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Home My WebLink About1999 Capital Budget 1999 CAPITAL BUDGET ) I ¡ I \ ¡ I I I ¡ Ii ( I THE CORPORATION OF THE TOWN OF PICKERING ~~ OF PiC ~O ~ ~..~ ~œ:ø ~ J I } AS SUBMITTED TO COUNCIL - MAY 1O, 1999 ,¡\\'I OF "Ie .:.0 +~ ï!l'O'" ~ ;- !Ii G') ~. 1999 CAPITAL FUND SUMMARY 1999 CAPITAL BUDGET & FOUR YEAR FORECAST. The following pages contain summary budget information for the 1999 Capital Budget & Four Year Forecast. Further details concerning these requests can be found in the Business Case Summaries and/ or Departmental budgets. 1 As submitted to Council May 10, 1999 ,¡.II'I OF "Ie t..% ;- ~;~ ., TOWN OF PICKERING 1999 CAPITAL BUDGET AND FOUR YEAR FORECAST EXDenditure :'.:...~~'§i~~... ............... .'...'.....~¿..'..'.'~... '" .. 8,117 CAO 5,863 2,000 1,750 1.750 1,750 7,250 57,000 Clerks 38,000 222,600 47,000 20,000 20,000 309,600 423,060 Finance 503,575 546,000 516,000 516,000 516,000 2,094,000 535 Human Resources 0 0 0 0 0 0 411,600 Fire Services 586,100 712,000 1,740,000 1,206,000 26,000 3,684,000 2.458,250 Public Works 2,767,330 2,520,000 2,530,000 2,740,000 2.710,000 10,500,000 1,743,582 Transit 218.770 200,500 577,500 1,130,500 447,500 2,356,000 0 Planning 34,300 6,000 0 0 0 6,000 1.470,170 . Parks & Facilities 4.726,150 3,010,000 3,175,000 6,150,000 7,000,000 21,335,000 Recreation & Facilities 201,250 140,500 265,500 95,000 1,155,000 1,656,000 45,426 . Culture & Recreation 120,579 60,000 60,000 60,000 0 300,579 672,700 Libranes 370,073 661,776 598,171 484,899 546,612 2,661,531 0 Y2K 179,000 0 0 0 0 0 1,696.498 General Fund 1,609,533 1,236,949 Provincial Grants Federal Grants 51,350 ¡ 459,952 Res. Fund. Comm, Fac, 758,353 1,337,698 Res. Fund. Dev. Charges 1.808,021 128,250 Res, Fund. Parkland 1.777,250 Millennium Trail Contributions 1,400,000 0 Debt (5 Years) 348,000 2,628,893 Debt (Greater than 5 Years) 1,955,483 0 Lease 0 0 Donations 45,000 2 As submitted to Council May 1O, 1999 l"-"~ II. s 375 50,000 103,575 353 101.000 5.135 400,000 7,000 179.000 22,000 587.600 500 57,230 9,000 61,050 1,568.125 281,175 76.000 571,300 209,770 9,000 CIAUlficAlion General Government 2121 Chief Admin. Officer 2124 Municipal Building 2127 Finance 2129 Customer Care Centre 2132 Town Property Main!. 2192 Economic Dev, 2196 Infonnalion Services 2199 Print/Mailroom 2950 Y2K Protection to Pera. & Prop. 2220 By-Law 2240 Fire 2241 Emergency Operations 2290 Public Works 2293 Animal Control Transportation Services 2315 Municipal Garage 2320 Roads 2321 External Sub. WorKs 2323 Sidewalks 2325 Street Lights 2350 Public Transit 2360 Transit - Spec. Services TOWN OF PICKERING 1999 BUDGET 13264 CAPITAL fUND SUMMARY [~~ij~3~:~Gëri.~(i:ù~~ I ¡ '16~3 'II To RopIAC. Prov. Millennium Levy Reserve GrAnts Trail Contributions I L- ---1 375 50,000 88,575 353 26,000 5.135 7.000 0 0 22.000 102.468 500 57,230 9,000 61,050 200,125 76,000 159,770 9,000 ¡ , , 114225 Comm. Facilities I 15,000 400,000 179.000 84,353 3 SOURCES OF FUNDING Reserve Funds , . 114221 114230 Develop. PArklAnd Charges L ¡ 0 75,000 120,949 196.822 50,000 114232 Public Works I Debt 5 Years ¡ . 348,000 External Funding Debt Over 5 YeArs I 364,183 1,020,000 571,300 lease 0 Donations Misc. 1/3292 Other I 0 0 0 0 As submilled 10 Council May 10. 1999 TOWN OF PICKERING 1999 BUDGET '3264 CAPITAL FUND SUMMARY I Ii I SOURCES OF FUNDING I i' [ i282i~~~~':~Ij:und . ¡ 11 l-~II '1623 Reserve Funds ,; External Funding Misc. : . , CI....lfk:AtIon TAX RepiAc. Prov. Millennium 114225 114227 114230 114232 113292 Levy Re.erve GrAnta TrAil Comm. Develop. PuldAnd Public Debt Debt Over lease Donations Other Contribution. fAcilities Charge. Works 5 Years 5 Years $ $ $ $ $ $ $ $ $ $ $ $ $ ---.! Environmental Services 213,500 2410 Stonn Water Management 93,500 120,000 Social Services 0 2572 Senior Citizens Centre Planning & Development 34.300 2610 Planning 8,550 25,750 Recreation Services 6,085 2711 C&R -Admin 6,085 3,735 2712 C&R - Programs 3,735 21,550 2713 R&F - Dunbarton Pool 21,550 95,500 2715 P&F - Don Beer Arena 95,500 4,395,900 2718 P&F - Parks 174,150 1,400,000 1,164,500 1,657,250 0 11,700 2719 P&F - Comm. Centres 11,700 134,875 2731 R&F Rec.Com. - Cen. CorE 54,875 80,000 0 44,825 2733 R&F - Rec. Com, - Pool 44,825 11,000 2735 P&F - Rec. Com. - Arenas 11,000 Cultural Services 110.759 2744 Museum 20,759 45,000 45,000 370,073 2745 Libraries 188,723 130,000 51,350 '.76~,~ 1,609,633 0 1,400,000 758,353 1,808,021 !J'l1..l~L ____~4M()() 1,955,483 0 45,000 51,350 4 As submilled 10 CouncIl May 10. 1999 o~~ OF PIC " 1: ~!I~ ~ t- ~ Z GJ ~ TOWN OF PICKERING 1999 CAPITAL BUDGET AND FOUR YEAR FORECAST BREAKDOWN Vehicles 0 0 0 0 0 0 Furniture & Fixtures 375 1,000 750 750 750 3,625 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 0 0 0 0 0 0 Customer Care Centre IVehicles 0 0 0 0 0 0 Furniture & Fixtures 353 0 0 0 0 0 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 0 0 0 0 0 0 Economic Development IVehicles 0 0 0 0 0 0 Furniture & Fixtures 5,135 1,000 1.000 1,000 1,000 4,000 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 0 0 0 0 0 0 5 As submitted to Council May 10, 1999 Clerks Print Shop/Mail Room Vehicles 0 0 0 0 0 0 Furniture & Fixtures 7,000 157,000 47,000 20,000 20,000 244,000 Office Machines $. Equipment 0 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 0 0 0 0 0 0 By-law ¡vehiCles 22,000 22,000 0 0 0 22,000 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 0 34,800 0 0 0 34,800 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 0 0 0 0 0 0 Animal Control Vehicles 0 0 0 0 0 o Furniture & Fixtures 0 o ° ° ° o Office Machines & Equipment 0 0 ° ° ° o Miscellaneous Equipment 0 0 0 0 ° 0 Other Fixed Assets 9,000 9,000 0 0 o 9,000 F 1!!.!ßg Finance Department Vehicles ° 0 0 ° ° 0 Furniture & Fixtures 12,525 15,000 5,000 5,000 5,000 30,000 Office Machines & Equipment 1,050 1,000 1,000 1,000 1,000 4,000 Miscellaneous Equipment 0 0 0 0 0 o Other Fixed Assets 90,000 30,000 10,000 10,000 10,000 60,000 6 As submitted to Council May 10,1999 Finance Department - Cont'd Finance Information Systems Vehicles Furniture & Fixtures Office Machines & Equipment Computer Equipment for: Information Systems Human Resources Public Works Culture & Recreation Parks & Facilities Legal Transportation Finance Planning Mayor Council Economic Development Customer Care Chief Administrator's Office Fire Services Clerks Miscellaneous Equipment Other Fixed Assets Reduction as per Council Budget Meeting of April 6, 1999. 0 11,817 348,429 1,332 14,347 932 999 0 1,443 17 ,674 4,482 0 3,619 1,104 0 7,965 4,356 34,800 7,713 0 500,000 500,000 500,000 500,000 2,000,000 7 As submitted to Council May 10,1999 Fire Services Fire Protection tVehicles 317,500 712,000 1,740,000 1,206,000 26,000 3,684,000 Furniture & Fixtures 11,600 0 0 0 0 0 Office Machines & Equipment 2,500 0 0 0 0 0 Miscellaneous Equipment 36,000 0 0 0 0 0 Other Fixed Assets 220,000 0 0 0 0 0 0 Emergency Operations Control I Vehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 500 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 0 0 0 0 0 0 Public Works Public Works IVehicles 34,725 60,000 60,000 60,000 60,000 240,000 Furniture & Fixtures 4,005 0 0 0 0 0 Office Machines & Equipment 1,500 0 0 0 0 0 Miscellaneous Equipment 17,000 0 0 0 0 0 Other Fixed Assets 0 0 0 0 0 0 Roads IVehicles 230,000 340,000 180,000 200,000 0 720,000 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 300 0 0 0 0 0 Miscellaneous Equipment 247,825 0 0 0 0 0 Other Fixed Assets 1,090,000 1,730,000 1,900,000 2,090,000 2,300,000 8,020,000 8 As submitted to Council May 10,1999 Vehicles 0 0 0 0 0 0 Furniture.& Fixtures 0 0 0 0 0 0 Office Machines & Equipment 0 0 0 0 0 0 Miscell~neous Equipment 0 0 0 0 0 0 Other Fixed Assets 281,175 0 0 0 0 0 Sidewalks I New Construction 76,000 100,000 100,000 100,000 100,000 400,000 Vehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 0 0 0 0 0 0 Street Lights IVehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 571,300 290,000 290,000 290,000 250,000 1,120,000 Storm Water Management IVehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 213,500 0 0 0 0 0 9 As submitted to Council May 10,1999 Transit Public Transit IVehicles 201,250 90,000 340,000 930,000 340,000 1,700,000 Furniture & Fixtures 4,520 5,000 25,000 5,000 5,000 40,000 Office Machines & Equipment 1,500 0 0 5,000 0 5,000 Miscellaneous Equipment 2,500 2,500 2,500 2,500 2,500 10,000 Other Fixed Assets 0 0 0 0 0 0 Specialized Services I Vehicles 9,000 100,000 210,000 185,000 100,000 595,000 Furniture & Fixtures 0 3,000 0 3,000 0 6,000 Office Machines & Equipment 0 0 0 0 ° 0 Miscellaneous Equipment o 0 0 0 0 0 Other Fixed Assets 0 0 0 0 0 ° Planning I Vehicles 0 0 0 0 0 o Furniture & Fixtures 8,550 6,000 0 0 0 6,000 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 25,750 0 0 0 0 0 Parks & Facilities Administration IVehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 0 0 300,000 5,000,000 4,000,000 9,300,000 10 As submitted to Council May 10, 1999 Parks & Facilities - Cont'd Civic Complex Vehicles ° ° ° ° ° o Furniture & Fixtures 5,000 o o ° ° o Office Machines & Equipment o o ° ° ° o Miscellaneous Equipment 17,500 20,000 30,000 20,000 20,000 90,000 Other Fixed Assets 27,500 15,000 30,000 o o 45,000 Town Property Maintenance IVehiCles ° ' ° o 40,000 o 40,000 Furniture & Fixtures o o ° ° ° o Office Machines & Equipment o o ° ° ° o Miscellaneous Equipment 76,000 75,000 30,000 20,000 20,000 145,000 Other Fixed Assets 25,000 25,000 20,000 0 0 45,000 Municipal Garage IVehicles 0 ° ° ° 0 o Furniture & Fixtures 0 o ° ° 0 0 Office Machines & Equipment 0 o ° 0 0 o Miscellaneous Equipment 54,550 20,000 20,000 30,000 20,000 90,000 Other Fixed Assets 6,500 20,000 10,000 120,000 10,000 160,000 Don Beer Arena IVehicles ° 0 ° ° ° 0 Furniture & Fixtures 3,000 0 o 0 0 o Office Machines & Equipment o 0 ° ° ° o Miscellaneous Equipment 10,000 20,000 20,000 5,000 5,000 50,000 Other Fixed Assets 82,500 400,000 o 0 o 400,000 Parks I Parks 3,733,250 2,200,000 2,500,000 2,600,000 2,600,000 9,900,000 Vehicles 70,000 80,000 80,000 80,000 80,000 320,000 Furniture & Fixtures o o ° ° ° o Office Machines & Equipment o o 0 ° ° o Miscellaneous Equipment 221,650 50,000 50,000 50,000 50,000 200,000 Other Fixed Assets 71,000 50,000 50,000 150,000 150,000 400,000 11 As submitted to Council May 10, 1999 Parks & Facilities - Cont'd Community Centres ¡Vehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Mijchines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 1,200 10,000 10,000 10,000 10,000 40,000 Other Fixed Assets 10,500 15,000 15,000 15,000 25,000 70,000 Recreation Complex - Arenas Ivehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 3,500 5,000 5,000 5,000 5,000 20,000 Other Fixed Assets 7,500 5,000 5,000 5,000 5,000 20,000 Recreations & Facilities Senior Citizens Centre I Vehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 0 0 0 0 1,000,000 1,000,000 Dunbarton Pool Vehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 0 0 0 0 0 0 Miscellaneous Equipment 2,450 10,000 10,000 10,000 o 30,000 Other Fixed Assets 19,100 10,000 5,000 5,000 15,000 35,000 12 As submitted to Council May 10, 1999 Rec. & Facilities - Cont'd Rec. Complex - Central Core IVehicles 0 0 0 0 0 0 Furniture & Fixtures 5,000 0 0 0 0 0 Office Machines & Equipment 125 500 500 0 0 1,000 Miscellaneous Equipment 30,000 40,000 50,000 50,000 50,000 190,000 Other Fixed Assets 99,750 60,000 180,000 10,000 50,000 300,000 Rec. Complex - Pool IVehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 125 0 0 0 0 0 Miscellaneous Equipment 12,200 10,000 10,000 20,000 40,000 80,000 Other Fixed Assets 32,500 10,000 10,000 0 0 20,000 Culture & Recreation Administration Programs Vehicles 0 0 Furniture & Fixtures 940 0 Office Machines & Equipment 0 5,OOO,~ 5,000 5,000 15,000 Miscellaneous Equipment 5,145 0 Other Fixed Assets 0 0 Vehicles 0 0 Furniture & Fixtures 0 0 Office Machines & Equipment 1,200 5,000 5,000 5,000 15,000 Miscellaneous Equipment 2,535 0 Other Fixed Assets 0 0 Restoration - Museum Buildings 103,650 50,000 50,000 50,000 150,000 Vehicles 0 0 Furniture & Fixtures 1,896 0 Office Machines & Equipment 0 0 Miscellaneous Equipment 2,088 0 Other Fixed Assets 3,125 0 Museum 13 As submitted to Council May 10,1999 Vehicles 0 0 0 0 0 0 Furniture & Fixtures 18,843 198,690 * 20,650 28,305 28,305 275,950 Office Machines & Equipment 87,690 36,630 214,230 49,950 49,950 350,760 Miscellaneous Equipment 180,000 409,140 346,641 404,444 466,157 1,626,382 Other Fixed Assets 83,540 17,316 16,650 2,200 2,200 38,366 Y2K Vehicles 0 0 0 0 0 0 Furniture & Fixtures 0 0 0 0 0 0 Office Machines & Equipment 0 0"'- 0 0 0 0 Miscellaneous Equipment 0 0 0 0 0 0 Other Fixed Assets 179,000 0 0 0 0 0 * Increase in 2000 furniture expenditures is due to the Western Branch. 14 As submitted to Council May 10, 1999 'u_"--- -_...___m_'...,_~_._-- TOWN OF PICKERING 1999 ÇAPITA~ß..YQgET un_' '-un nn_"'- n 2121 . CHIEF ADMINISTRATIVE OFFICER CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 1,000 6176 Office Machines & Equipment 600 6178 Miscellaneous Equipment 6181 Other Fixed Assets $1,600 FINANCING 1998 2823 General Fund $1,600 2823 General Fund - Reserve Reserve Fund Reserve Fund Debt $1,600 15 a 1999 BUDGET $0 375 0 0 a $375 a a 1999 $375 0 0 o. a $375 Q a a .. Page 1 1999 CAPITAL BUDGET 2121- CHIEF ADMINISTRATIVE OFFICER BACKGROUND INFORMATION 6157 Vehicles $0 §ill Furniture and Fixtures $375 1 - Task Chair (Executive Assistant) (replacement) 6176 Office Machines and EauiDment $0 6178 Miscellaneous EauiDment $0 6181 Other Fixed Assets $0 16 As submitted to Council May 10, 1999 ,.--. --- . TOWN OF PICKERING 1999 CA?JJ"AI..~l.Jl~Q_çJ 2129 - CUSTOMER CARE CENTRE CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 217 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets $217 FINANCING 1998 2823 General Fund $217 I 2823 General Fund - Reserve 0 Reserve Fund 0 Reserve Fund 0 Debt 0 $217 17 0 1999 BUDGET $0 353 0 0 0 $353 0 0 1999 $353 0 0 ) 0 0 $353 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET 2129 - CUSTOMER CARE CENTRE Page 1 BACKGROUND INFORMATION Vehicles $0 Furniture & Fixtures 353 1 St:andar(j Work Station fGr C~8tOrRer Care Staff $ã,J17 Deleted TJQ Steno Chair Jê& Deleted T JQ ExtensioR for Existing 'Nork Station 2,OJ1 Deleted T JQ 2 Drawer Lateral File Cabinet 353 Office Machines & Eauioment $0 Miscellaneous Eauioment $0 Other Fixed Assets $0 18 As submitted to Council May 1O, 1999 n_- - -'", "--.._- '-..-,..-.-.-, " TOWN OF PICKERING 1999 --- __u__CAPITA~JnJQG_ET -- nnn______--------..- 2192 - ECONOMIC DEVELOPMENT CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6,300 6176 Office Machines & Equipment ¡ ¡ . 6178 Miscellaneous Equipment 6181 Other Fixed Assets $6,300 FINANCING 1998 2823 General Fund $6,300 2823 General Fund - Reserve Reserve Fund Reserve Fund Debt $6,300 19 0 1999 BUDGET $0 5,135 0 0 0 $5,135 0 0 0 1999 $5,135 0 0 0 0 $5,135 0 0 0 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET 2192 - ECONOMIC DEVELOPMENT BACKGROUND INFORMATION Vehicles Furniture & Fixtures L-shaped workstation Secretarial Chair for above 'A'orkstation Office Machines & EauiDment Miscellaneous EauiDment Other Fixed Assets 20 $0 $5,135 $5,135 3ðO Deleted T JQ $0 $0 $0 Page 1 As submitted to Council May 10. 1999 TOWN OF PICKERING 1999 _ÇAPJI AL.el)R~J;J.- ---- -, ---.-- ---- ---~~--- 2199 - PRINT SHOP/MAIL ROOM CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 15,000 6178 Miscellaneous Equipment 6181 Other Fixed Assets $15,000 FINANCING 1998 2823 General Fund $15,000 ¡ I I 2823 General Fund - Reserve Reserve Fund Reserve Fund 0 Débt 0 $15,000 21 0 1999 BUDGET $0 7,000 0 0 0 $7,000 0 0 0 1999 $7,000 0 0 0 $7,000 0 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET 2199 - PRINT SHOP/MAIL ROOM BACKGROUND INFORMATION Vehicles Furniture & Fixtures To provide for additional free-standing shelving in the archives. Office Machines and Eauipment High Speeg/High Voh"Ime Photocopier Miscellaneous Eauipment Other Fixed Assets 22 Page 1 $0 $7,000 $1 &0.000 Deleted T JQ $0 $0 As submitted to Council May 10. 1999 ,--...-.. -, ------ _._-~ - -.. ---u_--- TOWN OF PICKERING 1999 ,~Af»lT~~ ~YPGe..T 2220 PROTECTION SERVICES - BY-LAW CLASSIFICATION 1998 BUDGET 6157 Vehicles $22,000 6173 Furniture & Fixtures 11 ,000 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets $33,000 FINANCING 1998 2823 General Fund $33,000 2823 General Fund - Reserve 0 4227 Reserve Fund - Development Charges 0 Reserve Fund 0 Debt 0 Lease 0 I I' I $33,000 23 0 1999 BUDGET $22,000 0 0 0 0 $22,000 0 0 1999 $22,000 0 0 0 0 $22,000 Page 1 1999 CAPITAL BUDGET 2220 PROTECTION SERVICES - BY-LAW BACKGROUND INFORMATION 6157 Vehicles $22,000 An allocation of $22,000 has been provided for the lease of a vehicle for the Municipal Law Enforcement Division to replace the present 1989 vehicle, 6173 Furniture & Fixtures $0 6176 Office Machines & Eauioment $0 6178 Miscellaneous Eauioment $0 ill.1 Other Fixed Assets $0 24 As submitted to Council May 10, 1999 I ,I ; "BUSINESS CASE" I I ¡ The Criteria! ThiS form deals with how work is ¡rganized to support your Department's strategiC approach to this year's Capital lemands. Each request is analysed to ~flect the value to the Town and its rïnanCial Review of this Request. 1 ¡ ¡ TOWN OF PICKERING ~\'I OF "Ie (pØ) - 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY DeDartment: Clerk's Division: By-law Enforcement Services Account 2220 Project: New Vehicle Project #: Capital Budget Year: Previously Included In: 1999 Corporate Project Title: New Vehicle Project Title & Location: Expected Starting Date: I Expected Completion Date: ! r Iro¡eci Descriellon: ¡ Material required: New Vehicle I Location of Project: I j I Detailed information as to project description: I This new vehicle is intended to replace the oldest By-law vehicle which is a 1989 and which is incurring large expenditures in repairs. rroiect Justification: ¡ $ Legislated Requirement ! Health and Safety Maintenance of Existing Infrastructure Extension of Life of Asset ¡Improve Customer Service Other (Council, Public, Staff) ¡ ¡ ¡ 22,000.00 %5 Page 2 1998 New/ 1999 Budaet ExDenditure ReDlacement UDarade Quantitv Budaet (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Ad ministratio n/Ov erhead Vehicles R 22,000 1 22,000 Other Total 22,000 1 22,000 1998 Budaet Financina N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) R 22.000 22,000 User Revenue Reserve/Reserve Fund Development Charges Lease Total 22.000 22.000 Growth Related Net Expenditure to be Financed by/from: 26 . , ! , ! J ¡ .I ! (inanCinQ ADDroval financing for this project has previously been approved by Council and is available in Capital Account No: ¡ IpaDital PrOQram Four Year Forecast 1999 2000 2001 2002 2003 Beyond I $ $ $ $ $ 22,000 i II IOoeratina Costs . Costs to be included in Current Budget for: 1999 'IJoeratina Savinas . Cost Reduction due to: reduced repair & maintenance bills 1,000 II I raYbaCk Period: N/A I I Month: Quarter: Beyond taSh Flow January April July October 1st 3rd 1999 . rojection February May August Nov. ,n/(Out) Flow March June Sept. Dec. 2nd 4th ! oj Icost/Benefit Analysis The purchase of a new vehicle will provide a saving of at least $1,000 per year in repair and I maintenance bills and reduce the number of hours that the vehicle is in the garage being repaired. It" of Asset A new vehicle should last about five years before starting to require large expenditures on revision for Future Repair/Replacement repair and maintenance. 'I I It.,ovals bepartment Approval Finance Approval Chief Administrative Officer 27 Page 4 FINANCE DEPARTMENT REQU~STFO~PROJ~ROVAb IFinance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financina Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED 28 ~~~-~ u, .. -- - ,-~, ~ "'Un -,.. ,~---, ~~-_u -, ,- '-..--- - ~ TOWN OF PICKERING 1999 _~ÇAPJTAL BUpG_E'L, - --- -----, 2293 PROTECTION SERVICES - ANIMAL CONTROL CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets 9,000 $9,000 FINANCING 1998 2823 General Fund $9,000 2823 General Fund. Reserve Reserve Fund 0 Reserve Fund 0 Debt 0 $9,000 29 ° 1999 BUDGET $0 o o 0 9,000 $9,000 ° ° ° 1999 $9,000 o 0 0 0 $9,000 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET 2293 PROTECTION SERVICES - ANIMAL CONTROL BACKGROUND INFORMATION Vehicles Furniture & Fixtures Office Machines & Eauioment Miscellaneous Eauioment Other Fixed Assets Pickering's 33.3% share of the 1999 approved PAW Joint Animal Control Committee's Budget. (The capital expense is for the replacement of the outside dog kennels.) 30 Page 1 $0 $0 $0 $0 $9,000 As submitted to Council May 10,1999 ~---~ ,---, TOWN OF PICKERING 1999 Ç~PJIPtkJil.LQ~~T~ ----- -------- ---.--.-- 2127 - FINANCE CLASSIFICATION 1998 BUDGET 6157 Vehicles 6173 Furniture & Fixtures 12,376 6176 Office Machines & Equipment 3,050 6178 Miscellaneous Equipment 8,200 6181 Other Fixed Assets 50,000 $73,626 FINANCING 1998 2823 General Fund $23.626 2823 General Fund - Reserve 4227 Reserve Fund - Develop. Charges (1.2) 50,000 R:eserve Fund - Community Facilities Debt $73,626 31 $0 1999 BUDGET $0 12.525 1,050 0 90,000 $103,575 a 1999 $88,575 0 0 15.000 0 $103,575 0 0 ill! 6173 6176 6178 ill! 1999 CAPITAL BUDGET 2127 . FINANCE BACKGROUND INFORMATION Vehicles Furniture & Fixtures 1 5-Drawer File Cabinets - (Replacements) 1 2 Drawer File Cabinets - (Replacements) 2 Bookcases (4 feet height) $200 ea. 1 ~ Workstations 6 Work Partitions/Dividers 6 Replacement Ergonomic Chairs (3 year replacement progran 1 Portable/ Tub File (Replacement) 7,200 Office Machines & EauiDment 4 Calculators @ $200 each (replacements) Counterfeit Currency Identifier to check $50, $100 and $1000 bills used to pay taxes Miscellaneous EauiDment Other Fixed Assets ContinuiRg DevelepFFlent Charges Re':iew Bill 35 - Deloitte & Touche legal AEI'Jiee Study for review of Information Systems 15,000 32 $700 425 400 44;400 1,200 2,300 300 $800 250 Page 1 $0 $12,525 Reduced T JQ $1,050 $0 $90,000 $20,QOO OG Deleted T JQ 75,000 ~ Deleted T JQ 20,250 CF Reduced T JQ As submitted to Council May 10, 1999 -- -,---,-,._-, '- TOWN OF PICKERING 1999 -------- CAPITAL.~.uPGJ;T- ~.. ---- --, 2196 -INFORMATION SYSTEMS CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 341,721 6178 Miscellaneous Equipment 7,713 6181 Other Fixed Assets Reduction as per Council budget meeting of April 6, 1999 $349,434 FINANCING 1998 2823 General Fund $229.434 2823 General Fund - Reserve 4225 Reserve Fund - Comm. Facilities 120,000 Reserve Fund Debt Lease I, ! $349,434 33 0 1999 BUDGET $0 11,817 441 ,482 7,713 0 (61,013) $400,000 0 0 1999 $0 0 400,000 0, 0 0 $400,000 ' a a a 1999 CAPITAL BUDGET 2196 . INFORMATION SYSTEMS BACKGROUND INFORMATION §1ll Vehicles 6173 Furniture & Fixtures (2) Chairs -- Replacements 1 t21 Chairs -- New Staff 1 t21 Desks & 2.Drawer Filing Cabinets -- New Staff (2) 36x24 20-ga Shelving -- Computer Room Network Server Rack Extension -- Computer Room 432 6,555 6176 Office Machines & EauiDment Information Systems. (5) Network Server Replacements Network Tape Backup Unit -- Hardware & Software MS Windows 2000 - Server Software Upgrade HP 0250 -- Tape Backup Unit Replacement HP 0250 -- 250mb Memory Upgrade HP 0250 .- (2) 4.3gb Disk Upgrade Network Cabling at Works Centre Drive Image 2.0 Software Omega Jazz Backup Drive and three Disks ReadlWrite CD Drive Web Site Monitoring Software (2) 24-port Network Hubs and Patch Panels - Clerks & IS (4) Maplnfo Licenses (2) APC Smart UPS 1000 NET with Powerchute (55) Replacement PCs (20) Replacement Monitors MS-Exchange 5.5 Upgrade (130) MS-Office 2000 Standard Version - New (70) MS-Office 2000 Standard Version - Upgrade Contingency for unexpected expenditures Human Resources ViewSonic Monitor HP 6L Printer 34 $863 8êð ~ 1.783 2,185 $62.104 16,039 8,325 4.329 4.995 4.162 3,108 111 1,054 721 3.330 1,277 7,104 1.665 162.393 13,320 14.319 82.973 21.368 22,200 $666 666 Page 1 $0 $11,817 Reduced T JQ Reduced T JQ $348,429 $1,332 As submitted to Council May 10. 1999 1999 CAPITAL BUDGET 2196 . INFORMATION SYSTEMS BACKGROUND INFORMATION ¡ . I Public Works (3) Pentium AutoCAD Workstations HP 6250 Scanner HP1120Cxi Printer - Roads (2) ViewSonic Monitors (New Staff--Roads & Traffic Tech) Culture & Recreation PReAe ¡A/Fax iA RegistFatien SysteA'l WinFax Software - East Shore Community Centre HP 1120Cxi Colour Printer Parks & Facilities MS-Publisher 98 MS-Project 98 Leaal No Requirements TransDortation HP1120Cxi Colour Printer New Monitor - General PC Finance (8) Replacement Monitors (2) Bar-Code Scanning Wands - Tax Final Installment of Vailtech Accounts Receivable Fixes ^ssets MaAageA'leAt IA\'eAtary SafW.'are Pt.lr6RasiRg Se#tv:are IA':estR'leAt Sefti'are Cheque Signing Device - Printer Attachment Staff CaleAsár S6ÀeElwler 1 Q User LieeAse Plannlna (2) AutoCAD Lite HP6L Printer Maplnfo - Front Counter (1) HP 1100 Ptinter 35 Page 2 $14,347 $11,489 749 777 1,332 $932 $26.299 Deleted T JQ 155 777 $999 $222 777 $0 $1,443 $777 666 $17,674 $5,328 1,443 8.103 ~ Deleted T JQ 4Q;OOO Deleted T JQ 4;-700 Deleted T JQ 2.800 2;400 Deleted T JQ $4,482 $1,285 666 1.776 755 As submitted to Council May 10, 1999 ~ 6181 1999 CAPITAL BUDGET 2196 . INFORMATION SYSTEMS BACKGROUND INFORMATION Mayor No Requirements Council (1) Replacement PC and Monitor -- Secretary Economic Development HP 6250 Scanner Adobe Acrobat Customer Care New PC ~Aa MeAiter (New Staff Public RelatieAs Rep.) HPêL Printer Chief Administrator's Office HP 6L Printer Corporate Laptop, Case and MS-Office Corel Draw HP 1120Cxi Colour Printer Fire DeDartment Iomega Backup Drive -- 250mb 64mb Laptop Memory Upgrade Kodak Digital Camera (3) HP 1100 Printers Clerks . McDTag Parking Tag System Miscellaneous Eauipment 1 st of 5 annual transfers to Community Facilities Reserve Fund for purchase of Teranet Land Information Services (4225) Other Fixed Assets Page 3 $0 $3,619 $3,619 $1,104 $749 355 $0 ~ Deleted T JQ êOO Deleted TJQ $7,965 $666 5,689 833 777 $4,356 $444 305 1,332 2,275 $34,800 $7,713 $0 Reduction as per Council Budget meeting of April 6, 1999. Changes to be detennined by Treasurer and senior management staff. 36 ($61,013) As submitted to Council May 10,1999 "BUSINESS CASE" The Criteria! 'ThiS form deals with how work is þrganized to support your Department's ¡Strategic approach to this year's Capital pemands. Each request is analysed to reflect the value to the Town and its ,FinanCial Review of this Request. ! Þroiect Description: I Material required: TOWN OF PICKERING ,¡.I'" OF "Ie .,",0 ~% ~ z ;- <:) 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Clerk's Division: By-law Account #: 2196 Project: Parking Tag System Software Project #: Capital Budget Year: Previously Included In: 1999 Corporate Project Title: Parking Tag System Software Project Title & Location: Expected Starting Date: Expected Completi~n Date: July, 1999 McDTag For Windows , I ( Location of Project: Detailed information as to project description: I. Project Justification: ¡ ¡ I I '1 ,I Legislated Requirement Health and Safety Maintenance of Ð<isting Infrastructure Extension of Life of Asset Improve Customer Selìlice Other (Council, Public, Staff) $ $34,800 37 Page 2 1998 New/ 1999 . ' Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Roads - Buildings Engineering/Design 34,800 Admi n istratio n/Overhead N 34,800 34,800 Vehicles Other 34,800 Total 34,800 34,800 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund - Community Facilities N 34,800 34,800 Development Charges Other Total 34,800 34,800 ;rowth Related Jet Expenditure to be Financed by/from: .' 38 P 01" . .i:inancinQ Approval I . . rinanCing for this project has previously been approved by Council and is available in Capital Account No: I f¡:aPital ProQram ì Four Year Forecast 1999 $ 2000 $ 2001 $ 2002 $ 2003 $ Beyond I. I i IOoeratina Costs ¡costs to be included in Current Budget I >for: . pperatinQ SavinQs ! Cost Reduction I, due to: less manual handling of tickets I :í . ì' r I ~ayback Period: I) 34,800 10,000 3 Years I, Month: Quarter: Beyond raSh Flow January April July October 1st 3rd 1999 . roiection February May August Nov. Iin/(Out) Flow March June Sept. Dec. 2nd 4th . r I Cost/Benefit Analysis See attached memo to Manager of IS dated January 11, 1999 I Ire of Asset rovision for Once the software is installed, there will be no changes to it until changes are made to I ulure Repair/Replacement legislation or Court administration. ." r IlDDrav'I' bepartment Approval Finance Approval Chief Administrative Officer 39 Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL ¡Finance Reference #: .. Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DA TE APPROVED 40 ¡ r 4. INTERDEPARTMENTAL MEMORANDUM CLERK'S DEPART~IENT January [1, 1999 TO: Jon Storms Manager of Information Systems FROM: Bruce Taylor Town Clerk SUBJECT: Parking Tag System Software I am herewith requesting that you allocate funds in the Information Systems budget to implement the McDTag for Windows proposal dated December 14, 1998 which will provide for a Parking Tag System software. More particularly, I would ask that allocate $34,800,00 which will provide for the software to process a maximum of 35,000 tickets per year. The issuance of a parking ticket currently involves the following procedures: 1. A parking ticket is issued by a Parking Control Officer and the information on the ticket is issued into the computer system within a day. 2. An offender is given fifteen days to either pay the ticket or attend our First Appearance Parking Facility to discuss the ticket. At this First Appearance Parking Facility, one of three process will occur; one, the offender's ticket will be canc'elled, two, the offender will pay the ticket or three, the offender will request a Court appearance. 3. If the offender does not pay the ticket within fifteen days or request an appearance at a First Appearance Parking Facility, we request information trom the Ministry of Transport (MOT)on ownership details of the plate. From the information received trom the MOT, a Notice of Impending Conviction is sent to the owner of the vehicle. ..../2 /f 1 '-1 4, --2-. 5 If there is no response to the Notice of Impeding Conviction within 21 days, all infonnation is sent to the Court. 6, The Court will either dismiss the ticket or enter a plea of guilt. 7. If there is a plea of guilty, the Court will send out a Notice of Fine and Due Date If the defendant does not respond to this Notice, the Court will request that the MOT enter the Notice on the plate and the plate will not be renewed until this fine is paid, All of the above processes are tracked on our current software up to and including Item #5, The Town has no idea what happens once the ticket is in the Court system. If the McDTag system is implemented, it will allow for the following: l. The Town can opt into Bill 25 which will allow the Town to receive plate infonnation through electronic data transfer, which is immediate. This has two advantages; one, the tickets can be processed more quickly and two, we can use our own system when towing a vehicle as opposed to waiting to get infonnation on a . plate iTom the Police. 2. The By-law Division will be able to keep electronic records of decisions made at the First Appearance Parking Facility. 3, Under Bill 108 which involves the downloading of the Provincial Court system to local government, the Town will be responsible for sending out the Notice of Fine and Due Date and registering unpaid tickets with the MOT. The McDTag system will allow for the implementation of electronically generated parking tickets' as opposed to handwritten tickets. We hope to implement this feature in the year 2000. I believe the features noted above more than justify the purchase of the McDTag system. If there are any further questions, please call me. Bruce Taylor, AMCT, CMM Town Clerk cc: Manager of By-law Enforcement Services :. I) '-j ¡. / I II McDonald Systems Group Towu ofPidœrinl December 14. 1998 Mc.DTu for Window! DI"ODO:nÙ T eta! this proposal MS SQL Servu 7 Database licence: (OptiOD) MS SQL Server 7,0 with 5 client access lic:eDCeS InstaJlation and configuration afMS SQL Server 7 on network A) B) C) D) r I ¡ Mcl>Tag for Window! Software Licences: McDTag for Wmdows base system user ~ce includes: - Five Il.~. Parting ticket de¡!~ fOi a ç~~it;y Licence to process a maximum 20.000 ticJcets Electronic data tramfer' with MTO for Owner rntàrmatiol1 . Notice of Impending Coavicnon proce5iing - Certificate Requesting Conviction processing Notice of Fine and Due Date processing Electronic data transfer for Certificates Requesting P1ate Denial Trial Scheduling module First Atteudance module ODBC connection (ORACLE or MS SQL Server7 databøe Dot included) S 22,000.00 InsuBation and OJnfiguration services: Iœtal.Iation and configuration ofMcDTII@ fur Windows 011 clients m=twork server and five workstations $ 3,000,00 MeDTq for Windom Training: Operatartraining course (5 people @ S 800.00) AdmiDistratar 1laining course (1 IT person @ $800.00) S 4,000.00 S 800.00 AlmunJ 5Ofnnre maidtenallce, support and 1imited W&rnUIty-. The first year of software maintenance, 3UppCrt and limited wurmty is included in the above pric:ing. The renewal amount will be 25% at the CUITent software price (ea $22,000.00 x 25% = $ 5,500.00), renewed 00 tM amùversary of your installation date. $19,800.00 S 3,500.00 Tues and ~ expenses extta Deposit wÏth order $ 15,000.00 BaJance with instatlation 8COMPt,,"'T9$ 8SOl'T'WAa£ 8TV.:.NtNG .1'ŒT'NC1L~G 8!eMCIE 8CONStJl.TtNG sa :'>l1A.GARA STJInT. ST. c.ATH.~RtNES, ~N'IAIUOL4n +KSI (ccm 641..,)m, £ø (9'J51 6<tl.0i5'. .. ~1IIC.aI= .8 3 ':'J. II McDonald Systems Group Town of Ptckerin~ December 14~ 1998 B) C) D) Mcl>Tag for Windows proposal A) l\IclYI'ag for Window. Software Lieences: McDT as for Windows base system user licence includes: Five user, Parkin tLcket d artmcnt B Licence to process a maximum 5,000 tick Eloctronic data transfer with MTa tor Owner - Notice of Impending Cœviction processing - Certificate Req\Jesting CotIViction process:ing - Notice of Fine and Due Date processing . Electronic data tJ'ansfer for Certifi.ca1ès Requesting Plate Denial - Trial Scheduling module First Attendance module - ODBC connection (ORACLE or MS SQL Servc:r7 dAtabase net included) $ 27,000.00 IDstaßation md Con1iguradon serviœl: Installation and cori:ñguration ofMclY!'a.¡ fcT WmdoWl on clients network .server and five worlcstations :5 3,000.00 MenTal for Windows Training: Operator training OOlme (5 people @ S 800.00) Administrator tr:únúlg course (1 r:1' person @ $800.00) S 4,000.00 S 800.00 Annual software maintenance, support and UmiUå warrmty: The first year of software main~.IIt'ce, support and limited warranty Î3 included in the above priCÌDg. The renewal smount will be 25% of the CUILcnt software price (eg. $27,000.00 x 25% "" S 6,750.00), renewed on the anniversary of your installation date. T eta! this proposal MS SQL Server 7 Database IJcence: (Option) MS SQL Server 7.0 with 5 client access licences Installation and canfigurarion of MS SQL Server 7 on network $ 34;800.00 S 3,500,00 Taxes and travel expenses extra Deposit with order S 15,000.00 Balmce with insta11at:ìon .COM~ .~,\,AR5 .ruINING 8NEIWOlUCING 8Satl.V1CE 8CO!ooíSUUING 50 ~1t^(õAV. :;n21'. ~1', c.\I'H."iU1'IES, ;)~"'t.I,IUo ~ 'fIG (905) õ":~15. Iiix (9(m õ..l.œ5', iIIIiI W'l"tmds)"Socam 44 11 -c:~ McDonald Systems Group !\-lcDT 31: Parking Ticket ~fanagement Software Year 2000 Statement McDT3g fur Windows: MCDTAG98 for WmdcMs is wri1:tca In YB~ 4SÍIIg Acc::ss97 or MS SQL Server 7,0 database, Date fields within the software are an stared in ftùl8 cbancia's (4 for the yœr) so tbc MCDTAG tbr Wimdaws scftwa:e is mmalIy Year 2000 Compliant. u~ íUC cauâoDcd. bowew~ that }'tar 2000 issues may arise as a result afDOl1.N'C'q)1~~ hardware. opcratiag sysæm software. software ~ or other hardwarelscrftware impticatiOl1l beyond tbc cœtro1 of McDooaId S}'!tcms Group . Md)T~ fur DOS "AREV" ediÞoo.: McDœa1d Sysúms will !JfJt abendoo user! who wish to O;)IttÍmIe using om MCDTAG for DOS (~) edùiaa. However, ~ cmmct maJœ any furtbcr ("~ges to tbat oodc., iii it 111JIÏng all mcmary &VaiJabIe wi:dÙI1 the limim aeDeS. Th~'Cfull~, iftbcrc are düñcWtíes with it, waX. a.muods most be tinmd, without major changes ro tbc code. While we b~ it wùl wark ok tIuu ' the year 2000, as our year Scki, in ticket ev= proccssinQ date data., is samd as 4 ~:s. We have lUX bec:a able to test every possible scenario, 90 we cannot guar3IlœC that tbere will not be SOllIe minor issue& I!COM~ !lSOPT\V^~ 8nAl'N1NG ."'lnWORKING I!SERVlœ 8ICONSUt.7tNG 50 I-rIAGAR.J. sn.m. ST. c.U'HA~N1!S, ONTA410 U'R "'K9 (90') 6+1~S~, !u (00') ó41-ù~S, f!IiíI-.:w:diys.com .- <.J;) II ì\lcDonald Systems Group liPARKING TICKET MA.NAGL~ SPECIALISTS" McDTAG 9~are ReooiremeJID Standard WorksUtion Hardware Requirement!: These are some st.'indard requiremems for the worKstations runIÙng McDTa.g for W"mdowø., however this may vary with the datJlbase engjne of cboJœ and ather applications rumring. 1. 1000/Ó IBM compatible microcompuœr based on an Intel Pentium 133 or higher processor. (J 66 Mhz, or higher, processor ~mmeaded) 2. 32 MB of RAM minimum (recommeDded 64 MB of RAM) 3. SVGA colour video adapter and monitor capable of a screen resolutionof800xó0Q w/255 colours or better under Microsoft WlI100WS 4. 100% l\fiaosot1: mouse compatible poÍJ:ltÍ%1g device 5, Microsoft W mdows 9 SINT Workstation operating syStem 6. Hard disk space available of 100 MB. (depend! upon database type and stora@e location) 7, A W'uuiows 9SINT Workstation compatible printer, prefeJ-ably It Wer or inkjet primt::'. 8. A Hayes compllC"ble modem is required for electronic filing with MOT, COMCOURT and MAG. It is recommended to oomml1nicæe by MAG (CRPD) and COMCOURT (CRC) using ProComm. fur WUldows ami MTOWIN for MOT (IDformarion Request!). Yau may want to conñzm currem versions ~omm.ended, wit!1 the vvious provincial agclcies, prior 'to pu:rcl1ase. 9. The same modem 1JSec1 for efectlO11Ìc filing can be used for remOte support with McDonald SyStemS and the software required is PC Anywhere 32- 10, An UPS is recommended to recb:e the chance of any data corrupâon due to power fluctuations. Standard Server Hardware Requinment3: '1'œse are some standard rcqužrements fur tlJe N~rt Serwr running McDTag tòr Windows, however this may vary with database ensme rec¡Wmnems, database growth al1d other applications runllin¡. 1. 100% m:M compatible atiaocomputer based on an Intel Pentium Pro 200 or b.igher pÍ'OCCS&or 64 MB ofRAM minimUD1 (recommended 128 MB ofRMr1) Microsoft W'mdows NT Server 4.0 OPeratin8 system, CUlTent service packs A tape backup system i s required A UPS is required to reduce the ~ of any data oomJptiou due to power fluctuations. It is recomm.ended that the UPS on the server 'that includes power l12aJ24gerDem 9otnvaTe such as Powerchuns Hard. drive space available fur 2()Q MB of program files and lOOt MB for database files, you will need room far future growth oftb.e database files 2. 3. 4, S. 6. 8CCMPt1t!RS IlSOP'IWARE IlTlWNt.'iG I!NI!'t\...OUINV !lSER'l1a¡ I!CONSt:~û '0 NIAGAIA SLUET, ST. CATHARINES, ON't~!O UR. ot1(9 (90S) 6o"l~l', ~'1X (905) 6oI-l~8S'. iIiII '1fWW.mcd.s}.~,(om. ~16 TOWN OF PICKERING 1999 CAPITAL BUDGET 2240 PROTECTION SERVICES - FIRE u -.-. ~ . CLASSIFICATION 6157 Vehicles 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets FINANCING 2823 General Fund 2823 General Fund - Reserve I ! 4227 Reserve Fund - Develop. Charges (2.2) 4225 Reserve Fund - Community Facilities Debt (Greater Than 5 Years) Lease 47 1998 BUDGET $338,000 3,100 1,500 33,000 36,000 $411,600 1998 $411,600 a a 0 a a $411,600 . .._,.. u-. . - .. .---- m._._. '-...- 1999 BUDGET $317,500 11,600 2,500 36,000 220,000 $587,600 1999 $102,468 0 120,949 0 364,183 0 $587,600 Page 1 1999 CAPITAL BUDGET 2240 FIRE PROTECTION 6157 Vehicles $317,500 Aerial Based on acquisition of a demo $750,000 $900,000 (D) Reduced T JQ and sale of Telesquirt* $êOO,OOO (D) Reduced T JQ Deleted as per Council Budget meeting of April 6, 1999. PuA1~er J20,000 (D) Deleted T JQ Tanker JOO,OOO (D) Deleted T JQ Added as per Council Budget meeting of April 6,1999 (D) 300,000 Deputy Chiefs Vehicle (New Fire Pr9tection Act) Jã;.OOQ (L) Deleted T JQ Fire Prevention Car 17,500 Jã;.OOQ Reduced T JQ Financina Summary - Vehicles Develop Charges - Fire Veh. & Equip, $120,949 Debt 189,183 Current Budget 7,368 Total $317,500 Development Charaes - Fire Vehicles & Eauip Explanation Vehicles To be Funded Aerial Deleted as per Council April 6 $000,000 Tanker Added as per Council April 6 $300,000 Fire Prevention Car 17,500 Sub Total $317,500 Development Charges Funding based on 1991 Study (54,42%) 172,784 Less: Non Residential Growth (30%) (51.835) Amount to be funded from Develop. Charges $120,949 6173 Furniture & Fixtures $11,600 Work Stations - replacements $6,000 $12,000 Reduced T JQ Furniture for Fire Halls - replacements 1,900 Dispatch Office .chair -replacements 1,500 Chairs -replacements 2,200 48 As submitted to Council May 10, 1999 1999 CAPITAL BUDGET 2240 FIRE PROTECTION 6176 Office Machines and EauiDment Lateral Filing Cabinets for Fire Prevention - replacements 6178 Miscellaneous EauiDment Bunker Gear Washing Machine (Health & Safety) Opticom Equipment Hose and High Volume Hose -replacements Thermal Imagin§ Camera Weather Monitoring Equipment (Emergency Situations) 5,500 6181 Other Fixed Assets Camm~nicatien& 6t~gy Aja~Piskerifl§/VVhittly Flashover Simulator for Training (1/3 share with Ajax & Whitby Defibrillatiofl Program . Dispatch Center Equipment & Study Reduced as per Council Budget meeting of April 6, 1999. Financina Summarv - Disoatch Centre Eauio. & StudY Debt - Equipment Current - Study Total $175,000 45,000 $220,000 * The aerial is deferred to 2000 budget. 49 Page 2 $2,500 $36,000 $10,000 8,500 ~ 4G;OOO 12,000 Reduced T JQ Deleted T JQ $220,000 $25,000 Deleted T JQ 20.000 100,000 Deleted TJQ JOg,OOO (D) 200,000 (D) As submitted to Council May 10, 1999 PICKERING FIRE DEPARTMENT AERIAL REPLACEMENT Introduction: , To assist in th~ d~cision making process 0 f th~ proposed purchase 0 fane',',,; el¡;vating device. I out!ind th¡; impact following the criteria: Risk :vbnJgemcnt. Fire Operations. Applic:1bk StJ.l1t.1:1rds. This vehicl~ has been i<.kntified on every budget request since 1993 and is in need of rep bœmer1t. Present Apparatus: 19 -5 100 fool aerial on a single a.'de Ford chassis wich exposed sealing for five- fìrefzghcers. Pro posed Ap paratus Profile: j 999 100 foot quint aerial apparatus on a dual a.'de custom chassis with enclosed seating jòr four firefighters. F or discussion purposes we have focused on an "E-One" supplied vehicle. Risk ¡yI anagement: At the present time the existing apparatus has several deficiencies that cannot be addressed by refurbishment or maintenance. Thev are as follows: . . This apparatus cannot carry water in its tank because with the combined weight of the water and the apparatus, the rear a."de of the truck is insufficient to carry both of these loads. This situation has occurred as a result of the change in the laws governing load carrying capacity of truck chassis. \Vhen the apparatus goes to a call and arrives first on the scene, as it did to a structure fire on April 11, 1998 the crew must connect to a hydrant to secure a water supply. The truck was never designed to connect to hydrants as a pumper, The time to perform this function will allow the fire to grow exponentially and/or delay rescue of trapped persons. On April 21, 1995"Dateline" did an expose on the Houston Fire Department concerning this very topic and literally crucified them on International television for not having apparatus that could meet the challenges of firefightin'g operations during several fire deaths. We certainly wish to avoid this type of controversial liability issue. ~ . . As each repair is experienced the confidence level of firefighters in the equipment is diminished, ' FE8RUAR Y 1999 PAGE 1 OF 4 5ù PICKERING FiRE DEPARTMENT AERIAL REPLACEMENT . Catastrophi<.; failurc. As ~4uipml:nt ages crJcks. streSSl:S and oxidation bl:come incn::.lsingly prcv:.:llenr. In spitc of the b~st ~fforts of maint~n:lI1Cl: divisions, som~ fire dl:p.:mmcnts havc experienced an aerial device that has collapsed. Depending upon th~ circumstances these collapses have resulted in firefighter dcaths and prolonged loss of tire[¡ghting equipment. C nfortunatcly these episod~s are not predictable. . In 1996 the present aerial had to undergo extensive repairs. Due to the age of the equipment and the difficulty in obtaining replacement pD.11S the aerial was out of service for a period of nine months. To compensate for this absence \ve would have had to call in an aerial from \Vhitb,y or Scarborough for assistance. Fortunately we did not have to do this. However, as the apparJtus ages these types of service interruptions will become more frequent and probably of longer duration. Just because something did not happen when the appar.:ltus was out of service, assuming this will be the case for subsequent service interruptions, is foolhardy. We arc a service to our customers, our work load is generated by the needs ofthé' community. \Ve ultimately hope that this equipment will never be required but we all realize that the tools to perfonn the job must be provided to the firefighters to save lives and property. Fire Operations: In support of our request for a new aerial device it is essential that the facts concerning the importance of this device to an integrated fire attack be illustrated. An elevated device functions on the fireground in the following capacities: . Elevated vantage point for the application of water. Large facilities such as the Metro East Trade Centre and The Pickering Town Centre have substantial size. In the event that a defensive fire attack is used it would be impossible to apply water onto or into the structure with hand lines due to their limited reach and volwne. It is essential to have an apparatus that can be raised above the roofline and flow water (1250 gpm) onto the fire in order to provide suppreSSIon. . Vantage point for monitoring hazardous materials operations. To be able to monitor a spill it is necessary to obtain a height advantage to be able to look down and see adjacent impact. Environmental monitoring equipment can De raised to monitor the plume of any discharge. This assists in the mitigation of the hazard by providing data on dispersal and concentrations. . High angle rescue operations. In some circumstances the use of an aerial device can reduce the amount of time. it takes to perfonn rescue because of its ability to be deployed quickly. . Stable ladder for rescue of persons in high rise applications. An aerial device will access and provide safety for persons located up to the tenth floor. Without the aerial device ground ladders will only reach to the second floor. It has been our experience that persons being rescued by ground ladders are reluctant to go onto the ladder and in some cases. due to fear, they .will fight with the rescuing firefighter. FEBRUARY 1999 PAGE 2 OF 4 51 f . I. PICKERING FiRE DEPARTMENT AERIAL REPLACEMENT . ,~èriJI devic~'provides a stJbk [JdJer to perform roof oper:.uions such ::lS vertic::!! vcnti1J.tion. in J safe mJMCr, when the roof is too steep or unstJbk for firelighters to \vork on, Without the use of this type of apparatus less efficient means of venti1J.tion will h;,¡vc to be used \vith the result of more property d;'llnage, . Vinual1y ::J.!! incident command courses. semin:lrs. books ::J.nd tr::1Îning soft\v::J.re reference the ::J.pplication of aerial devices in ::J.!! structur::J.I tire situations. Applicable Standards: NFP A 1201 "Developing Fire Protection Services for the Public" specifically addresses the issue of ::J.eri::J.l apparatus \-vith regard to a capital equipment replacement program (see Appendix "B"), " Fire Undenvriters Surv'ey (FUS) idt:ntifies the need of elevated devices 1f1 Appendix I "Determination of Required Fire Companies and PersonneL" page A2 "Table of Effective Response" (see Appendix "A"). This document identified the type of buildings for the response (scattered wood frame) and the time for the apparatus to be on scene, In all circumstances the FUS identifies an elevating device to be on scene from 9 to 2,5 minutes. FCS rates fire departmenTs according to a scale of 1 through 10. The rating is determined by the accrual of demerit poims in areas of \-vater supply, apparatus, personnel, etc. The points are then used to determine the rating of the department. If a department does not have an aerial then the ' department accrues demerits, The scale has direct impact on the rates customers pay for insurance (see Appendix "A"), This benefit is not apparent to insurance customers for hvo reasons: their biDs do not reflect this impact because it is done at the underwriting level and comparative analysis of rates paid by residents of one community to another is virtually non- existent. The "Ontario Firetìghter Standard" has a complete section on "Aerial Devices". In order to qualify and ce.rtify as a firefighter in the Province of Ontario it is necessary to accrue knowledge, practice techniques, demonstrate skill (see Appendix "C") and finally demonstrate job competency using the apparatus on the fireground. FEBRUARY 1999 PAGE 3 OF 4 5¿ PICKERING FIRE DEPARTMENT AERIAL REPLACEMENT C osls: All pricin:; is based upon estimates from '"E-onc", Thc actual cost \vil! vary accordin:; to equipment :md options ordered. I have Jtt.:lchd J price list (see Appendix "0") on stock units for considerJ.tion. Purchase of a Show Demonstrator with Tradc.in $750,000 less trade in 1990 65' T elesqurt S 150,000 * / plus taxes (7%) Total S600,ùOO þ Delivery June 99' * Esrimared value provided by "Superior" ea!er in 1996 Impact: Ifrhis aerial is nor replaced the negative impact upon our department is as follows: . Increased maintenance costs for 1999. Apparatus unavailable for fire operations due to accelerated and expanding repair periods directly related to age and obsolescence. Health and Safety issue apparatus responding to fire alanns with no water due to axle weight restrictions. Increased risk of catastrophic failure due to age and deterioration. Negative impact on FUS rating and increased insurance rates for the property OVvTIers in Pickering. Risk management exposure on the issue of no water carrying capacity. . . . . . When this aerial is replaced the positive impact upon our department is as follows: . Reduced operating budget due to decreased maintenance costs. Apparatus available for fire operations due to decre:lSed do\vn time for repairs. Capacity of new apparatus will have properly rated a:des for carrying water on board, this will allow for independent fire attack. FUS ratings will remain the same or may lower with a new survey. We will not need to rely on outside communities for an aerial response if and when they are available. Risk management issues will have been addressed. . . . . . FEBRUARY 1999 PAGE 4 OF 4 ~ 'J ,.JJ \ I i "BUSINESS CASE" The Criteria! I ìhis form deals with how work is Irganized to support your Department's 'StrategiC approach to this year's Capital \emands. Each request is analysed to þflect the value to the Town and its IFinancial Review of this Request. I I \ \ : .Jroiect DescriDtion: ¡ Material required: ! I ! Location of Project: I' ¡ If TOWN OF PICKERING ,¡.I'" OF "Ie ::°51+% J: % ;- G') .. 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY DeDartment: Fire Division: Account #: Fire Protection 2240-6157 Project: Short Title Project #: Aerial Vehicle Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & location: (attach map) Expected Starting Date: I Expected Completion Date: One hundred foot aerial ladder vehicle 1616 Bayly St. (Fire Station #5) Detailed information as to project description: A 100 ft. aerial apparatus. ¡rOiect Justification: I Legislated Requirement I Health and Safety ,I Maintenance of Existing Infrastructure I Extension of Life of Asset ¡Improve Customer Service ¡ Other (Council, Public, Staff) I ¡ \ ,( $ Lost ULC Listing Does not meet government load limitation Out of service for extended periods - parts Present Aerial 23 years old Reliability as both advantage point for f/fighting & rescue activities Firefighters have lost confidence in vehicle 5-1 Page 2 1998 New! )9.99 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Ad m i n istrati 0 n/ Ov e rh e ad Vehicles R 600,000. 600,000 Other Total 600,000 600,000 . Price includes trade-in value for the telesquirt vehicle. 1998 Budget Financing N!R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) R 7,158 7,158 User Revenue Reserve/Reserve Fund Development Charges - Fire Vehicle & Equipment R 228,551 228,551 Debt R 364,291 364,291 Total 600,000 600,000 3rowth Related ~et Expenditure to be Financed by/from: .' 55 ¡ , ¡ \ , ¡ ) " j ¡ J Page 3 Financina Aooroval 'financing for this project has previously been approved by Council and is availab!e in Capital Account No \ , lçaoital Proaram i i 1999 $ 2000 $ Four Year Forecast 2001 2002 $ $ 2003 $ Beyond I 'I ¡ fOoeratina Costs ¡ Costs to be included in Operating Budget lfor: I.ooeratina Savinas ICost Reduction/Increased Revenue i due to: !Net I r raYbaCk Period: , 600,000 N/A I Month: Quarter: Beyond I eSh Flow January April July October 1st 3rd 1999 rojection February May AuQust Nov. Iin/(Out) Flow March June Sept. Dec. 2nd 4th \ ¡¿ost/Benefit Analysis 'frovide on separate page if necessary) , ¡- ILife of Asset tovision for I' uture Repair/Replacement , I , ~oorovals I I pepartment APpro~al Finance Approval Chief Administrative Officer 56 Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL "Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is ejected. the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED 5 ~¡ f I } I ~his form deals with how work is Jganized to support your Department's StrategiC approach to this year's Capital lemands. Each request is analysed to .sflect the value to the Town and its Financial Review of this Request. "BUSINESS CASE" The Criteria! i } , I ¡ I~roiect DescriDtion: { Material required: One car Location of Project: Municipal Building TOWN OF PICKERING ,¡.II'I OF ,ole ,;;. ora+% r '" z >- ø .. 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY DeDartment: FIRE Division: Account #: FIRE PREVENTION 2240-6157 Project: Short Title Project #: Fire Prevention Vehicle Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & Location: (attach map) Expected Starting Date: I Expected Completion Date: Detailed information as to project description: These two cars required by Fire Prevention Inspectors in order to travel throughout Pickering to complete inspections and conduct investigations. \ ,roject Justification: Legislated Requirement Health and Safety Maintenance of Existing Infrastructure Extension of Life of Asset Improve Customer Service ¡ r ¡ Other (Council, Public, Staff) $ None Inspectors presently using own vehicles Presently we have no vehicles for two inspectors 12 - 15 years Investigation instruments: cameras, etc., would be in a Town vehicles - ready to respond We pay mileage to inspectors now - question insurance & liability concerns 5:j Page 2 1998 . ° New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Admi n istratio n/Overhead Vehicles N 17,500 17,500 Other Total 17,500 17,500 o. . Price includes trade-in value for the telesquirt vehicle. 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) 210 210 User Revenue Reserve/Reserve Fund Development Charges - Fire Vehicle & Equipment N 6,680 6,680 Debt 10,610 10,610 Total 17,500 17,500 ìrowth Related let Expenditure to be Financed by/from: o' \ j ¡ 5~ Page 3 r1inanCina Accroval ¡inancing for this project has previously been approved by Council and is available in Capital Account No: ¡ r'lacital ProQram Four Year Forecast 1999 $ 2000 $ 2001 $ 2002 $ 2003 $ Beyond 17,500 I I : 19ceratinQ Costs 'costs to be included in Operating Budget ì for: )ceratinQ Savings ;Cost Reduction/Increased Revenue due to: ¡\Jet !aybaCk Period: N/A Month: Quarter: Beyond ¡ash Flow January April July October 1 st 3rd 1999 roiection February Mav Auqust Nov. !n/(Out) Flow March June Sept. Dec. 2nd 4th \ j ¡ Cost/Benefit Analysis '?rovide on separate page if necessary) I I ife of Asset rOViSiOn for ruture Repair/Replacement .' ¡ I Iccrovals i ¡epartment Approval Finance Approval Chief Administrative Officer 60 Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL IFinance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financina Sources 1999 Preliminary Proposed Budget Allocation (Total Proje?t) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING j UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elect~d, the Treasurer has updated the Town's finanCial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal ~tatute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. 1 J TREASURER'S APPROVAL DATE APPROVED 01 --,---- 'n_.., TOWN OF PICKERING 1999 CAPITAL BUDGET u_---~-_... -------'---___"n_"--_--'-nu-- U _.,- -----'--'-_m _u- ,--u_--..- 2241 - EMERGENCY OPERATIONS CONTROL CENTRE (CLAREMONT) CLASSIFICATION 1998 BUDGET 6173 Furniture & Fixtures $0 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets $0 FINANCING 1998 2823 General Fund $0 2823 General Fund - Reserve 4227 Reserve Fund - Development Charges 4225 Reserve Fund - Community Facifities 0 Debt 0 I. ! $0 62 0 1999 BUDGET $0 500 0 0 $500 0 a 0 1999 $500 0 0 0 0 $500 0 6173 6176 6178 6181 1999 CAPITAL BUDGET Page 1 2241. EMERGENCY OPERATIONS CONTROL CENTRE (CLAREMONT) Furniture & Fixtures Office Machines and EauiDment O','erhe3s Pro1ector Filing c3sinet Fax Machine Miscellaneous EauiDment Other Fixed Assets Viseo Camera Ontario Hydro provided the above items at no cost. 63 $0 500 $500 $3ãO Deleted T JQ 200 Deleted T JQ 900 Reduced T JQ $0 $0 $iOO Deleted T JQ As submitted to Council May 10.1999 TOWN OF PICKERING 1999 CAPIIA~ I3t..1[¿GI;T 2290 - PUBLIC WORKS CLASSIFICATION 1998 BUDGET 6157 Vehicles 6173 Furniture & Fixtures $60,450 6176 Office Machines & Equipment 13,850 6181 Other Fixed Assets 6178 Miscellaneous Equipment 2,950 FINANCING $77,250 1998 2823 General Fund 2823 General Fund - Reserve Reserve Fund Reserve Fund Debt Lease I ' $77,250 0 Q 0 Q $77,250 64 0 1999 BUDGET $34.725 4,005 1,500 17,000 0 $57,230 0 1999 $57,230 0 0 0 0 0 $57,230 6157 1999 CAPITAL BUDGET 2290 - PUBLIC WORKS BACKGROUND INFORMATION Vehicles Public Works Vehicles - Two door utility vehicles ( replace unit 618 (1989) 3na unit 1320 (1 QQ1» ~(1) Refurbish vehicles - body work and paint (units 621 (1991) and 622 (1991) (2) 6173 Furniture & Fixtures Work station components to complete office relocation - 1998 Privacy Panel - Administration (1) Corner Panel - Administration (1) Work top - Development Control (1) Privacy panels - Development Control (3) Planhold Cabinet - Municipal Works (1) (replacement) Overhead Storage Cabinet - Municipal Works (1) (replacement) 6176 Office Machines & EauiDment Fax machine for Public Works Department ( Replacement) (1) 6178 Miscellaneous EauiDment Confined Space Equipment a) Portable Gas Detector (replacement) including Confined Space Kit (to repláce CoG.S. 80 unit #2 serial #4313 - Purchased - 1989) (1) b) S,Co8.A Scott Air Pack (replacement) including mask/harness/case (to replace original Scott Pac received from Fire Dept. with steel tank, 15+ years old) (1) 65 $30,225 $139,459 4,500 $2,305 1,000 700 $5,500 4,600 Page 1 $34,725 Reduced T JQ $4,005 $1,500 $17,000 As submitted to Council May 10, 1999 1999 CAPITAL BUDGET 2290 . PUBLIC WORKS BACKGROUND INFORMATION 6178 Miscellaneous Eauioment Con't Cellular Phones (Traffic and Waste Management Coordinator/ Municipal Works Supervisor) (2) Vehicle Adapter - hands free (Required for new vehicle - Municipal Works) (1) Vertical Benchmark Maintenance Purchase chance anchors for Benchmarks and quote for removed/infilling Vertical Control. Continuation of program from 1996 . various locations throughout municipality. 6181 Other Fixed Assets 66 Page 2 350 550 6,000 $0 As submitted to Council May 1O, 1999 TOWN OF PICKERING ,¡.I~ OF "Ie ;;°51"'" +% - "'" Z f- CJ ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY I i I this form deals with how work is I OrganiZed to support your Department's i ?trategic approach to this year's Capital lemands, Each request is analysed to reflect the value to the Town and its Financial Review of this Request. ! , "BUSINESS CASE" The Criterial Department: PUBLIC WORKS Division: Account #: ENGINEERING SERVICES 2290-6157 Project: Project #: UTILITY VEHICLE Capital Budget Year: Previously Included In: 1999 Corporate Project Title: Project Title & Location: (attach map) N/A Expected Starting Date: Expected Completion Date: Project Description: 1 Material required: ONE UTILITY VEHICLE ¡ Location of Project: \ Detailed information as to project description: , Purchase of one utility vehicles for the Municipal Works Section, ¡ Project Justification: ~ ~t These vehicles are proposed for the following reasons: $ This vehicle is required to be used on construction projects where it is not practical for an employee to use their personal vehicle. Identification of Town staff is desirable. This vehicle will be shared amongst staff and will cut down on mileage claims to the Town. This vehicle is around 10 years old and is beyond it's life expectancy of 7 years and will require more extensive maintenance, as it's getting even older. y This vehicle requires body repairs and new paint. ¡ 66A Page 2 1998 New/ 1999 Budaet EXDenditure ReDlacement UDarade Quantitv Budaet (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Ad min i stra tio n/Overh ea d Vehicles One Utility Vehicle R 30,225 1 30,225 Other Total 30,225 1 30,225 1998 Budaet Financina N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) R 30,225 30,225 User Revenue Reserve/Reserve Fund Development Charges Lease Total 30,225 30,225 Growth Related Net Expenditure to be Financed by/from: f Page 3 linancinq Approval ¡Financing for this project has previously been approved by Council and is available in Capital Account No I i \ Capital Proqram Four Year Forecast 1999 $ 2000 $ 2001 $ 2002 $ 2003 $ Beyond 30,225 ODeratinq Costs (Costs to be included in Operating Budget for: gas, oil, tires, maintenance 1,000 1,000 1,250 1,500 1,750 3,000 2,000 3,000 2,000 3,500 2,250 4,000 2,500 4,500 2,750 ~YbaCk Period: Months/Y ears !ash Flow Projection T(out) Flow Month: Quarter: January April July October 1 st 3rd February May August Nov, March June Sept. Dec. 2nd 4th 30,225 30,225 Beyond 1999 ~ostlBenefit Anal sis sts for gas, oil and tires will exceed off-setted personal mileage claims, but a Town vehicle is required for day to day perations. Maintenance of the vehicle being replaced will be expensive in 1999 and beyond, 'fe of Asset Jrovision for =uture Repair/Replacement This vehicle has a life expectancy of 7 years, depending on total mileage accumulated. ~DProvals I I )epartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location One Utility Vehicle Public Works ORGINATING DEPARTMENT Jun-99 ESTIMATED STARTING DATE N/A ESTIMA TED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING ¡ I UPDATED ANNUAL LIMIT , Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992, The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED I 1 ¡ '- --., -- , TOWN OF PICKERING 1999 . ._u_-,_Ç1\PJIA,",~~RGçT_- m__- 2320 TRANSPORTATION SERVICES - ROADS CLASSIFICATION 1998 BUDGET , \ i ¡ 6157 Vehicles $153,000 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 8,500 6181 Other Fixed Assets 1,502,000 $1,663,500 FINANCING 1998 2823 General Fund $1,243,000 2823 General Fund - Reserve 4227 Reserve Fund - Development Charges 420,500 4232 Reserve Fund - Public Works Reserve Fund Lease I !. , , Debt (5 Year) Debt (Greater Than 5 Years) $1,663,500 67 .uu_--,--- 0 1999 BUDGET $230,000 0 300 247,825 1,090,000 $1,568,125 0 0 1999 $200,125 0 0, 0 0 348,000 1,020,000 . $1,568,125 0 0 0 0 0 6157 §lli , 6176 6178 1999 CAPITAL BUDGET 2320 ROADS DIVISION BACKGROUND INFORMATION Vehicles 4 ton Single Axle Dump Truck with one way plow and wing Replaces unit # 078 - 1987 (Trade in) and ~nit 11' OiG 1 gig (Trade in) (2) (1) Hon Crew Cab Stake Truck with dump body Replaces unit # 087 - 1993 (Trade in) (1) 3/4 Ton Pick up 4X4 with front mounted plow Replaces unit # 085 - 1992 (Trade in) (1) Utility Vehicle Replaces unit # 022 - 1992 (Trade in) (1) Furniture & Fixtures Office Machines & Eauioment Adding Machine (1) (replacement) 35mm Camera - replacement Miscellaneous Eauioment Road Grader with snow wing and scarifier Replaces unit # 105 -1983 (Trade in) (1) Set Lifting Clamps for lifting catchbasins (1) Concrete Finishing Bull Float (1) ( replacel1)ent) Gas Powered Jack Hammer (1 ) (replacement) Snowblower and Bucket attachments for John Deere Tractor 68 $210,000 (D5) 40,000 40,000 30,000 $150 150 $228,000 (D5) 450 175 4,200 15,000 Page 1 $230,000 $120,000 Reduced TJQ $0 $300 $247,825 As submitted to Council May 10, 1999 6181 I ¡ , 1999 CAPITAL BUDGET 2320 ROADS DIVISION BACKGROUND INFORMATION Other Fixed Assets Installation of IPS pedistrian crosswalk at the intersection of Finch Avenue and Rosefield Road Added as per Council Budget Meeting of April 28, 1999 . Page 2 $1,090,000 $40,000 Streets to receive base asphalt repairs, top asphalt and final boulevard works to complete 1998 Road Projects. 1 Dunbarton Road final layer of asphalt (incfudes culvert relining) 2 Radom Street final layer of asphalt 3 Rosebank Road final layer of asphalt 4 Sheppard Avenue final layer of asphalt 5 Wixon Street final layer of asphalt Sub Total Pre Engineering Surveys for future years budgets Road Projects ( Listed by Priority) 1 Fairport Road Finch Avenue to Pine Creek. Storm sewer installation and road reconstruction including new granular base, concrete curb and asphalt pavement 2 Dunchurch Street Concrete curbs and minor drJinage works, in conjunction with Region works placing top course asphalt. 69 (D) $70,000 (D) 10,000 (D) 80,000 (D) 25,000 (D) 55,000 240,000 30,000 (D) 180,000 Deleted TJQ Deferred to Year 2000 Budget Priority #1 (D) 25,000 As submitted to Council May 10,1999 Page 3 1999 CAPITAL BUDGET 2320 ROADS DIVISION BACKGROUND INFORMATION 3 William Street Central Street to north of David Street Storm sewer improvements and road widening, including new granular base, concrete curbs and asphalt pavement. 4 Westshore Boulevard Vistula Drive to Oklahoma Drive Storm sewer improvements and road widening, including new granular base, concrete curbs and asphalt pavement. (D) 70,000 (D) 340,000 * 5 *Pickering/Uxbridge Townline Road Gravel, surface treat and slurry seal section of road from Markham T ownline easterly to Conc. #3 of Uxbridge. 6 *Concession 5 Road Greenburn Place to east of Salem Road gravel reconstruction and asphalt paving Either Project 5 or 6 will be completed for 1999. The remaining project is deferred to Year 2000 Budget - Priority #3 As per Council Budget Meeting April 6, 1999 (D) 160,000 (D) 160,000 7 Rougemount Drive Toynevale Road to Oakwood Drive Pavement resurfacing 8 Balaton Avenue Colmar Avenue to South limit. Storm sewer improvements and new granular base, concrete curbs and asphalt pavement. 9 Liverpool Road Old Orchard Road to Commerce Street. Storm Sewer Improvements and road widening, including new granular base, concrete curbs and asphalt pavement (D) 115,000 (D) 70,000 (D) 22Q,ggg Deleted T JQ Deferred to Year 2000 Budget Priority #2 Sub Total 1,090,000 10 Sheppard Avenue Rosebank Road to Altona Road. C.S.P Culvert Replacement with concrete box culvert. Storm sewer installation and Road Reconstruction includes new granular base, concrete curbs and asphalt pavement 1,200,000 70 As submitted to Council May 10, 1999 1999 CAPITAL BUDGET 2320 ROADS DIVISION BACKGROUND INFORMATION 11 Vicki Drive Westshore Blvd. to Hillcrest Rd. Storm Sewer Improvements and Road Reconstruction, including new granular base, concrete curbs and asphalt pavement. 12 Seventh Concession Road Salem Road to Durham Rd. # 23 New granular base and Hard Top Surfacing 13 Ferncliffe Circle Road Construction including new granular base, concrete curbs and asphalt pavement. 14 Pickering Parkway Glenanna Road to Hydro Corridor Resurfacing of asphalt pavement 15 Brands Court Storm Sewer Improvements and Road Reconstruction, including new granular base, concrete curbs and asphalt pavement. 16 Strouds Lane and Fairport Road Traffic Control Signal Installation 17 Helen Crescent Storm Sewer Improvements and Road Reconstruction, including new granular base, concrete curbs and asphalt pavement. 71 Page 4 235,000 160,000 30,000 90,000 130,000 75,000 85,000 As submitted to Council May 10, 1999 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS Dunchurch Street - ~ ", /' '.. " '~ ..,~ -, - :~~~' '::' --------- - .. ~ '-- - r- - L '- - -- , ::: - -', - - -'::' .... --: - -= - , ~ / - , ~ - .. > '- .> '> '> -- -- - - - - ~ - - - - ' // " , ------' ,'~~ /' - :".. ,"- /;:/ ,>-- '~// //' <--,// /' ", - s --- -- .. - - .. .. - " = ""-, - - -'- ::: -~ '" ' -- ~ Â '" - ~-- , / -------=.~ - / ~ -, - \', ~ --------~~ ~ c --~~~:;~.~ , , ,,-- LOCA IrON MAP PROPOSED BUDGET AMOUNT: Roads (Account #2320) $25,000 LOCATION: Dunchurch Street - from Dunbarton Road, to south limit. PROPOSED CONSTRUCTION INCLUDES: Road Reconstruction (add concrete curb/gutter) . Dunchurch Street - from Dunbarton Road, to south limit. Minor Drainage Works . Dunchurch Street - from Dunbarton Road, to south limit. Complete Landscape Restoration (grading and sodding where required) . to all areas affected. Note: Region of Durham to pay for top asphalt - commitment from 1997 u TENCellS\BUDGiEij'" 199912320.02,DOC ) 72 PUBLIC WORKS DÊPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS William Street -. - ------ -----' --.=- =- -=-=- /_- / . ~ - - - - .? " SUBJECT AREA - " -~ ~ ---~- --, ~ -~, - -=--: = - z - - -- -- ---- -- -, ,-, - - . - - ,~~~; ~ .': :;' ~ =-:; - ~ ~ L~ ~ . ~ - - - -=--=-= ---./ - - '-- ~ -=- . --- --=- ~/ - .. -- - -, - -, - ::; ,- -- " " - ,', ::_- "':;-::'. 3-, - - '/ --- ~ C F ~ "- - ~ z - ~ - - / Z .. / /- ~ - < (:-' ? 'v' LOCATION MAP PROPOSED BUDGET AMOUNT: Roads (Account #2320) $70,000 LOCA TION: William Street - from Central Street, to 45m north of David Street. PROPOSED CONSTRUCTION INCLUDES: Storm Sewer Improvements . William Street - from Central Street, to 45m north of David Street. Road Reconstruction (granular base, asphalt and curb/gutter) . William Street - from Central Street, to 45m north of David Street. Sidewalk Replacement . William Street - from Central Street, to 45m north of David Street. Complete Landscape Restoration (grading and sodding where required) . to all areas affected. / / \ íE".CêRS\BUOGéij~' 19991232033,OOC I 7j PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL. ' Account #2320 - ROADS West Shore Boulevard /., ,~ ~~ ,,-' ,~/~- ,--------- ::::/" .~ ~ // /'~ ,- . -'----- '.' ,,:" ,<:;:¿;;;/:f{Þ~~~,~, ~ ~~ -- :z, ~ < -" ././;~. ..//>~ / /~ /&/ ~ :; -""""~ :;.Z:~'...." / /. ""V' '?:- - cz- ~ ~- - ~ / // ' , ':;// ../ s':"~"':q~ ~ // ,/'." \'../.// .,<,--~:.:. ----- --"'- / , .. , / C;;:;:--- :.,:~ ~?:~:~:, - '//:~>;';z-- - s,;.vs-:":: --. ~ , . ./ ~ -- -- 0; -- - - ~ :=' ~ ,- -", :: s,<~:;", .:.,::, ;; ,. ~ :: ~ ~ ~'" . - - v:=:: ~ ':"J::, v - - - -"::-~, , . , .~ - . ,,/' -- 0/,' '- ~ , , ,/:-<, :;'<"/:: SUBJECT -::.~< ~ AREA -:: - -....'" '. - , - ~,;.,,:;.< . ---- -':".'Z-: ", ',-- - ,;' / 0; - .><,':'-:;":':' ~ -, :::: ---- . -, ,) ,-:;; ::-', ";,-,:'/¡:':¡ '5 C-<>, -- ~,~~ -=- - -- ~¿, -- '"',-< c;-=::::- -- - "':'~,'.'~:;~~' ~ ;,~ ~,,' .. õ-:;'.::".o ::;::;:: ::: - ;;, 0:= - -- = :;,:,:; " - "'- ..----. . " LOCA lION MAP PROPOSED BUDGET AMOUNT: Roads (Account #2320) $340,000 LOCATION: I West Shore Boulevard - from Oklahoma Drive, north to Vistula Drive. PROPOSED CONSTRUCTION IN'CLUDES: Storm S ewer Improvements . West Shore Boulevard - from Oklahoma Drive, north to Vistula Drive. Road Reconstruction (granular base, asphalt and curb/gutter) . West Shore Boulevard - from Oklahoma Drive, north to Vistula Drive. Complete Landscape Restoration (grading and sodding where required) . to all areas affected. II TENCé.=ISIBUDGETj>\ 1 99912320_04 DOC ,J 74 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS PickeringlUxbridge Townline " ,-, , - - , . ! ~ .'1',_- " - - .~., ;r ."." ::.:;- .... , --", ._, - - ~ ,--=" - - -~, - -, - - ~ " , SUBJECT" AREA '-. 7V' .... '-----' / ~ "- J -Î ) /" '...--- -I , ., ;; - - , - / - - , - " - / ~ - ; z .' :1: ~¡., J ) ,,; r-~' '" ~',/ ' -cz.~ / ~ .-' // c - ',- 7 - - ~,.: ~ / --- "---- v -- /' - / - ~-~ / / ., ;=O~""c 'CAC!' """'\ \, - - i: , ~ \.., I 'ò - / - - , - / .- - I' '.- ...",,>.--,. .. / - - r -/ -- , "- LOCATION MAP PROPOSED BUDGET AMOUNT: Roads (Account #2320) $160,000 LOCATION: PickeringfUxbridge Townline - from MarkhamJPickering Tov.-1Ùine, east to Concession 3 (Uxbridge). PROPOSED CONSTRUCTION INCLUDES: Road Resurfacing (granular base, Surface Treatment and Slurry Seal) . PickeringlUxbridge Townline - from MarkhamJPickering Townline, east to Concession 3 (Uxbridge). ,i 1\ TENCéRS\BUDGET_Pl1999\2320_0S.DOC I 75 PUBLIC WORKS DEPARTMENT °. 1999 BUDGET PROPOSAL Account #2320 - ROADS Fifth Concession Road /' ) . r ,-J I \ ~ ~ì ! J \ ) \ "'\ ¡ z. ,-" ~ . ,,' .. , ~ I I I I Cr-\~\ "..-----, I . ~ \ I ~j 1\ ~ \ ~ / ) ^ ;: Id !~ ~I ,3115 I ' I W I I il ~. :.. '. Î.. . ...J"-.../;J' G i =; ¡: ~~ ì I \ I /r1:!l ) . '. I I ~ 'i) ) ,./° :~ ': ' . I ~ "-- ! ",=-,.. I \ ~ ( I SUBJECT \ AREA ( \ i C::J"CESS,ON -C'!i,\; "' C;F AJAX LOCA IION MAP PROPOSED BUDGET ACCOUNT: Roads (Account #2320) $160,000 LOCATION: - 5' ::¡' : <: ~, , : ~ \.. ,:::A::: Fifth Concession Road - from Greenbum Place, east to Salem Road. PROPOSED CONSTRUCTION INCLUDES: I r Road Reconstruction (granular base and asphalt) . Fifth Concession Road - from Greenbum Place, east to Salem Road. Complete Landscape Restoration (grading and sodding where required) . to all areas affected. .1 IITEN:;:RSISUDGéTj'\ 19991232°_°6 DOC 76. PUBLIC \VORKS DEPARTiYIENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS Rougemount Drive ", ,'. . .', ".,;--, ,,'-. . ~ ~ :::'. .:.. - " ">".~~ .. - - '7 ---- --- .. - ' . - - ',' , - '. '~ " -. -. - '3 '. ; ~ ", - ;- .. ..;.':~'~~ - - - -- '- ~- "';:;.:>': .. , .~ - - - ------ - - , .- --' /' . ~~---- ',"'" - J..,:; : '< .,;: " ::~- SUBJECT AREA - - ~ - ~~ ': - ~--------- -~;;=~~. :::::;,0'. - -n ~ : n'.'.:::3~ .,. 'J ",:{ .,. " ~ ., - - ~ :;'-: - y z - -< '.'-:::', " - :: :~::.- - :' ::,<",;: - ~ ? ... LOCATION MAP PROPOSED BUDGET AMOUNT: Roads (Account #2320) $115,000 LOCATION: Rougemount Drive- from Oakwood Drive, north to T oynevale Road. PROPOSED CONSTRUCTION IN'CLUDES: Road Resurfacing (as'phalt) . Rougemount Drive- from Oakwood Drive, north to Toynevale Road. .-' I 'TENCEF<S1BUDGETj~.19991232(J_(J7DOC 77 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS Balaton Avenue , , -~ ,~ " '- ~:.' -<=<::- <; !"'-- - - ~ = ---- ~ - :: - =:" -< - -,../ ::: =-:"-'_:--- - - -- ~ '/ ,~~- -- ---;::,:.,?:::? - '/ s: = -"';,E :: z -~ -- :: .' - - - - - "- - / ~ - "', '- . '- - ~ " - = . - - - - - - " " - = - - = - .- - - - -- ---- -- -~- .. <' 'v - - - - -- . - - :;:: '/"':: - - ./ ,-"'='" - .=-":'/. "- If= ~ ;. "- "/:: '/ . :;; - \' -./- - -- ~ ~ .> '~. ::_co. -. -co / / j' ~ - '-. r /' ,- 5 --- , :~ '--II---'~ "' ,'::'/::." / ) "--------- ------ ... ...-------- ----. =: '" - .( . SUBJECT - // --- - - :: "'::'::' AREA" <,' - - - ~ - , - ~ -- / - ------- ,- " -'-', '- -- ~ - . -: - - - - - '- ----- -------- "-~-= ~ '-- \ .. - - - - ,.. - " - - - - LOCATION rv1AP PROPOSED BUDGET AMOUNT: Roads (Account #2320) $70,000 LOCATION: Balaton Avenue - nom Colmar A venue, to south limit. PROPOSED CONSTRUCTION INCLUDES: Storm Sewer Improvements . Balaton A venue - nom Colmar A venue, to south limit. Road Reconstruction (asphalt and curb/gutter) . Balaton A venue - from Calmar Avenue, to south limit. Complete Landscape Restoration (grading and sodding where required) . to all areas affected. I, ITENCERS\SUDGET j"\199912320_08DOC 7d PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS Sheppard Avenue - - .~ " -- - ,~ '-' -/ > --",--- - - ,', "- ~~ --.-- ~--" . " :::>c:, :: :; ::: ;;: </--='~.c,::::' - :: - - " - --- ~ - -~ ~ - --, - - - ::0 - - , :. , - '- ----/ - ~ ~ ---., - . , - - - ' --,~ - --- .,. :::.c ',;;' :; ,:,', ---./ ',;;'- :::'",':'- - - - -' - - s-.;:=:::.:.=:; SUBJECT AREA " -.- - :", ~:. --- " -'~ - z ", '-' " - I -/0 ... <';'~~ --.. , \ - - " - :; " 'v';: - < :: - 'c ::;c',':' - ~\ " (). ~ ' - , ,C ::: z -""='= "C_:::;';:'.'C- ,- þ< - ~ . - '. " "'"'" " - - '- - .' , -= - -- - - - co.:o, - - - - - - - - -" , ~ LOCATION ìv1AP PROPOSED BUDGET AMOUNT: Roads (Account #2320) $1,200,000 LOCATION: Sheppard A venue - from Rosebank Road, west to Altona Road. PROPOSED CONSTRUCTION INCLUDES: C.S.P. Culvert Replacement (with Concrete Box Culvert) . Sheppard Avenue - on Petticoat Creek. Storm Sewer Installation . Sheppard A venue:. from Rosebank Road, west to Altona Road. Road Improvements (granular base, asphalt and curb/gutter) . Sheppard A venue - from Rosebank Road. west to Altona Road. Complete Landscape Restoration (grading and sodding where required) . to all areas affected. 1:\TENCERS\8UDGETj:~\199912320_10,DOC 7'J PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 .. ROADS Vicki Drive /;'~" / , :' /<:;;;.~~-- /"~ ~ -' /.;.//> -// ------~"-"', ~ -- :;.~ ?--?~",./-/-,--, ',c -- -- //" :-"~/',,, -- // /./ - / v // /,/ ,/' ,,:;-/'/ /~/ -::;~,-y ~~7~ -~- /-/ ,.~/ / "".,' ,-- ./ ./ \ // -- -', .// '- \/' ,,-.?-~, --./ - /' ,-,//- / ~ / -;: Â <¿.:;\ \// '// ~:;-- ~-'--:.. ,', ~~, "0-- -- ---"';---: -" ---------- - - '.- '-" 1// ::: - , "- 0:---- --/ ,- ~~ ~ ~::-x,,-::~-- - _/'",'(-:: ---.-'::- - -- :::-- -..,' - - -: - ------- -- -", '-. :.'" ,f/ / ,',~ - > ::~~-:-=~=: - ,----- --.., '-' \'::"'::--~ ;.,.,::, - . , ----- :: ~- -' /; :: =:-:--, , - ~ :: "':::"- ;"'v:: L -, :..~~::. ./ -"' ", :: "/ . " - - -- ~ - - --:.----~--- - ----./ --.,: - -- 3-'-',::-< SUBJECT ----"~---- I-'" -"",,",/ AREA ~ ~-- ::::: -~- '::-<--"-::v,:, :=:: ~ . - ------,,:,,> -= ------------- - - - - ~",'",-",-" -'-A',:;:::;', "',",- -- ~ "--'- '.. ---, -~ ,- --' . .. - Â LOCATION tv1AP PROPOSED BUDGET AMOUNT: Roads (Account #2320) $235,000 LOCATION: Vicki Drive - from Hillcrest Road, east to West Shore Blvd. PROPOSED CONSTRUCTION INCLUDES: Storm Sewer Improv~ments . Vicki Drive .. from Hillcrest Road, east to West Shore Blvd. Road Reconstruction (granular base, asphalt and curb/gutter) . Vicki Drive - from Hillcrest Road, east to West Shore Blvd., including intersections with Hillview Cres., Victory Drive, and Marksbury Road. Complete Landscape Restoration (grading and sodding where required) . to all areas affected. II TENC:RS\BUDGET.Pi 199912320_11.DOC 80 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS Seventh Concession Road . ~ ~ ~ ., : " - ., " - - - ~~ - - -------' ;: ----- - :::::: ,':: '¡-- --, ---- ." '-'~ ,~=-:::::: -, - - , 5: '7 /" SUB.JECT AREA - - - -' ; :::: = , -, ,- - /1 /' //' / //! // // / / / // // //' / / '7 - ;;> --- - - - :,:: ~ '! v .. LOCATION NJAP PROPOSED BUDGET ACCOUNT: Roads (Account #2320) $160,000 LOCATION: Seventh Concession Road - from Salem Road, east to Lakeridge Road (Regional Road #23). PROPOSED CONSTRUCTION INCLUDES: Road Resurfacing (granular base, Surface Treatment and Slurry Seal) . on the Seventh Concession Road from Salem Road, east to Lakeridge Road (Regional Road #23). .J 1.1 TENCERS\SUOGëT_PlI999\2320_'2.00C 81 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS Ferncliff Circle Extension " - -- ------ - " :;: '" '/" -== ,', ~::;:. ~ -~:::- !:: = ,', ,- ::,:" -:; - :: c. =- - ------- " , ,/ ',,' '< _.:. '":: - ~, " .. ./ ::: "'-" ~ - - . -- - '--, - - ~ - . " , - - - -, """:;:'.,'.:.:: - -- - -- " ---',~ c: ",:- -, - - '/~-- ~ , - z - - -- -, - - " - ~ =--:::~.,':-::?: ~ s~ --~--;:/::::~'~:::::--- '~ ~~ <~:;~ ~ : ~:;:::;_::: ~ /_- -:; =-:;:/:"--== s- ,. . - / ---../.... '""' \;' =- " - =- / -,- - ' -..., SUBJECT / "", -c" AREA - , ::: , - - -- " _~--:;::;:NO:;¿-,..., :: .:""~ Z '-C:' -:;:"-"::-::: ,-,,- - .. --- '. ::;: ., - PROPOSED BUDGET AMOUNT: Roads (Account #2320) LOCATION: ~ ., ~ ==~:::::-=', ------ =::......~ ~ .' v ., ::.2: -'" ~- ;:; - ~-, -- - LOCATION MAP $30,000 F emc1iff C irc1e - from the north leg to the south leg. PROPOSED CONSTRUCTION INCLUDES: Stonn Sewer Installé:\tion . FemcliffCircle. from the north leg to the south leg. Road Construction (granular base, asphalt and curb/gutter) . F emc1iff Circle - from the north leg to the south leg. Complete Landscape Restoration (grading and sodding where required) . to all areas affected II TENCfERS1BUDGêìj~'I1 9991232o_13 DOC 82 / PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS Pickering Parkway \. Ii $ \ ,....::.. ì !:j ~~\, ~ I¡,J:: -----:::~\\~,"'O<:-i IV ,7\--' , ~?"':"', ,'\2 ,~'-" ;:,<:, -. ~.... \ \ v If-\' , ~ ~ -:,...<:. - "-IC. 'i, ...\ \":i ~c:"--, -Ai(-~ ~\, ':~\ ':--"_-::'<0 =-, ~("~~ :- C:~'-=<-:- V -;,. """,0,"\ : 7A <,'5?':::-:- \! '1.- \ "...'é. SCU"" \: 7 \ i i I ~ : : ! I':: , I , ,;¡: I SUBJECT i > AREA" \. "V ~ >- ~~::V5E::;: J í V C~uRT i ~\ 0, ~_""NG ' ~..<:.'O-' \ ?\'-' \ "')R- ..AI'-: ,"-", : ~ -R-,~~ :; ~, ", < Z 1'- -../ " '\J ,"" I H\G'¡-I~ Il- C ^, ,.- a \ I <::: I 0 I Ac.L.:ANC;:: <Y ~^' ~ ~"' \ C , \ ~ I i <: ~^ I LOCATION MAP PROPOSED BUDGET AMOUNT: Roads (Account #2320) $90,000 LOCATION: Pickering Parkway - from Glenanna Road, east to the Hydro Corridor. PROPOSED CONSTRUCTION INCLUDES: Road Resurfacing (asphalt) . Pickering Parkway - from Glenanna Road, east to the Hydro Corridor. 1\ TIfEND¿ASiBUDGIfET- PlI999\2320_14 DOC ) 83 . PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS Brands Court iL . ' i I L-., ------ , - - , ~;~~; =:_~ j I~ -." -- , ;:¡i v' -¿ L.. - -, -~ ~- LOCATION rv1AP PROPOSED BUDGET ACCOUNT: Roads (Account #2320) $130,000 LOCATION: I. i Brands Court - from Fieldlight Blvd. east to Tenninus. PROPOSED CONSTRUCTION INCLUDES: Stonn Sewer Improvements . . Brands Court - from Fieldlight Blvd. east to Terminus. Road Reconstruction (granular base, asphalt, and curb/gutter) . Brands Court - from Fieldlight Blvd. east to Tenninus. Complete Landscape Restoration (grading and sodding \I,,-here required) . to all areas affected I. lTENDERS\BUDGET.PlI99912320.15.DOC / 84 PUBLIC WO,R)(S DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS Strouds Lane and Fairport Road ~ - - v j - ;:: v -- ~ ~', ./ :':7 := =;: 3::: ", - - .:.,:: , -,--- -- "~~-'--- - . r '-... - - - .-/> ' - - - - ----,', ^ . -~ '- ./ /':ô';- ---~ -'- '>"- 00-___00 -,::.. :. ./-~~~ /' / SUBJECT AREA - - " - '-. -'" " '---. ----. '- - - - :: - ------ / ~' - -:::-:::"':,>,'- - - --~::. ' - - - ~----=-, : , -, - /,~ / - .. - = ,,' - v v <: '3: :; ,,~ -/ - .' - - ;; '::-- - ~~:; - I \<~;, - ' v - v :: > - :: <'-, - </ -~ -,::' ,-::. '-"::"--,-- / " /._',", :::::_"_5 S- - ,-;-' --- "--- , '0, -,:.::;::-::.- ',:: ---- --- ,:.,,':: - LOCATION MAP PROPOSED BUDGET AMOUNT: Roads (Account #2320) $75,000 LOCATION: At the intersection of Strouds Lane and Fairport Road. PROPOSED CONSTRUCTION INCLUDES: Traffic Control Signal Installation . At the intersection of Strouds Lane and Fairport Road. ¡-¡ TëNDéRS\BUDGE7"j'\1999\2320_16.DDC ) 85 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2320 - ROADS Helen Crescent .. - - ~~ =:'-VC""õ: - - -~ " ~, -c:. --'"'-E: ~::. - .. ~ .', - - - ~ " -' '--- . ~ ~ - .~ '~ "; ~ - ~ ~ - - -, l::~=-' ~ ~', .----' - ----' ~è' ~'r- 9~:' v ~ ::: :;:., - 7~, - '-- ,::. ' - ---- --- --- . - .:., =- '.~ 'õ: ':'_V5.3 - ',I - " '"'" /"<'" ~,' '<,',~,::;, "', <,/:J ".. '-, - - ',.."- ",'- ~" ",,---- - -' - -- - --' --- -- - - - '- '-- :: '" '::::, ". ',::: =-':",5-':', -, - ---- .:,. '" 'õ:", - 'õ: -:; '.A -,.-/ --::::<::;_:::.'õ: ;;;A_"'-:;'- - .-/ -'" ,'õ: .,.' - . c----' , - ~:: S-'õ:AR==" :: ,;;: _""-E :: - ~ - Z -'- "- -:. . -, - "'.:."'-< þ '. - - '. . 0,' " - ",:::.:.::; ;ç =='!';'=-""=== 5-~=-'õ:-. Z z - :::::: VA" " LOCATION MAP ¡ ¡ ¡ PROPOSED BUDGET A1\10UNT: Roads (Account #2320) $85,000 LOCATION: Helen Crescent - from Modlin Road, west to Terminus. PROPOSED CONSTRUCTION INCLUDES: t ! . Storm Sewer Improvements . H~len Crescent - from Modlin Road, west to Terminus. Road Reconstruction (granular base, asphalt and curb/gutter) . Helen Crescent - from Modlin Road, west to Terminus. Complete Landscape Restoration (grading and sodding where required) . to all areas affected. ) '\TENDERS\BUDGéTJ~\199912320_18,DOC 86 ::; - - ~ "/ - - - - ~ . - '- ~ j---, "- '-' - /-, '- TOWN OF PICKERING ,:'.. OF "/~ ;; ora- r",~ - .. Z ~ " ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY ¡ , i ì ! j ¡ I ¡his form deals with how work is I brganized to support your Department's 'Strategic approach to this year's Capital femands. Each request is analysed to ¡eflect the value to the Town and its 'Financial Review of this Request. í I i "BUSINESS CASE" The Criteria! Department: PUBLIC WORKS Division: Account #: ROADS 2320-6157 Project: Project #: ONE-4 TON DUMP TRUCK Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & Location: (attach map) Expected Starting Date: I Expected Completion Date: Dec-99 N/A l.l.oiOOI DescriPtion: r Material required: I I I Location of Project One 4 Ton Dump Truck ! r Detailed information as to project description: Purchase of one 4 ton dump truck for the Roads Division. (Replacements) 'roject Justification: , $ This vehicle is required for winter control operations, including salting, sanding, plowing and road maintenance involving gravel replacement, asphalt, ditching, shouldering, culvert repairs and installations. Replacing Vehicle #078, which is beyond it's life cycle and experiencing extensive repairs. Truck #078 is a 1987 model year. This truck is no longer reliable. 86A Page 2 1998 . . Newl 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Ad mi nistratio n/Overh ead Vehicles One Ton Dump Truck R 120,000 1 120,000 Other Total 120,000 1 120,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund Development Charges Other Debt - 5-Year R 120,000 120,000 Total 120,000 120,000 . 3rowth Related Iet Expenditure to be Financed by/from: " tinanCinQ ~pproval ¡=inanCing for this project has previously been approved by Council and is available in Capital Account No: If"°ital Program Four Year Forecast 1999 2000 2001 2002 2003 Beyond $ $ $ $ $ I 120.000 J .1 IOperatinQ Costs . Costs to be included in Operating Budget for: Maintenance/Repairs o 1,000 2,000 3,000 4,000 l'j)peratinQ SavinQs I Cost Reduction/Increased Revenue 16,000 10,000 1 O,OOO ? ? I due to: Maintenance/Repairs ¡Net 104,000 9,000 8,000 I I . taYbaCk Period: MonthsNears .,. , L~ash Flow Month: Quarter: Beyond January April July October 1 st 3rd 1999 ¡roiection February May August Nov Iin/(Out) Flow March June Sept. Dec. 2nd 4th \ 120,000 120,000 ¡JOStlBenefit Anal!!>i> ¡he vehicle is used everyday and must be reliable, especially during winter control, to provide emergency operations. I Life of Asset ¡rovision for The vehicle will have a 7 year life expectancy. uture Repair/Replacement tDDrovals tepartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL IFinance Reference #: Project Description and Location One 4 - Ton Dump Trucks (Plows) Public Works ORGINATING DEPARTMENT Dec-99 ESTIMATED STARTING DATE N/A ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT $120,000 Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: I ¡ DEBENTURE FINANCING UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. I 1 1 TREASURER'S APPROVAL DATE APPROVED TOWN OF PICKERING ,¡.I" OF "Ie ;;°5°,," 1-% - " z ~ Ç) .. 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY I , ì "BUSINESS CASE" The Criteria! 'ThiS form deals with how work is /,rganized to support your Department's 'Strategic approach to this year's Capital rl¡,emands. Each request is analysed to eflect the value to the Town and its ,tinancial Review of this Request. ¡ Department: PUBLIC WORKS Division: Account #: Roads 2320-6157 Project: Project #: Crew Cab Stake Truck Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & location: (attach map) Expected Starting Date: I Expected Completion Date: Jun-99 Aug-99 , I ¡ ¡roject Description: I J Material required: ¡ I' Location of Project: I I ¡ i ,I 'lroiect Justification: ! ! One Crew Cab Stake Truck Detailed information as to project description: Purchase of one crew cab stake truck for the Roads Division of Public Works, $ This Truck is required for debris and litter pick up, pothole repairs, sign installations and maintenance, brush and tree removal, guide posts and rails, etc" shoulder maintenance, Replacing vehicle #087, which is at the end of it's life cycle and experiencing expensive repairs. The existing vehicle is a 1993 model and will be traded in. 40,000 86B Page 2 1998 New/ 1999 Budaet ExDenditure Reclacement UDarade Quantitv Budaet (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Ad mi nistrati on/Overhead Vehicles Crew Cab Stake Truck R 40,000 1 40,000 Other Total 40,000 1 40,000 1998 Budaet Financina N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) R 40,000 40,000 User Revenue Reserve/Reserve Fund Development Charges lease Total 40,000 40,000 Growth Related \jet Expenditure to be Financed bylfrom: Page 3 pnanCinQ Approval Financing for this project has previously been approved by Council and is available in Capital Account No: ¡ ¡ 1 ¡Capital ProQram ¡ I Ii I ,:Jperatinq Costs Costs to be included in Operating Budget ¡for: Maintenance/ Repairs I OperatinQ SavinQs ¡Cost Reduction/Increased Revenue due to: Maintenance/Repairs Four Year Forecast 1999 $ 2000 $ 2001 $ 2002 $ 2003 $ Beyond 40,000 0 2,000 2,000 5,000 8,000 6,000 6,000 6,000 Net ¡ I 6,000 4,000 4,000 Payback Period: Months/Y ears Month: Quarter: Beyond Cash Flow January April July October 1 st 3rd 1999 --r°jection February May Auqust Nov. 40,000 /(Out) Flow March June Sept. Dec. 2nd 4th 40,000 lost/Benefit Analysis I he vehicle is used every day and due to the type of work it is used for, it is constantly idling. It is versatile and operations :ênnot be accomplished without it. Jfe of Asset Provision for tJture Repair/Replacement This vehicle has a life expectancy of 7 years. I., ìPprova,s ¡apartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL IF;n"nce Reference #: Project Description and Location One Crew Cab Stake Truck Public Works ORGINATING DEPARTMENT Jun-99 ESTIMATED STARTING DATE Aug-99 ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT $40,000 Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is el~cted, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED TOWN OF PICKERING ,¡<\'I OF "Ie ,;; o5l'O~ +% r '" z ;- Ç) ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY ¡ I ¡~hiS form deals with how work is 'organized to support your Department's îtrategic approach to this year's Capital remands, Each request is analysed to 'reflect the value to the Town and its ¡;;inancial Review of this Request. ¡ "BUSINESS CASE" The Criteria! Department: PUBLIC WORKS Division: Account #: ROADS 2320-6157 Project: Project #: PICK-UP TRUCK WITH PLOW Capital Budget Year: Previously Included In: 1999 Corporate Project Title: Project Title & Location: (attach map) Expected Starting Date: I ~xpected Completion Date: Jul-99 N/A 'Project Descriotion: ¡ i ¡ , Material required: I Location of Project ! One 3/4 Ton Pick-Up Truck with Plow. Detailed information as to project description: Purchase of one 3/4 Ton Pick-Up complete with plow, for the Roads foreperson. (replacement) I j Project Justification: I I $ This vehicle is used by the Roads foreperson on road patrols, site inspections, material pickup, plowing of snow as required, complaint investigations, etc. To replace unit #085, which is 7 years old and 198,000 km. I ¡ 86C Page 2 1998 New/ 1999 Budaet ExDenditure ReDlacement UDarade Quantity Budaet (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Ad mini strati 0 n/Overhe ad Vehicles One 3/4 Ton Pick-Up Truck with Plow R 40,000 1 40,000 Other Total 40,000 1 40,000 1998 Budaet Financina N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) R 40,000 40,000 User Revenue Reserve/Reserve Fund Development Charges Lease Total 40,000 40,000 :Jrowth Related >Jet Expenditure to be Financed by/from: Page 3 ,tinanCinQ Approval ¡inanCing for this project has previously been approved by Council and is available in Capital Account No: I ;aPital ProQram I ¡ , Four Year Forecast 1999 $ 2000 $ 2001 $ 2002 $ 2003 $ Beyond 40,000 ~peratinQ Costs I Costs to be Included In Operating Budget for: Repairs/Maintenance , I I J)peratinQ SavinQs I Cost Reduction/Increased Revenue ¡due to: Repairs/Maintenance I Net I 1,000 2,000 2,500 3,000 3,500 2,000 3,000 4,000 5,000 6,000 1,000 1,000 1,500 2,000 2,500 Payback Period: I I Months/Y ears ¡ ¡ Month: Quarter: Beyond Cash Flow January April July October 1 st 3rd 1999 -¡roiection February May August Nov. 40,000 /(Out) Flow March June Sept. Dec. 2nd 4th 40,000 lost/Benefit Analysis Vehicle Maintenance/Repairs will be expensive in 1999 and beyond. Body badly rusted. '¡ddition of plow allows shorter response time to rectify snow removal complaints/deficiencies. I .' Life of Asset lrovision for The vehicle has a life expectancy of 5 - 7 years, depending on total mileage accumulated. !,uture Repair/Replacement pprovals /epartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location Pick-up Truck with Plow Public Works ORGINATING DEPARTMENT Jul-99 ESTIMATED STARTING DATE N/A ESTIMA TED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT $40,000 Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING UPDATED ANNUAL LIMIT .' Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED TOWN OF PICKERING ,¡.II'I OF "Ie... ;-o~% >=œ;ð ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Ii , j this form deals with how work is organiZed to support your Department's rtrategic approach to this year's Capital ~emands. Each request is analysed to ¡reflect the value to the Town and its '¡inancial Review of this Request I ' I . "BUSINESS CASE" The Criteria! Department: PUBLIC WORKS Division: Account #: ROADS 2320-6157 Project: Project #: UTILITY VEHICLE Capital Budget Year: Previously Included In: 1999 Corporate Project Title: Project Title & Location: (attach map) Expected Starting Date: I ~xpected Completion Date: Jun-99 N/A ¡roiect Description: I Material required: One Utility Vehicle Location of Project Detailed information as to project description: Purchase of one Utility Vehicle for the Roads Supervisor. (Replacement) Project Justification: 1 I This Vehicle is used by the Roads Supervisor daily for road patrols, job inspections, works at Civic Complex, winter control and emergencies, if required, I To replace unit #022, which is 7 years old and.185,00O km. $ 86D Page 2 1998 New/ 1999 Budaet Excenditure ReDlacement Ucarade Quantitv Budaet (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Ad mi n istratio n/Overh e ad Vehicles One Utility Vehicle R 30,000 1 30,000 Other Total 30,000 1 30,000 1998 Budaet Financ;na N/R $ $ NJA $ (To be completed by the Finance Department) Property Tax (current) R 30,000 30,000 User Revenue Reserve/Reserve Fund Development Charges Lease . Total 30,000 30,000 :;rowth Related ~et Expenditure to be Financed bylfrom: " Page 3 I ! j IFinancinQ Approval I ¡inancing for this project has previously been approved by Council and IS available in Capital Account No: fapital ProQram Four Year Forecast 1999 2000 2001 2002 2003 Beyond $ $ $ $ $ ¡ 30,000 iDeratinQ Costs tosts to be included in Operating Budget for: Repairs, Maintenance, Servicing 500 1,500 2,000 3,000 3,500 ! jperatinQ SavinQs Cost Reduction/Increased Revenue rue to: Repairs/Maintenance 2,000 2,500 3,000 4,000 5,000 Net 1,500 1,000 1,000 1,000 1,500 ¡ Payback Period: Months/Y ears ¡ I I Month: Quarter: Beyond :ash Flow January April July October 1 st 3rd 1999 !rojection February May August Nov. hOut) Flow March June Sept. Dec. 2nd 4th 30,000 30,000 ÞstJBenefit Analysis Vlaintenance of the vehicle being replaced will be expensive in 1999 and beyond. I .' _ife of Asset lovision for The vehicle has a life expectancy of 7 years depending on the mileage accumulated. uture Repair/ReplacemÊmt ¡ !pprovalS epartment Approval Finance Approval Chief Administrative Officer Page 4 FINA ~CE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location Utility Vehicle Public Works ORGINA TING DEPARTMENT Jun-99 ESTIMATED STARTING DATE N/A ESTIMA TED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT $30,000 Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING UPDA TED ANNUAL LIMIT 1 " Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992, The Treasurer has determined that the limit has not been exceeded, Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board, TREASURER'S APPROVAL DA TE APPROVED TOWN OF PICKERING ,¡.II'I OF "Ie .;,,;,°m+% ::: '" z ;- Q ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY I I rhiS form deals with how work is OrganiZed to support your Department's cptrategic approach to this year's Capital lemands. Each request is analysed to I I reflect the value to the Town and its J:¡inancial Review of this Request. I "BUSINESS CASE" The Criterial Department: PUBLIC WORKS Division: Account #: ROADS 2320-6178 Project: Project #: ROAD GRADER Capital Budget Year: Previously Included In: 1999 Corporate Project Title: Project Title & Location: (attach map) Expected Starting Date: I ~xpected Completion Date: Dec-99 N/A Ilroiect Description: Material required: One Road Grader \ Location of Project: Detailed information as to project description: Purchase of one Road Grader for the Road Division of Public Works (Replacement) Project Justification: I This equipment is required for the maintenance of Gravel Roads, for grading, placement of material, and winter control operations. $ Replaces Unit #105, which is beyond it's life cycle and experiencing expensive repairs, The existing equipment is a 1983 model. The"normallife expectancy is 10 - 12 years. 86E Page 2 1998 New/ . . 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Roads - Buildings EngineeringlOesign Administration/Overhead Vehicles - Road Grader R 240,000 1 240,000 Other Total 240,000 1 240,000 1998 Budget Financing . N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund Development Charges 5-Year Debt R 240,000 240,000 Total 240,000 240,000 Growth Related 'Jet Expenditure to be Financed by/from: .' I ¡ j Page 3 J fFinanCinq Approval ¡ I Financing for this project has previously been approved by Council and is available in Capital Account No: I Four Year Forecast þaPital ProQram 1999 2000 2001 2002 2003 Beyond I $ $ $ $ $ I 240,000 ,I pperatinQ Costs I ¡ Costs to be included in Operating Budget > for: Maintenance/Repairs 0 4,000 8,000 12,000 16,000 hperatinQ Savinqs I Cost Reduction/Increased Revenue ¡due to: Maintenance/Repairs 40,000 30,000 30,000 ? ? I 'Net 40,000 26,000 22,000 j I I 'paYbaCk Period: Months/Y ears Month: Quarter: Beyond Cash Flow January April July October 1 st 3rd 1999 trajection February May' August Nov. I /(Out) Flow March June Sept. Dec. 2nd 4th 240,000 240,000 lost/Benefit Analysis This equipment is essential for gravel road maintenance and must be reliable. The machine is equally important juring winter control to provide emergency operations, (scraping of ice and plowing). .1 Life of Asset .' rovision for The vehicle will have a life expectancy of 10-12 years. . uture Repair/Replacement ~pprovals ~epartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location One Road Grader Public Works ORGINATING DEPARTMENT Dec-99 ESTIMATED STARTING DATE N/A ESTIMA TED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT $240,000 Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: ¡ DEBENTURE FINANCING UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected. the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED ) j TOWN OF PICKERING ,¡.II'I OF "Ie ;; oPfl+~ == !Ii Z >- Q ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY ¡ ¡ I I ~hiS form deals with how work is 10rganiZed to support your Department's ptrategic approach to this year's Capital ~emands. Each request is analysed to Ireflect the value to the Town,and its rnanCial Review of this Request. "BUSINESS CASE" The Criteria! Department: PUBLIC WORKS Division: Account #: MUNICIPAL WORKS 2320-6181 - 2323-6108 Project: Project #: WILLIAM STREET RECONSTRUCTION Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & Location: See attached map Expected Starting Date: I Expected Completion Date: Jul-99 Aug-99 "?roiect Descriotion: II Material required: ! ! ¡ Location of Project: William Street from Central Street to north of David Street Detailed information as to project description: Reconstruction of William Street from Central Street to north of David Street, including storm sewer improvements (repairs), new granular base, concrete curbs, asphalt pavement and sidewalk installation. ! Project Justification: 1 This project is proposed for 1999 for the following reasons: 1) The existing pavement is nearing it's life expectancy and has deteriorated to a point where it is very difficult to maintain, 2) Streets in Claremont are being reconstructed as part of a major project. 3) Recent development north of this area connects to this street. $ 86F Page 2 1998 .' New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Road Reconstruction 66,000 66,000 - Buildings Engineering/Design Survey 4,000 4,000 Administration/Overhead Vehicles Other Sidewalks 15,000 15,000 Total 85,000 85,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) 15,000 15,000 User Revenue Reserve/Reserve Fund Development Charges Other - Debt 70,000 70,000 Total 85,000 85,000 3rowth Related \jet Expenditure to be Financed by/from:" Page 3 I í J finanCinq Approval ¡ financing for this project has previously been approved by Council and is available in Capital Account No: I II Four Year Forecast faPita, Proqram 1999 2000 2001 2002 2003 Beyond I $ $ $ $ $ 85,000 6,000 I l DDeratina Costs r Costs to be included in Operating Budget for: \ I i)peratina Savinas I Cost Reduction/Increased Revenue !due to: j ¡ I Net ¡ j ¡ paYbaCk Period: Months/Y ears I ¡ Month: Quarter: Beyond Icash Flow January April July October 1 st 3rd 1999 6,000 11roiection February May. August Nov. 85,000 P/(Out) Flow March June Sept. Dec. 2nd 4th I 85,000 ~OStlBenefit Analysis ¡The provision of adequate maintenance is difficult due to the surface conditions. The structural adequacy of the base is '-LJbstandard. ~ife of Asset rovision for The newly constructed road wilt have a 20 to 25 year life expectancy, . uture Repair/Replacement tpprovals fepartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location Reconstruction of William Street from Central Street to north of David Sreet. Public Works ORGINATING DEPARTMENT jul-99 ESTIMATED STARTING DATE Aug-99 ESTIMATED COMPLETION DATE BUDGET REFERENCES: 1999-2000 YEAR AMOUNT $85,000 Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financmq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING UPDATED ANNUAL LIMIT .. Since approval of this provisional debenturing may require rang term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED J J i j "BUSINESS CASE" I The Criteria! ~hiS form deals with how work is 10rganiZed to support your Department's ftrategic approach to this year's Capital ¡emands. Each request is analysed to ¡reflect the value to the Town and its Tnancial Review of this Request. TOWN OF PICKERING ,¡.II'I OF "Ie ~o_~ ~œ;ô .. 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: PUBLIC WORKS Division: Account #: MUNICIPAL WORKS 2320-6181 Project: Project #: WESTSHORE BOULEVARD RECONSTRUCTION Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & Location: See attached Map Expected Starting Date: I Expected Completion Date: Jun-99 Aug-99 roject DescriDtion: . Material required: ¡ Location of Project: Westshore Boulevard from Vistula Drive to Oklahoma Drive Detailed information as to project description: , Reconstruction of Westshore Boulevard from Vistula Drive to Oklahoma Drive, including storm sewer improvements I (repairs), new granular base, concrete curbs and asphalt pavement. Project Justification: The project is proposed for 1999 for the following reasons: f . The Region of Durham is planning to replace the old existing watermain and is in the process of budget approval. 2) The existing pavement which is 30 years old has exceeded it's life expectancy and has deteriorated to a I point where it is very difficult to maintain, and drainage is inadequate. It is one of the few streets in the 'ijestshore area that has not been redone as part of a major project of upgrading the streets in this area. $ 86G Page 2 1998 . ' New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Road Reconstruction 332,000 332,000 - Buildings Engineering/Design Survey 8,000 8,000 Administration/Overhead Vehicles Other Total 340,000 340,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund Development Charges Other - Debt 340,000 340,000 Total 340,000 340,000 3rowth Related '\jet Expenditure to be Financed by/from: ;, P,age 3 . L . A I I r' rnancrnQ pprova finanCing for this project has previously been approved by Council and is available in Capital Account No: I j Four Year Forecast faPita, ProQram 1999 2000 2001 2002 2003 Beyond $ $ $ $ $ I 340,000 50,000 ¡ ~peratinQ Costs Costs to be included in Operating Budget for: I ~peratinQ SavinQs Cost Reductionllncreased Revenue rue to: Net I Payback Period: Months/Y ears I t J Month: Quarter: Beyond Cash Flow January April July October 1 st 3rd 1999 50,000 E:!roiection February May August Nov. 300,000 ~/(Out) Flow March June Sept. Dec. 2nd 4th 300,000 40,000 40,000 lost/Benefit Analysis I he provisin of adequate maintenance is difficult due to surface conditions. The structural adequacy of the '"1,ase is substandard. Jife of Asset .' Provision for The newly constructed road will have a 20 to 25 year life expectancy, t~ture Repair/Replacement tpprovals repartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL IFinance Reference #: Project Description and Location Reconstruction of Westshore Boulevard from Vistula Avenue to Oklahoma Drive. Public Works ORGINATING DEPARTMENT Jun-99 ESTIMATED STARTING DATE Aug-99 ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financino Sources 1999 Preliminary Proposed Budget Allocation (Total Project) i J Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is el~cted, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this p(oject from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED TOWN OF PICKERING ~\'I OF PIC ;)°Sli! +% - " Z >- Q ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY I I I \ this form deals with how work is 'Organized to support your Department's 1trategic approach to this year's Capital ¡emands, Each request is analysed to reflect the value to the Town and its jinancial Review of this Request. j ¡ ¡ "BUSINESS CASE" The Criteria! Department: PUBLIC WORKS Division: Account #: MUNICIPAL WORKS 2320-6181 Project: Project #: PICKERING/UXBRIDGE TOWNLINE RESURFACING Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & Location: See Attached Map Expected Starting Date: I Expected Completion Date: Aug-99 Sep-99 l'1roiect Description: ! I I. Material required: I I Location of Project: I ¡ Pickering/Uxbridge Townline from Markham Townline easterly to Concession #3 of Uxbridge. Detailed information as to project description: Resurfacing Pickering /Uxbridge Townline from Markham Townline easterly to Concession #3 of Uxbridge, including f gravel, surface treatment and slurry .seal. Project Justification: I The existing pavement is nearing its life expectancy and has deteriorated to a point where it is very difficult to maintain. A section of this road is gravel surface. The Township of Uxbridge has recently resurfaced their portion of the Townline and by resurfacing our I portion it will be a completed resurfaced road from Brock Road to the Pickering/Markham Townline. ¡ $ 86H Page 2 1998 New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Road Resurfacing 160,000 160,000 - Buildings Engineering/Design Administration/Overhead Vehicles Other Total 160,000 160,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund Development Charges Other - Debt 160,000 160,000 Total 160,000 160,000 Growth Related 'let Expenditure to be Financed by/from: " ! Page 3 ¡ 1.-. . A I r-mancmQ pprova j Financing for this project has previously been approved by Council and IS available in Capital Account No: I FaPita, PrOQram I ¡ ,I pperatinQ Costs , Costs to be Included In Operating Budget , for: j ip . S . . peratinq avlnQS I Cost Reduction/Increased Revenue ¡ due to: ¡ I Net I ¡ '~aYbaCk Period: Four Year Forecast 1999 $ 160,000 2000 $ 2001 $ 2002 $ 2003 $ Beyond Months/Y ears I ¡ Month: Quarter: Beyond ,cash Flow January April July October 1 st 3rd 1999 19roiection February May August Nov. 140,000 ~/(Out) Flow March June Sept. Dec. 2nd 4th I 140,000 20,000 20,000 I þoStlBenefit Analysis 'The provision of adeq uate maintenance is difficult due to the surface conditions. I ILle 01 Asset .' Provision for The newly resurfaced road will have a life expectancy of 5 to 10 years. Future Repair/Replacement I ~pprovalS I ' pepartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location Resurfacing of Pickering/Uxbridge Townline. Public Works ORGINATING DEPARTMENT Aug-99 ESTIMATED STARTING DATE Sep-99 ESTIMA TED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT $160,000 .' Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: i .i Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING " I UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992, The Treasurer has determined that the limit has not been exceeded, Therefore. Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED I .1 ¡ ¡ "BUSINESS CASE" I The Criteria! this form deals with how work is organiZed to support your Department's ,...,r. trategic approach to this year's caPit.al emands. Each request is analysed to reflect the value to the Town and its C¡inancial Review of this Request. ¡ ! TOWN OF PICKERING ,¡.II'I OF I>/e .,ow", ;; œ;ð ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: PUBLIC WORKS Division: Account #: MUNICIPAL WORKS 2320-6181 Project: Project #: CONCESSION ROAD 5 RECONSTRUCTION Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & Location: See attached map Expected Starting Date: I Expected Completion Date: . Jul-99 Aug-99 rOject Description: Material required: Location of Project: Concession Road 5 from Greenburn Place to Salem Road Detailed information as to project description: . Reconstruction of Concession Road 5 from Greenburn Place to Salem Road, including new granular base, asphalt pavement & ditching, . ¡ Project Justification: . ¡The existing gravel road has deteriorated to a point where it is very difficult to maintain. Drainage is poor. This section of road when completed, will tie into the portion of road east of Salem I Road which will be completed by Development. $ 861 Page 2 1998 Newt 1999 ' Budget Expenditure Replacement Upgrade Quantity. Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets land Buildings Improvements - Parks - Road Reconstruction 160,000 160,000 - Buildings Engineering/Design Ad m i n istratio n/ Overhead Vehicles Other Total 160,000 160,000 .. 1998 Budget Financing NtR $ $ NtA $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund Development Charges Other - Debt 160,000 160,000 Total 160,000 160,000 3rowth Related -Jet Expenditure to be Financed by/from: .' .' ! j ¡ ¡ ¡ Page 3 ¡ FinanCinQ Approval !=inancing for this project has previously been approved by Council and is available in Capital Account No: I Four Year Forecast paPital ProQram 1999 2000 2001 2002 2003 Beyond I $ $ $ $ $ 160,000 I RPeratin~ Costs I Costs to be included in Operating Budget for: 6 . 5 . peratln~ avlnQS I Cost Reduction/Increased Revenue I due to: ¡ I Net ¡ paYbaCk Period: Months/Y ears ¡ ¡ \ I Month: Quarter: Beyond ICash Flow January April July October 1 st 3rd 1999 '-Proiection February May August Nov. 160,000 r/(Out) Flow March June Sept. Dec. 2nd 4th I 160,000 ~OStiBenefit Analysis IThe provision of adequate maintenance is difficult due to surface conditions. The structural adequacy of the þase is substandard. Poor drainage is creating maintenance difficulties. 1 ILife of Asset .' rOViSiOn for The newly constructed road will have a 15 to 20 year life expectancy. -uture Repair/Replacement I ~pprovals I pepartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location Reconstruction of Concession Road 5 from Greenburn Place to Salem Road Public Works ORGINA TING DEPARTMENT Jul-99 ESTIMATED STARTING DATE Aug-99 ESTIMA TED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report '¡ í I ¡ i I certify that the financing sources proposed for this project are valid and accurate, A summary of the financing for this project follows: Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: i ¡ DEBENTURE FINANCING UPDATED ANNUAL LIMIT ," Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992, The Treasurer has determined that the limit has not been exceeded, Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board, TREASURER'S APPROVAL DA TE APPROVED ! I fhiS form deals with how work is 'organized to support your Department's !Strategic approach to this year's Capital )Iemands. Each request is analysed to I eflect the value to the Town and its ~inancial Review of this Request. ¡ j "BUSINESS CASE" The Criteria! TOWN OF PICKERING ~\'I OF "Ie :; o!l+~ J: '" ž ;- ø ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: PUBLIC WORKS Division: Account #: MUNICIPAL WORKS 2320-6181 Project: Project #: ROUGEMOUNT DRIVE RESURFACING Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & Location: See Attached Map Expected Starting Date: I Expected Completion Date: Aug-99 Sep-99 'Project Description: I I' Material required: I I Location of Project: II I ¡ ¡Project Justification: II I I 'i.. Rougemount Drive from Toynevale Road to Oakwood Drive Detailed information as to project description: Resurfacing of Rougemount Drive from Toynevale Road to Oakwood Drive, including 50mm of Asphalt Pavement. $ The existing pavement is nearing it's life expectancy and has deteriorated to a point where it is very difficult to maintain. 86J Page 2 1998 . . New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Road Resurfacing 115,000 115,000 - Buildings Engineering/Design Administratio n/Overh ead Vehicles Other Total 115,000 115,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund Development Charges Other - Debt 115,000 115,000 Total 115,000 115,000 3rowth Related >.Jet Expenditure to be Financed by/from: " Page 3 I I ¡ (inanCinQ Approval ¡:inancing for this project has previously been approved by Council and is available in Capital Account No: , , I Four Year Forecast Capital ProQram 1999 2000 2001 2002 2003 Beyond I $ $ $ $ $ I 115,000 II ~perating Costs ,Costs to be included in Operating Budget for: ~peratin,g Savings Cost Reduction/Increased Revenue ¡due to: I Net ! Payback Period: Months/Y ears í I J dash Flow Month: Quarter: Beyond January April July October 1 st 3rd 1999 ~roiection February May August Nov. 115,000 t/(out) Flow March June Sept. Dec. 2nd 4th 115,000 lost/Benefit Analysis I he provision of adequate maintenance is difficult due to the surface conditions. , Jife of Asset .' Provision for' The newly resurfaced road will have a life expectancy of 15 to 20 years, I utu reRepair/Replacement ~pprovals ¡epartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location Resurfacing of Rougemount Drive from Toynevale Road to Oakwood Drive Public Works ORGINATING DEPARTMENT Aug-99 ESTIMATED STARTING DATE Sep-99 ESTIMA TED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT $115,000 Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financinq Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING .' I ¡ j UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DA TE APPROVED TOWN OF PICKERING ,¡.I'" OF "Ie ,;;°51+% :r z ;- " ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY , i I I I this form deals with how work is OrganiZed to support your Department's rortrategiC approach to this year's Capital emands. Each request is analysed to refiect the value to the Town and its jinancial Review of this Request. i I "BUSINESS CASE" The Criteria! Department: PUBLIC WORKS Division: Account #: MUNICIPAL WORKS 2320-6181 Project: Project #: BALATON AVENUE RECONSTRUCTION Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & Location: See Attached Map Expected Starting Date: I Expected Completion Date: Jul-99 Aug-99 Ijroiect Description: I Material required: Location of Project: Balaton Avenue from Colmar Avenue to South Limit. Detailed information as to project description: Reconstruction of Balaton Avenue from Colmar to South Limit, including storm sewer improvements (repairs), new granular base, concrete curbs and asphalt pavement. I Project Justification: I $ The existing pavement which is 30 years old has exceeded it's life expectancy and has deteriorated to a point where it is very difficult to maintain. It is one of the few streets in Bay Ridges area that has not been redone. as part of a major project of upgrading the streets in this area. 86K Page 2 1998 .' New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Road Reconstruction 70,000 70,000 - Buildings EngineeringlOesign Administration/Overhead Vehicles Other Total 70,000 70,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund Development Charges Other - Debt 70,000 70,000 Total 70,000 70,000 3rowth Related ~et Expenditure to be Financed by/from: ;. J J Page 3 I FinanCinQ Approval financing for this project has previously been approved by Council and is available in Capital Account No: I; Four Year Forecast faPita, ProQram 1999 2000 2001 2002 2003 Beyond I $ $ $ $ $ 70,000 10, 000 I I I I ~peratinQ Costs Costs to be Included in Operating Budget for: lperatinQ SavinQs Cost Reduction/Increased Revenue rue to: Net ¡ Payback Period: Months/Y ears ¡ I Month: Quarter: Beyond Cash Flow January April July October 1 st 3rd 1999 -roiection February May. August Nov. 60,000 ¡/(Out) Flow March June' Sept. Dec. 2nd 4th 60,000 10,000 10, 000 10, 000 lost/Benefit Analysis The provision of adequate maintenance is difficult due to the surface conditions. The structural adequacy ~f the base is substandard. I Life of Asset .' lrovision for The newly constructed road wilt have a 20 to 25 year life expectancy. uture Repair/Replacement pprovals epartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location Reconstruction of Balaton Avenue from Colmar Avenue to south limit. Public Works ORGINATING DEPARTMENT Jul-99 ESTIMATED STARTING DATE Aug-99 ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT $70,000 Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate, A summary of the financing for this project follows: - 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Financinq Sources Notes: DEBENTURE FINANCING TREASURER'S APPROVAL DA TE APPROVED i J I I I UPDATED ANNUAL LIMIT .' Since approval of this provisional debenturing may require tong term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TOWN OF PICKERING 1999 Ç~E,ITAL ßlJPG~J -----~--~----,-- 2321 TRANSPORTATION. EXTERNAL SUBDIVISION WORKS CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets 325,000 $325,000 FINANCING 1998 2823 General Fund $0 I. J 2823 General Fund - Reserve 4225 Reserve Fund - Comm. Facilities 97,500 4227 Reserve Fund - Develop. Charges (4.1) 227,500 Debt $325,000 87 0 1999 BUDGET $0 0 0 0 281,175 $281,175 0 0 0 1999 $0 0 84,353 196,822 0 $281,175 0 6157 Vehicles 6173 Furniture & Fixtures 6176 Office Machines & Eauioment 6178 6181 Page 1 1999 CAPITAL BUDGET 2321 TRANSPORTATION. EXTERNAL SUBDIVISION WORKS BACKGROUND INFORMATION $0 $0 $0 Miscellaneous Eauioment $0 Other Fixed Assets $281,175 Listed bv Priority + $75,000 OC.'CF Valley Farm Rea'" from Pickering Parkway to Diefenbaker Court. Sidew31k1iobllev3rd.' Tree Planting T ã C3rn:)itelli A:i.'Q4 Deferred to Year 2000. As per Council Budget Meeting April 6, 1999 2 Finch Avenue and Whites Road adjacent to Draft Plan 18T .97006 (18T -89094) sidewalk, street lighting. Finch Avenue - 410m @ $178.00/m Whites Road - 350m @ $178.00/m 72,980 62,300 DC/CF DC/CF 3 Altona Road adjacent to Draft Plan 18T -89117 (A) and 18T-88100 (40M-1689) (B) Sidewalk and Street lighting (A) Altona Road - 120m @ $178.00/m (B) Altona Road - 90m @ $178.00/m 21,360 16,020 DC/CF DC/CF 5 50,800 DC/CF Kingston Road Street Lights and Sidewalks W2 (Now 52/94) from Altona Road east to limit of development 88 As submitted to Council May 10,1999 ¡ 1999 CAPITAL BUDGET 2321 TRANSPORTATION - EXTERNAL SUBDIVISION WORKS BACKGROUND INFORMATION 6 Altona Road Street Lights and Sidewalks from Kingston Road north to limit of development North East quadrant Kingston Road sidewalk and street lighting 7 Financina Summary Community Facilities Develop. Charges - Roads 30% 70% Total 89 31,700 26,015 DC/CF DC/CF $84,353 196,822 $281,175 Page 2 As submitted to Council May 10, 1999 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL 2321 - EXTERt"JAL SUBOrvISION WORKS Valley Farm Road .. / / /' // //./ /~/<:'::: /,/ ,/¿:~/~ " /' / ,/ ~ '-. // , -/ - - --- '-~~=~:;/'~\".."", --~~ l ".;/ ""-,"-------~ '. -:~:-:>,=.:.,,::'" /" ' " :" \--:"--' ~ --- -/-:.' '\ ~ -- - ~ ~.- /-;-:~ \~i~~~:'- ':"'~/::::" , - - ---- ~ '/ ,,~"'- -~"':: /~ =,,- '~ - ... ,.. ~ ~ SUBJECT AREA '7,,;..= ,', :' ;.. - -----------" ---- /~-----~/ /// ,1-::- ~ //- - ::'-"~~~7 ----~/--;:. ;.. -- ~~ ',~ --- ~- - " , ~,~ , -_/~:-- - - , - ' ------ ":',-:..c::-- - ----- LOCATION ìvlAP PROPOSED BUDGET AMOUNT: External Subdivision Works (Account #2321) 575,000 LOCA TION: Valley Farm Road - from Pickering Parkway to Diefenbaker Court. PROPOSED CONSTRUCTION INCLUDES: Sidewalk . Vall~y Fann Road - from Pickering Parkway, north to Diefenbaker Court. Complete Landscape Restoration (grading and sodding where required) . to all areas affected. \1 flTENOr::RSIBUDGETJ'\199912321_01 DOC 90 PUBLIC \VORKS DEPARTMENT - 1999 BUDGET PROPOSAL 2321 - EXTERNAL SUBDIVISION WORKS Finch Avenue/Whites Road ,~ -;::..~' / "'" - ---- </, . !- - ,/ ',' .--- ~==-,,=----,=- ,-,:,-,~,/.~ --'-." '- , .' " :::::_:;-~<~~.." ~', ,,~,::/~~ ":;;.?:;~ ............/'~<'.' '-./ '/ - ...--",,::---""~ . ..: ',..-' // ,......-- ..~- ::: :: :: " '" ::: ..--- ,::::: " ' /"""--/""""""" '" ---- .. ...--/ ........ ~ ~ .-.. " '::::: -~-- - ------,~-:-- SUBJECT AREAS ~. - ~ -,~. - ' ------ ",' ~> :: :::.;-~- -'.:...'.:~ ~ =-,-- - ~ ,.-----. - '.....¿- ::: J -/ , . z -- ~ ,,? S S '.,:: ~L:;"':::::: . ' ~ -::----- - ~. -. : '/ ._;:- :. - ",:; - ", '. - ....~-.........., ..< , ~ , A --,---- -----., COo'::'.", -....... ~,"<~ '~ .- .:: -, '" ..:;::: :: ::...: ". ~ '-"""',::::;;- ' -"<.., ' ~~, ::;>- ::;=¡"':::::,"", :::-- ~~~ . ~'J -- '-' '! . .../"" \ ....- / ;' ..:::-- " ::::: -:;- .:: ,..- z "'-""~ " . - , ~ ~ - . - -'~~ ':::;"';:'=5":' - 5 - - . - ,::'.' "" ,y' LOCATION MAP PROPOSED BUDGET AMOUNT: External Subdivision Works (Account #2321) $72,980 $62,300 LOCA nON: Finch Avenue - from Whites Road northerly for 41 Om. \Vhites Road - from Finch Avenue easterly for 350m. PROPOSED CONSTRUCTION INCLUDES: Sidewalk & Street Lighting . Finch Avenue - from Whites Road northerly for 41 Om. . Whites Road - from Finch Avenue easterly for 350m. Complete Landscape Restoration (grading and sodding where required) . to all areas affected. 1\ TiENDéRS\BUDGéi.",", 199912321. 02,DOC 9~ PUBLIC WORKS DEPARTMENT - 1999 BUDGIiT PROPOSAL 2321 - EXTERL'\IAL SUBOrvISION WORKS AItona Road - ';"', - --- ~ -~- - ',- - ---,-- ----'-~-< - - - -'-'. =:::'" ~::: > '- " ,-------- - " - ::: ,', ::: - - :: - !:..- - _./ ,"" -: '";"~: -.:.:;; :'3:" = :~ - - :. ::0 ------- ,-' ------- - - / - SUBJECT i . AREAS '. ~':'; ~ - "- ..----'/ ' -- =-=--::;:- -- - ,- - 18T-89117 .~ . 1/ . .r " , '. " '--/- - "" - .. - ,', - S-:'/:::::;e , 01 - -<-- - :::::-=-'"',:::' -" - , / ~' -:::',:0::;; ::::;: 'I::: - ---< - '7 L- '~; ::;::::- -" ,A ,- '..,I - , / / ~, ~~ L.:::: - -::"~-';S::'" ~ j --- ~ - <, " ',,- := s-=<=:::=:::- = -=: ~ ¿' ~, =_:::,.< - - - ' 'j -,C \v( ~,' ,~, - '. '-':-:::, \ ' .J, .. , -/' LOCATION rvIAP PROPOSED BUDGET AMOUNT: External Subdivision Works (Account #2321) $21,360 $16,020 LOCATION: Altona Road - fronting Draft Plan 18T-89117 for 120m. Altona Road - fronting Draft Plan 18T-88100 for 90m. PROPOSED CONSTRUCTION INCLUDES: Sidewalk and Street Lighting . Altona Road - fronting Draft Plan 18T-89117. . Altona Road - fronting Draft Plan 18T-88100. Complete Landscape Restoration (grading and sodding \vhere required) . to all areas affected. /,\ TENDERSIBUDGETj>' 199912321. 03,DOC 92 PUBLIC WORKS DEPARTMENT - l.999 BUDGET PROPOSAL' . 2321 - EXTERNAL SlJBDIVISION WORKS I(jngston Road / Altona Road -:- - - - .. /~\ ~ -j' C \ - - c.. ~ ~ \'~--F - - -- , - -- --------' /' ---"",:,è.. -' -- .. ::: .-, -:;', - . - / '~,- ,,~-,~. '- /' S -----~ ,/'/, " ::: =: ~::; .-(::: :::.=; =: - -------- ~'/~-- ':~ ~j=- §. .0,-'- :. . ~/ ..---., //~ ). ~' ,:~~~r/ . .' /> ~lJ3JEC,:r------------~,L=\ \' " ' ' ..-----/ . :-~ -./ ;.~BEAS . / '/ - // ~ / " / ~/' , ./ '" .' -- " ;.- '-' . - /. , ~,,~ / ,"- '," ,/-::,/"=:.,,,,-~ ,// =:c;o.::: / ~. /// - 7 - - z - ~ - -, - - L.-, ::: - '/ - - ~'. ~ ..:::...... "'-", .~>~" ~ - - .~ ~ ~ - -- LOCATION MAP PROPOSED BUDGET AMOUNT: External Subdivision Works (Account #2321) $50,800 $31,700 LOCATION: Kingston Road / Altona Road - North east comer Site Plan S2/94. Kingston Road / Altona Road - North west comer Site Plan S12/98. PROPOSED CONSTRUCTION INCLUDES: Sidewalk and Street Lighting . Kingston Road / Altona Road - North east comer Site Plan S2/94. . Kingston Road / Altona Road - North west comer Site Plan S 12/98. Complete Landscape Restoration (grading and sodding \vhere required) . to all areas affected. ,) 1\ rENCERS\SUDGET_PI 199912321_04 DOC 93 I , .r I I I, } PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL 2321 - EXTERNAL SUBDIVISION WORKS North East Quadrant (Kingston Road / Whites Road) ~ ~- ---- ,--,---,-----------~ --,'----~- '" ,--'- lnt~. - ---n---~---------,- ~---- ~. -u ~-~u,--,----- .,-- n.,__,_n-------- - - ---,- _n__- -- -- - ,._-, .-. u ....,- _,__,n__- -----. ------- _.,--- -- -- -.'.--- ,----------- -.- .... .-..-. ~~~ ~ m__.- . ~ ----- ----- /-- ---- ,--.-----. ' -- - - -- --.,--- S 5/93 ~- " . .. ~ - '-'-~--- - .. S SUBJECT AREAS .. -----'--:.-' ,- ~_. -- ~~-- :::: u- - ,- /--~ ,~ - I ~:: /---- ~-- -.. LOCA IrON MAP PROPOSED BUDGET AMOUNT: External Subdivision Works (Account #2321) $26,015 LOCA nON: Kingston Road - Fronting Site Plans S 5/93 and S 1/92. PROPOSED CONSTRUCTION INCLUDES: Sidewalk and Street Lighting . Kingston Road - Fronting Site Plans S 5/93 and S 1/92 (north side). Complete Landscape Restoration (grading and sodding where required) . to all areas affected. f, \ TENDERSIBUDGET_PI 1999\2321- 06,DOC 9,} /'- '--,--- '----.- , -- TOWN OF PICKERING 1999 -- _ÇAPITA~__BVQGçT -,---- ..------- 23231RANSPORTATION SERVICES - SIDEWALKS CLASSIFICATION 1998 BUDGET 6108 New Construction $68,000 6157 Vehicles 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets $68,000 FINANCING 1998 2823 General Fund $68,000 I 2823 General Fund - Reserve Reserve Fund Reserve Fund Debt $68,000 95 0 1999 BUDGET $76,000 0 0 0 0 0 $76,000 0 0 0 0 a 1999 $76,000 0 0 0 0 $76,000 0 0 0 1999 CAPITAL BUDGET 2323 - SIDEWALKS Page 1 BACKGROUND INFORMATION 6108 New Construction (Listed by Priority) 1 Fairport Road From Finch Avenue to Duncannon Drive both sides, in conjunction with road reconstruction. $76,000 $JO,OOO Deleted T JQ Deferred to Year 2000 Budget Priority #1 2 William Street From Central Street north of David Street west side, in conjunction with the road reconstruction. 15,000 3 Liverpool Road From Ilona Park Road to Commerce Street west side, in conjunction with the road reconstruction. 4;000 Deleted T JQ Deferred to Year 2000 Budget Priority #2 4 Granite CourtiRosebank Road From Rosebank Road to Whites Road ( asphalt) and Rosebank Road from Toynvale Road to Granite Court ( asphalt) 25,000 5(a) Bayly Street Fronting Go Train Station ( asphalt) 10,000 5(b) Bayly Street From Sandy Beach Road to Alliance Road, south side (asphalt) Added per Council Budget Meeting April 6, 1999 6 Finch Avenue Darwin Drive to Fairport Road Added back per Council Budget Committee Meeting of April 6, 1999 7 Highway #7 Green River On bridge structure to be rehabilitated by MTC ~ Reduced TJQ 8;QQO Sidewalk on one side of the bridge Project deferred to Year 2000 by MTO - Priority #3 10,000 ~ 16,000 Deleted T JQ 8 Finch Avenue South side between Rosefield and Liverpool Road ~ Deleted as per Council Budget Meeting of April 28, 1999 Sub total 76,000 96 As submitted to Council May 10,1999 1999 CAPITAL BUDGET. . 2323 - SIDEWALKS BACKGROUND INFORMATION 6157 6173 6176 6178 6181 9 Sheppard Avenue Rosebank Road to Altona Road south side in conjunction with the road reconstruction. $45,000 Vehicles Furniture & Fixtures Office Machines & Eauioment Miscellaneous Eauioment Other Fixed Assets 97 $0 $0 $0 $0 $0 Page 2 As submitted to Council May 10,1999 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2323 - srDEW ALKS William Street ----------- _..:. " ë: - - - I/"/~~ / . - - ~ - - '- -/ - -/ SUBJECT -;;, -,6. _u- -- AREA -~;O:.-- ::> , " = ::;..:.\/':; ë:- _-_-I ,): -- Z :::~'- - >-- - - ~- z ::;..~ ~ x :;, z' ~ - ~' - ~ -L=--;' ~ . ,6. - ------ -=---=-=---' "~--/ ~ - =-', :; I - --- --- > ~ =:0:',-=":'- --- -- - -/ - " "- v - ;:; - " ,.;-- þ - :. ë:_,-"G-=~ ~ / - z ~ --- CF ~ .- -;:; Z -/ ~ ~ J~ v Z --- - , ' ~ -'-' s .. " LOCATION N1AP PROPOSED BUDGET ACCOUNT: Sidewalks (Account #2323) $15,000 LOCA TrON: William Street - from Central Street, to 45m north of David Street. PROPOSED CONSTRUCTION INCLUDES: r ! } Sidewalk Installation (concrete) . William Street - from Central Street, to 45m north of David Street (west side). Complete Landscape Restoration (grading and sodding where required) . to all areas affected. / 1\ TENOêRSISUDGt:T_PI 1999\2323- 02,DOC 93 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2323 - SIDEWALK Granite Court / Rosebank Road - C //~. // ./'.~ / ---./ /-- , -//' !Þ ~',-, ,~ / ,~- . ,/// -- ,/ - /' - /' --------/ ~ ------------,.//~ r:, / >-- ~ -- J"/ '\,' \~. /--~..--/ / ./,/" ,(/ ~ --. I ~ ," " ,- - "'/¡ Ç// - " -//' - _. ~ -- - . -,~v'"è._:: ~ '/ v', ~/¡ .\ s,-<:" "-I SUBJECT \ \.:::/./ c;.,. // AREAS'~ '::<~;;2:-;, --/-7« ~, ~~' /~' // '" '~ \ , ----- .-; ~ ' ---../ (:---- ,/ - ' .. - , ,'---- , " ,~------- -:: :; - .-'\ = .:.3 ',::::::::: /~ .' - '~:::::,,=- ~>~~ ---+- '-' - þo '" - _':"'-:-~"- ~. s-' ~:::_,,- - ~-' - ~ ~ '!: ,.: Z - ::: .,. . :;. - - - -" ~ /:: /~~~~ -== \~ _/ ::. '-./ - ~,' . \., ~. ..... . ---... .\ " ------ ::::,"_':"': .¡ ;: ...... -~ - - - , , , -' --- LaC A TrON MAP PROPOSED BUDGET ACCOUNT: Sidewalk (Account #2323) $25,OÒO LOCA TrON: Granite Court - from Rosebank Road, east to Whites Road (south side). Rosebank Road - from Granite Court, south to Toynevale Road (east side). PROPOSED CONSTRUCTION INCLUDES: Sidewalk Installation (asphalt) . Granite Court - from Rosebank Road, east to Whites Road (south side). . Rosebank Road - from Granite Court, south to Toynevale Road (east side). Complete Landscape Restoration (grading and sodding where required) . to all areas affected. ,J 1\ TENCa:¡S\BUDGCT_PI 1999\2323- 03.DOC 9'9 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2323 - SIDEWALKS Bayly Street . , - ~~,r\\ ~-~.'. ~. ;./ ,;-.>~~/ ~ ~.;.- ~(" - ~ .- ::",- ~ . /~' . ~ :...". ',- - ------'-~- . -:.,>:",-, ::: . .~~. ;_~5~~:;T ~. ~ ~ ., - / ;: ------------ ' ~ I' =.2 v ,/ .- /-~ - :: ,~ =::=:;:¡.::: AV'::'<_':: I ;:; '--- Å I ':::;: SA"-'C:;:C " - - -,,-:;¡t. -"",'-J¿ ~ ::::;:'/':: -' .~ ------ ~ .:. L C ':= - , :..'-= ::;::'" - ' .;. -- ":",::::: --- --- - - - - ,- " - " -/ :.":'" ::-:.. :;¡ ':: =' ~- ,....' / " ::::;¡':',:" ~ ", <,. , '," -. -, '- .-, - -=-:_sc_>~ -C"C~- ;~~' ",- -/-",:::.. '/ - - -/ - ------ '" " LOCATION MAP PROPOSED BUDGET ACCOUNT: Sidewalks (Account #2323) $10,000 LOCATION: Bayly Street - fronting the GO Station, for 100m. PROPOSED CONSTRUCTION INCLUDES: Sidewalk Installation (temporary asphalt) . Bayly Street - fronting the GO Station, for 100m (north side). Complete Landscape Restoration (grading and sodding where required) . to all areas affected. .J 1.1 TENCEERSIBUDGEET -PI 1999\2323.04, DOC llJ u PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2323 - SIDEWALKS Bayly Street -- ,.------.. --~'-~ '//'~ -- -_.~~~- 4-:,.':'\ ..........--'---=-- .,,----. ~----/ .. , i ( . .- _..-/-~~~-'~/~~'L ~ If ,\\1"'1 /-""~-,-,.,"/'~- 'IÎ" ..-/ l / /----:,'~~,ì .-/,./. (, r,~~I'C~ ..--" " " () it ¡ i____... _~"J('i~ (----- -..--- . I I I I \, \ EJ/\YI_.Y '--- -- . --- ----' .1) (, I I il.Fj .-----, ..." " 1- ., I I ..8'1' ,e! ,¡I!!!!!I '! , - ._~L .~ --- '--------1\ (--1(-------~~~~~1 '~~ ÀI ~)/in-----11--" ---.. \\ \\ \ \('---)\1 I(~"-.. /~Ii!', I I \, ,\:--',1\ III'II'SUBJECT-,ii,y I I !).!',!~U j --, \, '\x~\ \ \ /J L_J I' AREAS 1 ill ¡ ~--.._-..._-- \ \')' ': \ \.- '--- I (", () ! .r\ \f\ \ \.'[)f?Ad\ll;:: "j! I cr: I IOf~,' ",'c.) "'.'. t.'!.'?, \J \., . \ 5T I. ':!, 0 I ~=':'~'II--=- ~--í, \\9.\9.~\\'~ II~ )- I '- - \. - i -\--\\ -,;\\~\ \I'¿I 1 I m I I II -\\ \\\~ 11(\ ,~I \ \. I, I, \1~L("(\:.r I /: ! \, \ \ \\ '\. I!;) LOCATION MAP PROPOSED BUDGET ACCOUNT: Sidewalks (Account #2323) $ I 0,000 LOCATION: i ':.' 1.';1 f/I[f'., ; ! - -----,--- , , I III ___n_" --\ I ( \ I (I) I rr-I S ï f< r:.:: ET j ,- "1:¿2¡--n_--_- ---1.__J--,"", ' I i \ ... \ " , ¡ ) //- ( ------') , ( :( I j UI II) I () () I 'r- I iY I [f I I Bayly Street - on the south side, from the Sandy Beach Plaza east to the Legion. PROPOSED CONSTRUCTION INCLUDES: .' Sidewalk Installation (concrete) . Bayly Street - on the south side, fronting Sandy Beach Plaza to Sandy Beach Road. Temporary Sidewalk Installation (asphalt) . Bayly Street - on the south side, from Sandy Beach Road, east to the Legion. I:\TENDERS\BUDGET_P\ 1999\2323- 10 DOC 101 PuBLIC \VORKS DEPARTìvlENT - 1999 BUDGET PROPOSAL Account #2323 - SIDEWALKS Finch Avenue --- ~~..,.. -- ~ '" =~ ~ "'õ:"::;" , ,SUBJECT , ::-----=- ' AREA ~ ::"'?:::-- \ ~', ~, :;:~~ ~~ "'" - '(,,"~~ ,,- . -- - -" =---=- ',,- " /'/-....::. =: - ---- -' "'---. ::" " :: ,'~, - - -', '-, /, , ~ -..:: ---- : ~~~~~ f:--:- --., --- " - .', ---- /~ /'./"-. /// - ---- --. - '., ~ ., --, '.,,= ;:. ,- ..-'--- , ~---------- ,.-<:;~=;":'::: '::~ '~, - " ~ ':::. '- ',,- ... '. ~ --"":", - ----..'--.... ... I-V ~ :----.. ""'..' -- , -- -':'='- '-J ::::::"/:: :;::' ' '... ~ -';;'/~"-. , -. ------~ /. " .-:::.:: :: ~ -- , ----- -....:..: ::'. - -- ---..., -.....:..- ~ - -- "'.-. ----------', - ~ ;::: ~ ~::::? -"- ~ i ~ -:::~->-- ---::: .::- :.: ~ - - - - ' --- ..::.' ,"", ---- .---:.: ::-"- ::: - - , .. - . - ~, -"" LOCATION MAP PROPOSED BUDGET ACCOUNT: Sidewalks (Account #2323) $16,000 LOCATION: Finch Avenue - from Darwin Drive, east to Fairport Road. ¡ j' PROPOSED CONSTRUCTION INCLUDES: Sidewalk Installation (temporary asphalt) . Finch Avenue - from Darwin Drive, east to Fairport Road (north side). Complete Landscape Restoration (grading and sodding \vhere required) . to all areas affected. /;\ TENCêRSIBUCGëT'_PI 1999\2323- OS,DOC 102 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2323 - SIDEWALK Sheppard Avenue - - - ~, ~ ,/ =-:,:,:=: '- -- - /' -: ~ -- --- - ------'" :: ~--", -::"::.::::= ""'< " ;. - :; "/ ~~;=:,' 7 S , - ",----.::. - -- 0> ~ - r- - -- - - - - -- - - ~ ~~,::.., '-- - - ----.- ' " -, :=,,- , - ' "'---',", ::" - - "-~J ::: , - - , ,- ., -- ..- - - , ~'./ ","'-:'-"'- -- - - ::"'"' "'" - :.- v 5 - ---,-- '::;-::.----:~ SUBJECT AREA '~ , =- , =- -, - ,-- ."> " - ". , ,-. .. -~ , ---.. è" +- '., - , - - - ::..., '-, =: - - - '-.., '\, " -~, ' (è C '~- 5_'.::::::,' =::_:::;~',o:::~,-- -\ " '-- þo . - .... '-....., , z. - ---, -- ". .. - '" -: - --~ ,- - - - -- -- --- - - - '- j ?, LOCA IrON MAP PROPOSED BUDGET ACCOUNT: Sidewalk (Account #2323) $45,000 LOCATION: Sheppard A venue - from Rosebank Road, west to Altona Road. PROPOSED CONSTRUCTION INCLUDES: Sidewalk Installation.( concrete) . Sheppard Avenue - from Rosebank Road, west to Altona Road (south side). Complete Landscape Restoration (grading and sodding where required) . to all areas affected. I I TENOE."!S\BUOGêTJ'\ 1999\2323_06 DOC 103 TOWN OF PICKERING 1999 CAPITAL BUDGET ___-__nn~n- -, --- u_-- 2325 TRANSPORTATION SERVICES - STREET LIGHTS CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets 249,500 $249,500 FINANCING 1998 2823 General Fund $249,500 2823 General Fund - Reserve t Reserve Fund Reserve Fund Debt (Greater than 5 Years) 0 $249,500 104 0 1999 BUDGET $0 0 0 0 571,300 $571,300 0 0 0 1999 $0 0 0 0 571,300 $571,300 0 0 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET 2325 - STREETLIGHTS BACKGROUND INFORMATION Vehicles Furniture & Fixtures Office Machines & Eauioment Miscellaneous Eauioment Other Fixed Assets Street Liaht Reolacement - Town Initiated Projects 1 Glendale Area 2 Squires Beach Road from Bayly Street to north of Clements Road As per Pickering Hydro Program 3 $80,000 D 18,100 D Kingston Road ~ D from Valley Farm to Brock Road 41,200 As cer Pickerina Hydro Program Reduced by S35,OOO As per Council Budget Meeting April 6, 1999 4 Kingston Road from Brock Road to Notion Road As per Pickering Hydro Program Sub Total 105 53,600 D 192,900 Page 1 $0 $0 $0 so $571,300 As submitted to Council May 10, 1999 1999 CAPITAL BUDGET Page 2 2325 - STREETLIGHTS BACKGROUND INFORMATION Street Liaht ReDlacement -Pickerina Hvdro Underaroundina Projects Kingston Road from Liverpool Road to Valley Farm Road 270,000 D ( deferred to 1999, from 1998 budget) 2 Radom Street from Liverpool Road to Douglas Avenue 30,800 D 3 Franklin Street 9,000 D from Central Street to Joseph Street 4 Twyn Rivers Drive 18,600 D from Woodview Avenue to Rouge Valley 5 Brock Road Overpass 11,900 D from Old Taunton Road to CN Crossing 6 Valley Farm Road 38,100 D from Kingston Road to Finch Avenue . Pickering Hydro is replacing overhead hydro with underground hydro, which requires a stand alone street light. 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',",', /'",/.)9;"-;:' //:,:;Z-rfp/'//¿,// ;::: - "',S'..: '//,;;-'/~:'.I" , ,,-,-/ /-"-' /~'~-/./;>;?;:y' -;,r ~ ' -//"'/ /~ ~~,~,',%/x // ~' =- . ~,'" ,,~,--, ',';~, X/ ",'/,'/;,'/"",-, ,','/~~,:/'-;"" "é' =-,'. . - ':-:-.--" /X/'/////"X/'),,//;/,~ " :.. --=-=,~ '~/-.i;/;'/'//..";~. /-:/7/ '::: ~'- :: :: ~ ~/ / '/./':;,;..j;;,;.-::;,/;p - - -", '/ = '.,. Ž :: II " "~~///;//,/,:/~,'///, ,~W - j¿'" , ' - ~:: ~ ,¡- :/Æ'/. '/Y/h~/ -' , .:: '-- -=---. ,,¡; <2.3"'£</'::::':."/;:> ' -~,-::, .. -, --,~~",~'/",// , "'1--,',//:'/ """'" ~ ~ . ,,/// :-<~ --..... pI- "- ;..-:/,.v/ . -., ,'" '\.,---::::::: /' ',~"~ / ~,'" ~, '/' / ///" /' ,~, ~ t-- / - '///' ., ' ~"'/ /'/ ,,----- '/"\' , ,/, ,/ ,\'~' / / ,/, ----- A;,- ,- , / /' .i/ - - , '/ I //~-".=""--. ' // /. -,'J " .... : -',/?-' I -- ='::=: -' /~, ' ,/// ~:~~ LOCATION MAP PROPOSED BUDGET AMOUNT: Streetlights (Accoun¡ #2325) $80,000 LOCA nON: Glendale Area - various locations within the limits of Dixie Road, Finch A venue, Liverpool Road and Kingston Road. PROPOSED CONSTRUCTION INCLUDES: Street Light Replacement . Glendale Area - various locations within the limits of Dixie Road, Finch Avenue, Liverpool Road and Kingston Road. n TEfNDERS\SUDGET_PI 19991232S_01,DOC 107 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2325 - STREETLIGHTS Squires Beach Road 0 C'<" ,: --:"0 :: - -' - v ------ '/ /" <- - " /' '-', SUBJECT AREA ~ - v ()~','-ç~=~::()-< :::~,,- ::",,¡~ - r- - - - ,~ = - = ~ 5'~::ÇNE =" ,~ f ' v " -" - 7 ~ " - , -> -:> ::_~v~,-; ~ç",= ,-, LOCATION MAP PROPOSED BUDGET AMOUNT: Streetlights (Account #2325) $18,100 LOCATION: Squires Beach Road - from Bayly Street, south to 225m north of Clements Road. PROPOSED CONSTRUCTION INCLUDES: Street Light Replacement . Squires Beach Road - ,from Bayly Street, south to 225m north of Clements Road. ~ I: \ TENDERSISUDGET_PI 199912325_02, DOC 10,3 PUBLIC WORKS DEPARTlYIENT - 1999 BlJDGET PROPOSAL Account #2325 - STREETLIGHTS Kings,ton Road - - ~ - '::. ~ '/ - - = ',:-- !- ~ ~ ~ ' ~ .:.. / ::: "-,- ::: '/ ~ '/ P / "'- " / // / " , ./ , /' - " '" -/ - ,~ ...---/ ~ .- ~ ~~ ~ - . \ ,......- \ \ -/ '\ \ ~ /,' ~ - '...... , ,-' ~ ).....- .-/' /' Ä- SUBJECT /.-.-'--- AREA ~~~;:; ~ ,/-' : ~/,"-- ;; ,/;"'--.::. '~~ ,';:: , /,' ~ ~ /' '~,<:;~ ~, ::/~ '. ; // , ,~ <: r ;¡C.:-':---- , // // / ~...' ----- . ,/' ./ Z ' ---- ,...-/'/ . ,~' " "/// '- ; / .---., ,/' ::;:::-c. /.< :: / - - >- ..- ,//// /' - - <~ - - ~ -/ ~ v ~~ . . i ::-, '-.:... ..--" LOCATION MAP PROPOSED BUDGET AL\¡fOl)NT: Streetlights (Account #2325) $76,200 LOCATION: Kingston Road - from Valley Farm Road, east to Brock Road (on the north side). PROPOSED CONSTRUCTION INCLUDES: Street Light Replacement and Installation . Kingston Road - from Valley Farm Road, east to Brock Road (on the north side). .J 1:\ TENe::."! S\BUOGëT- PI 199912325_03,001; 109 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2325 - STREETLIGHTS Kingston Road - -~ ~ " - - - ~ ~. -,/ ---- .. ----- ~ /' .--- ~'/ /' ~ -------' --- ,/ " ,- --~_.2-', ~ - ;., :::-" '-'::: ~ SUBJECT AREA "----- =: =,.:::.::::. , - - - -, " ,/ ./'- .- v - - '/ ,-,-< .-,~\,--,' -- --....'--' ;; - " ~ :: = ,--. - ~ :: -, .': :: Z ;:: ::;: '-' <~ :'" .~- i -- -- - " - , -- - ,-'-'./ -', . .' -,/ - - z z ~ =-",3'~;;;~ - - - - .'. --- :: ~ ---- --- ::;,,- ,'- ,~ --: - - LOCATION MAP PROPOSED BUDGET AMOUNT: Streetlights (Account #2325) $53,600 LOCATION: Kingston Road - from Brock Road, east to Notion Road (on the north side). PROPOSED CONSTRUCTION INCLUDES: Street Light Replacement and Installation . Kingston Road - from Brock Road, east to Notion Road (on the north side), ) 1\ TCfo;DERSIBUDGëTj'1\19991232'_O4. DOC l1u PUBLIC WORKS DEPART?vlENT - 1999 BCTDGET P.ROPOSAL Account #2325 - STREETLIGHTS Kings,ton Road - - : ~ .. - - : ~v~ ~ --;::::::::- - ~ - ,/ - - -- '-<, ~ ='-',,=, \" _/ ~/ /// :,~~ - ' "::;:,0 - ¡ , ~ ;;,~~ , : !! "~ "",',= (~" j -~. .~ i ~ " ' /" - - >-, ' - ",.:.:;'-- ~ /¿ ~~ ,~/-<, - -1 ~ - '~>,~' ,I ~' ,:~::~, l ~, ,~'. ~ ", ~~-_:::~ '~~,~ ~s~~~,=~~,""l:;~:~,="<~" § ':;~~,"'::;~~"" ,,'-', ,~ ' ,47 :::-¡, \ ~' -;::' ::;-"- ..; ,- :'i-~:- I ------- - .,;t-'" :.\\~, ' ' 2 ~- .'_//~, -", " 7.,,;, ¡~¿. ~f-~- ',~ .. !' j: ~;-::;'.;. /' ;, SUBJECT : - , --.: / ,/ /'/ //--;/~~ - AREA , ' ~ ~:~;;;;ø ~' ~,~:,~~-~~--~ .:.=.~ -,' ~ .. _//~ _:: -' c...-'--;,~ - LOCATION Mt\P PROPOSED BUDGET At\10UNT: Streetlights (Account #2325) $270,000 LOCATION: Kingston Road - from Liverpool Road, east to the Hydro Corridor. PROPOSED CONSTRUCTION INCLUDES: I \ \ Street Light Replac~ment . Kingston Road - from Liverpool Road, east to the Hydro Corridor (both sides). / I. \ TëNC:.=- S\SUDGEfT -PI 1 999\2325- Oil DOC 111 . . PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2325 - STREETLIGHTS Radom Street ~~ ::. -------- = ~~. .-' ~~-- :., ./ ,/~" - ~//..~~~ ::_~~~. ~ . ~~/ ~/ '~---- ~ =--- ~;c,:',:~è.~::::¿ ,. /.../ - ~ 7 --"..--- = ::; .. /': <:, . - . .. -' .. - , ' ----- ~ . ------~ -- >~~ - - ~.. , / - ' ------ - _.... ---- .. -~--.-.. , -. - À " .. .. -c,-:O:è. - - '" =: - '" ; =- ~ '-'\;~~-/ § - . ~ ~'>Z~~~ - SU8JECT~~ s-::¿::::- Â AREA,' ,- .....----/ "'-" i", /~~-/ ; ............- ""-......---- / ~ ~/ ~, '..~ ~ ; / _'J/ /', - .--- -'7" '", ", -. ------.à... '// ,,~"/, - ~/./ c;::-/ / - / / ,: / .~- 'T/ ,'- ~./ ' LC =- ::: :0: : :: " >- -- - .. .- <, '/ =- ~,:::- ~= '/ - ~~. ~ ~ , = '/ - - .. .. ::: ' -, ,~ :0: =- .. " ~ - .. - -~ '\ - ,/ ::: - ------ -- - ,- ~... '--- - -- .; .j .-'-- ,/ i ~}I .-'~' -' .. ",' ;.> LOCATION NIAP PROPOSED BUDGET AMOUNT: Streetlights (Account #2325) $30,800 LOCATION: Radom Street - from Liverpool Road, west to Douglas Avenue. PROPOSED CONSTRUCTION INCLUDES: Street Light Replacement . Radom Street - from Liverpool Road, west to Douglas Avenue. I lTENDERSIBUDGET_PI 1999\2325_O7 DOC 1 ¡ ) .l.t:.. PUBLIC WORKS DEPARTMENT - 1999 B'lJDGET PROPOSAL Account #2325 - STREETLIGHTS Franklin Street ------ /~~ / /' - '..' " ~ " ,~ - - -/ .~ -/ ~ "-, .Â. - SUBJECT AREA :' :::~.::: :-. ---- -- ---- -- ----- ---- - -- ~ - - ;.~, L =_/ -;::' ='/ - - -'- .{ - '- - - - u- ? ~ L ~ :~ ~ ::::~,-::;:;'- --- '/ ~ - ~ -/ -/" '/ , ~ -.Â. - --- u- --_/ ',._~.' ~ ,.-- - '/ - Z -/ - ;:; .~ " - .. - :,~--',:::;-::', - ' - '- -- '/ .~ C F j - - - ~ - '/ :: ---- - - ,"-. / - -'- .. " '" ! ! I ¡ LOCATION MAP PROPOSED BUDGET AMOUNT: Streetlights (Account #2325) $9,000 LOCATION: Franklin Street - from Central Street, north to Joseph Street. PROPOSED CONSTRUCTION INCLUDES: Street Light Replacement . Franklin Street - from Central Street, north to Joseph Street. f \ TENDEl'lS1BUDGEJ_P\ 19991232S_08,DOC 113 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2325 - STREETLIGHTS Twyn Rivers Drive =- -'- ' :::-=<=-=-- ~ "<~~~~~-' ::_-~ ~ ~--:"'-- s: .:.. ---, '-:""- = , ~ -,:,~ ~ - - ---./ ,-,,- ::. " -- ~ ------, - - - - -. - . - - '. - ' . _':"~ ~c::-<¡,':::'::::: / )- z - - -- . ., - - '-, ~ "~,-. ' > "-~ -~ ;;¡""~ s-~:::::- _?-.~ ' ~7/...- ---- - .- .--' ~ ::0 ;; :.:. = '"' .. "" ,~.--., --../ - , -/ v-' - ~ - _:",ù3:::', s-:;>::::::- :::::~~- = ,> - ,';V'~ ;;:¿ "::::;:3 ~ s ~, - ------ SUBJECT//' AREA ~ '~""/N~':: '~:::::: . 5:- ,,----~ = ;,3 '- -, ./ /1 .... ~ > / -/ - - " =- ~"--- - ;:. /- " :::;::::3, -- ------ ---- ::: ~ ::-:"':;:::5:::-..., '::,~ ~:;;::-~ / "<'" ":--.. '<',~~:~~ ~) .~ ::0 -- - -- - - -- - ,~ - --- - .. --- -- - ,- ,- - '--' LOCATION MAP PROPOSED BUDGET AMOUNT: Streetlights (Account #2325) $18,600 LOCATION: Twyn Rivers Drive - fromWoodview Avenue, west to the Rouge Valley. PROPOSED CONSTRUCTION INCLUDES: Street Light Replacement . Twyn Rivers Drive - fromWoodview Avenue, west to the Rouge Valley. ,.I " \ TENDéRS1BUDGêTj='t 1999\232Sß9,DOC 114 PUBLIC WORKS DEPARTMENT - 1999'BUDGET PROPOSAL Account #2325 - STREETLIGHTS Brock Road Overpass ~ ,- - r '-~, - /'-/~ /' '-~' -~ ~ ~-~ ----- ' _:~ _?" , ~,/ /--::>-/ , _è;Z:i'~/ "~/.// .' ..- ~---- / ----------- .--.-/ .../~ ,/, .. .. ----- ~ ..',--::-/ " - - - --------- //;-::-(/~/ ./..c, /'// '---- - ~'-3"'~- - -------::------, - - ~~-, "'-. '" ,', ~ - , ' ,,~<~~ -~- '-- /,,------- '---, ./ , - SUBJECT AREA--- ---- " -:::."'.:,'::'--/ ;:;;'" -' / - .--7 --------/ , ,: -,:';...-'------~' -~//"~ ;;; ----- _/'//~::=--/;::: ~ - ,// .. .-' - -----' ---' LOCA II ON MAP \ ! I I' I PROPOSED BUDGET AMOUNT: Streetlights (Account #2325) $11,900 LOCATION: Brock Road - from Old Taunton Road, north to the CN Railway Crossing. PROPOSED CONSTRUCTION INCLUDES: Street Light Replacement . Brock Road - from Old Taunton Road, nol1h to the CN Railway Crossing. " \ TE\iCERSISUDGET -PI 19991232S_10,QOC 115 PUBLIC WORKS DEPARTMENT - 1999 BUDGET PROPOSAL Account #2325 - STREETLIGHTS Valley Farm Road :: .:. ::: -< -.:. 0' 3-"'::=:- ',:---..... ~ " ---- ---- . / / // ~- ---'-::::::::::'--- - " '. r"- ~ --- --- -. ~ -. - v ..., ;:;. ? /::"/=-',~- ~ ¡ ---,...----- - ~ - =:.:: c;: - ,::" - - " :c I I I - I ~ ¡ -/ - , ::: -, ~- - - - .::: Z ~, ¡l - " ..,~"'-./' -::::==: " ..- - - - y - " .-/ ----- SUBJECT AREA '-.' --' - - ------- - ----' ~-- --- - ,~ . . ~ >.,'- / :';:-- /-::- ,,' - I-C' .. - -,-,..." "'../-'-" )- ~,- :~ ~~~~~:j ~\ ~ .:...' ",- .,"" -' .'-..,/ , ::,;::~ ----, ' ~ ,,--.~ ,,;...., ------ ",:::;,.0.: þ ~ 3 d":~-:' . : //-1-;:: /'</ /,/ / / ,/" ,// // ,~' / 3::;,':"',::'::: ,-,~'" ~' / " " - ~. :'; ~:!:::: - ~ ~ -:: ,~' LOCATION MAP PROPOSED BUDGET AMOUNT: Streetlights (Account #2325) $38,100 LOCATION: Valley Farm Road - from Kingston Road, north to Finch Avenue. PROPOSED CONSTRUCTION INCLUDES: Street Light Replacement . Valley Farm Road - from Kingston Road, north to Finch Avenue. I lTëNDERS\BUDGETj"\1999\2325_11 DOC I1G _. .....--. - TOWN OF PICKERING 1999 ____n_- CA-F'IT A_~I3UDGET_- n ---~----------'- 2410 ENVIRONMENTAL SERVo - STORM WATER MANAGEMENT CLASSIFICA TION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets 75,000 $75,000 FINANCING 1998 2823 General Fund $75.000 2823 .General Fund - Reserve 4227 Reserve Fund - Develop. Charges (1.2) I \ I I Reserve Fund Oebt $75,000 117 0 1999 BUDGET $0 0 0 0 213,500 $213,500 0 0 0 1999 $93,500 0 120,000 0 0 $213,500 0 0 0 1999 CAPITAL BUDGET 2410 ENVIRONMENTAL SERVICES - STORM WATER MANAGEMENT BACKGROUND INFORMATION 6157 Vehicles 6173 Furniture & Fixtures 6176 Office Machines & EauiDment 6178 Miscellaneous EauiDment 6181 Other Fixed Assets 1 Rain Gauge & Technical Support Council Resolution # 173/98 2 Flood Plain Management and Storm Water Management Analysis Krosno Watercourse Council Resolution # 173/98 3 Frenchmans Bay Watershed Management Strategy Implementation ( Phase 2 ) 4 Sheppard Avenue Storm Water Management Study and Preliminary Design for culvert replacement Petticoat Creek Crossing 5 Brock Industrial (Neighborhood 4) Storm Water Management and Servicing Plan Defer to Year 2000 As per Council Budget Meeting April 6, 1999 Financina Summarv Frenchmans Bay Watershed Development Charges - Growth Study based on 1991 Study (80%) Amount to be funded from General Fund 118 3,500 50,000 150,000 10,000 ~ $150,000 120,000 $30,000 Page 1 $0 $0 $0 $0 213,500 As submitted to Council May 10, 1999 --._------ TOWN OF PICKERING 1999 -- - -- Çt\PJIAj,.ßJJ O_GEL- '---,--- 2350 TRANSPORTATION SERVICES - PUBLIC TRANSIT CLASSIFICATION 1998 BUDGET 6157 Vehicles $1,707,932 6173 Furniture & Fixtures 7,450 6176 Office Machines & Equipment 1,600 6178 Miscellaneous Equipment 9,500 6181 Other Fixed Assets $1,726,482 FINANCING 1998 2823 General Fund $499,533 2823 General Fund - Reserve 4227 Reserve Fund - Dev. Charges (4.3) 3292 Third Party I \ I J J 1623 Provincial Subsidy 1,226.949 Debt $1,726,482 119 0 1999 BUDGET $201,250 4,520 1,500 2,500 0 $209,770 0 1999 $159,770 a 50,000 0 0 0 $209,770 0 a 0 Page 1 1999 CAPITAL BUDGET 2350 TRANSPORTATION SERVICES - PUBLIC TRANSIT BACKGROUND INFORMATION 6157 Vehicles $201,250 Note: A total of $817,966 has been carried forward form 1998 and placed in reserve to cover the Town portion of costs associated with the purchase of four (8) 40' Low Floor Orion VI Buses to replace vehicles that retired in 1998. (#906, #907, #908,#909,#910, #911, #914 and #915) Purchase (1) refurbished bus (This purchase will result in reduced leasing costs for the year 2000 budget). 125,000 (2) Mid-life Bus Refurbishing $50,000 DC Mid-life refurbishing as per Bus Fleet Management Strategy Report prepared by C.H. Prentice Consulting (The mid-life refurbishing cost will have to be increased to $90,000 if the purchase of the refurbished bus is deleted). Radio Base Unit (20) Portable Communication Units Licencing 500 10,000 7,500 (15) Rebuilt Fare Boxes 8,250 6173 Furniture and Fixtures $4,520 (3) Four Drawer Lateral File Cabinets (replacement) (2) Visitor Chairs - !nspector (replacement) (2) Ergonomic Chairs - Reception Window Blinds (replacement) $1,000 320 700 2,500 120 As submitted to Council May 10. 1999 Page 2 1999 CAPITAL BUDGET 2350 TRANSPORTATION SERVICES. PUBLIC TRANSIT BACKGROUND INFORMATION 6176 Office Machines & Eauioment Cash Register - GO Station office $1,500 6178 Miscellaneous Eauioment Street Signage - Replacement (Bus Stops, Mapping) $2,500 6181 Other Fixed Assets $0 121 As submitted to Council May 10,1999 ----- - --- TOWN OF PICKERING 1999 CAPITAL eUp~J:T ------,-_u_-- 2360 TRANSPORTATION - SPECIALIZED SERVICES CLASSIFICATION 1998 BUDGET 6157 Vehicles $14,600 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 2,500 6181 Other Fixed Assets $17,100 FINANCING 1998 ¡ 2823 General Fund $17.100 2823 General Fund - Reserve 4227 Reserve Fund - Dev. Charges 0 Reserve Fund 0 Debt 0 $17,100 122 0 1999 BUDGET $9,000 0 0 0 0 $9,000 0 0 0 1999 $9,000 0 0 0 0 $9,000 1999 CAPITAL BUDGET 2360 TRANSPORTATION - SPECIALIZED SERVICES BACKGROUND INFORMATION 6157 Vehicles Radio Base Unit (10) Portable Communication Units licencing 6173 Furniture and Fixtures 6176 Office Machines & Eauioment 6178 Miscellaneous Eauioment 6181 Other Fixed Assets 123 500 5,000 3.500 Page 1 $9,000 $0 $0 $0 $0 As submitted to Council May 10, 1999 -..-. -----------------m- ----------, TOWN OF PICKERING 1999 CAPITAL BUDGET .._---------.,-,- ------ ,------- --------._,- '---'-------O------u_------ 2610 PLANNING & DEVELOPMENT - PLANNING CLASSIFICATION 1998 BUDGET 6157 Vehicles 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets $0 FINANCING 1998 2823 General Fund $0 2823 General Fund - Reserve 4227 Reserve Fund - Develop. Charges (1.2) Reserve Fund Debt I I $0 124 $0 1999 BUDGET $0 8,550 0 0 25,750 $34,300 0 0 0 0 0 1999 $8,550 0 25,750 0 0 $34,300 - 0 0 0 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET 2610 PLANNING & DEVELOPMENT - PLANNING BACKGROUND INFORMATION Vehicles Furniture & Fixtures Replacement Chair for Director Replacement Filing Cabinets - Lateral Office Machines & EauiDment Miscellaneous EauiDment Other Fixed Assets Preparation of Neighbourhood Plan for Rouge Park Neighbourhood (Town's contribution to study) 125 Page 1 ' . $0 $8,550 $550 8,000 $0 $0 DC $25,750 As submitted to Council May 10,1999 TOWN OF PICKERING 1999 - -~_u_--_CAPIIAke~DGET_,__- --- ------__H - --- 2710 PARKS & FACILITIES - ADMINISTRATION CLASSIFICATION 1998 BUDGET 6157 Vehicles 6173 Furniture & Fixtures 10,000 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets $10,000 FINANCING 1998 2823 General Fund $10,000 I ¡ ¡ 2823 General Fund - Reserve 4230 Reserve Fund - Parkland Reserve Fund Debt $10,000 126 $0 1999 BUDGET $0 0 0 0 0 $0 0 0 0 0 1999 $0 0 0 0 0 $0 0 0 0 6157 6173 6176 6178 6181 Vehicles I 1999 CAPITAL BUDGET 2710 PARKS & FACILITIES - ADMINISTRATION Furniture & Fixtures BACKGROUND INFORMATION Office Machines & EauiDment Miscellaneous EauiDment Other Fixed Assets 127 Page 1 $0 $0 $0 $0 $0 As submitted to Council May 10,1999 TOWN OF PICKERING 1999 CAPtT AL. BUDGeT 2124 GENERAL GOVERNMENT - CIVIC COMPLEX CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 250 6178 Miscellaneous Equipment 103,000 6181 Other Fixed Assets 24,000 $127,250 FINANCING 1998 2823 General Fund $27,250 I I I ¡ l I 2823 General Fund - Reserve 4225 Reserve Fund - Comm. Facilities 100,000 Reserve Fund Cìebt $127,250 128 .-.. ..,. . .. ., 0 1999 BUDGET $0 5,000 0 17,500 27,500 $50,000 0 1999 $50,000 0 0 0 0 $50,000 0 0 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET 2124 . CIVIC COMPLEX BACKGROUND INFORMATION Vehicles Furniture & Fixtures Supply & install new signage for Mayor, Council and CAO,'s area and general improvements throughout the building. Office Machines & EauiDment Miscellaneous Eauioment 3 Recycle Stations for Coffee stations 1 Tractor & Snow Blower Blade Security Cameras & Systems Other Fixed Assets Perform Roof repairs & water proofing of Tower and 5th flo,or mechanical room Paint line markings as per new Handicap Parking Regulations (10 spots) Alterations and office construction (Finance and Planning) Beautification project as approved by Council Added ås per Council Budget meeting of April 6,1999. 129 5,000 Page 1 $0 $5,000 $0 $17,500 $1,500 8,000 8,000 $27,500 10,000 2,500 15,000 Reduced T JQ 10,000 As submitted to Council May 10, 1999 TOWN OF PICKERING 1999 GAPrrA~,Bl.JDGJ:I_~_.__--- -- ---'------ 2132 - TOWN PROPERTY MAINTENANCE CLASSIFICATION 1998 BUDGET 6157 Vehicles $38,000 6173 Furniture & Fixtures 6176 Office Machines & Equipment í I 6178 Miscellaneous Equipment 3,000 6181 Other Fixed Assets 12,500 $53,500 FINANCING 1998 2823 General Fund $41,000 2823 General Fund - Reserve 4227 Reserve Fund - Dev. Charges 4225 Reserve Fund - Community Facilities 12,500 4230 Reserve Fund - Parkland Debt $53,500 130 0 1999 BUDGET $0 0 0 76,000 25,000 $101,000 0 0 1999 $26,000 0 0 O' 75,000 0 $101,000 0 0 a - 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET Page 1 2132 - TOWN PROPERTY MAINTENANCE BACKGROUND INFORMATION Vehicles Furniture & Fixtures Office Machines & EauiDment Miscellaneous EauiDment 2 Stihl F.S. 80 Grass trimmers (replacement) 1 Trackless MTS Tractor (replacement) . . Winter use of equtpment study pending to the CAO. Other Fixed Assets Tree Planting various street trees (replacements) Walkway lights & poles public areas (Safe Community Report) (replacement) (50/50 split) 131 $0 $0 $0 $76,000 $1,000 I I ,I 75,000 PL $25,000 $10,000 15,000 As submitted to Council May 10, 1999 ! "BUSINESS CASE" I The Criteria! I-hiS form deals with how work is 10rganized to support your Department's ptrategic approach to this year's Capital ~emands. Each request is analysed to Ireflect the value to the Town and its r¡inancial Review of this Request. I I ; TOWN OF PICKERING "", OF P/C' tllt) ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Parks & Facilities Division: Property Maintenance Account #: 2132 Project: Short Title Project #: Trackless Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Trackless MTS Tractor Project Title & Location: (attach map) Expected Starting Date: [Expected Completion Date: .¡roject Description: I ¡ Material required: ¡ ¡ I Location of Project: \ I Detailed information as to project description: . ¡ IPrQject Justification: I! Legislated Requirement Health and Safety I Maintenance of Existing Infrastructure I Extension of Life of Asset Improve Customer Service I Other (Council, Public, Staff) . Replacement N/A N/A $ 75,000 1,32 Page 2 1998 , ' New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Administration/Overhead Vehicles R 75,000 75,000 Other Total 75,000 75,000 . Price includes trade-in value for the telesquirt vehicle. 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund - Parkland R 75,000 75,000 Development Charges Other Total 75,000 75,000 ;rowth Related ~et Expenditure to be Financed bylfrom: .' 133 , ¡ Page 3 ¡ L . A I rmanctng pprova financing for this project has previously been approved by Council and is available in Capital Account No: I ~aPital Program I ) I' Four Year Forecast ~ $ .2QQ.Q $ 2021 $ 2.Q.Q2 $ 2.00.3. $ Beyond 75.000 Ca~t~ ¡'Costs to be included in Operating Budget for: Jperating Savings I Cost Reduction/Increased Revenue ~ue to: I Net ¡ 0 0 ¡ Payback Period: ! N/A M..Q.o.th;, Quarter' Beyond Cash Flow January April July October 1 st 3rd 1999 l~~beu~~i~~w February May August Nov. $75,000 0 March June Sept. Dec. 2nd 4th lost/Benefit Analysis Replace existing equipment which has reached/exceeded life expectancy I I .' Life of Asset rOViSiOn for 10 year replacement uture Repair/Replacement !pprovals ¡epartment Approval Finance Approval r ' Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financint¡¡ Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) ~ DEBENTURE FINANCING UPDATED ANNUAL LIMIT J ¡ Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED " - J~ TOWN OF PICKERING 1999 --- ----- CAP1IALßI4P~I;T. -. ,. -------,------ , 2315 TRANSPORTATION SERVICES - MUNICIPAL GARAGE CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 12,450 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 76,170 6181 Other Fixed Assets 6,000 $94,620 FINANCING 1998 2823 General Fund $94,620 2823 General Fund - Reserve 4227 Reserve Fund - Dey. Charges Reserve Fund Debt $94,620 136 0 1999 BUDGET $0 0 0 54,550 6,500 $61,050 0 1999 $61,050 0 0 0 0 $61,050 0 0 0 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET Page 1 2315 TRANSPORTATION SERVICES - MUNICIPAL GARAGE BACKGROUND INFORMATION Vehicles Furniture & Fixtures Office Machines & Eauioment Miscellaneous Eauioment Remove ans extens existing ~YSF3ulit ~gist ror Flew ÞIoIS86 Wheel Dolly for Large Tires & Wheels (replacement) Electric Motor - Overhead Crane (safety) (replacement) Shop Wrenches 1 1/2 - 2 1/2" drives (replacement) Emission Testing equipment (re: new M.O.E. Regulations) Pneumatic lines and seals for floor hoists (replacement) Cordless Phone (shop use) Metal brake (replacement) Remove electric water heater and replace with natural gas Inspection of shop hoist & testing (M.T.O. Requirement) Other Fixed Assets Construct new storage tire bay for storage of tires. spare engines & transmissions (approx. size 1600 - 1800 sq, ft.) irest ¡¡¡er:maA8F1t wall (81016 8ay) (im,'iFQnmental CeA"8m lo1ealtn & Safety) 137 $0 $0 $0 $54,550 $2ã,OOg Deleted T JQ 2.500 1,500 2,350 28,000 8,000 700 4.500 5,000 2,000 $6,500 $6,500 ~ Deleted T JQ As submitted to Council May 10, 1999 ~ -.- - -~.~_._-,. TOWN OF PICKERING 1999 CAPITAL BUDGET ,- -,..... -~.._....,.., .-., - .... ~~n__-~ ----- ----~_..__.____n 2715 PARKS & FACILITIES - DON BEER ARENA CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 3,000 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 14,600 6181 Other Fixed Assets 16,200 $33,800 FINANCING 1998 2823 General Fund $33,800 2823 General Fund - Reserve 0 4230 Reserve Fund - Parkland 0 Reserve Fund 0 De..bt 0 $33,800 138 0 1999 BUDGET $0 3.000 0 10,000 82,500 $95,500 1999 $95,500 0 0 0 0 $95,500 Page 1 1999 CAPITAL BUDGET 2715 PARKS & FACILITIES. DON BEER ARENA BACKGROUND INFORMATION 6157 Vehicles $0 6173 Furniture & Fixtures $3,000 Supply 20 Banquet Hall tables (replacement) 6176 Office Machines & EaulDment $0 6178 Miscellaneous EauiDment $10,000 Netting for goal nets (replacement) 2 New Ice Machine blades (replacement) $1,500 1,000 Overhaul Olympia Ice Machine and re-build Natural Gas Platform (replacement) 6,000 Supply & install new Time Clock (replacement) 1,500 6181 Other Fixed Assets $82,500 Supply concrete rink floor (pad #2) complete with new sub-floor heating system and new rink boards (re~laQeR'1eRt) (design phase only) $25,000 $-12ã,Qgg ~ Reduced T JQ * Supply materials only to rebuild players benches (replacement) * Supply various sizes of puck board (replacement) * Only required if floor and boards not approved 3,000 2,000 2 Electrical Panels (replacement) 7,500 Supply & install Fire Alarm Panel to replace existing obsolete panel (Health & Safety) 5,000 3,000 Replace various doors and panic hardware 139 As submitted to Council May 10, 1999 . 1999 CAPITAL BUDGET Page 2 2715 PARKS & FACILITIES. DON BEER ARENA . BACKGROUND INFORMATION 6181 Other Fixed Assets ( continued) Remove, supply and install floor tile in snack bar and staff room (replacement) Supply & install high pressure piping and oil separator in Compressor Room (replacement) Supply various sizes of arena glass (replacement) Scrape, prime and paint roof supports on rink #2 and Siding of partition wall of rink #1 (as per 1998 Inspection and Recommendation) Supply Condenser Pump and Motor Paint line markings as per handicap parking regulations (4 spots) 140 2,000 16,500 1,500 10,000 6,000 1,000 As submitted to Council May 10, 1999 TOWN OF PICKERING 1999 CAPITAL BUDGeT 2718 PARKS & FACILITIES - PARKS CLASSIFICATION 1998 BUDGET 6129 Parks $826,000 6157 Vehicles 32,000 6173 Furniture & Fixtures 6176 Office Machines & Equipment 450 6178 Miscellaneous Equipment 38,800 6181 Other Fixed Assets 30,000 $927,250 FINANCING 1998 2823 General Fund $252,250 2823 General Fund - Reserve 0 4227 Reserve Fund - Devlop. Charges (5.2} 546,750 4230 Reserve Fund - Parkland 128,250 Debt 0 Lease 0 Millennium Trail Contributions $927,250 141 0 1999 BUDGET $4,033,250 70,000 0 0 221,650 71,000 $4,395,900 1999 $174,150 0 1,164,500 1,657,250 0 $1.400,000 $4,395,900 1999 CAPITAL BUDGET 2718 PARKS FACILITIES - PARKS BACKGROUND INFORMATION 6129 Parks Bulk supply of topsoil for topdressing sports fields (safety) Regrade and resod, install sprinkler system at Dunmoore Park Soccer Field (safety) Tree planting various parks Ball Diamond - infield material (safety) Improve ball lighting Centennial Park (safety) (per Council 1998 Approval) (Pickering baseball association donated the lights and the budgeted cost reflects installation) Supply and install security lighting various parks (safety) Tennis court repair (Rosebank Park, Maple Ridge) Fencing and baseball backstop renovations and repairs various parks Resurface basketball court (Commerce St. Park) Regrade and resod football field (Kinsmen Park) Purchase of 1083 Beachpoint Promenade - As per Council Resolution #67/99 Construction of Woodsmere Park - (New Park) ResefinsR Parkette (Design &. C9Astr~et) ("Jew Park) Deleted As per Council Budget Meeting of April 6, 1999 Parking Lot alterations (Rosebank) (depends on School Board Partnership) Millennium Trail. Approved at the May 3, 1999 Council Meeting (Breakdown of funding provided on page 3). Waterfront Trail - Western Section Council Added an additional $300,000 at the May 3, 1999 Meeting Petticoat Creek design - Priority 1 A for 2000 budget 142 $10,000 20,000 10,000 5,000 15,000 12,000 30,000 15,000 2,500 20,000 123,750 (PL) 450,000 (DC) (PL) &MOO (DC) (Pl) 20,000 2,600,000 300,000 300,000 ~ (PL) (PL) (PL) Page 1 $4,033,250 Deleted T JQ As submitted to Council May 10, 1999 1999 CAPITAL BUDGET 2718 PARKS FACILITIES. PARKS BACKGROUND INFORMATION Bonita Park Design - Priority 1 B for 2000 budget Front St. Park (Design & Construction Phase I) First Phase - Joint Co-operative with Men's Progress Club Amount to be determined at a later date. Financina Summarv Woodsmere Park Total Development Charges - Parkland Developments (81%) Parkland Reserve Fund (19%) Total 6157 Vehicles 3 ton Dump (replace 1984 Chev 3 ton dump, 728) 6173 Furniture & Fixtures 6176 Office Machines & EauiDment 6178 Miscellaneous EauiDment I [ f Case 580K Backhoe Super L (replacement) 2 Heavy duty wheel barrows (replacement) 4 Stihl FS 80 Grass Trimmers (replacement) 2 Complete Water Tank pumps, hoses and reels (replacement) 1 Stihl TS400 Cut off Saw with Diamond Blade 1 Tractor Mount 3 point hitch flail mower (replacement) 143 (DC) (PL) 100,000 ~ JOO,OOO (PL) Page 2 Deleted T JQ Reduced T JQ $70,000 $0 $0 $221,650 As submitted to Council May 10, 1999 $450,000 $450,000 $364,500 85,500 $450,000 $95.000 (PL) 400 1,500 2,200 1,500 4,500 1999 CAPITAL BUDGET 2718 PARKS FACILITIES. PARKS BACKGROUND INFORMATION 2 Toro CCR2400 GTS Snow Blower (replacement) Keyed Alike Padlocks (replacement) 1 Lawn vacuum for glass, debris, leaves, 5 HP (replacement) 1 10" Sliding Compound Mitre Saw - Mikita LS 1013 (replacement for radial arm saw) 1 26" Radial arm drill press - Mastercraft 55.5913.8 1 Stihl 026 Chain Saw and Chains (replacement) 1 Ex-mark 60" 22 HP Riding Mower (replacement) 1 Taro Gang Mower Rotary Mower (replace 1983 Toro)* .Winter use of equipment study pending to the CAO Gang Mowers - reels and tires (replacement) 6181 Other Fixed Assets Soccer Posts Timber & Pea Gravel Play Unit (replacement) Phase One (Kinsmen Park safety)* Repair play unit (Claremont Park safety) 4 Complete Basketball uprights and nets Picnic Tables and Park Benches . Any additional equipment will be depended upon the design and will be funded through the 2000 budget. Breakdown of Millennium Trail Fundina Community Services Groups Ontario Power Corporation Toronto Region Conservation Authority Federal Government - Millennium Partnership Program Province of Ontario Town of Pickering - Development Charges - Parkland Reserve Fund Total Project Cost 144 Page 3 2,000 2,000 2,250 1,000 300 1,000 12,000 91,000 (PL) 5,000 $71,000 ! ! ! $6,000 (PL) 3,000 (PL) 40,000 3O;QOO (PL) Reduced T JQ ¡ \ 8,000 (PL) I 4,000 (PL) 10,000 (PL) $100,000 500,000 200,000 400,000 200,000 800,000 400,000 $2,600,000 As submitted to Council May 10, 1999 I "BUSINESS CASE" I The Criteria! ~hiS form deals with how work is 'OrganiZed to support your Department's ptrategic approach to this year's Capital !Jemands. Each request is analysed to 'reflect the value to the Town and its rnancial Review of this Request. TOWN OF PICKERING ..,." OF ,o'c ;O"'-% -~:5 ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Parks & Facilities Division: Account #: 2718 Parks Project: Short Title Project #: Woodsmere Park Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Construction of Woodsmere Park Project Title & Location: (attach map) Expected Starting Date: I Expected Completion Date: . 30-May-99 15-Sep-99 I¡roiect Description: I , Material required: I ¡ Location of Project: II 11 [rOiect Justification: I Legislated Requirement Health and Safety ¡Maintenance of Existing Infrastructure I Extension of Life of Asset Improve Customer Service ! Other (Council, Public, Staff) I ¡ I Woodsmere Avenue west of Rosebank Road, North of Strouds Lane Detailed information as to project description: Grade, seed/sod and install park amenities as park plan $ x XXX 450,000 145 Page 2 1998 . ' New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks X 450,000 450,000 - Roads - Buildings Engineering/Design Administration/Overhead Vehicles Other Total 450,000 450,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund. Parkland - 19% 85,500 85,500 Development Charges - Parkland Development - 81 % 364,500 364,500 Other Total 450,000 450,000 3rowth Related \jet Expenditure to be Financed by/from: .' 146 Page 3 J I Financing Approval í Financing for this project has previously been approved by Council and is available in Capital Account No: I I Four Year Forecast þaPital Program ~ 2OjlQ 2021 2QQ2 2QQ3 Beyond $ $ $ $ $ ,I 450,000 ! pperating Costs I Costs to be included in Operating Budget for: bperating Savings 0 I Cost Reduction/Increased Revenue ¡due to: Net ! ì paYback Period: N/A r I r ~ Quarter' Beyond Icash Flow January April July October 1 st 3rd 1999 It7~.u~;i~~w February May August Nov. 260,000 0 March June Sept. Dec. 2nd 4th 100,000 90,000 [ .- . SUbdivision is reaching completion and adjacent school site will be developed in 1999 r ILife of Asset .' þrOViSion for N/A I -uture Repair/Replacement ~pprovals I ¡)epartment Approval Finance Approval :1 Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate, A summary of the financing for this project follows: FinancinQ Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) ~ DEBENTURE FINANCING UPDATED ANNUAL LIMIT .J ! , Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED [ 1 <:1 ,~ I I i rE ..----.-- j --~-T-- -=ìfe:::sL AVE ~I ~~ ~g 'iZ\O O~"\p.. ~ 0 « 0 a: ~ « z 0 ... ..J « Town of Pickering CONSTRUCTION OF WOODSMERE PARK l' I DATE FEB. 9/99 11'9. - ....~ I ! ¡ "BUSINESS CASE" , The Criteria! Irhis form deals with how work is OrganiZed to support your Department's ptrategic approach to this year's Capital ~emands. Each request is analysed to Ireflect the value to the Town and its financial Review of this Request. I I TOWN OF PICKERING ,..'"' OF .o'C' ;O"% ~ ,~: ~ ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Parks & Facilities Division: Account #: 2718 Parks Project: Short Title Project #: Rosefinch Parkette Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Rosefinch Parkette Project Title & Location: (attach map) Expected Starting Date: I Expected Completion Date: Jul-99 Aug-99 'reiect Description: I Material required: I : Location of Project: I .1 TOI'C! Jus!iflciljon: " Legislated Requirement Health and Safety I Maintenance of Existing Infrastructure I Extension of Life of Asset Improve Customer Service' ! Other (Council, Public, Staff) ,i South/East corner Rosebank and Finch Detailed information as to project description: Design and construction of aesthetic enhancement for parkette. Seating, possible play area. $ 50,000 150 1998 Budget Expenditure (To be completed by the appropriate Department) Page 2 New/ 1999 Replacement Upgrade Quantity Budget $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks X - Roads . Buildings 50,000 50,000 Engineering/Design Administration/Overhead Vehicles Other Total 50,000 50,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund - Parkland - 19% 9,500 9,500 Development Charges - Parkland Development - 81 % 40,500 40,500 Other Total 50,000 50,000 3rowth Related 'Jet Expenditure to be Financed by/from: .' 151 Page 3 I I I IÞinanCing Approval Þinancing for this project has previously been approved by Council and is available in Capital Account No: ¡ f, faPital Program I ! I I' Four Year Forecast 1m $ 2OOQ $ zojtl $ 2QQ2 $ ZQQ3 $ Beyond 50,000 Cn~h:: I,' Costs to be included in Operating Budget for: bperating Savings I Cost Reduction/Increased Revenue I due to: ,. Net paYbaCk Period: ! I 0 N/A I J Month' Quarter' Beyond Icash Flow January April July October 1 st 3rd 1999 broiection February May August Nov. 45,000 0 In/(out) Flow March June Sept. Dec. 2nd 4th 5,000 .bost/Benefit Analysis provide aesthetically improved public area and entrance from Finch Avenue I .r ILife of Asset " rOViSiOn for (uture Repair/Replacement ~pprovals I þepartment Approval Finance Ap,proval 1::12 Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate, A summary of the financing for this project follows: Financinc;¡ Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) ~ DEBENTURE FINANCING . UPDATED ANNUAL LIMIT .' J \ I Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED lJJ ) -----r------------' -- ---,------ ---,--- I '------------- 1 ~r I I ¡ j . :J..Q'?-O y., l '<: Z -( iD w V> 0 œ FIN H ,?-\O O~'\ Þ- ROSEFINCH PARKETIE l' I , DATE FEB. 9/99 15,4 I I I "BUSINESS CASE" I The Criteria! ~hiS form deals with how work is 'OrganiZed to support your Department's ptrategic approach to this year's Capital ~emands. Each request is analysed to 'reflect the value to the Town and its T'inancial Review of this Request. J TOWN OF PICKERING ,,-" OF' ""c ,,° +", ð'lJI1 ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Parks & Facilities Division: Account #: 2718 Parks Project: Short Title Project #: Trail Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Waterfront Trail Project Title & Location: (attach map) Expected Starting Date: I Expected Completion Date: Jul-99 N/A lroiect Description: I Material required: I I Location of Project: I I .1 'j'oi'l!:l Justifiç~llgn: I Legislated Requirement Health and Safety I Maintenance of Existing Infrastructure I Extension of Life of Asset Improve Customer Service X I Other (Council, Public, Staff) XXX ¡ Detailed information as to project description: Design and construct additional Waterfront Trail sections. Includes Western Gateway to Trail $ 300,000 155 Page 2 1998 , . New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets land Buildings Improvements - Parks X 300,000 300,000 - Roads - Buildings Engineering/Design Adm inistratio n/Overhead Vehicles Other Total 300,000 300,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund - Parkland 300,000 300,000 Development Charges Other Total 300,000 300,000 3rowth Related \Jet Expenditure to be Financed by/from: ;. 156 "I I ¡ I I J Page 3 l~inanCing Approval financing for this project has previously been approved by Council and is available in Capital Account No: I, Four Year Forecast raPital Program 1ä9 2OOQ 2QO1 2QO2 2OQ3 Beyond I $ $ $ $ $ 300 , 000 I I I Costs I Costs to be included in Operating Budget for: ¡ bperatinQ Savings 0 I Cost Reduction/Increased Revenue I due to: ¡ I I Net I J l~aYbaCk Period: N/A J Month: Quarter' Beyond ICash Flow January April July October 1 st 3rd 1999 I ~~~u~;i~~w February May. August Nov. 150,000 March June Sept. Dec, 2nd 4th 30,000 120,000 Unknown tost/Benefit Analysis ComPletes section of trail to connect to the east and provide Western Gateway ILife of Asset ' rOViSiOn for -uture Repair/Replacement ¡' ~pprovals I þepartment Approval Finance Approval 1 "'I Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financing Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) ~ DEBENTURE FINANCING UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED d ... Z ::J 0 ~ '" <J ::J 0 a: z ~ Z ::J 0 ~ "" "', ... ï it. v LAKE ONTARIO Town of Pickering Planning Department WATERFRONT TRAIL - WEST l' 11 I DATE FEB, 9/99 t5~ ~ ~ FRENCHMAN'S BAY ~~ ~~ " " '... "'... -... ---..... ~ )------------- I , I . I , I # I , ~# LAKE ONTARIO Town of Pickering Planning Department: i i I I , i I WATERFRONT TRAIL - EAST l' Ii I DATE FEB. 9/99 160 "BUSINESS CASE" The Criteria! 1 ! I irhis form deals with how work is OrganiZed to support your Department's i3trategic approach to this year's Capital !:iemands. Each request is analysed to reflect the value to the Town and its Financial Review of this Request. I TOWN OF PICKERING ...'" OF PIC ,.:-O-':-% ~ £à: ði ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Parks & Facilities Division: Parks Account #: 2718 Project: Short Title Project #: Front Street Park Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: McKeen Property Development Project Title & Location: (attach map) Expected Starting Date: !Expected Completion Date: Jun-99 N/A ¡'roject Description: \ ! Material required: i i i I ¡ ¡ ¡ ¡' Location of Project: Front Street eastern shore of Frenchman's Bay Detailed information as to project description: Complete design and approval. Commence Phase I Construction I j '?roiect Justification: I I' J I i ! ¡ ,i ! ¡ Legislated Requirement Health and Safety Maintenance of Existing Infrastructure Extension of Life of Asset Improve Customer Service Other (Council, Public, Staff) $ x XXX 100,000 IGl Page 2 ,19,98 New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks X 100,000 100,000 - Roads - Buildings Engineering/Design Ad mi nistration/Overhead Vehicles Other Total 100,000 100,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund - Parkland 100,000 100,000 Development Charges Other Total 100,000 100,000 rowth Related et Expenditure to be Financed by/from: .' I I t f,? î'- Page 3 i ¡ IFinancing Approval I financing for this project has previously been approved by Council and is available in Capital Account No: " Four Year Forecast I ~apital Program 19S.9 2O2Q 2001 ZQ.O2 2QO.3 Beyond J I $ $ $ $ $ 1 II 100,000 ¡ pperating Costs I' Costs to be included in Operating Budget (or: operating Savings Cost Reduction/Increased Revenue o ¡due to: I Net paYbaCk Period: N/A 1 ! j Month: Quarter' Beyond Icash Flow January April July October 1 st 3rd 1999 It~~:'t;i~~w February May August Nov. 100,000 March June Sept. Dec. 2nd 4th To be budgeted lost/Benefit Analysis IA Service Club partner has expressed an interest in this project if start is now. Details will be forthcoming. I .J ILife of Asset .' trovision for I' uture Repair/Replacement lpprova,s I ' ¡ , Pepartment Approval Finance Approval r" .) Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: FinancinQ Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) ~ DEBENTURE FINANCING UPDATED ANNUAL LIMIT .' Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected. the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. ¡ 1 TREASU RER'S APPROVAL DATE APPROVED .1 l~) 4 FRENCHMAN'S BAY ¡ I j , , . . I I , SUBJECT -Þ-', AREA , , ~ ~ ~~ 411..'-' ~~~~~1:..--------------~-,::.------....- ---J LAKE ONTARIO : Town of Pickering ¡ Planning Department McKEEN PROPERTY DEVELOPMENT l' '" I DATE FEB, 9/99 If35 ¡ I J j.hiS form deals with how work is IOrganiZed to support your Department's 'rJ"trategiC approach to this year's Capital emands. Each request is analysed to reflect the value to the Town and its 7inancial Review of this Request. I . "BUSINESS CASE" The Criteria! TOWN OF PICKERING ,..." OF Pf,., tlfì1 ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Parks & Facilities Division: Parks Account #: 2718 Project: Short Title Project #: Vehicle Replacement - 3 ton Dump Truck Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Vehicle Replacement - 3 ton Dump Truck Project Title & Location: (attach map) Expected Starting Date: Expected Completion Date: Aug-99 N/A Iloject Description: ,I Material required: II LocaJion of Project: ¡ I Detailed information as to project description: .\ ¡ I I I !?rOject Justification: If Legislated Requirement Health and Safety I Maintenance of Existing Infrastructure I' Extension of Life of Asset Improve Customer Service \. Other (Council, Public, Staff) . ' Replace Vehicle $ x 70,000 166 Page 2 '1998 New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Administration/Overhead Vehicles R 70,000 70,000 Other Total 70,000 70,000 1998 - Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) R 70,000 70,000 User Revenue Reserve/Reserve Fund Development Charges Other Total 70,000 70,000 Growth Related Net Expenditure to be Financed by/from: " 167 Page 3 , I ¡ I ,~inancing Approval I:¡nancing for this project has previously been approved by Council and is available in Capital Account No: I : Four Year Forecast I t:apital Program 1m 2OO.Q 2OQ1 2QQZ 2OQ3 Beyond 1,1 $ $ $ $ $ 70,000 ¡ '. ,I I, þperating Costs I ¡Costs to be included in Operating Budget for: I .!>peratinQ Savings I Cost Reduction/Increased Revenue jdue to: , I Net ! ! paybaCk Period: N/A \ ¡ MQa1h: Quarter' Beyond Icash Flow January April July October 1st 3rd 1999 rojection February May. August Nov. ~/(Out) Flow March June Sept. Dec. 2nd 4th I 70,000 0 lost/Benefit Analysis ¡Vehicle has far exceeded life expectancy (1984 replacement) ~ ~ ILife of Asset .' ìrovision for 10 year replacement ¡ uture Repair/Replacement l ~ I. I fepartment Approval Finance Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMO,UNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: FinancinQ Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) , ~ DEBENTURE FINANCING UPDATED ANNUAL LIMIT .' Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED 1h~ , I I I ! f '\ ~'his form deals with how work is lorganized to support your Department's . ptrategic approach to this year's Capital pemands. Each request is analysed to reflect the value to the Town and its rnancial Review of this Request. ',: : "BUSINESS CASE" The Criteria! TOWN OF PICKERING ,.."" OF "'C' tJ5Ì1 ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Parks & Facilities Division: Parks Account #: 2718 Project: Short Title Project #: Backhoe Replacement Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Equipment Replacement Project Title & Location: (attach map) Expected Starting Date: I Expected Completion Date: Jun-99 N/A "Project Description: I I Material required: ( I ¡ .1 I, Detailed information as to project description: ,I Location of Project: Replace equipment as existing equipment is inoperable Iyroiect Justification: II Legislated Requirement . Health and Safety 1 Maintenance of Existing Infrastructure I Extension of Life of Asset Improve Customèr Service I Other (Council, Public, Staff) I J I $ x X 95,000 1170 Page 2 1998 Newf 1999, Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Admin istratio n/Overhead Vehicles R 95,000 95,000 Other Total 95,000 95,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund - Parkland R 95,000 95,000 Development Charges Other Total 95,000 95,000 irowth Related et Expenditure to be Financed by/from: ;, 171 Page 3 ,}inanCinQ Approval '¡ financing for this project has previously been approved by Council and is available in Capital Account No: I I, þaPital Program I Four Year Forecast ~ $ 2.QQQ $ 2.QQ1 $ 2QO2 $ 2OQ3 $ Beyond I I I I I 95,000 Cn!l::h: II Costs to be included in Operating Budget for: ¡ ! .. ' .Operating Savings I Cost Reduction/Increased Revenue ¡\ due to: rNet , j I ¡ 'paYbaCk Period: ¡ I 0 "' N/A . J ~ Quarter' Beyond ICash Flow January April July October 1 st 3rd 1999 ~roiection February May August Nov. ' /(Out) Flow March June Sept. Dec. 2nd 4th 95,000 0 ., lost/Benefit Analysis (Provide on separate page if necessary) r f !Life of Asset ." þrOViSion for 10 year replaces 1989 Backhoe -uture Repair/Replacement l ï kpprovals /J , ~epartment Approval Finance Approval I) Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: 1999-2000 AMOUNT YEAR Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financing Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) ~ DEBENTURE FINANCING UPDATED ANNUAL LIMIT .' Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED l'lJ - 1 ¡ .1 ¡ \ " , I "BUSINESS CASE" The Criteria! This form deals with how work is organized to support your Department's Strategic approach to this year's Capital demands. Each request is analysed to reflect the value to the Town and its Financial Review of this Request. TOWN OF PICKERING ,¡.II'I OF "Ie ...° +", ~-~ ~~;(;) ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Parks & Facilities Division: Parks Account #: 2718 Project: Toro Gang Mower Project #: Capital Budget Year: Previously Included In: 1999 Corporate Project Title: Project Title & Location: (attach map) Vehicle Replacement - Toro Gang Rotary Mower Expected Starting Date: I ~xpected Completion Date: Aug-99 N/A Project Description: Material required: Location of Project: Detailed information as to project description: Replace 1983 Gang Rotary Mower Project Justification: $ Legislated Requirement Health and Safety Maintenance of Existing Infrastructure X 91,000 Extension of Life of Asset Improve Customer Service Improve Efficiency/Effectiveness Other (Council, Public, Staff) 174 Page 2 1998 . ' New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Ad min istration/Overhead Vehicles R 91,000 91,000 Other Total 91,000 91,000 . Price includes trade-in value for the telesquirt vehicle. 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund - Parkland R 91,000 91,000 Development Charges Other Total 91,000 91,000 ¡rowth Related et Expenditure to be Financed by/from: .' 175 Page 3 .. )inancing Approval I I ¡inancing for this project has previously been approved by Council and is available in Capital Account No: , j , I Four Year Forecast !CaPital Program 1999 2000 2001 2002 2003 Beyond I $ $ $ $ $ I , 91,000 ¡ Operating Costs rosts to be included in Operating Budget or: Software Maintenance Agreement Operating Savings ¡here are two major benefits with this software I I: This software will ensure that there will be no over expenditure without Department Head approval. t Software will generate operational efficiency which ¡ will reduce the need for additional buyer involvement by having electronic catalogues. t layback Period: N/A lash Flow Month: Quarter: Beyond January April July October 1st 3rd 1999 I . f February May August Nov. .-'rojec Ion In/(Out) Flow March June Sept. Dec. 2nd 4th ¡ 91,000 0 r Cost/Benefit Analysis 'rovide on separate page if necessary) Life of Asset Approximately seven years. íoviSion for . . ture Repair/Replacement .' j. pprovals repartment Approval Finance Approval Chief Administrative Officer 176 Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report J' I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financing Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING ,¡ ¡ UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the" Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore. Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED 17'" - ( I I I J I rhis form deals with how work is 'organiZed to support your Department's rtrategic approach to this year's Capital 'emands, Each request is analysed to reflect the value to the Town and its 'financial Review of this Request. 1 "BUSINESS CASE" The Criteria! i ,I ii, TOWN OF PICKERING """ OF' "'Ie :o-.:~ iE¡::j¡¡; ð ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Parks & Facilities Division: Parks Account #: 2718 Project:Play Equipment Project #: Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Kinsmen Park - Play Equipment Upgrade Project Title & Location: (attach map) Expected Starting Date: I Expected Completion Date: . Aug-99 Aug-99 1o7rQject Description: I , I Material required: I I I t ' Location of Project: Detailed information as to project description: Existing play equipment does not meet CSA standards for Safety ¡ j \ ,\ 'Project Justification: ! I Legislated Requirement , Health and Safety r Maintenance of Existing Infrastructure I Extension of Life of Asset . Improve Customer Service ¡ Other (Council, Public, Staff) .' I ¡ $ x X X X Safety 40,000 178 Page 2 1998 New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Land Buildings Improvements - Parks X 40,000 40,000 - Roads - Buildings Engineering/Design Adm i n istration/Overhead Vehicles Other Total 40,000 40,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund - Parkland 40,000 40,000 Development Charges Other Total 40,000 40,000 3rowth Related ~et Expenditure to be Financed bylfrom: .' ; , ì , 179 Page 3 I 'FinanCing Approval ~inanCing for this project has previously been approved by Council and is available in Capital Account No: I þaPital Program ' ! j ¡ Four Year Forecast 1ll9 $ 2O.QQ $ ~ $ 2002 $ 2M3 $ Beyond 40,000 Costs I' Costs to be included in Operating Budget ¡for: \ b . s . I' peratlrn;¡ avmgs Cost Reduction/Increased Revenue \due to: 'î " I' Net ! r paYbaCk Period: ,\ I N/A I .I Month' Quarter' Beyond Cash Flow January April July October 1 st 3rd 1999 ! ~roiection February May August Nov, ,\ /(Out) Flow March June Sept. Dec, 2nd 4th 40,000 0 10StlBenefit Analysis This should ensure safe play equipment for park users r I .' J,..ife of Asset brovision for 10 - 15 years ,.uture Repair/Replacement . I ¡ I lpprovalS þepartment Approval Chief Administrative Officer Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR 1999-2000 AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financinç¡ Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) ~ i I i DEBENTURE FINANCING UPDATED ANNUAL LIMIT ¡ ! ¡ , Since approval of this provisional debenturing may require'long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASU RER'S APPROVAL DATE APPROVED lSjl i' r------------ I i I i Town of Pickering ! 0 ~ II: SUBJECT PROPERTY 0 0:: 0 >- I 1: U ~ CD >- 0 ~ en 0 0:: ~ 1- Z 0 I ::; 0( I '-' Z ::; .... õ FELDSPAR COURT ~ONTGO~ERY 0 0( 0 II: >: u 0 a: II] -----"--,- 0 0( 0 II: '" u 0 II: CD CLEMENTS ROAD MCPHERSON COURT C.N.R. PARK RD. l' Planning Department KINSMEN PARK - PLAY EQUIPMENT UPGRADE 192 I DATE FEB, 9/99 TOWN OF PICKERING 1999 ~__Ct\eII ~J~~ue_llDJ~_I;L- 2719 PARKS & FACILITIES - COMMUNITY CENTRES CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 2,500 6176 Office Machines & Equipment 0 6178 Miscellaneous Equipment 1,200 6181 Other Fixed Assets 10,000 $13,700 FINANCING 1998 2823 General Fund $13,700 I í 2823 General Fund - Reserve 4230 Reserve Fund - Parkland r } 4225 Reserve Fund - Community Facilities Débt ì ¡ , $13,700 183 1999 BUDGET $0 0 0 1,200 10,500 $11,700 0 1999 $11,700 0 0 0 0 $11,700 0 0 0 Page 1 1999 CAPITAL BUDGET 2719 PARKS & FACILITIES. COMMUNITY CENTRES BACKGROUND INFORMATION 6157 Vehicles 6173 Furniture & Fixtures 6176 Office Machines & Eauicment 6178 Miscellaneous Eauicment $0 $0 $0 $1,200 Supply 2 Indoor Basketball Backboards in Gymnasium of East Shore Community Centre (replacement) 6181 Other Fixed Assets $10,500 Supply & install Vertical Blinds at West Shore Community Centre (replacement) 3,000 Paint line markings as per Handicap Parking Regulations (10 spots) 2,500 Sliding Glass Patio Doors for Claremont Community Centre - Multi Purpose Room 5,000 The following is included for information purposes only. The Eastshore Community Centre is being funded debt. Breakdown of the costs is presented below: Initial Project Cost Springier System Total Project Cost $700,000 49,000 $749,000 184 As submitted to Council May 10,1999 TOWN OF PICKERING 1999 CAPITAL BUDGET __'_""H__mH_"- --,---" "-,-- 2735 PARKS & FACILITIES. REC. COMPLEX - ARENAS CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 0 6176 Office Machines & Equipment 0 6178 Miscellaneous Equipment 4,000 \ ¡ :> 1" 6181 Other Fixed Assets 2,500 $6,500 FINANCING 1998 2823 General Fund $6,500 2823 General Fund - Reserve 0 4230 Reserve Fund - Parkland 0 r , Reserve Fund 0 D~.bt 0 $6,500 185 1999 BUDGET $0 0 0 3,500 7,500 $11,000 1999 $11,000 0 0 0 0 $11,000 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET Page 1 2735 PARKS & FACiliTIES - REC. COMPLEX - ARENAS BACKGROUND INFORMATION Vehicles Furniture & Fixtures Office Machines & Eauipment Miscellaneous Eauipment 1 double door cooler fridge for O'Brien meeting room (replacement) Other Fixed Assets Paint line markings for Handicap Parking Spots as per new regulation (6 spots) Re-design Overhead Door controls to Machine Room (health & safety) (Fire Code) 186 $0 $0 $0 $3,500 $7,500 $1,500 6,000 As submitted to Council May 10, 1999 TOWN OF PICKERING 1999 CAPITAL BUDGET 2572 SOCIAL SERVICES - SENIOR CITIZENS CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 900 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 4,000 6181 Other Fixed Assets $4,900 FINANCING 1998 2823 General Fund $4,900 I r 2823 General Fund - Reserve 4230 Reserve Fund - Parkland Reserve Fund Débt $4,900 187 0 1999 BUDGET $0 o 0 0 0 $0 0 0 1999 $0 0 0 0 0 . $0 0 0 0 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET 2572 - SENIOR CITIZENS CENTRE BACKGROUND INFORMATION Vehicles Furniture & Fixtures Office Machines & Eauipment Miscellaneous Eauipment Other Fixed Assets Paint line markings as per Handicap Parking Regl:Jlations ( 6 spots) This amount is reflected in the capital construction cost. 188 $0 $0 $0 $0 $-1,iOO Deleted T JQ As submitted to Council May 10, 1999 ,- ~-- TOWN OF PICKERING 1999 -,-- -____,ÇAPJIAL f31JDÇ;_~T 2713 RECREATION & FACILITIES. DUNBARTON POOL CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 350 6181 Other Fixed Assets 13.600 $13,950 FINANCING 1998 2823 General Fund $13,950 2823 General Fund - Reserve Reserve Fund r Reserve Fund Debt $13,950 189 0 1999 BUDGET $0 0 0 2,450 19. 1 00 $21,550 0 0 1999 $21,550 0 0 0 0 $21,550 0 0 0 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET Page 1 2713 RECREATION & FACILITIES. DUNBARTON POOL BACKGROUND INFORMATION Vehicles Furniture & Fixtures Office Machines & EQuipment Miscellaneous EQuipment 1 only Lane Reel Holder (replacement) 1 "Water Beetle" (replacement) Other Fixed Assets Supply & install Fisher Water Operated Butterfly Valve on Filter Tank (replacement) Supply & install 4 Ball Valves on heating boilers ( replacement) Re-grout pool and repair areas due to rebar rusting at surface of walls and floor (replacement) 190 $0 $0 $0 $2,450 $1,500 950 $19,100 $9,600 1,500 8,000 As submitted to Council May 10, 1999 -'-'-- - -- TOWN OF PICKERING 1999 ÇAPITA~ BVR<3,ET .--- ,---,--------- - , 2731 RECREATION & FACILITIES - REC, COMPLEX - CENTRAL CORE CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 16,650 , ì j 6176 Office Machines & Equipment 0 6178 Miscellaneous Equipment 60,000 6181 Other Fixed Assets 49,000 $125,650 FINANCING 1998 2823 General Fund $125,650 2823 General Fund - Reserve 0 4230 Reserve Fund - Parkland 0 4225 Reserve Fund - Community Facilities 0 .' - Debt (Greater than 5 Years) 0 $125,650 191 1999 BUDGET $0 5,000 125 30,000 99,750 $134,875 1999 $54,875 o o 80,000 $134,875 Page 1 1999 CAPITAL BUDGET 2731 RECREATION & FACILITIES - RECREATION COMPLEX - CENTRAL CORE BACKGROUND INFORMATION 6157 Vehicles $0 $5,000 6173 Furniture & Fixtures Reduced T JQ ~ 20 New Drafting Tables for Art Room (replacement) $4,500 1 Two Drawer Filing Cabinet (replacement) 350 2 Value Task Chairs (replacement) 468 6176 Office Machines & EauiDment $125 1 Calculator (replacement) $30,000 6178 Miscellaneous EauiDment Reduced T JQ $1&,&80 1 Climb & Slide Castle (replacement) $170 1 "Little Tykes" Cosy Cottage (replacement) 245 1 Photo Identification System (replacement) 4,000 4 Tennis Nets (replacement) 1,600 1 only Gym Mat (replacement) 800 Treadmill Belts (replacement) 10,590 Shoulder Press & Inclined Chest Press 4,220 Strength TraiJ:ling Machine (replacement) 192 As submitted to Council May 10, 1999 I \ , I ì' 1999 CAPITAL BUDGET 2731 RECREATION & FACILITIES. RECREATION COMPLEX. CENTRAL CORE BACKGROUND INFORMATION Bicep Curl & Tricep Extension Strength Training Machine (replacement) Seated Leg Extension & Leg Curl Combination Strength Training Machine (replacement) Pectoral Contractor & Rear Deltoid Combination Strength Training Machine (replacement) Blood Pressure Cuff, Bulb, Valve & Stethoscope Chrome Plated Dumbbells (replacement) 6181 Other Fixed Assets Perform Roof replacement and repair (Phase I) Supply & install Armstrong In-line recirculating pump (replacement) Supply & install counters and sinks in upstairs men's & women's public washrooms (replacement) Supply & Install VAT. floor in banquet hall washrooms & creative centre (replacement) Supply & install carpet in entrance of Combatants Room (replacement) Paint line markings as per handicap parking regulations (6 spots) Perform cleaning & maintenance of Duct Work in Central Core Area (Health & Safety) 193 4,840 5,235 4,065 135 680 Reduced T JQ 80,000 7,000 5,000 6,500 1,000 1,500 6,500 Page 2 $99,750 $107,600 CF As submitted to Council May 10, 1999 ¡ i I "BUSINESS CASE" The Criteria! i I'his form deals with how work is organized to support your Department's "'¡¡¡trateg¡c approach to this year's Capital ¡emands. Each request is analysed to reflect the value to the Town and its Tnancia' Review of this Request. TOWN OF PICKERING ..." O" "/C' tst' ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY Department: Recreation & Facilities Division: Account 2731 Facilities Project: Short Title Project #: Roof Replacement Recreation Complex (Phase I) Capital Budget Year: Previously Included In: 1999 1998 Corporate Project Title: Project Title & Location: (attach map) Roof Replacement - Recreation Complex Expected Starting Date: Expected Completion Date: Jul-99 Aug-99 I~roject Description: , I I I I Location of Project: ; I ¡ ¡ Material required: Detailed information as to project description: Supply and install new roofing system to Recreation Complex Central Core Area as per drawing (attached). Pickering Recreation Complex - Central Core area See attached loiect Justification: , Legislated Requirement Health and Safety Maintenance of Existing Infrastructure Extension of Life of Asset Improve Customer Service ¡ Other (Council, Public, Staff) j $ Replacement of Roof to extend life of facility 80,000 194 Page 2 1998 , . New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets land Buildings R 80,000 80,000 Improvements - Parks - Roads - Buildings Engineering/Design Ad ministratio n/Overhead Vehicles Other Total 80,000 80,000 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) User Revenue Reserve/Reserve Fund - Community Facilities R 80,000 80,000 Development Charges Provincial Subsidy Other Total 80,000 80,000 .. Growth Related 'Jet Expenditure to be Financed by/from: 195 Page ~ . l~inanCing Approval- financing for this project has previously been approved by Council and is available in Capital Account No: } I Four Year Forecast faPita, ProQram 1m 2QQQ 2QO1 2O.Q2 2.0.0.3 Beyond I $ $ $ $ $ Expenditure: anticipated f financing - Community 80,000 80,000 80,000 I Facilities Reserve Fund bperating Costs I ¡Costs to be included in Operating Budget for: \ ,..Þperating SavinQs I Cost Reduction/Increased Revenue }dUe to: Net \ .I Payback Period: N/A I I I ¡ MQo1b.; Quarter' Beyond Cash Flow January April July October 1 st 3rd 1999 rO¡ection February May' August Nov. 80,000 Other Phases Approx. /(Out) Flow March June Sept. Dec. 2nd 4th $160,000 Jost/Benefit Analysis (Provide on separate page if necessary) ¡ I Life of Asset Pháse II and III to be budgeted in 2000 and 2001 in order to complete replacement rOViSiOn for of entire roof (Central Core Area). 'uture Repair/Replacement ~pprovals ~epartment Approval Finance Aþproval 1 (' Chief Administrative Officer FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Project Description and Location ORIGINATING DEPARTMENT Page 4 Finance Reference #: ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: YEAR Treasurer's Report 1999-2000 AMOUNT I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: FinancinQ Sources ~ DEBENTURE FINANCING UPDATED ANNUAL LIMIT .' 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) I II I 1 ) I 1 Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASU RER'S APPROVAL DATE APPROVED l~é .. MNI 896 Brock Road South, Unit 1O, Plcki?llflCl Ontain L 1 ''OJ' =9 Roofing Limited Tel. (905) 831-6664 Fê!X (90518J~,;-¡;-O November 11, 1998, THE TOWN OF PICKERING, Parks & Facilities Dept" Pickering Recreation Complex, 1867 Valley Farm Road South, Pickering, Ontario, LIV 3Y7. Copies - 5 pages Fax. - 905-831-4181 - 905-831-1711 Bus, Attn: Mr. Chris Siddle Hr. Tim Hunter Re: reroofing of - Recreation Complex (partial) - as per attached maps Dear Sir: We are pleased to submit for your perual, prices and specifications to assist you in preparing a budget price for reroofing of the 3 main roof areas at your complex here in Pickering, Ontario. You will find attached, 3 drawing which I have prepared to help you orient yourself to these areas, 1) The specifications that are proposed, are as follows - 2) 3) 4) 5) 6) 7) 8) A complete removal and disposal of the existing roofing (EPD~), ballast, insulation, metal work, down to the steel deckin~. Supply and install a new vapour barrier, adhered in a fire-retardant adhesive, Supply and install a new base layer of insulation - 2,5", R.18,5, ISO insulation, Supply and install a new cap layer of insulation - !.z" Fibreboard, R,I,4, fully adhred in hot asphalt, Supply and install a new Soprema 2 ply modified-bitumen roofing system, base layer to be mopped, cap layer to be torch-applied. Supply and,install the Soprema 2 ply modified-bitumen flashing system, all, to be installed as per Soprema's specifications and instructions, *The above system carries the 10 year Labour and Material Guarantee as issued to the owners by Soprema upon their inspection and approval of our installation, Supply and install new drains fitted with the u-flow mechanical seal to prevent water backup. Supply and install new stack jacks around all plumbing pipes. ~.~ \ ~ I\:,," i \~. "...;:;/ ~~ NAllU\1AL ~ noorll\G (.;u.¡rnN.;~ . ' 'AS,<;I'lOATK Nt 9 :3 -m: Itln()rJln I':' r:(I.N:~":tor. r I' 'N L;,I N;'~()I ",\1 II '¡'I OIRCA ().MNI Page 2 9) All of the skylights are to be flashed, raised, and caulked as per Soprema's specifications, 10) New expansion and control joints are to be installed as required. 11) New cant strip, fastening bars, caulking, and EPDM repairs to the duct work are included, 12) Supply and install new 26 gauge, prepainted, metal to match the existing metal flashings are to be supplied and installed as per proper sheet metal practices and methods, 13) All safety procedures are to be strictly followed as per the Governments guidelines and codes. 14) Any damage to the grounds, walls, etc" are to be repaired to your satisfaction. All of the above work to be carried out to the 3 buflding~ as outlined on the accompanying maps, for the sum of - $245,155,00) - TWO HUNDRED AND FORTY-FIVE THOUSAND, ONE HUNDRED AND FIFTY-FIVE DOLLARS, The P,S.T, taxes are included in the above price, The G,S.T, taxes are not included in the above price. We trust that the above price. specifications. and information meets with your approval, and we look forward to working with you once again in the near future. If you require any further information or clarification of any of the prececding, please do not hesitate to call me. Yours truly, OMNI ROOFING LIMITED, (¿¿; Senior Estimator, (J ,?"S .. ¡.,{~ ; s ð~ )d cd. 6A.~K~tooJ ..J ~ ¿, fIoo< / ¡C ¡ (.C. , ,4' ~ <# / (S«. -r' ) - I' (;.s; dl M., "" II #~ (" I') - ør 9.3/ ¡.ro, of) ,'#'J. (f/Þ II) ~ 8"', Koo.-:J ~ #< il ~5: /5:>' '1- iJ .. "/-fllJ. ... ¡( - t? ¡1. IJ .,., . ~ (~'I'c.,) £~"~5 .,./., . tÞ- ¡,19J ¡ . , --...... \~ ~ ~ ~"<i ;., ?,\ '{ \, (' 'J, IJ G¡ , '< r-.. ().. 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V :J I.; 99'G" ., ~tij :, @ . 'I'. .!)n Iw. 0( /( (~.~.A ,I,) ~ .. ~ " // ~ I J / /911 [J ~ ) ," "..... ,," ~7 .' \ v' ~ <) ~ 201 /. j. , . ," r::n I 8' (ilJ I, I "II 11'~1/ ;' I ,'7/ .1 ~l! , Ii , ,)", / '\ .' 1/ " " ^~ ',i . .. . I ~ r 1..I/Œ0' ~ ----'-'_.._-,-,-,---- 9/'(, '1'-- 121'3 'I ------- 0 80 ŒJ ". ~ ~ ŒJ~' <l' @ I I I ~ I oJ J I (, 'I ! } ! 3S' ! . J 'I 7ol~ ¡)I ~; i \ /11~¡;"~ C:j ---. :r..I.",) . '1' . (.1 ' ŒJ 3<" 1/1 17' 1.'J14'1 IT}!. I -, ~ ~ 1:\ ~ I ~ ( ~ I 87' fIffiq ~ . /.1.1 S .s .~ ;' 'J>f \° \}~.' , ~/' ~I. It} 9~ 'J:. ~ . i' 'O~ ~;> v ~/ .1ß\ 41/ . .. QOt') ..., '- , ,', /" ¡'t' , . (",/>," , / <;0 ,. ?, -.:' .; ...,-" " " , . (g) ,.r: '/ ~. 9" ~ (!) .. 1 '{, J ::! CQ IO$'1 '1 T 'c,. " -. LJ...a<woriK -(E'P.[)/1') /3/'1'/ - '1,)lý" ---'-- --- .. -" . ----..- ;; // / .. ,.¡-//Í . " ....( N' I. C. ........... J r". Q- f:: ' q I ' ",\.) \~" \) " "- I \: '" , -( l ) (::) ))u ~"«..JQo1 ¡f' (-::"</..0 "I .) ( ~,#,;.() """' . ~l ~ ~ ~ ~': " ~~ @ . '18" ø , I I.'; '2 ' I I """01 ß".,f,..., "",~~~I ~,,'I ~ ~4"t ~ ot..'" .,¿ r :::.'"" rl 7'.3 " \ \ 9~'c;. // í: I ) I v ?, ;> " 4,) " ~ ,. <.? 1).. '- f w 0 -f /(" ¿, ~ j), ,flf) ,,4' ! ,~' f' ~ "t (i' ,; , '.I. ~ [I[I] ".J ¡ ŒJJ 41' . ,J' ŒJŒJQJŒJŒJŒJ00 /} 90'"1- '¡ / II ¡)1 I '\ ( ,;.f" - f~') ) ( S' Il rJ rA~ ,-"J~ s N. /. C, r(/of \ ( ~. .,) I{ to /4 .Jt..' \.: ",f' .. v' Þ ); S'."'S¡"J. ;11' {" £.'.0 Q ¡(I'" .,>11 611- " ¡tI foÃ , ".4 ",II" ¡.AfJ. .,) ~ .' 4~ ~t.'" ,."",r é- II"t. ,203 13/'9'1 tffiJ' .7G ~ S.s ' ,,¡ . 1 ~ ' S S I~ ' ~ (9 , ~ I ŒJ ŒJ [£] [I] ŒJ 0~1 eA q 1'" .)1 " ------ .. J ' - 4', 0." w.dl---- u;¡ (.NTJlt... ~ ~ s,j""j) ~ , ,.,., C'. '" ~ <:1 ŒJ.11 I ~ 13'3" . ~1 pI H~; ,~ I e.,1" ¡;.i,. .ref &:I1Ie. -f- AIUA- (/?¡1.,D.,4t') ( IJI ( J II. - ¡J .." : C$) , , 9']' . ø ;/, ¡. c:' -- U_--¡ \ Q <: 0 Q: '" u 0 Ir iD ;0 0 » 0 Q ð Ir ALLIANCE J: ~ iD STR BAYLY j II/II I ^ I 1\1 \ i Town of Pickering I >- a Z <: VI ;0 0 » 0 0 a::: 0 >- I '" ..J 00( VI '" u 0 a: iD STREET I IIIIII I BAYLY \ r--íl \ ( STREET ¡ I " ,.---¡-- Planning Department. ROOF REPLACEMENT - RECREATION COMPLEX l' I DATE FEB. 9/99 ') , i ....U'"t TOWN OF PICKERING 1999 ---- --- '-------- ----~_Ç~P'-TAhß_~DG_çL_u__u_----,--- 2733 RECREATION & FACILITIES - REC. COMPLEX - POOL CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 7,850 6181 Other Fixed Assets 51,200 $59,050 FINANCING 1998 2823 General Fund $59,050 2823 General Fund - Reserve Reserve Fund Reserve Fund Debt $59,050 205 0 1999 BUDGET $0 0 125 12,200 32,500 $44,825 0 0 1999 $44,825 0 0 0 0 $44,825 0 0 0 6157 6173 6176 6178 6181 1999 CAPITAL BUDGET Page 1 2733 RECREATION & FACILITIES. RECREATION COMPLEX - POOL BACKGROUND INFORMATION Vehicles $0 Furniture & Fixtures $0 Office Machines & EQuiDment $125 1 Calculator (replacement) Miscellaneous EQuiDment $12,200 $1,500 7,250 2,500 950 $32,500 Supply lane reel holder (replacement) Supply BIF feeder for constant supply of Soda Ash to filter tank (replacement) Supply Filter Element Covers (replacement) 1 "Water Beetle" (replacement) Other Fixed Assets Remove 2 existing diving platforms and supply 1 Durafirm Stand and repair tile on pool deck (replacement) $12,000 Perform repairs to concrete Filter Tank due to deterioration of walls and floor (replacement) 5,500 Supply & apply sealer and paint to Acoustical Insulation on walls around perimeter of swimming pool (replacement) 15,000 206 As submitted to Council May 10, 1999 TOWN OF PICKERING 1999 Ct\PITAI,.. ßUQGI;I 2711 CULTURE & RECREATION - ADMINISTRATION CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 600 6178 Miscellaneous Equipment 4.175 6181 Other Fixed Assets $4,775 FINANCING 1998 2823 General Fund $4.775 2823 General Fund - Reserve Reserve Fund Reserve Fund 0 Debt 0 $4,775 207 0 1999 BUDGET $0 940 0 5.145 0 $6,085 0 0 1999 $6.085 0 0 0 0 $6,085 0 6157 6173 1999 CAPITAL BUDGET 2711 CULTURE & RECREATION -ADMINISTRATION BACKGROUND INFORMATION Vehicles Furniture & Fixtures 1 pedestal filing cabinet (Director's Office) (replacement) 1 two drawer filing cabinet - Administrative Assistant (replacement) ! I I 6176 Office Machines & EauiDment 6178 Miscellaneous EauiDment Portable Tents (replacement) 6181 Other Fixed Assets 208 $0 $940 $610 330 $0 $5,145 'Page $0 As submitted to Council May 1O, 1999 TOWN OF PICKERING 1999 CAPITAL BUDGET --- '-"------- 2712 CULTURE & RECREATION - PROGRAMS CLASSIFICATION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures ¡ I . i 6176 Office Machines & Equipment 6178 Miscellaneous Equipment . 7,735 6181 Other Fixed Assets $7,735 FINANCING 1998 2823 General Fund $7,735 2823 General Fund - Reserve 0 Reserve Fund 0 Reserve Fund 0 Debt 0 $7,735 209 0 1999 BUDGET $0 0 1,200 2,535 0 $3,735 0 0 1999 $3,735 0 0 0 0 $3,735 Page 1999 CAPITAL BUDGET 2712 CULTURE & RECREATION - PROGRAMS BACKGROUND INFORMATION 6157 Vehicles $0 6173 Furniture & Fixtures $0 6176 Office Machines & EauiDment ~ $1,200 Reduced T JQ Fax Machine (for Program Registration Area) 6178 Miscellaneous EauiDment $2,535 Electric Ball Inflator (replacement) $425 Portable Stereo for Claremont Fitness Classes 1,191 1 Set Headworn Microphone & Transmitter 919 ill! Other Fixed Assets $0 210 As submitted to Council May 10. 1999 TOWN OF PICKERING 1999 CAPITAL BUDGET -,-, ---- ._, - --------....---.- 2744 CULTURAL SERVICES. MUSEUM CLASSIFICATION 1998 BUDGET 6149 Restoration - Museum Buildings $8,500 6157 Vehicles 6173 Furniture & Fixtures 1,836 6176 Office Machines & Equipment 817 6178 Miscellaneous Equipment 1,763 6181 Other Fixed Assets 20,000 $32,916 FINANCING 1998 2823 General Fund $32,916 I. f 2823 General Fund - Reserve 0 4230 Reserve Fund - Parkland ° Reserve Fund 0 Donations - (For School House Project) ° ¡ I' Debt (Greater than 5 Years) 0 $32,916 211 ° 1999 BUDGET $103,650 0 1,896 0 2,088 3,125 $110,759 1999 $20,759 o 45,000 o 45,000 $110,759 1999 CAPITAL BUDGET Page 1 2744 CULTURAL SERVICES. MUSEUM BACKGROUND INFORMATION 6149 Restoration Museum BuildinQS $103,650 Restoration of School House - (matching funds contribution with Museum Fund Raising initiatives) $90,000 PL (Project total cost is $90,000 partially offset by donation of $45,000). Gazebo Foundation to eliminate lifting causing stress 4,900 Ties - Drive Shed. to secure roof 1,250 Restoration of Entrance Doors on Chapel - install ramp for accessibility 5,000 Restoration of Gas & Steam Barn Collection 2,500 6157 Vehicles $0 §ill Furniture & Fixtures $1,896 ~ Reduced T JQ Work station accessories 6176 Office Machines & EQuiDment $0 6178 Miscellaneous EQuiDment $2,088 6 Picnic Tables (replacement) $1,688 1 Metal Detector (Gas & Steam Barn) 400 6181 Other Fixed Assets $3,125 Lighting - Front Entrance sign & driveway - (safety) 212 As submitted to Council May 10, 1999 TOWN OF PICKERING 1999 CAPITAL BUDGET 2745 LIBRARIES CLASSIFICA TION 1998 BUDGET 6157 Vehicles $0 6173 Furniture & Fixtures 80,659 6176 Office Machines & Equipment 169,492 6178 Miscellaneous Equipment 223.100 6181 Other Fixed Assets 399,449 $872,700 FINANCING 1998 2823 General Fund $639,600 2823 General Fund - Reserve for Replacement 0 4227 Reserve Fund - Dev. Charges (7.2) 93,148 4225 ReseNe Fund - Comm. Facilities 129,952 1623 Provincial Subsidy 10,000 Debt Federal Government Grant $872,700 213 1999 BUDGET $0 18,843 87,690 180,000 83,540 $370,073 1999 $188,723 o 130,000 o o 0 51,350 $370,073 1999 CAPITAL BUDGET 2745 PICKERING PUBLIC LIBRARY BACKGROUND INFORMATION §1g Vehicles 2.lli Furniture & Fixtures (includes aoolicable taxes) Additional book return box for Central Provision for ergonomic furniture (replacement) Furniture for new systems staff work area Staff area re-organization (Reference & Tech. Services) Rouge Hill desk re-design & chair Provision for Signage Furniture for Family Search workstation Shelving components Furniture for children (public area) Central Slat wall display units Spinners for Claremont (2) CD Spinner rack for children's dept (Central) Sub Total 6176 Office Machines & Eauioment (includes aoolicable taxes) Web Pac hardware & software (to put library catalogue on the Web) Improve telecommunications for Greenwood & Claremont Data projector for group instruction Wireless microphone for presentations, training etc. Increase RAM on Dynix server to meet contract standard Enriched Bisac software for on-line collection ordering Provision for replacement wkstns, monitors & keyboards Provision for Software (e.g. scheduling, presentation) Installation of equipment + cabling Upgrade Public word processing units to Win 98 with appropriate software (includes "crash less component") 214 Page 1 $0 $18,843 $894 2,775 2,775 2,775 2,220 333 1,665 1,110 444 2.498 1,021 333 18,843 $87,690 $22,200 4,329 11,100 1,665 5,017 3,108 3,330 2,220 2,220 4,523 As submitted to Council May 10, 1999 1999 CAPITAL BUDGET 2745 PICKERING PUBLIC LIBRARY BACKGROUND INFORMATION 6176 Office Machines & EQuipment Cont'd. Upgrade public Dynix dumb terminals to PCs (multi-year project) (6 wkstns - incl. 3 large screen monitors) (includes"crashless component") 21" monitor for use by sight impaired patrons with new PC to allow access to GUI interface Sound cards for some public workstations Staff PC for Children's Information Desk Printer for Technical Services (replacement) Television for Rouge Hill Branch Uninterrupted Power Supply (UPS) . Retrofit public workstations with "crashless component" (10 workstations) Sub Total 6178 Miscellaneous EQuipment (includes applicable taxes) General Collection Materials (Books, etc.) 1999 Funding request New and collection items (books, etc.) to meet population growth. Collection Building for Western Branch Part of multi-year collection development program to provide satisfactory resources at the opening of planned new branch. Transfer to contigency reserve as per Council budget meeting of April 6,1999. 6181 Other Fixed Assets (includes a,PPlicable taxes) Central Library Redesign drpp box area Interior paint Permanent wall for Reference office 215 13,448 3,527 500 1,862 287 834 305 7,215 87,690 $50,000 130,000 (DC) ðO;OOO $9,435 2,775 7,215 Page 2 $180,000 . $83,540 As submitted to Council May 10, 1999 1999 CAPITAL BUDGET Page 3 2745 PICKERING PUBLIC LIBRARY BACKGROUND INFORMATION 6181 Other Fixed Assets (includes aDDUcable taxes) Contd. Rouqe Hill Interior paint 1,665 Greenwood Roof replacement 11 ,100 Internet Training Lab (Funded 100% by Human Resources Development Canada) 51,350 Equipment and services required for the lab includes the following: 8 Computers 8 Tables & chairs 1 Overhead Projector Website Design Consultant Total $ 31,280 5,520 9,200 5,350 51,350 Western Branch Project The following is included for information purposes only. The Western Branch has been funded from the following sources: Community Facilities Reserve Fund Development Charges Reserve Fund General Fund SubTotal Add: 1999 Budget - Book Collection (Contingency Reserve) Less: Consulting Fees Current Project Balance $399.420 276,097 639,983 $1,315,500 50,000 (22,790) $1.342,710 Actual construction start date yet to be established. 216 As submitted to Council May 10,1999 TOWN OF PICKERING ,¡.II'I OF "Ie ~o_% ~œ:~ ~ 1999 CAPITAL BUDGET BUSINESS CASE SUMMARY I I I , fhis form deals with how work is brganized to support your Department's 'StrategiC approach to this year's Capital ~emands, Each request is analysed to leflect the value to the Town and its 'FinanCial Review of this Request. I ¡ "BUSINESS CASE" The Criteria! Department: Division: LIBRARY Account #: 3264-2745-6176 Project: Short Title Project #: N/A INTERNET ACCESS TO LIBRARY SERVICES Capital Budget Year: Previously Included In: 1999 Corporate Project Title: N/A Project Title & Location: (attach map) CENTRAL LIBRARY & BRANCHES Expected Starting Date: I Expected Completion Date: May-99 Oct-99 Detailed information as to project description: Will allow Pickering Public Library to make its library catalogue and other information resources, plus various bor- rowing functions, available to card-holders over the Internet, and will allow gate- way and interface access to other libraries' catalogues on the World Wide Web. I Project Justification: f Extension of Life of Asset I Improve Customer Service I Other (Public, Staff) I ! ¡ 'Project Description: . , ¡ Material required: I . ¡ Location of Project: I I II WEBPAC GATEWAY SOFTWARE Ameritech (Dynix) Inc.proprietary software, related hardware and licences To be operated from the Central Library $ Maintains Library's accessibility and relevance in an age of digital and paper information resources. Makes Library collection-based services more broadly accessible and at times when the Library buildings are closed Reduces staff intervention needed in borrowing transactions Software & Licences Installation & training Server 10,200 3,000 9,000 £)1" .:... I Page 2 1998 . . New/ 1999 Budget Expenditure Replacement Upgrade Quantity Budget (To be completed by the appropriate Department) $ $ $ $ Furniture & Fixtures Office Machines & Equipment Other Fixed Assets Software & Licences 10,200 All sites Training, install & h/w 12,000 1 22,200 Land Buildings Improvements - Parks - Roads - Buildings Engineering/Design Administration/Overhead Vehicles Other Total 22,200 22,200 1998 Budget Financing N/R $ $ N/A $ (To be completed by the Finance Department) Property Tax (current) 22,200 22,200 User Revenue Reserve/Reserve Fund Development Charges Other Total 22,200 22,200 3rowth Related ~et Expenditure to be Financed by/from: ' 218 i I i i , - \ ¡ J Page 3 1. . A I financing pprova 'linancing for this project has previously been approved by Council and is available in Capital Account No: ¡ Four Year Forecast CaPital Program 1999 2000 2001 2002 2003 Beyond ¡ $ $ $ $ $ I I 22,000 II. perating Costs Costs to be included in Operating Budget for: Annual Maintenance 0 1,500 1,500 1,500 1,500 annual rate ¡Operating Savings lost Reduction/lncreased Revenue Not estimatable ¡ue to: Reduced need for added staff ! ,Jet ¡ aybaCk Period: N/A N/A Month: Quarter: Beyond ~Sh Flow January April July October 1st 3rd 1999 . rojection February May August Nov. In/tOut) Flow March June Sept. Dec. 2nd 4th ì J Cost/Benefit Analysis Will alleviate walk-in business volumes at all sites by increasing user ability to perform own I searches, holds, renewals, etc. for library materials, from home, office, other location with Internet accessibility, at any time of the day. Life of Asset 1 ovision for N/A Jture Repair/Replacement .' pprovalS ¡epartment Approval Finance Approval Chief Administrative Officer 91 . J",. J Page 4 FINANCE DEPARTMENT REQUEST FOR PROJECT APPROVAL Finance Reference #: Project Description and Location ORGINATING DEPARTMENT ESTIMATED STARTING DATE ESTIMATED COMPLETION DATE BUDGET REFERENCES: 1999-2000 YEAR AMOUNT Treasurer's Report I certify that the financing sources proposed for this project are valid and accurate. A summary of the financing for this project follows: Financing Sources 1999 Preliminary Proposed Budget Allocation (Total Project) Proposed Financing (Phase 1) Notes: DEBENTURE FINANCING UPDATED ANNUAL LIMIT Since approval of this provisional debenturing may require long term debt for which payment will be required beyond the term for which Council is elected, the Treasurer has updated the Town's financial debt and obligation limit in accordance with Section 4 of the Regulation respecting the Municipal Statute Law Amendment Act, 1992. The Treasurer has determined that the limit has not been exceeded. Therefore, Council is not required to obtain approval for this project from the Ontario Municipal Board. TREASURER'S APPROVAL DATE APPROVED t') : ) O. . i:" '- I I ! .j TOWN OF PICKERING 1999 . CAPITAL Bl.JDGJ;T- 2950 - Y2K CLASSIFICATION 1998 BUDGET 2196 Vehicles $0 6173 Furniture & Fixtures 6176 Office Machines & Equipment 6178 Miscellaneous Equipment 6181 Other Fixed Assets $0 Approved by Town Council on February 15, 1999 FINANCING 1998 2823 General Fund $0 ¡ I . 2823 General Fund - Reserve 0 4225 Reserve Fund - Community Facilities 0 Reserve Fund 0 Débt (Greater than 5 years) 0 $0 221 0 1999 BUDGET $0 0 0 0 179,000 $179,000 0 0 0 1999 $0 0 179,000 0 0 $179,000 6157 6173 6176 6178 6181 Vehicles Furniture and Fixtures 1999 CAPITAL BUDGET 2950 - Y2K BACKGROUND INFORMATION Office Machines and EauiDment Miscellaneous EauiDment Other Fixed Assets ~ Parks & Facilities Culture & Recreation Public Works Clerks Customer Care Transportation Library Fire $82,340 0 574 5,610 14,000 1,840 72,916 1,720 Total cost to be funded through community facility reserve fund. 222 Page 1 $0 $0 $0 $0 $179,000 As submitted to Council May 10, 1999