HomeMy WebLinkAboutBy-law 224/75THE CORPORATION OF THE TOWN OF PICKERING
BY-LAW NUMBER 224/7°
A by-law to define and determine
the duties and responsibilities
of the Administrator-Clerk
WHEREAS it is deemed expedient and desirable to
establish the position of Administrator-Clerk and to define,
and determine the duties and responsibilities thereof;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
TOWN OF PICKERING ENACTS AS FOLLOWS:
1. That there is hereby established the position
of Administrator-Clerk.
2. The Administrator-Clerk shall be the chief
administrative officer of the Corporation and
responsible only to the Council.
3. The duties and responsibilities of the Admin-
istrator-Clerk shall be as follows:
(a) Administer the business affairs of the
Corporation in accordance with the policies
and plans approved and established by the
Council.
(b) Co-ordinate and direct the preparation of
plans and programs to be submitted to the
Council for the construction, maintenance and
rehabilitation of Corporate property and
facilities.
(c) Co-ordinate and direct the preparation of
plans and programs to be submitted to the
Council for the development and improvement
of Municipal services.
(d) Co-ordinate, direct and generally supervise the
implementation of all programs approved by the
council.
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(e) Compile, consider, and present to the Council
recommendations arising from departmental
operations which require Council's approval
and to propose legislation or resolutions
arising from such recommendations.
(f) Direct the preparation and compilation of,
and present to the Council, the annual budgets,
estimates of revenues and expenditures, and
other financial projections.
(g) Exercise general financial control over the
departments in terms of approved appropriations.
(h) Control all. Municipal purchasing, with authority
to enter into contracts involving approved
expenditures not exceeding $2,000.00.
(i) Submit all accounts, to a following meeting
of the Executive Committee of Council, in
statement form, for approval before payment
is made, and after approval given, prepare,
sign and issue cheques on approved accounts.
(j) Be a party to collective bargaining with all
Municipal employees, and upon approval of
of Council of all agreements, administer
such agreements, and in general be responsible
for all wage and salary administration subject
to normal grievance procedures.
(k) Have full control and direction of all employees
of the Corporation except those officials as are
appointed under statute in respect to their
statutory duties and responsibilities.
(1) (i) Have authority to recommend to Council
the appointment, employment, suspension
or dismissal of Department Heads.
(ii) Have authority to appoint, employ, promote,
transfer, suspend or dismiss employees
not covered by collective bargaining
agreements.
(iii) Have authority to appoint and employ all
other employees of the Corporation in
accordance with procedures laid down in
collective bargaining agreements, and to
dismiss or suspend such employees for
cause.
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(m) Keep Council informed by verbal and written
reports, and statements, at least monthly,
of pr+agress and accomplishments in programs
and protects, the status of revenues and
expenditures, and his exercise of financial
and administrative control.
(n) kithout limiting the loregoi.nq, perform the
duties and exercise they -.ewers which, from
time to t:.re may lawfully be assigned to him
by the Council.
(o) Meet with Departmental (leads regularly to
discuss matters of Corporation business and
co-ordinate all departmental activities.
(p) Attend Council and Committee meetings with
the right, with the consent of the Chair, to
speak, but not to vote thereat.
(q) Carry ?)n all the statutory duties and
responsibilities of the Clerk as defined in
Se?ti.(')n 21S (1) of The Municipal Act.
PROVIDED HOWEVER, that the said duties and responsibilities
as set forth above, sha"I in nowise he deemed to empower the
said Administrator, to nave, perform, do or direct any act
or matter that wou,.d to any extend lhatsoever, encroach upon
the statutory aut},ority or legislative powers of the Council.
4. That the Councs.l is hereby authorized and empowered
to arpo;^t tty by-law, such person as it may deem
most :suitable for the purpose of the carrying out
of said dut.ic•,> and responsibilities, by a simple
majority of the members of Council present and
voting at a tiee_tinq of Council. duly called after
at least, one week's written notice has been given
at a prey,".tous meeting of council..
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5. That the Administrator-Clerk shall not be
dismissed except by a by-law passed by a two-
thirds vote of the Council present and voting
at a meeting called with two weeks notice of motion
given at a previous meeting of Council.
6. This by-law shall come into force and take effect
on the first day of May 1975.
7. By-law Number 58/74 is hereby repealed.
By-law read a first, second and third time and PASSED this
day of ?Ly 1975.
TOWN OF
PICKERING
APPROVED
IS TO FORM
Mayor
Administrator-Clerk