HomeMy WebLinkAboutCS 40-03
Ciú/ 0#
REPORT TO
COMMITTEE OF THE WHOLE
Report Number: CS 40-03
Date: October 1,2003
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject:
Reserve Fund - Doubles Squash Courts
Recommendation:
1. It is recommended that Report CS 40-03 from the Director, Corporate Services &
Treasurer be approved; and that:
2. Council approve the establishment of the Doubles Squash Courts Reserve Fund;
3. the attached By-Law be read three times and passed; and,
4. the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
Executive Summary: Council's formal approval is required to set up a separate
reserve account to receive all proceeds from fundraising initiatives of the Pickering
Squash Club for new doubles squash courts including the surcharge for squash and
combination memberships.
Financial Implications: Non-pending approval of the construction of doubles
squash courts in future Capital Budgets.
Background: Council has passed Resolution #79/03 in its meeting of June 2, 2003
supporting in principle the proposal submitted by Pickering Squash Club for the
construction of two new doubles squash courts.
The Recommendations provide for the establishment of a Reserve Fund in which to
deposit and hold funds raised through the fund raising efforts of the Squash Club. The
actual construction of doubles squash courts will be subject to Council approval
during future Capital Budgets deliberations.
Report CS 40-03
Date: October 1, 2003
Subject: Establishment of Doubles Squash Courts Reserve Fund
Page 2
On June 2, 2003, Council passed Resolution #79/03, Item #5 supporting in principle a
cost sharing partnership with the Pickering Squash Club for new doubles squash
courts at the Pickering Recreation Complex which provided City staff with direction
related to the proposed Pickering Squash Club fund raising initiatives.
Council approval is required to establish the membership surcharge and to transfer
the membership surcharge revenue to the designated reserve account as a
contribution to the fundraising initiatives for new doubles squash courts at the
Pickering Recreation Complex. The following Pickering Recreation Complex squash
and combination membership surcharges require Council approval:
1.
$50.00 surcharge added to adult/family annual squash and combination
memberships
2.
$25.00 surcharge added to adult/family seasonal squash and combination
memberships
3.
$25.00 surcharge added to seniors/disabled/nighthawk annual squash and
combination memberships
4.
$12.50 surcharge added to seniors/disabled seasonal squash and combination
memberships
5.
No surcharge to youth squash and combination memberships
The Recommendations provide for the establishment of a reserve fund in which to
deposit and hold funds raised through the fund raising efforts of the Squash Club. The
actual construction of doubles squash courts will be subject to Council approval
during future Capital Budget deliberations.
Attachments:
1.
2.
3.
Doubles Squash Courts Reserve Fund By-law
Letter of Intent from Pickering Squash Club
Resolution #79/03
Report CS 40-03
Date: October 1 , 2003
Subject: Establishment of Doubles Squash Courts ReseNe Fund
Page 3
Prepared By:
Approved I Endorsed By:
--~< ~-
Gillis A. Paterson
Director, Corporate SeNices & Treasurer
-e c~,\:- ó~ ~
Caryn Kong
Senior Financial Analyst
GAP:vw
Attachments
Copy: Chief Administrative Officer
1/
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO.
/03
II
II
!I
II
'I
II
'I
II
Ii
I[
II
II
II
II
II
ij
I
i
I
Being a by-law to provide for the establishment of a
Reserve Fund to be known as the Doubles Squash
Courts Reserve Fund
WHEREAS under the Municipal Act, S.O., 2001 as amended, Section 417(1),
the Council of the City of Pickering may establish and maintain a reserve fund for
any purpose for which it has authority to expend funds.
WHEREAS the Council of the City of Pickering has endorsed in principle the
construction of two doubles squash courts at the Pickering Recreation Complex.
WHEREAS it is desirable for the City of Pickering to establish such a reserve
fund for the purpose of receiving funding from the Pickering Squash Club,
memberships' surcharges, corporate sponsorships or any third parties for
contributions towards future capital projects or undertaking that may be
considered and approved by Council.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY
OF PICKERING HEREBY ENACTS AS FOllOWS:
1.
The establishment of a reserve fund known as the Doubles Squash
Courts Reserve Fund is hereby authorized.
2.
The Doubles Squash Courts Reserve Fund shall consist of such moneys
paid by Pickering Squash Club, memberships' surcharges, corporate
sponsorships, any third parties and such other funds as the Council may
approve together with the investments made and earnings derived there
from for the specific purpose of fulfilling future capital commitments.
3.
The Doubles Squash Courts Reserve Fund shall be used for the purpose
of paying expenses related to the provision of doubles squash courts, or
such other projects, as the Council of the City of Pickering may approve.
4.
This By-law shall come into force on the date of its enactment.
BY-LAW read a first, second and third time and finally passed the 14th day of
October, 2003.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
c
;"
J'ïACHMENT #2.. TO REPORT#..c:L.Yo, ()~
PUr. ì fS. ì~lr. ì\'~ il \'..' iT r..c: f;::;\ ¡- "
¡ !'!""'..I"~""'i)'."'il7"'¡'.'1
. . . . . r~ ~." 'co" ,C! 6 Ii j
PICKERING ,,' L t~'t:C i ¡ ,. th:J
C!T'V' OF P¡Ci{¡::;:;::,¡¡NG
SQUASH CULTlH9E ß, ni:C¡:?Ei:fr¡ON
OHlJSION
CLUB
Mr. Thomas J. Quinn
Dear Tom:
c I 0 THE PICKERING RECREATION COMPLEX
1867 VALLEY FARM ROAD. SOUTH.
PICKERING. ONTARIO.
December 8, 2002
Please find attached the Pickering Squash Club's letter of intent as to our desire to partner with the City of
Pickering to see the construction of Doubles Squash courts at the Pickering Recreation Centre.
Although there are many details still to be worked out, we would ask that in the New Year we work with
the City 'to determine acceptable methods we can use to help raise funds within the community centre with the
existing squash facilities. We look forward to complete this project making the Pickering Recreation Centre and
the Pickering Squash Club one of the premier squash'facilities in the G.T.A.
Cc. Everet Buntsma
'Stëve,q.'~.y:J:).c;)!è§\;".:."
Bram WIttenberg
Sincerely,
.
<
" ,
LETTER OF INTENT FOR PARTNERSHIP BETWEEN THE PICKERING SQUASH
. CLUB ANDTHE CITY OF PICKERING
Mr. Thomas Quinn
Chief Administrative' Officer.
City of Pickering
Pickering Civic Complex
One the Esplanade
Pickering, Ontario. L 1V6K7
12/09/02
Dear Mr. Quinn:
The Pickering Squash Club is pleased to submit this letter of intent regarding the
construction of new doubles courts at the City of Pickering Recreation Complex.
The partnership, including terms and conditions, is described in greater detail below.
A. DEFINITIVE PARTNERSHIP AGREEMENT
The parties to this Letter of Intent will endeavor to scope out the partnership definition to
be mutually agreed by the City of Pickering and the Pickering Squash Club.
1.
THE PARTNERSHIP
a.
Cost Sharing
The Pickering Squash club would like to propose that our cost sharing partnership
follow the guidelines as set out in the current Pickering Hockey Association's
agreement. The strategic principal being to equitably share the cost in the facility.
expansion between the user groups and the City' of Pickering up to a Pickering
Squash Club total of two hundred thousand Dollars.
b.
Third Party Grant Programs.
We request that the City of Pickering Recreation, Parks & Cultural services apply
for, on our behalf, those grant programs that we could show eligibility for such as
the Ontario Trillium Foundation Program, Ontario Superbuildand other
opportunities that they may be aware of. Reception of such grants may allow for a
three way spfitin our cost sharing approach.
,
, ; <
'; "
c.
.Fundraising Approaches
Being a small group,.we wish to use a multiple approach to raising funding for our
portion of this partnership:" .
. Membership Surcharqes: The Pickering Recreation Complex would add a $50 .
surcharge to all squash members for the length of time judged to be appropriate.
For example a $50 surcharge on 300 members per year for 10 Years would raise
approximately $150,000.' . .
. --Corporate Sponsorships: The Pickering Squash Club would seek long term
. corporate sponsorship created through ideas such as naming rights for the courts
. proposed change rooms, and possibly the squash facility. We propose the ability to
"sell" advertising space on the squashtins; locker doors, and.forevents s-ponsored
by the Squash Club. Other ideas would be to approach corporations to sponsor.
advertising on locker doors within the change room, on bench seating and perhaps
other areas around the squash facility.
Fund Raisino: A variety of fund raising tactics will be used to supplement our
funding approach. .
SUMMARY:
This Letter of Intent represents the Pickering Squash Club's commitment to working
with the City of Pickering to expand the current facilities at the Pickering Recreation
Complex.
Ian Parsons
President - Pickering Squash Clu
Pickering Recreation Complex
Pickering Ontario
ATTACHMENT #3-- TO REPORT#,CS l(o - 03
ADMINISTRATION DEPARTMENT
CLERK'S DIVISION
MEMORANDUM
June 4,2003
TO:
Everett Buntsma, Director, Operations & Emergency Services
Steve Reynolds, Division Head, Culture & Recreation
FROM:
Bruce Taylor, City Clerk
SUBJECT: Referrals from the Council Meeting of June 2,2003
Please be advised that the Council of the City of Pickering passed Resolution #79/03,
Item #5 at the Council Meeting of June 2, 2003, as follows:
That the memorandum of the Division Head, Culture & Recreation, dated May
22nd, 2003 regarding a proposal submitted by the Pickering Squash Club be
received; and
That Council support in principle a cost sharing partnership with the Pickering
Squash Club for new doubles squash courts at the Pickering Recreation
Complex.
""1
"../~-'
" ,,-é'/2
a-':Taylor
"
~,.,'
BT:dk
Copy: T.J. Quinn, Chief Administrative Officer