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HomeMy WebLinkAboutMarch 24, 2003 (Special) ~'Ú¡O~ .. l;il I I Special Council Meeting Minutes Monday, March 24, 2003 7:30 p.m. PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland R. Johnson (left at 8:27 p.m.) B. McLean D. Pickles D. Ryan ALSO PRESENT: 1. J. Quinn E. Buntsma N. Carroll G. Paterson B. Taylor - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk ~ 1. Pat Dunhill, representing the Pickering Museum Village Foundation, addressed Council with respect to the 2003 Capital Budget for the Pickering Museum. He stated that he is concerned that only $25,000 has been allocated for the reconstruction of the Brougham Hotel and that this is not sufficient to bring that building up to standard for use by staff and volunteers. ~ Resolution #38/03 Moved by Councillor Ryan Seconded by Councillor Pickles 1. That Report CS 05-03 regarding the 2003 Current and Capital Budgets from the Director, Corporate Services & Treasurer, be received; and 5. Special Council Meeting Minutes Monday, March 24, 2003 7:30 p.m. 2. That Report CS 05-03 of the Director, Corporate Services & Treasurer, be approved; and 3. That the 2003 Gross Current (Operating) Budget for City purposes in the amount of $47,530,952 including capital expenditures from current revenues in the amount of $2,238,692, less estimated current operating revenues of $18,750,045 and one time transfers of additional funding of $2,758,380 resulting in a net levy for City purposes of $26,022,572, which is approximately a 4.9 percent increase over 2002, be adopted; and 4. a) That the City of Pickering's financial share of the 2003 Current & Capital Budgets for the Ajax Pickering Transit Authority (APTA) , be approved as follows: Current Core Capital Maintenance Transitional Net Capital Total $2,568,726 223,148 103,964 1,057.116 ~ The Current Core Budget in the amount of $2,568,726, funded from the tax levy, resulting in a revised tax levy of $28,591,253, be approved and the "Transit Tax Levy" to be transferred from the Region of Durham to the City of Pickering in the currently estimated amount of $1,521,000 be applied towards: Capital expenditures in the amount of $1,057,116; Capital maintenance in the amount of $223,148; the Transitional Core (Operating) Budget in the amount of $103,964; and, the balance, currently estimated at $136,772, be transferred to the Transit Reserve and the Treasurer be authorized to fund Pickering's share of any over expenditure or shortfall in revenue in APT A's operations by a transfer from the Transit Reserve; and b) That any grant funding for transit purposes received by the City of Pickering or APT A go towards the applicable capital or current expenditure and any surplus in the City of Pickering's APTA funding being transferred to the Transit Reserve to assist in funding future year's APT A Budgets; and a) That the net levy adopted under Recommendations 3 and 4 above be increased, currently estimated at $526,567, to reflect the decrease in property tax revenues resulting from changes in property taxation policies by senior Special Council Meeting Minutes Monday, March 24, 2003 7:30 p.m. levels of government and in a preliminary total tax levy of $29,117,820, be approved; and b) That the Director, Corporate Services & Treasurer present the 2003 final total tax levy and the tax rates for adoption by Council when further information regarding 2003 Tax Policy from the Region of Durham and the Province of Ontario is available; and 6. a) That the 2003 Capital Budget for the City of Pickering with a Gross Expenditure of $9,071,058, be adopted as presented; and b) That the following capital financing sources be approved as presented in the 2003 Capital Budget: Transfer from Current Fund to Capital Fund $2,238,692 Transfers from Reserves: -Capital Equipment 96,400 Transfers from Reserve Funds -Development Charges -Development Charges - Old -Parkland Development -Public Works Services -City Share Dev. Charges Projects Debt - 5 yr Debt -10 yr Internal Loans Dealer Financing Donations Other 817,635 186,100 487,000 1,117,255 675,900 2,775,000 321,071 53,000 212,500 90.505 ~ c) That total external debt financing of $3,450,900 for the projects identified in the 2003 Capital Budget and as indicated in this report in the amount of $675,900 for a period not to exceed 5 years and: $2,775,000 for a period not to exceed 10 years, be approved; and 10. Special Council Meeting Minutes Monday, March 24, 2003 7:30 p.m. d) That projects identified in the 2003 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval by Council of the expenditure and the financing before proceeding; and e) That internal loans in the amount of $321,071 as indicated in this report be approved; and 7. That the Director, Corporate Services & Treasurer be authorized to transfer: a) any surplus current operating funds at any year end in excess of $110,000 be transferred to the Rate Stabilization Reserve; and b) any funds necessary from the Rate Stabilization Reserve in order to ensure that in any year the Current Budget results in a year end surplus of no less than $110,000; and 8. That effective January 1, 2003 the rate of reimbursement of expenses for travel for City business purposes in personally owned vehicles be increased from 43.7 cents to 48 cents for the first 5,000 kilometres and from 40.4 cents to 42 cents per kilometre thereafter and any allowances be increased by the same percentage as the former; and 9. a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure the budget, the increase in taxes and the tax billing process is proper and complete; and b) That any new Provincial and Federal Government funding announcements for municipal government in the form of grants or new taxing authoritylpowers that Council endorse that these new revenue sources be deemed where applicable to be new revenue sources for the lower tier municipality and to be applied to future Current & Capital budgets; and That the Director, Corporate Services & Treasurer be authorized to close any prior year's capital expenditure accounts, at his discretion, and to first apply any excess funding to any over expenditure (in accounts utilizing the same source of funds) and to secondly transfer any remaining excess funding back to the original source of the funds; and Special Council Meeting Minutes Monday, March 24, 2003 7:30 p.m. 11. That the provisions of the Municipal Act (s.299 and s.300), that require municipalities to provide public notice regarding the improvements and barriers to improvements in the efficiency and effectiveness of municipally delivered services, be fulfilled by the service level standards provided in the detailed program budget sections of the 2003 City Budgets and by compliance with the Municipal Performance Measurement Program; and 12. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED Recorded Vote: Yes: Councillors Brenner, Holland, Johnson, McLean, Pickles, Ryan and Mayor Arthurs Resolution #39/03 Moved by Councillor Ryan Seconded by Councillor McLean The Council of the Corporation of the City of Pickering hereby resolves to conduct a closed meeting at 8:27 p.m. to discuss a matter of potential litigation. CARRIED Councillor Johnson declared an interest in the matter to be discussed by Members of Council because he is the owner of the subject lands in Question and he left the room and did not participate in any proceedings of Council from this point to the adjournment of the meeting. Resolution #40103 Moved by Councillor Ryan Seconded by Councillor McLean The Council of the Corporation of the City of Pickering hereby directs staff to appeal to the Ontario Municipal Board the decision of the Committee of Adjustment made on Special Council Meeting Minutes Monday, March 24, 2003 7:30 p.m. March 19, 2003 respecting Committee of Adjustment Application PICA 56/00 submitted by R. & S. Johnson respecting lands in Part of Lot 8, Concession 9. CARRIED Recorded Vote: Yes: Councillors Brenner McLean Ryan and Mayor Arthurs No: Councillors Holland and Pickles Absent: Councillor Johnson Resolution #41/03 Moved by Councillor Ryan Seconded by Councillor Pickles That Council rise from this In Camera session at 9:25 p.m. CARRIED III ADJOURNMENT The Meeting adjourned at 9:26 p.m. DATE MAYOR CLERK