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Home My WebLink AboutINF 08-26 Report to Council Report Number: INF 08-26 Date: April 27, 2026 From: Kevin Heathcote Director, City Infrastructure Subject: Finch Avenue New Sidewalk Construction Request for Quotation No. Q2026-4 File: A-1440-001 Recommendation: 1. That the quotation submitted by Avion Construction Group Inc. in response to Request for Quotation No. Q2026-4 for the Finch Avenue New Sidewalk Construction, in the amount of $86,283.00 (net HST) or $95,813.00 (HST included) be accepted; 2. That the total gross project cost of $131,469.00 (HST included), including the quotation amount, a construction contingency and other associated costs, and the total net project cost of $118,392.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $118,392.00 as follows: a. That the sum of $75,000.00 as approved in the 2024 Sidewalks Capital Budget be increased to $118,392.00 and be funded from the Canada Community Building Fund (CCBF) Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to obtain Council approval to award Request for Quotation No. Q2026-4 for the Finch Avenue New Sidewalk Construction to Avion Construction Group Inc. As part of the 2024 Sidewalks Capital Budget, the construction of a new sidewalk along the north boulevard of Finch Avenue from Altona Road to the existing sidewalk terminus, east of Altona Road, was approved to improve pedestrian safety and connectivity in a rapidly developing area. Request for Quotation No. Q2026-4 was advertised on the City’s bids&tenders portal on Monday, February 2, 2026, and closed on Wednesday, February 25, INF 08-26 April 27, 2026 Page 2 2026 with 32 bidders responding. The lowest compliant bid of $86,283.00 (net HST) or $95,813.00 (HST included) submitted by Avion Construction Group Inc. is recommended for approval. The total gross project cost which includes the quotation amount, a construction contingency, and other associated costs is estimated at $131,469.00 (HST included) with an estimated total net project cost of $118,392.00 (net HST). 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. 3.0 Financial Implications: 1. Quotation Amount Quotation No. Q2026-4 $84,790.00 HST (13%) Total Gross Quotation Amount HST Rebate (11.24%) Total Net Quotation Cost 11,023.00 $95,813.00 ($9,530.00) $86,283.00 2. Estimated Project Cost Summary Quotation No. Q2026-4 $84,790.00 Associated Costs Topographic Survey and Base Plan TRCA Permit Fees Materials Testing Pedestrian Signal Upgrades CCBF Sponsor Signage 3,975.00 4,070.00 3,000.00 8,000.00 2,334.00 Construction Contingency (12%) 10,175.00 Sub Total – Project Costs $116,344.00 HST (13%) 15,125.00 Total Gross Project Cost $131,469.00 HST Rebate (11.24%) (13,077.00) Total Net Project Cost $118,392.00 INF 08-26 April 27, 2026 Page 3 3. Approved Expense Account Expenditure Account Source of Funds Budget Required C10515.2403.504600 CCBF Reserve Fund $75,000.00 $118,392.00 Net project cost (over) under approved funds ($43,392.00) 4.0 Discussion: The purpose of this report is to obtain Council approval to award Request for Quotation No. Q2026-4 for the Finch Avenue New Sidewalk Construction to Avion Construction Group Inc. The City previously completed sidewalk construction along both Altona Road and Finch Avenue in 2023 in response to ongoing community concerns regarding pedestrian safety. Rapid residential growth in the area significantly increased pedestrian activity, particularly among students walking to Westcreek Public School. Prior to these improvements, pedestrians were required to walk along gravel shoulders adjacent to high-speed traffic. The new sidewalk is set back from the roadway with an appropriate safety buffer and has established a safer and more defined pedestrian corridor. The Finch Avenue project also connects with the ongoing Altona Road sidewalk, forming a more continuous and accessible walking network in the area. As part of the 2024 Sidewalks Capital Budget, Finch Avenue New Sidewalk Installation – Intersection Connectivity Project has been identified as a priority construction initiative to enhance pedestrian mobility and safety in the area surrounding Finch Avenue and Altona Road. The original scope consisted of a sidewalk connection from the existing sidewalk terminus on the north side of Finch Avenue, west of Mapleview Court, to the northeast corner Altona Road and Finch Avenue. During design, it was identified that accessibility improvements at the intersection were required to provide safe pedestrian connectivity through the intersection and to sidewalks at the northwest corner. This includes tactile plates, improved pedestrian signals and push buttons and additional line paint. The proposed works will continue to improve the Finch / Altona corridor for pedestrians, reducing the need for pedestrians to walk along roadway shoulders. Request for Quotation No. Q2026-4 was advertised on the City’s bids&tenders portal on Monday, February 2, 2026, and closed on Wednesday, February 25, 2026 with 32 bidders responding. The lowest compliant response of $86,283.00 (net HST) or $95,813.00 (HST included) submitted by Avion Construction Group Inc. is recommended for approval. The total gross project cost which includes the quotation amount, a construction contingency, and other INF 08-26 April 27, 2026 Page 4 associated costs is estimated at $131,469.00 (HST included) with an estimated total net project cost of $118,392.00 (net HST). Upon careful examination of all bids and relevant documents received, the City Infrastructure Department recommends acceptance of the lowest compliant response submitted by Avion Construction Group Inc. for Request for Quotation No. Q2026-4 in the amount of $86,283.00 (net HST) or $95,813.00 (HST included), and that the total net project cost of $118,392.00 (net HST) be approved. Attachment: 1. Location Map Prepared By: Cynthia Islam, Manager, Capital Projects & Infrastructure Approved/Endorsed By: Kevin Heathcote, Director, City Infrastructure Approved/Endorsed By: Cathy Bazinet, Manager, Procurement Approved/Endorsed By: Stan Karwowski, Director, Finance & Treasurer CI:mjh Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer Attachment 1 to Report INF 08-26