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Home My WebLink AboutINF 09-26 Report to Council Report Number: INF 09-26 Date: June 22, 2026 From: Kevin Heathcote Director, City Infrastructure Subject: Sixth Concession Road Reconstruction & Greenwood Bridge Rehabilitation Request for Tender No. T2026-6 File: A-1440-001 Recommendation: 1. That Report INF 09-26 regarding the Sixth Concession Road Reconstruction & Greenwood Bridge Rehabilitation Request for Tender No. T2026-6 be received; 2. That the bid submitted by Nuroad Construction Limited in response to Request for Tender No. T2026-6 for the Sixth Concession Road Reconstruction and Greenwood Bridge Rehabilitation project, in the amount of $3,050,410.68 (net HST) or $3,387,346.76 (HST included) be accepted; 3. That the total gross project cost of $4,303,935.00 (HST included), including the amount of the bid, contingency, and other associated costs, and the total net project cost of $3,875,827.00 (net HST) be approved; 4. That Council award the contract administration and construction inspection for Request for Tender No. T2026-6 to JP2G Consultants Inc. in the amount of $315,061.17 (net HST); in accordance with the Purchasing Policy Section 10.03 (c) as the assignment is above $125,000.00; 5. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $3,875,827.00 as follows: a. That the sum of $3,695,000.00 as approved in the 2024 and 2026 Capital Budgets be increased to $3,875,827.00 and be funded from the OCIF Reserve Fund; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. INF 09-26 June 22, 2026 Page 2 1.0 Executive Summary: The purpose of this report is to award Request for Tender No. T2026-6 for Sixth Concession Road Reconstruction & Greenwood Bridge Rehabilitation to Nuroad Construction Limited, including contract administration and inspection services to JP2G Consultants Inc. As part of the 2024 and 2026 City Infrastructure Capital Budgets, funding was approved for the Sixth Concession Road Reconstruction and Greenwood Bridge Rehabilitation project as a construction project. This project represents the continuation of works completed under Tender T-6-2017 and addresses aging infrastructure, identified bridge deficiencies, and stormwater servicing requirements along Sixth Concession Road between Highway 7 and Greenwood Road. Request for Tender No. T2026‑6 was advertised on the City’s bids&tenders portal on May 13, 2026, and closed on June 4, 2026, with six contractors submitting bids. The lowest compliant bid submitted by Nuroad Construction Limited in the amount of $3,050,410.68 (net HST) or 3,387,346.76 (HST included), is recommended for approval. JP2G Consultants Inc. has provided a fee proposal in the amount of $315,061.17 (net HST) for contract administration and construction inspection services and are recommended for approval in accordance with Purchasing Policy Section 10.03 (c). The total gross project cost which includes the tendered amount, construction contingency, and other associated costs is estimated to be $4,303,935.00 (HST included), with an estimated total net project cost of $3,875,827.00 (net HST). 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. 3.0 Financial Implications: 3.1 Tender Amount T2026-6 $2,997,652.00 HST (13%) 389,694.76 Total Gross Tender Cost $3,387,346.76 Net HST Rebate (11.24%) (336,936,08) Total Net Tender Cost $3,050,410.68 INF 09-26 June 22, 2026 Page 3 3.2 Estimated Project Cost Summary T2026-6 $2,997,652.00 OCIF Sponsor Signage 2,500.00 Material Testing 24,135.00 TRCA Permit 5,245.00 Contract Administration and Inspection 309,612.00 Utility Relocations 20,000.00 Project Contingency (15%) 449,648.00 Total Project Cost $3,808,792.00 HST(13%) 495,143.00 Total Gross Project Cost $4,303,935.00 HST Rebate (11.24%) (428,108.00) Total Net Project Cost $3,875,827.00 3.3 Approved Source of Funds – City Infrastructure Capital Budget Approved Capital Account Source of Funds Approved Budget Funds Required C10570.1803 OCIF Reserve Fund $2,025,000.00 $2,025,000.00 C10570.1803 OCIF Reserve Fund $1,670,000.00 $1,850,827.00 Total Funds $3,695,000.00 $3,875,827.00 Net Project Cost Under (Over) Approved Funds ($180,827.00) A higher construction contingency of 15% has been included as an associated cost as bridge rehabilitation projects have a high degree of complexity due to in-water work and the potential for unforeseen site conditions. 4.0 Discussion: The purpose of this report is to obtain Council approval to award Request for Tender No. T2026-6 for Sixth Concession Road Reconstruction & Greenwood Bridge Rehabilitation to Nuroad Construction Limited, including contract administration services to JP2G Consultants Inc. The Sixth Concession Road corridor serves as a key local roadway providing access into the Hamlet of Greenwood and connecting to Highway 7 as well as a main access point to the INF 09-26 June 22, 2026 Page 4 newly constructed Dorsay Community and Heritage Centre. Sixth Concession Road and Greenwood Bridge were originally constructed in 1970 and have not undergone significant rehabilitation since that time. The existing roadway is a rural cross-section with ditches for drainage and carries low to moderate traffic volumes. The corridor is also identified as a future cycling route and forms part of the Trans Canada Trail. As part of the City’s 2016 Capital Program, Stage 1 works between Greenwood Road and Westney Road were completed under Tender T-6-2017. That work included full road reconstruction and urbanization, partial storm sewer replacement, and boulevard restoration. The current project represents Stage 2 of the Sixth Concession Road corridor improvements and will continue the infrastructure upgrades from Highway 7 to Greenwood Road. The need for this project is driven by the deteriorating condition of the roadway due to the aging pavement structure, limitations in the existing stormwater system including reliance on temporary outfall connections from Stage 1, and deficiencies in Greenwood Bridge identified through the City’s biennial OSIM inspections. Recent bridge inspections have confirmed that deterioration of the bridge deck is a key concern, and continued degradation may result in the need for full replacement if rehabilitation is not undertaken. The project is also influenced by environmental and regulatory requirements associated with Duffins Creek and the approval required from external authorities such as TRCA. The scope of work includes for this construction project includes the following: • Full depth road reconstruction to a rural cross-section, west of Greenwood bridge and a semi-urban section, east of Greenwood Bridge, matching Phase 1. • Storm sewer upgrades such as pipe replacement and capacity improvements, new catchbasins and ditch inlets, and reconstruction of the stormwater outfall including an oil grit separator, plunge pool, bioswale and channel restoration into Duffins Creek. • Greenwood Bridge structural rehabilitation including partial deck replacement and overlay, replacement of curb, sidewalk, parapet walls and centre island, waterproofing and expansion joint replacement and local abutment repairs. • Environmental restoration and landscaping works including incorporation of a low impact development (LID) and treatment train approach to improve stormwater quality discharge and reduce risk of erosion along Duffins Creek. During detailed design, City staff conducted public consultation with area residents to gather local knowledge and understand potential concerns related to the project. A Public Information Centre was held on January 30, 2025 at the Greenwood Community Centre. Working concepts of the proposed design were on display and City Infrastructure Staff as well as the City’s Consultant were available to discuss the project scope and address any questions or concerns area residents may have regarding the project. The main topics of feedback staff received included the following topics: • concerns about bridge condition; INF 09-26 June 22, 2026 Page 5 • pedestrian facilities; • speeding and traffic calming; and, • project timing. Report ENG 15-23 was approved by Council (Resolution #356/23) to retain JP2G Consultants Inc. (formerly Greer Galloway Group Inc.) to undertake the detailed engineering design for the reconstruction of Sixth Concession Road and rehabilitation of Greenwood Bridge. It is good engineering practice to have the same consultant provide further support with contract administration and inspection services. This ensures good technical continuity for the project by using the same company and allows for certification upon completion. JP2G Consultants Inc. have provided a fee proposal in the amount of $315,061.17 (net HST) for all construction related services and are recommended for approval in accordance with the Purchasing Policy Section 10.03 (c). In accordance with Purchasing Policy Item 10.03, the Manager may obtain the services of a particular consultant selected by the initiating Director without going through a competitive process. Where the funds are available in the approved budget and the project or annual cost of a consulting or professional service assignment is expected to be: (c) Above $125,000 is subject to the additional approval of Council. The initiating Director shall submit a report to Council for approval. Pursuant to RFSQ2023-1 Roster Category of Geotechnical Investigation and Inspection Services Master Framework Agreement, geotechnical inspection and material testing services, in the amount of $24,559.78 (net HST), will be awarded to Engtec Consulting Inc. Request for Tender No. T2026-6 was advertised on the City’s bids&tenders portal on May 13, 2026 and closed on June 4, 2026 with six contractors submitting bids. The lowest compliant bid of $3,050,410.68 (net HST) or $3,387,346.76 (HST included) submitted by Nuroad Construction Limited is recommended for approval. The total gross project cost which includes the tendered amount, construction contingency, and other associated costs is estimated to be $4,303,935.00 (HST included), with an estimated total net project cost of $3,875,827.00 (net HST). Upon careful examination of all bids and relevant documentation received, the City Infrastructure Department recommends acceptance of the lowest compliant bid submitted by Nuroad Construction Limited for Tender No. T2026-6 in the amount of $3,050,410.68 (net HST) or $3,387,346.76 (HST included), and that the total net project cost of $3,875,827.00 (net HST) be approved. Attachment: 1. Location Map Prepared By: Cynthia Islam, Manager, Capital Projects & Infrastructure INF 09-26 June 22, 2026 Page 6 Approved/Endorsed By: Cathy Bazinet, Manager, Procurement Approved/Endorsed By: Kevin Heathcote, Director, City Infrastructure Approved/Endorsed By: Stan Kawwowski, Director, Finance & Treasurer CI:mjh Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer HIG HW A Y 7 P A D D O C K R O A D TR IMBLE'S LA N E SCALE: City Infrastructure Department L O C A T I O N M A P Jun 03, 2026 DATE:1:2,000 6th Concession Rd (Hwy 7 and Greenwood) New Storm Sewer Installation Road Reconstruction Limits Greenwood Bridge Rehabilitation F S I X T H C O N C E S S I O N R O A D G R E E N W O O D R O A D Request for Quotation Approval - SIXTH CONCESSION ROAD Proposed Road Reconstruction, Bridge Rehabilitation and New Storm Drainage Attachment 1 to Report INF 09-26