HomeMy WebLinkAboutINF 05-26
Report to
Executive Committee
Report Number: INF 05-26
Date: April 7, 2026
From: Kevin Heathcote
Director, City Infrastructure
Subject:
Pike Court Storm Sewer Works
Request for Quotation No. Q2026-3
File: A-1440-001
Recommendation:
1. That the quotation submitted by Zilli Construction Ltd. in response to Request for
Quotation No. Q2026-3 for Pike Court Storm Sewer Works, in the amount of $76,015.00
(net HST) or $84,411.00 (HST included) be accepted;
2. That the total gross project cost of $96,235.00 (HST included), including the tendered
amount, a construction contingency and other associated costs, and the total net project
cost of $86,663.00 (net HST) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $86,663.00 as follows:
a. that the amount of $50,000.00 for capital project C10525.2505 Pike Court Storm Sewer
Works as approved in the 2025 Capital Budget to be funded by a transfer from
Stormwater Management Reserve Fund;
b. that additional funds of $36,663.00 for capital project C10525.2505 to be approved by a
transfer from the Stormwater Management Reserve Fund; and,
4. That the appropriate officials of the City of Pickering be authorized to take the actions
necessary to implement the recommendations in this report.
1.0 Executive Summary:
The purpose of this report is to award Request for Quotation No. Q2026-3 for Pike Court Storm
Sewer Works to Zilli Construction Ltd. As part of the 2025 Stormwater Management Capital
Budget, Pike Court Storm Sewer Works was approved as a construction project. The scope of
this project includes installation of a rear yard catchbasin to relieve associated flooding on
private property and connect to the existing storm sewer on Rosebank Road. This will also
provide storm sewer connection for future residential development on Pike Court.
INF 05-26 April 7, 2026
Page 2
To facilitate the installation of these works, an easement is required over the vacant Pike Court
lot. This easement will allow for the installation of a catchbasin that can connect to the existing
pipe between the properties and provide access to the rear yards of 464 and 466 Rosebank
Road as well as future maintenance access.
Request for Quotation No. Q2026-3 was advertised on the City’s bids&tenders portal on
Monday, January 12, 2026, and closed on Tuesday, February 3, 2026, with 26 bids submitted.
The lowest compliant bid of $76,015.00 (net HST) or $84,411.00 (HST included) submitted by
Zilli Construction Ltd. is recommended for approval, subject to the receipt and approval of all
pre-conditions of award required in accordance with the bid document. The total gross project
cost which includes the tendered amount, a construction contingency, and other associated
costs is estimated at $96,235.00 (HST included) with an estimated total net project cost of
$86,663.00 (net HST).
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance
Innovation & Responsible Planning to Support a Connected, Well-Serviced Community.
3.0 Financial Implications:
Quotation Amount
Quotation Q2026-3
HST (13%)
$74,700.00
9,711.00
Total Gross Quotation Cost
HST Rebate (11.24%)
Total Net Quotation Cost
$84,411.00
(8,396.00)
$76,015.00
Estimated Project Cost Summary
Quotation Q2026-3
Associated Costs
Material Testing
Construction Contingency (12%)
Sub-total
$74,700.00
1,500.00
8,964.00
$85,164.00
HST (13%)
Total Gross Project Cost
11,071.00
$96,235.00
HST Rebate (11.24%) (9,572.00)
Total Net Project Cost $86,663.00
INF 05-26 April 7, 2026
Page 3
Approved Source of Funds
Description Account Code Source of
Funds
Available
Budget
Required
Pike Court Storm
Sewer Works
C10525.2505
504550
SWM Reserve
Fund $50,000.00 $86,663.00
Total Funds $50,000.00 $86,663.00
Project Cost under (over) approved funds by ($36,663.00)
4.0 Discussion:
The purpose of this report is to award Request for Quotation No. Q2026-3 for Pike Court Storm
Sewer Works to Zilli Construction Ltd.
The project addresses a longstanding rear‑yard drainage issue affecting properties on
Rosebank Road and Pike Court, where a temporary drainage configuration established during
the 2016 subdivision build‑out is no longer functioning as intended. The proposed works will
provide an interim engineered solution to mitigate flooding impacts until full redevelopment of
Pike Court occurs. The project supports the City’s ongoing efforts to address localized
drainage concerns and maintain safe and reliable stormwater infrastructure.
The drainage configuration affecting the Pike Court and south Rosebank neighbourhood
existed prior to the development of Staghorn Drive, Maitland Drive, and Pike Court. While the
subdivision development intercepted much of the overland flow north of Staghorn Drive,
drainage impacts south of Staghorn Drive remain.
In 2016, the properties at 464 and 466 Rosebank Road were developed with a temporary
swale system. At that time, a pipe capped at both ends was installed between these two
properties to allow for the future installation of a storm sewer that would capture drainage from
the lands behind the lots once Pike Court was extended further south. The rear yard catch
basin (RYCB) system could not be connected to the Rosebank Road storm sewer due to
downstream capacity constraints and full storm system upgrades were anticipated as part of
the future redevelopment and extension of Pike Court.
However, the anticipated redevelopment has not progressed as originally expected. Over time,
drainage conditions have progressively worsened, resulting in severe flooding impacts on
nearby properties. As a result, staff have identified the need for an interim engineered solution,
including the installation of a ditch inlet and storm sewer connection, to help mitigate flooding
risks until long-term redevelopment occurs.
To facilitate the installation of these works, an easement is required over a portion of the
vacant Pike Court lot. This easement will allow for the installation of a catchbasin that can
INF 05-26 April 7, 2026
Page 4
connect to the existing pipe between the properties and provide access to the rear yards of
464 and 466 Rosebank Road. Request for Quotation No. Q2026-3 was advertised on the
City’s bids&tenders portal on Monday, January 12, 2026, and closed on Tuesday, February 3,
2026, with 26 bids submitted. The lowest compliant bid of $76,015.00 (net HST) or $84,411.00
(HST included) submitted by Zilli Construction Ltd. is recommended for approval, subject to the
receipt and approval of all pre-conditions of award required in accordance with the bid
document. The total gross project cost which includes the tendered amount, a construction
contingency, and other associated costs is estimated at $96,235.00 (HST included) with an
estimated total net project cost of $86,663.00 (net HST).
Upon careful examination of all bids and relevant documents received, the City Infrastructure
Department recommends acceptance of the lowest compliant bid submitted by Zilli
Construction. Ltd. for Request for Quotation No. Q2026-3 in the amount of $76,015.00 (net
HST) or $84,411.00 (HST included), and that the total net project cost of $86,663.00 (net HST)
be approved.
Attachments:
1. Location Map
Prepared By: Cynthia Islam, Manager, Capital Projects & Infrastructure
Approved/Endorsed By: Cathy Bazinet, Manager, Procurement
Approved/Endorsed By: Kevin Heathcote, Director, City Infrastructure
Approved/Endorsed By: Stan Karwowski, Director, Finance & Treasurer
CI:mjh
Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer
Attachment 1 to Report INF 05-26