HomeMy WebLinkAboutJune 1, 2004 (Special)Special Council Meeting Minutes
Tuesday, June 1, 2004
7:30 pm
PRESENT:
Mayor David Ryan
COUNCILLORS:
K. Ashe
M. Brenner
M. Holland
R. Johnson
B. McLean
D. Pickles
ALSO PRESENT:
T. J. Quinn
E. Buntsma
N. Carroll
G. Paterson
B. Taylor
S. Karwowski
- Chief Administrative Officer
- Director, Operations & Emergency Services
- Director, Planning & Development
- Director, Corporate Services & Treasurer
- City Clerk
- Manager, Finance & Taxation
(i)
INVOCATION
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(11) RESOLUTIONS
Resolution #84/04
Moved by Councillor McLean
Seconded by Councillor Brenner
1. That Report CS 14-04 of the Director, Corporate Services & Treasurer concerning
2004 Current and Capital Budgets, be approved; and:
2. a) That the 2004 Current (Operating) Budget expenditure for employer contributions
(Account 1400) in the amount of $5,817,374, be approved; and
Special Council Meeting Minutes
Tuesday, June 1, 2004
7:30 pm
b)
That the 2004 Gross Current (Operating) Budget for City purposes in the amount
of $44,426,496 (which excludes employer contributions) including capital
expenditures from current revenues in the amount of $2,023,710, less estimated
current operating revenues of $19,213,283 and one time transfers of additional
funding of $1,825,724 including an estimated GST rebate of $247,500 resulting
in a net overall levy for City purposes of $32,336,812, which is approximately an
8.9 percent increase over 2003, be adopted; and
a)
That the City of Pickering's 2004 financial share of the APTA Current Budget in
the amount of $3,131,949, and APTA's Capital Budget in the amount of
$1,145,962 for a total amount of $4,277,911 be approved; and
b)
That funding for the APTA Current Budget in the amount of $3,131,949 with
$2,568,726 funded from the tax levy and a transfer from the Transit Reserve in
the amount of $563,223 be approved; and
c)
That the "Transit Tax Levy" to be transferred from the Region of Durham to the
City of Pickering in the currently estimated amount of $1,356,720 be applied
towards: Capital expenditures in the amount of $1,145,962 and, the balance,
currently estimated at $210,758 be transferred to the Transit Reserve; and
d)
That the Treasurer be authorized to fund Pickering's share of any over
expenditure or shortfall in revenue in APTA's operations by a transfer from the
Transit Reserve; and
e)
That the Transit Reserve be renamed the Transit/Transportation Reserve to
reflect that this reserve would be used to fund transit and transit related costs
including transit road expenditures; and
That any grant funding for transit purposes or additional revenue from gas tax be
received directly by the City of Pickering to be applied towards transit related
expenditures including current (operating) and capital (transit and roads) and any
surplus in the City of Pickering's APTA funding be transferred to the City Transit /
Transportation Reserve to assist in funding future year's transit expenditures or
City transit related budget initiatives including 2005 City staff expenditures for
APTA; and
4. That the Director, Corporate Services & Treasurer present the 2004 final tax rates
for adoption by Council when further information regarding 2004 (Non Res
Education Tax Rates) from the Province of Ontario and the Region of Durham is
available; and
Special Council Meeting Minutes
Tuesday, June 1, 2004
7:30 pm
a) That the 2004 Capital Budget for the City of Pickering with a Gross Expenditure
of $9,888,300 be adopted as presented; and
b) That the following capital financing sources be approved as presented in the
2004 Capital Budget;
Transfer from Current Fund to Capital Fund
$ 2,023,710
Transfers from Reserves: - Capital Equipment (4611)
- Capital Works Projects (4228)
88,000
250,000
Transfers from Reserve Funds: - Development Charges
- Community Facilities (4225)
- Parkland Development (4230)
- Public Works Services (4232)
- City Share Dev. Charges Projects
1,293,025
190,000
515,000
130,000
1,763,965
Debt - 5 yr
Debt - 10 yr
Internal Loans/Dealer Financing
Provincial Grants (1623)
Donations (4905)
792,000
1,420,000
70,000
1,016,500
336,100
$ 9,888,300
c)
That the total external debt financing of $2,212,000 for the projects identified in
the 2004 Capital Budget and as indicated in this report in the amount of $792,000
for a period not to exceed 5 years and, $1,420,000 for a period not to exceed 10
years be approved; and
d)
That projects identified in the 2004 Capital Budget as being financed through the
issuance of debt be subject to additional, specific approval by Council of the
expenditure and the financing before proceeding; and
e) That internal loans or dealer financing in the amount of $70,000 as indicated in
this report be approved; and
6. That the Director, Corporate Services & Treasurer be authorized to transfer:
Special Council Meeting Minutes
Tuesday, June 1, 2004
7:30 pm
a) any surplus current operating funds at any year end in excess of $110,000 be
transferred to the Rate Stabilization Reserve; and
b)
any funds necessary from the Rate Stabilization Reserve in order to ensure that
in any year the Current Budget results in a year end surplus of no less than
$110,000; and
That effective July 1, 2004 the rate of reimbursement of expenses for travel for City
business purposes in personally owned vehicles be increased from 48 cents to 53
cents for the first 5,000 kilometres and from 42 cents to 46 cents per kilometer
thereafter and any allowances be increased by the same percentage as the former;
and
a)
That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, in order to ensure that the budget
plan including any re-allocation of 2004 current operating expenditures and
revenues resulting from any re-organization including any adjustment in taxes or
tax rates to ensure that the tax billing process is proper and complete; and
b)
That any new Provincial and Federal Government funding announcements for
municipal government in the form of grants or new taxing authority/powers that
Council endorse that these new revenue sources be deemed where applicable to
be new revenue sources for the lower tier municipality and to be applied to future
Current and Capital budgets; and
c)
That the 2004 Current Operating Budget for Accounts 1100 (Salaries & Wages)
and 1400 (Employer Contributions) be restated for the 2005 Budget once
contract negotiations with the various unions and associations has been
completed for union and non union staff and officials of the Corporation; and
That the Director, Corporate Services & Treasurer be authorized to close any prior
year's capital expenditure accounts, at his discretion, and to first apply any excess
funding to any over expenditure (in accounts utilizing the same source of funds) and
to secondly transfer any remaining excess funding back to the original source of the
funds; and
10.That the provisions of the Municipal Act, 2001 (s.299 and s.300), that require
municipalities to provide public notice regarding the improvements and barriers to
improvements in the efficiency and effectiveness of municipally delivered services,
be fulfilled by the service level standards provided in the detailed program budget
sections of the 2004 City Budgets and by compliance with the Municipal
Performance Measurement Program; and
Special Council Meeting Minutes
Tuesday, June 1, 2004
7:30 pm
11. That Council enact the attached General Municipal Fees and Charges By-law which
provides for the fees and charges that are incorporated into the 2004 Current
Budget; and
12.That the appropriate staff of the City of Pickering be given authority to give effect
thereto.
CARRIED
Recorded Vote:
Yes: Councillors Ashe, Brenner, Holland, Johnson, McLean, Pickles and Mayor Ryan
Councillor Ashe declared an interest with respect to Section 2(a) because he has
a business relationship with a company that serves the City.
Councillor Brenner declared an interest in those sections of the resolution that
pertain to salaries in the Division, Culture & Recreation because a member of his
family is employed by the City.
(111) BY-LAWS
That Councillor Holland, seconded by Councillor McLean, took leave to introduce by-
laws of the City of Pickering:
By-law Number 6338/04
Being a by-law to amend By-law Number 6191/03 to confirm General Municipal Fees
and Charges pursuant to the Municipal Act, 2001.
(IV) CONFIRMATION BY-LAW
By-law Number 6339~04
Councillor Johnson, seconded by Councillor Pickles, moved for leave to introduce a By-
law of the City of Picketing to confirm those proceedings of the Council of The
Corporation of the City of Pickering at its Special Meeting of June 1, 2004.
CARRIED
Special Council Meeting Minutes
Tuesday, June 1, 2004
7:30 pm
(v) ADJOURNMENT
The Meeting adjourned at 7:40 pm.
./CITY CLERK