Loading...
HomeMy WebLinkAboutDecember 15, 2003 Council Meeting Minutes Monday, December 15,2003 7:30 PM PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner M. Holland R. Johnson B. McLean D. Pickles ALSO PRESENT: 1. J. Quinn E. Buntsma N. Carroll G. Paterson B. Taylor D. Kearns - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Committee Coordinator ADOPTION OF MINUTES Regular Meeting of December 1 2003 Special Meeting of December 8,2003 II PRESENTATION 1. Councillor McLean presented City pins and the City flag to the coaches and players of the Pickering Panthers hockey team who will be going to Europe this winter to play in a tournament. - 1 - Council Meeting Minutes Monday, Decem ber 15, 2003 7:30 PM ~ 1. Pat Dunnill, representing the Pickering Museum Village Foundation, addressed Council in support of the Notice of Motion concerning the acquisition of the Winger House from the Federal Government. He further requested that Council provide funding to the Museum in the amount of $150,000 per year for three years. IV RESOLUTIONS Resolution #168/03 Moved by Councillor Brenner Seconded by Councillor Holland That the Report of the Planning Committee dated December 8, 2003, be adopted. CARRIED Resolution #169/03 Moved by Councillor Pickles Seconded by Councillor Holland That the Report of the Committee of the Whole dated December 8, 2003, be adopted with the following: Item #1 Recorded Vote: Yes: Councillors Brenner, Holland, McLean and Mayor Ryan No: Councillors Ashe, Johnson and Pickles CARRIED -2- Council Meeting Minutes Monday, December 15,2003 7:30 PM Resolution #170/03 Moved by Councillor Pickles Seconded by Councillor McLean 1. That Report OES 42-03 regarding the supply and delivery of a 5-Ton Tandem Dump Truck, be received; and 2. That Quotation No. Q-36-2003 submitted by Scarborough Truck Centre for the supply and delivery of a 5-Ton Tandem Dump Truck in the amount of $184,705.00, plus applicable taxes (Total $212,410.75) resulting in a net cost of $205,022.892 be accepted; and 3. The total funding of $205,023.00, be approved; and 4. That Council authorize the Director, Corporate Services & Treasurer to finance the purchase through the issuance of debt through the Region of Durham; and a. Debt financing not exceed the amount of $205,000 for a period not exceeding five (5) years, at a rate to be determined; b. Financing and repayment charges in the amount of approximately $45,900 be included in the annual Current Budget for the City of Pickering commencing in 2004 and continuing thereafter until the loan is repaid; c. The remaining balance of $23.00 be funded from the 2003 Current Budget; d. The Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2003, as established by the Province for municipalities in Ontario; e. The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and Staff at the City of Pickering be given the authority to give effect thereto. 5. CARRIED - 3- Council Meeting Minutes Monday, December 15,2003 7:30 PM Resolution #171/03 Moved by Councillor Holland Seconded by Councillor Brenner That Report CS 43-03 concerning Formal Quotations - Quarterly Report for Information, of the Director, Corporate Services & Treasurer, be received for information. CARRIED Resolution #172/03 Moved by Councillor Brenner Seconded by Councillor Ashe That Report CS 44-03 from the Director, Corporate Services & Treasurer, concerning Cash Position Report as at September 30,2003, be received for information. CARRIED Resolution #173/03 Moved by Councillor Pickles Seconded by Councillor Holland 1. That Report CS 45-03 concerning Section 357/358 of the Municipal Act - Adjustment to Taxes, from the Corporate Services & Treasurer, be received; and 2. That the write-off of taxes as provided under Section 357/358 of the Municipal Act, 2001 be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED -4- 4. Council Meeting Minutes Monday, Decem her 15, 2003 7:30 PM Resolution #174/03 Moved by Councillor Holland Seconded by Councillor Brenner 1. That Report CS 46-03 concerning Section 357/358 of the Municipal Act - Adjustment to Taxes - Public Works Canada, from the Director, Corporate Services Treasurer, be received; and 2. That the write-off of taxes as provided under Section 357 and 358 of the Municipal Act, RS.O. 2001, as amended, be approved; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 3. CARRIED Councillor Johnson declared an interest in this item as the home he resides in is owned by Public Works Canada. Resolution #175/03 Moved by Councillor McLean Seconded by Councillor Holland 1. That Report CS 47-03 concerning 2004 Interim Spending Authority, from the Director, Corporate Services & Treasurer, be received; and 2. That the 2004 Interim Operating Expenditures be approved at 50% of the prior years' budget including exceptions as contained in Attachment 1, pending approval of the formal 2004 Current Budgets by Council; and 3. That the Treasurer be authorized to transfer to the Ajax Pickering Transit Authority (APT A) a maximum of 50% of APTA (City of Pickering's share) prior years budget, pending approval of the formal APT A 2004 Current Budgets by Council; and That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED - 5- Council Meeting Minutes Monday, Decem ber 15, 2003 7:30 PM Resolution #176/03 Moved by Councillor Ashe Seconded by Councillor Pickles 1. That Report CS 48-03 from the Director, Corporate Services & Treasurer, concerning 2004 Temporary Borrowing By-law, be received; and That the temporary borrowing limit to meet 2004 current expenditures pending receipt of taxes and other revenues be established at $24,000,000 for the period January 1, 2004 to September 30, 2004 inclusive, and $12,000,000 thereafter until December 31,2004; and 2. 3. That the temporary borrowing limit for capital purposes for 2004 be established at $13,000,000; and 4. That the attached By-law be read three times and passes; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 5. CARRIED Resolution #177/03 Moved by Councillor McLean Seconded by Councillor Ashe WHEREAS the Pickering Museum Village is a recognized and invaluable historical and educational resource to the community, and delivers heritage learning programs to over 15,000 students annually; and WHEREAS the public programs undertaken at the museum are made possible through the enthusiastic participation of a dedicated group of volunteers, local community organizations, service clubs and businesses; and WHEREAS the Brougham Central Hotel at the Pickering Museum Village currently houses public and staff facilities essential to the operation of programs; and WHEREAS the Brougham Central Hotel is planned for relocation and restoration to a Temperance Hotel as the next joint undertaking by the City and the Pickering Museum -6- Council Meeting Minutes Monday, December 15,2003 7:30 PM Village Foundation, a project which was supported by Council under Resolution #99/02; and WHEREAS, in conjunction with the Hotel restoration, it will be necessary to provide kitchen, meeting, public washrooms and storage space in support of the day t day teaching and maintenance activities at the Village; and WHEREAS significant expenditures have been undertaken to date by the Pickering Museum Village Foundation in site preparation and consulting towards the Hotel restoration project; and WHEREAS the Foundation has committed to fully funding the relocation and restoration of the Hotel at a cost of approximately $500,000, contingent on the provision of a program operations centre; and WHEREAS Council authorized staff to negotiate the acquisition of a suitable at-risk heritage building on Federal lands in order to establish a new operations centre in the Pickering Museum Village; and WHEREAS the assessment of buildings located on Federal lands undertaken by heritage preservation consultants retained by the Pickering Museum Village Foundation recommended that the Winger House, currently unused, be relocated to the Village, preserved and adapted for use as an operations centre; and WHEREAS Federal Government policies require that its buildings be disposed of in a manner that protects their heritage character, and in the event this building is not relocated it will be demolished; and WHEREAS the Honourable Dan McTeague, MP, has been very supportive of the Pickering Museum Village and the acquisition of the Winger House; NOW THEREFORE the Council of the Corporation of the City of Pickering formally requests that the Federal Government enable and contribute to the preservation of an example of the community's heritage, through the donation and relocation of the Winger House to the Pickering Museum Village; and FURTHER THAT copies of this resolution be forwarded to: . Federal Minister of Public Works and Government Services . The Honourable Dan McTeague, MP, Pickering-Ajax-Uxbridge CARRIED -7- Council Meeting Minutes Monday, Decem her 15, 2003 7:30 PM Recorded Vote: Yes: Councillors Ashe, Brenner, Holland, Johnson, McLean, Pickles and Mayor Ryan Council considered the following motion in conjunction with the above resolution: Resolution #177/03(a) Moved by Councillor McLean Seconded by Councillor Holland That the following clause be inserted in the resolution before the operative clause: WHEREAS the Honourable Dan McTeague, MP, has been very supportive of the Pickering Museum Village and the acquisition of the Winger House; CARRIED Resolution #178/03 Moved by Councillor Holland Seconded by Councillor McLean THAT the Council of the Corporation of the City of Pickering hereby gives pre-budget approval for the purchase and installation of a defibrillator at the Don Beer Arena; and FURTHER THAT staff be directed to work in partnership with the Men's Progress Club to have the Club pay for and install a second defibrillator to be available at the Delaney and O'Brien ice rinks; and FURTHER THAT the purchase and installation of the referenced defibrillators be undertaken as soon as possible. CARRIED 00 pY-'-AWS That Councillor Holland, seconded by Councillor Johnson, took leave to introduce by- laws of the City of Pickering: - 8- ~.O~ I' I . "., 'I Council Meeting Minutes Monday, December 15,2003 7:30 PM By-law Number 6210/03 Being a by-law to authorize the temporary borrowing of moneys to meet the current and capital expenditures of the City of Pickering for the year 2004. By-law Number 6212/03 Being a by-law to dedicate Lot 112A, Registrar's Compiled Plan 1051, Pickering and Blocks 22,24,25 and 26, Plan 40M-2155, Pickering, as public highways. Councillor McLean declared an interest in By-law 6212/03 as he has purchased property in Plan 40M-2155. By-law Number 6213/03 Being a by-law to exempt Block 1, Plan 40M-2177, Pickering, from part lot control. Councillor Pickles declared an interest in By-law Number 6213/03 as he has an agreement to purchase property from this developer. By-law Number 6214/03 Being a by-law to amend By-law Number 5999/02 to provide remuneration and benefits for Members of Council. CARRIED THIRD READING: Councillor Holland, seconded by Councillor Johnson, moved that By-law Numbers 6210/03,6212/03,6213/03 and 6214/03, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED - 9- 8. 9. 10. 11. 12. 13. Council Meeting Minutes Monday, December 15,2003 7:30 PM VI OTHER BUSINESS 1. Councillor Brenner advised of the changes at the Ajax Pickering Hospital to include a 25% reduction in acute care beds and a change to Level One births allowing for GP births only, transferring all other births to a hospital anywhere in Ontario. He gave notice of a motion requesting a reversal of the changes and full public consultation. 2. Councillor Holland advised of the continuing Winteriest events over the holiday season and acknowledged the beautiful mural painted by Martin Purcel. 3. Councillor Holland advised of his appointment to the Durham Region Police Services Board. 4. Councillor Holland spoke of the deplorable treatment of residents by the staff of PAW and the need to address this situation. 5. Councillor McLean reiterated Councillor Holland's comments with respect to PAW. 6. Councillor McLean commended Durham Regional Police on the excellent response with respect to the theft at his new residence. 7. Councillor McLean once again requested staff to vigorously enforce the Handicapped Parking By-law. Councillor McLean gave notice of a motion concerning the Pickering Museum Village. Councillor Pickles advised of the reception for John Allen Cameron to receive the Order of Canada. Councillor Pickles, on behalf of his family, wished residents, Council and staff a Merry Christmas and Happy New Year. Councillor Ashe suggested that a letter be forwarded to The Honourable Dan McTeague by Mayor Ryan. Councillor Ashe welcomed Councillor Holland to the Police Services Board. Councillor Ashe also wished all a Merry Christmas and Happy New Year. - 10- Council Meeting Minutes Monday, Decem ber 15, 2003 7:30 PM 15. 16. 17. 18. 19. 20. 14. Councillor Johnson advised of the various events taking place over the Christmas season to include the 41st Claremont Lions Christmas Tidings and the 4th Annual Pickering Lions Club New Years Eve party for the Horizon House. Councillor Johnson congratulated those appointed to Veridian. Councillor Johnson congratulated Councillor Brenner on his appointment to CLOCA. Councillor Johnson thanked staff for their support and work and wished all a Merry Christmas. Mayor Ryan acknowledged the hard work of staff and wished Council, staff and residents a Merry Christmas and Happy New Year. The Chief Administrative Officer wish Council, on behalf of staff, a Merry Christmas and Happy New Year. The following matters were considered prior to the regular meeting: a) Councillor Johnson advised of concerns voiced by a Greenwood resident regarding the occupancy of a new residence on Trimble Lane and the lack of proper permits. VII CONFIRMATION BY-LAW By-law Number 6215/03 Councillor Brenner, seconded by Councillor Holland, moved for leave to introduce a By- law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its Regular Meeting of December 15, 2003. CARRIED - 11 - Council Meeting Minutes Monday, Decem ber 15, 2003 7:30 PM VIII ADJOURNMENT The Meeting adjourned at 9:05 PM Recorded Vote: Yes: Councillors Ashe, Brenner, Holland, Johnson, Pickles and Mayor Ryan DATED MAYOR CLERK - 12- Appendix I Planning Committee Report PC 2003-9 That the Planning Committee of the City of Pickering having met on December 8, 2003 presents its ninth report to Council: 1. PLANNING & DEVELOPMENT REPORT PD 43-03 REQUEST TO DEVELOP LANDS BY LAND SEVERANCE 2030606 ONTARIO INC. 526 ROSEBANK ROAD 1. That the request made by 2030606 Ontario Inc., be APPROVED, to permit the division of the land, being Lot 88, Plan 350 (municipally known as 526 Rosebank Road) by land severance rather than a plan of subdivision, subject to the lotting pattern being consistent with the lotting pattern of the draft approved plan of subdivision 18T-86015. 2. PLANNING & DEVELOPMENT REPORT PD 40-03 DURHAM REGION TRANSPORTATION MASTER PLAN CITY OF PICKERING COMMENTS ON RECOMMENDED PLAN 1. That the comments contained in Report PD 40-03 of the Director, Planning & Development and the Director, Operations & Emergency Services, be ENDORSED as the City's comments on the Durham Region Transportation Master Plan: Recommended Plan - October 2003; and 2. That Regional Council be requested to AMEND the recommended Transportation Master Plan, prior to the Plan's approval, as follows: . on Figure 16 - Proposed Regional Road Expansion Projects (2004 - 2021), which identifies road projects to be funded and constructed by the Region of Durham up to 2021; . add two north-south arterial roads connecting Taunton Road with the proposed Highway 407 interchanges (which are not located at North Road and Sideline 24) and Highway 7; . delete the easterly diversion and separate bridge crossing of West Duffins Creek for Whites Road, and replace it with a widening of the current Whites Road alignment to Taunton Road and an expansion to the current capacity of the Taunton Road bridge; . update any related text and appendices as required; and - 13- Appendix I Planning Committee Report PC 2003-9 3. That Regional Council be advised that Pickering Council reaffirms its opposition to the designation of Dixie Road as a Type B arterial road, and that Regional Council be requested to AMEND the recommended Transportation Master Plan, prior to the Plan's approval, as follows: . on Figure 13.2 - Freeway and Arterial Road Network, which shows the ultimate road network, to change the designation of Dixie Road from a Type B arterial to a Type C arterial road, . and update any related text or appendices as required. 4. That Regional Council be requested to AMEND the recommended Transportation Master Plan, prior to the Plan's approval, as follows: . technical changes on Figure 16 - Proposed Regional Road Expansion Projects (2004 - 2021), including; . . a more easterly realignment of the Brock Road by-pass of Brougham to be consistent with the alignment identified in the draft Environmental Assessment; and, . a more easterly realignment of the Westney Road by-pass of Greenwood consistent with the Pickering Official Plan; . technical changes on Figure 13.2 - Freeway and Arterial Road Network, which shows the ultimate road network, including; . a more northerly alignment of the east-west Type C arterial crossing Brock Road within the Duffin Heights Neighbourhood, to be consistent with refinements in the approval of revision 1 to modification 1 to the Pickering Official Plan; and, . adjustment northerly of the shading used to identify urban areas to follow the St. Lawrence & Hudson (formerly C.P. Belleville) rail line west of Whites Road, to be consistent with Figure 16 and the current urban area boundary in the Durham Regional Official Plan; 5. That Regional Council be requested to ADDRESS funding for the north-south arterial roads to be added to the Plan; and 6 That the Director, Planning & Development be directed to APPEAL the Regional Road Improvement Projects described in the Recommended Durham Region Transportation Master Plan dated October 2003, to the Minister of the Environment; and that the letter of appeal advise the Minister of the City's significant concerns regarding the Transportation Master Plan that have been raised with Regional staff but to date have not been resolved to the City's satisfaction; and that the appeal letter be forwarded to the - 14- Appendix I Planning Committee Report PC 2003-9 Minister of the Environment by December 10, 2003, and copied to the Regional Clerk. 7. That the City Clerk FORWARD a copy of Report PD 40-03 and Planning Committee's decision the day after the Planning Committee meeting in order to meet the Region's December 10 deadline for comments, and subsequently, ADVISE the Region of Durham Council of Pickering Council's decision the day after the City Council meeting in light of the Region's December 17, 2003, Committee of the Whole and Council meeting. 3. PLANNING & DEVELOPMENT REPORT PD 41-03 WATERSHED PLANNING INITIATIVES 1. That Report PD 41-03 concerning the TRCA's Watershed Planning Initiatives be RECEIVED for information. 2. That Report PD 41-03 of the Director, Planning & Development be ENDORSED as the City's comments on the TRCA's Watershed Planning Initiatives; and 3. That a copy of Report PD 41-03 be FORWARDED to the Toronto and Region Conservation Authority and to the Region of Durham for their information. - 15- Appendix I Committee of the Whole Report COW 2003-10 That the Committee of the Whole of the City of Pickering having met on December 8, 2003, presents its tenth report to Council and recommends: 1. CLERK'S REPORT CL 29-03 APPLICATION FOR VARIANCE FROM SIGN BY-LAW That the application dated November 3, 2003 submitted by John Byberg for a variance to By-law 2439/87 (Signs) to permit a billboard sign on the south side of Highway #7 immediately west of the east intersection of Highway #7 and Concession 6 Road BE REFUSED. 2. REPORT OF THE MUSEUM ADVISORY COMMITTEE YEARS 2001-2003 That the Report of the Pickering Museum Village Advisory Committee dated October 31, 2003 providing an overview of the activities of the Committee during the years 2001-2003 be received. 3. CLERK'S REPORT CL 30-03 COUNCIL REMUNERATION MINOR AMENDMENTS 1. That Clerk's Report CL 30-03 respecting Council Remuneration and Communications Policy be received; and 2. That the draft by-law to implement the amendments with respect to remuneration, per diem payments and life insurance be forwarded to Council for enactment. 3. That Resolution #97/02, Item #2, to establish a Communications Policy be amended by deleting Section 8(b) and substituting therefore the following: 8(b) The City will cover the cost of preparing, printing and mailing newsletters, neighbourhood letters and cooperative letters as well as the cost of creating and maintaining a website. A budget per Councillor of $7,500 for the first calendar year, $7,500 for the second calendar year and $6,000 for the final calendar year of a term will be provided for these items. If the budget is under spent in any given year, there will be no carry-forward of dollars to subsequent budgets. - 16- Appendix I Committee of the Whole Report COW 2003-10 4. PROCLAMATION RACING AGAINST DRUGS. DURHAM WEEK - MAY 2-7.2004 That Mayor Ryan be authorized to proclaim the week of May 2-7,2004 as Racing Against Drugs Durham Week. - 17-