HomeMy WebLinkAboutCS 47-03
REPORT TO COUNCIL
Report Number: CS 47-03
Date: December 1 , 2003
From:
Gillis A. Paterson
Director, Corporate SeNices & Treasurer
Subject:
2004 Interim Spending Authority
Recommendation:
1. That Report CS 47-03 from the Director, Corporate SeNices & Treasurer be
received; and that:
2. the 2004 Interim Operating Expenditures be approved at 50% of the prior years'
budget including exceptions as contained in Attachment 1, pending approval of the
formal 2004 Current Budgets by Council;
3. the Treasurer be authorized to transfer to the Ajax Pickering Transit Authority
(APTA) a maximum of 50% of APTA (City of Pickering's share) prior years budget,
pending approval of the formal APT A 2004 Current Budgets by Council; and,
4. the appropriate City of Pickering officials be authorized to take the necessary
actions to give effect thereto.
Executive Summary:
Not applicable
Financial Implications: Adoption of interim current operating appropriations does
not constitute approval of a formal budget but rather is required to provide funding
authorization for the payment of salaries and wages and such other accounts as may
be necessary for normal day-to-day operations of the City. At the conclusion of the
Budget process, all interim current operating appropriations are nullified and replaced
with the detail appropriations as approved by Council.
Background: Each year, pending approval by City Council of the annual Operating
Budget, it is necessary to provide expenditure authority respecting the payment of
accounts for the interim period from January 1 until the Budget is adopted by Council.
Report CS 47-03
Date: December 1, 2003
Subject: 2004 Interim Spending Authority
Page 2
Such authority is in the form of interim current operating appropriations to meet
estimated expense requirements of the individual departments, agencies and boards.
The 2003 Current Budget was considered by Council in March 2003. Fiscal year 2004
may prove to be as challenging as 2001 to 2003 due mainly to Bill 140 and its impact
on taxation. As of 2003, we are still making adjustments to the property taxes affected
by re-classification and some of these taxes were paid as far back as 2001.
Therefore, we are seeking approval to provide for interim spending authority for up to
the first six months of 2004 or when Council approves the 2004 Budget, whichever
occurs first.
At the conclusion of the budget process, all interim appropriations are nullified and
replaced with the detail appropriations as approved by Council.
Appropriate adjustments have been made in the departmental appropriations listed as
Attachment 1 where the spending patterns indicates that something greater than 6/12's
will be necessary for the first six months of 2004 such as snow clearing (Roads). The
Interim Appropriations as listed are based upon the former administrative structure of
the City and being the basis upon which the 2003 Budget was presented and
approved.
With the transfer of the Public Transit and Specialized Services to the Ajax Pickering
Transit Authority (APT A), we continue to exclude this expenditure from the City of
Pickering's budget. Instead, the City of Pickering's share of APT A's expenditures is
addressed separately in Recommendation 3.
Any capital projects proposed prior to the approval of 2004 Capital budget will require
specific approval by Council.
Attachments:
1.
2004 Interim Appropriations for Current Budget Operating Expenditures
Report CS 47-03
Date: December 1, 2003
Subject: 2004 Interim Spending Authority
Page 3
Prepared By:
Approved I Endorsed By:
~~~
Caryn Kong
Senior Financial Analyst
~~~ ~ ~~
~ -
~Iis A. Paterson
Director, Corporate Services & Treasurer
GAP:vw
Attachment
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City,Co~ll1ci~\ It'
,"'-' ""..:;.':f~< \ -J
....,,/ /i.- '}""~!
I
""'........,~,...,.~------...., ..
ATTACHMEr-n 11-1 "" #. ~..:i 7-05
CITY OF PICKERING
2004 INTERIM CURRENT OPERATING APPROPRIATIONS
2004
(Jan 1 - June 30)
2003 INTERIM
DEPARTMENT BUDGET APPROPRIATION
2111 Mayor $ 159,791 $ 79,896
2113 Council 431,483 215,742
2121 CAO. Office 313,045 156,523
2129 Customer Care Centre 129,461 64,731
2122 Clerk Office 478,758 239,379
2191 Elections 235,015 117,508
2198 Records Management 10,000 5,000
2199 Print Shop/Mail Room 371,156 185,578
2220 By-Law 439,048 219,524
2293 Animal Control 268,300 134,150
2743 LA.CAC.
2192 Corporate Projects and Policy 492,827 246,414
2241 Emergency Operation Control Centre 66,999 33,500
2139 Human Resources 542,394 271,197
2141 Safety & Training 91,109 45,555
2125 Legal Services 169,638 84,819
2127 Finance 1,762,391 881,196
2133 Supply & Services 294,533 147,267
2196 Information Technology 532,662 266,331
2190 Corp. License, Contracts & Services 354,715 177,358
2710 Operations & Emerg.Services-Admin. 306,590 153,295
2240 Fire Protection 8,517,505 4,258,753
2320 Roads 3,406,051 2,043,631
2290 Mun. Prop. & Eng. & Admin. 1,174,863 587,432
2132 Property Maintenance 312,020 156,010
2230 Crossing Guards 286,000 143,000
2325 Street Lights 482,800 241,400
2430 Solid Waste 1,519,315 759,658
2718 Parks 2,036,389 1,018,195
2315 Operations Centre-Municipal Garage 702,756 351,378
2124 Civic Complex 398,679 199,340
2572 Senior Citizens Centre 196,916 98,458
2711 Cult. & Rec. Admin. 805,423 402,712
2712 Programs 1,676,402 838,201
2713 Dunbarton Pool 251,353 125,677
2715 Don Beer Arena 863,442 431,721
2719 Community Centres 433,545 216,773
2731 Recreation Complex - Central Core 1,785,458 892,729
2733 Recreation Complex - Pool 620,360 310,180
2735 Recreation Complex - Arenas 614,964 307,482
2744 Museum 323,219 161,610
2610 Plan & Develop - Admin 738,111 369,056
2611 Planning 1,481,776 740,888
2612 Building Services 636,300 318,150
2613 Development Control 450,082 225,041
2745 Libraries 3,485,925 1,742,963
Various-Gen. Govt. 4,642,691 2,321,346
TOTAL $ 45,292,260 $ 22,646,130
APTA $ 4,089,726 $ 2,044,863