HomeMy WebLinkAboutOctober 7, 2003
Council Mee1ting Minutes
Tuesday, CÞctober 7, 2003
7:40 PM
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner
M. Holland
R. Johnson
B. McLean
D. Pickles
D. Ryan
ALSO PRESENT:
E. Buntsma
N. Carroll
G. Paterson
B. Taylor
D. Kearns
- Director, Operations & Emergency Services
- Director, Planning & Development
- Director, Corporate Services & Treasurer
- City Clerk
- Committee Coordinator
ADOPTION OF MINUTES
Regular Meeting of September 15, 2003
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1.
Dave Martin, representing the Pickering Trans Canada Trail Task Force and the
Ajax Trans Canada Trail Task Force, addressed Council with respect to the Trial
throughout the City of Pickering. He thanked Councillor Brenner, the TRCA,
Township of Uxbridge, Town of Ajax, staff and Committee Members for their
involvement. He advised that this trail will be the longest in the world.
2.
Nancy Listro, representing the Kinsale and Area Residents Association,
addressed Council with respect to Kinsale Properties Limited, requesting that the
by-law be carefully reviewed before making any changes to the zoning. She
requested that the residents be kept informed of any movement on this property.
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Council Meeting Minutes
Tuesday, October 7, 2003
7:40 PM
3.
Margaret Williamson, representing the Kinsale and Area Residents Association,
addressed Council with respect to the Highway #7 Auto Wreckers. She
questioned the rumour that an agreement was being considered since the OMB
Appeal was withdrawn. She outlined the residents concerns and the infractions
related to this property.
3.
Andrea Maenza, representing Durham Children's Aid Society, addressed Council
in support of their request to proclaim October, 2003 as Child Abuse Neglect and
the week of October 20-26, 2003 as Foster Family Week.
4.
Allan Knight, Board Chair, Ajax/Pickering Road Watch, provided Council with an
update on Road Watch progress in our Community. He advised of the function
of the committee and the process followed. He thanked the City of Pickering, the
police, the Town of Ajax and businesses for their support of this program.
III
RESOLUTIONS
Resolution #143103 - Appendix I
Moved by Councillor Pickles
Seconded by Councillor McLean
That the Report of the Finance & Operations Committee dated September 22, 2003, be
adopted.
CARRIED
Resolution #144/03
2.
Moved by Councillor Johnson
Seconded by Councillor Holland
1.
That Report OES 35-03, CS 35-03 and OES 28-03, be received for information;
and
That Council endorse, in principal, the Region of Durham's Integrated Waste
Management System consisting of a two or three stream collection of recyclables
and two-stream collection of organics through the separation of kitchen (food
waste) organics in the City of Pickering, and the Region be so advised; and
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Council Meeting Minutes
Tuesday, October 7, 2003
7:40 PM
3.
That the costs associated with the implementation of a kitchen organics
collection program be identified and considered during the City's 2004 Budget
deliberations; and
4.
That Council request the Region of Durham to advise the City of Pickering of the
financial impacts of receiving, processing and disposing of kitchen organics from
the City of Pickering, and advise the City of the Region's long term strategy for
securing a composting facility in Pickering prior to the implementation of a
kitchen organics collection program in the City of Pickering.
CARRIED
Resolution #145/03
Moved by Councillor Ryan
Seconded by Councillor Holland
That Mayor Arthurs be authorized to make the following proclamation:
"Child Abuse Neglect & Prevention Month" - October, 2003
"Foster Family Week" - October 20 to 26, 2003
CARRIED
fJY) ßY-I-AWS
That Councillor Ryan, seconded by Councillor Holland, took leave to introduce by-laws
of the City of Pickering:
By-law Number 6179/03
Being a by-law of The Corporation of the City of Pickering to amend the Payment of
Property Taxes from ten monthly post dated cheque payments to eleven monthly
electronic payments.
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Council Meeting Minutes
Tuesday, October 7, 2003
7:40 PM
By-law Number 6185/03
Being a by-law to amend by-law 2192/86 designating certain highway within the City of
Pickering as through highway.
CARRIED
THIRD READING:
Councillor Ryan, seconded by Councillor Holland, moved that By-law Numbers 6179/03
and 6185/03, be adopted and the said by-laws be now read a third time and PASSED
and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed
thereto.
CARRIED
v
OTHER BUSINESS
1.
Councillor Holland advised that Councillor McLean and himself attended a
meeting with the Durham Board of Education concerning the traffic problems
encountered on Liverpool Road near Pine Ridge Secondary School. He
requested staff investigate solutions to the congestion problem that could be
recommended to the Board.
2.
Councillor Holland commented on the Communications Policy.
Resolution #146/03
Moved by Councillor Holland
Seconded by Councillor Ryan
For Leave to Introduce a Motion concerning the Communications Policy.
CARRIED
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Council Meeting Minutes
Tuesday, October 7,2003
7:40 PM
Resolution #147103
Moved by Councillor Holland
Seconded by Councillor Johnson
That Resolution #97102, Item #2, to establish a Communications Policy for
Members of Council, be amended in Section 8(e) by deleting the second bullet
and substituting the following:
A Councillors City-funded website shall be shut down on or before September 1 st
in the year of a general municipal election. If the site is not shut down by
September 2nd of that year, City IT staff will use their administrative status to shut
down the site under the authority of the CAO. In the event that a Councillor is
acclaimed, the said website may be reactivated on the day following the last day
to withdraw a Nomination.
CARRIED
3.
Councillor Holland requested staff investigate the remedial measures and costs
for the Hydro One spill.
4.
The Director, Operations & Emergency Services, on behalf of staff, congratulated
Mayor Arthurs on his success at the Provincial election and thanked him for his
consistent support of staff.
5.
The following matters were discussed prior to the regular meeting:
a)
Councillor Ryan advised of a charity event being held on Saturday, October
11th, at the West Shore Community Centre for a former resident of Pickering
who has been diagnosed with a terminal illness.
b)
Councillor Holland requested Council's consideration of allowing a group of
musicians who are presently performing in the Millennium Sq. to hold free of
charge performances in the Council Chambers once a week during the
winter months.
c)
Councillor Holland advised that the City of Pickering's Pilot Project will be
considered by the new Regional Council.
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Council Meeting Minutes
Tuesday, October 7,2003
7:40PM
d)
The Director, Operations & Emergency Services distributed and discussed
correspondence concerning Grafton Court and the Region's New Integrated
Waste Diversion Program.
e)
The Director, Operations & Emergency Services advised of a conversation
with Mr. Gary Peck concerning a land transaction.
VI
CONFIRMATION BY-LAW
By-law Number 6186/03
Mayor Arthurs, seconded by Councillor Brenner, moved for leave to introduce a By-law
of the City of Pickering to confirm those proceedings of the Council of the Corporation of
the City of Pickering at its Regular Meeting of October 7, 2003.
CARRIED
VII
ADJOURNMENT
The Meeting adjourned at 8:50 PM
DATED
MAYOR
CLERK
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Appendix I
Finance & Operations Committee Report
FOC 2003-7
That the Finance & Operations Committee of the City of Pickering having met on
September 22,2003, presents its seventh report to Council and recommends:
1.
OPERATIONS & EMERGENCY SERVICES REPORT OES 32-03
DURHAM REGION TRANS CANADA TRAIL
CITY OF PICKERING ALIGNMENT
1. That Report OES 32-03 regarding The Final Report "TOWARD AN INTERIM
ROUTE SELECTION, for The Durham Region Trans Canada Trail" be
received; and
2. That Council support the recommended interim trail alignment as per the
Task Force's recommendation.
2.
OPERATIONS & EMERGENCY SERVICES REPORT OES 34-03
REMEDIATION OF AN URBAN IMPACTED WATERSHED
AND LAGOON, FRENCHMAN'S BAY
FINAL REPORT - JUNE 2003-09-12
1. That Report OES 34-03 regarding "Remediation of an Urban Impacted
Watershed and Lagoon, Frenchman's Bay, City of Pickering, be received for
information; and
2. That staff consult with various external agencies such as TRCA, MNR, DRO
and MOE to discuss the report and next steps, in preparation for a Class
Environmental Assessment to address remediation of Frenchman's Bay; and
3. That Council endorse, in principal, the acceptance of pursuing a flow
balancing system for remediation of Frenchman's Bay; and therefore
a) Direct staff to make the necessary changes to the Storm water section of
Northeast Quadrant Development Guidelines including the deletion of the
specific reference to the Bowood property, located on the south side of
Kingston Road, west of Fairport Road, as the preferred location for a
storm water management facility; and
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Appendix I
Finance & Operations Committee Report
FOC 2003-7
b) Authorize the City Solicitor to advise the Solicitor for Bowood Properties
and the Ontario Municipal Board of the City's changed position respecting
the Bowood property.
CORPORATE SERVICES REPORT CS 39-03
CHANGES TO THE PRE-AUTHORIZED PAYMENT PLAN
3.
1. That Report CS 39-03 concerning Changes to the Pre-Authorized Payment
Plan, of the Director, Corporate Services & Treasurer, be received; and
2. That the attached By-law 6179/03 providing for the changes to the pre-
authorized payment plan from ten monthly post dated cheques to eleven
monthly electronic withdrawals; and
3. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary in order to ensure that the pre-
authorized electronic payment plan is completed on a yearly basis; and
4. That the attached by-law, providing for the changes to the pre-authorized
payment plan, be read three times and passed by Council; and
5. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
4.
CORPORATE SERVICES REPORT CS 32-03
SECTION 357/358 OF THE MUNICIPAL ACT, 2001, AS AMENDED
- ADJUSTMENT TO TAXES
1. That Report CS 32-03 concerning Section 357/358 of the Municipal Act,
2001, as amended - Adjustment to Taxes, of the Director, Corporate Services
& Treasurer, be received; and
2. That the write-off of taxes as provided under Section 357/358 of the Municipal
Act, 2001, be approved; and
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
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Appendix I
Finance & Operations Committee Report
FOC 2003-7
5.
CORPORATE SERVICES REPORT CS 37-03
CASH POSITION REPORT AS AT JUNE 30.2003
That Report CS 37-03, concerning Cash Position Report as at June 30, 2003
from the Director, Corporate Services & Treasurer, be received for information.
CORPORATE SERVICES REPORT CS 31-03
FORMAL QUOTATIONS - QUARTERLY REPORT FOR INFORMATION
6.
That Report CS 31-03 concerning Formal Quotations - Quarterly Report for
Information, of the Director, Corporate Services & Treasurer, be received and
forwarded to Council for information.
7.
LAND ACQUISITION
That staff pursue the acquisition of land based on the verbal report provided.
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