HomeMy WebLinkAbout02/24/2003
Finance & Operations Committee
Meeting Minutes
Monday, February 24, 2003 at 1 :30 p.m.
Chair: Councillor Ryan
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner
M. Holland
B. McLean
D. Pickles
D. Ryan
ALSO PRESENT:
1. Quinn - Chief Administrative Officer
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
G. Paterson - Director, Corporate Services & Treasurer
R. Holborn - Division Head, Municipal Property & Engineering
S. Reynolds - Division Head, Culture & Recreation
B. Taylor - City Clerk
D. Kearns - Committee Coordinator
ABSENT:
Councilor Johnson - Convention
ill
ADOeTION OF MINUTES
Meeting of January 27,2003
ill)
DI;"LEGA TIO~
1.
Donna Dickson, representing the Pearl Earth Sciences Corporation, addressed
the Committee with respect to the proposed plasma facility to be built in
Pickering. She advised that all levels of government are aware of their proposal
and articles have appeared in the Toronto Star and News Advertiser and to-date
no negative comments have been received.
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2.
2.
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I I
Finance & Operations Committee
Meeting Minutes
Monday, February 24, 2003 at 1 :30 p.m.
Chair: Councillor Ryan
III
MATTERS FOR CONSIDERATION
OPERATIONS & EMERGENCY SERVICES REPORT OES 06-03
PARK NAME CHANGE REQUEST
1.
Approved
See Recommendation #1
2.
CLERKS REPORT CL 04-03
PROPOSED TREE BY-LAW
Referred to the March 17th Council
Meetina as amended to include the
TRCA and CLOCA exemption
1. Carolyn Anderson, 1017 Mountcastle Drive, requested approval of this by-law
advising of its importance.
IV
STAFF ITEMS FOR DISCUSSION
1.
The Chief Administrative Officer advised of his letter to Mr. Jack McCorkell,
Commissioner of Works, Region of Durham concerning road work within the City
of Pickering.
The Director, Operations & Emergency Services, advised that staff are in
discussion with the Region concerning boulevard maintenance on regional roads
within the City.
V
OTHER BUSINESS
1.
Councillor Pickles advised of a request received by Councillor Johnson
concerning exemption from the half load limit on Balsam Road.
Councillor Holland raised a concern regarding clarity of procedures at Committee
Meetings. This item will be addressed by the City Clerk.
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Finance & Operations Committee
Meeting Minutes
Monday, February 24,2003 at 1 :30 p.m.
Chair: Councillor Ryan
OOL..JtIIA TIERS FOR CONSIDERATION
3.
4.
CORPORATE SERVICES REPORT CS 09-03
TRIDEUOPTIONS FOR HOMES DEVELOPMENT FINAL PHASE
1200 THE ESPLANADE NORTH
EAST OF MILLENNIUM BUILDING
Approved
By-law Forwarded to Council
See Recommendation #2
CORPORATE SERVICES REPORT CS 10-03
AMENDMENT TO PURCHASING POLICY REGARDING
CONSULTING SERVICES
Approved As Amended
in the Report under Conditions
Jo reflect apprisina Council 'By
Written Report'
See Recommendation #3
5.
CORPORATE SERVICES REPORT CS 15-03
CASH POSITION REPORT AS AT DECEMBER 31. 2002
Approyed
See Recommendation #4
6.
CORPORATE SERVICES REPORT CS 02-03
CONFIRMATION OF COMPREHENSIVE CRIME INSURANCE
FOR 2003
Approved
See Recommendation #5
7.
CORPORATE SERVICES REPORT CS 12-03
2003 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL
OBLIGATION
Approved
See Recommendation #6
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Finance & Operations Committee
Meeting Minutes
Monday, February 24, 2003 at 1 :30 p.m.
Chair: Councillor Ryan
8.
9.
10.
CORPORATE SERVICES REPORT CS 11-03
ESTABLISHMENT OF THE THIRD PARTY/DEVELOPER'S
CONTRIBUTIONS RESERVE FUND
Approved
By-Law Forwarded to Council
See Recommendation #7
CORPORATE SERVICES REPORT CS 14-03
ANNUAL STATEMENT OF THE TREASURER ON THE 2001
REMUNERATION AND EXPENSE PAYMENT TO
MEMBERS OF COUNCIL
Approved
See Recommendation #8
CORPORATE SERVICES REPORT CS 16-03
ROTARY CLUB OF PICKERING WRITE-OFF
OF UNCOLLECTABLE ACCOUNT
Approved
See Recommendation #9
(VII) OTHER BUSINESS
1.
Councillor Pickles requested discussions take place between staff, interested
Councillors and Options from Homes representatives concerning greater
accessibility to affordable housing.
VIII ADJOURNMENT
The meeting adjourned at 4:20 p.m.
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Appendix I
Finance & Operations Committee Report
Foe 2003-2
That the Finance & Operations Committee, having met on February 24, 2003, presents
its second report to Council and recommends:
1.
OPERATIONS & EMERGENCY SERVICES REPORT OES 06-03
PARK NAME CHANGE REQUEST
1. That Operations & Emergency Services Report concerning Park Name
Change Request, be received; and
2. That Council delete the name Progress Bay Front Park and establish the
name of Progress Frenchman's Bay East Park for parkland located on Front
Street and Frenchman's Bay.
2.
CORPORATE SERVICES REPORT CS 09-03
TRIDELIOPTIONS FOR HOMES DEVELOPMENT FINAL PHASE
1200 THE ESPLANADE NORTH
(EAST O~NG)
1. That Report CS 09-03 of the Director, Corporate Services, concerning
Tridel/Options for Homes Development Final Phase, be received for
information; and
2. That Council approve providing relief from the provisions of the 1987
Development Agreement respecting cash-in-lieu of parkland payment for the
last phase of the development, being 1200 The Esplanade North, based on
the same formula as was applied to the Millennium Apartment at 1 000 The
Esplanade North, at an estimated cost of approximately $160,000 on the
condition that City owned microwave equipment be accommodated on the
roof of the new building; and
3. That Council support the application of Provincial Home Ownership Program
Funding to this project subject to any future related municipal obligations
being approved by Council; and
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Appendix J
Finance & Operations Committee
2003.2
5. That the attached By-law be read three times and passed by Council; and
6. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
3.
CORPORATE SERVICES REPORT CS 10-03
AMENDMENT TO PURCHASING POLICY REGARDING
CONSULTING SERVICES
1. That Report CS 10-03 of the Director, Corporate Services concerning
Amendment to Purchasing Policy Regarding Consulting Services, be received
for information; and
2. That the Purchasing Policy as approved by Council at its meeting on
November 5, 2001 be amended to revise the delegation of authority for the
engagement of consulting services as described in this report; and
3. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
4.
CORPORATE SERVICES REPORT CS 15-03
CASH POSITION REPORT AS AT DECEMBER 31, 2002
1. That Report CS 15-03 from the Director, Corporate Services & Treasurer
concerning Cash Position Report, be received for information.
5.
CORPORATE SERVICES REPORT CS 02-03
CONFIRMATION OF COMPREHENSIVE CRIME INSURANCE
FOR 2003
1. That Report CS 02-03 of the Director, Corporate Services & Treasurer,
concerning Confirmation of Comprehensive Crime Insurance for 2003, be
received and forwarded to Council for information.
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Appendix I
Finance & Operations Committee Report
Foe 2003-2
6.
CORPORATE SERVICES REPORT CS 12-03
2003 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL
OBLIGATION
1. That Report CS 12-03 of the Director, Corporate Services & Treasurer,
concerning 2003 Annual Repayment Limit for Debt and Financial Obligation,
be forwarded to Council for information.
7.
CORPORATE SERVICES REPORT CS 11-03
ESTABLISHMENT OF THE THIRD PARTY/DEVELOPER'S
CONTRIBUTIONS RESERVE FUND
1. That Report CS 11-03 of the Director, Corporate Services & Treasurer,
concerning the Establishment of the Third Party/Developer's Contributions
Reserve Fund, be approved; and
2. That Council approve the establishment of the Third Party/Developer's
Contributions Reserve Fund; and
3. That the attached by-law be read three times and passed; and
4. That funds currently paid by Third Party/Developer's Contributions Reserve
Fund for future capital commitments be transferred to this Reserve Fund and
all such future payments be deposited in this fund; and
5. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
8.
CORPORATE SERVICES REPORT CS 14-03
ANNUAL STATEMENT OF THE TREASURER ON THE 2001
REMUNERATION AND EXPENSE PAYMENT TO
MEMBERS OF COUNCIL
1. It is recommended that Council receive for information the Statement of the
Treasurer respecting Remuneration and Expense Payments to Members of
Council and Council Appointees for the year 2002.
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Appendix I
Finance & Operations Committee Report
Foe 2003-2
9.
CORPORATE SERVICES REPORT CS 16-03
ROTARY CLUB OF PICKERING WRITE-OFF
OF UNCOLLECTABLE ACCOUNT
1. That Report CS 16-03 of the Director, Corporate Services & Treasurer, be
received; and
2. That the outstanding account receivable (donation) from the Pickering Rotary
Club for the Millennium Trail in the amount of $100,000 be written off in 2003;
and
3. That this net amount to be expensed of $85,686 be included in the annual
Current Budget to be financed from the tax levy; and
4. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
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