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Home My WebLink About2001 Current Budget 2001 CURRENT BUDGET SUBMISSION CitJ¡ o~ CITY OF PICKERING ~CURRENTBUDGET TABLE OF CONTENTS SUMMARIES Three Year Summary Budget Comparative Analysis of Tax Rates Revenues - General Government Revenues - Departmental Expenditures - General Government Expenditures - Department GENERAL GOVERNMENT BUDGETS MAYOR & COUNCIL Mayor Council DEPT.# 2111 2113 OFFICKOF THE CHIEF ADMINISTRATIVE OFFICER Chief Administrative Officer 2121 Customer Care Centre 2129 ADMINISTRATION DEPARTMENT CLERKS Clerk Office 1 Elections Records Mana ement Print Shop/Mail Room By - Law Crossing Guards Animal Control LA. e.A. e. CORPORATE PROJECTS AND POLICY Corporate Projects and Policy Emergency Operations Control Centre HUMAN RESOURCES Human Resources Safety & Training LEGAL SERVICES 2122 2191 2198 2199 2220 2230 2293 2743 2192 2241 2139 2141 2125 PAGE NO. 1 2 3 5 7 9 11 42 45 48 52 55 59 61 64 67 72 75 78 82 87 91 95 99 CITY OF PICKERING 2001 ¡CURRENT BUDGET TABLE OF CONTENTS DEPT.# CORPORATE SERVICES Finance 2127 Supply & Services 2133 Information Systems 2196 City / Corporate Efficiency & Expenditures 2190 OPERATIONS & EMERGENCY SERVICES Operations & Emer. Services - Admin. FIRE SERVICES DIVISION Fire Services 2710 2240 PAGE NO. 103 108 112 116 120 124 MUNICIPAL PROPERTY & ENGINEERING DIVISION Roads 2320 Municipal Property Engineering & Admin. 2290 Property Maintenance 2132 Streetlights 2325 Solid Waste 2430 Parks 2718 TRANSPORTATION DIVISION Public Transit Specialized Setvices Municipal Garage CULTURE & RECREATION DIVISION Civic Complex Senior Citizens Centre Cult. & Rec. Admin. Pro grams Dunbarton Pool Don Beer Arena Community Centres Recreation Complex - Central Core Recreation Complex - Pool Recreation Complex - Arenas Museum PLANNING & DEVELOPMENT Plan & Develop - Admin Planning Building Services Development Control LIBRARIES 2350 2360 2315 2124 2572 2711 2712 2713 2715 2719 2731 2733 2735 2744 131 136 141 145 148 151 157 163 167 172 176 180 184 189 194 199 204 213 218 223 2610 229 2611 233 2612 237 2613 241 2745 245 r LEVY General Government Revenue Departmental Revenue Departmental Expenditure General Government Expenditure Capital Funded from Current Funded from Debt Adjustments Insurance Premium Savings Revised OMERS Savings 2001 - Real Assessment Growth Veridan Interest Land Sales (Surplus) m____- - S-.:ioTötal-- Debt Financing ONE TIME Transfer from Rate Stablization Reserve NET LEVY for Taxation Purposes Percentage Increase 2001 Increase lì b______------- 05/16/2001 9:02 PM - - CITYOFPICKERfNG - 2001-<2003 - - - - - - - - SUMMARY <BUDGET. SUBMISSION TO COUNCIL 2000 ~ ($6,O65,318) (9,102,553) 35,819,065 3,325,657 1,256,595 4,488,088 (100,OOO) (6TOOO) (110,000) INCREASE ~ ($1,334,188) (4,798) 2,718,711 1,211,720 422,625 (3,029,128) 0 (360,700) (434,000) (1,892,000) (500,000) 2001 ~ ($7,399,506) (9,107,351) 38,537,776 4,537,377 1,679,220 1,458,960 (100,OOO) (1,016,700) (434,000) (1,892,000) (500,OOO) 0 (110,000) 2002 ~ ($7,307,881) (9,289,500) 40,557,481 5,540,084 1,256,595 12,163.910 (656,OOO) (868,OOO) (1,892,OOO) (110,OOO) Preliminary Forecast 2003 ~ ($7,359,258) (9,4 75,286) 41 ,493,21 0 7,929.527 1,256,595 11,545,149 (1,302,OOO) (1,892,000) -----$28;855,534- - ---($3,2Ò-:¡-;¡SSY---- $25,653)76- -- -$39;394;689-- $4i;Ô85~938---- (110,OOO) (4,488,088) (2.332,094) $22,035,352 - 3,029,128 2,332,094 $2,159,464 (1,458,960) $24,194,816 9.80% (12,163.910) 0 $27,230,779 (11,545,149) $30,540,789 ~ - - - -_._------------~--------~--------------------- 1 May 22 . -..----... .... .....- .. -.__. -"'-""'-'-""'-"""""""" ...... .... .. """ . .. . . .. .. .. ........ '" '. CITY" .0' .F'P"CKERING"'" .<x .':.'<.:> ::.: :..' .,« .. . ... . ... . . . . . . . . . . . . . . . . . . . . " "" .... ""'" "" :. ;~:()fup~tëttì~'Ån~lr~I$' Äf r#:R~te~:.. . . Residential Taxes Paid Component of Per $200,000 Municipality Tax Rate Assessed Value Pickering 2000 Rate with 9.8% Inc. 0.003888 $777.60 * Ajax - 2000 Tax Rate 0.004797 $959.40 * Oshawa - 2000 Tax Rate 0.005921 $1,184.14 * Whitby - 2000 Tax Rate 0.004651 $930.20 How Much Do you Still Save Livinp in Pickerinp? Whitby Residents Pay $152 more. ( Ajax Residents Pay $182 more. Oshawa Residents . J~ay$.406__more.- f * The 2000 tax rate is used due to the fact tax rate policy for 2001 has not yet been finalized. 2 ! . . . . ':CITY'OF:(:):ICKERING . ::B~~~r' GENERAL GOVERNMENT REVENUE 1010 POA Revenues 1160 Collectiòñš fòr Special Charges 0000 Non-Shared P.I.L.S. 0000 Linear Properties 1530 Rentals 1543 Metro Agreement 1550 Interest from Investments 1591 Commissions 1592 Donations 1593 Sale of Equipment 1594 Sale of Land 1599 Other Net (Under) Over Levies 1599 Other Misc. Transactions 1622 Govemment Grants 1910 Tsfr. from Reserve - Equip. Replacement 1910 Tsfr. from Reserve - Cont. - Westem Branc::h Boc 1910 Tsfr. from Reserve - Contingency -Increases 1910 Tsfr. from Reserve - Contingency - Elections 1910 Tsfr. from Reserve - Legal 1910 Tsfr. from Reserve. Inventories 1910 Tsfr. from Reserve - Reskilling & Redeployment 1920 Tsfr. from Res. Fund - Cap. Wks. Program '-192(ffstr.fiOmRes~-F-unëf-~-CõmmiJrif¡YFacífiiles--'-- . 1920 Tsfr. from Res. Fund - Development Charges 1920 Tsfr. from Res. Fund - Parkland 1940 Tsfr. from Capital 1950 Tsfr. from Rate Stabilization Reserve 1950 Tsfr.from Surplus/Pre-Levy 05/1612001 8:20 PM 2000 BUDGET INCREASE .<:~OOj::.. (DECREASE) j:SùDGET:: 5350,000 0 2.505,912 1,119,156 36.500 80,000 945,000 750 5,000 5,000 360,000 o 10,000 o o 50,000 o 110,000 o o ° 0 Ö 88,000 o o 400,000 o $6,065,318 3 $205,000 1,250.200 326,588 14,400 (25,000) o o 0 0 (343,000) 0 154,000 o o (50.000) o .. (110,OOO) 0 .. 0 ° ° -0 (88,000) 0 o 0 0 0 $1334.188 . . " ... .. )S$Š,OOO : "':"'. .0' """"" . :3,15M12 :1;:445;744: ""50.;900: . . . 55,ooÒ: :94~;o~O: ... ..760: '.5..000: . :5;000 17;000 . :'. . . :0. . ... . . 164;000 .'.'.". '0. ..0. :0. :0: .:'0: :0: :.0: :0: ,,-,- '.'~"-'~: ,-- -.:0: :0: .........:0: 40.0,-000: .' '.' ":0: '.0: . . . . . . . ::$1399:506 . . I % CHANGE 2001 BUDGET VS. 2000 58.57% 0.00% 49.89% 29.18% 39.45% -31.25% 0.00% 0.00% 0.00% 0.00% -95.28% 0.00% 1540.00% 0.00% 0.00% NA 0.00% NA 0.00% 0.00% 0.00% 0.00% 0.00% -100.00% 0.00% 0.00% 0.00% 0.00% 22.00% May 22 >- ~ I CITY OF.. ..P.IC. K. ERING I 2001 - 2003 BUDG.::r '»;"¡";";";' ~ GENERAL GOVERNMENT REVENUE I I 1001 1160 0000 0000 1530 1543 1550 1591 1592 1593 1594 1599 1599 1622 1910 1910 1910 1910 1910 1910 1910 1920 1920 1920 1920 1940 1950 POA Revenues ; Collections for Special Charges: Non-Shared P.I.L.S. : linear Properties Rentals Metro Agreement Interest from Investments Commissions Donations Sale of Equipment Sale of Land Other Net (Under) Over Levies I Other Misc. Transactions Govemmenl Grants Tsfr. from Reserve - Equip. Repl~cement Tsfr. from Reserve - Westem BfÍlnch Book Coil Tsfr. from Reserve - ContingencY - Increases Tsfr. from Reserve - ContingencY - Elections Tsfr. from Reserve - Legal : Tsfr. from Reserve -Inventories ¡ Tsfr. from Reserve - Resklillng &! Redeployment Tsfr. from Res. Fund - Cap. Wk~. Program Tsfr. from Res. Fund - Communl,ty Facilities Tsfr. from Res. Fund - Development Charges Tsfr. from Res. Fund - Parkland ¡ Tsfr. from Capital , Tsfr. from Rate Stabilization Re~erve 2000 ~T $350,000 2,505,912 1,119,156 36,500 80.000 945,000 750 5,000 5,000 360,000 10,000 50, 000 110,000 88 ,000 400,000 $6,065,318 INCREASE fDECREASEl $205,000 0 1,250,200 326,588 14,400 (25,000) 0 o ° o (343,000) 0 154,000 0 0 (50,000) 0 (110,000) 0 0 ° ° 0 (88,000) 0 o 0 $1,334,188 2001 BUDGET. $555,000 0 3,756,112 1.445,744 50 , 900 55,000 945,000 750 5,000 5,000 17 ,000 164,000 400,000 $7,399.506 2002 BUDGET $555,000 3,656,112 1.454,119 50. 900 55,000 945,000 750 5.000 5,000 17 ,000 164,000 400,000 $7,307,881 2003 BUJlGET $555,000 3,556,112 1,462.496 50,900 55,000 945,000 750 5,000 5,000 17,000 164 ,000 143,000 400,000 $7.359.258 May 22 Ii .. . .C'TY OF :P'C~'NG.. ... :2()C1.: BUDGeT... . . .. . I DEPARTMENTAL REVENUE 2000 D.eeI. BUDGET 1411 Sale of Services - Administration 2122 $297,000 1412 - Financial 2127 140,875 1413 - Legal 2125 85,000 1424 - Fire Services 2240 69,000 1430 - Public Works 2290 1,000 1429 - Development Control 2613 86,500 1461 - Plan. Develop Admin 2~10 8,000 1461 - Planning 2611 88,425 1510 Licences & Permits - Pool Enclosures 2220 10,000 1512 - Business 2220 120,640 1513 - Amusement 2220 50,000 1514 - Taxi 2220 30,000 1516 . . - Animal 2293 25,000 --- -. 1517 - Building 2290 0 1517 - Building Services 2612 1,250,000 1519 - Marriage 2122 16,875 1520 Fines - Parking 2220 250,000 1529 . - Libraries 2745 137,030 1560 Penalty & Interest on Taxes 2127 900,000 1570 Service Charges - Civic Complex 2~24 2,600 1570 - P.A.R.U. 2259 o 1570 - Roads 2320 45,000 1570 - Transit 2350 1,363,500 1570 - Transit - Special 2360 25,000 1570 - Seniors Centre 2572 10,500 1570 - Rec. Programs 2~12 1,175,578 1570 - Dunbarton Pool 213 108,123 1570 - Don Beer Arena 2 ,15 574,900 1570 - Parks 2718 6,600 1570 - Centres 2719 43,500 1570 - Complex Core 2731 954,933 1570 - Complex Pool 2733 217,260 1570 - Complex Arenas 2785 579,500 1570 - Museum 2744 92,600 157{)-.-.- . ... . "... . -L-ibraries- . -2745-- -11,248-- 1580 Photocopies - Libraries 2745 18,187 1592 Donations 2192 o 1593 Sale of Maps etc. 2192 600 1610 Federal Grants 2712 26,133 1623 Ontario Grants - Animal Control 2293 2,000 1623 - Transit Operating 2350 o 1623 - Transit - Spec. Operating 2360 o 1623 . Seniors Centre 2572 26,934 1623 - C.S.& F. - Programs 2712 10,000 1623 - Museum 2744 10,767 1623 - Libraries 2745 231,745 Other 0 $9,102,553 INCREASE ..<2QOl:-. VS. (DECREASE) ::-:SUDGET< 2000 Bud ($47,000) . <5250..000: -15.82% (15,750) <12S~1.25: -11.18% o 85.000. 0.00% (25,OOO) ..44;000 -36.23% 0 '>:1.000: 0.00% 6,500 . :93,000. 7.51% (2,OOO) :-.<s:,QOQ: -25.00% 17,650 :10&m.s. 19.96% 1,000 .:1:1~OOO: 10.00% 19,360 140.000: 16.05% (10,OOO) <.40.000: -20.00% o 30,000' 0.00% 15,000 . . 40,000. 60.00% o . . <.<:0. 0.00% (4O0,OOO) . 650,QO0: -32.00% 0 11M7~: 0.00% 100,000 "..:350,QQQ. 40.00% (4,062) :132,~8 -2.96% 225,000 1;:125,000: 25.00% 5,000 """'.:7;600: 192.31% 0 . : < .:-:0: 0.00% (5,O00) .40,000: -11.11% 112,900 ..1;47$.4:06: 8.28% 0 .~~: 0.00% 0 0.00% 24,321 :- < 1;.199;8:99: 2.07% (598) '>1D1;525 -0.55% 21,500 :;'596,400: 3.74% o :6;600: 0.00% 3,000 <~,~o.: 6.90% 75,767 1 ~P30,700 7.93% 1,430 :--Z1a.~90: 0.66% 17,000 <ß96,sOO: 2.93% ° <92,600: 0.00% -(4;248) .; c'~~'-'T.O00" --. -37;77°Æ. (687) .' :-17;500: -3.78% o ..-0: 0.00% 400 1,000: 66.67% (18,133) a.QOQ. -69.39% o < 2'.000 0.00% o {) 0.00% 0 {} 0;00% o 26.934 0.00% o :-10,000 0.00% 0 10..7õ1: 0.00% (108,552) :1~,193. -46.84% 0 :0. 0.00% $4,798 $9;107,351 0.05% "II CHANGE 2001 BUDGET Note: The above revenue Items are recorded within the De artmental Budaets for control u ses. 8:30 PM 0511612001 May 22 5 1<»:: . . . : . . . . .. . . . . . . . :CJTY()F::PICl<EfltJNG: . .' . . . . . . .. '. 2{)Of~2ÓO3:BUDGET: . . . . I .. . . . DEPARTMENTAL REVENUE 2000 INCREASE BUDGET (DECREASE) QEfI. 1411 Sale of Services - Administration 2122 $297,000 ($47,000) 1412 - Financial 2127 140,875 (15,750) 1413 - Legal 2125 85,000 o 1424 - Fire 2240 69,000 (25,Ooo) 1429 - Public Works 2290 1,000 o 1429 - Development Control 2613 86,500 6,500 1481 0 Planning & Administration 2810 8,000 (2,ooO) 1461 0 Planning 2611 88,425 17,850 1510 Licences & Permits - Pool EncJosuras 2220 10.000 1,000 1512 - Business 2220 120,840 19,360 1513 0 Amusement 2220 50,000 (10,000) 1514 - Taxi 2220 30,000 o 1516 - Animal 2293 25,000 15,000 1517 "-.- '0 Building 2290 o o 1517 - Building Standards 2612 1,250,000 (4O0,Ooo) 1519 - Marriage 2122 16,875 o 1520 Fines - Parking 2220 250,000 100,000 1529 " . Libraries 2745 137,030 (4,062) 1560 Penalty & Interest on Taxes 2127 900,000 225,000 1570 Service Charges - Civic Complex 2124 2.600 5,000 1570 - P.A.R.U. 2259 o o 1570 - Roads 2320 45.000 (5,O00) ( 1570 - Transit 2350 1,363.500 112,900 1570 - Transit - Special 2360 25,000 o 1570 0 Seniors Centre 2572 10.500 o 1570 - Rec. Programs 2712 1,175,578 24,321 1570 - Dunbarton Pool 2713 108,123 (598) 1570 - Don Beer Arena 2715 574,900 21,500 1570 - Parks 2718 6,600 o 1570 - Centres 2719 43,500 3,000 1570 - Complex Core 2731 954,933 75,767 1570 0 Complex Pool 2733 217.260 1,430 1570 - Complex Arenas 2735 ' 579,500 17,000 1570 - Museum 2744 92,600 o 1570 - Libraries 2745 11,248 (4,248) .1580- . Photocopies-Libraries-m .2145- . .18,187-- . (687) 1592 Donations 2192 o o 1593 Sale of Maps etc. 2192 600 400 1610 Federal Grants 2712 26,133 (18,133) 1623 Ontario Grants - Animal Control 2293 2,000 o 1623 . Transit Operating 2350 o o 1623 - Transit - Spec. Operating 2360 o o 1623 - Seniors Centre 2572 26,934 o 1623 - C.S.& F. - Programs 2712 10,000 o 1623 - Museum 2744 10,767 o 1623 - Libraries 2745 231,745 (108,552) Other o o TOTAL $9,102.553 $4,798 2001 2002 2003 BUDGET Budget Budaet $250,000 $255,000 $260,100 125,125 127.628 130,181 85,000 86,700 88,434 44,000 44,880 45.778 1,000 1,020 1,040 93,000 94,860 96,757 6,000 6,120 6,242 106,075 108,197 110.361 11,000 11,220 11 .444 140,000 142,800 145,656 40,000 40,800 41.616 30,000 30,600 31.212 40,000 40,800 41,616 o o 0 850,000 867,000 884,340 16,875 17.213 17,557 350,000 357,000 384,140 132,968 135,627 138.340 1,125,000 1,147,500 1,170,450 7,600 7,752 7,907 o o o 40,000 40,800 41,616 1,476,400 1,505,928 1,536,046 25,000 25,500 26.010 10,500 10,710 10,924 1,199,899 1.223,897 1,248,375 107,525 109,676 111,870 596,400 608,328 620,495 6,600 6,732 6,867 46,500 47,430 48,378 1,030,700 1,051,314 1,072,339 218,690 223,064 227.525 596,500 608,430 620,597 92,600 94.452 96,342 7,000 7,140 7,282 17.500. 17,850- . 18.207. o o 0' 1,000 1,020 1,040 8,000 8,160 8,323 2,000 2,040 2,081 o o ° ° ° o 26,934 27,473 28.022 10,000 10,200 10,404 10,767 10,982 11,202 123,193 125,657 128,170 o o 0 $9,107,351 $9,289,500 $9,475,286 8:30 PM 0511612001 May 22 6 ( . --------..-..----.-- . ,,-------------.------.-.----.. -..---..--------.--.--.-- ¡¡ II~ (: . ... -- -. --- ---" -=-=-_'_---_"'=~-"',=""""=,~"",,,""...,..... .. . ... . .. ""'" ,,'CrrY:OFPICKERIN'G< "'.":"'" '...."...:<:::<.:':::..<~ò~V)<.<':::-<""""" . . . . '..<.:-:-:-:-:<-:-:.... . . . . .. .... "':<..-:~..::..<.. '..."'" . . . . .. . GENERAL GOVERNMENT EXPENDITURE ( 1001 Conversion costs ot"Town" identity to "City" 2115 Business Development & City Promotion 2123 Assessment Services 2126 Purchased..Services 2128 Audit Fees 2130 Office Machines - Rental 2131 Office Machines - Repair & Maintenance 2134 Provision for Un collectable Taxes 2135 Property Tax & Vacancy Rebates 2140 Telephone 2193 Insurance 2194 Insurance - Self Insurance 2195 Grants to Organizations & Individuals 2197 Advertising. Community Page 2810 Interest Paid Out on Bank Loans 2811 Interest Paid Over to Own Funds 2812 Debenture Debt Charges 2815 Lease Payment Charges 2819 Bank, Credit Card & For. Exchange Charges 2821 Tsfr. to Reserve for Equip. Replacement' 2821 Tsfr.to Reserve for Contingency-Elections. 2821 Tsfr. to Reserve for Contingency - WCB NEER 2821 Tsfr. to Reserve for Contingency-Fire/Soc. Con. 2821 Tsfr. to Reserve for Westem Br. Book Collection 2821 TsfdõRes:Conüngerlcy-ÄSsessmeíïìAPpeaís 2821 Trans. to Reserve for Accrued Vac. Pay 2821 Trans. to Reserve for Reskilling 2821 Tsfr.to Reserve for Cont.- Rate Stabilization 2822 Trans. to Reserve Fund - Comm. Fac. 2823 Trans. to Capital Fund 2891 City Share of DC Projects 2900 Contingency 05/16/2001 8:20 PM 2000 BUDGET $37,500 18,000 0 103,760 48,172 22,907 20,000 100,000 3,100 186,053 49,400 5,500 178,894 54,487 5,000 500,000 613,697 12,912 44,275 0 0 0 0 o 150,ooÕ 0 0 o 438,000 5,744,683 400,000 334,000 $9.070,340 7 INCREASE:-2001.' (DECREASE) :'.:BÙDGST:'..: ($17.500) :- :$20.;000: 0 . '«18;000. 0 ....<:- .0. 124,310:-228;070: o . .. <-:4S,172: 0 . . '22;907 (1,000) .:H!;OOO 50,000150;000 66,100:--:69,200: 76,801 ... ..2G:2i85;{ 5,505...-:<::~;9~: 500 :::...:.:..::...:0;000: 23,881:-<:-.:202;71:5: 27,613 . . . . .<82;100; (2,500) . .:-2,500: 0 '.~:500;OOO: 567,574:.1;;81;271: 13,200'2Q;112: 0'.44;27.5: o '. ."'...0: 71,500 ::71;500: 0 '" '<0: 00: 00: (6S,OOOf 'SS;ÖOÕ: 0 "0: O'Q; 0:-0: (2~:::~~~~ . <'3;~3ß,1~' 400,000:800;000: 308,736 <642ò73S ($1.394.783) $7.67:5;557 I % CHANGE 2001 BUDGET VB. 2000 -46.67% 0.00% 0.00% 119.81% 0.00% 0.00% -5.00% 50.00% 2132.26% 41.28% 11.14% 9.09% 13.35% 50.68% -50.00% 0.00% 0.00% 0.00% 0.00% 0.00% NA 0.00% 0.00% 0.00% 43.33%- 0.00% 0,00% 0.00% -100.00% -45.37% 100.00% 92.44% -15.38% May 22 ,~ I CITY OF P.IC.KERING I 2001 - 2003 . BUDGET. I i GENERAL GOVERNMENT EXPENDITURE 2000 INCREASE 2001 2002 2003 BUDGET (DECREASE) BUDGET BUDGET BUDGET 2000 Conversion costs of "Town" Identity to "CIty" $37.500 ($17,500) $20,000 0 o 2115 Business Development & r own Promotion 18,000 o 18,000 18,000 18,000 2123 Assessment Services ' 0 ° 0 2126 Purchased Services 103,760 124,310 228,070 228,070 228,070 2128 Audit Fees 46,172 0 48,172 49,135 50,118 2130 Office Machines - Rental; 22,907 0 22,907 22,907 22,907 2131 Office Machines - Repair ~ Maintenance 20,000 (1,000) 19,000 19,000 19,000 2134 Provision for Uncollectablt¡l Taxes 100,000 50 ,000 150,000 150,000 150,000 2135 Property Tax & Vacancy ~ebates 3,100 66,100 69,200 69,200 69,200 2140 Telephone! 186,053 76,801 262,854 268,111 273,473 2193 Insurance 49,400 5,505 54,905 56,003 57,123 00 I 2194 Insurance - Self Insurance 5,500 500 6,000 6,120 6.242 2195 Grants to Organizations &i'ndividuals 178,894 23,881 202,775 193,075 193,075 2197 Advertising - Community Page 54.487 27,613 82,100 83,742 85,417 2810 Interest Paid Out on BankiLoans 5,000 (2,500) 2,500 2,500 2,550 2811 Interest Paid Over to Own!Funds 500,000 0 500,000 500,000 500,000 2612 Debenture Debt Charges: 613,697 567,574 1,181,271 1,269,637 2,889,073 2615 . Lease Payment Charges! 12,912 13,200 26,112 57,039 25,200 2619 Bank, Credit Card & For, ~xchange Charges 44,275 o 44,275 44,275 44,275 2621 Tsfr. to Reserve for Equip~ Replacement 0 o ° ° o 2621 Tsfr.lo Reserve for Contin~ency-Eleclions 0 71,500 71,500 71,500 2621 Tsfr. to Reserve for Conti~gency - wca NEER ° o o 2621 Tsfr. to Reserve for Contil'!gency-FirelSoc- Con. 0 0 0 2621 Tsfr. to Reserve for West~m Br, Book Collection o o o 2621 Tsfr.to Res.Contingency-Þ¡ssessment Appeals 150,000 (65,000) 85,000 65,000 65,000 2621 Trans. to Reserve for Accri'-'ed Vac. Pay 0 o o 2621 Trans. to Reserve for Res~illing o o 0 2621 Tsfr.lo Reserve for Conl- Rate Stabilization 0 o o 2822 Trans. to Reserve Fund - çomm. Fac. 436,000 (436,000) o o o 2823 Trans. to Capital Fund ¡ 5,744,683 (2,606,503) 3,138,180 13,420,505 12,801,744 2891 Development Charge Conìribution 400,000 400,000 600,000 1,200,000 1,600,000 2900 Contingency' 334,000 308,736 642,736 1,126,170 1,610,604 $9,070,340 ($1,394,783l $7,875,557 $18,880,588 $20,731,271 I I May 22 -- ~--- .,....- -_. -...,>=- ( II II iI 2111 ¡i 2113 it 2122 , 2191 .. 2198 '! 2199 Ii 2220 112230 Ii 2293 112743 I 2139 1,2141 112125 Ii 2121 :; 2129 'j 2192 '; 2241 ,. 2127 Ii 2133 i¡ 2198 .: 2197 i' 2710 :i 2240 ¡¡ 2320 !I 2290 J 2132 j,2325 ¡¡ 2430 Ii 2718 : 2350 :12360 ;i 2315 Ii 2124 Ii 2572 )I 2711 'il.......,.... iI 2712 Ii 2713 ii 2715 :: 2719 U 2731 ¡ 2733 :' 2735 " 2744 'j 2610 /2611 Ii 2612 112613 12745 "..... 8:29 PM ill :. CITY Qr :PIC(r:;~ltfG.. . ... . . . '. . :20018UOGêT DEPARTMENTAL EXPENDITURE Mayor Council Clerk Elections Records Management Print Shop/Mall Room By-Law Crossing Guards Animal Control LAC,A.C. Human Resources Safety & Training LegaLServlces Chief Administrative Officer Customer Care Centre Corporate Projects & Econ. Develop, Emergency Operations Control Finance Supply and Services Information Systems City/Corporate Efficiency & Expenditures Parks & Facilities - Admin. Fire Protection Roads Municipal Works - Administration City Property Maintenance Street Lights Solid Waste Parks & Fac. - Parks Public Transit Specialized Services Municipal Garage Civic Complex Senior Citizens Centre Culture & Recreation - Admin. .. . .... H -".--. --.... . -------, ......-... , Culture & Recreation. Programs Rec,& Fac. - Dunbarton Pool Parks & Fac. - Don Beer Arena Parks & Fec, - Community Centres Rec,&Fac.-Rec.Comp.-Central Core Rec.&Fac,-Rec.Comp. . Pool Parks & Fac. - Rec.Comp. - Arenas Museum Planning & Administration Planning Building Services Development Control Libraries ...-.............. -....-....,.........-..-..-..-.......... .. .... '-'-"""""""'-"-"'-""...-...........-.....-.....-.... 2000 BUDGET ..:.$1.39;091:: 328,~91: .306;680. 201;1:05 15;000: 339;462: .A01;S12: ~;W.@: .227,700: ':tð,e5Ò: .' .5Ò;;t~i: :.:::: :tl;888: ':.431:;248: ..2ð5;~6: :.:.::Ú!i;SS1i: :.347;6Q4: ".1;082: .1;266,.123 '.S()9;aee: e81;66P: . . . . . ..0: . 29<>;2tO '6;445A86 : '. .2;945;761. '..184;629: :.~ri1;599. .'S()6,-QOO: 1;255;980. .1;57.1:,.303. . .'3;1ð2,t)Q1.. '<564;29&: .: <92;230. ~_:_L_;;:~:lr~; - .'.':':'..:1:;388,77.0: .<:226,.215: ..:.'536.400. :::22MSð : '1;485;11~. '.574;962: $Hi,.d71' .21S;16~ : 5~;f43 :839,.974: 552;186. <383;Sð1 -3'0421:75: $35,818,065 INCREASE (DECREASE) $2,454 25,363 70,582 (201,105) 0 19,529 (3.239) 0 21,400 (8,500) 15,029 4.412 (110,982) 15,044 (65,214) 73,541 1,471 48,617 (1,306) (135,036) 278.451 7,903 912,868 165,514 80,433 21.555 0 174,577 294,959 167,246 16,454 33,770 26,338 6,629 104,945 ..._-, .--,.- 26,178 .. (2,209) 31.844 131,311 152,276 (2.328) 51,713 27.051 48,354 105,243 22,431 20,475 ~ $2,718,711 ....200'....: BUDGET: '.$141;54.5: ',3$3,400 .:.S77'.~2: ,.,,":..r{ : :t5.()()() : :358,~t: :*,m: ..~~: :..i49;1iIa: :1~;15ô: ..51~:1~: 882;3ao : :.:;:=: . : 11:40,667: .:42f,.14¡5. . ð;553 .1;3t$.340 : .~;~. : . ~~;$. . . 278,451. . .298;1'13 . <7;~~: ..'~;n1.27Ø. . ~5,tl62. ..3.23,:154: ."~.QOQ' ..i,:4-30;557.: .1';!66,262. ..3,~~9,34:3. . .~Q,75Z . .1i?6.~ : 340,21k ..:17$,97~: ::~~!:I.. . '1;414.~: <224,006. '5&,294. . : .$2,34$ : . .1.,637..388. :572.$ : . .$66,.7M : ':SOÙ1:$. . . .S74,4S7. .. :94:5;217: 'õ14,et1 : 4Q3.:86Z. . ,3 OM .844. .. . . .$38;537:77'$ . .... ...._-..... -. -.-.. . ..-..-.--...--. ....... ...........--..... ....-.. .. ...........,.----..--...---.......--...--.---......-..-.--.. ..---........-........... 05116/2001 9 11 % CHANGE 2001 BUDGET VS. 2000 BUD. 1.76% 7,73% 23.01% -100.00% 0.00% 5.75% -0.81% 0.00% 9,40% -45,58% 3.00"k 5.66% -25.74% 5,27% -36.25% 21.16% 20.77% 3.84% -0.42% -19.81% NA 2.72% 14.16% 5.62% 10.25% 7.15% 0.00% 13.90% 18,77% 5.29% 2,92% 36.61% 8,39% 3.91% 19.30% 1.88% -0.98% 5.94% 59.41% 10.25% -0,40% 10.04% 9.83% 9.19% 12,53% 4.06% 5.34% 1.40% 7.59% . . -"'-'..............-.' """-""-'-""'-""', May 22 ,------------- ~: 1< ... -- _.._..~"-""'====-~,,=,=o,.,;-"""~ -,.;.,. ¡, 2111 2113 2122 2191 2198 2199 2220 2230 2293 2743 2139 2141 2125 2121 2129 2192 2241 2127 2133 2196 2197 2710 2240 2320 2290 2132 2325 2430 2718 2350 2360 2315 2124 2572 2711 2712 2713 27-15- 2719 2731 2733 2735 2744 2610 2611 2612 2613 2745 8:30 PM . . . . '" . ... . Mayor Council Clerk Elections Records Management Print Shop/Mail Room By-Law Crossing Guards Animal Control LA.CAC. Human Resources Safety & Training Legal Services Chief Administrative Officer Customer Care Centre Corporate Projects & Econ. Develop. Emer:gency Operations Control Finance Supply and Services Information Systems . . . City/Corporate Efficiency & Expenditures.: Parks & Facilities. Admin. . . Fire Protection Roads Municipal Works. Administration City Property Maintenance Street Lights Solid Waste Parks & Fac. - Parks Public Transit Specialized Services Municipal Garage Civic Complex Senior Citizens Centre Culture & Recreation - Admin. Culture & Recreation - Programs Rec.& Fac. - Dunbarton Pool . Parks.&f.ac.-Don Beer-Arena---m. Parks & Fac. - Community Centres Rec.&Fac.-Rec.Comp.-Central Core Rec.&Fac.-Rec.Comp. . Pool Parks & Fac. - Rec.Comp. . Arenas Museum Planning & Administration Planning Building Services Development Control. Libraries ",',--".. """"'-""-"""""""-"-",,, '--"""'--.-..-.-.........-...... ,'CITY.'OF<~ql<:eRN(3:. .. . . . : : . . . '2001<;;:200~:BUDt71:t::....... .. " DEPARTMENTAL EXPENDITURE 2000 BUDGET ::$1;3g,~91: ':.::32!3;,Q!;!7: . . :306:.980: . ..::.. :2Ól;1¡j¡¡ 15:»00 33,,;462: ..401~8"'2 ':.240,000: 227~:rOO ..1S,SSO: . .501~.~67: "'...77;888 . ':431~148 .:.:..:2a~;~86: . .'~179,~8t :.':~:rM{ ,',',::,':7,Q8~ .: :1;2ßß.,7.,2S: :30~.666 :681~60 '.. ..... .290.;210. ::ô;445.486: <2;945~761 :<78:4:,S29 301~599: ....'506;000 :t¡255~980. ::1;57:1;303 . '. ::3,1152,097: ::':5~,298 . . '92,230: . .. . :313;87.6 : 16S,.347: : . .' :543-,938. .1;386;77'0. .'.226.;215: ~::~::536;450 - .'. '.221;C38: :1;485;112: ::.': 57'U62: . . '::515,O1f 275,167 :526;143. :839,:974: . :552;t86 . ..383:,387. :3;042;175: $35,819,065 ....-........ ..... . -..... ".. .. """'-"-"-'-"-""'-"""'-"""-"""'--- ..-.... 05/1612001 10 --- -. INCREASE (DECREASE) $2,454 25,363 70,582 (201,105) 0 19,529 (3,239) 0 21,400 (8,500) 15,029 4,412 (110,982) 15,044 (65,214) 73,541 1,471 48,617 (1,306) (135,036) 278,451 7,903 912,868 165,514 80,433 21,555 0 174,577 294,959 167,246 16,454 33,770 26,338 6,629 104,945 26,178 (2,209) 31,844.-- 1~1,311 152,276 (2,328) 51,713 27,051 48,354 105,243 22,431 20,475 42,669 $2,718,711 . . . 2O:OL . BU~G~1::. .'."'::$141;645.. '..353.460: :.':3'71;262:'.. ::<0: 1~;OOO< . ':358;991: :398;633: 24U,1IOÒ :249,100 .10;150: 51S:,196 <82;300: 32!l;266 :"..:;~~:t:~..::- .?~~:~~..:- ...);3~~~O.:.'...:.: :-.aœ;360:< ::54~ß24:-' . . 278;4S( <:29s;1'3: .'1';358;354.. 3,111:;215:- :865;062< '3Zt154:- .....'50&;000.'.: '...t;431),iS57..'. .:..1;866;262. :3,329;343 . '. .580;152. 126,000: :340;214 : 17õ;976. . . .64~;583:. 1;4.14,948 . ;::L.-=~:~' """"....352,349:. 1;637;388: ':.:..572,~34:. . . :-:566;784 <:30Üm: ':ßr4;491 :.Ej45,217" "ß74;617. . '403;862. ..3;084;844 . . $38,537,776 I . '.' :2-002.. . . 2003 . :-SUDGEJ-.BUDGE1; '.' :::$142;1Q4: .'$:1;Q;795 '35~,790 :358;166 377,e64:- 378;Qr3: '.::O"22¡¡;92~ 1S;300" "'.S;60ô: .. .364;542: 370;204. ...400;466.' 402;334: 244AIOO.249;696. ..254;082> 259;164 :..11t353 :H);559 519;563. :522;996. '.' .82,-111<:a3;141: :323;084 325;95Ef ':296.,459:296,693, :(1'i;?62' . .:1:'4;8W ::4Z4-246::::.....426;897: ..:~;68i{ '.>8;81$: :j;32l;924 <1;32S;069. :'::30e:t4ß6:::.$08;61.3< :5're;2fi2>:-:õ<J9;9ii '28~,U10. > 290;5se: . 29M19 '298;655 8;956,993 9.558,936 ?:~:;;~~.:3;~:;i:' 325;176:- ..321;238: .51~.~20..S26;442 :1;4f5Ø;t69: :>::.';48S;352: >.t;91:1~205 ..\921,699 :3;269;251 33;291;3~: . '583,827> . :-586;96'4 .,H;40"':108;63g: 34~,716 ~1;327: . 177A67~1?S;987: 64~;154:- . .649;736: :1;520;3W . .1,~2;93~: . ....225;275. .226;569. ..' <:512:,942:':':>'. ;;~n6Bj 1-- :-::-:314;077. . '::378;538 . . . . ., 645491 . . <Ü53.755: ':':':..'..!5#:ti3S'::::::::...':..SS(s31: "..571:,539..'.'.'.'.'. ...576;386: <303';714'305;239: :.:61a;355:- : 57Si6ss:: 1;046,238 ..976;014. . 575,500. :57.6,398 .410;816: .'. :-411;630: :3,099,245:- .a;n3i9~: $40,557,481 $41,493,210 May 22 . . . . . . I.. ... . . .. "CrryqFPJç:KERINc.;':- : . '.2001<. .. .. .." ""BUDGET: . . ..' . .... .. POA REVENUES Account Number 1595 2000 Est. Actual Projected Revenues $313,650 Additional Revenue as added . at the May 3, 2001 Council Budget Meeting wum 0511612001 8:04 PM i1 2000 BUDGET $350,000 ÐWI!I!! .. . INCREASE (DECREASE) 205,000 ~ .. . .. . . . .. . .. . $0 .... . .$Ì!SS 000: 1 % CHANGE 2001 BUDGET VS.2000 58.51% May 22 Ii. ....... . . .. .. . .CrTY:OF:PIC:KERING: "'... ....."~.."":"::::.2(Pt:..;.:":'::,~," . . .... "" ....BUDGET: Account Number 2910 1001 . CITY CONVERSION COSTS Costs associated with converting the '"Town" name to a .City". This cost includes various items such as letterhead, business cards and re-design of the logo. business cards --- .. Funding required for 2001 for various projects. TOTAL 05/1612001 8:04 PM 12 2000 Actual $21,830 ~ 2000 BUDGET $37,500 ~ ... . INCREASE (DECREASE) (17,500) ~ I .~.2.00t.. . ... .. . ...BUDGET' .. . .$20;000 May 22 I . .Ç.,,)"9F:~~$~~~1.N;~. . BUDGET I 0000-0000 NON-5HARED P.J.L.S. 1998 1999 2000 2001 Billed Billed Budget Projected Canada Post $22,269 $21,508 $21,508 $12.132 AIrport Lands 583,395 613,938 439,780 482,313 Ontario Realty Corporation 36,039 43,523 43,523 43,212 Management Board Secret 1,341 1,341 1,341 1,341 (Property rental- 1085 Toy Ave) O~~- & .Ont Hydro- Networks 1,7-47,664 1,936,307 1,871,705 2,465,001 Municipal Enterprises 84,294 129,743 128,055 752,113 Total $2,475,002 $2,746,360 $2,505,912 $3,756,112 { \ Explanation The continuing erosion of the industrial and large industrial education tax rate will translate into future revenue losses. 1ii8 1ii9 2WlIl Estimated 2QO1 Large Ind. Edu. Tax Rate 0.0492623 0.04788681 . 0.04647133 0.043557989 .... . Assumptions--- -.--- --- The above revenue calculation is based on the following assumptions: 1 That the large industrial tax class will continue to exist for the 2001 taxation year. 2 That the office building tax dass will continue to exist for the 2001 taxation year. 3 That the taxation ratios structure/relationship will be maintained for the 2001 taxation year. 4 That the education tax rate decrease will be doubled for large industrial as announced by the Province on Nov. 16,2000. 5 The education revenue assumes that OPG will not be successful in reducing the assessment at the nudear plant 6 That the Federal Govemment will pay Its fair share of municipal taxes. - - Explanation of Increase Transfer of the Duffin Creek WPCP to the Regional govemments translated into an additional $600,000 Increase in Hydro properties mainly due to an increase in assessment that translates into an additional $600,000. 05/1612001 8:10 PM May 22 13 Ii .. . . . .. ... ,:,'CI,-y.OF:P:ICKl3ijI-N.CS .. .' .. . . :.2001.""'" . . ""... ..&UDGË~r:"....... - .. . I . . .. . 0000-0000 LINEAR PROPERTIES CN RAIL 02-25-52900 132.50 acres x $352.17 (Mun.) $53,530 CP RAIL 03-20-32600 224.52 acres x $183.76 (Mun.) 60,459 HYDRO 01-18-02320 954.28 acres X $834.02 (Mun.) 954.28 acres X $1,208.66 (Educ.) $795,889 1,153,400 1.949,289 LESS: Region share 67.87% of Municipal portjon ($883,810) (617,534) $1,445,744 Assumption The tax rates for land are established under the Education Act (Regulation 392) and the Municipal Act (Regulation-387):; The distribution of the-taX revenue bðtweenthe RegîonsndtheCity is- . determined under subsection 368.3 of the'Municipal Act and assumes no change. The increase over 2000 is due to the change in Provincial regulations which allows municipalities a seven year phase-in to reach the Provincial average regarding acres rate. The above changes per acre reflects year three of the seven year phase-in for CN & CP rail, For hydro properties, the Province has allowed the municipality to charge the full amount and not adopt a phase-in If there has been a change in ownership. When OPG took over from Ontario Hydro. the Province permitted the municipality to charge the full rate. Budgeted revenue for the years 1998, 1999 and 2000 is presented below. 199.8 1.999 2QQQ Linear Revenues 1.031,387 1,030,707 1,119,156 05116/2001 8:10 PM May 22 14 I. .. ... . . ... . ..':CITYOF'.PIC:KER1N.S.. ..>..<.'.. ... . ':.><.<2001::....."" .>.< .. . ':.:BUDGËr:: 1530/1570/1591. RENTALS. SERVICE CHARGES & COMMISSIONS 1530. RENTALS 0001) Con. 3 Pt. Lot 19 Roll Number 03..Q11-21910 Rented to 1317970 Ont. Inc., T/Ä'"Pickering Driving Range Rental agreement is from Jan 1/99 to Dec31,2001 - $17,500 per annum 0002) Con. 3 Pt. Lot 19, 20 Roll Number 03-011-22810 Rented to T. Amts: ( " Rental $551 per month to Dec.12002 0003) Con. 3 pt. Lot 19, Parts 2,3 Roll Number Rented to O.J. Muller Landscaping Expires December 31, 2002. 1591 . COMMISSIONS 1) Received from Bell Canada for pay telephones in the Municipal Buildings 2) Received from Federal & Provincial Sales Tax remittances 05/16/2001 8:05 PM 1999 2000 ACTUAL Est. ACTUAL $17,500 $36,500 19,000 2000 BUDGET $17,500 $17,500 19,000 19,000 $36,500 $36,500 $650 $457 $650 118 100 $575 $750 100 $750 15 INCREASE (DECREASE) 14,400 $14,400 . .. .. . $0 0 ..... .. :SSQ;9ÔQ $0 0 $0 $750 May 22 05/16/2001 8:05 PM i . . . . .' . . . . . . . . . . .... ........ "" ........ . ... . ...'crrV::()F.PICKEFUNG.' """"":<....20():1~.<:. '...'." '" "".... "'..:BUDGET 1543 - LANDFILL OPERATIONS - METRO AGREEMENT 1543 - METRO AGREEMENT Revenue paid to General.Fund by Metro Toronto 1) Metrop01ltãn Toronto pàys to the City 10% of Its royalties from Landfill gas operations at Brock West Landfill Site. The methane gas produces hydro which is sold to various end users. The decrease in revenue is due to the fact that oider waste produces less gas. 1999 ACTUAL 2000 Est. ACTUAL 80,000 42,600 $80,000 $42,600 16 2000 BUDGET 80,000 $80,000 INCREASE (DECREASE) (25,000) ($25,000) I $55;000 May 22 I '.'.:::::::::.:.::>::.:<. . .'.'::.::::.::::::Ci1X:Oþ.:PICKERINß"':.': >> . .... . '..'.... ..........'.'..'.. .'...".... .., ............'...". %~k . '....'.. ..'.'. . .. .. . . . .. . .. . .. . .. I NET REVENUE FROM CASH MANAGEMENT 1999 2000 2000 INCREASE ACTUAL EST. ACTUAL BUDGET (DECREASE) 1550 -INTEREST FROM INVESTMENTS Interest eamed by the City's General Fund on both short and long term investments. $1,110,000 $1,438,900 $945,000 $0 Discounts 0 $1,110,000 $1,438,900 $945,000 $0 ( 2810 -INTEREST PAID OUT ON BANK LOANS Interest paid out on short term bank loans that are taken out prior to receipt of taxation revenue, govemment grants or investment maturities. $0 $0 $5,000 ($2,5O0) 2811-INTEREST PAID OVER TO OWN FUNDS Paid over to our own Reserve Funds; .._tQ~~eL(~IIrT1PI'C)"'EI~~t- ..- Prepayment Fund; and to other Special Purpose Funds (450,000) (555,QOO) (5oo,ooO) 0 ($450.000) ($555,000) ($495.0oo) ($2,500) $660,000 $883,900 $450,000 (2,500) $447:;500: NET REVENUE FROM CASH MANAGEMENT A. Estimated 2000 revenue is higher due to fact that interest rates were on average 125 basis points higher. B It is anticipated that Bill 140 will cause a delay in the final billing of property taxes. This delay will reduce the amount of funds available to invest. Therefore, the budget remains unchanged. 05/16120018:05 PM May 22 11 ! .. .. . """""" ... ......... ......... "'... >.CITY.O¡;.Plc)(ER.NG."" .... . . . . " .. ... ':::'>...:.:>:':«2Òof..><.:>: . . . .'. ....: . . . <BUDGET>.< 1592 - DONATIONS MISCELLANEOUS 1999 ACTUAL. 2000 EST. ACTUAL 1592 . DONATIONS $40,000 $1,525 $40,000 $1,525 05/16/2001 8:05 PM 18 2000 BUDGET $5,000 $5,000 INCREASE (DECREASE) I $0 $0 '5000. May 22 ( .. . . .:CI::~()F:PfCK~R;ING .... "".'.2001""""'" . .. . . . <BUDGET . 1593/1594 . SALE OF EQUIPMENT & LAND 1999 2000 2000 INCREASE ACTUAL EST. ACTUAL BUDGET (DECREASE) 1593. SALE OF EQUIPMENT Miscellaneous equipment sold at Regional auction, etc. $7,800 $3,277 $5,000 $0 $7.800 $3,277 $5,000 $0 . $5;OOtf 1594. SALE OF LAND Various land transactions during the year (net) $211,000 $131,300 $360.000 ($343,000) $211,000 $131,300 $360,000 ($343,000) 05/16/2001 8:05 PM 19 .... .... ::'S17;QOQ: '... . . . " .. . '$17;000: May 22 ( I .. . .. .. '..:.:.:C"Pl.ÒF:PICKERn~:G.: . . . "".".'."'. .:.' .....::2001:<."""""..... ... ..SUDOEt.. . . ... . . . . . 1599 . OTHER MISCELLANEOUS TRANSACTIONS. REVENUE ACCOUNT 1999 ACTUAL 2000 EST. ACTUAL 2000 BUDGET 1599 Miscellaneous Transactions 05/16/2001 8:05 PM $9,700 $10,000 Previous Provision for Settlement $9,700 $0 $10,000 This account captures the miscellaneous revenue activity of the Corporation. This account in dudes items such as rental income from Vendan for the transformer located at the Recreation Complex. 20 I INCREASE...<200t .' (DECREASE) ".aUDGET"': . . . . ... ... . 154,000 :154~OOP: . .... .. $0 .. .$10;OQ({ $154,000 . . . .. . . .164,1IO~: May 22 This page has intentionally been left blank ( 21 I . . ~IT\' 9~~K7~'~ 1910 -TRANSFERS FROM RESERVES .. " . . . . .. . .. .. .. . . . 1999 ACTUAl 2000 EST. ACTUAL 2000 BUDGET INCREASE (DECREASE) 1) From. RESERVE FOR REPLACEMENT OF CAPITAL EQUIPMENT. GIL 4611 This transfer Is to cover the cost of replacement items in the annual Capit5lLbuøget $553,766 $0 $0 $553,766 $0 $0 $0 2) From. RESERVE FOR CONTINGENCY. GIL 4612 A) Westem Branch Community Centre Transfer of $50,000, budgeted in 1999 for the book collection. $0 $50,000 $50,000 ($50,000) B) To cover provision for 2000 election 0 110,000 110,000 (110,OOO) $0 $160,000 $160,000 ($160,000) TOTAL TRANSFERS FROM RESERVES $553,766 $160,000 $160,000 ($160,OOO) 05/16/2001 8:05 PM 22 I $0 May 22 Ii ... .... . . . . . . . . .. . . . . . . . . .'ÖITY:Öþ'.:P1CI<ERING" ...... ".'.."...200'.'."< . ..'.." .'. ... ... ':SUDGET. 1920 . TRANSFERS FROM RESERVE FUNDS 1999 ACTUAL 2000 EST. ACTUAL 2000 BUDGET INCREASE (DECREASE) 1) From. CAPITAL WORKS PROGRAM RESERVE FUND. GIL 4229 By-Law C-9 authorizes a contribution to the General Fund to cover the General Municipal Debt Charges as recorded under GJL 2812 $0 $0 $0 $0 $0 $0 $0 $0 2) From - DEVELOPMENT CHARGES REseRVE FUND. GIL 4227 For cost recovery (1) City Offices $84,000 $0 $0 (2) Ubrary 51,000 $98,112 88,000 (88,000) Under Development Charges Act 1997, the City can not collect for municipal administration offices. $135,000 $98,112 $88,000 ($88,OOO) 3) From - COMMUNITY FACILmES DEV. RESERVE FUND - GIL 4225 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL CONTRIBUTIONS FROM -RESERVE FUNDS. $135,000 - $98,112 . $88,000 ($88,000)-. 0511612001 8:05 PM 23 I May 22 Ii. . ....'...'.. .......~JTY~.ERI~G I 1950. TRANSFERS FROM RATE STABLIZATION RESERVE 1999 2000 2000 INCREASE <<~D(J1. ' . . . ACTUAL Est. Actual BUDGET (DECREASE) BUDGET' .. . .. From G/L 4900 $107,324 $400,000 $400,000 $0 :.$4PO;OOO 05/16/2001 8:05 PM May 22 24 1:.::,:.'........:...:.'..:.. ..... .,.,.,.:,:",,:.,,:::'."qlT'f:()F:r~~E:~JN9":" . .... ......~,¡!y,e§§!< .... .. 2115 - BUSINESS DEVELOPMENT & CITY PROMOTION 1999 ACTUAL 2000 EST, ACTUAL 2000 BUDGET INCREASE :...2001. :. (DECREASE)' .: :BUDGET .: . . Provisioñ-- _. $14,669 $7,750 $18,000 . . ......... . $0$1$;()QO: ( 05/16/2001 8:05 PM May 22 25 05/16/2001 8:05 PM [ 6) . . . .:çt1'y:ø.F:J:~:lCt<:E:.RING .... ... .'.'...'" "":~(Jo1/.:' .: ....... '...",":.eUDGst: ""'....... 2126 - GENERAL GOVERNMENT - PURCHASED SERVICES 1999 2000 2000 INCREASE ACTUAL EST. ACTUAL BUDGET (DECREASE) 2392 Consultive & Professional $173,000 $176,000 $103,760 $124,310 $173,000 $176.000 $103,760 $124,310 1) For 1998, each Operating Department was directed to be responsible for budgeting specific Consultive & Professional needs leaving a base amount in this account for corporate requirements. 2) 3) Strategic Planning sessions ($7,500). Consultant required for development of East Duffin area ($100,OOO). 4) 5) Senior Management Team building ($3,OOO). Management Team building ($13,OOO). Payment-to Direct Underground ($39,570) 26 . .. .. . .. . '" . I :: :2001 :::8UDGET $228;070: , . . ... $228~O7Ò: May 22 I . . . . . . . . .: :<'~:CITY(,)F:PICI(E~ING ... .."","""""":"""~:2001:"""""'" ... .".' """"""':~UDGET~ 1999 ACTUAL 2392 Consultive & Professional $35,000 $35,000 05/16/2001 8:05 PM . . I 2128 . AUDIT FEES 2000 EST. ACTUAL $44,212 $44,212 27 2000 BUDGET $48,172 $48,172 INCREASE (DECREASE) $0 $0 :$41\;172 May 22 ( 05/1612001 8:05 PM , . . . . . . . . . . . ::ÇIT'Y'<Of..PIÇKE~IN.C;. . . . ........ . ... . .. . "'......<200L. '" ..'" ........ """'.<SUDGET> ... "" 2130 - OFFICE MACHINES - RENTAUOPERATING 1999 2000 2000 ACTUAL EST. ACTUAL BUDGET Provision for Rental/Operating Costs $17,500 $21,670 $22,907 0 0 $17,500 $21,670 $22.907 Rental of various equipment such as postage meter and pagers. 28 . .. { INCREASE .. .;Z0Ø1. (DECREASE) ..'BUOGET. $0 . > $22;90"( 0 .U. $0 :.$22~e6t. May 22 I I . """ J . . . . .. ...... . ... . . . . . . .>QI1')'Of"::PtQKERIN:G ... .... ........... ........... ..... . . . . .'.'... ... . ..<2001: . . . . BUDGET 2131 . OFFICE MACHINES. REPAIR & MAINTENANCE 1999 2000 2000 ACTUAL EST. ACTUAL BUDGET Provision for Equipment Repairs $18,870 $13,500 $20,000 $18,870 $13.500 $20,000 ... . INCREASE.. 2001 (DECREASE) .:. BUDGET. ($1,000) ($1,000) í This account captures expenditures associated with maintenance agreements and general repairs. Equipment covered by maintenance agreements includes faxes and mailing equipment 05/16/2001 8:05 PM 29 .' :$1si,ooO: >:$1!i,OOO I . . May 22 f " . . .. . . . .' . .Ç:ITY:()V:~~~ê~INft .........- "BUDGET..'........ .. . .. . . .. ... . . . I ... . 2134 - PROVISION FOR UNCOLLECTABLE TAXES 2000 2000 EST. ACTUAL BUDGET $366,116 $100,000 $366,116 $100,000 INCREASE .'.'..2001'.' (DECREASE) ..øUDGer ... ... .. . . '. . .. ... $50,000 .$15{);OO{). $50,000 $150;000 Recommended Provision OPACand the ARB had many requests for reconsideration and ARB appeals due to the introduction of CVA in 1998. These appeals and requests for reconsideration were processed in 1999 and 2000 years. With the Province wide re-assessment in late 2000, It is expected that various appeals and requests for reconsideration will continue. 05/1612001 8:05 PM May 22 30 05/16/2001 8:05 PM I . . . . . . ::ÇITY:OF:PJ:CKERING::.: . . .... . ::200'>.: ... .. .. ... '" ..:BUDGET .. Property Tax & Vacancy Rebates 213s-.Chlirlty P~petty Tax RebBtes Registered charities that rent either commercial or industrial units can receive a partial rebate of their property taxes. Bill 140 changes the calculation for registered charities to 40% ot property taxes. This amnount reflects Pickering's share. 2137. Property Tax Rebate At the December 20, 1999, Council meeting, Council passed resolution#237/99 granting Royal Canadian Legion Branch 483 an exemption from City property taxes for a period not exceeding ten years effective January 1,1999. 2138 - Vacanr:y Rebate Under Bill 140, allowances for vacancies will no longer be reflected in the tax rates. Instead, owners of commercial and industrial properties will have to apply to the municipality for a property tax rebate. The 2001 budgeted amount reflects 2000 vacancy projected cost. 2000 Est. Actual 2000 BUDGET 390 1,200 31 INCREASE (DECREASE) 1,900 1,200 65,000 I . '200,.>. . ::BUDGET:: 1,100 0 .$65;000: May 22 05l16f2001 8:05 PM I" ""'" .. ... . .. . . . . . . . " . ... . ..... . ... . . . . . . . . .. . 2124. Municipal Building: 0001 Service 0002 Long Distance 0003 Repairs 2240 . Fire Department: 0001 Service 0002 Long Distance 0003 Repairs 2711 . Recreation Facilities: 0001 Service 0002 Long Distance 0003 Repairs . .þ'l'Y. Ø1fI(~RINØ.: """""""""""""""""" . ..Bag~ET~ 2140 - TELEPHONE PREVIOUS YEARS 1999 2000 ACTUAL EST. ACTUAL $99,500 $127,140 7,000 7,400 20,250 47,865 $126,750 $182,405 $33,700 $38,056 400 440 700 2,312 $34.800 $40,808 $9,900 $9,373 20 190 0 0 ....... $9,920 $9,563 $8,950 $16,265 1,067 825 267 0 $10.284 $17.090 $181,754 $249,866 Petticoat Creek Community Facility 2731 . Recreation Complex: 0001 Service 0002 Long Distance 0003 Repairs 2000 BUDGET . . . . . . . . . . . . ". . I INCREASE.2001 (DECREASE) BUOGeT , $106,465 7,490 13,000 $126,955 $36,059 428 749 $37,236 $10,593 50 200 $10.843 $9,577 1,142 300 $11,019 $186,053 Increase in telephone expenditures reflects the Bell Canada's anticipated increase. 32 $24,489 210 37,000 $61,699 $3,141 22 1 $3,164 5,000 . .. $130,954 "7~:7{)0 .5P,o00: ... .. . . ... $188~654: . . $39,200 .. '.'450 150: .$40,400: : ""::",, $7 0 0 .:-$10,600: '.' .' <50: :200: :5-,000: > . .. ... .. '" ..... .... .... .- ",--""",".". $5,O07$15~850: $7,223 (292) 0 $6,931 $76,801 :$16,800 :850 300: $17~9S0: .. . .. >$262.854 May 22 I ... . ....... .~ITYÑ]~~KI;~ 2193/2194 -INSURANCE/SELF-INSURANCE ... . / . . 1999 ACTUAL 2000 EST, ACTUAL 2000 . BUDGET INCREASE ..:200t. . . (DECREASE)BIJDGET . 2193 -INSURANCE: 2122 General Government $49,400 $58,900 $49.400 $5,505 $54;905 $49,400 55,505 $49,400 $58,900 2194 - SELF-INSURANCE: 2122 General Government $4,950 $6,125 $5,500 $500 ... . . $4,950 $6,125 $5,500 $500 $ftQOQ Increase in insurance premium reflects additional coverage for earthquake,flooding and for City's cost of insurance coverage for anti-whistling agreement. 05/16/2001 8:05 PM May 22 33 I . . . . . CITY () :trSRlIII G . ..:.'.-:'.'.".'....'.' .."..'.:."'.'. .. :.'.'...."". ....".'. ..:"'."'...',,'.'." :::.::::.::':::'.:..::::.:::.20(J1:::.::::.':::::::::..::::.::: -:"-:"-:'.---:'.-::' 'DG .."':-:'-:-:. 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS . . . . . . . . . . ... . ( PREVIOUS YEARS 1999 2000 2000 ACTUAL EST. ACTUAL BUDGET 2570 . Social & Charltabie: Camp Oochigeas $200 $0 $0 United Way (25,990 X $2.65 per household) 65,272 68,874 68,874 Equity Initiatives 3,000 Ajax-PTckeri"g' Community Living 0 0 500 Grant to University for Termite Control 0 0 12,500 (Approved at the March 22,1999 council meeting) Termite extermination Grant I 0 0 0 (Approved at the April 12, 1999 council meeting) Durham Police Disabled Games - Facilities 1,500 1,500 1,500 Committee for Multiculturalism & Race Relations 500 731 1,::100 Waste Reduction Committee 104 169 500 Multiple Sclerosis 500 500 500 City of Pickering Award - students 400 West Pickering Community Garden Committee Waiver of Hall Rental tor Woman's Shelter Fundralsing event 0 Krynowel Family House Bumed - Rental 358 0 0 Durham Hospice 1,000 1,000 1.000 $69.434 $72.774 $90,274 2572 . Senior CItizens: Claremont Seniors - Bus to Shopping/52 10,140 7.500 10,140 Whitevaie Seniors - Bus /13 @ $195 1,625 1,625 2,535 Seniors Transit Subsidy 25,000 25,000 25,000 G/'!Int!i..t¡).$ef!iQr:s'..GroIJP_s - .7',!!.QI!.. 7,8Q~ - - .10,QQ<L Seniors'Tea - Facility Rental 250 250 250 $44,823 $42,183 $47.925 2642 . Agriculture: Durham Region Plowmens' Association $100 $100 $100 Durham Region Farm Safety 55 0 55 Durham West Junior Farmers 90 0 90 $245 $100 $245 The City of Pickering award for students provides a $100 grant to the Pickering high schools. I \ 05/1612001 8:05 PM 34 . . INCREASE (DECREASE) 0 0 0 0 1,000 1,105 0 0 $7,931 I $0 12,328 0 0 (6.5OO) '. -:.2001: -: 'BUDGET:: . -:$0 81;200 :3;O!J(J: ..500: -:6;000: ':0: -:1;500: 1;5ciQ: -:500: 500: .4QQ: '-,000: :1,105: :0: t;!J(JO' -:$98,205: 1:0;t40 2;585: :25;000: .. .:1:9;900: .250 -:$47;92:;: $100 55 .90: .. $245. 0 0 0 0 0 Q- 0 $0 $0 0 0 $0 May 22 ( 05116/2001 8:05 PM I .. . . . . .. <Crrv:OF.PfCKER1NG>< ... :'::'.>.':':'.:2ÐO1:..::::'-:'.-:.."" . . >BUDGëT> 2195 - GRANTS TO ORGANIZATIONS & INDIVIDUALS 2712. Culture & Recreation: Youth Convention. Facility Rental Pickering Rotary Music Festival Pickering Arts Council - Facilities Christmas Dance - Grant & Facility Rent PickeriQIII_Me.tro East Mu!lic Festival Kinsmen Santa Claus Parade Frenchmans Bay Festival Multicultural & Race Relations Events P.A.R.U. Ontario Summer Games 2000 (Council resolution #101/98) Pickering Aerials Gymnastics Club Ontario Summer Games 2000 Shortfall Durham Ontario Senior Games Youth Initalives TOTAl 1999 2000 2000 ACTUAl EST. ACTUAl BUDGET $500 $500 $500 500 500 500 1,000 1,000 1,000 3,000 3,000 3,000 250 500 250 1,000 1,000 1,000 1,000 1,500 1,500 1,500 1,500 1,500 20,000 20,000 20,000 11,000 11,000 11.000 200 200 $39,750 $40.700 $40.450 $154,252 $155,757 $178,894 35 . . . . . . INCREASE DECREASE $0 o ° o 250 o o ° o (11,000) 7,000 9,700 '0 10,000 $15,950 $23,881 . .2001.. BUDGET: :$50ö: . "500: ~;ooo: . :3;000: <'500: '1;000 . >1;~Q: .1;500: .20!OOö: '. . >0: :7.;000: ':9)00: . : .:200: ..'[0000: $56;400. '$202;775: May 22 I . qlT\'P[J~~lj~ ..'.. ... 2197 - ADVERTISING - COMMUNITY PAGE 1999 2000 2000 INCREASE ACTUAL EST. ACTUAL BUDGET (DECREASE) 2210 Advertising $51,000 $60,700 $54,487 27,613 0 0 0 0 $51,000 $60,700 $54,487 27,613 I .::.<:200'1::: :. :::äUDGU:: . . . . .. $82;100: .0: :$82;100: Increase in cost reflects purchase decision to increase the size of the community section to one full page from the previous size of 55% of a full page. 05/16/2001 8:05 PM 36 May 22 '. ""'-"-""'-'-'-"'-"""-'", ""-'~"="'."'=""".'='=='""="=.'. ! ! " . . . ,'ÇITY:bF:P,JC~ERJNG '. .. . ".. . .. . ".:2001:::: '. .'.' . '.'. ::BtJQGET:::" Ii 2812. LOAN REPAYMENT 1888 2000 2000 INCREASE .2001.. ACTUAL. EST. ACTUAL. BUDGET (DECREASE ::BUOOEt: Projects Financed by Internal Loans Financing of Western Branch Project Debt as per Council Resolution#54/00 10 year ~_t!tat7% $1.414.221 201,353 . :S2a1~53: 2000 Debt 5 Year Debt $85,000 10 Year Debt 2.5Z.1..Iæ Total 2000 Debt 2,656,O8S 389.225 389.225 1888 Debt 5 Year Debt $0 10 Year Debt ~ Total 11/98 Debt 1,926,300 25,732 355,148 355,148 (16.081) :S39~067 : 1998 Debt 1.£a1.Z1D 229,755 229,755 229,755 (11,330) :;a1~",;;i~: Total Debt 57 678 379 Debt Issuance Cost - 1.25% of the 2000 Debt 20,613 28,794 28,794 4,407 ::33,201: The debt Interest payments use 7% as the Interest rate, TOTAL DEBENTURE DEBT CHARGES 276,100 813,687 813,897 567 ,574 05/1612001 8:05 PM May 22 37 I . . . . ... . C1TY()F:~~Î:KERIN<3: .:' :SUDGET' 2815. LEASE PAYMENT CHARGES 2000 EST. ACTUAL 1998 Vehicles Financed through Leasing Lease payments are for 36 months 2 Ford Explorer vehicles (Vehicle #'s 627 & 628) $12,902 2001 Vehicles Financed through Leasing Vehicle for Director, Operations & Emergency Services (June 1,2001 -lease date) Lease of two vehicles for Fire Department (July 1,2001. iease date) TOTAL LEASE PAYMENT CHARGES $12,902 Lease charges for vehicles include the following cost elements: Security deposit Registration fee License Fee 05/1612001 8:05 PM 38 2000 BUDGET $12,912 $12,912 . . INCREASE (DECREASEI $13,200 4,200 9,000 0 :$2In:12: I May 22 I .. . .. . .. . .. . .. . ( CREDIT CARD CHARGES Charge on VISA transactions: $6,354 $8,250 $8,250 $0 Charge on MASTERCARD transactions: 1,650 2,275 2,275 0 $8,004 $10,525 $10,525 $0 FOREIGN EXCHANGE CHARGES U.S. Dollar Fees $97 $92 $100 $0 .. . . .. .. ... TOTAL FINANCIAL CHARGES $37.820 $43,892 $44,275 SO '$44,27.5: . . : . . .' . . . .. :':CITY::OF:PICKERtNG< """""""..>::2001.:.:"""" '. '" ..... :SqDGET:.. 2819 BANK, CREDIT CARD & FOREIGN EXCHANGE CHARGES 1999 2000 2000 ACTUAL EST.ACTUAL BUDGET BANK CHARGES Service charge to C.LB.C. on Town's General bank account $12,000 $12.000 $12,250 Electronic Fund Transfer charges 4,000 6,600 6,600 Cost of Money Orders and other bank account charges 600 575 600 Tax paymeñt -Processing - Royal Bank (Lock Box Fees) 13,119 14,100 14,200 $29,719 $33,275 $33.650 Royal Bank lock box fee is based on the dollar value of the deposit. 05/16/2001 8:15 PM 39 ..:2ooL. . :.BUDGET . . $0 $12,25(1: >:6;QO(I: 0 0 " <6QO: 0 14;2~)o: $0 I . . May 22 ( I ".. '....'.'.'.'.. ..~.crrY::()f::PIC:KEaING:... .'...... '" .... ....... . . . ... ..... . . . . - .. . ... . . .. "". . . . . .' .. . ':.2001::::""'" .. ""'.... "" ..~B~..... ""'.... "... 2821 . TRANSFERS TO RESERVES { PREVIOUS YEARS 1999 2000 2000 ACTUAL EST. ACTUAL BUDGET A To - RESERVE FOR REPLACEMENT OF CAPITAL EQUIPMENT - G/L 4611 Provincial Transit Capital Assistance $1,141,000 $0 $0 $1,141,000 $0 $0 B To. RESERVE FOR CONTINGENCY. . G/L 4612 -'- -. 1 From #2191 Elections -113rd estimated cost $55,000 $0 $0 2 To cover estimated cost increase resulting from the end of the Social Contract on March 31/96 0 0 0 3 To cover Assessment Appeal!> due to CVA 1999 - (1.5% of 1998 tax biliing) 321,386 150,000 150,000 4 Book Collection - Westem Branch Library 50,000 0 0 As per Budget Committee Meeting April 6, 1999 $426,386 $150,000 $150,000 E To. RESERVE FOR RATE STABILIZATION - G/L 4619 Offset (net (under)/over levies) $0 $0 $0 $0 $0 $0 . -.- --_.. _- TOTAL TRANSFERS TO RESERVES $1,567.386 $150,000 $150,000 05/16/2001 8:05 PM 40 INCREASE (DECREASE) $71,500 (65,OOO) $6,500 $6,500 . . I 0 0 $0 0 0 $0 $0 .. . ....... . '$156: 00: May 22 I . . . .. ... '. . '. . . . .CITY.OF>PIPJ<i;RJNG.'. .. ':2001.' ... >SUDGET 2822 . TRANSFERS TO RESERVE FUNDS PREVIOUS YEARS 1999 2000 ACTUAL EST. ACTUAL 1) To. COMMUNITY FACIUTIES DEVELOPMENT RESERVE FUND. G/L 4225 (A) (B) To set aside 'cost recovery' amount on G/L 1920 for future Capital Works 135,000 98,112 (C) Sale of Land - Offset (1594) . 211,000 131,300 TOTAL TRANSFERS TO RESERVE FUNDS $346,000 $229,412 05116/2001 8:05 PM 41 2000 BUDGET 88,000 350,000 $438,000 INCREASE (DECREASE) (88,000) (350,OOO) ($438,000) I May 22 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30/05/01 9:57 AM 2111 Mayor Report Name: Three Year Budget Summary As Annroved B Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $93,267 $1,251 $94,518 $94,518 $94,518 0.00% 1400 Employer Contributions $14,923 $1,145 $16,068 $16,068 $16,068 0.00% 1800 Conferences $4,610 $0 $4,610 $4,702 $4,796 0.04% 2110 Travel $0 $12,360 $12,360 $12,607 $12,859 0.04% 2131 Telephones $0 $0 $0 $0 $0 0.00% 2220 Subscription & Publications $309 $0 $309 $315 $321 0.04% 2340 Seminars & Education $1,030 $30 $1,060 $1,081 $1,103 0.04% 2370 Insurance Premium $630 ($630) $0 $0 $0 0.00% 2392 Consulting & Professional $1,030 ($30) $1,000 $1,020 $1,040 0.04% 2394 Recpt, Prom & Sp Events $10,240 $0 $10,240 $10,445 $10,654 0.04% 2457 Veh - Repairs & Maint $1,030 ($1,030) $0 $0 $0 0.00% 2657 Rental Vehicle $8,652 ($8,652) $0 $0 $0 0.00% 2678 Rental Misc Equip $280 $0 $280 $286 $292 0.04% 5300 Stationary & Office Supplies $1,030 $70 $1,100 $1,122 $1,144 0.04% 5900 Gas, Oil Tires $2,060 ($2,060) $0 $0 $0 0.00% Total EXPENDITURES $139,091 $2,454 $141,545 $142,164 $142,795 0.01% . Net $139,091 $2,454 $141,545 $142,164 $142,795 0.01% 42 City of Pickering 2001 Current Budget Run Date: 30/05/0110:41 AM 2111 Mayor Report Name: Current Budget As Approved By Council May 22. 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. 'Jnnn EXPENDITURES 1100 Salaries & Wages $92,982 $92,559 $93,267 1,251 $94,518 1.34% 1400 Employer Contributjons $19,325 $15,503 $14,923 1,145 $16,068 7.67% 1800 Conferences $2,048 $1,851 $4,610 0 $4,610 0.00% 2110 Travel $0 $6,707 $0 12,360 $12,360 0.00% 2131 Telephones $615 $0 $0 0 $0 0.00% 2220 Subscrjption & Publications $0 $0 $309 0 $309 0.00% 2340 Semjnars & Educatjon $650 $52 $1,030 30 $1,060 2.91% 2370 Insurance Premium $770 $975 $630 (630) $0 -100.00% 2392 Consulting & Professjonal $0 $0 $1,030 (30) $1,000 -2.91 % 2394 Recpt, Prom & Sp Events $8,204 $6,168 $10,240 0 $10,240 0.00% 2457 Veh - Repairs & Maint $517 $835 $1,030 (1,030) $0 -100.00% 2657 Rental Vehicle $8,352 $4,176 $8,652 (8,652) $0 -100.00% 2678 Rental Misc Equip $376 $69 $280 0 $280 0.00% 5300 Stationary & Office Supplies $594 $1,093 $1,030 70 $1,100 6.80% 5900 Gas, Oil Tires $1,867 $1,006 $2,060 (2,060 $0 -100.00% Total EXPENDITURES $136,299 $130,992 $139,091 2,454 $141,545 1.76% Net $136,299 $130,992 $139,091 2,454 $141,545 1.76% 'Ì 3 City of Pickering 2001 Run Date :.29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2111 Mayor Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $94,518 $94,518 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions $16,068 $16,068 1800 Conferences <-> Provision to attend Mun. Affairs 2110 Travel <-> Car Allowance - $1,030, per month $4,610 $4,610 Total 1800 Conferences 2220 Subscriptions & Publicati <-> To cover Mun. World & other publications Total 2220 Subscriptions & Publicati $12,360 $12,360 Total 2110 Travel 2340 Seminars & Education <-> Misc. provision for Mayor & Exec. Assist. Total 2340 Seminars & Education $309 $309 2392 Consultive & Professional <-> For professional advice $1,060 $1,060 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Cover Mayor's Public Relations expenses. Total 2394 Recpt,Prom. & Sp.Ev.,Gen $1,000 $1,000 Total 2392 Consultive & Professional 2678 Rental Misc. Equip <-> Pager rental $10,240 $10,240 Total 2678 Rental Misc. Equip $280 $280 5300 Stationery & Office Suppl <-> Increase reflects 2000 estimated actuals Total 5300 Stationery & Office Suppl Total. $1,100 $1,100 $141,545 Total Expenses $141,545 Revenue Total Revenues Net Expenses $141,545 44 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05/01 9:57 AM Current Budget Summary 2113 Council Report Name: Three Year Budget Summary As Annroved B Council M"" 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & WaQes $175,568 $20,267 $195,835 $195,835 $195,835 0.00% 1400 Employer Contributions $63,029 ($21,904) $41,125 $41,125 $41,125 0.00% 1800 Conferences $12,000 $0 $12,000 $12,240 $12,485 0.04% 2110 Travel $25,200 $10,800 $36,000 $36,720 . $37,454 0.04% 2220 Subscription & Publications $1,200 $0 $1,200 $1,224 $1,248 0.04% 2340 Seminars & Education $1,000 $0 $1,000 $1,020 $1,040 0.04% 2394 Recpt, Prom & Sp Events $17,000 $8,000 $25,000 $25,500 $26,010 0.04% 2395 Memberships $7,500 $0 $7,500 $7,650 $7,803 0.04% 2399 Outside Agency Serv $21,600 $7,200 $28,800 $29,376 $29,964 0.04% 5300 Stationary & Office Supplies $4,000 $1,000 $5,000 $5,100 $5,202 0.04% Total EXPENDITURES $328,097 $25,363 $353,460 $355,790 $358,166 0.01% Net $328,097 $25,363 $353,460 $355,790 $358,166 0.01% I~ 5 City of Pickering 2001 Current Budget Run Date: 3010510110:41 AM 2113 Council Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $171,284 $184,255 $175,568 20,267 $195,835 11.54% 1200 Overtime $0 $357 $0 0 $0 0.00% 1400 Employer Contributions $33,802 $39,832 $63,029 (21,904) $41,125 -34.75% 1800 Conferences $11,010 $10,309 $12,000 0 $12,000 0.00% 2110 Travel $15,990 $28,595 $25,200 10,800 $36,000 42.86% 2220 Subscriptjon & Publications $143 $206 $1,200 0 $1,200 0.00% 2340 Semjnars & Education $0 $0 $1,000 0 $1,000 0.00% 2394 Recpt, Prom & Sp Events $33,658 $33,320 $17,000 8,000 $25,000 47.06% 2395 Memberships $7,325 $7,478 $7,500 0 $7,500 0.00% 2399 Outside Agency Serv $19.351 $16,903 $21,600 7,200 $28,800 33.33% 5300 Statjonary & Office Supplies $6,202 $6,232 $4,000 1,000 $5,000 25.00% Total EXPENDITURES $298,766 $327,487 $328,097 25,363 $353,460 7.73% Net $298,766 $327,487 $328,097 25,363 $353,460 7.73% ~6 < City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2113 Council Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $195,835 $195,835 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. $41,125 Total 1400 Employer Contributions $41,125 1800 Conferences <-> 6 Councillors@$2,000each Term max.$6,000 Total 1800 Conferences 2110 Travel <-> Monthly allowance provision for six Councillors for the calendar year 2001 Total 2110 Travel $12,000 $12,000 2220 Subscriptions & Publicati <-> Municipal World(6) <-> Miscellaneous $36,000 $36,000 Total 2220 Subscriptions & Publicati $800 $400 $1,200 2340 Seminars & Education <-> Various Seminars Total 2340 Seminars & Education $1,000 $1,000 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Provision for luncheons,pins,flags, etc. Total 2394 Recpt,Prom. & Sp.Ev.,Gen $25,000 $25,000 2395 Memberships <-> Assoc. of Municipalities of Ontario Total 2395 Memberships $7,500 $7,500 2399 Outside Agency Services <-> 6 Councillors@$4800each(secretarial serv) Total 2399 Outside Agency Services 5300 Stationery & Office Suppl <-> Stationary and office supplies $28,800 $28,800 Total 5300 Stationery & Office Suppl Total. $5,000 $5,000 $353,460 Total Expenses $353,460 Revenue Total Revenues Net Expenses $353,460 ¡ 47 I ADMINISTRATION DEPARTMENT 2001 BUDGET February 2001 ADMINISTRATION DEPARTMENT DEPARTMENTAL MISSION STATEMENT To provide a central source for communication and co-ordination between the Council, its committees and boards, staff departments, the media, the business community and other levels of government. To initiate and implement corporate wide policies and initiatives which ensure consistency and quality of service delivery to the City's customers while responding to the challenges of an ever-changing economic and social climate, applying the best practices available in the industry. 2001 DEPARTMENTAL GOALS AND OBJECTIVES . to ensure the corporate goals and objectives of all departments are achieved to the satisfaction of the Mayor and Members of Council . to continue to initiate and implement innovative administrative practices, policies and procedures to ensure we are at the forefront within the GT A in our mandate to provide the most effective and efficient services to our internal and external customers in a fiscally responsible manner . to promote the City as a desirable place to live, work and invest, and to encourage economic growth in terms of new investments and development opportunities to protect Pickering's future prosperity . to coordinate corporate promotions to highlight the City's achievements and image . to provide innovative, equitable and quality service to the City's customers . to implement a Performance Management System which encourages and recognizes superior job performance and which provides a method of managing deficient performance . to provide updated regulatory by-laws for Council's consideration (these would include, but not limited to; by-laws for licensing and regulating Hawkers & Peddlers, Noise, Markets, Chip Trucks, Salvage Yards and Property Standards) ADMINISTRATION DEPARTMENT 2000 CHALLENGES AND OPPORTUNITIES INTERNAL . improve productivity through the review of current processes, procedures and technological opportunities . maximize and monitor revenue generating initiatives and ensure all departments operate in a fiscally responsible manner . extensive revision of City by-laws in order to achieve conformity with new legislation. Creation of new by-laws to assist in the enforcement of City policies . to develop an effective business retention program for immediate implementation, and a viable business attraction strategy for implementation in subsequent years . to engage in collective bargaining with the Pickering Professional Firefighters' Association and the Canadian Union of Public Employees with a view to renewing the existing collective agreements and achieving an outcome that satisfies the needs and interests of the corporation EXTERNAL . establish and investigate new service partnerships initiatives . the predicted recession may present a challenge as it will directly affect the amount of revenue that is achieved in certain areas . legislation to introduce a new Municipal Act is again on the table of the Provincial Government and it is expected to be introduced this term. This will create a challenge to rethink the way the municipality does its business . coordinate administrative functions as a result of any proposed changes encompassing the GTA affecting either local or regional responsibilities . ensure residents and taxpayers are treated with courtesy and respect by all City employees in accordance with customer service initiatives . review and develop pro-active methods of administering and coordinating services with other municipalities and agencies . to maintain and enhance our working relationship with the City's business community in order to identify and address business opportunities, and issues . to work with the development community and landowners in facilitation of the servicing and development of lands in the East Duffin Area and lands to the north . opportunity for receipt of royalties from the extension of Highway 407 through Pickering ADMINISTRATION DEPARTMENT POTENTIAL FOR OPERATIONAL IMPROVEMENT . continue to review and monitor the realignment of staff resources to ensure the effective utilization of existing staff expertise and complement . continue to review and implement improved communication processes . continue to standardize policies and procedures to ensure corporate wide consistency in practices . and procedures . to increase the use of technology to update systems and processes, with a view to increasing efficiencies . to determine our corporate needs with respect to implementing a customer relationship management system . ensuring staff and other limited resources are used effectively to complete identified projects and programs of priority to the City. . to make better use of private / public partnerships in furthering the City's goals and objectives . to develop and promote the City's website as an innovative and progressive communication and promotional tool, which will serve as a first point of contact for our community stakeholders and the business community January 2001 The Corporation of the City ofPickèring Organization Structure Mayor Members of Council Chief Administrative Officer I r ì I I Administration Operatiom & Fmergency Planning & Develo¡xnent Corporate Services Department Services Department Department Departmert (ClmtNo. ~ (CImt No.3) (Cimt No. 4) (C/atNo. S) r-------------------------------, I I : City of Pickering : I Employee Complement I I ". I I 65 Non-Umon Full-Tune (NUFT) I : 2 Non-Union Full-Time Contraèt (NUFTC) : : 256 Union Full-Time (UFf) : I 60 Union Part-Time (UP]) : 'ull- Time Term (UFTT) I tart-Time Term (UPTT) : I I ---------------------~. Authorized by: ","- Chart No.1 Chief Admini~trative Officer January 2001 The Corporation of the City of Pickering City Council '-----------------------------------ï I I I Employee Complement I : 2 Non-Union Full-Time (NUFT) : I I I I :- ~ !:~~~tr_~~e_r~~ !:I~t~~~I: ~~ ~~~ ~~ - - _: City CoW1cil I I I Mayor Members of Council (I) (6) I I Executive Assistant Council Support (I NUFI) Executive Assistant (INUF1) Clerk-Typist (1 NUFf). Authorized by: .r/-/~ Chief Administrative Officer .. " Chart No. la ~.", 0/ ..., l;j I The Corporation of the City of Pickering Administration Department Chief Administrative OffiCII Adminislration Department January 2001 r------------------------------- I Emþloyee Complement : : 26 Non-Union-Full- Time (NUFT) I : 0 Non-Union-Part- Time (NUPT) : I 9 Union-Full-Time (OFT) : I I 2 Union-Part- Time (UPT) : 1______------------------------- I I I I I J OffICe <ithe Chief Hmnan Resources Corporate Projects & Policy Clerk's Legal Services Administrative Officer Division Division Division Division (amt2a) (amtNo.2b) (CIø:t No. 2c) (amt No. 2d) (amt No. 2e) r" õïïi cë' õf ïiïë 'ëiï ië f"""""""" ¡ r"ÏÏññia õ' ãëšõiïrë'ëš"""""""'" ¡ :Ad'.tt. om 1:0... : Ë miDIS ra lye Icer ¡ ¡ Ivlslon ¡ ¡ Employee Complement i! Employee Complement ¡ ¡ 5 Non-Union-FT ¡ ¡ 6 Non-Union-FT ¡ ¡ I Union-FT ¡ ¡ 0 Non-Union-PT ¡ ~.............................................................: ¡ 0 Union-FT ¡ ¡ 0 Union-PT ! :............................................................., Authorized by: " ~~,L Yi¿l . Date (................................................................, ¡ Corporate Projects & ¡ ¡ Policy Division ! i Employee Complement ¡ ¡ 5 Non-Union-FT ! ¡ 0 Non-Union-PT ¡ ¡ 0 Union-FT ¡ L..~..~~~-~:::.!....................._............J f"'ëi'ëri(;'š""""""""""""""""""""""¡ ¡ ~ivision ¡ ¡ Employee Complement ¡ I 3 Non-Union-FT ¡ ¡ 0 Non-Union-PT ¡ I : ¡ 8 Union-FT ¡ ¡ I Union-PT ¡ i Council SuPport i l::~::__.__...J rTëgäfsëï:vicëš""""""""""""""'¡ i Division ¡ ¡ Emt>loyee Complement ! ! 4 Non-Union-FT ¡ ! 0 Non-Union-PT ¡ ¡ 0 Union-FT ¡ L..~..Y.~~~:~..................................J Chart No.2 Authorized by: " ~/ol r/tïl Date January 2001 The Corporation ofthe City of Pickering Office of the Chief Administrative Officer ïCÄèŸšŠüõoort-----------------¡ I I I Employee Complement I : 5 Non-Union-Full- Time (NUFT) : I I I I ----------------------------- Chief Administrative Officer (1 -NUF'I) Supervisor Adtninistrative Services ( 1- NUF'I) Administr ati ve Assistant - (I-NUF'I) Customer Care Specialist (I-NUF'I) Customer Care Representative (I-NUF'I) Chart No. 2a "'- January 2001 The Corporation of the City of Pickering Human Resources Division I Chief Administrative Officer Division Head Human Resources (1-NUF1) Administrative Assistant (1-NUFI) I I Supervisor Manager,Human Resources Human Resources Services (l-NUFI) (CUITently on L TO) I I Coordinator Coordinator Safety & Training Employment Services (l-NUFI) (1- NUFI) Human Resources Assistant (l-NUFI) ----------------------------, I Employee Complement I : 6 Non-Union-Full- Time (NUFT) : : 0 Non-Union-Part-Time (NUPT) I . I I 0 Union-FT (UFT) I (UPT) : ------------------~ Authorized by: ., Chart No, 2b , . h January 2001 The Corporation ofthe City of Pickering Corporate Projects & Policy Division r-~-------------------~ I Emplovee Complement , : 5 Non-Union-Full- Time (NUFT) : .---------------------- Chief Administrative Officer Division Head Corporate Projects & Policy (l-NUFI) Project Coordinator (l-NUFI) f- Manager Corporate Promotions & Economic Development (1- NUF'I) Secretary I- (l-NUFI) Economic Development Officer (l-NUFI) Authorized by: Chart No. 2c " Authorized by: '" The Corporation ofthe City of Pickering City Clerk's Division Chief Administrative Officer City Clerk Manager By-Law Enforcement Services (l-NUFI) Mumcipal Law Enforcement Officer (3-UFI) Parking Control Officer (2-UPT) II (l-NUFI) Supervisor Legislative Services (l-NUFI') Committee Coordinator (l-NUFI) Executive Assistant (Council Support) (l-NUFI) Clerk Administration (3-UFI) Clerk-Typist (Council Support) , (l-NUFI) Information ConsolelReceptionist ( l-UFI) January 2001 ïËïñ~õ~;ëõmpkme~------------ï , '. I I 6 Non-Vmon-Full- Tune (NUFT) I : 9 Union-Full-Time (OFT) : : 2 Union-Pact-Time (OPT) : ----------------------------- PrintlMailroom Clerk II (1-UF1) PrintlMailroom Clerk I (1- UF1) Chart No. 2d Authorized by: The Corporation of the City of Pickering Legal Services Division Chief Administrative Officer I Manager Legal Services ( 1- NUF1) I I I I Administrative Secretary Legal Services Assistant Clerk (I-NUFI) (1- NUF1) (I-NUFI) ~ ,,( ", ~,." ;I '? /q¡ / Date January 200 I ~-Em~õv~ëõmpkmëñt-----, : 4 Non-Union-Full- Time (NUFT) : : 0 Non-Union-Part-Time (NUPT) : : 0 Union-Full- Time (UFT) : 1 0 Union-Part- Time (OPT) I 1_- ------ -- -------- ____I Chart No. 2e - City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05/01 9:57 AM Current Budget Summary 2121 C.A.O. Office Report Name: Three Year Budget Summary As AooJCved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $212,695 $16,095 $228,790 $228,790 $228,790 0.00% 1200 Overtime $3,000 ($2,200) $800 $800 $800 0.00% 1400 Employer Contributions $56,081 ($7,866) $48,215 $48,215 $48,215 0.00% 1800 Conferences $3,000 $7,700 $10,700 $6,700 $6,700 -0.37% 2110 Travel $100 $400 $500 $300 $300 -0.40% 2131 Telephones $1,200 $200 $1,400 $1,428 $1,457 0.04% 2220 Subscription & Publications $200 $0 $200 $204 $208 0.04% 2340 Seminars & Education $2,960 ($460) $2,500 $2,550 $2,601 0.04% 2394 Recpt, Prom & Sp Events $4,000 $1,000 $5,000 $5,100 $5,202 0.04% 2395 Memberships $500 ($125) $375 $383 $391 0.04% 2678 Rental Misc Equip $350 $100 $450 $459 $468 0.04% 5300 Stationary & Office Supplies $1,300 $200 $1,500 $1,530 $1,561 0.04% Total EXPENDITURES $285,386 $15,044 $300,430 $296,459 $296,693 -0.01% Net $285,386 $15,044 $300,430 $296,459 $296,693 -0.01 % 48 City of Pickering 2001 Current Budget Run Date: 30/05/0110:41 AM 2121 C.A.O. Office Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up 10 February 5, 2001 for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?()()n EXPENDITURES 1100 Salaries & Wages $284,961 $223,319 $212,695 16,095 $228,790 7.57% 1200 Overtime $0 $1,717 $3,000 (2,200) $800 -73.33% 1400 Employer Contributions $40,383 $28,232 $56,081 (7,866) $48,215 -14.03% 1800 Conferences $1,995 $2,114 $3,000 7,700 $10,700 256.67% 2110 Travel $3,380 $498 $100 400 $500 400.00% 2131 Telephones $1,149 $1,336 $1,200 200 $1,400 16.67% 2220 Subscrjptjon & Publications $121 $48 $200 o $200 0.00% 2340 Seminars & Education $652 $1,638 $2,960 ( 460) $2,500 -15.54% 2394 Recpt, Prom & Sp Events $4,611 $6,566 $4,000 1,000 $5,000 25.00% 2395 Memberships $333 $335 $500 (125) $375 -25.00% 2678 Rental Misc Equip $438 $397 $350 100 $450 28.57% 5300 Stationary & Office Suppljes $2,005 $1,513 $1,300 200 $1,500 15.39% Total EXPENDITURES $340,028 $267,714 $285,386 15,044 $300,430 5.27% Net $340,028 $267,714 $285,386 15,044 $300,430 5.27% 49 City of Pickering 2001 Run Date: 29/05/01 3:09. PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2121 C.A.O. Office Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> New Receptionist Clerk/Typist (July 1 - Start Date) <Deferred by T JQ> New Receptionist Clerk/Typist Total 1100 Salaries & Wages $228,790 $15,658 ($15,658) $228,790 1200 Overtime <-> Overtime (non-supervisory staff) 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. $800 $800 Total 1200 Overtime $48,215 Total 1400 Employer Contributions $48,215 1800 Conferences <-> Fed of Can Mun./Assos. of Mun of Ont. <-> AMO - May 16, 17 & 18 <-> Municipal Amalgamation - February 13 & 14 th <-> 3 day trip to the City of Maple Ridge, BC (City Governance, Strategic Planning Session) (CAO, Division Head, Corporate Projects & Policy, Division Head, Human Resources) <Deleted by TJQ> AMO - May 16,17 & 18 $3,000 $2,000 $1,700 $6,000 Total 1800 Conferences ($2,000) $10,700 2110 Travel <-> Mileage and Parking expenses Total 2110 Travel $500 $500 2131 Cellular Phone <-> Provide for monthly cellular phone charges-CAO Total2131 Cellular Phone $1,400 $1,400 2220 Subscriptions & Publicati <-> Reference materials, journals and reports Total 2220 Subscriptions & Publicati $200 $200 2340 Seminars & Education <-> Senior Management Strategy session <-> Topical Seminar - Admin. Assis. & Supervisor <-> Admin. Prof. Sem. Admin. Assist. <Reduced by T JQ> Total 2340 Seminars & Education $1,500 $500 $800 ($300) $2,500 2394 Recpt,Prom. & Sp.Ev.,Gen <-> General Public Relations Total 2394 Recpt,Prom. & Sp.Ev.,Gen $5,000 $5,000 2395 Memberships <-> PRO - CAO <-> Ontario Municipal Administrators <-> Ontario Municipal Managers Inst. Total 2395 Memberships $170 $125 $80 $375 ;.0 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2121 C.A.O. Office Report Name: Background Info. with Totals As Approved Bv Council May 22, 2001 2001 BUDGET 2678 Misc Equipment Rentals <-> To provide rental pager (CAO) Total 2678 Misc Equipment Rentals $450 $450 5300 Stationery & Office Suppl <-> To provide Stationary & Office Supplies Total 5300 Stationery & Office Suppl Total. $1,500 $1,500 $300,430 Total Expenses $300,430 Revenue Total Revenues Net Expenses $300,430 51 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05/01 9:57 AM Current Budget Summary 2129 Customer Care Centre Report Name: Three Year Budget Summary As Annroved Bv Council M"" 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $143,376 ($53,535) $89,841 $89,841 $89,841 0.00% 1200 Overtime $300 $700 $1,000 $1,000 $1,000 0.00% 1400 Employer Contributions $32,260 ($13,184) $19,076 $19,076 $19,076 0.00% 1800 Conferences $750 ($750) $0 $0 $0 0.00% 2110 Travel $300 ($200) $100 $102 $104 0.04% 2131 Telephones $0 $0 $0 $0 $0 0.00% 2220 Subscription & Publications $50 $250 $300 $306 $312 0.04% 2340 Seminars & Education $0 $650 $650 $663 $676 0.04% 2394 Recpt, Prom & Sp Events $1,000 $500 $1,500 $1,530 $1,561 0.04% 2396 Photo, Mapping, Printing $300 $400 $700 $714 $728 0.04% 5300 Stationary & Office Supplies $1,545 ($45) $1,500 $1,530 $1,561 0.04% Total EXPENDITURES $179,881 ($65,214) $114,667 $114,762 $114,859 0.00% Net $179,881 {$65,214} $114,667 $114,762 $114,859 0.00% "" '> J{,.o City of Pickering 2001 Current Budget Run Date: 3010510110:41 AM 2129 Customer Care Centre Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salarjes & Wages $166,894 $121,265 $143,376 (53,535) $89,841 -37.34% 1200 Overtjme $0 $1,749 $300 700 $1,000 233.33% 1400 Employer Contributions $19,531 $17,399 $32,260 (13,184) $19,076 -40.87% 1800 Conferences $143 $298 $750 (750) $0 -100.00% 2110 Travel $182 $240 $300 (200) $100 -66.67% 2131 Telephones ($6) $0 $0 0 $0 0.00% 2220 Subscription & Publications $0 $63 $50 250 $300 500.00% 2340 Seminars & Education $0 $0 $0 650 $650 0.00% 2394 Recpt, Prom & Sp Events $318 $535 $1,000 500 $1,500 50.00% 2396 Photo, Mappjng, Printing $0 $178 $300 400 $700 133.33% 5300 Stationary & Office Supplies $1,211 $1,435 $1,545 (45) $1,500 -2.91% Total EXPENDITURES $188,274 $143,161 $179,881 ( 65,214) $114,667 -36.25% Net $188,274 $143,161 $179,881 (65,214) $114,667 -36.25% .. ') Ja City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2129 Customer Care Centre Report Name: Background Info. with Totals As Approved By Council May 22.2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages 1200 Overtime <-> Compensation for anticipated OT hours Total 1100 Salaries & Wages $89,841 $89,841 Total 1200 Overtime $1,000 $1,000 1400 Employer Contrjbutions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental, optical Total 1400 Employer Contributions $19,076 $19,076 2110 Travel <-> Travel allowance Total 2110 Travel $100 $100 2220 Subscriptions & Publications <-> Reference material, journals and reports Total 2220 Subscriptions & Publications $300 $300 2340 Seminars & Education <-> Business Writing for Results, Mediation Conflict for Management, Coaching staff for Improved Customer Service, Rental of 2 Customer Service videos Total 2340 Seminars & Education $650 $650 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Unallocated Total 2394 Recpt,Prom. & Sp.Ev.,Gen $1,500 $1,500 2396 Photo,Mapping,Printing <-> Unallocated Total 2396 Photo,Mapping,Printing $700 $700 5300 Stationery & Office Supplies <-> Unallocated Total 5300 Stationery & Office Supplies Total. $1,500 $1,500 $114,667 Total Expenses $114,667 Revenue Total Revenues Net Expenses $114,667 54 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30105/01 9:57 AM 2122 Clerk Office Report Name: Three Year Budget Summary As Annroved BY Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Waoes $232,188 $60,984 $293,172 $293,172 $293,172 0.00% 1200 Overtime $4,000 ($2,OOO) $2,000 $2,000 $2,000 0.00% 1400 Employer Contributions $53,142 $8,848 $61,990 $61,990 $61,990 0.00% 1800 Conferences $0 $800 $800 $816 $832 0.04% 2110 Travel $700 $0 $700 $714 $728 0.04% 2131 Telephones $0 $0 $0 $0 $0 0.00% 2210 Advertising $7,000 $0 $7,000 $7,140 $7,283 0.04% 2220 Subscription & Publications $1,000 $0 $1,000 $1,020 $1,040 0.04% 2340 Seminars & Education $500 $0 $500 $510 $520 0.04% 2392 Consulting & Professional $300 $0 $300 $306 $312 0.04% 2394 Recpt, Prom & Sp Events $0 $500 $500 $510 $520 0.04% 2395 Memberships $350 $950 $1,300 $1,326 $1,353 0.04% 2396 Photo, Mapping, Printing $1,000 ($500) $500 $510 $520 0.04% 2399 Outside Agency Serv $0 $0 $0 $0 $0 0.00% 5300 Stationary & Office Supplies $5,500 $0 $5,500 $5,610 $5,722 0.04% 5302 Forms $1,000 $1,000 $2,000 $2,040 $2,081 0.04% Total EXPENDITURES $306,680 $70,582 $377,262 $377,664 $378,073 0.00% REVENUES 1411 Sale of Services-Administration ($297,OOO) $47,000 ($250,000) ($255,000) ($260,100) 0.04% 1519 Licenses & Permits-Marriaae ($16,875) $0 ($16,875) ($17,213) ($17,557) 0.04% Total REVENUES ($313,875) $47,000 ($266,875) ($272,213) ($277,657) 0.04% Net ($7,195) $117,582 $110,387 $105,451 $100,416 -0.09% , ..1 ~d City of Pickering 2001 Current Budget Run Date: 30/0510110:41 AM 2122 Clerk Office Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $232,466 $247,164 $232,188 60,984 $293,172 26.27% 1200 Overtime $0 $4,776 $4,000 ( 2,000) $2,000 -50.00% 1400 Employer Contributions $34,446 $38,359 $53,142 8,848 $61,990 16,65% 1800 Conferences $0 $0 $0 800 $800 0.00% 2110 Travel $459 $669 $700 0 $700 0.00% 2131 Telephones $0 $192 $0 0 $0 0.00% 2210 Advertisjng $917 $0 $7,000 0 $7,000 0.00% 2220 Subscription & Publications $1,044 $586 $1,000 0 $1,000 0.00% 2340 Seminars & Education $35 $406 $500 0 $500 0.00% 2392 Consulting & Professional $291 $125 $300 0 $300 0.00% 2394 Recpt, Prom & Sp Events $0 $0 $0 500 $500 0.00% 2395 Membershjps $657 $332 $350 950 $1,300 271.43% 2396 Photo, Mapping, Printing $375 $0 $1,000 (500) $500 -50.00% 2399 Outside Agency Serv $663 $0 $0 0 $0 0.00% 5300 Stationary & Office Supplies $4,835 $3,858 $5,500 0 $5,500 0.00% 5302 Forms $994 $1,659 $1,000 1,000 $2,000 100.00% Total EXPENDITURES $277,182 $298,127 $306,680 70,582 $377,262 23.02% REVENUES 1411 Sale of Services-Administration ($225,943) ($129,674) ($297,000) 47,000 ($250,000) -15.83% 1519 Licenses & Permits-Marriage ($14,040 ($15,090' ($16,875) 0 ($16,875' 0.00% Total REVENUES ($239,983' ($144,764) ($313,875) 47,000 ($266,875) -14.97% Net $37,199 $153,364 ($7,195) 117,582 $110,387 -1634.22% Co ... aij City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2122 Clerk Office Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> New Receptionist! Clerk Typist (April 1 - Start Date) <Reduced by T JQ> Start Date Changed to July 1 <Deferred by T JQ> New Receptionist! Clerk Typist Total 1100 Salaries & Wages $293,172 $22,410 ($7,470) ($14,940) $293,172 1200 Overtime <-> <Reduced by T JQ> Total 1200 Overtime $4,000 ($2,000) $2,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. $61,990 Total 1400 Employer Contributions $61,990 1800 Conferences <-> Assoc. of Mun. Clerks & Treasurers annual conference for Sup. of Leg. Total 1800 Conferences $800 $800 2110 Travel <-> Clerk - various meetings Total 2110 Travel $700 $700 2210 Advertising <-> Legislative matters not published in papers or on news Total 2210 Advertising $7,000 $7,000 2220 Subscriptions & Publicati <-> Reference material, journals and reports. Total 2220 Subscriptions & Publicati $1,000 $1,000 2340 Seminars & Education <-> Various seminars usually sponsored by AMCT or OMMI Total 2340 Seminars & Education $500 $500 2392 Consultive & Professional <-> Cost of referrals of zoning & Official Plan objections to the Ont. Mun. Board Total 2392 Consultive & Professional $300 $300 2394 Recpt, Prom, & Spec Event <-> Provide for lunches, coffee, etc. for staff who belong to associations that may hold meetings at Civic Complex $500 $500 Total 2394 Recpt, Prom, & Spec Event 2395 Memberships <-> Association of Municipal Clerks and Treasurer's - A.M.C.T - City Clerk <-> Ontario Municipal Managers Institute - O.M.M.I - City Clerk <-> Association of Municipal Clerks and Treasurer's - A.M.C.T. - Sup. Legislative Services <-> Ontario Municipal Managers Institute - a.M.M.1. - Sup. Legislative Services <-> Association of Records Managers and Archivists - A.R.M.A. - Sup. Legislative Services $300 $50 $300 $50 $600 57 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2122 Clerk Office Total 2395 Memberships $1,300 2396 Photo,Mapping,Printing <-> Purchase of film of for specialized printing Total 2396 Photo,Mapping,Printing $500 $500 5300 Stationery & Office Supplies <-> Pens, pencils, binders, etc. Total 5300 Stationery & Office Supplies $5,500 $5,500 5302 Forms <-> Municipal World, some Provincial agencies and purchasing forms Total 5302 Forms Total. $2,000 $2,000 $377,262 Total Expenses Revenue $377,262 0000 SALE OF SERVICES - ADMIN. <-> $125 fee for answering lawyers' property enquiries, printing for outside organizations Total 0000 SALE OF SERVICES - ADMIN. ($250,000) ($250,000) 0000 LlC.&PERMITS - MARRIAGE <-> Issuance of approximately 275 marriage licenses Total 0000 LlC.&PERMITS - MARRIAGE Total. ($16,875) ($16,875) (~266,875) Total Revenues Net Expenses ($266,875) $110,387 ;,8 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30105/01 9:57 AM 2191 Elections Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wac¡es $56,280 ($56,280) $0 $0 $65,000 0.00% 1400 Employer Contributions $2,025 ($2,025) $0 $0 $2,025 0.00% 2121 Postage $13,000 ($13,000) $0 $0 $15,000 0.00% 2399 Outside Agency Serv $9,000 ($9,OOO) $0 $0 $10,000 0.00% 2635 Building Rentals $800 ($800) $0 $0 $900 0.00% 2678 Rental Misc Equip $90,000 ($90,000) $0 $0 $100,000 0.00% 5300 Stationary & Office Supplies $30,000 ($30,000) $0 $0 $33,000 0.00% Total EXPENDITURES $201,105 ($201,105) $0 $0 $225,925 0.00% Net $201,105 ($201,105) $0 $0 $225,925 0.00% 59 City of Pickering Run Date: 30/05/0110:41 AM 2001 Current Budget Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 2191 Elections for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. EXPENDITURES 1100 Salaries & Wages $0 $46,577 $56,280 $0 -100.00% 1200 Overtime $0 $170 $0 $0 0.00% 1400 Employer Contributjons $0 $400 $2,025 $0 -100.00% 2110 Travel $0 $103 $0 $0 0.00% 2121 Postage $0 $11,826 $13,000 $0 -100.00% 2210 Advertising $0 $7,871 $0 $0 0.00% 2399 Outsjde Agency Serv $0 $2,643 $9,000 $0 -100.00% 2635 Building Rentals $0 $900 $800 $0 -100.00% 2678 Rental Mjsc Equjp $0 $91,102 $90,000 $0 -100.00% 5300 Statjonary & Office Supplies $0 $32,522 $30,000 $0 -100.00% Total EXPENDITURES $0 $194,113 $201,105 $0 -100.00% Net $0 $194,113 $201,105 (201,105) $0 -100.00% 60 City of Pickering 2001 to 2003 THREË YEAR Run Date: 30105101 9:57 AM Current Budget Summary 2198 Records Management Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 2392 Consulting & Professional $15,000 $0 $15,000 $15,300 $15,606 0.04% Total EXPENDITURES $15,000 $0 $15,000 $15,300 $15,606 0.04% Net $15,000 $0 $15,000 $15,300 $15,606 0.04% 61 City of Pickering 2001 Current Budget Run Date: 30/05/0110:41 AM 2198 Records'Management Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?(}(}f EXPENDITURES 2392 Consultjng & Professional $19,274 $9,141 $15,000 0 $15,000 0.00% Total EXPENDITURES $19,274 $9,141 $15,000 0 $15,000 0.00% Net $19,274 $9,141 $15,000 0 $15,000 0.00% 62 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2198 Records Management Expenses 2392 Consultive & Professional <-> Microfiching of documents Total 2392 Consultive & Professional Total. $15,000 $15,000 $15,000 Total Expenses Revenue $15,000 Total Revenues Net Expenses $15,000 63 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105101 9:57 AM Current Budget Summary 2199 Print Shop/Mall Room Report Name: Three Year Budget Summary A A ad Bell M 22 2001 S 'DDroV jV Dune av: 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $65,367 $439 $65,806 $65,806 $65,806 0.00% 1200 Overtime $1,500 $0 $1,500 $1,500 $1,500 0.00% 1400 Employer Contributions $15,045 {$91 0) $14,135 $14,135 $14,135 0.00% 2121 Postage $100,000 $0 $100,000 $102,000 $104,040 0.04% 2122 Courier $16,000 $8,000 $24,000 $24,480 $24,970 0.04% 2365 Purch Pmting/Broch/News Ltr $9,000 $4,000 $13,000 $13,260 $13,525 0.04% 2399 Outside Agency Serv $19,500 $0 $19,500 $19,890 $20,288 0.04% 5300 Stationary & Office Supplies $8,000 $8,000 $16,000 $16,320 $16,646 0.04% 5902 Misc Equip & Tools (under $300) $50 $0 $50 $51 $52 0.04% 5301 Printing Supplies $105,000 $0 $105,000 $107,100 $109,242 0.04% Total EXPENDITURES $339,462 $19,529 $358,991 $364,542 $370,204 0.03% Net $339,462 $19,529 $358,991 $364,542 $370,204 0.03% 64 City of Pickering 2001 Current Budget Run Date: 30/05/0110:41 AM 2199 Print Shop/Mail Room Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expendkures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $81,461 $62,182 $65,367 439 $65,806 0.67% 1200 Overtime $0 $459 $1,500 0 $1,500 0.00% 1400 Employer Contributions $13,709 $14,150 . $15,045 ( 910) $14,135 -6.05% 2121 Postage $81,184 $81,865 $100,000 0 $100,000 0.00% 2122 Courier $13,629 $30,996 $16,000 8,000 $24,000 50.00% 2365 Purch Pmting/Broch/News Ltr $9,338 $11,259 $9,000 4,000 $13,000 44.44% 2399 Outside Agency Serv $22,963 $9,526 $19,500 0 $19,500 0.00% 5300 Statjonary & Office Supplies $21,551 $15,967 $8,000 8,000 $16,000 100.00% 5902 Mise Equip & Tools (under $0 $0 $50 0 $50 0.00% 5301 Prjnting Suppljes $103,505 $108,551 $105,000 0 $105,000 0.00% Total EXPENDITURES $347,340 $334,955 $339,462 19,529 $358,991 5.75% Net $347,340 $334,955 $339,462 19,529 $358,991 5.75% 65 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2199 Print Shop/Mail Room Report Name: Background Info. with Totals As Approved Bv Council May 22,2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages 1200 Overtime <-> Complete unusual print requests Total 1100 Salaries & Wages $65,806 $65,806 Total 1200 Overtime $1,500 $1,500 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EL, EHT.,) and employer provided benefits such as dental and optical $14,135 2121 Postage <-> Costs of all City mail Total 1400 Employer Contributions $14,135 Total2121 Postage $100,000 $100,000 2122 Freight,Express & Cartage <-> Cost of courier services 2365 Purch. Pr./Broch./News Lt <-> Cost of printing (specialized) done by outside sources Total 2365 Purch. Pr./Broch./News Lt Total 2122 Freight,Express & Cartage $24,000 $24,000 2399 Outside Agency Services <-> The City's daily, scheduled mail delivery Total 2399 Outside Agency Services $13,000 $13,000 5300 Stationery & Office Supplies <-> Stationery and envelopes for corporate-wide use <Reduced by T JQ> $19,500 $19,500 5301 Printing Supplies <-> Supplies and maintenance for all copiers and other related equipment Total 5301 Printing Supplies Total 5300 Stationery & Office Supplies $22,000 ($6,000) $16,000 5902 Misc. Equip. (under $300. <-> Extraordinary or minor purchases $105,000 $105,000 Total 5902 Misc. Equip. (under $300. Total. $50 $50 $358,991 Total Expenses $358,991 Revenue Total Revenues Net Expenses $358,991 66 City of Pickering Run Date: 30105/01 9:57 AM 2001 to 2003 THREE YEAR Current Budget Summary 2220 By-Law Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $275,667 ($32,789) $242,878 $242,878 $242,878 0.00% 1200 Overtime $8,000 $2,000 $10,000 $10,000 $10,000 0.00% 1400 Employer Contributions $63,825 ($10,720) $53,105 $53,105 $53,105 0.00% 1900 Uniforms $4,200 $700 $4,900 $4,998 $5,098 0.04% 2110 Travel $2,000 $0 $2,000 $2,040 $2,081 0.04% 2131 Telephones $1,800 $1,000 $2,800 $2,856 $2,913 0.04% 2220 Subscription & Publications $150 $0 $150 $153 $156 0.04% 2340 Seminars & Education $5,050 $3,550 $8,600 $8,772 $8,947 0.04% 2370 Insurance Premium $630 $370 $1,000 $1,000 $1,000 0.00% 2371 Ins. Deductible $0 $0 $0 $0 $0 0.00% 2392 Consulting & Professional $1,500 $0 $1,500 $1,530 $1,561 0.04% 2395 Memberships $2,050 $650 $2,700 $2,754 $2,809 0.04% 2399 Outside Agency Serv $1,000 $30,000 $31,000 $31,620 $32,252 0.04% 2457 Veh - Repairs & Maint $6,000 $0 $6,000 $6,120 $6,242 0.04% 2678 Rental Mise Equip $1,000 $0 $1,000 $1,020 $1,040 0.04% 5302 Forms $8,000 $0 $8,000 $8,160 $8,323 0.04% 5900 Gas, Oil Tires $8,000 $0 $8,000 $8,160 $8,323 0.04% 5902 Misc Equip & Tools (under $300) $1,000 $0 $1,000 $1,020 $1,040 0.04% 6000 Parking - MOT $12,000 $2,000 $14,0001 $14,280 $14,566 0.04% Total EXPENDITURES $401,872 ($3,239) $398,6331 $400,466 $402,334 0.01% REVENUES 1510 Lie. & Per -Pool Enclosure ($10,000) ($1,OOO) ($11,000) ($11,220) ($11,444) 0.04% 1512 Lic. & Per-Business ($120,640) ($19,360) ($140,OOO) ($142,800) ($145,656) 0.04% 1513 Lie. & Per-Amusement ($50,OOO) $10,000 ($40,OOO) ($40,800) ($41,616) 0.04% 1514 Lie. & Per-Taxi ($30,OOO) $0 ($30,OOO) ($30,600) ($31,212) 0.04% 1520 Lie. & Per Parking, etc. ($250,OOO) ($100,000) ($350,000)1 ($357,000) ($364,140) 0.04% Total REVENUES ($460,640) ($110,360) {$571 ,000)1 ($582,420) ($594,068) 0.04% Net ($58,768) ($113,599) ($172.367) ($181,954) ($191,734) 0.11% 67 City of Pickering Run Date: 30/05/0110:42 AM 2001 Current Budget Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 2220 By-law for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?OOO EXPENDITURES 1100 Salaries & Wages $277,527 $284,331 $275,667 ( 32,789) $242,878 -11.89% 1200 Overtime $0 $11,451 $8,000 2,000 $10,000 25.00% 1400 Employer Contributions $40,072 $44,978 $63,825 (10,720) $53,105 -16.80% 1900 Uniforms $2.245 $3,750 $4,200 700 $4,900 16.67% 2110 Travel $2,295 $4,584 $2,000 0 $2,000 0.00% 2131 Telephones $1,961 $2,485 $1,800 1,000 $2,800 55.56% 2220 Subscription & Publications $0 $0 $150 0 $150 0.00% 2340 Semjnars & Education $3,154 $4,464 $5,050 3,550 $8,600 70.30% 2370 Insurance Premjum $770 $975 $630 370 $1,000 58.73% 2371 Ins. Deductible $0 $792 $0 0 $0 0.00% 2392 Consulting & Professional $1,429 $1 ,315 $1,500 0 $1,500 0.00% 2395 Memberships $491 $358 $2,050 650 $2,700 31.71% 2399 Outside Agency Serv $5,323 $1,757 $1,000 30,000 $31,000 3000.00% 2457 Veh - Repairs & Majnt $3,793 $5,791 $6,000 0 $6,000 0.00% 2678 Rental Misc Equip $114 $449 $1,000 0 $1,000 0.00% 5302 Forms $2,284 $7,065 $8,000 0 $8,000 0.00% 5900 Gas, Oil Tires $4,682 $5,633 $8,000 0 $8,000 0.00% 5902 Misc Equip & Tools (under $1,483 $955 $1,000 0 $1,000 0.00% 6000 Parking - MOT $9,950 $10,230 $12,000 2,000 $14,000 16.67% Total EXPENDITURES $357,572 $391,363 $401,872 ( 3,239 $398,633 -0.81% REVENUES 1510 Lic. & Per -Pool Enclosure ($11,000) 10.00% 1512 Lic. & Per-Business ($140,000) 16.05% 1513 Lic. & Per-Amusement ($40,000) -20.00% 1514 Lic. & Per-Taxi ($30,000) 0.00% 1520 Lic. & Per Parking, etc. ($350,000) 40.00% Total REVENUES $571,000 23.96% Net ($123,915) ($58,768)1 (113,599) ($172,367) 193.30% 68 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2220 By-Law Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Provision is included for fourth MLEO (April 1 - Start Date) <Reduced by T JQ> Start Date Changed to July 1 <Deferred by T JQ> to 2004 1200 Overtime <-> To complete investigations Total 1100 Salaries & Wages $242,878 $33,060 ($11,020) ($22,040) $242,878 Total 1200 Overtime $10,000 $10,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provjded benefits such as dental and optical. $53,105 1900 Uniforms <-> 7 employees @ $700 (Manager, 4 MLEO's, 2 PCO's) Total 1900 Uniforms Total 1400 Employer Contributions $53,105 2110 Travel <-> Officers mileage $4,900 $4,900 2131 Cellular Phones <-> Based on 2000 cell phone charges $2,000 $2,000 Total 2110 Travel 2220 Subscriptions & Publications <-> Miscellaneous publications $2,800 $2,800 Total2131 Cellular Phones 2340 Seminars & Education <-> 3 Officers for property standards course @ $850 <-> Municipal Law Enforcement Officers Course for 3 Officers @ $500 <-> 2 Officers & Manager for MLEO seminar @ $850 <-> Various Seminars and training sessions <-> Second unit of Prosecutors' course for Manager Total 2340 Seminars & Education Total 2220 Subscriptions & Publications $150 $150 2370 Insurance Direct <-> Insurance $2,550 $1,500 $2,550 $1,000 $1,000 $8,600 2392 Consultive & Professional <-> Company and title searches Total 2370 Insurance Direct $1 ,000 $1,000 $1,500 $1,500 2395 Memberships <-> 5 memberships to MLEO Assoc. @ $200 <-> 5 memberships to Property Standards Assoc. @ 250 <-> AMCTO membership for Manager <-> Certified Municipal Manager (CMO) designation for Manager Total 2392 Consultive & Professional $1,000 $1,250 $300 $150 69 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM Report Name:' Background Info. with Totals As Approved Bv Council May 22,2001 2001 BUDGET 2220 By-Law Total 2395 Memberships 2399 Outside Agency Services <-> Use of process servers for info. to be served upon defendants who live outside of Pickering <-> Lease for hand held units 2457 Vehicle-Repair & Maintenance <-> Servicing of vehicles Total 2399 Outside Agency Services 2678 Misc. Equipment Rental <-> Rental of pagers Total 2457 Vehicle-Repair & Maintenance 5302 Forms <-> Various related documents Total 2678 Misc. Equipment Rental Total 5302 Forms 5900 Gas, Oil, Tires Etc. <-> Fuel use for 4 vehicles 5902 Misc. Equip. (under $300. <-> Purchase of extraordinary items Total 5900 Gas, Oil, Tires Etc. Total 5902 Misc. Equip. (under $300. 6000 Parking - MOT <-> Admin. fee is charged to attach outstanding parking fines to a drivers license renewal. Total 6000 Parking - MOT Total. Total Expenses Revenue 0000 LlC.&PERMITS - POOL ENCL <-> Should increase somewhat over 1999 due to increased development Total 0000 LlC.&PERMITS - POOL ENCL 0000 LlC.&PERMITS - BUSINESS <-> METC market, public halls, wrecking yards, signs, carnivals, adult video shops, horse riding establishments, hawkers & peddlars, body rub parlours Total 0000 LlC.&PERMITS - BUSINESS 0000 LlC.&PERMITS - AMUSEMNT <-> Issuance of licenses for raffles, bingos, etc. Total 0000 LlC.&PERMITS - AMUSEMNT 0000 LlC.&PERMITS - TAXI . <-> Based on previous years experience Total 0000 LlC.&PERMITS - TAXI 0000 FINES - PARKING. ETC. <-> Parking and other by-law fines Total 0000 FINES - PARKING, ETC. : 70 $2,700 $1,000 $30,000 $31,000 $6,000 $6,000 $1,000 $1,000 $8,000 $8,000 $8,000 $8,000 $1,000 $1,000 $14,000 $14,000 $398,633 $398,633 ($11,000) ($11,000) ($140,000) ($140,000) ($40,000) ($40,000) ($30,000) ($30,000) ($350,000) ($350,000) City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2220 By-Law Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Total. ($571,000) Total Revenues Net Expenses ($571,000) ($172,367) '71 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105101 9:57 AM Current Budget Summary 2230 Crossing Guards Report Name: Three Year Budget Summary As Annmved B Council M"" 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Waaes $0 $0 $0 $0 $0 0.00% 2399 Outside Agency Serv $240,000 $0 $240,000 $244,800 $249,696 0.04% Total EXPENDITURES $240,000 $0 $240,000 $244,800 $249,696 0.04% Net $240,000 $0 $240,000 $244,800 $249,696 0.04% '12 City of Pickering 2001 Current Budget Run Date: 30/05/0110:42 AM 2230 Crossing Guards Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $0 $0 $0 0 $0 0.00% 2399 Outside Agency Serv $233,701 $222,673 $240,000 0 $240,000 0.00% Total EXPENDITURES $233,701 $222,673 $240,000 0 $240,000 0.00% Net $233,701 $222,673 $240,000 0 $240,000 0.00% 73 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2230 Crossing Guards Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET Expenses 2399 Outside Agency Services <-> Contract with Adecco employment agency, also additional crossings Total 2399 Outside Agency Services Total. $240,000 $240,000 $240,000 Total Expenses Revenue $240,000 Total Revenues Net Expenses $240,000 74 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105101 9:57 AM Current Budget Summary 2293 Animal Control Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 2110 Travel $100 $0 $100 $102 $104 0.04% 2399 Outside Aaency Serv $6,000 $9,000 $15,000 $15,300 $15,606 0.04% 7180 PAW Animal Control Centre $217,600 $12,400 $230,000 $234,600 $239,292 0.04% 7181 Livestock Killed $4,000 $0 $4,000 $4,080 $4,162 0.04% Total EXPENDITURES $227,700 $21,400 $249,100 $254,082 $259,164 0.04% REVENUES 1516 Lic. & Per.- Animal ($25,000) ($15,000) ($40,000) ($40,800) ($41,616) 0.04% 1623 Ont. Specific Grants ($2,OOO) $0 ($2,000) ($2,040) ($2,081) 0.04% Total REVENUES ($27,000) ($15,000) ($42,000) ($42,840) ($43,697) 0.04% Net $200,700 $6,400 $207,100. $211,242 $215,467 0.04% 75 City of Pickering 2001 Current Budget Run Date: 3010510110:42 þ.JJ, 2293 Animal Control Report Name: Current Budget As Approved By Council May 22, 2001 Transactions procened up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ')()()(1 EXPENDITURES 2110 Travel $98 $139 $100 0 $100 0.00% 2399 Outside Agency Serv $6,418 $9,710 $6,000 9,000 $15,000 150.00% 7180 PAW Animal Control Centre $190,981 $220,363 $217,600 12,400 $230,000 5.70% 7181 Livestock Killed $4,818 $4,746 $4,000 0 $4,000 0.00% Total EXPENDITURES $202,315 $234,958 $227,700 21,400 $249,100 9.40% REVENUES 1516 Lic. & Per.- Animal ($30,724) ($33,786) ($25,000) ( 15,000) ($40,000) 60.00% 1623 ant. Specific Grants ($6,580 ($2,020 ($2,000 0 ($2,000) 0.00% Total REVENUES ($37,304) ($35,806 ($27,000' ( 15,000) ($42,000) 55.56% Net $165,011 $199,151 $200,700 6,400 $207,100 3.19% 76 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2293 Animal Control Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 2110 Travel <-> Mileage costs of the Livestock valuers 2399 Outside Agency Services <-> Livestock Valuers fee of $50, also the commissions pd. to the persons Total 2399 Outside Agency Services $100 $100 Total 2110 Travel 7180 Ontario Humane Society <-> Slight increase to provide for one additional staff person Total 7180 Ontario Humane Society $15,000 $15,000 7181 Livestock Killed <-> Cost of livestock killed by dogs and wild animals Total7181 Livestock Killed Total. $230,000 $230,000 $4,000 $4,000 $249,100 Total Expenses $249,100 Revenue 0000 LlC.&PERMITS - ANIMAL <-> Door to door selling of dog tags Total 0000 LlC.&PERMITS - ANIMAL ($40,000) ($40,000) ($2,000) ($2,000) ($42,000) 2293 Ont Grant - Animal Contro <-> Total 2293 Ont Grant - Animal Contro Total. Total Revenues Net Expenses ($42,000) $207,100 77 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30105101 9:58 AM 2743 loA.CAC. Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 2110 Travel $600 $0 $600 $612 $624 0.04% 2210 Advertising $700 $0 $700 $714 $728 0.04% 2220 Subscription & Publications $200 $0 $200 $204 $208 0.04% 2340 Seminars & Education $600 $0 $600 $612 $624 0.04% 2392 Consulting & Professional $13,500 ($8,500) $5,000 $5,100 $5,202 0.04% 2394 Recpt, Prom & Sp Events $500 $0 $500 $510 $520 0.04% 2395 Memberships $200 $0 $200 $204 $208 0.04% 2396 Photo, Mapping, Printing $1,500 $0 $1,500 $1,530 $1,561 0.04% 5300 Stationary & Office Supplies $300 $0 $300 $306 $312 0.04% 5400 Gift Shop Plaques $500 $0 $500 $510 $520 0.04% 5902 Misc Equip & Tools (under $300) $50 $0 $50 $51 $52 0.04% T etal EXPENDITURES $18,650 ($8,500) $10,150 $10,353 $10,559 0.04% Net $18,650 ($8,500) $10,150 $10,353 $10,559 0.04% 78 City of Pickering 2001 Current Budget Run Date: 3010510110:42 AM 2743 LAC.A.C. Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 YS. ?nnn EXPENDITURES 2110 Travel $96 $0 $600 0 $600 0.00% 2210 Advertising $0 $0 $700 0 $700 0.00% 2220 Subscrjptjon & Publications ($50) $0 $200 0 $200 0.00% 2340 Seminars & Educatjon $0 $0 $600 0 $600 0.00% 2392 Consultjng & Professional $3,367 $10,085 $13,500 ( 8,500) $5,000 -62.96% 2394 Recpt, Prom & Sp Events $239 $0 $500 0 $500 0.00% 2395 Membershjps $40 $60 $200 0 $200 0.00% 2396 Photo, Mapping, Printing $33 $0 $1,500 0 $1,500 0.00% 5300 Statjonary & Office Supplies $188 $0 $300 0 $300 0.00% 5400 Gift Shop Plaques $0 $818 $500 0 $500 0.00% 5902 Mjsc Equip & Tools (under $0 $0 $50 0 $50 0.00% Total EXPENDITURES $3,912 $10,962 $18,650 (8,500' $10,150 -45.58% Net $3,912 $10,962 $18,650 (8,500) $10,150 -45.58% 79 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2743 L.A.C.A.C. Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 2110 Travel <-> LA.CAC Members may attend the Provincial Conference in 2001 - mileage Total 2110 Travel 2210 Advertising <-> Greater profile for the work Heritage Pickering does Total 2210 Advertising $600 $600 2220 Subscriptions & Publicati <-> Books & Magazines respecting the designation of buildings Total 2220 Subscriptions & Publicati $700 $700 2340 Seminars & Education <-> Attendance of members at annual conferences and local seminars Total 2340 Seminars & Education $200 $200 2392 Consultive & Professional <-> Ongoing process of consultation for purposes of designation <-> Phase 2 of Heritage Joint Project Inventory <Reduced by T JQ> $600 $600 Total 2392 Consultive & Professional $6,000 $10,800 ($11,800) $5,000 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Promotion of Pickerings Heritage during Heritage week, and promote Durham Heritage fest. $500 2395 Memberships <-> Annual fees for Community Heritage Ontario & the Architectural Conservancy Total 2395 Memberships Total 2394 Recpt,Prom. & Sp.Ev.,Gen $500 2396 Photo,Mapping,Printing <-> Print brochures, storage & maintenance of the Land Registry documents Total 2396 Photo,Mapping,Printing $200 $200 5300 Stationery & Office Suppl <-> Minor supplies for maintaining the Land Registry Documents Total 5300 Stationery & Office Suppl $1,500 $1,500 5400 Gift Shop/Plaques <-> Plaques for designated, & undesignated properties of historical significance Total 5400 Gift Shop/Plaques $300 $300 5902 Misc. Equip. (under $300. <-> Minor equipment - film, etc. $500 $500 Total 5902 Misc. Equip. (under $300. Total. $50 $50 $10,150 Total Expenses $10,150 Revenue Total Revenues tiO City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2743 LA.CAC. Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Net Expenses $10,150 81 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30105101 9:58 AM 2192 Corporate Projects and Policy Report Name: Three Year Budget Summary As Annroved By Council May 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $217,934 $21,684 $239,618 $239,618 $239,618 0.00% 1200 Overtime $2,000 ($1,000) $1,000 $1,500 $1,500 0.50% 1400 Employer Contributions $49,035 $1,495 $50,530 $50,530 $50,530 0.00% 1800 Conferences $1,200 $0 $1,200 $1,224 $1,248 0.04% 2110 Travel $1,900 $200 $2,100 $2,142 $2,185 0.04% 2211 Trade Shows, Exhib & Displays $1,000 $0 $1,000 $1,020 $1,040 0.04% 2131 Telephones $0 $425 $425 $434 $443 0.04% 2210 AdvertisinQ $25,000 $0 $25,000 $25,500 $26,010 0.04% 2220 Subscription & Publications $1,025 $0 $1,025 $1,046 $1,067 0.04% 2340 Seminars & Education $1,725 ($750) $975 $995 $1,015 0.04% 2365 Purch Pmting/Broch/News Ltr $20,500 $5,150 $25,650 $26,163 $26,686 0.04% 2392 Consulting & Professional $0 $10,000 $10,000 $10,200 $10,404 0.04% 2394 Recpt, Prom & Sp Events $11,200 ($1,OOO) $10,200 $10,404 $10,612 0.04% 2395 Memberships $10,510 $512 $11,022 $11,242 $11,467 0.04% 2396 Photo, Mapping, Printing $1,200 $2,200 $3,400 $3,468 $3,537 0.04% 2399 Outside Agency Serv $0 $35,000 $35,000 $35,700 $36,414 0.04% 2678 Rental Mise Equip $375 ($375) $0 $0 $0 0.00% 5300 Stationary & Office Supplies $3,000 $0 $3,000 $3,060 $3,121 0.04% Total EXPENDITURES $347,604 $73,541 $421,145 $424,246 $426,897 0.01% REVENUES 1593 Misc. - Sale of Business Directory ($600) ($400) ($1,000) ($1,020) ($1,040) 0.04% Total REVENUES ($600) ($400) ($1,000) ($1,020) ($1,040) 0.04% Net $347,004 $73,141 $420,145 $423,226 $425,857 0.01% 82 City of Pickering 2001 Current Budget Run Date: 30/0510110:42 AM 2192 Corporate Projects and Policy Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salarjes & Wages $115,317 $216,253 $217,934 21,684 $239,618 9.95% 1200 Overtime $0 $345 $2,000 ( 1,000) $1,000 -50.00% 1400 Employer Contributions $20,706 $30,045 $49,035 1,495 $50,530 3.05% 1800 Conferences $739 $1,006 $1,200 0 $1,200 0.00% 2110 Travel $1,682 $1,407 $1,900 200 $2,100 10.53% 2211 Trade Shows, Exhjb & Displays $589 $0 $1,000 0 $1,000 0.00% 2131 Telephones $0 $379 $0 425 $425 0.00% 2210 Advertising $19,602 $20,757 $25,000 0 $25,000 0.00% 2220 Subscrjption & Publications $144 $715 $1,025 0 $1,025 0.00% 2340 Seminars & Educatjon $562 $1,357 $1,725 (750) $975 -43.48% 2365 Purch Pmting/Broch/News Ltr $22,110 $14,479 $20,500 5,150 $25,650 25.12% 2392 Consulting & Professional $0 $0 $0 10,000 $10,000 0.00% 2394 Recpt, Prom & Sp Events $7,619 $9,596 $11,200 ( 1,000) $10,200 -8.93% 2395 Memberships $2,098 $2,646 $10,510 512 $11,022 4.87% 2396 Photo, Mapping, Printing $1,097 $944 $1,200 2,200 $3,400 183.33% 2399 Outside Agency Serv $0 $0 $0 35,000 $35,000 0.00% 2678 Rental Misc Equip $0 $0 $375 (375) $0 -100.00% 5300 Stationary & Office Supplies $2,197 $2,532 $3,000 0 $3,000 0.00% Total EXPENDITURES $194,463 $302,461 $347,604 73,541 $421,145 21.16% REVENUES 1593 Misc. - Sale of Business ($554) ($609) ($600) (40O ($1,000 66.67% Total REVENUES ($554) ($609) ($600) (40O ($1,000 66.67% Net $193,909 $301,8521 $347,004 73,141 $420,145 21.08% \.1') 'J " City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2192 Corporate Projects and Policy Report Name: Background Info.. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> New Policy Analyst Position (May 1 - Start Date) <Reduced by T JQ> Start Date Changed to July 1 <Deferred by T JQ> New Policy Analyst Position Total 1100 Salaries & Wages $239,618 $26,112 ($6,528) ($19,584) $239,618 1200 Overtime <-> Total 1200 Overtime $1,000 $1,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EL, EHT.,) and employer provided benefits such as dental and optical. $50,530 Total 1400 Employer Contributions $50,530 1800 Conferences <-> Economic Development Council of Ontario (Manager and Economic Development Officer) $1,200 Total 1800 Conferences $1,200 2110 Travel <-> Misc. travel based on 2000 actuals 2131 Cellular Phones <-> Division Cell Phone $2,100 $2,100 Total 2110 Travel Total2131 Cellular Phones $425 $425 2210 Advertising <->. Economic Development Publications Advertising <-> Local Business Newspaper Advertising <-> Discretion amount Total 2210 Advertising $10,000 $10,000 $5,000 $25,000 2211 Tr Shows,Exhib.& Displays <-> Exhibit & display material for trade shows Total 2211 Tr Shows,Exhib.& Displays 2220 Subscriptions & Publicati <-> Reference material, journals and reports $1,000 $1,000 Total 2220 Subscriptions & Publicati $1,025 $1,025 2340 Seminars & Education <-> Topical municipal & economic development seminars <-> Admin. Assist. Seminars 2365 Purch. Pr./Broch./News Lt <-> Business Review Newsletters <-> Redesign & Printing of new City promotional folders <-> Discretionary Brochures/Promotional Pieces <-> New information piece for the East Duffins/Seaton area $500 $475 $975 Total 2340 Seminars & Education $8,950 $11,700 $5,000 $10,000 84 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2192 Corporate Projects and Policy Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <Deferred by T JQ> to 2002 - New information piece for the East Duffins/Section Total 2365 Purch. Pr./Broch./News Lt ($10,000) $25,650 2392 Consultive & Professional <-> Consultant for a business attraction/marketing strategy <-> Discretionary consulting for special development and corporate projects <Deferred by T JQ> to 2002 -- Consultant for a business attraction/marketing Total 2392 Consultive & Professional $30,000 $10,000 ($30,000) $10,000 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Corporate Sponsorship (2 tables - Annual ßoard of Trade Business Excellence Awards) <-> City of Pickering promotional items <.> Discretionary public relations <-> Civic Award Ceremonies $4,700 Total 2394 Recpt,Prom. & Sp.Ev.,Gen $1,000 $1,500 $3,000 $10,200 2395 Memberships <-> Economjc Dev. Council of Ontario (x2) <-> Economic Dev. Assoc. of Canada (x2) <-> Canadian Institute of Planners (Division Head) <-> Ajax/Pickering Board of Trade <-> Tourist Association of Durham <-> Durham Region Manufacturers Assoc. <-> Greater Toronto Marketing Alliance Total 2395 Memberships $450 $350 $362 $1,500 $160 $200 $8,000 $11,022 2396 Photo,Mapping,Printing <-> To cover professional servjces for photo enlargements, map and printing reproductions <-> Printing of colour pages for economic development publications <-> Photography services for updated City photographs for promotional pieces Total 2396 Photo,Mapping,Printjng $1 ,200 2399 Outside Agency Services <-> Corporate writiJgservices <-> Corporate graphics support <-> Facilitation of a Corporate Business Communication Strategy Total 2399 Outside Agency Services $1,200 $1,000 $3,400 $10,000 $10,000 $15,000 $35,000 5300. Stationery & Office Suppl <-> Civic Complex Total 5300 Stationery & Office Suppl Total. $3,000 $3,000 $421,145 Total Expenses Revenue $421,145 2192 Misc - Sale of MaDs <-> Misc. - Sale of Business Directories Total2192 Misc - Sale of Maps ($1,000) ($1,000) 85 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2192 Corporate Projects and Policy Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET Total. ($1,000) Total Revenues Net Expenses ($1,000) $420,145 86 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30105101 9:58 AM 2241 Emergency Operations Control Centre Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages ($9,175) $0 ($9,175) ($9,175) ($9,175) 0.00% 1200 Overtime $0 $500 $500 $500 $500 0.00% 1400 Employer Contributions $11,182 ($509) $10,673 $10,673 $10,673 0.00% 1800 Conferences $1,200 $200 $1,400 $1,428 $1.457 0.04% 2110 Travel $600 $0 $600 $612 $624 0.04% 2131 Telephones $0 $0 $0 $0 $0 0.00% 2220 Subscription & Publications $100 ($50) $50 $51 $52 0.04% 2340 Seminars & Education $450 $770 $1,220 $1,244 $1,269 0.04% 2394 Recpt, Prom & Sp Events $300 $200 $500 $510 $520 0.04% 2395 Memberships $195 ($115) $80 $82 $84 0.05% 2396 Photo, Mapping, Printing $0 $800 $800 $816 $832 0.04% 2435 Build Repairs & Mtce $0 $0 $0 $0 $0 0.00% 2478 Misc Equip Repairs $400 ($100) $3001 $306 $312 0.04% 2678 Rental Misc Equip $375 $200 $575 $587 $599 0.04% 5300 Stationary & Office Supplies $250 $0 $250 $255 $260 0.04% 5302 Forms $0 $0 $0 $0 $0 0.00% 5340 Supplies - Special Events $375 ($375) $0 $0 $0 0.00% 5530 Utilities - Hydro $0 $0 $0 $0 $0 0.00% 5902 Misc Equip & Tools (under $300) $350 ($50) $300 $306 $312 0.04% 5540 Utilities - Cable T.V. $480 $0 $480 $490 $500 0.04% Total EXPENDITURES $7,082 $1,471 $8,553 $8,685 $8,819 0.03% Net $7,082 $1,471 $8,553 $8,685 $8,819 0.03% 87 City of Pickering 2001 Current Budget Run Date: 30/05/0110:42 AM 2241 Emergency Operations Control Centre Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?OOO EXPENDITURES 1100 Salaries & Wages $0 ($9,199) ($9,175) 0 ($9,175) 0.00% 1200 Overtjme $0 $0 $0 500 $500 0.00% 1400 Employer Contributions $0 $7,017 $11,182 (509) $10,673 -4.55% 1800 Conferences $0 $1,199 $1,200 200 $1,400 16.67% 2110 Travel $521 $507 $600 0 $600 0.00% 2131 Telephones $0 $0 $0 0 $0 0.00% 2220 Subscription & Publications $0 $69 $100 (50) $50 -50.00% 2340 Seminars & Educatjon $0 $855 $450 770 $1,220 171.11% 2394 Recpt, Prom & Sp Events $216 $402 $300 200 $500 66.67% 2395 Memberships $0 $178 $195 (115) $80 -58.97% 2396 Photo, Mapping, Printing $0 $0 $0 800 $800 0.00% 2435 Build Repairs & Mtce $559 $0 $0 0 $0 0.00% 2478 Misc Equip Repairs $388 $500 $400 (100) $300 -25.00% 2678 Rental Misc Equip $0 $372 $375 200 $575 53.33% 5300 Statjonary & Office Supplies $2,442 $315 $250 0 $250 0.00% 5302 Forms $0 $0 $0 0 $0 0.00% 5340 Supplies - Special Events $0 $0 $375 (375) $0 -100.00% 5530 Utilities - Hydro $0 $0 $0 0 $0 0.00% 5902 Mise Equip & Tools (under $4 $81 $350 (50) $300 -14.29% 5540 Utilities - Cable T.V. $448 $403 $480 0 $480 0.00% Total EXPENDITURES $4,579 $2,697 $7,082 1,471 $8,553 20.77% Net $4,579 $2,697 $7,082 1,471 $8,553 20.77% 88 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2241 Emergency Operations Control Centre Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Hydro Grant for Project Coordinator's Salary. Total 1200 Overtime $50,825 (~60,000) ($9,175) $500 $500 Total 1100 Salaries & Wages 1200 Overtime <-> 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions $10,673 $10,673 1800 Conferences <-> World Conference on Disaster Management (Hamilton - 3 days) Total 1800 Conferences $1,400 $1,400 2110 Travel <-> Misc. Travel Total 2110 Travel $600 $600 2220 Subscriptions & Publications <-> Emergency Measures Publications Total 2220 Subscriptions & Publications $50 $50 2340 Seminars & Education <-> Provincial Nuclear Exercise (Chalk River - 3 days) <-> CEPC / EMO Public Information Course (Am prior - 5 days) Total 2340 Seminars & Educatjon $900 $320 $1 ,220 2394 Rec/Prom & Sp.Ev./Gen P/R <-> Emergency training sessions - refreshments Total 2394 Rec/Prom & Sp.Ev./Gen P/R $500 $500 2395 Memberships <-> Canadian Emergency Preparedness Association Total 2395 Memberships $80 $80 2396 Photo, Mapping, Printing <-> Laminate working maps at MOC <-> Training Exercise Requirements Total 2396 Photo, Mapping, Printing $600 $200 $8{)0 2478 Misc Equip Rep & Maint <-> Bell Mobility Emergency Measures Program <-> General equipment repairs (MOC) Total 2478 Misc Equip Rep & Maint $200 $100 $300 2678 Misc Equipment Rentals <-> Pager rental, Project Coordinator <-> Group Paging Services (to activate Fan-Out Notification) Total 2678 Misc Equipment Rentals $375 $200 $575 5300 Stationary & Off Supplies ö9 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2241 Emergency Operations Control Centre Report Name: Background Info. with Totals As Approved By Council May 22.2001 2001 BUDGET <-> MOC Total 5300 Stationary & Off Supplies $250 $250 5540 Utilities - Cable TV <-> MOC Total 5540 Utilities - Cable TV $480 $480 5902 Mise Equip (Under $300) <-> Misc. equipment / tools for MOC Total 5902 Mise Equip (Under $300) Total. $300 $300 $8.553 Total Expenses Revenue $8,553 Total Revenues Net Expenses $8,553 90 City of Pi.ckering 2001 to 2003 THREE YEAR Run Date: 30/05101 9:58 AM Current Budget Summary 2139 Human Resources Report Name: Three Year Budget Summary As Annmved B Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & WaqeS $279,943 $4,948 $284,891 $284,891 $284,891 0.00% 1200 Overtime $2,605 $0 $2,605 $2,605 $2,605 0.00% 1400 Employer Contributions . $63,573 ($3,198) $60,375 $60,375 $60,375 0.00% 1700 Long Term Service Gifts $6,665 $3,690 $10,355 $10,562 $10,773 0.04% 1800 Conferences $2,060 $400 $2,460 $2,509 $2.559 0.04% 2110 Travel $200 $0 $200 $204 $208 0.04% 2131 Telephones $927 $0 $927 $946 $965 0.04% 2210 Advertising $10,300 $16,200 $26,500 $27,030 $27,571 0.04% 2220 Subscription & Publications $1,544 $0 $1,544 $1,575 $1,607 0.04% 2340 Seminars & Education $4,442 $1,558 $6,000 $6,120 $6,242 0.04% 2392 Consulting & Professional $120,009 ($9,509) $110,500 $112,710 $114,964 0.04% 2394 Recpt, Prom & Sp Events $2,060 $940 $3,000 $3,060 $3,121 0.04% 2395 Memberships $1,689 $0 $1,689 $1,723 $1,757 0.04% 2396 Photo, Mapping, Printing $1,030 $0 $1,030 $1,051 $1,072 0.04% 5300 Stationary & Office Supplies $4,120 $0 $4,120 $4,202 $4,286 0.04% Total EXPENDITURES $501,167 $15,029 $516,196 $519,563 $522,996 0.01% Net $501,167 $15,029 $516,196 $519,563 $522,996 0.01% 191 City of Pickering 2001 Current Budget Run Date : 30105/01 10:42 AM 2139 Human Resources Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salarjes & Wages $309,970 $311,832 $279,943 4,948 $284,891 1.77% 1200 Overtime $0 $1,916 $2,605 0 $2,605 0.00% 1400 Employer Contributjons $41,157 $45,715 $63,573 (3,198) $60,375 -5.03% 1700 Long Term Service Gjfts $6,265 $5,895 $6,665 3,690 $10,355 55.36% 1800 Conferences $2,014 $0 $2,060 400 $2,460 19.42% 2110 Travel $74 $149 $200 0 $200 0.00% 2131 Telephones $452 $364 $927 0 $927 0.00% 2210 Advertising $33,216 $33,548 $10,300 16,200 $26,500 157.28% 2220 Subscrjption & Publications $1,475 $1,330 $1,544 0 $1,544 0.00% 2340 Semjnars & Educatjon $1,471 $3,715 $4,442 1,558 $6,000 35.07% 2392 Consulting & Professional $96,439 $113,621 $120,009 ( 9,509) $110,500 -7.92% 2394 Recpt, Prom & Sp Events $3,031 $2,419 $2,060 940 $3,000 45.63% 2395 Memberships $1,608 $1,504 $1,689 0 $1,689 0.00% 2396 Photo, Mapping, Printing $134 $855 $1,030 0 $1,030 0.00% 5300 Stationary & Office Supplies $2,075 $3,155 $4,120 O . $4,120 0.00% Total EXPENDITURES $499,380 $526,019 $501,167 15,029 $516,196 3.00% Net $499,380 $526,019 $501,167 15,029 $516,196 3.00% , 92 I City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2139 Human Resources Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages 1200 Overtime <-> As required by the Corporation - evening work and meetings Total 1200 Overtime 1400 Employer Contributions <.> This item includes mandatory deductions (CPP.,EI.,EHT) and employer provided benefits such as dental and optical Total 1400 Employer Contributions 1700 Long Term Service Gifts <-> 25 year Employee Recognition (3 watches @ 250) <-> Employee Recognition Presentation of Awards <-> Employee Appreciation Event <-> Retirements 15 @ $400 (Increase as a result of new Omers retirement rules ending Dec.31/01) Total 1700 Long Term Service Gifts 1800 Conferences <-> H.R. Professionals Association of Ontario (Division Head) <-> Admin. Assistant Professional Conference (Administrative Assistant) Total 1800 Conferences 2110 Travel <-> Outside meetings Total 2110 Travel 2131 Cellular Phones <-> Unallocated Total2131 Cellular Phones 2210 Advertising <-> Additional funds allocated for advertising of vacancies arising from possible retirements as a result of OMERS early retirement incentives Total 2210 Advertising 2220 Subscriptions & Publications <-> Reference material, journals and reports Total 2220 Subscriptions & Publications 2340 Seminars & Education <-> Training for H.R. Staff to maintain knowledge of new legislation Standards and emerging HR issues <-> Canadian Compensation Association-Supervisor of HR <-> Employment Standards Act (Revisions) Total 2340 Seminars & Education 2392 Consultive & Professional <-> PPFA Interest arbitration <-> PPFA Firefighter termination of employment <.> PPFA Collective bargaining 93 $284,891 $284,891 $2,605 $2,605 $60,375 $60,375 $750 $1,030 $2,575 $6,000 $10,355 $2,060 $400 $2,460 $200 $200 $927 $927 $26,500 $26,500 $1,544 $1,544 $4,000 $1,000 $1,000 $6,000 $25,000 $20,000 $5,000 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2139 Human Resources <-> PPFA Platoon Chiefs (Application to OLRB) <-> CUPE - Rights arbitration (termination) (1 day hearing) <-> CUPE - Rights arbitration (termination) (2 day hearing) <-> CUPE Collective bargaining <-> Ongoing administrative legal advice(acctshared by CAO/HR,ie Transit amalgamation/various personnel matters) <-> Employee & Family Assistance Program (Council Resolution 441/97) <-> York University Fitness/Medical Assess for F.T. Firefighters ($250/applicant) <-> Pre-employment medicals (City Policy) <-> Pre-employment Criminal Reference Checks @ $20/each (City Policy) <-> Compensation consultant <-> Pay equity compliance issue <Deleted by T JQ> PPFA Interest arbitration <Deleted by T JQ> PPFA Platoon Chiefs (Application to OLRB) Total 2392 Consultive & Professional 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Employee Relations/f1owers/condolences/miscellaneous expenses Total 2394 Recpt,Prom. & Sp.Ev.,Gen 2395 Memberships <-> HR Professionals Assoc. of Ontario (Division Head) <-> Ontario Mun. Human Resource Assn. (Division Head) <-> HR Professionals Assoc. of Ontario (Supervisor of HR) <-> HR Professionals Association of Ontario ( Employment Services Coordinator) <-> HR Professionals Association Durham Region ( Employment Services <-> Ontario Municipal Management Institute Renewal (OMMI) (Corporate Total 2395 Memberships 2396 Photo, mapping printing <-> Misc. Printing - Employment Services Forms Total 2396 Photo, mapping printing 5300 Stationery & Office Supplies <-> Unallocated Total 5300 Stationery & Office Supplies Total. Total Expenses Revenue Total Revenues Net Expenses 94 $10,000 $8,000 $12,000 $3,000 $20,000 $23,000 $3,500 $3,000 $3,000 $5,000 $5,000 ($25,000) ($10,000) $110,500 $3,000 $3,000 $340 $154 $340 $155 $100 $600 $1,689 $1,030 $1,030 $4,120 $4,120 $516,196 $516,196 $516,196 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05101 9:58 AM Current Budget Summary 2141 Safety & Training Report Name: Three Year Budget Summary As AMlOyed B Council May 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET ,2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $47,780 $3,045 $50,825 $50,825 $50,825 0.00% 1400 Employer Contributions $4,778 $5,897 $10,675 $10,675 $10,675 0.00% 2110 Travel $200 $200 $400 $408 $416 0.04% 2220 Subscription & Publications $345 $300 $645 $658 $671 0.04% 2340 Seminars & Education $23,110 ($5,180) $17,930 $18,289 $18,655 0.04% 2392 Consulting & Professional $1,030 ($1,030) $0 $0 $0 0.00% 2395 Memberships $245 $180 $425 $434 $443 0.04% 5300 Stationary & Office Supplies $400 $0 $400 $408 $416 0.04% 5380 Educational/Promotional Materials $0 $500 $500 $510 $520 0.04% 5390 Workplace Accommodations $0 $500 $500 $510 $520 0.04% Total ,EXPENDITURES $77,888 $4,412 $82,300 $82,717 $83,141 0.01% Net $77 ,888 $4,412 $82,300 $82,717 $83,141 0.01% 95 City of Pickering 2001 Current Budget Run Date: 30105/01 10:42 AM 2141 Safety & Training Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. 9(1(1(1 EXPENDITURES 1100 Salarjes & Wages $37,257 $44,903 $47,780 3,045 $50,825 6.37% 1400 Employer Contributions $4,087 $4,911 $4,778 5,897 $10,675 123.42% 2110 Travel $156 $455 $200 200 $400 100.00% 2220 Subscription & Publications $272 $233 $345 300 $645 86.96% 2340 Seminars & Education $13,928 $17,741 $23,110 (5,180) $17,930 -22.42% 2392 Consulting & Professional $0 $0 $1,030 (1,030) $0 -100.00% 2395 Memberships $375 $222 $245 180 $425 73.47% 5300 Stationary & Office Supplies $572 $505 $400 0 $400 0.00% 5380 Educational/Promotional $0 $0 $0 500 $500 0.00% Materjals 5390 Workplace Accommodations $0 $0 $0 500 $500 0.00% Total EXPENDITURES $56,649 $68,970 $77,888 4,412 $82,300 5.67% Net $56,649 $68,970 $77,888 4,412 $82,300 5.67% 96 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2141 Safety & Training Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EL, EHT.,) and employer provided benefits such as dental and optical Total 1100 Salaries & Wages $50,825 $50,825 $10,675 Total 1400 Employer Contributions $10,675 2110 Travel <-> Cover parking and mileage for outside meetings Total 2110 Travel 2220 Subscriptions & Publicati <-> OHS Magazine <-> Accident Prevention Magazine <.> WSIB Policy Manual Update <-> Training Magazine <-> OHS Acts & Regulations $400 $400 2340 Seminars & Education <-> First Aid <-> Annual OHS Conference <-> JHSC Training. <-> JHSC Certification <-> Corporate Staff Training & Development Program <Reduced by T JQ> Total 2220 Subscriptions & Publicati $100 $25 $90 $130 $300 $645 Total 2340 Seminars & Education $620 $810 $1,500 $1,000 $30,000 ($16,000) $17,930 2395 Memberships <-> WSIB Users Group <-> Canadian Society of Safety Engineers 5300 Stationery & Office Suppl <-> Misc. office supplies including toner cartridges, binders, business cards, day Total 5300 Stationery & Office Suppl Total 2395 Memberships $185 $240 $425 5380 Educational/Promotional Materials <-> Unallocated $400 $400 Total 5380 Educational/Promotional Materials $500 $500 5390 Workplace Accommodations <-> Un allocated Total 5390 Workplace Accommodations Total. $500 $500 $82,300 Total Expenses $82,300 Revenue 97 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2141 Safety & Training Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Total Revenues Net Expenses $82,300 98 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05101 9:58 AM Current Budget Summary 2125 Legal Services Report Name: Three Year Budget Summæy As Annroved B Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $265,247 ($117,491) $147,756 $147,756 $147,756 0.00% 1200 Overtime $5,000 ($4,500) $500 $500 $500 0.00% 1400 Employer Contributions $60,481 {$29,351} $31,130 $31,13Ó $31,130 0.00% 1800 Conferences $500 ($400) $100 $102 $104 0.04% 2110 Travel $1,900 ($500) $1,400 $1,428 $1,457 0.04% 2131 Telephones $250 $0 $250 $255 $260 0.04% 2220 Subscription & Publications $6,000 ($2,600) $3,400 $3,468 $3,537 0.04% 2320 LeQal Services $6,000 $500 $6,500 $6,630 $6,763 0.04% 2340 Seminars & Education $1,000 $650 $1,650 $1,683 $1,717 0.04% 2392 Consulting & Professional $80,000 $45,000 $125,000 $127,500 $130,050 0.04% 2394 Recpt, Prom & Sp Events $250 $0 $250 $255 $260 0.04% 2395 Memberships $2,120 ($1,590) $530 $541 $552 0.04% 5300 Stationary & Office Supplies $2,500 ($700) $1,800 $1,836 $1,873 0.04% Total EXPENDITURES $431,2481 ($110,982) $320,266 $323,084 $325,959 0.02% REVENUES 1413 Sale of Services - Legal ($85,000) $0 ($85,OOO) ($86,700) {$88,434} 0.04% Total REVENUES ($85,000) $0 ($85,OOO) ($86,700) ($88,434) 0.04% Net $346,248 ($110,982) $235,266 $236,384 $237,525 0.01% 99 City of Pickering 2001 Current Budget Run Date: 30/05/01 10:42 AM 2125 Legal Services Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?()()(1 EXPENDITURES 1100 Salarjes & Wages $264,144 $218,071 $265,247 (117,491) $147,756 -44.30% 1200 Overtjme $0 $0 $5,000 (4,500) $500 -90.00% 1400 Employer Contrjbutions $36,765 $33,276 $60,481 ( 29,351) $31,130 -48.53% 1800 Conferences $149 $10 $500 (400) $100 -80.00% 2110 Travel $1,480 $1,424 $1,900 ( 500) $1,400 -26.32% 2131 Telephones $200 $108 $250 0 $250 0.00% 2220 Subscrjption & Publications $7,241 $7,846 $6,000 ( 2,600) $3,400 -43.33% 2320 Legal Services $5,610 $6,670 $6,000 500 $6,500 8.33% 2340 Seminars & Education $1,142 $913 $1,000 650 $1,650 65.00% 2392 Consultjng & Professional $76,720 $92,256 $80,000 45,000 $125,000 56.25% 2394 Recpt, Prom & Sp Events $0 $0 $250 0 $250 0.00% 2395 Memberships $2,162 $955 $2,120 (1,590) $530 - 75.00% 5300 Stationary & Office Suppljes $2,603 $1,936 $2,500 (700 $1,800 -28.00% Total EXPENDITURES $398,216 $363,464 $431,248 ( 110,982 $320,266 -25.74% REVENUES 1413 Sale of Services - Legal ($83,024) ($68,740 ($85,000) 0 ($85,000' 0.00% Total REVENUES ($83,024) ($68,740 ($85,000) 0 ($85,000' 0.00% Net $315,191 $294,724 $346,248 ( 110,982) $235,266 -32.05% 00 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2125 Legal Services Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages 1200 Overtime <-> To meet workload commitments <Reduced by T JQ> Total 1100 Salaries & Wages $147,756 $147,756 Total 1200 Overtime $5,000 ($4,500) $500 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical 1800 Conferences <-> Prosecutor's Association Workshops (Spring/Fall) (Manager/Clerk) Total 1800 Conferences Total 1400 Employer Contributions $31,130 $31,130 2110 Travel <-> Mileage - Registry Office/Court/Meetings (Manager/Clerk) Total 2110 Travel $100 $100 2131 Cellular Phones <-> Pager $1,400 $1,400 Total2131 Cellular Phones $250 $250 2220 Subscriptions & Publications <-> Reference material, journals and reports Total 2220 Subscriptions & Publications $3,400 $3,400 2320 Legal Services Expenses <-> Searching titles, registering documents, filing documents & obtaining Total 2320 Legal Services Expenses $6,500 $6,500 2340 Seminars & Education <-> Prosecutors' Association Course - North Bay (Clerk) <-> Contract Law Course - Toronto (Manager) <-> Administrative Assistant Seminar - Toronto (Administrative Assistant) Total 2340 Seminars & Education $850 $400 $400 $1,650 2392 Consultive & Professional <-> Reble Ritchie - Various Litigation Matters Total 2392 Consultive & Professional $125,000 $125,000 2394 Recpt, Prom&Sp Ev, Gen <-> Meetings with outside solicitors 2395 Memberships <-> Durham Law Association - Corporate <-> Toronto Law Office Management Assoc. - Manager <-> Institute of Law Clerks of Ontario - Clerk <-> Municipal Law Enforcement Officers Assoc. - Clerk <-> Prosecutors Association - Clerk Total 2394 Recpt, Prom&Sp Ev, Gen $250 $250 $115 $200 $115 $75 $25 1101 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2125 Legal Services Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 5300 Stationery & Office Supplies <-> Total 2395 Memberships $530 Total 5300 Stationery & Office Supplies Total. $1,800 $1,800 $320,266 Total Expenses $320,266 Revenue 0000 SALE OF SERVICES - LEGAL <-> Processing of various agreements/leases, lot control by-laws, building code Total 0000 SALE OF SERVICES - LEGAL Total. ($85,000) ($85,000) ($85,000) Total Revenues Net Expenses ($85,000) $235,266 02 CORPORATE SERVICES DEPARTMENT 2001 BUDGET April 2001 CORPORATE SERVICES DEPARTMENT DEPARTMENTAL MISSION STATEMENT It is the mission of the Corporate Services Department of the Corporation of the City of Pickering to provide responsible, innovative and effective leadership and advice, to ensure that its financial management, information systems activities and the acquisition of goods and services are conducted with efficiency and integrity. To ensure the financial integrity, accountability, and fiscal capacity of the City and to provide financial services and advice to the Chief Administration Officer (CAD,) other Department and Division Heads, the Mayor and Council. This is achieved by means of effective budgeting, accounting, purchasing and financing through planning, policy setting, transaction processing, quality assurance and the provision of operating and strategic management information. To promote and maintain the financial strength, stability and accountability of the Corporation, The Director of Corporate Services and Treasurer is responsible for advising the CAD, other City Department and Division Heads and the City Council on all matters pertaining to the efficient and prudent financial management of the City of Pickering. It is also achieved through an information systems environment that supports and promotes service and efficiency in the business process of the Corporation. This is further enhanced through sound practices and procedures in the acquisition of goods and services, materials and asset management and the disposal of assets. 2001 DEPARTMENTAL GOALS AND OBJECTIVES . To implement the new e-time system and integrate with Payroll and HR. . To enhance the new Budget Reporting software, further integrate with the financial system and incorporate 3 year 'Term of Council" Current and Capital budgets. . To continue the development of sound fiscal policies and long range financial planning for City Services. . To continue to investigate and develop alternative funding sources for the City. . To continue to increase efficiencies, timeliness and co-ordination of budget control systems and financial information. Page 1 of 5 . -. -- CORPORATE SERVICES DEPARTMENT . To improve overall budget information to ensure City programs are consistently presented for budget decision-making purposes. . To provide comprehensive and meaningful financial management information to the CAO, other Departments and the City Council. . To promote and improve the use of management information technology in the Corporation to obtain higher levels of timeliness, efficiency and effectiveness in the pro.Yision of s_ervices. . To continue to research and develop optimal possible financing strategies for the City's current and capital programs. . To further develop procedures for the timely collection of property taxes and other receivables to enhance cashflow management. . To develop and implement Program Budgeting, Performance Measurement and Activity based costing for the year 2001/2 budget process which would facilitate more effective utilization of the City's assets. . To continue with the modernization of the Corporation through the implementation of new systems. . -Tocompletethe conversionofthe-City's-networkfrom NoveI4~1-to.MS;.;Windows----' .-- 2000. . To continue with the replacement of aging computer equipment, including 486- based PCs. . To review current financial systems with the intent to enhance their capabilities or recommend replacement. . To purchase and install a new telephone (voice and data) communications system for the Civic Complex, Library, Recreation Complex, Works Centre and Petticoat Creek Library & Community Centre. Page 2 of 5 o. -- CORPORATE SERVICES DEPARTMENT . To review the role of Supply & Services and its responsibilities in an attempt to achieve efficiencies. . To participate in co-operative purchasing ventures. . To undertake an RFP for Audit services. . To review and update the procurement policy and procedures. . To tacüitate the education with clients to enhance knowledge to compliment purchasing procedures and ensure adherence to corporate standards. . To continue service delivery with a positive focus. . To encourage personal development of staff. - _. - - ...- Page 3 of 5 _. - . CORPORATE SERVICES DEP ARTM ENT 2001 CHALLENGES AND OPPORTUNITIES . To develop a software application to assist with commitment accounting. . To continue to review the major re-alignment of provincial-municipal responsibilities as they become known and to report on a timely basis their financial implications to the City. . To implement the legislative requirements of Bill 140 (Capping Legislation) and to report on a regular and timely basis the financial implications to the City. . To review and update the policies and procedures of the City which provide the financial management controls over the receipt and disbursement of the funds of the Corporation. . To review the adequacy and need of the City's reserves and reserve funds in order to update the relevant policies, procedures and by-laws. . To continue to work with the Treasurers of the Region and the other Area Municipalities in areas of common interest. . To continue to update Corporate Strategic Plans regarding computerization. . To encourage the City to accept new ways of doing business, such as mailing of forms and documents in regards to accounting, accounts payable, and other non-financial-applications..------------ - u --- -------- ---- - ---------- . To provide the City with the automated systems necessary to function within today's business climate. . To encourage the City to adopt and adhere to corporate standards in the Departments areas of business. . To share systems and resources with other municipalities in the G.T.A. . To review and update the customer care tracking system to provide better service to residents and City Departments. Page 4 of 5 -. - - .- CORPORATE SERVICES DEPARTMENT POTENTIAL FOR OPERATIONAL IMPROVEMENT . To continue to examine the operations of the Corporate Services Department and its responsibilities in an attempt to obtain greater efficiencies and effectiveness in the provision of corporate services. . To facilitate the education and training of staff to enhance knowledge and skills to compliment the new organization. . To assist departments in the financial management of their cost centres through improved financial systems. . - . To standardize, improve and automate forms used by tpe Departments. . To finalize and implement the Corporate Financial Control Procedure and By- law. . To continue to define and refine the business operations of all areas of activity in order to provide the highest level of service possible in the most cost effective manner. . To facilitate enhanced business and communications processes and procedures through the installation of a new telephone system. --. -.. -.-. . ...- ---.....-._u..-. Page 5 of 5 The Corporation ofthe City ofl)jckerillg Corporate Services Department November 2000 Chief Admiuisbath'c: Ofßcer ... Ë iiïiJio,'eë -ëöiñiJ ¡ë ïñ ëïi i """ ... ................. ..... 9 Non-Union-Full- Time (NUF1') 0 Non-Unioll-Part-Timo (NUPT) 22 Union-Full- Time (UFl) 2 Union-Part- Time (UPT) ...............................-........................-....................""" Ii; '~ ( Director I Corporale Servlc"" &: Treasur~ (I-WFT) ,Ò," " 1,1..", Adminblrølh'o Auislaut I- (I-I¡UFT) r Finønce &: Tte8sury Senices 1 Corporale SUppOit Service. I : I Maualce Manager AccouRtiBI Services , Financ" & T ø:<ølÌon (I-NUFT) (I-NlIF1) I I AudiV Accounlllll Supervisor I;Ir, Financial I I Clerk PII)"O ; Analysl (1-UF1) (1-1¡UF1) (2 - HUFT) I Coordinator FinØl1ciaJ AnAlyst Accounts Pølable Payroll Clerk Tølllllion Services Clerk II (I-un) (I-WI) (2-UF1) (1-UfT) Tax Clork 11 Tax AMI}"! AccOllllllnl I Clerk II I (I-uF1) (!-ul'T! (t-UfT) : Tax Clerk I Accounts Payable Clerk I (I-\!FT 1-tJP1) ( I - UfT) AccOunting Clerk I (I-UFT 1-UP1) . I Manal"': ManaS~ Information (lYBleIOS Supply &. Sewices (HUF"T) ( Hili f1) Oracle Developer OrllCle Developer ÐuyerU &. DBA (I-UP1) (1-UF1) (I-U~'1 PIOramllJer Network Buyer I IAna/yst Adminúlralor (I-Uf1) (1~1JI1) (1-tJPt) PC Analr"l 'PC Analyet U MnterilJls Boyer I (I-UF1) (1-tJPt) (I-U':l) Melerilllo BO)'er II (I.Uf1) Sto"01 Clerk (I-Uf1) Authorized by: , 6Jyuø Chart No,S City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105/01 4:20 PM Current Budget Summary 2127 Finance Report Name: Three Year Budget Summary As ADDroyed Council May 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $932,505 $5,410 $937,915 $941,415 $941,415 0.00% 1200 Overtime $21,554 $146 $21,700 $21,700 $21,700 0.00% 1400 Employer Contributions $198,349 $3,171 $201,520 $201,520 $201,520 0.00% 1800 Conferences $3,920 $130 $4,050 $4,131 $4,214 0.04% 2110 Travel $1,500 $100 $1,600 $1,632 $1,665 0.04% 2131 Telephones $700 $300 $1,000 $1,020 $1,040 0.04% 2191 Data Processing Services $26,500 $3,500 $30,000 $30,600 $31,212 0.04% 2210 Advertising $1,236 ($636) $600 $612 $624 0.04% 2220 Subscription & Publications $1,999 $551 $2,550 $2,601 $2,653 0.04% 2340 Seminars & Education $4,000 $1,700 $5,700 $5,814 $5,930 0.04% 2365 Purch Pmting/Broch/News Ltr $16,300 $0 $16,300 $16,626 $16,959 0.04% 2392 Consulting & Professional $25,000 $15,000 $40,000 $40,800 $41,616 0.04% 2394 Recpt, Prom & Sp Events $2,800 $2,000 $4,800 $4,896 $4,994 0.04% 2395 Memberships $4,195 $1,365 $5,560 $5,671 $5,784 0.04% 2399 Outside Agency Serv $1,820 ($1,220) $600 $612 $624 0.04% 5300 Stationary & Office Supplies $10,000 $4,000 $14,000 $14,280 $14,566 0.04% 5302 Forms $1,445 $0 $1,445 $1,474 $1,503 0.04% 6000 Bill 79 Costs $12,900 $13,100 $26,000 $26,520 $27,050 0.04% Total EXPENDITURES $1,266,723 $48,617 $1,315,340 $1,321,924 $1,325,069 0.01% REVENUES 1412 Tax Certificates ($140,875) $15,750 ($125,125) ($127,628) ($130,181) 0.04% 1560 Penalties & Interest on Taxes ($900,OOO) ($225,000) ($1,125,OOO) ($1,147,500) ($1,170,450) 0.04% Total REVENUES ($1,O40,875) ($209,250) ($1,250,125) ($1,275,128) ($1 ,300,631) 0.04% Net $225,848 ($160,633) $65,215 $46,796 $24,438 -0.63% l.pJ City of Pickering 2001 Current Budget Run Date: 301051014:17 PM 2127 Finance Report Name: Current Budget As Approved By Council May 22. 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?()()() EXPENDITURES 1100 Salaries & Wages $904,049 $889,922 $932,505 5,410 $937,915 0.58% 1200 Overtime $0 $23,745 $21,554 146 $21,700 0.68% 1400 Employer Contributions $128,611 $133,105 $198,349 3,171 $201,520 1.60% 1800 Conferences $706 $0 $3,920 130 $4,050 3.32% 2110 Travel $834 $965 $1,500 100 $1,600 6.67% 2131 Telephones $1,041 $1,032 $700 300 $1,000 42.86% 2191 Data Processing Servjces $27;680 $26,482 $26,500 3,500 $30,000 13.21% 2210 Advertising $0 $408 $1,236 (636) $600 -51.46% 2220 Subscriptjon & Publications $3,497 $3,495 $1,999 551 $2,550 27.56% 2340 Seminars & Education $2,459 $2,835 $4,000 1,700 $5,700 42.50% 2365 Purch Prnting/Broch/News Ltr $13,670 $18,905 $16,300 0 $16,300 0.00% 2392 Consultjng & Professional $100 $16,617 $25,000 15,000 $40,000 60.00% 2394 Recpt, Prom & Sp Events $5,215 $6,912 $2,800 2,000 $4,800 71.43% 2395 Memberships $3,235 $2,776 $4,195 1,365 $5,560 32.54% 2399 Outside Agency Serv $288 $216 $1,820 (1,220) $600 -67.03% 2478 Misc Equip Repairs $0 $383 $0 0 $0 0.00% 5300 Stationary & Office Supplies $15,659 $15,031 $10,000 4,000 $14,000 40.00% 5302 Forms $1,568 $5,214 $1,445 0 $1,445 0.00% 6000 Bill 79 Costs $10,421 $7,885 $12,900 13,100 $26,000 101.55% Total EXPENDITURES $1,119,032 $1,155,928 $1,266,723 48,617 $1,315,340 3.84% REVENUES 1412 Tax Certificates ($133,864) ($120,413) ($140,875) 15,750 ($125,125) -11.18% 1560 Penalties & Interest on Taxes ($1,125,358) ($1,305,755) ($900,000) (225,000) ($1,125,000) 25.00% 9990 Other Revenue $0 ($12,617' $0 0 $0 0.00% Total REVENUES ($1,259,222 ($1,438,786) ($1,040,875) (209,250) ($1,250,125' 20.10% Net ($140,191) ($282,857) $225,848 ( 160,633) $65,215 -71.12% ~ú4 I City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2127 Finance Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $937,915 $937,915 1200 Overtime <-> Budgets <-> Year End Processing <-> Tax Due Dates <-> Bill 140 - Continued Protection For Property Taxpayers Act Total 1200 Overtime $7,000 $6,500 $1,200 $7,000 $21,700 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT., ) and employer provided benefits such as dental and optical $201,520 Total 1400 Employer Contributions $201,520 1800 Conferences <-> Treasury Management Assoc of Can <.> Mun Fin Officers Assoc. - Treasurer <-> Municipal Tax Conf. - Mgr. Finance <-> Mun Fin. Off. - Brd of Directors. Treasurer <-> Canadian Payroll Conf. - Payroll Mgr <-> Canadian Institute of Chartered Accts - Mgr. Accting <Reduced by T JQ> Total 1800 Conferences . $550 $1,100 $700 $350 $550 $1,200 ($400) $4,050 2110 Travel <-> Travel for Director and Staff (meetings, etc.). <Reduced by T JQ> Total 2110 Travel $1,800 ($200) $1,600 2131 Cellular Phones <-> Treasurer Total2131 Cellular Phones $1,000 $1,000 2191 Data Processing Services <-> Processing of City's payroll Total2191 Data Processing Services $30,000 $30,000 2210 Advertising <-> Decrease reflects estimated actuals. Total 2210 Advertising $600 $600 2220 Subscriptions & Publications <-> Reference material, journals & reports Total 2220 Subscriptions & Publications $2,550 $2,550 2340 Seminars & Education <-> Municipal Tax course - Tax Analyst & Manager of Finance <-> Accounting courses - Audit Analyst & Accounting Clerk II, Financial Analysts <-> Professional Management Development <-> Payroll Conference for Payroll Manager and Clerk $1,200 $2,800 $500 $1,200 05 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2127 Finance Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Total 2340 Seminars & Education $5,700 2365 Purchased Printing <-> Printing costs for tax bills. Total 2365 Purchased Printing $16,300 $16,300 2392 Consult. & Professional <-> Development Charges <-> Taxation Policy & Development <-> Budget Software Services <-> For implementation of Municipal Performance & Measurement Program Total 2392 Consult. & Professional $5,000 $15,000 $10,000 $10,000 $40,000 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Un allocated <Reduced by T JQ> Total 2394 Recpt,Prom. & Sp.Ev.,Gen $5,000 ($200) $4,800 2395 Memberships <-> Fin Mgmt. Institute - Treasurer <-> Institute of Public Admin. - Treasurer <-> Society of Management Accts - Treasurer <-> Society of Management Accts - Mgr Finance <-> Canadian Institute of Chartered Accts. - Acct Mgr <-> Assoc.of Mun. Tax Collectors - Mgr Finance <-> Gov. Fin. Officers Assoc. of US & CDA - Treasurer <-> Treasury Mgmt. Assoc. of CDA - Treasurer <-> Assoc. of Mun. Clerks & Treasurers - Acct. Mgr. & Pay. Sup; <-> Municipal Fin Off. Assoc. - Corporate (4) <-> Canadian Payroll Assoc. - Payroll Supervisor <-> Certified General Accountants - Financial Analysts (2) Total 2395 Memberships $31 $103 $601 $601 $775 $95 $258 $258 $503 $670 $465 $1,200 $5,560 2399 Outside Agency Services <-> Security Services for bank deposits due to tax due dates. Total 2399 Outside Agency Services $600 $600 5300 Stationery & Office Supplies <-> Various office supplies. (Toner for the corporate printer is also charged to this account.) $14,000 Total 5300 Stationery & Office Supplies $14,000 5302 Forms <-> AlP action slips <-> Invoices & Statements <-> Cash Receipts Total 5302 Forms $160 $235 $1,050 $1,445 6000 Bill 79 Costs <-> Training - Son of Bill 79 (Bill 140) <-> Consulting for FAL appeals - Bill 79 <-> Consulting for implementation for legislative chges - (Bill 140) <.> Consulting for new construction & tax treatment - Bill 14 $1,000 $3,000 $8,000 $4,000 106 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2127 Finance Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET <-> Management of "Real Time" Vacancy Total 6000 Bill 79 Costs Total. $10,000 $26,000 $1,315,340 Total Expenses Revenue $1,315,340 0000 SALE OF SERVICES - FINANC <-> Tax certificates - 1,925 at $65 Total 0000 PEN. & INTEREST - TAXES Total. ($125,125) ($125,125) ($1,125,000) ($1,125,000) ($1,250,125) Total 0000 SALE OF SERVICES - FINANC 0000 PEN. & INTEREST - TAXES <-> Unallocated Total Revenues Net Expenses ($1,250,125) $65,215 - 0..., . . City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05/01 9:58 AM Current Budget Summary 2133 Supply & Services Report Name: Three Year Budget Summary As Annroved Bv Council M"" 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $247,442 $1,191 $248,633 $248,633 $248,633 0.00% 1200 Overtime $1,000 $0 $1,000 $1,000 $1,000 0.00% 1400 Employer Contributions $55,899 ($3,477) $52,422 $52,422 $52,422 0.00% 1800 Conferences $800 ($100) $700 $714 $728 0.04% 1900 Uniforms $250 $10 $260 $265 $270 0.04% 2110 Travel $200 $0 $200 $204 $208 0.04% 2220 Subscription & Publications $130 $40 $170 $173 $176 0.04% 2340 Seminars & Education $994 $286 $1,280 $1,306 $1,332 0.04% 2394 Recpt, Prom & Sp Events $200 $300 $500 $510 $520 0.04% 2395 Memberships $1,851 $144 $1,995 $2,035 $2,076 0.04% 2457 Veh - Repairs & Maint $0 $0 $0 $0 $0 0.00% 2478 Misc Equip Repairs $300 $100 $400 $408 $416 0.04% 5300 Stationary & Office Supplies $400 $400 $800 $816 $832 0.04% 5902 Misc Equip & Tools (under $300) $200 ($200) $0 $0 $0 0.00% Total EXPENDITURES $309,666 ($1,306) $308,360 $308,486 $308,613 0.00% Net $309,666 ($1,306) $308,360 $308,486 $308,613 0.00% 108 City of Pickering 2001 Current Budget Run Date :.30/0510110:42 AM 2133 Supply & Services Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $248,487 $243,484 $247,442 1,191 $248,633 0.48% 1200 Overtjme $0 $1,051 $1,000 0 $1,000 0.00% 1400 Employer Contributions $40,069 $40,964 $55,899 ( 3,477) $52,422 -6.22% 1800 Conferences $0 $579 $800 ( 100) $700 -12.50% 1900 Uniforms $205 $256 $250 10 $260 4.00% 2110 Travel $172 $229 $200 0 $200 0.00% 2220 Subscription & Publications $0 $243 $130 40 $170 30.77% 2340 Seminars & Education $1,111 $682 $994 286 $1,280 28.77% 2394 Recpt, Prom & Sp Events $91 $119 $200 300 $500 150.00% 2395 Memberships $1,820 $1,922 $1,851 144 $1,995 7.78% 2457 Veh - Repajrs & Maint $696 $0 $0 0 $0 0.00% 2478 Misc Equip Repairs $272 $635 $300 100 $400 33.33% 5300 Stationary & Office Supplies $628 $1,820 $400 400 $800 100.00% 5902 Mjsc Equjp & Tools (under $0 $0 $200 (200' $0 -100.00% Total EXPENDITURES $293,550 $291,985 $309,666 ( 1,306) $308,360 -0.42% Net $293,550 $291,985 $309,666 ( 1 ,306) $308,360 -0.42% 09 City of Pickering 2001 . Background Information Run Date: 29/05/01 3:09 PM Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2133 Supply & Services Expenses 1100 Salaries & Wages <-> Base Salarjes and Wages Total 1100 Salaries & Wages 1200 Overtime <-> Inventory control. Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions 1800 Conferences <-> Ontario Public Buyers Assoc Total 1800 Conferences 1900 Uniforms <-> Work clothing for the Stores Clerk as required by the Collective Agreement Total 1900 Uniforms 2110 Travel <-> Staff mileage Total 2110 Travel 2220 Subscriptions & Publications <-> The Legal Edge - subscription Total 2220 Subscriptions & Publications 2340 Seminars & Education <-> PMAC Pro-Dev Prgm, Mandatory Course - Intro to Admin Studies, Materials Buyer II <-> OPBA Workshops <-> PMAC Pro-Dev Prgrm, Credit Seminar - Outsourcing, Buyer" Total 2340 Seminars & Education 2394 Sp. Ev. Gen. Pub. Relations <-> Includes provision for participation in Durham Purchasing Co-op Group - Supplier Information Night Total 2394 Sp. Ev. Gen. Pub. Relations 2395 Memberships <-> Manager - Purchasing Management Association of Canada (PMAC) <-> Manager - Ontario Public Buyers Association (OPBA) <-> Manager - Ontario Municipal Management Institute (OMMI) <-> Buyer II - PMAC <-> Buyer II - OPBA <-> Materials Buyer II - PMAC <-> Materials Buyer II - OPBA Total 2395 Memberships 2478 Misc.Equipment Repairs & Maintenance <-> Repairs & Maintenance of the hydraulic lift, fork lift and misc. equipment Total 2478 Misc.Equipment Repairs & Maintenance 110 $248,633 $248,633 $1,000 $1,000 $52,422 $52,422 $700 $700 $260 $260 . $200 $200 $170 $170 $500 $330 $450 $1,280 $500 $500 $435 $205 $75 $435 $205 $435 $205 $1,995 $400 $400 2133 Supply & Services City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 5300 Stationary & Office Supp <-> Total Expenses Revenue Total Revenues Net Expenses Total 5300 Stationary & Office Supp Total. $800 $800 $308,360 $308,360 $308,360 fl1 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30105101 9:58 AM 2196 Information Systems Report Name: Three Year Budget Summary As Annroved Bv Council M"" 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $352,180 $11,729 $363,909 $363,909 $363,909 0.00% 1200 Overtime $10,000 $10,630 $20,630 $20,630 $20,630 0.00% 1400 Employer Contributions $81,491 ($736) $80,755 $80,755 $80,755 0.00% 2110 Travel $700 $600 $1,300 $1,326 $1,353 0.04% 2131 Telephones $0 $2,130 $2,130 $2,173 $2,216 0.04% 2220 Subscription & Publications $1,000 $200 $1,200 $1,224 $1,248 0.04% 2340 Seminars & Education $15,104 $9,824 $24,928 $25,427 $25,936 0.04% 2392 Consulting & Professional $37,000 ($5,553) $31,447 $32,076 $32,718 0.04% 2394 Recpt, Prom & Sp Events $300 $0 $300 $306 $312 0.04% 2395 Memberships $1,075 $50 $1,125 $1,148 $1,171 0.04% 2478 Misc Equip Repairs $177,560 ($165,560) $12,000 $12,240 $12,485 0.04% 2678 Rental Mise Equip $0 $0 $0 $0 $0 0.00% 5300 Stationary & Office Supplies $4,000 $1,000 $5,000 $5,100 $5,202 0.04% 5902 Misc Equip & Tools (under $300) $1,250 $650 $1,900 $1,938 $1,977 0.04% Total EXPENDITURES $681,660 ($135,036) $546,624 $548,252 $549,912 0.01% Net $681,660 ($135,036) $546,624 $548,252 $549,912 0.01% 112 I City of Pickering 2001 Current Budget Run Date: 30/05/01 10:42 AM 2196 Information Systems Report Name: Current Budget As Approved By Council May 22. 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 YS. ?()()() EXPENDITURES 1100 Salaries & Wages $271,119 $291,568 $352,180 11,729 $363,909 3.33% 1200 Overtime $0 $15,018 $10,000 10,630 $20,630 106.30% 1400 Employer Contributjons $40,312 $50,972 $81,491 ( 736) $80,755 -0.90% 2110 Travel $717 $704 $700 600 $1,300 85.71% 2131 Telephones $0 $294 $0 2,130 $2,130 0.00% 2220 Subscrjption & Publications $354 $791 $1,000 200 $1,200 20.00% 2340 Seminars & Education $11,691 $13,450 $15,104 9,824 $24,928 65.04% 2392 Consulting & Professional $42,082 $31,958 $37,000 ( 5,553) $31,447 -15.01% 2394 Recpt, Prom & Sp Events $332 $363 $300 o $300 0.00% 2395 Memberships $281 $484 $1,075 50 $1,125 4.65% 2478 Mise Equip Repairs $128,635 $213,071 $177,560 ( 165,560) $12,000 -93.24% 2678 Rental Mise Equjp $14,078 $60 $0 0 $0 0.00% 5300 Statjonary & Office Supplies $3,213 $4,395 $4,000 1,000 $5,000 25.00% 5902 Mise Equip & Tools (under $1,597 $1,272 $1,250 650 $1,900 52.00% Total EXPENDITURES $514,411 $624,400 $681,660 ( 135,036) $546,624 -19.81% Net $514,411 $624,400 $681,660 ( 135,036) $546,624 -19.81% 113 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2196 Information Systems Expenses 1100 Salaries & Wages <-> Base Salarjes and Wages <-> New Position - Supervisor of Application Development (March 1 - Start Date) <Reduced by T JQ> Start Date Changed to July 1 <-> New Position -- Supervisor of Network Support (March 1 - Start Date) <Reduced by T JQ> Start Date Changed to May 1 <Deferred by T JQ> New Positions -- Supervisor of Application Development & Supervisor of Network Support Total 1100 Salaries & Wages 1200 Overtime <-> To complete work after hours and on weekends. <-> For on-call technical support for 365 days. Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions (CPP, EI, EHT) and employer provjded benefits such as dental and optical. Total 1400 Employer Contributions 2110 Travel <-> Support offsite facilities, after hours support. Total 2110 Travel 2131 Cellular Phone <-> Help Desk Staff and Network Administrator Total2131 Cellular Phone 2220 Subscriptions & Publications <-> Reference Material and Manuals, Including Technet Total 2220 Subscriptions & Publications 2340 Seminars & Education <-> Manager -- MCSE Windows 2000 <-> Network Administrator -- MCSE - Upgrade to Windows 2000 <-> Business Analyst -- Unidentified Requirements <-> Programmer / Analyst -- Unidentified Requirements <-> Help Desk -- (3) MS-Windows 2000 Network and Operating Essentials <-> Oracle DBA -- Oracle 8i, New Features for DBA <Deferred by T JQ> to 2004 -- Business Analyst - Unidentified requirements Total 2340 Seminars & Education 2392 Consultive & Professional <-> MCS -- Windows 2000 / Network Support <-> Vailtech -- Oracle 8 Upgrade Assistance <-> HR Systems Strategies -- System Consulting <-> M&N Consulting Group -- General Financial Systems Consulting <-> DMC - HP Oracle Server Fine Tuning -- (2) Days <-> Escom -- Dial-in Registration System -- Implementation Assistance <-> General Undefined Support 114 $363,909 $50,564 ($20,225) $50,564 ($10,154) ($70,749) $363,909 $15,000 $5,630 $20,630 $80,755 $80,755 $1,300 $1,300 $2,130 $2,130 $1,200 $1 ,200 $9,500 $6,548 $3,000 $3,000 $2,630 $3,250 ($3,000) $24,928 $10,000 $3,300 $3,000 $20,000 $2,277 $10,870 $2,000 City of Pickering 2001 Background Information Run Date: 29105101 3:09 PM 2196 Information Systems Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET ($20,000) $31,447 <Deferred by T JQ> Total 2392 Consultive & Professional 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Meet with suppliers to determine industry trends; seek solutions regarding specific issues $300 Total 2394 Recpt,Prom. & Sp.Ev.,Gen $300 2395 Memberships <-> Oracle User's Group - Oracle DBA <-> EEE Standards - Network Administrator <-> Municipal Information Systems Association - Manager <-> Certified Municipal Management Program - Manager Total 2395 Memberships $300 $475 $200 $150 $1,125 2478 Misc.Equipment Repairs & Maintenance <-> General - Network Cabling <-> General -- Undetermined Expenditures Total 2478 Misc.Equipment Repairs & Maintenance $2,000 $10,000 $12,000 5300 Stationery & Office Supplies <-> Office Stationery & Supplies, Network Backup Tapes and Supplies Total 5300 Stationery & Office Supplies 5902 Misc. Equip. (under $300. <-> Provision for small replacement PC items Total 5902 Misc. Equip. (under $300. Total. $5,000 $5,000 $1,900 $1,900 $546,624 Total Expenses Revenue $546,624 Total Revenues Net Expenses $546,624 1115 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05/01 9:58 AM Current Budget Summary 2190 City I Corporate Efficiency & Exp. Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 2340 Seminars & Education $0 $6,000 $6,000 $6,120 $6,242 0.04% 2478 Misc Equip Repairs $0 $249,868 $249,868 $255,855 $260,820 0.04% 6100 Website Support $0 $22,583 $22,583 $23,035 $23,496 0.04% Total EXPENDITURES $0 $278,451 $278,451 $285,010 $290,558 0.04% Net $0 $278,451 $278,451 $285,010 $290,558 0.04% 116 City of Pickering 2001 Current Budget Run Date: 30105/01 10:42 AM 2190 City I Corporate Efficiency & Exp. Report Name: Cunen! Budge! As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?OOO EXPENDITURES 2340 Seminars & Education $0 $0 $0 6,000 $6,000 0.00% 2478 Misc Equip Repajrs $0 $0 $0 249,868 $249,868 0.00% 6100 Website Support $0 $0 $0 22,583 $22,583 0.00% Total EXPENDITURES $0 $0 $0 278,451 $278,451 0.00% Net $0 $0 $0 278,451 $278,451 0.00% ~17 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2190 City I Corporate Efficiency & Exp. Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET Expenses 2340 Seminars & Education <-> Corporation - MS-Office Courses - Word, Excel, and Powerpoint <Reduced by T JQ> Total 2340 Seminars & Education 2478 Mjsc Equjp Repairs <-> Software Maintenance Contracts - HR:lnfo - Human Resources System <-> Software Maintenance Contracts - Escom -- Djal-in Registration <-> Software Maintenance Contracts -- Vailtech - Tax Billing & Receivable <-> Software Maintenance Contracts - Vailtech - General Ledger <-> Software Maintenance Contracts - Vailtech - Accounts Payable <-> Software Màíntenance Contracts -- Vailtech - Accounts Receivable <-> Software Maintenance Contracts - FMW - Budgeting <-> Software Maintenance Contracts -- Oracle - Server & Client Modules <-> Software Maintenance Contracts - License Re-adjustment <-> Software Maintenance Contracts -- Escom - Program Registration and Facility Booking <-> Software Maintenance Contracts - Escom Membership <-> Software Maintenance Contracts -- AutoDesk -- VP Subscription for AutoCAD <-> Software Maintenance Contracts -- OPAC - CD-Oasys & CD-ROM <-> Hardware & Support Agreements -- Compaq - (5) Compaq Server Support - 4hr response time <-> Hardware & Support Agreements - PSINet - (3) Months of 128kb Internet <-> Hardware & Support Agreements - PSINet -- (9) Months of T1 Internet <-> Hardware & Support Agreements -- Reamined - Convert Assessment Data <-> General -- Equipment Repair -- Time & Material <-> General - Upgrade 150 NT 4.0 Workstation Licenses to Windows 2000 <-> General - Upgrade 3 NT 4.0 Server Licenses to Windows 2000 <-> General -- AOL -- (7) Unlimited Accounts - 6 Months <-> Hardware & Support Agreements - Qnetics - Leasing of Cisco Network <-> Burst Technology - Internet Filtering Software - $4,250 USD (using a factor of 1.53 = $6,500 Cdn. $) Total2478 Misc Equip Repairs 6100 Website Support <-> Consulting Support -- em-space (Consulting Support) <-> Professional Photography <-> Internet -- Registration of Six Domain Names <-> NetMedia -- Virtual Hosting and Storage <-> Webmaster -- Adobe Photoshop Software <-> Undetermined Website Support Software Requirements <-> Webmaster -- Various Design and Programming courses Total 6100 Website Support Total. tiS $23,000 ($17,000) $6,000 $4,066 $3,440 $5,885 $6,160 $2,783 $2,783 $6,870 $31,000 $38,297 $8,300 $1,285 $2,568 $325 $7,600 $1,450 $25,875 $600 $15,000 $31,913 $518 $1,110 $45,540 $6,500 $249,868 $9,000 $3,000 $642 $800 $1,035 $2,000 $6,106 $22,583 $278,451 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2190 City I Corporate Efficiency & Exp. Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET Total Expenses $278,451 Revenue Total Revenues Net Expenses $278,451 ~19 I OPERATIONS & EMERGENCY SERVICES DEPARTMENT 2001 BUDGET OPERATIONS & EMERGENCY SERVICES, DEPARTMENT DEPARTMENTAL MISSION STATEMENT ,~ progressive service department striving to provide optimal service to meet the diverse needs of community residents, it's businesses and the Corporation through the co-ordinated efforts of the Roads, Recreation, Culture, Facilities, Parks, Transit and Fire Services resources. 11 2001 DEPARTMENTAL GOALS AND OBJECTIVES . To ensure sufficient supply of public land, facilities and programs for present and future use and located accordingly to community needs. . To ensure efficiency and safety in the operation of City owned facilities. . Continue to ensure the Department and the community playa proactive role in providing children and youth programs and services. . Develop and implement new registration policies, delivery standards and registration systems to ensure highest level of customer service. . To enhance the value of Transit services to our customers through merged services with Ajax. . To improve communication with our customers through further development of automated feedback systems and surveys. . To identify solutions that address new and developing service needs. . The Fire Protection and Prevention Act, 1997 will continue to be the basis for our Fire Prevention endeavours in the future. . We will continue to expand and develop the Fire Prevention Home Safety Program, . Our fire suppression officers and firefighters will again provide a high level of operational service through their knowledge and dedication and with the effective use of material resources. . Continue to co-ordinate, evaluate and seek solutions to training issues that have been identified by internal and external stakeholders. . Continue to establish internal partnerships in operational areas of concern. OPERATIONS & EMERGENCY SERVICES DEPARTMENT 2001 CHALLEf\JGES AND OPPORTUNITIES INTERNAL . Maximize and increase program revenue while maintaining high program quality and standards for new and existing programs. . To maintain the Corporate fleet at a high level of operating performance and cleanliness through a planned approach toward mechanical maintenance, vehicle refurbishing and vehicle procurement. . To continue our efforts to improve management / labour relationships and service to the public through adhoc Departmental Committees and ongoing open dialogue with CUPE Local 129 officials. . We will continue to develop sources of revenue through partnerships with corporate and charitable organizations to assist us in our fire prevention and training activities. . To improve the timeliness of our service delivery in response to public concerns. . To identify and evaluate innovative and cost efficient methods of infrastructure management. . To successfully realign and deliver the programs and services affected by the Corporate Restructuring of Pickering. EXTERNAL . To work with elected officials, senior City staff, neighbouring properties, the Region of Durham and the GTSB in addressing transit amalgamation issues and service partnership initiatives. . OPERATIONS & EMERGENCY SERVICES DEPARTMENT POTENTIAL FOR OPERATIONAL IMPROVEMENT . Increase staff competency and initiatives through effective training and development. . To review and implement improved communication process and teambuilding. . Continue to investigate possible user pay systems, programs and services. . Continue to evaluate program participation to identify programs that are no longer economically efficient to operate. . Continue to research and develop grant proposals to obtain funding through Federal and Provincial Grant Funding Programs for community initiatives. The Corporation of the City of Pickering Operations & Emergency Services Department Director Operations & Emergency Services (I-NUFT) Administrative Assistant (I-NUFT) Culture & Recreation Division Fire Services Division (Chart 3a) (Chart 3b) f ".Cü'itõ¡:ë"& .ïië.ë¡:ë"ätlou""""'.'. ¡ ¡ Division ¡ ¡ Employee Complement ¡ ¡ 6 Non-Union-FT ¡ ¡ 34 Union-FT ¡ ¡ 26 Union-PT ¡ L..~.?~.Y~~~~.~.!.:~:.~..................J ¡-"ïfi¡:ë"sër:Vi"ëës.""'....""".""'.."".¡ ! Division ! ¡ Emplovee Complement ¡ ¡ 4 Non-Union-FT ¡ i 79 Union-FT ¡ L............................................................; Note: 62 Specialty Course Instructors and 35 Part-Time Firefighters not included Authorized by: Municipal Property & Engineering Division (Chart 3c) January 2001 :- Departmeõi õ[ Õ&ËS - - - - - - - - - - : : Employee Complement I I 21 Non-Union-Full-Time (NUF1) : : 1 Non-Union-FT Contract (NUFTC) : : I 96Union-Full- Time (UFT) : : 23 Union-Full-Time Tenn (UFIT) : I 56 Union-Part-Time (OPT) , : 301 Union-Part-Time Tenn (UPIT) : I______-------------------~ Transportation Division I Transit Services Fleet Operations (Chart 3d) (Chart 3d) f' .. M:õñiëi j) äï. Prö p:.. &' 'Eñi!:". "'1 ¡ Division ¡ ¡ Employee Complement ¡ ¡ 5 Non-Union-FT ¡ ¡ 1 Non-Union Contract ¡ ¡ 48 Union-FT ¡ L..:.~.~~~.~.~~!..!~~....................j ¡"'i¡:ãüsïJorbïtiö.ü""'....""""".'."¡ ¡ Division ¡ ¡ Employee Complement ¡ ! 4 Non-Union-FT ¡ ¡ 35 Union-FT ¡ i 30 Union-PT ¡ i.............................................................i Chart No.3 Coordinator, Communications Event, Promotion & Graphic Designer The Corporation of the City of Pickering Culture and Recreation Division Administrative Assistant Supervisor Recreation & Culture (I-UIT) (I-NUFT) Program Supervisor (2-UFT) (I-UPT) Youth Staff (49-UPTT) Camp Staff (47-UPTT) Facility Security Guard (9-UPTf) Note: 62 Specialty Course Instructors not included. Authorized by: ~.. ~ h ~/'2 Date . Director Operations & Emergency Services Division Head Culture & Recreation (I-NUFT) Clerk-Typist (I-NUFT) SuperVisor Facility Programs (I-NUFT) Kinesiologist Registration Coordinator Program Registration Assistant Aquatic Program Coordinator (I-UIT) Recreation Complex Secretary . (I-UFT) Clerk-Typist (Z-UFT) Complex Clerk (7-UPT) Aquatic Staff ( 1- uP"1) Aquatic Staff BabySitter Fitness Staff (43-UPTf) (I2-vPTr) (20-UPTT) RegistJalion Clerk (2-UPI) Registration Clerk (2-UPlT) Aqualic Programmer (I-UFI) (I-UFT) (I-Un) (I-UFT) (I-UIT) Supervisor Community Programs Education & Collections Officer Site Supervisor January 2001 r" E iïiiJ ÏÖ vëë"c'öñïj) ï ëñïë ~t'" """"""""""""""1 ¡ 6 Non-Union-Full- Time (NUFT) ¡ ¡ 0 Non-Union-Part-Time (NUPT) ¡ ¡ 34 Union-Full-Time (UFT) ¡ ¡ 26 Union-Part- Time (UPT) ¡ ¡ 301 Union-Part-Time Tenn (Upn) ¡ ,........................................................................................: (I-NUFT) Education Instructor Tour Guide AdmissionlReceptionist (I6-UPTT) Program Volunteer Coordinator Special Event Coordinator (76-UPTT) Supervisor Facilities, Operations (I-NUFT) Coordinator Facility Operations (I-UFT) Foreperson Facilities Maintenance (I-UFT) Foreperson Arenas (2-UFT) Facility Booking Clerk (I-UFT) Mechanical Maintenance Mechanic (I-UFT) Maintenance Staff & Other (16-UIT + 14--UPT+26-UPTT) Chart No. 3a The Corporation of the City of Pickering Fire Services Division I Director Operations & Emergency Services Fire Chief (I-NUFr) Secretary Clerk- Typist -I- (l-NUFT) (l-NUIT) Deputy Fire Chief ( 1 - NUFl') I Training Officer Fire Prevention Officer (I-UFT) (I-UFT) I Firefighter Dispatcher Fire Inspector (70-UFT) (4-UFr) (3-UFT) Authorized by: ~ January 2001 ro, E ïñ¡;ïõŸë'ëoëõÜÏi> i ëïñ ~ñt""'" 0.... 0...... 0 """""""'1 ¡ 4 Non-Union-Full- Time (NUFT) ¡ t...?~....~~~.~:~~.~:T ~:...~~~T!.......o.........o........j ~ 35 Part-Time Firefighters not included. Chart No. 3b ~ ~ Supervisor Road! Roads Forepersoo (WIT) Heavy Equipment Operator III (Z-UFT) Heavy Equipment Operator II (2-UFT) Heavy Equipment Operator I (8-UFT) Authorized by: .. (I-NUFT) Road! Teclmician Roads Maintenance Person II Roads Maintenance Person! The Corporation of the City of Pickering Municipal Property & Engineering Division (1m) Working Forepersoo Forestry, Horticulture & Construction ( 1-lIFT) Parks Lead Hand (1m) (1m) Small Engine Repairpersoo (8m) (1m) Maintenance Person (9-UFf) #d7~' Division Head Municipal Property & Engineering (1-tUFT) Administrative Assistant (I-NUFTC) (I-NUFTonLID) Superintendent Parks & Property Supervisor Municipal Works & Traffic (I-NUFT) Working Foreperson Property Operations & Turf Maintenance (1-lIFT) Construction Coordinatorl InspettCl (1m) Gardener/Arborist Lead Hand Construction & Design Teelmician (1m) (1m) Gardener (I-lIFT) Labourer (3-UFIT) Student Labourer (2O-UfIT) January 2001 ~ïim~õ~ëëõmõkmëñt-------------ì : 5 Non-Union-Full- Time (NUFT) : : 1 Non-Union-Full-Time Contract (NUFTC) : : 48 Union-Full- Time (OFT» : I 23 Union-Full-Time Term (UFIT) I r______------------------------I ( 1-NUfT) Engineering Design &: Systems CoordinatCl Engineering Design Teclmician Traffic & Waste Waste Management CoordinatCl Traffic Teelmician Administrative Support (I-UFT) Administration Supervisor (I-UFT) Administrative Coordinator (I-UFT) Infonnation & Administrative Services Cieri (I-UFT) (1-lIFT) ( 1-lIFT) (I-UFT) Chart No. 3c The Corporation of The City ofPickéring Transportation Division (Chart No. 3d) Manager Transit Services (I-NUFf) Supervisor, Transit Operations (I-NUFT) Transit Inspector (I-NUFT) Transit Operator (26 UPT) Authorized by: Transit Operator (Conventional) (l7-UFf) Transit Operator Specialized Services (3-UFf) ~ Coordinator Specialized Trans; Services (IoU " Director Operations & Emergency Services Transportation Division ~ c. t Transit I 'f) Sup Receptionist! Clerk -Typist (2-UFT) rdinator dministrative port (I-UFT) January 2001 ¡mE ñiï>i"ö :vëë" c'ö ñiïj ïëñïëñï"""'" m 0 0 0...... 0 0 0 ¡ ¡ 4 Non-Union-Full- Time (NUFT) ¡ ¡ 0 Non-Union-Part- Time (NUPT) ¡ ¡ 35 Union-Full- Time (UFT) ¡ L. .~.~ 0 .Y..~.~~ ~.~ ~~.!~~:.. ~~!) 0.. 0.0""',. .....1 Supervisor, Fleet Operations & Special Projects (1-NUFf) Foreperson (2-UFf) Vehicle Service Person (2-UFf) Bus Cleaner (I-UFT) Vehicle Service Person (2-UPT) Mechanic (6-UFT) Clerk Service Garage (2-UPT) Chart No. 3d City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105/01 9:58 AM Current Budget Summary 2710 Operations & Emerg.Services-Admin. Report Name: Three Year Budget Summary As Annroved B Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $228,763 $5,425 $234,188 $234,188 $234,188 0.00% 1200 Overtime $2,000 $0 $2,000 $2,000 $2,000 0.00% 1400 Employer Contributions $46,522 $3,078 $49,600 $49,600 $49,600 0.00% 1800 Conferences $3,500 $0 $3,500 $3,570 $3,641 0.04% 2110 Travel $3,000 ($1,200) $1,800 $1,836 $1,873 0.04% 2131 Telephones $1,300 $200 $1,500 $1,530 $1,561 0.04% 2220 Subscription & Publications $300 $250 $550 $561 $572 0.04% 2340 Seminars & Education $1,000 $400 $1,400 $1,428 $1,457 0.04% 2394 Recpt, Prom & Sp Events $500 $300 $800 $816 $832 0.04% 2395 Memberships $475 ($100) $375 $450 $450 0.20% 2396 Photo, Mapping, Printing $100 $300 $400 $400 $400 0.00% 5300 Stationary & Office Supplies $2,500 ($500) $2,000 $2,040 $2,081 0.04% 5302 Forms $250 ($250) $0 $0 $0 0.00% Total EXPENDITURES $290,210 $7,903 $298,113 $298,419 $298,655 0.00% Net $290,210 $7,903 $298,113 $298,419 $298,655 0.00% r ~) 0 i.I City of Pickering Run Date: 30105/0110:42 AM 2001 Current Budget Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to Februery 5, 2001 2710 Operations & Emerg.Services-Admin. for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. EXPENDITURES 1100 Salaries & Wages $236,269 $223,525 $228,763 5,425 $234,188 2.37% 1200 Overtjme $0 $6,158 $2,000 0 $2,000 0.00% 1400 Employer Contributions $30,307 $31,599 $46,522 3,078 $49,600 6.62% 1800 Conferences $474 $0 $3,500 0 $3,500 0.00% 1900 Uniforms $0 $92 $0 0 $0 0.00% 2110 Travel $647 $1,270 $3,000 ( 1,200) $1,800 -40.00% 2131 Telephones $1,420 $1,909 $1,300 200 $1,500 15.39% 2220 Subscription & Publications $710 $538 $300 250 $550 83.33% 2340 Seminars & Educatjon $837 $1,545 $1,000 400 $1,400 40.00% 2394 Recpt, Prom & Sp Events $618 $825 $500 300 $800 60.00% 2395 Memberships $492 $212 $475 ( 100) $375 -21.05% 2396 Photo, Mapping, Printing $0 $333 $100 300 $400 300.00% 5300 Stationary & Office Supplies $2,578 $1,561 $2,500 ( 500) $2,000 -20.00% 5302 Forms $0 $0 $250 250 $0 -100.00% Total EXPENDITURES $274,354 $269,565 $290,210 7,903 $298,113 2.72% Net $274,354 $269,565 $290,210 7,903 $298,113 2.72% 1 'ì i ~.L City of Pickering 2001 Background Information Run Date: 29/05/01 3:09. PM 2710 Operations & Emerg.Services-Admjn. Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> To increase part-time clerk-typist to full-time <Deleted by T JQ> 1200 Overtime <-> Overtime for Administration Support <Reduced by T JQ> Total 1100 Salaries & Wages $234,188 $12,485 ($12,485) $234,188 Total 1200 Overtime $5,000 ($3,000) $2,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. $49,600 1800 Conferences <-> Ontario Parks Association - Director - one out of Province conference Total 1800 Conferences Total 1400 Employer Contributions $49,600 2110 Travel <-> Mileage Expens. for Admin staff (including contribution to TRCA) <Reduced by T JQ> $3,500 $3,500 Total 2110 Travel $3,000 ($1,200) $1,800 2131 Cellular Phones <-> Pay Cellular phone expenses for two staff Total2131 Cellular Phones $1,500 $1,500 2220 Subscriptions & Publications <-> To enhance departments resource library Total 2220 Subscriptions & Publications $550 $550 2340 Seminars & Education <-> Training and educational courses and workshops Total 2340 Seminars & Education $1,400 $1,400 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Administrative staff 2395 Memberships <-> 1@ $75 C.M.M. (Certified Municipal Manager) <-> 1@ $100 Niagra Parks Assoc. <-> 1 @ $200 National Rec. & Parks Assoc. Total 2394 Recpt,Prom. & Sp.Ev.,Gen $800 $800 2396 Photo,Mapping,Printing <-> Professional services for photography and outside reproduction Total 2396 Photo,Mapping,Printing Total 2395 Memberships $75 $100 $200 $375 5300 Stationery & Office Supplies <-> Stationary and misc. supplies <Reduced by T JQ> $400 $400 $2,500 ($500) 122 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2710 Operations & Emerg,Services-Admin. Total 5300 Stationery & Office Supplies Total. Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET $2,000 $298,113 Total Expenses Revenue $298,113 Total Revenues Net Expenses $298,113 1 ' ') ~¿ð City of Pickering Run Date: 30/05101 9:58 AM 2001 to 2003 THREE YEAR Current Budget Summary 2240 Fire Protection Report Name: Three Year Budget Summary As A roved B Council Ma 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wa es $4,939,960 $578,771 $5,518,731 $6,820,278 $7,292,706 0.32% 1200 Overtime $6,000 $120,990 $126,990 $130,874 $135,305 0.07% 1400 Employer Contributions $1,085,144 $100,457 $1,185,601 $1,459,410 $1,559,026 0.31% 1800 Conferences $2,815 $185 $3,000 $3,060 $3,121 0.04% 1900 Uniforms $94,088 $5,912 $100,000 $110,000 $120,000 0.20% 2110 Travel $3,000 $0 $3,000 $3,060 $3,121 0.04% 2131 Telephones $3,914 $486 $4,400 $4,488 $4,578 0.04% 2210 Advertisin $6,800 ($1,800) $5,000 $5,100 $5,202 0.04% 2220 Subscription & Publications $2,000 $0 $2,000 $2,040 $2,081 0.04% 2340 Seminars & Education $22,500 $27,500 $50,000 $51,000 $52,020 0.04% 2370 Insurance Premium $24,205 $0 $24,205 $24,205 $24,205 0.00% 2371 Ins. Deductible $1,854 $0 $1,854 $1,854 $1,854 0.00% 2392 Consulting & Professional $20,000 $20,000 $40,000 $40,800 $41,616 0.04% 2394 Recpt, Prom & Sp Events $3,000 $0 $3,000 $3,060 $3,121 0.04% 2395 Memberships $1,823 $0 $1,823 $1,859 $1,896 0.04% 2396 Photo, Mappin ,Printing $1,236 $4,764 $6,000 $6,120 $6,242 0.04% 2435 Build Repairs & Mtce $33,969 $1,031 $35,000 $37,000 $45,000 0.29% 2457 Veh - Repairs & Maint $65,000 $15,000 $80,000 $81,600 $83,232 0.04% 2478 Misc Equip Repairs $35,277 $13,723 $49,000 $49,980 $50,980 0.04% 2678 Rental Misc Equip $2,553 $1,447 $4,000 $4,080 $4,162 0.04% 5300 Stationary & Office Supplies $6,500 $0 $6,500 $6,630 $6,763 0.04% 5302 Forms $2,000 $0 $2,000 $2,040 $2,081 0.04% 5510 Utilities - Water $4,250 $0 $4,250 $4,335 $4,422 0.04% 5520 Utilities - Gas $15,000 $6,000 $21,000 $21,420 $21,848 0.04% 5530 Utilities - Hydro $30,694 $3,306 $34,000 $34,680 $35,374 0.04% 5540 Utilities - Oil $2,000 ($1,000) $1,000 $1,020 $1,040 0.04% 5900 Gas, Oil Tires $16,000 $14,000 $30,000 $30,600 $31,212 0.04% 5902 Misc Equip & Tools (under $300) $13,904 $2,096 $16,000 $16,400 $16,728 0.05% 7000 Emergency Sheltering $0 $0 $0 $0 $0 0.00% Total EXPENDITURES $6,445,486 $912,868/ $7,358,354 $8,956,993 $9,558,936 0.30% REVENUES 1424 Sale of Services - Fire Pro!. ($69,000) $25.000 ($44,OOO) ($44,880) ($45,778) 0.04% Total REVENUES ($69,OOO) $25,000 ($44,OOO) ($44,880) ($45,778) 0.04% Net $6,376,486: $937,868 $7,314,354 $8,912,113 $9,513,158 0.30% 124 City of Pickering Run Date: 30105101 10:42 AM 2001 Current Budget Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 2240 Fire Protection for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. EXPENDITURES 1100 Salaries & Wages $4,946,723 $4,640,069 $4,939,960 578,771 $5,518,731 11.72% 1200 Overtime $0 $111,916 $6,000 120,990 $126,990 2016.50% 1400 Employer Contributions $693,184 $712,089 $1,085,144 100,457 $1,185,601 9.26% 1800 Conferences $2,324 $585 $2,815 185 $3,000 6.57% 1900 Uniforms $67,304 $83,149 $94,088 5,912 $100,000 6.28% 2110 Travel $7,470 $5,008 $3,000 0 $3,000 0.00% 2131 Telephones $3,381 $3,275 $3,914 486 $4,400 12.42% 2210 Advertising $7,117 $2,232 $6,800 ( 1,800) $5,000 -26.47% 2220 Subscrjption & Publications $1,464 $1,347 $2,000 0 $2,000 0.00% 2340 Semjnars & Education $16,229 $15,959 $22,500 27,500 $50,000 122.22% 2370 Insurance Premium $19,495 $18,372 $24,205 0 $24,205 0.00% 2371 Ins. Deductible $224 $1,088 $1,854 0 $1,854 0.00% 2392 Consulting & Professional $0 $8,463 $20,000 20,000 $40,000 100.00% 2394 Recpt, Prom & Sp Events $2,873 $4,848 $3,000 0 $3,000 0.00% 2395 Memberships $1,363 $1,158 $1,823 0 $1,823 0.00% 2396 Photo, Mapping, Printing $703 $600 $1,236 4,764 $6,000 385.44% 2435 Build Repairs & Mtce $32,039 $39,311 $33,969 1,031 $35,000 3.04% 2457 Veh - Repairs & Maint $85,278 $98,010 $65,000 15,000 $80,000 23.08% 2478 Misc Equip Repairs $37,666 $42,007 $35,277 13,723 $49,000 38.90% 2678 Rental Misc Equip $2,634 $1,388 $2,553 1,447 $4,000 56.68% 5300 Stationary & Office Supplies $6,113 $6,743 $6,500 0 $6,500 0.00% 5302 Forms $0 $50 $2,000 0 $2,000 0.00% 5510 Utilities - Water $3,364 $3,514 $4,250 0 $4,250 0.00% 5520 Utilities - Gas $14,099 $17,319 $15,000 6,000 $21,000 40.00% 5530 Utilities - Hydro $30,766 $34,885 $30,694 3,306 $34,000 10.77% 5540 Utilities - Oil $1,237 $985 $2,000 ( 1,000) $1,000 -50.00% 5900 Gas, Oil Tires $22,061 $30,252 $16,000 14,000 $30,000 87.50% 5902 Misc Equip & Tools (under $13,066 $14,404 $13,904 2,096 $16,000 15.08% 7000 Emergency Sheltering $0 $0 $0 ° $0 0.00% Total EXPENDITURES $6,018,176 $5,899,024 $6,445,486 912,868 $7,358,354 14.16% REVENUES 1424 Sale of Services - Fire Prot. 25,000 -36.23% Total REVENUES 25,000 -36.23% Net $5,981,275 $5,890,414 $6,376,486 937,868 $7,314,354 14.71% 125 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2240 Fire Protection Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Provision for: Part Tjme Firefighters <-> Acting Rank Pay <-> Lieu Day Pay <-> Training Officer - New Positjon - (July 1 - Start Date) <-> 2 Inspectors - New Positions (July 1 - Start Date) <Deferred by T JQ> 1 Fire Inspector <-> 4 Platoon Chiefs - New Positions (July 1 - Start Date) <-> Firefighters for Shift Balance - 4th Class Firefighters (2) - July 1 - Start Date <-> 2000 & 2001 Wage Settlement - Additional Salary Costs Total 1100 Salaries & Wages 1200 Overtime <-> Call Back Pay <-> Occupations Meetings Occup. H. and Safety & Lab. <-> Overtime for Non -Union Staff <Reduced by T JQ> <-> Additional Cost due to 2000 & 2001 Wage Settlement Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. <-> Additional Benefit Costs due to 2000 & 2001 Wage Settlement Total 1400 Employer Contributions 1800 Conferences <-> Ontario Assoc. of Fire Chiefs - Fire Chief ( Municipal Fire Service Instructors Assoc. Conference) <-> Training Officer <-> Fire Prevention Officer - FPIC <-> Fire Instructor Conference <Reduced by T JQ> Total 18OO Conferences 1900 Uniforms <-> Safety shoes and uniforms - This expenditure is mainly for the replacement of volunteer uniforms that are 8 yrs. old. <-> New Part Time Firefighters (ten) <-> Protective firefighting Bunker Gear - replacement and maintenance, full and part time <-> New Full Time Staff Firefighting Fear (eight) <-> Dry Cleaning ( as per Collective Agreement 86x$90 ) Total 1900 Uniforms 211O Travel <-> Fire College Courses <-> Fire Prevention and Training Mileage f26 $4,570,226 $106,690 $21,338 $192,042 $35,865 $50,300 ($25,150 ) $139,440 $37,882 $390,098 $5,518,731 $106,690 $5,335 $16,000 ($10,000) $8,965 $126,990 $1,101,798 $83,803 $1,185,601 $1,400 $515 $1,085 $2,000 ($2,000) $3,000 $25,000 $10,000 $35,000 $23,000 $7,000 $100,000 $1,545 $1 ,455 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2240 Fire Protection Report Name: Background Info. with Totals As Approved By Council May 22, 2001, 2001 BUDGET Total 2110 Travel 2131 Cellular Phones <-> Truck#231 ,501 ,631, Fire Chief, Deputy Fire Chief, Fire Prevention Officer, Training Officer, Platoon Chief, Fire Inspector $3,000 $4,400 $4,400 2210 Advertising <-> Smoke/Carbon Monoxide Alarm Programs. Info., Fire Prevention. <Reduced by T JQ> Total2131 Cellular Phones 2220 Subscriptions & Publications <-> Ontario Fire & Building Codes Updates, Trade Magazines, National Fire Protection Codes, ULC/CSA Codes Total 2210 Advertising $8,500 ($3,500) $5,000 2340 Seminars & Education <-> Community College Courses <-> Arson Seminars <-> American Heat Video Tapes <-> IFSTA Training Manuals (30x65) <-> Resource Materials <-> Recertification for High Angle Rescue Trainers - Required Training <-> Flashover Training Unit <-> Defibrillation Program <-> Human Resources & Development <-> Wesleyville Life Fire Training <-> Donation of Training by OPG <-> Pool Rental Ice H2O <-> Auto - for extrication <-> Scott Breathing Apparatus Course (2 persons) <-> Other Training as required <-> Administrative Professionals Conference <-> Reduced Total 2220 Subscriptions & Publications $2,000 $2,000 2370 Insurance Direct <-> Total 2340 Seminars & Education $2,000 $950 $1,800 $1,950 $5,000 $10,000 $1,000 $20,000 $3,500 $12,500 ($12,500) $1,700 $1,800 $800 $3,500 $400 ($4,400) $50,000 2371 Self-Insurance <-> Total 2370 Insurance Direct $24,205 $24,205 2392 Consultive & Professional <-> To review process -- Prosecutions for non compliance issues. Offsetting revenues are in POA <-> Stouffville Services to City of Pickering - $1,000 per month, plus time and equipment -- Short term agreement of Fire Protection - Pending opening of the New <-> Strategic Plan Study (lAO) <Reduced by T JQ> To review process -- Prosecutions for non compliance issues. Offsetting revenues are in POA Total2371 Self-Insurance $1,854 $1,854 $25,000 $25,000 $25,000 ($5,000) 127 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2240 Fire Protection Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <Deleted by T JQ> Strategic Plan Study (IAO) <Reduced by T JQ> Stouffville Services to City of Pickering Total2392 Consultive & Professional ($25,000) ($5,000) $40,000 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Visitors, Fire Marshal, Guests, Honoraria <-> Host Durham Regional Fire Chiefs <-> Host Durham Regional Mutual Aid <-> Host Durham Regional Training Officers <-> Host Durham Regional Fire Preventjon Officers <-> Food for Emergency Situations 2395 Memberships <-> Ontario Association of Fire Chiefs <-> Canadian Assoc. of Fire Chiefs (Chief and Deputy) <-> Durham Regional Fire Chiefs <-> Durham Regional Mutual Aid Association <-> Toronto Arson Task Force <-> Municipal Fire Prevention Officers Association <-> Municipal Fire Service Instructors Association <-> Canadian Safety Officers Association <-> WETT Memberships <-> NENA/APCOIIAFC Total 2394 Recpt,Prom. & Sp.Ev.,Gen $681 $412 $309 $155 $155 $1,288 $3,000 2396 Photo,Mapping,Printing <-> Colour Code Maps for Fire Apparatus <-> Misc. Printing Total 2395 Memberships $144 $113 $103 $206 $206 $124 $103 $134 $360 $330 $1,823 2435 Building Repairs & Maintenance <-> Lawn Spraying - 3 halls <-> Furnace and Air Conditioning Maintenance Contract <-> Paint Fire Hall #2 <-> Standby Generators Maintenance Contract <-> Apparatus Doors Maintenance Contract <-> Air Compressor Maint. Contracts ( SCBA Refills) <-> Pump out of Hazardous Waste Tank at Station 6 <-> General Repairs <-> Garbage Packer Hall #6 Total 2396 Photo,Mapping,Printing $4,500 $1,500 $6,000 2457 Vehicle-Repair & Maintenance <-> Pump, engine and aerial device repairs <-> Certification for Aerial Devices <-> PMVCI (periodic motor vehicle certification inspections) <-> Repair Water Tower on Telespurt Total 2435 Building Repairs & Maintenance $700 $6,695 $10,300 $1 ,339 $4,635 $3,090 $1,030 $6,011 $1,200 $35,000 Total 2457 Vehicle-Repair & Maintenance 2478 Misc.Equipment Repairs & Maintenance $35,130 $2,060 $27,810 $15,000 $80,000 ~18 ,"oJ City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM Report Name: Background Info. with Totals As Approved Bv Council May 22, 2001 2001 BUDGET 2240 Fire Protection <-> <-> UHF Radio Licenses Radio, Pagers, Sirens Resuscitator Service Contract SURPASS Alarm Repair Contract SCBA Voice Amp Air cylinder Hydrostatic Testing Fire Extinguisher Repairs, refill and testing Typewriter, copier, dictaphone service contract SCBA Repair parts Opticom Repairs Genesis Auto Resuscitation Service Contract General Repairs $5,356 $2,678 $824 $515 $1,600 $1,236 $772 $1,545 $18,150 $9,270 $824 $6,230 $49,000 <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> Total 2478 Misc.Equipment Repairs & Maintenance 2678 Misc Equipment Rentals <-> Pagers: Chief, Deputy, T.O. & F.P.O. ($21 x 12 x 6 ) <-> Cell Phones -- Increase is due to new staff Total 2678 Misc Equipment Rentals $2,000 $2,000 $4,000 5300 Stationery & Office Supplies <-> 5302 Forms <-> $6,500 $6,500 Total 5300 Stationery & Office Supplies <Reduced by T JQ> Total 5302 Forms $6,000 ($4,000) $2,000 5510 Utjlities - Water <-> $4,250 $4,250 Total 5510 Utilities - Water 5520 Utilities - Gas <-> Station 2, 4, 5, 6, $21,000 $21,000 Total 5520 Utilities - Gas 5530 Utilities - Hydro <-> Station 2, 3, 4, 5, 6 -- Increase reflects estimated actuals Total 5530 Utilities - Hydro $34,000 $34,000 5540 Utilities - Oil <-> Station 3 $1,000 $1,000 Total 5540 Utilities - Oil 5900 Gas, Oil, Tires Etc. <-> Increase reflects 2000 estimated actuals $30,000 $30,000 Total 5900 Gas, Oil, Tires Etc. 5902 Misc. Equip. (under $300. <-> Flares and Barricade tape <-> Grass Fire Brooms <-> 30 Part Time Firefighter Emergency Response Lights <-> Rescue Supplies <-> Absorbal (Clay Pick-up) $360 $412 $3,000 $1,465 $4,635 129 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 7000 Emergency Sheltering <-> This provision is to provide emergency sheltering due to house fires. <-> Currently provided by Red Cross. Total 5902 Misc. Equip. (under $300. Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET $6,128 $16,000 2240 Fire Protection <-> Miscellaneous Supplies Total 7000 Emergency Sheltering Total. $2,000 ($2,000) $7,358,354 Total Expenses Revenue $7,358,354 0000 SALE OF SERVICES - FIRE <-> Highway 401 related calls ( out of our area ), fire alarm inspections and reports, Extinguishing grass fires on railway lines. Fire vehicle & crew for production <-> Adjustment reflects 2000 estimated actuals. Total 0000 SALE OF SERVICES - FIRE Total. ($69,000) $25,000 ($44,000) ($44,000) Total Revenues Net Expenses ($44,000) $7,314,354 130 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105101 9:58 AM Current Budget Summary 2320 Roads Report Name: Three Year Budget Summary As ADDroved Bv CDuncii Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $1,094,172 $9,268 $1,103,440 $1,103,440 $1,103,440 0.00% 1200 Overtime $61,600 $18,400 $80,000 $80,000 $80,000 0.00% 1400 Employer Contributions $260,049 ($11,529) $248,520 $248,520 $248,520 0.00% 1900 Uniforms $12,000 $1,000 $13,000 $13,260 $13,525 0.04% 2110 Travel $1,500 ($500) $1,000 $1,020 $1,040 0.04% 2131 Telephones $4,000 $1,000 $5,000 $5,100 $5,202 0.04% 2210 Advertising $0 $0 $0 $0 $0 0.00% 2220 Subscription & Publications $105 $45 $150 $153 $156 0.04% 2340 Seminars & Education $6,000 $0 $6,000 $6,120 $6,242 0.04% 2370 Insurance Premium $89,200 $3,000 $92,200 $92,200 $92,200 0.00% 2371 Ins. Deductible $15,000 $0 $15,000 $15,000 $15,000 0.00% 2394 Recpt, Prom & Sp Events $225 ($125) $100 $102 $104 0.04% 2395 Memberships $1,260 $0 $1,260 $1,285 $1,311 0.04% 2396 Photo, Mapping, Printing $515 ($215) $300 $306 $312 0.04% 2407 Roads Repair & Mtce $838,400 $122,580 $960,980 $980,200 $999,804 0.04% 2409 Highway Aids - Repair Main!. $120,000 ($12,300) $107,700 $109,854 $112,051 0.04% 2435 Build Repairs & Mtce $129,000 $0 $129,000 $131,580 $134,212 0.04% 2457 Veh - Repairs & Maint $140,000 $0 $140,000 $142,800 $145,656 0.04% 2478 Misc Equip Repairs $87,650 $0 $87,650 $89,403 $91,191 0.04% 2678 Rental Misc Equip $515 $01 $515 $525 $536 0.04% 5300 Stationary & Office Supplies $310 $90 $400 $408 $416 0.04% 5640 Small Tools $4,400 ($2,400) $2,000 $2,040 $2,081 0.04% 5900 Gas, Oil Tires $115,000 $40,000 $155,OOO! $158,100 $161,262 0.04% 5902 Misc Equip & Tools (under $300) $2,060 $0 $2,060 $2,101 $2,143 0.04% 9991 Misc Roads Cap Constr Rev ($37,200) ($2,800) I ($40,OOO) ($40,800) ($41,616) 0.04% Total EXPENDITURES $2,945,761 $165,5141 $3,111,275 $3,142,717 $3,174,788 0.02% REVENUES 9990 Other Revenue ($45,000) $5,000 ($40,000) ($40,800) ($41,616) 0.04% Total REVENUES ($45,OOO) $5,000 ($40,000) ($40,800) ($41,616) 0.04% . I Net $2,900,761 $170,5141 $3,071,275 $3,101,917 $3,133,172 0.02% lJ1 City of Pickering 2001 Current Budget Run Date: 3010510110:42 AM 2320 Roads Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $1,134,043 $975,787 $1,094,172 9,268 $1,103,440 0.85% 1200 Overtjme $0 $100,459 $61,600 18,400 $80,000 29.87% 1400 Employer Contributions $175,919 $170,085 $260,049 ( 11,529) $248,520 -4.43% 1900 Uniforms $11,592 $13,981 $12,000 1,000 $13,000 8.33% 2110 Travel $780 $974 $1,500 ( 500) $1,000 -33.33% 2131 Telephones $3,259 $4,327 $4,000 1,000 $5,000 25.00% 2210 Advertjsjng $0 $0 $0 0 $0 0.00% 2220 Subscription & Publications $242 $0 $105 45 $150 42.86% 2340 Seminars & Education $1,403 $6,922 $6,000 0 $6,000 0.00% 2370 Insurance Premium $61,503 $51,650 $89,200 3,000 $92,200 3.36% 2371 Ins. Deductible $31,540 $10,282 $15,000 0 $15,000 0.00% 2394 Recpt, Prom & Sp Events $0 $302 $225 (125) $100 -55.56% 2395 Memberships $1,112 $800 $1,260 0 $1,260 0.00% 2396 Photo, Mapping, Printing $159 $273 $515 (215) $300 -41.75% 2399 Outside Agency Serv $0 $24,983 $0 0 $0 0.00% 2407 Roads Repair & Mtce $856,322 $1,056,106 $838,400 122,580 $960,980 14.62% 2409 Highway Ajds - Repair Maint. $90,794 $80,042 $120,000 ( 12,300) $107,700 -10.25% 2435 Build Repairs & Mtce $128,769 $130,512 $129,000 0 $129,000 0.00% 2457 Veh - Repairs & Majnt $156,350 $139,536 $140,000 0 $140,000 0.00% 2478 Misc Equip Repairs $86,995 $93,350 $87,650 0 $87,650 0.00% 2678 Rental Misc Equip $240 $0 $515 0 $515 0.00% 5300 Stationary & Office Supplies $106 $687 $310 90 $400 29.03% 5640 Small Tools $3,250 $3,714 $4,400 ( 2,400) $2,000 -54.55% 5900 Gas, Oil Tires $111,902 $138,006 $115,000 40,000 $155,000 34.78% 5902 Misc Equip & Tools (under $1,383 $1,144 $2,060 0 $2,060 0.00% 9991 Misc Roads Cap Constr Rev ($22,948) ($25,079) ($37,200) ( 2,800' ($40,000) 7.53% Total EXPENDITURES $2,834,715 $2,978,842 $2,945,761 165,514 $3,111,275 5.62% REVENUES 9990 Other Revenue ($97,722\ ($48,840) ($45,000) 5,000 ($40,006' -11.11% Total REVENUES ($97.722)1 ($48,840) ($45,000) 5,000 ($40,000 -11.11% Net $2,736,993 $2,930,002 $2,900,761 170,514 $3,071,275 5.88% ~32 City of Pickerin" 2001 Run Date: 29/05/01 3:09 PM Background Information 2320 Roads Report Name: Background Info. with Totals As Approved By Council May 22. 2001 . 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> New - Maintenance Worker II (April 1 - Start Date) <Deferred by T JQ> <-> (2) Term Labourers (2400 hrs.) <Deleted by T JQ> 1200 Overtime <-> Provision for Overtime - Primarily relates to winter ploughing salting and sanding, special events, emergency call ins, contract supervision/inspection. Increase reflects anticipated need. Total 1100 Salaries & Wages $1,103,440 $34,398 ($34,398) $41,160 ($41,160) $1,103,440 $80,000 Total 1200 Overtime $80,000 1400 Employer Contributions <-> This item includes mandatory deductions (Cpp., EI., EHT.,) and employer provided benefits such as dental and optical. $248,520 1900 Uniforms <-> Personal protective equipment and uniforms. Work boot and winter jacket allowances, hearing protection; hard hats, safety vests and T-shirts, gloves and other necessary protective clothing. Increase reflects 2000 estimated actuals. Total 1900 Uniforms Total 1400 Employer Contributions $248,520 $13,000 $13,000 2110 Travel <-> Provision for mileage charges and meal allowances as per collective Total 2110 Travel 2131 Cellular Phones <-> Pay cellular phone expenses for 5 staff $1,000 $1,000 Total2131 Cellular Phones $5,000 $5,000 2220 Subscriptions & Publications <-> Allowance for standards, regulations and legislation, reference materials Total 2220 Subscriptions & Publications $150 $150 2340 Seminars & Education <-> First Aid and CPR and Safety Training for confined space entry - 9 staff <.> Job related seminars <-> Heavy Equipment training (Grader) 3 staff <-> Defensive Driving Course - 10 staff 2370 Insurance Direct <-> $540 $1,360 $3,500 $600 $6,000 Total 2340 Seminars & Education Total 2370 Insurance Direct $92,200 $92,200 2371 Self Insurance <-> 2394 Recpt,Prom.&Sp.Ev.,Gen <-> $15,000 $15,000 Total 2371 Self Insurance $100 t33 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2320 Roads Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2395 Memberships <-> Ontario Assoc. of Certified Engineering Technicians and Technologists (2) Supervisor, Roads/Roads Inspector <-> Ontario Assoc. of Road Supervisors (1) Supervisor, Roads <-> Durham Public Works Association (1) Supervisor, Roads <-> Ontario Good Roads Association (City Membership) Total 2395 Memberships Total 2394 Recpt,Prom.&Sp.Ev.,Gen $100 $330 2396 Photo,Mapping,Printing <-> Film and developing (Road Hazards, Pre-Construction pictures etc.) Total 2396 Photo,Mapping,Printing $75 $130 $725 $1,260 2407 Roads-Repair & Maintenance <-> Granular A/Limestone <-> Asphalt incl. Asphalt Patching Program <-> Liquid Calcium Contract and Flake Calcium purchase <-> Winter Sand <-> Winter Salt -- Increase reflects current and projected usage for 2001 <-> Topsoil and Sod <-> Culverts (partially offset by revenue) <-> Curb Cutting Contract (primarily offset by revenue) <-> Catchbasin Cleaning Contract <-> Storm Septor Manhole Cleaning Contract (completion of 2000 contract) <-> Large & Small Equipment Rentals <-> Easement Charges <-> Catchbasin and Manhole Repair Materials <-> Storm Sewer Repairs (Repairs required as determined by video inspection program) <-> Sewer Flushing and Inspection Program - the amount budgeted for 2001 will translate into another 22,000 m of sewers being cleaned and inspected - Fourth year of the program <-> Shared Road Maintenance (boundary roads) <-> Neighbourhood Issues (grading, fencing, retaining walls, disposal of illegally dumped waste) <-> Miscellaneous Items (hardware, lumber, concrete, consultants, testing etc.) <-> Sidewalk maintenance supplies (concrete, formwork, expansion joint material) <-> Bridge and Structures needs analysis (partial update done in 2000) (Legislated requirement) $300 $300 $149,350 $93,000 $66,950 $30,000 $350,000 $8,240 $20,600 $12,360 $12,875 $2,500 $50,000 $6,200 $12,360 $50,000 $36,300 $3,090 $10,300 $8,755 $30,600 $7,500 2409 Highway Aids-Repair & Maintenance <-> CN/CP Railroad Signal Charges <-> Traffic Signals, Flashing Signals, Pedestrian Crossovers, IPS (increase due to additional signals in 2000) <-> Misc. signs incl. hardware & posts <-> Line Painting and Street Print Contract and purchased materials Total2409 Highway Aids-Repair & Maintenance Total 2407 Roads-Repair & Maintenance $960,980 $27,450 $12,000 2435 Building Repairs & Maintenance $32,500 $35,750 $107,700 134 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2320 Roads Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <-> Share of Overhead of Municipal Garage Total 2435 Building Repairs & Maintenance $129,000 $129,000 2457 Vehicle-Repair & Maintenance <-> Repair and maintenance of (19) Roads Division Licensed vehicles Total 2457 Vehjcle-Repair & Maintenance $140,000 $140,000 2476 Off Mach/Eqpt-Rprs & Maintenance <-> Repairs to misc. office equipment Total 2476 Off Mach/Eqpt-Rprs & Maintenance 2478 Misc.Equipment Repairs & Maintenance <-> (Off road equipment and non licensed vehicles, chainsaws etc.) Total 2478 Misc.Equipment Repairs & Maintenance $100 $100 2678 Mise Equipment Rentals <-> Items not used for specific road Construction of maintenance operations. Pagers for Road Staff during winter control. $87,550 $87,550 $515 5300 Stationery & Office Supplies <-> Misc. stationary supplies Total 2678 Misc Equipment Rentals $515 5640 Small Tools <-> Rakes, shovels, hammers, drill bits etc. for road maintenance activities. Includes provision for small tools, safety items, etc. Total 5300 Stationery & Office Supplies $400 $400 $2,000 Total 5640 Small Tools 5900 Gas, Oil, Tires Etc. <-> Operation of Road Divsion Vehicles and Equipment (diesel and gasoline) Increase reflects 2000 estimated actua/s. $2,000 $155,000 5902 Misc. Equip. (under $300. <-> Sundry consumable items such as tape measures, survey stakes, spray paint, cameras, batteries Total 5900 Gas, Oil, Tires Etc. $155,000 $2,060 9991 Misc. Roads Cap. Constr. <-> Concession Road 7 - from Salem Road to Region Road 23 - Surface treatment Total 9991 Misc. Roads Cap. Constr. Total. Total 5902 Misc. Equip. (under $300. $2,060 ($40,000) ($40,000) $3,111,275 Total Expenses $3,111,275 Revenue 9990 Other Revenue <-> Revenue from Curb Cuts and Driveway Entrances Total 9990 Other Revenue Total. ($40,000) ($40,000) ($40,000) Total Revenues Net Expenses ($40,000) $3,071,275 1J5 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105/01 9:58 AM Current Budget Summary 2290 Mun. Prop. & Eng. & Admin. 2000 Budget INCREASE (DECREASE) 2001 BUDGET 2002 BUDGET Report Name: Three Year Budget Summary As ADDTOYed By Council Mav 22 2001 2003 % CHANGE BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $575,220 $77 ,977 $653,197 $653,197 $653,197 0.00% 1200 Overtime $19,000 $1,000 $20,000 $20,000 $20,000 0.00% 1400 Employer Contributions $133,700 $7,670 $141,370 $141,370 $141,370 0.00% 1800 Conferences $0 $500 $500 $510 $520 0.04% 1900 Uniforms $350 $650 $1,000 $1,020 $1,040 0.04% 2110 Travel $1,600 $0 $1,600 $1,632 $1,665 0.04% 2131 Telephones $3,850 $650 $4,500 $4,590 $4,682 0.04% 2210 Advertisin $0 $0 $0 $0 $0 0.00% 2220 Subscription & Publications $575 $0 $575 $587 $599 0.04% 2340 Seminars & Education $3,225 $4,380 $7,605 $7,757 $7,912 0.04% 2370 Insurance Premium $2,460 $0 $2,460 $2,460 $2,460 0.00% 2371 Ins. Deductible $6,000 $0 $6,000 $6,000 $6,000 0.00% 2392 Consulting & Professional $22,285 ($14,625) $7,660 $7,813 $7,969 0.04% 2394 Recpt, Prom & Sp Events $300 $125 $425 $434 $443 0.04% 2395 Memberships $2,594 $1 $2,595 $2,647 $2,700 0.04% 2396 Photo, Mapping, Printing $1,600 ($900) $700 $714 $728 0.04% 2399 Outside Agency Serv $0 $0 $0 $0 $0 0.00% 2457 Veh - Repairs & Maint $2,200 $0 $2,200 $2,244 $2,289 0.04% 2478 Misc Equip Repairs $1,075 ($475) $600 $612 $624 0.04% 2481 Other Fix. Assets Rep & Mtce. $260 ($260) $0 $0 $0 0.00% 2678 Rental Mise Equip $50 $0 $50 $51 $52 0.04% 5300 Stationary & Office Supplies $4,200 $800 $5,000 $5,100 $5,202. 0.04% 5302 Forms $560 ($60) $500 $510 $520 0.04% 5900 Gas, Oil Tires $3,275 $2,725 $6,000 $6,120 $6,242 0.04% 5902 Mise Equip & Tools (under $300) $250 $275 $525 $536 $547 0.04% Total EXPENDITURES $784,629 $80,433 $865,062 $865,904 $866,761 0.00% REVENUES I 1430 Sale of Services - Public Works ($1,000) $0 ($1,000) ($1,020) ($1,040) 0.04% Total REVENUES ($1,000) $01 ($1,OOO) ($1,020) ($1,040) 0.04% Net $783,629 $80,433 $864,0621 $864,884 $865,721 0.00% 136 City of Pickering 2001 Current Budget Run Date: 3010510110:42 AM 2290 Mun. Prop. & Eng. & Admin. Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $1,266,293 $549,126 $575,220 77 ,977 $653,197 13.56% 1200 Overtime $0 $35,904 $19,000 1,000 $20,000 5.26% 1400 Employer Contributjons $186,388 $103,832 $133,700 7,670 $141,370 5.74% 1800 Conferences $0 $0 $0 500 $500 0.00% 1900 Unjforms $1,793 $674 $350 650 $1,000 185.71% 2110 Travel $20,409 $5,868 $1,600 0 $1,600 0.00% 2131 Telephones $13,130 $5,697 $3,850 650 $4,500 16.88% 2210 Advertising $7 $0 $0 0 $0 0.00% 2220 Subscription & Publications $534 $917 $575 0 $575 0.00% 2340 Seminars & Education $5,104 $2,490 $3,225 4,380 $7,605 135.81% 2370 Insurance Premium $2,024 $1,592 $2,460 0 $2,460 0.00% 2371 Ins. Deductible $9,392 $11,915 $6,000 0 $6,000 0.00% 2392 Consultjng & Professjonal $8,548 $11,733 $22,285 ( 14,625) $7,660 -65.63% 2394 Recpt, Prom & Sp Events $217 $401 $300 125 $425 41.67% 2395 Memberships $2,923 $957 $2,594 1 $2,595 0.04% 2396 Photo, Mapping, Printing $3,284 $28 $1,600 (900) $700 -56.25% 2399 Outside Agency Serv $0 $0 $0 0 $0 0.00% 2457 Veh - Repairs & Maint $7,118 $2,277 $2,200 0 $2,200 0.00% 2478 Misc Equip Repairs $661 $1,017 $1,075 (475) $600 -44.19% 2481 Other Fix. Assets Rep & Mtce. $0 $0 $260 (260) $0 -100.00% 2678 Rental Misc Equip $0 $41 $50 0 $50 0.00% 5300 Stationary & Office Supplies $9,963 $4,379 $4,200 800 $5,000 19.05% 5302 Forms $1,656 $1,010 $560 (60) $500 -10.71% 5900 Gas, Oil Tires $8,145 $4,757 $3,275 2,725 $6,000 83.21% 5902 Misc Equip & Tools (under $1,306 $736 $250 275 $525 110.00% Total EXPENDITURES $1,548,898 $745,352 $784,629 80,433 $865,062 10.25% REVENUES 1430 Sale of Servjces - Public Works $0 ($31,308 ($1,000 0 ($1,000 0.00% Total REVENUES $0 ($31,308 ($1,000 0 ($1,000 0.00% Net $1,548,898 $714,044 $783,629 80,433 $864,062 10.26% 13'1 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2290 Mun. Prop. & Eng. & Admin. Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> New - Planner, Traffic Operations (April 1 - Start Date) <Reduced by T JQ> Start Date Changed to July 1 <Deferred by T JQ> New - Planner, Traffic Operations ( July 1 Start Date) Total 1100 Salaries & Wages $653,197 $26,522 ($8,840) ($17,682) $653,197 1200 Overtime <-> Provision for overtime - Design and Construction - $12,000 Traffic and Streetlighting - $8,000 Total 1200 Overtime $20,000 $20,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. $141,370 1800 Conferences <.> 2001 Toronto Conference for Administrative Professionals (2 days) Total 1800 Conferences Total 1400 Employer Contributions $141,370 1900 Uniforms <-> Personal protective equipment and uniforms. Work boot and winter jacket allowances, safety vests and safety T-shirts, rubber work boots (safety), hard hats, gloves. $500 $500 $1,000 Total 1900 Uniforms 2110 Travel <-> Allowance paid to employees that use their own vehicle for City business Total 2110 Travel $1,000 2131 Cellular Phones <-> Cell phone expenses for 5 staff $1,600 $1,600 2220 Subscriptions & Publications <-> Reference material, standards, regulations, Autocad publications, safety legislations $4,500 $4,500 Total2131 Cellular Phones $575 2340 Seminars & Education <-> Training & development. Business related seminars and workshops - various employees <-> First aid and C.PoR., Training for confined space entry - 6 staff <-> C.So Anderson Road School - Municipal Legislation and Legal Responsibilities - Construction & Design Technician <-> CoSo Anderson Road School - Municipal Legislation and Legal Responsibilities - Supervisor, Municipal Works <-> Watermain Design - Coordinator, Engineering Design & Systems <-> Bridge and Structure Inspection - Construction Coordinator & Inspector <-> Road Design - (Design Technician) <-> Unsignalized Intersections and Traffic Calming course - Technician, Traffic Total 2220 Subscriptions & Publications $575 $1,000 $360 $750 $750 $600 $650 $600 $520 1 ~. .::J Jb City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2290 Mun. Prop. & Eng. & Admin. Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET <-> Ontario Traffic Conference Fall Workshop - Coordinator, Traffic & Waste ManagemenUTechnician, Traffic Control <-> Continuing Education Courses - Traffic Engineering/Technical Writing- Coordinator, Traffic & Waste Management <-> Ontario Traffic Conference Annual General Meeting - Coordinator, Traffic & Waste Management <-> Municipal Traffic Control Workshop - Construction & Design Technician/Construction Coordinator & Inspector Total 2340 Seminars & Education $200 $1,000 $750 $425 $7,605 2370 Insurance Direct <-> Total 2370 Insurance Direct $2,460 $2,460 2371 Insurance Direct Payment <-> Total 2371 Insurance Direct Payment $6,000 $6,000 2392 Consultive & Professional <-> Consulting services for reports on stormwater, computer modeling, materials testing <-> Centralized Collision Reporting Program (shared services with Region of <-> Pickering's share of Public Works Service Delivery Study facilitated process - Phase II (Region) <-> Preparation of Reference Plans for land conveyance purposes. <Deleted by T JQ> $2,060 $2,600 $50,000 Total 2392 Consultive & Professional $3,000 ($50,000) $7,660 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Durham Region Public Works Officials <-> Utilities Coordination meetings <-> Misc. meetings Total 2394 Recpt,Prom. & Sp.Ev.,Gen $125 $75 $225 $425 2395 Memberships <-> Association of Professional Engineers of Ontario (1) Division Head <-> Association of Technicians and Technologists (6) Municipal Works Supervisor/Construction Inspector/Construction & Design Technician/Traffic & Waste Management Coordinator/Traffic Technician/Design Technician <-> Durham Public Works Association (1) Municipal Works Supervisor <-> Municipal Engineers Association (1) - Division Head <-> Assoc. of Municipal Clerks & Treas. (3) - Administration Supervisor/Administrative Coordinator/Municpal Works Supervisor <-> Institute of Traffic Engineers (2) - Traffic & Waste Management Coordinator/Traffic Technician <-> Autodesk User Group International (AUGI) (2) Engineering Design & Systems Coordinator <-> Greater Toronto Transportation Conference (1) - Traffic & Waste Management Coordinator $145 $930 $130 $70 $695 $310 $115 $200 2396 Photo,Mapping,Printing <-> Film & developing Total 2395 Memberships $2,595 $300 1~9 City of Pickeri ng 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET 2290 Mun. Prop. & Eng. & Admin. <-> Neighbourhood Traffic Watch Letterhead Total 2396 Photo,Mapping,Printing $400 $700 2457 Vehicle-Repair & Maintenance <.> Repairs to division utility vehicles: (3) Total 2457 Vehicle-Repair & Maintenance 2478 Misc.Equipment Repairs & Maintenance <-> Cameras, cellular phones, radar gun and Traffic Counting Classifier. Replacement of rechargeable battery packs for the above equipment Total 2478 Misc.Equipment Repairs & Maintenance $2,200 $2,200 $600 $600 2678 Mise Equipment Rentals <-> Total 2678 Mise Equipment Rentals $50 $50 5300 Stationery & Office Supplies <-> Includes plotter pens and accessories, bond roll paper, mylar stock, day to day stationary and office supplies, print cartridges for colour printer and black printers, folders and tabs. $5,000 Total 5300 Stationery & Office Supplies $5,000 5302 Forms <-> Various forms such as road occupancy permits, receipts and materials testing reports $500 Total 5302 Forms $500 5900 Gas, Oil, Tires Etc. <-> For Division's vehicles. Total 5900 Gas, Oil, Tires Etc. $6,000 $6,000 5902 Misc. Equip. (under $300. <-> Various sundry items such as spray paint, small tools, traffic recorder hoses, Hilti Gun <-> Hilti Gun - Traffic Division <-> Replacement set of road tubes for traffic recorder Total 5902 Misc. Equip. (under $300. Total. $250 $75 $200 $525 $865,062 Total Expenses $865,062 Revenue 0000 SALE OF SERVICES-PUB WK <-> Un allocated Total 0000 SALE OF SERVICES-PUB WK Total. ($1,000) ($1,000) ($1,000) Total Revenues Net Expenses ($1,000) $864,062 1 ¿j 0 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05/01 9:58 AM Current Budget Summary 2132 Property Maintenance Report Name: Three Year Budget Summary As Annroved By Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & WaQeS $167,489 $6,025 $173,514 $173,514 $173,514 0.00% 1200 Overtime $5,000 $5,000 $10,000 $10,000 $10,000 0.00% 1400 Employer Contributions $38,810 ($270) $38,540 $38,540 $38,540 0.00% 1900 Uniforms $700 $300 $1,000 $1,020 $1,040 0.04% 2131 Telephones $1,000 ($500) $500 $510 $520 0.04% 2340 Seminars & Education $100 $0 $100 $102 $104 0.04% 2437 Tree Maintenance $30,000 $20,000 $50,000 $51,000 $52,020 0.04% 2438 LiQhtinQ & Repair Main!. $2,000 $0 $2,000 $2,040 $2,081 0.04% 2457 Veh - Repairs & Maint $3,500 $1,500 $5,000 $5,100 $5,202 0.04% 2478 Misc Equip Repairs $7,000 $0 $7,000 $7,140 $7,283 0.04% 2482 Grounds Upkeep $3,500 $1,500 $5,000 $5,100 $5,202 0.04% 2678 Rental Misc Equip $35,000 ($15,000) $20,000 $20,400 $20,808 0.04% 5900 Gas, Oil Tires $7,000 $3,000 $10,000 $10,200 $10,404 0.04% 5902 Mise Equip & Tools (under $300) $500 $0 $500 $510 $520 0.04% Total EXPENDITURES $301,599 $21,555 $323,1541 $325,176 $327,238 0.01% REVENUES 9990 Other Revenue $0 ($5,000) ($5,OOO) ($5,100) ($5,202) 0.04% Total REVENUES $0 ($5,000) ($5,000) ($5,100) ($5,202) 0.04% Net $301,599 $16,555 $318,154 $320,076 $322,036 0.01% 141 City of Pickering 2001 Current Budget Run Date: 30105lO110:42AM 2132 Property Maintenance Report Name: Current Budget AS Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. 'Jnnn EXPENDITURES 1100 Salaries & Wages $187,023 $161,458 $167,489 6,025 $173,514 3.60% 1200 Overtime $0 $14,963 $5,000 5,000 $10,000 100.00% 1400 Employer Contributions $30,428 $29,281 $38,810 ( 270) $38,540 -0.70% 1900 Uniforms $1,306 $1,021 $700 300 $1,000 42.86% 2131 Telephones $0 $305 $1,000 (500) $500 -50.00% 2340 Seminars & Education $0 $0 $100 0 $100 0.00% 2437 Tree Majntenance $30,632 $57,751 $30,000 20,000 $50,000 66.67% 2438 Lighting & Repair Majnt. $2,117 $713 $2,000 0 $2,000 0.00% 2457 Veh - Repajrs & Maint $5,550 $4,250 $3,500 1,500 $5,000 42.86% 2478 Misc Equip Repairs $9,636 $8,389 $7,000 0 $7,000 0.00% 2482 Grounds Upkeep $2,176 $4,796 $3,500 1,500 $5,000 42.86% 2678 Rental Mjsc Equip $34,857 $8,435 $35,000 ( 15,000) $20,000 -42.86% 5900 Gas, Oil Tires $7,150 $10,578 $7,000 3,000 $10,000 42.86% 5902 Misc Equjp & Tools (under $264 $92 $500 0 $500 0.00% Total EXPENDITURES $311,139 $302,031 $301,599 21,555 $323,154 7.15% REVENUES 9990 Other Revenue $0 ($3,720 $0 (5,000\ ($5,000 0.00% Total REVENUES $0 ($3,720 $0 ( 5,000' ($5,000 0.00% Net $311,139 $298,311 $301,599 16,555 $318,154 5.49% 142 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2132 Property Maintenance Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 110O Salaries & Wages $173,514 $173,514 1200 Overtime <-> Mainly for winter control operations, emergency call-ins or assistance on City eVents Total 1200 Overtime $10,000 $10,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EL, EHT.,) and employer provided benefits such as dental and optical. Total 140O Employer Contributions $38,540 $38,540 1900 Uniforms <-> Boots, Shirts, Trousers, etc. (4) Total 1900 Uniforms $1,000 $1,000 2131 Cellular Phones <-> Decrease reflects estimated actuals. Total2131 Cellular Phones $500 $500 2340 Seminars & Education <-> Cover workshops, seminars & safety èducation (WHMIS) Total 2340 Seminars & Education $100 $100 2437 Tree Maintenance <-> . For pruning and removal of dead and dangerous trees - reflects the need to maintain mature trees. $50,000 Total 2437 Tree Maintenance $50,000 2438 Lighting Repair & Maint. <-> To cover maintenance costs of walkway, morality lights Total 2438 Lighting Repair & Maint. $2,000 $2,000 2457 Vehicle-Repair & Maintenance <-> 'A' Service <-> 'B' Service <-> Major Repairs Total 2457 Vehicle-Repair & Maintenance 2478 Misc.Equipment Repairs & Maintenance <-> Significant equipment failure costs due to aging equipment Total2478 Misc.Equipment Repairs & Maintenance $1,500 $1,000 $2,500 $5,000 2482 Grounds Upkeep <-> Maintenance costs of sidewalk, boulevard, and walkway, Misc. repair Total 2482 Grounds Upkeep $7,000 $7,000 2678 Misc Equipment Rentals <-> Rental of equipment for specific length of time as required. Decrease reflects estimated actuals. $5,000 $5,000 $20,000 Total 2678 Mise Equipment Rentals $20,000 5900 Gas, Oil, Tires Etc. <-> For vehicles and equipment $10,000 1~3 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2132 Property Maintenance Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Total 5900 Gas, Oil, Tires Etc. $10,000 5902 Misc. Equip. (under $300.) <-> First Aid and Safety supplies (replacement), Small hand tools (replacement) Total 5902 Misc. Equip. (under $300.) Total. $500 $500 $323,154 Total Expenses $323,154 Revenue 9990 Other Revenue <-> Summer and Winter maintenance at Police Station Total 9990 Other Revenue Total. ($5,000) ($5,000) ($5,000) Total Revenues Net Expenses ($5,000) $318,154 144 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30105/01 9:58 AM 2325 Street Lights Report Name: Three Year Budget Summary As ADDroved B Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 2478 Mise Equip Repairs $196,000 ($26,000) $170,000 $173,400 $176,868 0.04% 5530 Utilities - Hydro $310,000 $26,000 $336,000 $342,720 $349,574 0.04% Total EXPENDITURES $506,000 $0 $506,000 $516,120 $526,442 0.04% Net $506,000 $0 $506,000 $516,120 $526,442 0.04% 145 City of Pickering 2001 Current Budget Run Date: 30/0510110:42 AM 2325 Street Lights Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?()()() EXPENDITURES 2478 Misc Equip Repairs $150,184 $140,505 $196,000 (26,000) $170,000 -13.27% 5530 Utilities - Hydro $322,628 $326,172 $310,000 26,000 $336,000 8.39% Total EXPENDITURES $472,812 $466,677 $506,000 0 $506,000 0.00% Net $472,812 $466,677 $506,000 0 $506,000 0.00% 146 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2325 Street Lights Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 2478 Misc.Equipment Repairs & Maintenance <-> Monthly repairs on existing streetlights by Veridian, including labour, vehicle, material costs for replacements and U/G cable repairs. <-> Streetlight Patrols (provided by City Parking Control Officer) ($1,400 X 12 <-> Veridian connections pole replacement program that affects existing streetlights. Brock Road (Bayly to Montgomery Park), Kingston Road (Altona to Fairport), Misc. locations (TBA by Veridian) Total 2478 Misc.Equipment Repairs & Maintenance $113,200 $16,800 $40,000 $170,000 5530 Utilities - Hydro <-> Monthly bill for streetlight energy charges Total 553O Utilities - Hydro Total. $336,000 $336,000 $506,000 Total Expenses Revenue $506,000 Total Revenues Net Expenses $506,000 147 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105101 9:58 AM Current Budget Summary 2430 Solid Waste Report Name: Three Year Budget Summary As ADDlOved By CDuncll May 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 2210 Advertising $18,000 ($3,OOO) $15,000 $15,300 $15,606 0.04% 2393 Recycling Collection $10,250 $250 $10,500 $10,710 $10,924 0.04% 2397 Compost Collection $156,220 $144,059 $300,279 $306,285 $312,411 0.04% 2398 Garbage Collection $1,071,510 $33,268 $1,104,778 $1,126,874 $1,149,411 0.04% Total EXPENDITURES $1,255,980 $174,577 $1,430,557 $1,459,169 $1,488,352 0.04% Net $1,255,980 $174,577 $1,430,557 $1,459,169 $1.488,352 0.04% ~48 City of Pickering 2001 Current Budget Run Date; 30105/01 10:42 AM 2430 Solid Waste Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. 2000 EXPENDITURES 2210 Advertjsing $11,261 $10,990 $18,000 ( 3,000) $15,000 -16.67% 2393 Recycling Collection $4,115 $7,402 $10,250 250 $10,500 2.44% 2397 Compost Collectjon $137,724 $102,675 $156,220 144,059 $300,279 92.22% 2398 Garbage Collection $695,312 $1,121,263 $1,071,510 33,268 $1,104,778 3.11% Total EXPENDITURES $848,411 $1,242,331 $1,255,980 174,577 $1,430,557 13.90% Net $848,411 $1,242,331 $1,255,980 174,577 $1,430,557 13.90% t49 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2430 Solid Waste Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 2210 Advertising <-> Waste management calendar production, printing, delivery <-> Non-compliance tags <-> Bylaw/User pay and waste reduction/composting promotional activities Total 2210 Advertising $11,000 $2,000 $2,000 $15,000 2393 Recycljng Collection <-> Purchase of blue boxes <-> Com poster Subsidies - Increase in cost due to new contract. Total 2393 Recycling Collection 2397 Compost Collection <-> Jan. 1 to Mar. 31 - 2 collections x 84 tonnes/collection x $109.10/tonne + <-> Apr. 1 to Dec. 31 - 23 collections x 84 tonnes/collection x $141.41 /tonne + G.S.T. Increase due to new contract. $500 $10,000 $10,500 $18,879 $281,400 2398 Garbage Collection <-> Curbside Contract (3 mths. x 1675 tonnes/month x $49.05/tonne) + G.S.T. <-> Curbside Contract (9 mths. x 1675 tonnes/month x $53.60/tonne) + G.S.T. Increase due to new contract. <-> Bulk Container Contract (34 service stops x 52 weeks x 10.24/service stop) + G.S.T. Total 2397 Compost Collection $300,279 $253,870 $832,261 $18,647 Total 2398 Garbage Collection Total. $1,104,778 $1,430,557 Total Expenses $1,430,557 Revenue Total Revenues Net Expenses $1,430,557 150 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date : 30/05101 4:21 PM 2718 Parks Report Name: Three Year Budget Summary As Annroved Bv Council M"" 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. . 2001 EXPENDITURES 1100 Salaries & WaQeS $871,389 $63,414 $934,803 $1,006,363 $1,006,363 0.08% 1200 Overtime $15,000 $15,000 $30,000 $30,000 $30,000 0.00% 1400 Employer Contributions $189,155 $13,455 $202,610 $217,635 $217,635 0.07% 1900 Uniforms $3,920 $1,095 $5,015 $5,115 $5,217 0.04% 2131 Telephones $2,000 $500 $2,500 $2,550 $2,601 0.04% 2340 Seminars & Education $500 $2,500 $3,000 $3,060 $3,121 0.04% 2370 Insurance Premium $25,350 $0 $25,350 $25,350 $25,350 0.00% 2371 Ins. Deductible $5,000 $0 $5,000 $5,000 $5,000 0.00% 2395 Memberships $600 $0 $600 $612 $624 0.04% 2396 Photo, Mapping, Printing $100 $100 $200 $204 $208 0.04% 2429 Parks Repairs & Maintenance $25,000 $0 $25,000 $25,500 $26,010 0.04% 2435 Build Repairs & Mtce $50,000 $0 $50,000 $51,000 $52,020 0.04% 2457 Veh - Repairs & Maint $30,000 $10,000 $40,000 $40,800 $41,616 0.04% 2478 Misc Equip Repairs $35,000 $7,000 $42,000 $42,840 $43,697 0.04% 2482 Grounds Upkeep $83,000 $34,000 $117,000 $119,340 $121,727 0.04% 2678 Rental Misc Equip $16,035 $16,500 $32,535 $33,186 $33,850 0.04% 5300 Stationary & Office Supplies $1,500 ($1,OOO) $500 $510 $520 0.04% 5510 Utilities - Water $4,000 $2,000 $6,000 $6,120 $6,242 0.04% 5520 Utilities - Gas $0 $0 $0 $0 $0 0.00% 5530 Utilities - Hydro $32,000 $0 $32,000 $35,000 $37,000 0.16% 5900 Gas, Oil Tires $42,000 $16,500 $58,500 $59,670 $60,863 0.04% 5901 Fertilizer, Grass Etc. $20,000 $10,000 $30,000 , $30,600 $31,212 0.04% 5902 Misc Equip & Tools (under $300) $7,500 $500 $8,000 $8,160 $8,323 0.04% 8960 Taxes Tenant $112,254 $103,395 $215,649 $162,590 $162,500 -0.25% Total EXPENDITURES $1,571,303 $294,959 $1,866,262 $1,911,205 $1,921,699 0.03% REVENUES 9930 Rentals ($6,600) $0 ($6,600) ($6,732) ($6,867) 0.04% Total REVENUES ($6,600)1 $0 ($6,600) ($6,732) ($6,867) 0.04% Net $1,564,703 $294,959 $1,859,662 $1,904,473 $1,914,832 0.03% 1å1 City of Pickering 2001 Current Budget Run Date: 30105/01 4:17 PM 2718 Parks Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?OOO EXPENDITURES 1100 Salaries & Wages $841,832 $815,217 $871,389 63,414 $934,803 7.28% 1200 Overtime $0 $28,760 $15,000 15,000 $30,000 100.00% 1400 Employer Contributions $117,026 $125,452 $189,155 13,455 $202,610 7.11% 1900 Uniforms $6,022 $7,168 $3,920 1,095 $5,015 27.93% 2110 Travel $0 $54 $0 0 $0 0.00% 2131 Telephones $3,614 $1,707 $2,000 500 $2,500 25.00% 2340 Semjnars & Educatjon $475 $114 $500 2,500 $3,000 500.00% 2370 Insurance Premjum $20,924 $21,417 $25,350 0 $25,350 0.00% 2371 Ins. Deductible $4,820 $5,517 $5,000 0 $5,000 0.00% 2395 Memberships $542 $477 $600 0 $600 0.00% 2396 Photo, Mapping, Printing $91 $80 $100 100 $200 100.00% 2429 Parks Repairs & Maintenance $21,203 $37,981 $25,000 0 $25,000 0.00% 2435 Build Repairs & Mtce $47,802 $55,886 $50,000 0 $50,000 0.00% 2457 Veh - Repairs & Majnt $34,291 $38,085 $30,000 10,000 $40,000 33.33% 2478 Misc Equip Repajrs $45,655 $41,722 $35,000 7,000 $42,000 20.00% 2482 Grounds Upkeep $85,798 $115,676 $83,000 34,000 $117,000 40.96% 2678 Rental Mjsc Equip $14,240 $24,911 $16,035 16,500 $32,535 102.90% 5300 Stationary & Office Supplies $1,558 $219 $1,500 (1,000) $500 -66.67% 5510 Utilities - Water $2,523 $7,166 $4,000 2,000 $6,000 50.00% 5520 Utilities - Gas $0 $0 $0 0 $0 0.00% 5530 Utilities - Hydro $37,357 $35,075 $32,000 0 $32,000 0.00% 5900 Gas, Oil Tires $44,916 $57,929 $42,000 16,500 $58,500 39.29% 5901 Fertjlizer, Grass Etc. $5,235 $23,001 $20,000 10,ÖOO $30,000 50.00% 5902 Misc Equip & Tools (under $1,994 $6,585 $7,500 500 $8,000 6.67% 8960 Taxes Tenant $108,905 $1,767 $112,254 103,395 $215,649 92.11 % Total EXPENDITURES $1,446,824 $1,451,966 $1,571,3031 294,959 $1,866,262 18.77% REVENUES 9930 Rentals ($10,718) ($6,470) ($6,600\ 0 ($6,600 0.00% Total REVENUES ($10,718) ($6,470) ($6,600) 0 ($6,600 0.00% I Net $1,436,106 $1,445,496 $1,564,703 294,959 $1,859,662 18.85% 152 City of Pickering 2001 Run Date: 30/05/01 4:25 PM Background Information Report Name: Background Info, with Totals As Approved By Council May 22. 2001 2001 BUDGET 2718 Parks Expen.ses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Transfer from Don Beer Arena - 2715 (35% of 3 Maintenance Workers <-> Transfer from Rec. Complex - Arenas - 2735 (35% of 1 Maintenance Workers salary) <-> 5 additional Student Labourers (3200 hrs.) <-> Provision for vacation pay <-> New - Certified ArborisUClimber (April 1 - Start Date) <Deferred by T JQ> New - Certified ArborisUClimber Total 1100 Salaries & Wages 1200 Overtime <-> Increased staff time required for special events, Winter Control operations, emergency call-ins, walkway and park lighting reviews Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. 1900 Uniforms <-> Boots (17) ($85 ea) <-> Coats (17) ($60ea) <-> Misc. (17) ($50 ea) <-> Pants/Shirts (17) ($100 ea) Total 1400 Employer Contributions 2131 Cellular Phones <-> Cellular Phones for 3 staff Total 1900 Uniforms Total2131 Cellular Phones 2340 Seminars & Education <-> Cost of attendance at various workshops, seminars, correspondence education and specialized training/certification. First aid and CPR training for crews and confined space entry. (12 Staff) Equipment training & safety seminars. Defensive Total 2340 Seminars & Education $839,748 $42,936 $14,312 $36,352 $1,455' $33,135 ($33,135) $934,803 $30,000 $30,000 $202,610 $202,610 $1,445 $1,020 $850 $1,700 $5,015 $2,500 $2,500 $3,000 2370 Insurance Direct <-> $3,000 2371 Self Insurance <-> Total 2370 Insurance Direct $25,350 $25,350 2395 Memberships <-> Intemational Society of Arboculture <-> Ontario Parks Association <-> Ontario Turfgrass Association <-> Miscellaneous Total 2371 Self Insurance $5,000 $5,000 Total 2395 Memberships $110 $320 $100 $70 $600 l' "3 J City of Pickering 2001 Background Information Run Date: 30/05/01 4:25 PM 2718 Parks Report Name: Background Info. with Totals As Approved By Council May 22.2001 2001 BUDGET 2396 Photo,Mapping,Printing <-> Film for taking photos for insurance claims Total 2396 Photo,Mapping,Printing $200 $200 2429 Parks Repairs & Maintenan <-> To cover maintenance costs of outdoor lighting (parks, walkways) Total 2429 Parks Repairs & Maintenan $25,000 $25,000 2435 Building Repairs & Mainte <-> Caretaking supplies <.> Misc. Building supplies <-> Contracted repairs <-> Snow Removal <-> Storage charges for space at Works Centre Total 2435 Building Repairs & Mainte $1,000 $6,000 $2,000 $3,000 $38,000 $50,000 2457 Vehicle-Repair & Maintena <-> A Service <-> B Service <-> Major Repairs (trucks) aging fleet. Increase reflects the higher cost of repairs due to an $11,500 $6,000 $22,500 2478 Misc.Equipment Repairs & <-> to cover repairs to large and small equipment (off road) Higher repairs due to older equipment. Total 2457 Vehicle-Repair & Maintena $40,000 $42,000 2482 Grounds Upkeep <-> Ball Diamonds (infield material & mound clay) <-> Fencing (walkways, tennis courts and baseball backstops) <-> Topsoil and Sod (including top dressing sports fields) <-> Lumber <-> Snow Removal (contracted out) <-> Flowers <-> Shrubs and Trees <-> Misc. Supplies (including waste disposal fees) <-> Weed Spraying (contracted out) <-> Concrete <-> Wells (rental properties) <-> Recycled asphalt <Reduced by T JQ> Total2478 Misc.Equipment Repairs & $42,000 2648 Rec. Building Rentals <-> Brougham Park Total 2482 Grounds Upkeep $10,000 $16,000 $12,000 $10,000 $5,000 $15,000 $3,000 $10,000 $11,000 $25,000 $1,500 $5,000 ($6,500) $117,000 2678 Misc Equipment Rentals <-> Portable Washrooms <-> Vehicles (2) <-> Power tools and equipment (generators, augers) Total 2648 Rec. Building Rentals $35 $35 $10,000 $10,000 $2,000 1;)4 City of Pickering 2001 Run Date: 30/05/01 4:30 PM Background Information 2718 Parks Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <-> <-> Chlorinators for rental property wells Equipment for winter control 5300 Stationery & Office Suppl <-> Provide staff with necessary stationary, pens, pencils, etc. Total 5300 Stationery & Office Suppl Total 2678 Misc Equipment Rentals $500 $10,000 $32,500 5510 Utilities - Water <-> $500 $500 $6,000 $6,000 5530 Utilities - Hydro <-> Utilities - Hydro Total 5510 Utilities - Water 5900 Gas, Oil, Tires Etc. <-> For vehicles and equipment Total 5530 Utilities - Hydro $32,000 $32,000 5901 Fertilizer,Grass Seed,Weed <-> Fertilizer <-> Seed <-> Miscellaneous (Grub control, etc.) Total 5900 Gas, Oil, Tires Etc. $58,500 $58,500 5902 Misc. Equip. (under $300. <-> Roller brushes, blades for chipper, flail mower and ball diamond drag, sundry items, cameras. Tree maintenance equipment (small hand tools). First Aid supplies, 45 gallons drums, wheelbarrows, locks for gated watercovers etc. Total 5902 Misc. Equip. (under $300. Total 5901 Fertilizer,Grass Seed,Weed $15,000 $1,500 $13,500 $30,000 $8,000 $8,000 8960 Taxes - Tenant <-> Property Taxes on leased properties - Increase reflects change in assessment valuation date (June 96 to June 99). The per acre assessment increased from $5,800 to $8,400. <-> Retro Payment to Region of Durham for City share of taxes for Rosebank Reservoir. <-> Taxes - Rosebank Reservoir -- Current year taxes for Rosebank Reservoir. Total 8960 Taxes - Tenant Total. $154,600 $53,059 $7,990 $215,649 $1,866,262 Total Expenses $1,866,262 Revenue 9930 Rentals - User Fees <-> 6 Tournaments @ $500 each. Fee applies to following parks - Kinsmen, Dunmoore, Rick Hull, East Woodlands, Amberlea, Forestbrook, Major Oaks, <-> User Fees - Hydro Costs Tennis Courts - $200 per count per season. Fee applies to following courts - Sandy Beach, Dunmoore, Rosebank, Amberlea, Glendale, Maple Ridge ($3,000) ($3,600) Total 9930 Rentals - User Fees Total. ($6,600) ($6,600) I;);) City of Pickering 2001 Run Date: 30/05/01 4:30 PM Background Information 2718 Parks Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Total Revenues Net Expenses ($6,600) $1,859,662 1;)6 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30/05/01 9:58 AM 2350 Public Transit Report Name: Three Year Budget Summary As Aooroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $1,649,822 $26,314 $1,676,136 $1,630,147 $1,630,147 -0.03% 1200 Overtime $65,000 $1,300 $66,300 $66,300 $66,300 0.00% 1400 Employer Contributions $412,072 ($20,022) $392,050 $356,250 $356,250 -0.09% 1800 Conferences $3,000 $1,400 $4,400 $4,488 $4,578 0.04% 1900 Unifonns $14,000 $2,300 $16,300 $16,626 $16,959 0.04% 2110 Travel $500 $100 $600 $612 $624 0.04% 2131 Telephones $26,000 $3,000 $29,000 $29,580 $30,172 0.04% 2210 Advertising $7,500 $0 $7,500 $7,650 $7,803 0.04% 2220 Subscription & Publications $200 $0 $200 $204 $208 0.04% 2340 Seminars & Education $5,550 $4,250 $9,800 $9,996 $10,196 0.04% 2370 Insurance Premium $100,000 $0 $100,000 $100,000 $100,000 0.00% 2371 Ins. Deductible $2,000 $8,000 $10,000 $10,000 $10,000 0.00% 2392 Consulting & Professional $20,600 ($600) $20,000 $20,400 $20,808 0.04% 2394 Recpt, Prom & Sp Events $2,050 $500 $2,550 $2,601 $2,653 0.04% 2395 Memberships $3,100 ($300) -- $2,800 $2,856 $2,913 0.04% 2396 Photo, Mapping, Printing $25,756 $244 $26,000 $26,520 $27,050 0.04% 2399 Outside Agency Serv $0 $0 $0 $0 $0 0.00% 2435 Build Repairs & MIce $102,000 $0 $102,000 $104,040 $106,121 0.04% 2457 Veh - Repairs & Mainl $409,800 $15,200 $425,000 $433,500 $442,170 0.04% 2478 Misc Equip Repairs $12,000 $5,000 $17,000 $17,340 $17,687 0.04% 2635 Building Rentals $5,000 $0 $5,000 $5,100 $5,202 0.04% 2678 Rental Misc Equip $11,457 $0 $11,457 $11,686 $11,920 0.04% 5300 Stationary & Office Supplies $5,250 I $0 $5,250 $5,355 $5,462 0.04% 5900 Gas, Oil Tires $279,440 $120,560 $400,000 $408,000 $416,160 0.04% Total EXPENDITURES $3,162,097 $167,2461 $3,329,343 $3,269,251 $3,291,383 -0.01 % REVENUES 1623 Ont. Specific Grants $0 $0 $0 $0 $0 0.00% 9940 Advertising Space ($104,500) ($38,900) ($143,400)! ($146,268) ($149,193) 0.04% 9950 Fares ($1,253,000) ($72,000) ($1,325,000) {$1 ,351 ,500) ($1,378,530) 0.04% 9952 Charter ($6,000), ($2,000)1 ($8,000) ($8,160) ($8,323) 0.04% Total REVENUES ($1,363,500) ($112,900) ($1,476,400) ($1,505,928) ($1,536,046) 0.04% Net $1,798,597 $54,346 $1,852,943 $1,763,323 $1,755,337 -0.05% 1~7 City of Pickering 2001 Current Budget Run Date: 30105/01 10:42 AM 2350 Public Transit Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed. up to February 5, 2001 for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $1,652,361 $1,594,618 $1,649,822 26,314 $1,676,136 1.60% 1200 Overtime $0 $55,695 $65,000 1,300 $66,300 2.00% 1400 Employer Contrjbutjons $280,019 $271,776 $412,072 ( 20,022) $392,050 -4.86% 1800 Conferences $3,000 $2,924 $3,000 1,400 $4,400 46.67% 1900 Uniforms $10,862 $12,063 $14,000 2,300 $16,300 16.43% 2110 Travel $440 $644 $500 100 $600 20.00% 2131 Telephones $23,651 $25,436 $26,000 3,000 $29,000 11.54% 2210 Advertising $7,660 $6,975 $7,500 0 $7,500 0.00% 2220 Subscrjption & Publications $0 $295 $200 0 $200 0.00% 2340 Semjnars & Education $2,613 $3,924 $5,550 4,250 $9,800 76.58% 2370 Insurance Premium $72,588 $61,341 $100,000 0 $100,000 0.00% 2371 Ins. Deductible $3,315 $9,517 $2,000 8,000 $10,000 400.00% 2392 Consulting & Professional $53,399 $0 $20,600 ( 600) $20,000 -2.91 % 2394 Recpt, Prom & Sp Events $1,782 $1,531 $2,050 500 $2,550 24.39% 2395 Memberships $3,081 $2,679 $3,100 (300) $2,800 -9.68% 2396 Photo, Mapping, Printing $15,976 $9,025 $25,756 244 $26,000 0.95% 2399 Outside Agency Serv $0 $0 $0 0 $0 0.00% 2435 Build Repairs & Mtce $105,312 $103,629 $102,000 0 $102,000 0.00% 2457 Veh - Repairs & Maint $446,558 $432,966 $409,800 15,200 $425,000 3.71% 2478 Misc Equip Repairs $7,420 $10,780 $12,000 5,000 $17,000 41.67% 2635 Building Rentals $1,179 $2,962 $5,000 0 $5,000 0.00% 2678 Rental Misc Equip $48,552 $2,112 $11,457 0 $11,457 0.00% 5300 Stationary & Office Suppljes $4,789 $5,506 $5,250 0 $5,250 0.00% 5900 Gas, Oil Tires $260,514 $387,020 $279,440 120,560 $400,000 43.14% Total EXPENDITURES $3,005,070 $3,003,417 $3,162,097 167,246 $3,329,343 5.29% REVENUES 1623 Ont. Specific Grants ($36,888) $0 $0 0 $0 0.00% 9940 Advertising Space ($53,897) ($158,237) ($104,500) ( 38,900) ($143,400) 37.23% 9950 Fares ($1,393,372) ($1,437,129) ($1,253,000) (72,000) ($1,325,000) 5.75% 9952 Charter ($11,703\ ($12,224\ ($6,000) ( 2,000) ($8,000 33.33% Total REVENUES ($1,495,860) ($1,607,590) ($1,363,500) (112,900\ ($1,476,400 8.28% I I I Net $1,509,210 $1 ,395,826 $1,798,597 54,346 $1,852,943 3.02% 158 City of Pickering 2001 Background Information 2350 Public Transit Run Date: 29/05/01 3:09 PM Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> (less 50% Transfer of Manager's salary to Dept 2360) <-> (less 50% Transfer of Transit Inspector's salary to Dept 2360) <-> (less coverage for Specialized Services vacation) <-> Provision for Charters <-> Shift Premium <-> Defensive Driving Training Wage <-> New Transit Marketing Specialist (July 1 - Start Date) <Deleted by T JQ> New Transit Marketing Specialist Position <-> New Part-Time Clerical - Go Station (to expand hours of Passenger Service Centre) (Jan 1 - Start Date) <-> Funding for new General Manager position. The budgeted cost reflects Pickerings portion only. <Deferred by TJQ> New Part-Time Clerical- Go Station Total 1100 Salaries & Wages 1200 Overtime <-> Operators (1,760 hours) <-> Service Persons (555 hours) <-> Inspector (50 hours) Total 120O Overtime 1400 Employer Contributions <-> This item includes mandatory deductions (CPP, EI, EHT) and employer provided benefits such as dental & optical Total 1400 Employer Contributions 1800 Conferences <-> C.U.T.A. Spring Conference (1) Halifax <-> C.U.T.A Winter Conference (2) Total 18OO Conferences 1900 Unjforms <-> To supply uniforms in accordance with Union Contract: @ 300 ea. <-> 15 Part-time Operators @ 300 ea. <-> 17 Part-time Operators @ 200 ea. <-> 3 Full-time Services staff @ 300 ea. <-> Inspector @ 500 <-> Work Boot Replacement 20 @ 65 ea. 19 Full-time Operators 2110 Travel <-> Auto expenses for full-time staff Total 1900 Uniforms Total 2110 Travel 2131 Telephone <-> System charges ($1,750 per mo.) <-> Cellular (3) ($500 per mo.) í59 $1,666,811 ($37,134) ($25,438) ($16,220) $16,211 $13,000 $12,906 $24,600 ($24,600) $12,808 $46,000 ($12,808) $1,676,136 $49,800 $15,000 $1,500 $66,300 $392,050 $392,050 $2,000 $2,400 $4,400 $5,700 $4,500 $3,400 $900 $500 $1,300 $16,300 $600 $600 $21,000 $6,000 . City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2210 Advertising <-> To provide brochure advertisement Total2131 Telephone Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET $600 $1,400 $29,000 2350 Public Transit <-> <-> Long Distance ($50 per mo.) Repairs 2220 Subscriptions & Publications <-> Reference Material Total 2210 Advertising $7,500 $7,500 2340 Seminars & Education <-> Defensive Driving Facilitation <.> Accident Investigation Training Level III <-> Transit Supervision Level II <-> C.U.T.A. Administrative Seminar <-> First Aid & Diploma courses <-> On-line Training courses <-> Pride Training Total 2220 Subscriptions & Publications $200 $200 $900 $2,500 $250 $750 $1,400 $1,500 $2,500 $9,800 2370 Insurance General <-> Annual insurance premium costs. Total 2340 Seminars & Education $100,000 $100,000 2371 Insurance Direct Payment <-> Unallocated Total 2370 Insurance General 2392 Consultive & Professional <-> Transit amalgamation - Legal, consulting and asset appraisal. <Reduced by T JQ> Total 2371 Insurance Direct Payment $10,000 $10,000 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Transit Planning <-> Regional Coordination <-> Community Events <-> Operator Safe Driving Awards Total 2392 Consultive & Professional $50,000 ($30,000) $20,000 2395 Memberships <-> Ontario Transportation Association, Canadian Urban Transportation Association (Joint billing @ $3100 - $400 charged to #2360) <-> Canadian Heritage Foundation Total2394 Recpt,Prom. & Sp.Ev.,Gen $200 $500 $1,350 $500 $2,550 $2,700 2396 Photo,Mapping,Printing <-> Print advertising <-> Reprint Transit Route Maps <-> Bus Pass Printing <-> Interior Bus Sign Printing <-> Co-fare Tickets and Passes Total 2395 Memberships $100 $2,800 $5,000 $10,000 $1,100 $200 $2,000 160 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2350 Public Transit Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET <-> Student Bus Tickets <-> Adult Bus Tickets <-> Student Pass Separate Brd. <.> Student Pass Public Brd. <-> Bus Transfers 2435 Building Repairs & Maintenance <.> Works Centre, Office and Bus Storage Costs for Central Core area Total 2435 Building Repairs & Maintenance Total 2396 Photo,Mapping,Printing $1,000 $500 $1,500 $700 $4,000 $26,000 2457 Vehicle-Repair & Maintenance <-> 8 buses @ 5000 <-> 7 buses @ 8500 <-> 9 buses @ 13000 <-> Motor and Transmission Rebuilds (3) <-> Decals <-> Urgent Body Repair <.> Rustproofing Program <-> Ministry Vehicle Emission Testing Program <.> Vehicle Licensing <-> Brake Replacement $102,000 $102,000 Total 2457 Vehicle-Repair & Maintenance 2478 Misc.Equipment Repairs & Maintenance <-> Coin Counter and Roller Maintenance Contract <-> ecommerce+ (Call Pro) Maintenance Contract <-> Two-Way Radio Service Contract <-> Fare Box Locks and Hardware <-> Radio Licence Renewal <-> Photocopy, Fax, Time Clock Emergency Repair <-> Work Station Relocation <-> Winter snow removal contract Total2478 Misc.Equipment Repairs & Maintenance $40,000 $59,500 $117,000 $60,000 $10,000 $27,500 $10,000 $2,000 $9,000 $90,000 $425,000 2635 Building Rentals <-> GO Station lease Agreement ($950 per quarter) <-> GO Station utilities ($300 per quarter) $700 $6,000 $1,500 $300 $1,600 $1,200 $700 $5,000 $17,000 2678 Mise Equipment Rentals <-> Winter Spare (Bus Rental) - 1 full day bus x 8 mths. x $1,400 ea <-> Cantel Pager Rental Total 2635 Building Rentals $3,800 $1,200 $5,000 5300 Stationery & Office Supplies <-> Stationery and office supplies <-> General Stationery <-> Coin Wrappers <-> Computer Related Supplies Total 2678 Mise Equipment Rentals $11,200 $257 $11,457 Total 5300 Stationery & Office Supplies $1,900 $900 $1,000 $1,450 $5,250 161 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2350 Public Transit 5900 Gas, Oil, Tires Etc. <-> Tires <-> Oil Consumption <-> Anti-freeze <-> Gas Consumption ($300 per mo.) <-> Diesel Consumption ($33,000 per mo.) Total 590O Gas, Oil, Tires Etc. Total. Total Expenses Revenue 9940 Advertisjna SDace <-> Advertising Space Revenue on Buses <-> Advertising Space Revenue on Shelters <-> Advertising Space Revenue on Benches Total 994O Advertising Space 9950 Fares <-> Regular Riders (102,000) $127,500 <-> Co-fare Riders (388,000) $194,000 <-> Seniors - Cash Fare (20,000) $10,000 <-> Child/Student - Cash Fare (175,000) $175,000 <-> Student Passes (399,236) $399,236 <-> Camp Busing $31,264 <-> Fare Integration paid by GO Transit $388,000 Total 9950 Fares 9952 Charter <-> Charters to Seniors through Acct. #2195 Total 9952 Charter Total. Total Revenues Net Expenses 162 I I $10,000 $2,000 $2,000 $3,000 $383,000 $400,000 $3,329,343 $3,329,343 ($88,900) ($50,000) ($4,500) ($143,400) ($127,500) ($194,000) ($10,000) ($175,000) ($399,236) ($31 ,264) ($388,000) ($1,325,000) ($8,000) ($8,000) ($1,476,400) ($1,476,400) $1,852,943 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05/01 9:58 AM Current Budget Summary 2360 Specialized Services Report Name: Three Year Budget Summary As ADDroved BY Council May 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $329,703 $5,711 $335,414 $335,414 $335,414 0.00% 1200 Overtime $5,000 $0 $5,000 $5,000 $5,000 0.00% 1400 Employer Contributions $69,350 $7,243 $76,593 $76,593 $76,593 0.00% 1800 Conferences $2,000 $0 $2,000 $2,040 $2,081 0.04% 1900 Uniforms $1,095 $0 $1,095 $1,117 $1,139 0.04% 2110 Travel $250 $0 $250 $255 $260 0.04% 2131 Telephones $0 $0 $0 $0 $0 0.00% 2340 Seminars & Education $1,000 ($500) $500 $510 $520 0.04% 2370 Insurance Premium $12,000 ($2,000) $10,000 $10;000 $10,000 0.00% 2371 Ins. Deductible $0 $0 $0 $0 $0 0.00% 2392 Consulting & Professional $0 $0 $0 $0 $0 0.00% 2395 Memberships $400 $0 $400 $408 $416 0.04% 2396 Photo, Mapping, Printing $1,500 $0 $1,500 $1,530 $1,561 0.04% 2399 Outside Agency Serv $40,000 ($7,000) $33,000 $33,660 $34,333 0.04% 2457 Veh - Repairs & Maint $40,000 ($6,000) $34,000 $34,680 $35,374 0.04% 2478 Misc Equip Repairs $0 $0 $0 $0 $0 0.00% 2657 Rental Vehicle $39,000 $0 $39,000 $39,780 $40,576 0.04% 5300 Stationary & Office Supplies $0 $0 $0 $0 $0 0.00% 5900 Gas, Oil Tires $23,000 $19,000 $42,000 $42,840 $43,697 0.04% Total EXPENDITURES $564,298 $16,454 $580,752 $583,827 $586,964 0.01% REVENUES 9952 Charter $0 $0 $0 $0 $0 0.00% 9950 Fares ($25,OOO) $0 ($25,000) ($25,500) ($26,010) 0.04% Total REVENUES ($25,000)1 $0 ($25,000) {$25,500} ($26,010) 0.04% Net $539,298 $16,454 $555,752 $558,327 $560,954 0.01% lö3 City of Pickering 2001 Current Budget Run Date: 30105/0110:42 AM 2360 Specialized Services Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $278,695 $265,756 $329,703 5,711 $335,414 1.73% 1200 Overtime $0 $6,559 $5,000 0 $5,000 0.00% 1400 Employer Contrjbutions $41,515 $37,097 $69,350 7,243 $76,593 10.44% 1800 Conferences $980 $2,592 $2,000 0 $2,000 0.00% 1900 Uniforms $2,535 $890 $1,095 0 $1,095 0.00% 2110 Travel $0 $253 $250 0 $250 0.00% 2131 Telephones $26 $51 $0 0 $0 0.00% 2340 Seminars & Education $545 $98 $1,000 (500) $500 -50.00% 2370 Insurance Premium $7,279 $9,929 $12,000 (2,000) $10,000 -16.67% 2371 Ins. Deductjble $0 $0 $0 0 $0 0.00% 2392 Consulting & Professional $0 $0 $0 0 $0 0.00% 2395 Memberships $412 $399 $400 0 $400 0.00% 2396 Photo, Mapping, Prjnting $1,090 $1,437 $1,500 0 $1,500 0.00% 2399 Outside Agency Serv $31,181 $39,075 $40,000 ( 7,000) $33,000 -17.50% 2457 Veh - Repairs & Majnt $36,318 $33,858 $40,000 ( 6,000) $34,000 -15.00% 2478 Misc Equip Repairs $0 $0 $0 0 $0 0.00% 2657 Rental Vehicle $40,881 $36,587 $39,000 0 $39,000 0.00% 5300 Stationary & Office Supplies $0 $0 $0 0 $0 0.00% 5900 Gas, Oil Tires $25,590 $32,844 $23,000 19,000 $42,000 82.61% Total EXPENDITURES $467,046 $467,426 $564,298 16,454 $580,752 2.92% REVENUES 9952 Charter ($600) ($1,160) $0 0 $0 0.00% 9950 Fares ($19,609\ ($24,667\ ($25,000\ 0 ($25,000) 0.00% Total REVENUES ($20,209\ ($25,827) ($25,000 0 ($25,000) 0.00% Net $446,837 $441,599 $539,298 16,454 $555,752 3.05% 164 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved Bv Council May 22, 2001 2001 BUDGET 2360 Specialized Services Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> (Add 50% of Manager's salary from 2350) <-> (Add 50% of Transit Inspector's Salary from 2350) <-> Conventional Coverage of Specialized Services Vacation <-> Training: Cost of Wages Total 1100 Salaries & Wages $249,537 $37,135 $25,438 $16,210 $7,094 $335,414 1200 Overtime <-> Provision for overtime for Operators Total 1200 Overtime $5,000 $5,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP, EI, EHT) and employer provided benefits such as dental & optical Total 1400 Employer Contributions $76,593 $76,593 1800 Conferences <-> CUTA Winter Conference (2) Total 1800 Conferences $2,000 $2,000 1900 Uniforms <-> To supply uniforms in accordance with Union Contract - 3 Full-time Operators @ 300 ea <-> 3 Work boot replacement @ $65 ea. $900 Total 1900 Uniforms $195 $1,095 2110 Travel <-> Auto expenses for full-time staff Total 2110 Travel $250 $250 2340 Seminars & Education <-> C.U.T.A. Seminar Total 2340 Seminars & Education $500 $500 2370 Insurance General <-> Based on 2000 actual cost Total 2370 Insurance General $10,000 $10,000 2395 Memberships <-> Canadian Urban Transportation Association Total 2395 Memberships $400 $400 2396 Photo,Mapping,Printing <-> Handi-Transit Promotional Brochure <-> Adult Bus Tickets Total 2396 Photo,Mapping,Printing $1,000 $500 $1,500 2399 Outside Agency Services <-> Contracted Services as per Specialized Services Agreement with Ajax, Space Rental, Bus Cleaning, PST/GST (approx. $2,800 per mo.) Total 2399 Outside Agency Services $33,000 $33,000 2457 Vehicle-Repair & Maintenance <-> 3 buses @ $5,500 (H07 & H12 & H14) $16,500 lö5 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET 2360 Specialized Services <-> <-> 2 buses @ $7,750 (H16 & H17) + 1 new bus (H18) @ $2,000 Total 2457 Vehicle-Repair & Maintenance $15,500 $2,000 $34,000 2657 Rental Of Motor Vehicles <-> Contracted Evening & Weekend Access Taxi Service including Sunday service Total 2657 Rental Of Motor Vehicles 5900 Gas, Oil, Tires Etc. <-> Contracted Services as per Specialized Services Agreement with Ajax - Tire Replacement <-> Oil Consumption <-> Anti-freeze <-> Gas Consumption $39,000 $39,000 (approx. $3,000 per mo.) Total 5900 Gas, Oil, Tires Etc. Total. $2,650 $300 $50 $39,000 $42,000 $580,752 Total Expenses Revenue $580,752 9950 Fares <-> Local Fare @ $1.50, Out-of-Boundary Fare @ $3.00 Total 9950 Fares Total. ($25,000) ($25,000) ($25,000) Total Revenues Net Expenses ($25,000) $555,752 ~66 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105101 9:58 AM Current Budget Summary 2315 Municipal Garage Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $413,222 $26,947 $440,169 $440,169 $440,169 0.00% 1200 Overtime $10,500 $2,000 $12,500 $12,500 $12,500 0.00% 1400 Employer Contributions $95,337 ($277) $95,060 $95,060 $95,060 0.00% 1900 Uniforms $8,000 $0 $8,000 $8,160 $8,323 0.04% 2110 Travel $125 $0 $125 $128 $131 0.05% 2122 Courier $800 $0 $800 $816 $832 0.04% 2131 Telephones $480 $0 $480 $490 $500 0.04% 2220 Subscription & Publications $100 $0 $100 $102 $104 0.04% 2340 Seminars & Education $4,480 $0 $4,480 $4,570 $4,661 0.04% 2370 Insurance Premium $8,000 $0 $8,000 $8,000 $8,000 0.00% 2392 Consulting & Professional $10,400 $0 $10,400 $10,608 $10,820 0.04% 2395 Memberships $400 $0 $400 $408 $416 0.04% 2399 Outside Agency Serv $0 $0 $0 $0 $0 0.00% 2435 Build Repairs & Mtce $86,000 $1,600 $87,600 $89,352 $91,139 0.04% 2457 Veh - Repairs & Maint $3,000 $0 $3,000 $3,060 $3,121 0.04% 2478 Misc Equip Repairs $6,000 $1,000 $7,000 $7,140 $7,283 0.04% 2678 Rental Misc Equip $200 $0 $200 $204 $208 0.04% 5300 Stationary & Office Supplies $1,000 $0 $1,000 $1,020 $1,040 0.04% 5302 Forms $1,000 $0 $1,000 $1,020 $1,040 0.04% 5520 Utilities - Gas $10,000 $2,000 $12,000 $12,240 $12,485 0.04% 5530 Utilities - Hydro $57,000 $0 $57,000 $58,140 $59,303 0.04% 5540 Utilities - Oil $2,000 $0 $2,000 $2,040 $2,081 0.04% 5900 Gas, Oil Tires $3,000 $0 $3,000 $3,060 $3,121 0.04% 5902 Misc Equip & Tools (under $300) $1,700 $0 $1,700 $1,734 $1,769 0.04% 5903 Shop Supplies $6,000 $0 $6,000 $6,120 $6,242 0.04% 9954 Netted Revenue - Municipal Garage ($636,014) $0 ($636,014) ($648,734) ($661,709) 0.04% Total EXPENDITURES $92,730 $33,270 $126,000 $117,407 $108,639 -0.14% REVENUES 9916 Vending Machines ($500) $0 ($500) {$510)1 ($520) 0.04% Total REVENUES ($500) $0 ($500) ($510)! ($520) 0.04% Net $92,230 $33,270 $125,500 $116,8971 $108,119 -0.14% 167 City of Pickering 2001 Current Budget Run Date: 30/0510110:42 AM 2315 Municipal Garage Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 axpendltures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salarjes & Wages $440,453 $409,395 $413,222 26,947 $440,169 6.52% 1200 Overtime $0 $17,058 $10,500 2,000 $12,500 19.05% 1400 Employer Contributions $60,819 $60,406 $95,337 ( 277) $95,060 -0.29% 1900 Uniforms $10,749 $10,217 $8,000 0 $8,000 0.00% 2110 Travel $180 $667 $125 0 $125 0.00% 2122 Courier $556 $448 $800 0 $800 0.00% 2131 Telephones $0 $719 $480 0 $480 0.00% 2220 Subscriptjon & Publications $0 $0 $100 0 $100 0.00% 2340 Seminars & Education $2,860 $1,999 $4,480 0 $4,480 0.00% 2370 Insurance Premium $8,322 $6,235 $8,000 0 $8,000 0.00% 2392 Consulting & Professional $10,522 $10,825 $10,400 0 $10,400 0.00% 2395 Memberships $405 $260 $400 0 $400 0.00% 2399 Outside Agency Serv $0 $0 $0 0 $0 0.00% 2435 Build Repairs & Mtce $106,490 $107,034 $86,000 1,600 $87,600 1.86% 2457 Veh - Repairs & Maint $3,421 $1,125 $3,000 0 $3,000 0.00% 2478 Misc Equip Repajrs $6,705 $10,601 $6,000 1,000 $7,000 16.67% 2678 Rental Misc Equip $786 $0 $200 0 $200 0.00% 5300 Stationary & Office Supplies $532 $963 $1,000 0 $1,000 0.00% 5302 Forms $932 $0 $1,000 0 $1,000 0.00% 5520 Utilities - Gas $12,046 $14,639 $10,000 2,000 $12,000 20.00% 5530 Utilities - Hydro $48,774 $60,953 $57,000 0 $57,000 0.00% 5540 Utilities - Oil $1,299 $1,801 $2,000 0 $2,000 0.00% 5900 Gas, Oil Tires $2,728 $2,534 $3,000 0 $3,000 0.00% 5902 Misc Equip & Tools (under $2,456 $1,981 $1,700 0 $1,700 0.00% 5903 Shop Supplies $10,841 $5,683 $6,000 0 $6,000 0.00% 9954 Netted Revenue - Municipal ($594,614) ($547,884) ($636,014) 0 ($636,014) 0.00% Garage Total EXPENDITURES $137,263 $177,662 $92,730 33,270 $126,000 35.88% REVENUES 9916 Vending Machines ($723) ($559) ($500) 0 ($500) 0.00% 9000 Misc. Revenue $0 ($480) $01 0 $0 0.00% Total REVENUES ($723 ($1,039' ($500) 01 ($500) 0.00% Net $136,540 $176,622 $92,230 33,270 $125,500 36.07% 168 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET 2315 Municipal Garage Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages $440,169 $440,169 1200 Overtime <-> To complete MTO's as required. Winter call-ins & emergencies Total 1200 Overtime $12,500 $12,500 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. $95,060 Total 1400 Employer Contributions $95,060 1900 Uniforms <-> Overall and Tool Allowance Total 1900 Uniforms $8,000 $8,000 2110 Travel <-> For mileage payments when City Vehicle is not available Total 2110 Travel $125 $125 2122 Freight,Express & Cartage <-> To pay for shipment of Auto repair parts Total 2122 Freight,Express & Cartage $800 $800 2131 Cellular Phones <-> Unallocated Total2131 Cellular Phones $480 $480 2220 Subscriptions & Publications <-> Unallocated Total 2220 Subscriptions & Publications $100 $100 2340 Seminars & Education <-> Ministry of Labour Training Course <-> Drive Clean Recertification Course Total 2340 Seminars & Education $2,280 $2,200 $4,480 2370 Insurance General <-> Works Centre perimeter, Cost based on 1999 Estimated Actual Total 2370 Insurance General $8,000 $8,000 2392 Consultive & Professional <-> Soil Contamination Monitoring Total 2392 Consultive & Professional $10,400 $10,400 2395 Memberships <-> Automotive Transportation <-> Superintendents Association <-> Drive Clean Registration Total 2395 Memberships $100 $100 $200 $400 2435 Building Repairs & Maintenance <-> Cleaning contract <-> In-house labour/security $16,000 $20,000 ¡lb9 City of Pickering 2001 Run Date: 29/05/01 3:09 PM 2315 Municipal Garage Background Information Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET 2457 Vehicle-Repair & Maintenance <-> Repair & majntenance of service vehicles Total 2457 Vehicle-Repair & Maintenance 2478 Misc.Equipment Repairs & Maintenance <-> Unallocated <-> To cover repairs and maintain hoists, jacks, scopes, etc. Total 2478 Misc.Equipment Repairs & Maintenance <-> <-> Door maintenance contract Fumace maintenance Electrical maintenance Fuel pump maintenance Misc. building repairs Plumbing repairs Health & Safety maintenance and test Disposal of waste water Disposal of waste oil Removal of garbage/recycling Rental of water coolers Disposal of Waste Anti-freeze $4,500 $5,000 $6,500 $1,400 $3,300 $4,500 $4,000 $5,000 $5,700 $7,000 $2,700 $2,000 $87,600 <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> Total 2435 Building Repairs & Maintenance $3,000 $3,000 $1,000 $6,000 $7,000 2678 Misc Equipment Rentals <-> For rental of tools or equipment for specific job Total 2678 Misc Equipment Rentals $200 $200 5300 Stationery & Office Supplies <-> For provision of stationary & mjsc. supplies Total 5300 Stationery & Office Supplies 5302 Forms <-> $1,000 $1,000 Total 5302 Forms $1,000 $1,000 5520 Utilities - Gas <-> $12,000 $12,000 Total 5520 Utilities - Gas 5530 Utilities - Hydro <-> $57,000 $57,000 Total 5530 Utilities - Hydro 5540 Utilities - Oil <-> $2,000 $2,000 Total 5540 Utilities - Oil 5900 Gas, Oil, Tires Etc. <-> For service vehicle operation $3,000 $3,000 Total 5900 Gas, Oil, Tires Etc. 5902 Misc. Equip. (under $300. <-> For purchase of small tools, bits and welding equipment Total 5902 Misc. Equip. (under $300. $1,700 $1,700 5903 Shop Supplies ,,170 2315 Municipal Garage City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <-> Total 5903 Shop Supplies $6,000 $6,000 To purchase nuts, bolts, etc. 9954 Netted Revenue <-> Service Charges <-> Storage Charges Total Expenses Revenue 9916 Vendina Machines <-> Total Revenues Net Expenses Total 9954 Netted Revenue Total. ($369,100) ($266,914) ($636,014) $126,000 $126,000 Total 9916 Vending Machines Total. ($500) ($500) ($500) ($500) $125,500 71 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30105/01 9:58 AM 2124 Civic Complex Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & WaQeS $43,030 $267 $43,297 $43,297 $43,297 0.00% 1200 Overtime $1,000 $1,000 $2,000 $2,000 $2,000 0.00% 1400 Employer Contributions $6,605 $2,910 $9,515 $9,515 $9,515 0.00% 1900 Uniforms $0 $0 $0 $0 $0 0.00% 2110 Travel $200 $0 $200 $204 $208 0.04% 2340 Seminars & Education $0 $0 $0 $0 $0 0.00% 2370 Insurance Premium $10,350 $0 $10,350 $10,350 $10,350 0.00% 2395 Memberships $0 $0 $0 $0 $0 0.00% 2435 Build Repairs & Mtce $101,000 $7,175 $108,175 $110,339 $112,546 0.04% 2478 Misc Equip Repairs $41,941 $4,386 $46,327 $47,254 $48,199 0.04% 2678 Rental Misc Equip $250 $0 $250 $255 $260 0.04% 5510 Utilities - Water $5,000 $0 $5,000 $5,100 $5,202 0.04% 5520 Utilities - Gas $19,000 $3,800 $22,800 $23,256 $23,721 0.04% 5530 Utilities - Hydro $85,000 $6,800 $91,800 $93,636 $95,509 0.04% 5902 Misc Equip & Tools (under $300) $500 $0 $500 $510 $520 0.04% Total EXPENDITURES $313,876 $26,338 $340,214 $345,716 $351,327 0.03% REVENUES 9990 Other Revenue ($2,000) $0 ($2,000) ($2,O40) ($2,081) 0.04% 9916 Vending Machines ($600) $0 ($600) ($612) ($624) 0.04% Total REVENUES ($2,600) $0 ($2,600) ($2,652) ($2,705) 0.04% Net $311,276 $26,338 $337,614 $343,064 $348,622 0.03% i. '~1. '} l.L r:- City of Pickering Run Date: 30105/0110:42 AM 2001 Current Budget Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 2124 Civic Complex for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $38,735 $45,376 $43,030 267 $43,297 0.62% 1200 Overtime $0 $4,524 $1,000 1,000 $2,000 100.00% 1400 Employer Contributions $1,323 $2,643 $6,605 2,910 $9,515 44.06% 1900 Uniforms $122 $0 $0 0 $0 0.00% 2110 Travel $0 $0 $200 0 $200 0.00% 2340 Seminars & Education $0 $0 $0 0 $0 0.00% 2370 Insurance Premium $8,951 $8,691 $10,350 0 $10,350 0.00% 2395 Membershi s o . $0 0 0 0 0.00% $117,554 7,175 7.10% $47,787 4,386 10.46% $108 0 0.00% $3,514 0 0.00% $23,167 3,800 20.00% $84,473 6,800 8.00% $377 0 0.00% $338,213 26,338 8.39% REVENUES 9990 Other Revenue 0 ($2,000) 0.00% 9916 Vending Machines 0 $600 0.00% Total REVENUES 0 ($2,600 0.00% Net $291,503 $335,497 $311,276 26,338 $337,614 8.46% P 2435 Build Repairs & Mtce 2478 Misc Equjp Repairs 2678 Rental Misc Equip 5510 Utilities - Water 5520 Utilities - Gas 5530 Utilities - Hydro 5902 Misc Equjp & Tools (under Total EXPENDITURES $ $108,945 $37,193 $139 $3,583 $15,734 $78,950 $459 $294,134 $ $101,000 $41,941 $250 $5,000 $19,000 $85,000 $500 $313,876 $ $108,175 $46,327 $250 $5,000 $22,800 $91,800 $500 $340,214 ra City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2124 Civic Complex Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Transfer from Rec. Complex - 2731 (50% of Mech. Main. Mech. salary) <-> Transfer from Community Centre - 2719 (50% of Facility Maintenance persons salary) <-> (100 hrs. of PT Comm centre Custodian from Acct 2572) Total 1100 Salaries & Wages $22,932 $18,772 1200 Overtime <-> $1,593 $43,297 1400 Employer Contributions <-> This item includes mandatory deductions (CPP.,EI., EHT.,) and employer provided benefits such as dental and optical. Total 1200 Overtime $2,000 $2,000 2110 Travel <-> Allowance paid to employees that use their own vehicle for City business Total 2110 Travel Total 1400 Employer Contributions $9,515 $9,515 2370 Insurance Direct <-> $200 $200 $10,350 $10,350 2435 Building Repairs & Mainte <-> Maintenance Contracts <-> Security Contract <-> Provision for building repairs & services <-> Provision for furniture repairs <-> Provision for supplies <-> Garbage Disposal (50%) <-> Misc. Costs (outside lighting, signage, etc.) (50%) <-> Underground - power washing <-> Locks, Re Keying etc. Total2370 Insurance Direct 2478 Misc.Equipment Repairs & <-> Standby Generator (diesel generator) (50%) <-> Honeywell(Centrifugal Chiller & Starters) (50%) <-> Honeywell (boilers) (50%) <-> Otis Canada (elevator) (50%) <-> Fire Alarm, Sprinkler System and Fire Extinguishers (Collins Fire Protection) (50%) <-> Misc. Provision for electrical, plumbing, mechanical & other supplies <-> Overhead garage doors (Eastern Overhead Doors) <-> Inspection of positioners and blades on 3 air handling fans, service & perform vibration analysis <-> Sound System Service (Council Chamber) <-> Electrical Safety Authority (yearly inspection fee as per legislation under Electrical Code) Total 2435 Building Repairs & Mainte $47,000 $25,000 $13,000 $3,000 $10,000 $3,675 $2,500 $2,000 $2,000 $108,175 $1,500 $5,000 $1,500 $4,627 $4,200 $20,000 $1,000 $2,000 $500 $6,000 174 ! City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2124 Civic Complex Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2678 Misc Equipment Rentals <-> Total 2478 Mise.Equipment Repairs & $46,327 5510 Utilities - Water <-> Total2678 Misc Equipment Rentals $250 $250 5520 Utilities - Gas <-> Total 5510 Utilities - Water $5,000 $5,000 $22,800 $22,800 5530 Utilities - Hydro <-> Total 5520 Utilities - Gas 5902 Misc. Equip. (under $300. <-> First Aid & Safety supplies <-> Small tools Total 5530 Utilities - Hydro $91,800 $91,800 Total 5902 Misc. Equip. (under $300. Total. $200 $300 $500 . $340,214 Total Expenses $340,214 Revenue 9916 Vendina Machines <-> 9990 Other Revenue <-> Payment from Library for services provided by Cjvie Complex staff Total 9990 Other Revenue Total. Total 9916 Vending Machines ($600) ($600) ($2,000) ($2,000) ($2,600) Total Revenues Net Expenses ($2,600) $337,614 175 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105101 9:58 AM Current Budget Summary 2572 Senior Citizens Centre Report Name: Three Year Budget Summary As Annroved Bv Council May 22 2001 0 2000 INCREASE 2001 2002 2003 Yo CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wa es $81,421 $1,405 $82,826 $82,826 $82,826 0.00% 1200 Overtime $300 $700 $1,000 $1,000 $1,000 0.00% 1400 Employer Contributiòns $18,576 ($976) $17,600 $17,600 $17,600 0.00% 2110 Travel $600 $0 $600 $612 $624 0.04% 2131 Telephones $2,000 $500 $2,500 $2,550 $2,601 0.04% 2210 Advertising $200 $0 $200 $204 $208 0.04% 2340 Seminars & Education $500 $0 $500 $510 $520 0.04% 2394 Recpt, Prom & Sp Events $3,500 $1,500 $5,000 $5,100 $5,202 0.04% 2399 Outside Agency Serv $12,500 $0 $12,500 $12,750 $13,005 0.04% 2435 Build Repairs & Mtce $22,000 $500 $22,500 $22,950 $23,409 0.04% 2478 Misc Equip Repairs $6,500 $0 $6,500 $6,630 $6,763 0.04% 5320 Athletic Equip. Pia room $1,000 $800 $1,800 $1,836 $1,873 0.04% 5510 Utilities - Water $3,000 $0 $3,000 $3,060 $3,121 0.04% 5520 Utilities - Gas $7,000 $1,400 $8,400 $8,568 $8,739 0.04% 5530 Utilities - Hydro $10,000 $800 $10,800 $11,016 $11,236 0.04% 5902 Misc Equip & Tools (under $300) $250 $0 $250 $255 $260 0.04% Total EXPENDITURES $169,347 $6,629 $175,9761 $177,467 $178,987 0.02% REVENUES 1623 Ont. Specific Grants ($26,934) $0 ($26,934) ($27,473) ($28,022) 0.04% 9990 Other Revenue ($10,500) $0 ($10,500) ($10,710) ($10,924) 0.04% Total REVENUES ($37,434) $0 ($37,434) ($38,183) ($38,946) 0.04% Net $131,913 $6,629 $138,542 $139,284 $140,041 0.01% 1 '/6 City of Pickering Run Date: 30105/01 10:42 AM 2001 Current Budget Report Name: Current Budget As Approved By Council May 22. 2001 Transactions processed up to February 5, 2001 2572 Senior Citizens Centre for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $68,943 $75,882 $81,421 1,405 $82,826 1.73% 1200 Overtime $0 $1,310 $300 700 $1,000 233.33% 1400 Employer Contributions $8,219 $9,647 $18,576 ( 976) $17,600 -5.25% 2110 Travel $400 $542 $600 0 $600 0.00% 2131 Telephones $2,551 $1,989 $2,000 500 $2,500 25.00% 2210 Advertising $0 $0 $200 0 $200 0.00% 2340 Seminars & Education $54 $0 $500 0 $500 0.00% 2394 Recpt, Prom & Sp Events $2,167 $4,700 $3,500 1,500 $5,000 42.86% 2399 Outside Agency Serv $10,255 $10,518 $12,500 0 $12,500 0.00% 2435 Build Repairs & Mtce $17,752 $18,588 $22,000 500 $22,500 2.27% 2478 Misc Equip Repairs $4,298 $6,464 $6,500 0 $6,500 0.00% 5320 Athletic Equip. Playroom $1,064 $2,184 $1,000 800 $1,800 80.00% 5510 Utilities - Water $1,745 $1,908 $3,000 0 $3,000 0.00% 5520 Utilities - Gas $3,629 $8,017 $7,000 1,400 $8,400 20.00% 5530 Utjlities - H dro $6,204 $11,917 $10,000 800 $10,800 8.00% 5902 Misc Equip & Tools (under $229 $16 $250 0 $250 0.00% Total EXPENDITURES $127,511 $153,680 $169,347 6,629 $175,976 3.91% REVENUES 1623 Ont. Specific Grants ($26,931) ($26,934) 0 0.00% 9990 Other Revenue ($7,569 ($10,500 0 0.00% Total REVENUES ($34,500 ($37,434) 0 0.00% Net $93,0101 $112,169 $131,913 6,629 $138,542 5.03% 177 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2572 Senior Citizens Centre Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> PIT Civic Complex Custodian (100 hrs @ $15.93 charged to Acct. #2124 General Govt - Munjcipal Bldg.) <-> Provision for Vacation Pay (4%) $82,999 ($1,593) 1200 Overtime <-> Total 1100 Salaries & Wages $1,420 $82,826 1400 Employer Contributions <-> This item includes mandatory deductions (CPP.,EI.,EHT.) and employer provided benefits such as dental and optical Total 1200 Overtime $1,000 $1,000 2110 Travel <-> Automotive mileage Total 1400 Employer Contributions $17,600 $17,600 $600 $600 2131 Telephone <-> Emergency and business telephone Total 2110 Travel 2210 Advertising <.> Display and promotion Total2131 Telephone $2,500 $2,500 2340 Seminars & Education <-> PRO Municipal Administration Training <-> Risk Management Workshop - Program Supervisor Total 2340 Seminars & Education Total 2210 Advertising $200 $200 2394 Rec/Prom & Sp.EvJGen P/R <-> 5 Big Band Events <-> Poinsettia Tea <-> Mayor's Light Tour $300 $200 $500 2399 Outside Agency Services <-> To provide program instructional staff for Older Adult programs Total 2399 Outside Agency Services Total 2394 Rec/Prom & Sp.EvJGen P/R $2,000 $1,500 $1,500 $5,000 2435 Building Repairs & Mainte <-> Maintenance Contract <-> Caretaking supplies <-> General supplies <-> Electrical and Plumbing $12,500 $12,500 2478 Misc.Equipment Repairs & <-> HV AC Servicing <-> General repairs and maintenance Total 2435 Building Repairs & Mainte $13,500 $5,000 $2,000 $2,000 $22,500 $3,000 $1,500 1'78 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2572 Senior Citizens Centre <-> <-> <-> Boiler repair and maintenance Fire Inspection Emergency Lighting Total 2478 Misc.Equipment Repairs & 5320 Athletic Equip & Playroom <-> To assist in the provision of supplies and equipment for various Older Adult Programs 5510 Utilities - Water <-> Total 5320 Athletic Equip '& Playroom 5520 Utilities - Gas <-> Increase reflects 2000 estimated actuals. Total 5510 Utilities - Water 5530 Utilities - Hydro <-> Increase reflects 2000 estimated actuals. Total 5520 Utilities - Gas Total 5530 Utilities - Hydro 5902 Misc. Equip. (under $300. <-> First Aid & Safety (replacement) and Small tools (replacement) Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 2572 ant Grant - Senior Citize <-> Elderly Persons Centre Operating Grant 9990 Other Revenue <-> Keep Fit <-> Art <-> Clogging <-> County Dancing <-> Tai Chi <-> Spanish <-> Golf <-> Crafts <-> Other Total 2572 ant Grant - Senior Citize Total 9990 Other Revenue Total. Total Revenues Net Expenses 1'79 $1,000 $500 $500 $6,500 $1,800 $1,800 $3,000 $3,000 $8,400 $8,400 $10,800 $10,800 $250 $250 $175,976 $175,976 ($26,934) ($26,934 ) ($3,700) ($600) ($550) ($1,700) ($750) ($650) ($350) ($200) ($2,000) ($10,500) ($37,434) ($37,434) $138,542 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105/01 9:58 AM Current Budget Summary 2711 Cult. & Rec. Admin. Report Name: Three Year Budget Summary As Annroved By Council May 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $428,117 $77,826 $505,943 $505,943 $505,943 0.00% 1200 Overtime . $2,400 $4,100 $6,500 $6,500 $6,500 0.00% 1400 Employer Contributions $92,131 $15,484 $107,615 $107,615 $107,615 0.00% 1800 Conferences $1,500 $1,500 $3,000 $3,060 $3,121 0.04% 2110 Travel $1,500 $0 $1,500 $1,530 $1,561 0.04% 2131 Telephones $1,500 $0 $1,500 $1,530 $1,561 0.04% 2210 Advertising $8,800 $2,200 $11,000 $11,220 $11,444 0.04% 2220 Subscription & Publications $300 $100 $400 $408 $416 0.04% 2340 Seminars & Education $1,900 $600 $2,500 $2,550 $2,601 0.04% 2394 Recpt, Prom & Sp Events $300 $100 $400 $408 $416 0.04% 2395 Memberships $690 $35 $725 $740 $755 0.04% 2396 Photo, Mapping, Printing $500 $0 $500 $510 $520 0.04% 2399 Outside Agency Serv $0 $0 $0 $0 $0 0.00% 5300 Stationary & Office Supplies $3,500 $3,000 $6,500 $6,630 $6,763 0.04% 5302 Forms $500 $0 $5001 $510 $520 0.04% Total EXPENDITURES $543,638 $104,945 $648,5831 $649,154 $649,736 0.00% I Net $543,638 $104,945 $648,583 $649,154 $649,736 0.00% 180 City of Pickering 2001 Current Budget Run Date; 30/05/01 10:42 AM 2711 Cult. & Rec. Admin. Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?OOO EXPENDITURES 1100 Salaries & Wages $395,230 $409,683 $428,117 77,826 $505,943 18.18% 1200 Overtjme $0 $17,740 $2,400 4,100 $6,500 170.83% 1400 Employer Contributions $52,947 $58,943 $92,131 15,484 $107,615 16.81% 1800 Conferences $0 $0 $1,500 1,500 $3,000 100.00% 2110 Travel $242 $643 $1,500 0 $1,500 0.00% 2131 Telephones $1,111 $952 $1,500 0 $1,500 0.00% 2210 Advertising $7,271 $11,680 $8,800 2,200 $11,000 25.00% 2220 Subscription & Publications $25 $215 $300 100 $400 33.33% 2340 Seminars & Education $0 $1,414 $1,900 600 $2,500 31.58% 2394 Recpt, Prom & Sp Events $354 $261 $300 100 $400 33.33% 2395 Membershjps $250 $202 $690 35 $725 5.07% 2396 Photo, Mapping, Printing $50 $498 $500 0 $500 0.00% 2399 Outside Agency Serv $0 $0 $0 0 $0 0.00% 5300 Stationary & Office Supplies $5,350 $7,392 $3,500 3,000 $6,500 85.71% 5302 Forms $0 $0 $500 0 $500 0.00% Total EXPENDITURES $462,831 $509,622 $543,638 104,945 $648,583 19.30% Net $462,831 $509,622 $543,638 104,945 $648,583 19.30% l.ð1 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information 2711 Cult. & Rec. Admin. Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Plus/(Iess) Cost Sharing with Others: Additional resources for Phase II - Master Plan <-> Supervisor, Community Programs salary (50% charged to Museum Accl. Total 1100 Salaries & Wages $468,156 $10,000 1200 Overtime <-> Overtime for Department Administration staff due to program requirements such as weekends and after-hours activities. $27,787 $505,943 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. Total 1200 Overtime $6,500 $6,500 $107,615 1800 Conferences <-> To permit Administrative Staff to attend a conference - Canadian Parks & Total 1800 Conferences Total 1400 Employer Contributions $107,615 2110 Travel <-> Automobile mileage for Administrative staff $3,000 $3,000 2131 Cellular Phones <-> Cover costs of Division Cell phones (Division Head & Supervisor) Total2131 Cellular Phones $1,500 $1,500 Total 2110 Travel 2210 Advertising <-> Includes all sections within the Division - radio advertising, Additional City Promotion, Contra Deals $1,500 $1,500 $11,000 2220 Subscriptions & Publications <-> Includes all Division Sections excluding Museum and Complex Total 2220 Subscriptions & Publications Total 2210 Advertising $11,000 2340 Seminars & Education <-> PRO Municipal Administration Training Program Supervisor <-> COREL 8 Training - Graphic Designer <-> Administrative Professional Seminar - Admin. Assistant Total 2340 Seminars & Education $400 $400 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Administrative staff plus Marketing/ Promotion area Total2394 Recpt,Prom. & Sp.Ev.,Gen $600 $1,400 $500 $2,500 2395 Memberships <-> 3x$140 PRO, 2x$65 OntRec & Facilities Assoc., 1 $135 Festivals & Events Memb.,1x $10 Social Dev Coun.,1x$50 Comm.Arts Memb. Total 2395 Memberships $400 $400 $725 $725 2396 Photo,Mapping,Printing <-> To Cover professional services for photography map & printing reproductions $500 182 City of Pickering 2001 Background Information Run Date: 29/05/01 3:09 PM 2711 Cult. & Rec. Admin. Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET 5300 Stationery & Office Supplies <-> Provide supplies for division, including printer cartridges Total 5300 Stationery & Office Supplies Total 2396 Photo,Mapping,Printing $500 5302 Forms <-> Unallocated $6,500 $6,500 Total. $500 $500 $648,583 Total 5302 Forms Total Expenses Revenue $648,583 Total Revenues Net Expenses $648,583 183 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05/01 9:58 AM Current Budget Summary 2712 Programs Report Name: Three Year Budget Summary As Aooroved Bv Council Mav 22.2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $235,005 ($20,663) $214,342 $275,292 $275,292 0.28% 1200 Overtime $1,000 $9,000 $10,000 $10,000 $10,000 0.00% 1400 Employer Contributions $86,142 ($4,257) $81,885 $104,130 $104,130 0.27% 1900 Uniforms $1,500 $0 $1,500 $1,530 $1,561 0.04% 2110 Travel $2,000 $1,000 $3,000 $3,060 $3,121 0.04% 2131 Telephones $1,200 $0 $1,200 $1,224 $1,248 0.04% 2220 Subscription & Publications $100 $0 $100 $102 $104 0.04% 2340 Seminars & Education $600 $0 $600 $612 $624 0.04% 2365 Purch Pmting/Broch/News Ltr $68,000 $15,700 $83,700 $85,374 $87,081 0.04% 2394 Recpt, Prom & Sp Events $45,500 $21,920 $67,420 $68,768 $70,143 0.04% 2395 Memberships $400 $0 $400 $408 $416 0.04% 2399 Outside Agency Serv $0 $0 $0 $0 $0 0.00% 2478 Misc Equip Repairs $200 $0 $200 $204 $208 0.04% 2642 Community Use of Schools $4,000 $0 $4,000 $4,080 $4,162 0.04% 2678 Rental Misc Equip $1,000 $500 $1,500 $1,530 $1,561 0.04% 5302 Forms $500 $0 $500 $510 $520 0.04% 5320 Athletic Equip. Playroom $0 $0 $0 $0 $0 0.00% 5330 Drop-In Centre Supplies $2,000 $1,000 $3,000 $3,060 $3,121 0.04% 5902 Misc Equip & Tools (under $300) $2,000 $1,200 $3,200 $3,264 $3,329 0.04% 9398 Program Expenditures $937,623 $7781 $938,401 $957,169 $976,312 0.04% Total EXPENDITURES $1,388,770 $26,178 $1,414,948 $1,520,317 $1,542,933 0.09% REVENUES 1623 Ont. Specific Grants ($10,000) $0 ($10,OOO) ($10,200) ($10,404) 0.04% 9990 Other Revenue ($14,899) $0 ($14,899) ($15,197) ($15,501) 0.04% 9940 Advertising Space ($15,000) $0 ($15,000) ($15,300) ($15,606) 0.04% 1610 Federal Grant ($8,000) $0 ($8,000) ($8,160) ($8,323) 0.04% 9397 Program Registrations ($1,145,679) ($24,321) ($1,170,OOO) ($1,193,400) ($1,217,268) 0.04% 9977 Donations $0 $0 $0 $0 $0 0.00% Total REVENUES ($1,193,578) ($24,321)! ($1,217,899) ($1,242,257) ($1,267,102) 0.04% Net $195,192 $1,8571 $197,049 $278,060 $275,831 0.40% 1 t, 4 City of Pickering 2001 Current Budget Run Date: 30105/0110:42 AM 2712 Programs Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expendnures including payroll 1999 20001 2000 INCREASE 2001 % CHANGE Actual YTD Actuals I BUDGET (DECREASE) BUDGET 2001 VS. ?OOO EXPENDITURES 1100 Salaries & Wages $279,290 $245,394 $235,005 ( 20,663) $214,342 -8.79% 1200 Overtime $0 $8,683 $1,000 9,000 $10,000 900.00% 1400 Employer Contributions $70,293 $76,960 $86,142 (4,257) $81,885 -4.94% 1900 Uniforms $1,565 $2,304 $1,500 0 $1,500 0.00% 2110 Travel $2,018 $4,234 $2,000 1,000 $3,000 50.00% 2131 Telephones $743 $542 $1,200 0 $1,200 0.00% 2220 Subscription & Publications $14 $56 $100 0 $100 0.00% 2340 Seminars & Education $23 $1,039 $600 0 $600 0.00% 2365 Purch Prnting/Broch/News Ltr $68,738 $74,926 $68,000 15,700 $83,700 23.09% 2394 Recpt, Prom & Sp Events $54,091 $48,921 $45,500 21,920 $67,420 48.18% 2395 Memberships $15 $15 $400 0 $400 0.00% 2399 Outside Agency Serv $0 $0 $0 0 $0 0.00% 2478 Misc Equip Repairs $434 $0 $200 0 $200 0.00% 2642 Community Use of Schools $3,656 $1 ,167 $4,000 0 $4,000 0.00% 2678 Rental Misc Equip $768 $346 $1,000 500 $1,500 50.00% 5302 Forms $0 $256 $500 0 $500 0.00% 5320 Athletic Equip. Playroom $174 $152 $0 0 $0 0.00% 5330 Drop-In Centre Supplies $1,285 $1,070 $2,000 1,000 $3,000 50.00% 5902 Misc Equip & Tools (under $1,368 $2,445 $2,000 1,200 $3,200 60.00% 9398 Program Expenditures $869,953 $901,845! $937,623 778 $938,401 0.08% Total EXPENDITURES $1,354,428 $1,370,3551 $1,388,770 26,178 $1,414,948 1.89% REVENUES 1623 Ont. Specific Grants ($26,502) ($14,864) ($10,000) 0 ($10,000) 0.00% 9990 Other Revenue ($20,678) ($11,912) ($14,899) 0 ($14,899) 0.00% 9940 Advertising Space ($8,550) ($6,350) ($15,000) 0 ($15,000) 0.00% 1610 Federal Grant ($8,287) $0 ($8,000) 0 ($8,000) 0.00% 9397 Program Registratjons ($1,093,706) ($1,179,322)1 ($1,145,679) ( 24,321) ($1,170,000) 2.12% 9977 Donations $0 $0 $0 0 $0 0.00% Total REVENUES {$1,157,722\ ($1,212,448)1 ($1,193,578)! (24,321), ($1,217,899 2.04% I Net $196,705 $157,906 $195,192! 1,857 $197,049 0.95% !185 City of Pickering 2001 Run Date: 29/05/01 3:09 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2712 Programs Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Plus/(Iess) Cost Sharing with others: Supervisor, Fac.Prog.(50% charged to Rec Complex Central Core) <-> Provision for Vacation Pay 4% <-> Provision for NEW full-time Recreation Programmer for Petticoat Creek Library & Community Centre (pre budget approval by T JQ) (Jan 1 - Start Date) <Reduced by T JQ> Start Date Changed to April 1 <-> Provision for staff for NEW Youth Programs at new Petticoat Creek Facility (Jan 1 - Start Date) <Reduced by T JQ> Start date May 1 Total 1100 Salaries & Wages 1200 C.S.& F.-Overtime <-> Overtime for Program Supervisor & Supervisor Facility Programs Total 1200 C.S.& F.-Overtime 1400 Employer Contributions <-> Based on last years benefits costs Total 1400 Employer Contributions 1900 Uniforms <-> Summer Programs, Camp Staff/Program Staff T-shirts, Volunteer Program Total 19oO Uniforms 2110 TRAVEL CLEARING <-> Automobile Expenses, Program Superintendent, Program Supervisor & new Recreation Programmer $198,755 ($29,047) $6,050 $29,884 ($7,565) $26,241 ($9,976) $214,342 $10,000 $10,000 $81,885 $81,885 $1,500 $1,500 $3,000 Total 2110 TRAVEL CLEARING $3,000 2131 Cellular Phones <-> Cost of Department Cell Phones for Youth Programs (2) Total2131 Cellular Phones 2220 Subscriptions & Publications <-> To continue to enhance the general program resource library Total 2220 Subscriptions & Publications $1,200 $1,200 2340 Seminars & Education <-> PRO Municipal Administration Training - Program Supervisor <-> Health/Safe Community Training - Various Staff Total 2340 Seminars & Education $100 $100 2365 Purch. Pr.lBroch.lNews Lt <-> City of Pickering Brochures, additional cost projected due to increased # of copies and increased pages $300 $300 $600 $83,700 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Canada Day: Fire Works <-> Evening Program <-> Seniors Stage <-> Teen Stage Total 2365 Purch. Pr.lBroch.lNews Lt $83,700 1~6 $16,000 $15,000 $8,730 $5,880 City of Pickering 2001 Run Date: 29/05/01 3:10 PM 2712 Programs Background Information Report Name: Background Info. with Totals As Approved By Council Mav 22, 2001 2001 BUDGET <-> <-> <-> <-> Council Tent New Years Eve Countdown Arts & Culture Events: Artfest on the Esplanade Gazebo Concerts in the Park 4 @ $500 Ethnocultural Functions/Events Youth Events: Youth Fest Millennium Youth Events - Battle of the Bands/Skateboarding Event Drug Awareness - Off the Wall Events International Year of the Volunteer Miscellaneous Events + Costs $960 $5,000 $3,000 $2,000 $2,000 $1,000 $3,000 $1,000 $2,100 $1,750 $67,420 <-> <-> <-> <-> <-> <-> Total2394 Recpt,Prom. & Sp.Ev.,Gen 2395 Memberships <-> Parks and Recreation Ontario <-> Festivals and Events Ontario $280 $120 $400 Total 2395 Memberships 2478 Misc.Equipment Repairs & <-> To cover repairs and maintenance for various equipment Total2478 Misc.Equipment Repairs & $200 $200 2642 Community Use of Schools <-> Custodian wages for General Recreation Programs Total2642 Community Use of Schools $4,000 $4,000 2678 Mise Equipment Rentals <-> Pager (youth), Misc. Rentals for youth & camp programs & new Petticoat Creek Community Centre $1,500 $1,500 Total 2678 Mise Equipment Rentals 5302 Forms <-> Pre-printed confirmation paper and cash application forms for Escom computer system $500 Total 5302 Forms $500 5330 Drop in Centre Supplies <-> Assist in provision of supplies and equipment for various Youth Programs including new Petticoat Creek Community Centre Total 5330 Drop in Centre Supplies $3,000 $3,000 5902 Misc. Equip. (under $300. <-> . Various Sports Equipment for Programs including new Community Centre <-> First Aid Supplies (replacement) <-> Various Camp Equipment (replacement) Total 5902 Misc. Equip. (under $300. $2,400 $400 $400 $3,200 9398 P&R PROGS/Expenditures <-> Total Expenses Revenue Total 9398 P&R PROGS/Expenditures Total. $938,401 $938,401 $1,414,948 $1,414,948 187 City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2712 Programs 2712 Federal Pam Grants <-> Federal financial assistance from S.E.E.D. Grant Total 2712 Federal Pgm Grants 2712 Ont Grant - Proarams <-> 9397 C S & F REV-DANCE <-> Total2712 Ont Grant - Programs Total 9397 C S & F REV-DANCE 9940 Advertisina Space <-> Sale of advertising space in City Brochures - Spring/ Summer <-> Fall Advertisers <-> Winter Advertisers Total 9940 Advertising Space 9990 Other Revenue <-> Revenue generated from charges to community school user groups to offset security costs Total 9990 Other Revenue Total. Total Revenues Net Expenses 188 ($8,000) ($8,000) ($10,000) ($10,000) ($1,170,000) ($1,170,000) ($9,000) ($3,000) ($3,000) ($15,000) ($14,899) ($14,899) ($1,217,899) ($1,217,899) $197,049 City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30/05/01 9:58 AM 2713 Dunbarton Pool Report Name: Three Year Budget Summary As Annroved Bu Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & WaqeS $126,924 $743 $127,667 $127,667 $127,667 0.00% 1200 Overtime $1,500 $1,900 $3,400 $3,400 $3,400 0.00% 1400 Employer Contributions $30,822 ($3,297) $27,525 $27,525 $27,525 0.00% 1900 Uniforms $2,649 $0 $2,649 $2,702 $2,756 0.04% 2110 Travel $400 $0 $400 $408 $416 0.04% 2340 Seminars & Education $500 $0 $500 $510 $520 0.04% 2370 Insurance Premium $2,900 ($900) $2,000 $2,000 $2,000 0.00% 2395 Memberships $140 $0 $140 $143 $146 0.04% 2435 Build Repairs & Mtce $12,000 $0 $12,000 $12,240 $12,485 0.04% 2478 Misc Equip Repairs $10,500 $0 $10,500 $10,710 $10,924 0.04% 5510 Utilities - Water $2,500 $125 $2,625 $2,678 $2,732 0.04% 5520 Utilities - Gas $21,000 $4,200 $25,200 $25,704 $26,218 0.04% 5530 Utilities - Hydro $8,000 $0 $8,000 $8,160 $8,323 0.04% 5902 Misc Equip & Tools (under $300) $1,418 ($18) $1,400 $1,428 $1,457 0.04% 2821 Transfer to Reserves $4,962 ($4,962) $0 $0 $0 0.00% Total EXPENDITURES $226,215 ($2,209) $224,006 $225,275 $226,569 0.01% REVENUES 9916 Vending Machines ($250) $0 ($250) ($255) ($260) 0.04% 9943 Memberships-Pool/Health Club ($7,000) $0 ($7,OOO) ($7.140) ($7,283) 0.04% 9923 Admissions - Public Swimming ($9,000) $0 ($9,000) ($9,180) ($9,364) 0.04% 9932 Rentals - Pool ($89,873) ($1,402) ($91,275) ($93,101) ($94,963) 0.04% 9936 Rentals - Pool-School Board ($2,OOO) $2,000 $0 $0 $0 0.00% Total REVENUES ($108,123) $598 ($107,525) ($109,676) ($111,870) 0.04% Net $118,092 ($1,611) $116,481 $115,599 $114,699 -0.02% ~89 City of Pickering 2001 Current Budget Run Date: 30/05/01 10:42 AM 2713 Dunbarton Pool Report Name: Current Budget . As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YfD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $141,696 $125,997 $126,924 743 $127,667 0.59% 1200 Overtime $0 $4,680 $1,500 1,900 $3,400 126.67% 1400 Employer Contributions $29,108 $25,008 $30,822 ( 3,297) $27,525 -10.70% 1900 Uniforms $2,062 $2,067 $2,649 o $2,649 0.00% 2110 Travel $352 $646 $400 0 $400 0.00% 2340 Seminars & Education $164 $240 $500 o $500 0.00% 2370 Insurance Premium $2,118 $1,800 $2,900 ( 900) $2,000 -31.03% 2395 Memberships $132 $75 $140 0 $140 0.00% 2435 Build Repajrs & Mtce $11,078 $13,103 $12,000 o $12,000 0.00% 2478 Mjsc Equip Repairs $5,680 $8,418 $10,500 0 $10,500 0.00% 5510 Utilitjes - Water $0 $0 $2,500 125 $2,625 5.00% 5520 Utilities - Gas $19,670 $24,219 $21,000 4,200 $25,200 20.00% 5530 Utjlities - Hydro $0 $0 $8,000 0 $8,000 0.00% 5902 Misc Equip & Tools (under $1,272 $1,021 $1,418 ( 18) $1,400 -1.27% 2821 Transfer to Reserves $0 $0 $4,962 (4,962) $0 -100.00% Total EXPENDITURES $213,332 $207,275 $226,215 ( 2,209) $224,006 -0.98% REVENUES 9916 Vending Machines ($303) ($392) ($250) o ($250) 0.00% 9943 Memberships-Pool/Health Club ($7,000) ($7,023) ($7,000) 0 ($7,000) 0.00% 9923 Admissions - Public Swimmjng ($8,700) ($8,830) ($9,000) o ($9,000) 0.00% 9932 Rentals - Pool ($88,199) ($83,284) ($89,873) ( 1,402) ($91,275) 1.56% 9936 Rentals - Pool-School Board $0 $0 ($2,000) 2,000 $0 -100.00% Total REVENUES ($104,203) ($99,530) ($108,123) 598 ($107,525 -0.55% Net $109,129 $107,745 $118,092 (1,611) $116,481 -1.36% ¡gO City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information 2713 Dunbarton Pool Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Provision for Vacation Pay (4%): Term Employees Total 1100 Salaries & Wages $125,539 $2,128 $127,667 1200 Overtjme <-> To meet program demands 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. $3,400 $3,400 Total 1200 Overtime $27,525 Total 1400 Employer Contributions $27,525 1900 Uniforms <-> Boots, Coat, Assorted <-> Bathing Suit <-> Track Suit <-> Part-time Maintenance <-> 15 Lifeguard shirts <-> 20 Instructor T-shirts <-> 21 Sweatshirts <-> 29 Bathing Suits 2110 Travel <-> Automobile Expenses for staff $305 $50 $80 $50 $264 $150 $750 $1,000 $2,649 Total 1900 Uniforms 2340 Seminars & Education <-> PRO Municipal Administration Training <-> Recertifications $400 $400 Total 2110 Travel 2370 Insurance Direct <-> $300 $200 $500 Total 2340 Seminars & Education 2395 Memberships <-> Red Cross <-> Royal Life Saving Association $2,000 $2,000 Total 2370 Insurance Direct 2435 Building Repairs & Mainte <-> Caretaking supplies <-> General supplies <-> Chlorine and Chemicals <-> Contractors Total 2395 Memberships $65 $75 $140 2478 Misc.Equipment Repairs & <-> Filter System Total 2435 Building Repairs & Mainte $3,000 $2,000 $6,000 $1,000 $12,000 $3,000 ~91 i I City of Pickering 2001 Background Information 2713 Dunbarton Pool Run Date: 29/05/01 3:10 PM Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <-> <-> <-> <-> General repairs and maintenance Electrical and Plumbing Heating and Air Handling (contract) Boiler repair and maintenance (contract) Total 2478 5510 Utilities - Water <-> 5520 Utilities - Gas <-> 5530 Utilities - Hydro <.> 5902 Misc. Equip. (under $300. <-> Tools & Safety supplies (replacement) <-> Flutter Boards (replacement) <-> Toys (replacement) Misc.Equipment Repairs & $2,500 $2,000 $1,500 $1,500 $10,500 Total 5510 Utilities - Water $2,625 $2,625 Total 5520 Utilities - Gas $25,200 $25,200 Total 5530 Utilities - Hydro $8,000 $8,000 $500 $300 $600 $1,400 $224,006 Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 9916 Vendina Machines <-> 9923 Admissions - Public Swimm <-> Youth singles <-> Adult singles <-> Family singles <-> Youth - 10 pass <-> Adult - 10 pass $224,006 Total 9916 Vending Machines ($250) ($250) ($3,800) ($2,000) ($2,000) ($784) ($416) ($9,000) Total 9923 Admissions - Public Swimm 9932 Rentals - Pool <-> Learn to swim <-> Private <-> Masters <-> Swim Club <-> Synchro <-> Learn to swim contribution to Capital Reserve <-> Other pool rental contribution to Capital Reserve 9943 Membershio - Pool/Health <-> Youth 1 F', 2 . ~ I I Total 9932 Rentals - Pool ($53,600) ($1,908) ($3,522) ($16,170) ($11,113) ($3,660) ($1,302) ($91,275) ($400) City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2713 Dunbarton Pool Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <-> <-> Adult Family Total 9943 Membership - Pool/Health Total. ($4,000) ($2,600) ($7,000) ($107,525) Total Revenues Net Expenses ($107,525) $116,481 1193 1- City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05101 9:58 AM Current Budget Summary 2715 Don Beer Arena Report Name: Three Year Budget Summary As A""roved B Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $239,805 $2,794 $242,599 $242,599 $242,599 0.00% 1200 Overtime $3,200 $6,800 $10,000 $10,000 $10,000 0.00% 1400 Employer Contributions $47,945 $5,100 $53,045 $53,045 $53,045 0.00% 1900 Uniforms $1,000 $1,000 $2,000 $2,040 $2,081 0.04% 2110 Travel $300 $0 $300 $306 $312 0.04% 2131 Telephones $800 $200 $1,000 $1,020 $1,040 0.04% 2340 Seminars & Education $250 $350 $600 $612 $624 0.04% 2370 Insurance Premium $30,250 $0 $30,250 $30,250 $30,250 0.00% 2395 Memberships $450 $0 $450 $459 $468 0.04% 2435 Build Repairs & Mtce $28,000 $2,000 $30,000 $30,600 $31,212 0.04% 2478 Misc Equip Repairs $22,000 $0 $22,000 $22,440 $22,889 0.04% 2678 Rental Misc Equip $250 $0 $250 $255 $260 0.04% 2682 Land Rentals $4,800 $0 $4,800 $4,896 $4,994 0.04% 5300 Stationary & Office Supplies $300 $0 $300 $306 $312 0.04% 5302 Forms $300 $0 $300 $306 $312 0.04% 5510 Utilities - Water $12,000 $3,000 $15,000 $15,300 $15,606 0.04% 5520 Utilities - Gas $13,000 $2,600 $15,600 $15,912 $16,230 0.04% 5530 Utilities - Hydro $100,000 $8,000 $108,000 $110,160 $112,363 0.04% 5900 Gas, Oil Tires $800 $0 $800 $816 $832 0.04% 5902 Misc Equip & Tools (under $300) $1,000 $0 $1,000 $1,020 $1,040 0.04% 2821 Transfer to Reserves $30,000 $0 $30,000 $30,600 $31,212 0.04% Total EXPENDITURES $536,450 $31,844 $568,294 $572,942 $577,681 0.02% REVENUES 9990 Other Revenue ($1,OOO) ($1,500) ($2,500) ($2,550) ($2,601) 0.04% 9930 Rentals ($2,500) $0 ($2,500) ($2,550) ($2,601) 0.04% 9916 Vending Machines ($4,OOO) $0 ($4,OOO) ($4,080) ($4,162) 0.04% 9915 Snack Bar ($6,400) $0 ($6,400) ($6,528) ($6,659) 0.04% 9922 Admissions - Skating ($3,OOO) $0 ($3,OOO) ($3,060) ($3,121) 0.04% 9935 Rentals - Halls ($18,000) $0 ($18,000) ($18,360) ($18,727) 0.04% 9931 Rentals -Ice Surface ($510,000)1 ($20,000) ($530,000) ($540,600) ($551,412) 0.04% Reserve Surcharge ($30,000)! $0 ($30,000) ($30,600) ($31,212) 0.04% Total REVENUES ($574,900) ($21,500) ($596,400) ($608,328) ($620,495) 0.04% Net ($38,450) $10,344 ($28,106) ($35,386) ($42,814) 0.52% ~94 City of Pickering 2001 Current Budget Run Date: 30105/0110:42 AM 2715 Don Beer Arena Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?OOO EXPENDITURES 1100 Salaries & Wages $229,166 $199,942 $239,805 2,794 $242,599 1.17% 1200 Overtime $0 $13,686 $3,200 6,800 $10,000 212.50% 1400 Employer Contributions $32,098 $29,492 $47,945 5,100 $53,045 10.64% 1900 Uniforms $1,097 $1,643 $1,000 1,000 $2,000 100.00% 2110 Travel $0 $7 $300 0 $300 0.00% 2131 Telephones $172 $1,074 $800 200 $1,000 25.00% 2340 Seminars & Education $240 $180 $250 350 $600 140.00% 2370 Insurance Premjum $21,926 $18,400 $30,250 0 $30,250 0.00% 2394 Recpt, Prom & Sp Events $0 $14 $0 0 $0 0.00% 2395 Memberships $260 $105 $450 0 $450 0.00% 2435 Build Repairs & Mtce $23,773 $31,949 $28,000 2,000 $30,000 7.14% 2478 Misc Equip Repairs $19,821 $24,014 $22,000 0 $22,000 0.00% 2678 Rental Misc Equip $0 $0 $250 0 $250 0.00% 2682 land Rentals $0 $9,620 $4,800 0 $4,800 0.00% 5300 Stationary & Office Supplies $290 $192 $300 0 $300 0.00% 5302 Forms $0 $250 $300 0 $300 0.00% 5510 Utilities - Water $12,209 $20,181 $12,000 3,000 $15,000 25.00% 5520 Utilities - Gas $14,289 $16,378 $13,000 2,600 $15,600 20.00% 5530 Utilities - Hydro $88,991 $110,927 $100,000 8,000 $108,000 8.00% 5900 Gas, Oil Tires $27 $0 $800 0 $800 0.00% 5902 Misc Equip & Tools (under $124 $49 $1,000 0 $1,000 0.00% 2821 Transfer to Reserves $0 $0 $30,000 0 $30,000 0.00% Total EXPENDITURES $444,484 $478,105 $536,450 31,844 $568,294 5.94% REVENUES 9990 Other Revenue ($8,518) ($887) ($1,000) ( 1,500) ($2,500) 150.00% 9930 Rentals ($2,000) $0 ($2,500) 0 ($2,500) 0.00% 9916 Vending Machines ($6,510) ($4,460) ($4,000) 0 ($4,000) 0.00% 9915 Snack Bar ($6,200) ($5,600) ($6,400) 0 ($6,400) 0.00% 9922 Admissions - Skating ($2,005) ($1,878) ($3,000) 0 ($3,000) 0.00% 9935 Rentals - Halls ($14,944) ($18,085) ($18,000) 0 ($18,000) 0.00% 9931 Rentals - Ice Surface ($487,645) ($494,523) ($510,000) ( 20,000) ($530,000) 3.92% Reserve Surcharge $0 $0 ($30,000) 0 ($30,000 0.00% Total REVENUES 1.$527,822 ($525,434)! ($574,900) ( 21,500) ($596,400 3.74% I Net ($83,338) ($47,329)1 ($38,450) 10,344 ($28,106) -26.90% 195 City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2715 Don Beer Arena Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Transfer to Parks (35% of 3 Maintenance Worker Salaries) <-> Transfer (50%) Supervisor, Facility Operations <-> Provision for Shift Bonus 1200 Overtime <-> To meet workload demands Total 1100 Salaries & Wages $253,362 ($42,688) $30,358 $1,567 $242,599 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EL, EHT.,) and employer provided benefits such as dental and optical. $10,000 $10,000 Total 1200 Overtime $53,045 1900 Uniforms <-> To supply uniforms in accordance with Union Contract Boots, Shirts, Trousers, Coveralls Total 1400 Employer Contributions $53,045 $2,000 Total 1900 Uniforms $2,000 2110 Travel <-> Travel expenses for Foreperson Total 2110 Travel $300 $300 2131 Cellular Phones <-> Cellular Phone for 1 staff Total2131 Cellular Phones $1,000 $1,000 2340 Seminars & Education <-> To cover cost of Refrigeration certificate and First Aid Training Total 2340 Seminars & Education $600 $600 2370 Insurance Direct <-> Total 2370 Insurance Direct $30,250 $30,250 2395 Memberships <-> Memberships and other related Associations 2435 Building Repairs & Mainte <-> Snow Removal <-> Caretaking supplies <-> General repairs (supplies) <-> Electrical repairs <-> Plumbing repairs <-> Door and lock repairs <-> Parking lot maintenance Total 2395 Memberships $450 $450 2478 Misc.Equipment Repairs & <-> Refrigeration repairs maintenance and dehumidifiers (contract) Total 2435 Building Repairs & Mainte $3,000 $9,000 $10,000 $4,000 $2,500 $500 $1,000 $30,000 $8,000 1¡96 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information 2715 Don Beer Arena Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <-> <-> Overhaul Compressor (1) Fan and motor repairs, supplies and accessories Electrical and Plumbing repairs Ice Resurfacer maintenance Misc. small equipment repairs Total2478 Misc.Equipment Repairs & $5,000 $3,000 $3,000 $2,000 $1,000 $22,000 <-> <-> <-> 2678 Mise Equipment Rentals <-> Total 2678 Misc Equipment Rentals $250 $250 2682 Land Rentals <-> Total2682 Land Rentals $4,800 $4,800 2821 Transfer to Reserve <-> Funds to be transferred to Reserve for Capital Equipment Replacement Total 2821 Transfer to Reserve $30,000 $30,000 5300 Stationery & Office Suppl <-> Provide stationary and office supplies, including printer toner Total 5300 Stationery & Office Suppl $300 $300 5302 Forms <-> Printing of facility permits and receipt form Total 5302 Forms $300 $300 5510 Utilities - Water <-> Increase reflects 2000 estimated actuals. Total 5510 Utilities - Water $15,000 $15,000 5520 Utilities - Gas <-> Increase reflects 2000 estimated actuals. Total 5520 Utilities - Gas .$15,600 $15,600 5530 Utilities - Hydro <-> Increase reflects 2000 estimated actuals. 5900 Gas, Oil, Tires Etc. <-> Supply necessary services to ice resurfacing machine Total 5900 Gas, Oil, Tires Etc. Total 5530 Utilities - Hydro $108,000 $108,000 5902 Misc. Equip. (under $300. <-> First Aid Supplies (replacement) <-> Small tools, etc. (replacement) $800 $800 Total 5902 Misc. Equip. (under $300. Total. $500 $500 $1,000 $568,294 Total Expenses $568,294 Revenue 2715 Reserve Surcharae <-> Surcharge on every hour of rental, based on surcharge of $5/hr. Total 2715 Reserve Surcharge ($30,000) ($30,000) ! 197 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET 2715 Don Beer Arena 9915 Snack Bar <-> Under contract with Pickering Hockey Assoc. 8 mths @ $800/mth. Total 9915 Snack Bar 9916 Vendina Machines <-> Total 9916 Vending Machines 9922 Admissions - Pleasure Ska <-> Daily admissions for individuals to play shinney hockey - daytime Total 9922 Admissions - Pleasure Ska 9930 Rentals - User Fees <-> Yearly contract with Pickering Hockey Association Total 9930 Rentals - User Fees 9931 Rentals - Ice Surface <-> Based on rental fee average of $1 OO/hour Total9931 Rentals - Ice Surface 9935 Rentals - Halls <-> Various Hall rentals, activities Total 9935 Rentals - Halls 9990 Other Revenue <-> Miscellaneous sources Total 9990 Other Revenue Total. Total Revenues Net Expenses 198 ($6,400) ($6,400) ($4,000) ($4,000) ($3,000) ($3,000) ($2,500) ($2,500) ($530,000) ($530,000) ($18,000) ($18,000) ($2,500) ($2,500) ($596,400) ($596,400) ($28,106) City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105/01 9:58 AM Current Budget Summary 2719 Community Centres Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Waaes $47,184 $56,590 $103,774 $121,130 $121,130 0.17% 1200 Overtime $250 $1,750 $2,000 $2,000 $2,000 0.00% 1400 Employer Contributions $15,909 $6,301 $22,210 $22,210 $22,210 0.00% 1900 Uniforms $100 $570 $670 $683 $697 0.04% 2110 Travel $200 $800 $1,000 $1,020 $1,040 0.04% 2340 Seminars & Education $0 $500 $500 $510 $520 0.04% 2370 Insurance Premium $5,735 $0 $5,735 $5,735 $5,735 0.00% 2435 Build Repairs & Mtce $55,000 $32,500 $87,500 $89,250 $91,035 0.04% 2457 Veh - Repairs & Maint $1,500 $200 $1,700 $1,734 $1,769 0.04% 2478 Misc Equip Repairs $13,500 $5,500 $19,000 $19,380 $19,768 0.04% 2678 Rental Misc Equip $250 $250 $500 $510 $520 0.04% 5510 Utilities - Water $3,000 $2,500 $5,500 $5,610 $5,722 0.04% 5520 Utilities - Gas $20,000 $9,000 $29,000 $29,580 $30,172 0.04% 5530 Utilities - Hydro $55,000 $14,500 $69,500 $70,890 $72,308 0.04% 5540 Utilities - Oil $1,700 $50 $1,750 $1,785 $1,821 0.04% 5900 Gas, Oil Tires $1,200 $300 $1,500 $1,530 $1,561 0.04% 5902 Misc Equip & Tools (under $300) $500 $0 $500 $510 $520 0.04% 2648 Building Rentals $10 $0 $10 $10 $10 0.00% Total EXPENDITURES $221,038 $131,311 $352,349 $374,077 $378,538 0.07% REVENUES 9990 Other Revenue ($500) $01 ($500) ($510) ($520) 0.04% 9916 Vending Machines ($500) $0 ($500) {$51 0) ($520) 0.04% 9956 Rentals - Green River C.C. ($6,500) $0 ($6,500) ($6,630) ($6,763) 0.04% 9947 Rentals - Claremont C.C. ($5,000) $0 ($5,000) ($5,100) ($5,202) 0.04% 9938 Rentals - East Shore C.C. ($3,000) $0 ($3,OOO) ($3,060) ($3,121) 0.04% 9937 Rentals - West Shore C.C. ($28,000) $0 ($28,OOO) ($28,560) ($29,131) 0.04% 9949 Rentals - Petticoat Creek $0 ($3,000) ($3,OOO) ($3,060) ($3,121) 0.04% Total REVENUES ($43,500) ($3,OOO) ($46,500) ($47,430) ($48,378) 0.04% Net $177,538 $128,311 $305,849 $326,6471 $330,160 0.08% 1H9 City of Pickering Run Date: 30/05/0110:42 AM 2001 Current Budget Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 2719 Community Centres for 2000 expend~ures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. EXPENDITURES 1100 Salaries & Wages $30,227 $30,247 $47,184 56,590 $103,774 119.94% 1200 Overtime $0 $1,637 $250 1,750 $2,000 700.00% 1400 Employer Contributions $5,294 $5,409 $15,909 6,301 $22,210 39.61% 1900 Uniforms $82 $180 $100 570 $670 570.00% 2110 Travel $0 $0 $200 800 $1,000 400.00% 2340 Seminars & Education $0 $0 $0 500 $500 0.00% 2370 Insurance Premium $4,265 $4,274 $5,735 0 $5,735 0.00% 2371 Ins. Deduetjble $0 $526 $0 0 $0 0.00% 2435 Build Repajrs & Mtee $51,620 $67,757 $55,000 32,500 $87,500 59.09% 2457 Veh - Repairs & Majnt $1,256 $1,518 $1,500 200 $1,700 13.33% 2478 Mise Equip Repairs $7,671 $22,454 $13,500 5,500 $19,000 40.74% 2678 Rental Mise Equip $61 $106 $250 250 $500 100.00% 5510 Utilitjes - Water $2,594 $3,311 $3,000 2,500 $5,500 83.33% 5520 Utilities - Gas $13,106 $17,524 $20,000 9,000 $29,000 45.00% 5530 Utilities - Hydro $45,751 $57,223 $55,000 14,500 $69,500 26.36% 5540 Utilitjes - Oil $1,458 $1,992 $1,700 50 $1,750 2.94% 5900 Gas, Oil Tjres $1,622 $1,693 $1,200 300 $1,500 25.00% 5902 Mise Equip & Tools (under $431 $139 $500 0 $500 0.00% 2648 Building Rentals $0 $0 $10 0 $10 0.00% Total EXPENDITURES $165,437 $215,990 $221,038 131,311 $352,349 59.41% REVENUES 9990 Other Revenue $0 0.00% 9916 Vendjng Machines ($190) 0.00% 9956 Rentals - Green River C.C. ($6,300) 0.00% 9947 Rentals - Claremont C.C. ($2,175) 0.00% 9938 Rentals - East Shore C.C. ($950) 0.00% 9937 Rentals - West Shore C.C. ($30,827) 0.00% 9949 Rentals - Petticoat Creek $0 0.00% Total REVENUES ($40,442 6.90% Net $124,995 $169,590 $177,538 128,311 $305,849 72.27% 200 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2719 Community Centres Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Transfer to Civic Complex - 2124 (50% of Facility Maintenance salary) <-> Provision for new full-time Facilities Maintenance Person for Petticoat Creek Library & all other Community Centres (Jan 1 - Start Date) <Reduced by T JQ> Start Date Changed to April 1 for Maintenance Person <-> Provision for vacation pay (4%) <-> Provision for new part-time Facilities Security Guard Staff for Petticoat Creek Library & Community Centre (Jan 1 - Start Date) <Reduced by T JQ> Start Date Changed to May 1 <-> Provision for additional Facility Security Guard Staff at East Shore Community Centre Total 1100 Salaries & Wages 1200 Overtime <-> Snow removal and call-ins Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. . Total 1400 Employer Contributions 1900 Uniforms <-> Supply uniforms in accordance with Union Contract - Boots <-> (increased for new Petticoat Creek Community Centre) Total 1900 Uniforms 2110 Travel <-> Mileage expenses for full-time staff (increased for new Petticoat Creek C.C.) Total 2110 Travel 2340 Seminars & Education <-> Health and Safety and First Aid Training Total 2340 Seminars & Education 2370 Insurance Direct <-> Total 2370 Insurance Direct 2435 Building Repairs & Mainte <-> Maintenance contract East Shore C.C. <-> Caretaking supplies <-> General supplies <-> Window door and lock repair <-> Electrical and Plumbing repairs <-> Service Contracts <-> Provision for pumping out Septic System Mt. Zion <-> Environmental Monitoring. Water Treatment of wells (Community Centres) <-> Maintenance Contract - Petticoat Creek Community Centre Total 2435 Building Repairs & Mainte 201 $66,059 ($18,772) $35,672 ($8,918) $185 $33,740 ($11,247) $7,055 $103,774 $2,000 $2,000 $22,210 $22,210 $170 $500 $670 $1,000 $1,000 $500 $500 $5,735 $5,735 $13,500 $8,000 $7,000 $7,000 $8,000 $15,000 $4,000 $10,000 $15,000 $87,500 City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2719 Community Centres Report Name: Background Info. with Totals As Approved Bv Council May 22, 2001 2001 BUDGET 2457 Vehicle-Repair & Maintena <-> Total 2457 Vehicle-Repair & Maintena $1,700 $1,700 2478 Misc.Equipment Repairs & <-> HVAC <-> Fire Inspection <.> Emergency Lighting <-> Pumps, motor, etc. <-> Boiler repair and maintenance 2648 Rec. Building Rentals <-> Brougham Community Centre Total 2478 Misc.Equipment Repairs & $10,000 $3,000 $2,500 $1,500 $2,000 $19,000 2678 Misc Equipment Rentals <-> 2 Pagers for Community Centre maintenance staff Total 2678 Misc Equipment Rentals Total 2648 Rec. Building Rentals $10 $10 5510 Utilities - Water <-> Increase for New Facility $500 $500 Total 5510 Utilities - Water $5,500 $5,500 5520 Utilities - Gas <-> Increase for New Facility Total 5520 Utilities - Gas $29,000 $29,000 5530 Utilities - Hydro <-> Increase for New Facility 5540 Utilities - Oil <-> Mt. Zion Community Centre Total 5530 Utilities - Hydro $69,500 $69,500 Total 5540 Utilities - Oil $1,750 $1,750 5900 Gas, Oil, Tires Etc. <-> Total 5900 Gas, Oil, Tires Etc. $1,500 $1,500 5902 Misc. Equip. (under $300. <-> First Aid and Safety (replacement), Small tools, etc. (replacement) Total 5902 Misc. Equip. (under $300. Total. $500 $500 $352,349 Total Expenses Revenue $352,349 9916 VendinG Machines <-> 9937 Rentals - West Shore C.C. <-> West Shore Community Centre - Nursery School Lease <-> Hall Rentals Total 9916 Vending Machines ($500) ($500) ($4,000) ($24,000) 202 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2719 Community Centres Total 9937 Rentals - West Shore C.C. 9938 Rentals - East Shore C.C. <-> Hall Rentals (Saturday evenings only) Total 9938 Rentals - East Shore C.C. 9947 Rentals - Claremont C. C. <-> Nursery School <-> Hall Rentals (Saturday evenings only) Total 9947 Rentals - Claremont C. C. 9949 Rentals - Petticoat Creek C.C. <-> Estimated revenues Total 9949 Rentals - Petticoat Creek C.C. 9956 Rentals - Green River C.C <-> Unity Church Lease Total 9956 Rentals - Green River C.C 9990 Other Revenue <-> Damage deposit forfeited Total 9990 Other Revenue Total. Total Revenues Net Expenses 203 ($28,000) ($3,000) ($3,000) ($3,000) ($2,000) ($5,000) ($3,000) ($3,000) ($6,500) ($6,500) ($500) ($500) ($46,500) ($46,500) $305,849 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05101 9:58 AM Current Budget Summary 2731 Recreation Complex - Central Core Report Name: Three Year Budget Summary As A roved B Council M 22 2001 2003 % CHANGE 2000 Budget INCREASE (DECREASE) 2001 BUDGET 2002 BUDGEt BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages 1200 Overtime 1400 Employer Contributions 1900 Uniforms 2110 Travel 2131 Telephones 2210 Advertising 2220 Subscription & Publications 2340 Seminars & Education 2370 Insurance Premium 2371 Ins. Deductible 2395 Membershi s 2399 Outside Agency Serv 2435 Build Repairs & Mtce 2478 Misc Equip Repairs 2481 Other Fix. Assets Rep & Mtce. 2678 Rental Mise Equip 5300 Stationary & Office Supplies 5302 Forms 5340 Supplies Special Events $865,420 $10,741 $180,752 $2,500 $5,000 $2,000 $13,700 $1,000 $1,000 $31,100 $4,000 $1,630 $37,844 $55,000 $20,000 $40,000 $700 $5,000 $400 $11 000 $74,289 $18,309 $22,688 $0 $0 $500 $0 $0 $500 $0 $0 $0 $5,000 $4,000 $0 $11,500 $0 $0 $0 $0 $939,709 $29,050 $203,440 $2,500 $5,000 $2,500 $13,700 $1,000 $1,500 $31,100 $4,000 $1,630 $42,844 $59,000 $20,000 $51,500 $700 $5,000 $400 $11 000 $939,709 $29,050 $203,440 $2,550 $5,100 $2,550 $13,974 $1,020 $1,530 $31,100 $4,000 $1,663 $43,701 $60,180 $20,400 $52,530 $714 $5,100 $408 $11 220 $939,709 $29,050 $203,440 $2,601 $5,202 $2,601 $14,253 $1,040 $1,561 $31,100 $4,000 $1,696 $44,575 $61,384 $20,808 $53,581 $728 $5,202 $416 $11 444 0.00% 0.00% 0.00% 0.04% 0.04% 0.04% 0.04% 0.04% 0.04% 0.00% 0.00% 0.04% 0.04% 0.04% 0.04% 0.04% 0.04% 0.04% 0.04% 004% - , ' " 5510 Utilities - Water $9,000 $450 $9,450 $9,639 $9,832 0.04% 5520 Utilities - Gas $24,000 $4,800 $28,800 $29,376 $29,964 0.04% 5530 Utilities - Hydro $128,000 $10,240 $138,240 $141,005 $143,825 0.04% 5902 Misc Equip & Tools (under $300) $8,750 $0 $8,750 $8,925 $9,104 0.04% 8960 Taxes Tenant $1,575 $0 $1,575 $1,607 $1,639 0.04% 2821 Transfer to Reserves $25,000 $0 $25,000 $25,000 $25,000 0.00% Total EXPENDITURES $1,485,112 $152,276 $1,637,388 $1,645,491 $1,653,755 0.01% REVENUES 9990 Other Revenue ($15,000) $0 ($15,000) {$15,300} ($15,606) 0.04% 9916 Vending Machines ($5,000) ($2,000) ($7,000) ($7,140) ($7,283) 0.04% 9915 Snack Bar $0 ($2,500) ($2,500) ($2.550) ($2,601) 0.04% 9970 Child Supervision {$13,500} $0 ($13,500) ($13,770) ($14,045) 0.04% 9975 Fitness Testing ($9,750) ($990)1 ($10,740) ($10,955) ($11,174) 0.04% 9921 Admissions - Tennis ($81,000) $01 {$81 ,000) ($82,620) ($84,272) 0.04% 9924 Admissions - Squash ($28,000) $0 ($28,OOO) ($28,560) ($29,131) 0.04% 9925 Admissions - Fitness Room ($36,000) $0 ($36,OOO) ($36,720) ($37,454) 0.04% 9926 Admissions - Racquet Ball ($8,000) $0 {$8,OOO)j ($8,160)1 ($8,323) 0.04% 9933 Rentals - Mtg. Room/Public ($25,OOO) $0; ($25,OOO) ($25,500) ($26,010) 0.04% 9934 Rentals - Mtg. Room/Prog. ($58,500) $0 ($58,500)! ($59,670) ($60,863) 0.04% 9935 Rentals - Halls ($70,000) ($8,000) {$78,000} ($79,560) {$81,151} 0.04% 9939 Rentals - Lockers ($1,500) $0 ($1,500) ($1,530) {$1 ,561} 0.04% 9957 Rentals - Pottery Studio ($8,400) $O¡ ($8,400) ($8,568) ($8,739) 0.04% ~O4 i City of Pickering 2001 to 2003 THREE YEAR Current Budget Summary Run Date: 30105/01 9:58 AM 2731 Recreation Complex - Central Core Report Name: Three Year Budget Summary As Annroved BvCouncll M"" 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 9958 Rentals - Wellness Clinic ($28,560) $0 ($28,560) ($29,131) ($29,714) 0.04% 9941 Membertships - Tennis ($50,OOO) $0 ($50,OOO) ($51,000) ($52,020) 0.04% 9943 Memberships - Pool/Health Club ($352,723) ($47,277) ($400,000) ($408,OOO) ($416,160) 0.04% 9944 Memberships - Squash ($102,000) ($18,000) ($120,000) {$122.400} ($124,848) 0.04% 9945 Memberships - General ($35,000) $0 ($35,000) ($35,700) {$36,414} 0.04% 9946 Memberships - Racquet Ball ($27,OOO) $3,000 ($24,000) ($24,480) ($24,970) 0.04% Total REVENUES ($954,933) ($75,767) ($1,030,700) {$1,051,314} ($1,072,339) 0.04% Net $530,179 $76,509 $606,688 $594,177 $581,416 -0.04% 2.05 City of Pickering Run Date: 30/05/0110:42 AM 2001 Current Budget Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 2731 Recreation Complex - Central Core for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. EXPENDITURES 1100 Salaries & Wages $890,636 $900,855 $865,420 74,289 $939,709 8.58% 1200 Overtime $0 $40,465 $10,741 18,309 $29,050 170.46% 1400 Employer Contributions $132,527 $127,905 $180,752 22,688 $203,440 12.55% 1900 Unjforms $1,751 $1,418 $2,500 0 $2,500 0.00% 2110 Travel $4,094 $6,453 $5,000 0 $5,000 0.00% 2131 Telephones $1,375 $2,016 $2,000 500 $2,500 25.00% 2210 Advertising $14,918 $13,682 $13,700 0 $13,700 0.00% 2220 Subscription & Publications $562 $278 $1,000 0 $1,000 0.00% 2340 Seminars & Education $565 $1,376 $1,000 500 $1,500 50.00% 2370 Insurance Premium $23,537 $21,178 $31,100 0 $31,100 0.00% 2371 Ins. Deductible $2,301 $8,758 $4,000 0 $4,000 0.00% 2394 Recpt, Prom & Sp Events $0 $14 $0 0 $0 0.00% 2395 Memberships $1,150 $1,037 $1,630 0 $1,630 0.00% 2399 Outside Agency Serv $37,114 $40,030 $37,844 5,000 $42,844 13.21 % 2435 Build Repairs & Mtce $54,127 $50,101 $55,000 4,000 $59,000 7.27% 2478 Misc Equip Repairs $18,313 $18,158 $20,000 0 $20,000 0.00% 2481 Other Fix. Assets Rep & Mtce. $37,153 $44,070 $40,000 11,500 $51,500 28.75% 2678 Rental Misc Equip $288 $235 $700 o $700 0.00% 5300 Stationary & Office Supplies $6,411 $6,316 $5,000 0 $5,000 0.00% 5302 Forms $194 $0 $400 0 $400 0.00% 5340 Suppljes - Special Events $15,660 $11,248 $11,000 o $11,000 0.00% 5510 Utilities - Water $10,933 $10,191 $9,000 450 $9,450 5.00% 5520 Utilities - Gas $26,855 $34,863 $24,000 4,800 $28,800 20.00% 5530 Utilitjes - Hydro $131,054 $151,569 $128,000 10,240 $138,240 8.00% 5902 Mise Equip & Tools (under $6,624 $5,258 $8,750 0 $8,750 0.00% 8960 Taxes Tenant $1,519 $1,577 $1,575 0 $1,575 0.00% 2821 Transfer to Reserves $0 $0 $25,000 o $25,000 0.00% Total EXPENDITURES $1,419,661 $1,499,052 $1,485,112 152,276 $1,637,388 10.25% REVENUES 9990 Other Revenue ($21,186) ($12,193) ($15,000) 0 ($15,000) 0.00% 9916 Vending Machines ($7,306) ($8,295) ($5,000) ( 2,000) ($7,000) 40.00% 9915 Snack Bar ($5,175) ($1,768) $0 ( 2,500) ($2,500) 0.00% 9970 Child Supervision ($12,882) ($13,167) ($13,500) 0 ($13,500) 0.00% 9975 Fitness Testing ($8,648) ($10,235) ($9,750) (99O) ($10,740) 10.15% 9921 Admissions - Tennis ($73,598) ($71,014)1 ($81,000) 0 ($81,000) 0.00% 9924 Admissions - Squash ($24,109) ($21,555)1 ($28,000) o ($28,000) 0.00% 9925 Admissions - Fitness Room ($30,251)1 ($34,106)! ($36,000) 0 ($36,000) 0.00% 9926 Admissions - Racquet Ball ($7,024)1 ($7,241) ($8,000) 01 ($8,000) 0.00% 9933 Rentals - Mtg. Room/Public ($24,040)1 ($22,023) ($25,000) 0' ($25,000) 0.00% 9934 Rentals - Mtg. Room/Prog. ($58,500)1 ($58,500) ($58,500)1 ° ($58,500) 0.00% 9935 Rentals - Halls ($77,400)1 ($78,457) ($70,000) ( 8,000) ($78,000) 11.43% 9939 Rentals - Lockers ($1,588) ($1,023), ($1,500) o ($1,500) 0.00% 9957 Rentals - Pottery Studio ($7,800) ($8,400); ($8,400) 0 ($8,400) 0.00% 9958 Rentals - Wellness Clinic ($39,342) ($16,660) ($28,560) o ($28,560) 0.00% 9941 Membertships - Tennis ($57,363) ($66,399) ($50,000) o ($50,000) 0.00% 9943 Memberships - Pool/Health ($345,610)1 ($461,955) ($352,723) ( 47,277) ($400,000) 13.40% 9944 Memberships - Squash ($101,262) ($140,487) ($102,000) ( 18,000) ($120,000) 17.65% 1206 City of Pickering 2001 Current Budget Run Date: 30/0510110:42 AM 2731 Recreation Complex - Central Core Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?non 9945 Memberships - General ($32,133) ($40,922) ($35,000) 0 ($35,000) 0.00% 9946 Memberships - Racquet Ball ($23,139 ($24,823) ($27,000) 3,000 ($24,000) -11.11% ToìalREVENUES ($958,355 ($1,099,220) ($954,933) (75,767) ($1,030,700) 7.93% Net $461,306 $399,832 $530,179 76,509 $606,688 14.43% 207 City of Pickering 2001 Run Date; 29/05/01 3:10 PM Background Information 2731 Recreation Complex - Central Core Report Name; Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Plus/(Iess) Cost Sharing with others: Supervisor, Facility Operations Salary 75% transferred to Dept. 2715 & 2735 <-> Transfer to Civic Complex - 2124 (50% of Maintenance Mechanic salary) <-> Transfer from C & R Programs - 2712 (50% of Supervisor, Facility Programs <-> Provision for Shift Premium (hourly) <-> Provision for Vacation Pay (4%): Term employees Total 1100 Salaries & Wages 1200 Overtime <-> Vacation coverage, emergency call-ins, snow removal Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EL, EHT.,) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions 1900 Uniforms <-> To supply uniforms in accordance with Union Contract 2110 Travel <-> Mileage expenses for full-time staff - Program & Facility Total 1900 Uniforms 2131 Cellular Phones <-> Cellular phones for 3 staff Total 2110 Travel Total2131 Cellular Phones 2210 Advertising <-> Provide newspaper & brochure advertisements and promotions packages Total 2210 Advertising $962,877 ($45,536) ($22,932) $29,047 $10,731 $5,522 $939,709 $29,050 $29,050 $203,440 $203,440 $2,500 $2,500 $5,000 $5,000 $2,500 $2,500 2220 Subscriptions & Publicati <-> Reference material, journals and reports $13,700 $13,700 Total 2220 Subscriptions & Publicati 2340 Seminars & Education <-> PRO Mun. Admin. Training Coordinator Fitness Operations <-> OASES PD Day - Kinesiologist <-> Can-Fit Pro Training - Kinesiologist <-> Facilities - Supervisor, Facility Operations <-> Complex Admin/Clerical Staff Training $1,000 $1,000 2370 Insurance Direct <-> Total 2340 Seminars & Education 2371 Self Insurance <-> Total 2370 Insurance Direct $4,000 208 I $300 $200 $300 $200 $500 $1,500 $31,100 $31,100 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information 2731 Recreation Complex. Central Core Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET Total 2371 Self Insurance $4,000 2395 Memberships <-> Facility Licenses: Mech. Lic., Prof. fees, etc. <-> Program memberships: Squash Ontario <-> Tennis Ontario <-> Ontario Fitness Council <-> Fitness Centre Accreditation <-> Certified Fjtness Appraiser <-> Durham Region Fitness Council 2399 Outside Agency Services <-> Tennis Professional <-> Squash Professional <-> Security (Contract) Total 2395 Memberships $250 $450 $560 $125 $150 $65 . $30 $1,630 2435 Building Repairs & Mainte <-> Carpet Cleaning <-> Caretaking Supplies <-> General Supplies <-> Glass Cleaning (quarterly) <-> Snow Removal <-> Building Supplies and Repairs <-> Electrical Repairs <-> Plumbing Repairs <-> Lamps, Ballasts, Fuses <-> Window, Door and Lock repairs Total 2399 Outside Agency Services $12,845 $24,999 $5,000 $42,844 2478 Misc.Equipment Repairs & <-> Various program equipment at the Recreation Complex Total 2478 Misc.Equipment Repairs & Total 2435 Building Repajrs & Mainte $1,500 $15,000 $6,000 $4,000 $5,000 $5,500 $6,500 $6,000 $4,500 $5,000 $59,000 2481 Other Fixed Assets-Rpr & <-> Air Circulation Equipment (contract out) <-> Elevator Inspection & Repair (contract out) <-> Air conditioning (contract out) <-> Pneumatic Controls <-> Boiler Inspection and Repair (contract out) <-> Water Treatment <-> Electrical repair and maintenance <-> Plumbing repair and maintenance <-> Fire alarm inspection and Service (contract out) <-> Motors, Belts, Filters <-> Custodial Repairs and Maintenance <-> Diesel Generator Repair and Maintenance (contract out) Total2481 Other Fixed Assets-Rpr & $20,000 $20,000 2678 Misc Equipment Rentals $5,000 $2,500 $15,000 $2,000 $5,000 $4,000 $4,000 $4,000 $3,000 $2,000 $2,000 $3,000 $51,500 2û9 City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2731 Recreation Complex - Central Core Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <-> Occasional equipment needs, other equipment rentals Total 2678 Misc Equipment Rentals $700 $700 2821 Transfer to Reserve <-> Contribution to capital equipment reserve Total 2821 Transfer to Reserve $25,000 $25,000 5300 Stationery & Office Suppl <-> General Stationary <-> Computer related 5302 Forms <-> Professional printing services - Program <-> Facilities Total 5300 Stationery & Office Suppl $3,500 $1,500 $5,000 Total 5302 Forms $250 $150 $400 5340 Supplies - Spec.Events/Ba <-> Provide mix for banquet hall and meeting room rentals Total 5340 Supplies - Spec.Events/Ba $11,000 $11,000 5510 Utilities - Water <-> Total 5510 Utilities - Water $9,450 $9,450 5520 Utilities - Gas <-> Total 5520 Utilities - Gas $28,800 $28,800 5530 Utilities - Hydro <-> 5902 Misc. Equip. (under $300. <-> Polaroid Film Pouches (replacement) <-> Racquets, balls, eyewear for Elective Programs (replacement) <-> Fitness Testing Supplies (replacement) <-> Creative Centre and Child Supervision Centre <-> Combination Locks (replacement) <-> First Aid Supplies (replacement) <-> Small Tools Total 5530 Utilities - Hydro $138,240 $138,240 8960 Taxes - Tenant <-> Taxes (Tenant) Total 5902 Misc. Equip. (under $300. $2,500 $1,200 $500 $1,500 $750 $1,000 $1,300 $8,750 Total 8960 Taxes - Tenant Total. $1,575 $1,575 $1,637,388 Total Expenses $1,637,388 Revenue 9915 Snack Bar <-> Total 9915 Snack Bar ($2,500) ($2,500) 210 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information 2731 Recreation Complex - Central Core Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 9916 Vendina Machines <-> Based on 12% of total Complex Vending Machine Sales Total 9916 Vending Machines 9921 Admissions - Tennis <-> Prime time court admissions <-> Non Prime time court admissions Total9921 Admissions - Tennis 9924 Admissions - SQuash <-> Pay as you play - Prime time court admissions <-> Non prime time court admissions 9925 Admissions - Fitness Room <-> Adult - Singles <-> Adult - 5 Pass <-> Adult - 10 Pass Total 9924 Admissions - Squash Total 9925 Admissions - Fitness Room 9926 Admissions - Racauet Ball <-> Pay as you play - Prime time court admissions <-> Non prime time court admissions Total 9926 Admissions - Racquet Ball 9933 Rentals - Mta. Room/Publi <-> Various private rentals for Complex Meeting Rooms (1,2 & 3) Total 9933 Rentals - Mtg. Room/Publi 9934 Rentals - Mta. Room Pra. <-> Rentals for Department CuI. & Rec. operating at the Pickering Recreation <-> Contribution to Capital Reserves Total 9934 Rentals - Mtg. Room Prg. 9935 Rentals - Halls <-> Various private rentals for Complex East and West Salons (Banquet Halls) Total 9935 Rentals - Halls 9939 Rentals - Misc. Eauipment <-> Locker Rentals <-> Misc. Racquet Rentals 9941 Membership - Tennis <-> Annual <-> Seasonal <-> Contribution to Capital Reserves Total 9939 Rentals - Misc. Equipment 9943 Membership - Pool/Health <-> Annual <.> Seasonal <-> Monthly <-> Contribution to Capital Reserves Total9941 Membership - Tennis 9944 Membership. Sauash Total 9943 Membership - Pool/Health 211 ($7,000) ($7,000) ($45,000) ($36,000) ($81,000) ($19,360) ($8,640) ($28,000) ($14,100) ($8,100) ($13,800) ($36,000) ($4,620) ($3,380) ($8,000) ($25,000) ($25,000) ($50,000) . ($8,500) ($58,500) ($78,000) ($78,000) ($800) ($700) ($1,500) ($35,282) ($13,218) ($1,500) ($50,000) ($320,000) ($40,000) ($30,000) ($10,000) ($400,000) City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information 2731 Recreation Complex. Central Core Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <-> <-> <-> <-> Annual Seasonal Monthly Contribution to Capital Reserves Total 9944 Membership - Squash 9945 MembershiD - Fitness Room <-> Annual <-> Seasonal <-> Monthly <-> Contribution to Capital Reserves Total 9945 Membership - Fitness Room 9946 MembershiD - Racauet Ball <-> Annual <-> Seasonal <-> Monthly <-> Contribution to Capital Reserves Total 9946 Membership -Racquet Ball 9957 Rentals - Potterv Studio <-> Contractual Agreement with "The Turning Point" for lease of space Total 9957 Rentals - Pottery Studio 9958 Rentals - Wellness Clinic <-> Contractual agreement for lease of space Total 9958 Rentals - Wellness Clinic 9970 Child SuDervision <-> Single hour admission <-> 6 hour pass <-> 15 hour pass Total 9970 Child Supervision 9975 Fjtness Testina <-> Member Fitness Assessment <-> Non-Member Fitness Assessment Total 9975 Fitness Testing 9990 Other Revenue <-> Upper / Lower Concourse Rental <-> Leased equipment /space <-> Miscellaneous rentals Total 9990 Other Revenue Total. Total Revenues Net Expenses 212 ($100,000) ($10,000) ($6,000) ($4,000) ($120,000) ($29,622) ($1,751) ($1,752) ($1,875) ($35,000) ($22,975) ($351 ) ($174) ($500) ($24,000) ($8,400) ($8,400) ($28,560) ($28,560) ($3,944) ($1,772) ($7,784) ($13,500) ($9,540) ($1,200) ($10,740) ($1,700) ($10,000) ($3,300) ($15,000) ($1,030,700) ($1,030,700) $606,688 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05/01 9:58 AM Current Budget Summary 2733 Recreation Complex - Pool Report Name: Three Year Budget Summary As Annroved B Council M"" 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $300,644 ($29,368) $271,276 $271,276 $271,276 0.00% 1200 Overtime $2,200 $5,400 $7,600 $7,600 $7,600 0.00% 1400 Employer Contributions $55,920 $2,640 $58,560 $58,560 $58,560 0.00% 1900 Uniforms $3,118 $0 $3,118 $3,180 $3,244 0.04% 2110 Travel $300 $0 $300 $306 $312 0.04% 2340 Seminars & Education $2,800 $0 $2,800 $2,856 $2,913 0.04% 2395 Memberships $280 $0 $280 $286 $292 0.04% 2435 Build Repairs & Mtce $38,000 $7,000 $45,000 $45,900 $46,818 0.04% 2478 Misc Equip Repairs $20,000 $2,000 $22,000 $22,440 $22,889 0.04% 5510 Utilities - Water $20,000 ($2,000) $18,000 $18,360 $18,727 0.04% 5520 Utilities - Gas $25,000 $5,000 $30,000 $30,600 $31,212 0.04% 5530 Utilities - Hydro $90,000 $7,200 $97,200 $99,144 $101,127 0.04% 5902 Misc Equip & Tools (under $300) $1,700 ($200) $1,500 $1,530 $1,561 0.04% 2821 Transfer to Reserves $15,000 $0 $15,000 $15,000 $15,000 0.00% Total EXPENDITURES $574,962 ($2,328) $572,634 $577,038 $581,531 0.02% REVENUES i 9923 Admissions - Public Swimming ($61,400) $0 ($61,400)1 ($62,628) ($63,881) 0.04% 9932 Rentals - Pool ($119,360) ($1,430) ($120,790) ($123,206) ($125,670) 0.04% 9936 Rentals - Pool-School Board ($3,500) $0 ($3,500) ($3,570) ($3,641) 0.04% 9943 Memberships - Pool/Health Club ($33,000) $0 ($33,000) ($33,660) ($34,333) 0.04% Total REVENUES ($217,260) ($1,430) ($218,690) ($223,064) ($227,525) 0.04% Net $357,702 ($3,758) $353,944 $353,974 $354,006 0.00% 213 City of Pickering 2001 Current Budget Run Date: 30/05/0110:42 AM 2733 Recreation Complex - Pool Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $323,043 $298,386 $300,644 ( 29,368) $271,276 -9.77% 1200 Overtjme $0 $7,742 $2,200 5,400 $7,600 245.46% 1400 Employer Contrjbutions $38,055 $36,650 $55,920 2,640 $58,560 4.72% 1900 Unjforms $3,175 $2,399 $3,118 0 $3,118 0.00% 2110 Travel $138 $90 $300 0 $300 0.00% 2340 Seminars & Educatjon $60 $2,013 $2,800 0 $2,800 0.00% 2395 Memberships $132 $150 $280 0 $280 0.00% 2435 Build Repajrs & Mtce $35,050 $48,581 $38,000 7,000 $45,000 18.42% 2478 Mjsc Equip Repairs $17,420 $18,513 $20,000 2,000 $22,000 10.00% 5510 Utilities - Water $10,933 $10,191 $20,000 ( 2,000) $18,000 -10.00% 5520 Utilitjes - Gas $26,855 $38,203 $25,000 5,000 $30,000 20.00% 5530 Utilitjes - Hydro $92,697 $107,207 $90,000 7,200 $97,200 8.00% 5902 Misc Equip & Tools (under $1,083 $1,059 $1,700 ( 200) $1,500 -11.77% 2821 Transfer to Reserves $0 $0 $15,000 0 $15,000 0.00% Total EXPENDITURES $548,640 $571,185 $574,962 ( 2,328) $572,634 -0.41% REVENUES 9990 Other Revenue $0 ($5,710) $0 0 $0 0.00% 9923 Admissions - Public Swimming ($52,743) ($58,170) ($61,400) 0 ($61,400) 0.00% 9932 Rentals - Pool ($115,044) ($116,296) ($119,360) ( 1,430) ($120,790) 1.20% 9936 Rentals - Pool-School Board ($3,462) ($521) ($3,500) 0 ($3,500) 0.00% 9943 Memberships - Pool/Health ($29,135) ($41,645' ($33,000 0 ($33,000) 0.00% Total REVENUES ($200,384)1 ($222,341 ($217,260 ( 1,430) ($218,690) 0.66% Net $348,256 $348,844 $357,702 ( 3,758) $353,944 -1.05% 214 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information 2733 Recreation Complex. Pool Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 ~alaries & Wages <-> Base Salaries and Wages <-> Provision for Vacation Pay (4%): Term Employees Total 1100 Salaries & Wages $266,184 $5,092 $271,276 1200 Overtime <-> To meet program demands 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. $7,600 $7,600 Total 1200 Overtime Total 1400 Employer Contributions $58,560 $58,560 1900 Uniforms <-> Facility: Boots, shirts, trousers, coveralls <-> Program: 29 Bathing suits <-> 40 Sweatshirts <-> 26 Lifeguard Shirts <-> 22 T-shirts <-> Program Supervisor: Track Suit <-> Bathing Suit 2110 Travel <-> Mileage expenses for: Aquatic Program Coordinator $150 $1,000 $1,250 $288 $300 $80 $50 $3,118 Total 1900 Uniforms 2340 Seminars & Education <-> PRO Municipal Aquatic Training & Recertification <-> (CPO) Certified Pool Operators Course $300 $300 Total 2110 Travel 2395 Memberships <-> PRO <-> R.L.S.S. <-> Red Cross $300 $2,500 $2,800 Total 2340 Seminars & Education 2435 Building Repairs & Mainte <-> Pool Chemicals (conversion to liquid chlorine - for Health & Safety) <-> Cleaning Supplies <-> Miscellaneous <-> Electrical and plumbing repairs <-> Lamps and Ballasts <-> Filters, etc. <-> Tile, painting, door and lock repairs <-> Emergency lighting (replacement) Total 2395 Memberships $140 $75 $65 $280 2478 Misc.Equipment Repairs & Total 2435 Building Repairs & Mainte $20,000 $8,000 $1,000 $3,000 $3,000 $2,000 $5,000 $3,000 $45,000 1215 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2733 Recreation Complex. Pool <-> Filter System <-> Pool Supplies and Equipment <-> Electrical and Plumbing <-> Dry-O-Tron repairs (contract) <-> Pumps, Motors, Valves, Seals <-> Repair parts for pool vacuum Total 2478 Misc.Equipment Repairs & 2821 Transfer to Reserve <-> Contribution to capjtal equipment reserve Total 2821 Transfer to Reserve 5510 Utilities - Water <-> Total 5510 Utilities - Water 5520 Utilities - Gas <-> Total 5520 Utilities - Gas 5530 Utilities - Hydro <-> 5902 Misc. Equip. (under $300. <-> First Aid Supplies <-> Flutterboards (replacement) <-> Toys (replacement) <-> Small Tools etc. Total 5530 Utilities - Hydro Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 9923 Admissions - Public Swimm <-> Youth singles <-> Adult singles <-> Family singles <-> Youth - 10 pass <-> Adult - 10 pass Total 9923 Admissions - Public Swimm 9932 Rentals - Pool <-> Learn to swim <-> Private <-> Pickering Swim Club <-> Synchro Club <-> Disabled swim <-> Learn to swim Contribution to Capital Reserve <-> Other Pool Rental Contributjon to Capital Reserve 1216 $4,000 $5,000 $4,000 $4,000 $3,000 $2,000 $22,000 $15,000 $15,000 $18,000 $18,000 $30,000 $30,000 $97,200 $97,200 $600 $400 $300 $200 $1 ,500 $572,634 $572,634 ($25,400) ($15,000) ($14,000) ($3,000) ($4,000) ($61,400) ($67,660) ($7,800) ($28,875) ($1,155) ($300) ($6,600) ($8,400) 2733 Recreation Complex - Pool City of Pickering 2001 Run Date :29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 9936 Rentals - Pool - School B <-> 9943 MembershiD - Pool/Health <-> Youth <-> Adult <-> Family Total Revenues Net Expenses Total 9932 Rentals - Pool Total 9936 Rentals - Pool- School B Total 9943 Membership - Pool/Health Total. 21 '7 ($120,790) ($3,500) ($3,500) ($1,600) ($20,000) ($11,400) ($33,000) ($218,690) ($218,690) $353,944 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105/01 9:58 AM Current Budget Summary 2735 Recreation Complex - Arenas Report Name: Three Year Budget Summary As AnnroYed By Council May 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $245,787 $16,162 $261,949 $261,949 $261,949 0.00% 1200 Overtime $3,200 $6,800 $10,000 $10,000 $10,000 0.00% 1400 Employer Contributions $46,934 $10,176 $57,110 $57,110 $57,110 0.00% 1900 Uniforms $1,500 $500 $2,000 $2,040 $2,081 0.04% 2340 Seminars & Education $250 $350 $600 $612 $624 0.04% 2435 Build Repairs & Mtce $35,000 $8,000 $43,000 $43,860 $44,737 0.04% 2478 Misc Equip Repairs $36,000 $0 $36,000 $36,720 $37,454 0.04% 2678 Rental Misc Equip $500 $0 $500 $510 $520 0.04% 5300 Stationary & Office Supplies $300 $0 $300 $306 $312 0.04% 5302 Forms $300 $0 $300 $306 $312 0.04% 5510 Utilities - Water $6,500 $325 $6,825 $6,962 $7,101 0.04% 5520 Utilities - Gas $7,000 $1,400 $8,400 $8,568 $8,739 0.04% 5530 Utilities - Hydro $100,000 $8,000 $108,000 $110,160 $112,363 0.04% 5900 Gas, Oil Tires $800 $0 $800 $816 $832 0.04% 5902 Misc Equip & Tools (under $300) $1,000 $0 $1,000 $1,020 $1,040 0.04% 2821 Transfer to Reserves $30,000 $0 $30,000 $30,600 $31,212 0.04% Total EXPENDITURES $515,071 $51,713 $566,784 $571,539 $576,386 0.02% REVENUES 9990 Other Revenue ($31,000) $0 ($31,000) ($31,620) ($32,252) 0.04% 9940 Advertising Space ($3,000) ($7,OOO) ($10,000) ($10,200) ($10,404) 0.04% 9916 Vending Machines ($3,000) $0 ($3,000) ($3,060) ($3,121) 0.04% 9915 Snack Bar ($8,000) $0 ($8,000) ($8,160) ($8,323) 0.04% 9922 Admissions - Skating ($23,500) $0 ($23,500) ($23,970) ($24,449) 0.04% 9933 Rentals - Mtg. Room/Public ($20,000) $0 ($20,OOO) ($20,400) ($20,808) 0.04% 9934 Rentals - Mtg. Room/Prog. ($1,OOO) $0 ($1,000) ($1,020) ($1,040) 0.04% 9931 Rentals -Ice Surface ($460,000) ($10,000) ($470,000) ($479,400) ($488,988) 0.04% Reserve SurcharQe ($30,000) $0 ($30,000) ($30,600) ($31,212) 0.04% Total REVENUES ($579,500)1 ($17,OOO), ($596,500) ($608,430) ($620,597) 0.04% I Net ($64,429)1 $34,713 ($29,716) ($36,891) ($44,211) 0.49% 218 City of Pickering 2001 Current Budget Run Date: 30/05/0110:42 AM 2735 Recreation Complex. Arenas Report Name: Current Budget As Approved. By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES . 1100 Salaries & Wages $231,472 $209,094 $245,787 16,162 $261,949 6.58% 1200 Overtjme $0 $7,759 $3,200 6,800 $10,000 212.50% 1400 Employer Contributions $33,227 $30,032 $46,934 10,176 $57,110 21.68% 1900 Uniforms $2,021 $1,423 $1,500 500 $2,000 33.33% 2340 Semjnars & Education $240 $489 $250 350 $600 140.00% 2435 Build Repajrs & Mtce $33,622 $43,079 $35,000 8,000 $43,000 22.86% 2478 Misc Equip Repairs $32,495 $30,582 $36,000 0 $36,000 0.00% 2678 Rental Misc Equip $0 $594 $500 0 $500 0.00% 5300 Stationary & Office Supplies $0 $243 $300 0 $300 0.00% 5302 Forms $0 $250 $300 0 $300 0.00% 5510 Utjlitjes. Water $2,430 $2,265 $6,500 325 $6,825 5.00% 5520 Utilities. Gas $6,689 $9,373 $7,000 1,400 $8,400 20.00% 5530 Utilitjes - Hydro $95,894 $110,904 $100,000 8,000 $108,000 8.00% 5900 Gas, Ojl Tires $515 $449 $800 0 $800 0.00% 5902 Misc Equip & Tools (under $470 $174 $1,000 0 $1,000 0.00% 2821 Transfer to Reserves $01 $0 $30,000 0 $30,000 0.00% Total EXPENDITURES $439,0741 $446,709 $515,071 51,713 $566,784 10.04% REVENUES I 9990 Other Revenue ($64,646) ($30,356) ($31,000) 0 ($31,000) 0.00% 9940 Advertising Space ($2,856) ($1,197) ($3,000) ( 7,000) ($10,000) 233.33% 9916 Vending Machines ($4,618) ($2,001) ($3,000) 0 ($3,000) 0.00% 9915 Snack Bar ($3,536) ($4,800) ($8,000) 0 ($8,000) 0.00% 9922 Admissions - Skating ($22,384) ($21,107) ($23,500) 0 ($23,500) 0.00% 9933 Rentals - Mtg. Room/Publjc ($27,582) ($25,248) ($20,000) 0 ($20,000) 0.00% 9934 Rentals - Mtg. Room/Prog. ($1,000) ($1,000) ($1,000) 0 ($1,000) 0.00% 9931 Rentals - Ice Surface ($444,305) ($483,326) ($460,000) ( 10,000) ($470,000) 2.17% Reserve Surcharge $0 $0 ($30,000) 0 ($30,000 0.00% Total REVENUES ($570,926 I ($569,035) ($579,500) ( 17,000) ($596,500) 2.93% I Net ($131,853) ($122,326) ($64,429) 34,713 ($29,716) -53.88% 219 City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2735 Recreation Complex - Arenas Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Transfer to Parks - 2718 (35% of 1 Maintenance Workers salary) <-> Transfer Supervisor Facility Operations (25%) <-> Provision for Shift Bonus <-> Provision for Vacation Pay Total 1100 Salaries & Wages $257,812 ($14,223) $15,179 $1,567 $1,614 $261,949 1200 Overtime <-> Emergency call-ins, snow removal Total 1200 Overtime $10,000 $10,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. $57,110 $57,110 Total 1400 Employer Contributions 1900 Uniforms <-> Supply uniforms in accordance with Union Contract, boots, shirts, trousers coveralls $2,000 $2,000 Total 1900 Uniforms 2340 Seminars & Education <-> Cover the cost of Refrigeration 'B' exam training & O.R.F.A. courses & safety education . $600 Total 2340 Seminars & Education $600 2435 Building Repairs & Mainte <-> Caretaking supplies <-> Building repair supplies & services <-> Electrical repairs <-> Plumbing repairs <-> Door and lock repairs <-> Parking lot maintenance Total 2435 Building Repairs & Mainte $13,000 $13,000 $7,000 $4,000 $1,000 $5,000 $43,000 2478 Misc.Equipment Repairs & <-> Ministry of labour Inspections <-> Refrigeration repairs maintenance and dehumidifiers <-> Overhaul Compressor (2) <-> Fan & motor repairs, supplies & accessories <-> Electrical and Plumbing repairs <-> Ice Resurfacer maintenance <-> Misc. small equipment repairs <Reduced by T JQ> ( contract) $2,000 $13,500 $10,000 $5,000 $7,000 $3,500 $1,500 ($6,500) $36,000 Total 2478 Misc.Equipment Repairs & 2678 Misc Equipment Rentals <-> Total 2678 Misc Equipment Rentals $500 $500 2~) 0 ."" City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2735 Recreation Complex - Arenas Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET 2821 Transfer to Reserve <-> Funds to be transferred to Reserve for Capital Equipment Replacement Total 2821 Transfer to Reserve 5300 Stationery & Office Suppl <-> To provide staff with necessary stationery items <-> Toners for printer Total 5300 Stationery & Office Suppl 5302 Forms <-> Printing of facility permits and receipt forms Total 5302 Forms 5510 Utilities - Water <-> Total 5510 Utilities - Water 5520 Utilities - Gas <-> Total 5520 Utilities - Gas 5530 Utilities - Hydro <-> Total 5530 Utilities - Hydro 5900 Gas, Oil, Tires Etc. <-> Necessary services to ice resurfacing machine Total 5900 Gas, Oil, Tires Etc. 5902 Misc. Equip. (under $300. <-> First Aid Supplies (replacement) <-> Small tools, etc. (replacement) Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 2735 Reserve Surcharae <-> Total 2735 Reserve Surcharge 9915 Snack Bar <-> Under contract with Pickering Hockey Assoc. 10 mths. @ $800/mth. Total 9915 Snack Bar 9916 Vendina Machines <-> Total 9916 Vending Machines 9922 Admissions - Pleasure Ska <-> Daily admissions for individuals for public Skating Total 9922 Admissions - Pleasure Ska 9931 Rentals - Ice Surface <-> Based on an average of $100/hr. 221 $30,000 $30,000 $100 $200 $300 $300 $300 $6,825 $6,825 $8,400 $8,400 $108,000 $108,000 $800 $800 $500 $500 $1",000 $566,784 $566,784 ($30,000) ($30,000) ($8,000) ($8,000) (~3,OOO) ($3,000) ($23,500) ($23,500) ($470,000) City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2735 Recreation Complex. Arenas Report Name: 8ackground Info. with Totals As Approved By Council May 22,2001 2001 BUDGET Total9931 Rentals. Ice Surface ($470,000) ($20,000) ($20,000) 9933 Rentals - Mta. Room/Publi <-> Various hall rentals, activities Total 9933 Rentals. Mtg. Room/Publi 9934 Rentals. Mta. Room Pra. <-> Various program room rentals Total 9934 Rentals - Mtg. Room Prg. ($1,000) ($1,000) ($10,000) ($10,000) 9940 Advertisina Space <-> Total 9940 Advertising Space 9990 Other Revenue <-> Ball Hockey <-> Roller Hockey Total 9990 Other Revenue Total. ($11,000) ($20,000) ($31,000) ($596,500) Total Revenues Net Expenses ($596,500) ($29,716) 2~2 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105101 9:58 AM Current Budget Summary 2744 Museum Report Name: Three Year Budget Summary As Annroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wac¡es $177,076 $5,017 $182,093 $182,093 $182,093 0.00% 1200 Overtime $1,800 $2,700 $4,500 $4,500 $4,500 0.00% 1400 Employer Contributions $31,151 $8,034 $39,185 $39,185 $39,185 0.00% 1900 Uniforms $1,500 $500 $2,000 $2,040 $2,081 0.04% 2110 Travel $3,900 $600 $4,500 $4,590 $4,682 0.04% 2211 Trade Shows, Exhib & Displays $500 $0 $500 $510 $520 0.04% 2122 Courier $600 $0 $600 $612 $624 0.04% 2131 Telephones $4,500 $0 $4,500 $4,590 $4,682 0.04% 2210 Advertising $10,000 $2,000 $12,000 $12,240 $12,485 0.04% 2220 Subscription & Publications $0 $0 $0 $0 $0 0.00% 2340 Seminars & Education $500 $0 $500 $510 $520 0.04% 2370 Insurance Premium $1,630 $0 $1,630 $1,630 $1,630 0.00% 2394 Recpt, Prom & Sp Events $1,000 $500 $1,500 $1,530 $1,561 0.04% 2395 Memberships $2501 $0 $250 $255 $260 0.04% 2399 Outside Agency Serv $6,200 $600 $6,800 $6,936 $7,075 0.04% 2435 Build Repairs & Mtce $6,000 $2,000 $8,000 $8,160 $8,323 0.04% 2478 Mise Equip Repairs $3,300 $0 $3,300 $3,366 $3,433 0.04% 2480 Antiques Repairs Mtce. $1,000 $0 $1,000 $1,020 $1,040 0.04% 2482 Grounds Upkeep $500 $0 $500 $510 $520 0.04% 5300 Stationary & Office Supplies $3,500 $1,000 $4,500 $4,590 $4,682 0.04% 5340 Supplies - Special Events $12,000 $3,000 $15,000 $15,300 $15,606 0.04% 5345 Antique Purchases $500 $0 $500 $510 $520 0.04% 5400 Gift Shop Plaques $4,000 $0 $4,000 $4,080 $4,162 0.04% 5530 Utilities - Hydro $2,860 $0 $2,860 $2,917 $2,975 0.04% 5540 Utilities - Oil $0 $600 $600 $612 $624 0.04% 5900 Gas, Oil Tires $900 $0 $900 $918 $936 0.04% 5902 Mise Equip & Tools (under $300) $0 $500 $500 $510 $520 0.04% Total EXPENDITURES $275,167 $27,051 $302,218 $303,714 $305,239 0.01% REVENUES I 1623 Ont. Specific Grants ($10,767): $0 ($10,767) ($10,982) ($11,202) 0.04% 9990 Other Revenue ($3,800)! $0 ($3,800) ($3,876) ($3,954) 0.04% 9915 Snack Bar ($1,OOO) $0, ($1,000)[ ($1,020) ($1,040) 0.04% 9910 Gift Shop ! ($6,500) SO! ($6,500)' ($6,630) ($6,763) 0.04% 9955 Programs ($12,OOO) $0 ($12,000) ($12,240) ($12,485) 0.04% 9977 Donations ($1,500) $0 ($1,500) ($1,530) ($1,561) 0.04% 9980 Bloomers & Britches SO! $0 $0 $0 $0 0.00% 9920 Admissions - Public & Edu. ($52,800); $0: ($52,800) I ($53,856) ($54,933) 0.04% 9933 Rentals - Mtg. Room/Public ($15,000) $01 ($15,000) ($15,300) ($15,606) 0.04% Total REVENUES ($103,367) $01 ($103,367) ($105,434) ($107,544), 0.04% I I I Net $171,800 $27,051 $198,851 $198,280 $197,695 -0.01 % 223 City of Pickering 2001 Current Budget Run Date: 30105/0110:43 AM 2744 Museum Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expendilures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salarjes & Wages $213,247 $216,604 $177,076 5,017 $182,093 2.83% 1200 Overtjme $0 $4,202 $1,800 2,700 $4,500 150.00% 1400 Employer Contrjbutjons $23,274 $23,882 $31,151 8,034 $39,185 25.79% 1900 Uniforms $1,285 $1,920 $1,500 500 $2,000 33.33% 2110 Travel $2,465 $4,773 $3,900 600 $4,500 15.39% 2211 Trade Shows, Exhib & Djsplays $66 $566 $500 0 $500 0.00% 2122 Courier $42 $280 $600 0 $600 0.00% 2131 Telephones $5,558 $7,464 $4,500 0 $4,500 0.00% 2210 Advertising $8,416 $11,494 $10,000 2,000 $12,000 20.00% 2220 Subscription & Publications $0 $188 $0 0 $0 0.00% 2340 Seminars & Educatjon $270 $220 $500 0 $500 0.00% 2370 Insurance Premium $1,304 $1,268 $1,630 0 $1,630 0.00% 2394 Recpt, Prom & Sp Events $672 $2,038 $1,000 500 $1,500 50.00% 2395 Memberships $165 $105 $250 0 $250 0.00% 2399 Outside Agency Serv $3,200 $6,075 $6,200 600 $6,800 9.68% 2435 Build Repairs & Mtce $7,501 $11,430 $6,000 2,000 $8,000 33.33% 2478 Mise Equip Repairs $4,304 $1,768 $3,300 0 $3,300 0.00% 2480 Antiques Repairs Mtce. $776 $835 $1,000 0 $1,000 0.00% 2482 Grounds Upkeep $543 $506 $500 0 $500 0.00% 5300 Stationary & Office Supplies $4,317 $6,043 $3,500 1,000 $4,500 28.57% 5340 Supplies - Special Events $13,736 $17,494 $12,000 3,000 $15,000 25.00% 5345 Antique Purchases $14 $114 $500 0 $500 0.00% 5400 Gift Shop Plaques $3,874 $4,112 $4,000 0 $4,000 0.00% 5530 Utilities - Hydro $2,466 $6,217 $2,860 0 $2,860 0.00% 5540 Utilities - Oil $0 $0 $0 600 $600 0.00% 5900 Gas, Oil Tires $470 $857 $900 0 $900 0.00% 5902 Mise Equip & Tools (under $0 $0 $0 500 .$500 0.00% Total EXPENDITURES $297,965 $330,455 $275,167 27,051 $302,218 9.83% REVENUES 1623 Ont. Specific Grants ($16,792) ($16,018) ($10,767) 0 ($10,767) 0.00% 9990 Other Revenue ($4,524) ($6,492) ($3,800) 0 ($3,800) 0.00% 9915 Snack Bar ($785) ($683) ($1,000) 0 ($1,000) 0.00% 9910 Gift Shop ($4,219) ($3,870) ($6,500) 0 ($6,500) 0.00% 9955 Programs ($13,403) ($9,807) ($12,000) 0 ($12,000) 0.00% 9977 Donations ($1,214) ($286) ($1,500) 0 ($1,500) 0.00% 9980 Bloomers & Britches ($232) $0 $0 0 $0 0.00% 9920 Admissions - Public & Edu. ($56,659) ($60,859) ($52,800) 0 ($52,800) 0.00% 9933 Rentals - Mtg. Room/Public ($19,579) ($9,758 ($15,000)1 0 ($15,000) 0.00% Total REVENUES ($117,407' ($107,774 ($103,367): 0 ($103,367) 0.00% I Net I $180,558 $222,681 $171,8001 27,051 $198,851 15.75% 2~4 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET 2744 Museum Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Transfer to C & R-Admin. - 2711 (50% of Supervisor, Community Programs <-> Provisions for Part-time Collections Staff <-> Provision for Vacation Pay (4%) <-> Provision for addjtjonal hours for Education Instructors (Staff Meetings, Training & Events) <-> Provision for additional hours for ProgramNolunteer Coordinator as a result of C&R restructuring Total 1100 Salaries & Wages 1200 Overtime <-> Overtime for Supervisor, Education & Collections Officer and Site Supervisor (Events) Total 1200 Overtime 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical. Total 1400 Employer Contributions 1900 Uniforms <-> Workgloves, safety glasses, repair of costumes, shirts and blouses for <-> Replacement of costumes new program costumes Total 1900 Uniforms 2110 Travel <-> Mileage for staff: Outreach Programs, Workshops, School Displays, Deliveries, Special Events Programs Total 2110 Travel 2122 Freight,Express & Cartage <-> Shipment of Artifacts, steam Engines or displays Total 2122 Freight,Express & Cartage 2131 Telephone <-> Equipment and Line Charges ($300 x 12) <-> Chargeable Messages Total2131 Telephone 2210 Advertising <-> Museum brochure, Artwork, P.M.T.'s posters and printing, display ads - special events, local/regional advt. add. new events & activities year 2001 Total 2210 Advertising 2211 Tr Shows,Exhib.& Displays <-> Supplies and materials for temporary exhibits and displays, enlargements, lettering, folios Total 2211 Tr Shows,Exhib.& Displays 2340 Seminars & Education <-> OMA - Committee Workshop, Honorariums for on site training workshops (volunteers) 2;~5 $167,764 ($27,787) $10,000 $2,575 $11,963 $17,578 $182,093 $4,500 $4,500 $39,185 $39,185 $500 $1,500 $2,000 $4,500 $4,500 $600 $600 $3,600 $900 $4,500 $12,000 $12,000 $500 $500 $200 City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2744 Museum Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Total 2340 Seminars & Education $200 $100 $500 <-> <-> WHMIS & Safety Fundraising Workshops 2370 Cult Serv-Museum - Insura <-> Total 2370 Cult Serv-Museum - Insura $1,630 $1,630 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Very Important Volunteer Night and Appreciation Event to cover food, entertainment & awards for volunteers, Roast evenWolunteer Appreciation Night Total 2394 Recpt,Prom. & Sp.Ev.,Gen $1,500 $1,500 2395 Memberships <-> Canadian Museum Association, Ontario Museum Association and Ontario Historical Society $250 Total 2395 Memberships $250 2399 Outside Agency Services <-> Gas and Steam Barn area plus restoration projects <-> Security patrol services Total 2399 Outside Agency Services $3,200 $3,600 $6,800 2435 Building Repairs & Mainte <-> Daily maintenance supplies and materials for building repairs <-> Environmental monitoring & water treatment Total 2435 Building Repairs & Mainte $6,000 $2,000 $8,000 2478 Misc.Equipment Repairs & <-> Daily maintenance supplies and restoration for Steam Barn equipment Total 2478 Misc.Equipment Repairs & $3,300 $3,300 2480 Antiques-Repairs & Maint <-> Conservation & Restoration Materials, On going repajrs and restoration of artifacts in Collection Total 2480 Antiques-Repairs & Maint $1,000 $1,000 2482 Grounds Upkeep <-> Annuals, perennial, seeds, vegetable plants, limestone for pathways and calcium chloride for driveway Total 2482 Grounds Upkeep $500 $500 5300 Stationery & Office Suppl <-> Programs on site <-> In Class Outreach Programs <-> General Office Supplies Total 5300 Stationery & Office Suppl $2,500 $1,300 $700 $4,500 5340 Supplies - Spec.Events/Ba <-> Fees for demonstrations - groups & craftspeople - Entertainment Fees - Special Events Demonstrations Supplies 13 Spec. Events, Volunteer Appreciation BBO, Spirit Walk - food for cast & cast party $15,000 Total 5340 Supplies - Spec.Events/Ba $15,000 5345 Antique Purchases <-> Reproduction items for programming Artifacts for the Collection Total 5345 Antique Purchases $500 $500 2:~ 6 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2744 Museum 5400 Gift Shop/Plaques <-> Retail Merchandise for Gift Shop & Consignment Items Total 5400 Gift Shop/Plaques 5530 Utilities - Hydro <-> Unallocated Total 5530 Utilities - Hydro 5540 Utilities - Oil <-> To purchase fuel for the new heater in the schoolhouse Total 5540 Utilities - Oil 5900 Gas, Oil, Tires Etc. <-> Unallocated Total 5900 Gas, Oil, Tires Etc. 5902 Misc. Equip. (under $300. <-> Gardening supplies for "Bloomers & Britches" Total 5902 Misc. Equip. (under $300. Total. Total Expenses Revenue 2744 Ont Grant - Museum <-> Museum Operating Grant (decreased 10% from 1999) Total 2744 Ont Grant - Museum 9910 Gift ShOD <-> Retail purchases: May/ June <-> July/ August <-> Sept.! Oct.! Nov. Total 9910 Gift Shop 9915 Snack Bar <-> Sale of lemonade, baked goods, corn on the cob during special events Total 9915 Snack Bar 9920 Admissions - Public & Edu <-> Admissions during Special Events <-> On Site Education Programs for Spring <-> OnSite Education Programs for Fall <-> General Admissions Total 9920 Admissions - Public & Edu 9933 Rentals - Mta. Room/Publi <-> Rentals - various supplies / artifacts <-> Weddings in the church 10 @ $200 <-> Film/ Photography Rental, 3 Rentals Total 9933 Rentals - Mtg. Room/Publi 9955 Proarams <-> Sheep to Shawl - 30 programs @ $60.75 <-> Weaving Wizards - 15 programs @ $65.42 227 $4,000 $4,000 $2,860 $2,860 $600 $600 $900 $900 $500 $500 $302,218 $302,218 ($10,767) ($10,767) ($1,750) ($3,000) ($1,750) ($6,500) ($1,000) ($1,000) ($13,900) ($15,900) ($19,000) ($4,000) ($52,800) ($1,000) ($2,000) ($12,000) ($15,000) ($1,822) ($981) City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2744 Museum Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Total 9955 Programs ($425) ($6,127) ($373) ($672) ($1,600) ($12,000) ($1,500) ($1,500) <-> <-> Thingamajigs - 10 programs @ $42.50 Christmas Past - 95 programs @ $64.50 Fracture - 5 programs @ $74.70 Stencils - 10 programs @ $ 67.20 Additional Camping / programs <-> <-> <-> 9977 Donations <-> Memberships / individuals Total 9977 Donations 9990 Other Revenue <-> Program Sponsorship <-> Non-Resident Surcharge - School Boards outside of Durham Region Total 9990 Other Revenue Total. ($2,500) ($1,300) ($3,800) ($103,367) Total Revenues Net Expenses ($103,367) $198,851 1228 PLANNING & DEVELOPMENT DEPARTMENT 2001 BUDGET February, 2001 DEPARTMENTAL MISSION STATEMENT To guide development to enhance the quality of life for the Pickering community, through professional advice based on sound planning principles, and through the assurance of health, safety, and accessibility in the built environment 2001 DEPARTMENTAL GOALS AND OBJECTIVES . to continue to provide professional recommendations to Council on matters of planning policy and development, which are consistent with the principles and strategic policies set out in the City's Official Plan . to provide an encouraging and healthy professional environment for staff, while supporting team-building and self-improvement . to continue coordinating operational procedures and processes, in recognition of the new Department structure . to review staff functions and develop strategies which will increase Departmental effectiveness through an integrated planning and building development review and inspection process . to continue to facilitate the resolution of deferrals tó the Pickering Official Plan, particularly for the East Duffins area . to train new staff on City policies, procedures, and processes in an attempt to bring them to full work level competency . to complete 2000 planning projects carried over into 2001, and to undertake any new projects contained within a 2001 Departmental Work Program PLANNING & DEVELOPMENT DEPARTMENT 2001 CHALLENGES AND OPPORTUNITIES INTERNAL . apply significant staff resources in the areas of greatest strategic importance to the Corporation, balanced against other necessary and desirable activities . reduce resources required for routine minor variance and land division applications through the use of abbreviated reports and limited internal circulations . utilization of the City's Geographic Information System in planning analysis . complete the data verification of the City's Teranet based property parcel fabric and progress with the conversion of existing mapping to the Teranet base . implement the Amanda software including start up, conversion, and training . implement the ArcView software including start up, conversion, and training EXTERNAL . determine which planning activities the Department shall undertake given the increased demand for planning services (by Council, ratepayer associations, development industry, and the public), in a climate of budget restraint and reduced staffing levels . adapt to delegation of responsibilities by both the Province and the Region to the Local level of government, including implementation of the recommendations of the Durham Planning System Review Team which were endorsed by Regional and Local Council in 1999 (City will be accepting delegated approval of subdivisions, condominiums, and part lot control by- laws on July 1,2001) . meet the increasing demand for more timely development review and approvals PLANNING & DEVELOPMENT DEPARTMENT POTENTIAL FOR OPERATIONAL IMPROVEMENT EFFICIENCY . continue to develop an operational procedures manual for the Planning & Development Department . investigate and implement further staff training, cross-training, and empowerment opportunities . improve the effectiveness and efficiency of planning and development control review processes through more coordinated, comprehensive, and integrated response mechanisms . utilize the Geographic Information System to simplify operations . integrate Development Control, Building, and Planning filing systems EFFECTIVENESS . expand the use of a multi-disciplinary team approach to projects and problem solving . develop mechanisms and staff routines to help assure conformance of as- built site development with approved site plans . establish clear ownership/responsibility for project management . further develop and use the DART initiative (Development Application Review Team) to enable early identification of issues and efficient project management, and replace SPAC (Site Plan Advisory Committee) review ECONOMY . develop informational material for sale to targeted markets (with assistance of GIS technology and Teranet parcel fabric), and investigate the sale of customized planning information/mapping to the private sector . review the Planning & Development budget strategies, including an examination of the extent that user fees can offset operating costs . continue to carefully monitor the use of overtime that is paid in cash, using time-in-lieu and flex time wherever possible (given workload) J, IPLA NNI N GIM G MnBONIB UDGET'H'lPrcsent. DOC The Corporation of the City of Pickering Planning & Development Department Planning I Manager, Policy ~ I Manager. CUlTent operatio~ I (I-NUFT) (I-NUFT) I I Principal Planner- Principal Plan...".. Policy Development Review (I-NUFT) (I-NUFT) Senior Planner Senior Planner Site Planning (Vacant) (I-UFT) (I-UFT) Planner I Planner II (I-Vacant) (2-UFT) (2-lIFT) Planning Technician (3-UFT) Student Secretary-Treasurer Planner Committee of Adjustment (I-NUFTC) (I-UFT) Authorized by: Building & Development Manager Building Services (CBO) (t-NUFT) Supervisor Development Control (I-NUFT) Senior Examinerl Inspector Development Approvals (2-lIFT) Coordinator (I-UFT) Building Development Inspector n Control Inspector (I-UFT) (UFT) Construction Building Inspector Inspector I (I-UFT) ('-lIFT) Development Technician Building Clerk (2-UFT) (2-UFT) January 2001 ----------------------------, I Emplovee Complement I : 9 Non-Union-FulI- Time (NUFT) I : 0 Non-Union-Part-Time (NUPT) : I I Non-Union-FulI- Time Contract (NUFTC) : : 29 Union-FulI- Time (UFT) , ~-~-~~~!~~~~~~~~-----------j h1fonnation & Suppon Services Supervisor Infonnation & Support Services (I-NUFT) Mapping & Design Technician (I-lIFT) Planning & Development Clerk (2-lIFT) G.I.S. Clerk (I-lIFT) Receptionist! Clerk-Typist (2-lIFT) Chart No.4 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105101 9:58 AM Current Budget Summary 2610 Plan & Develop - Admin Report Name: Three Year Budget Summary As Aooroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $385,543 $41,054 $426,597 $461,960 $426,597 0.00% 1200 Overtime $5,000 ($1,000) $4,000 $4,000 $4,000 0.00% 1400 Employer Contributions $87,872 $2,553 $90,425 $97,850 $90,425 0.00% 1800 Conferences $2,100 $80 $2,180 $2,224 $2,268 0.04% 2110 Travel $1,175 $395 $1,570 $1,601 $1,633 0.04% 2131 Telephones $450 $0 $450 $459 $468 0.04% 2210 Advertising $1,600 $0 $1,600 $1,632 $1,665 0.04% 2220 Subscription & Publications $3,250 $1,625 $4,875 $4,973 $5,072 0.04% 2340 Seminars & Education $1,404 $456 $1,860 $1,897 $1,935 0.04% 2392 Consulting & Professional $0 $0 $0 $0 $0 0.00% 2394 Recpt, Prom & Sp Events $1,300 $0 $1,300 $1,326 $1,353 0.04% 2395 Memberships $1,349 ($309) $1,040 $1,061 $1,082 0.04% 2396 Photo, Mapping, Printing $7,500 ($4,000) $3,500 $3,570 $3,641 0.04% 2635 Building Rentals $300 $0 $300 $306 $312 0.04% 2678 Rental Misc Equip $15,000 $1,000 $16,000 $16,320 $16,646 0.04% 5300 Stationary & Office Supplies $10,500 $5,500 $16,000 $16,320 $16,646 0.04% 5302 Forms $1,500 $1,000 $2,500 $2,550 $2,601 0.04% 5902 Misc Equip & Tools (under $300) $300 $0 $300 $306 $312 0.04% Total EXPENDITURES $526,143 $48,354 $574,497 $618,355 $576,656 0.00% REVENUES 9000 Misc. Revenue $0 $0 $0 $0 $0 0.00% 1460 Sale of Serv - Plan Admin ($8,O00) $2,000 ($6,000) ($6,120) ($6,242) 0.04% Total REVENUES ($8,000) $2,000 ($6,000)1 ($6,120) ($6,242) 0.04% I Net $518,143 $50,354 $568,497 $612,235 $570,414 0.00% 229 City of Pickering 2001 Current Budget Run Date: 30105/0110:43 AM 2610 Plan & Develop - Admin Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salaries & Wages $780,609 $400,300 $385,543 41,054 $426,597 10.65% 1200 Overtjme $0 $3,920 $5,000 ( 1,000) $4,000 -20.00% 1400 Employer Contributjons $117,890 $73,655 $87,872 2,553 $90,425 2.91% 1800 Conferences $2,158 $976 $2,100 80 $2,180 3.81% 2110 Travel $1,157 $1,174 $1,175 395 $1,570 33.62% 2131 Telephones $69 $413 $450 0 $450 0.00% 2210 Advertisjng $1,540 $334 $1,600 0 $1,600 0.00% 2220 Subscription & Publications $1,142 $1,726 $3,250 1,625 $4,875 50.00% 2340 Semjnars & Education $1,181 $1,067 $1,404 456 $1,860 32.48% 2392 Consulting & Professional $36,237 $4,202 $0 0 $0 0.00% 2394 Recpt, Prom & Sp Events $731 $652 $1,300 0 $1,300 0.00% 2395 Memberships $2,410 $1,073 $1,349 ( 309) $1,040 -22.91% 2396 Photo, Mappjng, Printing $1,018 $6,717 $7,500 ( 4,000) $3,500 -53.33% 2635 Building Rentals $0 $0 $300 0 $300 0.00% 2678 Rental Mjsc Equip $0 $13,853 $15,000 1,000 $16,000 6.67% 5300 Stationary & Office Supplies $10,395 $13,175 $10,500 5,500 $16,000 52.38% 5302 Forms $0 $1,404 $1,500 1,000 $2,500 66.67% 5902 Misc Equjp & Tools (under $0 $0 $300 0 $300 0.00% Total EXPENDITURES $956,538 $524,641 $526,143 48,354 $574,497 9.19% REVENUES 9000 Misc. Revenue ($13,007) $0 $0 0 $0 0.00% 1460 Sale of Serv - Plan Admin $0 ($4,473' ($8,000 2,000 ($6,000 -25.00% Total REVENUES ($13,007) ($4,473 ($8,000 2,000 ($6,000 -25.00% Net $943,531 $520,168 $518,143 50,354 $568,497 9.72% 2JO City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information 2610 Plan & Develop. Admin Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Additional assistance req'd for the set-up of Amanda & Teranet implementation (Gr 11 GI Clerk) (Jan 1 - Start Date) <Reduced by T JQ> Start Date Changed to March 1 <Deferred by TJQ> Additional assistance for set-up of Amanda & Teranet implementation $426,597 $35,363 ($6,012) ($29,351 ) 1200 Overtime <-> Provision for overtime Total 110O Salaries & Wages $426,597 Total 120O Overtime $4,000 $4,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical Total 140O Employer Contributions $90,425 $90,425 1800 Conferences <-> Ontario Ass'n C of A-Hamilton- Chairman or member <-> Ontario Professional Planners Institute - Ottawa - Director Total 18OO Conferences 2110 Travel. <->. Committee Members (17 mtgs x 88km per meeting) and staff (meetings, site inspections) <-> Mileage for Administration Staff (meetings, site inspections) Total 211O Travel $855 $1,325 $2,180 $770 2131 Cellular Phones & Pagers <-> Bell Mobility Pager - Director $35.65 per month (inc. taxes) Total2131 Cellular Phones & Pagers $800 $1,570 221O Advertising <-> Public meetings regarding various studies and notification of city initiated zonings & official plans $450 $450 $1,600 2220 Subscriptions & Publications <-> Reference material, journals, and reports <-> ICURR Total 2210 Advertising $1,600 Total 2220 Subscriptions & Publications $4,500 $375 $4,875 2340 Seminars & Education <-> Ontario Ass'n of C of A - Trenton - 2 members <-> AutoCAD Intermediate-Geographic Information Clerk <-> GIS Training Course-AutoCAD Map Level 1 Training-Mapping & Design Tech. <-> Admin. Professional Seminar - Admin. Assistant Total 2340 Seminars & Education $260 $200 $1,000 $400 $1 ,860 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Refreshments for public planning mtgs/workshops, and promotional situations Total2394 Recpt,Prom. & Sp.Ev.,Gen $1,300 $1,300 'j'ß.' 1. (.,J City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2610 Plan & Develop - Admin Report Name: Background Info. with Totals As Approved Bv Council May 22,2001 2001 BUDGET 2395 Memberships <-> Ontario Professional Planners Institute/ Cdn Institute of Planners <-> URISA Ontario <-> URISA International <-> Ont. Ass'n of C of A (5 members @ $60 per member) <-> Other 2396 Photo,Mapping,Printing <-> Film purchases/processing & reproductions from outside organizations for day to day requirements Total 2395 Memberships $365 $75 $200 $300 $100 $1,040 2635 Building Rentals <-> Rental of facilities & payment for security @ Library when holding public Total 2635 Building Rentals Total 2396 Photo,Mapping,Printing $3,500 $3,500 2678 Misc. Equip. Rental <-> Licence Agreement with Teranet land Info. System. City's portion - 50% <-> Quarterly updates to Teranet base maps $300 $300 5300 Stationery & Office Supplies <-> Plotter, supplies, display boards, drafting supplies <-> General day to day office stationery & office supplies Total 5300 Stationery & Office Supplies Total 2678 Misc. Equip. Rental $15,000 $1,000 $16,000 5302 Forms <-> Building permits, applications, inspection reports, receipts, and stickers <-> Work permits, inspection time sheets $2,500 $13,500 $16,000 5902 Misc. Equip. (under $300. <-> For items such as small office and drafting equipment Total 5902 Misc. Equip. (under $300. Total. $1,500 $1,000 $2,500 Total 5302 Forms $300 $300 $574,497 Total Expenses Revenue $574,497 0000 SALE OF SERV - PLAN ADMIN <-> Sale of Services Total 0000 SALE OF SERV - PLAN ADMIN Total. ($6,000) ($6,000) ($6,000) Total Revenues Net Expenses ($6,000) $568,497 2J2 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105101 9:59 AM Current Budget Summary 2611 Planning Report Name: Three Year Budget Summary As Annroved Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $581,010 $17,047 $598,057 $673,057 $623,057 0.04% 1200 Overtime $16,088 $11,212 $27,300 $27,300 $27,300 0.00% 1400 Employer Contributions $127,822 $3,503 $131,325 $147,075 $136,575 0.04% 1800 Conferences $2,440 $460 $2,900 $2,958 $3,017 0.04% 1900 Uniforms $200 $0 $200 $204 $208 0.04% 2110 Travel $1,625 $575 $2,200 $2,244 $2,289 0.04% 2340 Seminars & Education $3,539 $1,046 $4,585 $4,677 $4,771 0.04% 2392 Consulting & Professional $105,000 $70,000 $175,000 $185,000 $175,000 0.00% 2395 Memberships $2,250 $1,400 $3,650 $3,723 $3,797 0.04% Total EXPENDITURES $839,974 $105,243 $945.217 $1,046,238 $976,014 0.03% REVENUES 1461 Sale of Serv - Plan Appl ($88,425) ($17,650) ($106,075) ($108,197) ($110,361) 0.04% Total REVENUES ($88,425) ($17,650) ($106,075) ($108,197) ($110,361) 0.04% Net $751,549 $87,593 $839,142 $938,041 $865,653 0.03% ') '. J 3 " 'J City of Pickering 2001 Current Budget Run Date: 3010510110:43 AM 2611 Planning Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?OOO EXPENDITURES 1100 Salaries & Wages $0 $479,721 $581,010 17,047 $598,057 2.93% 1200 Overtime $0 $22,832 $16,088 11,212 $27,300 69.69% 1400 Employer Contributions $0 $65,400 $127,822 3,503 $131,325 2.74% 1800 Conferences $0 $2,070 $2,440 460 $2,900 18.85% 1900 Unjforms $0 $80 $200 0 $200 0.00% 2110 Travel $0 $1,362 $1,625 575 $2,200 35.39% 2340 Seminars & Education $0 $988 $3,539 1,046 $4,585 29.56% 2392 Consulting & Professjonal $0 $48,582 $105,000 70,000 $175,000 66.67% 2395 Memberships $0 $1,359 $2,250 1 ,400 $3,650 62.22% Total EXPENDITURES $0 $622,395 $839,974 105,243 $945,217 12.53% REVENUES 1461 Sale of Serv - Plan Appl ($123,417' ($88,794 ($88,425 ( 17,650 ($106,075 19.96% Total REVENUES ($123,417 ($88,794 ($88,425 ( 17,650 ($106,075 19.96% Net ($123,417) $533,601 $751,549 87,593 $839,142 11.66% 2J4 City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2611 Planning Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages Total 1100 Salaries & Wages 1200 Overtime <-> Provision for overtime <-> Overtime for Committee of Adjustment Total 1200 Overtime 1400 Employer Cçntributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical Total 1400 Employer Contributions 1800 Conferences <-> Ontario Ass'n C of A - Hamjlton, 2 staff <-> Ministry of Municipal Affairs - Richmond Hili - Planner/ Manager <-> Ontario Professional Planners Institute - Ottawa - Manager / Planner Total 1800 Conferences 1900 Uniforms <-> Workboots/ safety vests Total 1900 Unjforms 2110 Travel <-> General site visits. Total 2110 Travel 2340 Seminars & Education <-> OACA 2001 Seminar-Trenton-3 Staff <-> OPPI-Planner as Facilitator <-> OPPI-Alternative Dispute Resolution-1 Staff <-> Continuing Education Units-Arborist Certification <-> UDI-Toronto-2 Staff <-> Educational Planning Seminars-Toronto-1 Staff (Insight, Cdn. Institute) <-> OPPI-Planner at OMB-1 Staff <-> Planning Seminars/Workshops/Training (OMM, OPPI) <Deleted by T JQ> OPPI- Alternative Dispute Resolution Total 2340 Seminars & Education 2392 Consult & Professional <-> Comprehensive Zoning By-Law Review <Deferred by T JQ> to 2002 <-> Liverpool Rd. South Area Detailed Review-Additional work to complete <-> East Duffins Area Land Use/Design Study-Duffin Heights/Lamoureau <-> Architectural Review of Site Plans <Reduced by T JQ> <-> Technical/Peer Reviews <-> Rouge Park Neighbourhood Land Use-Completion of EMSP <-> Waste Transfer Sites Review I I? .""þ r' Jw ".J ;) $598,057 $598,057 $25,000 $2,300 $27,300 $131,325 $131,325 $1,600 $200 $1,100 $2,900 $200 $200 $2,200 $2,200 $325 $320 $1,000 $400 $240 $700 $600 $2,000 ($1,000) $4,585 $40,000 ($40,000) $25,000 $50,000 $10,000 ($5,000) $30,000 $15,000 $20,000 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information 2611 Planning Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <Deferred by T JQ> to 2002 <-> North-east Quadrant Development Guideline Review <Reduced by T JQ> To reflect budgetary constraints <-> Reduction by Budget Committee Meeting of May 3, 2001 - North-east Quadrant Development Guideline Review Total 2392 Consult & Professional 2395 Memberships <-> OPPI/CIP Memberships (8 staff @ $ 365) <-> Ontario Ass'n of CIA Membership (1 staff @ $80, 1 staff @ $70) <-> Landscape Architecture Membership-Senior Planner Total 2395 Memberships Total. Total Expenses Revenue 0000 SALE OF SERV - PLAN APPL <-> Zoning By-law Amendment Applications 20@$800 <-> Revisions by Applicant 1 @$500 <-> Local Official Plan Amendment Applications 2@$2,OOO <-> Regjonal Official Plan Amendment Applications 2@$1,500 <-> Draft Plan of Subdivision Applications 4@$1,500 <-> Per Unit Fees 50@ $50 <-> Draft Plan of Condominium Applications 3@$800 <-> Committee of Adjustment Variance Applications 60@$350, 10@$450 <-> Minister's Zoning Order Amendment Applications 1 @$200 <-> Site Plan Apps-Residential Uses (Multiple-Attached & Apartment House) <-> 25@$65 <-> Commercial or Commercial! Residential Uses 2@$625 <-> 5@$345 <-> Industrial! Other Uses 12@$625 <-> Major Revisions to Approved Site Plans 5@$625 <-> Minor Revisions to Approved Site Plans 10@$250 <-> Site Plan Clearancel Conformityl LC Release Report 4@$250 <-> Compliance Letter for Ministry Licenses 20@$50 <-> Developer Contribution for North-East Quardrant Development Guideline <-> Reduction by Budget Committee Meeting of May 3, 2001 Total 0000 SALE OF SERV - PLAN APPL Total. Total Revenues Net Expenses I I 2:>6 ($20,000) $100,000 ($20,000) ($30,000) $175,000 $3,000 $150 $500 $3,650 $945,217 $945,217 ($16,000) ($500) ($4,000) ($3,000) ($6,000) ($2,500) ($2,400) ($25,500) ($200) ($1,250) ($1,625) ($1,250) ($1,725) ($7,500) ($3,125) ($2,500) ($1,000) ($1,000) ($50,000) $25,000 ($106,075) ($106,075) ($106,075) $839,142 City of Pickering 2001 to 2003 THREE YEAR Run Date; 30/05101 9:59 AM Current Budget Summary 2612 Building Services Report Name: Three Year Budget Summary As ADDl'Oved B Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE . Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $413,499 $12,640 $426,139 $426,139 $426,139 0.00% 1200 Overtime $10,000 $0 $10,000 $10,000 $10,000 0.00% 1400 Employer Contributions $95,287 ($3,697) $91,590 $91,590 $91,590 0.00% 1800 Conferences $1,200 $0 $1,200 $1,224 $1,248 0.04% 1900 Uniforms $500 $0 $500 $510 $520 0.04% 2110 Travel $15,860 $5,240 $21,100 $21,522 $21,952 0.04% 2131 Telephones $4,000 $0 $4,000 $4,080 $4,162 0.04% 2340 Seminars & Education $1,800 $1,400 $3,200 $3,264 $3,329 0.04% 2370 Insurance Premium $0 $487 $487 $487 $487 0.00% 2371 Ins. Deductible $0 $2,281 $2,281 $2,281 $2,281 0.00% 2392 Consulting & Professional $6,000 $4,000 $10,000 $10,200 $10,404 0.04% 2395 Memberships $1,750 $80 $1,830 $1,867 $1,904 0.04% 2457 Veh - Repairs & Maint $1,200 $0 $1,200 $1,224 $1,248 0.04% 5900 Gas, Oil Tires $1,090 $0 $1,090 $1,112 $1,134 0.04% Total EXPENDITURES $552,186 $22,431 $574,617 $575,500 $576,398 0.00% REVENUES 1517 Licenses & Permits ($1,250,OOO) $400,000 ($850,000) ($867,000)1 ($884,340) 0.04% Total REVENUES ($1,250,000) $400,000 ($850,000) ($867,000) ($884,340) 0.04% Net ($697,814) $422,431 ($275,383) ($291,500) ($307,942) 0.12% 12 i)7 City of Pickering 2001 Current Budget Run Date: 30/05/0110:43 AM 2612 Building Services Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. EXPENDITURES 1100 Salaries & Wages $0 $396,832 $413,499 12,640 $426,139 3.06% 1200 Overtime $0 $4,269 $10,000 0 $10,000 0.00% 1400 Employer Contrjbutions $0 $54,958 $95,287 ( 3,697) $91,590 -3.88% 1800 Conferences $0 $518 $1,200 0 $1,200 0.00% 1900 Uniforms $0 $170 $500 0 $500 0.00% 2110 Travel $0 $18,542 $15,860 5,240 $21,100 33.04% 2131 Telephones $0 $3,081 $4,000 o $4,000 0.00% 2340 Seminars & Education $0 $1,476 $1,800 1,400 $3,200 77.78% 2370 Insurance Premium $0 $487 $0 487 $487 0.00% 2371 Ins. Deductjble $0 $2,281 $0 2,281 $2,281 0.00% 2392 Consulting & Professional $0 $12,229 $6,000 4,000 $10,000 66.67% 2395 Memberships $0 $1,434 $1,750 80 $1,830 4.57% 2457 Veh - Repairs & Maint $0 $352 $1,200 o $1,200 0.00% 5900 Gas, Ojl Tires $0 $424 $1,090 0 $1,090 0.00% Total EXPENDITURES $0 $497,054 $552,186 22,431 $574,617 4.06% REVENUES 1517 Licenses & Permits {$1,250,OOO 400,000 -32.00% Total REVENUES ($1,250,OOO 400,000 -32.00% Net ($1,542,268) ($691,912) ($697,814) 422,431 ($275,383) -60.54% 2'. ') ;:( ~J u City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2612 Building Services Expenses 1100 Salaries & Wages <-> Base Salaries and Wages $426,139 $426,139 Total 1100 Salaries & Wages 1200 Overtime <-> Provision for overtime Total 1200 Overtime $10,000 $10,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical Total 1400 Employer Contributions $91,590 $91,590 1800 Conferences <-> LMCBO Workshops Spring/Fall Total 1800 Conferences $1,200 $1,200 1900 Uniforms <-> Personal protective equipment and uniforms (Transfer from 2290) Total 1900 Uniforms $500 $500 2110 Travel <-> Allowance paid to employees that use their own vehicle for City Business Total 2110 Travel $21,100 $21,100 2131 Cellular Phones <-> 4 staff + 1 mounted in vehicle. (Transfer from 2290) Total 2131 Cellular Phones $4,000 $4,000 2340 Seminars & Education <-> Training & Development. Business related seminars and workshops. <-> Ontario Building Officials Association & Ministry of Municipal Affairs & Housing technical courses <-> First Aid training for 4 staff @ $75 each <-> Training sessions to move from Inspector 1 to Inspector 2 Total 2340 Seminars & Education $400 $2,000 $300 $500 $3,200 2370 Insurance Direct <-> Insurance Premium Total 2370 Insurance Direct $487 $487 2371 Self Insurance <-> Insurance Deductible Total 2371 Self Insurance $2,281 $2,281 2392 Consult. & Professional <-> Plan review (buildings) - for structural heating & ventilation review on major Total 2392 Consult. & Professional $10,000 $10,000 2395 Memberships <-> Association of Technicians and Technologists <-> Ontario Building Officials Association <-> Ontario Plumbing Inspectors Association <-> Metro Area Code Interpretation Committee <-> Canadian Farm Building Association $350 $250 $125 $60 $60 1239 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET 2612 Building Services Total 2395 Memberships $60 $600 $200 $65 $60 $1,830 <-> <-> Metro Area Plumbing Advjsory Committee Ontario Association of Architects Toronto Area Chief Building Officials Committee Canadian Fire Safety Association Toronto Area Building Inspectors <-> <-> <-> 2457 Vehicle-Repair & Maintenance <-> Repairs to department utility vehicles. #622 - 1991 Chev. Blazer - Building Total 2457 Vehicle-Repair & Maintenance $1,200 $1,200 5900 Gas, Oil, Tires, Etc. <-> Expense for a utility vehicle Total 5900 Gas, Oil, Tires, Etc. Total. $1,090 $1,090 $574,617 Total Expenses Revenue $514,611 0000 LlC.&PERMITS - BLDG. <-> Unallocated <-> 400 new detached dwellings @ 1,800 (250 estimated actual in 2000) <-> 100 townhouse and apartment dwelling units @ $1,200 (75 estimated actual in <-> Other residential permits ($30,000 estimated actual in 2000) <-> 35 million industrial/ commercial/ institutional @ 1 % (55 million estimated actual in 2000) $400,000 ($720,000) ($120,000) ($60,000) ($350,000) 2000) Total 0000 LlC.&PERMITS - BLDG. Total. ($850,000) ($850,000) Total Revenues Net Expenses ($850,000) ($275,383) ~40 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30/05101 9:59 AM Current Budget Summary 2613 Development Control Report Name: Three Year Budget Summary As Approved Bv Council Mev 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES 1100 Salaries & Wages $270,119 $6,384 $276,503 $276,503 $276,503 0.00% 1200 Overtime $25,000 $0 $25,000 $25,000 $25,000 0.00% 1400 Employer Contributions $66,402 ($3,087) $63,315 $69,590 $69,590 0.10% 1900 Uniforms $600 $0 $600 $612 $624 0.04% 2110 Travel $3,000 $1,000 $4,000 $4,080 $4,162 0.04% 2131 Telephones $4,000 $450 $4,450 $4,539 $4,630 0.04% 2340 Seminars & Education $2,265 $935 $3,200 $3,264 $3,329 0.04% 2370 Insurance Premium $0 $89 $89 $89 $89 0.00% 2371 Ins. Deductible $0 $2,000 $2,000 $2,000 $2,000 0.00% 2392 Consulting & Professional $0 $4,000 $4,000 $4,080 $4,162 0.04% 2395 Memberships $491 $4 $495 $505 $515 0.04% 2407 Roads Repair & Mtce $0 $8,000 $8,000 $8,160 $8,323 0.04% 2457 Veh - Repairs & Maint $4,800 $0 $4,800 $4,896 $4,994 0.04% 2478 Mise Equip Repairs $1,500 $700 $2,200 $2,244 $2,289 0.04% 2678 Rental Misc Equip $50 $0 $50 $51 $52 0.04% 5900 Gas, Oil Tires $4,360 $0 $4,360 $4,447 $4,536 0.04% 5902 Misc Equip & Tools (under $300) $800 $0 $800 $816 $832 0.04% Total EXPENDITURES $383,387 $20,475 $403,862 $410,876 $411,630 0.02% REVENUES 9990 Other Revenue $0 ($8,000) ($8,000) ($8,160) ($8,323) 0.04% 1429 Sale of Serv-Dev Cntrl ($86,500) $1,500 ($85,000) ($86,700) ($88,434) 0.04% Total REVENUES ($86,500) ($6,500) ($93,000) ($94,860) ($96,757) 0.04% Net $296,887 $13,975 $310,862 $316,016 $314,873 0.01% ~11 ! City of Pickering 2001 Current Budget Run Date: 30/05/0110:43.AM 2613 Development Control Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures Including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?oon EXPENDITURES 1100 Salaries & Wages $0 $262,012 $270,119 6,384 $276,503 2.36% 1200 Overtime $0 $27,647 $25,000 0 $25,000 0.00% 1400 Employer Contributions $0 $37,263 $66,402 ( 3,087) $63,315 -4.65% 1900 Uniforms $0 $384 $600 0 $600 0.00% 2110 Travel $0 $3,114 $3,000 1,000 $4,000 33.33% 2131 Telephones $0 $3,901 $4,000 450 $4,450 11.25% 2340 Seminars & Educatjon $0 $893 $2,265 935 $3,200 41.28% 2370 Insurance Premjum $0 $89 $0 89 $89 0.00% 2371 Ins. Deductible $0 $2,000 $0 2,000 $2,000 0.00% 2392 Consulting & Professional $0 $0 $0 4,000 $4,000 0.00% 2395 Memberships $0 $435 $491 4 $495 0.82% 2407 Roads Repair & Mtce $0 $16,070 $0 8,000 $8,000 0.00% 2457 Veh - Repajrs & Majnt $0 $4,192 $4,800 0 $4,800 0.00% 2478 Misc Equip Repairs $0 $1,777 $1,500 700 $2,200 46.67% 2678 Rental Misc Equip $0 $0 $50 0 $50 0.00% 5900 Gas, Oil Tires $0 $5,940 $4,360 0 $4,360 0.00% 5902 Misc Equip & Tools (under $0 $499 $800 0 $800 0.00% Total EXPENDITURES $0 $366,216 $383,387 20,475 $403,862 5.34% REVENUES 9990 Other Revenue $0 ($21,009) $0 ( 8,000) ($8,000) 0.00% 1429 Sale of Serv-Dev Cntrl ($146,789\ ($107,468\ ($86,500) 1,500 ($85,000\ -1.73% Total REVENUES ($146,789 ($128,477 ($86,500) ( 6,500) ($93,000 7.51% Net ($146,789) $237,738 $296,887 13,975 $310,862 4.71% 1242 I City of Pickering 2001 Background Information Run Date: 29/05/01 3:10 PM 2613 Development Control Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> New position Receptionist/Clerk - Typist Grade 7 (Jan 1 - Start Date) <Deferred by T JQ> New positjon Receptjonjst/Clerk - Typist Total 1100 Salaries & Wages $276,503 $29,884 ($29,884 ) $276,503 1200 Overtime <-> Provision for overtime <-> Provision for overtime (charge back) Total 1200 Overtime $12,000 $13,000 $25,000 1400 Employer Contributions <-> This item includes mandatory deductions (CPP., EI., EHT.,) and employer provided benefits such as dental and optical $63,315 Total 1400 Employer Contributions $63,315 1900 Uniforms <-> Increase to reflect current costs of uniforms Total 1900 Uniforms $600 $600 2110 Travel <-> Allowance paid to employees that use their own vehicle for City business Total 2110 Travel $4,000 $4,000 2131 Cellular Phones <.> 5 staff <-> Pager-Supervisor-$35.65 per month (incl. taxes) Total2131 Cellular Phones $4,000 $450 $4,450 2340 Seminars & Education <-> Employee training and development, business related seminars and <-> First Aid and C.P.R. Training <-> Watermain Design/General Inspection 3 @ $600 each <-> In House Training Cost-Confined Space Materials Total 2340 Seminars & Education $500 $400 $1,800 $500 $3,200 2370 Insurance Direct <-> Insurance Premium Total 2370 Insurance Direct $89 $89 2371 Self Insurance <-> Insurance Deductible Total 2371 Self Insurance $2,000 $2,000 2392 Consultive and Professional <-> Telecommunications/Rights of Way Joint Study additional costs Total 2392 Consultive and Professional $4,000 $4,000 2395 Memberships <-> Association of Technicians and Technologists - Development Control <-> Development Technician <-> Ontario Association of Road Supervisors (1) - Development Control Supervisor <-> Durham Public Works Association (1) -Development Control Supervisor $155 $155 $55 $130 243 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22,2001 2001 BUDGET 2613 Development Control Total 2395 Memberships 2407 Curb Cuts/Newspaper Pads <-> Unallocated Total 2407 Curb Cuts/Newspaper Pads 2457 Vehicle-Repair & Maintenance <-> Repairs to five utility vehicles Total 2457 Vehicle-Repair & Maintenance 2478 Misc.Equipment Repairs & Maintenance <-> Repairs and annual maintenance and cleaning / recalibration to various types of equipment Total 2478 Misc.Equipment Repairs & Maintenance 2678 Misc.Equipment Rentals <-> Total 2678 Misc.Equipment Rentals 5900 Gas, Oil, Tires Etc. <-> For five utility vehicles Total 5900 Gas, Oil, Tires Etc. 5902 Misc. Equip.(under $300.) <-> Various sundry items Total 5902 Misc. Equip.(under $300.) Total. Total Expenses Revenue 0000 SALE OF SERV-DEV CNTRL <-> Subdivision Processing Fees - cost of subdivision inspection by Public Works Personnel charged back <-> Revenue from Telecommunication Companies for Municipal consent & Occupancy of Right of Ways <-> City's component of fees associated with Ministry of Environment and Energy Certificate of Approval for Total 0000 SALE OF SERV-DEV CNTRL 9990 Other Revenue <-> Unallocated Total 9990 Other Revenue Total. Total Revenues Net Expenses 244 $495 $8,000 $8,000 $4,800 $4,800 $2,200 $2,200 $50 $50 $4,360 $4,360 $800 $800 $403,862 $403,862 ($72,000) ($9,000) ($4,000) ($85,000) ($8,000) ($8,000) ($93,000) ($93,000) $310,862 PICKERING PUBLIC LIBRARY BOARD 2001 BUDGET PICKERING PU BLIC LIBRARY MISSION 5rATEMENT VISION STATEMENT: Pickering Public Library: Your bridge to ideas and- information. MISSION STATEMENT: The Pickering Public Library enriches the personal, civic and corporate lives of our community through access to ideas and information in a variety of media. A review of the Library's roles indicated that with advances in technology and access to remote resources it was now feasible to include "Independent Learning Centre" as a primary role for the Central Library and indeed the system. Pickering Public Library Roles: Central Library: Reference Library & Independent Learning Centre Popular Materials Library Pre-schoolers' Door To Learning Branches: Popular Materials Library Pre-Schoo/ers' Door To Learning 2001 LIBRARY GOALS AND OBJECTIVES . Opening of the Western Branch facility in co-operation withThe City of Pickering Departmental Partners, to serve the growing population in the western part of Pickering, . Continue to develop partnerships with other government agencies. . Continue to pursue shared service options with neighbouring systems. . Continue to develop electronically-based operational efficiencies. . Continue to respond to increased public demand for web-based and other digital information sources, for example the development of subject specific websites, such as Tourism and Teen Services. . Continued development of Small Business Services through partnershipswith other agencies and City departments. . Revision and implementation of Library Board's Five-Year Strategic Plan. Page 2 of 5 PICKERING PUBLIC LIBRARY 2001 CHALLENGES AND OPPORTUNmES INTERNAL . Continuing technical challenge of updating and reviewing web-based services to remain efficient, effective and competitive. . Scarcity of senior management time, especially with the new facility and new technically demanding projects. . Constant staff training required to adjust to the new, major, technically-demanding projects. This requires both "Train the Trainer/( programs and senior staff time to develop effective training programs. . Continue to adjust the organizational structure to reflect the changing realities in library service, in particular with regard to the impact of the Petticoat Creek Library. EXTERNAL . Partnerships: . With Durham District School Board and other Durham Region Libraries. . The continued development of a regional database for access to community services (project funded by Industry Canada). . Work collaboratively with The City of Pickering, Culture and Recreation Department to enhance the profile of the new Western Branch and Community Facility. . Work collaboratively with The City of Pickering Corporate Promotions and Economic Development to develop a more effective service for the small business community. . Work collaboratively with The City of Pickering systems staff to continue to develop an effective integration of both telephone and network systems, where appropriate. Page 3 of 5 PICKERING PUBLIC LIBRARY POTENTIAL FOR OPERATIONAL IMPROVEMENT. . . EFFECTIVENESS . Added public service hours: Petticoat Creek hours extended significantly; continue additional Sundays begun in 2000, review northern branch hours for optimum public service . ENHANCED INFORMATION SERVICES TO PUBLIC: . Number of public workstations continues to increase/doubled since 1998 . All branches now have Internet access, most branches offer Internet training programs . Electronic access services to the public continues to be enhanced, web based catalogue access available in 2000 . Vigorous Internet training programs for the public continue to grow, offering a wider range of programs . More budget dollars going to materials EFFICIENCY . Use of partnerships results in more projects being completed with cost savings to the library . Ongoing automation of processes, e.g. Digitization of newspapers, access to more onlline products ECONOMY . Successfully negotiated reduced outsourced costs for vendor processing . Library consortium purchases for on-line services result in cost savings Page 4 of 5 PICKERING PUBLIC LIBRARY 2001 CAPITAL BUDGET OVERVIEW CAPITAL BUDGET ITEM RATIONALE I IMPACT ON LEVEL OF SERVICE DESCRIPTION AMOUNT Total Project Cost Book collection fund (see note) $ 50,000 . book material for new branch . year one of a two year project Carpet replacement for Central $ 32,500 replaces worn out carpeting at the Library 10 year old Central Library Construction, furnishing, etc. $ 25,495 Upqrade DYNIX system $160,000 . chanqe to qraphical interface system General collection materials & $ 61,613 . normal annual commitment development charges $108,113 . one of two accounts for collection materials (operating, 5310) CFF estimated $ 45,049 Collection materials & book $ 40,750 . book restoration fund- to bring collection restoration fund 1 collections to former level, as per 5 year capital forecast Office machines & equipment $105,511 . responds to increasing demand for current, digitized information . upgrades to allow more public access to computerized databases . provides interface between new systems Furniture and Fixtures $ 16,848 . ergonomic replacement furnishings and additional shelvinq units Moving costs $ 5,331 . more from RH to PC Page 5 of 5 City of Pickering 2001 to 2003 THREE YEAR Run Date: 30105/01 9:59 AM Current Budget Summary 2745 Libraries Report Name: Three Year Budget Summary As Aooroved Bv Council Mav 22 2001 2000 INCREASE 2001 2002 2003 % CHANGE Budget (DECREASE) BUDGET BUDGET BUDGET 2003 Vs. 2001 EXPENDITURES ~ 1 00 Salaries & Wages $1,842,575 $122,733 $1,965,308 $1,965,308 $1,965,308 0.00% 1400 Employer Contributions $361,934 $24,246 $386,180 $386,180 $386,180 0.00% 1800 Conferences $6,279 $1,136 $7,415 $7,563 $7,714 0.04% 2110 Travel $8,240 $825 $9,065 $9,246 $9,431 0.04% 2121 Postage $4,774 ($64) $4,710 $4,804 $4,900 0.04% 2122 Courier $309 $111 $420 $428 $437 0.04% 2131 Telephones $36,785 $0 $36,785 $37,521 $38,271 0.04% 2391 Data Processing Services $138,253 ($138.253) $0 $0 $0 0.00% 2210 Advertising $1,442 $258 $1,700 $1,734 $1,769 0.04% 2320 Legal Services $1,803 $4,742 $6,545 $6,676 $6,810 0.04% 2340 Seminars & Education $6,000 $0 $6,000 $6,120 $6,242 0.04% 2365 Purch Pmting/Broch/News Ltr $1,250 $0 $1,250 $1,275 $1,301 0.04% 2370 Insurance Premium $10,780 $2,500 $13,280 $13,280 $13,280 0.00% 2392 Consulting & Professional $2,266 $10,309 $12,575 $12,827 $13,084 0.04% 2394 Recpt, Prom & Sp Events $6,075 $0 $6,075 $6,197 $6,321 0.04% 2395 Memberships $1,159 $305 $1.464 $1,493 $1,523 0.04% 2435 Build Repairs & Mtce $120,389 $5,245 $125,634 $128,147 $130,710 0.04% 2478 Misc Equip Repairs $92,884 ($14,236) $78,648 $80,221 $81,825 0.04% 2481 Other Fix. Assets Rep & Mtce. $2,060 $2,060 $4,120 $4,202 $4,286 0.04% 2678 Rental Misc Equip $567 $0 $567 $578 $590 0.04% 5300 Stationary & Office Supplies $39,795 ($2,595) $37,200 $37,944 $38,703 0.04% 5310 Lib Materials $225,000 $0 $225,000 $229,500 $234,090 0.04% 5510 Utilities - Water $4,230 $1,462 $5,692 $5,806 $5,922 0.04% 5520 Utilities - Gas $21,510 $20,860 $42,370 $43,217 $44,081 0.04% 5530 Utilities - Hydro $101,807 $0 $101,807 $103,843 $105,920 0.04% 5540 Utilities - Oil $1.434 $0 $1,434 $1.463 $1,492 0.04% 5902 Misc Equip & Tools (under $300) $2,575 $1,025 $3,600 $3,672 $3,745 0.04% Total EXPENDITURES $3,042,175 $42,669 $3,084,8441 $3,099,245 $3,113,935 0.01% REVENUES 1623 Ont. Specific Grants ($231,745) $108,552: ($123,193) ($125,657) ($128,170) 0.04% 9990 Other Revenue ($4,555) $905 ($3,650) {$3,723} ($3,797) 0.04% 9916 Vending Machines ($500) ($350) ($850) ($867) ($884) 0.04% 1610 Federal Grant ($18,133) $18,133 $0 $0 $0 0.00% 9933 Rentals - Mtg. Room/Public ($6,193)i $3,693 ($2,500) ($2,550) {$2,601) 0.04% 1529 Fines - Library Matis. ($137,030) $4,062! ($132,968) ($135,627) ($138,340) 0.04% 1580 Misc. - Photocopies Lib. {$18,187} $6871 ($17,500) ($17,850) ($18,207) 0.04% Total REVENUES ($416,343) $135,682 ($280,661) ($286,274) ($291,999) 0.04% I Net $2,625,832 $178,351! $2,804,183 $2,812,971 i $2,821,936 0.01% 245 City of Pickering 2001 Current Budget Run Date: 30/05/01 10:43 AM 2745 LIbraries Report Name: Current Budget As Approved By Council May 22, 2001 Transactions processed up to February 5, 2001 for 2000 expenditures including payroll 1999 2000 2000 INCREASE 2001 % CHANGE Actual YTD Actuals BUDGET (DECREASE) BUDGET 2001 VS. ?nnn EXPENDITURES 1100 Salarjes & Wages $1,730,896 $1,747,783 $1,842,575 122,733 $1,965,308 6.66% 1200 Overtjme $0 $23,604 $0 0 $0 0.00% 1400 Employer Contrjbutjons $247,891 $280,618 . $361,934 24,246 $386,180 6.70% 1800 Conferences $1,983 $4,838 $6,279 1,136 $7,415 18.09% 2110 Travel $7,596 $8,325 $8,240 825 $9,065 10.01% 2121 Postage $4,213 $4,245 $4,774 (64) $4,710 -1.34% 2122 Courier $102 $437 $309 111 $420 35.92% 2131 Telephones $33,908 $30,958 $36,785 0 $36,785 0.00% 2391 Data Processing Services $0 $25,094 $138,253 (138,253) $0 -100.00% 2210 Advertising $1,228 $1,613 $1,442 258 $1,700 17.89% 2320 Legal Services $3,066 $306 $1,803 4,742 $6,545 263.01 % 2340 Seminars & Education $3,659 $6,033 $6,000 0 $6,000 0.00% 2365 Purch Prnting/Broch/News Ltr $282 $506 $1,250 0 $1,250 0.00% 2370 Insurance Premium $8,383 $6,799 $10,780 2,500 $13,280 23.19% 2392 Consulting & Professional $2,904 $2,105 $2,266 10,309 $12,575 454.94% 2394 Recpt, Prom & Sp Events $1,318 $2,660 $6,075 0 $6,075 0.00% 2395 Memberships $743 $863 $1 ,159 305 $1,464 26.32% 2435 Build Repairs & Mtce $117,208 $114,531 $120,389 5,245 $125,634 4.36% 2478 Mise Equip Repairs $90,658 $70,959 $92,884 ( 14,236) $78,648 -15.33% 2481 Other Fix. Assets Rep & Mtce. $1,189 $1,456 $2,060 2,060 $4,120 100.00% 2678 Rental Misc Equip $0 $0 $567 0 $567 0.00% 5300 Stationary & Office Supplies $34,112 $43,548 $39,795 (2,595) $37,200 -6.52% 5310 Lib Materjals $195,920 $230,319 $225,000 0 $225,000 0.00% 5510 Utilities - Water $5,454 $3,436 $4,230 1,462 $5,692 34.56% 5520 Utilities - Gas $24,094 $29,786 $21,510 20,860 $42,370 96.98% 5530 Utilities - Hydro $79,403 $92,308 $101,807 0 $101,807 0.00% 5540 Utilities - Oil $939 $1,155 $1,434 0 $1,434 0.00% 5902 Mise Equip & Tools (under $2,076 $1,947 $2,575 1,025 $3,600 39.81% Total EXPENDITURES $2,599,2261 $2,736,2331 $3,042,175 42,669 $3,084,844 1.40% REVENUES 1623 ant. Specific Grants ($137,888) ($191,425) ($231,745) 108,552 ($123,193) -46.84% 9990 Other Revenue ($4,038) ($3,987) ($4,555) 905 ($3,650) -19.87% 9916 Vending Machines ($863) ($768) ($500) ( 350) ($850) 70.00% 1610 Federal Grant $0 ($9,052) ($18,133) 18,133 $0 -100.00% 9933 Rentals - Mtg. Room/Public ($6,447) ($8,429) ($6,193) 3,693 ($2,500) -59.63% 1529 Fines - Library Matis. ($142,020) ($134,248) ($137,030)1 4,062 ($132,968) -2.96% 1580 Misc. - Photocopies Lib. ($20,852 ($19,647) ($18,187) 687 ($17,500) -3.78% Total REVENUES ($312,109 ($367,556) ($416,343)' 135,682 ($280,661) -32.59% Net $2,287,117 $2,368,677 $2,625,832 178,351 $2,804,183 6.79% 246 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET 2745 Libraries Expenses 1100 Salaries & Wages <-> Base Salaries and Wages <-> Plus Sunday Hours (as per Coil. Agree. Pd. x 1.5) <-> Plus Casual Hours & Contingency & Seed <-> Add/Change Perm PT to FT (Peti. Creek) (15 hrs. @ C) <-> Add Contract P.T. Circ. @ H (Pett. Creek) - Start Date January 1, 2001 <-> Add Contract P,T. Circ. @ H - Start Date January 1, 2001 <-> Add Page Hours for Peti. Creek 1,408 hrs. <-> Add hours for CAP Grant (funded under Revenue 1623-2745) (136 hours x $18/hr.) <-> Reduced by L. L. -- Contract P.T. Circ. @ H - Start date changed to April 1 Total 1100 Salaries & Wages 1400 Employer Contributions <-> Rates as of 2001 @ 21.0% for permanent employees; 8% for casuals (plus 4% vacation pay in salaries) Total 1400 Employer Contributions 1800 Conferences <-> 1. Ontario Library Association Annual Conference (OLA) <-> 2. Ontario Library Association Policy Conference <-> 3. Other Conferences (OTLA, Computers in Libraries, etc.) <-> 4. CLA/ALA (Travel/Regis.lAccom. for CEO) <-> 5. EASO Conference ( Health and Safety) Total 1800 Conferences 2110 Travel <-> Courier - Based on 2000 travel at City's approved rate of $0.404, 15,438km @ $0.404 <-> Board & Staff - 7000km @ $0.404 Total 2110 Travel 2121 Postage <-> Overdue notices: 8,000 @ $0.47 + 400 @ $0.74 <-> Other mail Total2121 Postage 2122 Freight,Express & Cartage <-> Total 2122 Freight,Express & Cartage 2131 Telephone <-> Voice and Data Lines Total2131 Telephone 2210 Advertising <-> Advertising (Recreation Newsletter, advertisements, job postings) <-> Programming Funds for literature-based materials for Children's reading Total 2210 Advertising 2320 Legal Services Expenses 247 $1,867,487 $34,125 $13,000 $13,134 $14,914 $14,914 $12,742 $2,448 ($7,456) $1,965,308 $386,180 $386,180 $2,163 $382 $1,545 $2,575 $750 $7,415 $6,237 $2,828 $9,065 $4,056 $654 $4,710 $420 $420 $36,785 $36,785 $773 $927 $1,700 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information 2745 Libraries Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <-> Small Claims Court fees (30 x $50) - Small Claims costs partially offset by Revenue 1529 <-> Provision for legal counsel Total 2320 Legal Services Expenses $1,545 $5,000 $6,545 2340 Seminars & Education <-> SOLS, OMMI, In-House, Computer training, CPRlHS training <-> Travel costs Total 2340 Seminars & Education $5,000 $1,000 $6,000 2365 Purch. Pr./Broch.lNews Lt <-> Miscellaneous, includes Pickering 2000 logo, business cards, Annual Reports (includes 11 % P.S.T> & G.S.T.) $1,250 Total 2365 Purch. Pr.lBroch.lNews Lt $1,250 2370 Lib - General Insurance <-> Estimated at City (increased for Petticoat Creek) Total 2370 Lib - General Insurance 2392 Consultive & Professional <-> E.F.A.P. Program - 55 emp!. (based on 2000) <-> Pay Equity Review $13,280 $13,280 Total2392 Consultive & Professional $2,575 $10,000 $12,575 2394 Recpt,Prom. & Sp.Ev.,Gen <-> Board Meetings, etc. <-> Promotion (advertisements, etc.) W.B. <-> Opening event (500 guests) W.B. Total 2394 Recpt, Prom. & Sp.Ev.,Gen $2,575 $1,000 $2,500 $6,075 2395 Memberships <-> Canadian Library Association <-> Ontario Library Association (Institutional) <-> Association of Medium-Sized Public Libraries of Ontario <-> Tourist Association of Ontario <-> Ajax/Pickering Board of Trade <-> COOl (Dynix users) <-> Children's Book Centre <;.> Homepreneurs' Association <-> Social Development Council <-> Ontario Public Library Network <-> American Library Association Total 2395 Memberships $309 $382 $79 $106 $103 $112 $54 $32 $32 $180 $75 $1,464 2435 Building Repairs & Mainte <-> Central - Janitorial (Tendered with City) (includes Sundays) <-> Sanitact (6 units) <-> Evans security Service (alarm checks) <-> Security Services 680 hours @ $14.13/hr. <-> Intruder alarm Monitor/ Maintenance: 12 mths. @ $17.95 <-> Electrical door maintenance contingency <-> W /C deodorizer $36,338 $1,179 $108 $9,896 $232 $798 $920 2tJ8 City of Pickering 2001 Run Date: 29/05/01 3:10 PM 2745 Libraries Background Information Report Name: Background Info. with Totals As Approved By Council May 22, 2001 2001 BUDGET <-> <-> -Misc. costs (outside lighting, pest control, etc.) -Washroom & janitorial supplies (all sites) -Air handling maintenance (chillers & starters only) -Fan calibration & adjustment -Fire alarm, sprinkler & fire extinguishers (all sites) -Elevator maintenance -Boiler maintenance -Garbage disposal -Diesel generator maintenance -Misc. provision for electrical, plumbing, mechanical & other supplies, air -For City services (e.g. mowing, landscaping) Pett. Creek - Janitorial (shared 50/50 with City) Pett. Creek - HV AC service contingency Pett. Creek - Evans Security Service (alarm checks) Pett. Creek - Intruder alarm Monitor/ Maintenance: 12 mth. @ &17.95 Pett. Creek - Snow Removal Pett. Creek - Sanitact (1 unit) Greenwood - Janitorial Greenwood - HV AC service contingency Greenwood - Snow Removal Greenwood - Evans Security Service (alarm checks) Greenwood - Intruder alarm Monitor/Maintenance: 12 mos. @ $17.95 Claremont - Janitorial Claremont - Misc. Repair & Maint. (snow removal, landscaping etc.) Claremont - Misc. Equipment Whitevale - Janitorial Contingency (All sites) 10% R & M Buildings Total 2435 Building Repairs & Mainte <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> <-> 2478 Misc.Equipment Repairs & <-> LAN - VPN support <-> LAN - Cyberpatrollicenses <-> LAN - Router Maintenance (Branches) $197 U.S x 3 <-> LAN - Anti-virus software <-> LAN - Contingency (incl. upgrades) <-> LAN - Microsoft Support Service <-> COPIER - Central (5) PettCreek (1) Claremont (1) Greenwood (1) (costs partially offset by Revenue Acc't) <-> COPIER - Sharp CN Renewal (every 40M copies) <-> COPIER - Colour (costs partially offset by Revenue Acc't) <-> COPIER - Cancopy licenses ($125/copier) + 100.00 fee <-> DUPLICATOR - Lease & Maintenance <-> MICROFICHE - 3-M Reader/printer maintenance - 2 units <.> CPU maintenance (all year) <-> Software maintenance (2/3 of year) <-> Peripheral maintenance (all year) 249 $2,652 $4,882 $5,150 $1,545 $4,460 $4,913 $1,118 $3,899 $1,545 $12,000 $2,127 $10,000 $427 $106 $228 $424 $204 $1 ,839 $212 $37 $54 $232 $1,838 $3,183 $637 $1,030 $11,421 $125,634 $2,060 $500 $958 $1 ,232 $6,407 $2,103 $15,032 $867 $4,805 $1,510 $2,199 $2,930 $3,016 $17,678 $6,456 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information 2745 Libraries Report Name: Background Info. with Totais As Approved By Council May 22, 2001 2001 BUDGET <-> <-> Horizon maintenance (1/3 year) Continguency (inc!. Coin sorter/CheckpoinVupgrades) Total 2478 Misc.Equipment Repairs & $8,924 $1,971 $78,648 2481 Other Fixed Assets-Rpr & <-> Book Bjndery 2678 Mise Equipment Rentals <-> Interac Card Reader plus transaction fees Total 2678 Mise Equipment Rentals Total 2481 Other Fixed Assets-Rpr & $4,120 $4,120 5300 Stationery & Office Suppl <-> General office supplies, copier supplies.(copier supplies partially offset by Rev. $567 $567 Accl. ) <-> $20,146 <-> <-> Security Cases (CN & PC) Patron cards Overdue notices Printer rolls (increase for N. Branch Receipt printers) Total 5300 Stationery & Office Suppl $6,216 $5,395 $3,795 $1,648 $37,200 <-> 5310 Library Materials <-> Includes shipping, outsourced processing of collection materials and specific processing supplies (including security sensors and barcodes) Total 5310 Library Materials 5510 Utilities - Water <-> Central <-> Petticoat Creek $225,000 $225,000 Total 5510 Utilities - Water $4,865 $827 $5,692 5520 Utilities - Gas <-> Central <-> Petticoat Creek <-> Claremont Total 5520 Utilities - Gas $31,777 $8,474 $2,119 $42,370 5530 Utilities - Hydro <-> Central <-> Whitevale <-> Greenwood <-> Petticoat Creek <-> Claremont 5540 Utilities - Oil <-> Greenwood Total 5530 Utilities - Hydro $90,177 $1,414 $849 $7,196 $2,171 $101,807 Total 5540 Utilities - Oil $1,434 $1,434 5902 Misc. Equip. (under $300. <-> Miscellaneous < $300 Total 5902 Misc. Equip. (under $300. Total. $3,600 $3,600 $3.084,844 250 City of Pickering 2001 Run Date: 29/05/01 3:10 PM Background Information Report Name: Background Info. with Totals As Approved By Council May 22. 2001 2001 BUDGET 2745 Libraries Total Expenses $3,084,844 Revenue 0000 FINES - LIBRARY MA TLS. <-> Fines - Proforma based on fall, 2000 actuals ($/circ) Total 2001 for est. 880,000 circulations <-> Lost & damaged (net GST deducted) Total 2001 for est. 880,000 circulations <-> F & S Charges (net GST deducted) Card replacement fee <-> Public fax <-> Public Service Computers Total 0000 FINES - LIBRARY MATLS. 0000 MISC. - PHOTOCOPIES LIB. <-> Proforma, based on receipts in 2000 (Includes Debit card, CD-ROM, Microfiche receipts plus colour copier) Total 0000 MISC. - PHOTOCOPIES LIB. 2745 Ont Grant - Librarv <-> Household Grant - Province <-> Pay Equity Equalization "down-payment" est. - Provo <-> Urban CAP Grant (deferred from 2000 budget) Total 2745 Ont Grant - Library 9916 Vendina Machines <-> Proforma 2000 Total 9916 Vending Machines 9933 Rentals - Mta. Room/Publi <-> Reduction in rental space available with closing of RH (based on 2000 rental income at Central) Total 9933 Rentals - Mtg. Room/Publi 9990 Other Revenue <-> Payphone, book sales, other revenues based on 2000 estimates Total 9990 Other Revenue Total. Total Revenues Net Expenses 251 ($110,000) ($8,850) ($7,000) ($1,718) ($5,400) ($132,968) ($17,500) ($17,500) ($106,425) ($14,320) ($2,448) ($123,193) ($850) ($850) ($2,500) ($2,500) ($3,650) ($3,650) ($280,661 ) ($280,661 ) $2,804,183