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Home My WebLink AboutENG 10-26 Report to Council Report Number: ENG 10-26 Date: June 22, 2026 From: Richard Holborn Director, Engineering Services Subject: Playground Equipment Replacement 2026 and Fitness Station Construction Request for Tender No. T2026-11 File: A-1440 Recommendation: 1. That Report ENG 10-26 regarding the Playground Equipment Replacement 2026 and Fitness Station Construction be received; 2. That the bid submitted by Gray’s Landscaping & Snow Removal Inc. in response to Request for Tender No. T2026-11 for the Playground and Fitness Station Construction in the amount of $1,149,301.75 (net HST) or $1,276,249.00 (HST included) be accepted; 3. That the total gross project cost of $1,427,752.00 (HST included), including a contingency and other associated costs, and the total net project cost of $1,285,735.00 (net HST) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $1,285,735.00 as follows: a. The sum of $341,250.00 available budget in capital project C10572.2603 (Bay Ridges Kinsmen Park playground) as approved in the 2026 Parks Capital Budget be increased to $433,716.00 and be funded by a transfer of funds from the Parkland Reserve Fund in the sum of $220,609.00 and be funded by the Provincial Grant in the sum of $213,107.00; b. The sum of $136,146.00 available budget in capital project C10572.2604 (Clearside Park playground) as approved in the 2026 Parks Capital Budget be funded by a transfer of funds from the Parkland Reserve Fund in the sum of $69,250.00 and be funded from the Provincial Grant in the sum of $66,896.00; c. The sum of $199,299.00 available budget in capital project C10572.2605 (Glengrove Park playground) as approved in the 2026 Parks Capital Budget be funded by a transfer of funds from the Parkland Reserve Fund in the sum of $101,373.00 and be funded from the Provincial Grant in the sum of $97,926.00; ENG 10-26 June 22, 2026 Page 2 d. The sum of $239,846.00 available budget in capital project C10572.2606 (Pinegrove Park playground) as approved in the 2026 Parks Capital Budget be funded by a transfer of funds from the Parkland Reserve Fund in the sum of $121,997.00 and be funded from the Provincial Grant in the sum of $117,849.00; e. The sum of $276,728.00 available budget in capital project C10572.2511 (Fitness Equipment) as approved in the 2025 Parks Capital Budget be funded by a transfer of funds from the Casino Reserve Fund; 5. That the Director, Engineering Services be authorized to execute the CCDC-2, 2020 Stipulated Price Contract with the above-mentioned contractor pursuant to Request for Tender No. T2026-11; and, 6. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to obtain Council authorization to award Request for Tender No. T2026-11 for the Playground and Fitness Station Construction to Gray’s Landscaping & Snow Removal Inc. The playgrounds included in this project are located in Bay Ridges Kinsmen Park, Clearside Park, Glengrove Park and Pinegrove Park. The fitness stations are to be located in East Woodlands Park, Alex Robertson Park, and Glengrove Park. The selection of playground and fitness equipment for all the locations was completed through RSFQ2026-6, a separate procurement process. The selection of a vendor and installer for the rubber tile playground safety surfacing for Bay Ridges Kinsmen Park was also completed through a separate procurement process, RSFQ2026-17. Independent evaluations of the proposals were conducted by Engineering Services and City Infrastructure staff. The cost of the selected equipment and rubber safety surfacing was included as a cash allowance in Request for Tender No. T2026-11. The City was successful in obtaining grant funding from the Province of Ontario through the Community Sport and Recreation Infrastructure Fund (CSRIF). This grant will fund up to 50% of the eligible project costs to replace the playground equipment, up to a total value of $762,500. Three playgrounds in the 2025 replacement program were partially funded by this grant in the amount of $250,264.00. The four playgrounds included in Tender No. T2026-11 will also receive partial funding by this grant, with an approximate value of $495,778.00. Request for Tender No. T2026-11, for the Playground and Fitness Station Construction was advertised on the City’s bids&tenders portal on May 11, 2026, and closed on June 2, 2026, with eight compliant bids submitted. The lowest compliant bid submitted by Gray’s Landscaping & Snow Removal Inc. in the amount of $1,149,301.75 (net HST) or $1,276,249.00 (HST included) is recommended for approval. It is recommended that the total gross project cost of $1,427,752.00 (HST included) and the total net project cost of $1,285,735.00 (net HST) be approved. ENG 10-26 June 22, 2026 Page 3 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community and Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. 3.0 Financial Implications: 1. Tender Amount T2026-11 $1,129,423.89 HST (13%) 146,825.11 Total Gross Tender Cost HST Rebate (11.24%) Total Net Tender Cost $1,276,249.00 ($126,947.25) $1,149,301.75 2. Estimated Project Cost Summary T2026-11 Bay Ridges Kinsmen Park Playground $382,700.00 Clearside Park Playground 118,928.00 Glengrove Park Playground 175,347.00 Pinegrove Park Playground 211,571.00 Glengrove Park Fitness Equipment 84,471.00 East Woodlands Park Fitness Equipment 72,072.00 Alex Robertson Park Fitness Equipment 84,335.00 Materials Testing Allowance $2,000.00 CSRIF Project Signage & Plaque ($2,000 per grant funded location) 8,000.00 Third Party Inspection for CSA Compliance 6,315.00 Construction Contingency 117,758.00 Total Project Cost $1,263,497.00 HST (13%) 164,255.00 Total Gross Project Cost $1,427,752.00 HST Rebate (11.24%) (142,017.00) Total Net Project Cost $1,285,735.00 3 A. Estimated Project Cost and Funding – Bay Ridges Kinsmen Park Playground ENG 10-26 June 22, 2026 Page 4 T2026-11 – Bay Ridges Kinsmen Park Playground $382,700.00 Materials Testing Allowance 2,000.00 Third Party Inspection for CSA Compliance 1,245.00 CSRIF Project Signage and Plaque 2,000.00 Construction Contingency (10%) 38,270.00 Total Project Cost $426,215.00 HST (13%) 55,408.00 Total Gross Cost $481,623.00 HST Rebate (11.24%) (47,907.00) Total Net Project Cost $433,716.00 Approved Capital Account Source of Funds Approved Budget Funds Required C10572.2603 Parkland Reserve Fund $176,640.00 $220,609.00 Provincial Grant (CSRIF) $164,610.00 $213,107.00 Total: $341,250.00 $433,716.00 Net Project Cost Under (Over) Approved Funds ($92,466.00) 3 B. Estimated Project Cost and Funding – Clearside Park Playground T2026-11– Clearside Park Playground $118,928.00 Third Party Inspection for CSA Compliance 970.00 CSRIF Project Signage and Plaque 2,000.00 Construction Contingency (10%) 11,893.00 Total Project Cost $133,791.00 HST (13%) 17,393.00 Total Gross Cost $151,184.00 HST Rebate (11.24%) (15,038.00) Total Net Project Cost $136,146.00 Approved Capital Account Source of Funds Approved Budget Funds Required C10572.2604 Parkland Reserve Fund $81,530.00 $69,250.00 Provincial Grant (CSRIF) $75,970.00 $66,896.00 Total: $157,500.00 $136,146.00 Net Project Cost Under (Over) Approved Funds $21,354.00 ENG 10-26 June 22, 2026 Page 5 3 C. Estimated Project Cost and Funding – Glengrove Park Playground T2026-11– Glengrove Park Playground $175,347.00 Third Party Inspection for CSA Compliance 970.00 CSRIF Project Signage and Plaque 2,000.00 Construction Contingency (10%) 17,535.00 Total Project Cost $195,852.00 HST (13%) 25,461.00 Total Gross Cost $221,313.00 HST Rebate (11.24%) (22,014.00) Total Net Project Cost $199,299.00 Approved Capital Account Source of Funds Approved Budget Funds Required C10572.2605 Parkland Reserve Fund $108,700.00 $101,373.00 Provincial Grant (CSRIF) $101,300.00 $97,926.00 Total: $210,000.00 $199,299.00 Net Project Cost Under (Over) Approved Funds $10,701.00 3 D. Estimated Project Cost and Funding – Pinegrove Park Playground T2026-11 – Pinegrove Park Playground $211,571.00 Third Party Inspection for CSA Compliance 970.00 CSRIF Project Signage and Plaque 2,000.00 Construction Contingency (10%) 21,156.00 – Total Project Cost $235,697.00 HST (13%) 30,641.00 Total Gross Cost $266,338.00 HST Rebate (11.24%) (26,492.00) Total Net Project Cost $239,846.00 Approved Capital Account Source of Funds Approved Budget Funds Required C10572.2606 Parkland Reserve Fund $135,870.00 $121,997.00 Provincial Grant (CSRIF) $126,630.00 $117,849.00 Total: $262,500.00 $239,846.00 Net Project Cost Under (Over) Approved Funds $22,654.00 ENG 10-26 June 22, 2026 Page 6 3 E. Estimated Project Cost and Funding – Fitness Equipment Installations T2026-11 – Glengrove Park Fitness Equipment $84,471.00 T2026-11 – East Woodlands Park Fitness Equipment 72,072.00 T2026-11 – Alex Robertson Park Fitness Equipment 84,335.00 Third Party Inspection for CSA Compliance 2,160.00 Construction Contingency (12%) 28,904.00 Total Project Cost $271,942.00 HST (13%) 35,352.00 Total Gross Cost $307,294.00 HST Rebate (11.24%) (30,566.00) Total Net Project Cost $276,728.00 Approved Capital Account Source of Funds Approved Budget Funds Required C10572.2511 Casino Reserve Fund $300,000.00 $276,728.00 Total: $300,000.00 $276,728.00 Net Project Cost Under (Over) Approved Funds $23,272.00 3 F. Net Project Cost Under (Over) Approved Funds Summary Bay Ridges Kinsmen Park Playground ($92,466.00) Clearside Park Playground 21,354.00 Glengrove Park Playground 10,701.00 Pinegrove Park Playground 22,654.00 Fitness Equipment Installations 23,272.00 Net Project Cost Under (Over) Approved Funds ($14,485.00) The City was successful in obtaining grant funding from the Province of Ontario through the Community Sport and Recreation Infrastructure Fund (CSRIF). This grant will fund up to 50% of the eligible project costs to replace the playground equipment included in this tender as well as the playground equipment that was replaced through the 2025 replacement program. Note that taxes are not an eligible cost under the CSRIF grant program. The total amount of grant funding available for the 2025 and 2026 playground replacement program is $762,500.00, of which approximately $217,144.00 has been spent on the 2025 replacement program, leaving approximately $545,356.00 for the 2026 playground replacement program. The total amount budgeted for 2026 is $468,510.00 and the amount required is $495,778.00. As such, there will ENG 10-26 June 22, 2026 Page 7 be sufficient funds available in the CSRIF grant to cover the additional amount required for Bay Ridges Kinsmen Park. Discussion: The purpose of this report is to obtain Council authorization to award Request for Tender No. T2026-11 for the Playground and Fitness Station Construction to Gray’s Landscaping & Snow Removal Inc. The playgrounds included in this project are located in Bay Ridges Kinsmen Park, Clearside Park, Glengrove Park and Pinegrove Park. The fitness stations are located in East Woodlands Park, Alex Robertson Park, and Glengrove Park. As part of the City’s Corporate Asset Management Plan, commitment has been made to replace a minimum of three playgrounds per year. Four locations were included in the 2026 Parks Capital Budget with locations selected on the existing equipment’s physical condition, appearance, playability, and level of accessibility. All playgrounds are inspected annually for CSA compliance and based on annual inspections the City’s park inspector determines the replacement priorities for the following year. To make some of the City’s prime playground locations even more accessible, barrier free ramping to elevated play structures and rubber tile playground safety surfacing has been included in the new installation for Bay Ridges Kinsmen Park, which is reflected in the higher overall project cost for this location. Through the 2025 budget process, residents had a direct say on how a portion of the municipal budget could be spent, with close to 600 residents weighing in on five potential priorities designed to enhance the community’s quality of life. The most-supported project was the installation of outdoor fitness equipment, with a location to be determined by staff in each Ward. $300,000 was approved in the 2025 Capital Budget, with funding provided through the Casino Reserve. The selection of playground and fitness equipment for all the locations was completed through a separate procurement process. RSFQ2026-6 was advertised on the City’s bids&tenders portal on February 18, 2026, and closed on March 20, 2026, with 10 vendors submitting proposals. The selection of a vendor and installer for the rubber tile playground safety surfacing for Bay Ridges Kinsmen Park was also completed through a separate procurement process. RSFQ2026-17 was advertised on the City’s bids&tenders portal on February 27, 2026, and closed on March 20, 2026, with 2 vendors submitting proposals. Independent evaluations of the proposals were conducted by Engineering Services and City Infrastructure staff. The cost of the selected equipment and rubber safety surfacing was included as a cash allowance in Request for Tender No. T2026-11. The City was successful in obtaining grant funding from the Province of Ontario through the Community Sport and Recreation Infrastructure Fund (CSRIF). This grant will fund up to 50% of the eligible project costs to replace the playgrounds, up to a total value of $762,500. Three playgrounds in the 2025 replacement program were partially funded by this grant in the amount of $250,264.00, namely Lynn Heights Park, Bayshore Tot Lot and Bonita Park. The four playgrounds included in Tender T2026-11 will also receive partial funding by this grant, with an approximate value of $495,778.00. ENG 10-26 June 22, 2026 Page 8 Request for Tender No. T2026-11, for the Playground and Fitness Station Construction was advertised on the City’s bids&tenders portal on May 11, 2026, and closed on June 2, 2026, with eight compliant bids submitted. The lowest compliant bid submitted by Gray’s Landscaping & Snow Removal Inc. in the amount of $1,149,301.75 (net HST) or $1,276,249.00 (HST included) is recommended for approval. Gray’s Landscaping & Snow Removal have successfully completed many other playground equipment replacement projects for the City. It is recommended that the total gross project cost (which also includes a contingency, cost for CSRIF project signage and plaques to recognize the provincial grant, and the cost for a third party inspection for CSA compliance of $1,427,752.00 (HST included) and the total net project cost of $1,285,735.00 (net HST) be approved. Attachment: 1. Location Map Prepared By: Arnold Mostert, Manager, Landscape & Parks Development Approved/Endorsed By: Richard Holborn, Director, Engineering Services Approved/Endorsed By: Stan Karwowski, Director, Finance & Treasurer Approved/Endorsed By: Cathy Bazinet, Manager, Procurement AM:am Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer !!! ! !!! ! ! ! ! !!! !!! ! ! ! ! ! ! ! ! ! ! !!!! ! ! ! ! ! ! !! !!! ! ! ! ! ! ! ! ! ! ! !!!!!! ! ! ! ! ! ! !! ! ! ! ! ! FIE L D L I G H T B O U L E V A R D GLENANNA ROAD RO S E F I E L D R O A D ANTON S QUAR E ME M O R Y LA N E FAYLEE CRES C E N T BRANDS COURT GL E N G R O V E R O A D Glengrove Park ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!! ! ! ! ! ! ! !OL D FO R E S T R O A D RO S E B A N K R O A D HIGHW A Y 4 0 1 K I N G S T O N R O AD ! ! !!!! ! ! ! ! ! ! ! ! ! ! !!!!! !!!! ! ! !! ! ! ! ! ! ! ! PI NE GROVE AVENUE RO C KW O O D D R IVE ROUGE F O RES TC R E SC E NT SANDCHERR Y C O U RT Pinegrove Park ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! SO U T H C O T T ROADC O N A C H E RCR E SCE N T C L E A R S I D E C O U R T BR OCK R O AD ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! !! ! !! !!! !!!!!!! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! COLMAR AVENUE AN N L A N D S T R E E T BA L A T O N A VEN UE PA RKHAM C R E S C E N T LU B L I N A V E N U E SA N D Y B E A C H R O A D CO R T E Z A V E N U E MONTGOMERY PARK ROAD French man 's B a y Coa s t a l Wetla n d Co m p l ex Alex Robertson Park Engineering Services Department LOCATION MAP Jun 03, 2026 DATE: T2026-11 PLAYGROUND EQUIPMENT REPLACEMENT 2026 & FITNESS STATION CONSTRUCTION East Woodlands Park F F F F F Clearside Park Bay Ridges Kinsmen Park Attachment 1 - Report ENG 10-26