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HomeMy WebLinkAboutBy-law 879/78THE CORPORATION OF THE TOWN OF PICKERING BY-LAW NUMBER 879/78 Being a by-law to authorize the execution of a Consulting Agreement between The Corporation of the Town of Pickering and Project Planning Associates Limited respecting the preparation of the Dunbar- ton, Highbush, Woodlands Communities Secondary Plan. WHEREAS Project Planning Associates Limited has agreed to and with The Corporation of the Town of Pickering to undertake a study of the Dunbarton, Highbush, Woodlands Communities and to prepare a Secondary Plan therefor; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. The Mayor and Clerk are hereby authorized to execute a Consulting Agreement in the form attached hereto as Schedule "A" between The Corporation of the Town of Pickering and Project Planning Associates Limited with respect to the undertaking of the Dunbarton, Highbush, Woodlands Communities Secondary Plan Study. BY-LAW read a first, second and third time and finally passed this 11th day of September , 1978. i Clerk TOWN OF PICKERING APPROVED AS TO FORM. LEGALTrr . SCHEDULE "A" THIS AGREEMENT made in duplicate this day of , 1978. B E T W E E N: THE CORPORATION OF THE TOWN OF PICKERING (hereinafter referred to as the "Client") - and - OF THE FIRST PART PROJECT PLANNING ASSOCIATES LIMITED (hereinafter referred to as the "Planner" OF THE SECOND PART WHEREAS the Client has requested the Planner to perform the services set out in Article II hereof and the Planner has agreed to perform such services on and subject to certain terms and conditions; NOW THEREFORE THIS AGREEMENT WITNESSETH THAT, in considera- tion of the mutual benefits hereinafter provided, the Parties hereto agree as follows: ARTICLE I In this Agreement, the term "Plan" shall mean the Dunbarton-Highbush-Woodlands Communities Secondary/Tertiary Plan. ARTICLE II 1. The Planner shall perform those services set out and described in the Client's Terms of Reference (a copy of which is attached hereto as Schedule "A" to this Agreement) and the Planner's proposal (a copy of which is attached hereto as Schedule "B" to this Agreement) in accordance with the terms of the Planner's description of consulting services and detailed work programme (a copy of which is attached hereto as Schedule "C" to this Agreement). 2. The Planner shall employ such sub-consultants as may be required in the preparation of the Plan. 3. The Plan shall be completed within 32 weeks of the date hereof. 4. The Planner shall be responsible for and liable to its sub-consultants in all respects, including, but not necessarily limited to, the remuneration of those sub-consultants for any services performed by them in the preparation of the Plan. ARTICLE III 1. The Planner shall submit an invoice to the Client monthly, setting out the services performed during the previous month, disbursements made and the amount claimed. 2. The Client shall, within 30 days of receipt of each monthly invoice, pay to the Planner the amount claimed by if- so long as the services performed were services required under Article II hereof, and the disbursements made were made in furtherance thereof. - 2 - ARTICLE IV 1. All fees, costs and charges payable to the Planner's sub- consultants shall be the responsibility of the Planner. 2. The total possible liability of the Client to the Planner under this Agreement shall be $96,000.00; this amount shall be increased by the amount of the Planner's fees for any "work extra to contract" specifically requested by the Town in writing. ARTICLE V 1. (a) The Client shall give due consideration to all designs, drawings, plans, specificati ms, reports, tenders, proposals and other information provided by the Planner and shall make any decisions which he is required to make in connection therewith within a reasonable time so as not to delay the work of the Planner. (b) The Client shall at the request of the Planner provide it with the following information, and documents relating there- to, except insofar as the Planner is expressly required to furnish the same under the terms hereof: (i) all pertinent information which may affect the work to be done, including a correct survey of the site and existing facilities and utilities; (ii) accurate information, plans and specifications regarding any other existing or proposed buildings or works which are involved. 2. Any and all plans, specifications, drawings and designs furnished by the Planner will be prepared on the assumption that all information supplied by the Client or on behalf of the Client by any person or persons other than the Planner is correct, and the Planner shall not be liable for any loss or damage arising from any inaccuracy in such information. The Client shall immediately notify the Planner of any discrepancies or inac- curacies in such information as they become apparent. The Planner shall be entitled to make any necessary change or changes in his plans, specifications, drawings or designs at the Client's expense if any such information should be erroneous or inaccurate. 3. All plans, drawings, specifications, designs, construction data and documents prepared by or for the Planner shall be and remain the property of the Client. The Planner shall be entitled to retain a copy of such documents but shall not use or permit the use thereof for the purpose of any other project without the consent of the Client. 4. The Planner shall not divulge any information communicated to or acquired by it in the course of carrying out the services provided for herein, save and except where the divulging thereof is necessary for the proper preparation of the Plan. No such information shall be used by the Planner on any other project without the prior written approval of the Client. 5. (a) All matters in difference between the parties hereto in relation to this Agreement shall be referred to arbitration. (b) No person shall be appointed or act as arbitrator who is in any way interested, financially or otherwise, in the con- duct of the work on the Plan or in the business or other affairs of the Client or the Planner. (c) The award of the arbitrator shall be final and binding upon the parties. (d) The provisions of The Arbitrators Act, R.S.O. 1970, chapter 25, shall apply to any arbitration hereunder. ARTICLE VI This Agreement shall enure to the benefit of, and be binding upon the parties hereto, their successors and assigns. IN WITNESS WHEREOF the parties hereto have hereunto affixed their respective corporate seals, duly attested by their proper officer in that behalf. SIGNED, SEALED AND DELIVERED THE CORPORATION OF THE TOWN OF PICKERING Mayor Clerk PROJECT- PLANNING ASSOCIATES ' LIMITED Per ?' P? kt Per: ti / SCHEDULE "A" Being the Client's Terms of Reference TERMS OF REFERENCE DUNBARTON-HIGHBUSH-WOODLANDS COMMUNITIES SECONDARY PLAN 1. To assist the Town of Pickering Planning Department in the preparation of a Tertiary Plan and the subsequent implementing Secondary Plan for the Dunbarton-Highbush-47oodlands Communites. The lands in question are described on Schedule B of the District Plan and are more clearly defined on the attached map. 2. The present policies outlined in the District Plan, Section 7, Planning Communities 4, 5 and 6 - Dunbarton, Iloodlands, High- bush Communities respectively. Those policies in the Durham Official Plan shall provide the background within which the Plan shall evolve. 3. The firm of consultants selected by the Town to undertake the subject study will be required to perform the following tasks. A. Survey (a) an inventory of the existing land use in the Study Area, (b) an inventory of the structural quality of the existing buildings, rr?^'(c) a soil survey and topographical inventory, (d) an inventory of geology and drainage, (e) a detailed inventory of the existing vegetation including type and condition of existing woodlots, (f) a detailed inventory of existing social and household characteristics in the Study Area, (g) a detailed inventory of present levels of services provided to the Municipality as a whole, (h) discussion with all external agencies which has interest and jurisdiction in the Study Area. B. Analysis The appropriate analysis of the above data including:- (a) an environmental assessment (b) the implication of the Official Plan of the Regional Municipality of Durham, (c) evaluation and recommendation to deal in one way or another with any historical buildings within the Study Area, (d) population projection and land use requirements, (e) examine development constraints. C. Plan Preparation (a) presentation of inventory and analysis at a public meeting ?I for public reaction, input and the discussion of goals and objectives for the Study Area. 2 - z - (b) receive and evaluate comments, (c) the process shall involve preparation of an individual plan for each Community which may be included in a single report, (d) the preparation of alternative goals, objectives and policies, (e) ?? (f) (g) (h) i (i) (j) O (k) (1) (m) (n) D. (a) ' (b) NOTE (a) the preparation of alternative development concepts, presentation of alternative development concepts at a public meeting, receive and evaluate comments, preparation of three alternative Tertiary Plans including the anticipated type, magnitude, location and phasing of new development, presentation of the above plans to a public meeting, receive and evaluate comments and draft prefeered alternative, present preferred Tertiary Plan to affected agencies and public, receive and evaluate comments, prepare servicing plan, presentation to Planning Committee for approval. Implementation prepare official Plan Amendment, prepare Implementation Sy-law, if required. A Tertiary Plan shall include the following:- - all land uses shall be described in detail and shall include: residential - by type commercial - by square footage and specific site allocations, etc. These shall be accompanied by data supporting proposed projections. - an evaluation of traffic implications of the proposed land use, - a servicing plan (storm, water and sewer) to implement the approved plan, - the financial implications to the Town and the Region of Durham of implementing the approved plan, 3 - 3 - - a practical growth policy designed to provide a desirable urban environment and which will permit the analysis of development proposals and determina- tion of conditions which should precede or accompany their implimentation, policies shall be suggested to enable the control of exterior design of all structures within the Community to enable a continuity of aesthetic theme and quality. (b) As the Consultant is "assisting" the Planning Department, discussions will have to occur in respect to responsibilities within the process, (c) Planning Staff must be involved in every step of the process, and therefore, regular bi-weekly or monthly meetings must be held to ensure co-ordination, (d) Format of reports and mapping shall be at the approval of the Town, (e) Base maps and air photos are available, (f) Upon selection of the appropriate Consultant, a further detailed work program shall be prepared by the Consultant for the consideration of the Town. J _ Ez v ? l ? Ol r /.w 1 0? V n _ Q? ? ? ? ? °.ou o?woun ? I ? ?' .? N()db '1 ay f ' ZO '+ I ` ? /J ? ? ?II / ? ^•0 30iyyb "'YYY j? Y ) 1-7 Ifs r ?e r ?>ob L o 4/y 6? hAbB Ob a?+ a N (~ Mt^°a o ow _wy.. o- 1 U __ i n _ ?III w CREEK III n/ 4.y1^ ?I M3t400?? 1? Ofpb?(? ?? ?;7 a ocM I \? 3Niy ! v •?• ? U A Ay 3 OUG? Will, SCHEDULE "B" Being the Planner's Proposal ]Herein PROPORAL TOWN OF PICKER G SECONDARY PLAN DUNBARI-ON/WOODLANDS/HIGHBUSH COMMUNITIES Prepared for the Town of Pickering by Project Planning Associates Limited November, 1977 Pn ft nl-c 1.0 Introduction 1.1 Basic Characteristics of the Three Communities 1.2 The Planning Process 2.0 Proposed Work Program 2.1 Phase I - 2.2 Phase II 2.3 Phase III 2.4 Phase IV 2.5 Phase V - 2.6 Phase VI Start-Up Surveys and Analysis - Alternative Development Concepts Alternative Tertiary Plans Preferred Tertiary Plan Official Plan Amendment ( Secondary Plan ) 3.0 Project Organization 3.1 Consultants Team 3.2 Project Team 4.0 Fees Plate 1 - Planning Process Appendix 1 - Project Planning Associates Limited Appendix 2 - Currie, Coopers and Lybrand Ltd., Appendix 3 - Lavalin Inc., Appendix 4 - C.D.Fowle Associates Page 1 6 18 21 I 1.0 Introduction As part of its Municipal Planning Programme, the Town of Pickering is currently embarked upon a number of important planning activities. The Pickering Town Centre study, the Kingston Road - Highway # 401 Prestige Industrial and Commercial Areas Study, and the Liverpool Community Secondary Plan study are current examples of the Council's decision to pursue a vigorous planning programme in response to the needs of this growing community. The next step in this energetic programme of activities is to prepare a Secondary Plan for the Dwibarton-Woodlands-Highbush Communities. This proposal is in response to the Town's terms of reference, dated October 27th, 1977. It describes our appreciation of the planning and development factors in the three Communities, the Town and the Region; the basic planning process we propose to follow, to assist the Planning Department, as well as the specific activities we will carry out; the members of our project team; and our estimated costs. We understand that the project must be completed by July 31.st, 1978, and that it will probably not start before February 1978. The six months available for the work is relatively short, particularly since we have assumed four public meetings, each to be followed by an adequate period during which the public can respond. However, we are confident that the task can be accomplished in this time. 1.1 Basic Characteristics of the Three Communities The Planning Communities of Dunbarton, Woodlands and Highbush are identified in the Pickering District Plan. Each of them is to become a viable cormnunity within the Town's overall urban framework, forming residential areas which provide all the services and facilities required by a broad socio-economic cross-section of people in their daily lives. The Communities will, therefore, contain a variety of housing types, community and commercial facilities, recreational and environmental open spaces, and institutions, as well as roads, utilities and other municipal services. 2 The Woodlands and Dunbarton Communities are alreadv developed to a significant degree, although at relatively low densities. The Highbush Community on the other hand, still consists largely of farms, wooded areas and unused lands; the relatively few houses are generally located on large lots along the concession roads. The challenge presented to the consultants to be selected to prepare the Secondary Plan, is to produce a design framework which will ensure that this area will be transformed into a highly desirable urban environment. The Communities most be convenient and economical; they should be attractive, both to their residents and investors; and the Plan must respect and make optimum use of the existing natural characteristics and qualities of the land, streams and vegetation. Moreover, the Secondary Plan must be such that the three Communities will develop as an integral part of the total Town of Pickering and the surrounding region. The total land area of the three Communities is about 2,900 acres. According to the District Plan they will eventually have a total of some 65,000 residents, compared with a current population in the order of probably 5,000 people. The task of preparing the Secondary Plan is, therefore, similar to that of designing a substantial new town. Even though it may prove to be necessary to produce three separate Secondary Plan documents - one for each Community -- the underlying studies and designs should regard them as a•single, totally integrated area. A preliminary examination of the area identified several significant opportunities, as well as constraints for the achievement of the basic goals. The valleys and associated woodlands of the Petticoat Creek and other streams provide outstanding opportunities to create permanent natural corridors through the residential areas, eventually enabling the urban hinterland to be directly connected to the Lake Ontario shore parks. The wooded areas in Highbush, just east of Altona, and in Dunbarton, along Finch between Fairport and Dixie, suggest potentially outstanding parks, providing recreation, as well as the preservation of important natural features and the protection of ground water resources. The Rouge River Valley is a unique feature in the region,which can make the west part of Woodlands and Highbush among 3 the Town's most desirable areas in which to live. Many of the area's present residents probably picked this location because it combines an attractive natural environment with good access. The Secondary Plan must establish a hierarchical road system, which adapts the present rural grid pattern to modern urban circulation requirements, with a minimum of environmental, social and financial costs. The traditional pattern of property ownership in the area will tend to be somewhat of an obstacle to new development. Many of the individual properties are too large in terms of urban standards, but too small to facilitate economical subdivison. The Secondary Plan must address itself particularly to this problem of relating the reality of the present to the ideals of the future. 1.2 The Planning Process The preparation of a Secondary Plan for the three Communities can only be successfully achieved by the joined efforts of a highly experienced team of experts. The Consultants must work closely with Town's staff, elected officials and residents, and the technical skills included in the team must be those of urban planners and designers, environmentalist, transportation and municipal engineers, and financial experts. The essential experience which must be brought to bear upon this complex task is that of planning, designing and building new towns and cities. The study and planning process we propose to follow is based on the Town's terms of reference and on our broad experience in this particular type of work. One of the special requirements of the terms of reference, which we fully agree with, is that the actual Secondary Plan must be preceeded by the development of a complete Tertiary Plan, which in general planning parlance is often referred to as a master plan. While a Secondary Plan consists essentially of a set of development policies and guidelines, within the framework of a relatively broad Land-Use and Roads Plan, the Tertiary Plan is the detailed design expression of the future urban community, based on carefully integrated studies, urban and environmental design standards and relationships; it must include a graphic "picture" of the future community, together with comprehensive analysis 4 of its foundations and effects. Once the Tertiary Plan has been completed as a team effort by all concerned, then it can be transformed into the Secondary Plan:-the document by which the broad policies of the Official Plan and District Plan are expressed into sufficient detail to ensure implementation of the Tertiary Plan. We propose to follow a program which ensures continuous and effective interaction between the Consultants and the Town's Planning Department staff on the one hand, and the Council's Planning Committee and the public on the other. The Consultant's team and Planning Department staff should meet in joined working sessions, at two-week intervals on the average (see the Study Process Chart); this will ensure mutual understanding and agreement throughout the process, resulting in the Tertiary and Secondary Plans fully reflecting the Department's views, requirements and proposals, rather than only those of the Consultant. During the six-month planning period, four public meetings will be held. At each of these, the preceeding work, conclusions and proposals will be presented and discussed, so as to obtain an optimum of public response and input. Prior to each public meeting, the Consultant will present the material to the Planning Committee for its consideration. After each meeting, the Consultant and Department staff will together evaluate the responses and determine their incorporation into the planning process. To ensure that the public will have an opportunity to consider and comment on the study and proposals, we will prepare appropriate written and/or graphic material for each public meeting. This material will outline the conclusions and proposals in a concise but simple manner, so that people who are not expert in these matters can focus effectively on the real issues, options, opportunities and constraints of each study component. Physically, our proposals will be based on and related to the existing environment, both natural and man-made. Our objective will be to arrive at solutions which are 5 sensitive to the area's natural qualities and which respect the values of the present residents, but which are also economical and functional in the context of future urban growth. At each step in the planning process, therefore, the inventories and evaluations made in the Survey and Analysis phase will be carefully referred to. In this manner, we will be able to make optimum use of all the area's opportunities and minimize the effects of the constraints. The process we propose to follow to assist the Planning Department, as outlined above and as further detailed in the next section, is based on the experience we have gained in planning and designing numerous new town and urban areas. We are confident that it will result in a highly workable Secondary Plan, which in turn will enable the Town to effectively guide future development in the three Communities. 6 2.0 Proposed Work Prourarn The previous section dealt with the Consultant's perspective and approach towards the Tertiary and Secondary Plans required by the terms of reference for the Dunbarton-Woodlands-ilighbt:sh Planning Communities and the Planning Process considered most likely to facilitate the identification and articulation of these end products. This section briefly describes, by major phases, all the principal activities of the proposed Work Programme to be carried out by the consultant's team. The reader is referred to the "Planning Process" diagram which indicates a sequential basis of activities. 2.1 Phase I-- Start Up Following consultant selection, key members of the consultant will carry out preliminary data review and site analysis in order to establish data voids and further needs. To avoid snow problems, the preliminary site analysis could be carried out before the possible official starting date of late January or early February 1978. A detailed work program will then be prepared and agreed upon with the Client. The Start Up phase would conclude with the signing of the contract. 2.2 Phase II - Surveys and Analysis The team will address itself to the detailed collection, analysis and synthesis of data relevant to the study, initially from a regional perspective, but predominantly on the three planning communities of prime interest. This phase will conclude with presentations of findings to the Planning Committee and the public. The spectrum of activities will include: 2.2.1 Regional Policies, Projections and Interrelationships Specific attention will be given to principles and policies expressed in the Regional Municipality of Durham's proposed Official Plan. In particular those matters dealing with the Region's structure for growth, population and employment distribution, the hierarchy of community facilities, transporation, environmental concerns and program for public works will be assessed as to their implications generally for Planning Communities 4,5 and 6. 2.2.2 Current Development Policies, Cormnittments, Controls and Standards Similar to the above we will review principles and policies expressed in local plans within the Town of Pickering, as they may relate to Planning Communities 4,5 and 6. The implications of the proposed North Pickering Community, Pickering Town Centre proposals, and other committments, both within and adjoining Dunbar ton-Woodland s- Highbush Planning Communities must be given due consideration. Development controls and standards will also be reviewed. 2.2.3 Existing Development Characteristics, Conditions and Quality In the Town of Pickering the urban communities south of Highway # 401 are largely built up with residential and industrial development. North of Hwy. # 401 considerable mixed development has occurred, both within the study area, and also in adjoining lands to the east and south. Within the study area itself considerable low density development is apparent. of particular note on the existing land use plan are the large areas given over to low density residential (estate) lots and other subdivisions. Considerable ingenuity will be required to extract the most advantageous concepts for integration of vacant land pockets, given the constraints of multiple ownerships of the estate lots, into a properly structured plan. 2.2.4 Municipal Services and Facilities including Education and Recreation Future proposals for municipal water supply and sanitary sewage collection and disposal facilities must be given due consideration as to their suitability. Similarly storm drainage, garbage collection, fire service, education and recreation facilities and services must be assessed as to their adequacy now and in the future. In respect to these services it will be 8 necessary to: - assess existing "service" capacity with potential and constraints to expansion. - assess the adequacy of present "service" proposals assuming early implementation of the Communities. - assess preliminary costs of providing, upgrading or expanding suitable "services". 2.2.5 2.2.6 Demographic and Social Characteristics Based upon the 1971 census, assessment rolls and records within the Town of Pickering estimates will be made of the size, distribution and characteristics of the existing population in the three Planning Communities. Traffic, Transportation and Circulation Given the physical constraints represented by the existing roads, such as Altona, which is lined along much of its length with existing development and Sheppard Avenue, which runs parrallel to the C.N.R. line and from which road connections to the north are via hump back bridges, considerable imagination will be required to identify a smooth flo•:ing transportation network to meet the needs of the forthcoming urban community. Current loading and use patterns and the limitations to traffic, transportation and circulation represented by the outmoded rural grid-iron street pattern and existing development must be assessed in the light of likely future requirements within the region and the three Planning Communities. 2.2.7 Municipal Financial Characteristics for the Town of Pickering and the Region of Durham The purpose of the financial analysis will be to examine the impact of developing the secondary plan proposals upon the Region and upon the Town of Pickering and to establish the most appropriate mix of uses in the secondary plan area from a financial standpoint. At this stage of the work programme it will be necessary to: 1) Develop information on and analyse the existing financial situation. a) Review financial policies in existing official 9 Plans, for the Region and Pickering; b) Collect data on assessment from assessment roles and supplement with projections of future assessment values. This will include establishing current and future proportions of residential versus industrial and commercial assessment and determining the tax revenue implications of institutional and non- taxable assessment. c) The general tax revenue implications of the existing and projected assessment base will be reviewed. 2) Operating Costs Develop operating cost factors for the provision of services by the Area and Regional Governments. This will be based on an analysis of facts from financial reports and budgets coupled with knowledge derived from previous financial impact studies. 3) Capital Costs A determination of capital expenditures required to service development alternatives in the secondary plan area will be made. The likely method of financing capital works will be considered with respect to available provincial subsidies, contributions from reserve funds, impost charges and expenditure from current revenue. The basis for this analysis will be information from department heads, at both the region and area level, and five year capital budgets. 2.2.8 Community Structure and Interrelationships Given the present lack of any significant discernable organized community structure we would consider respective policies in the Regional and local plans and identify perceived needs in the area of the three Planning Communities relative to adjoining areas such as the Liverpool Community. 10 2.2.9 Environmental Characteristics and Relationships Rolling topography, soil characteristics, stands of cedar and birch trees, areas of high water table, environmental corridors, such as the Petticoat Creek and wildlife must all. be considered in the light of impending development within the three communities. An inventory and assessment would therefore be made, both by around control and also by interpretation of orthophotos, of the significance of respective elements as natural features of value to the community and their respective sensitivity to future urban development. 2.2.10 Local Issues, Attitudes and Concerns The team in pursuit of an information base relative to survey components previously mentioned will continually seek knowledge of those issues, attitudes and concerns as expressed by the existing population in the three communities and also by representatives of the Town of Pickering and the region of Durham. 2.2.11 Cultural, Historical, Architectural Features An inventory will be made of those items falling in the above category. Such information will be classified and a broad analysis made as to the significance of various archeological, historic or architectural features. 2.2.12 Opportunities and Constraints far Development Previous items 2.2.1 to 2.2.11 have generally described the principal survey and analysis components of the study. This subsection addressess the synthesis of such findings with a view to identifying those matters representing significant constraints or opportunities for development. It will be important to present these items graphically in such a way that findings can be readily understood by the general public at times when material is on public display. For example the flood plains of the Petticoat Creek, together with significant tree stands represents obvious constraints to urban development. They also 11 however represent areas that are highly sensitive to the impact of urban development. Wherever possible, suitable mitigative actions should be considered. It may be that in this case given suitable storm water management and other techniques that potential soil erosion and contamination of ground and stream water can be prevented and the whole situation viewed in the light of what can be transformed into a major development opportunity. The Petticoat Creek can be viewed as a linear open space system from the Conservation Park on Lake Ontario to its upper reaches. Tree-lined streams and lakes provide a focus of interest and it could be that such an attractive setting will provide a number of exciting opportunities to permit properly controlled urban development. There are many similar situations throughout the 2,900 acres of the three Planning Co,amunities and all must be adequately articulated in order that discussions can be fruitfull concerning goals and objectives for the forthcoming Tertiary Plans. 2.2.13 Demographic Projections or Tarqets As part of the prelude to the determination of goals and objectives for the conceptual planning phase it will be necessary to review alternative demographic projections or targets for the three communities. While currently the District Plan envisages a total of 64,500 persons in the area, nevertheless this and other population figures must be considered in the light of existing physical development, regional policies and local attitudes. 2.2.14 Planninq and Development Standards Similar to the above density considerations and standards for open space, schools, roads and commercial areas, and residential type, etc., must all be reviewed and discussed prior to becoming the criteria and standards for the concepts. 12 2.3 2.3.1 Phase III - Alternative Development Concepts This phase commences with the evaluation of comments resulting from the public meeting, which presented surveys and analyses findings and possible goals and objectives for the study. Determination of Alternative Goals, Objectives, Policies These aspects are of primary importance being building blocks for,the formulation of alternative development concepts. Information already gleaned as to perceived issues and concerns will assist in the selection of suitable alternative goals, objectives and policies. 2.3.2 Alternative Planning and Design Projections, Criteria and Standards Criteria and standards in the following areas are of fundamental importance in setting the parameters for the alternative concepts: - Population and Employment Projections - Community Structure, Linkages, Relationships - Land Use and Density Requirements - Priorities and Committments - Community Facilities - Financial Parameters - Environmental Qualities - Transportation, Vehicular and Pedestrian Circulation - Municipal Services 2.3.3 Preparation of Alternative Development Concepts Based upon previously discussed and agreed goals, objectives and criteria,the team now formulates alternative development concepts of land uses, densities, open spaces, road systems, services and phasing. Physical concepts will pertain to the area represented by the three planning communities and take the form of generalized organic concepts. It will be important to ensure that conceptual ideas for these Communities are suitably co-ordinated with ideas 13 evolving in other adjacent study areas. Alternative concepts having been agreed with the planning department, suitable graphics are prepared and presented to the Planning Committee and public. Following the public meeting selected items will remain on display for public information. 14 2. 4 PhasA TV - Al t ern?t]? e Tertiar?_Elan? The last phase saw the determination of suitable alternative goals, objectives and policies, the preparation of alternative concepts and their presentation to the planning committee and public. This phase commences with an evaluation of comments resulting from that public meeting and ends with a presentation of alternative tertiary plans. 2.4.1 Preparation of Three Alternative 'Tertiary Plans The team prepares, on the basis of directions from the Planning Department, three alternative tertiary plans which show details of: - Land uses - Densities and housing types - Blocks,lot types - Commercial space by square footage and allocation - Community facilities - Services - Roads and rail - Community/neighbourhood structures - Open space systems - Environmental protection areas 2.4.2 Testing of Alternative Tertiar The alternative tertiary plans the team now progresses into a these plans in terms of their: - Financial implications to the Region of Durham - Traffic and circulation - Environmental quality -- Services - Community structure - Choice for incoming residents - Investment opportunities Plans having been reviewed, process of testing Town of Pickering and Following presentation of the alternative tertiary plans to the Planning Committee a presentation is made to the public, which includes the results of tests performed by the team. 15 2.5 2.5.1 Phase V - Preferred Tertiarv Plan The previous phase ended with the presentation of alternative tertiary plans to the public with an assessment of their advantages and disadvantages. This phase commences with an evaluation of comments resulting from the public meeting. Determination of Planning and Design Criteria, Standards and Parameters for the Preferred Tertiary Plan With direction from the Planning Department suitable criteria, standards and parameters for the preferred tertiary plan are selected. On the basis of the above the team prepares the preferred tertiary plan. A determination is then made of the implications of the plan over the spectrum of tests previously mentioned. The Planning Department then approves the plan and test implications. 2.5.2 Presentation of Preferred Tertiary Plan to Affected Agencies. the Planningi Committee and Public Following approval by the Planning Department the preferred tertiary plan is presented to affected agencies, the Planning Committee and the Public. 16 2.6 Phase VI - Official Plan Amendment, ( Secondary Plan ) As a result of presenting the Preferred Tertiary Plan to the Planning Committee, the affected agencies and the public, a number of more or less minor changes will undoubtedly be necessary. However, after these have been incorporated into the Tertiary Plan, all that remains is to express the proposals in the form of appropriate Secondary Plan policies, guidelines and map schedules; upon approval by the Planning Committee, this must then be submitted to Council with the recommendation for adoption as an Official Plan Amendment. 2.6.1 Final Tertiary Plan Desiqn Parameters The Planning Department and the Consultant team must evaluate the responses to the Preferred Tertiary Plan and identify the specific changes to be incorporated into the Final Tertiary Plan. 2. 6.2 Final Tertiary Plan The format of the .course agreed upon we anticipate that the Tertiary Plan, can be part of the Plan Document. 2.6.3 2.6.4 Servicing Plan Final Tertiary Plan must be of by the Town's Planning Department. the format must be such that together with supporting material, Appendix to the Secondary In accordance with the Town's terms of reference, a Servicing Plan must now be prepared. This will include the following: - trunk water distribution plan - trunk sanitary sewerage plan - major storm water drainage plan staging plan for development Approval of Tertiary and Servicing Plans The Final Tertiary and Servicing Plan must be carefully considered and then approved by the Director of Planning and the Planning Committee. They will become the principal foundation for the secondary Plan, which in turn will be the Town's official long-range 17 development policy for the Communities. 2.6.5 Official Plan Amendment(s) The final component for the entire process is to prepare the Secondary Plan which amends the Official (or District) Plan in accordance with the Tertiary Plan. Whether a single or three separate Secondary Plans - one for each community- will be prepared, will have to be determined by the Director of Planning. The format and contents of the Secondary Plan(s) will be consistent with the practice which prevails in the Town, but will in any event by agreed upon with the Director of Planning. The Secondary Plan(s) will be submitted for approval to the Planning Committee, which must subsequently recommend it to Council for adoption. 18 3.0 Project Organization 3.1 Consultant Team The team of consultants we propose for the Secondary Plan project consists of the following organizations, each of which will be responsible for a particular area of activities: PROJECT PLANNING ASSOCIATES LIMITED Responsibilities: - project direction, administration and co-ordination - liason with Client - municipal policy planning - general planning - natural vegetation analysis - municipal institutional, commercial and community facilities planning - urban design or physical planning - water supply and distribution engineering - sanitary sewerage planning and engineering - storm water drainage planning and engineering and ground water analysis - transportation and traffic planning and engineering - landscape design - open space and recreation planning - public works, capital costs estimating CURRIE. COOPERS & LYBRAND LTD. - forecasts of assessment values - municipal and regional service operating costs estimates - financing of capital works - tax rates and revenue estimates - financial impact analyses LAVALIN INC.. - soil and geological analysis - topographical analysis .?each firm w _ be 20 3.2 Project Team The members of the Project Team will be selected from the permanent professional staffs of the Consultants Team. The team members and their respective responsibilities will be as follows: PROJECT PLANNING ASSOCIATES LIMITED Principal Project Advisor Project Manager and Chief Planner Senior Planner Principal Urban Designer Urban Designer & Landscape Architect Urban Design Technician Senior Municipal Engineer Senior Traffic Engineer CURRIE, COOPERS & LYBRAND LTD., Senior Advisor Senior Financial Specialist Municipal Planning and Finance Specialist LAVALIN INC., - M.L. Hancock - B.H. Manning or M.W.Dake - A.M. Cranston - N. Koyama - K.F.Frank - N. Bakiewicz - J.K.Theil or P. Harrison - W.O.Billing or R. A. Pritchard - D.E.Houck - B. Wolfman - J.E.L. Farrow Soils, Geology and Topography - N. Lee C. D. FOWLE ASSOCIATES Birds and wildlife analysis - C.D.Fowle The team will be supported by appropriate technical, drafting and administrative personnel. 21 4.0 Fees Based on the programme outlined in this proposal, our cost estimate for this project is as follows: - professional and supporting laboir, $ 88,500 based on our Standard Schedule of Per Diem Rates - reimbursable expenses at cost 6,500 ( including travel, printing and materials) Total estimated cost $ 95,000 It must of course be emphasised that these are only estimates and that the final cost can only be determined on the basis of the detailed Work Programme, which is to be prepared in conjunction with the Client. The above estimates include our attendance at thirteen (13) bi-weekly meetings with the Town's Planning Department, as well as at four (4) public meetings. The cost estimates also include the preparation of material for presentation at the public meetings. SC13EDULE "C" Being the Planner's Description of Consulting Services and Detailed Work Progrannne Town of Pickering - Secondary Plans Study for Dunbarton/Woodlands/Nighbush Comm-unities Consulting Services of P.P.A.L. 1. Preamble Based upon the Town's terms of reference P.P.A.L. submitted its proposal for planning services for the above study on November 18, 1977. Following interview our firm was selected to carry out the study as confirmed in Mr. B. Taylor's letter dated March 7, 1978. This letter also indicated:- "That Project Planning Associates be authorized to undertake the study of the Dunbarton/Woodlands/ Highbush Secondary Plan, providing a satisfactory arrangement can be met by the consultant which shall include, though not necessarily be limited to, the following: 1. A qualified architect and urban sociologist be assigned to the study team, satisfactory to the Town. 2. The assurance that those staff members identified in their original proposal to carry out the study be guaranteed. 3. Satisfactory arrangements with the Municipality with respect to the funding of the study. 4. The submission of a detailed work plan that is acceptable to the Municipality." Since receipt of the March 7, 1978 letter we have been discussing the details of the proposed work program and staffing arrangements. 1978 TGWN OF MCKERWIG 01 ""'"IG DEP AR MENT 2. Proposed Study Arrangements and Considerations of P.P.A.L. (a) Town's terms cf reference of October 27, 1977 The town's terms of reference for this steady remain as stated in Mr. Warner's letter and enclosure dated October 27, 1977. (b) P_P.A.L.Proposal The planning process and work program outlined in P.P.A.L. proposal dated November 18, 1977 is generally satisfactory to the Town subject to considerations in Mr. B. Taylor's letter of March 7, 1978. It should be noted that P.P.A.L. has not included activities required for amendment of zoning by-laws of the Town. (c) Detailed Work Program Through discussions with staff of the Planning Department we have developed the attached detailed work program which is now submitted for review and agreement with the Town. It should be noted that our work program provides for 9 public meetings and envisages an elapsed time, from date of commencement of the study of 32 weeks. The consultant is assisting the Planning Department to carry out this study and the Planning Department, among other things is responsible for:- - Notification and arrangements for public and other meetings. I - Study control and administration including dealing with public inquiries. - Coordination, assembly and provision of data base and suitable reproducible maps, prior to commencement of the study at no cost to the Consultant. - Providing primary policy direction and ensuring consistency and integration with other parallel ongoing secondary level planning studies. - Approval of interim steps and final documentation of 3 proposed secondary plans. (d) Project Organization Consultant Team: The team of consultants we propose for the Secondary Plan project are as outlined on page 18 of the proposal, namely:- - Project Planning Associates Limited, Prime Consultant. - Currie Coopers and Lybrand Ltd., Municipal Financial. - Lavalin Inc. - Soils, geology, topography. - C.D. Fowle Associates - Wildlife, ecology. (e) Project Team Following recent discussions of the detailed work program requirements with staff of the Planning Department, we propose the following specific team members to carry out study activities:- 1. Project Planning Associates Limited Principal Project A(2visor - M.W. Dake Mr. Maarten Dake, in addition to his general responsibilities as the Principal Advisor to the team, x,,ill also be responsible for social planning considerations and inputs to the study. Project Manager - B.H. Manning Municipal Planner - A.M. Cranston Housi_ng_ Planner -& -Architect - R. Catchpole Principal Urban Designer - N. Koyama Urban Designer --& Landscape Architect - K.F. Frank Urban Design Technician - N. Rakiewicz Senior Traffic Engineer - R. Pritchard Senior Municipal Engineer - J.Y.. Theil. In addition Project Planning Associates Limited will supply appropriate technical and clerical support to the study team. 2. Currie, Coopers and Lybrand Ltd.: Senior Municipal Finance Advisor - Mr. U.E. Houck. Senior Finance Specialist - Mr. J.E.L. Farrow Municipal. Planninq & Finance Specialist - Mr.A.F. Johnstone 3. Lavalin Inc.: Soils, Geology, Topographer - Mr. N. Lee 4. C.D. Fowle Associates: Wildlife and Ecology - Mr. C.D. Fowle (f) Fees Based on the detailed work program attached to this submission and the proposed consultant and project team we will undertake the secondary planning study for Dunbarton, Woodlands, Highbush Corununities for a lump sum fee of $96,000. This fee includes all labour costs for Project Planning Asssociates Limited and its sub-consultants. Also included in this fee are the following:- - 4 concise summary statements (each 100 copies) - Attendance at 4 public meetings - Preparation of suitable presentation maps for 4 public meetings. - Informal working meetings both in Toronto and Pickering. - 2 alternative development concepts for the entire study area. - 3 alternative tertiary plans for the entire study area. - 1 Preferred tertiary plan for the entire study area. - A secondary plan document for each of the 3 communities (including the original` copy and 50 copies of each) 6. - Each secondary plan document (community district plan) is to contain detailed policies on each land use, housing types and mix, scale and nature of commercial and institutional uses. Two schedules will be provided:- (a) Land use and roads plan (b) Services plan. The appendix of each secondary plan will include the tertiary plan for the community. The fee breakdown is as follows:- Labour (professional and support) - $S9,000. Reimbursable expenses (travel, printing, materials) - $ 7,000. Total lump sum fee - $96,000. (q) Pay ment of Fees The fees for the study will be invoiced, together with properly incurred out-of-pocket expenses, on a monthly basis, in proportion to the work actually carried out in the previous month and based on the standard schedule of per diem fees. Invoices should be paid within thirty days (30) of receipt, otherwise there will be a charge of 11% interest per month on overdue accounts. If the study or any part is abandoned by the Town at any stage prior to its completion, the Town shall pay to the Consultant a fee for his services from the inception of the work to the date of receipt of written confirmation of the study's termination. Payment shall be based on the work completed and also a mutually agreed upon portion of the lump sum for work not completed as identified through the detailed work program. Work Extra to Contract The lump sum fee pertains only to work described in the proposal and the detailed work program. Any professional services not specifically related to and/or beyond the description of work in the program will be charged as an extra to the contract based upon our standard schedule of per diem fees, which is in effect at the time the Town asks for the additional work in writing. In particular the lump sum fee does not include the following items:- - any original research or market studies; - the determination of primary policies for social, economic, housing and environmental areas; - any further study activities required either by the Town of Pickering or the Region of Durham; - procurement by the consultant of related maps and data except from the Planning Department. (h) Study. Timing and Compl_e tion It is assumed that the study will commence in early May 1978 and our wort: program provides for a study elapsed time of 32 weeks. Should the study program be extended beyond the 32 week time span, the consultant reserves the right to seek recompense for such delay in Y the completion of the study. . APPENDIX. I Proposed Study Arrangements and Considerations of P.P.A.L. Project Team As originally stated will fulfill the role of R. Pritchard. Fees in the Company's proposal, W.O. Billing of Senior Traffic Engineer instead - Thirteen informal working meetings with the Planning Department, either in the offices of Project Planning Associates Limited in Toronto, or in Pickering Municipal offices, are included in the fee of $96,000. - alternative development concepts for the entire study area will be prepared. - a preliminary tertiary plan for the entire study area will be prepared, after which the preferred tertiary plan for the entire study area will be produced. - with the guidance and assistance of the Planning Department a secondary plan document for each of the 3 communities will be prepared and 50 copies of each, in black and white will be provided to the Town. Work Extra to Contract The lump sum fee pertains only to work described in the proposal, the detailed work program and as qualified by Schedule 'C' as amended above. The preparation of an Implementation By-law is not included in the Consulting Agreement but could be carried out as an extra to said Agreement. Study Timing and Completion it is assumed that the study will commence August 31st, 1978. Should the study program be extended unreasonably beyond the 32 week time span provided for in this agreement, the consultant reserves the right to seek appropriate redress. II r ro -4 H moo Cn CD£ X o ? f- m 0nxo vYY•M W W ro D) Fl- rr n oo:. 7 (p rt w ? Y- t O n- Ln- Y- w oa h] r? tl] z H b H x x o r ? n ? o H '?7 ro rro o0 H Z 10 H H Z w H H ez a 0 z x L7 m ( O ?' H M G t1) L7 H o x n ra H H H O L 0 H G? d