HomeMy WebLinkAboutJune 9, 2003
Com m ittee of the Whole
Meeting Minutes
Monday, June 9, 2003
7:46 p.m.
Chair: Councillor Holland
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner
M. Holland
R. Johnson
D. Pickles
ALSO PRESENT:
T. Quinn
E. Buntsma
N. Carroll
G. Paterson
B. Taylor
T. Melymuk
C. Rose
D. Kearns
- Chief Administrative Officer
- Director, Operations & Emergency Services
- Director, Planning & Development
- Director, Corporate Services & Treasurer
- City Clerk
- Division Head, Corporate Projects & Policy
- Manager, Policy
- Committee Coordinator
ABSENT:
Councillor McLean - Juno Beach Ceremony
Councillor Ryan - Juno Beach Ceremony
ADOPTION OF MINUTES
Meeting of May 12, 2003
Committee of the Whole
Meeting Minutes
Monday, June 9,2003
7:46 p.m.
Chair: Councillor Holland
~
1.
Sylvia Pivko, Executive Director and Natalie MacDonald, Resource Manager,
Durham Family Court Clinic, made a presentation to Council on the mandate of
their organization. Sylvia advised that they have served the Durham community
for the past 23 years giving support to young offenders, siblings of young
offenders and families and providing access to agencies throughout the
community.
III
MATTERS FOR CONSIDERATION
OPERATIONS & EMERGENCY SERVICES REPORT OES 23-03
TENDER T-1-2003 - TENDER FOR ROSEBANK ROAD BRIDGE
REPLACEMENT AND ROAD RECONSTRUCTION
1.
Approved
See Recommendation #1
2.
CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-03
FEDERAL LANDS IN PICKERING, MARKHAM AND UXBRIDGE
IMPLEMENTATION OF FEDERAL AIRPORT
ZONING REGULATIONS
Approved
See Recommendation #2
3.
CLERK'S REPORT CL16-03
APPOINTMENT OF BY-LAW ENFORCEMENT OFFICERS
Bv-Iaw Forwarded to Council
4.
CLERK'S REPORT CL14-03
APPOINTMENT OF BY-LAW ENFORCEMENT OFFICERS
By-law Forwarded to Council
Committee of the Whole
Meeting Minutes
Monday, June 9, 2003
7:46 p.m.
Chair: Councillor Holland
5.
OPERATIONS & EMERGENCY SERVICES REPORT OES 15-03
TENDER T-7-2003
TENDER FOR PROGRESS FRENCHMAN'S BAY EAST PARK
Approved
See Recommendation #3
IV
OTHER BUSINESS
1.
The following matters were discussed prior to the regular meeting:
a) The Director, Planning & Development advised that a memo was distributed
to Council members advising of the dates of the Growth Management Study,
Phase II and further advised that the Phase I Study has been received, that a
number of copies are available in the various libraries throughout Pickering
and is also available on CD.
b) The Chief Administrative Officer advised that Knob Hill Farms did not open
this past weekend but it appears that it will this coming weekend.
c) The Director, Operations & Emergency Services commented on the Tender
for Rosebank Road and the increased costs associated with it.
v
ADJOURNMENT
The meeting adjourned at 8:10 p.m.
Appendix I
Committee of the Whole Report
COW 2003-6
That the Committee of the Whole of the City of Pickering having met on June 9, 2003,
presents its sixth report to Council and recommends:
1.
OPERATIONS & EMERGENCY SERVICES REPORT OES 23-03
TENDER T~1-2003 - TENDER FOR ROSEBANK ROAD BRIDGE
REPLACEMENT AND ROAD RECONSTRUCTION
1. That Report OES 23-03 regarding the Rosebank Road Bridge Replacement
and Road Reconstruction, be received; and
2. That Tender No. T-1-2003 submitted by Dagmar Construction Inc. for the
Rosebank Road Bridge Replacement and Road Reconstruction in the amount
of $698,330 (7% GST extra), for a total of $747,213 and a net cost after
G.S.T. rebate of $719,282, be accepted; and
3. That the total project cost of $794,293 including the tender amount, other
associated project costs, and a total net project cost of $764,602, be
approved; and
4. That Council authorize the Director, Corporate Services & Treasurer to
finance the expenditures of the above mentioned project:
a) as was included in the Council approved 2001 and 2002 Capital Budget
as follows:
$25,000
230,800
494,800
$750.600
b) as by transferring the following funds:
$4,340
9,662
14 002
Appendix I
Committee of the Whole Report
COW 2003-6
2.
CHIEF ADMINISTRATIVE OFFICE REPORT CAO 05-03
FEDERAL LANDS IN PICKERING, MARKHAM AND UXBRIDGE
IMPLEMENTATION OF FEDERAL AIRPORT
ZONING REGULATIONS
1. That Report CAO 05-03 concerning the implementation of Federal Airport
Zoning Regulations be received for information; and
2. That Transport Canada be advised that the City supports in principle, the
establishment of Airport Zoning Regulations in order to protect lands
surrounding the federal lands in Pickering, Markham and Uxbridge from uses
and activities that are incompatible with the safe operation of a possible future
regional-reliever airport on the lands; and
3. That Transport Canada be requested to defer publication of the Airport
Zoning Regulations in the Canada Gazette Part II until appropriate
implementation guidelines are prepared to the satisfaction of the City, the
other affected municipalities, and other public agencies affected by the
regulations, including the preparation of appropriate mitigation techniques for
uses affected by the bird hazard zone; and
4. That Transport Canada be requested to confirm that it is prepared to modify
the Federal Airport Zone Regulations if necessary, to ensure consistency with
the interim planning work being undertaken by the Greater Toronto Airports
Authority, particularly with respect to possible future runway locations; and
5. That a copy of this Report be forwarded to Transport Canada; the Greater
Toronto Airports Authority; the Region of Durham; the municipalities of
Markham, Whitby, Ajax, Uxbridge, Whitchurch-Stouffville, and Scugog; and
the Toronto Region Conservation Authority.
3.
OPERATIONS & EMERGENCY SERVICES REPORT OES 15-03
TENDER T - 7 -2003
TENDER FOR PROGRESS FRENCHMAN'S BAY EAST PARK
1. That Report OES 15-03 regarding Progress Frenchman's Bay East Park be
received; and
Appendix I
Committee of the Whole Report
COW 2003-6
2. That Tender T-7-2003, submitted by Gateman Milloy ltd., for the construction
of Progress Frenchman's Bay East Park in the amount of $664,431.07 (GST
extra), be accepted; and
3. That the total gross project cost of $745,181.24 and a net project cost of
$717,325.39, including tender amount, and other project costs identified in
this report, be approved; and
4. That the total funding of $720,128.00, including transfers from Parkland
Reserve Funds (#4230) as provided for in 1999 Capital Budget, be approved;
and
5. That Council authorize the Director, Corporate Services & Treasurer to
finance the project through the issuance of debt; and
a) That debt financing not exceeding the amount of $550,000.00 for a period
not exceeding 10 years, at a rate to be determined; and
b) That financing and repayment charges in the amount of approximately
$74,700.00 be included in the annual Current Budget for the City of
Pickering commencing in 2004 and continuing thereafter until the loan is
repaid; and
c) That the Director, Corporate Services & Treasurer has certified that this
loan and the repayment thereof falls within the City's Debt and Financial
Obligations approved Annual Repayment limit for debt and other financial
obligations for 2003 as established by the Province for municipalities in
Ontario; and
d) That the Treasurer be authorized to take any actions necessary in order to
effect the foregoing; and
6. That staff at the City of Pickering be given the authority to give effect thereto.