HomeMy WebLinkAboutJune 23, 2003Finance & Operations Committee
Meeting Agenda
Monday, June 23, 2003 at 1:30 P.M.
Chair: Councillor Johnson
{I)
ADOPTION OF MINUTES
Meeting of May 26, 2003
(11)
1.
DELEGATIONS
The Chair shall ask if there are any persons who wish to address an item
on the agenda.
(,~)
1.
MATTERS FOR CONSIDERATION
APTA FIRST QUARTER PERFORMANCE FOR 2003
PAGE
1-13
OPERATIONS & EMERGENCY SERVICES REPORT OES 28-03
THE REGION OF DURHAM'S INTEGRATED WASTE
MANAGEMENT SYSTEM AND PROGRAM
CITY OF PICKERING RESPONSE TO REPORT #2003-J-11
14-35
OPERATIONS & EMERGENCY SERVICES REPORT OES 29-03
PROPOSED TELUS MOBILITY COMMUNICATION SITE
SIDELINE 24 NORTH OF HIGHWAY 407
LEASE AGREEMENT
36-45
OPERATIONS & EMERGENCY SERVICES REPORT OES 28-03
TENDER T-4-2003
TENDER FOR SURFACE TREATMENT, AUDLEY ROAD
To be circulated under separate cover
Finance & Operations Committee
Meeting Agenda
Monday, June 23, 2003 at 1:30 P.M.
Chair: Councillor Johnson
CLERK'S REPORT CL 19-03
APPOINTMENT TO ENFORCE THE PARKING BY-LAW
46-52
CLERK'S REPORT CL 18-03
APPOINTMENTS TO THE
DURHAM REGIONAL POLICE SERVICES BOARD
53-59
(IV) STAFF ITEMS FOR DISCUSSION
(V) OTHER BUSINESS
FIVE MINUTE RECESS
CORPORATE SERVICES REPORT CS 25-03
DEVELOPMENT CHARGES - ANNUAL INDEXING
60-63
CORPORATE SERVICES REPORT CS 24-03
DEVELOPMENT CHARGES RESERVE FUND
-STATEMENT OF THE TREASURER FOR 2002
64-72
CORPORATE SERVICES REPORT CS 28-03
2003/2004 PROPERTY AND LIABILITY INSURANCE
73-78
PICKEI5
Finance & Operations Committee
Meeting Agenda
Monday, June 23, 2003 at 1:30 P.M.
Chair: Councillor Johnson
10.
CORPORATE SERVICES REPORT CS 29-03
FIRST AMENDING AGREEMENT
-VERIDIAN CORPORATION SHAREHOLDERS' AGREEMENT
79-86
11.
PLANNING & DEVELOPMENT REPORT PD 28-03
CITY OF PICKERING PARTICIPATION IN THE REGION OF
DURHAM'S PROPOSED COMMUNITY RENTAL HOUSING
PROGRAM
To be circulated under separate cover
(VI) STAFF ITEMS FOR DISCUSSION
(VII) OTHER BUSINESS
(VIII) ADJOURNMENT
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
To receive for information correspondence dated June 9, 2003 from the General
Manager, Ajax Pickering Transit Authority concerning APTA First Quarter
Performance for 2003.
0~TA AJAX PICKERING
AUTHORITY
RECEIVED
CITY OF PICKERING
JUN 1 0 2003
Ajax Pickering Transit Authority
110 Westney Road South
Ajax, ON
Canada L1S 2C8
June 9, 2003
To:
Finance & Operations Committee -- Picketing
General Governance Committee -- Ajax
Subject:
APTA First Quarter Performance for 2003
Enclosed is information related to the presentation of APTA's first quarter performance for 2003. It is
APTA's intent to report on major significant performance areas, particularly as it relates to ridership,
financial performance and operational initiatives. Included in this package are the following
attachments:
Report to the Board #APTA 17/03, dated May 12th, 2003
Re: Budget Status Report - January 1, 2003 to March 31, 2003
Report to the Board #APTA 18/03, dated May 15th, 2003
Re: First Quarter Performance Stakeholders Report - 2003
Table 1: APTA Ridership Comparison - 2001-2003
Table 2: Local GTA Transit Properties Ridership Variance - 2001-2003
Significant aspects derived from the information tables:
Although APTA ridership is up by almost 4% as compared to first quarter 2002, it has not yet
recovered the ridership of first quarter 2001 and reflects a shortfall of 2%. On average, year-to~date
ridership across local GTA transit properties is down by 1.3% over first quarter 2002, which in turn
reflects a decrease of 3.7% over same period 2001.
This information has been provided as background information for the purpose of the first quarter
presentation.
Sincerely,
Ted Galinis
General Manager
Aj ax Pickering Transit Authority
/encl.
Telephone 905-427-5710 · 905-683-4111 · Fax 905-427-3473
www. townofajax.com · www. cityofpickering.on.ca
AJAX PICKERING
AUTHORITY
REPORT TO
THE BOARD
03
FROM:
Gillis A. Paterson DATE: May 12, 2003
Treasurer, Ajax Pickering Transit Authority
REPORT NUMBER: APTA 17-03
SUBJECT: Budget Status Report- January 1,2003 to March 31,2003
RECOMMENDATION:
That Report APTA of the Treasurer be received for information.
ORIGIN:
Treasurer, Ajax Pickering Transit Authority
AUTHORITY:
Not applicable
FINANCIAL IMPLICATIONS:
Attached is the summary report on the first quarter of operations ending March 31,
2003.
EXECUTIVE SUMMARY:
An analysis of APTA's expenditures and revenues was conducted for the first quarter
ending March 31,2003 and the results are as follows:
Report to Board 17-03 Date: May 12, 2003
Subject: Budget Status Report - January 1, 2003 to March 31,2003 Page 2
APTA'S BUDGET VS ACTUAL
As at March 31, 2003
ACCOUNT CLASSIFICATION
Expenditures
Personnel Expenditures
Maintenance
Fuel
Utilities
Other
ANNUAL BUDGET
BUDGET ACTUAL AVAILABLE
$5,918,570 $1,569,170 $4,349,400
594,936 184,676 410,260
792,450 177,340 615,110
92,000 31,927 60,073
1,052,655 99,438 953,217
Total Expenditures
$8,450,611 $2,062,551 $6,388,060
Revenue (3,364,840) (892,272) (2,472,568)
Net Expenditures Over Revenue
$5,085~771 $1,170;279 $3,915,492
While it is too early in the year to draw conclusions or make projections, a review of the
first quarter's year to date actual expenditures against the pro-rated budget did not
reveal any significant variances at this time. As of March 31, 2003, APTA has not
incurred any capital expenditures related to the 2003 Capital Budget however $21,949
has been incurred related to capital amounts carried forward from the 2002 Capital
Budget.
ATTACHMENTS:
1. Budget Control Report as at March 31,2003
GAP:vw
Attachment
Prepared / Approved / Endorsed By:
'~Gillis A. Pater~'~n, Treasurer
Ajax Pickering Transit Authority
APTA
Budget Control Report
YTD Actuals as of March 31, 2003
O5
APTA
Run Date: 5/14/2003 3:08 PM
i 2003i 2003
I , I
CURRENT YTD APPROVED
MONTHi ACTUALSi BUDGET
2003i % OF BUDGET
BUDGET AVAILABLE
VARIANCE
EXPENDITURES ! ~
1100 Salaries & Wages $575,166 $1,232,665i $4 765 539 $3,532,874 74%
1200 Overtime $34,153i $55,696! $131,781 $76,085; 58%
1400 Employer Contributions $114,7201 $280 8091 $1,021,250! $740,441i 73%
1900 Uniforms $8241 $2 264: $54,365 $52,101 96%
2! 10 Travel
2122 Courier
$714, $1,130i $ 3,800 $2,670 70%
$1,179i $3,533 $16,200 $12,667~ 78%
2131 Cellular Phones & Pagers $4,689 $7,663i $70,950 $63,287 89%
2195 Charter Subsidies $0! $O $25,000 $25,000 100%
2210 Advertising $887 $8871 $7,500 $6613 88%
2220 Subscription & Publications S0 $39 $500 $461; 92%
2340 Seminars & Education $2,471 $4,787 $ 34.265 $29.478 86 %
2370 Insuran%Premium $35,226: $35,226 $175,800 $140,574 80%
2371 ins. Deductible $588: $815 $10,000 $9,185 92%
2392 Consulting & Professional $1,936 ($1,313) $61,900: $63,213 102%
2394 Rev,.t. P, om & bp Events $654i $2,318 $10,550 $8,232 78%
2395 Memberships $0 $9,650 $10,000 $350 4%
2396 Photo, Mapping, Priniing $8,044 $11,81 5i $38,300 $26,485 69%
2440 Snow Removal $26.904 $51,861 $33,500: ($18,361) -55%
2435 ? i_i ~ _R_e~_a!_r s_ & ?_c_ ~. ............................ $~5..?~ _48~ ..... ~$_7,5081 $46,036 $38,528 84%
2457 Veh - Repairs & ~"* ........
........ e,,¢ .... $105,924 $144,199! $444,400 $300,201 68%
o%
24=8 ~,omrac, Labour $0! $0 $0 $0
2~v8 ,.,omr~ c, Labour $0 ($2,228)! $44,000 $46,228 105%
2459 Contracted Mechanical $3,910 $8,487; $126,250; $117,763 93%
2460 Vehicle Licences $O ($2,333)! $22,100! $24,433; 111%i
2478 Misc Equip Repairs $0i $01 $2,900 $2.900 100%
2478 Contracted Maintenance ($195) $13,959i $23,100 $9,141i 40%
2635 Building Renials $0j $0i $84,595 $84,595 100%
2657 Rental Vehicle $3,393 $4,820! $30,000 $25.180 84%
2815 Leased Vehic?_ ....................... _$__0_._ .......... __$0i $0i $0 0%
_2281_9 _B ? k_z}??.in~. C?ge~ ............. .{.7_~ .... ~$_2_,_18_7~. $10,000 $7,813
5300 Stationer'/& Office Supo!ies , $14,000 $7,638i
.......................... : ....... L ......... $_1,437 $6,3621
5301 Printing Supplies i $135 $135h $3,1001 $2,965i
55%
96%
5305 Water Purifies Coffee Supplies $4701 $1,058 $4,500 $3,442: 76%
5510 Utilities- Water $456 $853, $3,000 $2,147! 72%
5520 Utilities- Gas $8,339! $17,857i $45,0001 $27,143! 60~/
1 ~ ,
5530 Utilities- Hydro $7,252i $ 3,217; $44,000 $30,783 70%
5700 C_-a_s: Q!I Tires . $71,046' $180,416i $631,4~ $451,034~ 71%
06
APTA
Budget Control Report
YTD Actuals as of March 31, 2003
APTA
Run Date: 5/14/2003 3:08 PM
2003i 2003i
CURRENTi YTD APPROVED
MONTH ACTUALS BUDGET
5901 Contracted Fuel $0 $0; $161,000i
2003 % OF BUDGET
BUDGET AVAILABLE
VARIANCE!
$161,000 100%
~902 Misc Equ p & Tools Cunder $5001 $459 $555 $4,500 $3,94~ ........ 88~
?' ....... ...... ~ ..... : i .......... ; ................. ~ ............ ~ oo
5903 Shop S Jppi es $6,662
'~c~,~ F'~fit~;i~-~-Eq~i-.o'~ient $274; $895 $47,410 $46,715; 99%
~ 0~i~'i-AC~TA ) .... ; ...... $0: ...... $~88 $20.000 $19,112: 96%
............ Tot-al EXPENDITURES $1,024,969: $2,111,931 $8,451,211 $6,339,280 75%
R~FNUES
9990 nterest Revenue (8644) ($1,568) SO
~sou Commissions/General
' 5956' P3~S"[a~S'{lS/;&%;;S ............... ~f'~S-a-6~; .... ~'6~73) (S950.000) (S787,727) 83%
-~¢~ ~F4~ ..................... '--~5; ............... ~-~ ...........
Total REVENUES ($454,238) ($894,735) ($3,365,440) ($2,470,705) 73%
Net ........ $5:~ 01-'~-31- -$-i'/2 :i 7/19~- ' ~, 0'8~'/77-'i-; ...... ~-~'§6-8 ~5~: .............. :7~/o
07
raTA
AJAX PICKERING
AUTHORITY
REPORT TO THE BOARD
FROM: Deanna Wilson DATE: May 15, 2003
Administrative/Operations Coordinator, APTA
REPORT NUMBER: APTA 18/03
SUBJECT: First Quarter Performance Stakeholders Report - 2003
RECOMMENDATION:
It is recommended that Report #APTA 18/03 concerning APTA's first quarter
performance for 2003, be received by the Board for information.
ORIGIN:
N/A
AUTHORITY:
N/A
FINANCIAL IMPLICATIONS:
A summary report regarding APTA's Operating Budget Status is reflected in the Report #
APTA 17/03 relating to the first quarter of operation for 2003.
EXECUTIVE SUMMARY:
Quarterly reporting to the municipalities of the Town of Ajax and the City of Pickering
was initiated in November 2002. A presentation of APTA's First Quarter - 2003 has been
delayed somewhat, due to financial matters and is scheduled for Ajax General
Governance Committee on Thursday, June 19th, and to Pickering's Finance and
Operations Committee on Monday, June 23rd, 2003. Information provided includes a
general overview of APTA's first quarter performance and financial status. This report is
intended for information purposes only.
Report to Board APTA 18/03
Subject: First Quarter Performance Stakeholders Report - 2003
May 15, 2003
Page 2
Year-to-Date Performance
Ridership
The downward trend in ridership recognized at year-end 2002 appears to have ceased.
Ridership for the first quarter of 2003 reflects an increase of 4% over the first quarter
2002.
Student riders continue to be our greatest volume of passenger riders, with GO
Transit commuters occupying the next largest capacity.
Revenue
Similarly revenue figures are on the rise for the first quarter 2003. This is relative to
the increase in riders, in addition to the fare increase that was introduced July 1st,
2002 in an effort to harmonize fares between Picketing and Ajax. A further increase
in revenue is expected to result from the fare increase effective April 1st, 2003, to be
confirmed in the semi-annual statistics.
Fare Increase
The fare increase, which took effect on April 1 st, 2003, received very little negative
feedback. This fare increase is part of a three-year strategy to harmonize fares across
Durham. The senior's fare, which represents the greatest disparity in comparison with
other fares in Durham, has been identified to be increased proportionately over a five-
year timeframe. The fare harmonization strategy is to be reviewed each year.
New Points-of Sale have been introduced in Ajax at the Municipal Office Finance
Department, McLean Centre and Ajax Community Centre.
Financial Status
Refer to Report # APTA-17/03.
Business Objectives
The Objectives Matrix identifies a total of 249 issues as at the end of first quarter 2003.
Of the 249 issues, 34% are complete, 36% are active while the balance is either on hold
or pending.
BACKGROUND:
In an effort to evaluate transit performance, it is worthwhile in noting the various
activities that have taken place throughout the first quarter. The following lists some of
the major issues identified within the 2003 Objectives Matrix:
Report to Board APTA 18/03
Subject: First Quarter Performance Stakeholders Report - 2003
May 15, 2003
Page 3
09
Industry Interface 33% complete
· Participation in the Regional Transit Task Force in Durham
· Provision of transit services to Durham College/UOIT for September 2003
HR / Payroll Issues 20% complete
· Continued development and participation in Management Union Objectives
(MUO) process
· Development of Attendance Management Program
· Research of GTA Collective Agreement Language for 2004 Negotiations
Operations Issues 36% complete
· On-going training program for Transit Operators
· Continued participation in the GTA Smartcard Project
· Continued development of various Operations Committees
· Participation in Emergency Response Plan / Development of an APTA Plan
Maintenance & Equipment Issues
· Ongoing daily inspection of Failure area of Orion VI vehicles
·
21% complete
Tagged onto APTA's 2002 order with OBI for the purchase of three additional
Orion V replacement vehicles with lifts
· Purchase of five Specialized Services Vehicles
· Purchase of Flag Bus for Picketing Area
· Ongoing reconciliation of inventory
· Mid-Life refurbishing of three conventional transit vehicles
· Ongoing development of maintenance/operations procedures
Administrative / Finance Issues 53% complete · Ongoing administrations of funding (Ontario Transit Renewal Program)
· Ongoing monitoring of APTA's 2003 Operating Budgets - Formal monthly
reviews initiated
· Continued development of telecommunications and network systems
Marketing & Customer Service 17% complete
· Introduction of new POS in Ajax
· Develop new fare media for fare increase effective April 1St, 2003
· Promotion of fare increase effective April 1st, 2003
· Development of customer satisfaction survey for Specialized Services
Corporate Issues / Policy 32% complete
· On-going investigation into cost recovery of Orion VI vehicles involved in
Picketing Bus Fires in 2001
· Development of Request for Proposal of Planning Study for the purpose of Land
Acquisition - south of 110 Westney Rd.
Report to Board APTA 18/03
Subject: First Quarter Performance Stakeholders Report - 2003
May 15, 2003
Page 4
Fare Increase · Develop new fare media for fare increase effective April 1st, 2003
· Implementation of new Fare Structure, April 1, 2003
100% complete
ATTACHMENTS:
N/A
Prepared / Approved / Endorsed By:
Deanna Wilson, Admin/Ops Coordinator
Aj ax Picketing Transit Authority
Prepared /
Galini
Ajax Pi
By:
1 Manager
Transit Authority
I~l~l~l~',l~l~l~l~l~l~l~l~
YTD RIDERSHIP VARIANCE- TO PREVIOUS YEAR
LOCAL TRANSIT PROPERTIES 13
TTC Aiax/ Brampton Burlington Hamilton Mississauga Oakville Oshawa2 York. GO Transit
Picketing Region
2001
January 6.7% 12.2% 16.9% 13.8% 7.6% 10.5% 16.0% 15.6% 17.5% 19,0%
February 5.5% 4.2% 6.4% 9.5% 5.3% 3.9% 6.1% 2.7% 10.0% 10,5%
March 5.0% 5.0% 3.0% 7.8% 3.7% 2.3% 3.2% 0.0% 7.9% 7.8%
April 4.9% 6.5% 3.3% 9.5% 2.7% 3.5% 3.6% (0.9%) 9.4% 8.9%
May 4.8% 6.9% 2.4% 8.8% 2.6% 3.8% 4.5% (1.9%) 9.3% 8.8%
June 4.4% 6.4% 1.4% 7.7% 2.4% 3.7% 3.8% (3.0%) 8.0% 8.0%
July 4.2% 6.8% 1.5% 7.5% 2.7% 4.0% 3.5% (3.8%) 8.9% 8.2%
August 3.9% 6.7% 1.8% 6.9% 2.3% 3.7% 2.9% (4,8%) 8.7% 7.8%
September 3.3% 6.3% 1.1% 5.5% 2.4% 3.1% 2.2% (5.7%) 7.8% 7.0%
October 2.7% 6.4% 1.0% 4.9% 2.3% 3.0% 2.5% (5.4%) 7.4% 7.0%
November 2.5% 5.7% 0.8% 4.2% 2.4% 2.9% 2.6% (6.0%) 6.9% 6.6%
December 2.3% 4.8% 0.6% 3.8% 2.2% 3.2% 2.3% (6,3?,;) 6.1% 5.9%
2002
January (2.8 % } (l. 6% ) ( 0,3 % ) ( 5.0% ) (0.5 %) 2.5 % ( 1,1% ) { 6,9% ) 3.7% 1.7%
February (2.5%) (2.0%) {1.0%) (5.1%) (I .5%) 0.6% (0.9%) (8.7%) 5.5% 1.3%
March (2.5%) (5.9%) (3,7%) (6.9%) (2.6%) (2.0'?,3) (3.5%) (12.2%) 3.8% (1.3%)
April (3.1%) (2.3%) (0.8%) (3.9%) (1.6%) 0.1% (0.6%) (9,6%) 5.6% 1.0%
May {3.1%) (1.9%) (0,1%) {3.3%) {,1.o%) 0.1% (I.2%) (8.8%) 6.1% 0.7%
June (2,9%) (2,7%) (0.2%) (3,6%) (2.0%) (0.6%) (2.0%) (8,3%) 5.9% (0.2%)
July~ (2.8%) (2.9%) 1.2% (2,4'26) (2,3%} 0.2% (1,3%) (8.0%) 6.5% 0.5%
August (2.6%) (3,5%) 1.5% (2.5%) (2,3%) 0.1% ~1,3%) (7.2':,;.) 7.1% 0.3%
September (2,4%) (3. 1%1 2.5% ( 1,9%~ (2.1%) 1.0% (0.3%) (6.1%) 8.4% 1.0%
October (2,2%) (2.9%) 3.1% (1,8%) (/.7%) 1.5% 0.1% (6.0%) 9.0% 1.5%
November (2,1%) {2.7%) 3.2% (1.0%) (1.8%) 1.3% (0.5%) t,6.0%) 9.8% 1.4%
December (1.9%) (2,6%) 3.5% (2.1%) (1,7%) 1.5% (0.4%) (5,9'?,;)) 10.6% 1.8%
2003
January (i),5% } 1.3% 5.5% (5.1%} N/A N/A (0.0%) (2.0%1 12.7% 4.0%
February ( O. 4 %) 2.3 % 6.0% ( 3,2 %) N/A N/A ( o. 4% ) (0.9 %) 12.9% 4.5%
March (0,8% ~ 3.7% 7.8% (1 4%) N/A N/A 1.8% (18,7%) N/A N/A
TTC ridership variances are calculated by accounting periods, and are adjusted for comparability to the previous year.
Variances for all other properties are calculated by using total YTD ridership with no adjustment for comparability.
~ July 2002 ridership numbers for all transit properties exclude World Youth Day ridership.
20shawa Transit workers were on strike from March 3 - 18, 2003.
P:XlVlarketing Research~STAT01 \Other SystemsWlonthly Ridership Variance.xls
14
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
4.a)
That Report OES 28-03 regarding the Region of Durham's Integrated Waste
Management System and Program, be received; and
That the City of Pickering acknowledge the recommendations adopted by
Regional Council on May 7, 2003 regarding the Annual Solid Waste
Management Servicing and Financing Study and proposed 2003 Current and
Capital Budget and related financing (#2003-J-11); and
That the City of Picketing supports a commitment by the Region of Durham to
Miller Waste Durham Inc.'s Pickering Site at 1220 Squires Beach Road for a long
term solution to receive, process and transfer Durham's waste; and
option 1: Transfer all waste responsibilities to the Region.
The City of Pickering agrees to participate in the Region's Integrated Waste
Management Program under the following conditions:
i)
The contract to collect garbage, yard waste, kitchen organics and expanded
blue box materials remain with Miller Waste Systems at least until March 31,
2009 (the original term of Pickering's contract).
15
4.b)
ii) The Region confirms that the program to collect kitchen organics will not
commence until the Miller Waste Durham Inc. site at 1220 Squires Beach
Road, Pickering is able to receive such waste, through a long-term
commitment with Durham Region and after an extensive education and
promotion campaign for residents in Pickering.
iii) The Region provide each household in Pickering the same "start-up" package
consisting of bins, bags, liners and information guide' that the other
participating municipalities received as per the May 7, 2003 Council
recommendations.
iv) The Region agrees to assist in the funding of staff at the City that will deal
with waste management issues and inquiries during the transfer of
jurisdiction, at an amount to be determined.
v) The Region reimburses the City of Pickering for waste collection costs
incurred retroactive to January 1, 2003 consistent with the May 7, 2003
Council recommendations.
OR
Option 2: Retain waste collection responsibilities for garbage only and
transfer organic collection to the Region as a recyclinglcomposting
initiative and have the Region implement a kitchen organics collection
program.
The City of Pickering requests the Region to proceed with the implementation of
the Region's Integrated Waste Management System by assuming responsibility
to collect all materials that are diverted from landfill through recycling (expanded
blue box) and composting (kitchen organics and yard waste) with the City
retaining responsibility for the collection of garbage under the following
conditions:
i) The contract to collect yard waste, kitchen organics and expanded blue box
materials remain with Miller Waste Systems at least until March 31, 2009 (the
original term of Pickering's contract).
ii) The Region confirms that the program to collect kitchen organics will not
commence until the Miller Waste Durham Inc. site at 1220 Squires Beach
Road, Pickering is able to receive such waste, through a long-term
commitment with Durham Region and after an extensive education and
promotion campaign for residents in Pickering.
4.C)
The Region provide each household in Pickering the same "start-up" package
consisting of bins, bags, liners and information guide that the other
participating municipalities received as per the May 7, 2003 Council
recommendations.
iv)
The Region agrees to assist in the funding of staff at the City that will deal
with waste management issues and inquiries during the transfer of
jurisdiction, at an amount to be determined.
v)
The Region reimburses the City of Pickering for organic waste collection
costs incurred retroactive to January 1, 2003 consistent with the May 7, 2003
Council recommendations.
OR
Option 3: Retain waste collection responsibilities and agree to a two.
stream organics system by implementing a kitchen organic collection
program.
The City of Picketing requests the Region to proceed with the implementation of
the Regions' integrated waste management system that includes a two or three
stream collection of recyclables and two stream collection of organics with the
City retaining responsibility for collection of garbage, organics and yard waste
under the following conditions:
i)
The Regional contract to collect expanded blue box materials remain with
Miller Waste Systems at least until March 31, 2009 to coincide with the term
of Pickering's contract to collect garbage, yard waste and kitchen organics.
ii)
The Region confirms that the program to collect kitchen organics will not
commence until the Miller Waste Durham Inc. site at 1220 Squires Beach
Road, Pickering is able to receive such waste, through a long-term
commitment with Durham Region and after an extensive education and
promotion campaign for residents in Pickering.
iii)
The Region provide each household in Pickering the same "start-up" package
consisting of bins, bags, liners and information guide that the other
participating municipalities received as per the May 7, 2003 Council
recommendations.
OR
17
Option 4: Maintain the status quo with respect to waste management
responsibilities and collection systems (i.e., do nothing)
4.d)
The City of Pickering is satisfied to continue with the status quo waste
management system, is not prepared to collect two-stream organics (yard waste
and kitchen organics) at this time, is retaining responsibility to collect garbage
and yard waste and requires detailed financial and tax impact information from
the Region in order to determine a business case; and
That Report OES 28-03 be forwarded to the Clerk of the Regional Municipality of
Durham.
18
PICKERING
REPORT TO
FINANCE & OPERATIONS COMMITTEE
Report Number: OES 28-03
Date: June 5, 2003
F rom:
Richard W. Holborn, P: Eng.
Division Head
Municipal Property & Engineering
Subject:
The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Recommendation:
1. That Report OES 28-03 regarding the Region of Durham's Integrated Waste
Management System and Program be received; and that
4a)
The City of Pickering acknowledge the recommendations adopted by Regional
Council on May 7, 2003 regarding the Annual Solid Waste Management
Servicing and Financing Study and proposed 2003 Current and Capital Budget
and related financing (#2003-J-11); and that
The City of Pickering supports a commitment by the Region of Durham to Miller
Waste Durham Inc.'s Pickering Site at 1220 Squires Beach Road for a long term
solution to receive, process and transfer Durham's waste; and that
The City of Pickering agrees to participate in the Region's Integrated Waste
Management Program under the following conditions:
i)
The contract to collect garbage, yard waste, kitchen organics and expanded
blue box materials remain with Miller Waste Systems at least until March 31,
2009 (the original term of Pickering's contract).
ii)
The Region confirms that the program to collect kitchen organics will not
commence until the Miller Waste Durham Inc. site at 1220 Squires Beach
Road, Pickering is able to receive such waste, through a long-term
commitment with Durham Region and after an extensive education and
promotion campaign for residents in Pickering.
The Region provide each household in Pickering the same "start-up" package
consisting of bins, bags, liners and information guide that the other
participating municipalities received as per the May 7, 2003 Council
recommendations.
Report OES 28-03 Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11 Page 2
4b)
iv)
The Region agrees to assist in the funding of staff at the City that will deal
with waste management issues and inquiries during the transfer of
jurisdiction, at an amount to be determined.
v)
The Region reimburses the City of Pickering for waste collection costs
incurred retroactive to January 1, 2003 consistent with the May 7, 2003
Council recommendations.
OR
The City of Pickering requests the Region to proceed with the implementation of
the Region's Integrated Waste Management System by assuming responsibility
to collect all materials that are diverted from landfill through recycling (expanded
blue box) and composting (kitchen organics and yard waste) with the City
retaining responsibility for the collection of garbage under the following
conditions:
The contract to collect yard waste, kitchen organics and expanded blue box
materials remain with Miller Waste Systems at least until March 31,2009 (the
original term of Pickering's contract).
ii)
The Region confirms that the program to collect kitchen organics will not
commence until the Miller Waste Durham Inc. site at 1220 Squires Beach
Road, Pickering is able to receive such waste, through a long-term
commitment with Durham Region and after an extensive education and
promotion campaign for residents in Pickering.
The Region provide each household in Pickering the same "start-up" package
consisting of bins, bags, liners and information guide that the other
participating municipalities received as per the May 7, 2003 Council
recommendations.
iv)
The Region agrees to assist in the funding of staff at the City that will deal
with waste management issues and inquiries during the transfer of
jurisdiction, at an amount to be determined.
v) The Region reimburses the City of Pickering for organic waste collection
costs incurred retroactive to January 1,2003 consistent with the May 7, 2003
Council recommendations.
OR
20
Report OES 28-03 Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11 Page 3
4c)
4d)
The City of Pickering requests the Region to proceed with the implementation of
the Regions' integrated waste management system that includes a two or three
stream collection of recyclables and two stream collection of organics with the
City retaining responsibility for collection of garbage, organics and yard waste
under the following conditions:
The Regional contract to collect expanded blue box materials remain with
Miller Waste Systems at least until March 31, 2009 to coincide with the term
of Pickering's contract to collect garbage, yard waste and kitchen organics.
ii)
The Region confirms that the program to collect kitchen organics will not
commence until the Miller Waste Durham Inc. site at 1220 Squires Beach
Road, Pickering is able to receive such waste, through a long-term
commitment with Durham Region and after an extensive education and
promotion campaign for residents in Pickering.
The Region provide each household in Pickering the same "start-up" package
consisting of bins, bags, liners and information guide that the other
participating municipalities received as per the May 7, 2003 Council
recommendations.
OR
'The City of Pickering is satisfied to continue with the status quo waste
management system, is not prepared to collect two-stream organics (yard waste
and kitchen organics) at this time, is retaining responsibility to collect garbage
and yard waste and requires detailed financial and tax impact information from
the Region in order to determine a business case; and that
Report OES 28-03 be forwarded to the Clerk of the Regional Municipality of
Durham.
Executive Summary: At the Council Meeting of May 7, 2003, the Region of
Durham adopted recommendations regarding Report #2003-J-11 for Solid Waste
Management Services. One recommendation was for the municipalities of Pickering,
Ajax, Oshawa and Whitby to respond within 60 days, as to whether they concur with
joining the Region's Integrated Waste Management Program.
This report investigates the options available to the' City of Pickering for the provision of
Solid Waste Management Services with respect to collection responsibilities and waste
streams. The City has four options that can be considered:
Report OES 28-03 Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11 Page 4
21'
Option 1 - transfer all waste responsibilities to the Region.
Option 2-
retain waste collection responsibilities for garbage only and transfer organic
collection to the Region as a recycling/composting initiative and have the
Region implement a kitchen organics collection program.
Option 3 - retain waste collection responsibilities and agree to a two-stream organics
system by implementing a kitchen organic collection program.
Option 4 - maintain the status quo with respect to waste management responsibilities
and collection systems (i.e., do nothing)
Before any kitchen organic collection program can commence, the Region of Durham
must commit to a site to receive and process the materials. The May 7, 2003 Regional
Council recommendations direct Regional staff to negotiate with Miller Waste to utilize
the site on Squires Beach Road in Pickering. The City of Pickering supports this
location as a made in Durham solution.
It is important to the City's administration that a "one collector take all" system be
maintained in Pickering. As such, the recommendations in this report include
conditions that Miller Waste Systems be the contractor in Pickering, in order to honour
the long-term contract that Pickering entered into in October 2000.
The Region of Durham has committed to fund kitchen organic green bins to an amount
of $20 per household should this program be implemented in Pickering, regardless of
jurisdiction over collection. The Region of Durham has also committed to recover the
City of Pickering's collection costs through the Regional Solid Waste Tax Requirement
effective January 1, 2003 if the City chooses to transfer waste collection responsibility
to the Region. This cost is estimated to be $1,474,815 (net G.S.T. included)in 2003.
Financial Implications: City staff have not received information requested in letters
dated March 13, 2003 and April 4, 2003 to Regional staff regarding the financial
estimates of the proposed Regional system of Integrated Waste Management. City
staff was presented information by the Region indicating that under the Regional
program for the four participating municipalities, the average increase on the overall
waste tax requirement (local plus Regional) was estimated at 10% (range 0% to 20%).
However, it must be noted that levels of service increased in three of the four
municipalities. Regional staff have indicated that there would likely be no net tax impact
in Pickering when all aspeqts of waste management expenditures and revenues are
considered, however, no information has been provided to confirm this assumption, and
a review of the Region's 2003 Current and Capital budget did not assist in this respect.
22
Rep°rt OES 28-03 Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11 Page 5
Should the City transfer waste collection responsibilities to the Region, the local solid
waste tax requirement would decrease and the Regional solid waste tax requirement
would increase. Should the decision be made within the 60-day response period
requested by the Region, the City's costs for collection will be recovered from the
Regional Solid Waste Tax Requirement effective January 1, 2003. This is eStimated at
$1 ,Z~74,815 (net G.S.T. included) for the year 2003.
Background: On May 7, 2003, the Council of the Regional Municipality of
Durham adopted recommendations from the Finance & Administration and Works Joint
Committee related to the Annual Solid Waste Management Servicing and Financing
Study and proposed 2003 Current and Capital Budget and related financing report
(#2003-J-11).
The recommendations have been categorized under the following headings and the
entire resolution is included in this report as Attachment 1:
a) 2003 Solid Waste Management Budget and Tax Rates
b) A new expanded Blue Box Program in Ajax, Whitby, Pickering and Oshawa
c) The Regional Integrated Waste Management Program
d) The CN Watson and Associates "Durham Region Waste Management Systems
Study"
e) Residential brush, leaf and yard waste contracts
f) Energy for waste
g) Other matters
h) Negotiations with Miller Waste Systems for a long term disposal facility
i) Authorizations
Recommendation C (iv) requested that the local Area Municipalities of Ajax, Pickering,
Oshawa and Whitby respond to the Region within sixty days or sooner of their
concurrence to participate in the Region's Integrated Waste Management Program.
Report OES 28-03 provides comment on the Region's recommendations and compares
them to resolutions of the Council of the City of Pickering related to solid waste
management. It also provides information for Council to consider in making an
environmentally and financially responsible decision on solid waste management
services for the City of Pickering.
Report OES 28-03 Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
, Program
City of Pickering Response to Report #2003-J-11 Page 6
23
Currently, the City of Pickering has jurisdiction over, and provides the sen/ices of
collection of garbage, and yard waste to approximately 24,000 residential units
(curbside and medium density multi-residential). Administrative sen/ices such as
education, promotion and advertising programs are also provided by the City. In 2002,
the City collected 22,418 tonnes of garbage waste and 1905 tonnes of yard waste.
The Region of Durham has jurisdiction over, and provides the sen/ices of collection of
blue box recycling and multi-residential recycling collection, and all services related to
receiving, hauling, disposal, processing and marketing of all solid waste and
recyclables. In 2002, the Region collected 6035 tonnes of curbside recyclables and
266 tonnes of apartment recyclables in Pickering. Recently, the Region of Durham has
taken over all waste management powers in the Area Municipalities of Clarington,
Brock, Scugog and Uxbridge through an Integrated Waste Management Program.
In November 2001, the City of Pickering, in partnership with The Town of Markham,
Miller Waste Systems and the Region of Durham commenced an integrated waste pilot
program in the Amberlea neighbourhood. In this program, enhanced recycling and
kitchen organics were collected using an automated collection truck and carts for
approximately 518 homes. This program is still in place, but the cart for garbage and
recycling has been removed and collection has been reverted back to bags and blue
boxes. In this program, diversion from landfill increased from 27% to an annual
average of 54%. The costs related to automated collection vehicles and carts make
this prohibitive to expand Citywide, but indicated quite clearly the willingness of
residents, on a small scale, to participate in separation of kitchen waste to increase
diversion from landfill.
When the Region commenced their Integrated Waste Management Program in
Clarington, Brock, Uxbridge and Scugog, the four remaining local municipalities were
asked if they were interested in participating. In response, the Council of the City of
Pickering passed Resolution #75/02 at the Council Meeting of May 6, 2002, indicating
conditions upon which Pickering would be a participating municipality. The Region
dealt with this, and other local municipal correspondence and requests regarding solid
waste, through the C.N. Watson review and Report 2003-J-11.
Based on the recommendations contained within the Regional approval of May 7, 2003,
the City of Pickering has one of four options.
Option 1
Respond to the Region within sixty days or sooner of their concurrence to
participate in the Region's Integrated Waste Management Program.
2(1
Report OES 28-03 Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11 Page 7
Option 2
Request the Region to proceed to implement the Region's Integrated Waste
Management System that includes the two-stream or a three-stream collection of
recyclables and two stream collection of organics. Advise the Region that the
City of Pickering will retain responsibility to collect garbage, and request the
Region to assume responsibility to collect and recycle kitchen organics and yard
waste.
Option 3
Request the Region to proceed to implement the Region's Integrated Waste
Management System that includes the two-stream or a three-stream collection of
recyclables and two stream collection of organics. Advise the Region that the
City of Pickering will retain responsibility to collect garbage, kitchen organics and
yard waste.
Option 4
Maintain the status quo with respect to jurisdictional responsibilities and waste
management systems for diversion. Advise the Region that the City of Pickering
is not providing a two-stream collection of organics, and kitchen organics will not
be separated.
The following describes the details of each option and provides the information required
for Council to respond to the Region of Durham.
Option
The Region of Durham's Integrated Waste Management Program has established a
minimum benchmark standard for levels of service. These standards are in place for
Clarington, Brock, Uxbridge and Scugog and would be used for Pickering or any other
municipality that joins the program. The benchmark requirements are included as
Attachment #2.
When comparing the Region's Program to those currently in place for collection in
Pickering, the following differences are evident:
Adds expanded recycling City-wide
Adds food waste composting weekly City-wide
Yard waste - paper bags become mandatory, i.e., NO PLASTIC
Report OES 28-03 Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11 Page 8
25
Adds 1 extra yard waste collection (24 vs. 23)
White goods weekly (an increase for rural which is currently monthly)
Imposes 3 bag limit for garbage (currently 4 bags)
Allows purchase of tags for excess bags
Bulky goods reduced to one a month collection (currently weekly)
Bulky goods is a call-in service and may be user pay
Includes street container collection (currently done by staff)
The City of Pickering passed a resolution at the Council meeting held on May 6, 2002,
advising the Region that Pickering is prepared to negotiate being a "participating"
municipality in the Region's acceptance of all waste management powers, subject to
many conditions. The resolution is included as Attachment #3. The majority of the
conditions were contingent on the Region's program in Pickering being a wheeled cart-
based system. The Region's Integrated Waste program is a system where blue boxes
(or any suitable container) are used for recycling, bags (or any suitable container) are
used for residual garbage, green bins are used for kitchen organics, and kraft paper
bags are used for yard waste. Staff at the Region and City of Pickering are confident
that increased diversion to levels exceeding 50% are achievable using the Region's
system without the need for large wheeled carts.
The Region has a commitment through their May 7, 2003 set of recommendations to
provide the following assistance to the City of Pickering should the City be a participant:
Fund (recover) the 2003 collection costs for Pickering through the Regional Solid
Waste Tax Requirement effective January 1, 2003, should the City choose to
transfer waste collection responsibility to the Region. The City's 2003 budget for
compost and garbage collection is $1,474,815 (net G.S.T.). Since the waste
management function would be at the Regional level, an annual expenditure of
approximately $1,520,000 (total 2003 budget) would not be required at the City
level in 2004 and beyond.
II.
Ensure the delivery of household "green bins" to each household at a total cost
not to exceed $20 per household to be financed from the Regional Solid Waste
Management Reserve Fund. Regional staff advise that this would be done
through a public tender process and the package would include a kitchen bin, a
curbside bin, bio-degradable liners (one box), and five (5) kraft paper bags for
yard waste, similar to what was provided to Clarington, Brock, Uxbridge and
Scugog residents. The City would not be involved in the specification or
procurement of the bins. There are approximately 24,000 households on
26
Report OES 28-03
Date: June 5, 2003
Subject:
The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Page 9
curbside collection resulting in an estimated expenditure of $480,000 for the
green bin packages.
III.
Negotiate with Miller Waste Systems for a long-term solution for the receiving
and disposal of Durham's garbage. Although not specifically mentioned, it is
implied that this solution would be within Durham's borders and include the site
on Squires Beach Road in Pickering. This would certainly put the Region and its
area municipalities at the forefront of responsible leadership in waste
management, and a made in Durham solution.
Should the City decide to transfer jurisdiction of waste collection to the Region, there
are certain safeguards that are important to maintain. Currently, the City has a contract
with Miller Waste Systems to collect garbage and yard waste with a term that ends
March 31, 2009. All of the terms of the contract were negotiated in good faith and
excellent service has been evident since the contract started October 1, 2000. It is
important that the new Regional contract be negotiated with Miller Waste with a
termination date not earlier than March 31,2009.
The City of Pickering and Region of Durham presently have only one contractor, Miller
Waste Systems, who provides collection within the City boundaries. However, the
Region's curbside blue box collection contract with Miller has only been extended to
May 28, 2004. In order to get the most out of an integrated waste management
program, having one contractor collect all materials is required. It is therefore,
important that the contract to collect expanded blue box materials in Pickering with
Miller Waste be extended to coincide with the contract for the garbage, and two-stream
organics, that being at least until March 31,2009.
Option 2
This option is a compromise between Option 1 and Option 3 in that it commits to the
separation of kitchen organics from the waste stream and diverts this material from
landfill, but this would be accomplished at the Regional level. It is based on the
premise that the Region is a leader in recycling and waste diversion as part of its
disposal mandate through the Municipal Act, 2001 and the Regional Municipality Act.
The Region currently collects recyclable materials, and compostable kitchen and yard
waste organics can be categorized as such.
The City of Pickering would retain responsibility for the collection of garbage. The
Region of Durham would retain responsibility to collect all recyclable (diverted)
materials. In accordance with the May 7, 2003 Council recommendations, the Region
would provide the green bins required for collecting kitchen organics and set the service
level standards for all organics and expanded blue box materials collection.
Report OES 28-03 Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Page 10
2?
In order to retain the "one collector" status in Pickering, the Region's contract(s) for
collection in Pickering should be negotiated with Miller Waste Systems with an end date
of March 31,2009.
Option 3
By requesting the Region to implement the Integrated Waste Management System in
Pickering, but not transferring responsibility of collection to the Region, the City is
agreeing and committing to diversion of kitchen organics from the waste stream.
The City would have to exercise Clause 3 of the contract with Miller Waste Systems,
due to a change in scope of works, and negotiate new prices to reflect the collection
changes contemplated. This would result in increased costs to the City.
The Region has committed through their resolution of May 7, 2003 to ensure the
delivery of the green bins for kitchen organics regardless of whether the City or Region
has jurisdiction over collection. However, the City would not have input into the
specifications or supplier. The City would be responsible to coordinate, promote and
advertise the new integrated waste management system with the exception of blue box
recycling to its residents and would retain jurisdiction over garbage, yard waste and
kitchen organics collection and administration of the contract. The City would continue
to budget for the collection service annually.
With two levels of government responsible for collection under two separate contracts,
there is the possibility that when the Region's expanded blue box collection contract
ends May 28, 2004, there could be two different contractors collecting waste and
recyclables within the City of Pickering. This is not desirable as proper coordination
and cooperation is required during recycling weeks and holiday collection changes.
Option 4
By exercising this option and advising the Region accordingly, the City of Pickering
would continue with the Status Quo waste management system. The City, at this time,
would not introduce the separate collection of kitchen organics to divert this material
from landfill. As such, the contract with Miller Waste Systems would not change in
scope and new prices would not have to be negotiated. However, maintaining the
status quo, allows the City of Pickering to explore options related to waste collection
and diversion as well as potential operating efficiencies with Miller Waste Systems.
This would be done within a time frame acceptable to the City.
The City would maintain responsibility for garbage and yard waste collection and would
budget for these services annually with increases due to growth (volume) and CPI
(indexing). Advertising, education and promotion programs would be maintained at the
City and Regional levels.
28
Report OES 28-03 Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11 Page 11
Attachments:
Resolution of May 7, 2003, Council of the Regional Municipality of Durham
Region of Durham's Integrated Waste Management Program Benchmark
Standard for Levels of Service
Prepared By:
Richard W. I~;~born, P. Eng.
Yvision Head
unicipal Prope~y & Engineering
Approved (..Efi~b~;secJ~By:
Director
Operations 8, Emergency Services
RWH:ds
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Co~il ~.
Tl~s J. O~i~n, Chi~'f Admire OffiCer
The Regional
Munlvtpallty
· o[ Durham
Department
BOX 623
80B RO$$LAND ROAD E,
WHITBY ON LIN 6A3
CANADA
1-800-3.72-1102
F~X: (gO$) 668-gg83
E-mail'.
.Clerks@region,durham.on,ca
www, region,durham.on.ca
Pat M. Madlll, A~M.C,T., CUM
Regional Clerk
FR CLERK!:; ]'IE~F'~ 91Z15 G;~G: .~9~0 TC, F'ICKER]NG F'.E~i,.'"g~E
'-~ ~'
O~"L ~ Area ClerEs
.........
~::'~ ~ ~.~':~ : · F~ ~B~riginal to follow ..
May 14, 2003 ~"
.......... ~ ..... :'":;7;,;;~'~,~7:L" ......... 7": ...... CITY OF p~Ci;~RtNG
......... "': "' .......
To~ of'Aj~ ..
85 Ha~ood Avenue
Aj~, ON LI~ 2H9
¸29
The Annual Solid Waste Management Servlolng and Financing
Study and proposed 2003 Current and Capital Budget and
r..elated flnano!,n,q (~2003-J'-1,1) - OUR FILE: F07-00 ....... _
Mr, de Ron,d, the Finance & Administration and WOrkS Joint
Committees of Regional Council .considered the above maffer and.
at a meeting held. 0n'May 7, 2003, Council adopted the following
recommendations bf the Joint CommitteeS;
2003 SoII. d Waste Man, a,,qement Bud;et and Tax Rates
i) THAT'the proposed ~003 Regional Solid Waste
Manag,e...ment Operatln~Budget in the amount of
$20,426,600 be approved'as, summarized In Schedule 1
to the Recommendations contained in Joint Report 2003-
J-!1;
ii) THAT the proposed 2003 Reglo..n. elSolld
Managem.ent Caoital Bq,d~et in the amount of $720,000
be approved as summarized in Schedule 2 to the
Recommehdations contained' in Joint Report 2003-J-11;
and
foi'oui~ CO'~,J~UNITY"
iii)
-THAT the2003 Reglo_naJ Solid Waste,lylanaRement
Tax Rate...._._._.~s be approved as summarized in Schedules 3
and 4 to the Recommendations contained in Joint Report
2003-J-11, based upon the proposed 2003 Solid Waste
Management Budget, which in 2003 separates Regional
Integrated Waste Management Program costs from the
remaining non-integrated program costs for Regional
waste operations in the Towns of Ajax and Whitby and
the Cities of O~;~awa and Picketing;
/2
I O0~f, Pos~.Con~u'mer
2003
FR L.L E ~..t,, =
DEPT .=""¢1:_~.~ 6;13:3~,° '= g "'"_, _, ,_', TO F'I CKEF.'. I NG
P. 0 2..."0E
-2'
b)
An, ew expan.d.ed Blue Box Pro_a.ram tn. Alax, W ,h, ltbv;
._Plckerln, ~3 and. Oshawp
i).
THAT in order to meet Regional Council's commitment to'
implement a.n'expanded recycling program as soon as.
· possible across the Regi0n.the following be aPproved:.
'THAT a cont?act extension w!th Miller Waste Systems for
.the curbside collection of .basic Blue Box recyclable$ for the
residents of Ajax, O~hawa, Pickering'and Whitby at the rate
of $28,77 per household'per year, (excluding cs'r).frOm
February 1 ,.2003 until June 6, 2003, when an expanded
recycling program can commence in Ajax, Oshawa,
Pickering an, d Whitby;
THAT a contract, extension with'Miller Waste Systems for
the curb-side collection of'the,e.e_x. Eanded Blue Box
re.cyclabl6s f<)r the residents Of Picker. lng, Ajax,'Whltby and
Oshawa at the rate of $27.32 per household per year
i(excluding GS'I'-) from June 9, 2003 to May 28, 2004; '.
THAT a contract extension with Miller waste Durham Inc..
for.the sorting of mixed Blue Box Containers at Miller's
Picke¢ing facil!ty at'the' bast~ sorting rate of St 66.96 per'
t0nne from.February 1,2003 until the new expanded Blue ·
BOx'containers program is started on June 9, 2003, (At
which time, 'a new rate of $103,19 per tonne; excluding
CST, will apply'until May ,28, 2004);
v)
THAT a contract extension with Miller Waste Durham Inc.
for the haulage of mixed Blue 'Box containers, received from
Clarington, Ajax, Oshawa, Piokering abd Whitby, to Miller's
Pickering.'facility, at a rate of $31.00 per tonne, including .the
rental of'required' mil,off bins (excluding CST) dudng the
per!od from February !, 2003 until.May 28,. 2004;
1 Z: o._-4
FR CLERKS ]:IEF'T
c)
9 ._ E, ,_', T 0 P I C H::T E P... I N G
905
Th,e
ii)
Re~lonai_!nte~rated.~aste' Mincemeat Progra~
THAT in order to implement the Regional council
Reselution of Februa~ 12, 2003 .(A~chment ~1,
Sohedule 2 'to Joint RepoA 2003~J-11), Regional
authorized Works and Finance staff to commence
negotiations.with Pickering, Aj~, OshaWa,. and Whitby, to
resolve outstanding issues, including concerns and
recommendations brought fo~ard by Io~l Area
Municipalities through correspondence received by the
Region from Picketing, Oshawa and Whitby (see '
A~achmen~ ~3 - Correspondence Items t0 Joint Repo~
2003-J-11)., to pe~it the implementation of the Region's
· Integrated W. aste Managem'ent Program ~n these Area
Municipalities by 2004;
'THAT given the willingness of'the'C~.0f Pickering to'.
pa~ictpate in a Regional In, grated Waste Management
Program, wh'ich includes curb-side organic, oolleCtion
and exp~nded mcyc)'ables collation, It is fu~her
recommended ,that: ~. ·
.a) . Staff.of the Fina~ and Wor~ ~pa~men~
authorized to immediately commen~ negotiations
wEh the'staff of the'Cl~ of Pickering and Miller
W~te Systems to determine the feasibili~.of.
extending the Region's integrated W~te
Management Pr~ram t0 picketing ~esidents
commencing as soon as p~ssible in 20~;
b) Should the Ci~ of Pickering choose to transfer
waste collection responsibili~, under the
Act/the 2003 costs for collection,, recycling,, haulage
and disposal be re~vemd' f.mm Picketing through.
the Regional Solid W~te T~'Requirement
effective Janua~ 1,2003;' and
iii) 'THAT the Region ensure delivery of household 'Green
Bins' to each household, at a total cost not. to exceed
$20 per I'tousehold:~o be .financed from' the Regional .
So'lid Waste Management Reserve Fund, consistent
with the Region's 2002 capital funding.commitment to
purchase organics containers, as previously approved
by Regional Council during implementation of the
Regional Integrated Waste Management.Program in
Ciarington, Brock, Scugog and Uxbridge; ... ~4
M A Y 1 4
32
2:oM FR CLER"c -,D =-.o C:
[ ...... ]')EF'T 985 E;b,_, 9.db,_, TO PI KERING
d)
.~ oi-,u;' -
iv) ' ~NAT.~he.lo~l. Are~ Muni~ip~li of'Aj~, Picketing,
"Osh~w~ ~nd' Whitby be:requ~d l°'re~pond 1o the.
'~eg~oD w~hin' ~i~y d~ys, Or eo~ner of lheir oonourrence
t0:~a~icipate In t~e Reg~o~lntegrated WaSte. .'
Management Program; '~
~e C;N. Watson ,nd ~iates "Durha~ Re,10n:Was~.
..Management'. S~s Study".. .
0 ~AT the rep0~ from C N. Wa~on and.~s~iates "Durhsm
Region'W~te Mana~ment Systems Stud~' be re~ived
(see A~chment ~2 to' Joint' Repoff 2003~J-11) and RegiOnal
Council approve the'recommenda~ons ~ntained in the
~d~ ~ follows:
'That the 'Region of Durham' con.tinue to proceed wjt~..
the.implementation of its'"LongFterm Waste
Management Strategy Plan~ 2000-2o2o;'
b) That the Region Of Durham,.in concert with' the:. '
Area MuniciPalities, proceed't0 implement the::~ '"
Region's 'integrate~ waste management System for?
the municipalities of Picketing, Ajax, WhitbY and
Oshawa .that includes the two-stream o'r a three-
'' stream cgll~ction of.i'ecyclables and two-stream
. ~olleotion Of organics,, at the local municipalities
, . request,;· . ....
e) ' ,R~sldentlal Brq.sh, Leaf and Yard Waste:.ContractS
· i) THAT the Region reject all proposals submitted under RFP..
382,2001 for the receiving, hauling and' composiing of brush,'
·. leaf and yard waste as well as food'wastes for composting,
since the one bid received was unacceptable; and ,.
ii),' THAT the' Region iss,ue.heW tenders for the interim receiving,
· hauling and composting' of residential I~rush, leaf. and yard
wastes from Picketing, Ajax, Whltby and Oshawa and from.the
. Region's Waste Management Facilities;
P. 04/06
/5
M A 'Y'
I 4 208:3
12:48
FR
C L E R K S
Enerl;ty from Waste'
i) THAT.the Region. rejeCt a proposal from Miller Waste
Systems for the receiving, hau!ing and disposal of up. to
15,000 tonnes of residential garbage waste at the energy
from waste facility operated by American ReFuel in Niagara
. Falls, New York due to prohibitive costs; and
ii) THAT Regional staff .be authorized tO ;meet with staff from
othe~ GTA 'Regions .to explore· opportunities to maximize
waste diversion and examine opportunities for management
of waste materials,, including options for Energy From
Waste type facilities;
,Or;her Matter~
i) THAT in order to continue exis{ing recycling programs and
· establish a rate for garbage bag tags, the following be ..
approved:
a)
b)
·c).
The contract'be extended with Miller.Was'm, Systems for
collection and processing of Blue Box recyolables from
apartment.buildings and town. houSes in.Picketing, Ajax, =
Whitby and Oshawa at tha,,~urrent rate of $1,23 per unit
per month (excluding GS,T) from May 1, 2003 to
September 26, 2003;
'The contract be extended With Atlantic'Packaging
Products Ltd. for the sale .of Blue Box paper fibres at
currant'market rates from February ,1,2003 to May 25,.
2004; and "
That Regional Fees and Charges fer Solid Waste
Management be approved as set out in Atta(~hment#i-
Schedule 3 to Joint. Report 2003-J-11, including a
Regional fee for garbage bag tags sat at $1,50 per tag,
to be purchased where residents and businesses
participating in the Regional. Integrated Wast~.
Management P~ogram:(currently. In Clarington, Scugog,
Uxbridge and Brock) require more than. the three bag
'limit of garbage waste per collection stop, 'T. he approved
listing for Solid Waste Management. will form' part' of the
regional listing of Fees and Charges to.be distributed to
the public;
/6
33
2' 0 0:3
FF4
'h)
_.L E RI.,.=,
985 E;E;L--I 9983 TO P!CKEF.'.]NG
¢3'TACi,4 M E Ni"#_,...?., ,. t 0 RI.PORT #~.
-6-
THAT subject to negotiation with the local.area municipalities.
'participating, t~at'staff negotiate with Miller Waste Systems fora
long ten dispo~l facil~ for the' disposal of .D, ufnarn'garbage and
that the neg~iiatiSns,.~ pla~e uPOn. notific,~t~on from the lower
area municipalities for their p~. rticipation; and
Authorlza.tlons:
, i). ' THATthe Regional Solicitor.be authorized to, prepare the
requisite By-law.~ and, agreements; and
ii) ' , THAT'the,Regional Chair and Clerk be aut,horized to
execute the subject agreements."
P. 0 E;.," 8 E
P.M; Madilt, A,M;o.T;, CMM 1
· Regional Clerk
PMM/ab '
C:
R.J. Clapp, commissioner of Finance,
J;R, McCorkell, Commissioner of Works
B.J. Royl Regi0nai.Solicitor
Area'Clerks
:',~:: :'*: T 0 T Fi L. P FI G E 8 E; :4:: ;~'
~, ~ A'..HMENT#_
-~ TO REPORT#
!, of ./ .......
Region of Durham
New Integrated Waste Management Program
Benchmark requirements
35
The Region of Durham has established the following as the minimum benchmark
standards for the new integrated waste management program, so residents will know
what to expect and better understand how they can actively participate in reducing their
waste by increasing their recycling and composting activities. These benchmark
standards will ensure residents receive the same level of curbside waste service and the
Region is able to cost effectively recycle, compost and dispose of residential waste
materials.
Garbage
· Weekly garbage waste collection with a 3 bag limit per collection
· Garbage bag tags for more than the 3 bag per week limit
· "Call in" separate bulky goods collection
Recycling
· Biweekly expanded Blue Box recycling collection
· Two or more Blue Boxes to be used to separate paper fibres from containers
· Cardboard and boxboard to be flattened, bundled and tied
· Weekly white goods collection
· No plastic bags
Composting
· Weekly food waste collection using bio-degradable liner bags
· Seasonal leaf & yard waste collections, 24 per year
· Paper yard waste bags or rigid open top containers to be used
· Seasonal tied brush collection with a 3 bundle limit per collection, 24 per year
· Christmas tree collection, two pickups in January
· No plastic bags
· No grass clippings
,.Operational activities
· Collection hours to be 7:00 am to 4:00 pm, Tuesday to Friday
· Holidays to be collected on following Saturday
· All waste materials to be collected on same day of week
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report OES 29-03 for a Lease Agreement for a TELUS Mobility
Communication site in the City of Pickering, be received; and
That a By-law be enacted to authorize the execution of a Lease Agreement in a
form satisfactory to the Solicitor for the City and the Director, Corporate Services
and Treasurer with TM Mobile Inc. (TELUS Mobility) for those lands consisting of
part of the road allowance between Lots 24 and 25, Concession 5 (Sideline 24,
south of Hwy. 7), for the purposes of installing and maintaining communications
equipment; and
That staff prepare the required documentation and by-law to stop-up and close
the road allowance affected by the agreement; and
4. That the Mayor and Clerk be authorized to execute the Lease Agreement.
PICKERiN-G
REPORT TO
FINANCE & OPERATIONS COMMITTEE
Report Number: OES 29-03
Date: June 6, 2003
3?
From:
Richard W. Holborn, P. Eng.
Division Head
Municipal Property & Engineering
Subject:
Proposed TELUS Mobility Communication Site
Sideline 24 North of Highway 407
Lease Agreement
Recommendation:
1. That Report OES 29-03 for a Lease Agreement for a TELUS Mobility
Communication site in the City of Pickering be received; and
That a By-law be enacted to authorize the execution of a Lease Agreement in a
form satisfactory to the Solicitor for the City and the Director, Corporate Services
and Treasurer with TM Mobile Inc. (TELUS Mobility) for those lands consisting of
part of the road allowance between Lots 24 and 25, Concession 5 (Sideline 24,
south of Hwy 7), for the purposes of installing and maintaining communications
equipment; and
3. That staff prepare the required documentation and by-law to stop-up and close
the road allowance affected by the agreement; and
4, That the Mayor and Clerk be authorized to execute the Lease Agreement.
Executive Summary: Not Applicable
Financial Implications: The initial term of the Lease Agreement is a five-year term
with a lease rate of $6000.00 per year, plus any taxes that are levied, charged or
assessed upon the lands. TM Mobile Inc. (TELUS Mobility) will be responsible for the
costs of access, installation, maintenance, electricity charges, permit fees, etc., as
applicable to development of the site.
The lease can be extended for three further consecutive five-year terms at either a
negotiated rate or the original rate, plus Consumers Price Index (CPI).
The revenue to be received in 2003 was not contemplated during the budget process
and therefore, represents unbudgeted revenue.
Report OES 29-03 Date: June 6, 2003
38
Subject:
Proposed TELUS Mobility Communication Site
Sideline 24 North of Highway 407
Lease Agreement
Page 2
Background: TM Mobile Inc. (TELUS Mobility) provides communication service
for the Durham Region Police Services and a site in central Pickering is required to
maintain and enhance coverage in the area.
The company pursued a site on Ontario Reality Corporation Lands close-by, but was
advised that their lands within the Seaton area were temporarily frozen for lease
purposes. TELUS then located a site that is suitable on the City's road allowance of
Sideline 24 that is no longer in service due to the new structure over Highway 407 that
re-aligned Sideline 24 further east. A location map (Attachment #1) is provided for
reference.
The City has contacted Ontario Realty Corporation and have been advised that these
lands are not part of the Highway 407 right of way, nor are they required for Highway
407 purposes.
A draft Lease Agreement (Attachment #2) has been prepared and forwarded to the City
for consideration. Should the City agree to enter into a Lease Agreement, the terms of
the agreement will be finalized to the satisfaction of the Solicitor for the City and the
Director, Corporate Services & Treasurer and the agreement will be executed.
The initial lease will be a five-year term with an annual lease rate of $6000.00 per year.
The lease can be extended for up to three more consecutive terms of five years each
for either a negotiated rate or the original rate indexed by the Consumer Price Index.
TM Mobile Inc. (TELUS Mobility) will be responsible for costs associated with access to
the site, installations and maintenance of the equipment, a survey to legally identify the
site, and any taxes that may be levied on the property.
In order for the City and TM Mobile Inc. (TELUS Mobility) to enter into this lease
agreement, there will be a requirement to stop-up and close the portion of the road
allowance to be used for the purposes of the lease. Should Council concur with the
recommendation to enter into a lease agreement, staff will prepare the required
documentation and by-laws to stop-up and close part of Sideline 24.
Report OES 29-03 Date: June 6, 2003
Subject:
Proposed TELUS Mobility Communication Site
Sideline 24 North of Highway 407
Lease Agreement
Page 3
39
Attachments:
1. Location Map
2. Lease Agreement
3. By-Law
Prepared By:
R~c~ard W. H¢lborn, P. Eng.
Div, ision Head'
Municipal Property & Engineering
Appro~ndorse~By:
Evere~.Bunts~'
Director
Operations & Emergency Services
RH:ds
Attachments
I:\COUNCIL\OES 29-03.doc Jun-03
Copy: Chief Administrative Officer
Director, Corporate Services
Director, Planning & Development
City Clerk
Recommended for the consideration of
Pickering City Council
T-'l~on~as d. Qui¢, Chi~,f/Adminis'~J,~e Officd'r I
,t fl
I
HIGHWAY 7
,
i
407 407
OPERATIONS & EMERGENCY
SERVICES DEPARTMENT ATTACHMENT FOR OPERATIONS
MUNICIPAL PROPERTY &
E.G,NEE.,N~O,V,S,O. & EMERGENCY SERVICES REPORT
sc~t: 1:,0 000 I °^~JE~JNE 6,2003 PROPOSED LOCATION OF COMMUNICATIONS TOWER Pi(]K F, RI
L:\MP~E\[HEMATtC MAPPINO~MAPS~$TREET BASE\OE~S DIRECTOR\ATTACHMENT FOR REPORT\
OPTION TO LEASE
Site No.: 1256
41.
This option is granted this day of ,2003.
By CITY OF PICKERING ("Grantor')to and in favour of TM Mobile Inc. ("TELUS Mobility")
21. The Grantor represents and warrants to TELUS Mobility that it is the owner or lessee of
the real property(ies) described in the attached form of site lease or is the properly authorised agent of such
owner or lessee and has the authority to grant this optior~
B. The Grantor has agreed to grant to TELUS Mobility an option to lease the area(s)
described in the attached form of site lease.
In caasideration for the payment or the promim of payment by TELUS Mobility to the Grmtor of Five
Hundred (CDN. $500.00) Dollars and other good and mluable consideration, the receipt and sufficiency of
which are hereby aclmowledged, the Grantor hereby grants to TELUS Mobility an exclusive and irrevocable
option for a period of three hundred and sixty-five (365) days from the date hereof (the "Option Period") to
lease from the Grantor the area(s) d~:xibed in the attached form of site lease m the terms and conditims set
out therein.
This option may be exercised at any time during the Option Period by TELUS Mobility:. (a) indicating the
Commencem~t Date (which shall be a date within the Option Period) and correspmding ending date on the
attached site lease; (b) executing the attached site lease; and (c) providing the fully executed site lease (which
may be by facsimile transmission) to the Grantor at the address shown below. Throughout the Option Period:
(i) TELUS Mobility may enter onto the Pren~ises (as defined in the attached form of site lease) to conduct
necessary testing (at TELUS Mobility's sole cost and expense); and
(ii) the Grantor will not act or omit to act in any manner that could reasonably be expected to have the effect of
rendering the exercise ofthis option less desirable to TELUS Mobility than it is on the date hereof-
Without limiting the generality of the foregoing, the Grantor will not dispose of its interest in the area(s)
described in the attached fram of site lease unless the acquirer of such interest has agreed to be bound by this
option. The parties have requested that this optim and all related documents be in F.,ngli~qh. Les parties (mt
exig6 que cette option de bail et tous les documents s'y rapportant soient r&lig6s en anglais.
Address of Grantc~..
City of Pickering One the Esplanade
Picketing, Ontario L1V 6K7
Attentiom Richard Holbome
Facsimile: 905 420 9685
Telephone: 905 420 4611
CITY OF PICKERING
Name:
Title:
TM Mobile Inc.
200 Consilim Place., Suite 1600
Scarborout~ Ontario M1H 3J3
Attention: Real Estate Director
Facsimile: 1-800-788-6622
Telephone: 1-800-815-5715
TM MOBILE INC.
By:.
Name:
Title:
42
~ ~ ~N" ~ r TO REPOi '
~of f
Site No.
ON- t256
SITE LEASE
This Lease is made as of Janua~7 29, 2003=
B E T WE E N: THE CITY OF PICIGiRING, (the 'Zesscr') and TM MoNle Inc. ('qT_LUS Mobility')
2t. The Lessor represents and warrants to TELUS Mobility that it is the owner or lessee of the real property(ies)
described in Schedule 'A" (the "Premises") or is the properly authorized agent of such owner or lessee and has the
authority to enter into this Lease.
B. The Lessor has agreed to grant to TELUS Mobility a lease to it of the area(s) described in Schachde "B" (the
"Site') being a portion of the Premises.
NOW TItEREFORE for the rent (plus applicable sales tax and goodx and services tar) set out in Section 1
payable by IELUS Mobility to the Lessor and the following covenants, conditions and agreements, the Lessor hereby
leases to TFJ_,US Mobility the Site together with its appurtenances herein described all on the Terms and Conditions set
out below.
Subject to receipt by TELUS Mobility ofnecessary regulatory and munidpal consents with respect to TELUS
Mobility's proposed use of/he Site, the Lessor grants to TELUS Mobility:.
(i) the right to build, maintoin, occupy and use on the Site an equipment building (the "Shelter") or other
designated room described in Schedule "B";
(ii) the right to construct, install, operate, maint~-2 and repair on the Site such equipment, devices and
trade fixtures (collectively,/he "Equipment') as may be necessary for/he carrying on of TELUS Mobility's
telecommanications business;
(iii) rights of access, including appropriate easements, servitudes and rights of way on, over and through
the Premises, with personnel, vehicles and necessary equipment to the Site and its appurtenances; and
(iv) the right to use the' Site, including the Shelter and /he Equipment, for the purpose of a
tdecommunicafions business and any other purposes as are inddental thereto.
TO HAVE AND TO HOLD for a term of five (5)years (the "Term") commencing on ,2003
(the "Commencement Date'') and ending on ,2008 and any extension term(s) as provided in Section 2;
all in accordance with and subject to the Terms and Conditions hereinafter provided
Address of Lessor:
Picketing0 Ontario L1V 6K7
Attention: Richard Holbome
Facsimile: 905 420 9685
Telephone: 905 420 4611 420 4660 2119
CITY OF PICKER1NG
Title:
GST Registration No.:
TM Mobile Inc.
200 Cta~silium Place, Suite 1600
Scarborough, Ontm'io M1H3J3
Attention: Real Estate Directer
Facsimile: 1-800-788-6622
Telephone: 1-800-815-5715
TM MOBILE INC.
By:.
Title:
April 29, 2002
TFW, MS AND CONDititON$, ON 1256 4
1. Rental R~te. F~ ~e fi~m ~ted by ~e ~ss~ to ~LUS MobiliW, ~LUS ~obiliw sh~l p.~.to ~e ~ss~ ~ m ~e rote. of
2, ~ghts of E~ension. ~e ~ h~by ~ to ~US MobiliW the fi~m to q~end ~ T~ 9f~ ~e f~ ~ (3~
~tipg md s~l ~e eff~ ~s ~S M~m~ ~ty ~s not to,~x~se ~y sucnp~t~.t~t m~t~) my5 ~% t~ ~ e~a or
mt ~m to ~e ~e ~ ~e ~ ~ rn~ maex (mi a~) m sum m~mety pre~ pm~
4. Covenants of ~LUS MobiliS.
Taxes, rotes ~d ~sessments - ~US MobmW ~11 ~y ~ md ~ d~ fl[ t~, mt~ ~O ~s~s~2m~ ~ ~ r~
T~ ~ r~~s.
~e t~fion of ~S ~e ~o 8~1 restore me ~ite to me ~tim ~t ~ ar me ~e m above ~R~ r~le we~
ex~d.
5. Covenants of the Lessor.
US Access - ~ ~y of a~pr~fi~e ~, s~t~ ~d fi~ of ~y ~ over md ~ ~q ~s~, ~e ~s~j~l pr~d~ to
6. ~LUS Mobili~'s Equipment.
~ Shelt~ ~d ~e ~pmI to the ~s~ ~ ~y ~, fll of ~e Shett~ ~ff~e ~ent shflFre~ ~t~ o~ ~s~ ~ movmme
~US MobiliW ~ ~e ~ flt~t~ m~ ~oms m ~e Site O~g the T~ ~d.~y e~i~.~f
(a) Ml-~sk ~ ~ ~v~ng ~e ~11 ~ble repl~ent ~t of ~t of its ~deR~ ~e Shelt~ ~d ~e Equi~ent t~t~
p~s~t to ~s ~ ~ffi~ dedu~im f~ ~redati~ ~d ~ r~able dedu~ibles; and
j) ~dfl ~n~ ~abil~ty ~ ~v~ge in ~ momt not less ~ Five ~llim ~ll~s ($5,000,000) per ~en~
rasing om offfie ~ ~'s ~i~. Pbli~ li~ts ~e not in,eased by ~ ad~fi~.
M ~e ~ss~'s r~ ~ M~RiW sh~l provide a Mem~dm of ~ e~d~g ~m said ~v~ ~e in f~ ~d shill flso
~l~s or ~ ~ a~ by ~e ~s~ to ~ ~ ~e Presses, ~e ~s~ shill not ~e liable to ~US ~o~iliW I~ ~y mt~en~,
in~~ ~ ~e~o ~e.She[t~ ~.~y p~ of ~US ~obili~s Eq~m~t ~.~y ~re~ ~.m~u~fial ~ge res~)~g ~m ~y
mmrm ~ophes ~ f~ ~y mine ~~ wNch m ~md ~e r~sm~le ~n~ol of~e ~ss~. INITIALS:
44
LUS Mobili not LiabLe· Except for the negligent, a%s, ~,~,~o~s~o~s,~:~tt~.~o~elful~ and wror~l acts or omissions of TELU. S
9 TE tW .umonzea o ll:~t~ xvxoo~ttty u the Prermses, TELUS Mobility shall not
Mobility .or _IELUS MtYOlllty~s..el~lOy~ _ar~,~_~t~l~°se~p~rs~°~a~~ suffered b~vY~e Lessor
liable to the Lessor for any costs ~ncurrea or lo~ u~ ~,~, om, ~ ·
0 ' Default U~a the material default bx_ either p.art~, of aqT~.of {ts ~e~e ~e~u~li_ga_ti~o~. rUneced~ thiner}, &ettP~art~n~ ~or~_~h~tp .~
pray in
default is dihgently moving
not in delhutt ox sum ctelamr or mmm such luug~
' to remedy the same.
11. TELUS Mobility's Finaneln? Arran~ement~. .
o~ s .egun~ .mtey, est~. ann t.o ag.y ~,~[¥~g__~-~ .... onabl r .
~-W~e~e in writing the foregoing m such form as tbe ~fievant financier may teas y eqmre
~ For the ~m~s _e4___ of this Secfien .11, .TE?~S M.°bility is execut4n~ ~th!]s -,-lr-e-a-~s-~ ~J~eteS. e. if and as an agent for the finanders referred t° herein
(bw~)th whom TELUS Iglobility may be entenng into nnancmg arrangements xrom uxn~ t
12_ R l! · . ' ' ieres rile I an ri l.s to extcma ~m w~ ~, . .
- ' hereof Stl tfl ~Momlirys in .t, . erin, ¥ gn.' . dfTELUS Mobihty by
e~ non as bale nominee for r.egl . p~urpos ..
its n~t~ and obhgati ,op~ trader this ~I.~s_~ .t._o._._an~ ~.e. lated or affih .at. ~ ' etgo a ~h~rd mrty a 'on of the Site and its appurtenances,
............. elaxed or affiliated _entity m~u~a~ a partnership, and (m, hcens . . porti
aDDtlrterlallC~ to ttt~y x . . . ..
fo/use as a telecranmmacanons antenna she.
the Premises} ;~%~le~ge~l~; validity or a~b,hty of any aspect of this Lease antt every asmgn
by all obligaUons of the Legsor nereunaer.
15. Governin~ I~.~_.w.: L~.n~age. ~T~a~e_p~r ~c~..s~[o~_eOtfo~a't~Le~stoedehalelxc~mvg~e~r~dib~i~~.omf ~.a~at ~m,.'~ee~art~w~gs°f~..~4
Pmau~es~xl~m~th~s ~a~}t~[ [l~reeiaat~admo~n~b~.n~ish. Les parties ont &~3 que ce bail et tous les aocumenu s y rapportant so, em
redig~s en anglais.
ea ' ' ' ' ' '" ' ' '"
ma not b~ amended or modifiea except oy wmten lllStrtlm~t.exwuutm uj .uuu~ : ' ~ eto ~ Sdledule
Schedules, y . - ' ' e locaUon ~)~the S~te ~t shall be attab, hed her
· ' TELUS Mobfli obtains a surv~ which ~dent~fies th . ., d s
the execut~o.n 6fthis,Lease, , ~ - ' the es res Vel admowledges that the nature an cope
and shall me ~eceomce 9v~ Schedule. 'B and form, pm of._t~_'_s~ ,~Iz~..,e. Each of para pecti y
of each of the filauses of this Lease nave ~ aaequateiy expmmea to xt.
·. ....... ' e transrmssmn of a of this ~ .e.xecut. ed b a party shal ........
facsnmle tr~,xsnnssmn and receipt 0y~.Ia_~mail . _cgpy . e shall be yen ohal dehvery or fa~slrmle transrmsmon,
.... t lated or owded for und~q this Leas g~ . ~.' pets
facsnmle transnnsmon. _Any notxce con _erpp pr · · fibbve
which transmission is to be hmfinned, to th~ addresses set out opposite the mgnatures of the parties .
Cun~-tencement Date an trrevocaote an.a ~x.c.~v~ upu~,~ ,~ .~ --mined.
Schedule "D" upon the same terms aha conmuc~ls as are hereto ctmtam
19 Severabili .ry. ahquld .any prqyi. 'sion or provisions _o_f,_:~,':s~. ~L~as~e..be~ ~er~,~t°~.b.a r,°i~g~s~l~beCeab&-~der~°lsee~tePand it or they
severable
,h;l~ i~,~ A~rl nnt ~o affect or ~ the validity or enforceability, m ~my ~,~, w ~_~: ..... wt .......---~
~ ~e-~a'i~ ~nihg ffrovisions which shaU remain in force and be binding caa me pames.
20. Authorization. As~ pr.ovide.d., in ~e. ~att~a.ch.~ ruer, the_._L~_.s..s_veh~er, eub~y__au~h~or~sZeoSf eT~Lx~U~.si~Moi~liTl~s ~r .any information from any
this Lease and the Lessor
~ers with resl~ct to ~e Fr_ennse. s, ,that I~c~L,U~ MODIlI~/may rcqtm< ,~ m~ i'~o ~ .... ~
agrees to execute same to confiaxn the ~oregomg.
21. Schedules. Schedules and other documents attached or referred to in this Lease, including without limitation, the Schedules indicated
below, areal part of this Lease.
Schedule "A" - []
Schedule 'q3" - []
Schedule "C" - []
Schedule '~D" - []
Schedule '~" - []
Authorization Letter - []
INITIALS:
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO.
Being a by-law to authorize the execution of
a Lease Agreement between the Corporation
of the City of Pickering and TM Mobile Inc.
(TELUS Mobility) for the leasing of those
lands consisting of part of the road allowance
between Lots 24 and 25, Concession 5
(Sideline 24, south of Hwy 7) for the
purposes of installing and maintaining
communications equipment.
WHEREAS pursuant to the provisions of Section 110 (1) Municipal Act, S.O. 2001,
c. 25, as amended, the Council of the Corporation of the City of Pickering may enter
into lease agreements for municipal capital facilities.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
The Mayor and Clerk are hereby authorized to execute a Lease Agreement in
the form acceptable to the Solicitor for the City for a five-year (5) term ending
December 31, 2008, between the Corporation of the City of Picketing and TM
Mobile Inc., (TELUS Mobility).
BY-LAW read a first, second and third time and finally passed this 23 day of June 2003.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That the draft by-law to appoint three persons to enforce the Parking By-law at
1691 Pickering Parkway and nine persons to enforce the Parking By-law at 400
Kingston Road, be forwarded to Council for approval.
REPORT TO
FINANCE & OPERATIONS COMMITTEE
Report Number: CL 19-03
Date: June 10, 2003
From: Bruce Taylor
City Clerk
Subject:
Appointment to enforce the Parking By-law at 1691 Pickering Parkway
and 400 Kingston Road.
Recommendation:
That the draft by-law to appoint three persons to enforce the Parking By-law at
1691 Pickering Parkway and nine persons to enforce the Parking By-law at 400
Kingston Road, be forwarded to Council for approval.
Executive Summary: Not Applicable
Financial Implications: None
Background: Correspondence has been received from Japter Realty and
Nemesis Security Services Inc. requesting the appointment of persons as By-law
Enforcement Officers for the purpose of enforcing the Parking By-law at 1691 Pickering
Parkway and 400 Kingston Road.
Correspondence has also been received from Actual Parking Services Ltd. requesting
the deletion of David Hutchinson as a By-law Enforcement Officer.
Attachments:
2.
3.
4.
Correspondence from Japter Realty
Correspondence from Nemesis Security Inc.
Correspondence from Actual Parking Services Ltd.
Draft By-law
Report CL 19-03
Subject: Appointment of By-law Enforcement Officers
Date:
June 10, 2003
Page 2
Prepared By:
Debbie Kearns
Committee Coordinator
Ap plo~,!~,,~J-E n d~o rs ed By:
~ruce Taylor
City Clerk
BT:dk
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Cou~jL~
,::i,,~~
Th~ma~ J: Quinn,~hief ~minis~i~e Officer
JUN-9-R00J !1:54 F~OM:J~PTSR 905686~SS? T0:905~09685 ~:1~!
JAPTER 49
88 'RoberSOn Drive
Ajax ,Ontraio L1T 3Z6
June 9, 2003
Thc Corporation oft. he City of Pickcring
One The Esplanade
Pickcring, Ontario, Canada
LI¥ 6K7
City Clerk (905) 420-4611 Fax (905) 420-9685
Re: Enforcing Traffic by-Law -- 1691 Picketing Parkway, Picketing, Ontario
Dear Debbie Keams;
I am responding to your phone call earlier on today regarding assigning specific
names to be authorized for the permit,
The 3 names will be:
Helene Ata
Raymond Am
Emil Tabar
I hope this gives you all the nc~dcd info. Should you require any other details,
plcase call us at (905) 686-3344
Siacexely,
Helenc Ara
FROM
5O
Jun. 09 2005 04: 22PM
: 416 2B5 0204
NEMESIS SECURITY SERVICES INC FA)< NO.
NEMESIS SECUR!
2'- -To Secure and Protect
CROC~ BOULEVARD. TORONTO, ONTARIO. M'IR..~C2
Phone: (4t6) 285-5233 Fax: (416) 285-0204
Monday, June 09, 2003
FAXED: 905.420-9~8~
City of Picketing
By-Law office
Picketing Civic complex
One The Esptanade
p~er~'~, Ontaflo
LIV-6K7
Attention:
I am kindly requeSUrtg that our company be authOrized to condUct parking
enfomement at the above location. I I~ave attached a copy of my clients' authorization
letter. I am also requesting that the same Officers on file for 1330 Altona Road, 1792
Uverpool Road & 575 Steeple Hilt be authorized to enforce at this location as well.
The Officers am;
Name
Petec Alves
William Casey
Darren Little
Kenneth Levatsuch
Eshantha Guneratna
David Diaz
Oelgado Coboume
Jonathan Muclde
Diane DiaZ
Date of birth
July 18, 1969
January 27, 1955
March 26, 1976
February 25, 1948
December 19, 1980
March 0~, 1973
December 6, 1977
August 14, 1976
July 29, 1976
I thank you for your anticipated co-operation in the above matter. I can be
reached at the above number, extenaion 206 ff you have any questions or require any
additional information.
Mr. Peter $. Alve$
President
M TU L SE ¥1CE$ LTD.
10660 Y~-~a 8h'ma~, P.O. BOX 30587, R;c:;;:~ Hi~, ~, ~ ~C 0C7 Td (~) 7~7~442
TO~ FR~ 1 (866) 062- 1~2 F~ (~5) 77~1515 5 ~.
March 1 l, 2003.
Parking Enforcement Division
The City Of Picketing
Picketing Civic Complex
One the Esplanade Picketing
Ontario, L1V 6K7
Attemion: Debbie Keams.
This is to inform you that David Hutchison is suspended from our company. He was notified to return all tag
books.
Please call ii'there are any questions. (905)-737-4442.
Yours truly,
Cleon Gardner
President
llU_
~IS:LO ~0 CI ~eN
ATTACHMENT #
THE CORPORATION OF THE C~TY OF' PICKERING
_ TO REPORT #
BY-LAW NO.
Being a by-law to appoint By-law Enforcement Officers for certain
purposes (Parking Regulation - 1691 Picketing Parkway and 400
Kingston Road).
WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by-laws of the
municipality; and
WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement
officers are peace officers for the purpose of enforcing municipal by-laws;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
That the following persons be hereby appointed as municipal law enforcement
officers in and for the City of Pickering in order to ascertain whether the
provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the
said By-law and are hereby authorized to enter at all reasonable times upon
lands municipally known as:
a) 1691 Pickering Parkway:
Helene Ata Raymond ^fa
Emil Tabar
b) 400 Kingston Road:
Peter Alves
Darren Uttle
Eshantha Guneratna
Delgado Cobourne
Diane Diaz
William Casey
Kenneth Leversuch
David Diaz
Jonathan Muckle
The authority granted in section 1 hereto is specifically limited to that set out in
section 1, and shall not be deemed, at any time, to exceed the authority set out in
section 1.
These appointments shall expire upon the persons listed in section l(a) ceasing
to be employees of Japter Realty or upon Japter Realty ceasing to be an agent of
1691 Picketing Parkway or those persons listed in section l(b) ceasing to be
employees of Nemesis Security Services inc. or upon Nemesis Secudty Services
Inc. ceasing to be an agend of 400 Kingston Road.
By-law 6058/02 is hereby amended by deleting David HutChinson.
BY-LAW read a first, second and third time and finally passed this 23rd day of June,
2003.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That the Council of the Corporation of the City of Pickering hereby endorses the
following resolution of the Council of the Municipality of Clarington:
WHEREAS the Regional Municipality of Durham is awaiting a response
from the Province as to the ability to nominate two further people to the
Durham Regional Police Services Board;
AND WHEREAS Durham Regional Police are providing site security at both
Darlington and Pickering Nuclear Generating Stations under protocol of the
Canadian Nuclear Safety Commission (CNSC);
AND WHEREAS the CNSC, Ontario Power Generation (OPG) and the
Canadian Nuclear Host Communities (CNHC) continuously seek input and
dialogue with the Municipality of Clarington and the City of Pickering with
respect to site security;
NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington
request that one of the members of Regional Council appointed to the
Police Services Board be a member of either Clarington or Pickering
Council; and
THAT this resolution be copied to the City of Pickering, the Regional
Municipality of Durham, the Durham Regional Police Services Board, the
CNSC, and the CNHC.
54
AND THAT a copy of this endorsement be forwarded to the Municipality of Clarington,
the Regional Municipality of Durham, the Durham Regional Police Services Board, the
Canadian Nuclear Safety Commission, the Canadian Nuclear Host Communities and
the Honourable Robert Runciman, Minister of Public Safety and Security.
PICKERING
REPORT TO
FINANCE & OPERATIONS COMMITTEE
Report Number: CL 18-03
Date: June 11, 2003
55
From:
Bruce Taylor, AMCT, CMM
City Clerk
Subject: Appointments to the Durham Regional Police Services Board
Recommendation:
That the Council of the Corporation of the City of Pickering hereby endorses the
following resolution of the Council of the Municipality of Clarington:
WHEREAS the Regional Municipality of Durham is awaiting a response
from the Province as to the ability to nominate two further people to the
Durham Regional Police Services Board;
AND WHEREAS Durham Regional Police are providing site security at
both Darlington and Pickering Nuclear Generating Stations Under protocol
of the Canadian Nuclear Safety Commission (CNSC);
AND WHEREAS the CNSC, Ontario Power Generation (OPG) and the
Canadian Nuclear Host Communities (CNHC) continuously seek input and
dialogue with the Municipality of Clarington and the City of Pickering with
respect to site security;
NOW THEREFORE BE IT RESOLVED THAT the Municipality of Ciarington
request that one of the members of Regional Council appointed to the
Police Services Board be a member of either Clarington or Pickering
Council; and
THAT this resolution be copied to the City of Pickering, the Regional
Municipality of Durham, the Durham Regional Police Services Board, the
CNSC, and the CNHC.
AND THAT a copy of this endorsement be forwarded to the Municipality of Clarington,
the Regional Municipality of Durham, the Durham Regional Police Services Board the
Canadian Nuclear Safety Commission, the Canadian Nuclear Host Communities and
the Honourable Robert Runciman, Minister of Public Safety and Security.
56
Report CL 18-02 Date: June 11, 2003
Subject: Appointments to Durham Regional Police Services Board Page 2
Executive Summary:
To endorse a resolution passed on May 12, 2003 by the Council of the Municipality of
Clarington requesting that one of the members of Regional Council appointed to the
Police Services Board be a member of either Clarington or Pickering Council.
Financial Implications: Not Applicable
Background:
In an Order dated February 3, 2003, the Lieutenant Governor increased the size of the
Durham Regional Police Services Board from five to seven members at the request of
the Regional Council.
Appointments to the Police Services Board are made by the Minister of Public Safety
and Security and I understand that the Region is waiting for the Province to finish their
selection process. I understand that Regional Council has requested that one of the
additional two members of the Police Services Board be a member of its Finance and
Administration Committee.
In a resolution dated May 12, 2003, the Council of the Municipality of Clarington is
further requesting that one of the members of Regional Council appointed to the Police
Services Board be a member of either Clarington or Pickering Council because of the
level of site security provided by the Durham Regional Police at the Darlington and
Pickering Nuclear Generating Stations.
Attachments:
1. Letter from Municipality of Clarington dated May 28, 2003
Prepared By:
~/Bruce l aylor, AMCT, CMM
City Clerk
Report CL 18-02 Date:
Subject: Appointments to Durham Regional Police Services Board
June 11, 2003
Page 3
57
Attachments
Recommended for the consideration of
Picketing City Council
::2 / L~,.-,-~W'/ J---'----... '-' ~'"' e I:~/
Th/°~as J. Quint, Chief ~dministr~'th~Offic~r
58
May 28, 2003
Mr. Bruce Taylor, Clerk
City of Picketing
1 The Esplanade
Pickering, Ontario L1V 6K7
Dear Mr. Taylor:
RE:
DURHAM REGIONAL POLICE SERVICES BOARD
At a meeting held on May 12, 2003, the Council of the Municipality of Clarington
passed the following resolution:
"WHEREAS the Regional Municipality of Durham is awaiting a response
from the Province as to the ability to nominate two further people to the
Durham Regional Police SerVices Board;
AND WHEREAS Durham Regional Police are providing site security at
both Darlington and Pickering Nuclear Generating Stations under protocol
of the Canadian Nuclear Safety Commission (CNSC);
AND WHEREAS the CNSC, Ontario Power Generation (OPG) and the
Canadian Nuclear Host Communities (CNHC) continuously seek input and
dialogue with the Municipality of Ciarington and the City of Pickering with
respect to site security;
NOW THEREFORE BE IT RESOLVED THAT the Municipality of
Clarington request that one of the members of Regional Council appointed
to the Police Services Board be a member of either Clarington or
Pickering Council; and
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 'r (905) 623,3379
Mr. B. Taylor
- 2 - May 28, 2003
THAT this resolution be copied to the City of Pickering, the Regional
Municipality of Durham, the Durham Regional Police Services Board, the
CNSC, and the CNHC."
Your~s¢truly, /
.,::' . ,
· .~"--'Patti L. Battle, A.M.C.T.
/ Municipal Clerk
/hk
CC:
P. Madill, Regional Clerk
Durham Regional Police Services Board
Canadian Nuclear Safety Commission
Canadian Nuclear Host Communities
Mayor J. Mutton
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
1. That Report CS 25-03 regarding Development Charges - Annual Indexing, be
received; and
That effective July 1, 2003, as provided for in Section 16 of By-law 5546/99, the
Development Charges referred to in Sections 6 and 11 of that by-law be
increased by 3.1 percent being the annual increase in the Construction Price
Statistics as reported by Statistics Canada for the year ended March 31, 2003;
and
3. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
REPORT TO FINANCE &
OPERATIONS COMMITTEE
Report Number: CS 25-03
Date: June 9, 2003
61,
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Development Charges - Annual Indexing
Recommendation:
It is recommended that Report CS 25-03 of the Director, Corporate Services &
Treasurer be received and that:
effective July 1, 2003, as provided for in Section 16 of By-Law 5546/99, the
Development Charges referred to in Sections 6 and 11 of that by-law be
increased by 3.1 percent being the annual increase in the Construction Price
Statistics as reported by Statistics Canada for the year ended March 31, 2003;
and,
the appropriate officials of the City of Pickering be given authority to give effect
thereto.
Executive Summary: Adoption of the recommendations of this report will put into
effect for the period July 2003 to June 2004 increases that are provided for in the
Provincial Legislation and By Law 5546/99 and are needed to finance construction costs
under the City's Development Charge Study adopted by Council in August 1999. This is
an annual adjustment needed to keep revenues current with costs.
Financial Implications: Increasing the Development Charges by 3.1 percent will
assist in keeping the revenues generated thereunder in line with current costs. The
residential development charges for single and semi detached units will increase by
approximately $224, other residential charges will increase similarly and the
commercial/industrial charge will increase by approximately $0.39 per square metre.
Background: As provided for in the Provincial Legislation and in the City's By Law
5546/99, each year the development charges charged by the City for all types of
development may be increased without amending the by-law. Adoption of the
recommendations contained in this report will allow that increase to take effect July 1,
2003 thereby assisting in keeping our revenues in line with the costs that development
charges go towards.
Report CS 25-03
Subject: Development Charges- Annual Indexing
Date:
June 9,2003
Page 2
Statistics Canada indicates the increase in the Construction Price Statistics for the most
recently available annual period ending March 31, 2003 of 3.1 percent for non-
residential construction cost index (an indicator of our costs of construction) for the
Toronto area. The change is reflected in the table attached.
The City's obligations under Recommendations contained in the same report FIN 22-99
to Council in the form of contribution to the Development Charges-City's Share should
also increase by 3.1 percent or approximately $85,000 annuallyto $2,745,000. T he
2003 Budget contained $1,000,000 for this purpose. The Commercial / Industrial
Development Charge remains at the Council approved level of approximately 50
percent of the justified cost recovery amount, meaning the City has to contribute to the
balance.
At this juncture, the Region of Durham has not finaliZed the annual indexing of the
development charges the City collects on their behalf. The City will continue to use
rates prescribed as effective from July 1, 2002 until further notice from the Region.
The Education Development Charges will remain unchanged for the current year.
The main changes are to update the amounts to reflect recommendations contained in
this report. Upon receiving the final figures from the Region for the portion of the
development charges the City collects on their behalf in mid August, the brochure will
again be revised and distributed. The brochure will be posted on the City's website and
made available at various counters throughout the Civic Complex.
Attachments:
1. Current and Proposed Residential Development Charges 2003/2004
Prepared By:
Caryn Kong
Senior Financial Analyst
Approved / Endorsed By:
Gillis A. Paterson,
Director, Corporate Services & Treasurer
GAP:vw
Attachment
Copy: Chief Administrative Officer
Chief Building Official
Recommended for the consideration of
Pickering Ci?y~,.C.cqu~il
CITY OF PICKERING
ATTACHPIENT # .iii ~ TO R,EPOP,,T #~.~
CURRENT RESIDENTIAL DEVELOPMENT CHARGES
Effective July 1, 2002
PER DWELLING UNIT
Service Single & Apt. Two Other
Category Semi Apt. One Bdrm Bdrm Dwelling
Detached ($) & Smaller ($) & Larger ($) Units ($)
Growth Studies 113 48 62 92
'Fire Protection176 75 96 145
Transportation 3,629 1,510 2,017 2,973
Transit 244 101 135 201
Parks & Rec 2,685 1,118 1,494 2,200
Library 406 169 225 332
TOTAL 7,253 3,021 4,029 5,943
63
Non-Residential - $12.65 per sq. metre
PROPOSED RESIDENTIAL DEVELOPMENT CHARGES
Effective July 1, 2003
PER DWELLING UNIT
.... Service Single & Apt. Two Other
Category Semi Apt. One Bdrm Bdrm Dwelling
Detached ($) & Smaller ($) & Larger ($) Units
Growth Studies 116 49 64 95
Fire Protection 181 77 99 150
"Transportation 3,741 1,557 2,079 3,065
Transit 252 104 139 207
Parks & Rec 2,768 1,153 1,540 2,268
Library 419 174 232 342
TOTAL 7,477 3,114 4,153 .6,127
Non-Residential - $13.04 per sq. metre
$ Increase:
Residential 224 93 124 184
Non- $0.39
Residential
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report CS 24-03 as the Statement of the Director, Corporate Services &
Treasurer respecting the Development Charges Reserve Fund (G/L 4227 and
4229) be received by Council for information.
REPORT TO FINANCE &
OPERATIONS COMMITTEE
Report Number: CS 24-03
Date: June 5, 2003
65
F rom:
Gil Paterson
Director, Corporate Services & Treasurer
Subject:
Development Charges Reserve Fund- Statement of the Treasurer for
2002
Recommendation:
That Report CS 24-03 as the Statement of the Director, Corporate Services &
Treasurer respecting the Development Charges Reserve Fund (G/L 4227 and 4229) be
received by Council for information.
Executive Summary: Not applicable
Financial Implications:
statement.
There are no financial implications to the receipt of this
Background: Section 43 of the Development Charges Act requires that the
Treasurer furnish to Council a Statement in respect of each Reserve Fund established
under Section 33 (i.e. for each Development Charge). Accordingly, the attached
Schedules 1 to 5 details the activity in the Development Charges Reserve Fund for the
year ended December 31, 2002 in the manner as prescribed by the Development
Charges Act.
We are continuing the practice of not transferring monies out of reserve fund for
projects still underway until the funds are actually required. This practice will ensure
that the Reserve Fund continues to earn interest income on these unspent monies until
such time that the actual expense is incurred. Schedule 1 presents the Reserve Fund
balance, before unspent commitments of $12,866,750. Taking into account the
unspent commitments at December 31, 2002 of $1,675,789 the uncommitted fund
balance available for future expenditures is $11,190,961.
66
Report CS 24-03
Subject: Development Charges Reserve Fund-Statement
of the Treasurer for 2002
Date: June 5, 2003
Page 2
The development charges collected in 2002 were $2,340,781 an increase of 74% from
amounts collected in 2001. The increase in building activities was due in part to the
economic condition of Iow interest rates and the booming housing market.
The 2002 budgeted draw from this Reserve Fund was $731,460. 'Schedule 2 provides
a detailed breakdown of 2002 budgeted capital projects. The capital expenditures
incurred in 2002 that were actually funded from this Reserve Fund amounted to
$398,836. Schedule 3 provides a summary by projects of these capital expenditures
funded by development charges and other sources as prescribed by Regulation 12(3).
In 2002, the City undertook additional internal loans of $1,224,000 from this Reserve
Fund, bringing the combined 2001 and 2002 internal loans at $7,431,893 as of Dec.
31,2002. Schedule 4 provides detailed information on the 2002 internal borrowings and
the purpose for which it was borrowed as prescribed by Regulation 12 (2). Interest and
principal repayment on 2002 internal loans will commence in 2003.
Please note that the annual charges of $904,719 paid in 2002 and as indicated in
Schedule 5 are related to 2001 internal loans. This amount was funded from the
general tax levy. Schedule 5 also provides a summary of amount and source of any
money used by the municipality to repay money borrowed from the fund and interest on
such money as required by Reg. 12 (2) 5.
Though the fund balance has increased significantly due to increase in building
activities, caution has to be used when budgeting for draws for capital projects as this
trend may not continue in the future due to the limited availability of land in Pickering
and the uncertainty of economic times ahead of us.
Attachments:
2002 Annual Statement of Development Charges Reserve Fund
Projects Approved in 2002 to be Funded from Development Charges Reserve
Fund
2002 Capital Expenditures Summarized by Project
2002 Internal Loans from Development Charges Reserve Fund
Total Dev. Charges Reserve Fund Internal Loans & Annual Repayment
Report CS 24-03
Subject: Development Charges Reserve Fund-Statement
of the Treasurer for 2002
Date: June 5, 2003
Page 3
67
Prepared By:
Approved / Endorsed By:
Caryn Kong,
Senior Financial Analyst
GP:vw
Attachments
Copy: Chief Administrative Officer
'"~llis A. Paterson,
Director, Corporate Services & Treasurer
Recommended for the consideration of
Pickering City Council
~ . ~-_~_~ ~-~L ~. ;,.,,.~,~ ~/,¢ '?
Tho/'m~"J. ~u indChief ~d mini s~~~_~~
ATTACHMENT# .~ TO REPORT#~5~
$9
· Source of Funding
Dev; Charge D.C-City's General
Reserve Fund Portion Fund
Total
Projects: $ $
Planning
Development Studies 25,000 0
External Subdivision (Storm Water Management )
Storm Water Management
116,800
External Subdivision ( Roads )
Valley Farm Rd. East Side-N Esplanade 64,350
'Engineer, design & estimates for new road 0
(North of Dunbarton-east of Fairport ) 0
Rosebank Rd. Bridge-Granite Crt/Toynevale 230,800
Strouds Lane Extention to Altona Rd 147,510
Strouds Extension Culvert (oversizing) 55,000
Pickering Pkvvy-Glenanna to HEPC Corridor 0
Sub-total External Subdivision
Total Ext. Subdivision
$ $
Roads
Vehicles- 4 Ton Dump Truck (new)
0 25,000
48,200 0 165,000
0 0 64,350
0 0
30,000 0 30,000
494,800 0 725,600
0 0 147,510
0 0 55,000
36,960 0 36,960
497,660 561,760 0 1,059,420
614,460 609,960 0 1,224,420
92,000 56,000 5,580 153,580
Grand Total
731,460 665,960 5,580 1,403,000
DC Reserve Fund 2002.xls Projects 05/06/2003
Corporate Services
2000 budqeted project
Master Financing Plan
External Subdivision
2001 and prior budgeted proiects
Road Construction
Rosebank Rd Bridge Analysis ES 1996 01B
Rosebank Bridge-Granite/Toynevale 01-001-0'
Carey Agreement-Golden Ridge 01-001-06
Squires Beach Rd (Bayly to 750m S) 01-001-1~
Sidewalk & Streetlight
Kingston Road (partial) ES 2000 W0-2
Parks
1998 budgeted proiect
Front Street Park
2000 budgeted proiect
Petticoat Creek Bridge
Total Spent
Dev. Charges Com. Facilities Internal
Reserve Fund Reserve Fund Gen. Fund Loans Total
13,796
13,796
7,000 3,000 300 10,300
11,504 - 291 11,795
15,215 - 34,766 ~ 49,981
1,417 -
- 1,417
14,666 - 14,666
22,456 22,456
312,782 145,770 231,000 689,552
398,836 3,000 t81,127 231,000 813,963
Capital Exp.-2002 Reg 12(3).xls Total Projects
71_
Original Principal
Loan Repayment Interest Total
Development Charges -4227 Old By-Law
Purpose of Loan:
Fire Hall & Communication $43,000 $0 $0
Parks .155,000 .
Sidewalks 78,000 _
Storm Water Management .160,000 -
Streetlight 40,000 -
,Arena & Recreation 55,000 -
Sub-total 4227 $53'1,000 $0 $0
$0
$0
Development Charges -4229 New By-Law
.Purpose of Loan:
Roads $693,000 $0 $0
$0
Sub-total4229
$693,000 $0 $0 $0
$1,224,000 $0 $0 $0
Total
Note: Annual repayment for 2002 Internal Loans to commence in 2003.
Capital Exp.-2002 Reg 12(3).xls DC Loan
?2
Development Charges - 4227
Booked in 2001
Rosebank
Eastshore Community Ctr
Fire Tanker
Dispatch Ctr
1999 Roads Projects
1999 Roads Projects
1999 Streetlights
2000 Roads Projects
2000 Roads Projects
Outstanding Principal Outstanding
Principal Repayment Principal Interest
(Jan 1) 2002 2002 2002
Jan 1,2002 Dec 31,2002
831 025
721 145
130 391
161 588
207 756
655 527
527 239
353 647
415,512
(72,987)
(63,336)
3,529
(14,191)
(18,246)
(57,519)
(46,306)
(31,060)
(36,494)
147
189
598
48O
322
379
758 038.
657 809
133 920
.397
510
008
933
587
018
4,003,830 (336,610) 3,667,220
Booked in 2002
Fire Hall & Communication 43,000 - 43,000
Parks 155,000 - 155,000
Sidewalks 78,000 78,000
Storm Water Management 160,000 160,000
Streetlight 40,000 40,000
Arena & Recreation 55,000 55,000
531,000 531,000
4,534,830 (336,610) 4,198,220
47,663
41,361
9,232
9,343
11,916
38,021
30,486
20,283
22,684
230,989
Sub-total 4227
Development Charges - 4229
Booked in 2001
Specialized Transit
Aerial Truck
Waterfront Trail
Western Branch
Booked in 2002
Roads
78,486 64,886) 53,600
369,344 (32,438) 336,906
450,600 (39,574) 411,026
1,305,633 (114,671) 1,190,962
2,204,063 (211,569) 1,992,494
693,000 - 693,000
2,897,063 (211,569) 2,685,494
230,989
3,257
21,356
26,054
74,884
125,551
125,5'51
356,540
Sub-total 4229
Grand Total
7,431,893 (548,179) 6,883,7t4
Source of Funding
Annual Charges (Principal & Interest)
Gen. Tax Levy
Gen. Tax Levy
904,719
resfndintloans02.xls 02/06/2003
73
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report CS 28-03 of the Director, Corporate Services & Treasurer
concerning 2003/2004 Property and Liability Insurance, be received; and
That the City of Pickering renew its property, liability and other coverages
through the Frank Cowan Company at a 2003/04 renewal premium of
approximately $306,431 plus applicable taxes for the period July 1, 2003 to July
1, 2004 inclusive; and
That the Director, Corporate Services & Treasurer, as part of the Risk
Management Program, be authorized to continue the Reimbursable Deductible
Program through the Insurance Adjuster and the Frank Cowan Company and
further, that the Director be authorized to settle any claims including any
adjusting and legal fees within the total deductible limit where it is in the City's
interest to do so; and
That the Director, Corporate Services & Treasurer be authorized to purchase
additional insurance, make changes to deductibles and existing coverages, and
alter terms and conditions as becomes desirable or necessary in order to protect
the assets of the City and it's elected officials and staff; and
That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
PICKERING
REPORT TO FINANCE &
OPERATIONS COMMITTEE
Report Number: CS 28-03
Date: June 11,2003
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: 2003/2004 Property and Liability Insurance
Recommendation:
It is recommended that Report CS 28-03 of the Director, Corporate Services &
Treasurer be received and that;
the City of Pickering renew its property, liability and other coverages through the
Frank Cowan Company at a 2003/04 renewal premium of approximately $306,431
plus applicable taxes for the period July 1,2003 to July 1,2004 inclusive;
the Director, Corporate Services & Treasurer, as part of the Risk Management
Program, be authorized to continue the Reimbursable Deductible Program
through the Insurance Adjuster and the Frank Cowan Company and further, that
the Director be aUthorized to settle any claims including any adjusting and legal
fees within the total deductible limit where it is in the City's interest to do so;
the Director, Corporate Services & Treasurer be authorized to purchase additional
insurance, make changes to deductibles and existing coverages, and alter terms
and conditions as becomes desirable or necessary in order to protect the assets
of the City and it's elected officials and staff; and,
the appropriate officials of the City of Pickering be given authority to give effect
thereto.
Executive Summary: Not applicable
Financial Implications: The renewal premium of approximately $307,000 compares
to approximately $267,000 for the 2002-3 premium period. T he City's prernium h as
increased by 14.7% of which approximately 10.7% is related to global insurance claims
and 4.0% is due t° inflationary increase in asset values and additional assets such as
the Third Ice Pad - Don Beer Arena. This increase was provided for in the 2003
Report CS 28-03
Subject: 2003/2004 Property & Liability Insurance
Date: June 11,2003
Page 2
?5'
Current Budget. Staff examined increasing the current deductible from $10,000 to
$50,000 but the corresponding savings in premiums did not warrant the additional
risk/cost.
Background: Each year on July 1, the City's general liability and property insurance
policies come up for renewal. As approved by Council at the time of the 1998 renewal,
the Treasurer undertook an extensive review of .all aspects of the City's insurance
program. The City of Pickering embarked in a Risk Management Program, the initial
phase of which involved negotiati.ng renewing premiums with the City's broker. T he
result of the negotiations was a decrease of approximately $75,000 or 20 percent, in
the premiums from that of the prior year. This premium was also approximately
$98,000 less than the 1998 budget provision which, after claims under the increased
deductible were paid, resulted in a transfer of approximately $50,000 to the Self
Insurance Reserve.
From 1999 to 2003, staff have reviewed the deductibles, coverages, policies and
procedures to ensure that the City is financially protected. In 1999 approximately
$92,000 was transferred to the Insurance Reserve as a result of the continued savings.
In 2000 and 2001, the amount of $100,000 in each year was included as a revenue
item in the annual budget. For the 2002 budget, $50,000 was included as revenue
with the balance being used to offset premium increases. The 2003 Budget anticipated
the premium increase and therefore, no savings were budgeted which will offset the
actual increase in premiums.
Current External Insurance Market
This year's premium increase is mainly the result of significant global catastrophic
events over the last two years that have required the major reinsures to pay significant
claims. The current estimated of the total of the claims resulting from September 11,
2001 is $60 Billion US and the floods in Europe and an oil spill off the coast of Spain is
estimated to be $70 Billion US. These large claims require insurers and reinsurers to
increase their premiums to cover the cost of these and' other claims. Furthermore, in
the past, insurance companies have used investment returns to increase their income
and reduce the need for larger premium increases investing. During the last two years,
investment returns have been quite Iow and therefore, investment income has not been
available to offset premium increases to the same degree.
After September 11, many insurance companies have reviewed their insurance
portfolios from the perspective of reducing their risk. Some insurance companies have
gone as far as not renewing polices once they have expired. In this situation,
organizations are scrambling to find insurance coverage in a very "hard" market. The
City of Pickering does not find itself in this position. In fact, the City finds itself in the
enviable position of having maintained a long standing business relationship with the
?6
Report CS 28-03
Subject: 2003/2004 Property & Liability Insurance
Date: June 11,2003
Page 3
Frank Cowan Company which helps greatly in a "hard" market. Many
organizations/municipalities have experienced substantially larger increases than the
City, but our insurers recognizes the value of long standing business relationships. This
year our insurer has notified the City that they are imposing a fungi and asbestos
exclusion for the City's policies. The insurance industry is applying these exclusionary
clauses to everyone.
Attachment 1 provides a comparison of the insurance costs between 2002 and 2003.
You will notice that the insurance costs for transit are no longer reflected in the City's
accounts. Starting this year, APTA's insurance policies will now be issued directly to
APTA in contrast to previous years where the insurance policy/premium for Pickering's
transit fleet were issued to the City. Under this new structure, APTA will have its own
policies covering the assets of the former Ajax and Pickering transit fleets. The 2003
Current Budget for APTA contained a provision for their costs.
Self Insurance Reserve
This year's renewal maintains the higher levels of deductible approved by Council in
1998. The higher deductible limit from 1998, has allowed the City to build-up the Self
Insurance Reserve to $949,106 as of December 31st, 2002. Due to the City's tight
budget requirements, no further contributions to this Reserve at this time are being
recommended.
Conclusion
The City's Insurance and Risk Management Programs appear to be working
satisfactory. The City has benefited from its long standing relationship with the Frank
Cowan Company' especially dUring the current "hard" insurance market. Therefore,
renewal through the Frank Cowan Company with our present carriers is recommended.
Attachments:
1. Comparison of 2002 and 2003 Costs
Report CS 28-03
Subject: 2003/2004 Property & Liability Insurance
Date:
June 11,2003
Page 4
??
Prepared By:
Approved / Endorsed By:
Stan Karwowski
Manager, Finance & Taxation
Gillis A. Paterson
Director, Corporate Services & Treasurer
GAP:vw
Attachment
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
i T'fl/o¢Cna~ J. Qt~'~n, Ch~ Adminis~L~,,~~
?8
CORPORATION OF THE CITY OF PICKERING
REVISED COST ANALYSIS
EXPIRING
PROGRAM RENEWAL PROGRAM
2002-2003 TERM 2003-2004 TERM
MUNICIPAL LIABILITY
ERRORS AND OMISSIONS
NON-OWNED AUTOMOBILE
FOLLOW FORM EXCESS
ENVIRONMENTAL LIABILITY
COMPREHENSIVE CRIME
COUNCILLORS' ACCIDENT
CONFLICT OF INTEREST
LEGAL EXPENSE
$ 96,047. $ 124,861.
20,418. 24,502.
269. 269.
5,482. 6,320.
9,286. 10,678.
5,145. 5,145.
1,366. 1,366.
800. 800.
3,618. 3,618.
PROPERTY/DATA PROCESSING
BOILER AND MACHINERY
83,800. 77,589.
8,069. 8,876.
OWNED AUTOMOBILE (CITY)
EXCESS AUTOMOBILE (CITY)
OWNED AUTOMOBILE (TRANSIT)
EXCESS AUTOMOBILE (TRANSIT)
GARAGE AUTOMOBILE
30,965. 40,307.
228. 458.
65,703. NOT APPLICABLE
2,907. NOT APPLICABLE
1,642. 1,642.
ANNUAL PREMIUM
335,745. $ 306,431.
PLUS APPLICABLE TAXES
?,9
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report CS 29-03 of the Director, Corporate Services
concerning First Amending Agreement - Veridian Corporation
Agreement, be received; and
& Treasurer,
Shareholders'
That the attached by-law be read three times and passed by Council; and
That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
80
REPORT TO FINANCE &
OPERATIONS COMMITTEE
Report Number: CS 29-03
Date: June 12, 2003
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject:
First Amending Agreement - Veridian Corporation Shareholders'
Agreement
Recommendation:
It is recommended t hat Report C S 2 9-03 o f t he Director, Corporate Services &
Treasurer be received and that:
the attached By-law be read three times and passed by Council; and,
the appropriate officials of the City of Pickering be given authority to give effect
thereto.
Executive Summary: Not applicable
Financial Implications: None
Background: Passing of the By-law provides the authority for the Mayor and the
Clerk to execute the First Amending Agreement. This Agreement amends the
Shareholders Agreement in order to allow any member of the Board to be nominated as
Chair or Vice Chair. This will allow such participation by the Belleville representative
(the Mayor). Also, reference to the Executive Committee of Veridian Corporation is
being removed as the Committee is no longer active. These changes were approved
by the Board of Directors at its meeting of June 12, 2003.
Attachments:
1. By-law to Approve and
Shareholders' Agreement
Authorize the Execution of an
Amendment to the
Report CS 29-03 Date: June 12, 2003
Subject: First Amending Agreement - Veridian Shareholders' Agreement Page 2
Prepared / Approved / Endorsed By:
GAP:vw
Attachment
Copy: Chief Administrative Officer
Gillis A. Paterson
Director, Corporate Services & Treasurer
Recommended for the consideration of
Pickering City Council
ThOm~s J. Quir~, " ....
C h i 8Z/Ad m i-n~.~ c..~.r~
82
Schedule "A"
FIRST AMENDING AGREEMENT TO
SHAREHOLDERS' AGREEMENT
THIS FIRST AMENDING AGREEMENT made as of the 12th day of June, 2003.
BETWEEN:
The Corporation of the Town of Ajax, a municipal corporation existing under
the laws of Ontario
("Ajax")
- and -
The Corporation of the City of Belleviile, a municipal corporation existing
under the laws of Ontario
("Belleville")
- and -
The Corporation of the Municipality of Clarington, a municipal corporation
existing under the laws of Ontario
("Clarington")
The Corporation of the
under the laws of Ontario
("Pickering")
- and -
Veridian Corporation, a corporation existing under the laws of Ontario
("vc")
- and ~
Veridian Connections Inc., a corporation existing under the laws of Ontario
("vci")
- and -
Veridian Energy Inc., a corporation existing under the laws of Ontario
("vEr')
- and -
City of Pickering, a municipal corporation existing
-2-
(Ajax, Belleville, Clarington, Pickering,
referred to herein as the "Parties")
VC,
VCI
5.L~
and
83
VEI
are collectively
RECITALS:
The Parties entered into a shareholders' agreement made as of the 28th day of September,
2001 (the "Shareholders' Agreement");
The Parties wish to amend the Shareholders' Agreement to permit a Belleville nominee
to serve as the Chair or Vice-Chair of the board of directors of VC (the "Board") and to
delete the provisions of the Shareholders' Agreement relating to the executive committee
of the Board;
NOW THEREFORE THIS FIRST AMENDING AGREEMENT WITNESSES that
in consideration of the respective covenants and agreements herein contained and other good and
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
All capitalized terms used in this First Amending Agreement and not defined herein shall
have the meanings given to them in the Shareholders' Agreement.
2. All references herein to Sections mad Subsections are references to Sections and
Subsections in the Shareholders' Agreement unless otherwise stated herein.
3. Subsection 3.2(b) is hereby amended by deleting the following sentence:
o
o
"The Chair and Vice-Chair shall be elected from Ajax, Clarington and/or
Pickering nominees to the Board."
Subsection 3.3(a) is hereby amended by deleting in its entirety Subsection 3.3(a).
Except as expressly set out herein, the Shareholders' Agreement remains in full force and
effect, unamended.
This First Amending Agreement shall be governed by and construed in acCordance with
the laws of Ontario.
This First Amending Agreement shall enure to the benefit of, and be binding on, the
Parties and their respective successors and permitted assigns.
This First Amending Agreement may be executed in any number of counterparts, each of
which will be deemed to be an original and all of which taken together will be deemed to
constitute one and the same agreement.
84
-3-
5. i.2
IN WITNESS WHEREOF the Parties-by their duly authorized representatives have
executed this First Amending Agreement as of the day and year first above written.
THE CORPORATION OF THE TOWN OF AJAX
By: c/s
Name: Steve Parish
Title: Mayor
By: c/s
Name: Marty deRond
Title: Clerk
THE CORPORATION OFTHE CITY OF
BELLEVILLE
By: c/s
Name: George A. Zegouras
Title: Mayor
By: c/s
Name: Jary Plamondon
Title: City Clerk
THE CORPORATION OF THE MUNICIPALITY OF
CLARINGTON
By:. c/s
Name: Johrl Mutton
Title: Mayor
By: c/s
Name: Patti Barrie
Title: Clerk
-4-
THE CORPORATION
PICKERING
OF
THE
CITY
$5
5.1.3
By:
Name: Wayne Arthurs
Title: Mayor
c/s
By:.
Nmne: Bruce Taylor
Title: Clerk
c/s
VERIDIAN CORPORATION
By:
Name: John Wiersma
Title: President
c/s
By:
Name: James Mason
Title: Chair
c/s
VERIDIAN CONNECTIONS INC.
By:
Name: John Wiersma
Title: President
c/s
By:
Name: Jim McMaster
Title: Chair
c/s
VERIDIAN ENERGY INC.
By:
Name: John Wiersma
Title: President
c/s
By:
Name: Jim Witty
Title: Chair
c/s
::ODMA\PCDOCS\CCT\422470\3
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO. /03
Being a by-law to approve and authorize the execution of an amendment
made as of the 12th day of June, 2003 to the shareholders' agreement
made as of the 28th day of September, 2001 amongst The Corporation of
the Town of Ajax, The Corporation of the City of Belleville, The
Municipality of Clarington, The Corporation of the City of Pickering,
Veridian Corporation, Veridian Connections Inc. and Veridian Energy Inc.
WHEREAS The Corporation of the Town of Ajax ("Ajax"), The Corporation of the City of
Belleville ("Belleville"), The Municipality of Clarington ("Clarington") and The Corporation
of the City of Picketing ("Pickering") entered into a shareholders' agreement (the
"Shareholders' Agreement") made as of the 28th day of September, 2001 with Veridian
Corporation, Veddian Connections Inc. and Veridian Energy Inc.;
AND WHEREAS the parties to the Shareholders' Agreement wish to amend the same
to (a) provide that the chair and vice-chair of Veridian Corporation may be any one of
the nominees to its board; and (b) remove the provisions relating to an executive
committee of Veridian Corporation;
NOW THEREFORE THE COUNCIL OF THE CORPORATIONOF THE CITY OF
PICKERING ENACTS AS FOLLOWS:
That Council authorizes and approves the first amending agreement to the
Shareholders' Agreement (the "First Amending Agreement") made as of the 12th
day of June, 2003 amongst Ajax, Belleville, Clarington and Picketing, as the
shareholders of Veridian Corporation, and Veridian Corporation, Veridian
Connections Inc. and Veridian Energy Inc. in the form of the draft agreement
presented to Council and attached hereto as Schedule "A".
That the Mayor and the Clerk are authorized to execute the First Amending
Agreement.
That the Clerk is authorized to affix the Corporate Seal of The Corporation of the
City of Pickering to the First Amending Agreement.
By-law read a first, second and third time and finally passed this 23rd day of June, 2003
Wayne Arthurs, Mayor
Bruce Taylor, Clerk