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HomeMy WebLinkAboutCS 13-26 Report to Council Report Number: CS 13-26 Date: April 27, 2026 From: Laura Gibbs Director, Community Services Subject: Municipal Alcohol Policy File: A-1440-001 Recommendation: 1. That Report CS 13-26 regarding the Municipal Alcohol Policy be received; 2. That Council approve the draft Municipal Alcohol Policy, as set out in Attachment 1 to this report; 3. That Council approve the draft By-law, as set out in Attachment 2 to this report, to repeal By-law 3859/91 to establish an Alcohol Management Policy and By-law 6380/04 that was approved to amend the Alcohol Management Policy; and, 4. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to seek Council endorsement for the draft Municipal Alcohol Policy. On October 7, 1991, Council approved its first Alcohol Management Policy By-law which came into effect on January 1, 1992 (By-law #3859/91). On October 18, 2004, the City’s Alcohol Management Policy (By-law #6380/04) was updated and approved with revisions that included changing the By-law name to “Municipal Alcohol Policy”, amending the facilities list, updating language from Town to City, adding a provision on restricting alcohol service only when a Special Occasion Permit has been granted, and changing the insurance requirement for the City to be added as an additional insured as opposed to a co-insured. Staff have since updated the Municipal Alcohol Policy (“the Policy”) to reflect current operational practices and legislative requirements. The draft Policy has been prepared using the corporate policy template. The Policy provides the direction for the appropriate management of alcohol on municipal property, including the service and consumption of CS 13-26 April 27, 2026 Page 2 alcohol in municipally owned facilities. Annually, the City accommodates approximately 472 events involving alcohol service through the issuance of Special Occasion Permits. In tandem with the Municipal Alcohol Policy, the Alcohol Management & Designated Facilities Procedure, as set out in Attachment 2 to this report (“the Procedure”) identifies a list of designated indoor and outdoor city facilities where alcohol is permitted to be served under the provisions of a Special Occasion Permit issued by the Alcohol Gaming Commission of Ontario (AGCO). Staff conducted a best practices review of other municipal alcohol policies across Durham Region and the Greater Toronto Area. The City of Pickering’s draft Municipal Alcohol Policy aligns with and is consistent with the practices of peer municipalities. Through the best practices study and thorough review by staff, the draft Policy reflects current practices with clear and concise language around protocols for permit holders and strengthens provisions where necessary to ensure compliance with legislation, rules and guidelines. The Procedure was drafted to identify the list of designated indoor and outdoor facilities where alcohol is permitted to be served and consumed, and to identify the application of rules and regulations for safe alcohol consumption. 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; Strengthen Existing & Build New Partnerships; and Foster an Engaged & Informed Community. 3.0 Financial Implications: There are no financial impacts resulting from the adoption of the recommendations in this report. 4.0 Discussion: The purpose of this report is to seek Council endorsement of the draft Municipal Alcohol Policy. The Policy establishes a framework for the responsible management and safe consumption of alcohol on City property, while recognizing and accommodating the diverse needs of the community. It supports the health, safety, and well-being of participants, protects municipal assets, and mitigates risk to the city, its employees, and volunteers. 4.1 Background As noted previously, the City first adopted an Alcohol Management Policy in 1991, with subsequent revisions approved in 2004. Since that time, legislative changes, operational practices, and community expectations have evolved. The City currently hosts approximately 472 private functions and public events annually across various indoor and outdoor municipal facilities where alcohol may be served. All events CS 13-26 April 27, 2026 Page 3 involving alcohol service must comply with the requirements of a Special Occasion Permit issued by the AGCO. In addition, the City periodically hosts municipal events where alcohol may be served in accordance with the same regulatory requirements. The City of Pickering is committed to providing a safe and enjoyable environment within its facilities and parks. Adoption of the draft Policy reinforces this commitment by promoting a responsible, well-managed approach to alcohol consumption that prioritizes public health and safety. 4.2 Review of Other Municipal Best Practices Staff conducted a thorough best practices review of 14 municipal alcohol policies, including all municipalities in Durham Region, as well as surrounding greater Toronto area municipalities. The City of Pickering’s draft Policy is consistent and is well aligned with other Municipal Alcohol Policies. 4.3 Policy Revisions The following updates made to the draft Policy, to replace By-law #6380/04 are recommended: a. Change Department of Engineering and Public Works Department to Community Services Department and remove references to working with Centre for Addiction and Mental Health. b. Designated Facilities List has been removed from the Policy and included in a separate procedure. This will allow for greater flexibility in adding designated facilities, as required. c. Revise all references of Liquor Licence Board of Ontario to Alcohol and Gaming Commission of Ontario. d. Additional definitions were added to include AGCO, Permit Holder, Events, Special Occasion Permit, Director, Monitor, Smart Serve, and Acceptable Forms of Identification. e. Clarifying language was added throughout the draft Policy to reflect current practices. f. Added a provision that Pay Duty officers must be requested for outdoor events and for indoor events with more than 500 people. g. Increased insurance requirement from $2 million to $5 million third party general liability coverage to better reflect the increased costs of liability related claims. CS 13-26 April 27, 2026 Page 4 Attachments: 1. Draft Municipal Alcohol Policy 2. Draft By-law 3. Draft Alcohol Management & Designated Facilities Procedure Prepared By: Kim Bradley, BRLS, Special Advisor, Community Initiatives Prepared By: Marilou Murray, Manager, Community Services Administration & Strategic Initiatives Approved/Endorsed By: Laura Gibbs, MBA, MSc., Director, Community Services LG:kb Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer Policy Procedure Title: Municipal Alcohol Policy Policy Number NEW Reference Liquor Licence and Control Act (2019) Municipal Designation for Special Occasion and Bring-Your Own Event Permit Policy (ADM 310) Date Originated (m/d/y) April 27, 2026 Date Revised (m/d/y) Pages 10 Approval: Chief Administrative Officer Point of Contact Manager, Community Services Administration & Strategic Initiatives Policy Objective For any event where alcohol is served or sold on City of Pickering property, obtaining the applicable Special Occasion Permit from the Alcohol and Gaming Commission of Ontario is mandatory. The purpose of this policy is to outline the rules and regulations for the consumption of alcohol to mitigate negative social, legal, and health impacts from uncontrolled or high-risk consumption. Index 01 Definitions 02 Roles and Responsibilities 03 Prohibited Uses 04 General 05 Insurance 06 Accountability and Control 07 Enforcement and Compliance 08 Promoting the Policy 01 Definitions 01.01 Licensed Function - a function for which a Special Occasion Permit has been issued by or is otherwise licensed by the Alcohol and Gaming Commission of Ontario at which alcoholic beverages may be consumed. Attachment 1 to Report CS 13-26 Policy Title: Municipal Alcohol Policy Page 2 of 8 Policy Number: NEW 01.02 Designated Facilities - city-owned buildings, parks, open spaces, lands, structures, premises, and/or associated parking lot designated by Alcohol Management & Designated Facilities Procedure (XX) as approved for indoor or outdoor alcohol consumption with a Special Occasion Permit. 01.03 AGCO - the Alcohol and Gaming Commission of Ontario. 01.04 Permit Holder - a person, group, or association to whom the City has granted permission to use a Designated Facility for a Licensed Function. 01.05 Events - events include both private and public events. Private events are limited to invited guests only and may not be publicly advertised. There can be no intent to gain or profit from the sale of liquor at the event. Public events are open to the public. These events can be advertised and fundraising and/or profit from the sale of liquor at the event is permitted. 01.06 Special Occasion Permit (SOP) - a permit issued by the AGCO required for the sale and service of alcohol at private or public occasions or events. 01.07 Director - the City’s Director, Community Services or designate. 01.08 Supervisor - a person responsible to manage the Public or Private Event to ensure that the function is operating safely and in accordance with the Alcohol Management Policy; and to resolve issues as they occur. The Supervisor may be the Permit Holder or a designate. 01.09 Monitor - persons that are responsible to monitor a Private Event to ensure that alcohol consumption is occurring in accordance with the City’s Alcohol Management Policy, and to report any issues to the Permit Holder during the event. Monitors shall be at least 19 years of age and are not to be consuming alcohol throughout the event. 01.10 Smart Serve - a certification program for responsible service training to all individuals who serve alcoholic beverages or who work where alcoholic beverages are served in the Province of Ontario. Smart Serve is governed by the Hospitality Industry Training Organization of Ontario and is recognized by the AGCO. 01.11 Acceptable Forms of Identification - the AGCO recognizes acceptable forms of identification as proof of age to be a Drivers Licence, Passport, Citizenship Card, Canadian Armed Forces Card, Identification Card issued by Liquor License Board of Ontario (LCBO), Secure Indian Status Card, Permanent Resident Card, and/or Photo Card issued under the Photo Card Act, 2008. 02 Roles and Responsibilities 02.01 Chief Administrative Officer: a) Support this Policy and amendments as required. Policy Title: Municipal Alcohol Policy Page 3 of 8 Policy Number: NEW 02.02 Manager, Community Services Administration & Strategic Initiatives to: a) Prepare and maintain standard operating procedures required to implement the provisions throughout this Policy. 03 Prohibited Uses The following Events and activities are prohibited on City property: a) The sale, service, and/or consumption of cannabis-based products is prohibited on City property including edible cannabis and cannabis-infused alcohol beverages. b) The sale, service, and/or consumption of alcohol is prohibited in change rooms, washrooms, offices, parking lots, baseball diamonds, sport pitches, and sports fields. c) Bring-your-own, tailgate, or similar outdoor Events involving alcohol such as those sanctioned under a Bring your Own Special Occasion Permit (formally known as Tailgate permits) are prohibited on City property. d) The consumption and sales of alcohol is prohibited on all City property that is not expressly listed in the Alcohol Management & Designated Facilities Procedure, and in instances where no SOP has been issued. 04 General 04.01 Designated Facilities Alcohol shall only be consumed or served in City properties designated for alcohol use with a valid SOP. A complete list of Designated Facilities is outlined in the Alcohol Management & Designated Facilities Procedure. 04.02 Permit Application Process and Special Occasion Permit Requirements A permit holder renting a facility in the City of Pickering, holds a critical responsibility when serving alcohol at an event. Under the Liquor Licence and Control Act of Ontario, Permit Holders are legally accountable for the actions of guests and event workers. Anyone who wishes to serve alcohol at a Designated Facility must complete a facility permit or event application form stipulating that alcohol will be served at the event/function and must comply with all other applicable requirements and submission deadlines outlined by the City. In addition, the Permit Holder must obtain a SOP from the AGCO and submit the document to the City, along with the liability insurance prior to the event and in accordance with all associated timelines outlined in Section 06. Policy Title: Municipal Alcohol Policy Page 4 of 8 Policy Number: NEW 04.03 Participant Control for Public/Private Licensed Events/Functions Alcoholic beverages will not be sold to or consumed by persons under 19 years of age. Permit Holders must ensure sufficient controls to prevent underage intoxicated or rowdy persons from entering the Designated Facility, to refuse service to such persons, and to remove such persons from the Designated Facility. Permit Holders must ensure sufficient controls are in place to prevent intoxication and rowdy behaviours. Such controls shall include but are not limited to the following: a) Having a Supervisor in charge of the Licensed Function present in the Designated Facility at all times during the event. b) Having a sufficient number of Event Monitors at the event as outlined in section 4.09. c) Ensuring that all patrons attending the Event who intend to consume alcohol beverages show Acceptable Forms of Identification as proof of age as recognized by the AGCO. d) Ensuring there is food available to reduce the risk of intoxication. Food should be set up in a visible location for the duration of the event and include light meal items such as sandwiches, pizza, etc. Snack foods such as chips and nuts are not enough to offset the effects of alcohol. e) Bar operations and alcohol service must close 30 minutes prior to the end time of the permit or the time listed on the SOP. For example, if the event ends at 12:00 am the last drink served must be no later than 11:30 pm. There shall be no “last call” announced at any event to prevent rapid consumption. It is the responsibility of the Permit Holder to refuse individuals who appear to be rowdy or intoxicated. If a dispute arises from someone denied access and/or ejection, the Permit Holder will make the final decision regarding who does and does not gain admittance. The City of Pickering reserves the right to eject rowdy, intoxicated or disruptive patrons. All Permit Holders and participants attending an event on City property shall adhere to the City of Pickering’s Respectful Conduct Policy (ADM 260). 04.04 Safe Transportation Permit Holders shall implement a safe transportation plan that includes various options for a safe return home from the event to prevent intoxicated participants from driving. The City may require a Permit Holder to demonstrate that such a plan will be implemented by the Permit Holder. Policy Title: Municipal Alcohol Policy Page 5 of 8 Policy Number: NEW 04.05 Statement of Intoxication The City will prominently display Statement of Intoxication signage in all Designated Facilities where alcohol is served (i.e. bar service area). Such signage indicates that it is illegal to serve participants to a state of intoxication. Permit Holders shall ensure compliance with all conditions as outlined in the following Statement of Intoxication: City of Pickering Statement of Intoxication: It is contrary to the Alcohol and Gaming Commission of Ontario Act, 2019, S.O. 2019 to serve persons to intoxication. For this reason, Servers are required to obey the law and not serve anyone to intoxication. Should you wish a no alcohol or low alcohol “breather” round, request a soft drink, coffee or smaller than usual portion of alcohol. In addition to any signage requirements by the AGCO, under the Liquor License and Control Act the following must be adhered to: a) No advertisements promoting liquor prices may be placed outside the licensed area. b) No discounted drink prices or multiple sales for a special rate are permitted at the event or function including, but not limited to half price happy hour, and two for one drink options. c) Serving practices that encourage over-consumption of alcohol are not allowed, including shots, specialty drinks like Jello shooters, over-sized drinks, and drinking contests or games. There must be no beer or coolers available with an alcohol content of greater than 5.5 percent. d) Service is limited to two drinks per person at one time. e) Event names which convey the message that drinking is the principal activity or the purpose of the event are not permitted. 04.06 Posting Required Documentation and Signage The Permit Holder shall post the valid SOP and Service Guidelines at the bar service area for the duration of the event. The City will provide service guidelines signage to all Permit Holders. SERVICE GUIDELINES Servers are prohibited from serving alcohol to participants under 19 years of age. Proper identification must be presented to consume alcoholic beverages. Service is limited to two drinks per person at one time. Intoxicated persons or anyone who appears to be at the point of intoxication will be refused entry and/or service. ASK YOUR SERVER ABOUT SAFE TRANSPORTATION OPTIONS Policy Title: Municipal Alcohol Policy Page 6 of 8 Policy Number: NEW 04.07 No Alcohol and Low Alcohol Drinks Non-alcoholic drinks shall be available at no charge or at a cost less than the lowest priced alcoholic drink. Permit Holders shall offer a sufficient quantity of no alcohol and low alcohol drinks containing less than 5.5% alcohol content for the duration of the function or event. The City may require a Permit Holder to provide a plan outlining the types of beverages that will be served at the event. This is to ensure that sufficient quantities of no alcohol options will be available by the Permit Holder. The City has the right to cancel a permit immediately and at any time if compliance of this provision is not adhered to. 04.08 Event Supervision and Security At the discretion of the City, professional security services and/or pay-duty police officers may be required at the Event or at access points of licenced bar areas, at the Permit Holder’s expense. The City reserves the right to adjust the minimum number or types of Event Workers and/or request additional measures be undertaken on an event-by-event basis. For outdoor Events that include alcohol, a Pay-Duty Officer request must be made via Durham Region Police Service (DRPS). The required amount of officers will be determined by DRPS, and will be at the expense of the organizer. For indoor Events that include alcohol, a Pay-Duty Officer request must be made via DRPS when the event attendance exceeds 500 people, and will be at the expense of the organizer. The City reserves the right to request additional measures be undertaken on an event-by-event basis. 04.09 Supervisor, Monitor, and Server Training Permit Holders must provide enough Supervisors, Monitors, and Servers that hold Smart Serve certifications and meet service requirements of the Alcohol and Gaming Commission of Ontario Act, 2019, S.O. 2019 to be permitted to use Designated Facilities for a licensed event. All applicable positions outlined in the following chart are to be 19 years of age or older, be smart served trained and will not be consuming alcoholic beverages for the duration of the Event. Policy Title: Municipal Alcohol Policy Page 7 of 8 Policy Number: NEW Event Attendance Servers Supervisors Monitors 1-100 1 1 1 at each entrance and 1 to monitor the floor/grounds 101-300 2 1 1 at each entrance and 1 to monitor the floor/grounds 301-500 3 1 1 at each entrance and 2 to monitor the floor/grounds 501-650 3-4 (depending on number of attendees above 19 years of age) 1 1-2 at main entrance, 1 at each additional entrance, and 2 to monitor the floor/grounds 651 and above 1 additional server for every 150 patrons 2 2 at main entrances, 1 at each additional entrance, and 3 or more to monitor the floor/grounds as determined by the City based on event details Floor refers to the rentable space of an indoor facility and grounds refer to the rentable space for an outdoor facility. The Permit Holder is required to provide a list of names of Supervisors, Monitors, and Servers to the City prior to the event, including their Smart Serve certification details. 05 Insurance 05.01 Permit Holders of Events must have a minimum of $5,000,000 third party general liability insurance coverage, naming the Corporation of the City of Pickering as an additional insured, to be permitted to use Designated Facilities for public and/or Private Licensed Functions. 06 Accountability and Control 06.01 A copy of the SOP must be provided to the Community Services Department (Facility Booking office and/or Event Staff) 15 business days prior to the event or function. 06.02 It is a requirement of the Alcohol Management Policy that the person(s) named on the City of Pickering Facility Permit be the same person(s) named on the SOP. Policy Title: Municipal Alcohol Policy Page 8 of 8 Policy Number: NEW 06.03 The Permit Holder of an alcohol related event must abide by the Municipal Alcohol Policy, all AGCO guidelines and regulations, Municipal Designation for Special Occasion and Bring-Your-Own Event Permits Policy, Facility Rental Conditions of Agreement, and any applicable City of Pickering Municipal By- laws. The Permit Holder must be present for the duration of the event, is responsible for all activities that occur during the event and is the main contact for City staff. 06.04 All alcohol for the event must be purchased under an SOP. 06.05 A Permit Holder that contravenes any City Policy or Procedure or any applicable law may be refused permission to use Designated Facilities for licensed functions, at the Directors discretion. 06.06 At its sole discretion, the City may remove any person that does not abide by the rules set out in this Policy. 07 Enforcement and Compliance A violation of this Policy occurs when individuals consume alcohol on municipal property where alcohol consumption is prohibited. Failure to adhere to this Policy can result in the immediate cancellation of the event/function and could restrict future permit opportunities. Any applicable fees related to the permit and/or cancellation are non-refundable. Any person or group who has violated the Policy will receive notice of the violation, outlining the issues and the consequences of the violation. 08 Promoting the Policy The City shall ensure that all Permit Holders are provided with the Municipal Alcohol Policy when the permit is issued. The Corporation of the City of Pickering By-law No. XXXX/26 Being a by-law to repeal By-law 3859/91 and By-law 6380/04, a by-law to adopt an Alcohol Management Policy for City owned facilities. Whereas The Corporation of the City of Pickering adopted By-law 3859/91 on October 7, 1991, to establish an Alcohol Management Policy for City owned facilities; Whereas Council adopted By-law 6380/04 on October 18, 2004, to amend the Municipal Alcohol Policy to support various revisions and improvements; And whereas the Municipal Alcohol Policy has been further updated to reflect current practices and legislative requirements and has been created into a Corporate Policy. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.That By-law 3859/91 and By-law 6380/04 are hereby repealed in their entirety; and 2.That this By-law shall come into effect upon the date of the final passing thereof. By-law passed this 27th day of April, 2026. Kevin Ashe, Mayor Susan Cassel, City Clerk Attachment 2 to Report CS 13-26 Procedure Procedure Title: Alcohol Management & Designated Facilities Procedure Number NEW Reference Municipal Alcohol Policy (CS XX) Respectful Conduct Policy (ADM 260) Date Originated (m/d/y) April 27, 2026 Date Revised (m/d/y) Pages 6 Approval: Chief Administrative Officer Point of Contact Manager, Community Services Administration & Strategic Initiatives Procedure Objective The purpose of this Procedure is to outline which City-owned locations are eligible for alcohol consumption when supported by a valid Special Occasion Permit (SOP), and to ensure that all events comply with legislation, safety standards, and the City’s Municipal Alcohol Policy. This Procedure outlines the expectations for facility use, acceptable conduct, and responsibilities of Permit Holders to ensure that City spaces remain safe, clean, and accessible for community enjoyment. Index 01 Definitions 02 Procedures 03 Appendix 01 Definitions 01.01 Ban - the prohibition of an individual from receiving a city service, program or activity, or entering specific City property for a period. 01.02 Designated Facility - a city-owned building or park, identified in this Procedure as suitable for an indoor or outdoor location for the consumption or service of alcohol with a valid SOP. 01.03 Incident - an occurrence involving inappropriate behavior on behalf of an individual, which includes, but is not limited to any of the following: destruction, damage or defacing of property, harm to individual(s), including workplace violence, workplace harassment, inappropriate behavior, discrimination, disturbance to peace, contravention of any City by-laws, Provincial or Federal Attachment 3 to Report CS 13-26 Procedure Title: Alcohol Management & Designated Facilities Page 2 of 7 Procedure Number: NEW laws or regulations, facility and/or posted rules, contravention of City Policies, and any activity that may be illegal and causes a formal report to or request for assistance from Durham Regional Police or Municipal Law Enforcement Services by a City employee or customer. 01.04 Letter of Warning - written communication that details a violation of the Municipal Alcohol Policy and the consequence of the misconduct. 01.05 Licensed Event - an event for which an SOP has been issued by, or is otherwise licensed by, the Alcohol and Gaming Commission of Ontario at which alcoholic beverages may be consumed. 01.06 Public Place - any indoor or outdoor location, area, or premises to which the public has access by right, invitation, or express/implied consent. 01.07 Special Occasion Permit (SOP) - a permit issued by the AGCO and required for the sale and service of alcohol at private or public events. 02 Procedures All permit holders are responsible for the appropriate, respectful, and safe use of City facilities. Permitted spaces must be maintained in good condition, and all activities must adhere to established rules designed to protect city property, maintain public safety, and support a positive experience for all users. Permit Holders must ensure that decorations, equipment, catering services, and entertainment are managed responsibly and that no damage occurs to the facility, furnishings, or grounds. Any damage resulting from event activities may lead to loss of damage deposit, written warnings, and potential suspension of future permitting privileges. For any event where alcohol is served or sold on City of Pickering property, Permit Holders are required to obtain the appropriate SOP from the Alcohol and Gaming Commission of Ontario (AGCO). This requirement applies to all permit holders utilizing city facilities, parks, and outdoor spaces. It is an expectation of the City of Pickering that all individuals attending and participating in permitted events respect city employees and Designated Facilities. City employees may intervene during an event, identify an issue, and seek a positive outcome. In some circumstances, employees may take specific measures to address and prevent negative interactions involving customers, neighbouring residents, or employees, as well address vandalism or damage to permitted public spaces. This Procedure provides a framework to help identify where individual actions can be construed to breach of the Municipal Alcohol Policy and what steps can be taken. When facility damage occurs, the damage deposit will be retained to cover associated repair costs. The Permit Holder will be notified of the issue, and a written warning will be issued. A second incident of a similar nature will result in the Permit Holder losing the privilege to book or permit space in the future. Procedure Title: Alcohol Management & Designated Facilities Page 3 of 7 Procedure Number: NEW 02.01 Non-Compliance of the Municipal Alcohol Policy During an Event If a Permit Holder breaches any conditions of the Alcohol Management Policy, the following steps will take place: • Staff will identify the infraction and notify the Permit Holder immediately. The Permit Holder will be provided 15 minutes to deal with the infraction. This could include alcohol consumption of underage participants, participants that have been over-served, and consumption of alcohol brought on site by individual participants. • Individuals who are not willing to comply with all permit conditions will be asked to leave the premises by city staff. • If the Permit Holder cannot resolve the issue in a reasonable timeframe and to the satisfaction of city staff, staff may shut down the event immediately and clear the premises. • Durham Region Police Service will be contacted if required if there are any threats of violence or aggression at the event. 02.02 Non-Compliance of Rules & Regulations Post Event • When damage occurs or excessive clean-up is required at any event, the City will retain all or a portion of the damage deposit to cover associated repair costs and/or staff costs to support clean-up efforts. • The Permit Holder will receive a phone call, followed by an email outlining the issue(s) that occurred at the event within three business days. The email will include a written warning about the first occurrence. • Depending on the severity of the non-compliance issue, the Permit Holder may be suspended from renting a city facility for a period of time, at the discretion of the Director, Community Services. • Should the Permit Holder rent a municipal facility for a future event, and a second incident includes breach of any conditions of the Alcohol Management Policy, the Permit Holder will be banned from renting any City of Pickering facility in the future. • Permit staff will provide written notice to Permit Holders outlining the damage or clean-up required following their permit to ensure that there is a record of such occurrences. If a Permit Holder receives three written notices, the permit holder will be banned from booking future city facilities. • The Permit Holder will receive written confirmation of such conditions within ten business days. Procedure Title: Alcohol Management & Designated Facilities Page 4 of 7 Procedure Number: NEW 02.03 Staff Responsibilities • Staff will greet the Permit Holder at the onset of the event to introduce themselves, ensure that the SOP is displayed in a prominent location at the bar service area, and answer questions. • Staff will communicate with the Permit Holder two to three times throughout the event to ensure that the event is running smoothly. • If infractions of the SOP or event is noticed, staff will notify the Permit Holder immediately. If the infraction is not resolved in a reasonable time frame or to the satisfaction of city staff, staff will contact the Lead Hand or a Supervisor to advise them of the issue. • Staff will record all applicable details of the infraction and communication with the Permit Holder and/or participant on the Facility Log Report, including specific times of all interactions. • If directed by the Supervisor or Lead Hand, staff may be required to shut down the event if non-compliance of the Municipal Alcohol Policy is apparent or call Durham Region Police Service if there are any signs of violence or aggressive behaviour. 02.04 Prohibited Activities To protect City facilities, ensure safety, and maintain a respectful environment for all users, the rules below apply to all Permit Holders. Failure to comply may result in loss of damage deposit, written warnings, or suspension of future permitting privileges. Prohibited Items and Activities: • Confetti, rice, glitter, coloured powders, or similar materials are not permitted inside or outside City facilities, including parking lots. • Lit candles or open flames. • Propane canisters and similar fuel sources. • Electrical or gas powered generators are not permitted indoors. • Smoking and vaping (tobacco and/or cannabis). All facilities are designated non-smoking under Durham Region By-law No. 28-2019. • Staples, tape, nails, glue, or other adhesives may not be used on walls, doors, or any facility surface. Procedure Title: Alcohol Management & Designated Facilities Page 5 of 7 Procedure Number: NEW Permitted Items and Activities: • Battery operated candles. • Helium balloons, only if securely anchored and fully removed at the end of the event. • Electrical or gas powered generators are permitted outdoors. 02.05 Facility Access and Equipment • Facilities must be fully vacated by 1:00 am (12:00 am for Dorsay Community & Heritage Centre). This includes removal of all decorations, supplies, and rented equipment. • The City does not provide ladders or lift equipment. If such equipment is required, the Permit Holder must arrange for it independently and obtain City approval at least one week prior to the event. 02.06 Noise and Conduct • Excessive or unnecessary noise that disrupts nearby residents, businesses, or other facility users is not permitted at any time. 03 Designated Facilities All Designated Facilities identified in this Procedure shall be deemed a “public place” and as such, in accordance with Section 31 of the Alcohol and Gaming Commission of Ontario Act, 2019, S.O. 2019, no person shall have or consume or sell liquor in any Designated Facility unless a license or Special Occasion Permit is issued or unless specifically covered by an AGCO permit. At Designated Facilities, alcohol consumption is confined to the space identified on the facility permit agreement form and as identified in Section 03; alcohol is prohibited in hallways, parking lots, dressing rooms, washrooms, building exteriors, sports fields, parking lots, and other non-designated areas. The following are Designated Facilities for indoor licensed functions: • Brougham Community Centre: 3545 Mowbray Street, Pickering, ON, L0H 1A0 (entire building). • Dr. Nelson F. Tomlinson Community Centre (Claremont CC): 4941 Old Brock Rd, Claremont, ON, L1Y 1A9 (Gymnasium, Meeting Room, Lobby). • Don Beer Arena: 940 Dillingham Rd, Pickering, ON, L1W 1Z6 (Banquet Hall). Procedure Title: Alcohol Management & Designated Facilities Page 6 of 7 Procedure Number: NEW • Dorsay Community & Heritage Centre: 2365 Concession Road 6, Greenwood (Banquet Hall, Lobby, Program Room, John E. Anderson Exhibit Gallery, Board Room). • East Shore Community Centre & Seniors Activity Centre: 910 Liverpool Rd, S, Pickering, ON, L1V 1S6 (meeting rooms: 1, 2, 4, Community Room, Gymnasium, Lawn Bowling Clubhouse, Seniors Main Hall, Millenium Room). • Mount Zion Community Centre: 4230 Salem Rd, Pickering, ON, L1X 0J7 (entire building). • Pickering Civic Complex: One the Esplanade, Pickering, ON, L1V 6K7 (foyer and mezzanine). • Pickering Soccer Centre: 1975 Clements Road, Pickering ON, L1W 4C2 (entire building). • Chestnut Hill Developments Recreation Complex 1867 Valley Farm Rd, Pickering, ON, L1V 3Y7 (Banquet Hall, Lobby, Meeting Room 2 & 3, O’Brien Meeting Room A/B). • West Shore Community Centre: 1011 Bayly St, Pickering, ON, L1W 0A4 (entire building). • Whitevale Community Centre: 405 Whitevale Rd, Whitevale, ON, L0H 1M0 (entire building). • Whitevale Arts & Cultural Centre: 475 Whitevale Rd, Whitevale, ON, L0H 1M0 (entire building). • George Ashe Library & Community Centre (Petticoat Creek CC): 470 Kingston Rd, Pickering, ON, L1V 1A5 (Helen Paris/Russel Franklin Room, Program Room). • Pickering Museum Village: 2365 Concession Rd 6, Greenwood, ON, L0H 1H0 (Oddfellows Hall, Redman House). The following are Designated Facilities for outdoor licensed functions. Parking lots are excluded: • Claremont Community Park: 4941 Old Brock Rd, Claremont, ON, L1Y 1A9 (entire park with exception to sport facilities). • Dorsay Community & Heritage Centre, 2365 Concession Rd 6, Greenwood Courtyard. • Dunmoore Park: 680 Callahan St, Pickering, ON, L1W 3W2 (entire park with exception of sport facilities). Procedure Title: Alcohol Management & Designated Facilities Page 7 of 7 Procedure Number: NEW • Kinsmen Park: 705 Sandy Beach Rd, Pickering, ON, L1W 3X5 (entire park with exception of sport facilities). • Pickering Museum Village: 3550 Greenwood Rd, Greenwood, ON, L0H 1H0 (entire grounds). • Esplanade Park: 1 The Esplanade, Pickering, ON, L1V 6K7 (entire park). • Whitevale Community Park: 405 Whitevale Rd, Whitevale, ON, L0H 1M0 (entire park).