HomeMy WebLinkAboutINF 06-26
Report to
Executive Committee
Report Number: INF 06-26
Date: May 4, 2026
From: Kevin Heathcote
Director, City Infrastructure
Subject:
Supply and Delivery of One 4 Ton Dump Truck with Plow and Wing
Request for Quotation No. RFQQ2026-14
File: A-1440-001
Recommendation:
1. That the Quotation submitted by Premier Truck Group of London in response to Request
for Quotation No. RFQQ2026-14 for the Supply and Delivery of One 4 Ton Dump Truck
with Plow and Wing, in the amount of $467,078.00 (net HST) or $518,670.00 (HST
included) be accepted;
2. That the total gross project cost of $518,670.00 (HST included), and the total net project
cost of $467,078.00 (net HST) be approved;
3. That Council authorize the Director, Finance & Treasurer, to finance the total net project
cost of $467,078.00 as approved in the 2026 Capital Budget, with the funding source
changed from 5-year debt financing to DC-Other Services Related to Highway Reserve;
and,
4. That the appropriate officials of the City of Pickering be authorized to take the actions
necessary to implement the recommendations in this report.
1.0 Executive Summary:
The purpose of this report is to award Request for Quotation No. RFQQ2026-14 for the Supply
and Delivery of One 4 Ton Dump Truck with Snowplow and Wing. The Public Works Division,
within the City Infrastructure Department uses heavy trucks for critical municipal operations,
including winter road maintenance and seasonal construction projects. To support continued
urban growth, the acquisition of this additional unit was approved as part of the 2026 Fleet
Capital Budget.
On March 24, 2026, a Second Stage Quotation, RFQQ2026-14 through Canoe Procurement
Collaborative Agreement was advertised on the City’s bids&tenders portal. One company
responded by the closing date of April 9, 2026. The quotation from Premier Truck Group of
INF 06-26 April 27, 2026
Page 2
London complied with all of the technical requirements and received an acceptable score from
the Evaluation Committee.
In accordance with the Purchasing Policy, Item 13.01, the Manager may enter into arrangements
with municipalities, local boards and other public bodies on a cooperative or joint venture basis
where there are economic advantages and where the best interests of the City would be served.
The policy of the government agency or public authority hosting the cooperative call for bids is to
be the accepted policy of the City for the cooperative call and no other approval by the City is
required beyond that of the Manager, appropriate Director and Treasurer, unless debt funding is
required, then Council approval must first be obtained.
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance
Innovation & Responsible Planning to Support a Connected, Well-Serviced Community.
3.0 Financial Implications:
1. Quotation Amount
Quotation No. RFQQ2026-14 $459,000.00
HST (13%) 59,670,00
Total Gross Quotation Cost
$518,670.00
2. Estimated Project Costing Summary
Quotation No. RFQQ2026-14 $459,000.00
HST (13%) 59,670,00
Total Gross Project Costs $518,670.00
HST Rebate (11.24%) (51,592.00)
Total Net Project Cost $467,078.00
INF 06-26 April 27, 2026
Page 3
3. Approved Source of Funds
Description Account Code
Source of
Funds
Approved
Budget
Required
4 Ton Dump
Truck with
Snowplow and
Wing – New
4 Ton Dump
Truck with
Snowplow and
Wing – New
C10315.2609
C10315.2609
DC Debt-5 Year
DC-Other
Services Related
to a Highway
Reserve
$520,000.00
0.00
0.00
$467,078.00
Total Funds $520,000.00 $467,078.00
Project Cost under (over) approved funds by $52,922.00
4.0 Discussion:
The purpose of this report is to award Request for Quotation No. RFQQ2026-14 for the Supply
and Delivery of One 4 Ton Dump Truck with Snowplow and Wing. The Public Works Division,
within the City Infrastructure Department uses heavy trucks for critical municipal operations,
including winter road maintenance and seasonal construction projects. To support continued
urban growth, the acquisition of this additional unit was approved as part of the 2026 Fleet
Capital Budget.
Dump trucks are highly versatile assets utilized across a range of operations within Public
Works. During the summer months, they support roadway maintenance, new construction
projects, and the transportation of various materials. In the winter season particularly during
on-call periods, these trucks are essential for salting and plowing City streets to ensure
compliance with the Minimum Maintenance Standards as outlined in Ontario Regulation
239/02 and City of Pickering Levels of Service. As new development and growth continue
across the city, new plow routes are created which require additional equipment and staff to
service them.
INF 06-26 April 27, 2026
Page 4
On March 24, 2026, a Second Stage Quotation, RFQQ2026-14 through Canoe Procurement
Collaborative Agreement was advertised on the City’s bids&tenders portal. One company
responded by the closing date of April 9, 2026.
The quotation from Premier Truck Group of London complied with all of the technical
requirements and received an acceptable score from the Evaluation Committee.
Canoe Procurement Group is a collaborative agency which the City is a member of, and
therefore, meets the criteria of a Cooperative Purchase as per Section 13.01 of the Purchasing
Policy.
Upon careful review of the responses received, the City Infrastructure Department recommends
the acceptance of the compliant response submitted by Premier Truck Group London for
Request for Quotation No RFQQ2026-14 in the amount of $467,078.00 (net HST) or
$518,670.00 (HST included) and that the total net project cost of $467,078.00 (net HST) be
approved.
Attachment: None
Prepared By: Matt Currer, Manager, Fleet & Roads Operations
Approved/Endorsed By: Kevin Heathcote, Director, City Infrastructure
Approved/Endorsed By: Cathy Bazinet, Manager, Procurement
Approved/Endorsed By: Stan Karwowski, Director, Finance & Treasurer
MC:mjh
Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer