HomeMy WebLinkAboutApril 7, 2026
Executive Committee
Meeting Minutes
Electronic Meeting
April 07, 2026 - 02:00 PM
Chair: Mayor Ashe
Present:
Mayor K. Ashe
Councillor M. Brenner
Councillor S. Butt
Councillor L. Cook
Councillor D. Pickles
Councillor L. Robinson
Regrets:
Councillor M. Nagy
Also Present:
M. Carpino - Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P. Bigioni - Director, Corporate Services & City Solicitor
S. Boyd - Fire Chief
J. Eddy - Director, Human Resources
L. Gibbs - Director, Community Services
K. Heathcote - Director, City Infrastructure
R. Holborn - Director, Engineering Services
F. Jadoon - Director, Economic Development & Strategic Projects
S. Karwowski - Director, Finance & Treasurer
S. Cassel - City Clerk
C. Rose – Chief Planner
A. Mostert - Manager, Landscape & Parks Development
C. Whitaker - Manager, Sustainability & Strategic Environmental Initiatives
M. Edmond - Coordinator, Sustainability
R. Perera - Deputy Clerk
1
Call to Order/Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically, save and except for Councillor Nagy.
Disclosure of Interest
No disclosures of interest were noted.
Delegations
There were no delegations.
Matters for Consideration
Director, Corporate Services & City Solicitor, Report CLK 03-26
Restricted Acts after Nomination Day (Lame Duck Period)
Delegation of Authority under Section 275 of the Municipal Act
Moved By Councillor Cook
Seconded By Councillor Pickles
That Report CLK 03-26, regarding Restricted Acts after Nomination Day
(Lame Duck Period), Delegation of Authority under Section 275 of the
Municipal Act, be received;
1.
That the draft By-law, included as Attachment 2 to CLK 03-26, be approved
and enacted; and,
2.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
3.
Carried
Director, Engineering Services, Report ENG 03-26
Park Construction Agreement with Claremont Developments Inc.,
for Forsyth Park, Claremont
A brief question and answer period ensued between Members of the Committee
and staff regarding:
the anticipated opening date of the park;•
what amenities were proposed to be included within the park;•
1.
2.
3.
4.
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April 07, 2026
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whether the park name, Forsyth Park, reflected the historical background of
the lands and whether the individual referenced was both a politician and a
farmer; and,
•
which portion of the park could potentially be constructed and opened earlier if
part of the site became available sooner.
•
Moved By Councillor Pickles
Seconded By Councillor Butt
That the City of Pickering enter into a Park Construction Agreement with
Claremont Developments Inc., to facilitate the construction of Forsyth Park;
1.
That the Mayor and City Clerk are hereby authorized to execute the Park
Construction Agreement between the City of Pickering and Claremont
Developments Inc., in substantially the same form as attached to this report,
subject to revisions acceptable to the Director, Engineering Services and the
Director, Corporate Services & City Solicitor;
2.
That Council authorize the Director, Finance & Treasurer to finance the gross
project cost of $2,620,919.00 (HST included) and net project cost of
$2,360,219.00 (net HST) as outlined in the Parks Construction Agreement
and approved in the 2024 Capital Budget as follows:
the sum of $2,214,400.00 available budget, funded from the
Development Charges Parks & Recreation Reserve Fund be increased
to $2,301,214.00 and funded from the same source;
a.
the sum of $56,800.00 available budget, funded from Development
Charges City‘s Reserve Fund be increased to $59,005.00 and funded
from the same source; and,
b.
3.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
4.
Carried
Director, Engineering Services, Report ENG 04-26
Park Construction Agreement with Mattamy (Seaton) Limited
for Dave Ryan Community Park
A question and answer period ensued between Members of the Committee and
staff regarding:
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April 07, 2026
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whether the park was expected to open in late 2027 based on the construction
agreement timeframe;
•
what amenities were proposed to be included within the park;•
whether the project budget for the park had previously been approved and
when the most recent budget increase occurred;
•
whether the park was considered a community park in terms of size and
function; and,
•
whether the City would consider installing a project sign on site to inform
residents of the amenities and features planned for the park.
•
Moved By Councillor Pickles
Seconded By Councillor Butt
That the City of Pickering enter into a Park Construction Agreement with
Mattamy (Seaton) Limited to facilitate the design and construction of Dave
Ryan Community Park;
1.
That the Mayor and City Clerk are hereby authorized to execute the Park
Construction Agreement between the City of Pickering and Mattamy (Seaton)
Limited in substantially the same form as attached to this report, subject to
revisions acceptable to the Director, Engineering Services and the Director,
Corporate Services & City Solicitor;
2.
That Council authorize the Director, Finance & Treasurer to finance the gross
project cost of $6,606,255.00 (HST included) and net project cost of
$5,949,137.00 (net HST) as outlined in the Park Construction Agreement and
approved in the 2020 and 2023 Capital Budgets as follows:
the sum of $3,661,100.00 available budget, funded from the
Development Charges Parks & Recreation Reserve Fund be increased
to $5,800,409.00 and funded from the same source;
a.
the sum of $93,900.00 available budget, funded from the Seaton
Landowner Group FIA Reserve Fund be increased to $148,728.00 and
be funded from the same source; and,
b.
3.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
4.
Carried
Director, City Infrastructure, Report INF 05-26
Pike Court Storm Sewer Works
Request for Quotation No. Q2026-3
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Moved By Councillor Brenner
Seconded By Councillor Cook
That the quotation submitted by Zilli Construction Ltd. in response to Request
for Quotation No. Q2026-3 for Pike Court Storm Sewer Works, in the amount
of $76,015.00 (net HST) or $84,411.00 (HST included) be accepted;
1.
That the total gross project cost of $96,235.00 (HST included), including the
tendered amount, a construction contingency and other associated costs, and
the total net project cost of $86,663.00 (net HST) be approved;
2.
That Council authorize the Director, Finance & Treasurer to finance the total
net project cost of $86,663.00 as follows:
that the amount of $50,000.00 for capital project C10525.2505 Pike
Court Storm Sewer Works as approved in the 2025 Capital Budget to be
funded by a transfer from Stormwater Management Reserve Fund;
a.
that additional funds of $36,663.00 for capital project C10525.2505 to be
approved by a transfer from the Stormwater Management Reserve
Fund; and,
b.
3.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
4.
Carried
Director, City Development & CBO, Report SUS 01-26
Pickering Environmental Schools Grant
Results of the 2025 Funding
Moved By Councillor Brenner
Seconded By Councillor Butt
That Report SUS 01-26 regarding the Pickering Environmental Schools Grant be
received for information.
Carried
Member Updates on Committees
There were no updates from Members on Committees.
Other Business
There was no other business.
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5.
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Adjournment
Moved By Councillor Cook
Seconded By Councillor Robinson
That the meeting be adjourned.
Carried
The meeting adjourned at 2:16 p.m.
Dated this 7th day of April, 2026
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