HomeMy WebLinkAboutOES 20-04PICKERING
REPORT TO
COUNCIL
Report Number: OES 20-04
Date: June 15, 2004
Richard W. Holborn, P. Eng.
Division Head, Municipal Property & Engineering
Subject:
Supply and Delivery of One 16' Cut Rotary Mower
Q-16-2004
Recommendation:
1. That Report OES 20-04 regarding the supply and delivery of a 16' Cut Rotary Mower
be received and that;
2. Quotation No. Q-16-2004 submitted by Turf Care Products Canada for the supply
and delivery of a 16' Cut Rotary Mower in the amount of $79,950 (GST and PST
extra) be accepted;
3. The total gross purchase cost of $91,943 and a net purchase cost of $86,346 be
approved;
4. Transfer from the Parkland Reserve Funds for the required funding (#4230) be
approved; and
5. Staff at the City of Pickering be given the authority to give effect hereto.
Executive Summary: Not Applicable
Financial Implications:
1.
Approved Source of Funds:
2004 Capital Budget
4230 Reserve Fund
Parkland
Account
2718/6178
Project Code
04-2718-004-01
Amount
$110,000
Report
Subject
OES 20-04
Supply and Delivery of One 16' Cut Rotary Mower
Q 16-2004
Date: June 15, 2004
Page 2
Estimated Project Costing Summary
0-16-2004
16' Cut Rotary Mower
Sub Total
G.S.T.
P.S.T.
Total Gross Purchase Cost
G.S.T. Rebate
Total Net Purchase Cost
$79,950
$79,95O
5,597
6,396
$91,943
(5,597)
$86,346
Purchase Cost under (over) Approved Funds
Under expenditure is partially due to G.S.T.
captured in the 2004 Current Budget.
3% rebate savings
$23,654
that was already
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Background
The purchase of a 16' Cut Rotary Mower was approved by Council in the 2004 Capital
Budget. Supply & Services invited six (6) vendors to participate in the bidding process
utilizing specifications already in place from previous purchases. Four (4) responses
were received, of which two (2) vendors submitted quotations. Upon careful
examination of all quotations received by Supply & Services and field evaluation of the
offered equipment, the Municipal Property & Engineering Division recommends
acceptance of the Iow bid submitted by Turf Care Canada in the amount of $79,950
(GST and PST extra), and that the total net purchase cost of $86,346 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
CORP0227-07/01
Report
Subject
OES 20-04
Supply and Delivery of One 16' Cut Rotary Mower
Q 16-2004
Date: June 15, 2004
Page 3
Attachments:
1. Supply & Services Memorandum
Prepared By:
S~upervisor~Fleet Operations
Vera F~ge~a~her .
Manager, Supply & Services
ED~tl~s & Emergency Services
R,~ard W.-I~.o,,J~rn, P. Eng.
~..ivfsion Head
Municipal Property & Engineering
GS
Attachments
Copy: Chief Administrative Officer
Gillis A. Paterson
Director, Corporate Services & Treasurer
Recommended for the consideration of
Pickering City Council
Tho/mas J. Oui~n, Chi~/Admim, :ive
~ Offi~.er '
CORP0227-07/01
April 20, 2004
To:
From:
Subject:
CORPORATE SERVICES DEPARTMENT
MEMORANDUM
RECEIVED
APR 2 3 2004
~,,~ ' ~
Richard ~orn,
Divi.s~.Fr'Head, Municipal Property & Engineering
Bob Kuzma
Purchasing Analyst
Quotation No. Q-16-2004, Supply & Delivery One 16' Cut Rotary Mower
Closing: April 15, 2004
Quotations have been received for the above project. Six (6) companies were
invited to participate of which four (4) responded. Quotations shall be irrevocable
for 90 days after the official closing date and time.
Copies of the quotations are attached for your review along with the summary of
costs. Each line item provides a space for the vendor to indicate a "Yes, No,
Specify" to provide the City with information and details to subjectively review each
line item and the sum total of all specifications. Supplementary Quotation Terms &
Conditions Item 8 states where a manufacturer deviates from the quotation
specifications, they must indicate "NO" and then specify the changes. The
acceptance of these deviations relies solely within the discretion of the User
Department/Division.
The quotation submitted by Turf Care Products Ltd. in the total amount of
$91,942.50 is the Iow quotation, subject to further evaluation of the vehicles
conformance to specification. Please advise with your recommendation any
reason the Iow bid from Turf Care Products Ltd. is not acceptable.
SUMMARY
G.S.T./P.S.T. in
Vendor After Calculation
Total Amount
$ Check
$
Turf Care Products Canada 91,942.50 91,942.50
G.C. Duke Equipment Ltd. 92,690.00 92,690.00
Hutchinson Farm Supply Unable to bid
Joe Johnson Equipment Unable to bid