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HomeMy WebLinkAboutJune 1, 2004 (Special)Special Council Meeting Minutes Tuesday, June 1, 2004 7:30 pm PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner M. Holland R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson B. Taylor S. Karwowski - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Manager, Finance & Taxation (i) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (11) RESOLUTIONS Resolution #84/04 Moved by Councillor McLean Seconded by Councillor Brenner 1. That Report CS 14-04 of the Director, Corporate Services & Treasurer concerning 2004 Current and Capital Budgets, be approved; and: 2. a) That the 2004 Current (Operating) Budget expenditure for employer contributions (Account 1400) in the amount of $5,817,374, be approved; and Special Council Meeting Minutes Tuesday, June 1, 2004 7:30 pm b) That the 2004 Gross Current (Operating) Budget for City purposes in the amount of $44,426,496 (which excludes employer contributions) including capital expenditures from current revenues in the amount of $2,023,710, less estimated current operating revenues of $19,213,283 and one time transfers of additional funding of $1,825,724 including an estimated GST rebate of $247,500 resulting in a net overall levy for City purposes of $32,336,812, which is approximately an 8.9 percent increase over 2003, be adopted; and a) That the City of Pickering's 2004 financial share of the APTA Current Budget in the amount of $3,131,949, and APTA's Capital Budget in the amount of $1,145,962 for a total amount of $4,277,911 be approved; and b) That funding for the APTA Current Budget in the amount of $3,131,949 with $2,568,726 funded from the tax levy and a transfer from the Transit Reserve in the amount of $563,223 be approved; and c) That the "Transit Tax Levy" to be transferred from the Region of Durham to the City of Pickering in the currently estimated amount of $1,356,720 be applied towards: Capital expenditures in the amount of $1,145,962 and, the balance, currently estimated at $210,758 be transferred to the Transit Reserve; and d) That the Treasurer be authorized to fund Pickering's share of any over expenditure or shortfall in revenue in APTA's operations by a transfer from the Transit Reserve; and e) That the Transit Reserve be renamed the Transit/Transportation Reserve to reflect that this reserve would be used to fund transit and transit related costs including transit road expenditures; and That any grant funding for transit purposes or additional revenue from gas tax be received directly by the City of Pickering to be applied towards transit related expenditures including current (operating) and capital (transit and roads) and any surplus in the City of Pickering's APTA funding be transferred to the City Transit / Transportation Reserve to assist in funding future year's transit expenditures or City transit related budget initiatives including 2005 City staff expenditures for APTA; and 4. That the Director, Corporate Services & Treasurer present the 2004 final tax rates for adoption by Council when further information regarding 2004 (Non Res Education Tax Rates) from the Province of Ontario and the Region of Durham is available; and Special Council Meeting Minutes Tuesday, June 1, 2004 7:30 pm a) That the 2004 Capital Budget for the City of Pickering with a Gross Expenditure of $9,888,300 be adopted as presented; and b) That the following capital financing sources be approved as presented in the 2004 Capital Budget; Transfer from Current Fund to Capital Fund $ 2,023,710 Transfers from Reserves: - Capital Equipment (4611) - Capital Works Projects (4228) 88,000 250,000 Transfers from Reserve Funds: - Development Charges - Community Facilities (4225) - Parkland Development (4230) - Public Works Services (4232) - City Share Dev. Charges Projects 1,293,025 190,000 515,000 130,000 1,763,965 Debt - 5 yr Debt - 10 yr Internal Loans/Dealer Financing Provincial Grants (1623) Donations (4905) 792,000 1,420,000 70,000 1,016,500 336,100 $ 9,888,300 c) That the total external debt financing of $2,212,000 for the projects identified in the 2004 Capital Budget and as indicated in this report in the amount of $792,000 for a period not to exceed 5 years and, $1,420,000 for a period not to exceed 10 years be approved; and d) That projects identified in the 2004 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval by Council of the expenditure and the financing before proceeding; and e) That internal loans or dealer financing in the amount of $70,000 as indicated in this report be approved; and 6. That the Director, Corporate Services & Treasurer be authorized to transfer: Special Council Meeting Minutes Tuesday, June 1, 2004 7:30 pm a) any surplus current operating funds at any year end in excess of $110,000 be transferred to the Rate Stabilization Reserve; and b) any funds necessary from the Rate Stabilization Reserve in order to ensure that in any year the Current Budget results in a year end surplus of no less than $110,000; and That effective July 1, 2004 the rate of reimbursement of expenses for travel for City business purposes in personally owned vehicles be increased from 48 cents to 53 cents for the first 5,000 kilometres and from 42 cents to 46 cents per kilometer thereafter and any allowances be increased by the same percentage as the former; and a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan including any re-allocation of 2004 current operating expenditures and revenues resulting from any re-organization including any adjustment in taxes or tax rates to ensure that the tax billing process is proper and complete; and b) That any new Provincial and Federal Government funding announcements for municipal government in the form of grants or new taxing authority/powers that Council endorse that these new revenue sources be deemed where applicable to be new revenue sources for the lower tier municipality and to be applied to future Current and Capital budgets; and c) That the 2004 Current Operating Budget for Accounts 1100 (Salaries & Wages) and 1400 (Employer Contributions) be restated for the 2005 Budget once contract negotiations with the various unions and associations has been completed for union and non union staff and officials of the Corporation; and That the Director, Corporate Services & Treasurer be authorized to close any prior year's capital expenditure accounts, at his discretion, and to first apply any excess funding to any over expenditure (in accounts utilizing the same source of funds) and to secondly transfer any remaining excess funding back to the original source of the funds; and 10.That the provisions of the Municipal Act, 2001 (s.299 and s.300), that require municipalities to provide public notice regarding the improvements and barriers to improvements in the efficiency and effectiveness of municipally delivered services, be fulfilled by the service level standards provided in the detailed program budget sections of the 2004 City Budgets and by compliance with the Municipal Performance Measurement Program; and Special Council Meeting Minutes Tuesday, June 1, 2004 7:30 pm 11. That Council enact the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2004 Current Budget; and 12.That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED Recorded Vote: Yes: Councillors Ashe, Brenner, Holland, Johnson, McLean, Pickles and Mayor Ryan Councillor Ashe declared an interest with respect to Section 2(a) because he has a business relationship with a company that serves the City. Councillor Brenner declared an interest in those sections of the resolution that pertain to salaries in the Division, Culture & Recreation because a member of his family is employed by the City. (111) BY-LAWS That Councillor Holland, seconded by Councillor McLean, took leave to introduce by- laws of the City of Pickering: By-law Number 6338/04 Being a by-law to amend By-law Number 6191/03 to confirm General Municipal Fees and Charges pursuant to the Municipal Act, 2001. (IV) CONFIRMATION BY-LAW By-law Number 6339~04 Councillor Johnson, seconded by Councillor Pickles, moved for leave to introduce a By- law of the City of Picketing to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Special Meeting of June 1, 2004. CARRIED Special Council Meeting Minutes Tuesday, June 1, 2004 7:30 pm (v) ADJOURNMENT The Meeting adjourned at 7:40 pm. ./CITY CLERK