 4,614 (50%) * 1,050 (50%) * 4,627 (50%) * 4,200 (50%) * 17,000 Page 2 $0 $10,350 $140 $90,000 $35,941 As approved by Council May 10, 1999 Page 3 1999 BUDGET 2124 . CIVIC COMPLEX BACKGROUND INFORMATION Overhead garage doors (Eastern Overhead Doors) 1,000 Provision for inspection of positioners and blades on 3 air handling fans, service & perform vibration analysis 2,000 Sound system service (Council Chamber) 500 2678 Miscellaneous EQuiDment Rentals $250 5398 G.S.T. ExemDt $0 5510 Utilities. Water (50% of total)* $5,000 5520 Utilities. Gas (50% of total)* $19,000 5530 Utilities. Hydro (50% of total)* $85,000 5902 Misc. EQuiDment Under $100 $500 First Aid & Safety supplies $200 Small tools 300 * Expense shared with Library Revenue ~ Vendina Machines ($600) 9990 Other Revenue ($2,000) Payment from Library for services provided by Civic Complex staff 177 As approved by Council May 10, 1999 1999 BUDGET 2124 - CIVIC COMPLEX CALCULATION OF COST SHARING WITH PICKERING CENTRAL LIBRARY Contracts & Budaet Items 1999 Total Cost 1999 Library Share Garbage Disposal 7,350 3,675 Misc. costs (outside lighting, etc.) 5,000 2,500 Diesel generator 1,900 950 Chiller and Starters 9,228 4,614 Boilers 2,100 1,050 Elevators 9,254 4,627 Fire Alarm, Sprinkler System, & Fire Extinguishers 8,400 4,200 Utilities (water, gas, & hydro) 218,000 109,000 Misc. provision for electrical plumbing, mechanical and other supplies (e.g. water chemicals, oils, filters & belts) 12,000 6,000 Provision for inspection of positioners and biades on 3 air handling fans, service &Perfrom Vibration Analysis 2,500 500 $275,732 $137,116 178 As approved by Council May 10, 1999 I TOWN O~~tCKERING I CURRENT BUDGET 2132 - TOWN PROPERTY MAINTENANCE PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET 1100 Salaries & Wages $150,810 $151,211 $120,755 $152,944 1400 Employer Contributions 36,893 35,969 23,800 34,412 1900 Uniforms 613 1,231 625 720 2340 Seminars & Education 15 0 0 100 2437 Tree Maintenance 21,140 47,893 34,500 35,000 2438 Lighting & Repair Maintenance 1,315 934 800 1,000 2457 Vehicle - Repair & Maintenance 2,268 6,018 2,800 3,500 2478 Misc. Equipment Repair & Maint. 2,703 6,185 3,200 4,000 2482 Grounds Upkeep 1,318 (722) 2,900 2,500 2678 Misc. Equipment Rentals 194 46 175 200 5398 G.S.T. Exempt 827 1,650 500 1,000 5900 Gas, Oil, Tires, etc. 6,321 6,947 6,850 7,000 5902 Misc. Equipment (under $100) 384 318 450 500 $224,801 $257,680 $197.355 $242,876 I REVENUE 9990 Other Revenue I $0 ($170) $0 $0 - $0 ($170) $0 $0 $224,801 $257,510 $197,355 $242,876 INCREASE 1999 (DECREASE) BUDGET - $0 $152,944 0 34,412 (20) 700 0 100 (5,000) 30,000 1,000 2,000 0 3,500 3,000 7,000 1,000 3,500 34,800 35,000 (1,000) 0 0 7,000 0 500 $33,780 $276,656 $0 $0 $0 $0 $33,780 $276,656 % CHANGE 99 BUDGET VS.98 BUDGET 0.00% 0.00% -278% 0.00% -1429% 100.00% 000% 7500% 4000% 17400.00% 000% 0.00% 0.00% 13.91% 0.00% 0.00% 13.91% 1100 tlQQ 1900 2340 ~ 2438 1999 BUDGET 2132 - TOWN PROPERTY MAINTENANCE BACKGROUND INFORMATION Salaries and WaQes Total from Final Page Provision for Overtime: $151,944 1,000 Employer Contributions This item includes mandatory deductions (CPP., E/., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Uniforms Boots, Shirts, Trousers, etc. (4) Seminars and Education To cover workshops, seminars & safety education (WHMIS) Tree Maintenance For pruning and removal of dead and dangerous trees LiahtinQ Repair & Maintenance To cover maintenance costs of walkway morality lights 180 Page 1 $152,944 $34,412 $700 $100 $30,000 $2,000 As approved by Council May 10, 1999 Page 2 1999 BUDGET 2132 - TOWN PROPERTY MAINTENANCE BACKGROUND INFORMATION 2457 Vehicle - Repair & Maintenance $3,500 'A'Service $1,500 'B' Service 1,000 Major repairs 1,000 2478 Misc. Eauipment Repairs & Maint. $7,000 To cover repairs and maintenance for various equipment. Significant equipment failure costs during January storm. 2482 Grounds Upkeep $3,500 To cover maintenance costs of sidewalk, boulevard, and walkway repair, etc. miscellaneous repairs (sad, concrete, fence) 2678 Miscellaneous Eauipment Rentals $35,000 Rental of equipment for specific length of time as required. Very high costs for equipment and operator rentals for January storm, I ill! G.S.T. Exempt $0 I ~ Gas. Oil. Tires. etc.' $7,000 I For vehicles & equipment 181 As approved by Council May 10, 1999 Page 3 1999 BUDGET 2132 - TOWN PROPERTY MAINTENANCE BACKGROUNDINFORMAT~N 5902 Misc. EauiDment Under $100 $500 First Aid & Safety supplies (replacement) Small hand tools (replacement) Revenue 9990 Other Revenue $0 182 As approved by Council May 10, 1999 ~-- --- -- ---".-., -- "'-- -,,--- '.'--'- ""--""'- ".".-.,«., "---'-'" ----,,-" --~-'" ,~--~ ------- I TOWN OF PICKERING I 1999 CURRENT BUDGET 2315 TRANSPORTATION SERVICES - MUNICIPAL GARAGE PREVIOUS YEARS ACTIVITY % CHANGE 1996 1997 1998 EST. 1998 INCREASE 1999 99 BUDGET CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET (DECREASE) BUDGET VS. 98 BUDGET 1100 Salaries & Wages $407,807 $374,812 $389,920 $387,362 $5,000 $392,362 1.29% 1400 Employer Contributions 77,703 72,812 74,991 87,156 1,125 88,281 1.29% 1900 Uniforms 8,351 9,461 8,215 8,000 0 8,000 000% 2110 Travel 27 14 100 100 0 100 0,00% 21Z2 Freight, Express & Cartage 1,127 847 800 800 0 800 0.00% 2220 Subscriptions & Publications 0 0 100 100 0 100 0.00% . 2340 Seminars & Education 988 892 1,300 1,500 2,980 4,480 19867% 2370 Insurance - General 7,419 7,732 7,732 7,500 500 8,000 6.67% 2392 Consultive & Professional 0 0 10,400 10,400 0 10,400 0.00% 2395 Memberships 55 80 100 100 100 200 100,00% 2399 Outside Agency Services 32,219 172 0 0 0 0 0,00% 2435 Building Repairs & Maintenance 88,623 88,612 81,500 81,300 3,700 85,000 4.55% 2457 Vehicle-Repair & Maintenance 2,760 977 3,100 3,000 0 3,000 0.00% 2478 Misc, Equipment Repairs & Maint 4,986 3,038 4,000 5,000 1,000 6,000 20.00% 2678 Misc. Equipment Rentals 80 0 100 200 0 200 000% 5300 Stationery & Office Supplies 59 413 600 600 400 1,000 66.67% 5302 Forms 616 616 800 1,000 0 1,000 0.00% 5398 G,ST Exempt 6,056 5,244 5,500 5,500 (5,500) 0 0.00% 5520 Utilities - Gas 0 1,700 9,500 4,000 6,000 10,000 15000% 5530 Utilities - Hydro 58,657 54,095 55,000 58,000 (1.000) 57,000 -172% 5540 Utilities., Oil 23,373 18,360 2,000 13,000 (11.000) 2,000 -8462% 5900 Gas, Oil, Tires, etc, 2,407 3,437 2,800 3,000 0 3,000 000% 5902 Misc, Equipment (Under $100) 846 2,026 1,700 1,000 700 1,700 7000% 5903 Shop Supplies 8,0t>0 6,466 6,000 6,000 0 6,000 0,00% $732,219 $651,806 $666,258 $684,618 $4,005 $688,623 0.58% I I I TOWN O~~lCKERING I CURRENT BUDGET I TOWN OF PICKERING I 1999 CURRENT BUDGET 2315 TRANSPORTATION SERVICES - MUNICIPAL GARAGE PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. I 1998 CLASSIFICATION I ACTUAL ACTUAL BUDGET ACTUAL REVENUE 9916 Vending Machines I ($490) ($389) ($500)1 ($500) 9954 Netted Revenue-Municipal Garage Service Charges I (316.825) (300.165) (330.000) (330,000) Storage Charges (295,824) (266,914) (267,000) (267.000) ($613,139) ($567,468) ($597,500) ($597,500) $119,080 $84,338 $68,758 $87,118 (INCREASE) 1999 DECREASE BUDGET $0 ($500) (39,100) (369,100) 86 (266,914) ($39,014) ($636,514) ($35,009) $52,109 "10 CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 11,85% -0.03% 6.53% -40.19"10 1100 1400 1900 2110 2122 2220 2340 11999 BUDGET 2315 TRANSPORTATION SERVICES - MUNICIPAL GARAGE BACKGROUND INFORMATION Salaries and Waaes Total from Final Page Provision for Overtime: $382,362 10,000 EmDlover Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical. OMERS, life insurance and long term disability benefits. Uniforms Overall and Tool allowance Travel For mileage payments when Town Vehicle is not available Freiaht Charaes To pay for shipment of Auto repair parts SubscriDtions For trade and information journals Seminars and Education To allow staff to attend training, educational, courses and workshops Mechanic Certification - Mechanics & Forepersons Natural Gas Certification - Mechanics & Forepersons World Transmission Training and Series 50 engines - Mechanics Legislated Emission Testing Certification per Drive Clean Program - Forepersons' 185 Page 1 $392,362 $88,281 $8,000 $100 $800 $100 $4,480 As approved by Council May 10, 1999 2370 2392 2395 2399 2435 2457 2478 Page 2 1999 BUDGET 2315 TRANSPORTATION SERVICES. MUNICIPAL GARAGE BACKGROUND INFORMATION Insurance $8,000 Works Centre perimeter Cost based on 1998 Estimated Actual Consultive & Professional $10,400 Soil Contamination Monitoring Membershio $200 Automotive Transportation Superintendents Association Outside Aaencv Services $0 Buildina Reoairs & Maintenance $85,000 Cleaning contract In-house labour/security Door maintenance contract Furnace maintenance Electrical maintenance Fuel pump maintenance Misc. building repairs Plumbing repairs Health & Safety maintenance and test Disposal of waste water Disposal of waste oil Removal of garbage/recycling Rental of water coolers Disposal of Waste Anti-freeze $15,000 20,000 4,000 5,000 6,000 1,200 3,000 4,500 ,4,000 5,000 5,600 7,000 2,700 2,000 Vehicle. Reoalr & Maintenance $3,000 Repair & maintenance of service vehicles Misc. Eauioment Reoairs & Maint. $6,000 To cover repairs and maintain hoists, jacks, scopes, etc. 186 As approved by Council May 10,1999 1999 BUDGET Page 3 2315 TRANSPORTATION SERVICES. MUNICIPAL GARAGE BACKGROUND INFORMATION' 2678 Misc. Eauioment Rentals $200 For rental of tools or equipment for specific job 5300 Stationerv & Office Suoolies $1,000 For provision of stationery, misc, supplies & computer supplies Toner 4 x $100 $600 400 5302 Forms 5398 G.S.T. Exemot 5520 Utilities - Gas 5530 Utilities - HYdro $1,000 $0 $10,000 $57,000 5540 Utilities - Oil/Gas $2,000 5900 Gas. Oil. Tires. etc. $3,000 For service vehicle operation 5902 Misc. Eauioment Under $100 $1,700 For purchase of small tools, bits and welding equipment 5903 Shoo Suoolles $6,000 To purchase nuts, bolts, etc. 187 As approved by Council May 10, 1999 Revenue 9916 9954 1999 BUDGET 2315 TRANSPORTATION SERVICES - MUNICIPAL GARAGE BACKGROUND INFORMATION Vendina Machines Netted Revenue - Municipal Garaae Service Charges Storage Charges For additional information, please reference the attached sheets. 188 ($500) ($369,100) ($266,914) Page 4 As approved by Council May 10, 1999 TOWN OF PICKERING 1999 CU~ 2315 TRANSPORTATION SERVICES. MUNICIPAL GARAGE J 9954 NETTED REVENUE Represents an increase in hourly rate charges from $29/hr to $35/hr to cover increases in staff hourly rates and parts 1996 1997 1998 SERVICE BUDGET BUDGET BUDGET 2211 Mayor $0 $0 $0 2132 Town Property 4,000 4,300 4,300 2133 Purchasing 500 540 540 2220 By-Law 1,000 1,100 1,100 2240 Fire 40,000 43,000 43,000 2290 Public Works 4,000 4,300 4,300 2315 Municipal Garage 25,000 27,000 27,000 2320 Roads 70,000 80,000 80,000 2350 Transit 130,000 140,000 140,000 2360 Specialized Services 30,000 0 0 2715 Arena- Don Beer 500 1,100 1,100 2718 Parks 24,000 26,000 26,000 2719 Community Centres 500 540 540 2735 Arena - Complex 1,000 1,100 1,100 Miscellaneous 500 540 540 $331,000 $329,520 $329,520 STORAGE 2320 Roads $141,998 $128,119 $128,11.9 2350 Transit $112,415 $101,427 $101,427 2718 Parks 41,416 37,336 37,368 $295,829 $266,882 $266,914 189 1999 BUDGET $0 4,815 650 1,230 48,160 4,815 30,250 89,600 156,800 o 1,230 29,120 600 1,230 600 $369,100 $128,119 101,427 37,368 $266,914 As approved by Council May 10, 1999 TOWN OF PICKERING 1999 CU~ 2315 TRANSPORTATION SERVICES - MUNICIPAL GARAGE DISTRIBUTION OF UNCOVERED COSTS SERVICE Sq. Foot 2320 Roads $53,971 36% $128,119 2350 Transit $42,727 28.50% $101,427 2718 Parks $15,742 10.50% $37,368 2315 Municipal Garage $37,480 25.00% $50,578 $149,920 100% $317,492 190 As approved by Council May 10, 1999 I TOWN OF PICKERING i 1999 : CURRENT aUDGET i 2715 PARKS & FACILITIES - DON BEER ARENA PREVIOUS YEARS ACTIVITY I % CHANGE 1996 1997 1998 EST. 1998 INCREASE II 1999 ~ 99 BUDGET CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET (DECREASE) BUDGET VS. 98 BUDGET 1100 Salaries & Wages $239,094 $247,104 $225,000 $225,440 ($1.281) $224,159 -057% 1400 Employer Contributions 38,051 40,962 38,000 42,945 1,281 44,226 2.98% 1900 Uniforms 228 818 1,000 1,000 0 1,000 000% 2110 Travel 0 215 300 300 0 300 0.00% 2340 Seminars & Education 516 60 270 200 0 200 0.00% 2370 Insurance 26,442 29,652 30,250 30,250 0 30,250 0.00% 2395 Memberships 450 240 200 450 0 450 000% 2435 Building Repairs & Maint 26,207 29,338 29,000 29,000 0 29,000 0.00% 2478 Misc. Equip. Repairs & Maint 34,344 25,546 22,000 22,000 0 22,000 0.00% 2678 Misc. Equipment Rentals 79 43 120 250 o 250 0.00% 2682 Land Rentals 5,120 4,810 4,800 4,500 300 4,800 6.67% 5300 Stationery & Office Supplies 266 353 100 300 0 300 0.00% 5302 Forms 6,710 259 100 300 0 300 000% 5510 Utilities - Water 12,267 8,152 12,000 9,000 3,000 12,000 33.33% 5520 Utilities - Gas 102,652 12,555 12,000 12,000 1,000 13,000 8.33% 5530 Utilities - Hydro 226 107,810 105,000 105,000 o 105,000 0.00% 5900 Gas, Oil, Tires, etc. 663 388 200 400 0 400 0.00% 5902 Misc. Equipment (Under $100) 0 718 1,000 1,000 0 1,000 0.00% Reserve Contribution 25,000 30,000 30,000 0 30,000 0.00% $493,315 $534,023 $511,340 $514,335 $4,300 $518,63511 0.84% TOWN OF PICKERING 1999 CURRENT BUDGET 2715 PARKS & FACILITIES - DON BEER ARENA PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 9915 Snack Bar ($4.500) ($6,000) ($6,000) ($6,000) 9916 Vending Machines (3,105) (4.161) (3.500) (4,000) 9922 Admissions - Shinney (2,035) (2,665) (3,000) (3.000) 9930 Rentals - Pro Shop (2,000) (2,000) (2,000) (2.000) 9931 Rentals - Ice Surface (505,603) (496,977) (500.000) (500,000) 9935 Rentals - Halls (17,537) (14,283) (15,000) (18,000) 9990 Other Revenue (10,625) (17,380) (4,000) (12,000) Reserve Surcharge 0 (25,000) (30,000) (30.000) ($545,405) ($568,466) ($563,500) ($575,000) ($34,443) ($52,160) ($60,6§~1 (INCREASE) 1999 DECREASE BUDGET $0 ($6,000) 0 (4,000) 0 (3,000) 0 (2.000) (10,000) (510,000) 0 (18,000) 7,000 (5,000) 0 (30,000) ($3,000) ($578,000) $1,300 ($59,365) "10 CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 0.00% 0.00% 000% 200% 0.00% -58.33% 000% 0.52"10 -2.14"10 1999 BUDGET 2715 PARKS & FACILITIES - DON BEER ARENA BACKGROUND INFORMATION 1100 Salaries and Waaes Total from Final Page Plus/(Iess) Cost Sharing with others: Transfer to Parks (35% of 3 maint. salaries) Transfer Superintendent of Facilities 1 (50%) Provision for Overtime: Provision for Shift Bonus: 1400 Emclover Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. 1900 Uniforms To supply uniforms in accordance with Union Contract Boots, ( 5 @ $80 ea.) Shirts, Trousers Coveralls 2110 Travel Travel expenses for Foreperson 2340 Seminars and Education To cover cost of Refrigeration certificate 193 $233,197 \39.053) 25,565 3,000 1 ,450 $42,945 1,281 Page 1 $224,159 $44,226 $1,000 $300 $300 $200 Reduced T JQ (as directed by Budget Committee - Meeting of April 6/99) As approved by Council May 10,1999 Page 2 1999 BUDGET 2715 PARKS & FACILITIES - DON BEER ARENA BACKGROUND INFORMATION 2370 Insurance $30,250 2395 Membershics $450 Memberships & Other related Associations 2435 Buildina Recairs & Maintenance Snow Removal Caretaking supplies General repairs (supplies) Electrical repairs Plumbing repairs Door and lock repairs $29,000 $2,000 10,000 11 ,000 3,000 2,000 1,000 $22,000 $8,000 5,000 3,000 2,000 2,000 2,000 $250 $4,800 $300 $100 200 2478 Misc. EQuic Recairs & Maintenance Refrigeration repairs maintenance and dehumidifiers (contract) Over'haul Compressor Fan & motor repairs, supplies & accessories Electrical and Plumbing repairs Ice Resurfacer maintenance Misc. small equipment repairs 2678 Misc. EQuicment Rentals 2682 Land Rentals 5300 Stationery & Office Succlles To provide staff with necessary stationery items and toners for printers 194 As approved by Council May 10, 1999 Page 3 1999 BUDGET 2715 PARKS & FACILITIES - DON BEER ARENA BACKGROUND INFORMATION 5302 Forms $300 Printing of facility permits and receipt forms 5510 Utilities - Water $12,000 5520 Utilities - Gas $13,000 5530 Utilities - Hvdro $105,000 5900 Gas. Oil. Tires. etc. $400 To supply necessary services to ice resurfacing machine 5902 Misc. EauiDment Under $100 $1,000 First Aid Supplies (replacement) Small Tools, etc. (replacement) $500 500 Contribution to Reserve for CaDital ReDlacement $30,000 Funds to be transferred to Reserve for Capital Equipment Replacement 1.95 As approved by Council May 10, 1999 1999 BUDGET 2715 PARKS & FACILITIES - DON BEER ARENA BACKGROUND INFORMATION Revenue 9915 Snack Bar Under contract with Pickering Hockey Assoc. 8 months at $750/month 9916 Vendina Machines 9922 Admissions Shinnev Daily admissions for individuals to play' shinney hockey - daytime 9930 Rentals. Pro ShOD Yearly contract with Pickering Hockey Assoc. 9931 Rentals. Ice Surface Based on a rental fee average of $1 DO/hour 9935 Rentals - Banauet Halls Various Hall rentals, activities 9990 Other Revenue Revenue from other miscellaneous sources roller hockey miscellaneous sources ($4.000) (1,000) Reserve Surcharae Surcharge on every hour of rental based on surcharge of $5/hour 196 ($6,000) ($4,000) ($3,000) ($2,000) ($510,000) ($18,000) ($5,000) ($30,000) Page 4 As approved by Council May 10,1999 I TOWN O~~!CKERING I CURRENT BUDGET 2718 PARKS & FACILITIES - PARKS CLASSIFICATION 1100 Salaries & Wages 1400 Employer Contributions 1900 Uniforms 2131 Cellular Phones 2340 Seminars & Education 2370 Insurance 2371 Self-Insurance 2395 Memberships 2396 Photo, Mapping, Printing 2429 Parks Repairs &Maint. 2435 Building Repairs & Maint. 2457 Vehicle Repairs & Maint. 2478 Misc. Equip. Repairs & Maint. 2482 Grounds Upkeep 2648 Rec. Building Rentals 2678 Misc. Equipment Rentals 5300 Stationery & Office Supplies 5398 G.ST Exempt 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5900 Gas, Oil, Tires, etc. 5901 Fertilizer, Grass, etc. 5902 Misc. Equipment (Under $100) 8960 Taxes - Tenant PREVIOUS YEARS ACTIVITY 1996 ACTUAL $716,381 152,590 3,051 0 329 23,488 13,144 685 94 17,542 47,943 22,734 34,184 76,183 0 5,961 143 8,568 2,277 0 35,767 46,024 4,311 1,352 108,933 $1,321,684 1997 ACTUAL $685,402 143,013 5,252 0 542 24,827 5,284 505 165 23,288 47,794 25,354 32,446 72,415 0 11,359 292 8,860 5,763 1,215 34,185 43,082 3,590 1,694 112,254 $1,288,581 1998 EST. ACTUAL $705,000 122,500 6,400 1,000 25 24,000 300 537 100 25,000 42,000 26,000 34,500 74,500, 0: 9,0001 200 6,500 4,000 0 31,000 40,500 0 1,800 112,254 $1,267,116 1998 BUDGET $713,694 160,581 3,920 0 500 25,350 6,000 530 100 20,000 48,000 30,000 35,000 75,000 35 10,000 200 7,400 3,000 0 32,000 42,000 4,000 2,000 112,254 r $1,331,564 INCREASE (DECREASE) ($1,920) (8,661) 0 1,000 0 0 (1,000) 0 0 5,000 2,000 0 0 3,000 0 0 1,300 (7,400) 1,000 0 0 $0 $0 $1,000 $0 ($4,681 ) 1999 BUDGET $711,774 151,920 3,920 1,000 500 25,350 5,000 530 100 25,000 50,000 30,000 35,000 78,000 35 10,000 1,500 0 4,000 0 32,000 42,000 4,000 3,000 112,254 $1,326,883 % CHANGE 99 BUDGET VS. 98 BUDGET -027% -539% 000% 0.00% 000% 000% -16.67% 0.00% 0.00% 25.00% 4.17% 0.00% 0.00% 4.00% 0.00% 0.00% 650.00% 0.00% 33.33% 0.00% 000% 0.00% 0.00% 50.00% 0.00% -0.35% I TOWN O~ f:!CKERING I ". CURRENT BUDGET 2718 PARKS & FACILITIES - PARKS PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICA T'ON I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 9930 User Fees I ($1,500) ($15,700) ($14,850) ($6,600) ($1,500) ($15,700) ($14,850) ($6,600) $1,320,184 $1,272,881 $1,252,266 $1,324,964 (INCREASE) 1999 DECREASE BUDGET $0 ($6,600) $0 ($6,600) ($4,681 ) $1,320,283 % CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 0.00% -0.35% 1100 1400 1900 2131 2340 1999 BUDGET 2718 PARKS FACILITIES - PARKS BACKGROUND INFORMATION Salaries and Wages Total from Final Page Plus/(Iess) Cost Sharing with others: Transfer Arena Staff to Parks Don Beer Arena (35% of 3 maintenance salaries) Complex Arena (35% of 3 maintenance salaries) Provision for Overtime: 160 hours @ $27.12 PrOvision for Vacation Pay (4%): Employer Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits, Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. Uniforms To supply uniforms in accordance with Union Contract Boots (14) ($80 ea.) Coats (14) ($50 ea.) Misc. (14) ($50 ea.) Pants/Shirts (14) ($100 ea.) Cellular Phones Seminars and Education To pay cost of attendance at various workshops seminars, correspondence education, & WHMIS training and College approved reimbursement 199 $624,265 39,053 39,053 4,339 5,064 $150,000 1,920 $1,120 700 700 1 ,400 Page 1 $711,774 $151,920 $3,920 $1,000 ~ $500 Reduced T JQ (as directed by Budget Committee - Meeting of April 6/99) As approved by Council May 10, 1999 1999 BUDGET Page 2 2718 PARKS FACILITIES - PARKS BACKGROUND INFORMATION 2370 Insurance $25,350 2371 Self-Insurance $5,000 2395 Memberships $530 International Society of Arboculture $110 . Ontario Parks Association 320 Ontario Turfgrass Association 100 2396 Photo. Mappina. Printing $100 Film for taking photos for insurance claims 2429 Parks Repairs & Maintenance $25,000 To cover maintenance costs of outdoor lighting 2435 Buildina Repairs & Maintenance $50,000 Repairs & Maintenance supply costs for general repairs & maintenance of park buildings and accessories Caretaking supplies $1,000 Misc. Building supplies 6,000 Contracted repairs 2,000 Snow Removal 3,000 Storage charges for space at Works Centre 38,000 lliZ Vehicle Repairs & Maintenance $30,000 A Service $10,000 B Service 5,000 Major Repairs (trucks) 15,000 200 As approved by Council May 1O, 1999 1999 BUDGET Page 3 2718 PARKS FACILITIES - PARKS BACKGROUND INFORMATION 2478 Misc. EauiD ReDairs & Maintenance $35,000 To cover repairs to various Parks Equipment and pay overhead costs at Works Centre Mower repairs (small) $10,000 Snow Removal equipment repairs 3,500 Misc. equipment repairs 8,000 Mower repairs (gang mowers) 5,000 Misc, repairs and supplies 3,000 Tractor repairs 5,500 2482 Grounds UDkeeD $7.8,000 To cover costs of annual improvements and maintenance of existing Town properties Ball Diamonds $8,000 Fencing 6,000 Topsoil and Sod 12,000 Lumber 10,000 Snow removal 5,000 Flowers 10,000 Shrubs and Trees 3,000 Misc. Supplies 13,000 Weed Spraying (contracted out) 11 ,000 ~ Rec. Buildina Rentals $35 Brougham Park ill! Miscellaneous Rentals $10,000 Rental of equipment on specific length of time basis Portable Washrooms $2,000 Vehicles (2) 7,500 Power Tools and equjpment 500 201 As approved by Council May 10, 1999 5300 1999 BUDGET 2118 PARKS FACILITIES - PARKS BACKGROUND INFORMATION Stationery & Office Supplies To provide staff with necessary stationery, pens, pencils, etc. 5398 G.S.T. Exempt 5510 Utilities - Water 5520 Utilities - Gas 5530 5900 5901 5902 Utilities - Hydro Gas. Oil. Tires Fertilizer. Grass. Etc. To provide material for proper Turf & Plant maintenance Fertilizer Seed Miscellaneous Misc. EQuipment Under $100 Tree maintenance equipment (replacement) First Aid supplies (replacement) 202 Page 4 $1,500 $0 $4,000 $0 $32,000 $42,000 $4,000 $2,500 1,000 500 $3,000 $2,000 1,000 As approved by Council May 10, 1999 1999 BUDGET 2718 PARKS FACILITIES. PARKS BACKGROUND INFORMATION 8960 Taxes Property Taxes on leased properties Equipment Replacement (Hydro) Kinsmen (Hydro) Sandy Beach (Hydro) Beachfront (MTRCA) Bruce Handscomb (Region) Rosebank Reservoir (Private) Frenchman's Bay Ratepayers Revenue 9930 User Fees 6 Tournaments @ $500 each The parks for which this fee will apply are as follows: Kinsmen Dunmoore Park Rick Hull Park East Woodlands Park Amberlea Park F orestbrook Park Major Oaks Park Centennial Park User Fees - Hydro Costs Tennis Courts $200 per court per season Sandy Beach (4 courts) Dunmoore (4 courts) Rosebank (2 courts) Amberlea (2 courts) Glendale (4 courts) Maple Ridge (2 courts) 203 Page 5 $112,254 ($6,600) ($3000) ($3,600) As approved by Council May 1O, 1999 I TOWN OF1~~CKERING I CURRENT BUDGET 2719 PARKS & FACILITIES - COMMUNITY CENTRES PREVIOUS YEARS ACTIVITY CLASSIFICATION 1996 ACTUAL INCREASE 1999 (DECREASE) BUDGET ($1,589) $35,264 1,587 11,827 0 100 0 200 0 0 0 5,735 1,000 46,000 900 1,500 1,500 10,500 0 10 0 250 (700) 0 1,000 3,000 0 20,000 0 55,000 0 1,700 200 1,000 o 500 $3,898 $192,586 1997 ACTUAL 1998 EST. ACTUAL 1998 BUDGET 1100 Salaries & Wages $30,360 $26,136 $25,000 $36,853 1400 Employer Contributions 10,095 8,799 8,000 10,240 1900 Uniforms 110 125 100 100 2110 Travel 234 0 200 200 2340 Seminars & Education 0 0 0 0 2370 Insurance 5,085 5,623 5,735 5,735 2435 Building Repairs & Maint. 32,732 43,039 40,000 45,000 2457 Vehicle - Repairs & Maint. 799 394 1,200 600 2478 Misc. Equip. Repairs & Maint. 6,897 11,271 10,000 9,000 2646 Rec. Building Rentals 0 0 10 10 2678 Misc. Equipment Rentals 262 262 200 250 5396 G.ST Exempt 761 1,063 1,000 700 5510 Utilities - Water 1,699 2,131 3,000 2,000 5520 Utilities - Gas 8,279 9,347 15,000 20,000 5530 Utilities - Hydro 49,906 55,768 55,000 55,000 5540 Utilities - Oil 2,264 1,793 1,700 1,700 5900 Gas, Oil, Tires, etc. 446 729 1,000 800 5902 Misc. Equipment (Under $100 170 221 300 500 - $150,299 $166,721 $167,445 I $188,688 % CHANGE 99 BUDGET VS. 98 BUDGET -4.31% 15.50% 0.00% 0.00% 000% 0.00% 2.22% 150.00% 16.67% 0.00% 0.00% 0.00% 50.00% 0.00% 0.00% 0.00% 25.00% 0.00% 2.07% I TOWN OF1ra~CKERING I CURRENT BUDGET 2719 PARKS & FACILITIES - COMMUNITY CENTRES PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 9916 Vending Machines I ($184) ($91) ($200)1 ($200) 9937 Rentals - West Shore C.C. (22,697) (29.854) (25,000) (28.000) 9938 Rentals - East Shore C.C. . (4,032) (2.200) (2,000) (3,000) 9947 Rentals - Claremont C.C. (660) (2,821) (3,000) (8.000) 9956 Rentals - Green River C.C. (6,098) (6,000) (6,000) (6,000) 9990 Other Revenue 0 (100) $0 (500) ($33,671) ($41,066) ($36,200) ($45,700) $116,628 $125,655 $131,245 $142.988 (INCREASE) 1999 DECREASE BUDGET $0 ($200) 0 (28,000) 0 (3.000) 3,000 (5.000) (500) (6,500) 0 (500) $2,500 ($43,200) $6,398 $149,386 % CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 0.00% 0.00% -37.50% 8.33% 0.00% -5.47% 4.47% Page 1 1999 BUDGET 2719 PARKS FACILITIES - COMMUNITY CENTRES BACKGROUND INFORMATION 1100 Salaries and Waaes $35,264 Total from Final Page $60,752 Plus/(Iess) Cost Sharing with others: Facilities Maintenance Person (25% charged to Acct. #2572) (8633) (50% charged to Acct. #2124) (17,265) Provision for Overtime: 240 Provision for Vacation Pay (4%): 170 1400 Emolover Contributions $11,827 This item includes mandatory deductions (CPP., EI., EHT.,) $10.240 and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Provision in lieu of optional benefits, such as dental, 1,587 optical, life insurance and long term disability for permanent part-time employees. 1900 Uniforms $100 To supply uniforms in accordance with Union Contract Boots $80 Miscellaneous 20 2110 Travel $200 Auto expenses for full-time staff 2340 Seminars and Education $0 To train full time staff in Safety & WHMIS and to attend various Workshops 206 As approved by Council May 1O, 1999 I TOWN OF PICKERING I 1999 CURRENT BUDGET 2735 PARKS & FACILITIES - RECREATION COMPLEX - ARENAS PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET 1100 Salaries & Wages $21.8,860 $236,378 $225,000 $214,183 1400 Employer Contributions 34,938 38,250 40,000 42,928 1900 Uniforms 1,000 1,364 1,000 1,000 2340 Seminars & Education 516 360 355 350 2435 Building Repairs & Maint. 31,264 31,087 35,000 35,000 2478 Misc. Equip. Repairs & Maint. 34,551 22.472 35,000 35,000 2678 Misc. Equipment Rentals 688 292 0 700 5300 Stationery & Office Supplies 431 0 300 300 5302 Forms 0 262 300 300 5510 Utilities - Water 6,331 2.772 3,000 6,500 5520 Utilities - Gas 6,904 5,160 7,000 7,000 5530 Utilities - Hydro 108,917 98,958 100,000 100,000 5900 Gas, Oil, Tires, etc. 69 30 200 200 5902 Misc. Equipment (Under $100) 421 716 500 900 Reserve Contribution 0 23,000 30,000 30,000 $444,8g0 $461,101 $477,655 $474,361 INCREASE 1999 (DECREASE) BUDGET $15,692 $229,875 408 43,336 0 1,000 0 350 0 35,000 5,000 40,000 (200) 500 0 300 0 300 0 6,500 0 7,000 0 100,000 0 200 400 1,300 0 30,000 $21,300 $495,661 % CHANGE 99 BUDGET VS. 98 BUDGET 733% 095% 0.00% 000% 0.00% 14.29% -2857% 0.00% 0.00% 0.00% 0.00% 000% 0.00% 4444% 000% 4.49% I TOWN OF1~lCKERING I CURRENT BUDGET 2735 PARKS & FACILITIES - RECREATION COMPLEX - ARENAS CLASSIFICATION REVENUE 9915 Snack Bar 9916 Vending Machines 9922 Admissions - Pleasure Skating 9931 Rentals - Ice Surface 9933 Rentals - Meeting Room/Public 9934 Rentals - Meeting Room/C & R 9940 Advertising Space 9990 Other Revenue Reserve Surcharge PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL 1998 BUDGET ($821) $0 ($2.000) ($2,000) (1,684) (2.105) (2.000) (2.000) (23,100) (28.213) (23.500) (23.500) (422,914) (468.699) (445.000) (445.000) (6,760) (20.810) (24.000) (15.000) 0 $0 (1.000) (1.000) (1,386) (11,767) (3.000) (3,000) (18,587) (30.540) (25.000) (31.000) 0 (23.000) (30.000) (30.000) ($552,500) {$78,139) (INCREASE) 1999 DECREASE BUDGET $0 ($2.000) 0 (2.000) 0 (23.500) (5,000) (450,000) (5,000) (20,000) 0 (1 ,000) 0 (3,000) 0 (31,000) 0 (30,000) - ($10,000) ($562,500) $11,300 ($66.839 ~ % CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 000% 0.00% 1.12% 33.33% 0.00% 0.00% 0.00% 0.00% 1.81% -14.46% 1100 1400 1900 2340 1999 BUDGET Page 1 2735 PARKS FACILITIES - RECREATION COMPLEX. ARENAS BACKGROUND INFORMATION Salaries and Waaes Total from Final Page Plus/(Iess) Cost Sharing with others: Transfer to Parks (35% of 2 maint. salaries) Transfer Superintendent of Facilities 1 (25%) Provision for Overtime: Provision for Shift Bonus: Provision for Vacation Pay: EmDlover Contributions This item includes mandatory deductions (CPP., E\., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits, Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. Uniforms To supply uniforms in accordance vVlth Union Contract Boots Shirts, Trousers Coveralls Seminars and Education To cover the cost of Refrigeration 'B' exam training & O.R.F.A. courses & safety education 211 $229,875 $237,184 (26.326) 12,783 3,000 1 ,450 1,784 $43,336 $42,928 408 $1,000 $350 As approved by Council May 10, 1999 Page 2 1999 BUDGET 2735 PARKS FACILITIES - RECREATION COMPLEX - ARENAS BACKGROUND INFORMATION 2435 BuildinQ ReDairs & Maintenance $35,000 Caretaking supplies $13,000 Building repair supplies & services 13,000 Electrical repairs 5,000 Plumbing repairs 2,000 Door and lock repairs 1,000 Parking Lot maintenance 1,000 2478 Misc. EQuiD Recairs & Maintenance $40,000 To cover repairs & maintenance to various equipment Ministry of Labour Inspections $2,000 Refrigeration repairs maintenance and dehumidifiers (contract) 13,500 Overhaul Compressor (2) 10,000 Fan & motor repairs, supplies & accessories 5,000 Electrical and Plumbing repairs 5,000 Ice Resurfacer maintenance 3,500 Misc. small equipment repairs 1,000 2678 Misc. EQulcment Rentals $500 5300 Stationery & Office Succlles $300 To provide staff with necessary stationery items $100 and toners for printers 200 5302 Forms $300 Printing of facility permits and receipt forms 212 As approved by Council May 10, 1999 Pagê :3 I 1999 BUDGET 2735 PARKS FACILITIES. RECREATION COMPLEX - ARENAS BACKGROUND INFORMATION 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hvdro $6,500 $7,000 $100,000 5900 Gas. Oil. Tires. etc. $200 To supply necessary services to ice resurfacing machine 5902 Misc. EQuipment Under $100 $1,300 First Aid Supplies (replacement) Small Tools, etc. (replacement) $500 800 Contribution to Reserve for Capital Replacement $30,000 Funds to be transferred to Reserve for Capital Equipment Replacement Revenue 9915 Snack Bar ($2,000) Under contract with Pickering Hockey Assoc. percentage of sales 9916 Vendina Machines ($2,000) 213 As approved by Council May 10, 1999 9922 9931 9933 9934 9940 9990 1999 BUDGET Page 4 2735 PARKS FACILITIES. RECREATION COMPLEX - ARENAS BACKGROUND INFORMATION Admissions- Pleasure Skating Daily admissions for individuals for public Skating Rentals - Ice Surface Based on an average of $1 OO/hr. Rentals - BanQuet Hall Various Hall rentals, activities Rentals - Culture & Recreation Various Program room rentals AdvertisinQ SDace Other Revenue Revenue from other miscellaneous sources Ball Hockey Roller Hockey Reserve SurcharQe Surcharg~ on every hour of rental based on surcharge of $5/hour 214 ($23,500) ($450,000) ($20,000) ($1,000) ($3,000) ($31,000) ($11000) (20000) ($30,000) As approved by Council May 1O, 1999 ~~ OF PIC ~O ~ l.u !I~.,. ~ J: ~~ Z I- G) .. SHARED RECREATION & FACiliTIES 1999 BUDGET RECREATION & FACILITIES TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $2,231,062 $2,243,106 $2,303,926 Total Revenue $1,252,724 $1,261,307 $1,313,357 Net $978,338 $981,799 $990,569 % Change (2.7%) 0.40/0 0.90/0 $ Change ($27,588) $3,461 $8,770 Page 2 of 5 RECREATION & FACILITIES TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 2572 Senior Citizen Centre Total 0 eratin Total Revenue Net % Chan e $ Chan e I ! Comment: 1999 Bud at $148,227 $37,434 $110,793 18.5% $17,258 I i . Maintenance cost increased. No longer sharing costs with library. 2713 Dunbarton Indoor Pool 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $208,200 $215,777 $215,763 Total Revenue $105,350 $1 05,450 $1 05,450 Net $102,850 $110,327 $110,313 % ChanQe (3.2%) 7.3% (0.010/0) $ Change ($3,392) $7,477 ($14) Page 3 of 5 . I RECREATION & FACILITIES TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 2731 Recreation Complex Central Core Total 0 eratin Total Revenue Net % Chan e $ Chan e 2733 Recreation Com plex Pool Total 0 eratin Total Revenue Net % Chan e $ Chan e Page 4 of 5 RECREATION & FACILITIES I I 1999 CAPITAL BUDGET OVERVIEW CAPITAL BUDGET ITEM RATIONALE ¡IMPACT ON LEVEL OF SERVICE DESCRI PTION AMOUNT Total Project Cost Recreation Complex $80,000 Roof reached life expectancy. perform roof replacement Required replacement and repair. and repair (Phase I) Page 5 of 5 I TOWN OF1~~CKERING I CURRENT BUDGET 2572 - SENIÙRCITIZENS CENTRE CLASSIFICA nON PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL 1998 BUDGET 1100 Salaries & Wages $77,703 $70,488 $70,488 $74,447 1400 Employer Contributions 8,350 10,166 10,166 14,230 2110 Travel 210 576 576 400 2131 Telephone 2,128 2,394 2,394 2,000 2210 Advertising 0 0 0 200 2340 Seminars & Education 0 100 100 500 2394 RecptlProm&Spec.Ev.lGen.P/R 0 0 0 0 2399 Outside Agency Services 8,065 7,018 7,018 10,500 2435 Building Repairs & Maint. 6,819 11,347 10,000 13,000 2478 Misc. Equip. Repairs & Maint. 789 1,572 2,500 2,500 5320 Seniors Program Supplies 724 1,256 1,256 1,000 5398 G.ST Exempt 465 646 373 842 5510 Utilities - Water 833 1,077 2,000 900 5520 Utilities - Gas 2,602 3,026 3,500 3,200 5530 Utilities - Hydro 5,353 4,747 8,000 5,000 5902 Misc. Equip. (Under $100) 175 106 250 250 $114,216 $114,519 $118,621 $128,969 INCREASE 1999 (DECREASE) BUDGET ($840) $73,607 840 15,070 200 600 0 2,000 0 200 0 500 2,000 2,000 2,000 12,500 6,000 19,000 1,000 3,500 0 1,000 (842) 0 2,100 3,000 1,800 5,000 5,000 10,000 0 250 $19,258 $148,227 % CHANGE 99 BUDGET VS. 98 BUDGET -113% 5.90% 50.00% 0.00% 0.00% 0.00% 200000% 19.05% 46.15% 40.00% 0.00% -100.00% 233.33% 56.25% 100.00% 0.00% 0.00% 14.93% I TOWN OF PICKERING I . 1999 CURRENT BUDGET 2572 - SENIOR CITIZENS CENTRE PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 1623 Ontario Specific Grants I ($20,202) ($26.936) ($26,936) ($26.934) ($26,936) ($26,934) I REVENUE 9990 Other Revenue I ($7,066) ($9,430) ($9,430) ($8,500) ($7,066) ($9,430) . ($9,430) ($8,500) 11$27.2681 TOTAL REVENUE ($36,366) ($36,366) ($35,434) $86,948 $78,153 $82,255 $93,535 (INCREASE) 1999 DECREASE BUDGET $0 ($26,934) $0 ($26,934 ($2,000) ($10,500) ($2,000) ($10,500) ($2,000) ($37,434) $17,258 $110,793 % CHANGE 99 BUDGET VS. 98 BUDGET 000% 0.00% 2353% 23.53% 5.64% 18.45% 1100 1400 2110 2131 1999 BUDGET 2572 - SENIOR CITIZENS CENTRE BACKGROUND INFORMATION Salaries and Wages Total from Final Page Plus/(Iess) Cost Sharing with others: Facility Maintenance Person (25% from Acct. 2719 P & F Community Centres) Part-time Civic Complex Custodian (100 hours @ $14.65 charged to Acct. #2124 General Government - Municipal Building) Provision for Overtime: 10 hours @ $31.50/hr. Provision for Vacation Pay (4%) Emolover Contributions This item includes mandatory deductions (CPP., EI., EHT,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. Travel Automotive expenses for staff Teleohone Emergency and business telephone 217 Page 1 $73,607 $65,655 8,633 ( 1.465) 315 469 $15,070 $14,230 840 $600 $2,000 As approved by Council May 10, 1999 1999 BUDGET Page 2 2572 - SENIOR CITIZENS CENTRE BACKGROUND INFORMATION 2210 AdvertisinQ $200 Display and promotion 2340 Seminars and Education $500 PRO Municipal Administration Training $300 Conflict Resolution Workshop 200 2394 RecDtlProm.&SDec.Ev.¡Gen. P¡R $2,000 To provide events for older persons during "1999 Year of the Older Person" 2399 Outside AQency Services $12,500 To provide program instructional staff for Older Adult programs 2435 BuildinQ ReDairs & Maintenance $19,000 Cost increases are due to deletion of cost-sharing with Library, To cover repairs and maintenance Maintenance Contract $10,000 Caretaking supplies 5,000 General supplies 2,000 Electrical and Plumbing 2,000 2478 Misc. EquiD. ReDairs & Maintenance $3,500 To cover repairs and maintenance HV AC Servicing $2,000 General repairs and maintenance 1.500 218 As approved by Council May 10, 1999 5320 5398 5510 5520 5530 5902 1623 9990 1999 BUDGET 2572 - SENIOR CITIZENS CENTRE BACKGROUND INFORMATION Seniors ProQram Supplies To assist in the provision of supplies and equipment for various Older Adult Programs G.S.T. Exempt Utilities - Water Utilities - Gas Utilities - HYdro Misc. Equipment Under $100 First Aid & Safety supplies (replacement) and Small tools (replacement) Revenue Provincial Grant Elderly Persons Centre Operating Grant Other Revenue Program Registrations for Older Adult Programs Keep Fit Art Clogging Country Dancing Tai Chi Spanish Golf Crafts Other 219 Page 3 $1,000 $0 $3,000 $5,000 $10,000 $250 ($26,934) ($10,500) ($3,700) (600) (550) (1,700) (750) (650) (350) (200) (2.000) As approved by Council May 10, 1999 I TOWN OF PICKERING I 1999 CURRENT BUDGET 2713 RECREATION & FACILITIES - DUNBARTON POOL CLASSIFICATION PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL 1998 BUDGET INCREASE (DECREAS§ 1999 BUDGET V~ $121,905 -1.70% 30,389 853% 2,649 0.00% 400 -20.00% 500 -28.57% 2.900 000% 140 0.00% 12,000 0.00% 7,000 000% 2,500 0.00% 21,000 0.00% 8,000 0.00% 1,418 0.00% 4,962 0.00% $215 763 -0.01% % CHANGE 1100 Salaries & Wages $132,197 $121,393 $123,488 $124,008 ($2.103) 1400 Employer Contributions 31,091 30,184 28,000 28,000 2,389 1900 Uniforms 2,034 2,390 2,500 2,649 0 2110 Travel 277 181 400 500 (100) 2340 Seminars & Education 90 114 700 700 (200) 2370 Insurance 2,569 2,849 2,900 2,900 0 2395 Memberships 127 184 131 140 0 2435 Building Repairs & Maintenance 13,426 10,803 10,000 12,000 0 2478 Misc. Equipment Repairs & Maint. 7,069 7,070 7,000 7,000 0 5510 Utilities - Water -$2,305 0 0 2,500 0 5520 Utilities - Gas 22,598 22,541 21,000 21,000 0 5530 Utilities - Hydro -$2,039 0 0 8,000 0 5902 Misc. Equipment (Under $100) 270 516 1 ,400 1,418 0 Contribution to Reserve for Capital Replacement I 0 4,962 4,962 4,962 0 $207,404 $203,187 $202,481 $215,777 ~14} I TOWN O~fatCKERING I CURRENT BUDGET 2713 RECREATION & FACILITIES - DUNBARTON POOL PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 9916 Vending Machines ($259) ($179) ($250) ($250) 9923 Admissions - Public Swimming (9,917) (7,712) (8,336) (11,700) 9932 Rentals - Pool (73,730) (76,202) (84,507) (84,500) 9936 Rentals - Pool - School Board (37,861) $0 $0 (2,000) 9943 Memberships - Pool/Health Club (5,074) (7,019) (7,000) (7,000) ($126,841) ($91,112) ($100,093) ($105,450) $80,563 $112,075 $102,388 $110,327 % CHANGE (INCREASE) 1999 ' DECREASE BUDGET VS $0 ($250) 0.00% 2,700 (9.000) -23.08% (2,700) (87,200) 3.20% 0 (2,000) 0.00% o (7,000) 0.00% $0 ($105,450) 0.00% ($14) $110,313 -0.01 % Page 1 1999 BUDGET 2713 RECREATION FACILITIES - DUNBARTON POOL BACKGROUND INFORMATION 1100 Salaries and Wages $121,905 Total from Final Page $137.467 Plus/(Iess) Cost Sharing with others: Aquatic Program Supervisor 50% transferred to Recreation Complex Pool (19.110) Provision for Overtime: 40 hours @ $27,12 1,085 14 hours @ $31.50 441 Provision for Vacation Pay (4%): Schedule C plus Non-Bargaining Unit Staff 2,022 1400 Emplover Contributions $30,~89 This item includes mandatory deductions (CPP., EI., EHT.,) $28,099 and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Provision in lieu of optional benefits, such as dental, 2,290 optical, life insurance and long term disability for permanent part-t1me employees. 1900 Uniforms $2,649 To supply uniforms in accordance with Union Contract Boots, Coat, Assorted $305 Aquatic Program Supervisor: Bathing Suit 50 Track Suit 80 Part-time Maintenance 50 24 Lifeguard shirts 264 15 Instructor T-shirts 150 30 Sweatshirts 750 40 Bathing Suits 1,000 222 As approved by Council May 10, 1999 1999 BUDGET Page 2 2713 RECREATION FACILITIES - DUNBARTON POOL BACKGROUND INFORMATION 2110 Travel $400 Automobile Expenses for staff 2340 Seminars and Education $500 PRO Municipal Administration Training $300 Recertifications 200 2370 Insurance $2,900 2395 Memberships $140 Red Cross $65 Royal Life Saving Association 75 2435 Buildina Repairs & Maintenance $12,000 To cover repairs and maintenance - Pool Equip. Repairs and upkeep on: Pool chemicals $3,000 Caretaking supplies 3,000 General supplies 2,000 Electrical and plumbing repairs 4,000 2478 Misc. Eauip Repairs & Maintenance $7,000 To cover repairs and maintenance on pool equipment Filter System $2,000 General repairs & maintenance 3,000 Electrical and Plumbing 500 Heating and Air Handling (contract) 1,500 223 As approved by Council May 1O, 1999 5510 5520 5530 5902 9916 9923 1999 BUDGET 2713 RECREATION FACILITIES - DUNBARTON POOL BACKGROUND INFORMATION Utilities - Water Utilities - Gas Utilities - Hvdro Misc. Equipment Under $100 Tools and Safety supplies (replacement) Lifejackets (replacement) Flutter Boards (replacement) Toys (replacement) Page 3 $2,500 $21,000 $8,000 $1,418 $500 500 318 100 Contribution to Reserve for Capital Replacement Funds to be transferred to Reserve for Capital Equipment Replacement Revenue VendinQ Machines Admissions - Public Swimming Youth singles Adult singles Family singles Youth - 10 pass Adult - 10 pass $4,962 ($250) ($9,000) ($3.800) (2.000) (2,000) (784) (416) 224 As approved by Council May 10, 1999 9932 9936 9943 1999 BUDGET Page 4 2713 RECREATION FACILITIES - DUNBARTON POOL BACKGROUND INFORMATION Rentals-Pools Learn to Swim Private Masters Swim Club Synchro Learn to Swim Contribution to Capital Reserve Other Pool Rental Contribution to Capital Reserve Rentals - Pool - School Board Memberships - Pool Youth Adult Family 225 (S87,200) ($53.600) 11908) (3 108) ( 14000) (9622) (3660) (1.302) ($2,000) ($7,000) ($400) (4 000) (2600) As approved by Council May 1O, 1999 I TOWN OF1~!CKERING I C~ 2731 RECREATION & FACILITIES - RECREATION COMPLEX - CENTRAL CORE PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 INCREASE CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET (DECREASE) 1100 Salaries & Wages $802,736 $789,677 $790,000 $796,341 $14,997 1400 Employer Contributions 135,792 139,037 140,000 149,900 17.481 1900 Uniforms 410 1,791 2,500 2,500 0 2110 Travel 1,257 2,226 3,000 1,000 3,000 2131 CeUutar Phones 0 0 1,900 0 2,000 2210 Advertising 11,161 13,006 13,700 .13,700 o 2220 Subscriptions & Publications 930 870 800 1,000 0 2340 Seminars & Education 855 848 1,000 1,000 0 2370 Insurance 28,283 30,464 31,100 31,100 0 2371 Self-Insurance 466 780 4,000 4,000 0 2395 Memberships 1,411 1,579 1,500 1,500 0 2399 Outside Agency Services 36,650 34,906 37,500 37,844 0 2435 Building Repairs & Maint. 53,134 56,413 51,000 51,000 0 2478 Misc. Equip. Repairs & Maint. ~5,920 17,596 20,000 20,000 0 2481 Other Fix. Assets-Rep.&Main. 40,227 30,348 50,000 34,000 0 2678 Misc. Equipment Rentals 723 364 700 700 0 5300 Stationery & Office Supplies 4,302 4,076 5,500 4,500 500 5302 Forms (10) 0 450 300 100 5340 Supplies - Spec. Events/Bar 18,809 11,238 10,000 10,000 0 5510 Utilities - Water 5,884 9,216 10,000 7,500 1,500 5520 Utilities - Gas 27,786 19,839 24.000 24,000 0 5530 Utilities - Hydro 130,307 135,243 128,000 128,000 0 5902 Misc. Equipment (Under $100) 8,033 3,801 6,300 6,300 1,700 8960 Taxes - Tenant 1,014 1,031 1,575 1,000 575 Contribution to Reserve for Capital Replacement I 0 17,277 25,000 25,000 o $1,336,080 $1.321,626 $1,359,525 $1.352.185 $41,853 % CHANGE 1999 99 BUDGET BUDGET VS. 98 BUDGET $811,338 1.88% 167,381 11.66% 2,500 0.00% 4,000 300.00% 2,000 0.00% 13,700 0.00% 1,000 0.00% 1,000 0.00% 31,100 0.00% 4,000 0.00% 1,500 0.00% 37,844 0.00% 51,000 0.00% 20,000 0.00% 34,000 0.00% 700 0.00% 5,000 11.11% 400 33.33% 10,000 0.00% 9,000 20.00% 24,000 0.00% 128,000 0.00% 8,000 26.98% 1,575 57.50% 25,000 0.00% . $1.394,038 3.10% I TOWN O~~1CKERING I CURRENT BUDGET 2731 RECREATION & FACILITIES - RECREATION COMPLEX - CENTRAL CORE CLASSIFICATION REVENUE 9915 Snack Bar 9916 Vending Machines 9921 Admissions - Tennis 9924 Admissions - Squash 9925 Admissions - Fitness Room 9926 Admissions - Racquet Ball 9933 Rentals - Mtg. Room/Public 9934 Rentals - Mtg. Room/Prog. 9935 Rentals - Halls 9939 Rentals - Lockers 9941 Memberships - Tennis 9943 Memberships-Pool/Health Club 9944 Memberships - Squash 9945 Memberships - General 9946 Memberships - Racquet Ball 9957 Rentals - Pottery Studio 9958 Rentals - Wellness Clinic 9970 Child Supervision 9975 Fitness Testing 9990 Other Revenue PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL ($10,004) (2,889) (80,810) (31,264) (29.241 ) (10,822) (29,000) (58,500) (77,222) (1,795) (45,855) (291,063) (96,751) (31,083) (28,687) (5,500) 0 (11,927) (8,550) . (7,567) ($858,530) $477.550 ($9,310) (2,861) (82,813) (31,813) (30,711) (9,662) (23,178) (56,560) (68,263) (1,376) (23,499) (322,779) (93,187) (59,262) (29.200) (6,200) 0 (13,344) (9,210) (9,936) ($883,164) $438,462 ($9,000) (5,000) (80,950) (30,503) (30,950) (7.798) (23,000) (58 50O) (68,000) (1,400) (42000) (354975) (93,000) (35,000) (30,000) (6,600) (10,000) (14,466) (11,500) (5,000) ($917 ,642) $441,883 1998 BUDGET ($10,000) (5,000) .(78,000) (32,000) (31,000) (10,000) (30,000) (58,500) (70,000) (1,500) (41,000) (323,723) ( 106,000) (41,000) (32,000) (6,600) 0 (13,500) (9,000) (7,500) ($906,323) $445.862 (INCREASE) DECREASE $0 0 (3000) 0 (2,000) 0 5,000 o 0 0 (4,000) (20000) 6,000 0 2,000 0 (33,000) 0 (750) 0 ($49,750) (E.I!~n 1999 BUDGET ($10,000) (5,000) (81,000) (32,000) (33,000) (10,000) (25,000) (58,500) (70,000) (1,500) (45,000) (343,723) (100,000) (41,000) (30,000) (6,600) (33,000) (13,500) (9,750) (7,500) ($956,073) $437,965 % CHANGE 99 BUDGET VS. 98 BUDGET 0.00% 000% 385% 0.00% 6.45% 0.00% -16.67% 0.00% 0.00% 0.00% 9.76% 6.18% -5.66% 0.00% -6.25% 0.00% 0.00% 000% 8.33% 000% 5.49% -1.77% 1999 BUDGET 2731 RECREATION FACILITIES - RECREATION COMPLEX - CENTRAL CORE BACKGROUND INFORMATION 1100 Salaries and Wages Total from Final Page Plus/(Iess) Cost Sharing with others: Superintendent of Facilities 1 Salary 50% transferred to Dept. # 2715 Superintendent of Facilities 1 Salary 25% transferred to Dept. # 2735 . Mechanical Maintenance Mechanic Wage 50% transferred to Dept. #2124 Increase in part-time hours for Fitness Room Supervisor The increase in cost is 100% offset by an increase in Revenue (Acct. #9943) Provision for Overtime: 304 hrs. @ $24,90 48 hrs, @ $26,03 8 hrs. @ $36.87 16 hrs @ $34.41 16 hrs. @ $32.64 Provision for Shift Premium (hourly) new Provision for Shift Premium (hourly) Provision for Vacation Pay (4%): Schedule C employees & non-bargaining unit hour1y employees Provision for 2 Unfilled Positions 2 maintenance positions (layoff provision) 1400 Emolover Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Provision in lieu of optional benefits, such as dental. optical. life insurance and long term disability for permanent part-time employees. 228 $7,570 1,249 295 551 522 $820,228 (25.565) (12783) (21,092) 25,673 10,187 3.403 6,526 4,761 69,056 (69,056) $149,900 17.481 Page 1 $811,338 $167,381 As approved by Council May 10, 1999 1999 BUDGET Page 2 2731 RECREATION FACILITIES - RECREATION COMPLEX - CENTRAL CORE BACKGROUND INFORMATION 1900 Uniforms To supply uniforms in accordance with Union Contract Boots (7) ($80 ea.) Shirts, Trousers, Overalls 2110 Travel Auto expenses for full-time staff Program Facility 2131 Cellular Phones Cellular phones for 3 staff .2210 Advertisina To provide newspaper & brochure advertisements and promotions packages 2220 Subscrictions & Publications To compile a library of pertinent resource material Program Health & Safety 2340 Seminars and Education For attendance at various training programs and workshops etc. Program: PRO Mun. Admin. Training - Assistant Complex Coordinator OASES PD Day - Fitness Supervisor Can-Fit Pro Training - Fitness Supervisor Facilities - Superintendent of Facilities 229 $2,500 $4,000 $500 3,500 $2,000 $13,700 .$1,000 $400 600 $1,000 $300 200 300 200 As approved by Council May 10, 1999 1999 BUDGET 2731 RECREATION FACILITIES - RECREATION COMPLEX - CENTRAL CORE BACKGROUND INFORMATION 2370 Insurance 2371 Self-Insurance 2395 Membershics To cover costs of Membership in various professional organizations Facility Licences: Mech. Lic., Prof. fees, etc. Program Memberships: Squash Ontario Tennis Ontario Ontario Fitness Council Fitness Centre Accreditation Certified Fitness Appraiser Durham Region Fitness Council 2399 Outside Aqency Services Tennis Professional Squash Professional Services for setting up instructional programs, leagues and tournaments 2435 Buildinq Recairs & Maintenance To cover repairs and maintenance for Central Core area: Carpet Cleaning Caretaking Supplies General Supplies (paper, etc.) Glass Cleaning (quarterly) Snow Removal Building Supplies & Repairs Electrical Repairs Plumbing Repairs Lamps, Ballasts, Fuses Window, Door & Lock Repairs 230 $250 400 480 125 150 65 30 $12,845 24,999 $1,500 15,000 6,000 4,000 5,000 5,500 4,500 4,000 4,500 1,000 Page 3 $31,100 $4,000 $1,500 $37,844 $51,000 As approved by Council May 10, 1999 Page 4 1999 BUDGET 2731 RECREATION FACILITIES - RECREATION COMPLEX. CENTRAL CORE BACKGROUND INFORMATION 2478 Misc. EauiD ReDairs & Maintenance $20,000 To cover repairs & maintenance of various program equipment at the Recreation Complex 2481 Other Fixed Assets - Recairs & Maintenance $34,000 Air Circulation Equipment (contact out) Elevator Inspection & Repair (contract out) Air Conditioning (contract out) Pneumatic Controls Boiler Inspection & Repair (contract out) Water Treatment Electrical Repair & Maintenance Plumbing Repair & Maintenance Fire Alarm Inspection & Service (contract out) Motors, Belts, Filters Custodial Repairs & Maintenance $2,000 2,000 15,000 1,000 2,000 3,000 2,000 3,000 2,000 1,000 1,000 2678 Miscellaneous EauiDment Rentals $700 To cover the cost of occasional equipment needs Other Equipment Rentals 5300 Stationery & Office SuDDlies $5,000 To provide stationery & office supplies General Stationery Computer Related $3,500 1,500 5302 Forms $400 To provide professional printing services for forms Program Facilities $250 150 231 As approved by Council May 10. 1999 1999 BUDGET 2731 RECREATION FACILITIES - RECREATION COMPLEX. CENTRAL CORE BACKGROUND INFORMATION 5340 Suoolies - Soecial Events/Bar To provide mix, etc. for banquet hall and meeting room rentals 5510 Utilities. Water 5520 Utilities. Gas 5530 Utilities - Hvdro 5902 Miscellaneous Eauioment (Under $100) Program Section: Polaroid Film Pouches (replacement) First Aid Supplies (replacement) RacqL¡ets, balls, eyewear for Elective Programs ( replacement) Fitness Testing Supplies (replacement) Replacement of Toys and Games for Children's Creative Centre and Child Supervision Centre $2,500 500 1,200 500 1,500 Facility Section: First Aid Supplies (replacement) Small Tools 500 1,300 8960 Taxes (Tenant) Contribution to Reserve for Caoital Reolacement Funds to be transferred to Reserve for Capital Equipment Replacement 232 Page 5 $10,000 $9,000 $24,000 $128,000 $8,000 $1,575 $25,000 As approved by Council May 10, 1999 1999 BUDGET 2731 RECREATION FACILITIES. RECREATION COMPLEX - CENTRAL CORE BACKGROUND INFORMATION Revenue 9915 Snack Bar Based on 15% of total Complex Snack Bar Sales 9916 Vendina Machines Based on 12% of total Complex Vending Machine Sales 9921 Admissions - Tennis Tennis Members and Pay as you Play Prime Time Court Admissions Non Prime Time Court Admissions ($45.000) (36000) 9924 Admissions - Sauash (Pay as you Play) Prime Time Court Admissions Non Prime Time Court Admissions ($21.360) (10.640) 9925 Admissions. Fitness Room Adult - Singles Adult - 5 pass Adult - 10 pass ($12,100) (7.100) (13.800) 9926 Admissions - Racauetball (Pay as you Play) Prime Time Court Admissions Non Prime Time Court Admissions ($7.620) (2,380) 233 Page 6 ($10,000) ($5,000) ($81,000) - ($32,000) ($33,000) ($10,000) As approved by Council May 1O, 1999 1999 BUDGET 2731 RECREATION FACILITIES - RECREATION COMPLEX - CENTRAL CORE BACKGROUND INFORMATION 9933 Rentals - MeetinQ Room/Public Various private rentals for Complex Meeting Rooms (1,2 & 3) 9934 Rentals - MeetinQ Rooms ProQrams Rentals for Department of Culture & Recreation (Le. fitness, pottery, arts, crafts, photography, pre-school, judo, etc,) operating at the Pickering Recreation Complex Contribution to Capital Reserves ($50000) (8500) 9935 Rental Halls Various private rentals for Complex East and West Salons (Banquet Halls) 9939 Rentals - Lockers/Misc. Racquets Equipment Locker Rentals Misc. Racquet Rentals ($800) (700) 9941 Memberships - Tennis Annual Seasonal Contribution to Capital Reserves ($32.282) (11.218) (1.500) 9943 Memberships -Health Club Annual Seasonal Monthly Contribution to Capital Reserves ($279.988) (31,770) (22,530) (9.435) 234 Page 7 ($25,000) ($58.500) ($70,000) ($1,500) ($45,000) ($343,723) As approved by Council May 10,1999 Page 8 1999 BUDGET 2731 RECREATION FACILITIES. RECREATION COMPLEX - CENTRAL CORE BACKGROUND INFORMATION 9944 MembershiDS -SQuash Annual Seasonal Monthly Contribution to Capital Reserves ($100,000) ($93.860) (2.000) (3000) (1 140) ($41,000) ($33.622) (2.751) (2.752) (1 875) ($30,000) ($28975) (351) (174) (500) ($6,600) 9945 MembershiDs -General Annual Seasonal Monthly Contribution to Capital Reserves 9946 Memberships -RacQuetball Annual Seasonal Monthly Contribution to Capital Reserves 9957 Rental Pottery Studio Contractual Agreement with "The Turning Point" for lease of space 9958 Rentals - Wanness Clinic ($33,000) Contractual Agreement with "Joints 'N Things" for lease of space 9970 Child Supervision ($13,500) Single hour admission 6 hour pass 15 hour pass ($3.944) (1.772) (7.784) 235 As approved by Council May 1O, 1999 11999 BUDGET 2731 RECREATION FACILITIES - RECREATION COMPLEX. CENTRAL CORE BACKGROUND INFORMATION 9975 Fitness Testina Member Fitness Assessment Non~Member Fitness Assessment ($7350) (2.400) 9990 Other Revenue Upper/Lower Concourse Rental Leased equipmenUspace Miscellaneous rentals ($1700) (2.500) (3300) 236 Page 9 ($9.750) ($7,500) As approved by Council May 10,1999 I TOWN O~~~CKERING I CURRENT BUDGET 2733 RECREATION & FACILITIES - RECREATION COMPLEX - POOL CLASSIFICATION PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL 1998 BUDGET INCREASE 1999 (DECREASE) BUDGET ($6,557) $285,151 7,280 53,049 0 3,118 0 300 0 300 0 280 4,000 34,000 0 18,000 (5,000) 20,000 0 25,000 0 90,000 0 1,700 0 15,000 ($277) $545,898 % CHANGE 99 BUDGET VS. 98 BUDGET 1100 Salaries & Wages $271,169 $291,468 $291,500 $291,708 1400 Employer Contributions 40,909 43,772 45,769 45,769 1900 Uniforms 1,759 2,999 2,500 3,118 2110 Travel 192 148 300 300 2340 Seminars & Education 95 30 300 300 2395 Memberships 127 184 271 280 2435 Building Repairs & Maint. 33,240 32,054 36,000 30,000 2478 Misc. Equip. Repairs & Maint. 19,278 13,270 15,000 18,000 5510 Utilities - Water 26,561 12,197 15,000 25,000 5520 Utilities - Gas 27,786 19,839 23,000 25,000 5530 Utilities - Hydro 104,717 95,660 90,000 90,000 5902 Misc. Equip/ilent (Under $100) 1,046 1,521 1,700 1,700 Contribution to Reserve for Capital Replacement I 0 8,156 15,000 15,000 $526,879 $521,298 $536,340 $546,175 -225% 15.91 % 0.00% 0.00% 0.00% 0..00% 13.33% 000% -20.00% 0.00% 0.00% 0.00% 0.00% 0.00% -0.05% I TOWN O~~~CKERING I CURRENT BUDGET 2733 RECREATION & FACILITIES - RECREATION COMPLEX - POOL PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 CLASSIFICATION I ACTUAL ACTUAL ACTUAL BUDGET REVENUE 9923 Admissions - Public Swimming ($67,175) ($62,753) ($64,435) ($66,400) 9932 Rentals - Pool (99,118) (114,101) (123.211) (111,200) 9936 Rentals - Pool - School Board (2,732) (1,064) (1,843) (3,500) 9943 Memberships - Pool/Health Club (26,354) (34,121) (34.000) (33,000) ($195,379) ($212,039) ($223.489) ($214,100) $331,500 $309,259 $312,851 $332,075 (INCREASE) 1999 DECREASE BUDGET $5,000 ($61,400) ($5,300) (116,500) $0 (3,500) $0 (33.000) ($300) ($214,400) ($577) $331,498 % CHANGE 99 BUDGET VS. 98 BUDGET -7.53% 4.77% 0.00% 0.00% 0.14% -0.17% 1999 BUDGET Page 1 2733 RECREATION FACILITIES - RECREATION COMPLEX. POOL BACKGROUND INFORMATION 1100 Salaries and Waaes Total from Final Page Plus/(Iess) Cost Sharing with others: Aquatic Supervisor's salary 50% charged to Acct. #2713 Provision for Overtime: 57 hours @ $27.12/hr. 16 hours @ $36.89/hr Provision for Vacation Pay (4%): All Schedule C Employees 1400 Ernelover Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. 1900 Uniforms To supply uniforms in accordance with Union Contract Facility: Boots, Shirts, Trousers. Coveralls Proqram: 30 Bathing Suits 50 Sweatshirts 24 Lifeguard Shirts 30 T-Shirts. Aquatic Suoerintendent: Track Suit Bathing Suit 2110 Travel Automobile Expenses for Program Superintendent 239 $285,151 $257,950 19,110 1,546 590 5,955 $53,049 $45,902 7,147 $3,118 $150 1,000 1,250 288 300 80 50 $300 As approved by Council May 10, 1999 1999 BUDGET 2733 RECREATION FACILITIES. RECREATION COMPLEX - POOL BACKGROUND INFORMATION 2340 Seminars and Education PRO Municipal Aquatic Training & Recertification (Program Superintendent) 2395 MembershiDs PRO RL.S.S. Red Cross 2435 Buildina ReDairs & Maintenance To cover repairs and maintenance - Pool Equip. Repairs and upkeep on: Pool chemicals Cleaning Supplies Miscellaneous Electrical and plumbing repairs Lamps & Ballasts Filters, etc, Tile repairs, painting 2478 Misc. EauiD ReDairs & Maintenance To cover repairs and maintenance on pool equipment Filter System Pool Supplies & Equipment Electrical and Plumbing Dry-O-Tron repairs (contract) Pumps, Motors, Valves, Seals Repair parts for pool vacuum . 5510 Utilities - Water 5520 Utilities - Gas 240 $140 75 65 $15.000 9,500 1,000 2,500 2,500 1,500 2,000 $4,000 5,000 2,000 4,000 1,500 1,500 Page 2 $iOO $300 Reduced T JQ (as directed by Budget Committee - Meeting of April 6/99) $280 $34,000 $18,000 $20,000 $25,000 As approved by Council May 10,1999 1999 BUDGET Page 3 2733 RECREATION FACILITIES. RECREATION COMPLEX - POOL BACKGROUND INFORMATION 5530 Utilities - HYdro 5902 Misc. Eauipment Under $100 First Aid Supplies Flutterboards (replacement) Toys (replacement) Contribution to Reserve for Capital Replacement Funds to be transferred to Reserve for Capital Equipment Replacement Revenue 9923 Admissions - Public Swimmina Youth singles Adult singles Family singles Youth - 10 pass Adult - 10 pass 9932 Rentals. Pools Learn to Swim Private Pickering Swim Club Synchro Club Disabled Swim Learn to Swim Contribution to Capital Reserve Other Pool Rental Contribution to Capital Reserve 241 $90,000 $1,700 $1,000 400 300 $15,000 ($61,400) (525400) (15,000) (14000) (3000) (4000) ($116,500) ($67.400) (7,800) (25000) (1,000) (300) (6,600) (8.400) As approved by Council May 10, 1999 Page 4 1999 BUDGET 2733 RECREATION FACILITIES - RECREATION COMPLEX - POOL BACKGROUND INFORMATION 9936 Rentals - Pool - School Board ($3,500) 9943 MembershiDS - Pool ($33,000) Youth Adult Family ($1600) (20000) (11400) 242 As approved by Council May 10,1999 ~~ OF PIC ~O . ~ iY .-. ~.~ ~ ~di:Q ~ DEPARTMENT OF CULTURE & RECREATION 1999 BUDGET DEPARTMENT OF CULTURE & RECREATION DEPARTMENTAL MISSION STATEMENT The Department of Culture and Recreation strives to enhance the quality of life for the people who live, work and visit the Town of Pickering. The Department encourages the development of active healthy life-styles through the provision of high quality recreational and cultural opportunities. 1999 DEPARTMENTAL GOALS AND OBJECTIVES RECREATION PROGRAM . Continue to implement with community partners, youth programs and services to ensure the diverse recreational needs of youth (ages 13-19) are met. . Develop with community partners older adult events/initiatives to ensure the recreational needs of older adults are met. . Continue to develop the Town of Pickering volunteer program to provide volunteers ¡ with resources and training 'required to ensure efficient and effective volunteers. ' . Maximize and increase program revenue while maintaining high program quality and standards. for new and existing programs . Implement new registration systems to ensure highest level of customer service. CULTURAL SERVICES AND PROMOTION . Support the Corporate needs and challenges of the Millennium events/functions Î schedule. . Support, facilitate and promote the "1999 International Year of Older Persons" ¡ community initiatives. . Co-ordinate Corporate promotions to highlight Town achievements and enhance the Corporate image through communication of positive service delivery. . Recognize and support the richness and diversity of the arts and cultural. activity in ¡ our community. ! Page 2 of 9 I 1999 DEPARTMENT oÞ CULTURE & RECREATION ORGANIZATION CHART Director of Culture & Recreation Administrative Assistant (1) Clerk-Typist (1) Program Superintendent ( 1) (Cultural Services/Promotion) Program Superintendent (I) (Program) Program Superintendent (1) (Complex) Program Superintendent (! ì (Musewn) Program Supervisor (2) Complex Secretary (I) Recreatioo Co-ordinator ( 1) Clerk-Typist (2) Clerk. Typist (I) Re~stratioo Supervisor (I) Assistant Complex Program Co-ordinaror (I) Aquatic Program Supervisor (I) Kinesio¡o~stlFitness Supervisor (1) STAFF COMPLEMENT: Full Time 18 Full Time Equivalent: 44 Total: 62 PROPOSED NUMBER OF ADDITIONS OR DELETIONS: 0 TOTAL VACANCIES 0 Page 3 of 9 i i DEPARTMENT O~ CULTURE & RECREATION 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . Maximize staff and volunteer resources . Continue to ensure the Department and the community playa proactive role in providing youth programs and services despite reduced grant funding . Implement a fax-in and Internet registration system to ensure the Department is able to respond and be proactive in meeting the needs of the community . Implement a Town of Pickering Fee Assistance Policy to ensure equal opportunities are available for all residents to experience recreation activities . Develop and implement additional programs for persons with disabilities to ensure programs are inclusive and available to all residents . Enhance Department communications . Conduct community program surveys to ensure the Department is positioned to meet current and future needs of the community EXTERNAL . Maximize Corporate image and promotional opportunities í ¡ . Continue to work effectively with other departments, facilitating Corporate; events/functions . Increase participation from the artistic youth of the community in our årts programs. . Adapt and respond to impacts of provincial down-loading . Facilitate the development of a long term strategy for culture and recreation . Continue to communicate effectively with Town Council . Restoration of Museum School riouse with support of the Pickering Museum Advisory Committee and Pickering i Museum Village Foundation Page 4 of 9 DEPARTMENT OF CULTURE & RECREATION EFFICIENCY i i : . Develop and implement innovative initiatives to support and recognize staff's work and contributions . Maximize staff strengths to respond to evolving needs , I I I. Promote accountability, empowerment and recognition within the Department ¡ . Provide on-site staff training for all Department communications, team building, conflict resolution etc. ! . . Continue team approach staff with a focus on I 1 ¡ EFFECTIVENESS ( . Evaluate, identify and be responsive to customer's needs ¡ . Implement phone-in/fax-in registration system ¡ ECONOMICAL ¡ . Evaluate program participation to identify programs that are no longer economically ¡ efficient to operate I . Research and develop grant proposals to obtain funding through Federal and Provincial Grant Funding Programs for Millennium and Year of the Older Persons community initiatives ¡ . Support the Pickering Museum Village Foundation initiatives. j . ¡ ¡ Page 5 of 9 DEPARTMENT OF CULTURE & RECREATION TOTAL COMPARATIVE CURRENT BUDGET STATEMENT, 1997 Bud at $1,813,442 $1,180,887 $632,555 8.5% $49,479 1998 Bud at $1,859,469 $1,167,985 $691,484 9.3% $58,929 1999 Bud at $1,964,153 $1,223,490 $740,663 7.1"% $49,179 Page 6 of 9 DEPARTMENT 'O~ CULTURE & RECREATION ! COMPARATIVE CURRENT BUDGET STATEMENT 2711 Administration 1997 1998 1999 Budget Budget Budget . Total Operating Expenditures $389,909 $428,631 $443,176 Total Revenue N/A N/A N/A Net $389,909 $428,631 $443, 176 % Change 13.67% 9.9% 3.4% $ Change $46,877 $38,722 $14,545 I Comment: \ I . $9,500 of increase is due to increased part-time hours proposed for Corporate ! Events/Promotions/Graphics Design position ! . Additional increases due to adjustments in salaries, overtime and travel ! I I Comment: 2712 Programs 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $1,192,331 $1 191,092 $1,265,778 Total Revenue $1,088,500 $1,074,577 $1,127,286 Net $103,831 $116,515 $138,492 % Change (29.30/0) 12.2% 18.9% $ Change ($43,000) $12,684 $21,977 ¡ , . $10,500 increase due to additional staffing proposed for Special Event staff required to assist with Millennium events . . $5,000 increase to cover additional pages required in the Town Brochure j . Page 7 of 9 DEPARTMENT OF CULTURE & RECREATION COMPARATIVE CURRENT BUDGET STATEMENT 2744 Museum 1997 1998 1999 Budget Budget Budget Total Operating Expenditures $231,202 $239,746 $255, 199 Total Revenue $92,387 $93,408 $96,063 Net $138,815 $146,338 $159,136 % Change 4.4% 5.4% 8.7% $ Change ($6,433) $7,523 $12,798 Comment: . increase of $10,000 due to need for Collections Management Staff at the Pickering Museum Village. Page 8 of 9 DEPARTMENT °IF CULTURE & RECREATION 1999 CAPITAL BUDGET OVERVIEW CAPITAL BUDGET ITEM RATIONALE ¡IMPACT ON LEVEL OF SERVICE DESCRIPTION I AMOUNT Total Project Cost Comment: i . no major Department capital items included in proposed 1999 Capital Budget ¡ j Page 9 of 9 I TOWN OF1~~CKERING I CURRENT BUDGET . 2711 CULTURE & RECREATION - ADMINISTRATION CLASSifiCATION PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL 1998 BUDGET 1100 Salaries & Wages $252,944 $305,092 $357,500 $336,446 1400 Employer Contributions 50,902 55,527 60,000 73,045 1800 Conferences 0 283 200 1,500 2110 Travel 802 917 1,700 1,000 2131 Cellular Phones 0 0 1,300 0 2210 Advertising 7,497 6,988 9,000 8,800 2211 Tr. Shows, Exhib. & Displays 0 0 0 0 2220 Subscriptions & Publications 310 200 130 300 2340 Seminars & Education 1,092 86 500 1,900 2394 RecptlProm.&Spec.Ev.lGen. P/R 379 367 320 300 2395 Memberships 165 265 400 690 2396 Photo, Mapping, Printing 544 485 500 500 2399 Outside Agency Services 6,349 0 0 0 5300 Stationery & Office Supplies 2,402 3,072 3,400 3,000 5302 forms 0 0 0 500 5398 G.S.T. Exempt 518 400 153 650 $323,904 $373,682 $435,103 $428,631 INCREASE 1999 (DECREASE) BUDGET $11,375 $347,821 1,820 74,865 0 1,500 500 1,500 1,500 1,500 0 8,800 0 0 0 300 0 1,900 0 300 0 690 0 500 0 0 0 3,000 0 500 (650) 0 $14,545 $443 176 % CHANGE 99 BUDGET VS. 98 BUDGET 338% 2.49% 000% 50.00% 000% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% -100.00% 3.39% Page 1 I ~999 BUDGET 2711 CULTURE RECREATION - ADMINISTRATION BACKGROUND INFORMATION ~ Salaries and Wages $347,821 Total from Final Page Plus/(Iess) Cost Sharing with others: Program Superintendent's salary (50% charged to C&R Programs) Provision for Overtime Corporate Event/Promotion/Graphic Designer Increase in hours (580) to reflect increased demand from Council and other Departments for graphic design work such as the Millennium Project. $310,924 25,565 2,400 8,932 1400 Emoloyer Contributions $74,865 ThiS item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits, $73,045 Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. 1,820 1800 Conferences $1,500 To permit Administrative Staff to attend a conference - Canadian Parks & Recreation - Director 2110 Trayel $1,500 Automobile Expenses for Administrative staff 2131 Cellular Phones $1,500 Cover costs of Department Cell Phones (Director & Program Superintendent) 244 As approved by Council May 10, 1999 Page 2 1999 BUDGET 2711 CULTURE RECREATION - ADMINISTRATION BACKGROUND INFORMATION 2210 Adyertisina $8,800 Includes all Departmental Sections Special Events, Programs, Summer Programs, Youth Promotions, Radio Advertising, Additional Town Promotion/Advertising Contra Deals 2211 Trade Shows. Exhib. & DisDlays $0 2220 SubscriDtions and Publications $300 Includes all Departmental Section excluding Museum and Complex 2340 Seminars and Education $1,900 PRO Municipal Administration Training - Program Superintendent (2) COREL 8 Training - Graphic Designer $600 1,300 llH Public Relations $300 Administrative Staff plus Marketing/Promotion area 2395 MembershiDS $690 1 x $140 Parks & Recreation Ontario 1 x $550 Canadian Parks & Recreation Assoc, (Municipal Membership) 245 As approved by Council May 1O, 1999 Page 3 1999 BUDGET 2711 CULTURE RECREATION. ADMINISTRATION BACKGROUND INFORMATION 2396 Photo. MaDDina. Printing $500 To cover professional services for photography map and printing reproductions 2399 Outside AQencv Services $0 5300 Stationerv & Office SuDDlies $3,000 To provide stationery and office supplies for Department including printer cartridges 5302 Forms $500 To provide professional printing services of forms for the Department 5398 G.S.T. ExemDt $0 246 As approved by Council May 10, 1999 I TOWN .OF1~~CKERING I CURRENT BUDGET 2712 CUL TURE& RECREATION - PROGRAMS PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. 1998 INCREASE CLASSIFICATION ACTUAL ACTUAL ACTUAL BUDGET (DECREASE) 1100 Salaries & Wages $113,670 $177,360 $189,716 $188,717 $8,631 1400 Employer Contributions 62,907 67,403 70,000 68,000 4,945 1900 Uniforms 1,010 1,425 1,366 1,500 0 2110 Travel 2,494 1,975 1,700 1,400 600 2131 Cellular Phones 0 0 1,760 0 1,200 2220 Subscriptions & Publications 67 20 80 100 0 2340 Seminars & Education 733 691 600 600 0 2365 Purch. Pr.JBroch./News Ltr. 55,270 59,204 65,090 60,000 5,000 2394 RecpUProm.&Spec.Ev.JGen. P/R 31,561 35,952 41,500 41 ,500 1,000 2395 Memberships 280 140 140 400 0 2399 Outside Agency Services 2,840 0 0 0 0 2478 Misc. Equipment Repairs & Maint. 72 59 80 200 0 2642 Community-Use-of-Schools 77 2.406 3,000 3,000 0 2678 Misc. Eql.Jipment Rental 566 421 1,000 1,000 0 5302 Forms 120 0 500 500 0 5330 Drop-In Centre Supplies 746 1,252 1,500 1,500 0 5398 G.S.T. Exempt 2,675 2,694 0 3,477 (3,477) 5902 Misc. Equipment (Under $100) 1,492 1,982 2,000 2,000 0 9396 Program Expenditures 657,560 801,121 852,969 817,198 56,787 $1.134,140 $1.154,105 $1,233.001 I $1,191.092 $74,686 1999 BUDGET V~ .- $197,348 4.57% 72,945 7.27% 1,500 0.00% 2,000 4286% 1,200 000% 100 0.00% 600 0.00% 65,000 8.33% 42,500 2.41% 400 0.00% 0 0.00% 200 000% 3,000 0.00% 1,000 0.00% 500 000% 1,500 0.00% 0 -10000% 2,000 0.00% 873,985 6.95% $1,265,778 6.27% % CHANGE --- I TOWN OF1~~CKERING CURRENT BUDGET 2712 CULTURE & RECREATION - PROGRAMS CLASSIFICATION REVENUE PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL 1998 BUDGET 1610 Federal Grant 1623 Ontario Specific Grants ($13,474) 0 ($7,224) (14,351 ) ($6,800) (26,500) ($10,000) 0 1$~1~~?~1 !~~0~()001 REVENUE 9397 Program Registrations ($1,006,690) ($1,022,106) ($1,060,596) ($1,041,477) 9940 Advertising Space (10,178) (9,900) (14.700) (12,000) 9977 Donations 0 (500) 0 0 9990 Other Revenue (10,980) (7,426) ( 11 , 100 (11,100) ($1,039,932) ($1,064,577) TOTAL REVENUE I ($1,041,322) ($1,061,507) ($1,119,696) ($1,074,577) $92,818 $92,598 $113,305 $116,515 % CHANGE (INCREASE) 1999 99 BUDGET DECREASE BUDGET VS. 98 BUDGET $2,000 ($8,000) -2000% (10000) (10,000) -10000.00% ($8,000) 1$18,000' 80.00% ($41.709) ($1,083,186) 400% (3,000) (15,000) 2500% 0 0 0.00% 0 (11,100) 0.00% ($44,709) 1$1,109,286 4.20% ($52,709) ($1,127,286) 4.91% $21,977 $138,492 18.86% 1100 1400 1900 1999 BUDGET 2712 CULTURE & RECREATION - PROGRAMS BACKGROUND INFORMATION Salaries and Wages Total from Final Page Plus/(Iess) Cost Sharing with others: Program Superintendent (50% charged to C&R Administration) Provision for Overtime: 16 hours @ $31.50 16 hours @ $36.90 Provision for Vacation Pay (4%): Event Coordinator Event Leaders Increase in hours for Event Coordinator and Leaders due to Millennium activities planned for 1999. EmDlover Contributions Based on Total Salaries which also covers instructors whose salaries are charged directly to the individual programs, under #9398 This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. Uniforms Summer Programs: (i.e. Camps - Sports, Arts, Mini Pidaca, etc.) Camp Staff/Program Staff T-shirts Volunteer Program T-shirts 249 $207,475 (25565) 504 590 4,885 4,904 4,555 $70,000 2,945 Page 1 $197,348 $72,945 $1,500 As approved by Council May 1O, 1999 2110 2131 2220 2340 2365 1999 BUDGET Page 2 2712 CULTURE & RECREATION - PROGRAMS BACKGROUND INFORMATION Travel Automobile Expenses Program Superintendent Program Supervisor Cellular Phones Cost of Department Cell Phones for Youth Programs (2) SubscriDtions and Publications To continue to enhance the General Program Resource Library Seminars and Education PRO Municipal Administration Training - Program Supervisor Health/Safe Community Training - Various staff Purch. Pr./Broch./News Letter Town of Pickering Brochures Additional cost required for Millennium events and other Departments 250 $2,000 $1,000 1,000 $1,200 $100 $600 300 300 $65,000 As approved by Council May 10, 1999 2394 2395 llii 2478 ~ 1 . Page 3 1999 BUDGET 2712 CULTURE & RECREATION - PROGRAMS BACKGROUND INFORMATION ReceDt. Prom. & So. Ev.lGeneral PIR Canada Day: Fireworks Program New Years Eve Countdown Arts & Culture Events: Artfest on the Esplanade Gazebo Concerts in the Park 4 @ $500 Ethnocultural Functions/Events Youth Events: Youth Fest Drug Awareness - Off the Wall Events MembershiDs $42,500 $16,000 13,000 5,000 3,000 1,500 2,000 1,000 1,000 Membership in Trade & Other Related Associations: $400 Parks and Recreation Ontario Festivals & Events Ontario Outside Aaency Services Misc. EauiDment ReDairs & Maint. To cover repairs and maintenance for various equipment Community Use-of-Schools To pay for Custodian Wages for General Recreation Programs 251 $280 120 $0 $200 $3,000 As approved by Council May 10, 1999 2678 5302 5330 5398 5902 9398 1999 BUDGET Page 4 2712 CULTURE & RECREATION - PROGRAMS BACKGROUND INFORMATION Miscellaneous EauiDment Rentals Pager (Youth) Miscellaneous Rentals for youth + camp programs Forms Preprinted confirmation paper and cash application forms for Escom computer system DroD-in Centre SuDDlies To assist in the provision of supplies and equipment for various Youth Programs G.S.T. ExemDt Misc. EauiDment Under $100 Various Sports Equipment for Programs (volleyballs, basketballs, soccer balls replacement) First Aid Supplies (replacement) Various Camp Equipment (replacement) Program EXDenditures 252 $1,000 $500 $1,50Q $0 $2,000 $1,200 400 400 $873,985 As approved by Council May 10, 1999 Revenue .1§jQ 1m illZ 9940 mz 9990 1999 BUDGET 2712 CULTURE & RECREATION - PROGRAMS BACKGROUND INFORMATION Federal SDecific Grants Federal financial assistance from S.E. E. D. Grant Ontario SDecific Grants Program Reaistrations Advertisina SDace The sale of advertising space in Town Brochures Spring/Summer F all Advertisers Winter Advertisers ($5.000) ($5.000) ($5.000) Donations Other Revenue Revenue generated from charges to community school user groups to offset security costs 253 Page 5 ($8,000) ($10.000) ($1,083,186) ($15,OOÕ) $0 ($11,100) As approved by Council May 1O, 1999 ACCOUNT # 9301 9302 9305 9306 9307 9309 9310 9314 9316 -9317 9318 9320 9321 9322 9325 9328 9334 9338 9339 9340 9353 9369 9361 9364 9384 *9388 TOWN OF PICKERING 2712 CULTURE & RECREATION PROGRAMS 1999 BUDGET I i 9398 9397 16~0 I 1623; PROGRAM NAME PROGRAM PROGRAM FEDERAL ONTARIO; EXPENDITURES REGISTRATIONS GRANTS GRANTS I i 'Dance $10,585 ($19,287)1 ' Cana~a Ò~y. . 18,000 (18,000)1 Youth Empowerment 01 L~n9uages 1,004 ¡ (1,416) Summer Camps 151.761 ! (195,000)r .. . ...... . _... " I Dog Training 0, : 0: Hockey School (Summer) 1,2071 (3,988)! Fitn~ss Classes 100,549: (111 }24) i L~arn to Swim 366,260/ (516,408)1 Culinary Arts 1,260! (1616) J T~eKwon Do O! °i Camps-Spring Break 12,8231 (17,188)1 I Arts 19,382, (19,798)1 ' Photography & Camera Club 2,5791 (2,854)! Pre-School Skating 7,580! (16,652)' Jr. Racquetball Cliñic . - I 0 . .. I Badminton 2,6631 (6,360) Babysitter Training 1,701! (2,520) Volleyball 5,2431 (10,310) I Karate 10,300 (10,300) Pre-School Activities 27.481 (35,164) I Kindergym . 25,096 (34,426) I Youth Programs 38,172 (51,621) '. I Music - 0 ! .. I Adult Leisure 4,960 (8,554)1 Standby Allowance 46,879 . I Contribution to Reserve 18,500 I ; ! ¡TOTAL i' $873,985 ($1,083,186) $0 i 'I I $817,198 ($1,041,1177)1 $0 ! 253A $0 $0 : TOTAL ($8.702) 0 0 ( 412) (43,239) 0 (2.781)' , (11,175) (150,148)1 (356)' 0' (4,365) (416) (275)' (9,072): $0 I , ($3,697) : ($819)' . I ($5,067), . $0 ~ I ($7,683J; ($9,330) . ($13,449) $0 ($3,594) , $46,879 $18,500 $0 ($209.201 ) As approved by Council May 10, 1999 '--- -- ,--,~- --- ---, ---, --_.. ...,,--- _._-_., ...--_. .......... -~.- -.-- . ---- .. I TOWN O~~~CKERING I c~ CLASSIFICATION 1100 Salaries & Wages 1400 Employer Contributions "1900 Uniforms (Costumes) 2110 Travel 2122 Freight, Express & Cartage 2131 Telephone 2210 Advertising 2211 Trade Shows, Exhib. & Displays 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance 2394 RecpUProm.&Spec.Ev.lGen.P/R 2395 Memberships 2399 Outside Agency Services 2435 Building Repairs & Maintenance 2478 Misc. Equipment Repairs & Maint. 2480 Antique Repairs & Maintenance 2482 Grounds Upkeep 2682 Land Rentals 5300 Stationery & Office Supplies 5340 Supplies - Spec. Events/Bar 5345 Antique Purchases 5400 Gift Shop/Plaques 5530 Utilities - Hydro 5900 Gas, Oil, Tires, etc. 5902 Misc. Equipment (Under $100) 2744 CULTURAL SERVICES - MUSEUM PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL $159,709 22,032 0 3,115 0 2,690 8,186 350 0 59 1,523 679 130 2,200 5,949 1,075 714 1,124 0 3,101 12,279 84 4,570 2,866 851 0 $233,286 $152,111 19,645 552 3,684 0 2,827 9,300 492 0 447 1,598 929 65 3,014 8,560 2,198 926 338 653 2,991 11 ,981 279 3,154 2,764 792 0 $229,300 $166,000 23,000 1,300 3,900 0 4,500 8,500 500 0 500 1,630 800 70 3,200 10,500 3,9001' 1,000 500 0 3,500 11,000 100 3,200 2,860 900 0 $251,360 1998 BUDGET INCREASE (DECREASE] $157,747 22,559 1,500 3,900 600 4,000 8,500 500 0 500 1,630 800 250 3,200 6,000 3,300 1,000 500 0 3,000 12,000 500 4,000 2,860 900 f 0 $239,746 $6,979 5,974 0 0 0 500 1,500 0 0 0 0 0 0 0 0 0 0 0 0 500 0 0 0 0 ° o $15,453 1999 BUDGET % CHANGE 99 BUDGET VS. 98 BUDGET $164,726 28,533 1,500 3,900 6001 4,500 10,00°1 500 0 500 1,630; 800 250 3,200 6,000 3,300 1,000 500 0 3,500, 12,0001 500 4,0001 2,860 900 Oi $255,199 4.42% 26.48% 0.00% 000% 0.00% 1250% 17.65% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 000% 0.00% 0.00% 0.00% 000% 1667% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 6.45% . I TOWN~. O~fs1CKERING I CURRENT BUDGET 2744 CULTURAL SERVICES - MUSEUM PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. CLASSIFICATION I ACTUAL ACTUAL ACTUAL REVENUE 1623 Ontario Specific Grants ~ ($12,781) ($13,963) ($12,781) I REVENUE 9910 Gift Shop ($4,903) ($4,730) ($4,000) 9915 Snack Bar (684) ( 1,4 30) (600) 9920 Admissions - Public & Education (46,532) (45,472) (44,803) 9933 Rentals - Mtg. Room - Public (13,875) (7,315) (23,000) 9955 Programs (10,075) (9395) (14,500) 9977 Donations (449) (3,717) (2,200) 9990 Other Revenue (3,333) (1,849) (4,500) ($79,851) ($73,908) ($93,603) 11$94,0061 TOTAL REVENUE ($86,689) ($107,566) $139,280 $142,611 $143,794 1998 (INCREASE) 1999 BUDGET DECREASE) BUDGET ($11,508) ($455) ($11,963) ($11,508) ($455) ($11,963 ($6,500) $0 ($6,500) (1,000) 0 (1,000) (50,200) (100) (50,300) (9,000) 0 (9,000) (10,400) (1,600) (12,000) (1,500) 0 ( 1,500) (3,300) (500) (3,800) ($81,900) ($2,200) ($84,100) ($93,408) ($2,655) ($96,063) $146,338 $12,798 $159,136 % CHANGE 99 BUDGET VS. 98 BUDGET 3.95% 3.95% 0.00% 0.00% 0.20% 000% 15.38% 000% 15.15% 2.69% 2.84% 8.75% Page 1 1999 BUDGET 2744 CULTURAL SERVICES - MUSEUM BACKGROUND INFORMATION 1100 Salaries and Waaes $164,726 T ota! from Final Page $151,037 (New) Provision for part-time Collections Staff 10,000 Provision for Overtime: 1,672 Provision for Vacation Pay (4%): 2,017 lliQ Employer Contributions $28,533 This item includes mandatory deductions (CPP., EI., EHT.,) $24,500 and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Provision in lieu of optional benefits, such as dental, 4,033 optical, life insurance and long term disability for permanent part-time employees. 1900 Uniforms $1,500 Workgloves, safety glasses, repair of costumes Shìrts and blouses for volunteers $500 replacement of costumes 1,000 2110 Travel $3,900 Mileage for staff: Outreach Programmes, Workshops, School Displays 2122 Freiaht & Cartaae $600 Shipment of Artifacts, steam Engines or displays 2131 Telephone $4,500 Equipment & Line Charges ($300 x 12) $3,60Q Chargeable Messages 900 256 As approved by Council May 10, 1999 2210 2211 2220 2340 2370 2394 2395 1999 BUDGET 2744 CULTURAL SERVICES - MUSEUM BACKGROUND INFORMATION AdvertisinQ Museum brochure, Artwork, PM.T's posters and printing, display ads - special events local/regional advertising Exhibits & Disolays Supplies & materials for temporary exhibits and displays, enlargements, photo mounting, coroplast sings, lettering, folios Subscriotions & Publications Seminars and Education OMA - Committee Workshop, Honorariums for on site training workshops (volunteers) WHMIS & Safety Fundraising Workshops Insurance Receot. Prom. & Soecial Event. General PR Very Important Volunteer Night and Appreciation Event to cover food. entertainment and awards for volunteers MembershiDs Canadian Museum Assocl<'Hion, Ontario Museum Association and Ontario Historical Society 257 Page 2 $10,000 $500 $0 $500 $200 200 100 $1,630 $800 $250 As approved by Council May 1O, 1999 2399 2435 lli§ 2480 2482 2682 1999 BUDGET 2744 CULTURAL SERVICES - MUSEUM BACKGROUND INFORMATION Outside AQencv Services Provision for assistance in Gas & Steam Barn area plus restoration projects Buildina Reoairs & Maintenance Daily maintenance supplies and materials for building repairs Misc. EQuioment Reoairs & Maint. Daily maintenance supplies and restoration for Steam Barn equipment AntiQue Reoairs & Maintenance Conservation & Restoration Materials: On going repairs and restoration of artifacts in Collection Dry cleaning textiles, packing foam, film development for artifact photo file Grounds Uokeeo Annuals, perennial, seeds, vegetable plants, herbs limestone for pathways and calcium chloride for driveway Land Rentals 258 Page 3 $3,200 $6,000 $3,300 $1,000 $500 $0 As approved by Council May 10, 1999 5300 5340 5345 5400 5530 5900 5902 ~ 999 BUDGET 2744 CULTURAL SERVICES - MUSEUM BACKGROUND INFORMATION Stationery & Office SuDDlies Supplies for Education: Programmes on site In Class Outreach Programmes General Office Supplies SDecial Events SuDDlies Fees for demonstrations by Groups & Craftspeople Entertainment Fees - Special Events Demonstration Supplies 13 Special Events Volunteer Appreciation Night Barbecue Antiaue Purchases Reproduction items for programming Artifacts for the Collection Gift ShOD Retail Merchandise for Gift Shop & Consignment Items Utilities Hvdro Gas. 011, Tires. etc. Miscellaneous EauiDment {Under S100} 259 Page 4 $3,500 $1,500 1,300 700 $12,000 $500 $4,000 $2,860 $900 $0 As approved by Council May 10,1999 1623 9910 9915 9920 9933 1999 BUDGET 2744 CULTURAL SERVICES - MUSEUM BACKGROUND INFORMATION Revenue Ontario SDecific Grants Museum Operating Grant (decreased 10% from 1997) Gift ShOD Retail purchases during Museum operating Season: May/June July/August Sept./Oct./Nov. Snack Bar Sale of lemonade, baked goods, corn on the cob during Special Events Admissions - Public Education Admissions during Special Events On Site Education Programmes for Spring On Site Education Programmes for Fall General Admissions Rentals - Mta. Room Public Rentals - various supplies/artifacts Weddings in the Church 10 @ $200 Film/Photography Rental 60 hrs @ $100 260 Page 5 ($11,963) ($6,500) ($1750) (3000) (1,750) ($1,000) ($50,300) ($11.400) (15,900) (19,000) (4,000) ($9,000) ($1.000) (2.000) (6,000) As approved by Council May 10, 1999 9955 9977 9990 Page 6 1999 BUDGET 2744 CULTURAL SERVICES. MUSEUM BACKGROUND INFORMATION Programmes ($12,000) In Class Outreach Programmes: Sheep to Shawl- 30 programmes @ $60.75 Weaving Wizards - 15 programmes @ $65.42 Thingamajigs - 10 programmes @ $42.50 Christmas Past- 95 programmes @ $64.50 Fractur - 5 programmes @ $74.70 Stencils - 10 programmes @ $67.20 Additional Camping/programs ($1,822) (981 ) (425) (6127) (373) (672) (1600) Donations ($1,500) Memberships/individual Other Revenue ($3,800) Programme Sponsorship Non-Resident Surcharge - School Boards outside of Durham Region (2.500) (1 300) 261 As approved by Council May 10, 1999 ~~ OF Þ/C ~O .T~ 3¥"1 ~œ:ø .. PICKERING PUBLIC LIBRARY BOARD 1999 BUDGET PICKERING PUBLIC LIBRARY MISSION STATEMENT It is the Mission of the Pickering Public Library Board to enrich the personal and civic lives of Pickering residents, individual and corporate, by providing access to the resources necessary to achieve their informational, recreational, and personal development goals. Major roles: The Board accepts that, in order to achieve excellence in its services, Library resources must be focused on a limited number of roles which must meet the community's needs. Therefore, the Board's resources for the current planning cycle have been directed in the knowing manner: . to developing as the primary objective for the Library system as a whole the role of Reference Library; . to developing as secondary objectives for the Library system the roles of Popular Materials Library and Pre-schoolers' Door to Learning. . 1999 LIBRARY GOALS AND OBJECTIVES . Pursue the provision of a western branch and other facilities in co-operation with town departmental partners, to serve the growing population in the western part of Pickering, replacing the decrepit Rouge Hill branch. . Continue to respond to increased public demand for web-based and other digital information sources. . Evaluate capabilities of new management structure, . Develop partnerships: with Durham Boards of Education, Durham Public Libraries and others. Page 2 of 7 G PUBLIC LIBRARY STAFF COMPLEMENT: Full Time 29 Part Time in Full Time Equivalents: 13.5 Total: 42.5 PROPOSED NUMBER OF ADDITIONS Full Time (addition) 1 OR DELETIONS: Part'Time (deletion) -1 TOTAL VACANCIES Vacant entire year 1 FTE Total 1 FTE Page 3 of 7 PICKERING PUBLIC LIBRARY 1999 CHALLENGES AND OPPORTUNITIES INTERNAL . Introduction of remote web-based services. . Scarcity of senior management time. . Focus on employment services. . Measures to minimize effects on service of further delays to a new western branch. EXTERNAL . PARTNERSHIPS: . With Durham District School Board and Human Resources Development Canada, major role in Youth Employment Fair. . . With other Durham libraries and Human Resources Development Canada develop rëgional standard for provision of access to Interment job search resources. . With Clerk's dept. and other Durham municipalities conduct records access and management project (ramp) to improve management and availability of municipal information. Page 4 of 7 PICKERING PUBLIC LIBRARY POTENTIAL FOR OPERATIONAL IMPROVEMENT . increased utilization of information technology (Most Branches will be Internet/CD ROM sites) SUMMARY BUDGET INFORMATION 1995 -1999 I SALARIES/BENEFITS: DOWN ¡ I OPERATING EXPENSES: UP ¡ PROVINCIAL GRANTS: DOWN ¡ j OTHER REVENUE: UP I I CIRCULA TION* DOWN 10% 2% 32% 11% i i ! ELECTRONIC ACCESS USES, 1998 (In-house Internet, CD-Rom Sessions I in addition to circulation) ¡ 1%* 13,074 ì *CIRCULATION '99 ESTIMATED PROJECTION Page 5 of 7 PICKERING PUBLIC LIBRARY TOTAL COMPARATIVE CURRENT BUDGET STATEMENT 1997 1998 1999 Budget Budgeted Budget Total Operating Expenditures $2,534,733 $2,546,581 $2,548,144 Total Reven ue $239,500 $255,435 $262,635 Net $2,295,233 $2,291,146 $2,285,509 % Change (6.1%) (0.2%) (0.24%) $ Change ($150,238) ($4,087) ($5,637) Comments on variances if applicable: . Staff complement now full, no Unpaid Leave or Gapping. Page 6 of 7 PICKERING PUBLIC LIBRARY 1999 CAPITAL BUDGET OVERVIEW I ¡ r NOTE: APPROVED FUNDS FOR WESTERN BRANCH Will BE REQUIRED INCREMENTAllY I AND WILL BE DEPENDENT ON SITE DECISION. ¡ CAPITAL BUDGET ITEM RATIONALE ¡IMPACT ON LEVEL OF SERVICE DESCRIPTION AMOUNT Total Project Cost Western Branch construction, . provide improved library service, in furnishings, equipment & $822,750 conjunction with other Town collection (Includes carry- Coil. 50,000 services, to rapidly growing and forward from previous under-served population in west of years) $872,740 Pickering Joint project with Town . replace aging Rouge Hill Branch Departments, other . reduce pressure on Central Library components appear in - P&F bqt. General collection materials & $180,000 . normal annual commitment Development Charges . one of two accounts for collection collection materials materials (Operating, 5310) Office machines & equipment $129,300 . responds to increasing demand for (Western Branch requirements current, digitized information noted separately above) . upgrades to allow more public access to computerized databases $29,000 elf from '98 . aids to allow greater staff efficiency . allows remote access (from home or office) to Library resources on the web . includes $10,000 for matching Provincial equipment grant, for telecommunications router for Network 2000 Other items $53,800 Inc. elf $2,850 from '98 Page 7 of 7 -"'- - -,-- "- - -- -- -'-"'-.,.- '-_...~ ----... -"- --- '-"-'---' -- -. --- . I TOWN OF1¡;~CKERING CURRENT BUDGET ~ 2745 LIBRARIES CLASSIFICATION 1100 Salaries & Wages 1400 Employer Contributions 1800 Conferences 2110 Travel 2121 Postage 2122 Freight, Express & Cartage 2131 Telephone 2210 Advertising 2320 Legal 2340 Seminars & Education 2365 Purchased Printing 2370 Insurance 2391 Data Processing 2392 Consultive & Professional 2394 Public Relations 2395 Memberships 2435 Building Repairs & Maint. 2478 Misc.Equip.Repairs&Maint. 2481 Other Fix.Assets Rep.&Maint. 2678 Equipment Rental 5300 Stationery & Office Supplies 5303 Processing Supplies 5310 Library Materials 5311 Other Library Materials 5398 G.S.T. Exempt 5510 Utilities.. Water 5520 Utilities - Gas 5530 Utilities - Hydro 5540 Utilities - Oil 5902 Misc.Equip.(Under $100) -'---- PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL $1,692,738 $1,655,500 $1,599,165 336,390 316,118 263,524 976 2,666 1,488 6,860 7,993 7,567 8,236 5,250 4,389 274 159 346 38,249 39,750 34,923 857 881 717 2,943 1,102 695 3,704 3,140 3,641 935 456 439 10,163 10,561 10,210 2,997 400 412 0 0 0 1,127 945 1,181 723 558 550 87,971 83,556 97,254 71,824 69,960 71,895 739 882 1,321 0 0 0 13,006 13,945 35,629 26,719 26,129 0 176,000 149,992 189,000 0 0 01 14,989 11,917 8,785 5,010 4,739 6,148 20,599 24,031 17,735 103,468 103,109 87,068 1,013 1,117 574 2,134 1,905 1,708 $2,630,644 $2,536,761 $2,446,364 1998 BUDGET $1,630,715 311,699 2,620 7,500 5,800 300 39,421 800 1,750 3,450 460 10,780 300 0 1,000 778 85,550 74,321 1,400 0 32,633 0 189,000 0 11,439 4,400 22,425 105,040 1,000 I 2,000 $2,546,581 INCREASE (DECREASE) $6,729 2,221 326 225 (1,165) 9 (2,575), 24 i 53 0 15 0 (300) 1,030 30 34, 4,0831 4,447 660 567 2,572 0 2,670 0 (11,439) (200) (3,627)/ (7,097) 177 951 $1,563 1999 BUDGET $1,637,444 313,920 2,946 7,725 4,635 309 36,846 824 1,803 3,450 475 10,780 0 1,030 1,030 812 89,633 78,768 'I 2,060 567 35,205 0 191,670 0 0 4,200 18,798 97,943 1,177 2,095 $2,548,144 % CHANGE 99 BUDGET VS. 98 BUDGET 0.41% 071% 12.44% 3.00% -20.09% 3.00% -653% 3.00% 303% 000% 3.26% 000% -10000% 000% 300% 4.37% 4,77% 598% 47.14% 567.00% 7.88% 0.00% 141% 000% -100.00% -4.55% -16.17% -6.76% 17.70% 4.75% 0.06% . I TOWN O~~tCKERING I CUR~ 2745 LIBRARIES CLASSIFICATION REVENUE PREVIOUS YEARS ACTIVITY 1996 1997 1998 EST. ACTUAL ACTUAL ACTUAL 1529 Fines 1580 Sale of Photocopies 1623 Ontario Specific Grants ($121,399) (21,434) (127,163) ($269,996) REVENUE 9916 Vending Machines 9933 Rentals 9990 Other Revenue ($458) (8,518) (2,831) ($11,807) TOTAL REVENUE ($281,803) $2,348,841 ($134,388) ($21,550) ($102,840) !t2~~,77~) ($448) {'j;<),272 I ('j;.1.2H! I ($13,958) ($272,736) $2,264,025 ($121600) (19,000) (104,985) ($245,585) ($500) (6,000) (3,350) ($9,850) ($255.435 ) $2,190,929 1998 BUDGET ($121,600) (19,000) (104,985) ($245,585) ($500) (6,000) (3,350) ($9,850) ($255.435) $2,291,146 INCREASE . (DECREASE) $8,200 (4,400) (7,600) ($3,8001 $0 0 (3.400) ($3,400) ($7,200) ($5,637) 1999 BUDGET (113.400) (23.400) (112,585) ($249,385 ($500) (6,000) (6.750) (13,250) ($262,635) $2,285,509 % CHANGE 99 BUDGET VS. 98 BUDGET -6,74% 23.16% 724% 1.55% 0.00% 0,00% 101.49% 34.52% 2.82% -0.25% i 1100 1400 1800 1999 BUDGET 2745 PICKERING PUBLIC LIBRARY BACKGROUND INFORMATION Salaries and WaQes Total from Final Page Less Voluntary Unpaid Leave Plus Sunday Hours Plus Year End Accrual Plus Casual & Contract Hours Replacement staffing for Internet Lab Project (This cost is 100% offset by a grant from Human Resources Development Canada Account 9990). Plus/Minus Adjustments for Year (in-year retirements, new staff ) NOTES Status quo service levels Changed P.T. Systems Tech. Ass't to Full Time EmDloyer Contributions This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical, OMERS, life insurance and long term disability benefits. Provision in lieu of optional benefits, such as dental, optical, life insurance and long term disability for permanent part-time employees. Conyentions 1. Ontario Library Association Annual Conference (OLA) Attended by various staff and Board members for varying lengths of time from one day to all three - Trustee j, Foster, Trustee and Councillor M, Holland, Staff - A. Cameron, E. Bird, L. Linton, K. Williams, C. Bolin, C. Grant, M. McVarish, L. Heggam, B, Ratsoy 2. Ontario Library Association Policy Conference A. Cameron, E. Bird, L. Linton 3, Other Conferences Ontario Library Information & Technology Association - Toronto - E, Bird or G, Boehm Computers in Libraries - Toronto - E. Bird or G. Boehm Canadian Library Association Annual Conference - Toronto - A. Cameron 264 Page 1 $1,637,444 $1,603,648 0 17,701 12,636 7,000 3,200 (6.741) $313,920 $2,946 $1,545 371 1,030 As approved by Council May 10, 1999 1999 BUDGET Page 2 2745 PICKERING PUBLIC LIBRARY BACKGROUND INFORMATION illQ Travel $7,725 Courier $4,635 Based on 1998 travel at Town's approved rate of $0.301 11,600 km @ $0,301 Board & Staff 3,090 8,300 km @ $0.301 (rounded) 2121 PostaQe $4,635 Overdue notices: 8,000 @ $0.45 + 400 @ $0.71 $4,000 Other mail 635 2122 CartaQe & Freiaht J309 2131 Telephone $36,846 Voice & Data Lines bv Site Central Library & System support $22,295 Claremont 2,338 Greenwood 1,585 Rouge Hill 8,668 Whitevale 1,960 2210 AdvertisinQ and ProaramminQ $824 Advertising (Recreation Newsletter, advertisements) $412 Programming Funds for literature-based materials for Children's reading programs 412 illQ Leaal $1,803 Small Claims Court fees $773 Provision for legal counsel 1,030 Small Claims costs partially offset by Revenue 1529 265 As approved by Council May 10, 1999 1999 BUDGET Page 3 2745 PICKERING PUBLIC LIBRARY BACKGROUND INFORMATION 2340 Seminars and Education $4;-1-20 $3,450 SOLS, OMMI, In-House, Computer training, CPR/HS training $3,708 Reduced T JQ Travel costs 412 (as directed by Budget Committee - Meeting of April 6/99) 2365 Purchased Printina $475 Miscellaneous 2370 Insurance (Town) $10,780 Estimated at Town 2392 Consultive & Professional Services/Audit $1,030 E.AP. Program (50 employees @ $20 each) 2394 Public Relations $1,030 Proforma 1998 2395 MembershiDs $812 Ontario Library Association (Institutional) $371 Association of Medium-Sized Public Libraries of Ontario 77 Tourist Association of Ontario 103 AjaX/Pickering Board of Trade (with Town) 62 Canadian Dynix Users 85 Children's Book Centre 52 Homepreneurs' Association 31 Social Development Council 31 266 As approved by Council May 10, 1999 2435 1999 BUDGET 2745 PICKERING PUBLIC LIBRARY BACKGROUND INFORMATION Reoair & Maintenance - Buildinas ("= shared with Town) Central Janitorial (Tendered with Town) Janitorial - Sundays (26 x $41.00) Sanitact (6 Units) Evans Security Service (alarm checks) Security Services 670 hours @ $13. 18/hr. Intruder alarm Monitor/Maintenance: 12 mos. @ $17.95 Electrical door maintenance contingency W/C deodorizer " Misc. costs (outside lighting, pest control, etc) "Washroom & janitorial supplies (all sites) " Air handling maintenance (chillers & starters only) " Fan calibration & adjustment " Fire alarm, sprinkler & fire extinguishers (all sites) " Elevator maintenance " Boiler maintenance " Garbage disposal " Diesel generator maintenance " Miscellaneous provision for electrical, plumbing, mechanical & other supplies, air handling " For Town services (e.g. mowing, landscaping) Rouge Hill Janitorial Sanitact (1 Unit) HV AC service contingency Evans Security Service (alarm checks) Intruder alarm Monitor/Maintenance: 12 mos. @ $17.95 " Snow Removal Greenwood Janitorial HV AC service contingency Snow Removal Evans Security Service (alarm checks) Intruder alarm Monitor/Maintenance: 12 mos. @ $17.95 Claremont Janitorial " Misc. Repair & Maint. (snow removal, landscaping etc,) " Misc. Equipment Whitevale Janitorial Contingency (All Sites) 267 Page 4 $89,633 $17,800 1,100 1,145 105 9,096 225 775 865 2,575 4,740 4,755 520 4,330 4,770 1,085 3,785 980 6,185 2,065 6,970 198 415 103 222 412 670 206 36 52 222 670 3,090 618 268 8,580 As approved by Council May 10, 1999 1999 BUDGET Page 5 2745 PICKERING PUBLIC LIBRARY BACKGROUND INFORMATION 2478 EauiDment ReDair & Maintenance $78,768 LAN maintenance Annual phone support $1,332 On-site Network support 1,515 Network server maintenance (June 97- May 98) 1,110 Anti-virus software 1,110 Router maintenance (Branches) 777 Firewall maintenance 2,665 Contingency (incl. upgrades) 5,772 Copier Maintenance Central (5 Units) 13,542 Rouge Hill (1 Unit), Claremont (1 Unit), Greenwood (1Unit) Sharp Photocopier MaintRenewai (Every 40M copies) 781 Colour Copier 4,329 Cancopy licenses ($125/copier) +100.00 fee 1,360 Duplicator Lease & Maint. 1,981 Photocopiermaintenance costs partially offset by Revenue Account 1580 3-M Reader/printer maintenance 2 Units 1,887 Automated Notification System maintenance (PLATO) 1 ,465 Dynix maintenance contract CPU maintenance 7,211 Software maintenance 22,261 Peripheral maintenance 7,894 Contingency (incl. Coin sorter/Checkpoint/upgrades) 1,776 2481 Other Fixed Assets ReDair & Maintenance $2,060 Book Bindery 2678 EauiDment Rental $567 Interac Card Reader plus transaction fees 268 As approved by Council May 1O, 1999 1580 1623 9916 9933 9990 1999 BUDGET 2745 PICKERING PUBLIC LIBRARY BACKGROUND INFORMATION PhotocODyina (Net GST deducted) Proforma, based on receipts in 1998 (Includes Debit Card, CD-ROM Microfiche receipts plus Colour Copier added in 1999) Ontario Provincial Grants Household Grant Pay Equity Equalization "down-payment" estimated MCCR Program Grant (Nil anticipated in 1999) Vendina Machines (Net. GST deducted) Based on estimated actuals Rentals (Net. GST deducted) Based on estimated actuals Miscellaneous. Bell Commissions (Net GST deducted) Payphone based on '98 actuals Book Sales Bookbags/Other Grant from Human Resources Development Canada 271 Page 8 ($23,400) ($112,585) ($97,800) ( 14.785) 0 ($500) ($6,000) ($6,750) ($200) (2.500) (850) (3.200) As approved by Council May 10, 1999