HomeMy WebLinkAboutDecember 15, 2003
Council Meeting Minutes
Monday, December 15,2003
7:30 PM
PRESENT:
Mayor David Ryan
COUNCILLORS:
K. Ashe
M. Brenner
M. Holland
R. Johnson
B. McLean
D. Pickles
ALSO PRESENT:
1. J. Quinn
E. Buntsma
N. Carroll
G. Paterson
B. Taylor
D. Kearns
- Chief Administrative Officer
- Director, Operations & Emergency Services
- Director, Planning & Development
- Director, Corporate Services & Treasurer
- City Clerk
- Committee Coordinator
ADOPTION OF MINUTES
Regular Meeting of December 1 2003
Special Meeting of December 8,2003
II
PRESENTATION
1.
Councillor McLean presented City pins and the City flag to the coaches and
players of the Pickering Panthers hockey team who will be going to Europe this
winter to play in a tournament.
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Council Meeting Minutes
Monday, Decem ber 15, 2003
7:30 PM
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1.
Pat Dunnill, representing the Pickering Museum Village Foundation, addressed
Council in support of the Notice of Motion concerning the acquisition of the
Winger House from the Federal Government. He further requested that Council
provide funding to the Museum in the amount of $150,000 per year for three
years.
IV
RESOLUTIONS
Resolution #168/03
Moved by Councillor Brenner
Seconded by Councillor Holland
That the Report of the Planning Committee dated December 8, 2003, be adopted.
CARRIED
Resolution #169/03
Moved by Councillor Pickles
Seconded by Councillor Holland
That the Report of the Committee of the Whole dated December 8, 2003, be adopted
with the following:
Item #1
Recorded Vote:
Yes: Councillors Brenner, Holland, McLean and Mayor Ryan
No: Councillors Ashe, Johnson and Pickles
CARRIED
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Council Meeting Minutes
Monday, December 15,2003
7:30 PM
Resolution #170/03
Moved by Councillor Pickles
Seconded by Councillor McLean
1.
That Report OES 42-03 regarding the supply and delivery of a 5-Ton Tandem
Dump Truck, be received; and
2.
That Quotation No. Q-36-2003 submitted by Scarborough Truck Centre for the
supply and delivery of a 5-Ton Tandem Dump Truck in the amount of
$184,705.00, plus applicable taxes (Total $212,410.75) resulting in a net cost of
$205,022.892 be accepted; and
3.
The total funding of $205,023.00, be approved; and
4.
That Council authorize the Director, Corporate Services & Treasurer to finance
the purchase through the issuance of debt through the Region of Durham; and
a. Debt financing not exceed the amount of $205,000 for a period not exceeding
five (5) years, at a rate to be determined;
b. Financing and repayment charges in the amount of approximately $45,900 be
included in the annual Current Budget for the City of Pickering commencing in
2004 and continuing thereafter until the loan is repaid;
c. The remaining balance of $23.00 be funded from the 2003 Current Budget;
d. The Director, Corporate Services & Treasurer has certified that this loan and
the repayment thereof falls within the City's Debt and Financial Obligations
approved Annual Repayment Limit for debt and other financial obligations for
2003, as established by the Province for municipalities in Ontario;
e. The Treasurer be authorized to take any actions necessary in order to effect
the foregoing; and
Staff at the City of Pickering be given the authority to give effect thereto.
5.
CARRIED
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Council Meeting Minutes
Monday, December 15,2003
7:30 PM
Resolution #171/03
Moved by Councillor Holland
Seconded by Councillor Brenner
That Report CS 43-03 concerning Formal Quotations - Quarterly Report for Information,
of the Director, Corporate Services & Treasurer, be received for information.
CARRIED
Resolution #172/03
Moved by Councillor Brenner
Seconded by Councillor Ashe
That Report CS 44-03 from the Director, Corporate Services & Treasurer, concerning
Cash Position Report as at September 30,2003, be received for information.
CARRIED
Resolution #173/03
Moved by Councillor Pickles
Seconded by Councillor Holland
1.
That Report CS 45-03 concerning Section 357/358 of the Municipal Act -
Adjustment to Taxes, from the Corporate Services & Treasurer, be received; and
2.
That the write-off of taxes as provided under Section 357/358 of the Municipal
Act, 2001 be approved; and
3.
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
CARRIED
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4.
Council Meeting Minutes
Monday, Decem her 15, 2003
7:30 PM
Resolution #174/03
Moved by Councillor Holland
Seconded by Councillor Brenner
1.
That Report CS 46-03 concerning Section 357/358 of the Municipal Act -
Adjustment to Taxes - Public Works Canada, from the Director, Corporate
Services Treasurer, be received; and
2.
That the write-off of taxes as provided under Section 357 and 358 of the
Municipal Act, RS.O. 2001, as amended, be approved; and
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
3.
CARRIED
Councillor Johnson declared an interest in this item as the home he resides in is
owned by Public Works Canada.
Resolution #175/03
Moved by Councillor McLean
Seconded by Councillor Holland
1.
That Report CS 47-03 concerning 2004 Interim Spending Authority, from the
Director, Corporate Services & Treasurer, be received; and
2.
That the 2004 Interim Operating Expenditures be approved at 50% of the prior
years' budget including exceptions as contained in Attachment 1, pending
approval of the formal 2004 Current Budgets by Council; and
3.
That the Treasurer be authorized to transfer to the Ajax Pickering Transit
Authority (APT A) a maximum of 50% of APTA (City of Pickering's share) prior
years budget, pending approval of the formal APT A 2004 Current Budgets by
Council; and
That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
CARRIED
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Council Meeting Minutes
Monday, Decem ber 15, 2003
7:30 PM
Resolution #176/03
Moved by Councillor Ashe
Seconded by Councillor Pickles
1.
That Report CS 48-03 from the Director, Corporate Services & Treasurer,
concerning 2004 Temporary Borrowing By-law, be received; and
That the temporary borrowing limit to meet 2004 current expenditures pending
receipt of taxes and other revenues be established at $24,000,000 for the period
January 1, 2004 to September 30, 2004 inclusive, and $12,000,000 thereafter
until December 31,2004; and
2.
3.
That the temporary borrowing limit for capital purposes for 2004 be established at
$13,000,000; and
4.
That the attached By-law be read three times and passes; and
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
5.
CARRIED
Resolution #177/03
Moved by Councillor McLean
Seconded by Councillor Ashe
WHEREAS the Pickering Museum Village is a recognized and invaluable historical and
educational resource to the community, and delivers heritage learning programs to over
15,000 students annually; and
WHEREAS the public programs undertaken at the museum are made possible through
the enthusiastic participation of a dedicated group of volunteers, local community
organizations, service clubs and businesses; and
WHEREAS the Brougham Central Hotel at the Pickering Museum Village currently
houses public and staff facilities essential to the operation of programs; and
WHEREAS the Brougham Central Hotel is planned for relocation and restoration to a
Temperance Hotel as the next joint undertaking by the City and the Pickering Museum
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Council Meeting Minutes
Monday, December 15,2003
7:30 PM
Village Foundation, a project which was supported by Council under Resolution #99/02;
and
WHEREAS, in conjunction with the Hotel restoration, it will be necessary to provide
kitchen, meeting, public washrooms and storage space in support of the day t day
teaching and maintenance activities at the Village; and
WHEREAS significant expenditures have been undertaken to date by the Pickering
Museum Village Foundation in site preparation and consulting towards the Hotel
restoration project; and
WHEREAS the Foundation has committed to fully funding the relocation and restoration
of the Hotel at a cost of approximately $500,000, contingent on the provision of a
program operations centre; and
WHEREAS Council authorized staff to negotiate the acquisition of a suitable at-risk
heritage building on Federal lands in order to establish a new operations centre in the
Pickering Museum Village; and
WHEREAS the assessment of buildings located on Federal lands undertaken by
heritage preservation consultants retained by the Pickering Museum Village Foundation
recommended that the Winger House, currently unused, be relocated to the Village,
preserved and adapted for use as an operations centre; and
WHEREAS Federal Government policies require that its buildings be disposed of in a
manner that protects their heritage character, and in the event this building is not
relocated it will be demolished; and
WHEREAS the Honourable Dan McTeague, MP, has been very supportive of the
Pickering Museum Village and the acquisition of the Winger House;
NOW THEREFORE the Council of the Corporation of the City of Pickering formally
requests that the Federal Government enable and contribute to the preservation of an
example of the community's heritage, through the donation and relocation of the Winger
House to the Pickering Museum Village; and
FURTHER THAT copies of this resolution be forwarded to:
. Federal Minister of Public Works and Government Services
. The Honourable Dan McTeague, MP, Pickering-Ajax-Uxbridge
CARRIED
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Council Meeting Minutes
Monday, Decem her 15, 2003
7:30 PM
Recorded Vote:
Yes: Councillors Ashe, Brenner, Holland, Johnson, McLean, Pickles and Mayor Ryan
Council considered the following motion in conjunction with the above resolution:
Resolution #177/03(a)
Moved by Councillor McLean
Seconded by Councillor Holland
That the following clause be inserted in the resolution before the operative clause:
WHEREAS the Honourable Dan McTeague, MP, has been very supportive of the
Pickering Museum Village and the acquisition of the Winger House;
CARRIED
Resolution #178/03
Moved by Councillor Holland
Seconded by Councillor McLean
THAT the Council of the Corporation of the City of Pickering hereby gives pre-budget
approval for the purchase and installation of a defibrillator at the Don Beer Arena; and
FURTHER THAT staff be directed to work in partnership with the Men's Progress Club
to have the Club pay for and install a second defibrillator to be available at the Delaney
and O'Brien ice rinks; and
FURTHER THAT the purchase and installation of the referenced defibrillators be
undertaken as soon as possible.
CARRIED
00 pY-'-AWS
That Councillor Holland, seconded by Councillor Johnson, took leave to introduce by-
laws of the City of Pickering:
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Council Meeting Minutes
Monday, December 15,2003
7:30 PM
By-law Number 6210/03
Being a by-law to authorize the temporary borrowing of moneys to meet the current and
capital expenditures of the City of Pickering for the year 2004.
By-law Number 6212/03
Being a by-law to dedicate Lot 112A, Registrar's Compiled Plan 1051, Pickering and
Blocks 22,24,25 and 26, Plan 40M-2155, Pickering, as public highways.
Councillor McLean declared an interest in By-law 6212/03 as he has purchased
property in Plan 40M-2155.
By-law Number 6213/03
Being a by-law to exempt Block 1, Plan 40M-2177, Pickering, from part lot control.
Councillor Pickles declared an interest in By-law Number 6213/03 as he has an
agreement to purchase property from this developer.
By-law Number 6214/03
Being a by-law to amend By-law Number 5999/02 to provide remuneration and benefits
for Members of Council.
CARRIED
THIRD READING:
Councillor Holland, seconded by Councillor Johnson, moved that By-law Numbers
6210/03,6212/03,6213/03 and 6214/03, be adopted and the said by-laws be now read
a third time and PASSED and that the Mayor and Clerk sign the same and the seal of
the Corporation be affixed thereto.
CARRIED
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8.
9.
10.
11.
12.
13.
Council Meeting Minutes
Monday, December 15,2003
7:30 PM
VI
OTHER BUSINESS
1.
Councillor Brenner advised of the changes at the Ajax Pickering Hospital to
include a 25% reduction in acute care beds and a change to Level One births
allowing for GP births only, transferring all other births to a hospital anywhere in
Ontario. He gave notice of a motion requesting a reversal of the changes and
full public consultation.
2.
Councillor Holland advised of the continuing Winteriest events over the holiday
season and acknowledged the beautiful mural painted by Martin Purcel.
3.
Councillor Holland advised of his appointment to the Durham Region Police
Services Board.
4.
Councillor Holland spoke of the deplorable treatment of residents by the staff of
PAW and the need to address this situation.
5.
Councillor McLean reiterated Councillor Holland's comments with respect to
PAW.
6.
Councillor McLean commended Durham Regional Police on the excellent
response with respect to the theft at his new residence.
7.
Councillor McLean once again requested staff to vigorously enforce the
Handicapped Parking By-law.
Councillor McLean gave notice of a motion concerning the Pickering Museum
Village.
Councillor Pickles advised of the reception for John Allen Cameron to receive the
Order of Canada.
Councillor Pickles, on behalf of his family, wished residents, Council and staff a
Merry Christmas and Happy New Year.
Councillor Ashe suggested that a letter be forwarded to The Honourable Dan
McTeague by Mayor Ryan.
Councillor Ashe welcomed Councillor Holland to the Police Services Board.
Councillor Ashe also wished all a Merry Christmas and Happy New Year.
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Council Meeting Minutes
Monday, Decem ber 15, 2003
7:30 PM
15.
16.
17.
18.
19.
20.
14.
Councillor Johnson advised of the various events taking place over the
Christmas season to include the 41st Claremont Lions Christmas Tidings and the
4th Annual Pickering Lions Club New Years Eve party for the Horizon House.
Councillor Johnson congratulated those appointed to Veridian.
Councillor Johnson congratulated Councillor Brenner on his appointment to
CLOCA.
Councillor Johnson thanked staff for their support and work and wished all a
Merry Christmas.
Mayor Ryan acknowledged the hard work of staff and wished Council, staff and
residents a Merry Christmas and Happy New Year.
The Chief Administrative Officer wish Council, on behalf of staff, a Merry
Christmas and Happy New Year.
The following matters were considered prior to the regular meeting:
a) Councillor Johnson advised of concerns voiced by a Greenwood resident
regarding the occupancy of a new residence on Trimble Lane and the lack of
proper permits.
VII
CONFIRMATION BY-LAW
By-law Number 6215/03
Councillor Brenner, seconded by Councillor Holland, moved for leave to introduce a By-
law of the City of Pickering to confirm those proceedings of the Council of the
Corporation of the City of Pickering at its Regular Meeting of December 15, 2003.
CARRIED
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Council Meeting Minutes
Monday, Decem ber 15, 2003
7:30 PM
VIII ADJOURNMENT
The Meeting adjourned at 9:05 PM
Recorded Vote:
Yes: Councillors Ashe, Brenner, Holland, Johnson, Pickles and Mayor Ryan
DATED
MAYOR
CLERK
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Appendix I
Planning Committee Report
PC 2003-9
That the Planning Committee of the City of Pickering having met on December 8, 2003
presents its ninth report to Council:
1.
PLANNING & DEVELOPMENT REPORT PD 43-03
REQUEST TO DEVELOP LANDS BY LAND SEVERANCE
2030606 ONTARIO INC.
526 ROSEBANK ROAD
1. That the request made by 2030606 Ontario Inc., be APPROVED, to permit
the division of the land, being Lot 88, Plan 350 (municipally known as 526
Rosebank Road) by land severance rather than a plan of subdivision, subject
to the lotting pattern being consistent with the lotting pattern of the draft
approved plan of subdivision 18T-86015.
2.
PLANNING & DEVELOPMENT REPORT PD 40-03
DURHAM REGION TRANSPORTATION MASTER PLAN
CITY OF PICKERING COMMENTS ON RECOMMENDED PLAN
1. That the comments contained in Report PD 40-03 of the Director, Planning &
Development and the Director, Operations & Emergency Services, be
ENDORSED as the City's comments on the Durham Region Transportation
Master Plan: Recommended Plan - October 2003; and
2. That Regional Council be requested to AMEND the recommended
Transportation Master Plan, prior to the Plan's approval, as follows:
. on Figure 16 - Proposed Regional Road Expansion Projects (2004 -
2021), which identifies road projects to be funded and constructed by the
Region of Durham up to 2021;
. add two north-south arterial roads connecting Taunton Road with the
proposed Highway 407 interchanges (which are not located at North
Road and Sideline 24) and Highway 7;
. delete the easterly diversion and separate bridge crossing of West
Duffins Creek for Whites Road, and replace it with a widening of the
current Whites Road alignment to Taunton Road and an expansion to
the current capacity of the Taunton Road bridge;
. update any related text and appendices as required; and
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Appendix I
Planning Committee Report
PC 2003-9
3. That Regional Council be advised that Pickering Council reaffirms its
opposition to the designation of Dixie Road as a Type B arterial road, and that
Regional Council be requested to AMEND the recommended Transportation
Master Plan, prior to the Plan's approval, as follows:
. on Figure 13.2 - Freeway and Arterial Road Network, which shows the
ultimate road network, to change the designation of Dixie Road from a
Type B arterial to a Type C arterial road,
. and update any related text or appendices as required.
4. That Regional Council be requested to AMEND the recommended
Transportation Master Plan, prior to the Plan's approval, as follows:
. technical changes on Figure 16 - Proposed Regional Road Expansion
Projects (2004 - 2021), including; .
. a more easterly realignment of the Brock Road by-pass of Brougham
to be consistent with the alignment identified in the draft Environmental
Assessment; and,
. a more easterly realignment of the Westney Road by-pass of
Greenwood consistent with the Pickering Official Plan;
. technical changes on Figure 13.2 - Freeway and Arterial Road Network,
which shows the ultimate road network, including;
. a more northerly alignment of the east-west Type C arterial crossing
Brock Road within the Duffin Heights Neighbourhood, to be consistent
with refinements in the approval of revision 1 to modification 1 to the
Pickering Official Plan; and,
. adjustment northerly of the shading used to identify urban areas to
follow the St. Lawrence & Hudson (formerly C.P. Belleville) rail line
west of Whites Road, to be consistent with Figure 16 and the current
urban area boundary in the Durham Regional Official Plan;
5. That Regional Council be requested to ADDRESS funding for the north-south
arterial roads to be added to the Plan; and
6 That the Director, Planning & Development be directed to APPEAL the
Regional Road Improvement Projects described in the Recommended
Durham Region Transportation Master Plan dated October 2003, to the
Minister of the Environment; and that the letter of appeal advise the Minister
of the City's significant concerns regarding the Transportation Master Plan
that have been raised with Regional staff but to date have not been resolved
to the City's satisfaction; and that the appeal letter be forwarded to the
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Appendix I
Planning Committee Report
PC 2003-9
Minister of the Environment by December 10, 2003, and copied to the
Regional Clerk.
7. That the City Clerk FORWARD a copy of Report PD 40-03 and Planning
Committee's decision the day after the Planning Committee meeting in order
to meet the Region's December 10 deadline for comments, and
subsequently, ADVISE the Region of Durham Council of Pickering Council's
decision the day after the City Council meeting in light of the Region's
December 17, 2003, Committee of the Whole and Council meeting.
3.
PLANNING & DEVELOPMENT REPORT PD 41-03
WATERSHED PLANNING INITIATIVES
1. That Report PD 41-03 concerning the TRCA's Watershed Planning Initiatives
be RECEIVED for information.
2. That Report PD 41-03 of the Director, Planning & Development be
ENDORSED as the City's comments on the TRCA's Watershed Planning
Initiatives; and
3. That a copy of Report PD 41-03 be FORWARDED to the Toronto and Region
Conservation Authority and to the Region of Durham for their information.
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Appendix I
Committee of the Whole Report
COW 2003-10
That the Committee of the Whole of the City of Pickering having met on December 8,
2003, presents its tenth report to Council and recommends:
1.
CLERK'S REPORT CL 29-03
APPLICATION FOR VARIANCE FROM SIGN BY-LAW
That the application dated November 3, 2003 submitted by John Byberg for a
variance to By-law 2439/87 (Signs) to permit a billboard sign on the south side of
Highway #7 immediately west of the east intersection of Highway #7 and
Concession 6 Road BE REFUSED.
2.
REPORT OF THE MUSEUM ADVISORY COMMITTEE
YEARS 2001-2003
That the Report of the Pickering Museum Village Advisory Committee dated
October 31, 2003 providing an overview of the activities of the Committee
during the years 2001-2003 be received.
3.
CLERK'S REPORT CL 30-03
COUNCIL REMUNERATION
MINOR AMENDMENTS
1. That Clerk's Report CL 30-03 respecting Council Remuneration and
Communications Policy be received; and
2. That the draft by-law to implement the amendments with respect to
remuneration, per diem payments and life insurance be forwarded to Council
for enactment.
3. That Resolution #97/02, Item #2, to establish a Communications Policy be
amended by deleting Section 8(b) and substituting therefore the following:
8(b) The City will cover the cost of preparing, printing and mailing
newsletters, neighbourhood letters and cooperative letters as well as the
cost of creating and maintaining a website. A budget per Councillor of
$7,500 for the first calendar year, $7,500 for the second calendar year
and $6,000 for the final calendar year of a term will be provided for these
items. If the budget is under spent in any given year, there will be no
carry-forward of dollars to subsequent budgets.
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Appendix I
Committee of the Whole Report
COW 2003-10
4.
PROCLAMATION
RACING AGAINST DRUGS. DURHAM WEEK - MAY 2-7.2004
That Mayor Ryan be authorized to proclaim the week of May 2-7,2004 as Racing
Against Drugs Durham Week.
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