HomeMy WebLinkAboutJune 21, 2004Council Meeting Minutes
Monday, June 21, 2004
8:11 PM
PRESENT:
Mayor David Ryan
COUNCILLORS:
K. Ashe
M. Brenner
M. Holland
R. Johnson
B. McLean
D. Pickles
ALSO PRESENT:
T. J. Quinn
E. Buntsma
N. Carroll
G. Paterson
B. Taylor
D. Kearns
- Chief Administrative Officer
- Director, Operations & Emergency Services
- Director, Planning & Development
- Director, Corporate Services & Treasurer
- City Clerk
- Committee Coordinator
¢1)
INVOCATION
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
{11)
ADOPTION OF MINUTES
Regular Meeting of June 7, 2004
Special Meeting of June 14, 2004
(111)
1.
PRESENTATION
The Pickering Lions Club honoured long-term member Sylvia Soltys with a
$10,000 donation to Herizon House in her honour for a room for the disabled.
Councillor Johnson was the recipient of this cheque on behalf of Herizon House
and Mayor Ryan made a presentation to Sylvia Soltys.
-1-
Council Meeting Minutes
Monday, June 21, 2004
8:11 PM
(IV) RESOLUTIONS
Resolution #91104 - Appendix I
Moved by Councillor Holland
Seconded by Councillor Pickles
That the Report of the Executive Committee EC 2004-11 dated June 14, 2004, be
adopted.
CARRIED
Councillor Brenner declared an interest in Item #7 of the Executive Committee
Report as his daughter was involved in the report.
Councillor Ashe ~declared an interest in item ~8 of the Executive Committee
Report as he has a business relationship with the consulting firm.
Resolution #92104
Moved by Councillor Holland
Seconded by Councillor McLean
That Council ENDORSE the Goals, Membership, Organization and terms of
Reference of the Duffins Carruthers Watershed Resource Group (DCWRG), as the
implementation team for the Watershed Plan for Duffins Creek and Carruthers
Creek; and that TRCA invite a First Nations representative to join the DCWRG; and
That Council APPOINT David Pickles, City Councillor - Ward 3, to serve as the City
of Picketing representative on the Duffins Carruthers Watershed Resource Group,
and Mayor Ryan as the alternate.
CARRIED
Resolution #93104
Moved by Councillor Brenner
Seconded by Councillor McLean
1. That Report OES 12-04 regarding prohibition of train locomotive whistling be
received; and
-2-
Council Meeting Minutes
Monday, June 21, 2004
8:11 PM
That attached draft by-law be enacted to prohibit train locomotive whistling at two
level crossings along the Canadian Pacific Railway Line, Belleville Subdivision,
specifically at mileage 191.14 (Altona Road) and at mileage 191.92
(Scarborough/Pickering Townline Road); and
That the Mayor and Clerk be authorized to enter into the necessary agreement with
the Canadian Pacific Railway Company Limited to give effect to the cessation of
train whistling at the above noted level crossings; and
4. That a copy of this report be forwarded to the Region of Durham and the City of
Toronto for their information.
CARRIED
Resolution #94104
Moved by Councillor Brenner
Seconded by Councillor Ashe
1. That Report OES 19-04 regarding the supply and delivery of a 4 Ton Dump Truck,
be received; and
That Quotation No. Q-21-2004 submitted by Scarborough Town Centre Inc. for the
supply and delivery of a 4 Ton Dump Truck in the amount of $153,528.00 (GST and
PST extra), be accepted; and
3. That the total gross purchase cost $176,557.20 and a net purchase cost of
$165,810.24, be approved; and
4. That Council authorize the Director, Corporate Services & Treasurer to finance the
project through the issuance of debt;
a)
That debt financing not exceeding the amount of $165,000 for a period not
exceeding 5 years, at a rate to be determined; be approved and the balance of
approximately $810 plus financing costs be financed from current funds; and
b)
That financing and repayment charges in the amount of approximately $36,900
be included in the annual Current Budget for the City of Picketing commencing
in 2005 and continuing thereafter until the loan is repaid; and
c)
That the Director, Corporate Services & Treasurer has certified that this loan
and the repayment thereof falls within the City's Debt and Financial Obligations
-3-
Council Meeting Minutes
Monday, June 21, 2004
8:11 PM
approved Annual Repayment Limit for debt and other financial obligations for
2004 as established by the Province for municipalities in Ontario; and
d) That the Treasurer be authorized to take any actions necessary in order to
effect the foregoing; and
Staff at the City of Pickering be given the authority to give effect thereto.
CARRIED
Resolution #95104
Moved by Councillor Pickles
Seconded by Councillor Brenner
1. That Report OES 20-04 regarding the supply and delivery of a
Mower, be received; and
16' Cut Rotary
2. That Quotation No. Q-16-2004 submitted by Turf Care Products Canada for the
supply and delivery of a 16' Cut Rotary Mower in the amount of $79,950 (GST and
PST extra), be accepted; and
3. That the total gross purchase cost of $91,943 and a net purchase cost of $86,346,
be approved; and
4. That transfer from the Parkland Reserve Funds for the required funding (~4230) be
approved; and
5. That staff at the City of Pickering be given the authority to give effect thereto.
CARRIED
Resolution #96104
Moved by Councillor Brenner
Seconded by Councillor Holland
1.
That Report OES 21-04 regarding the supply and delivery of a Four Wheel Ddve
Articulating Tractor, be received; and
That Quotation No. Q-15-2004 submitted by Champion Road Machinery Sales. for
the supply and delivery of a Four Wheel Ddve Articulating Tractor complete with
4
Council Meeting Minutes
Monday, June 21, 2004
8:11 PM
specified attachments in the amount of $93,200.00 (GST and PST extra), be
accepted; and
3. That the total gross purchase cost $107,180.00 and a net purchase cost of
$100,656.00, be approved; and
4. That Council authorize the Director, Corporate Services & Treasurer to finance the
purchase through the issuance of debt;
a) That debt financing not exceeding the amount of $100,000 for a period not
exceeding 10 years, at a rate to be determined; be approved and the balance
of approximately $656 plus financing costs be financed from current funds; and
b) That financing and repayment charges in the amount of approximately $12,800
be included in the annual Current Budget for the City of Picketing commencing
in 2005 and continuing thereafter until the loan is repaid; and
c) That the Director, Corporate Services & Treasurer has certified that this loan
and the repayment thereof falls within the City's Debt and Financial Obligations
approved Annual Repayment Limit for debt and other financial obligations for
2004 as established by the Province for municipalities in Ontario; and
d) That the Treasurer be authorized to take any actions neces~sary in order to
effect the foregoing; and
5. Staff at the City of Picketing be given the authority to give effect thereto.
CARRIED
Resolution #97104
Moved by Councillor Holland
Seconded by Councillor Brenner
That Mayor Ryan be authorized to make the following proclamation:
"Spina Bifida and Hydrocephalus Awareness Month" - June, 2004
CARRIED
-5-
Council Meeting Minutes
Monday, June 21, 2004
8:11 PM
Resolution #98104
Moved by Councillor Holland
Seconded by Councillor Brenner
That the recommendations set out in the Minutes of the meeting of the Audit Committee
held on June 9, 2004, be adopted.
CARRIED
(V) BY-LAWS
That Councillor Holland, seconded by Councillor Pickles, took leave to introduce by-
laws of the City of Picketing:
By-law Number 4343~04
Being a by-law to dedicate Block 34, Plan 40M-1987, Picketing, as public highway.
By-law Number 6344/04
Being a by-law to prohibit the sounding of train whistles at Altona Road, and
Scarborough-Pickering Townline Road crossings of the Canadian Pacific Railway
line, Belleville Subdivision.
By-law Number 6345~04
Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking
Regulation - 1915 Denmar Road.)
THIRD READING:
Councillor Holland, seconded
CARRIED
by Councillor Pickles, moved that By-law Numbers
6343/04, 6344/04 and 6345/04, be adopted and the said by-laws be now read a third
time and PASSED and that the Mayor and Clerk sign the same and the seal of the
Corporation be affixed thereto.
CARRIED
-6-
Council Meeting Minutes
Monday, June 21, 2004
8:11 PM
(VI)
1.
10.
11.
OTHER BUSINESS
Councillor Pickles remarked on a resolution received from the Region of York
concerning Hwy. 407 not subject to property taxes. He requested staff review
and advise the Region of York of resolutions previously passed by City Council
concerning this matter.
Councillor Ashe wished Councillor Holland all the best in the upcoming Federal
Election.
Councillor Johnson advised that the Region of Durham is reviewing the traffic
congestion at the intersection of Brock Road and Pickering Parkway and that
they are attempting to widen Brock Road to six lanes.
Councillor Johnson advised of a situation with respect to Mr. Clark and the loss
of his farming livelihood due to the closing of nine different agricultural support
agencies.
Councillor Johnson congratulated Mayor Ryan on his leadership and pre-active
Council over the past six months.
Councillor Johnson spoke of the presentation this evening to the Herizon House
and their campaign to raise $500,000.
Councillor Brenner acknowledged June 21st is Aboriginal Day and a special day
for the aboriginal community. He thanked Mayor Ryan and staff for the work with
respect to this community.
Councillor McLean commented on his conversation with Mr. Clark and his loss of
his farming livelihood that has been in the family for five generations.
Councillor McLean commended by-law staff and Customer Care for their work
with a resident concerning land issues.
Mayor Ryan wished Councillor Holland all the best in the upcoming Federal
Election.
Prior to the regular meeting, Members of Council met with representatives of the
Rouge Valley Health System Foundation with respect to their Vital Links
fundraising campaign.
-7-
Council Meeting Minutes
Monday, June 21, 2004
8:11 PM
12.
After the regular meeting, Members of Council met in a Closed Session
regarding an issue respecting Ontario Power Generation.
(VII) CONFIRMATION BY-LAW
By-law Number 6346/04
Councillor Brenner, seconded by Councillor McLean, moved for leave to introduce a By-
law of the City of Pickering to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Regular Meeting of June 7, 2004.
CARRIED
(w~)
ADJOURNMENT
The Meeting adjourned at 8:30 pm
DATED
,.~ CIT~ CLERK
-8-
Appendix I
Executive Committee Report
EC 2004-11
That the Executive Committee of the City of Pickering having met on June 14, 2004,
presents its eleventh report to Council and recommends:
OPERATIONS & EMERGENCY SERVICES REPORT OES 17-04
TENDER NO. T 1-2004
TENDER FOR PLAYGROUND CONSTRUCTION
REQUEST FOR PROPOSAL
RFP 1-2004, PLAYGROUND EQUIPMENT
1. That Report OES 17-04 regarding playground construction and playground
equipment, be received; and
That Tender No. T 1-2004 submitted by Serve Construction Limited for park
and playground construction, in the amount of $63,459.25 (7% G.S.T. extra),
be accepted; and
That Request for Proposal RFP 1-2004 submitted by Recreation Piaysystems
(a division of RTS Plastics Inc.) for the supply and installation of playground
equipment in various parks in the amount of $97,387.61 (7% G.S.T. extra), be
accepted; and
That the total project cost of $250,000.00 (construction $63,459.25, play
equipment $97,387.61, safety surfacing $23,000.00, other project costs
$65,000.00 and contingency $1,153.14) which includes the above tendered
amount and RFP amount as identified in this report be approved; and
5. That staff at the City of Pickering be given the authority to give effect thereto.
OPERATIONS & EMERGENCY SERVICES REPORT OES 18-04
MUSEUM PROGRAM CENTRE
That Report OES 18-04 regarding the Museum Program Centre, be received;
and
That Council formally requests that the Ministry of Transportation make
arrangements for the donation of the farmhouse at No. 3810 Balsam Road,
Part Lot 5, Concession 6 to the Pickering Museum Village; and
9
Appendix I
Executive Committee Report
EC 2004-11
That Council request that the Ministry consider a financial contribution in
support of the City of Pickering undertaking the relocation and preservation of
this heritage structure; and
That staff be authorized to enter into an appropriate acquisition agreement
respecting the building; and
That the appropriate officials of the City of Pickering be given the authority to
give effect thereto.
CORPORATE SERVICES REPORT CS 18-04
2004~2005 PROPERTY AND LIABILITY INSURANCE PROGRAM
That Report CS 18-04 of the Director, Corporate Services & Treasurer
concerning 2004/2005 Property and Liability Insurance Program, be received;
and
That the City of Pickering renew effective June 15, 2004, its property, liability
and other coverages through the Frank Cowan Company for the pedod July
1, 2004 to July 1, 2005 inclusive on terms and conditions acceptable to the
Director, Corporate Services & Treasurer; and
That the Director, Corporate Services & Treasurer, as part of the Risk
Management Program, be authorized to continue the Reimbursable
Deductible Program through the Insurance Adjuster and the Frank Cowan
Company and further, that the Director be authorized to settle any claims
including any adjusting and legal fees within the total deductible limit where it
is in the City's interest to do so; and
That the Director, Corporate Services & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing coverages,
and alter terms and conditions as becomes desirable or necessary in order to
protect the assets of the City and it's elected officials and staff; and
That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
-10-
Appendix I
Executive Committee Report
EC 2004-11
CORPORATE SERVICES REPORT CS 13-04
MUNICIPAL PERFORMANCE MEASUREMENT PROGRAM
PROVINCIALLY MANDATED PUBLIC REPORTING OF
PERFORMANCE MEASURES
That Report CS 13-04 from the Director, Corporate Services & Treasurer,
concerning Municipal Performance Measurement Program- Provincially
Mandated Public Reporting of Performance Measures, be received for
information.
o
CORPORATE SERVICES REPORT CS 15-04
DEVELOPMENT CHARGES RESERVE FUND
-STATEMENT OF THE TREASURER FOR 2003
That Report CS 15-04 of the Director, Corporate Services & Treasurer
respecting the Development Charges Reserve Fund (G/L 4227 and 4229) be
received by Council for information.
CORPORATE SERVICES REPORT CS 17-04
SECTION 357/358/354 OF THE MUNICIPAL ACT
-ADJUSTMENT TO TAXES
That Report CS 17-04 of the Director, Corporate Services & Treasurer,
concerning Section 357/358/354 of the Municipal Act - ,Adjustment to Taxes,
be received; and
That the write-offs of taxes as provided under Section 357/358/354 of the
Municipal Act, 2001 be approved; and
The appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
-11 -
Appendix I
Executive Committee Report
EC 2004-11
CORPORATE SERVICES REPORT CS 19-04
RESPONSIBLE PET OWNERSHIP ORGRAM
-PAW JOINT ANIMAL SERVICES COMMITTEE
That Report CS 19-04 regarding the Responsible Pet Ownership Program
proposed by the PAW Joint Animal Services Committee, be received; and
That the Council of the City of Pickering hereby endorses the Responsible
Pet Ownership Program and other promotional initiatives as set out in the
PAW Animal Services Business Plan dated Ma7, 2004.
HUMAN RESOURCES REPORT HR 01-04
BENEFITS CONSULTING SERVICES
MOSEY & MOSEY BENEFITS CONSULTANTS
That Report HR 01-04 be received by Council and that the revised fee structure
proposed by Mosey & Mosey Benefits Consultants, be approved.
-12-