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HomeMy WebLinkAboutJuly 28, 2003 Council Meeting Agenda Monday, July 28, 2003 (I) ADOPTION OF MINUTES Regular Meeting of June 23, 2003 {11) 1. RESOLUTIONS To adopt the Committee of the Whole Report dated July 28, 2003. PAGE 1 (111) BY-LAWS By-law Number 6163/03 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 5985/02, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in North Part of Lot 10, Concession 1, in the City of Pickering. (A 05/03) PURPOSE: LOCATION: APPLICANT: ZONING BY-LAW 1905 VALLEY FARM ROAD GLEN HARPER By-law Number 6164/03 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 30, Concession 2 (Parts 1 and 3 of Plan 40R- 10641 and Part 2 of Plan 40R-11450), City of Pickering. (A 11/02) PURPOSE: LOCATION: APPLICANT: ZONING BY-LAW 550 FINCH AVENUE THE GIMI CONSTRUCTION COMPANY LIMITED 2-3 4-8 -1- Council Meeting Agenda Monday, July 28, 2003 By-law Number 6165/03 Being a by-law to amend Restricted Area (Zoning) By-law 3037, to implement the Official Plan of the City of Pickering, Region of Durham for Block 24, Plan 40M-1482, in the Hamlet of Claremont, City of Pickering. (A 68/87) PURPOSE: ZONING BY-LAW LOCATION: NORTH OF WILLIAM STREET, HAMLET OF CLAREMONT APPLICANT: CLAREMONT ESTATES ONTARIO INC. By-law Number 6166/03 Being a by-law for establishing policies regarding public notification requirements under the Municipal Act, 2001. Hereinafter called the Public Notification By-law. By-law Number 6167/03 Being a by-law to establish the number of members of the City of Pickering Public Library Board. By-law Number 6168/03 Being a by-law to authorize the Chief Executive Officer of the City of Pickering Public Library Board to call the first meeting of the Board of each new term. By-law Number 6169/03 Being a by-law to require the owner or occupant of land to clean and clear the land. By-law Number 6170/03 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 591 Liverpool Road). 9-18 19 20 21 22-23 24 -2- Council Meeting Agenda Monday, July 28, 2003 By-law Number 6171/03 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 650 and 705 Kingston Road). By-law Number 6173/03 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation -1822 Whites Road and 1100 Begley Street. 25 26 {IV) 1. NOTICES OF MOTION Moved by Councillor Holland Seconded by Councillor Ryan 27-74 WHEREAS West Durham has a burgeoning and immensely talented artistic community but does not have a centre to display their work or promote the growth and expansion of the arts; and WHEREAS the City of Barrie has demonstrated that, with limited initial funding from municipal sources, it is possible to grow a thriving, diverse, independent and self-sufficient centre for the arts; and WHEREAS the Board of the Durham West Arts Centre has submitted a detailed business plan that calls upon the City of Picketing and the Town of Ajax to provide base funding from which the centre will develop and grow through external sources and will be making a similar presentation to Durham Region; NOW THEREFORE the Corporation of the City of Pickering approve funding in the amount of $25,000 per year for two years on a pilot basis as per the business plan submitted by the Durham West Arts Centre; and THAT the funding be given in three equal payments starting in March 2004 through to December 2004 and that in 2005 funding be given in four equal payments paid quarterly starting January 2005; and -3- Council Meeting Agenda Monday, July 28, 2003 THAT continuation of funding beyond the 2 year pilot will be the decision of Council for 2006 and beyond based upon the success of the program and its achievements to that point; and THAT the City of Pickering funding commitment be contingent upon the Durham West Arts Centre securing a minimum of $60,000 from sources outside the City of Pickering that offset costs identified in the Financial Plan section of their business plan prior to any funding being released by the City of Picketing. Moved by Councillor Holland Seconded by Councillor Brenner 75-76 WHEREAS Pickering's Millennium Waterfront is transforming into the heart of our community - creating a sense of space that is unique and vibrant; and WHEREAS the Great Lakes Nautical Village unfolding at the bottom of Liverpool Road needs to be supported by a diverse, high quality and connected public realm to ensure a proper balance of residential and commercial activity; and WHEREAS the trip around Frenchman's Bay is more than 4.6 kilometers and,' even if there was a completed trail, the journey around the bay is not an option for many residents (be they elderly, disabled or very young children); and WHEREAS there is tremendous demand for a connection between the two spits to allow those on the west side to access Millennium Square, the boardwalk, Home Place, the link to Ajax, etc. and for those on the east side to access Petticoat Creek Conservation Area and bridge, the Rotary Frenchman's Bay East Park, the link to Toronto, etc.; and WHEREAS a pontoon boat connection linking the east and west spits, as currently designed, would allow fully accessible access to each side and a spectacular opportunity to ride on and learn more about Frenchman's Bay; and WHEREAS such a service is run in many different communities within Canada and the United States and have become attractions unto themselves; and -4- Council Meeting Agenda Monday, July 28, 2003 WHEREAS the 2001 Waterfront Taskforce, the Millennium Trail Ad-Hoc Committee and the Waterfront Coordinating Committee have all identified the need, utility and potential of a pontoon boat connection between the two spits; and WHEREAS corporate sponsorship of the pontoon boat service is feasible and could be paid for outside the City; and WHEREAS almost all of the cost for an east west spit connection would be in the new boardwalk on both spits, which would need to be completed regardless of the operation of a boat service; and WHEREAS the City of Pickering, through the 2002 and 2003 budget processes, has set aside dollars for detailed design drawings of the east west spit connection and Cosburn Giberson Landscape Architects have completed detailed plans and. costing; and WHEREAS the cost of installing a new boardwalk on the east and west spits, cleaning up the spits, implementing new plantings, shoreline stabilization and other environmental enhancements, and a provision for fully accessible docking has been estimated at a cost of approximately 1.3 million dollars; and WHEREAS the Region of Durham and the Province of Ontario have not played a significant role in the vitalization and enhancement of Pickering's waterfront while the Government of Canada, service clubs and corporations have; and WHEREAS the newly adopted Durham Region Strategic Plan clearly identifies the need to create and invest in waterfronts across the Region to connect pathways, enhance the regional environment and provide cultural and recreational opportunities; and WHEREAS the vision of Pickering's waterfront has been recognized at two major international planning and environmental forums and received the first Economic Development Council of Ontario award in the category of 'Physical Infrastructure'; -5- Council Meeting Agenda Monday, July 28, 2003 NOW THEREFORE the Council of the Corporation of the City of Pickering approves the East West Spit Connection project as generally outlined in the detailed drawings of Cosburn Giberson Landscape Architects for the 2004 budget subject to a minimum of $400,000 being raised for the project external to the City of Pickering; and THAT once $400,000 or more has been secured in the form of solid and credible commitments from external sources, final design drawings be completed and the project be publicly tendered for construction in Spring of 2004; and THAT the annual operating cost of the pontoon boat service be financed external to the Corporation of the City of Pickering for an operating season to run from the May long weekend to Labour Day; and THAT the Waterfront Coordinating Committee takes a lead in identifying and securing the external funding required to advance the project. Moved by Councillor Brenner Seconded by Councillor Holland 77-96 1. That Report OES 28-03 regarding the Region of Durham's Integrated Waste Management System and Program, be received; and That the City of Pickering acknowledge the recommendations adopted by Regional Council on May 7, 2003 regarding the Annual Solid Waste Management Servicing and Financing Study and proposed 2003 Current and Capital Budget and related financing (#2003-J-11); and That the City of Pickering supports a commitment by the Region of Durham to Miller Waste Durham Inc.'s Pickering Site at 1220 Squires Beach Road for a long term solution to receive, process and transfer Durham's waste; and 4. That the City of Pickering agrees to participate in the Region's Integrated Waste Management Program under the following conditions: i) That the contract to collect garbage, yard waste, kitchen organics and expanded blue box materials remain with Miller Waste Systems at least until March 31, 2009 (the original term of Pickering's contract); and -6- Council Meeting Agenda Monday, July 28, 2003 ii) That the Region confirms that the program to collect kitchen organics will not commence until such time as Miller Waste Durham Inc. has confirmed a kitchen organics site able to receive such waste, through a long-term commitment with Durham Region and after an extensive education and promotion campaign for residents in Pickering; and iii) That the Region provide each household in Pickering the same "start-up" package consisting of bins, bags, liners and information guide that the other participating municipalities received as per the May 7, 2003 Council recommendations; and iv) That the Region agrees to assist in the funding of staff at the City that will deal with waste management issues and inquiries during the transfer of jurisdiction, at an amount to be determined; and v) That the Region reimburses the City of Pickering for waste collection costs incurred retroactive to January 1, 2003 consistent with the May 7, 2003 Council recommendatiOns. 5. That Report OES 28-03 be forwarded to the Clerk of the Regional Municipality of Durham. (V) OTHER BUSINESS (VI) CONFIRMATION BY-LAW {VII) ADJOURNMENT -7- RESOLUTION OF COUNCIL DATE MOVED BY SECONDED BY , , That the Committee of the Whole Report dated July 28, 2003, be adopted. CARRIED: MAYOR 02 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6163/03 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 5985102, to implement the Official Plan of the City of Pickering District Planning Area, Region of Durham in North Part of Lot 20, Concession 1, in the City of Pickering. (A 05/03) WHEREAS the Council of the Corporation of the City of Pickering deems it desirable to rezone the subject lands, being North Part of Lot 20, Concession 1, for the development of five townhouse dwelling units; AND WHEREAS an amendment to By-law 3036, as amended by By-law 5985/02, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: SCHEDULE "1" AMENDMENT Schedule 'T' to By-law 5985/02 is hereby amended by including the lands known as North Part of Lot 20, Concession 1, in the City of Pickering, as shown designated SA-11 on Schedule 'T' to this by-law. BY-LAW 5985~02 By-law 5985/02 is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as set out in Schedule I attached hereto. Definitions and subject matter not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 3036, as amended by By-law 5985/02. EFFECTIVE DATE This By-law shall take effect from the day of passing hereof subject to the approval of the Ontario Municipal Board, if required. BY-LAW read a first, second, and third time and finally passed this 28th day of July ,2003. Wayne Arthurs, Mayor Bruce Taylor, Clerk PARTS 1, .4. AND 5, 40R-11306 PARTS 2 AND 3, 40R-11506 SA-11 SCHEDULE Z TO BY-LAW 6163/03 PASSED THIS 28~h DAY OF July 2003 MAYOR CLERK THE CORPORATION OF THE CITY OF PICKERING BY-LAW NUMBER 6._t~.fU03 Being a By-Law to amend Restricted Area By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, in Part of Lot 30, Concession 2 (Parts 1 and 3 of Plan 40R-10641 and Part 2 of Plan 40R-11450), City of Pickering (A 11/02) WHEREAS the Council of the Corporation of the City of Pickering deems it desirable to change the zoning of the lands to permit the establishment of retail, convenience- commercial, personal service, business and professional office, bakery and restaurant uses on the subject lands; AND WHEREAS an amendment to By-law 3036, as amended, is therefore deemed necessary; NOW THEREFORE THE CORPORATION OF THE COUNCIL OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. SCHEDULES I & II Schedules I & II attached hereto with notations and references shown thereon are hereby declared to be part of this By-law. 2, AREA RESTRICTED The provisions of this By-law shall apply to those lands in Part of Lot 30, Concession 2 (Parts 1 and 3 of Plan 40R-10641 and Part 2 of Plan 40R-11450), City of Pickering, designated "C18" on Schedule I attached hereto. 3. GENERALPROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4. DEFINITIONS In this By-law: (1) "Adult Entertainment Parlour" shall mean a building or part of a building in which is provided, in pursuance of a trade, calling, business or occupation, services appealing to or designed to appeal to or designated to appeal to erotic or sexual appetites or inclinations; (2) "Bakery" shall mean a building or part of a building in which food products are baked, prepared and offered for retail sale, or in which food products baked and prepared elsewhere are offered for retail sale; (3) "Business Office" shall mean a building or part of a building in which the management or direction of a business, a public or private agency, a brokerage or a labour or fraternal organization is carried on and which may include a telegraph office, a data processing establishment, a newspaper publishing office, the premises of a real estate or insurance agent, or a radio or television broadcasting station and related studios or theatres, but shall not include a retail store; (4) "Dry Cleaninq Depot" shall mean a building or part of a building used for the purpose of receiving articles, goods or fabdcs to be subjected to dry cleaning and related processes elsewhere, and of distributing articles, goods or fabrics which have been subjected to any such processes; (5) "Financial Institution" shall mean a building or part of a building in which money is deposited, kept, lent or exchanged, and which includes a chartered bank or a branch thereof; (6) -2- (7) (a) "Floor Area" shall mean the aggregate of the floor surface contained within the outside walls of a storey; (b) "Gross Floor Area" shall mean the aggregate of the floor areas of all storeys above or below established grade, designed for owner or tenant occupancy or exclusive use only, but excluding storage areas below established grade; (c) "Gross Leasable Floor Area" shall mean the aggregate of the floor areas of all storeys above or below established grade designed for owner or tenant occupancy or exclusive use only, but excluding storage areas below established grade; (8) "Laudromat" shall mean a self-serve clothes washing establishment containing washing, drying, ironing, finishing or other incidental equipment; (9) "Personal Service Shop" shall mean an establishment in which a personal service is performed and which may include a barber shop, a beauty salon, a shoe repair shop, a tailor or dressmaking shop or a photographic studio, but shall not include a bodyrub padour as defined in The Municipal Act, R.S.O. 1980, Chapter 302, as amended from time to time, or any successor thereto; (10) "Professional Office" shall mean a building or part of a building in which medical, legal or other professional service is performed or consultation given, and which may include a clinic, the offices of an architect, a chartered accountant, an engineer, a lawyer or a physician but shall not include a body rub parlour as defined in The Municipal Act, R.S.O. 1980, Chapter 302, as amended from time to time, or any successor thereto; (11) "Restaurant - Type A" shall mean a building or part of a building where food is prepared and offered or kept for retail sale to the public for immediate consumption on the premises or off the premises, or both on and off the premises; and, "Retail Store" shall mean a building or part of a building in which goods, wares, merchandise, substances, articles or things are stored, offered or kept for retail sale to the public. PROVISIONS (1) Uses Permitted ("C18" Zone) No person shall, within the lands designated "C18" on Schedule I hereto, use any lot or erect, alter or use any building or structure for any purpose except the following: (a) bakery; (b) business office; (c) dry cleaning depot; (d) financial institution; (e) laundromat; (f) personal service shop; (g) professional office; (h) restaurant, type A; (i) retail stores. (2) Zone Requirements ("C18" Zone) No Person shall, within the lands designated "C18" on Schedule I attached hereto, use any lot or erect, alter or use any building or structure except in accordance with the following provisions: ,0.6 -3- (a) BUILDING RESTRICTIONS (i) Buildings and Structures shall be located entirely within the Building Envelope illustrated on Schedule II attached to this By-law; (ii) For the purpose of this clause, the building envelope shown on Schedule II attached hereto shall be measured from the property lines; (iii)Building Height: maximum 9.0 metres. (b) OPEN STORAGE All uses, other than parking, shall take place entirely within enclosed buildings or structures with no outside storage or display permitted. (c) PARKING REQUIREMENTS (i) A minimum of 5.5 parking spaces shall be provided and maintained on lands zoned "C18" on Schedule I attached to this By-law for every 100 square metres of gross leasable floor area or part thereof; (ii) Clauses 5.21.2 (a), (b), (¢) and (e) inclusive, of Bylaw 3036, as amended, shall not apply to the lands zoned "C18" on Schedule I attached hereto; (iii) Despite Clauses 5.21.2 (g) and 5.21.2 (k) of By-law 3036, as amended, all entrances and exits to parking areas and all parking areas shall be surfaced with brick, asphalt, or concrete or any combination thereof; and, (iv) All parking spaces shall be set back a minimum of 3.0 metres from Finch Avenue and the easterly boundary of the lands zoned "C18" on Schedule I attached to this By-law. (d) SPECIAL RESTRICTIONS: (i) No drive-through facility shall be permitted in association with any of the uses permitted on the lands designated "C18" on Schedule I attached hereto; and, (ii) The gross floor area of restaurant Type 'A' uses on the lot shall not exceed 220 square metres. BY-LAW 3036 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedules 'T' & "11" attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by the relevant provisions of By-law 3036, as amended. EFFECTIVE DATE This By-law shall take effect from the day of passing hereof, subject to the approval of the Ontario Municipal Board, if required. By-law read a first, second, and third time and finally passed this Jul ¥ ,2003. 28th day of Wayne Arthurs, Mayor Bruce Taylor, Clerk '.\ C-18 SCHEDULE 1' TO BY-LAW PASSED THIS DAY OF Ju~ 2003 6164103 MAYOR CLERK 07 BUILDING ENVELOPE SCHEDULE. 1T TO BY-LAW,.,6164/03 PASSED THIS ~tb DAY OF Ju 1¥ 2003 MAYOR CLERK O9 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM July 4, 2003 To: From: Subject: Bruce Taylor City Clerk Ross Pym Principal Planner- Development Review Draft Amending Zoning By-law for Zoning By-law Amendment Application A 68/87 Claremont Estates Ontario Inc. Block 24, Plan 40M-1482 North of William Street, Hamlet of Claremont City of Pickering On June 24, 1991, City Council recommended approval of Zoning By-law Amendment application A 68/87 to permit the implementation of draft plan of subdivision 18T-87082 (Revised) subject to a number of conditions. At the time Council approved the application the owner was not in a position to proceed with the development.. The owner of the subject lands now wishes to proceed with development of the lands and is fulfilling the conditions of approval. The original conditions of approval have been reviewed by the City and other agencies and remain appropriate. The purpose of the proposed zoning by-law is to permit the development of the draft plan of subdivision which consists of 16 estate lots for detached dwellings and various blocks. All lots will front onto a new street that will intersect with William Street and terminate in a cul-de-sac design. A reduced copy of the draft approved plan is attached for information considering Council's approval was in 1991. The subject lands are designated as Rural Settlement Area in the Oak Ridges Moraine Conservation Plan. The application to amend the zoning by-law complies with the Oak Ridges Moraine Conservation Plan as the application was approved in 1991 and the development will not adversely affect the ecological integrity of the Conservation Plan The draft by-law has been circulated to and approved by the applicant, and is attached for the consideration of City Council at their meeting scheduled for July 28, 2003. A Statutory Public Meeting was held for this application on October 9, 1990. The purpose and effect of this by-law is to permit the implementation of draft plan of subdivision 18T-87082 (Revised) containing 16 lots for detached dwellings and blocks for open space purposes. 10 Draft Amending Zoning By-law for Zoning By-law Amendment Application A 68/87 July 4, 2003 Page 2 If you require further assistance or clarification, please do not hesitate to contact the undersigned. I concur that this by-law be considered at this time. p ment Ross Pym, MCIP, RPP ~r- Principal Planner- Development Review RP/Id rp\plan files\Claremont estates\bylaw memo to c~erk Attachment CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6165/0 3 Being a By-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham for Block 24, Plan 40M- 1482, in the Hamlet of Claremont, City of Pickering. (A 68/87) WHEREAS the Council of the Corporation of the City of Pickering deems it desirable to permit the development of detached dwelling residential and open space uses to occur on the subject lands being Block 24, Plan 40M-1482, in the Hamlet of Claremont, City of Picketing; AND WHEREAS an amendment to By-law 3037, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: SCHEDULE I Schedule I attached hereto with notations and declared to be part of this By-law. references shown thereon is hereby AREA RESTRICTED The provisions of this By-law shall apply to those lands in Block 24, Plan 40M-1482, in the City of Pickering, designated "R6" and "OS-HL" on Schedule I attached hereto. ' GENERAL PROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. DEFINITIONS In this By-law, (1) (a) "Dwellinq" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) "Dwellinq Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) "Dwellin.q, Single or Sinqle Dwellin.q" shall mean a single dwelling containing one dwelling unit and uses accessory hereto; (d) "Dwellin.q, Detached or Detached Dweliinq" shall mean a single dwelling which is freestanding, separate and detached from other main buildings or structures; (2) (a) "Floor Area-Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; 11 12 (3) (4) (5) (6) -2- (b) "Gross Floor Area-Residential" shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic or a cellar; (a) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b) "Lot Coverage" shall mean the percentage of lot area covered by all buildings on the lot; (c) "Lot Frontage" shall mean the width of a lot between the side lot lines measured along a parallel to and 7.5 metres distant from the front lot line; "Private Garaqe" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; "Resource Mana.qement" shall mean a recreational, educational, or scientific program designed to further the conservation, restoration, development, and management of renewable natural resources such as water, vegetation, fisheries, and wildlife; (a) ~ "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; (b) "Flankaqe Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; (c) (d) Flankage Side Yard Width" shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street and the nearest wall of the nearest main building or structure on the lot; "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (e) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot and the nearest wall of the nearest main building or structure on the lot; (f) "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (g) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (h) "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (i) "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (j) "Interior Side Yard" shall mean a side yard other than a flankage side yard. PROVISIONS (~) (2) (a) (a) Uses Permitted ("R6" Zone) No person shall within the lands designated "R6" on Schedule I attached hereto use any lot or erect, alter or use any building or structure for any purpose except the following: (i) detached dwelling residential use (b) Zone Requirements ("R6" Zone) No person shall within the lands designated "R6" on Schedule I attached hereto use any lot or erect, alter or use any building except in accordance with the following provisions: (i) LOTAREA (minimum): (ii) LOT FRONTAGE (minimum): (iii)FRONT YARD DEPTH (minimum): (iv) SIDE YARD WIDTH (minimum): (v) FLANKAGE SIDE YARDWIDTH (minimum): (vi) REAR YARD DEPTH (minimum): (vii) LOT COVERAGE (maximum): (viii) BUILDING HEIGHT (maximum): (ix) (x) 3000 square metres 22 metres 9.0 metres 1.8 metres 2.7 metres 9.0 metres 20 percent 12 metres DWELLING UNIT REQUIREMENTS: A Maximum one dwelling per lot B Minimum gross floor area-residential 95 square metres SPECIAL RESTRICTIONS: A No buildings or structures shall be erected within 15 metres of the railway right-of-way. B No buildings or structures including swimming pools, sheds, decks, and other appurtenances shall be erected within 10 metres of the "OS-HL" Zone. C Notwithstanding Section 5.18 (a) of By-law 3037, as amended, a detached private garage may be erected in a side yard. Uses Permitted ("OS-HL" Zone) No person shall within the lands designated "OS-HI" on Schedule I attached hereto use any lot or erect, alter or use any building or structure for any purpose except for the following: (i) conservation of the natural environment, soil, and wildlife (ii) resource management (iii)stormwater management BY-LAW July -4- (b) Zone Requirements ("OS-HL" Zone) No buildings or structures shall be erected, nor any existing buildings or structures be enlarged, modified or changed, nor shall fill be placed or removed except for purposes of flood and erosion control, stormwater management or resource management. BY-LAW 3037 By-law 3037, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3037, as amended. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the Planning Act. read a first, second, and third time and finally passed this _osth day of ,2003. Wayne Arthurs, Mayor Bruce Taylor, Clerk 0.4m SCHEDULE I TO BY-LAW 6165/03 PASSED THIS 28th DAY OF July 2003 MAYOR CLERK 15 SUBJECT i PROPERTY: City of Picketing Planning & Development Department DATE JULY 2, 2003 ;-HL OS-HL SCHEDULE T TO BY-LAW PASSED THIS DAY OF. 2003 MAYOR CLERK I? THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 61r~/o 3 Being a by-law for establishing policies regarding public notification requirements under the Municipal Act, 2001. Hereinafter called the Public Notification By-law. wHEREAS the Corporation of the City of Pickering is required to give notice under various sections of the Municipal Act, S.O. 2001; AND WHEREAS Section 251 of the MunicipalAct, S.O. 2001 requires the City to, except as otherwise provided in the Act, give notice in a form and in the manner and at the times that the council considers adequate to give reasonable notice under the provision; AND WHEREAS the City deems it expedient to establish a policy to ensure that public notices are accurate, timely, consistent, and are published by the City in an effective and relevant medium; NOVV THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS the following Public Notification Policy as detailed in Attachment 1. BY-LAW read a first, second and third time and finally passed this 28th day of July, 2003. Wayne Arthurs, Mayor Bruce Taylor, Clerk 19 2O THE CORPORATION Of THE CITY OF PICKERING BY-LAW NO. 6167/03 Being a by-law to establish the number of members of The City of Picketing Public Library Board WHEREAS pursuant to Section 9(1) of the Public Libraries Act, R:S.O. 1990, c. P.44, as amended, a public library board shall be composed of at least five members appointed by the municipal council; and WHEREAS in a motion passed by the City of Picketing Public Library Board on May 22, 2003, it was recommended that the Board be comprised of nine members; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: The City of Picketing Public Library Board shall be composed of nine members appointed by the Council of the Corporation of the City of Pickering. 2. By-law Number 2120/85 is hereby repealed. BY-LAW read a first, second and third time and finally passed .this 28th day of July, 2003. Wayne Arthurs, Mayor Bruce Taylor, Clerk CORP0223-07/01 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO.6168/03 Being a by-law to authorize the Chief Executive Officer of the City of Picketing Public Library Board to call the first meeting of the Board of each new term. WHEREAS pursuant to Section 14(2) of the Public Libraries Act, R.S.O. 1990, c. P.44, as amended, a municipal Council may by by-law authorize the Chief Executive Officer appointed under Section 15(2) thereof to call the first meeting of the public library board in each new term; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: The City of Picketing Public Library Board's Chief Executive Officer, appointed under Section 15(2) of the Public Libraries Act, R.S.O. 1990, c. P.44, as amended, is hereby authorized to call the first meeting of the Board in each new term of the Board. 2. By-law Number 2121/85 is hereby repealed. BY-LAW read a first, second and third time and finally passed this 28th day of July, 2003. Wayne Arthurs, Mayor Bruce Taylor, Clerk CORP0223-07/01 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6169/03 Being a by-law to require the owner or occupant of land to clean and clear the land. WHEREAS pursuant to Section 127 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, a local municipality may require the owner or occupant of land to clean and clear the land, not including buildings, or to clear refuse or debris from the land, not including buildings; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. In this By-law: a) b) d) e) g) h) i) 2. a) b) "City" means the Corporation of the City of Pickering; "Expense" means the cost of carrying out the work to be done by the notice pursuant to Section 3(a) and a 25% administrative charge; "Litter' includes any material left or abandoned in a place other than a receptacle or place intended or approved for receiving such material; "Occupant" means any person who is in control of any grounds, yard or vacant lot; "Officer~' means a Municipal Law Enforcement Officer appointed by the Council of the City of Pickering; "Owner" includes any person registered as the owner of any grounds, yard or vacant lot and the person or persons able to exercise the fights of ownership with respect to any grounds, yard or vacant lot; "Person" means an individual, firm, corporation, association or partnership; "Premises" means any grounds, yard or vacant lot; "Refuse" includes debris, rubbish, or material of any kind and without limiting the generality of the foregoing, includes a vehicle that appears by reason of its appearance, mechanical condition or lack of current licence plates to be inoperative, inoperative mechanical equipment, automotive and mechanical parts, disused furniture, garden refuse, earth or rock fill, old or decayed lumber, or materials from construction or demolition projects. Every owner or occupant shall keep his or her premises clean or cleared and shall comply with any notice given by a Municipal Law Enforcement Officer pursuant to Section 3(a) of this By-law. For the purposes of Section 2(a), "clean or cleared" includes the trimming or cutting of weeds or grass more than fifteen centimeters in height. a) b) c) a) b) An Officer may, by notice, sent by registered mail to the owner or occupant of the premises, or by posting the notice in a conspicuous place on the premises, or by delivering the notice personally to the owner or occupant, require the owner or occupant within the time specified within the notice to clean or clear or remove from the premises any refuse, litter, weeds or grass. A notice mailed to an owner shall be mailed to the address of the owner as shown on the last revised assessment roll or to the last known address of the owner. A notice mailed to an occupant.shall be mailed to the premises or to the last known address of the occupant. Where the owner or occupant fails to comply with a notice pursuant to this By-law, an Officer may cause the work to be done by the notice and the City may recover the expense in so doing in a like manner as municipal taxes. Any person who contravenes any provision of this By-law is guilty of an offence and upon conviction is liable to a fine or penalty for each offence, exclusive of costs, as prescribed by the Provincial Offences Act. BY-LAW read a first, second and third time and finally passed this 28th day of July, 2003. Wayne Arthurs, Mayor Bruce Taylor, Clerk 24 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6170/03 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 591 Liverpool Road). WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: That Harold Hough, Bob Evans and Cathy McConnell be hereby appointed as municipal law enforcement officers in and for the City of Picketing in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as 591 Liverpool Road: The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. These appointments shall expire upon the persons listed in section 1ceasing to be employees of The Picketing Harbour Company Ltd. BY-LAW read a first, second and third time and finally passed this 28th day of July, 2003. Wayne Arthurs, Mayor Bruce Taylor, Clerk THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6171/03 Being a by-law to appoint By-law Enfomement Officers for certain purposes (Parking Regulation - 650 and 705 Kingston Road). WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That Amanda Reardon and John Canningham be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as 650 and 705 Kingston Road. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. These appointments shall expire upon the persons listed in section 1ceasing to be employees of Knights on Guard or upon Knights on Guard ceasing to be an agent of 650 or 705 Kingston Road, or whichever shall occur first. 4. By-law 6114/03 is hereby amended by deleting Robert Moore. BY-LAW read a first, second and third time and finally passed this 28th day of July, 2003. Wayne Arthurs, Mayor Bruce Taylor, Clerk 25 THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. 6173/03 Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking Regulation - 1822 Whites Road and 1100 Begley Street). WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: That Kyle Sawyer and Bdan Diethelm be hereby appointed as municipal law enforcement officers in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359187 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as 1822 Whites Road North and 1100 Begley Street. The authority granted in section 1 hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. These appointments shall expire upon the persons listed in section 1ceasing to be employees of Secudtas Canada or upon Securitas Canada ceasing to be an agent of 1822 Whites Road North or 1100 Begley Street, or whichever shall occur first. BY-LAW read a first, seCond and third time and finally passed this 28th day of July, 2003. Wayne Arthurs, Mayor Bruce Taylor; Clerk 27 NOTICE OF MOTION DATE MOVED BY SECONDED BY July 28, 2003 Councillor Holland Councillor Ryan WHEREAS West Durham has a burgeoning and immensely talented artistic community but does not have a centre to display their work or promote the growth and expansion of the arts; and WHEREAS the City of Barrie has demonstrated that, with limited initial funding from municipal sources, it is possible to grow a thriving, diverse, independent and self-sufficient centre for the arts; and WHEREAS the Board of the Durham West Arts Centre has submitted a detailed business plan that calls upon the City of Picketing and the Town of Ajax to provide base funding from which the centre will develop and grow through external sources and will be making a similar presentation to Durham Region; NOW THEREFORE the Corporation of the City of Pickering approve funding in the amount of $25,000 per year for two years on a pilot basis as per the business plan submitted by the Durham West Arts Centre; and THAT the funding be given in three equal payments starting in March 2004 through to December 2004 and that in 2005 funding be given in four equal payments paid quarterly starting January 2005; and THAT continuation of funding beyond the 2 year pilot will be the decision of Council for 2006 and beyond based upon the success of the program and its achievements to that point; and THAT the City of Picketing funding commitment be contingent upon the Durham West Arts Centre securing a minimum of $60,000 from sources outside the City of Pickering that offset costs identified in the Financial Plan section of their business plan prior to any funding being released by the City of Pickering. CARRIED MAYOR Durham West Arts Centre Business Plan June 18, 2003 ' 30 .,Table of Content_ Business Plan Business Profile Executive Summary Environment Sales and Marketin_cl Plan Target Revenue Generators Pricing For Services and Events Customer Analysis Advertising and Sales Promotion OI3eratin.q Plan Location and Facilities Suppliers and Services Human Resources Plan Employees Financial Plan Business Financial Status Planninq for the Futur~, Planning, Present and Future _Al313endix A, Executive Director AI3r)endix B, Educational Community _AI3~)endix C, McLaren Research 3-15 3 3 5 8 8 8 8 9 10 10 10 11 11 12 12 14 15 19 20 Business Profile Executive Summary _Basic Corporate Information The Durham West Arts Centre is a non-profit corporation and it will be a registered charity. The appropriate applications have been submitted. Mission Statement The Durham West Arts Centre will create, manage, and operate a centre for the advancement and promotion of artistic disciplines, and related activities throughout the community, for the benefit of residents of the Regional Municipality of Durham, and surrounding communities and to promote tourism in the region. .Key Activities Following are some of the activities that the Durham West Arts Centre will undertake: · Fund-raising activities · Corporate partnerships and sponsorships · The establishment of offices and an initial public exhibit area (i.e., PTC) · The development and construction, eventually, of a full scale arts centre · The development/creation of a permanent collection of art · The development of all types of arts performances, and suitable facilities for these performances · The operation of a gallery for visual arts · The operation of training/teaching facilities and programs · A restaurant and other similar services The organization will develop specific plans for these and other possible activities, over time. The Arts Centre will be viewed as a pilot project for the first two years as momentum builds and manifests into a larger vision for the community. 32 Board, Advisors and Management The Board of Directors is a volunteer organization. The following Directors represent an extensive array of expertise from the public and private sectors, the arts and academia, and the business and legal professions as well as vast experience in community work and fundraising. Edward Falkenberg, RCA, Sculptor 4540 Sideline 8, PICKERING, ON L1Y 1A2 (905) 649-2444 Louise Farr 1928 Malden Crescent, PICKERING, ON LIV 3G5 (905) 839-9597 Terry Green, P.Eng., Environmental Consultant 12020 Ashburn Road, PORT PERRY, ON L9L 2A1 (905) 985-3855 Mark Holland, Regional Councillor, Ward 2, City of Pickering One the Esplanade, PICKERING, ON L1V 6K7 (905) 420-4612 David Johnson, Promotions Manager 860 Brock Road, Unit 21, PICKERING, ON L1W 3X3 (416) 821-5771 Jack McGinnis, President, RDC Group 1709 Highway #7, BROUGHAM, ON L0H 1AO (905) 427-0009 April Polak, Artist 48 Milner Crescent, AJAX, ON (905) 683-8458 L1S 4X4 David Ryan, City Councillor, Ward 1, City of Pickering One the Esplanade, PICKERING, ON L1V 6K7 (905) 420-4609 John Sabean, Ph.D., Writer, Historian 928 Reytan Boulevard, PICKERING, ON L1W 1Y7 (905) 831-3811 The Hon. David M. Stone, Justice of the Ontario Court of Justice 521 Park Crescent, PICKERING, ON L1W 2C8 (905) 430-4494 33 The Board will obtain advisors on a volunteer basis, as required. Initial management will comprise of a full-time staff Executive Director to be hired by the Board on a two-year contract. The role of the Executive Director and the Board will be to grow interest and participation in the arts within west Durham. Another key objective will be to raise dollars to explore other initiatives and opportunities and to initiate new ideas and projects which will put our arts community on the map As this process continues, it is expected that the Arts Centre will gradually grow into larger spaces until taking the form of a major Arts Centre that will have grown and evolved with the community. Environment Arts Sector The focus of market research has been Ontario. The total size of the not-for- profit arts sector can be summarized as follows: · 187 theatre companies · 65 dance companies · 16 opera and music theatre companies · 51 orchestras · 92 public art galleries · 84 arts festivals · 51 community arts councils · 19 cultural & arts centres · 61 art service organizations For residents of West Durham, there are few local options. Toronto has most of the arts organizations in this area, with only a few facilities in the Durham Region as follows: · 3 theatre companies · 2 orchestras · 1 music theatre · 2 community arts councils · 2 public art galleries (Oshawa, Whitby) · I visual arts centre (Bowmanville) · 3 service club sponsored music festivals It is clear there is a strong demand to have a home for the arts in west Durham. From the constant request for gallery space to the need for a performance theatre, the community is not being served. The question is how to properly identify and meet these needs while cultivating and growing the arts in west Durham. Drawing upon the successful experience of the City of Barrie and the research and discussions by the Board, a general vision has emerged for an Arts Centre serving west Durham. The experience of the City of Barrie and its Arts Centre is evolutionary in its approach. They did not start day one with a large facility; rather they started small, generated interest and attention and expanded as they captured interest and dollars. Starting in a basement, they now manage an Arts Centre with an operating budget in excess of two million dollars. Almost all of their funding comes from sources outside the City of Barrie and, through a unique approach, dynamic and passionate volunteers and staff; they have established a powerful presence for the arts within and outside of their community. West Durham can learn a lot from this example. Starting with a small space for arts in a high profile location, a group of volunteers and a single staff person to support the board and lead the growth of arts, a strong foundation can be laid. The City of Barrie assisted the fledgling Arts Centre by making a commitment of just over $50,000 every year. This gave the first board the base they needed to start and grow. The money was used to hire an Executive Director who worked on expanding the arts and bringing attention and dollars to their effort on a daily basis. This annual commitment from the City has not increased - all additional dollars were raised externally. This gives the Arts Centre independence and autonomy in its affairs and in its selection of art. Two considerations our Board finds paramount. Market The primary target market is Durham Region and Eastern Toronto. In Durham alone the population is currently over ~ million people and Durham Region forecasts close to doubling the population within the next 20 years. A secondary market is the surrounding community such as York Region and visitors from other parts of Ontario. in addition, the arts centre can create significant economic impact in the region as it can be marketed as a tourist destination similar to other major art centres. 35 Trends The Arts Centre will be located in Durham West. Pickering has similar demographics as Ajax as well as Whitby and Clarington, which together comprise over 60% of Durham Region's population. Pickering's social and de .mographic data were used to illustrate some of the typical trends in the region regarding the growing demand for the arts. The following are some relevant trends from the City of Pickering's Recreation, Parks and Cultural Services Master Plan dated November, 2002. Age. Significant increase in youth (10-19) and baby boomers (45-54) which along with seniors are the major target segments for the arts (the youth are the focus for art education and development of local talent). As baby boomers age the interest in the arts will continue to grow. Affluence. Household income has become increasingly affluent (over $73,000 in 1996) and far exceeds the average income in Ontario. This creates increased discretionary money for spending on leisure activities. The arts are further supported as affluence grows. Education. Increase in number of residents with a university degree (over 11% in 1996), which is significantly above the Ontario average. A more educated adult population tends to be more discerning and critical of leisure activities offered in the community including arts and cultural activities. Survey of Interest in the Arts A random telephone survey was conducted of Pickering residents in Jan 2001 regarding the need for new cultural or recreational facilities. After sports facilities (a dominant choice), cultural/art facilities were shown to be the second largest need in the community. The required facilities identified by respondents included a live theatre, orchestra, cultural facility, museum, and art gallery. This is consistent with the facility needs identified by the arts and cultural community associations such as the Pine Ridge Arts Council. Surveys have sl~own an overwhelming need for dedicated facilities including an art gallery, performing arts centre and instructional space for art and drama practice. This need will only grow as the population increases and baby boomers age and become more affluent. Sales and Marketin.cl Plan Tarqet Revenue Generators Based on the projected operating and capital costs for the first year of operation, the corresponding revenue is expected from the following sources: Government City of Pickering $25,000 Town of Ajax $25,000 Federal and Provincial Governments $35,000 (e.g. Arts Council, Trillium) Corporate 2-3 corporate sponsors (e.g. OPG, etc) $11,000 GeneralFundraising 100 people@S100 average Total Revenue (First Year) .~10,00Q $106,000 Multi-year commitments will be expected from government and corporate sponsorships such that a long-term, stable revenue base can be established from which to grow. It is anticipated that future growth will be funded by: i) Community fundraising and special events to cover increased operating costs. ii) Government and corporate funding/loan guarantees to cover capital investment in new facilities. Pricinq for Services and Event~ The general pricing philosophy will be to charge what the market will bear for special events. However, there will be a balance struck between market pricing and special pay-what-you-can events such that the arts centre is financially accessible to the entire community. Customer Analysis The target customers are residents of Durham and Eastern Toronto. Other potential customers are residents in surrounding communities such as York Region and visitors from the rest of Ontario and beyond. As stated in the City of Pickering's Recreation, Parks and Cultural Services Master Plan (2002), "participation in arts and cultural activities is anticipated to grow in response to greater awareness and opportunity, increasing affluence and education. Typically, adults aged 45 to 65 have been the most common participants of these activities and with the rise of baby boomers, the interest in arts and culture will continue to As described in the "Trends" section above, affluent and well educated baby boomers and seniors are the targeted demographic for supporting the Arts Centre. However, the Arts Centre will endeavour to interest all residents in the region with, for example, special pay-what-you-can shows and events. In addition, the community's youth is an extremely important element in the Arts Centre vision. Instructional space will be allocated within the Arts Centre and mobile unit(s) will travel to schools in the region to increase awareness of the arts and support development of local youth interested in the arts. Advertisin.q and Sales Promotion Advertising and sales promotion strategies will be initially developed and managed by the Board of Directors. The following include some of the venues anticipated for communications and advertising: · Pickering Town Centre promotions · Local media - interviews · Art council newsletters · Arts communities network-internet, brochures · Local merchants- brochures · Municipalities' community page · Schools and libraries Separate sales promotion strategies will be developed for each target sector: · Corporate sponsorships - requires sales document including business plan, and features and benefits of corporate sponsorship. Multi-year commitments will be targeted. · Government funding- requires business plan. Multi-year commitments will be targeted. · Community fundraising - requires brochure, alliances with special events, etc. An amount of $6,000 has been budgeted for supplies and printing costs for advertising and sales promotion. This could be reduced with private in-kind donations and/or with municipality support. 37 38 Operating Plan Location and Facilities Location The initial facility will be located at the Pickering Town Centre ("PTC"). The PTC has abundant parking and is the area of highest traffic in West Durham providing a key logistical and marketing advantage to the Durham West Arts Centre. Favourable informal discussions have taken place with PTC management. Facilities, Leasehold Improvements, Furniture and Fixtures and Equipment The initial facility will be office space leased from PTC. The space will serve as a gallery and a hub for arts activities in west Durham. An initial space of approximately 1500 sq ft will be required at an estimated annual cost of $20,000. The capital investment for leasehold improvements for the facility is estimated to cost $15,000 in the first year. In-kind donations of furniture and a computer are anticipated as part of the fund raising activities. ,Suppliers and Service-~ Art Suppliers and Sources The Board of Directors will develop an art sourcing strategy for immediate showings and for a long range permanent collection.. Initially, art will be mainly sourced locally and will grow in scope as the art centre organically develops. Services and Support The Board will ensure that the required services and support personnel will be available to the Executive Director, as required. l0 39 Human Resources Plan Employees Management The volunteer Board will provide vision, governance and support for the Durham West Arts Centre. The Board will hire a full-time staff Executive Director on a two-year contract. The Executive Director's role will be to grow interest and participation in the arts within west Durham. Key objectives will be to raise funding, explore other arts initiatives and opportunities, and to implement new projects and programs which create a vibrant arts community. Staff Except the Executive Director, all staff will be volunteers. The Executive Director will be responsible for recruiting volunteers. Special skills and resources will be provided through the Board as required. Organizational Structure All voluntary staff will take direction from the Executive Director. The organizational structure will be reviewed periodically as the Durham West Arts Centre grows. Executive Director Compensation and Benefits A compensation survey was conducted of a number of arts centres in southern Ontario in May 2003 as detailed in Appendix A. Based upon the survey results an appropriate salary range for the position of Executive Director would be $45,000 - $55,000. In order to be conservative, the upper end of the range has been selected for the financial plan plus $10,000 for benefits and out-of-pocket expenses. A total cost of $65,000 has been allocated for the Executive Director based on a two-year contract with benefits. 4O Financial Plan Business Financial Status Income Statement The forecasted income statement for the first year is as follows: Reven u e Government Corporate General Fundraising Total Revenue $85,000 11,000 10,000 106,000 Operating Costs Salaries and Benefits Facility Lease and Maintenance Office Supplies and Advertising Total Operating Costs $65,000 20,000 6,000 91,000 Net Earnings (to cover capital costs) $15,000 Cash Flow Budqet The monthly cash flow budget is based on completing the following milestones. June 2003 - Final Business Plan approved by Board July 2003 - Proposal presented to Pickering Council for 2004 base funding September 2003- Proposal presented to Ajax Council for 2004 base funding October 2003 - Additional funding including Trillium grant secured November 2003 - Space leased and Executive Director hired January 2004 - Durham West Arts Centre opened The forecasted monthly cashflow for the first year is as follows ($'000): 12 [ --- No-----~ Dec Jan Feb__T Mawr ~r Ma, f_-~_j--'-~ Aug_~_~ Revenue~ ------ ........ Pickerin_n_n_g_~ax 12.5 12.5 12.5 -- 1---~ Fed/Prov 35 ...... Co--rate 1---~ ........... Public 10 Total Revenue 56 12.5 12.5 12.5 12 .. Salary 5.4 5.4 5.4 5.4 5.4 5.4 5.4 5.4 5.4 5.4 5.4 5.4 ..Lease 1.7 1.7 1.7 1.7 1.7 1.7 1.7 1.7 1.7 1.7 1.7 1.7 Supplies & 1.0 4.0 .1 .1 .1 .1 .1 .1 .1 .1 .1 .1 Advertising Total Op 8.0 11.0 7.2 7.2 7.2 7.2 7.2 7.2 7.2 7.2 7.2 7.2 Costs Capital Costs 7.5 7.5 Monthly 40.5 (18.5) 5.3 (7.2) (7.2) 5.3 (7.2) (7.2) 5.3 (7.2) (7.2) 5.3 Cashflow Cash atMonth 40.5i22.0 27.3 20.1 12.9 18.2t11.0 3.8 9.1 1.9 (5.3) 0 End The commitment to lease the facility and hire the Executive Director will not be executed until sufficient funding, specifically the Trillium grant, has been secured and cash received. Planning for the Future Planning, Present and Future The future plan for the art centre is to: incrementally grow the services of the Durham West Arts Centre each year, and; develop the appropriate ground work and planning for building a fully integrated arts centre The City of Barrie is the preferred model for incremental growth as it started with a $50,000 budget in its first year and has grown to over $2 million per year without increasing government funding. To ensure success of this plan, we expect to obtain multi-year commitments from government and corporate sponsors to provide the stable foundation for this expected growth. Future incremental operating costs is expected to be funded by community and special events fundraising. ]4 Appendix A - Executive Director Compensation Survey, May 16, 2003 Quinte Arts Executive Council, Director Belleville Burlington Art Centre Maclaren Art Centre, Barrie Scarboroug h Arts Council Executive Director Executive Director Executive Director Manages the daily operation of $50,000 o Term Life Insurance the Quinte Arts o Extended Health Council Office Increases are (80% re-imbursement Manages negotiated for drugs) program annually and o Dental @ 80% co- activities performance insurance Prepare, review in the previous o Paramedical services & monitor year is a (individual plan purchased operating budget prime through Co-operatives) Fundraising consideration Supervises Vacations approx. 3-5 staff o 2 weeks 1 ~ yr as well as o 3 weeks 2"a yr volunteers (automatic 3 weeks lieu time) Manages the arts center programs, staff and exhibits. Supervises 13 full-time and 19 part-time employees Manages the daily operation of the Arts Centre Reports to Arts Council Supervises approx. 15 full- time staff as well as a varying number of volunteers $75,000 - $85,O0O Increases are based on performance and market conditions $100,000 increases are negotiated annually Group benefit plan for all employees which includes: o $50,000 Life insurance o AD& D o LTD o Extended Health o Dental o $500 per year in RRSP contributions Vacations o 3 - 4 weeks o Life Insurance o Extended Health o Dental o LTD (employee paid) Vacation o 4 weeks Manages program dev't & implementation Fundraising Marketing Policy development Supervision of 6 3ermanent staff as well as 2 contract staff $45,000 Increases are applied depending upon funding No Benefits Vacation o 4 weeks Permanent (on-going employee status) Permanent (on-going employee status) Contract (re- negotiated annually) Permanent (on-going employee status) .C..ouncil Office Overvie,~_ o Information & consultation for working artists o Public art exhibitions o Event promotion Note: The incumbent was recently hirec into this position. The organization had conducted an Ontario wide search for ar Executive Director. Centre Overview o Seventh largest public art gallery in Ontario (100,000 visitors annually) o Exhibitions and educational Programs o Special events and community outreach services o Permanent collection of contemporary Canadian ceramic ar o Gi/~ shop Note: The incumbent has worked in this position for 11 years. ,Centre Overview o Permanent collections o ArtCity Magazine o Exhibitions & educational programs o Gallery store o On site caf~ o Custom framing shop o Rental/Catering Note: the survey participant noted that a Performing Arts Centre is being developed in the Barrie area and recruitment for an Executive Director who will build the centre from the "grounc up" is currently underway. Compensation for this position is .C. ouncil Office Overview~ o Information & consultation for working artists o Public art exhibitions o Event promotion Note: The survey participant noted that ir her experience, an average salary to run an arts center would range from $45,000 - $50,000. POSITION PROFILE: Executive Director, Durham West Arts Centre POSITION SUMMARY: Reporting to the Durham West Arts Council, the Executive Director is responsible for the overall management of the Durham West Arts Centre including the establishment of business processes and procedures, promotion of the Centre and related programs and the development of programs that cultivate a vibrant arts community. Additional responsibilities include fundraising, the recruitment and supervision of volunteer staff and preparing financial statements for review by the D.W.A. Council. MINIMUM ENTRY REQUIREMENTS: Education: · Diploma/degree in a related discipline (business administration, marketing/promotions, the arts, etc) Experience: · Extensive (5-7yrs) experience in a similar capacity in the management and promotion of an arts center or arts programs within the community. · Previous experience in dealing with the arts community. · Extensive management experience (5-10yrs) with a strong arts background Knowledge/Skills/Abilities: · Ability to initiate fundraising activities with proven skills in using effective marketing and promotional strategies. · Knowledge of grant sources such as those provided by the New Trillium Foundation, Canadian Heritage and Human Resources Canada · Ability to create a network of contacts within the business, arts and educational communities with a view to hosting arts events within the community · Knowledge required to develop a permanent collection using provisions of the Income Tax Act, including the Cultural Property Review Board process, as well as other collection strategies. · Skills to establish a base of volunteers and to train docents · Abilty to collect, research, analyze and interpret data from various sources. · Knowledge of financial reporting standards/requirements. Ability to take charge and achieve objectives independently. Demonstrated ability to forecast and develop short and long range financial plans and develop operating/capital budgets. Demonstrable ability to make verbal and visual presentations to small and large groups of people. Above average interpersonal, leadership, communication (written and oral) and customer service skills. Working knowledge of Employment Standards Act. EXECUTIVE DIRECTOR_ DURHAM WEST ARTS CENTRE CONSIDERATIONS o Both the Maclaren Art Centre and the Burlington Art Centre are large, established organizations that have an extensive span of programs and exhibits. The Executive Directors for both of these organizations make substantially more money than the other Executive Directors surveyed. o All survey participants stated that, in their opinion and experience, approximately $50,000/annum would be a "fair" starting salary that would attract potential candidates with the required amount of education and experience. The Canadian Museum Association's 2000 - 2001 national compensation survey noted that for Executive Directors with an annual operating budget of $100,000 - $500,000 the average actual salary is $42,844. RECOMMENDATION Based upon the survey results and the above noted considerations an appropriate salary range for the position of Executive Director for the Durham West Arts Centre would be $45,000 - $55,000. Placement within the range could be subject to negotiation based upon the candidates experience and education. Jennifer Parent Supervisor, Human Resources Services May 16, 2003 Appendix B Letters of Support from the Educational Community Durham West Arts Centre and the Educational Community Background The Ajax-Pickering area has one of the densest populations of teenagers in Ontario. There are over 10,000 secondary students in West Durham. Schools direct these young people towards career choices, lifelong recreational interests and good citizenship. Schools are supported in these endeavours by the students' families and through available community resources. Art, drama, music and literary events in Durham West schools this past year demonstrated a tremendous range of talents. As positive as these experiences were, young people continued to express the desire to interact with professional artists and to demonstrate their talents to a wider public. Durham West has no appropriate arts facility to support the artistic endeavours of its many young people. Letters of Support and Video The principals of the secondary schools in Ajax and Pickering have demonstrated the tremendous benefits to students and the Durham West community of an arts centre in our community. The principals show the eagerness of the secondary schools to have community resources in the arts. Tom Reed, principal of Dunbarton High School, prepared a video for the July 28, 2003 Picketing Council presentation because he could not attend. His video includes short statements from students whose lives have revolved around the arts and who demonstrate how the arts enrich a community. This video is available for your viewing. The MacLaren Art Centre Model The MacLaren Art Centre provides professional programs for elementary and secondary students in the schools, the gallery and in public spaces. The MacLaren runs an annual secondary school art show called "Portfolio". MacLaren also provides volunteer opportunities for students to complete their Ministry of Education mandated 40 hours of community service. Finally, the MacLaren youth advisory council plans arts events specifically for young people in the community. Most significantly, the professional programs provide direction and support for young people passionate about the arts. The attached page from the Summer 2003 Artcity magazine illustrates this point well. Parents would be most appreciative that their municipality helped support artistic opportunities for young people in the Durham West community. .~jax. Ontano Li T 2W7 .:a:<: i?05) 683-0491 00~ 07 04 Edward Falkenberg, RCA, Sculptor Durham West Arts Centre Committee Chairperson 4540 Sideline 8 Pickering H.S. L1Y lA2 Dear Mr. Falkenberg, We were pleased to hear of the proposal for the Arts Centre in West Durham in late June this year. As Principal at Picketing High School these last three years, I have felt that our schools showcase and celebrate the academic and athletic performances of our students very well to the public. We do not do as well with the arts. Drama, music and the visual arts are thriving and encouraged within the school community but the next step, exhibiting and showcasing the artistic talents of our students to the greater community, falls short. We see the establishment of the Arts Centre within this community as an important step to maintain and grow the encouragement of our community artists and the appreciation of the arts within the Ajax and Pickering areas. This centre would be well attended by our art classes in the short term. In the longer term, we see the opportunity for schools to come together to showcase and encourage the talents of our students. We offer our support and wish you well with your representation to the Picketing and Ajax Town Councils. I will attend the Pickering Town Council meeting on July 28, 2003 and hope to have the opportunity to speak in support of the Arts Centre in Durham West. Sincerely, ',r~,"' >'-:' - Al Monks, Principal Picketing H. S. 50DUNBARTON HIGH SCHOOL 655 Sheppard Avenue, Pickering, Ontario LIV 102 -- 905-839-1125, Fax. 839-6536 -~I'"'THE DURHAM DISTRICT SCHOOL BOARD June 25,2003 Edward Falkenberg Chair West Durham Arts Centre 4540 Sideline 8, ?icketing, Ontario LI¥ lA2 Dear Edward Falkenberg: This is a letter of support for your proposal for a West Durham Arts Centre. The Dunbarton High school community of staff and students would like to offer their support for establishing a West Durham Arts Centre. Over the years, as educators we have been privileged to witness first hand the incredible talent Arts students who haVe thrived in the Picketing Area. The talents we have seen flourish in the areas of Visual Arts, Theatre productions, Dance and Creative Writing has been outstanding. At the school level, we have encouraged the students to follow their career dreams in the areas-of the arts and to support interest in the arts. When a community supports the citizens' interest in the arts, the benefits to society can be enormous. We support you in your endeavors to have an Arts Centre established. This centre will provide for our current and graduating students a place in which they can share their creative talent and enrich the cultural landscape of the City of Pickering Community. Sincerely, Tom Reed P~Sncipal c: Frank Luke, Head of Arts, Dunbarton H.S. ~ngie Littlefield THE DURHAM DISTRICT SCHOOL BOARD Telephone: Fax: PINE RIDGE SECONDARY SCHOOL 2155 Liverpool Road North Pickering, Ontario LlX 1V4 (905) 420-1885 Student Services: (905) 420-3714 Fax: (905) 420-8820 (905) 420-9675 51 "Max~e ,~m~er July 10, 2003 Edward Falkenberg, RCA, Sculptor Durham West Arts Centre Committee Chairperson 4540 Sideline 8 Pickering, ON L1Y lA2 Dear Mr. Falkenberg, As educators one of our primary responsibility is to bring our students in contact with their community to practice their skills and contribute there unique talents for the betterment of our community. Educators at Pine Ridge Secondary School are always looking for opportunities to expose our students to the Arts. The establishment of a West Durham Arts Center will be of great advantage to the community and our students. While this new venture will be a challenge, it provides opportunities for growth. Our students could volunteer their services as well as contribute their art. I support this initiative and look forward to working with you. I wish you success as you present this to Ajax and Picketing Council. Yours truly /'Sarah A. McDonald, Principal AJAX HIGH 105 Bayly Street East Ajax, ON LIS 1P2 SCHOOL The Durham Distdct School Board Edward Falkenber, RCA, Sculptor Durham West Arts Centre Committee Chairperson 4540 Sideline 8 Pickering, ON L1Y lA2 Phone: 905-683-1610 Fax: 905~683-0856 ajax_hs@durham.edu.on.ca Dear Mr. Falkenberg, As Principal of Ajax High School, I was delighted to hear of the possibility of an Arts Centre for the Aj ax/Pickering area. Galleries provide students with opportunities to see the work of local artists as well as a location to display their own work. An Arts Centre could be a focal point for lectures by local artists and provide workshops for aspiring artists. Our art students have taken advantage of the opportunities presented by the McLaughlin Gallery in Oshawa to display their artwork and visit the gallery. It would be wonderful if they could have that same opportunity closer to home. Ajax High School is a school with a strong tradition of promoting the arts and as an educator I support your endeavors to provide a local gallery. I wish you success with the Ajax and Pickering Town Councils and look forward to working with you for the development of a Durham West Arts Centre. Yours truly, Shirley Smith Principal J. CLARKE RICHARDSON COLLEGIATE 1355 Harwood Avenue North Ajax, ON L1T 4G8 jclarkerichardson_collegiate@durham, edu. on. ca ph 905.619.9571 fax905.619.9573 5¸.3 Principal Vice-Principal Warren hlm~r Vice-Principal July 3, 2003 Edward Falkenberg, RCA, Sculptor Durham West Arts Centre Committee Chairperson 4540 Sideline 8 PICKERJNG, ON L1Y lA2 Dear Mr. Falkenberg, The presence of an Arts Centre in West Durham holds out great promise for the students of J. Clarke Richardson and the wider West Durham community. As educators we are always looking for opportunities that expand our students' horizons. Students could visit the gallery, work with regional artists, hear lectures by art historians and curators and contribute their talents towards the gallery's operation, both as artists and as volunteers. J. Clarke Richardson as a brand new secondary school well understands the process of starting a new venture. We offer our support towards your endeavours in bringing the arts closer to the community. We wish you success with Picketing and Ajax Town Councils and look forward to working with you in the fall. CC: Jack t'Mannetje, Head of The Arts Tara Donaghey, Amanda Condie, SCC co-chairs Portfolio 2003' Reflections Portfolio 2003, Installation view, MacLaren Art Centre. Tracey Aylesworth, Visual Arts Tead~er, fnnisdale Secondany School "As an art educator, I am excited that our graduating students had the opportunity to partake in an authentic gallery experience. Every student of art benefits and learns from the process of submitting work in a professional manner to a juried :panel. As we celebrated their unique and varied accomplishments in the visual arts the students were able to compare and contrast their work with others from thirteen Simcoe County schools. It is important for young students of art to step back from their own perceptions and judgements and reflect on their personal creative process when viewing the works of others. The MacLaren Art Centre regards Portfolio [the annual graduating students show] as an important part of their programming and in doing so offers exposure to many up and coming talented art students who are actively participating in the local art community. Portfolio 2003 showcased the results of many exciting and innovative art programs offered here in Simcoe County. The range of selected works represented an example of the talent, innovation, intellect, and social consciousness of this young generation. I enjoyed it very much!" Edrec~ L/to, St. joseph's High Sct~oo! "When I first began to consciously take interest in art and design, I was fascinated by the diversity within the art community, and its all-encompassing relationship to life. An aspiring graphic designer throughout my high school years, I concentrated very much on design concepts, and layouts. However, as I grew older, I began to realize the intrinsic relationship between are and design, and their sometimes-indiscernible boundaries. It was once said that 'Art is how we see the world, design is how we live in it.' I apply this philosophy to many of my pieces in order to create meaningful works of art. As an artist, I am. compelled to fulfill my creative needs, and think in a wodd without boundaries. As a designer, I am motivated by the challenges that I face in communicating with an audience in an understandable way. Through my education with both St. Josephs High .School and the M~cLaren Art Centre, I have developed as an artist, and as a person. Through these creative outlets, I have met inspiring artists who share my own creative interests, and learned many valuable lessons that I will take with me into my post-secondary education, and my lifelong career." Appendix C, McLaren Art Gallery Research 56 To: Picketing Town Council From: Angle Littlefield July 28, 2003 Subject: MacLaren Art Centre, Barrie In the late 1980's a group of Barrie citizens decided to make an art centre happen in Barrie. After much planning, they persuaded the city to contribute $50,000 to hire a Director. The Director, along with a group of energetic volunteers, started programming arts events throughout the city because there was no building. This programming stimulated real interest in the arts in the community. The impetus for a gallery grew quickly. In September 2001 the MacLaren Art Centre opened its own facility with 7000 people in attendance to celebrate arts in Barrie. Current Operations Dynamic Director William Moore currently runs the gallery with an annual budget of approximately $2.5 million dollars. Only 15% of the operating budget comes from the government. Two of the fifteen staff members are Development Officers who continually obtain new funding sources. The gallery has 18 Board members and 350 volunteers. In 2001 the school visits program called "Van Go" brought a taste of the arts to 41,000 young people. The MacLaren Art Centre has won the Lieutenant Governor's Award for the Arts three times. It is a wonderful institution which serves as a tremendous focus and drawing card for the area. ..The Model Attached are print outs from the website. The MacLaren Centre provides great stimulus ideas for the Durham West Arts Centre. There is much to learn from Barrie's success story. For example, the ongoing" · ,, Shorelines installations situated throughout the city will continue to draw visitors from all over the world for years to come. Barrie and its citizens have benefitted tremendously through the work of the individuals who first wanted to bring art to the people and people to art. They also value the support of the councillors who helped make their vision for the arts a reality. MacLaren Art Centre - Benefhctor Programme Page 1 of 3 57 ArtCityzen Support Visit Volunteer Learn Artists Media 705.721.9696 mac Home_ > .~_port > Benefactor Programme Benefactor Programme MacLaren Partnership Opportunities An Invitation to Support a Winning Team At the MacLaren Art Centre, we believe in creating opportunities for community businesses and organizations to come together to generate positive outcomes for you, for the MacLaren, and for the community we live in. On September 22nd, 2001 the MacLaren Art Centre opened the doors of its the new home on the corner of Mulcaster and Collier to a reception of 7,000 people and we have not looked back since. At the same time, the MacLaren opened an exhibition at the Royal Ontario Museum showcasing the recent acquisition of over forty Rodin plasters and bronzes, the launch of ArtCity. During the 2001 year the MacLaren's very successful VanGo Art Education Programme conducted 41,000 student visits in area schools. The MacLaren is the only three-time winner of the Lieutenant Governor's Award for the Arts. And because the MacLaren receives less than 15% of its operating budget from government sources, the Centre is recognized as a model amongst other arts institutions from across Canada. At the MacLaren we are serious about our mission and pursUe it with the help of the community. It is our caring and giving community that enables the MacLaren to do so much with so little. That's because we work within the community to create the kind of art centre that people want to be part of and support. Building a relationship with the MacLaren can be a win-win opportunity for you, and your business. Not Your Average Art Gallery Have you looked at the MacLaren Art Centre lately? Sure there is wonderful art inside, and we are proud of our new home, but the MacLaren goes well beyond exhibiting, collecting, and teaching about art. The MacLaren pioneers creative new methods of building community links, and programming art. We call it a gallery without walls, better known as Off the Wail. Our Offthe Wall programme features works of art that can be found anywhere in the community. Did you see Against the Grain - The Fafard Field Project at the 1997 International Ploughing Match? An image of a horse was grown in a 50-acre field - it wasn't on a wall, but it was art. Taking it to the Streets was another Off the Wall approach that brought art to the people. Twenty-nine artists teamed up with downtown businesses to create a gallery that could only be appreciated by taking a walking tour through the streets of downtown Barrie. Under Construction and Hands Around the MacLaren were exhibitions even done on-site during the construction of the new MacLaren Art Centre. The MacLaren's biggest project is the Ar[City Sculpture Project. Exhi M ToUm Shor of ~ Comn Do http://w~rvv maclarenart com/supr~ort/benefactor "fha - ~ MacLaren Art Centre - Benefactor Progrmnme "Our job is not just to respond to the creative - our responsibility is also to be creative." - William Moore, Director Under the ArtCity Sculpture Project, the City of Barrie designated the parks and other public areas of Barrie as an international sculpture park. The cultural tourism visitor will have the combined experience of engaging with sculpture in the context of a living city animated by the MacLaren Art Centre. The best part of the MacLaren's "gallery without walls" is that you never know where you might encounter art - the goal is to make people feel comfortable with art in venues that are a familiar part of everyday life. The possibilities are endless, and we are open to exploring ideas with people and organizations like you! We can make a palpable difference, contribute to quality of life, to the regional economy, and to the fundamental support of creativity and excellence - benchmarks of an active and participating arts organization. The MacLaren is good to be associated with .... Supporting the MacLaren Ad Centre is good for your organization's profile. The MacLaren is leading edge, innovative and has a solid reputation both in the community and in its' field. We are highly recognized for these qualities across Canada. The MacLaren Art Centre also enjoys an expanding level of commitment from over 350 volunteers, 18 board members, and 15 staff members. On top of this, the MacLaren enjoys wonderful relations with the media, has a strong following with thousands of supporters, and is highly respected for being successful. Would you like to become a part of this community success story and treasured resource? It's easy to be part of a winning team with the MacLaren; just look at all of the options. No matter which relationship you choose with the MacLaren Art Centre, it will be beneficial to you and you will be supporting the Centre. Be part of the MacLaren in any of these ways: Page 2 of 3 MacLaren Art Centre Partner ~ M ore info... Programme As a MacLaren Partner you will receive the many benefits below and enjoy this a prestigious level of annual support for the Centre built on a win-win relationship. As a MacLaren Partner you will receive the following benefits: Strong recognition (both... MacLaren Art Centre Exhibition ~ M ore info... Partner Programme As a MacLaren Exhibition Partner you will receive the many benefits listed below and will be distinguished by the fact that on an annual basis you are a joint presenter of one the MacLaren Art Centre's notable art exhibitions. As a MacLaren Exhibition... MacLaren Art Centre Benefactor ~ More info.., Programme .... A MacLaren Benefactor is a very special level of personal support that is designed for individuals who wish to provide leadership in a supporting relationship with the MacLaren. It provides social opportunities to meet others, and the Art Loan Programme... MacLaren Art Centre Event Sponsors ore info... httr):/Twww.maclarenart.com/sur~pon/benefactor~cfm -,/~/.,~.,,~ MacLaren Art Centre -Benetactor Programme Page 3 of 3 Throughout the year, the MacLaren Art Centre hosts a wide variety of special events. All of these events are sponsored by regional businesses and organizations which enjoy the.benefits of being associated with the MacLaren. Every event is unique and is... 59 Heritage canadien Searc..h_ · Sit~e__M_a9 · C_r_edits Designed by: Po¥ http://wwvw.maclarenart.com/support/benefactorocfm 60 iviac~arcn zxrt Lentre - insiOe Macbaren Page 1 of l ArtCityzen Visit Support Volunteer Learn Artists Media 705.721.9696 Horn_ e > Inside MacLaren Inside MacLaren The MacLaren is known for many diverse activities, Inside MacLaren you will find information on collections, exhibitions, ArtCity magazine, past projects and the activities that are core to the MacLaren. M ~ Pr_o_.i~c_~. We've painted fences, planted horses, mounted exhibitions on fish huts, in car dealerships, at golf courses, and largest of all, we're creating a city-wide art project: ArtCity. ,,~pirit Catcher Ron Baird's sculpture, orginally created for Expo 86, has become an icon for the City of Barrie, and was the first work in the MacLaren's Permanent collection. ~oIl__e__c. tio n_s_ The permanent collection consists of approximately 40 000 works. The main focus of the collection is Canadian contemporary works on paper, and sculpture. A~C_~ M_.M~g_azine Featuring MacLaren exhibitions, events, and education programming, ArtCity also highlights the arts throughout the region. Check out the current issue, or browse past highlights .... Rodin Widely regarded as the father of 20th century public sculpture, the Rodin addition to the permanent collection serves as the cornerstone for the ArtCity project. Ph___oto Ga I_lleff~ Enjoy great pics of events, education activities, and the regular everyday at the MacLaren. _S_creen O n_..~e Screen One, the MacLaren film series, brings you the best in independent films the first Wednesday of each month at Stinson Theatres, 55 Dunlop St. W. Check here for details... Exhi M Toum Shor of, Comn Do Canadian Patrimoine Heritage oanadien Searc____bh · ~ · C_[r_edits Designed by: ~t_k~ Po, http://www.maciarenart corn/visit/inside mac*aren ....... - ...... ? ,/O/9 t'l (12 Macbaren Art Centre - Ar~Cityzen Page 1 of 2 ArtCityzen Support Visit Home > ArtCityzen ArtCityzen Membership is changing. You are invited to become an ArtCityzen. ArtCityzenship refers to your engagement with the MacLaren Art Centre: your membership is exactly what yOU want it to be. Perhaps you take an art class? Sometimes shop in the Gallery Store? Maybe you come to every opening but never our Screen One film series? Maybe you are one of our wonderful volunteers. Maybe VanGo came to your school. Any - or all - of these makes you an ArtCityzen. Who is an ArtCi zen? The short answer: you are! Interested in the long philosophical answer? Read on... _My MacLare____~n Interested in subscribing to e-newsletters? Sending e-cards? Make a piece of MacLarenArt.com your own. Sign up today! P_a_.rt_n e rs Without the support of many dedicated partners, the MacLaren Art Centre would not be the organization that it is. As a Partner you are also an ArtCityzen... _.V. olu_n, teer_s. Volunteering at the MacLaren is not like volunteering anywhere else! Join our extended family of more than 300 volunteers to learn new skills and make friends for life... Volunteer Learn Artists Media _Children Calling all Simcoe County kids! Do you want to know more about the MacLaren? Is VanGo coming to your school? Sign up here to send epostcards to your friends, and more ...... Adults As life gets busier, the ability to choose what information you receive becomes more valuable. As an ArtCityzen, you choose the info you receive about MacLaren activities .... Fa___ .m i I i e_ss Everyone knows, life in a family is busy! As an ArtCityzen, you can choose to receive information about all our upcoming family events, right to your inbox... Youth Want to throw an event? Maybe some live music? Maybe paint a taxi cab? Improve your portfolio? Get those 40 volunteering hours? You can do it all at the MacLaren... 705.721.9696 mac Myf ~ LO Exhi M Toum Shor of, Comn Do http://www, mac larenart eom/,rtC;p,,zepJ 62 **~ac~arcn &ri k.¢ntre - ArtCityzen Teache__ rs Education is one of the key activities of the MacLaren. We believe in lifelong learning, and are proud to work in partnership with teachers across our region. Page 2 of 2 Canadian Patrimoine Heritage canadien Search · Site. Map · Credts Designed by: cgk' http ://www. maclarenart.com/artCityzen/ ~v;[ac~aren Art Cemre - Beneihcror Programme - MacLaren Art Centre Partner Programme Page 1 of 1 63 ArtCityzen Visit Support Volunteer Learn Artists Media 705.721.9696 I mac Home > S__uppo_dd > _Benefacto__ r~B_e_ > MacLaren Art Centre Partner Programme Benefactor Programme MacLaren Art Centre Partner Programme As a MacLaren Partner you will receive the many benefits below and enjoy this a prestigious level of annual support for the Centre built on a win-win relationship. As a MacLaren Partner you will receive the following benefits: [] Strong recognition (both logo and verbal) as follows: In all issues of ArtCity Magazine (quarterly, circ. of 26,000). On the MacLaren Art Centre's Partners Plaque. On MacLarenArt.com (with the option to add your own content, and the ability to change it as you like). m An invitation to host an annual private business reception at the MacLaren Art Centre. · Complimentary tickets for two to the very successful Catch the Spirit Art Auction and annual Contributing thank you event. · Right to use the MacLaren Art Centre logo on corporate literature "Proud Partner with the MacLaren Art Centre". · All of the benefits of the MacLaren Benefactor Programme. As a MacLaren Partner you will provide the following: · A monthly charitable contribution of $125 in support of the MacLaren Art Centre. · Digital image of corporate logo. My~ ~ LO [?d RE Exhi M Toum Shor of, Comn Do I~1 Canadian Patrimoine Heritage can•alien Search · Site Map · Credits Designed by: cgk' Pov http://www.maclarenart.com/supr~orffbenCfactor ~-fmmD=? &SR=I ' ...... ...... · 7/9/200! 64 ivmcLaren 2~rt bentre - Beneiactor Programme - MacLaren Art Centre Exhibition Partner ... Page 1 of 1 ArtCityzen Visit Support Volunteer Learn Artists Media 705.721.9696 J mac _H_o_rn_.e_ > S__upport > Be~nefactor P_~cggLamme > MacLaren Art Centre Exhibition Partner Programme Benefactor Programme MacLaren Art Centre Exhibition Partner Programme As a MacLaren Exhibition Partner you will receive the many benefits listed below and will be distinguished by the fact that on an annual basis you are a joint presenter of one the MacLaren Art Centre's notable art exhibitions. As a MacLaren Exhibition Partner you will receive the following benefits: · Strong recognition (both logo and verbal) as follows: On the Exhibition invitations (mailed to all MacLaren members). On all exhibition signage. In all issues of ArtCity Magazine (quarterly, circ. of 26,000). In all exhibition articles and related media releases. On the MacLaren Art Centre's Partners Plaque. On MacLarenArt.com (with the option to add your own content, and the ability to change it as you tike). · Exhibition invitations made available to send out to your business clients. · An invitation to host an annual private business reception at the MacLaren Art Centre. · Complimentary tickets for two to the very successful Catch the Spirit Art Auction and annual Contributing thank you event. · Right to use the MacLaren Art Centre logo on corporate literature "Proud Partner with the MacLaren Art Centre". · All of the benefits of the MacLaren Benefactor Programme. As a MacLaren Exhibition Partner you will provide the following: · A monthly charitable contribution of $250 in support of the MacLaren Art Centre. · Digital image of your corporate logo. Myf I'M LO [,i~ RE Exhi M Tourn Shor of~ Comn Do Canadian Patrimoine Heritage canadien Search · Site Map · Credits Designed by: ccjk' Po¥ hrtm//www.maclarenart com/suupo~/bCnefactor ¢.fmO,D-~, o ,, Centre - Benelactor Programme - MacLaren Art Centre Benefactor Progra... Page 1 of 1 65 ArtCityzen Visit Support Volunteer Learn Artists Media 705.721.9696 I mac Hom~ > S__u. pport_ > _Benef__actor Pro_g_ram____m__e > MacLaren Art Centre Benefactor Programme Benefactor Programme MacLaren Art Centre Benefactor Programme A MacLaren Benefactor is a very special level of personal support that is designed for individuals who wish to provide leadership in a supporting relationship with the MacLaren. It provides social opportunities to meet others, and the Art Loan Programme allows you to experience art in your own setting. As a MacLaren Benefactor you will receive the following benefits: [] An original work of art on loan for a six-month period from works available through the MacLaren Benefactor Art Loan Programme. [] Invitations to all MacLaren exhib tion openings and special events including the biannual Benefactor Wine and Cheese where you will exchange your original work of art. [] A year's subscription to Canadian Art, Canada's most informative art publication. [] Your name recognized on the wall of the MacLaren Art Centre as a Benefactor (optional). [] Complimentary tickets for two to the annual Contributors thank you event. As a MacLaren Benefactor you will provide the following: [] An annual charitable contribution of $365 (a dollar a day for the arts) in support of the MacLaren Art Centre. Myr Exhi M Tourn Shor of~ Comn Do Canadian PatrJrnoine Heritage canadien Search · Site Map · Credits Designed by: Cg.k' Po¥ http://www.maclarenart com/.u,.oort/b~.n-,~'-o.,.,- .,*~,gTr, ,~ ivlac~,aren ,~rr ~entre - Benefactor Programme - MacLaren Art Centre Event Sponsors Page 1 of 1 ArtCityzen Support Visit Volunteer Learn Artists Media 705.721.9696 Home > Support > Benefactor P.rpgramme > MacLaren Art Centre Event Sponsors Benefactor Programme MacLaren Art Centre Event Sponsors Throughout the year, the MacLaren Art Centre hosts a wide variety of special events. All of these events are sponsored by regional businesses and organizations which enjoy the benefits of being associated with the MacLaren. Every event is unique and is promoted in a way that targets the right audience. During 2003 the MacLaren has the following variety of events scheduled · [] Black Tie - annual spring sell-out dinner and dance. [] Screen One - very successful monthly film series (first Wednesday of the month). [] Live at the MacLaren - series of four concerts over the winter months organised by Toronto's New Music Concerts. [] Paths, Patterns, Places - is an unusual and unique exhibition, combining artists' work in several different landscape environments. [] Shore/lines - a blockbuster exhibition of environmental art in celebration of Barrie's 150th, including international artists from around the world. [] Contributing ArtCityzen Thank-you Event - thank-you to all supporters. [] MacLaren Oasis at Kempenfest - August long weekend specialty food and beverage garden. [] Barrie Film Festival - very successful annual fall week long film festival. [] Catch the Spirit Art Auction - annual fall sell-out social and art auction. If you are interested in learning more about what is involved with sponsoring a MacLaren Art Centre event, please contact the MacLaren to discuss the events in more detail. Myt I-~J LO J.,,RE Exhi M Tourn Shor of, Comn Do Canadian Patrimoine Heritage oanadien ~¢_a_r¢_h · Si__t_e Map · Credits Designed by: c~ Po¥ http//ww'w maclar~nart "om/sum)ort/benefac* r, ?Tr~ % *, :~ ',: ' ...... ., . , ,or.~m.:~,.=.,S&S~x.=,. '7/9/2(,)0i~ iv~ac~aren z-~rt ~entre - bupport Page 1 of 1 6? ArtCityzen Support Visit Volunteer Learn Artists Media 705.721.9696 I mac Home > Support Suppo~ The MacLaren would not be the organzation it is without the overwhelming level of community support we receive from volunteers, community groups, benefactors and our corporate partners. They are responsible for our success! Roger Still and John Van Der Mare/of TD Canada Trust with director William Moore, launching the Mac Taxi project in partnership with Barde Taxi. B__e_nefits Getting involved with the MacLaren Art Centre is good business - for your organization and ours, Get Involved A partnership with the MacLaren is about creating opportunities, for you, for our community, and for the MacLaren Art Centre. Benefactor Prqgramme Teaming up with the MacLaren Art Centre is a positive move for you, and your business. At the MacLaren, we believe in people to art, and we have become very successful at creating progressiv... MacLaren Partnem Each MacLaren Partner creates opportunities, for our community, for their businesses, and for the MacLaren Art Centre. Find out more about the organizations who play a key role in supporting the ... Myr I'~ LO [RE Exhi M Toum Shor of, Comn Do I,,,l Canadian Heritage Pammoine oanadJen Search · _S.i[e Map_ · Credits_ Designed by: ~ http://www.maciarenart.com/support/index.cfm 7/9/2003 Maci ,aren Art Centre - MacLaren Partners Page 1 of 5 68 Home > Su~.~ > MacLaren Partners MacLaren Partners The MacLaren is proud to thank the following organizations for their unfailing commitment to supporting the arts in our community. If you're interested in creating a partnership with the MacLaren Art Centre, please contact Janet Lougheed, Development Coordinator, at (705) 720-1044 x230, or j_a_n_et~maclarenart.com. Myr I~J LO I,RE C' Mercedes. Benz Barrie Fine Cars Barrie Fine Cars www.barriefinecars.mercedes-benz.ca Barrie Fine Cars is a proud Partner of the MacLaren Art Centre. Ontario Trillium Foundation www. trilliumfoundation.org The Ontario Trillium Foundation is a proud supporter of the MacLaren Art Centre. Exhi M Tourn Shor of, Comn Do A & L Packaging A & L Packaging is a proud partner of the MacLaren Art Centre. B10'I FM www. bl01fm.com B101 FM is a proud Media Partner of the MacLaren Art Centre. The New VR www.thenewvr, com The New VR is a proud Media Partner of the MacLaren Art Centre. http://www maclarenart oom/~uoport/r~artner li~tin~ ....... , , · _ o s ....... 7/0/2003 ~v;tac~,aren Art Centre - MacLaren Partners Barrie Sports Medicine & www_. s o~_edicine, o n. ca Rehabilitation Clinic .......... Barrie Sports Medicine & Rehabilitation Clinic is a proud Partner of the MacLaren Art Centre. Page 2 of 5 BARRIE TAXI tBDO Ba rrie Taxi www. ba rrie~t_axi, co_____~m Barrie Taxi is a proud Partner of the MacLaren Art Centre. Look for their MacTaxis on the streets of Barrie! BDO Dunwoody www. b_d_ o.~c_a BDO Dunwoody is a proud Partner of the MacLaren Art Centre. AND ~C~GE LT~. Bertram Construction www.bertram,ca Bertram Construction is a proud Partner of the MacLaren Art Centre. Cai Nichols Moving and www. rockbrune.on.ca/ Storage Cai Nichols Moving and Storage is a proud Partner of the MacLaren Art Centre. Curry's Art Store www.cur_c.r~s.com. Curry's Art Store is a proud Partner of the MacLaren Art Centre. Kwik Kopy www. kwikkopyb.a rrie._c_o__m Kwik Kopy Barrie is a proud Partner of the MacLaren Art Centre. The Barrie Examiner www_thebar, rieexamin____er, com The Barrie Examiner is a proud Media Partner of the MacLaren Art Centre. Energy 93,1 fm www.ener.clvfm.ca Energy 93.1 fm is a proud Media Partner of the MacLaren Art Centre. FRANKLIN. TEM PLETON. Franklin Templeton Investments __wAvw fra_~nklint~.c__a_ Franklin Templeton Investments is a proud partner of the MacLaren Art Centre. http://w~xv.maclarenart.comJsuppo~/partner" ' 7O M, acLaren Art Centre - MacLaren Partners GAGE Gage Marking Products www. a~m_j~._c_0~ Gage Marking Products is a proud Partner of the MacLaren Art Centre. Page 3 of 5 GEORGIAN DOWNS GRAPHIC ~ EVOLUTION Georgian Downs ~9. wn___s~:_c_o. ~ Georgian Downs is a proud Partner of the MacLaren Art Centre, Graphic Evolution www.graphice____volutio~n com Graphic Evolution is a proud Partner of the MacLaren Art Centre. Jackson's Toyota www.jacks__o~nstoyo_ta, com Jackson's Toyota is a proud Partner of the MacLaren Art Centre. Kempenfelt Graphics Group www.kggdigita_[.com Kempenfelt Graphics Group is a proud Partner of the MacLaren Art Centre. KEMPENFELT GRAPHICS GROUP INC. Mac's Convenience www. macsconveniencestores.com Mac's Convenience is a proud Partner of the MacLaren Art Centre. McCullough Sawyer McCullough Sawyer is a proud Partner of the MacLaren Art Centre. Owen Signcraft Owen Signcraft is a proud Partner of the MacLaren Art Centre. PADDON + YORKE INC. Paddon Yorke www._~_add_0n~y_qr~ke cam Paddon Yorke is a proud Partner of the MacLaren Art Centre. http://'~,nm~'.maclarena~.com/supr~ort/oartner !istin~ cfm , .. ? !©/'~, (~ ~ ~viac~aren Art centre - MacLaren Partners Powco Powco is a proud Partner of the MacLaren Art Centre. v,,w~v~~a Raymond James www. ra_~y_m o n__~,ja mes. co m Raymond James is a proud Partner of the MacLaren Art Centre. Page 4 of 5 71 Rival Office Solutions Rival Office Solutions is a proud Partner of the MacLaren Art Centre. ROGERS' . t&etev n Rogers Television k~vw. ro.qerstelevision.com/gbay/index, html Rogers Television is a proud Media Partner of the MacLaren Art Centre. Scotiabank Scotiabank www._s_c_otia__b_a n__k. co m Scotiabank is a proud Partner of the MacLaren Art Centre. ]~anada Trust TD Canada Trust www tdcanadatrust.com TD Canada Trust is a proud Partner of the MacLaren Art Centre. Travelodge on Hart Drive www.the.travelodg_e.com/barr e09750 Travelodge is a proud Partner of tl~e MacLaren Art Centre. Wagg's Linen L~NW.wagg~linen corn Wagg's Linen is a proud Partner of the MacLaren Art Centre. cgk Technologies Inc. ~.com cgk Technologies is a proud partner of the MacLaren Art Centre. htt. v://'~vw.mac!arenart, com/suv~ort/~vartner listin~o.c£rn MacLaren Art Centre - ArtCity Magazine Page 1 of 2 7'2 Visit ArtCityzen Support Volunteer Learn Artists Media 705.721.9696 mac Home > Inside MacL._aren > ArtCity Magazine ArtCity Magazine The complete current issue features first, followed by highlights from our back issues. My~ J.LO June/July/August 2003 ~ Vie_ w_Magazine Summer theatre, Learning the Art of Curating, Derek & Tracey Martin: Living the Dream, Robert Gause, Colours of Music March/April/May 2003 View Ma,qazine Exhi M Tourn Shor of, Comn Do Walter Bachinski, Paths Patterns Places, Arts by the Lake with Magdalena Abakanowicz, The Art Beat at the RVH. December 2002 / ~ View Magazine January/February 2003 - Multiples 2003 Georgian Printmaking, Aubrey Schwartz, Lucille Oille http://www.mac!arenart, corr~/visit/art city maaazine.cfm --,a ~ ~, MacLaren Art Centre - ArtCity Magazine Page 2 of 2 September/October/November 2002 ~ Vie___w_w .M a__a g_az_ n_e_ Cultivating Faith in Popcorn, Interview with John McEwen, After History: The Paintings of David Bierk, Find Your Place at the MacLaren June/July/August 2002 ~ View Magazin_e Graham Scholes, Art Meets Business, Sarah Reesor March/April/May 2002 tS _View Magazin_ge Robert Murray, John Gould, Kathryn Dain, Theatre by the Bay December 2001/January/February 2002 Cathy Daley, Amy Switzer, Healing Art ~ Vi___ew Mag..azine~ Canadian Patrimoine Heritage canadien Search. SJ.te.M~p · Cre~.ts Designed by: ~gk' ~0¥ http://www.maclarenart.com/visit/art city ma~azine.cfm iviacLaren Art t~entre - Collections - MacLaren Permanent Collection Page 1 of 2 ArtCityzen Visit Support Volunteer Learn Artists Media 705.721.9696 I mac Hom_e > Inside MacL__are~n > _Collection__s_ > MacLaren Permanent Collection Collections MacLaren Permanent Collection The collection began in 1987 with the donation of the Spirit Catcher by Ron Baird; it was this important donation that got Barrie's first public art gallery off the ground. The collection didn't grow again until Maurice MacLaren bequeathed his property on Toronto Street and his collection of art in 1989. Over the next several years the collection grew with several modest donations. The growth of the collection exploded in 1997 in preparation for the new facility which has several areas dedicated to the collection including a Prints and Drawings Room and a Display Archive. John Hartman, Storm Bound on the Mink Islands, 1995, oil on linen, 40" x 80': The majority of these acquisitions have been facilitated through generous donations by artists and private collectors. This collection is a reflection' of the MacLaren Art Centre's aspiration to create a public collection which exemplifies the breadth, diversity and quality of the visual arts. Currently, the strength of the collection lies in works on paper as well as modern and contemporary Canadian art from artists in this region and from across the country. The MacLaren Art Centre holds the collection in public trust for this community for today and for future generations. Highlights of the collection include: [] Over 2000 works on paper by Canadian artist, Michael Forster from the late 1940s until the early 1990s. [] 51 drawings and illustrations by Canadian artist, Bertram Brooker primarily from the 1930s. [] Numerous paintings and works on paper by local and regional artists paintings from the 1960s to the 1990s by prominent contemporary Canadian artists such as Tim Zuck, Walter Bachinski, Will Goditz, David Craven, Renee Van Halm, Allan MacKay,.John Hartman, Tony Scherman, Ron Martin, William Ronaid, Carl Beam, John Gould, Paul Fournier, Erik Gamble, Shirley Wiitasalo, Greg Murphy, Ted Fullerton, Harold Klunder, Stephen Hutchings, Takao Tanabe, Tom LaPierre, James Lahey, Cathy Daley, Jack Chambers, Jack Bush, Diana Dean, Tom Hodgson, Joyce Wieland, Brian Burnett, Fred Hagan, Ric Evans, and Jaan Poldaas. [] A growing collection of sculpture including artists Peter yon Tiesenhausen, Clarissa Inglis, Marlene Hilton-Moore, Richard E. Prince, Ted Bieler, and Sorel Etrog. · An education outreach collection of prints by Woodland First Peoples artist Norval Morrisseau. · Several watercolours by Lucius O'Brien. · Photographic works by Japanese artist Akira Komoto. · Works on paper exploring the environment by internationally recognized German artist Nils- Udo and American artist Alan Sonfist. Exhi M Tourn Shor of, Comn Do http://www~maclarenart ~'om/visit/oolle-t;ons ~c,-~mr~-~ n.,, ....... ' ..... ~ ...... -': "~SR=z ?/9/?nn~ NOTICE OF MOTION DATE: JULY 28, 2003 MOVED BY: COUNCILLOR HOLLAND SECONDED BY: COUNCILLOR BRENNER WHEREAS Pickering's Millennium Waterfront is transforming into the heart of our community - creating a sense of space that is unique and vibrant; and WHEREAS the Great Lakes Nautical Village unfolding at the bottom of Liverpool Road needs to be supported by a diverse, high quality and connected public realm to ensure a proper balance of residential and commercial activity; and WHEREAS the trip around Frenchman's Bay is more than 4.6 kilometers and, even if there was a completed trail, the journey around the bay is not an option for many residents (be they elderly, disabled or very young children); and WHEREAS there is tremendous demand for a connection between the two spits to allow those on the west side to access Millennium Square, the boardwalk, Home Place, the link to Ajax, etc. and for those on the east side t° access Petticoat Creek Conservation Area and bddge, the Rotary Frenchman's Bay East Park, the link to Toronto, etc.; and WHEREAS a pontoon boat connection linking the east and west spits, as currently designed, would allow fully accessible access to each side and a spectacular opportunity to ride on and learn more about Frenchman's Bay; and WHEREAS such a service is run in many different communities within Canada and the United States and have become attractions unto themselves; and WHEREAS the 2001 Waterfront Taskforce, the Millennium Trail Ad-Hoc Committee and the Waterfront Coordinating Committee have all identified the need, utility and potential of a pontoon boat connection between the two spits; and WHEREAS corporate sponsorship of the pontoon boat service is feasible and could be paid for outside the City; and WHEREAS almost all of the cost for an east west spit connection would be in the new boardwalk on both spits, which would need to be completed regardless of the operation of a boat service; and WHEREAS the City of Pickering, through the 2002 and 2003 budget processes, has set aside dollars for detailed design drawings of the east west spit connection and Cosburn Giberson Landscape Architects have completed detailed plans and costing; and WHEREAS the cost of installing a new boardwalk on the east and west spits, cleaning up the spits, implementing new plantings, shoreline stabilization and other environmental enhancements, and a provision for fully accessible docking has been estimated at a cost of approximately 1.3 million dollars; and WHEREAS the Region of Durham and the Province of Ontario have not played a significant role in the vitalization and enhancement of Pickering's waterfront while the Government of Canada, service clubs and corporations have; and WHEREAS the newly adopted Durham Region Strategic Plan clearly identifies the need to create and invest in waterfronts across the Region to connect pathways, enhance the regional environment and provide cultural and recreational opportunities; and WHEREAS the vision of Pickering's waterfront has been recognized at two major international planning and environmental forums and received the first Economic Development Council of Ontario award in the category of 'Physical Infrastructure'; NOW THEREFORE the Council of the Corporation of the City of Pickering approves the East West Spit Connection project as generally outlined in the detailed drawings of Cosburn Giberson Landscape Architects for the 2004 budget subject to a minimum of $400,000 being raised for the project external to the City of Pickering; and THAT once $400,000 or more has been secured in the form of solid and credible commitments from external sources, final design drawings be completed and the project be publicly tendered for construction in Spring of 2004; and THAT the annual operating cost of the pontoon boat service be financed external to the Corporation of the City of Pickering for an operating season to run from the May long weekend to Labour Day; and THAT the Waterfront Coordinating Committee takes a lead in identifying and securing the external funding required to advance the project. CARRIED: MAYOR Btaylor:Notices of Motion:Pontoon Boat Connection ?7 NOTICE OF MOTION DATE: JULY 28, 2003 MOVED BY: COUNCILLOR BRENNER SECONDED BY: COUNCILLOR HOLLAND 1. That Report OES 28-03 regarding the Region of Durham's Integrated Waste Management System and Program, be received; and 2. That the City of Pickering acknowledge the recommendations adopted by Regional Council on May 7, 2003 regarding the Annual Solid Waste Management Servicing and Financing Study and proposed 2003 Current and Capital Budget and related financing (#2003-J-11); and That the City of Picketing supports a commitment by the Region of Durham to Miller Waste Durham Inc.'s Pickering Site at 1220 Squires Beach Road for a long term solution to receive, process and transfer Durham's waste; and 4. That the City of Picketing agrees to participate in the Region's Integrated Waste Management Program under the following conditions: i) The contract to collect garbage, yard waste, kitchen organics and expanded blue box materials remain with Miller Waste Systems at least until March 31, 2009 (the original term of Pickering's contract). ii) The Region confirms that the program to collect kitchen organics will not commence until such time as Miller Waste Durham Inc. has confirmed a kitchen organics site able to receive such waste, through a long-term commitment with Durham Region and after an extensive education and promotion campaign for residents in Pickering. iii) The Region provide each household in Pickering the same "start-up" package consisting of bins, bags, liners and information guide that the other participating municipalities received as per the May 7, 2003 Council recommendations. iv) The Region agrees to assist in the funding of staff at the City that will deal with waste management issues and inquiries during the transfer of jurisdiction, at an amount to be determined. v) The Region reimburses the City of Pickering for waste collection costs incurred retroactive to January 1, 2003 consistent with the May 7, 2003 Council recommendations. 5. That Report OES 28-03 be forwarded to the Clerk of the Regional Municipality of Durham. CARRIED: Btaylor:Notices of Motion:Integrated Waste Management MAYOR REPORT TO FINANCE & OPERATIONS COMMITTEE Report Number: OES 28-03 Date: June 5, 2003 ?9 From: Richard W. Holborn, P: Eng. Division Head Municipal Property & Engineering Subject: The Region of Durham's Integrated Waste Management System and Program City of Pickering Response to Report #2003-J-11 Recommendation: 4a) That Report OES 28-03 regarding the Region of Durham's Integrated Waste Management System and Program be received; and that The City of Pickering acknowledge the recommendations adopted by Regional Council on May 7, 2003 regarding the Annual Solid Waste Management Servicing and Financing Study and proposed 2003 Current and Capital Budget and related financing (#2003-J~11); and that The City of Pickering supports a commitment by the Region of Durham to Miller Waste Durham Inc.'s Pickering Site at 1220 Squires Beach Road for a long term solution to receive, process and transfer Durham's waste; and that The City of Pickering agrees to participate in the Region's Integrated Waste Management Program under the following conditions: The contract to collect garbage, yard waste, kitchen organics and expanded blue box materials remain with Miller Waste Systems at least until March 31, 2009 (the original term of Pickering's contract). ii) The Region confirms that the program to collect kitchen organics will not commence until the Miller Waste Durham Inc. site at 1220 Squires Beach Road, Pickering is able to receive such waste, through a long-term commitment with Durham Region and after an extensive education and promotion campaign for residents in Pickering. iii) The Region provide each household in Picketing the same "start-up" package consisting of bins, bags, liners and information guide that the other participating municipalities received as per the May 7, 2003 Council recommendations. 80 Report OES 28-03 Date: June 5, 2003 Subject: The Region of Durham's Integrated Waste Management System and Program City of Pickering Response to Report #2003-J-11 Page 2 4b) iv) The Region agrees to assist in the funding of staff at the City that will deal with waste management issues and inquiries during the transfer of jurisdiction, at an amount to be determined. v) The Region reimburses the City of Pickering for waste collection costs incurred retroactive to January 1, 2003 consistent with the May 7, 2003 Council recommendations. OR The City of Pickering requests the Region to proceed with the implementation of the Region's Integrated Waste Management System by assuming responsibility to collect all materials that are diverted from landfill through recycling (expanded blue box) and composting (kitchen organics and yard waste) with the City retaining responsibility for the collection of garbage under the following conditions: i) ii) The contract to collect yard waste, kitchen organics and expanded blue box materials remain with Miller Waste Systems at least until March 31, 2009 (the original term of Pickering's contract). The Region confirms that the program to collect 'kitchen organics will not commence until the Miller Waste Durham Inc. site at 1220 Squires Beach Road, Pickering is able to receive such waste, through a long-term commitment with Durham Region and after an extensive education and promotion campaign for residents in Pickering. iii) The Region provide each household in Pickering the same "start-up" package consisting of bins, bags, liners and information guide that the other participating municipalities received as per the May 7, 2003 Council recommendations. iv) The Region agrees to assist in the funding of staff at the City that will deal with waste management issues and inquiries during the transfer of jurisdiction, at an amount to be determined. v) The Region reimburses the City of Pickering for organic waste collection costs incurred retroactive to January 1,2003 consistent with the May 7, 2003 Council recommendations. OR Report OES 28-03 Date: June 5, 2003 Subject: The Region of Durham's Integrated Waste Management System and Program City of Pickering Response to Report #2003-J-11 Page 3 4c) 4d) The City of Pickering requests the Region to proceed with the implementation of the Regions' integrated waste management system that includes a two or three stream collection of recyclables and two stream collection of organics with the City retaining responsibility for collection of garbage, organics and yard waste under the following conditions: The Regional contract to collect expanded blue box materials remain with Miller Waste Systems at least until March 31, 2009 to coincide with the term of Pickering's contract to collect garbage, yard waste and kitchen organics. ii) The Region confirms that the program to collect kitchen organics will not commence until the Miller Waste Durham Inc. site at 1220 Squires Beach Road, Pickering is able to receive such waste, through a long-term commitment with Durham Region and after an extensive education and promotion campaign for residents in Pickering. iii) The Region provide each household in Pickering the same "start-up" package consisting of bins, bags, liners and information guide that the other participating municipalities received as per the May 7, 2003 Council recommendations. OR The City of Pickering is satisfied to continue with the status quo waste management system, is not prepared to collect two-stream organics (yard waste and kitchen organics) at this time, is retaining responsibility to collect garbage and yard waste and requires detailed financial and tax impact information from the Region in order to determine a business case; and that Report OES 28-03 be forwarded to the Clerk of the Regional Municipality of Durham. Executive Summary: At the Council Meeting of May 7, 2003, the Region of Durham adopted recommendations regarding Report #2003-J-11 for Solid Waste Management Services. One recommendation was for the municipalities of Pickering, Ajax, Oshawa and Whitby to respond within 60 days, as to whether they concur with joining the Region's Integrated Waste Management Program. This report investigates the options available to the City of Pickering for the provision of Solid Waste Management Services with respect to collection responsibilities and waste streams. The City has four options that can be considered: 82 Report OES 28-03 Date: June 5, 2003 Subject: The Region of Durham's Integrated Waste Management System and Program City of Pickering Response to Report #2003-J-11 Page 4 Option 1 - transfer all waste responsibilities to the Region. Option 2- retain waste collection responsibilities for garbage only and transfer organic collection to the Region as a recycling/composting initiative and have the Region implement a kitchen organics collection program. Option 3 - retain waste collection responsibilities and agree to a two-stream organics system by implementing a kitchen organic collection program. Option 4 - maintain the status quo with respect to waste management responsibilities and collection systems (i.e., do nothing) Before any kitchen organic collection program can commence, the Region of Durham must commit to a site to receive and process the materials. The May 7, 2003 Regional Council recommendations direct Regional staff to negotiate with Miller Waste to utilize the site on Squires Beach Road in Pickering. The City of Pickering supports this location as a made in Durham solution. It is important to the City's administration that a "one collector take all" system be maintained in Pickering. As such, the recommendations in this report include conditions that Miller Waste Systems be the contractor in Pickering, in order to honour the long-term contract that Pickering entered into in October 2000. The Region of Durham has committed to fund kitchen organic green bins to an amount of $20 per household should this program be implemented in Pickering, regardless of jurisdiction over collection. The Region of Durham has also committed to recover the City of Pickering's collection costs through the Regional Solid Waste Tax Requirement effective January 1, 2003 if the City chooses to transfer waste collection responsibility to the Region. This cost is estimated to be $1,474,815 (net G.S.T. included) in 2003. Financial Implications: City staff have not received information requested in letters dated March 13, 2003 and April 4, 2003 to Regional staff regarding the financial estimates of the proposed Regional system of Integrated Waste Management. City staff was presented information by the Region indicating that under the Regional program for the four participating municipalities, the average increase on the overall waste tax requirement (local plus Regional) was estimated at 10% (range 0% to 20%). However, it must be noted that levels of service increased in three of the four municipalities. Regional staff have indicated that there would likely be no net tax impact in Pickering when all aspects of waste management expenditures and revenues are considered, however, no information has been provided to confirm this assumption, and a review of the Region's 2003 Current and Capital budget did not assist in this respect. Report OES 28-03 Date: June 5, 2003 Subject: The Region of Durham's Integrated Waste Management System and Program City of Pickering Response to Report #2003-J-11 Page 5 83 Should the City transfer waste collection responsibilities to the Region, the local solid waste tax requirement would decrease and the Regional solid waste tax requirement would increase. Should the decision be made within the 60-day response period requested by the Region, the City's costs for collection will be recovered from the Regional Solid Waste Tax Requirement effective January 1, 2003. This is eStimated at $1 ,.474,815 (net G.S.T. included) for the year 2003. Background: On May 7, 2003, the Council of the Regional Municipality of Durham adopted recommendations from the Finance & Administration and Works Joint Committee related to the Annual Solid Waste Management Servicing and Financing Study and proposed 2003 Current and Capital Budget and related financing report (#2003-J-11). The recommendations have been categorized under the following headings and the entire resolution is included in this report as Attachment 1: a) 2003 Solid Waste Management Budget and Tax Rates b) A new expanded Blue Box Program in Ajax, Whitby, Pickering and Oshawa c) The Regional Integrated Waste Management Program d) The CN Watson and Associates "Durham Region Waste Management Systems Study" e) Residential brush, leaf and yard waste contracts f) Energy for waste g) Other matters h) Negotiations with Miller Waste Systems for a long term disposal facility i) Authorizations Recommendation C (iv) requested that the local Area Municipalities of Ajax, Pickering, Oshawa and Whitby respond to the Region within sixty days or sooner of their concurrence to participate in the Region's Integrated Waste Management Program. Repor[ OES 28-03 provides comment on the Region's recommendations and compares them to resolutions of the Council of the City of Pickering related to solid waste management. It also provides information for Council to consider in msking an environmentally and financially responsible decision on solid waste management services for the City of Pickering. Report OES 28-03 Date: June 5, 2003 Subject: The Region of Durham's Integrated Waste Management System and . Program City of Pickering Response to Report #2003-J-11 Page 6 Currently, the City of Pickering has jurisdiction over, and provides the services of collection of garbage, and yard waste to approximately 24,000 residential units (curbside and medium density multi-residential). Administrative services such as education, promotion and advertising programs are also provided by the City. In 2002, the City collected 22,418 tonnes of garbage waste and 1905 tonnes of yard waste. The Region of Durham has jurisdiction over, and provides the services of collection of blue box recycling and multi-residential recycling collection, and all services related to receiving, hauling, disposal, processing and marketing of all solid waste and recyclables. In 2002, the Region collected 6035 tonnes of curbside recyclables and 266 tonnes of apartment recyclables in Pickering. Recently, the Region of Durham has taken over all waste management powers in the Area Municipalities of Clarington, Brock, Scugog and Uxbridge through an Integrated Waste Management Program. In November 2001, the City of Pickering, in partnership with The Town of Markham, Miller Waste Systems and the Region of Durham commenced an integrated waste pilot program in the Amberlea neighbourhood. In this program, enhanced recycling and kitchen organics were collected using an automated collection truck and carts for approximately 518 homes. This program is still in place, but the cart for garbage and recycling has been removed and collection has been reverted back to bags and blue boxes. In this program, diversion from landfill increased from 27% to an annual average of 54%. The costs related to automated collection vehicles and carts make this prohibitive to expand Citywide, but indicated quite clearly the willingness of residents, on a small scale, to participate in separation of kitchen waste to increase diversion from landfill. When the Region commenced their Integrated Waste Management Program in Clarington, Brock, Uxbridge and Scugog, the four remaining local municipalities were asked if they were interested in participating. In response, the Council of the City of Pickering passed Resolution #75/02 at the Council Meeting of May 6, 2002, indicating conditions upon which Pickering would be a participating municipality. The Region dealt with this, and other local municipal correspondence and requests regarding solid waste, through the C.N. Watson review and Report 2003-J-11. Based on the recommendations contained within the Regional approval of May 7, 2003, the City of Picketing has one of four options. Option 1 Respond to the Region within sixty days or sooner of their concurrence to participate in the Region's Integrated Waste Management Program. Report OES 28-03 Date: June 5, 2003 Subject: The Region of Durham's Integrated Waste Management System and Program City of Pickering Response to Report #2003-J-11 Page 7 85 Option 2 Request the Region to proceed to implement the Region's Integrated Waste Management System that includes the two-stream or a three-stream collection of recyclables and two stream collection of organics. Advise the Region that the City of Pickering will retain responsibility to collect garbage, and request the Region to assume responsibility to collect and recycle kitchen organics and yard waste. Option 3 Request the Region to proceed to implement the Region's Integrated Waste Management System that includes the two-stream or a three-stream collection of recyclables and two stream collection of organics. Advise the Region that the City of Pickering will retain responsibility to collect garbage, kitchen organics and yard waste. Option 4 Maintain the status quo with respect to jurisdictional responsibilities and waste management systems for diversion. Advise the Region that the City of Pickering is not providing a two-stream collection of organics, and kitchen organics will not be separated. The following describes the details of each option and provides the information required for Council to respond to the Region of Durham. Option The Region of Durham's Integrated Waste Management Program has established a minimum benchmark standard for levels of service. These standards are in place for Clarington, Brock, Uxbridge and Scugog and would be used for Pickering or any other municipality that joins the program. The benchmark requirements are included as Attachment #2. When comparing the Region's Program to those currently in place for collection in Pickering, the following differences are evident: Adds expanded recycling City-wide Adds food waste composting weekly City-wide Yard waste - paper bags become mandatory, i.e., NO PLASTIC 86 Report OES 28-03 Date: June 5, 2003 Subject: The Region of Durham's Integrated Waste Management System and Program City of Pickering Response to Report #2003-J-11 Page 8 Adds 1 extra yard waste collection (24 vs. 23) White goods weekly (an increase for rural which is currently monthly) Imposes 3 bag limit for garbage (currently 4 bags) Allows purchase of tags for excess bags Bulky goods reduced to one a month collection (currently weekly) Bulky goods is a call-in service and may be user pay Includes street container collection (currently done by staff) The City of Pickering passed a resolution at the Council meeting held on May 6, 2002, advising the Region that Pickering is prepared to negotiate being a "participating" municipality in the Region's acceptance of all waste management powers, subject to many conditions. The resolution is included as Attachment #3. The majority of the conditions were contingent on the Region's program in Pickering being a wheeled cart- based system. The Region's Integrated Waste program is a system where blue boxes (or any suitable container) are used for recycling, bags (or any suitable container) are used for residual garbage, green bins are used for kitchen organics, and kraft paper bags are used for yard waste. Staff at the Region and City of Pickering are confident that increased diversion to levels exceeding 50% are achievable using the Region's system without the need for large wheeled carts. The Region has a commitment through their May 7, 2003 set of recommendations to provide the following assistance to the City of Pickering should the City be a participant: Fund (recover) the 2003 collection costs for Pickering through the Regional Solid Waste Tax Requirement effective January 1, 2003, should the City choose to transfer waste collection responsibility to the Region. The City's 2003 budget for compost and garbage collection is $1,474,815 (net G.S.T.). Since the waste management function would be at the Regional level, an annual expenditure of approximately $1,520,000 (total 2003 budget) would not be required at the City level in 2004 and beyond. II. Ensure the delivery of household "green bins" to each household at a total cost not to exceed $20 per household to be financed from the Regional Solid Waste Management Reserve Fund. Regional staff advise that this would be done through a public tender process and the package would include a kitchen bin, a curbside bin, bio-degradable liners (one box), and five (5) kraft paper bags for yard waste, similar to what was provided to Clarington, Brock, Uxbridge and Scugog residents. The City would not be involved in the specification or procurement of the bins. There are approximately 24,000 households on Report OES 28-03 Date: June 5, 2003 Subject: The Region of Durham's Integrated Waste Management System and Program City of Pickering Response to Report #2003-J-11 Page 9 87 curbside collection resulting in an estimated expenditure of $480,000 for the green bin packages. III. Negotiate with Miller Waste Systems for a long-term solution for the receiving and disposal of Durham's garbage. Although not specifically mentioned, it is implied that this solution would be within Durham's borders and include the site on Squires Beach Road in Pickering. This would certainly put the Region and its area municipalities at the forefront of responsible leadership in waste management, and a made in Durham solution. Should the City decide to transfer jurisdiction of waste collection to the Region, there are certain safeguards that are important to maintain. Currently, the City has a contract with Miller Waste Systems to collect garbage and yard waste with a term that ends March 31, 2009. All of the terms of the contract were negotiated in good faith and excellent service has been evident since the contract started October 1, 2000. It is important that the new Regional contract be negotiated with Miller Waste with a termination date not earlier than March 31,2009. The City of Pickering and Region of Durham presently have only one contractor, Miller Waste Systems, who provides collection within the City boundaries. However, the Region's curbside blue box collection contract with Miller has only been extended to May 28, 2004. In order to get the most out of an integrated waste management program, having one contractor collect all materials is required. It is therefore, important that the contract to collect expanded blue box materials in Pickering with Miller Waste be extended to coincide with the contract for the garbage, and two-stream organics, that being at least until March 31,2009. Option 2 This option is a compromise between Option 1 and Option 3 in that it commits to the separation of kitchen organics from the waste stream and diverts this material from landfill, but this would be accomplished at the Regional level. It is based on the premise that the Region is a leader in recycling and waste diversion as part of its disposal mandate through the Municipal Act, 2001 and the Regional Municipality Act. The Region currently collects recyclable materials, and compostable kitchen and yard waste organics can be categorized as such. The City of Pickering would retain responsibility for the collection of garbage. The Region of Durham would retain responsibility to collect all recyclable (diverted) materials. In accordance with the May 7, 2003 Council recommendations, the Region would provide the green bins required for collecting kitchen organics and set the service level standards for all organics and expanded blue box materials collection. 88 Report OES 28-03 Date: June 5, 2003 Subject: The Region of Durham's Integrated Waste Management System and Program City of Pickering Response to Report #2003-J-11 Page 10 In order to retain the "one collector" status in Pickering, the Region's contract(s) for collection in Pickering should be negotiated with Miller Waste Systems with an end date of March 31, 2009. Option 3 By requesting the Region to implement the Integrated Waste Management System in Pickering, but not transferring responsibility of collection to the Region, the City is agreeing and committing to diversion of kitchen organics from the waste stream. The City would have to exercise Clause 3 of the contract with Miller Waste Systems, due to a change in scope of works, and negotiate new prices to reflect the collection changes contemplated. This would result in increased costs to the City. The Region has committed through their resolution of May 7, 2003 to ensure the delivery of the green bins for kitchen organics regardless of whether the City or Region has jurisdiction over collection. However, the City would not have input into the specifications or supplier. The City would be responsible to coordinate, promote and advertise the new integrated waste management system with the exception of blue box recycling to its residents and would retain jurisdiction over garbage, yard waste and kitchen organics collection and administration of the contract. The City would continue to budget for the collection service annually. With two levels of government responsible for collection under two separate contracts, there is the possibility that when the Region's expanded blue box collection contract ends May 28, 2004, there could be two different contractors collecting waste and recyclables within the City of Pickering. This is not desirable as proper coordination and cooperation is required during recycling weeks and holiday collection changes. Option 4 By exercising this option and advising the Region accordingly, the City of Pickering would continue with the Status Quo waste management system. The City, at this time, would not introduce the separate collection of kitchen organics to divert this material from landfill. As such, the contract with Miller Waste Systems would not change in scope and new prices would not have to be negotiated. However, maintaining the status quo, allows the City of Pickering to explore options related to waste collection and diversion as well as potential operating efficiencies with Miller Waste Systems. This would be done within a time frame acceptable to the City. The City would maintain responsibility for garbage and yard waste collection and would budget for these services annually with increases due to growth (volume) and CPI (indexing). Advertising, education and promotion programs would be maintained at the City and Regional levels. Report OES 28-03 Date: June 5, 2003 Subject: The Region of Durham's Integrated Waste Management System and Program City of Pickering Response to Report #2003-J-11 Page 11 89 Attachments: Resolution of May 7, 2003, Council of the Regional Municipality of Durham Region of Durham's Integrated Waste Management Program Benchmark Standard for Levels of Service Prepared By: Ri¢..d'ard W. I-~,~born, P. Eng. D~ision Head ~unicipal PropertY & Engineering Approved ./.,.Ert~lo~sec~y: Everett ¢__.u~sm~ Director Operations & Emergency Services RWH:ds Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Co~zl~il ~, Tl~s J. Q~f~n, CCri~'f Admire OffiCer HAY !~ 20D~ The Regional Municipality ot' Durham Department BOX 623 805 ROSSI. AND ROAD WHITBY ON L1N 6A$ CAN^D^ F~: (~OS) ~8-9963 E.ma~l: .Cle~ks~region,durham.on,ca www, mgion,durham.on.~ Pat M. Madlll, Regional Clerk ]'~:,_q8 FR CLERKS I'IEF'J,~ 65 Ha~ood Avenue Aj~, ON L1S2H9 Study and proposal 003 Currant and Capl~l ~udget and Mr, de Rond, the Financo & Administration and works Joint Commi~ees of Regional Council .considered the above maker and at a meeting ~eld. on May 7, 2003, Council adopted the following recommenda~ons 5f the Joint Commi~eeS; 2003 Soll, d Waste Man, aqement Bu.d,qet and Ta~ Rates i) THAT'the proposed _2.003 ,Regional Sol!d.Wa~te .Manage..ment Operating Budget in the amount of $20,426,600 be approved'as, summarized in Schedule 1' to the Recommendations contained in Joint Report 2003- J-11; ii) THAT the proposed 2°,,03Region_a! Solid Waste. Management Capital Bu. dget in the amount of $720,000 be approved as summarized in Schedule 2 to the Recommendations contained in Joint Report 2003-J-11; and .roi";,,/: iii) .THAT the 2Q03 Reglpnal Solid Waste.Management .Tax Rates be approved as summarized in Schedules 3 and 4 to the Recommendations contained in Joint Report 2003-J-11, based upon the proposed 2003 Solid Waste Management Budget,. which in 2003 separates Regional Integrated Waste Management Program costs from the remaining non-integrated program costs for Regional waste operations in the Towns of Ajax and Whitby and the Cities of Os_haws and Pickering; . · 12 100% POS~ Con~u·mcr CLERKS P. 02./0~ b) A new expand.ed Blue Box Program I,n Ajax, Wbltbv; . Plckerln, a and Oehaw_a THAT in order to meet Regio.,nal Councirscommitment to implement a.n'expanded recycling program as soon as. · possible across the Regi0n.the following be. approved:. il) 'THAT a cont?act extension w!th Miller Waste Systems for .the curbside collection of ,,basic Blue Box rec¥claJ31es for the residents of Ajax, Oshawa, Picketing'and .Whitby at the rate of $28;77 per household'per year, (excluding GST).from Febi'uary 1 ,.2003 until June 6, 2003, when an expanded recycling program can commence in Ajax, Oshawa, . Pickering an.d Whitby; THAT a contract, extension With'Miller Waste systems for the curb-side collection of.the.~panded Blue Box recYclables for the residents 0f isickeflng, Ajax,' Whttby and · Oshawa at .the rate of $27,32 per household per. year :(excluding GST) from June 9, 2003 to May 28, 2004; '. THAT a contract extension with Miller waste Durham Inc.. for.the sorting of mixed Blue Box Containers at Miller's Picketing facii!ty at'the' basi~ sorting rate of $~ 66.96 per t0nne from .February 1,2003 until the new expanded Blue BOx'containers program is started on June 9, 2003. (At which time, 'a new rate of $103,19 per tonne; excluding GST, will apply'until May 28, 2004); v) 'THAT a contract extension with Miller Waste Durham Inc. for the haulage of mixed Blue 'Box containers, .received from Clarington, Ajax, Oshawa, Pickering and Whitby, to; Miller's Pickering.'facility, at a rote of $31.00 per tonne, including .the rental of'required roll.off bins (excluding GST) dudng the per!od from February !, 2003 until.MaY 28,. 2004; H R Y 14 ?003 12-' :,:,~ FF..'. CLEF,'KS ])EPT S0._=, GE;El 9'._:IE;3 TO P !(-:k::ER ]NG c) The' Reglonai.lntearated Waste Ma .r~gement Program i)' ii) THAT in order to implement the Regional COu. noii ",., Resolution of February 12, 2003 .(Attachment #1- Schedule 2 'to Joint Report 2003-J-11 ), Regional'Cou.nci] authorized Works and Finance staff to commence negotiations with Picketing, Ajax, Oshawa,. and Whitby, to resolve outstanding issues, mclud[ g concerns and recommendations brought forward by IocaJ Area Mun[¢ipallties through con'espondence received by the Region from Pickering, Oshawa and Whitby (see ' .,. Attachment #3 - Correspondedce Items tO Joint Report 2003-J-11)., to pen-nit the implementat!on of the Region's · Integrated W.aste Management Program in these Area Municipalities by 2004; 'THAT given the willingness of theCity.0f Picketing to: '. participate in a Regional In, grated Waste Management Program. wl~ich includes curb-side organics, collection and exp~nded moyoi'ables collection, it is further 'recommended that; P. ,a) , b) Staff.of the Finarme and Works Departments be" authorized to immediately commence negotiat, ions with the 'staff of the'City of Picketing and Miller Waste Systems to determine the feasibilityof extending the Region's Integrated Waste Management Program tO picketing residents. commencing as soon as p0.ssible in 2003; ShOuld the City of Picks.ring choose to transfer waste collection responsibility, under the ~ Act,"the 200:3 costs for collection,, recycling,, haulage and disposal be recovered from Picketing through. the Regional Solid Waste Tax'Requirement effective January 1,2003; and iii.) 'THAT the Region ensure delivery of household 'Green: Bins' to each household, at a total cost not, to exceed $20 per household~to be f. inaaced from' the Reg!onal ' Sdlid Waste Management Reserve Fund, consistent with the Region's 2002 capital funding.commitment to pumhase Organics containers, as previously approved by R, egional Council during implementation of the RegIonal' Integrated Waste Management.Program in Clarington, Br. ock, Scugog and. Uxbridge; .... ~4 FR CLERKS DEPT B05 661.3F-j-=-'-.~_,.3 TO PIC:KERIN · ~ O~ ~'~' ' , . ,OSh~Wa:and to-respond to the. 'Reg~oh w~hin's of their concurrence ' '~,, tO pa~i~ipate tn~~)o~ntegrated wa~t*. ' .' d) ~'~e c;N. Watson a,d ~ocla~ '"Ourha~ ReRion:Was~. ~AT the repo~ from C.~. Wagon and.~s~iates "Durham Reglon'w~te Management Systems StudF' ~ re~ve~ (see A~chment ~2 to' Joint' Repo~ 200~,J-11) and Reg~°nal Council approve the'recommendations ~ntained in the 'a) 'That the 'Region of Durham' continue to proceed w~t~ the. implementation of its'"Longrterm Waste M~agement Strategy PlanJ 2000-2o~o;' b) That ~e Region ~f Durham,.in ~nce~ with' the:: Are~ MuniCiPalitieS, pried'tO implement the: ' Reg~qn's ihtegrated waste management sYstem fo,,~ the munieipalities of Picketing, Ajax, WhitbY and Oshawa that includes ~ ~o-stream or a three- stream ~llection of.mcyclables and ~o-stmam bollection' 0f organics,· at the Io~1 m~ni~palities e) ' .R~sidenflal Brp~h, Leaf and.Yard Waste:.~ntracts . i) THAT the Regi~ reje~ ~i pr~osals sUbm~ed under RFP.. .332,2~1 for ~e r~Mn9, h~ling and ~mp~fing of brush,· · · leaf and ya~ waste as well ~ f~'wastes for ~mposang, sin~ the one bid re~ed was una~p~le; ~d ii) .' THAT the' Region isspe.hew tendem for the interim r~iving, ' hauling and ~mposting' of residential brush, leaf. ~d yard wa~es from Pickeri'ng, Aj~, Whl~y and Oshawa and fr~. '~ Region's W~te Management Facilities; P. ca4/oE 94 ~oo~ 12:40 ER CLERKS .5 ' f) g) Energy.from Waste' i) THAT.the Region' reject a proposal from Miller Waste Systems for the receiving, hau!ing and disposal of up tO 15,000 tonnes of residential ge~r. bage waste at the energy from waste facility operated by American ReFuel in Niagara · Falls,, New York due to prohibitive costs; and ii) THAT Regional staffbe authorized tO :meet with staff from other GTA 'Regions .to explore, opportunities to maximize waste diversion and examine opportunities for management of waste materials,, including options for Energy From Waste type facllMes; Ot~her, Matters. " i) THAT in order to continue ex[sting recycling programs and · establish a rate for garbage bag tags, the following be approved: a) b) The contra0rbe extended with .Miller.WaSte Systems f,or 'collection and processing of Blue Box recyclableS from apartment.buildings and townhouses in.Picketing, Ajax, ~ Whit~y and Oshawa at the, ,~urrent rate of $1,23 per unit per month (excluding GS.T) from May 1, 2003 to September 26, 2003; 'The contract be extended With Atlantic'Packaging Products Ltd. for the sale .of Blue Box paper fibres at current'market ra~es from February,I, 2003 to May 2004; and TI'[at Regional Fees and Charges for Solid Waste Management be approved as set out in Atta, ohment'#i- Schedule'3 to Joint. Report 2003-J-11, including Regional fee for garbage beg tags sat at $1.50 per tag, to be purchased Where residents and businesses: particiPating in the Regional.Integrated Wast~ . Management Program(currently in Clarington, Scugog, Uxbridge and Brock) require more than. the three bag 'limit of garbage waste per collection stop, 'T. he approved listing for Solid waste Management. will form' part' of the regional listing of Fees and Charges to.be distributed to the public; /$ 1 ~ 2~00:3 FR 'h) THAT subject to negotiation with the local area'municipalities ' participating, [bat Staff negotiate with Miller Waste Systems fora 10ng term dispo~l facility for the' disposal of .D, urham'garbage'and ' that the negdtiati~m,.~ Pla~ uPOn. notificatJon from the lOWer . · area municipalities for their participation; and .Authorlza,tionS:. , i) . · THAT'the Regional Solicitor.be authorized to. prepare the requisite By-laws and, agreements; and ii) . THAT.'the,Regional'Chaii' and Clerk be authorized to execute the subject agreements." 95 P.M; Madill, A,M:C.T:, CMM 1 · Regional Clerk PMM/ab ' C: R.J. Clapp, Commissioner of Finance ~ J':R, McCorkell, Commissioner of Works B.J. Royl Reg[0naI.Soli¢itor 'Area'Clerks ~ ~-- ~ ~ ~ II TO REPORT# ? of / ..... Region of Durham New Integrated Waste Management Program Benchmark requirements The Region of Durham has established the following as the minimum benchmark standards for the new integrated waste management program, so residents will know what to expect and better understand how they can actively participate in reducing their waste by increasing their recycling and composfing activities. These benchmark standards will ensure residents receive the same level of curbside waste service and the Region is able to cost effectively recycle, compost and dispose of residential waste materials. Garbage · Weekly garbage waste collection with a 3 bag limit per collection Garbage bag tags for more than the 3 bag per week limit · "Call in" separate bulky goods collection Rec¥clin~ · Biweekly expanded Blue Box recycling collection · Two or more Blue Boxes to be used to separate paper fibres from containers · Cardboard and boxboard to be flattened, bundled and tied · Weekly white goods collection · No plastic bags Composting · Weekly food waste collection using bio-degradable liner bags · Seasonal leaf & yard waste collections, 24 per year Paper yard waste bags or rigid open top containers to be used · Seasonal tied brush collection with a 3 bundle I/mit per collection, 24 per year · Christmas tree collection, two pickups in January · No plastic bags · No grass clippings Operational activities · Collection hours to be 7:00 am to 4:00 pm, Tuesday to Friday · Holidays to be collected on following Saturday · All waste materials to be collected on same day of week