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Finance & Operations Comm ittee
Meeting Minutes
Monday, September 22,2003 at 1 :30 PM
Chair: Councillor Pickles
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner
M. Holland
R. Johnson
B. McLean
D. Pickles
D. Ryan
ALSO PRESENT:
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
G. Paterson - Director, Corporate Services & Treasurer
R. Holborn - Division Head, Municipal Property & Engineering
S. Reynolds - Division Head, Culture & Recreation
S. Karwowski- Manager, Finance & Taxation
D. Kearns - Committee Coordinator
ADOPTION OF MINUTES
Meeting of June 23, 2003
II
PRESENTATION
1.
A presentation was made by Ted Galinis, General Manager, and correspondence
distributed by Neil Killens, Deputy General Manager, Ajax Pickering Transit
Authority, concerning the Second Quarter Performance Report for 2003.
2.
Teresa Johnston, representing The Durham Region Trans Canada Trail,
commented on Report OES 32-03, stating that John McMullen, OALA
Coordinator, Landscape & Parks Development, City of Pickering did an excellent
job in outlining the route of the trail.
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4.
5.
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Finance & Operations Committee
Meeting Minutes
Monday, September 22,2003 at 1:30 PM
Chair: Councillor Pickles
Councillor Johnson declared an interest with respect to the Durham Region Trans
Canada Trail and the access point of his property as this matter is before the
Ontario Municipal Board.
III
MATTERS FOR CONSIDERATION
1.
OPERATIONS & EMERGENCY SERVICES REPORT OES 32-03
DURHAM REGION TRANS CANADA TRAIL
CITY OF PICKERING ALlGHNMENT
Approved
See Recommendation #1
2.
OPERATIONS & EMERGENCY SERVICES REPORT OES 34-03
REMEDIATION OF AN URBAN IMPACTED WATERSHED
AND LAGOON, FRENCHMAN'S BAY
FINAL REPORT - JUNE 2003-09-12
Approved
See Recommendation #2
3.
CORPORATE SERVICES REPORT CS 39-03
CHANGES TO THE PRE-AUTHORIZED PAYMENT PLAN
Approved
By-law Forwarded to Council
See Recommendation #3
CORPORATE SERVICES REPORT CS 32-03
SECTION 357/358 OF THE MUNICIPAL ACT, 2001, AS AMENDED
- ADJUSTMENT TO TAXES
Approved
See Recommendation #4
CORPORATE SERVICES REPORT CS 37-03
CASH POSITION REPORT AS AT JUNE 30. 2003
Ap,proved
See Recommendation #5
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4.
5.
Finance & Operations Committee
Meeting Minutes
Monday, September 22, 2003 at 1 :30 PM
Chair: Councillor Pickles
6.
CORPORATE SERVICES REPORT CS 31-03
FORMAL QUOTATIONS - QUARTERLY REPORT FOR INFORMATION
Approved
See Recommendation #6
IV
STAFF ITEMS FOR DISCUSSION
1.
The Director, Operations & Emergency Services commented on the situation with
respect to the city owned lands on Grafton Court. A report was requested to be
brought before Council at their meeting of October 7th.
2.
Lynn Winterstein, Manager, Corporate Promotions & Economic Development,
advised Council of the celebrations arranged to recognize Perdita Felicien for
winning the gold medal in the 100-metre hurdles at the IAAF World Track & Field
Championships in France.
3.
The Division Head, Municipal Property & Engineering, distributed and discussed
a memorandum concerning Red Light Cameras. The Committee requested that
this matter be brought forward for the December 22 Committee meeting with
input from Police and written response from The Regional Works and Police
Services.
v
OTHER BUSINESS
1.
Councillor Johnson advised of the 2003 Traffic Engineering Workshop to be held
on Thursday, October 23rd in Alliston, Ontario.
2.
Councillor Johnson commented on correspondence he received from a resident
on Rosebank Road and her concern with police response.
3.
Councillor Johnson advised that residents backing onto the Duffins Valley Bike
Trail have raised concerns with respect to back yard vandalism by trail walkers.
Councillor Holland requested staff to remove the fencing at Millennium Square.
Councillor Holland expressed frustration and concern over the congestion
experienced on Liverpool Road North due to the decision to change the
staggered starting schedule at Pine Ridge Secondary School to mass entry.
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10.
Finance & Operations Comm ittee
Meeting Minutes
Monday, September 22, 2003 at 1 :30 PM
Chair: Councillor Pickles
6.
Councillor Ryan stated his concern with respect to traffic on Hoover Drive and
the need for signage.
7.
Councillor Pickles questioned staff on whether or not an application had been
received for traffic calming on Woodview Drive.
8.
Councillor Pickles advised that residents have raised concerns with the work
being undertaken on Brock Road. The Director, Operations & Emergency
Services advised that this work is not for the widening of Brock Road but for
water connections.
9.
The Committee went In Camera at 2:56 PM to consider the following:
a) The Director, Operations & Emergency Services and the Director, Planning &
Development advised Committee on the proposed acquisition of land.
See Recommendation #7
b) Councillor Johnson questioned staff on the procedures followed with respect
to decision making on insurance claims.
c) Councillor Pickles advised of concerns of Kinsale residents respecting Hwy. 7
Auto Wreckers.
The Committee rose from the In Camera session at 3:12 PM
Councillor McLean advised that he would be presenting a plaque to Councillor
Fox for his work on the Pickering/Ajax Animal Control.
VI
ADJOURNMENT
The meeting adjourned at 3: 13 PM.
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Appendix I
Finance & Operations Committee Report
FOC 2003-7
That the Finance & Operations Committee, having met on September 22, 2003,
presents its seventh report to Council and recommends:
1.
OPERATIONS & EMERGENCY SERVICES REPORT OES 32-03
DURHAM REGION TRANS CANADA TRAIL
CITY OF PICKERING AUGHNMENT
1. That Report OES 32-03 regarding The Final Report "TOWARD AN INTERIM
ROUTE SELECTION, for The Durham Region Trans Canada Trail" be
received; and
2. That Council support the recommended interim trail alignment as per the
Task Force's recommendation.
2.
OPERATIONS & EMERGENCY SERVICES REPORT OES 34-03
REMEDIATION OF AN URBAN IMPACTED WATERSHED
AND LAGOON, FRENCHMAN'S BAY
FINAL REPORT - JUNE 2003-09-12
1. That Report OES 34-03 regarding "Remediation of an Urban Impacted
Watershed and Lagoon, Frenchman's Bay, City of Pickering, be received for
information; and
2. That staff consult with various external agencies such as TRCA, MNR, DRO
and MOE to discuss the report and next steps, in preparation for a Class
Environmental Assessment to address remediation of Frenchman's Bay; and
3. That Council endorse, in principal, the acceptance of pursuing a flow
balancing system for remediation of Frenchman's Bay; and therefore
a) Direct staff to make the necessary changes to the Stormwater section of
Northeast Quadrant Development Guidelines including the deletion of the
specific reference to the Bowood prope.rty, located on the south side of
Kingston Road, west of Fairport Road, as the preferred location for a
storm water management facility; and
b) Authorize the City Solicitor to advise the Solicitor for Bowood Properties
and the Ontario Municipal Board of the City's changed position respecting
the Bowood property.
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Appendix I
Finance & Operations Committee Report
FOC 2003-7
3.
CORPORATE SERVICES REPORT CS 39-03
CHANGES TO THE PRE-AUTHORIZED PAYMENT PLAN
1. That Report CS 39-03 concerning Changes to the Pre-Authorized Payment
Plan, of the Director, Corporate Services & treasurer, be received; and
2. That the attached By-law 6179/03 providing for the changes to the pre-
authorized payment plan from ten monthly post dated cheques to eleven
monthly electronic withdrawals; and
3. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary in order to ensure that the pre-
authorized electronic payment plan is completed on a yearly basis; and
4. That the attached By-law, providing for the changes to the pre-authorized
payment plan, be read three times and passed by Council; and
5. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
4.
CORPORATE SERVICES REPORT CS 32-03
SECTION 357/358 OF THE MUNICIPAL ACT, 2001, AS AMENDED
- ADJUSTMENT TO TAXES
1. That Report CS 32-03 concerning Section 357/358 of the Municipal Act,
2001, as amended - Adjustment to Taxes, of the Director, Corporate Services
& Treasurer, be received; and
2. That the write-off of taxes as provided under Section 357/358 of the Municipal
Act, 2001, be approved; and
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
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Appendix I
Finance & Operations Committee Report
FOC 2003-7
5.
CORPORATE SERVICES REPORT CS 37-03
CASH POSITION REPORT AS AT JUNE 30. 2003
That Report CS 37-03, concerning Cash Position Report as at June 30, 2003
from the Director, Corporate Services & Treasurer, be received for information.
6.
CORPORATE SERVICES REPORT CS 31-03
FORMAL QUOTATIONS - QUARTERLY REPORT FOR INFORMATION
That Report CS 31-03 concerning Formal Quotations - Quarterly Report for
Information, of the Director, Corporate Services & Treasurer, be received and
forwarded to Council for information.
7.
LAND ACQUISITION
That staff pursue the acquisition of land based on the verbal report provided.
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