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HomeMy WebLinkAbout04/28/2003 Finance & Operations Committee Meeting Minutes Monday, April 28, 2003 at 2:25 p.m. Chair: Councillor Holland PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland R. Johnson B. McLean D. Pickles D. Ryan ALSO PRESENT: T. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services R. Holborn - Division Head, Municipal Property & Engineering S. Reynolds - Division Head, Culture & Recreation B. Douglas - Fire Chief B. Taylor - City Clerk D. Selsky - Supervisor, Municipal Works D. Kearns - Committee Coordinator ADOPTION OF MINUTES Meeting of March 24, 2003 ~ 1. Mr. McCarther, Miller Waste, stated his concern to Council with respect to the Region of Durham's Integrated Waste Management Plan and requested staff be authorized to address Regional Council concerning this matter. - 1 - Finance & Operations Committee Meeting Minutes Monday, April 28, 2003 at 2:25 p.m. Chair: Councillor Holland III MA TIERS FOR CONSIDERATION OPERATIONS & EMERGENCY SERVICES REPORT OES 10-03 INVESTIGATION FOR THE WARRANT OF TRAFFIC CONTROL SIGNALS - PICKERING PARKWAY AND VALLEY FARM ROAD 1. Referred to the 2004 Budaet 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 11-03 ROSEBANK ROAD AT SHEPPARD AVENUE INTERSECTION INVESTIGATION INTO THE FEASIBILITY OF INSTALLING TRAFFIC CONTROL SIGNALS Approved See Recommendation #1 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 13-03 INVESTIGATION AND EVALUATION OF TRAFFIC MOVEMENT OPERATIONS ON ROSEBANK ROAD AND WOODSMERE CRESCENT FRONTING AL TONA FOREST PUBLIC SCHOOL By-law Forwarded to Council 4. OPERATIONS & EMERGENCY SERVICES REPORT OES 17-03 PICKERING SPORTS MEDICINE & WELLNESS CENTRE AMENDING LEASE AGREEMENT By-law Forwarded to Council 5. OPERATIONS & EMERGENCY SERVICES REPORT OES 12-03 REAR YARD FENCING GREYABBEY COURT -18T-98009 Approved See Recommendation #2 -2- Finance & Operations Committee Meeting Minutes Monday, April 28, 2003 at 2:25 p.m. Chair: Councillor Holland 6. OPERATIONS & EMERGENCY SERVICES REPORT OES 16-03 TENDER AND REQUEST FOR PROPOSAL FOR PLAYGROUND EQUIPMENT AND CONSTRUCTION Approved See Recommendation #3 7. OPERATIONS & EMERGENCY SERVICES REPORT OES 14-03 CITY OF PICKERING FIRE STATION SITE SELECTION Approved See Recommendation #4 IV OTHER BUSINESS 1. Councillor McLean questioned staff concerning requested funding for the Pickering Museum Village. 2. The City Clerk advised Council on the status of the Kinsale Property. 3. The City Clerk provided an update concerning the tree removal on the property at Rosebank Road and Taunton Road. 4. The Chief Administrative Officer distributed correspondence concerning Options For Homes, Briefing Notes on the Minister's Zoning Orders and Pickering Fire Services. V ADJOURNMENT The meeting adjourned at 3:40 p.m. -3- Appendix I Finance & Operations Committee Report Foe 2003-4 That the Finance & Operations Committee, having met on April 28, 2003, presents its fourth report to Council and recommends: 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 11-03 ROSEBANK ROAD AT SHEPPARD AVENUE INTERSECTION INVESTIGATION INTO THE FEASIBILITY OF INSTALLING TRAFFIC CONTROL SIGNALS 1. That Report OES 11-03 regarding the investigation into the feasibility of installing traffic control signals at Rosebank Road and Sheppard Avenue, be received. 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 12-03 REAR YARD FENCING GREY ABBEY COURT - 18T-98009 1. That Report OES 12-03 regarding rear yard fencing, be received; and 2. That staff be directed to initiate appropriate action to ensure compliance with the Subdivision Agreement for installation I replacement of rear yard fencing on Greyabbey Court. 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 16-03 TENDER T-3-2003 - TENDER FOR PLAYGROUND CONSTRUCTION REQUEST FOR PROPOSAL - RFP - 2 - 2003, PLAYGROUND EQUIPMENT 1. That Report OES 16-03 regarding playground construction and playground equipment replacement, be received; and 2. That Tender No. T-3-2003, submitted by Dig-Con International, for park and playground construction, in the amount of $150,785.70 (7% GST extra), be accepted; and 3. That Request for Proposal RFP-2-2003, submitted by Belair Recreational Products Inc. for the supply and installation of playground equipment in various parks in the amount of $145,185.73 (7% GST extra), be accepted; and -4- Appendix I Finance & Operations Committee Report FOC 2003-4 4. That the total project cost of $433,924.59 including the above tender amounts, the RFP amount, and other project costs identified in this report be approved; and 5. That staff at the City of Pickering be given the authority to give effect thereto. 4. OPERATIONS & EMERGENCY SERVICES REPORT OES 14-03 CITY OF PICKERING FIRE STATION SITE SELECTION 1. That Confidential Report DES 14-03 regarding a land matter be received; and 2. That staff be authorized to commence negotiations with the Province of Ontario, the landowner, for the preferred site shown as Site #3 on the attached locations map; and 3. That staff report back to Council prior to finalizing any acquisition of the preferred site. - 5-