HomeMy WebLinkAboutOES 19-04PICKERING
REPORT TO
COUNCIL
Report Number: OES 19-04
Date: June 15,2004
From:
Richard W. Holborn, P. Eng.
Division Head
Municipal Property & Engineering
Subject:
Supply and Delivery of 4-Ton Truck
Q-21-2004
Recommendation:
1. That Report OES 19-04 regarding the supply and delivery of a 4 Ton Dump Truck be
received and that:
Quotation No. Q-21-2004 submitted by Scarborough Truck Centre Inc. for the supply
and delivery of a 4 Ton Dump Truck in the amount of $153,528.00 (GST and PST
extra) be accepted;
3. The total gross purchase cost $176,557.20 and a net purchase cost of $165,810.24
be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance the
project through the issuance of debt;
A)
B)
C)
D)
Debt financing not exceeding the amount of $165,000 for a period not
exceeding 5 years, at a rate to be determined; be approved and the balance
of approximately $810 plus financing costs be financed from current funds.
Financing and repayment charges in the amount of approximately $36,900 be
included in the annual Current Budget for the City of Pickering commencing in
2005 and continuing thereafter until the loan is repaid;
The Director, Corporate Services & Treasurer has certified that this loan and
the repayment thereof falls within the City's Debt and Financial Obligations
approved Annual Repayment Limit for debt and other financial obligations for
2004 as established by the Province for municipalities in Ontario;
The Treasurer be authorized to take any actions necessary in order to effect
the foregoing: and
5. Staff at the City of Pickering be given the authority to give effect thereto.
Report OES 19-04
Subject: Supply & Delivery of 4-Ton Truck
Q-21-2004
Date: June 15, 2004
Page 2
Executive Summary: Not Applicable
Financial Implications:
1.
Approved Source of Funds
2004 Capital Budget
Debt (5 years)
Account
2320/6157
Project Code
04-2320-001-03
Total Approved Funds
Amount
$177,000.00
$177,000.00
Estimated Project Costing Summary
Q-21-2004
4 Ton Dump Truck
Sub Total
G.S.T.
P.S.T.
Total Gross Purchase Cost
G.S.T. Rebate
Total Net Purchase Cost
$153,528.00
$153,528.00
10,746.96
12,282.24
$176,557.20
(10,746.96)
$165,810.24
Project Cost under (over) Approved Funds $11,189.76
Under expenditure is partially due to G.S.T. 3% rebate savings that was already captured
in the 2004 Current Budget.
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
CORP0227-07/01
Report OES 19-04
Subject: Supply & Delivery of 4-Ton Truck
Q-21-2004
Date: June 15, 2004
Page 3
Background:
The purchase of a 4-Ton Dump Truck with snow plow and wing was approved by Council
in the 2004 Capital Budget. Through market research and analysis of emerging
technology in winter control, Fleet Operations compiled specifications for this piece of
equipment. Supply & Services invited seven (7) vendors to participate in the bidding
process of which two (2) have submitted quotations. Upon careful examination of all
quotations received by Supply & Services, the Municipal Property & Engineering Division
recommends acceptance of the Iow bid from Scarborough Truck Centre Inc. in the
amount of $153,528.00 (GST and PST extra) and that this total net purchase cost of
$165,810.24 be approved. This report has been prepared in conjunction with the
Manager Supply & Services who concurs with the foregoing.
Attachments:
1. Supply & Services Memorandum
CORP0227-07/01
Report OES 19-04
Subject: Supply & Delivery of 4-Ton Truck
Q-21-2004
Date: June 15, 2004
Page 4
Prepared By:
Gra,~'Smith7/- '
S~Servisor, Fleet Operations
Vera Felgemacher
Manager, Supply & Services
ApprovedEvE~/Endorsed ·
Director, Operations & Emergency Services
n H~ad ~ ' ' g'
(l~lunicipal Property & Engineering
Gillis A. Paterson
Director, Corporate Services & Treasurer
GS
Attachments
Copy: Chief Administrative Officer
~.~~.pR~cCkOe rn; ~n; ncid etydcfoOur nthc~l cons i de ration of
CORP0227-07/01
CORPORATE SERV,CES DEPARTMENT
MEMORANDUM
ADFil 20, 2004
To:
Richard Hoiborn,
Division Head, Municipal Property & Engineering
From: Bob Kuzma
Purchasing Analyst
Subject:
Quotation No. Q-21-2004, Supply & Delivery Four Ton Dump Truck
Closing: April 16, 2004
Quotations have been received for the above project. Seven (7) companies were
invited to participate of which two (2) responded. Quotations shall be irrevocable
for 90 days after the official closing date and time.
Copies of the quotations are attached for your review along with the summary of
costs. Each line item provides a space for the vendor to indicate a "Yes, No,
Specify" to provide the City with information and details to subjectively review
each line item and the sum total of all specifications. Supplementary Quotation
Terms & Conditions Item 8 states where a manufacturer deviates from the
quotation specifications, they must indicate "NO" and then specify the changes.
The acceptance of these deviations relies solely within the discretion of the User
Departmen t/Division.
The quotation submitted by Scarborough Truck Centre Inc. in the total amount of
$178,557.20 is the Iow quotation, subject to further evaluation of the vehicles
conformance to specification. Please advise with your recommendation any
reason the Iow bid from Scarborough Truck Centre Inc. is not acceptable.
SUMMARY
G,S.T./P.S.T. in
TotaiAmount i After Calculation
Check
$
176,557.20 i 176,557.20
178,551.30 178,551.30
Vendor
Scarborough Truck Centre Inc.
Donway Ford Sterling
Richard Holborn
Q - 21 -2004
~q~OL~4 Ton Dump Truck
April 20, 2004
Page 2
In accordance with Purchasing Policy item 04.05 revised, an award
$79,000 is subject to Councii approval.
Include in yo¢.r'report to Councii:~.~,.~,
1. if referenc~"[hT67m-~tion is acceptable the appropriate account number(s)
to which this Work is to be charged and the budget amount(s) assigned
thereto
2. Treasurer's confirmation of funding
3. related departmental approvals
4. any reason(s) why the Iow bid of Scarborough Truck Centre Inc. is not
acceptable, and
5. related comments specific to the project.
Bidders will be advised of the outcome.
enquiring bidders.
Subject to Council approval, an approved
required to proceed.
If you require further information or assistance during the evaluation phase
of this quotation call, feel free to contact me at extension 2131.
Please do not disclose pricing to
"on-line" requisition will also be
Thank you,
/bk
Attachments
34