HomeMy WebLinkAboutMarch 23, 2026
Council
Meeting Agenda
Electronic Meeting
March 23, 2026 - 07:00 PM
Chair: Mayor Ashe
Please be advised that in accordance with Section 10.04 of the Procedure By-law, the City of
Pickering is holding Council and Committee Meetings in an electronic format until further
notice.
Members of the public may observe the meeting proceedings by viewing the livestream on
the HTML Agenda or the archived video available on the City's website.
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to clerks@pickering.ca. To register as a Delegation, please submit a Delegation Request
Form by visiting pickering.ca/meetings.
For inquiries related to accessibility, please contact Legislative Services
Phone: 905.420.4611 | Email: clerks@pickering.ca
Call to Order/Roll Call
Playing of O Canada
Moment of Reflection
Indigenous Land Acknowledgment Statement
Disclosure of Interest
Adoption of Minutes
Council Minutes, February 23, 2026 Page 18
1.
2.
3.
4.
5.
6.
6.1
Executive Committee Minutes, March 2, 2026 Page 29
Special Council Minutes, March 2, 2026 Page 48
(includes Confidential In Camera Minutes under separate cover)
Planning and Development Committee Minutes, March 2, 2026 Page 53
Presentations
Delegations
Sue Peschke, VP & Secretary, Amberlea Tennis Club
Re: Report CS 06-26
Shadybrook Park Court Update
(Refer to Item 10.5)
Correspondence
Corr. 01-26 Page 69
Megha Trivedi, Clerk-Treasurer, Township of Prince
Re: Call to Action for Justice and Protection of Canada's Children
Recommendation:
That Corr. 01-26, from Megha Trivedi, Clerk-Treasurer, Township of Prince,
dated February 10, 2026, regarding a Call to Action for Justice and Protection
of Canada's Children, be received and endorsed; and,
1.
That a copy of this resolution be forwarded to the Right Honourable Mark
Carney, Prime Minister of Canada, The Honourable Doug Ford, Premier of
Ontario, The Honourable Doug Downey, Attorney General, The Honourable
Michael Kerzner, Solicitor General, The Honourable Sean Fraser, Minister of
Justice and Attorney General, the Federation of Canadian Municipalities
(FCM), and all municipalities in Ontario.
2.
Corr. 02-26 Page 76
Tonia Bennett, Manager of Legislative Services / Clerk
Northumberland County
Re: Correspondence, 'Call for Reform and Publication of the Ontario Sex
6.2
6.3
6.4
7.
8.
8.1
9.
9.1
9.2
Council Meeting Agenda
March 23, 2026
- 2 -
Offender Registry'
Recommendation:
That Corr. 02-26, from Tonia Bennett, Manager of Legislative Services/Clerk,
Northumberland County, dated February 24, 2026, regarding
Correspondence, 'Call for Reform and Publication of the Ontario Sex Offender
Registry', be received and endorsed; and,
1.
That a copy of this resolution be forwarded to the Right Honourable Mark
Carney, Prime Minister of Canada, The Honourable Doug Ford, Premier of
Ontario, The Honourable Doug Downey, Attorney General, The Honourable
Michael Kerzner, Solicitor General, The Honourable Sean Fraser, Minister of
Justice and Attorney General, the Federation of Canadian Municipalities
(FCM), and all municipalities in Ontario.
2.
Corr. 03-26 Page 82
Richard Holborn, Director, Engineering Services, City of Pickering
Re: Correspondence from Ministry of Transportation
Road Safety Initiatives Fund (RSIF)
Recommendation:
That Corr. 03-26, from Richard Holborn, Director, Engineering Services, City of
Pickering, dated March 11, 2026, regarding Correspondence from Ministry of
Transportation Road Safety Initiatives Fund (RSIF), be received for information.
Corr. 04-26 Page 87
Junaid Rafiq, Project Supervisor, Regional Municipality of Durham
Re: Kingston Road (Regional Highway 2) Bus Rapid Transit Project from
Steeple Hill to Merriton Road in the City of Pickering - Advanced Tree
Removal
Recommendation:
That Corr. 04-26, from Junaid Rafiq, Project Supervisor, Regional Municipality of
Durham, dated March 9, 2026, regarding Kingston Road (Regional Highway 2) Bus
Rapid Transit project from Steeple Hill to Merriton Road in the City of Pickering -
Advanced Tree Removal, be received for information.
Report EC 02-26 of the Executive Committee held on March 2, 2026
9.3
9.4
10.
Council Meeting Agenda
March 23, 2026
- 3 -
Director, Corporate Services & City Solicitor, Report BYL 01-
26
Amendment to Traffic and Parking By-law 6604/05 to Create a Paid Parking
Lot at 920 Liverpool Road
[Link to Report for reference]
Note: This item was referred back to staff at the Executive Committee Meeting
held on March 2, 2026.
Chief Administrative Officer, Report CAO 03-26
Seaton Recreation Complex & Library
Project Update
[Link to Report for reference]
Recommendation:
That Report CAO 03-26 regarding the Seaton Recreation Complex & Library Project
Update be received for information.
Director, Community Services, Report CS 02-26
Access to Recreation Policy
[Link to Report for reference]
Recommendation:
That Report CS 02-26 regarding the Access to Recreation Policy be received;1.
That Council approve the revised draft CUL 120 Access to Recreation Policy,
as set out in Attachment 2 to this report;
2.
That Council approve the draft By-law to amend the Municipal Fees and
Charges By-law, as set out in Attachment 3 to this report, to give effect to the
50% subsidy for all regular adult recreation programs and memberships for
patrons 65 years of age and older where no other discount is in effect;
3.
That the Mayor and City Clerk be authorized to execute the Childcare Camp
Subsidy Program: Service Agreement (January 1, 2026, to December 31,
2031) with the Region of Durham, as set out in Attachment 4 to this report
subject to minor revisions acceptable to the Director, Community Services and
City Solicitor;
4.
That the Mayor and Clerk be authorized to execute the Recreation Program 5.
10.1
10.2
10.3
Council Meeting Agenda
March 23, 2026
- 4 -
Card Subsidy Program: Service Agreement (January 1, 2026, to December
31, 2026) with the Region of Durham, as set out in Attachment 5 to this report
subject to minor revisions acceptable to the Director, Community Services and
City Solicitor;
That Council authorize the Director, Community Services to execute the
annual Recreation Program Card Subsidy Program: Service Agreement
starting in January, 2027, subject to minor revisions acceptable to the Director,
Community Services and City Solicitor; and,
6.
That the appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
7.
Director, Community Services, Report CS 05-26
Cardiac Safe Community Public Access Defibrillation Program Agreement
Lakeridge Health Semi-Automatic External Defibrillation
[Link to Report for reference]
Recommendation:
That Report CS 05-26 regarding Lakeridge Health Semi-Automatic External
Defibrillation for the Cardiac Safe Community Public Access Defibrillation
Program Agreement be received;
1.
That the Mayor and City Clerk be authorized to execute the Agreement with
Lakeridge Health, set out in Attachment 1 to this report, for the Cardiac Safe
Community Public Access Defibrillation Program to operate throughout City
facilities, subject to minor revisions as may be required by the Director,
Community Services and the City Solicitor; and,
2.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
3.
Director, Community Services, Report CS 06-26
Shadybrook Park Court Update
[Link to Report for reference]
Recommendation:
That Report CS 06-26 regarding the Shadybrook Park Court Update be
received;
1.
That staff be directed to remove the pickleball lines at Shadybrook Park
Courts and revert the court back to tennis only; and,
2.
That the appropriate officials of the City of Pickering be authorized to take the 3.
10.4
10.5
Council Meeting Agenda
March 23, 2026
- 5 -
actions necessary to implement the recommendations in this report.
Director, Community Services, Report CS 07-26
Northern Community Halls Update
[Link to Report for reference]
Recommendation:
That Report CS 07-26 regarding the Northern Community Halls Update be received
for information.
Director, City Infrastructure, Report INF 02-26
Supply and Delivery of 5 Ton Tanker
Request for Quotation Q2025-8A
[Link to Report for reference]
Recommendation:
That Quotation submitted by FST Canada Inc. o/a Joe Johnson Equipment in
response to Request for Quotation No. Q2025-8A for the Supply and Delivery
of 5 Ton Tanker, in the amount of $420,525.00 (net HST) or $466,974.00
(HST included) be accepted;
1.
That the total gross project cost of $466,974.00 (HST included), and that the
total net project costs of $420,525.00 (net HST) be approved;
2.
That the Director of Finance and Treasurer, be authorized to finance the total
net project cost of $420,525.00 as follows:
That the sum of $390,000.00 as approved in the 2025 Capital Budget be
increased to $420,525.00 funded from the Vehicle Replacement
Reserve; and,
a.
3.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
4.
Director, City Infrastructure, Report INF 03-26
Supply and Delivery of One Backhoe
Request for Quotation Q2025-27
[Link to Report for reference]
10.6
10.7
10.8
Council Meeting Agenda
March 23, 2026
- 6 -
Recommendation:
That Quotation submitted by Brandt Tractor Ltd. in response to Request for
Quotation No. Q2025-27 for the Supply and Delivery of One Backhoe, in the
amount of $210,288.00 (net HST) or $233,515.00 (HST included) be
accepted;
1.
That the total gross project cost of $233,515.00 (HST included), and that the
total net project costs of $210,288.00 (net HST) be approved;
2.
That the Director of Finance and Treasurer, be authorized to finance the total
net project cost of $210,288.00 as follows:
That the sum of $170,000.00 as approved in the 2024 Capital Budget be
increased to $210,288.00 funded from the Equipment Reserve Fund;
and,
a.
3.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
4.
Director, Corporate Services & City Solicitor, Report LEG 04-
26
Final Assumption of Plan of Subdivision
Altona Land Development Corporation - Plan of Subdivision 40M-2697
Block 2, Plan 40M-2697
[Link to Report for reference]
Recommendation:
That works and services required by the Subdivision Agreement within Block
2, Plan 40M-2697 and outside of/adjacent to Plan 40M-2697, which are
constructed, installed or located on lands dedicated to or owned by the City,
be accepted and assumed for maintenance;
1.
That Altona Land Development Corporation be released from the provisions of
its Subdivision Agreement with the City and any amendments thereto relating
to the said work; and,
2.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
3.
Report PD 02-26 of the Planning & Development Committee held on
March 2, 2026
Director, City Development & CBO, Report PLN 03-26
Official Plan Amendment
10.9
11.
11.1
Council Meeting Agenda
March 23, 2026
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City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
Note: At the March 2, 2026 Planning & Development Committee Meeting,
Report PLN 03-26 was referred to Council for direction, however, in
accordance with Mayoral Decision #06-2026, a new Recommendation Report
regarding the Northeast Pickering Secondary Plan (OPA 25-003/P) will be
considered at a Special Council Meeting on March 30, 2026 at 6:00 pm.
Therefore no decision regarding Report PLN 03-26 will be made at the March
23, 2026 Council Meeting.
New and Unfinished Business
Director, Corporate Services & City Solicitor, Report CLK 02-
26
Page 88
Establishment of the 2026 Municipal Election Joint Compliance Audit
Committee
Recommendation:
That Report CLK 02-26 regarding the establishment of the 2026 Municipal
Election Joint Compliance Audit Committee be received;
1.
That the draft Terms of Reference for the 2026 Municipal Election Joint
Compliance Audit Committee, included as Attachment 1 to this Report, be
approved;
2.
That, in accordance with the Terms of Reference, the City Clerk be authorized to
recruit and bring forward a By-law for the remuneration and appointment of a
roster of individuals to serve on the 2026 Municipal Election Joint Compliance
Audit Committee to a future meeting of Council;
3.
That at such time as the above referenced By-law is enacted by Council, the
2026 Municipal Election Joint Compliance Audit Committee is deemed to be
established in accordance with the Municipal Elections Act; and,
4.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
5.
Director, Community Services, Report CS 08-26 Page 98
Construction for Dunbarton Indoor Pool Roof & Structure Replacement
Request for Tender No. T2026-1
12.
12.1
12.2
Council Meeting Agenda
March 23, 2026
- 8 -
Recommendation:
That the bid submitted by Triumph Roofing & Sheet Metal Inc. in response to
Request for Tender No. T2026-1 for the Construction for Dunbarton Indoor Pool
Roof Replacement, in the amount of $2,765,836.80 (net HST) or $3,071,340.00
(HST included) be accepted;
1.
That the total gross project cost of $3,719,508.00 (HST included), including the
amount of the tender, construction contingency, and other associated costs, and
the total net project cost of $3,349,532.00 (net HST) be approved;
2.
That the Director, Finance & Treasurer be authorized to finance the net project
cost of $3,349,532.00 to be funded from Casino Reserve as approved in the
2025 and 2026 Capital Budgets;
3.
That the Director, Community Services be authorized to execute the CCDC-2,
2020 Stipulated Price Contract with the above-mentioned contractor pursuant to
Request for Tender No. T2026-1; and,
4.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
5.
Director, Finance & Treasurer, Report FIN 02-26 Page 103
Statement of the Treasurer Respecting 2025 Remuneration and Expenses of
Members of Council and Council Appointees to Boards, Agencies and
Committees
Recommendation:
That Report FIN 02-26, regarding the Statement of the Treasurer respecting
Remuneration and Expenses of Members of Council and Council Appointees for the
year 2025, be received for information.
Director, Finance & Treasurer, Report FIN 03-26 Page 113
2026 Financial Housekeeping Report
Recommendation:
1. That Council approve an increase to the 2026 Low Income Seniors & Persons
with Disabilities Tax Grant amount, from $600 to $620 per household;
2. That the Director, Finance & Treasurer be authorized, at his discretion, to draw
from the Building Permit Reserve Fund to address any revenue shortfall (Building
Permit Fees) to maintain the 2026 balanced budget plan;
12.3
12.4
Council Meeting Agenda
March 23, 2026
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3. That Council approve the cancellation of the following, previously approved
Capital projects:
Project Number:
C10110.2301 - Electric Vehicle – New;a.
C10300.2102 - 1 Ton Truck with Service Body – Replacement;b.
C10305.2104 - 4 Ton Dump Truck Roll Off Body with Sea-Can, Dump Body,
and Chipper Body Attachments – Replacement;
c.
C10315.2202 - Road Asphalt Roller – Replacement; d.
C10315.2413 - 4 Ton Dump Truck Roll-off Body – New;e.
C10315.2511 - Grader Roller (2) – New;f.
C10320.2215 - Enclosed Trailer – Replacement (2);g.
C10220.2503 - ESCC Structural Repairs; h.
C10240.2110 - Print Room Exhaust – Replacement;i.
C10320.2334 - Dunmoore Park - Parking Lot Reconstruction & Lighting –
Design;
j.
C10510.2501 - Various Construction Projects Related to Development (funded
from Third Party Contributions);
k.
C10525.1902 - Dyson Rd. Storm Sewer Outfall Design;l.
C10575.1904 - B-20c Krosno Creek SWM Facility Construction;m.
C10575.2501 - Installation of Oil Grit Separators - Frenchman's Bay
Watershed;
n.
C10700.1809 - FS #2 Renovation - Hopes Cradle; and,o.
C10000.2501 - Seaton Municipal Land Acquisition.p.
4. That Council approve staff attendance at international conferences, in
accordance with Subsection 10.02 of the Financial Control Policy for the following:
International travel by the Director, Economic Development & Strategic
Projects, and the Senior Advisor, Creative Industries & Tourism to attend the
2026 CinemaCon Tradeshow in Las Vegas, United States, and that the travel
costs does not exceed $1,900 per person;
a.
5. That the Director, Finance & Treasurer be authorized, at his discretion, to
undertake the following actions:
Any 2026 surplus Current Operating funds at year-end in excess of
approximately $125,000 be allocated in the following manner: the first
$100,000 be allocated to the Elected Officials Life Insurance Reserve (8034)
and the remaining surplus be allocated in the following ratio: 30% to the Rate
a.
Council Meeting Agenda
March 23, 2026
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Stabilization Reserve (8007); 30% to the Facilities Reserve (8026); and 40%
to the City Share DC Projects Reserve (8008);
Any surplus funds from the Emergency Operational Capital Needs Account
(11100.503510) to the Facilities Reserve (8026);
b.
Any revenue from the sale of used vehicles (11100.406600) to the Vehicle
Replacement Reserve (8016);
c.
Any surplus funds from Museum donations (10250.406500) and Artefact
Repairs & Maintenance Account (10250.502385) to the Museum Collection
Reserve (8033);
d.
Any green energy rebates and revenue associated with the Claremont solar
roof rental project account (10325.404500.9480) and other incentives and
rebates account (10325.406551) to the Sustainable Initiatives Reserve (8024);
e.
Transfer 50% of net revenues (after collection expenses) from the Municipal
Accommodation Tax (MAT) to the MAT Reserve (8042) and the remaining
50% to the “Destination Pickering Corporation”;
f.
Where the 2026 year-end balance of the WSIB Reserve is greater than $4.0
million, the excess funds will be transferred to the WSIB Excess Indemnity
Reserve Fund (8702);
g.
Where the 2026 actual investment income (10600.406000) exceeds the
budget amount of $2,160,300, the excess funds will be transferred to the
Balloon Payment Reserve (8039), to minimize future debt costs;
h.
Where the 2026 actual winter control costs exceed the budget and results in
an operating City deficit, the additional costs will be funded by a transfer from
the Winter Control Reserve;
i.
Where the actual 2026 Property Tax Write-offs (account 11100.503000)
exceed the budget provision due to assessment appeals, the deficit will be
funded by a transfer from the Assessment Appeal Reserve (8002), and if this
reserve is depleted, then the shortfall will be funded from the Rate
Stabilization Reserve (8007); and,
j.
Where the actual 2026 Payment-in-Lieu Education Share revenues are less
than the budget estimates, the shortfall will be funded by a transfer from the
Rate Stabilization Reserve (8007);
k.
6. That the Director, Finance & Treasurer be authorized to:
Undertake transactions in the spot or forward (12 months or less) currency
markets in order to effect United States dollar denominated expenditures in
the Current or Capital Budgets;
a.
Sign leases or rental agreements (including summer rentals) on the City’s b.
Council Meeting Agenda
March 23, 2026
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behalf for the provision of vehicles or equipment required for temporary use
during periods of equipment breakdown or repair, or during periods of
increased need (e.g. inclement weather);
Apply for all grants included in the 2026 Current Budget, 2026 Capital Budget,
and prior year’s capital projects that have not started, and that Council
endorse all future applications that meet senior government grant criteria and
that staff report back to Council at the next possible meeting regarding which
grants staff have applied to;
c.
Make any changes, or take any actions necessary, to ensure that the budget
accommodates any reallocation of 2026 current operating expenditures and
revenues that may be required to accommodate any labour relations
settlements or any other required budget reallocations, while maintaining the
approved levy;
d.
Adjust the 2026 final tax rates to address any revenue shortfall arising as a
result of a provincial tax policy change;
e.
Initiate any additional assessment appeals necessary to protect the
assessment base of the City;
f.
Apply any debt repayment, interest or financing provisions contained in the
annual Current Operating Budget not used in the current year’s payments
towards additional principal repayments, repayment of outstanding loans, debt
charges, to reduce debt or internal loans not issued, or transfer funds to the
balloon payment reserve; and,
g.
Adjust the per kilometre travel expense reimbursement rate (last increased in
2025) with an effective date of March 1, 2026, from 0.72 cents per kilometre to
0.73 cents per kilometre for the first 5,000 kilometres and from 0.66 cents per
kilometre to 0.67 cents per kilometre for travel beyond 5,000 kilometres;
h.
7. That the Director, Finance & Treasurer be authorized to transfer an additional
amount of $15,265 (Net HST) from the Building Permit Reserve Fund to fund the
completion of the Development Application and Approvals Process (DAAP) review;
8. That Council approve the continuing engagement of Watson & Associates
Economists Ltd., to be used for fiscal impact studies and related works,
Development Charge Background Study updates and/or amendments, Community
Benefit Charge Study updates and/or amendments and any other DC, CBC or
development related matters;
9. That Council approve the continuing engagement of the firm PSD Citywide Inc.,
to be used for asset management consulting and other work in support of the City’s
compliance with Asset Management legislation;
10. That Council approve the continuing engagement of the following firms: Nixon
Council Meeting Agenda
March 23, 2026
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Poole Lackie LLP and Frise Policy & Finance Inc. for any studies related to
reassessment or other property tax issues and to protect the property tax base by
defending assessment appeals through proactive assessment base management;
11. That Council approve the following Community grants, which are exceptions to
the Community Grant policy, and that these grants be on a reimbursement basis at
the discretion of the Director, Finance & Treasurer:
A grant to Dedicated Advocacy and Resources Services (DARS), and the
amount does not exceed $50,000 and that the grant expenditure be in
compliance with the City’s Grant policy as determined by the Director Finance
& Treasurer;
a.
A grant to Ontario Shores Foundation for Mental Health, in the amount of
$25,000;
b.
A grant to the Pickering Islamic Centre, in the amount of $5,000; c.
A grant to the Pickering Pentecostal Church, in the amount of $3,000; d.
A grant to the Apostolic Pentecostal Church of Pickering, in the amount of
$5,000;
e.
A grant to the Big Brothers Big Sisters of South Durham and Northumberland,
in the amount of $3,000;
f.
A grant to Global 180 Student Communications, in the amount of $10,000;
and,
g.
A grant to Scientists in School, in the amount of $2,700;h.
12. That FIN 040 Community Grant Policy be amended by adding the following
additional provisions and the change to the policy be effective for the 2027
Community Grants program:
That the grant application deadline date for the 2027 Community Grant
Program be November 30, 2026;
a.
Any community organizations with a cash and/or cash equivalent balance
exceeding $50,000 be ineligible from the Community Grant program
(excluding mental health organizations);
b.
All grant applicants are obligated to provide the required financial information
as per the City’s grant policy and applicants that fail to comply will result in
having their applications being deemed “incomplete”;
c.
Any new community grant applicant must have been in existence for at least
one year and must provide supporting documentation demonstrating
compliance with this timeline requirement;
d.
Any new community grant applicant, located outside of the City’s geographical
boundaries, are limited to a facility or permit rental only for their first-year grant
e.
Council Meeting Agenda
March 23, 2026
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request;
Payments to volunteers for in-kind services, such as donated time, equipment
or services are ineligible for Community Grant funding and that volunteers can
be reimbursed for out-of-pocket expenses consistent with activities in the
community grant application, if supported by third-party receipts or invoices;
and,
f.
That grant expenses must be supported by third-party receipts and invoices
that contain specific, verifiable information in a consistent and professional
format as identified below:
g.
supplier’s name and their address; i.
date of the transaction; ii.
tax/business numbers (if GST.HST is charged); iii.
amount paid; iv.
an itemized description of the goods or services purchased; and, v.
proof of payment;vi.
13. That Council waive the Purchasing Policy where the estimated vehicle repair
cost is below $30,000 (HST excluded) for all fleet vehicles and off-road vehicle
equipment in 2026, however, a purchase order is still required;
14. That Council grant the Director Finance & Treasurer the authority to make the
following changes related to the Building Faster Fund (BFF):
If the City receives BFF funding in 2026 (earned in 2025 and anticipated to be
received in 2026), that the financing source for the 2026 Roads Resurfacing
program be changed from the Roads & Bridges Reserve Fund (408706) to the
BFF Reserve Fund (408506) up to the amount of the BFF funding received;
a.
That the 2026 Capital Budget Roads Resurfacing program be approved as the
Investment Plan submission for the BFF program if funding becomes
available; and,
b.
That any unspent Year Two BFF dollars be allocated to the 2026 Capital
Budget Roads Resurfacing program;
c.
15. That Council approve the draft By-law to amend the Municipal Fees and
Charges By-law, as set out in Attachment 1 to this report;
16. That Council endorse the principle that when City policies are at cross purposes
as it relates to financial planning and budgets, the guiding principle shall be that
investments in municipal infrastructure that provides a safe environment for our
residents and staff shall be given priority;
17. That the remaining funds in the amount of $222,600 (Net HST) be transferred
from capital project C10235.2401 – Recreation Complex – Arenas, Secure
Compound (funded from the Operations Centre Reserve Fund) to capital project
Council Meeting Agenda
March 23, 2026
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C10225.2411 – Recreation Complex – Central Core, Loading Dock Retrofit, and
that capital project C10235.2401 be subsequently closed;
18. That Council approve the transfer of funding in the amount of $70,000 (Net
HST) from capital project C10315.2511 – Grader Roller (2) to C10315.2510 –
Grader Plow (2), to cover the overage from Q2025-27 and that subsequently capital
project C10315.2511 be closed;
19. That Council authorize the Director, Finance & Treasurer to approve the
additional expenditure of $20,000 (HST excluded) or $20,352 (Net HST) to fund the
anticipated over expenditure for capital project C10572.2413 (Diana Princess of
Wales Park) from a transfer from the Casino Reserve;
20. That the quote from Destech Consulting Services be accepted based on a
three-year commitment in accordance with the City’s Purchasing Policy Item 10.3
(c) to:
implement the City’s property tax portal in the amount of $65,000 (HST
excluded) as approved in the 2026 Capital Budget (C10405.2609) to be
funded from the IT Reserve; and,
a.
provide ongoing annual licence, support and managed services in the amount
of $60,000 per year (HST excluded), or $180,000 (HST excluded) for a three
year contract and that the first year is funded from the 2026 Capital Budget
(C10405.2609) and the second and third years funded from the current
budget;
b.
21. That Council authorize the Director, Finance & Treasurer to approve the
property tax portal annual hosting costs in the amount of $30,000 (HST excluded),
or $90,000 (HST excluded) for a three year contract with the first year funded from
the 2026 Capital Budget (C10405.2609) and the second and third years funded
from the current budget;
22. That Council approve the transfer of funding in the amount of $44,735 (Net
HST) for the Chestnut Hill Developments Recreation Complex (CHDRC) from
capital project C10225.2304 – Family Change Room Renovation (Design) to
C10230.2301– Family Change Room RTU Replacement, to cover the overage from
RFQQ2025-27 and that subsequently capital project C10315.2511 be closed;
23. That Council authorize the Director, Finance & Treasurer to approve the
additional expenditure of $145,000 (Net HST) to fund additional work needed to
integrate the RISE migration for SAP enhancements, and the additional amount to
be funded from the Financial System Reserve;
24. That Council approve the change in financing source for project C10570.2501 -
Third Concession Road Reconstruction in the amount of $597,000 from the DC
Council Meeting Agenda
March 23, 2026
- 15 -
Transportation Reserve Fund and DC City Share Reserve to the Roads & Bridges
Reserve Fund for the revised project scope;
25. That Council approve the following recommendations related to the Whitevale
Road Master Drainage Plan (MDP) Implementation:
That the Whitevale Road MDP Implementation capital budget program
budgeted for construction in 2021 and additional funds budgeted in 2024 and
2026, be allocated into two components; east and west section, with the east
Section (Phase 1) to proceed in 2026 and the West Section (Phase 2) to
proceed in 2027;
a.
That Council delegate the authority to award the East Section (Phase 1)
Whitevale Road MDP Implementation project contract with terms and
conditions satisfactory to the Director, Finance & Treasurer and Director, City
Infrastructure, with the total value of the contract not to exceed $4,400,000
(Net HST) , and that the awarding of the contracts be in compliance with
applicable senior government legislation; and,
b.
That additional funds for professional fees be approved in the amount of
$40,000 (excl. HST) to AECOM ULC to support streetlighting design costs and
minor revisions to ecological investigations due to provincial regulatory
changes for the tender and construction of Phase 1 be funded from the OCIF
Reserve Fund;
c.
26. That the 2026 Committee and Council Meeting Schedule be amended to add a
Special Council Meeting for Monday, December 14, 2026, at 7:00 pm to consider
City business;
27. That Council authorize the Director of Finance & Treasurer to submit to the new
Council the draft 2027 Capital Budget and the corresponding forecast based on the
following two principles:
That the annual debt capacity for 2027 through 2031 will not exceed 15% of
the Annual Repayment Limit, as defined by Ontario Regulation 403/02—Debt
and Financial Obligation Limits; and,
a.
That the draft 2027 Budget Levy increase and its corresponding forecasts
shall be based on a 1.0% annual increase for Asset Management for each
respective year,
b.
28. That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
Director, City Infrastructure, Report INF 04-26 Page 140
Hot-In-Place Asphalt Recycling Feasibility Assessment
12.5
Council Meeting Agenda
March 23, 2026
- 16 -
Recommendation:
That Report INF-04-26 regarding Hot-in-Place Asphalt Resurfacing Feasibility be
received;
1.
That staff report back by Q2 2027 with an update on the performance feedback
from the Region of Durham pilot project, and the suitability of implementing a
Hot-In-Place Asphalt Resurfacing 2028 pilot project in the City of Pickering; and,
2.
That the appropriate City of Pickering officials be authorized to take the actions
necessary to implement the recommendations in this report.
3.
By-laws
By-law 8236/26 Page 147
Being a by-law to amend By-law 6191/03 to confirm General Municipal Fees. [Refer
to Item 10.3 Report CS 02-26]
By-law 8237/26 Page 148
Being a by-law to amend By-law 6191/03 to confirm General Municipal Fees. [Refer
to Item 12.4 Report FIN 03-26]
Confidential Council - Public Report
Regional Councillor Updates
Other Business
Confirmatory By-law
Adjournment
13.
13.1
13.2
14.
15.
16.
17.
18.
Council Meeting Agenda
March 23, 2026
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1
Council
Meeting Minutes
Electronic Meeting
February 23, 2026 - 07:00 PM
Chair: Mayor Ashe
Present:
Mayor K. Ashe
Councillor M. Brenner
Councillor S. Butt
Councillor L. Cook
Councillor M. Nagy
Councillor D. Pickles
Councillor L. Robinson
Regrets:
None
Also Present:
M. Carpino - Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P. Bigioni – Director, Corporate Services & City Solicitor
S. Boyd - Fire Chief
J. Eddy - Director, Human Resources
L. Gibbs - Director, Community Services
K. Heathcote - Director, City Infrastructure
R. Holborn - Director, Engineering Services
S. Karwowski - Director, Finance & Treasurer
S. Cassel – City Clerk
J. Litoborski – Division Head, Municipal Law Enforcement Services
V. Plouffe - Division Head, Facilities Management & Construction
C. Rose - Chief Planner
R. Perera – Deputy Clerk
1. Playing of O Canada
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Council Meeting Minutes
February 23, 2026
2
Mayor Ashe asked all Members of Council to rise for the playing of O Canada.
Call to Order/Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically.
2. Moment of Reflection
Mayor Ashe called for a silent moment of reflection.
3. Indigenous Land Acknowledgment Statement
Mayor Ashe read the Indigenous Land Acknowledgment Statement.
4. Disclosure of Interest
No disclosures of interest were noted.
5. Adoption of Minutes
5.1 Council Minutes, January 26, 2026
(includes Confidential In Camera Minutes under separate cover)
5.2 Special Council Minutes, February 2, 2026
(includes Confidential In Camera Minutes under separate cover)
5.3 Planning and Development Committee Minutes, February 2, 2026
5.4 Special Council Minutes, February 9, 2026
(includes Confidential In Camera Minutes under separate cover)
Resolution # 943/26
Moved By Councillor Cook
Seconded By Councillor Pickles
That the minutes, Items 5.1 through 5.4, be approved.
Carried
6. Presentations
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Council Meeting Minutes
February 23, 2026
3
There were no presentations.
7. Delegations
7.1 Troy Cheeseboro, Chief, Region of Durham Paramedic Services
(Available for questions if needed)
Re: Report FIR 02-26
Medical Priority Dispatch System and Tiered Response Implementation
Update
Refer to Agenda Item 9.4.
7.2 Carion Fenn, President, Carion Fenn Foundation/Durham Black Network,
Kingsley Gilliam, Director, Black Action Defense Committee Inc., Dauna
Jones-Simmonds, Co-Founder, 100 Accomplished Black Canadian
Women, and Eithan Fenn, Youth Director, Alex Monaghan Youth
Program
Re: Black History Month
C. Fenn, President, Carion Fenn Foundation/Durham Black Network, K. Gilliam,
Director, Black Action Defense Committee Inc., D. Jones-Simmonds, Co-Founder,
100 Accomplished Black Canadian Women, and E. Fenn, Youth Director, Alex
Monaghan Youth Program, appeared before Council via electronic connection to
speak to Black History Month. Through the aid of a PowerPoint presentation, the
delegates outlined the Foundation’s ongoing role in advancing equity, inclusion, and
opportunities for emerging leaders in Pickering and beyond. They highlighted how
community partnerships, including the City of Pickering, have enabled them to
expand programming, strengthen youth engagement, and elevate positive
representation of Black Canadians. The delegates spoke about the significance of
Black History Month in 2026, noting that this year marked the 30th anniversary of
Canada’s formal national recognition of Black History Month. They emphasized the
importance of continuing to share stories of Black achievement, resilience, and
contribution, and described how their organizations worked collectively to honour
historical figures, support present day leaders, and create pathways for the next
generation. The delegates also described their efforts in documenting and
celebrating the accomplishments of Black Canadians across various fields,
highlighting the need for visibility and accurate historical archiving. They shared
examples of youth involvement, leadership development programs, and community
events designed to bring together residents across different age groups, cultural
backgrounds, and lived experiences. The delegates also highlighted upcoming
Black Health Week activities, including the virtual Black Open Mic on Thursday,
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Council Meeting Minutes
February 23, 2026
4
March 5 at 7 p.m. and the invite-only Black Experience Town Hall, hosted in
partnership with the Pickering Public Library, on Thursday, March 12 at 6 p.m.
They noted that these events provided an opportunity for community connection,
education, and dialogue, and expressed their appreciation for the City’s ongoing
support in helping expand reach and participation.
A question and answer period ensued between Members of Council and the
delegates regarding:
• the dates and promotional materials for Black Health Week so Members of
Council could share information through their social media platforms and
community networks;
• the legacy of nationally significant Black leaders and opportunities for the City
to continue highlighting their contributions through programming and
community engagement; and,
• the delegates’ participation at recent regional and federal Black History Month
events.
Resolution # 944/26
Moved By Councillor Brenner
Seconded By Councillor Cook
That the order of the agenda be changed to hear Item 9.4, Report, FIR 01-26 as the
next item of business.
Carried
9. New and Unfinished Business
9.4 Fire Chief, Report FIR 02-26
Medical Priority Dispatch System and Tiered Response Implementation
Update
N. Robinson, Deputy Fire Chief, appeared before Council via electronic connection
and advised that the Durham Provincial Ambulance Communications Centre
(DPACC) is transitioning to the Medical Priority Dispatch System (MPDS) effective
May 21, 2025. N. Robinson explained that MPDS replaces the outdated DPCI II
model and would significantly improve the ability to prioritize and dispatch medical
emergencies. N. Robinson further noted that, in alignment with this regional
transition, and to remain consistent with other fire services across Durham Region,
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Council Meeting Minutes
February 23, 2026
5
Pickering Fire Services would move from Tiered Response Level C to Level A
beginning March 1, 2026. N. Robinson stated that this change would help ensure
that Fire Services were dispatched only when medically necessary, reducing over
prioritization and improving the efficiency and effectiveness of emergency response.
T. Cheeseboro, Chief, Region of Durham Paramedic Services, appeared before
Council via electronic connection and provided additional context on the transition to
MPDS. T. Cheeseboro advised that the new system used far more detailed call
classifications which allowed dispatchers to gather more information before sending
resources and ensured that the most appropriate unit was deployed to each call. T.
Cheeseboro explained that the updated system reduced unnecessary responses to
lower-priority medical incidents, improved triage accuracy, and kept both paramedic
and fire resources available for higher-acuity emergencies. T. Cheeseboro noted
that this system had been successfully implemented in several Ontario jurisdictions
and was expected to enhance overall emergency response efficiency across the
Region.
A question and answer period ensued between Members of Council, staff, and T.
Cheeseboro regarding:
• the comparative speed of the new medical priority dispatch system versus the
former model;
• whether the Seaton Paramedic Station was fully operational and how the
addition of an upcoming 12-hour resource would affect overall service levels;
• confirmation that the Seaton Station operated on a 24/7 basis;
• whether implementation of MPDS would help reduce ambulance offload
delays at hospitals and improve the prioritization of high-acuity calls;
• the extent to which enhanced triaging would reduce unnecessary medical
dispatches to Fire Services and increase Fire’s availability for fire related
emergencies;
• whether a reduction in lower-priority medical responses would lessen
operational stress and workload for Fire personnel; and,
• whether liability concerns could arise if a seemingly minor injury, such as a
rolled ankle, later proved more serious and an ambulance had not initially
been dispatched under the new system.
Resolution # 945/26
Moved By Councillor Brenner
Seconded By Councillor Cook
That Report FIR 02-26 regarding the Medical Priority Dispatch System and Tiered
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Council Meeting Minutes
February 23, 2026
6
Response Implementation Update be received for information and endorsed.
Carried Unanimously on a Recorded Vote
7. Delegations
7.3 Vince Figliomeni, TACC Developments (Available for questions if
needed)
Re: Report PLN 02-26
Draft Plan of Subdivision Application SP-2025-01
Zoning By-law Amendment Application A 01/25
Taccgate Developments Inc.
Part of Lot 22, Concession 4
East side of Peter Matthews Drive, south of Alexander Knox Road
Vince Figliomeni, TACC Developments, appeared before Council via electronic
connect to answer questions regarding Report PLN 02-26. There were no questions
from Members of Council.
8. Report PD 01-26 of the Planning & Development Committee held on February 2,
2026
8.1 Director, City Development & CBO, Report PLN 01-26
681 Pleasant Street
Notice of Intention to Designate a Property under Part IV, Section 29 of the
Ontario Heritage Act
Resolution # 946/26
Moved By Councillor Cook
Seconded By Councillor Nagy
1. That Council endorse the recommendations of the Heritage Pickering Advisory
Committee, dated October 22, 2025, to designate the property located at 681
Pleasant Street under Section 29, Part IV of the Ontario Heritage Act;
2. That Council direct staff to serve a Notice of Intention to Designate the
property municipally known as 681 Pleasant Street as a property of cultural
heritage value or interest, pursuant to Section 29 of the Ontario Heritage Act;
3. That, should no Notice of Objection be received by the City Clerk within 30
days of the publication of the Notice of Intention to Designate, the Designation
By-law for 681 Pleasant Street be forwarded to Council for enactment, and
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Council Meeting Minutes
February 23, 2026
7
that staff be directed to carry out the notice requirements as prescribed under
Section 29(8) of the Ontario Heritage Act; and,
4. That the appropriate officials of the City of Pickering be authorized to take
such actions as necessary to give effect to this report.
Carried
8.2 Director, City Development & CBO, Report PLN 02-26
Draft Plan of Subdivision Application SP-2025-01
Zoning By-law Amendment Application A 01/25
Taccgate Developments Inc.
Part of Lot 22, Concession 4
East side of Peter Matthews Drive, south of Alexander Knox Road
Resolution # 947/26
Moved By Councillor Pickles
Seconded By Councillor Brenner
1. That Draft Plan of Subdivision Application SP-2025-01, submitted by Taccgate
Developments Inc., to establish a residential plan of subdivision, consisting of
6 blocks for 76 detached dwellings, 3 blocks for 28 street townhouse units, 1
open space block, 1 trailhead block, 1 overland flow block, 1 stormwater
management facility block, and municipal roads, as shown on Attachment 4 to
Report PLN 02-26, be endorsed;
2. That the conditions of draft plan of subdivision approval to implement Draft
Plan of Subdivision SP-2025-01, as set out in Attachment 5 to Report PLN 02-
26, be endorsed; and,
3. That Zoning By-law Amendment Application A 01/25, submitted by Taccgate
Developments Inc., to implement Draft Plan of Subdivision SP-2025-01, on the
lands being Part of Lot 22, Concession 4, be approved, and that the draft
Zoning By-law Amendment, as set out in Attachment 6 to Report PLN 02-26,
be finalized and forwarded to Council for enactment.
Carried
9. New and Unfinished Business
9.1 Director, Community Services, Report CS 04-26
Chestnut Hill Developments Recreation Complex Roof K, J & I3 Replacement
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Council Meeting Minutes
February 23, 2026
8
Second-Stage Request for Quotation No. RFQQ2026-2
A question and answer period ensued between Members of Council and staff
regarding:
• clarification on where the previous roof work had been completed and where
the new roof work would take place;
• whether any facilities such as the squash courts or adjoining areas would be
impacted during construction;
• when the Complex last underwent a full roof replacement;
• a detailed breakdown of consultant fees, including scope of work, hourly rates,
deliverables, and total contract value;
• the rationale for granting the Director of Finance & Treasurer authority to
approve consulting costs exceeding $50,000 up to $65,000, and whether the
additional $15,000 represented a contingency buffer;
• whether, in past projects, similar financial buffers had been required and how
frequently consulting costs had exceeded initial authorization limits; and,
• how often project consulting costs historically surpassed the $50,000
threshold and under what circumstances additional authorization would
typically be needed.
Resolution # 948/26
Moved By Councillor Brenner
Seconded By Councillor Cook
1. That the quotation submitted by Proteck Roofing & Sheet Metal Inc. in
response to Second-Stage Request for Quotation No. RFQQ2026-2 for the
Chestnut Hill Developments Recreation Complex Roof Replacement (I3, J and
K), in the amount of $962,166.24 (net HST) or $1,068,443.25 (HST included)
be accepted;
2. That the total gross project cost of $1,338,513.00 (HST included), including
the amount of the tender, construction contingency, and other associated
costs, and the total net project cost of $1,205,372.00 (net HST) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net project
cost of $1,205,372.00 to be funded from the Facilities Reserve as approved in
the 2025 and 2026 Capital Budgets;
4. That the Director, Finance & Treasurer be authorized to approve consulting
costs that may exceed $50,000.00 but not in excess of $65,000.00 to prevent
any related risks of delays in construction;
5. That the Director, Community Services be authorized to execute the CCDC-2,
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Council Meeting Minutes
February 23, 2026
9
2020 Stipulated Price Contract with Proteck Roofing & Sheet Metal Inc.
pursuant to Second-Stage Request for Quotation No. RFQQ2026-2; and,
6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in the report.
Carried
9.2 Director, Engineering Services, Report ENG 02-26
Beachfront Park Revitalization Master Plan (Phase 2)
Washroom Renovation/Expansion Detailed Design
A question and answer period ensued between Members of Council and staff
regarding:
• a detailed breakdown of associated costs;
• the anticipated timing for sharing updated design materials for Phase Two
washroom improvements with the public, including when design plans could
be showcased once the work was awarded;
• whether the renovation would include a dedicated staff room and appropriate
storage space to replace the current use of mechanical areas for staff
functions; and,
• whether the redesigned facility would include additional individual washrooms,
in addition to the two universal washrooms, within both the men's and
women's areas.
Resolution # 949/26
Moved By Councillor Nagy
Seconded By Councillor Cook
1. That Council approve retaining The MBTW Group Inc. for the preparation of
detailed design drawings and tender specifications for the washroom building
renovation/expansion as part of the Beachfront Park Revitalization Plan
(Phase 2) in accordance with Purchasing Policy Item 10.03 (c), as the
assignment is above $50,000.00;
2. That the proposal submitted by The MBTW Group Inc. for detailed design
consulting services for Beachfront Park Revitalization Plan (Phase 2), in the
amount of $79,561.06 (net HST) or $88,349.05 (HST included) be accepted;
3. That Council authorize the Director, Finance & Treasurer to finance the total
net project cost of $79,562.00 as follows:
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Council Meeting Minutes
February 23, 2026
10
a. The sum of $39,781.00 available budget in the capital project
C10320.2206 as approved in the 2026 Parks Capital Budget to be
funded by a transfer of funds from the Casino Reserve;
b. The sum of $39,781.00 available budget in the capital project
C10320.2206 as approved in the 2026 Parks Capital Budget to be
funded by a transfer of funds from the Development Charges Parks &
Recreation Reserve Fund; and,
4. That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
Carried Unanimously on a Recorded Vote
9.3 Director, Finance & Treasurer, Report FIN 01-26
City of Pickering - Provincial Financial Indicator Review (2024)
Resolution # 950/26
Moved By Councillor Pickles
Seconded By Councillor Butt
That Report FIN 01-26 regarding Provincial Financial Indicator Review from the
Ministry of Municipal Affairs and Housing be received for information.
Carried
10. By-laws
10.1 By-law 8233/26
Being a By-law to amend City Consolidated Zoning By-law 8149/24, to implement
the Official Plan of the City of Pickering, Region of Durham, for land at Part of Lot
22, Concession 4, City of Pickering. (A 01/25)
Resolution # 951/26
Moved By Councillor Cook
Seconded By Councillor Nagy
That By-law Number 8233/26 be approved.
Carried
11. Regional Councillor Updates
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Council Meeting Minutes
February 23, 2026
11
There were no updates from Regional Councillors.
12. Other Business
• Councillor Butt reminded the public of the community safety meeting being hosted by
the City and Durham Regional Police Services on Wednesday, February 25, 2026, at
7:00 p.m. in the O’Brien Room at the Chestnut Hill Developments Recreation
Complex.
13. Confirmatory By-law
Moved By Councillor Cook
Seconded By Councillor Robinson
That By-law 8234/26, to confirm the proceedings of the February 23, 2026 Council Meeting
be approved.
Carried
14. Adjournment
Moved By Councillor Robinson
Seconded By Councillor Cook
That the meeting be adjourned.
Carried
The meeting adjourned at 8:16 p.m.
Dated this 23rd day of February, 2026.
Kevin Ashe, Mayor
Susan Cassel, City Clerk
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1
Executive Committee
Meeting Minutes
Electronic Meeting
March 02, 2026 - 02:00 PM
Chair: Mayor Ashe
Present:
Mayor K. Ashe
Councillor M. Brenner
Councillor S. Butt
Councillor L. Cook
Councillor M. Nagy
Councillor D. Pickles
Councillor L. Robinson
Regrets:
None
Also Present:
M. Carpino - Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P. Bigioni - Director, Corporate Services & City Solicitor
S. Boyd - Fire Chief
J. Eddy - Director, Human Resources
L. Gibbs - Director, Community Services
K. Heathcote - Director, City Infrastructure
S. Karwowski - Director, Finance & Treasurer
R. Holborn - Director, Engineering Services
F. Jadoon - Director, Economic Development & Strategic Projects
S. Cassel - City Clerk
J. Halsall - Division Head, Finance
V. Plouffe - Division Head, Facilities Management & Construction
J. Litoborski - Division Head, Municipal Law Enforcement Services
C. Rose - Chief PlannerR. Perera - Deputy Clerk
R. Perera - Deputy Clerk
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Executive Committee Meeting Minutes
March 02, 2026
2
1. Call to Order/Roll Call
The City Clerk certified that all Members of the Committee were present and participating
electronically.
2. Disclosure of Interest
No disclosures of interest were noted.
3. Delegations
Moved By Councillor Robinson
Seconded By Councillor Cook
That the rules of procedure be suspended to allow an additional delegation who registered
after the deadline.
Carried on a Two-Thirds Vote
3.1 Zac Cohoon, Chair, Durham Agricultural Advisory Committee (DAAC)
and Gord Taylor, Member, Durham Agricultural Advisory Committee
(DAAC)
Re: Durham Agricultural Advisory Committee (DAAC) Update
Z. Cohoon, Chair, and G. Taylor, Member, Durham Agricultural Advisory Committee
(DAAC), appeared before the Committee via electronic connection to provide an
update from the Durham Agricultural Advisory Committee (DAAC). Through the aid
of a PowerPoint presentation, the delegates advised that DAAC served as an
advisory body to the Region of Durham on agricultural and rural matters, noting that
agriculture was the Region’s largest business sector. They stated that the
Committee was composed of members representing all local Durham
municipalities, being primarily farmers, with some non-farming representatives. The
delegates presented key statistics on agricultural activity and noted that some farms
participated in direct-to-consumer sales with some moving production through
larger commercial supply chains to be shipped out of the Region for processing.
They highlighted the economic significance of the sector, referencing its
contributions to employment, business establishments, and supporting industries.
The delegates summarized DAAC’s recent initiatives, including the 2025 annual
farm tour hosted at the Kubota facility in Pickering, mental health awareness and
training for the agricultural community, and the North Durham On-Farm Diversified
Uses Project, which enabled small scale commercial activities on farms to support
succession planning and rural economic development. They emphasized ongoing
advocacy for farmland preservation, including within the Duffins Rouge Agricultural
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Executive Committee Meeting Minutes
March 02, 2026
3
Preserve and Northeast Pickering, and noted DAAC’s participation in consultations
related to conservation authority amalgamations, rural clean water programs, and
local planning matters. The delegates identified issues facing the sector, including
limited north-south transportation capacity for moving crops to processing or export
locations, insufficient local processing infrastructure requiring long-distance
trucking, and pressures related to international trade uncertainty and tariffs. In
concluding their delegation, they encouraged continued municipal and regional
support for agricultural viability.
A question and answer period ensued between Members of the Committee and the
delegates regarding:
• thoughts regarding agriculture and the relationship of agriculture within the
Northeast Pickering plans and whether DAAC had engaged in dialogue with
City staff or consultants on how agricultural preservation could be
incorporated into those plans;
• whether farmers within Durham currently had access to rail lines or if the
sector was relying solely on trucking for transportation of crops;
• whether increasing capacity and operations at the Port of Oshawa would
assist the agricultural sector and whether the City could play a role in
improving grain movement through the port;
• whether Durham producers were conducting business with other countries or
had explored selling grain internationally;
• what measures were being taken in relation to organic farming and
greenhouse production;
• whether the City’s presentation on Northeast Pickering lands adequately
reflected the agricultural community’s concerns regarding permanent farmland
loss; and,
• whether micro-farming was increasing, what impact and influence it was
having, and whether such models could be viable within northern rural
farmlands as well as urban settings.
3.2 John Henry, Regional Chair, The Regional Municipality of Durham
Re: Region of Durham Annual Update
J. Henry, Regional Chair, The Regional Municipality of Durham, appeared before
the Committee via electronic connection to provide an annual update and displayed
a short video highlighting 2025 regional initiatives. J. Henry outlined three
overarching themes guiding the Region’s work, including building connected
communities, strengthening resilience, and leading through purposeful partnerships.
J. Henry reviewed progress under the Region’s Strategic Plan, including major
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Executive Committee Meeting Minutes
March 02, 2026
4
transit investments such as the Durham–Scarborough Bus Rapid Transit project
and the Lakeshore East GO extension, actions to increase affordable and
supportive housing, federal and provincial funding secured for housing stability and
homelessness prevention, expanded partnerships with Indigenous communities,
support for businesses through economic uncertainty, investments in policing and
paramedic services, and advancements in clean-energy projects. J. Henry
concluded by noting Durham’s designation as the 2025 Intelligent Community of the
Year and expressed appreciation for the City’s ongoing partnership.
A question and answer period ensued between Members of the Committee and J.
Henry regarding:
• what percentage of homelessness in the Region could be attributed to
economic hardship compared with mental-health related challenges and
whether the Region distinguished between the two in its data;
• whether the Region had identified three themes or priority areas for 2026
similar to those presented for 2025, and whether residents could expect
another annual update highlighting progress in the coming year;
• whether the Region had taken action to address missing children and related
safety concerns and the status of regional coordination with Durham Regional
Police Services and victim services;
• whether refurbishment activity at the Pickering Nuclear Generating Station
would have any impact on electricity rates for Durham residents;
• who was responsible for negotiating electricity rates affecting Durham
residents and whether the Region or the City had any formal role in
advocating for rate considerations given Pickering’s status as a host
community;
• whether the Region remained on schedule for the opening of the new long-
term care centre in Seaton;
• whether the Peter Matthews Drive connection from Taunton Road to Brock
Road remained on schedule for completion later in the year; and,
• whether updated information could be provided regarding the continuation of
Whites Road north of Taunton Road, including the associated bridge
construction project and its related employment opportunities.
3.3 Dr. Anna Aleinikov and Dr. Adam Maisels, Dentistry on Liverpool
Re: Report BYL 01-26
Amendment to Traffic and Parking By-law 6604/05 to Create a Paid Parking
Lot at 920 Liverpool Road
Dr. A. Aleinikov and Dr. A. Maisels, Dentistry on Liverpool, appeared before the
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Executive Committee Meeting Minutes
March 02, 2026
5
Committee via electronic connection regarding Report BYL 01-26. The delegates
outlined the long-standing history of the parking lot, explaining that their dental
practice had operated in the community for over 60 years and had redeveloped its
facility approximately 18 years ago. They stated that at the time of redevelopment,
they were advised by the City that an off-site parking lot would be required in
addition to on-site parking, and an agreement between the City and their holding
company was subsequently drafted. The delegates advised that although the
parking lot was not constructed until five years after the original agreement, and
despite the lot serving multiple surrounding businesses and community users, the
City contacted them in 2024 to recover costs related to the lot dating back to the
2006 Agreement. They noted that following negotiations, an agreement was
reached in April 2025, establishing quarterly payments totaling $36,000 over two
years. They noted that no signage, lighting, or enforcement measures, initially
contemplated as part of the arrangement, had been implemented by the City and
expressed concern regarding the December 2025 notification from the City
proposing to convert the lot to paid parking. They stated that the lot was heavily
used by their patients, other businesses along Liverpool Road, church patrons,
community centre users, and GO transit commuters. They expressed that
introducing paid parking would be unprecedented in this area of Pickering and
would create displacement and parking overflow into residential streets and private
lots, potentially affecting appointment attendance for patients with financial
constraints, and negatively impacting the viability of nearby small businesses. They
concluded their delegation by requesting Council’s support in reconsidering the
proposal to introduce paid parking.
A question and answer period ensued between Members of the Committee and the
delegates regarding:
• how many on-site parking spaces the practice had and how many employees
were on staff;
• whether the practice leased parking spaces from the church across the street;
• whether the delegates were suggesting that the City provide free parking for
their business, customers, and employees;
• the settlement reached less than a year earlier requiring payment of $36,000
over two years and whether the payments were being made as agreed;
• whether any other businesses had been required to pay a lump sum to the
City related to the lot;
• whether the introduction of paid parking would have a negative impact on the
delegates’ business and the neighbouring businesses;
• whether the delegates had discussed potential impacts with neighbouring
businesses and whether they had engaged with the nearby church regarding
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the effect on their parking arrangements;
• whether the letter from the City provided an opportunity for the delegates to
propose alternatives to paid parking or whether it served solely as notification;
• whether any follow-up or additional notice to the public regarding the
proposed paid parking was given by the City;
• whether paid parking might deter low-income patients from accessing dental
care;
• whether there had been any indication, during the April 2025 discussions with
staff, that the parking lot might later be converted to paid parking;
• whether the delegates had been asked to assume property tax or insurance
costs for the lot; and,
• whether the delegates were aware of which other businesses had received
hand-delivered notices regarding the proposed paid parking.
3.4 John Jensen, Pickering Resident
Re: Report CS 06-26
Shadybrook Park Court Update
J. Jensen, Pickering Resident, appeared before the Committee via electronic
connection to speak to Report CS 06-26. J. Jensen advised that their home, located
east of the courts, experienced noise generated by pickleball and stated that the
noise interfered with normal use of outdoor living areas and could be heard inside
the home with windows open. J. Jensen noted that the nature of pickleball noise
differed significantly from tennis due to its sharper, higher frequency, impulsive
characteristics. J. Jensen referenced Council’s March 24, 2025 decision identifying
50 dBAI as the compatibility threshold for impulsive noise in Shadybrook Park and
reviewed the findings of the two acoustic studies J. Jensen stated that both noise
studies found that the proposed mitigation measures would offer little to no
reduction of pickleball noise for homes on Eastbank Road, and concluded that
setbacks required to meet the standard could not be achieved within the confines of
the park. J. Jensen further advised that a petition signed by residents across five
surrounding streets, including Eastbank Road households closest to the courts, had
been submitted to the Clerk’s Office in opposition to continued pickleball use at the
location. J. Jensen requested that the Committee recommend that Council accept
the staff report and uphold its previous direction to discontinue pickleball at
Shadybrook Park.
A question and answer period ensued between Members of the Committee and the
delegate regarding:
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• whether the acoustic testing conducted at the site used both
standard pickleball paddles and balls as well as quieter versions;
• whether the delegate believed that replacing equipment with newer, quieter
models could reduce noise levels sufficiently to allow continued play; and,
• how the noise from the courts had affected daily life for the delegate and
nearby residents since the pickleball courts opened, including impacts on
indoor and outdoor activities.
3.5 Mike Garvey, Pickering Pickleball Club
Re: Report CS 06-26
Shadybrook Park Court Update
M. Garvey, Pickering Pickleball Club, appeared before the Committee via electronic
connection to speak to Report CS 06-26. M. Garvey acknowledged previous
comments made by residents and confirmed that Shadybrook Park had proved to
be a poor long-term location for pickleball due to its proximity to homes. M. Garvey
noted that although the courts were enjoyed by players for a brief 10-week period in
2024, the subsequent acoustic mitigation installed on the west and north sides had
effectively reduced noise for those areas, but that noise concerns remained on the
east side. M. Garvey expressed concerns with the City’s community survey, stating
that it appeared to mix issues of parking and noise, and included respondents living
at distances where they believed pickleball noise could not reasonably have been
heard following the installation of the acoustic panels. M. Garvey advised that the
Club accepted the City’s decision to relocate pickleball and presented three
requests relating to the Diana, Princess of Wales Park courts. M. Garvey requested
that the City investigate and install lighting, including solar options, to extend court
usability during the spring and fall shoulder seasons. M. Garvey further requested
that the City reimburse the Club for its share of windscreens, which were purchased
jointly with the Amberlea Tennis Club and used only for a partial season prior to the
Club’s relocation. Additionally, M. Garvey requested that the City reinstall the
acoustic blankets purchased for Shadybrook Park along the north side of the Diana,
Princess of Wales Park courts, noting that the blankets would function primarily as
windbreaks due to significant wind from the hydro corridor. M. Garvey emphasized
the rapid growth of pickleball and encouraged the City to continue planning for
increased indoor and outdoor capacity.
A question and answer period ensued between Members of the Committee and the
delegate regarding:
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• what windscreens were and how they were affixed to courts, and whether the
windscreens could be transferred to the Diana, Princess of Wales Park courts;
• clarification on which equipment was jointly owned with the Amberlea Tennis
Club and which equipment belonged to the City;
• whether the delegate was aware that lighting installations at the Diana,
Princess of Wales Park courts would require approval from Hydro authorities;
• whether solar lighting remained a feasible alternative;
• whether noise testing had been conducted with alternate pickleball paddles
and balls and whether adopting quieter equipment could potentially reduce
noise levels sufficiently to allow continued play at Shadybrook Park; and,
• whether the Pickering Pickleball Club would support contributing a portion of
the cost toward solar lighting at Diana, Princess of Wales Park and whether
the delegate would agree to reimbursement of the windscreens being applied
toward such cost sharing.
3.6 Priya Vadivel, Pickering Resident
Re: Report CS 02-26
Access to Recreation Policy
P. Vadivel, Pickering Resident, appeared before the Committee via electronic
connection to speak to Report CS 02-26. P. Vadivel expressed appreciation for the
City’s commitment to equity focused recreation subsidies and stated that
affordability alone did not guarantee access if program spaces were unavailable. P.
Vadivel referenced demographic data and advised that demand for aquatics
programming was high. P. Vadivel referenced City data showing more than 3,000
individuals on waitlists for aquatics programs from Fall 2024 to Summer 2025 and
stated that families often travelled to neighbouring municipalities due to limited
availability of local swimming programming. P. Vadivel emphasized the importance
of swimming as a life skill linked to public safety and stated that as Pickering
continued to grow, recreation infrastructure must keep pace to support equitable
access. P. Vadivel referenced findings in the City’s Recreation & Parks Ten-Year
Plan identifying distance and facility location as barriers to participation and
recommended that aquatics capacity planning be aligned with subsidy programming
so that affordability and availability support one another. P. Vadivel encouraged
Council to consider expanding heated indoor aquatics facilities, particularly along
the Kingston Road corridor in Wards 1 and 2, to ensure long-term access for
families and seniors.
A brief question and answer period ensued between Members of the Committee
and the delegate regarding their views on the proposed 50% senior recreation
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subsidy and whether they supported subsidy being tied to income.
3.7 Steven Libich, Pickering Resident
Re: Report CS 06-26
Shadybrook Park Court Update
S. Libich, Pickering Resident, appeared before the Committee via electronic
connection to speak to Report CS 06-26. S. Libich advised that their property,
located west of the courts, was one of the receptor sites included in the acoustic
study. S. Libich stated that their family had lived beside the former tennis courts for
more than 40 years without significant disturbance and initially expected pickleball
to have a similar impact, however, upon the opening of the pickleball courts in
August 2024, the noise was immediately intrusive and significantly altered the quiet
enjoyment of their home. S. Libich explained that pickleball noise was materially
different from tennis due to its impulsive nature, producing short, high-intensity
acoustic peaks that occurred repeatedly throughout the day. S. Libich noted that
unlike continuous noise, impulsive noise prevented habituation and was recognized
in environmental noise standards for its elevated annoyance levels. S. Libich further
advised that both the technical findings presented in staff reports and the
community response aligned with what standards predicted when impulsive sound
was generated in close proximity to residential areas. S. Libich stated that the noise
represented a land-use compatibility issue rather than an opposition to recreation
and emphasized that residential neighbourhoods carry a reasonable expectation of
peaceful enjoyment. S. Libich noted that a petition submitted to the City Clerk
demonstrated strong community support for discontinuing pickleball at the site. S.
Libich requested that the Committee uphold the staff recommendation to
discontinue pickleball at Shadybrook Park.
3.8 Henrik Villumsen, President, Amberlea Tennis Club
Re: Report CS 06-26
Shadybrook Park Court Update
H. Villumsen, President, Amberlea Tennis Club, appeared before the Committee via
electronic connection to speak to Report CS 06-26. H. Villumsen advised that they
had been a member of the Club for over ten years and served as president for the
past five years. H. Villumsen outlined that Club membership had grown steadily in
recent years, reaching over 350 members in 2025 despite having access to only
two and a half courts. H. Villumsen noted that the Club routinely accommodated
social play, drop-ins, junior and adult lessons, camps, house leagues, tournaments,
and competitive team play in the Durham Region Competitive Tennis League,
resulting in significant pressure on available court time, particularly during peak
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periods. H. Villumsen expressed support for the recommendation to discontinue
pickleball use at the third court and restore it to tennis, however, expressed concern
that the previously allocated pickleball play hours would become unrestricted public
tennis hours. H. Villumsen stated that, given current court scarcity and ongoing Club
waitlists, access to the third court was essential to ensure adequate programming
and maintain member satisfaction. H. Villumsen further referenced the City’s 10-
Year Strategic Plan goal of improving the distribution of unrestricted public courts
and questioned why the focus appeared to be directed at Amberlea Tennis Club
when other clubs in Pickering had fully dedicated courts that could more easily
accommodate public use. H. Villumsen requested that Council reconsider the
recommendations and permit the Amberlea Tennis Club to have full use of the third
court seven days a week from 7:00 a.m. to 11:00 p.m.
4. Matters for Consideration
4.1 Director, Corporate Services & City Solicitor, Report BYL 01-26
Amendment to Traffic and Parking By-law 6604/05 to Create a Paid Parking
Lot at 920 Liverpool Road
Discussion and a question and answer period ensued between Members of the
Committee and staff regarding:
• clarification that the subject parking lot was not required for East Shore
Community Centre uses;
• whether there was any other taxpayer funded parking lot in the City that did
not have a municipal use;
• who primarily used the parking lot and whether it functioned as overflow for
East Shore Community Centre;
• clarification as to why seniors’ groups were not consulted, noting emails from
seniors expressing concern;
• when the parking observations were conducted by City staff and how they
informed the revenue forecast;
• staff were requested to provide the data and observation records supporting
the 50% weekday usage assumption and the $36,000 annual revenue
estimate;
• request for documentation of the timeline of internal discussions that led to the
paid parking proposal and to share supporting correspondence as available;
• whether additional follow-up occurred with the nearby businesses who did not
respond to hand delivered notices;
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• whether an economic impact assessment had been conducted; and,
• what accommodations would exist for users without smartphones or data and
concern regarding the $60 fine.
Moved By Councillor Robinson
Seconded By Councillor Pickles
1. That the attached amendment to Traffic and Parking By-law No. 6604/05,
(Attachment 1) be enacted;
2. That Council enact the draft amendments to Fees and Charges By-law No.
6191/03 (Attachment 2) to implement a fee of $1.50 per hour to be applied to
the municipal parking lot at 920 Liverpool Road; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
Note: The disposition of this matter was determined through the referral
motion below:
Moved By Councillor Robinson
Seconded By Councillor Brenner
1. That Report BYL 01-26 be referred back to staff to:
a. provide information regarding the methodology used to determine usage
levels and projected revenues of the parking lot;
b. review whether the proposal could constitute illegal bonusing to private
businesses;
c. consult Metrolinx regarding GO commuter usage;
d. consult nearby business owners about the possibility of renting parking
spaces;
e. clarify to the South Pickering Seniors’ Club and all East Shore
Community Centre users, using the map displayed at the meeting, which
specific parking lot the proposal affected;
f. review all parking management options, including those used at the
waterfront/Nautical Village, such as:
i. ability for free on-street parking periods;
ii. validation programs for nearby businesses; and,
iii. options for businesses to purchase or lease specific parking
spaces.
g. explain why the parking lot had operated for more than 20 years without
paid parking and identify what new conditions in 2026 prompted the
proposal to monetize it;
h. consider overnight parking concerns, such as vehicles left in the lot
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12
between midnight and early morning for extended periods, creating
potential public safety and enforcement issues;
i. consider validation◻based parking, as a way of tracking actual
business◻related use of the lot and generating conclusive data; and,
j. examine the implications of election◻related parking needs due to East
Shore being a voting location for Provincial and Federal Elections.
Carried
4.2 Chief Administrative Officer, Report CAO 03-26
Seaton Recreation Complex & Library
Project Update
A question and answer period ensued between Members of the Committee and
staff regarding:
• the updated estimated total Project cost, including projected values in 2027
dollars;
• whether the $25 million federal grant, applied for in October 2024 but later
denied, had been included in the original Project funding plan, and whether
the loss of that grant would increase the City’s debt load;
• clarification on the working Project cost range, specifically whether the Project
was now expected to fall between $275 million and $300 million by early
2027;
• clarification on the role and timing of hiring a third-party project manager and
how the additional oversight would help maintain the Project within the
targeted $275 million range;
• the total amount spent to date, including consulting fees, committed funds,
and the cost associated with the upcoming third-party project manager, and
request for staff to provide a detailed cost breakdown before the next Council
meeting;
• what had materially changed in the economic climate since April 2025, when
the Project was paused due to global uncertainty following U.S. tariff
announcements, that now allowed the Project to proceed;
• whether interest rates had decreased or stabilized;
• whether construction costs reflected more predictable pricing compared to
post COVID-19 instability;
• whether the City’s debt capacity had changed since the previous update;
• clarification on the City’s current debt position, projected debt levels for
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January 2026 and January 2027, and the City’s percentage utilization of its
provincial debt capacity limit; and,
• updated debt figures being included in the upcoming Budget housekeeping
report.
Moved By Councillor Butt
Seconded By Councillor Cook
That Report CAO 03-26 regarding the Seaton Recreation Complex & Library Project
Update be received for information.
Carried
4.3 Director, Community Services, Report CS 02-26
Access to Recreation Policy
A question and answer period ensued between Members of the Committee and
staff regarding:
• how long the City had offered low-income recreation subsidies;
• how the City ensured discretion and privacy for low-income residents applying
for subsidies;
• how Pickering compared to other municipalities with respect to subsidy
offerings, and whether Pickering exceeded or met regional best practices;
• an explanation for the public regarding the Jumpstart Program, including how
the Program functioned and how residents accessed it;
• what best practices were being referenced when the Report stated that the
50% senior discount aligned with industry standards;
• what the primary objective of the senior discount was;
• why age 65 was used as the threshold for the senior discount and whether
any evidence supported that specific age, compared to a lower age such as
60 or 55;
• whether the senior discount should consider preventative health and long-
term participation goals;
• clarification that the 65+ discount was not tied to income; and,
• whether seniors, in recognition of their contributions to the community, should
be acknowledged through lower age-based thresholds for discounts.
Moved By Councillor Pickles
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Seconded By Councillor Cook
1. That Report CS 02-26 regarding the Access to Recreation Policy be received;
2. That Council approve the revised draft CUL 120 Access to Recreation Policy,
as set out in Attachment 2 to this report;
3. That Council approve the draft By-law to amend the Municipal Fees and
Charges By-law, as set out in Attachment 3 to this report, to give effect to the
50% subsidy for all regular adult recreation programs and memberships for
patrons 65 years of age and older where no other discount is in effect;
4. That the Mayor and City Clerk be authorized to execute the Childcare Camp
Subsidy Program: Service Agreement (January 1, 2026, to December 31,
2031) with the Region of Durham, as set out in Attachment 4 to this report
subject to minor revisions acceptable to the Director, Community Services and
City Solicitor;
5. That the Mayor and Clerk be authorized to execute the Recreation Program
Card Subsidy Program: Service Agreement (January 1, 2026, to December
31, 2026) with the Region of Durham, as set out in Attachment 5 to this report
subject to minor revisions acceptable to the Director, Community Services and
City Solicitor;
6. That Council authorize the Director, Community Services to execute the
annual Recreation Program Card Subsidy Program: Service Agreement
starting in January, 2027, subject to minor revisions acceptable to the
Director, Community Services and City Solicitor; and,
7. That the appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
Carried Unanimously on a Recorded Vote
4.4 Director, Community Services, Report CS 05-26
Cardiac Safe Community Public Access Defibrillation Program Agreement
Lakeridge Health Semi-Automatic External Defibrillation
A question and answer period ensued between Members of the Committee and
staff regarding:
• whether all City owned and operated facilities were equipped with Automated
External Defibrillators (AEDs), and clarification on the list of facilities currently
outfitted with AED units;
• which City buildings, community centres, sports fields, arenas, libraries, or
administrative buildings did not have access to AED units onsite and whether
staff could provide an estimate of the total number of such locations;
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15
• the City having a large number of parks and the need to consider appropriate
criteria, security mechanisms, and a phased approach, beginning with City
facilities rather than all parks; and,
• whether AED units installed in City facilities were directly connected to 911
services, and whether opening an AED unit automatically triggered a call to
emergency services.
Moved By Councillor Brenner
Seconded By Councillor Cook
1. That Report CS 05-26 regarding Lakeridge Health Semi-Automatic External
Defibrillation for the Cardiac Safe Community Public Access Defibrillation
Program Agreement be received;
2. That the Mayor and City Clerk be authorized to execute the Agreement with
Lakeridge Health, set out in Attachment 1 to this report, for the Cardiac Safe
Community Public Access Defibrillation Program to operate throughout City
facilities, subject to minor revisions as may be required by the Director,
Community Services and the City Solicitor; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
Carried
4.5 Director, Community Services, Report CS 06-26
Shadybrook Park Court Update
A question and answer period ensued between Members of the Committee and
staff regarding:
• staff preparing a memorandum to Council prior to the March 23, 2026 Council
Meeting, confirming the actual cost of the windscreens and providing
information on the feasibility, options, and approximate costs of installing
lighting, including solar, and relocating acoustic blankets to the Princess
Diana courts;
• the robust community engagement process undertaken and whether the
engagement included hand delivered letters, an online survey, and direct
meetings with Amberlea Tennis and Pickering Pickleball Clubs and residents;
• whether the resident petition referenced during delegations had been received
by the Clerk, and whether the version included in the Supplementary
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16
Information Package was the only one submitted;
• whether the acoustical testing included both standard and quieter pickleball
paddles; and,
• the estimated cost of the third court project and the sound attenuation panels,
as well as the approximate cost of removing the panels and reinstating the
tennis configuration.
Moved By Councillor Brenner
Seconded By Councillor Robinson
1. That Report CS 06-26 regarding the Shadybrook Park Court Update be
received;
2. That staff be directed to remove the pickleball lines at Shadybrook Park
Courts and revert the court back to tennis only; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 6 1 0 0 0
Carried on a Recorded Vote (6 to 1)
4.6 Director, Community Services, Report CS 07-26
Northern Community Halls Update
Moved By Councillor Butt
Seconded By Councillor Pickles
That Report CS 07-26 regarding the Northern Community Halls Update be received
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for information.
Carried
4.7 Director, City Infrastructure, Report INF 02-26
Supply and Delivery of 5 Ton Tanker
Request for Quotation Q2025-8A
Moved By Councillor Pickles
Seconded By Councillor Robinson
1. That Quotation submitted by FST Canada Inc. o/a Joe Johnson Equipment in
response to Request for Quotation No. Q2025-8A for the Supply and Delivery
of 5 Ton Tanker, in the amount of $420,525.00 (net HST) or $466,974.00
(HST included) be accepted;
2. That the total gross project cost of $466,974.00 (HST included), and that the
total net project costs of $420,525.00 (net HST) be approved;
3. That the Director of Finance and Treasurer, be authorized to finance the total
net project cost of $420,525.00 as follows:
a. That the sum of $390,000.00 as approved in the 2025 Capital Budget be
increased to $420,525.00 funded from the Vehicle Replacement
Reserve; and,
4. That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
Carried
4.8 Director, City Infrastructure, Report INF 03-26
Supply and Delivery of One Backhoe
Request for Quotation Q2025-27
Moved By Councillor Pickles
Seconded By Councillor Robinson
1. That Quotation submitted by Brandt Tractor Ltd. in response to Request for
Quotation No. Q2025-27 for the Supply and Delivery of One Backhoe, in the
amount of $210,288.00 (net HST) or $233,515.00 (HST included) be
accepted;
2. That the total gross project cost of $233,515.00 (HST included), and that the
total net project costs of $210,288.00 (net HST) be approved;
3. That the Director of Finance and Treasurer, be authorized to finance the total
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net project cost of $210,288.00 as follows:
a. That the sum of $170,000.00 as approved in the 2024 Capital Budget be
increased to $210,288.00 funded from the Equipment Reserve Fund;
and,
4. That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
Carried
4.9 Director, Corporate Services & City Solicitor, Report LEG 04-26
Final Assumption of Plan of Subdivision
Altona Land Development Corporation - Plan of Subdivision 40M-2697
Block 2, Plan 40M-2697
Moved By Councillor Pickles
Seconded By Councillor Robinson
1. That works and services required by the Subdivision Agreement within Block
2, Plan 40M-2697 and outside of/adjacent to Plan 40M-2697, which are
constructed, installed or located on lands dedicated to or owned by the City,
be accepted and assumed for maintenance;
2. That Altona Land Development Corporation be released from the provisions of
its Subdivision Agreement with the City and any amendments thereto relating
to the said work; and,
3. That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
Carried
5. Member Updates on Committees
There were no updates from Members on Committees.
6. Other Business
There was no other business.
7. Adjournment
Moved By Councillor Cook
Seconded By Councillor Nagy
That the meeting be adjourned.
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Carried
The meeting adjourned at 5:20 p.m.
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1
Special Council
Meeting Minutes
Electronic Meeting
March 02, 2026 - 04:30 PM
Chair: Mayor Ashe
Present:
Mayor K. Ashe
Councillor M. Brenner
Councillor S. Butt
Councillor L. Cook
Councillor D. Pickles
Councillor M. Nagy
Councillor L. Robinson
Regrets:
None
Also Present:
M. Carpino - Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P. Bigioni - Director, Corporate Services & City Solicitor
S. Boyd - Fire Chief,
L. Gibbs - Director, Community Services
K. Heathcote - Director, City Infrastructure
R. Holborn - Director, Engineering Services
F. Jadoon - Director, Economic Development & Strategic Projects
S. Karwowski - Director, Finance & Treasurer
S. Cassel - City Clerk
N. Surti - Division Head, Development Review & Urban Design
C. Rose - Chief Planner
Z. Khan - Senior Project Manager, Special Projects
R. Kumar - Senior Financial Analyst – Development Charges & Capital Management
A. Dunn - Principal Planner, Development Review
P. Wirch - Principal Planner, Policy
R. Perera - Deputy Clerk
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2
1. Call to Order/Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically.
2. Disclosure of Interest
No disclosures of interest were noted.
3. In Camera Matters
Resolution # 952/26
Moved By Councillor Robinson
Seconded By Councillor Cook
That Council move into closed session in accordance with the Municipal Act and the
Procedure By-law to receive advice subject to solicitor-client privilege, and to consider
matters pertaining to a proposed or pending acquisition or disposition of land by the
municipality, litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality and a position, plan, procedure, criteria or instruction to
be applied to any negotiations carried on or to be carried on by or on behalf of the
municipality. The matters being discussed in closed session pertain to an Ontario Land
Tribunal (OLT) appeal by Tribute (Brookdale) Limited and Legal and Financial Advice
regarding the Development of the Northeast Pickering Secondary Plan.
Carried
Mayor Ashe reminded Members of their confidentiality obligations under the Procedure By-
law and the Council Code of Conduct.
3.1 Confidential Memorandum from the Director, City Development & CBO
and Director, Corprorate Services & City Solicitor
Re: Appeal by Tribute (Brookdale) Limited of Failure to Make a Decision on
Applications for Official Plan Amendment and Zoning By-law Amendment
Ontario Land Tribunal Case Number OLT-25-000437
Files: Official Plan Amendment OPA 24-002/P and Zoning By-law Amendment
A 02/24
This portion of the meeting was closed to the public. Refer to the In Camera
meeting minutes for further information. [City Clerk has custody and control of the In
Camera minutes.]
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3
3.2 Confidential Memorandum from the Director, City Development & CBO
and Director, Finance & Treasurer and Advice from City Solicitor
Re: Legal and Financial Advice regarding the Development of the Northeast
Pickering Secondary Plan
This portion of the meeting was closed to the public. Refer to the In Camera
meeting minutes for further information. [City Clerk has custody and control of the In
Camera minutes.]
Resolution # 953/26
Moved By Councillor Robinson
Seconded By Councillor Cook
That Council rise and resume into the open session of the Special Meeting of
Council.
Carried
4. Confidential Special Council - Public Report
Mayor Ashe stated that during the closed portion of the meeting, Council considered
matters pertaining to an Ontario Land Tribunal (OLT) appeal by Tribute (Brookdale)
Limited and received legal and financial advice regarding the development of the Northeast
Pickering Secondary Plan. The matters were discussed in closed session to receive advice
subject to solicitor-client privilege, and to consider matters pertaining to a proposed or
pending acquisition or disposition of land by the municipality, litigation or potential
litigation, including matters before administrative tribunals, affecting the municipality and a
position, plan, procedure, criteria or instruction to be applied to any negotiations carried on
or to be carried on by or on behalf of the municipality.
4.1 Confidential Memorandum from the Director, City Development & CBO
and Director, Corporate Services & City Solicitor
Re: Appeal by Tribute (Brookdale) Limited of Failure to Make a Decision on
Applications for Official Plan Amendment and Zoning By-law Amendment
Ontario Land Tribunal Case Number OLT-25-000437
Files: Official Plan Amendment OPA 24-002/P and Zoning By-law Amendment
A 02/24
Resolution # 954/26
Moved By Councillor Cook
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Seconded By Councillor Nagy
That the confidential direction provided to staff in relation to the Confidential
Memorandum from the Director, City Development & CBO and Director, Corporate
Services & City Solicitor, dated March 2, 2026, be approved.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 6 1 0 0 0
Carried on a Recorded Vote (6 to 1)
5. Confirmatory By-law
Moved By Councillor Cook
Seconded By Councillor Pickles
That By-law 8235/26, to confirm the proceedings of the March 2, 2026 Special Council
Meeting be approved.
Carried
6. Adjournment
Moved By Councillor Robinson
Seconded By Councillor Butt
That the meeting be adjourned.
Carried
The meeting adjourned at 6:42 p.m.
Dated this 2nd day of March, 2026.
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5
Kevin Ashe, Mayor
Susan Cassel, City Clerk
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1
Planning and Development Committee
Meeting Minutes
Electronic Meeting
March 02, 2026 - 07:00 PM
Chair: Councillor Pickles
Present:
Mayor K. Ashe
Councillor M. Brenner
Councillor S. Butt
Councillor L. Cook
Councillor M. Nagy
Councillor D. Pickles
Councillor L. Robinson
Regrets:
None
Also Present:
M. Carpino - Chief Administrative Officer
K. Bentley - Director, City Development & CBO
P. Bigioni - Director, Corporate Services & City Solicitor
S. Boyd - Fire Chief
L. Gibbs - Director, Community Services
K. Heathcote - Director, City Infrastructure
F. Jadoon - Director, Economic Development & Strategic Projects
R. Holborn - Director, Engineering Services
S. Karwowski - Director, Finance & Treasurer
S. Oza - Interim CEO/Director of Public Libraries
V. Plouffe - Division Head, Facilities Management & Construction
R. Perera - Deputy Clerk
C. Rose - Chief Planner
P. Wirch - Principal Planner, Policy
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Z. Khan - Senior Project Manager, Special Projects
R. Kumar - Senior Financial Analyst - Development Charges & Capital Management
J. Currie - Legislative Coordinator
1. Call to Order/Roll Call
The Deputy Clerk certified that all Members of the Committee were present and
participating electronically.
2. Disclosure of Interest
No disclosures of interest were noted.
3. Delegations
Moved by Councillor Brenner
Seconded by Councillor Robinson
That the rules of procedure be suspended to allow an additional delegation who registered
after the deadline.
Carried on a Two-Thirds Vote
3.1 Craig Bamford, Pickering Resident
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
C. Bamford, Pickering Resident, appeared before Members of the Committee via
electronic connection to speak to the Official Plan Amendment Application OPA 25-
003/P. With the aid of a PowerPoint presentation, C. Bamford noted concerns
related to the need for additional public consultation, compliance with Section 5.7
2051 Urban Expansion Areas and Future Expansions of the Region of Durham's
Official Plan, and the absence of a meaningful consultation with Indigenous
communities. C. Bamford emphasized the importance of prioritizing affordable
housing within the community and raised further concerns regarding potential
flooding impacts, the loss of agricultural lands, and risks to endangered species.
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3.2 Jessica Harris, Pickering Resident
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
J. Harris did not appear before the Committee to provide a delegation.
3.3 Andrew McCammon, The Ontario Headwaters Institute
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
A. McCammon, The Ontario Headwaters Institute, appeared before Members of the
Committee via electronic connection and spoke to the Official Plan Amendment
Application OPA 25-003/P.A. With the aid of a PowerPoint presentation, A.
McCammon advised that consultation with the City on watershed management
began approximately five years ago and had since evolved toward a broader
watershed security framework highlighting watershed protection and long-term
ecological health. A. McCammon acknowledged positive elements in the proposed
Plan including improved directives related to natural heritage, wetlands, water
resources, and stormwater management. A. McCammon outlined several areas
requiring clarification and improvement and raised concerns related to watershed
protection, including the adequacy of buffers from water and wetlands, the proposed
approach to the storm water treatment train, and potential impacts on trail
connectivity. A. McCammon emphasized the importance of establishing clear goals
to maintain public safety, the natural heritage system and highlighted the need for
continued regional collaboration to support long-term watershed health. A.
McCammon advised that a written submission had been provided outlining these
matters and encouraged continued collaborative work with the City and partner
agencies.
A question and answer period ensued between Members of the Committee and the
delegate regarding the extent to which the concerns raised had been addressed
and whether additional matters required attention prior to the Committee’s
consideration of adoption.
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3.4 Katie Pandey, IPS Consulting Inc., Michael Woloszcuk, Property Owner,
and Andrea Wolosczuk, Property Owner
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
K. Pandey, IPS Consulting Inc., appeared before Members of the Committee via
electronic connection and spoke to the Official Plan Amendment Application OPA
25-003/P.A on behalf of property owners A. Woloszcuk and M. Woloszcuk. With the
aid of a PowerPoint presentation, K. Pandey noted this was the property owners
first opportunity to speak to the Plan and outlined proposed adjustments to the
planned location of the Community Park and the Community Centre and suggested
that this adjustment would improve connectivity along Salem Road noting that
Salem Road was a major north-south arterial road and that it served a high
concentration of residential uses.
A. Wolosczuk provided comments in general support of the vision outlined in the
Plan. A. Wolosczuk advised that their proposed relocation of facilities to Salem
Road would better support long-term community needs. A. Wolosczuk emphasized
the importance of maintaining the accessibility of Salem Road and advised that
confirming the final location of the Community Centre prior to approval would best
serve long-term objectives.
M. Wolosczuk expressed support for the Northeast Pickering Secondary Plan, and
stated that relocating the planned placement of the Community Centre would
improve accessibility and long-term benefits for residents. M. Wolosczuk expressed
concern that they had not been involved in consultation until after key decisions had
been made and advised that several matters, such as the distribution of residential
density and potential environmental constraints, required further review prior to
adoption of the final Plan.
A question and answer period ensued between Members of the Committee and the
delegates regarding clarification of the delegates request for a secondary technical
review prior to approval of the Plan.
3.5 Nicholas Zamora, President, Greenwood Community Association and
Robert Seiler, Staxton Glen Owners Inc.
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Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
N. Zamora, President, Greenwood Community Association, and R. Seiler, appeared
before the Members of the Committee via electronic connection and spoke to the
Official Plan Amendment Application OPA 25-003/P. N. Zamora expressed
concerns regarding the urgency to proceed with the Plan at this time, noting that
proceeding without a more comprehensive review could place the natural
environment and community character at risk. N. Zamora emphasized the
Association’s commitment to working constructively with the City, encouraging the
use of best evidence and best practices to work toward the best possible outcome.
N. Zamora highlighted the importance of managing property taxes, protecting
private wells, preserving watersheds, and strengthening the natural heritage
system, and expressed interest in contributing to future plans for expansion. N.
Zamora requested that, should approval be granted, explicit conditions be included
requiring fulsome technical studies, such as expert hydrological, environmental, and
fiscal studies, with all findings made publicly available for review and discussion.
3.6 James Blair, Pickering Resident
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
J. Blair, Pickering Resident, appeared before the Members of the Committee via
electronic connection and spoke to the Official Plan Amendment Application OPA
25-003/P. With the aid of a PowerPoint presentation, J. Blair expressed concern
that the proposed Plan was premature and noted that previous efforts to engage
with staff had been unsuccessful. J. Blair encouraged the City to conduct a more
fulsome review and reconsider the evaluation of the land where it pertains
to agricultural land.
3.7 Matt Bentley, Uxbridge Resident
Re: Report PLN 03-26
Official Plan Amendment
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City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
M. Bentley, Uxbridge Resident, appeared before Members of the Committee via
electronic connection and spoke to the Official Plan Amendment
Application OPA 25-003/P. M. Bentley stated that the proposal had regional and
generational implications and expressed non-support, noting concerns that the Plan
as presented did not provide a clear understanding of the financial or environmental
costs. M. Bentley further noted that the concerns and comments provided by the
Mississaugas of Scugog Island First Nation have not yet been addressed by the
City. M. Bentley stated that the Northeast Pickering lands were not required to meet
housing targets and encouraged the City to consider an alternative growth approach
that would preserve farmlands, respond to environmental concerns, ensure
meaningful engagement with First Nations communities, and provide a more
sustainable long-term solution.
3.8 Abdullah Mir, Pickering Resident
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
A. Mir, Pickering Resident, appeared before Members of the Committee via
electronic connection and spoke to the Official Plan Amendment
Application OPA 25-003/P. A. Mir expressed concern that the proposed Plan
represented a financial risk to current and future taxpayers, potential loss of
farmlands, watershed disruption, and downstream flooding risks. A. Mir provided
that development in Northeast Pickering was unnecessary as growth targets were
being met by development in Seaton and along Kingston Road. A. Mir emphasized
the need for a full fiscal and environmental review, including consultation with First
Nations communities prior to adoption of the Plan.
3.9 Graham Clark, Pickering Resident
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
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Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
G. Clark, Pickering Resident, appeared before Members of the Committee via
electronic connection and spoke to the Official Plan Amendment Application
OPA 25-003/P. G. Clark expressed concern that the proposed Plan would remove
existing hamlets and disregard the heritage and identity of established communities.
G. Clark provided an historical overview of the Hamlet of Kinsale and highlighted its
geographic and cultural significance. G. Clark noted that Pickering has historically
valued the protection of natural heritage, farmland, and community character, and
advised that these qualities were at risk under the proposed approach. G. Clark
raised concerns regarding the vulnerability of local water resources to
contamination, including potential impacts on aquifers and private wells, as well as
potential effects on home values, property taxes, the possibility of expropriation, and
that road planning was being deferred until later stages when the new roads would
be required.
3.10 Lynn Van Halteren, Pickering Resident and Nicholas Van Halteren,
Pickering Resident
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
L. Van Halteren, Pickering Resident, appeared before Members of the Committee
via electronic connection and advised that N. Van Halteren was not in attendance.
L. Van Halteren spoke to the Official Plan Amendment Application OPA 25-003/P
and referenced correspondence previously submitted by their legal counsel and
stated their objection to the Northeast Pickering Secondary Plan, noting that the
amendment appeared to re-designate six properties from agricultural designation to
a natural heritage system. L. Van Halteren stated that most of the affected
properties contained existing residences and expressed concern that the Plan
would re-designate these lands as natural areas despite established low-to medium-
density housing and an active community hub. L. Van Halteren provided that the
proposed re-designation required appropriate supporting studies, requested
additional technical reviews, and stated that mapping corrections were necessary to
avoid potential negative impacts. They also noted concern that the lands were being
used to expand buffer areas without adequate justification, rather than utilizing the
developers’ land for this purpose.
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A question and answer period ensued between Members of the Committee and the
delegate regarding clarification of the delegates request that additional
environmental studies be completed prior to approval of the Plan.
3.11 Matthew Cory, Malone Given Parsons Ltd
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
M. Cory, Malone Given Parsons Ltd., appeared before Members of the Committee
via electronic connection and spoke to the Official Plan Amendment Application
OPA 25-003/P on behalf of the Northeast Pickering Landowners Group Inc. M. Cory
provided that the Landowners Group had been engaged in the Northeast Pickering
planning process for approximately five years and noted that planning was an
ongoing exercise and that the Secondary Plan was a necessary starting point from
which more detailed technical work could proceed, and further stated that advancing
the Plan was important to ensure clear and predictable implementation. M. Cory
noted that a series of required studies, including the Master Environmental
Servicing Plan (MESP), would guide subsequent phases of planning and
development, and acknowledged the significant amount of work that remained. The
delegate highlighted the need to continue with a Memorandum of Understanding to
clearly identify the respective roles and responsibilities of both the Landowners
Group and the City. M. Cory stated that the proposed Sportsplex lacked sufficient
justification at this stage of planning and highlighted the Group's offer to provide
land to the City at no cost to support affordable housing initiatives. M. Cory referred
to the Neighbourhood Plan process noting that it was an additional Official Plan
process that would be brought forward to the public and to Council for approval.
A question and answer period ensued between Members of the Committee and the
delegate regarding:
• whether consultation had been undertaken with Indigenous Communities;
• the status and scope of required studies including, the watershed study, the
fiscal impact analysis, and area servicing study;
• the composition of the Northeast Pickering Landowners Group Inc., the
percentage of Northeast Pickering land that was owned by the Group
collectively, and clarification that the delegate was not representing all
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landowners in Northeast Pickering;
• clarification of the re-designation of certain areas and the proposed locations
of some parks and facilities;
• whether the Landowners Group opposed the proposed Sportsplex location or
the construction of a Sportsplex, and whether they had consulted with other
landowners in the area;
• whether the Landowners Group intended to partner on affordable housing
development, and whether they had capacity to support such initiatives; and,
• whether the planning process was rushed in comparison with other projects.
3.12 Helen Brenner, Pickering Resident
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
H. Brenner, Pickering Resident, appeared before Members of the Committee via
electronic connection and spoke to the Official Plan Amendment
Application OPA 25-003/P. With the aid of a PowerPoint presentation, H. Brenner
expressed concern regarding the high cost of the proposed Plan, noting that the
fiscal impact assessment indicated an accrual of significant debt to the City. H.
Brenner advised that required studies should be completed prior to any approval. H.
Brenner noted the loss of approximately 4,000 acres of Class A agricultural land and
characterized the proposal as high-cost and inconsistent with the City’s own
policies, describing it as an approach to growth that proceeds out of sequence with
the City’s planned development framework. H. Brenner stated that the Toronto and
Region Conservation Authority's (TRCA) 2021 Carruthers Creek Watershed Plan
warned that urbanization could increase flood risk and expressed concern about the
combined environmental impacts.
3.13 Heather Robertson, Ajax Resident
Re: Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
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H. Robertson, Ajax Resident, appeared before Members of the Committee via
electronic connection and spoke to Official Plan Amendment Application OPA 25-
003/P. H. Robertson referenced comments made by earlier delegates regarding
Report PLN 03-26 and stated that the most recent recreation centre project was
already overburdened. H. Robertson expressed concern that constructing new
facilities in Northeast Pickering would not address current needs and noted that
residents across Durham Region would bear the financial responsibility. H.
Robertson raised concerns regarding flooding in Ajax, increased traffic congestion,
and the inadequacy of the existing road network. H. Robertson advised that the
proposal would contribute to urban sprawl and emphasized the importance of
compact development to help manage traffic and infrastructure demands.
4. Planning and Development Reports
4.1 Director, City Development & CBO, Report PLN 03-26
Official Plan Amendment
City Initiated: Northeast Pickering Secondary Plan
Recommended Amendment 54 to the Pickering Official Plan
Implementation Framework for the Northeast Pickering Community
File: OPA 25-003/P
P. Lowes, Principal, SGL Planning & Design Inc., appeared before Members of the
Committee via electronic connection and spoke to the Northeast Pickering
Secondary Plan, Official Plan Amendment Application OPA 25-003/P. With the aid
of a PowerPoint presentation, P. Lowes advised that SGL had been retained in
2022 and was now in Phase 4 of the project process. They noted that Phase 2 had
involved 12 required technical background studies and provided an overview of the
results of public consultation which included three rounds of engagement in addition
to the statutory public meeting. P. Lowes provided a high-level overview of the
Secondary Plan Structure listing components such as vision and guiding principles,
community structure, natural heritage system, mixed-use areas, employment areas,
urban residential areas, Parks and Municipal facilities, schools, and
transportation. P. Lowes summarized proposed changes to the Plan's policies,
noting that they incorporated input received throughout the process. They advised
that implementation policies would require significant additional work, including
detailed plans and agreements necessary to support the Plan's execution. P. Lowes
further noted that each neighbourhood would require its own Neighbourhood Plan
implementation. P. Lowes concluded by outlining next steps, advising that although
five years of work had been completed, the project had only concluded the first of
four major stages identified in Report PLN 03-26.
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Z. Khan, Senior Project Manager, Special Projects, appeared before Members of
the Committee via electronic connection and provided an overview of the Northeast
Pickering Secondary Plan, Official Plan Amendment Application OPA 25-003/P.
With the aid of a PowerPoint presentation, Z. Khan provided a summary of
background information of the Northeast Pickering Secondary Plan initiative,
including estimated population and employment projections. Z. Khan reviewed the
agreements and studies including the Master Environmental Servicing
Plan, Neighbourhood Plans, Development Charges and Community Benefits
Charges By-laws and Fiscal Impact Study, the Master Parks and Community Lands
Agreement, Infrastructure Staging and Phasing Plan, and the Northeast Pickering
Landowners Group Secondary Plan Execution Agreement. Z. Khan provided an
update on the Regional Environmental Assessment, the Carruthers Creek
Watershed Hydrology Update, and outlined steps to approval. Z. Khan also provided
an overview of the City’s engagement with First Nations communities, including
the Mississaugas of Scugog Island First Nation (MSIFN) Capacity Agreement,
participation in the Neighbourhood Planning, and environmental review
processes. Z. Khan concluded by summarizing the public participation opportunities
provided to date and outlined ways in which the public may continue to engage in
the process.
A question and answer period ensued between Members of the Committee, staff,
and P. Lowes regarding:
• the composition of the Northeast Pickering Landowners Group Inc. and the
extent of landowner representation by percentage of land owned by the
Group;
• whether engagement had occurred with landowners outside of the developers
group, including the scope and nature of public consultation completed to
date;
• whether cost-sharing arrangements were in place for the Landowners Group,
and whether those arrangements were equitably distributed among
participating landowners or if landowners outside the Group would be required
to assume associated costs;
• at what point the Mississaugas of Scugog Island First Nation would be invited
to participate in the Master Plan development and which First Nations
communities had been engaged to date;
• whether the studies that had been completed to date were undertaken
internally, by consultants, or by the Region;
• the status of the Seaton development and the rationale for advancing
Northeast Pickering at this time;
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• what job categories were anticipated to be created through the Plan, and
clarification of whether 2051 was the target year for achieving the full
employment forecast;
• whether there were plans for a hospital to be incorporated into the Plan to
accommodate the growing population;
• whether correspondence received from Chief LaRocca on behalf of the
Mississaugas of Scugog Island First Nation had been addressed and whether
their official position of opposition had changed;
• how the Plan could proceed prior to the completion of the seven key
components noted in Report PLN 03-26;
• why the Agricultural Impact Assessment was not determinative in evaluating
whether prime agricultural lands should be urbanized and whether any
alternatives were considered;
• whether groundwater and downstream water-system modeling should be
completed prior to adopting the Plan;
• whether developers would be responsible for any damage caused by
redirected water;
• whether there were any federal assessments related to endangered species,
including potential requirements to preserve habitat for the Redside Dace;
• the source of funding for the technical studies and whether peer reviews have
been undertaken;
• what the impact of the loss of the agricultural land would be on the City’s and
to the Region’s Gross Domestic Product (GDP);
• what the City's expenditures had been in preparing the Plan to date;
• how much development charges would offset infrastructure costs, the
proportion of growth-related costs the development charges were expected to
cover, and what the risks to taxpayers were;
• the possible impact of automation and robotics on the projected job creation
projections;
• concerns pertaining to public engagement, outreach, and the implications of
potential Ontario Land Tribunal appeals; and,
• what the consequences of delaying the development were, including whether
landowners could advance their own applications and whether this would
affect the City’s ability to coordinate planning.
Moved by Mayor Ashe
Seconded by Councillor Butt
1. That Official Plan Amendment Application OPA 25-003/P, initiated by the City of
Pickering, to add new policies and designations to the Pickering Official Plan
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regarding the recommended Northeast Pickering Secondary Plan, as set out in
Attachment 1 to Report PLN 03-26, be approved;
2. That the Draft By-law to adopt Official Plan Amendment 54 to the Pickering
Official Plan, to add new policies and designations to the Pickering Official Plan
regarding the recommended Northeast Pickering Secondary Plan, as set out in
Exhibit “A” to Attachment 1 of Report PLN 03-26, be finalized and forwarded to
Council for enactment;
3. That staff be directed to negotiate the terms of the following agreements with the
North East Pickering Landowners Group Inc. (the “Landowner Group”) for the
purpose of implementing the Northeast Pickering Secondary Plan (the “Secondary
Plan”) in the City’s best interests, and that these agreements be brought to Council
for approval:
a. an agreement respecting the funding and preparation of a Master
Environmental Servicing Plan (MESP) for the Secondary Plan area, which
the Agreement shall include:
i. Terms of Reference for the completion of the MESP to the satisfaction
of the City, and the Region of Durham, in consultation with the
respective conservation authorities, as set out in section 11.B.70 a) of
the Secondary Plan;
ii. details of funding arrangements requiring the Landowner Group to
either fully fund in advance the City’s preparation of the MESP or to
prepare the MESP at its cost while fully funding in advance the City’s
peer review and oversight consulting services;
b. an agreement respecting the funding and preparation of Neighbourhood
Plans for the Secondary Plan area, which Agreement shall include:
i. Terms of Reference for the completion of the Neighbourhood Plans to
the satisfaction of the City, as set out in section 11.B.69 c) of the
Secondary Plan;
ii. the process to complete the Neighbourhood Plans either one at a time
or concurrently;
iii. details of funding arrangements requiring the Landowner Group to
either fully fund in advance the City’s preparation of the
Neighbourhood Plans or to prepare the Neighbourhood Plans at its
cost while fully funding in advance the City’s peer review and oversight
consulting services;
c. an agreement respecting the funding and preparation of Development
Charges and Community Benefits Charges By-laws (DC-CBCBs) and a
Fiscal Impact Study (FIS), which agreement shall include:
i. Terms of Reference for the completion of the DC-CBCBs and the FIS
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satisfactory to the City as set out in section 11B.69 f) and g) of the
Secondary Plan, and section 4.14 of Report PLN 03-26, which
includes but is not limited to: Growth Forecast; Capital Forecast;
Development Charges/Community Benefits Charges; Operating
Expenditure Requirements; Property Tax Yield; Operating, and Capital
Fund Impacts; Municipal Land Needs; consideration of the results of
the Master Parks and Community Lands Agreement;
ii. details of funding arrangements requiring the Landowner Group to
fully fund in advance the City’s cost to prepare the DC-CBCBs and the
FIS;
d. an agreement (referred to as a Master Parks and Community Lands
Agreement or “MPCLA”) respecting the size, general location and timing of
the transfer to the City of lands required for parks, essential community
facilities, cultural heritage, road widenings and affordable housing. The
MPCLA shall be completed and executed in sufficient time to be an input into
the FIS;
e. an agreement respecting the funding and preparation of an Infrastructure
Staging and Phasing Plan (ISPP), which agreement shall include:
i. Terms of Reference for the completion of the ISPP to the satisfaction
of the City as set out in section 11.B.67 of the Secondary Plan;
ii. details of funding arrangements requiring the Landowner Group to
either fully fund in advance the City’s preparation of the ISPP, or to
prepare the ISPP at its cost while fully funding in advance the City’s
peer review and oversight consulting services;
f. consistent with the requirements of the Secondary Plan, an agreement that
the Landowner Group shall not apply for any development approval until:
i. all required environmental assessments for sanitary sewer and water
infrastructure are completed to the satisfaction of the Region of
Durham;
ii. all required environmental assessments for transportation
infrastructure are completed to the satisfaction of the Region of
Durham and the City of Pickering, as set out in sections 11.B.69 d)
and e) of the Secondary Plan;
iii. the cost sharing agreement amongst benefitting landowners required
by section 11.B.66 a) of the Secondary Plan has been executed by all
members of the Landowner Group;
iv. all the agreements referred to in Recommendations 3 a., b., c., d. and
e. of this report have been finalized and executed by the City and the
Landowner Group;
v. the MESP, the Neighbourhood Plans, the DC-CBCBs, the FIS and the
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15
ISPP are approved by the City;
4. That staff be directed to include expenditures for studies and related items for the
implementation of the Secondary Plan in future current budget submissions;
5. That staff continue to engage and collaborate with First Nations rights holders in
the preparation of the MESP, the Neighbourhood Plans, Scoped Subwatershed
Study Phase 3, the required Environmental Assessments, and all other documents
and studies as may be necessary to complete the planning processes for the
Secondary Plan area;
6. That the City Clerk advise the Williams Treaties First Nations, all statutory
commenting agencies, the Landowner Group, the Region of Durham, delegates to
the November 10, 2025 Statutory Public Meeting and respective Council meeting,
delegates to the March 2, 2026 Planning & Development Committee and respective
Council meeting, and interested parties of Council’s decision on Pickering Official
Plan Amendment 54, which adds policies and designations regarding the
Secondary Plan and other general policies to the Pickering Official Plan; and,
7. That appropriate City of Pickering officials be authorized to take the actions
necessary to implement the Recommendations in this Report.
Note: The disposition of this matter was determined through the referral
motion below:
Moved by Mayor Ashe
Seconded by Councillor Butt
That Report PLN 03-26 be referred to the March 23, 2026, Council meeting for
direction.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 6 1 0 0 0
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March 02, 2026
16
Carried on a Recorded Vote (6 to 1)
5. Member Updates on Committees
There were no updates from Members on Committees.
6. Adjournment
Moved by Councillor Robinson
Seconded by Councillor Butt
That the meeting be adjourned.
Carried
The meeting adjourned at 10:57 p.m.
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Corr. 01-26
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The Corporation of the
County of Northumberland
555 Courthouse Road
Cobourg, ON, K9A 5J6
Northumberland County
Council Resolution
Northumberland County Council Resolution
SENT VIA EMAIL February 24, 2026
The Right Hon. Mark Carney (Prime Minister of Canada)
Honourable Sean Fraser (Minister of Justice and Attorney General of Canada)
Honourable Gary Anandasangaree (Minister of Safety)
Honourable Doug Ford (Premier of Ontario)
Honourable Doug Downey (Attorney General of Ontario)
Honourable Michael S. Kerzner (Solicitor General of Ontario)
Honourable David Piccini (Minister of Labour, Immigration, Training and Skills Development
and MPP for Northumberland Peterborough-South)
Member of Parliament for Northumberland Clarke, Philip Lawrence
Association of the Municipalities of Ontario (AMO)
Federation of Canadian Municipalities (FCM)
All Ontario Municipalities
Re: Correspondence, 'Call for Reform and Publication of the Ontario Sex Offender Registry'
At a meeting held on February 18th, 2026 Northumberland County Council approved
Council Resolution # 2026-02-18-122, adopting the below resolution:
Moved by: Councillor Lucas Cleveland
Seconded by: Councillor John Logel
"Whereas item 7.a from the February 3, 2026 Corporate Support Committee was held by
Council for separate discussion at this meeting, the item being 'Call for Reform and
Publication of the Ontario Sex Offender Registry'; and
Now Therefore Be It Resolved That County Council adopt the following:
•That County Council support the correspondence and send a copy of this resolution
to key stakeholders."
Council Resolution # 2026-02-18-122 Carried
Corr. 02-26
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The Corporation of the
County of Northumberland
555 Courthouse Road
Cobourg, ON, K9A 5J6
If you have any questions regarding this matter, please do not hesitate to contact the
undersigned at bennettt@northumberland.ca or by telephone at 905-372-3329 ext. 2238.
Sincerely,
Tonia Bennett
Manager of Legislative Services / Clerk
Northumberland County
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CITY CLERK’S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
December 19, 2025
Honorable Mark Carney
Sent via email: mark.carney@parl.gc.ca
Dear Honorable Mark Carney:
Please be advised that Brantford City Council, at its meeting held December 16, 2025 adopted
the following:
12.2.7 Call for Reform and Publication of the Ontario Sex Offender Registry -
Councillor Samwell
WHEREAS the community of Welland and the surrounding communities were deeply
impacted by a recent heinous crime that highlighted critical gaps in Canada’s criminal
justice and offender-management systems; and
WHEREAS on September 4, 2025, Mayor Frank Campion of the City of Welland
wrote to the Premier of Ontario urging comprehensive reform to strengthen
sentencing, parole, and bail provisions for violent sexual offenders, and to enhance
public safety protections; and
WHEREAS on September 12, 2025, Mayor Mat Siscoe of the City of St. Catharines
wrote to the Prime Minister of Canada expressing strong support for these reforms
and calling for immediate federal action to strengthen sentencing, parole, and
accountability measures for violent sexual offenders; and
WHEREAS the City of Thorold, at its meeting of September 9, 2025, adopted
Resolution 14.2 requesting the Province of Ontario to amend Christopher’s Law
(Sexual Offenders Registry), 2000 to make Ontario Sex Offender Registry publicly
accessible; and
WHEREAS several Niagara municipalities; including Grimsby, Fort Erie, Port
Colborne, and St. Catherines have subsequently endorsed this call for greater
transparency and reform; and
WHEREAS municipal councils, though not responsible for criminal law or parole, play
a vital role in advocating for the safety and well-being of their residents;
NOW THEREFORE BE IT RESOLVED THAT:
A. THAT the Council of the City of Brantford hereby supports the City of
Thorold’s Resolution calling for the Publication of the Sexual Offender
Registry and the City of Welland’s correspondence dated September 4,
2025, calling for reform to sentencing, parole, and registry provisions
concerning violent sexual offenders; and
B. THAT the Province of Ontario be urged to amend Christopher’s Law
(Sexual Offender Registry), 2000 to make the Ontario Sex Offender
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2
CITY CLERK’S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
Registry publicly accessible, subject to appropriate privacy and safety
safeguards; and
C. THAT a copy of this resolution be forwarded to:
i. The Right Hon. Mark Carney, Prime Minister of Canada;
ii. The Hon. Sean Fraser, Minister of Justice and Attorney General of
Canada;
iii. The Hon. Gary Anandasangaree, Minister of Safety;
iv. The Hon. Doug Ford, Premier of Ontario;
v. The Hon. Doug Downey, Attorney General of Ontario;
vi. The Hon. Michael S. Kerzner, Solicitor General of Ontario;
vii. Member of Parliament for Brantford-Brant, Larry Brock;
viii. Member of Provincial Parliament for Brantford-Brant, Will Bouma;
ix. The Association of the Municipalities of Ontario (AMO);
x. The Federation of Canadian Municipalities (FCM); and
xi. All Ontario Municipalities for their information and support.
I trust this information is of assistance.
Yours truly,
Chris Gauthier City Clerk,
cgauthier@brantford.ca
CC - The Honorable Sean Fraser, Minister of Justice and Attorney General of
Canada; - Sean.Fraser@parl.gc.ca
The Honorable Gary Anandasangaree, Minister of Safety
Gary.Anand@parl.gc.ca
The Honorable Doug Ford, Premier of Ontario; - premier@ontario.ca
The Honorable Doug Downey, Attorney General of Ontario; -
Doug.Downey@ontario.ca
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3
CITY CLERK’S OFFICE City Hall, 58 Dalhousie Street, Brantford, ON N3T 2J2 P.O Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 759-7840 www.brantford.ca
The Honorable Michael S. Kerzner, Solicitor General of Ontario
michael.kerzner@pc.ola.org
Member of Parliament for Brantford-Brant, Larry Brock; -
larry.brock@parl.gc.ca
Member of Provincial Parliament for Brantford-Brant, Will Bouma; -
will.bouma@pc.ola.org
The Association of the Municipalities of Ontario (AMO) amo@amo.on.ca
The Federation of Canadian Municipalities (FCM) FCMInfo@fcm.ca
All Ontario Municipalities for their information and support
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Memo
To: March 11, 2026
From:
Copy:
Mayor Ashe andMembers of Council
Richard Holborn
Director, Engineering Services
Chief Administrative Officer Directors Manager, Transportation & Traffic
Subject: Correspondence from Ministry of Transportation Road Safety Initiatives Fund (RSIF)
The Province of Ontario made the decision to ban the use of municipal automated speed enforcement (ASE) cameras effective November 14, 2025.
To assist municipalities affected by the ASE camera ban in the transition to the use of alternate
traffic calming measures, the Province of Ontario has established the Road Safety Initiatives Fund (RSIF) which will provide $210 million over the next two years.
The objective of the RSIF is to maintain or enhance road safety at locations where ASE was previously implemented. In Pickering, there were 17 Community Safety Zones where ASE was
deployed, or scheduled to be deployed, through the use of mobile cameras on a rotating schedule
prior to the ban.
To this end, the Ministry of Transportation has advised, through the attached correspondence dated February 19, 2026, that the City of Pickering is eligible to receive the following allocation of funds:
Immediate Interim Funding Received: $308,675
Additional Application-Based Funding Allocation: $1,229,585 Total RSIF Funding Allocation: $1,538,260
The City has received the immediate interim funding amount of $308,675 and is now eligible to submit a single comprehensive application that includes all proposed initiatives for which RSIF
funding is being requested. The application deadline is December 1, 2026 and all RSIF-funded
initiatives must be completed, with all expenses incurred by March 31, 2028.
Staff are reviewing the application guidelines to determine eligible and ineligible expenditures and application requirements, process and reporting.
CAO 18-26
Corr. 03-26
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Road Safety Initiatives Fund (RSIF) March 11, 2026
Page 2 of 2
At the January 26, 2026 Council meeting, Council passed Resolution #928/26 approving the hiring of CIMA+ to prepare Neighbourhood Traffic Calming Guidelines for the City of Pickering. Staff, with the guidance of CIMA+, will prepare a comprehensive plan that will be the basis of the City’s
RSIF application.
The recommended plan will be presented to Council for endorsement in September 2026, along with a recommendation to authorize staff to submit the RSIF application. Subject to Council approval of the plan, and subject to approval by the province of the RSIF application, funds will be included in the 2027 Budget for implementation of the plan.
Throughout 2026, while the recommended plan is being prepared, City staff will install radar
speed message boards in our Community Safety Zones on either a fixed or rotating basis. Although these boards do not provide a level of enforcement, they do provide awareness to motorists by displaying their speed as they approach the sign. The City owns 16 radar speed message boards of which several can be deployed for this initiative. It is important that some
boards be kept available to be put into use across the City, on roads outside of Community Safety
Zones, when traffic information is required to respond to and address speeding concerns that come to staff through resident requests. Staff believe this new initiative can be implemented relatively quickly commencing this spring.
RH:cg
Attachment: MTO Letter – February 19, 2026
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Ministry of
Transportation
Assistant Deputy
Minister’s Office
Transportation Safety
Division
87 Sir William Hearst
Avenue, Room 191
Toronto ON M3M 0B4
Ministère des
Transports
Bureau du sous-ministre
adjoint
Division de la sécurité en
matière de transport
87, avenue Sir William
Hearst, bureau 191
Toronto ON M3M 0B4
February 19, 2026
Marisa Carpino
Chief Administrative Officer
City of Pickering
mcarpino@pickering.ca
Dear Marisa Carpino,
In follow up to the letter sent to your municipality on November 13, 2025, I am pleased
to announce that applications for additional funding under the Road Safety Initiatives
Fund (RSIF) is now open. The application can be accessed by logging into the Transfer
Payment Ontario (TPON) website.
As you are aware, the objective of the RSIF is to support municipalities in maintaining
and enhancing road safety at locations where Automated Speed Enforcement (ASE)
was previously implemented, through proactive, locally tailored measures that help
reduce speeding, prevent collisions, and create safer environments for all road users.
To achieve this objective, the RSIF supports initiatives in the following key areas:
• Traffic calming and control measures, including infrastructure-based safety
improvements that create safer and more predictable driving conditions.
• Signage enhancements, including regulatory, warning, and informational
signage that promotes slower, safer driving behaviour.
• Targeted roadside enforcement and operational safety measures that
reinforce speed compliance and enhance pedestrian and local safety.
…/2
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Page 2
The RSIF is a time-limited program composed of two funding components:
1. Immediate Interim Funding, which was made available to eligible municipalities
in November 2025 to support immediate road safety needs following the repeal
of ASE.
2. Additional Application-Based Funding, through which municipalities
may submit an application to request additional RSIF funding to support road
safety needs. Provincial approval is required before any additional funds may be
spent.
Eligible Allocation
Please see the funding that the City of Pickering is eligible to receive through the RSIF
below:
Immediate Interim Funding Received $308,675
Additional Application-Based Funding Allocation $1,229,585
Total RSIF Funding Allocation $1,538,260
Program Guidelines
The attached program guidelines apply to all funding provided under the RSIF, including
Immediate Interim Funding, and outline eligible and ineligible expenditures, timelines,
and reporting and accountability requirements.
Application Process
To access the Additional Application-Based Funding, your municipality must submit its
completed application form and supporting documentation through the TPON system.
Municipalities must submit a single, comprehensive application that includes all
proposed initiatives for which RSIF funding is being requested.
Applications will be reviewed on an ongoing basis and must be submitted no later
than December 1, 2026. All RSIF-funded initiatives must be completed, and all related
expenses must be incurred by March 31, 2028.
Municipalities are strongly encouraged to submit applications early to allow sufficient
time for ministry review of the submission and any necessary follow-up. The ministry will
make best efforts to communicate application decisions within 6-8 weeks of receiving a
submission.
If your municipality will not be seeking Additional Application-Based Funding under the
RSIF, please notify the ministry via email at RSIF@ontario.ca.
…/3
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Page 3
Accountability and Reporting Requirements
Municipalities approved for Additional Application-Based Funding will be required to
enter into a Transfer Payment Agreement (TPA) with the Province before any funds are
released.
Accurate records of all expenditures and activities associated with all RSIF-funded
initiatives must be maintained to ensure transparency, accountability, and effective
program management.
Municipalities will also be required to submit progress reports to the ministry, as
requested, providing updates on the status of initiative implementation, any challenges
encountered, and anticipated completion dates.
Information Sessions
The ministry will be hosting information sessions for eligible municipalities to provide an
overview of the RSIF application process and program requirements. Further details,
including session dates and times, will be communicated in the coming weeks.
Questions
If you have any questions regarding the RSIF, please contact the Road Safety Initiatives
Office at RSIF@ontario.ca.
Sincerely,
Felix Fung
Assistant Deputy Minister
Transportation Safety Division
Attachment: Road Safety Initiatives Fund Program Guidelines
c. Amanda Doobay, Director, Safety Program Development Branch, Ministry of
Transportation
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Kingston Road (Regional Highway 2) Bus Rapid
Transit project from Steeple Hill to Merriton Road in
the City of Pickering
Advanced Tree Removal
Works Department March 9, 2026 Public Notice 1
What’s happening?
The Regional Municipality of Durham is performing advanced tree removals prior to road
construction of the Durham-Scarborough Bus Rapid Transit (DSBRT) project this summer. This work
will take place on Kingston Road (Regional Highway 2) from Steeple Hill to Merriton Road in the City
of Pickering.
What work is being done?
•Tree removal, tree pruning and clean up
When will this happen?
The Region’s contractor will be on site in the next two weeks to perform this work. This work is short
in duration and will be completed by the end of the month.
How will traffic be affected?
•Infrequent and short duration lane closures of the right lane may be experienced during this work.
•Drivers should expect delays and plan for extra time when using Kingston Road.
•Bus routes, bus stops and sidewalks will still be open while the work is happening.
Other important information
Please be careful when driving, walking or cycling in the area.
Should you have any questions or concerns, please contact our staff member listed below:
Junaid Rafiq, Project Supervisor
365-688-1028
Junaid.Rafiq@durham.ca
If you require this information in an alternate accessible format, please contact 311 (within
Durham Region) or 1-800-372-1102.
Corr. 04-26
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Report to
Council
Report Number: CLK 02-26
Date: March 23, 2026
From: Paul Bigioni
Director, Corporate Services & City Solicitor
Subject:
Establishment of the 2026 Municipal Election Joint Compliance Audit Committee
File: A-2000
Recommendation:
1. That Report CLK 02-26 regarding the establishment of the 2026 Municipal Election Joint
Compliance Audit Committee be received;
2. That the draft Terms of Reference for the 2026 Municipal Election Joint Compliance Audit
Committee, included as Attachment 1 to this Report, be approved;
3. That, in accordance with the Terms of Reference, the City Clerk be authorized to recruit
and bring forward a By-law for the remuneration and appointment of a roster of individuals
to serve on the 2026 Municipal Election Joint Compliance Audit Committee to a future
meeting of Council;
4. That at such time as the above referenced By-law is enacted by Council, the 2026
Municipal Election Joint Compliance Audit Committee is deemed to be established in
accordance with the Municipal Elections Act; and,
5. That the appropriate officials of the City of Pickering be authorized to take the actions
necessary to implement the recommendations in this report.
1.0 Executive Summary:
The purpose of this report is to seek approval of the Terms of Reference to establish the 2026
Municipal Election Joint Compliance Audit Committee (the “Committee”) for the 2026 Municipal
Election and to provide authority to the City Clerk to recruit members for the Committee in
coordination with the other participating bodies (Durham District School Board, Town of Ajax,
City of Oshawa, Town of Whitby, and the Region of Durham). Once approved, the report also
provides authorization for the City Clerk to bring forward a By-law for the remuneration and
appointment of the roster of individuals to serve on the Committee. Once enacted, the By-law
will establish the 2026 Municipal Election Joint Compliance Audit Committee in accordance
with the Municipal Elections Act, 1996, S.O. 1996, c. 32, Sched.
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CLK 02-26 March 23, 2026
Page 2
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of Foster
an Engaged & Informed Community.
3.0 Financial Implications:
The Terms of Reference propose that a retainer fee of $400.00 for each individual on the
roster be approved. The retainer covers attendance at a mandatory training session and
review of periodic updates or information supplied by the applicable Clerk of each participating
body. The retainer fee will also cover any conversations which occur outside of a formal
meeting of the Committee, for example virtual meetings with the Clerk, as required. The costs
associated with the retainer fees will be shared equally among the participating bodies
(Durham District School Boad, Town of Ajax, City of Oshawa, Town of Whitby, Region of
Durham and the City of Pickering).
In addition to the retainer fee, it is proposed that a rate of $400.00 be paid to each Committee
member per meeting attended to address a single report or application, plus an additional
$100.00 for each additional application or report considered at the same meeting. Each
member would also be paid mileage in accordance with the approved mileage rates for each
participating body, and these fees would be paid by the municipality who requires the
Committee to convene to consider an application or report.
In the event of an application for a compliance audit in Pickering, the City of Pickering would
be required to pay any auditor's costs and if applicable, costs associated with any external
legal counsel, in accordance with the provisions of the Act.
It should be noted that there has been no change in the retainer rates compared to the 2022
Joint Compliance Audit Committee, however, the per meeting rates have been increased from
$350.00 to $400.00 and the $100.00 fee for additional applications/reports that are heard at
the same meeting has been added for 2026. It was the consensus of the participating bodies
to make these rate changes to attract and retain qualified candidates for the Committee. It
should further be noted that participation in the Joint Compliance Audit Committee will result in
cost savings, as the Region of Durham has agreed to cover the cost of recruitment advertising
which is estimated to be approximately $8,000.00.
Funds have been included in the approved 2026 Legislative Services budget to cover the
Committee retainer fees. Funds to cover Committee meeting rates, should they be required to
convene to consider an application or report, will be proposed in the 2027 Budget.
4.0 Discussion:
The purpose of this report is to seek approval of the Terms of Reference to establish the 2026
Committee for the 2026 Municipal Election and to provide authority to the City Clerk to recruit
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CLK 02-26 March 23, 2026
Page 3
members for the Committee in coordination with the other participating bodies (Durham District
School Board, Town of Ajax, City of Oshawa, Town of Whitby, and the Region of Durham).
Section 88.37 of the Act requires a council or local board to establish a compliance audit
committee before October 1 of an election year. The Act further states that the committee shall
be composed of not fewer than three (3) and not more than seven (7) members, and shall not
include:
• employees or officers of the municipality or local board;
• members of the council or local board;
• any persons who are candidates in the election for which the committee is established;
or,
• any persons who are registered third parties in the municipality in the election for which
the committee is established.
4.1 Compliance Audit Application Process
Section 88.33(1) of the Act provides that an eligible elector, who believes on reasonable
grounds that a candidate has contravened a provision of the Act relating to election campaign
finances, may apply for a compliance audit of the candidate’s election campaign finances. The
application must be submitted to the City Clerk in writing, include the reasons for the
application, and must be made within 90 days after the latest of the following dates:
• the filing date for financial statements;
• the date the candidate filed a financial statement, if the statement was filed within 30
days after the applicable filing date;
• the candidate’s supplementary filing date, if any; or,
• the date on which the candidate’s extension, if any, expires.
In accordance with the Act, the Committee must consider any applications received within 30
days. The Committee will review the applications to determine whether the request for an audit
should be granted or rejected. If the request is granted, the Committee will appoint an auditor
to audit the candidate’s election campaign finances. Upon completion of the audit, the
Committee will review the auditor’s report, and it may, if the report concludes that the
candidate appears to have contravened a provision of the Act relating to election campaign
finances, commence a legal proceeding against the candidate for the apparent contravention.
If the report concludes that a candidate does not appear to have contravened a provision of
the Act relating to election campaign finances, the Committee may make a finding as to
whether there were reasonable grounds for the application for a compliance audit. If the
auditor’s report indicates that there was no apparent contravention of the Act and the
Committee finds that there were no reasonable grounds for the application, Council is entitled
to recover the auditor’s costs from the applicant. Compliance audits can also be commenced if
the City Clerk identifies that any contributor to a candidate or registered third party appears to
have contravened any of the contribution limits under Section 88.9 of the Act or if an eligible
elector believes that a registered third party advertiser has contravened a provision of the Act
pertaining to campaign finances.
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CLK 02-26 March 23, 2026
Page 4
4.2 Joint Municipal Election Compliance Audit Committee – Participating Bodies
Prior to the 2018 Municipal Election, the City of Pickering and each municipality in the Durham
Region, including the Region itself, established their own individual Compliance Audit
Committees. This often resulted in the same individuals being appointed to multiple
Compliance Audit Committees, resulting in the payment of multiple retainer fees and per
meeting rates to the same individual by multiple municipalities. In 2018, some Durham Region
municipalities collaborated on a joint municipal compliance audit committee, similar to York
Region, Halton Region, Muskoka and Niagara. The Joint 2018 Committee was a success and
demonstrated the expected efficiencies through the sharing of costs related to solicitation,
recruitment, training and retainer fees. Additionally, the collaboration allowed for the pooling of
resources to advertise across various mediums to attract candidates with the skills required to
effectively serve on Compliance Audit Committees. It is important to note that nothing in the
Act precludes municipalities from jointly collaborating and sharing a Compliance Audit
Committee.
The Joint Compliance Audit Committee process was undertaken again for the 2022 Municipal
Election and resulted in the same efficiencies. Staff are once again recommending this
approach for the 2026 Municipal Election. The participating bodies will embark on a joint
recruitment process and will all bring the same roster of individuals forward to their respective
councils for appointment through By-law. The Region of Durham has committed to covering
the costs for recruitment advertising as well as being the central intake for applications. It is
anticipated that advertisements will be placed in Workopolis, the Society of Ontario
Adjudicators and Regulators, and Ontario Reports. These have been selected to target
candidates with a financial and legal background as it is important that Committee members
have an understanding of how to apply the election campaign finance provisions of the Act in
order to fulfill their responsibilities. Each participating body will post the ad on their respective
websites.
4.3 Recruitment and Selection Process
The recruitment of members to the Compliance Audit Committee will be done collectively by
the participating bodies with the central intake of applications performed by the Region. All
applicants will be required to complete an application outlining their qualifications and
experience.
A selection committee comprised of the Clerk, or their designate, from each of the participating
bodies will identify qualified candidates to form a roster of individuals eligible to serve on the
Committee. The following six criteria will be assessed for each individual applicant:
• demonstrated knowledge and understanding of municipal elections, including campaign
financing rules;
• proven analytical and decision-making skills;
• experience working on committees, task forces or similar settings;
• demonstrated knowledge of quasi-judicial proceedings;
• availability and willingness to attend meetings; and,
• excellent oral and written communication skills.
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CLK 02-26 March 23, 2026
Page 5
Preference will be given to individuals with experience in compliance audit activities,
accounting, law, law enforcement, investigative or adjudicative processes, municipal elections
and academics from related fields.
Once the recruitment process has concluded, each participating body will request their
respective Council to formally appoint the roster of individuals through By-law.
An appointed member of the Committee cannot be an employee, a member of council or a
registered candidate or a third-party advertiser of any of the participating bodies. If an
appointed member accepts employment or registers as a candidate or registered third party
advertiser of any of the participating bodies, they will be deemed to have resigned from the
Committee. Further, all Committee members must agree in writing that they will not work or
volunteer for, or contribute to, any candidate or registered third party in any capacity in an
election of any of the participating bodies. If a person on the roster is identified as having
participated or contributed to a candidate or a registered third party, that person shall not be
eligible to be selected as a member with respect to a Compliance Audit Application within the
applicable participating body where the participation or contribution occurred.
Once the roster of individuals has been approved through By-law, and should a compliance
audit application be received, the City Clerk shall select three (3) individuals to serve on the
Compliance Audit Committee in accordance with the Terms of Reference. Members of the
Committee will have the ability to act simultaneously for multiple municipalities which will assist
in meeting the tight timeframes under the Act.
Upon establishment and appointment of the roster of individuals to the 2026 Municipal Election
Joint Compliance Audit Committee, the Municipal Clerks of each participating body will
establish administrative practices and procedures for the Committee in accordance with the
Act. This will be a collaborative approach amongst the participating bodies and will provide
consistency to the members serving on the Joint Committee. In accordance with the Terms of
Reference, the mandate of the Compliance Audit Committee is considered complete at the end
of the four-year term of Council or when the Committee has disposed of any remaining matters
in accordance with the Act, whichever is later.
Establishing a Compliance Audit Committee is required by the Municipal Elections Act. Staff
are seeking authorization from Council to join with the other participating bodies to create a
2026 Municipal Election Joint Compliance Audit Committee, in accordance with the draft
Terms of Reference included as Attachment 1, to deliver a highly professional, transparent and
accountable compliance audit function to fulfill the requirements of the Act.
Attachment:
1. Draft 2022 Municipal Election Joint Compliance Audit Committee Terms of Reference
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CLK 02-26 March 23, 2026
Page 6
Prepared By: Susan Cassel, City Clerk
Approved/Endorsed By: Paul Bigioni, Director, Corporate Services & City Solicitor
SC:ks
Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer
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1
2026 Municipal Election
Joint Compliance Audit Committee Terms of Reference
Name:
The name of the Committee is the “2026 Municipal Election Joint Compliance Audit Committee” (“the Committee”).
Definitions:
Act means the Municipal Elections Act, 1996, S.O. 1996, c. 32, as amended from time to time.
Applicant means the individual who submitted the Application requesting a Compliance Audit.
Application means an Application accepted by the Clerk under sections 88.33(2) and
88.35(2) of the Act.
Candidate means the Candidate whose election campaign finances are the subject of an Application for a Compliance Audit.
Clerk means the Clerk or secretary of the Participating Body, or their designate.
Participating Bodies means the Town of Ajax, Regional Municipality of Durham,
City of Oshawa, City of Pickering, the Town of Whitby and the Durham District School Board.
Registered Third Party means an individual resident in Ontario, a corporation carrying on business in Ontario or trade union who has filed with the clerk of the municipality
responsible for conducting an election, a notice of registration to be a Registered Third
Party for the election pursuant to Section 88.6 of the Act, and whose election campaign finances are the subject of an Application for a Compliance Audit.
Mandate:
The Committee is established pursuant to the requirements of section 88.37 of the Act
for the Participating Bodies.
The powers and functions of the Committee are set out in section 88.33 to 88.37 of the Act.
Attachment 1 to Report CLK 02-26
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2
Term of Committee:
The term of appointment for the Committee shall be concurrent with the term of office of
the council or local board elected in 2026 and shall therefore serve for four (4) years commencing on November 15, 2026 and concluding on November 14, 2030 or until such time the applicable Committee has disposed of any remaining matters in accordance with the Act, whichever is later.
Composition:
When a compliance audit Application from an elector or a report from the Clerk indicating a Candidate or Registered Third Party has contravened any of the contribution limits under section 88.9 of the Act is received, the Committee comprised of three (3) members shall meet and consider the Application and/or report in accordance
with the Act.
Members forming the Committee shall be selected by the Clerk from a roster of qualified individuals, who have been jointly recruited and appointed by the Participating Bodies.
The following persons are ineligible for appointment:
•Employees or officers of any of the Participating Bodies,
•A member of council or of a local board of any of the Participating Bodies,
•Any persons who are candidates in an election of any of the Participating Bodies
for which the Committee is established; or
•Any persons who are Registered Third Parties in an election of any of theParticipating Bodies for which the Committee is established.
Should an appointed Committee Member accept employment or become an officer with
any of the Participating Bodies, become a member of council or of a local board of any of the Participating Bodies, or register as a Candidate or a Third Party with any of the Participating Bodies, they will have been deemed to have resigned.
All Committee Members shall agree in writing that they will not work or volunteer for, or contribute to, any Candidate or Registered Third Party in any capacity in an election of
any of the Participating Bodies.
If a person on the roster to serve on the Committee is identified as having participated or contributed to a Candidate's campaign or Registered Third Party, that person shall not be eligible to be selected as a Member with respect to an Application within the applicable Participating Body where the participation or contribution to a Candidate’s
campaign or Registered Third Party occurred.
Conduct of Members:
- 95 -
3
Members of the Committee shall comply and conduct themselves in accordance with
the Joint Compliance Audit Committee Administrative Practices and Procedures for the
Participating Bodies.
Members shall not use their position on the Committee for any personal or political gain.
Remuneration:
Remuneration for Committee Members will be as follows:
•$400.00 retainer fee (costs will be shared equally by the Participating Bodies) forthose individuals on the roster. The retainer fee shall cover attendance at amandatory training session and review of periodic updates or informationsupplied by the Clerk of any of the Participating Bodies. The retainer fee will also
cover any conversations which occur outside of a formal meeting of theCommittee, for example virtual meetings with the Clerk. Payment of the retainerfee does not denote membership on a committee and covers the four (4) yearterm; and
•$400.00 per meeting attended, plus an additional $100.00 for any additional
Application and report being considered after the first one, during the samemeeting; plus mileage in accordance with the rate normally paid to employees ofthe applicable Participating Body. The per meeting rate shall cover review ofbackground or agenda materials as required in preparation for a meeting.
Membership Selection:
At a minimum, the recruitment of persons to be included on the roster of individuals shall be advertised on the websites of the Participating Bodies. Other targeted recruitment measures may be initiated by the Clerks of the Participating Bodies.
All applicants will be required to complete an application and may be subject to further
screening and an interview. The selection process will be determined by the Clerks of
the Participating Bodies.
Applicants must have the ability to understand and apply the election campaign finance provisions of the Act and must remain impartial in order to fulfill their responsibilities.
Preference will be given to candidates that have experience related to compliance audit
activities or investigative or adjudicative processes.
The following criteria will be considered when considering members:
•Demonstrated knowledge and understanding of municipal election campaignfinance rules,
•Proven analytical and decision-making skills,
•Experience working on committees, boards, adjudicative bodies, task forces orsimilar settings,
- 96 -
4
•Experience in accounting and audit, law, law enforcement, academics, ormunicipal administration from related fields,
•Demonstrated knowledge of quasi-judicial proceedings,
•Availability and willingness to attend meetings; and,
•Excellent oral and written communication skills.
Meetings:
Meetings will occur as needed and shall be conducted in accordance with the Joint
Compliance Audit Committee Administrative Practices and Procedures for the
Participating Bodies.
Chair:
At the first meeting of a Committee on a particular report or Application, the members shall appoint one member to act as Chair for the duration of the Committee’s
deliberations.
Role of Clerk:
The Clerk will act as the main contact between the Committee, compliance audit Applicant, Candidate and Registered Third Party. In accordance with section 88.37(6) of the Act, the Clerk shall carry out any duties required under the Act to implement the
Committee’s decisions.
Where the Clerk or Committee determines that the Committee requires legal assistance in respect of a specific report or Application, or for other matters such as the Committee’s role, interpretation of legislation, procedure, or other matters of a general nature pertinent to the Committee’s business, the Clerk, in consultation with the
Participating Body’s solicitor, shall retain legal counsel to provide advice that may be subject to solicitor client privilege to the Committee.
Administrative Practices and Procedures:
The Clerk(s) of the Participating Bodies shall establish administrative practices and procedures for the Committee in accordance with s. 88.37(6) of the Act and shall carry
out any other duties under the Act to implement the Committee’s decisions.
The Clerk(s) of the Participating Bodies may be required to make administrative changes to these Terms of Reference or the administrative practices and procedures from time to time due to legislative changes, or if, in the opinion of the Clerk(s), the amendments do not change the intent of the Terms of Reference or the administrative
practices and procedures.
- 97 -
Report to
Council
Report Number: CS 08-26
Date: March 23, 2026
From: Laura Gibbs
Director, Community Services
Subject:
Construction for Dunbarton Indoor Pool Roof & Structure Replacement
Request for Tender No. T2026-1
File: A-1440-001
Recommendation:
1. That the bid submitted by Triumph Roofing & Sheet Metal Inc. in response to Request for
Tender No. T2026-1 for the Construction for Dunbarton Indoor Pool Roof Replacement, in
the amount of $2,765,836.80 (net HST) or $3,071,340.00 (HST included) be accepted;
2. That the total gross project cost of $3,719,508.00 (HST included), including the amount of
the tender, construction contingency, and other associated costs, and the total net project
cost of $3,349,532.00 (net HST) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net project cost of
$3,349,532.00 to be funded from Casino Reserve as approved in the 2025 and 2026
Capital Budgets;
4. That the Director, Community Services be authorized to execute the CCDC-2, 2020
Stipulated Price Contract with the above-mentioned contractor pursuant to Request for
Tender No. T2026-1; and,
5. That the appropriate officials of the City of Pickering be authorized to take the actions
necessary to implement the recommendations in this report.
1.0 Executive Summary:
The purpose of this report is to award construction services and related work for the Roof &
Structure Replacement at Dunbarton Indoor Pool (DIP).
Construction work is required for the DIP roof, including full replacement of the existing
reinforced autoclaved aerated concrete (RAAC) roof decking. As identified in previous
engineering assessments, the original roof structure—constructed in 1971 and composed of
RAAC panels—is at the end of its serviceable life span and requires replacement.
- 98 -
CS 08-26 March 23, 2026
Page 2
Request for Tender No. T2026-1 was advertised on the City’s bids&tenders portal on January
14, 2026, and closed on February 13, 2026. Three contractors were pre-qualified under
RFSQ2025-5. All three pre-qualified proponents submitted bids. Subject to receipt and
approval of all pre-conditions of award required in accordance with the bid document, the
lowest compliant bid submitted by Triumph Roofing & Sheet Metal Inc. in the amount of
$2,765,836.80 (net HST) or $3,071,340.00 (HST included), is recommended for approval. The
total gross project cost is estimated to be $3,719,508.00 (HST included), and the total net
project cost is estimated at $3,349,532.00 (net of HST rebate).
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of
Advocate for an Inclusive, Welcoming, Safe & Healthy Community.
3.0 Financial Implications:
Tender Amount
Tender T2026-1
$2,718,000.00
HST (13%) $353,340.00
Total Gross Tender Cost $3,071,340.00
Estimated Project Costing Summary
Tender T2026-1
$2,718,000.00
Consulting Contingency Costs 30,000.00
Contingency (20%) 543,600.00
Total Project Cost $3,291,600.00
HST (13%) 427,908.00
Total Gross Project Cost $3,719,508.00
HST Rebate (11.24%) (369,976.00)
Total Net Project Cost $3,349,532.00
- 99 -
CS 08-26 March 23, 2026
Page 3
Approved Source of Funds – Community Services Capital Budget
Approved Code Source of Funds Funds Available Funds Required
C10210.2501 Casino Reserve 4,010,000.00 3,349,532.00
Total Funds 4,010,000.00 $3,349,532.00
Project Cost under (over) approved funds by $660,468.00
A higher-than-normal contingency has been included in the Estimated Project Costing
Summary to allow for concealed conditions that could affect the work, due to the age and
condition of the building, and the time-sensitive nature of this work. Unspent funds will be
returned to source.
Consulting contingency in the amount of $30,000 has been included in the budget. The original
project budget awarded for design consultation in Report OPS 03-25 has been exhausted.
Additional funds have been included in the total project budget to complete design consultation
should any unforeseen circumstances arise through the construction phase of this project.
4.0 Discussion:
The purpose of this report is to award construction services and related work for the Roof &
Structure Replacement at DIP. DIP was constructed in 1971, internally renovated in 2008, and
miscellaneous repairs were completed in 2015. The pool roof structure is constructed of
reinforced autoclaved aerated concrete (RAAC) roof decking spanning between laminated
timber beams. The Ministry of Education issued a 2023 memorandum stating that buildings
that contain RAAC shall require investigation, assessment and a management strategy for the
RAAC due to concerns for potential spontaneous structural failure. In many cases, the product
is being removed altogether because of risks associated with potential sudden structural
failure.
4.1 Project Background
Professional structural reviews were performed in 2020 and 2023 by Barry Bryan Associates
(BBA), concluding that the structure was in good condition at the time of inspection. The 2023
report additionally noted that professional engineering inspections of the DIP roof structure be
conducted annually.
During the 2024 annual inspection, also conducted by BBA, they concluded that immediate
repairs were required due to large ponding on the pool roof, supported by the RAAC structure.
Ponding could freeze during colder seasons. Combined with a full snow load, this added
- 100 -
CS 08-26 March 23, 2026
Page 4
weight could cause failure of the roof deck or supporting structure. Accordingly, immediate
emergency repairs were conducted in fall 2024 as authorized in Resolution #612/24 (Report
OPS 21-24). The 2024 annual inspection also concluded that the RAAC system was
approaching or at the end of its serviceable life span and required intervention. Given the age
and condition of the building, the process for full roof replacement was initiated. Design was
authorized in Resolution #693/25 (Report OPS 03-25).
4.3 Procurement Process
Contractors were prequalified through RFSQ2025-5, to ensure that bidders would have
sufficient expertise in the handling of these types of structures, and depth of resources
required to undertake sensitive work in proximity to Dunbarton High School. The pool roof is
physically connected to the school. Staff have coordinated efforts with the Durham District
School Board (DDSB) during the design phase to minimize potential risk or disruptions to the
school as a result of this work. Coordination will continue in the construction phase. The award
of this contract now will help ensure that required materials will arrive on site in advance of
construction commencing in early July. The work is expected to be completed by October
2026.
Request for Tender No. T2026-1 was advertised on the City’s bids&tenders portal on January
14, 2026, and closed on February 13, 2026. Three contractors pre-qualified under RFSQ2025-
5. All three pre-qualified proponents submitted bids. Subject to receipt and approval of all pre-
conditions of award required in accordance with the bid document, the lowest compliant bid
submitted by Triumph Roofing & Sheet Metal Inc. in the amount of $2,765,836.80 (net HST) or
$3,071,340.00 (HST included), is recommended for approval. The total gross project cost is
estimated to be $3,719,508.00 (HST included), and the total net project cost is estimated at
$3,349,532.00 (net of HST rebate).
4.4 Service Disruptions and Communications with DDSB
Dunbarton Pool is owned by the City of Pickering and operates from 5:30 am to 9:30 pm from
September to June, with reduced hours of operation during the summer months. The pool
accommodates swimming lessons, accommodating 2,530 participants in 2025 with a waitlist of
614 people. The Pickering Swim Club and Masters Swim Club rentals accommodate
approximately 250 swimmers. Four hours of open swim and lane swim are also offered
weekly.
To accommodate the service disruption due to construction, learn to swim programs will be
added on Sunday mornings at Chestnut Hill Developments Recreation Complex (CHDRC).
Some lane swim times will be cancelled at CHDRC to allow aquatic certification courses.
These classes provide required training for employment as a lifeguard or an instructor.
The City has an existing Reciprocal use of Facilities Agreement (CS 27-25) with the DDSB that
allows for shared use of parks and facilities in Pickering. With respect to Dunbarton Indoor
Pool and Dunbarton High School, the arrangement allows for the Board to use the pool for
- 101 -
CS 08-26 March 23, 2026
Page 5
educational, athletic and recreational purposes from Monday to Friday during the school day
and year. Dunbarton High School specifically uses the pool for gym classes, swim team
practices and outdoor education water safety orientations. In exchange, the City uses the
Dunbarton High School gym to provide recreation programs to residents including volleyball,
badminton and a summer sports camp that has operated in this location for decades. During
this service disruption, City programs will be relocated to Eastshore Community Centre for
summer 2026.
Staff have held several meetings with the Principal of Dunbarton High School and the DDSB
Project Supervisor through project design and planning to ensure that service disruption to the
school is minimized. Meetings and communication will continue through construction.
Attachment: None.
Prepared By:
Dennis Yip, Manager, P.Eng., PMP®, CEM, LEED® AP, Facilities Capital Projects
Vince Plouffe, OAA, MRAIC, Division Head, Facilities Management & Construction
Approved/Endorsed By:
Laura Gibbs, MBA, MSc., Director, Community Services
Cathy Bazinet, CPPB, NIGP-CPP, Manager, Procurement
Stan Karwowski, MBA, CPA, CMA, Director, Finance & Treasurer
LG:vp
Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer
- 102 -
Report to
Council
Report Number: FIN 02-26
Date: March 23, 2026
From: Stan Karwowski
Director, Finance & Treasurer
Subject:
Statement of the Treasurer Respecting 2025 Remuneration and Expenses of Members of
Council and Council Appointees to Boards, Agencies and Committees
File: F-1000-001
Recommendation:
That Report FIN 02-26, regarding the Statement of the Treasurer respecting Remuneration
and Expenses of Members of Council and Council Appointees for the year 2025, be received
for information.
1.0 Executive Summary:
The purpose of this report is to be compliant with Section 284(1) of the Municipal Act 2001 (the
“Act”) which states in part that the Treasurer of every municipality shall, in each year, submit to
the Council of the municipality, an itemized statement (the “Statement”) of the remuneration
and expenses paid to each Member of Council. The Statement must also include remuneration
and expenses paid to any other person who has been appointed by Council to serve as a
member of any body.
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of Good
Governance/Customer Service Excellence.
3.0 Financial Implications:
This report contains no new financial implications as the expenditures were provided for in the
adopted 2025 Current Budget.
- 103 -
FIN 02-26 March 23, 2026
Page 2
4.0 Discussion:
The purpose of this report is to be compliant with Section 284(1) of the Municipal Act 2001 (the
“Act”) which states in part that the Treasurer of every municipality shall, in each year, submit to
the Council of the municipality, an itemized statement (the “Statement”) of the remuneration
and expenses paid to each Member of Council. The Statement must also include remuneration
and expenses paid to any other person who has been appointed by Council to serve as a
member of any body.
Over the past few years, the Statement has evolved to include various categories of
expenditures that have been interpreted to be required under the Act and/or financial reporting
requirements of the Province of Ontario and professional accounting bodies.
The Statement also includes expenses paid on behalf of Members of Council or Committee
appointees. This fulfils the intent of the Act by ensuring that all expenses incurred for a
Councillor’s benefit are accounted for.
The Statement excludes expenditures that are corporate in nature, for example, Council
receptions, Committee meeting expenses, and City Hall administration and overhead
expenses. Remuneration and expenses paid by Elexicon Corporation to Pickering Council
appointees to the Elexicon Board have been included in the Statement. The Act stipulates that
any body to which a Council appointment is made must provide the municipality with a
statement of remuneration and expenses paid for the year, and this information must be
included in the Statement.
Attachments:
1. Members of Council, 2025 Remuneration and Expenses
2. Members of Council, Detailed Breakdown of 2025 Expenses
3. Council Appointees, 2025 Remuneration and Expenses Paid by Elexicon Corporation
4. Council Appointees, 2025 Remuneration and Expenses
Prepared By: Julie S. Robertson, Senior Financial Analyst – Asset Management Coordinator
Approved/Endorsed By: Stan Karwowski, Director, Finance & Treasurer
SK:jsr
Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer
- 104 -
Attachment 1 to Report FIN 02-26
Remuneration (1)Per Diems (2)Benefits (3)Expenses (4)Travel Total Current Capital(5)
($)($)($)($)($)($)($)
Mayor
K. Ashe 131,436 - 34,239 33,962 16,641 216,278 -
131,436 - 34,239 33,962 16,641 216,278 -
Councillors
M. Brenner 55,841 5,584 18,885 7,082 12,000 99,392 933
S. Butt 55,841 5,584 23,329 11,820 12,000 108,574 - L. Cook 55,841 5,584 23,329 7,892 12,000 104,646 66 M. Nagy 55,841 5,584 17,447 18,588 12,000 109,460 1,932 D. Pickles 55,841 5,584 23,329 15,885 12,000 112,639 -
L. Robinson 15,034 1,861 14,206 3,371 12,000 46,472 1,629
294,239 29,781 120,525 64,638 72,000 581,183 4,560
Notes to Members of Council:
(1)
ADM 190 and Municipal Act, 2001 Section 283
In accordance with the Integrity Commissioner's Report recommendations, Resolutions 629/24, 761/25, 809/25, and 832/25 resulted in the
suspension of pay for Councillor Robinson.
(2)Per diem payments to Members of Council are for attendance at special meetings throughout the year.
(3)
(4)See detailed breakdown of expenses on Attachment 2.
(5)Computer hardware, software and telecommunications equipment provided under the Council Compensation Policy. A total of $15,000 is provided per term, and these funds can only be spent during the first 40 months of office following a general election.
Statement of Treasurer
Members of Council
2025 Remuneration and Expenses
Authority: Resolution 73/05, 12/07, 214/07, 54/11, 152/11, 48/15, 299/17, 48/19, 240/20, 546/21, 160/23, 440/24 Council Compensation Policy
Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. Such amounts are reported separately by the Region.
Benefits include RRSP/TFSA contributions (in lieu of a pension plan), health, dental and life insurance coverage, CPP and EHT costs.
- 105 -
Attachment 2 to Report FIN 02-26
Mayor's Meals, Recpt,
Cellular Newsletter/Office Corporate Prom & Sp Office Total
Conferences Phones Internet Postage Representation Initiatives Events Supplies Expenses
($)($)($)($)($)($)($)($)($)
Mayor
K. Ashe 5,537 2,044 836 - 10,124 11,368 3,780 273 33,962 5,537 2,044 836 - 10,124 11,368 3,780 273 33,962
Councillors
M. Brenner - 1,633 1,177 3,689 - - 150 433 7,082 S. Butt 2,060 1,483 898 6,984 - - - 395 11,820 L. Cook - 498 580 162 - 6,478 150 24 7,892
M. Nagy 7,050 956 234 9,553 - 608 150 37 18,588
D. Pickles - 999 855 7,982 - 5,711 221 117 15,885 L. Robinson - 1,471 1,292 - - - 150 458 3,371 9,110 7,040 5,036 28,370 - 12,797 821 1,464 64,638
Statement of Treasurer
Members of Council
Detailed Breakdown of 2025 Expenses
- 106 -
Attachment 3 to Report FIN 02-26
Statement of Treasurer
Council Appointees
2025 Remuneration and Expenses Paid by Elexicon Corporation
Remuneration Expenses (3) Total
$ $ $
Elexicon Corporation (1)
Board of Directors
K. Ashe (2) 19,823 - 19,823
Notes to Elexicon Corporation and Board of Directors:
(1) The above information was provided by the Assistant Corporate Secretary and
Department Administrator, Elexicon Corporation.
(2) Remuneration and expenses are paid by Elexicon Corporation as may be established
by the Board of Directors.
(3) Expenses include conferences, meals and mileage.
- 107 -
Attachment 4 to Report FIN 02-26
Statement of Treasurer
Council Appointees
2025 Remuneration and Expenses
Remuneration
$
Expenses (1)
$
Total
$
Accessibility Advisory Committee (2,5,9,10,11)
Councillor Brenner (18) - - -
Councillor Nagy (18) - - -
D. Currie (15) - - -
S. Fatima (15) - - -
B. Ferguson (15) - - -
K. Hale (25) - - -
A. Khan (15) - - -
C. Rudberg-Chin (15) - - -
D. Schick (25) - - -
M. Shackleton (23) - - -
S. Snyders (15) - - -
K. Sullivan (23) - - -
- - -
Animal Services Appeal Committee (2)
Councillor Butt (16) - - -
S. Frost (15) - - -
T. Yan (15) - - -
- - -
Committee of Adjustment (2,5)
O. Ha-Redeye (15) 1,540 354 1,894
D. Rundle (15) 1,700 90 1,790
S. Sood Joshi (19) 1,960 343 2,303
R. Van Andel (15) 1,820 158 1,978
S. Wiley (15) 1,780 - 1,780
8,800 945 9,745
Community Safety & Well-Being Advisory Committee (5,6,7)
Councillor Butt (24) - - -
L. Appelbohm (20) - - -
C. Bamford (20) - - -
K. Hamilton (20) - - -
M. Kenworthy (20) - - -
J. Larendowicz (20) - - -
D. Magagna (20) - - -
A. Muhammad (20) - - -
P. Patel (20) - - -
C. Paxton (20) - - -
A. Rizvi (20) - - -
- - -
- 108 -
Statement of Treasurer
Council Appointees
2025 Remuneration and Expenses
Remuneration
$
Expenses (1)
$
Total
$
Cultural Advisory Committee (2,3,5,11,12)
Councillor Nagy (20, 26) - - -
S. Almeida-Schroen (25) - - -
J. Baricuatro (25) - - -
S. Barillaro (25) - - -
D. Davis (25) - - -
D. Jayawardena (25) - - -
Z. Kazi (25) - - -
M. McFarland (25) - - -
A. Palmer (25) - - -
S. Ramoutar (25) - - -
D. Thompson (25) - - -
- - -
Heritage Pickering Advisory Committee (2,11,13,14)
R. Anderson (15) - - -
A. Bhadra (15, 29) - - -
N. Brewster (15) - - -
S. Croteau (25) - - -
C. Doody-Hamilton (15, 30) - - -
L. Jeffrey (15) - - -
M. Lowe (27) - - -
S. Monaghan (15) - - -
R. Smiles (15) - - -
B. Sopher (28) - - -
J. White (15) - - -
- - -
Livestock Valuer (2)
J. Laider (15) - 171 171
- 171 171
Pickering Anti-Black Racism Taskforce (4)
C. Canzius (17, 24, 29) - - -
D. David (17, 24) 1,000 - 1,000
D. Dill (17, 24) 260 - 260
Z. Donaldson (17, 24) 270 - 270
A. Fraser (17, 24) 225 - 225
O. Grignon (17, 24) 375 - 375
K. Hanson (17, 24, 31) 450 - 450
P. Martin (17, 24) 390 - 390
S. Mascoll (17, 24) 290 - 290
V. Shaw (17, 24) 325 - 325
3,585 - 3,585
- 109 -
Statement of Treasurer
Council Appointees
2025 Remuneration and Expenses
Remuneration
$
Expenses (1)
$
Total
$
Pickering Public Library Board (2,5)
Councillor Brenner (16) - - -
Councillor Butt (18) - - -
Councillor Cook (16) - - -
K. Danylak (15) - - -
B. Kenworthy (15) - - -
A. Maginley (15) - - -
F. Mahjabeen (15) - - -
A. Mir (15) - - -
D. Sharma (15) - - -
S. Sheehy (15) - - -
K. Smuk (15) - - -
- - -
Property Review Committee (2,5)
Councillor Butt (18) - - -
J. Ali (15) - - -
G. Fernandes (15) - - -
I. Joseph (15) - - -
M. Naeem (15) - - -
S. Upadhyayula (15) - - -
- - -
Vehicle For Hire Committee (2,6)
Councillor Brenner (16) - - -
S. Brown (20) - - -
- - -
Waterfront Visionary Advisory Committee (5,6,8)
Councillor Brenner (18) - - -
Councillor Nagy (18) - - -
Gord MacPherson (20) - - -
Adam McGean (20) - - -
Amanda Small (20) - - -
Kelly Stott (22) - - -
Lynn Tidd (22) - - -
- - -
- 110 -
Statement of Treasurer
Council Appointees
2025 Remuneration and Expenses
Notes to Council Appointees:
All payments are authorized under the adoption of the 2025 Current Budget.
(1) Expenses include conferences, travel, and meeting expenses
(2) Authority: By-law 7977/22
Municipal Act, 2001 Section 283
(3) Authority: By-law 7988/23
Municipal Act, 2001 Section 283
(4) Authority: By-law 8007/23
Municipal Act, 2001 Section 283
(5) Authority: By-law 8010/23
Municipal Act, 2001 Section 283
(6) Authority: By-law 8018/23
Municipal Act, 2001 Section 283
(7) Authority: By-law 8029/23
Municipal Act, 2001 Section 283
(8) Authority: By-law 8047/23
Municipal Act, 2001 Section 283
(9) Authority: By-law 8051/23
Municipal Act, 2001 Section 283
(10) Authority: By-law 8087/24
Municipal Act, 2001 Section 283
(11) Authority: By-law 8138/24
Municipal Act, 2001 Section 283
(12) Authority: By-law 8150/24
Municipal Act, 2001 Section 283
(13) Authority: By-law 8195/25
Municipal Act, 2001 Section 283
(14) Authority: By-law 8208/25
Municipal Act, 2001 Section 283
(15) Resolution #03/22, Council appointee for a term to expire on November 14, 2026
(16) Resolution #17/22, Council appointee for a term to expire on November 14, 2026
- 111 -
Statement of Treasurer
Council Appointees
2025 Remuneration and Expenses
(17) Resolution #147/23, Council appointee for a term to expire on February 28, 2027
(18) Resolution #152/23, Council appointee for a term to expire on November 14, 2026
(19) Resolution #180/23, Council appointee for a term to expire on November 14, 2026
(20) Resolution #211/23, Council appointee for a term to expire on November 14, 2026
(21) Resolution #234/23, Council appointee for a term to expire on November 14, 2026
(22) Resolution #284/23, Council appointee for a term to expire on November 14, 2026
(23) Resolution #312/23, Council appointee for a term to expire on November 14, 2026
(24) Resolution #366/23, Council appointee term amended to expire on November 14, 2026
(25) Resolution #596/24, Council appointee for a term to expire November 14, 2026
(26) Resolution #631/24, Council appointee for a term to expire November 14, 2026
(27) Resolution #785/25, Council appointee for a term to expire November 14, 2026
(28) Resolution #859/25, Council appointee for a term to expire November 14, 2026
(29) Resigned April 2025
(30) Resigned July 2025
(31) Resigned September 2025
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Report to
Council
Report Number: FIN 03-26
Date: March 23, 2026
From: Stan Karwowski
Director, Finance & Treasurer
Subject:
2026 Financial Housekeeping Report
File: A2000-001
Recommendation:
1. That Council approve an increase to the 2026 Low Income Seniors & Persons with
Disabilities Tax Grant amount, from $600 to $620 per household;
2. That the Director, Finance & Treasurer be authorized, at his discretion, to draw from the
Building Permit Reserve Fund to address any revenue shortfall (Building Permit Fees) to
maintain the 2026 balanced budget plan;
3. That Council approve the cancellation of the following, previously approved Capital
projects:
Project Number:
a. C10110.2301 - Electric Vehicle – New;
b. C10300.2102 - 1 Ton Truck with Service Body – Replacement;
c. C10305.2104 - 4 Ton Dump Truck Roll Off Body with Sea-Can, Dump Body, and
Chipper Body Attachments – Replacement;
d. C10315.2202 - Road Asphalt Roller – Replacement;
e. C10315.2413 - 4 Ton Dump Truck Roll-off Body – New;
f. C10315.2511 - Grader Roller (2) – New;
g. C10320.2215 - Enclosed Trailer – Replacement (2);
h. C10220.2503 - ESCC Structural Repairs;
i. C10240.2110 - Print Room Exhaust – Replacement;
j. C10320.2334 - Dunmoore Park - Parking Lot Reconstruction & Lighting – Design;
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FIN 03-26 March 23, 2026
Page 2
k. C10510.2501 - Various Construction Projects Related to Development (funded from
Third Party Contributions);
l. C10525.1902 - Dyson Rd. Storm Sewer Outfall Design;
m. C10575.1904 - B-20c Krosno Creek SWM Facility Construction;
n. C10575.2501 - Installation of Oil Grit Separators - Frenchman's Bay Watershed;
o. C10700.1809 - FS #2 Renovation - Hopes Cradle; and,
p. C10000.2501 - Seaton Municipal Land Acquisition.
4. That Council approve staff attendance at international conferences, in accordance with
Subsection 10.02 of the Financial Control Policy for the following:
a. International travel by the Director, Economic Development & Strategic Projects, and
the Senior Advisor, Creative Industries & Tourism to attend the 2026 CinemaCon
Tradeshow in Las Vegas, United States, and that the travel costs does not exceed
$1,900 per person.
5. That the Director, Finance & Treasurer be authorized, at his discretion, to undertake the
following actions:
a. Any 2026 surplus Current Operating funds at year-end in excess of approximately
$125,000 be allocated in the following manner: the first $100,000 be allocated to the
Elected Officials Life Insurance Reserve (8034) and the remaining surplus be
allocated in the following ratio: 30% to the Rate Stabilization Reserve (8007); 30% to
the Facilities Reserve (8026); and 40% to the City Share DC Projects Reserve
(8008);
b. Any surplus funds from the Emergency Operational Capital Needs Account
(11100.503510) to the Facilities Reserve (8026);
c. Any revenue from the sale of used vehicles (11100.406600) to the Vehicle
Replacement Reserve (8016);
d. Any surplus funds from Museum donations (10250.406500) and Artefact Repairs &
Maintenance Account (10250.502385) to the Museum Collection Reserve (8033);
e. Any green energy rebates and revenue associated with the Claremont solar roof
rental project account (10325.404500.9480) and other incentives and rebates
account (10325.406551) to the Sustainable Initiatives Reserve (8024);
f. Transfer 50% of net revenues (after collection expenses) from the Municipal
Accommodation Tax (MAT) to the MAT Reserve (8042) and the remaining 50% to the
“Destination Pickering Corporation”;
g. Where the 2026 year-end balance of the WSIB Reserve is greater than $4.0 million,
the excess funds will be transferred to the WSIB Excess Indemnity Reserve Fund
(8702);
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h. Where the 2026 actual investment income (10600.406000) exceeds the budget
amount of $2,160,300, the excess funds will be transferred to the Balloon Payment
Reserve (8039), to minimize future debt costs;
i. Where the 2026 actual winter control costs exceed the budget and results in an
operating City deficit, the additional costs will be funded by a transfer from the Winter
Control Reserve;
j. Where the actual 2026 Property Tax Write-offs (account 11100.503000) exceed the
budget provision due to assessment appeals, the deficit will be funded by a transfer
from the Assessment Appeal Reserve (8002), and if this reserve is depleted, then the
shortfall will be funded from the Rate Stabilization Reserve (8007); and
k. Where the actual 2026 Payment-in-Lieu Education Share revenues are less than the
budget estimates, the shortfall will be funded by a transfer from the Rate Stabilization
Reserve (8007).
6. That the Director, Finance & Treasurer be authorized to:
a. Undertake transactions in the spot or forward (12 months or less) currency markets in
order to effect United States dollar denominated expenditures in the Current or
Capital Budgets;
b. Sign leases or rental agreements (including summer rentals) on the City’s behalf for
the provision of vehicles or equipment required for temporary use during periods of
equipment breakdown or repair, or during periods of increased need (e.g. inclement
weather);
c. Apply for all grants included in the 2026 Current Budget, 2026 Capital Budget, and
prior year’s capital projects that have not started, and that Council endorse all future
applications that meet senior government grant criteria and that staff report back to
Council at the next possible meeting regarding which grants staff have applied to;
d. Make any changes, or take any actions necessary, to ensure that the budget
accommodates any reallocation of 2026 current operating expenditures and revenues
that may be required to accommodate any labour relations settlements or any other
required budget reallocations, while maintaining the approved levy;
e. Adjust the 2026 final tax rates to address any revenue shortfall arising as a result of a
provincial tax policy change;
f. Initiate any additional assessment appeals necessary to protect the assessment base
of the City;
g. Apply any debt repayment, interest or financing provisions contained in the annual
Current Operating Budget not used in the current year’s payments towards additional
principal repayments, repayment of outstanding loans, debt charges, to reduce debt
or internal loans not issued, or transfer funds to the balloon payment reserve; and,
h. Adjust the per kilometre travel expense reimbursement rate (last increased in 2025)
with an effective date of March 1, 2026, from 0.72 cents per kilometre to 0.73 cents
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FIN 03-26 March 23, 2026
Page 4
per kilometre for the first 5,000 kilometres and from 0.66 cents per kilometre to 0.67
cents per kilometre for travel beyond 5,000 kilometres.
7. That the Director, Finance & Treasurer be authorized to transfer an additional amount of
$15,265 (Net HST) from the Building Permit Reserve Fund to fund the completion of the
Development Application and Approvals Process (DAAP) review;
8. That Council approve the continuing engagement of Watson & Associates Economists
Ltd., to be used for fiscal impact studies and related works, Development Charge
Background Study updates and/or amendments, Community Benefit Charge Study
updates and/or amendments and any other DC, CBC or development related matters;
9. That Council approve the continuing engagement of the firm PSD Citywide Inc., to be
used for asset management consulting and other work in support of the City’s compliance
with Asset Management legislation;
10. That Council approve the continuing engagement of the following firms: Nixon Poole
Lackie LLP and Frise Policy & Finance Inc. for any studies related to reassessment or
other property tax issues and to protect the property tax base by defending assessment
appeals through proactive assessment base management;
11. That Council approve the following Community grants, which are exceptions to the
Community Grant policy, and that these grants be on a reimbursement basis at the
discretion of the Director, Finance & Treasurer:
a. A grant to Dedicated Advocacy and Resources Services (DARS), and the amount
does not exceed $50,000 and that the grant expenditure be in compliance with the
City’s Grant policy as determined by the Director Finance & Treasurer;
b. A grant to Ontario Shores Foundation for Mental Health, in the amount of $25,000;
c. A grant to the Pickering Islamic Centre, in the amount of $5,000;
d. A grant to the Pickering Pentecostal Church, in the amount of $3,000;
e. A grant to the Apostolic Pentecostal Church of Pickering, in the amount of $5,000;
f. A grant to the Big Brothers Big Sisters of South Durham and Northhumberland, in the
amount of $3,000;
g. A grant to Global 180 Student Communications, in the amount of $10,000; and,
h. A grant to Scientists in School, in the amount of $2,700.
12. That FIN 040 Community Grant Policy be amended by adding the following additional
provisions and the change to the policy be effective for the 2027 Community Grants
program:
a. That the grant application deadline date for the 2027 Community Grant Program be
November 30, 2026;
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FIN 03-26 March 23, 2026
Page 5
b. Any community organizations with a cash and/or cash equivalent balance exceeding
$50,000 be ineligible from the Community Grant program (excluding mental health
organizations);
c. All grant applicants are obligated to provide the required financial information as per
the City’s grant policy and applicants that fail to comply will result in having their
applications being deemed “incomplete”;
d. Any new community grant applicant must have been in existence for at least one year
and must provide supporting documentation demonstrating compliance with this
timeline requirement;
e. Any new community grant applicant, located outside of the City’s geographical
boundaries, are limited to a facility or permit rental only for their first-year grant
request;
f. Payments to volunteers for in-kind services, such as donated time, equipment or
services are ineligible for Community Grant funding and that volunteers can be
reimbursed for out-of-pocket expenses consistent with activities in the community
grant application, if supported by third-party receipts or invoices; and,
g. That grant expenses must be supported by third-party receipts and invoices that
contain specific, verifiable information in a consistent and professional format as
identified below:
i. supplier’s name and their address;
ii. date of the transaction;
iii. tax/business numbers (if GST.HST is charged);
iv. amount paid;
v. an itemized description of the goods or services purchased; and,
vi. proof of payment.
13. That Council waive the Purchasing Policy where the estimated vehicle repair cost is
below $30,000 (HST excluded) for all fleet vehicles and off-road vehicle equipment in
2026, however, a purchase order is still required;
14. That Council grant the Director Finance & Treasurer the authority to make the following
changes related to the Building Faster Fund (BFF):
a. If the City receives BFF funding in 2026 (earned in 2025 and anticipated to be
received in 2026), that the financing source for the 2026 Roads Resurfacing program
be changed from the Roads & Bridges Reserve Fund (408706) to the BFF Reserve
Fund (408506) up to the amount of the BFF funding received;
b. That the 2026 Capital Budget Roads Resurfacing program be approved as the
Investment Plan submission for the BFF program if funding becomes available; and,
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FIN 03-26 March 23, 2026
Page 6
c. That any unspent Year Two BFF dollars be allocated to the 2026 Capital Budget
Roads Resurfacing program.
15. That Council approve the draft By-law to amend the Municipal Fees and Charges By-law,
as set out in Attachment 1 to this report;
16. That Council endorse the principle that when City policies are at cross purposes as it
relates to financial planning and budgets, the guiding principle shall be that investments in
municipal infrastructure that provides a safe environment for our residents and staff shall
be given priority;
17. That the remaining funds in the amount of $222,600 (Net HST) be transferred from capital
project C10235.2401 – Recreation Complex – Arenas, Secure Compound (funded from
the Operations Centre Reserve Fund) to capital project C10225.2411 – Recreation
Complex – Central Core, Loading Dock Retrofit, and that capital project C10235.2401 be
subsequently closed;
18. That Council approve the transfer of funding in the amount of $70,000 (Net HST) from
capital project C10315.2511 – Grader Roller (2) to C10315.2510 – Grader Plow (2), to
cover the overage from Q2025-27 and that subsequently capital project C10315.2511 be
closed;
19. That Council authorize the Director, Finance & Treasurer to approve the additional
expenditure of $20,000 (HST excluded) or $20,352 (Net HST) to fund the anticipated over
expenditure for capital project C10572.2413 (Diana Princess of Wales Park) from a
transfer from the Casino Reserve;
20. That the quote from Destech Consulting Services be accepted based on a three-year
commitment in accordance with the City’s Purchasing Policy Item 10.3 (c) to:
a. implement the City’s property tax portal in the amount of $65,000 (HST excluded) as
approved in the 2026 Capital Budget (C10405.2609) to be funded from the IT
Reserve; and,
b. provide ongoing annual licence, support and managed services in the amount of
$60,000 per year (HST excluded), or $180,000 (HST excluded) for a three year
contract and that the first year is funded from the 2026 Capital Budget (C10405.2609)
and the second and third years funded from the current budget.
21. That Council authorize the Director, Finance & Treasurer to approve the property tax
portal annual hosting costs in the amount of $30,000 (HST excluded), or $90,000 (HST
excluded) for a three year contract with the first year funded from the 2026 Capital Budget
(C10405.2609) and the second and third years funded from the current budget;
22. That Council approve the transfer of funding in the amount of $44,735 (Net HST) for the
Chestnut Hill Developments Recreation Complex (CHDRC) from capital project
C10225.2304 – Family Change Room Renovation (Design) to C10230.2301– Family
Change Room RTU Replacement, to cover the overage from RFQQ2025-27 and that
subsequently capital project C10315.2511 be closed;
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FIN 03-26 March 23, 2026
Page 7
23. That Council authorize the Director, Finance & Treasurer to approve the additional
expenditure of $145,000 (Net HST) to fund additional work needed to integrate the RISE
migration for SAP enhancements, and the additional amount to be funded from the
Financial System Reserve;
24. That Council approve the change in financing source for project C10570.2501 - Third
Concession Road Reconstruction in the amount of $597,000 from the DC Transportation
Reserve Fund and DC City Share Reserve to the Roads & Bridges Reserve Fund for the
revised project scope;
25. That Council approve the following recommendations related to the Whitevale Road
Master Drainage Plan (MDP) Implementation:
a. That the Whitevale Road MDP Implementation capital budget program budgeted for
construction in 2021 and additional funds budgeted in 2024 and 2026, be allocated
into two components; east and west section, with the east Section (Phase 1) to
proceed in 2026 and the West Section (Phase 2) to proceed in 2027;
b. That Council delegate the authority to award the East Section (Phase 1) Whitevale
Road MDP Implementation project contract with terms and conditions satisfactory to
the Director, Finance & Treasurer and Director, City Infrastructure, with the total value
of the contract not to exceed $4,400,000 (Net HST) , and that the awarding of the
contracts be in compliance with applicable senior government legislation; and,
c. That additional funds for professional fees be approved in the amount of $40,000
(excl. HST) to AECOM ULC to support streetlighting design costs and minor revisions
to ecological investigations due to provincial regulatory changes for the tender and
construction of Phase 1 be funded from the OCIF Reserve Fund,
26. That the 2026 Committee and Council Meeting Schedule be amended to add a Special
Council Meeting for Monday, December 14, 2026, at 7:00 pm to consider City business;
27. That Council authorize the Director of Finance & Treasurer to submit to the new Council
the draft 2027 Capital Budget and the corresponding forecast based on the following two
principles:
a. That the annual debt capacity for 2027 through 2031 will not exceed 15% of the
Annual Repayment Limit, as defined by Ontario Regulation 403/02—Debt and
Financial Obligation Limits; and,
b. That the draft 2027 Budget Levy increase and its corresponding forecasts shall be
based on a 1.0% annual increase for Asset Management for each respective year,
28. That the appropriate officials of the City of Pickering be authorized to take the actions
necessary to implement the recommendations in this report.
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FIN 03-26 March 23, 2026
Page 8
1.0 Executive Summary:
The purpose of this report is to seek the authorizations and directions necessary to implement
the 2026 Financial Plans as reflected in the 2026 Current and Capital Budgets. Under the
Strong Mayors legislation, the budget was deemed adopted on December 29, 2025. Many of
the recommendations in this report are similar to the 2025 Financial Housekeeping Report
(FIN 02-25).
The foundation of this report is based on the Mayor’s 2026 budget with a levy increase of
3.49%. Table One presented below provides a comparison of the 2026 levy increases for
Durham Lakeshore municipalities.
Table One
2026 Budgetary Levy Increases
Pickering 3.49%
Whitby 3.44%
Clarington 3.00%
Ajax 3.90%
Oshawa 3.98%
Table Two provides a comparison of the 2024 - 2026 levy increases for Durham Lakeshore
municipalities under Strong Mayors legislation:
Table Two
Budget Levy Increases under Strong Mayors
(Cumulative Increase)
Municipality 2024 2025 2026 Three Year
Increase
Pickering 3.99% 3.75% 3.49% 11.23%
Whitby1 4.40% 3.99% 3.44% 11.83%
Clarington 4.52% 5.32% 3.00% 12.84%
Oshawa 3.89% 7.87% 3.98% 15.74%
Ajax 7.59% 5.78% 3.90% 17.27%
1 Whitby did not exercise Strong Mayors legislation for their 2024 Budget
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FIN 03-26 March 23, 2026
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The Durham Lakeshore municipalities listed in Table Two were granted Strong Mayor powers
on July 1, 2023. During the current Strong Mayors legislation period and bench marked against
Durham-Lakeshore municipalities, overall Pickering’s Mayor, with the cooperation of Council,
has delivered the lowest levy increase.
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of:
Corporate Key: Good Governance/Customer Service Excellence.
3.0 Financial Implications:
There are no additional costs associated with the adoption of the recommendations. However,
if the recommendations are approved by Council, this will enhance the transparency and
accountability of City operations from a financial lens for this year and future years.
4.0 Discussion:
The purpose of this report is to seek the authorizations and directions necessary to implement
the 2026 Current and Capital Budgets. Under the Strong Mayors legislation, the budget was
deemed adopted on December 29, 2025.
Explanation of Key Recommendations
4.1 Possible Draw from Building Permit Reserve Fund – Recommendation 2
The 2026 Budget assumes that there will be a positive economic environment (no recession)
for the year. This assumption is an important budget building block due to the City’s reliance
on building permit and planning fees. Chart One provides a financial summary of planning and
building permit fees from 2022 up to 2025 actuals and include the 2026 Budget.
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FIN 03-26 March 23, 2026
Page 10
Chart One
Building Permit & Planning Fees
The change from the financial impact of the pandemic is reflected in 2022 and onwards,
however, there was a dip in the 2025 revenue, even though the Building Permit Fees were
increased. The 2025 budget for Building Permit Fees was $5,183,500 and the actuals are
$4,754,000, resulting in a deficit of approximately $429,500.
The 2026 budget for building permit and planning fees is approximately $7.5 million. This
represents 23% of the total departmental revenues. The Building Services cost centre is fully
funded from building permit fees. In other words, there are no taxpayer dollars required to fund
this operation. Any economic slowdown due to negative activity such as the implementation of
tariffs or tariff related events could have an impact on building activity that may result in a
decrease in building permit fees. Any economic slowdown would also impact on future
assessment growth due to the fact that a weaker economy does not translate into consumer
confidence which is usually required when making the largest purchase of an individual’s or
family’s life.
The purpose of the Building Permit Reserve Fund is to provide financial resources if building
activity in a municipality slows down, and these dollars will ensure that there are sufficient
funds to maintain building department services for a time without affecting the municipality's
finances or staffing. Recommendation 2 provides the Treasurer the authority to draw from the
Building Permit Reserve Fund to address any revenue (fees) shortfall and to maintain the 2026
Budget plan.
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FIN 03-26 March 23, 2026
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4.2 Cancellation of Capital Projects – Recommendation 3
The capital projects listed in Recommendation 3, in many cases have been re-budgeted in
the 2026 Capital Budget or 2027 – 2035 Capital Forecast because the original budget
amount was too low (due to project delays or higher construction costs), or the project was
delayed to other external factors. In other cases, the project was deferred or not required due
to operational changes in the year.
Project Number Description Unspent Budget
Amount
C10110.2301 Electric Vehicle - New $70,000
C10300.2102 1 Ton Truck with Service Body -
Replacement
150,000
C10305.2104 4 Ton Dump Truck Roll Off Body with
Sea-Can, Dump Body, and Chipper
Body Attachments - Replacement
200,000
C10315.2202 Road Asphalt Roller Replacement 50,000
C10315.2413 4 Ton Dump Truck Roll-off Body - New 350,000
C10315.2511 Grader Roller (2) - New 70,000
C10320.2215 Enclosed Trailer Replacement (2) 64,000
C10240.2110 Print Room Exhaust Replacement 40,000
C10220.2503 ESCC Structural Repairs 160,000
C10320.2334 Dunmoore Park - Parking Lot
Reconstruction & Lighting - Design
75,000
C10510.2501 Various Construction Projects Related
to Development (funded from Third
Party Contributions)
200,000
C10525.1902 Dyson Rd. Storm Sewer Outfall Design 198,186
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FIN 03-26 March 23, 2026
Page 12
C10575.1904 B-20c Krosno Creek SWM Facility
Construction
1,315,000
C10575.2501 Installation of Oil Grit Separators -
Frenchman's Bay Watershed
405,600
C10700.1809 FS #2 Renovation - Hopes Cradle 25,000
C10000.2501 Seaton Municipal Land Acquisition 9,157,000
4.3 Approval to Attend International Conferences – Recommendation 4
FIN 030 Finance Control Policy requires Council approval for all out of country conferences
and this policy applies to all City and Library staff.
CinemaCon is a major international event for the film industry, bringing together global
decision‑makers across production, marketing, and distribution. Participating in the conference
benefits the City of Pickering by enabling connections with leaders who influence where film
projects are planned and financed. These relationships support Pickering’s expanding film
sector, anchored by key assets such as the Sunbelt Rentals Film & TV Backlot and Tribro
Studios. Ontario’s screen industry generates $2.6 billion in economic impact and over 34,000
jobs, and attending CinemaCon strengthens Pickering’s competitiveness while creating
opportunities for future economic activity, including tourism and special events.
The table below shows the annual collection of film and permit revenues for actuals from 2022
up to and including the 2026 budget:
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FIN 03-26 March 23, 2026
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Chart Two
Film Permit Revenues
The 4-year average of film permit collections is approximately $311,000 annually. Majority of
these revenues are from the agreement with Sunbelt Rentals of Canada Inc.
4.4 Building Faster Fund – Recommendation 14
The Building Faster Fund (BFF) is a provincially funded program designed to reward
municipalities that enable home construction by meeting provincially assigned housing targets.
The program provides up to $400 million annually to municipalities that achieve at least 80% of
their annual housing targets, with funding allocated based on the percentage of targets
achieved and bonuses of up to 25% for exceeding those targets.
The City exceeded its housing targets in both 2023 (Year 1) and 2024 (Year 2) and received
the maximum available funding allocation of $5.2 million in each year. As of the date of this r
report, the Year 3 allocation has not yet been confirmed by the province.
The 2026 Roads Resurfacing program was basically funded by the Roads & Bridges Reserve
Fund. Recommendation 14a), provides the Treasurer the authority to change the funding
strategy if the City receives BFF funding. In the second quarter of last year, the City received
notification that it was receiving BFF dollars.
The BFF program requires Council to approve the projects being submitted and the province
uses the phrase “Investment Plan” to describe this process. Recommendation 14 b) provides
the Council approval for staff to submit the projects listed below (Investment Plan) to the
province for their consideration.
The following approved 2026 asphalt resurfacing projects be funded from the Building Faster
Fund Reserve Fund:
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FIN 03-26 March 23, 2026
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4.5 Prioritize Investments in municipal infrastructure that provides a safe environment
for our residents and staff – Recommendation 16
There are always competing interests in the development of the annual municipal budget
where the dollar “asks” exceeds the budget target and/or budget provision. Enhancements,
enrichments and new programs are in competition for scarce budget dollars. As stated above,
to keep the annual levy increase at a moderate level, there needs to be a definitive guiding
principle. Recommendation 16 will assist in the budget development phase and save staff time
by prioritizing infrastructure spending for the safety of our residents and staff.
4.6 CHDRC Loading Dock – Immediate Repairs – Recommendation 17
Immediate loading dock retrofits are required to address degradation of the dock, slip and fall
hazards, and lack of garbage container storage, which lead to potential safety and operational
issues in the near term. Upon staff review, it was concluded that the Rec Complex Loading
Dock project (C10235.2411) requires immediate retrofit whereas, the earlier approved Rec
Complex Arenas - Secure Compound upgrades project (C10235.2401) can be re-budgeted at
a later date. It is recommended that the remaining funds in the amount of $222,600 (Net HST)
from C10235.2401 be transferred to C10225.2411 to complete these immediate repairs.
4.7 City Infrastructure Equipment – Funding Adjustment for Grader Plows –
Recommendation 18
The 2025 Capital Budget included $74,000 for two grader plows and $70,000 for two grader
rollers. Following consultation with City Infrastructure Department staff and discussions with
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other municipalities, it was determined that grader rollers are not required at this time. Report
recommendation 18 therefore seeks Council approval to purchase only the two Grader Plows
(C10315.2510), and to reallocate the Grader Rollers (C10315.2511) budget to cover the cost
overage for the grader plows (v plows). Any remaining funds from Grader Rollers
(C10315.2511) will be returned to the original source. Grader rollers are typically used to
compact materials such as gravel immediately after they are spread or leveled by the grader
blade. In contrast, the grader plows enable snow removal on northern gravel roads in both
directions with a single pass, improving efficiency and reducing route completion times.
4.8 Diana Princess of Wales Park Overage – Recommendation 19
As part of the 2024 Parks Capital Budget, funds were approved for the replacement of the
playground in Diana, Princess of Wales Park. Request for Tender No. T2025-12, for the
Playground Reconstruction and Equipment replacement was approved for award to Gray’s
Landscaping & Snow Removal through Report ENG 19-25 (Resolution #852/25). Due to
receipt of comments from Hydro One (HONI) after the tender was awarded, requiring the
playground to be relocated further away from overhead electrical conductors and off the
existing pathway, additional funding is required to construct accessible pathways to connect
the existing pathway to the new playground location. The additional amount will be funded
from the Casino Reserve in the amount of $20,352 (Net HST).
4.9 Property Tax Portal – Recommendation 20
The City’s property tax system, TXM Tax Manager, is owned and maintained by the City of
Mississauga and supports the billing and collection of property taxes. It is managed by
Mississauga’s dedicated in-house IT TXM team, which provides application development and
support services to Mississauga and all participating municipalities. The City of Pickering pays
annual licensing and maintenance fees to Mississauga for the use and support of TXM.
DesTech Consulting Services is designated by the City of Mississauga as a Vendor of Record
to provide advisory and implementation services for any TXM upgrades or deployments
undertaken by licenced municipalities.
Recommendation 20 seeks Council’s approval to accept DesTech Consulting Services Inc.
(DesTech) quotation to implement the City’s property tax portal and provide ongoing annual
licence, support and managed services based on a three-year commitment.
The FrontDoor™ Property Tax Portal will provide residents with secure, 24/7 self-service
access to their property tax information, reducing in person and call centre demand while
improving service delivery. The portal will allow property owners to view current tax balances,
taxes in arrears, future installment amounts and due dates, current and prior year tax levies,
Current Value Assessment (CVA), account status, and detailed transaction history including
payments, penalties, and interest. Additional benefits include support for e-billing adoption,
Accessibility for Ontarians with Disabilities Act (AODA) compliant design, strong security
controls (including MFA and encryption), and administrative tools that allow staff to manage
content, communications, and audit activity without ongoing IT involvement.
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The total value of the work to be awarded to DesTech is comprised of a one-time
implementation fee and ongoing annual license, support, and managed services fees, based
on a three (3) year contractual commitment, as set out in the vendor’s quotation.
• One time implementation cost: $65,000 (before HST);
• Annual license and support: $30,000 per year (before HST) (based on 40,000
residential tax accounts); and,
• Annual managed services: $30,000 per year (before HST).
The total annual operating cost for the FrontDoor™ Property Tax Portal will be $60,000.
(before HST), resulting in a three-year operating cost of $180,000 (before HST). When
combined with the one-time implementation cost of $65,000 (before HST), the total contract
value to be awarded to DesTech over the three-year term is $245,000 (before HST).
Annual cloud infrastructure costs, estimated at approximately $30,000 per year (before HST),
are not included in the DesTech quotation and are billed separately by the cloud service
provider.
4.10 CHDRC Family Room HVAC Overage – Recommendation 22
The 2023 Capital Budget included funding for CHDRC Family Change Room Renovation
design (C10225.2301). This capital account was flagged for closure at the end of 2025, as the
family room design will be included in the broader CHDRC Pool Renovation design coming up
in the next few years. RFQQ2026-10 was issued specifically for the replacement of the
CHDRC existing rooftop HVAC system (C10230.2301) serving the family change room, which
is at the end of its serviceable life. It is recommended that funding in the amount of $44,736
(Net HST) be reallocated from the design project to address the HVAC cost overage and
enable the replacement of this critical equipment, rather than risking costly repairs in the
future.
4.11 SAP RISE Integration - Recommendation 23
The City is currently in the process of migrating its Enterprise Resource Planning (ERP)
system from SAP S/4HANA version to SAP RISE. The original project scope anticipated an
upgrade to SAP version 2023; however, SAP has since released version 2025. Aligning the
migration with this updated version presents a timely opportunity for the City to adopt the most
current and fully supported release of the SAP ERP platform.
The extended project timeline will provide sufficient time to complete key activities, including
data transformation, system integration testing, and user acceptance testing. The migration to
version 2025 introduces a significantly enhanced interface and user experience, representing a
substantial change for City employees. Allowing adequate time for testing and validation will
help ensure system stability, maintain data integrity, and support organizational readiness
ahead of the system’s go-live.
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Page 17
Transitioning directly to SAP ERP version 2025 provides both immediate and long-term
strategic benefits to the City. SAP typically provides seven years of maintenance and support
for each major ERP release. Upgrading to version 2025, rather than version 2023, extends the
useful life of the City’s ERP system by approximately two years, helping defer future upgrade
costs and reduce operational disruption. This approach also ensures the City’s core financial
and business systems remain on a stable, fully supported platform capable of meeting evolving
functional, regulatory, and security requirements.
4.12 Third Concession Road Reconstruction - Recommendation 24
Due to public safety concerns and potential risk and liability associated with current road
conditions, it is recommended that staff proceed with an interim pavement rehabilitation on
Third Concession Road, from Altona Road to the west leg of Rosebank Road.
Previously approved capital funding included the design and construction of a culvert
replacement in 2025, followed by a full-depth reconstruction and road widening in 2026.
However, ongoing design development, utility relocations, and conservation authority
permitting have delayed the project, and construction is not anticipated to commence until
2027 at the earliest.
The existing capital budget includes a 75/25 Development Charge (DC) funding split, which is
not eligible for DC funding with an interim rehabilitation approach. The interim pavement
rehabilitation is estimated to cost approximately $525,000 and is recommended to be funded
from the Roads & Bridges Reserve Fund. Based on geotechnical recommendations, the
proposed interim works are expected to extend the service life of the roadway by
approximately 5 to 8 years.
4.13 Whitevale Road MDP - Recommendation 25
Originally approved for construction in 2021, with additional funds budgeted in 2024 and 2026,
the Whitevale Master Drainage Plan Implementation project includes the following scope:
East Section: Whitevale Road from east bridge approach to Golf Club Road, North Road from
Whitevale Road to 160m north
• Installation of oversized storm sewers sized for the 100-year storm to mitigate flood risk,
full depth road reconstruction, sidewalk improvements and restoration.
West Section: Whitevale Road from west bridge approach to Altona Road
• Asphalt resurfacing, minor ditch improvements and restoration
Due to extensive public consultations, multiple design iterations, utility relocations and
conservation authority permitting, the project was delayed. Utility pole relocations have also
introduced a requirement for streetlighting relocations onto the new pole line. This was not
anticipated in the original scope.
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FIN 03-26 March 23, 2026
Page 18
Upon further review of the subsurface soil conditions and existing storm sewers west of the
bridge, it was identified that the road structure and existing aged storm sewer would not
appropriately support a minor resurfacing long term. This would result in risk associated with
premature road and storm sewer failure and wasted investments. In order to minimize impacts
to the public and responsibly invest public funds, it is recommended to proceed with a full
depth reconstruction of the west section as well. Due to timelines associated with design work,
it is recommended (Recommendation 23a) that the project be split into two phases, Phase 1
work will commence in 2026. Staff will seek pre-budget approval in December to support
design efforts required for full depth reconstruction and storm sewer replacement for Phase 2.
The construction budget for Phase 2 will also be re-budgeted in 2027 with the contract award
and construction expected to commence in Q3 of 2027.
4.14 Explanation of Key Issues
Development Charges Update
Recent amendments to the Development Charges Act have materially altered the timing of
residential Development Charge (DC) collections. Residential DCs are now deferred from the
building permit stage to first occupancy. While this change does not eliminate the City’s ability
to collect DCs, it materially shifts the timing of revenue collection.
Based on historical averages of approximately $16 - 17M per year in DC collections and an
estimated permit-to-occupancy lag of approximately 1-3 years depending on built form, the
transition creates a multi-year timing exposure. While this does not reduce the City’s ultimate
entitlement to DC revenues, it increases reliance on interim financing mechanisms such as
reserve draws, short-term debt financing, or other internal funding strategies to bridge the
revenue cycle during the transition period.
In addition to timing impacts, other legislative changes like the statutory Benefit to Existing
(BTE) deductions continue to limit the portion of capital costs eligible for recovery through DCs.
While the long-term percentage of recoverable costs remains subject to future provincial
direction, there is a clear trend toward greater reliance on complementary funding tools,
including senior government Grants, strategic debt financing, and disciplined reserve
management.
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FIN 03-26 March 23, 2026
Page 19
Please see Table Four below for the City’s DC debt payment obligation for 2025 and 2026:
Table Four
2025 & 2026 DC Debt Obligations
The 2025 excess of collections over debt obligations of $10,434,522 will be allocated to fund
2026 growth related capital projects.
The recent implementation of provincial residential DC deferral provisions—requiring
Development Charges to be collected at Occupancy rather than at Building Permit issuance—
combined with prevailing market conditions, is expected to result in a significant reduction in
the City’s 2026 DC revenues. Based on current trends observed by staff, there is an estimated
lag of approximately 11 months in DC collections. Accordingly, the table above reflects only
one month of DC revenue being collected.
If DC revenues are insufficient to meet scheduled debt servicing requirements each year,
these obligations would need to be supported through alternative funding sources.
4.15 Roads Winter Control Financial Summary
It’s no secret that this winter snowfall accumulation reflects the movie title “Back to the Future,”
with this season’s snowfall following what was a more typical “1970’s” snow season. During
the 2025 winter seasons, Pickering experienced approximately 20% more accumulation
compared to the previous 5-year average and almost 40% more winter weather events
requiring staff response. This heavier snowfall as it relates to calendar year 2025, has
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FIN 03-26 March 23, 2026
Page 20
translated into an over expenditure. The two key financial accounts related to winter control is
presented below.
The Winter Control Maintenance account captures the following costs: sand, salt, brine and
snow removal. It should be noted that some overtime included here is a result of heavier staff
presence required for security purposes during public events such as additional road closures
and vehicle mitigation. The majority of the invoices related to 2025 have been received and
processed by finance staff and therefore, there should only be a minor difference when the
City’s books are officially “closed.” Finance staff did add an additional $100,000 to the 2026
winter control budget that represents an increase of 12.72%.
With the City moving to an early budget adoption model, (November 30), and taking into
consideration that the cut-off for budget changes is mid- November, you lose the ability to
adjust the budget plan to reflect unanticipated trends. In the previous years, with the budget
being passed either in February or March, City staff would have been able to “fine tune” the
budget to capture preliminary cost pressures. Council should be aware that based on 2026
current snow activity, the City will probably be over budget in 2026.
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FIN 03-26 March 23, 2026
Page 21
4.16 Casino Revenues Update
Since 2021, the City has been receiving casino revenue from the Ontario Lottery and Gaming
Corporation. Chart Three below outlines the City’s casino revenue history, including the most
recent payment for the final quarter of 2025, as well as the corresponding payout to the Region
of Durham for their share of these revenues.
Chart Three
Casino Revenue History
The total casino revenues for 2024 were $17,451,454 and for 2025, it is $16,432,929 – a
decrease of $1,021,525, or approximately 6%. There has been a downward trend for casino
revenues since it peaked in 2023.
During the current Council term, a motion was approved to share casino revenues with the
Region of Durham. From 2023 to 2025, the Region has received a total of $11,172,396 from
casino revenues collected by the City. The revenue‑ sharing agreement between the City and
the Region expires on December 31, 2026, and does not include an automatic renewal
provision.
4.17 2027 Current & Capital Budget & 9 Year Forecast
For the last three Pickering budgets, the Strong Mayor Powers were used to develop and
adopt the annual City budget. Subsection 290(1.1) of the Municipal Act, basically states that in
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FIN 03-26 March 23, 2026
Page 22
a year, immediately following a municipal election, the budget may only be adopted in the year
which the budget applies. In other words, the 2027 Pickering budget can only be adopted in
2027.
The preliminary staff recommended work plan is to present the Pickering 2027 budget, under
Strong Mayor Powers. This means, that it is staff’s intent to present the 2027 Current and
Capital Budget on January 29, 2027 that in-turn would meet the legislative requirements.
Under this work plan, the following activities would be required:
• The Draft 2027 User fees will be posted on the City’s Website on November 2, 2026 for
four weeks. It is staff’s intent to bring the 2027 User Fee report for Council
consideration and possible adoption at the December 14th, Council meeting. The 2027
User Fee workplan requires Council to consider and adopt recommendation 26, that
adds an additional meeting in December. The current Council meeting plan has only
one meeting scheduled for December.
• The Community Grant application process would start on November 3rd and would be
closed on November 30th. Staff would promote the grant process in a similar fashion as
in previous years. In addition, the successful 2026 grant applicants would also receive
an email blast reminding them of the application deadline date.
• The Draft 2027 Capital Budget and corresponding forecast would be posted on City’s
website on November 30th for approximately four weeks seeking Pickering residents
comments and ideas. To meet this timeline, it is staff’s intent to the meet with the new
Council after the November 16th “Inaugural Council meeting” to present the 2027 Capital
Budget & Forecast and to solicit ideas and comments regarding the draft capital budget
plan. Council’s ideas and comments would then be woven into the draft capital budget
document.
Recommendation 27 sets out vital parameters for managing the current and capital budgets,
as well as the associated capital forecasts, for the upcoming Council term. The central
principle is the implementation of a “hard cap” on debt capacity usage. This measure is
designed to act as a financial safety net, similar to a life jacket, ensuring that the City’s total
annual debt charges remain within manageable limits and avoiding overextension of financial
commitments. Recent international events underscore the reality that uncertainty is the only
constant in today’s economic climate. The City must take account of rising fuel prices and the
potential for increased general inflation. These factors may lead to future hikes in interest
rates, posing negative impacts that need to be accommodated in the 2026 budget plan and
possible future years. Although the City’s financial position is currently strong, as detailed in
Report FIN 01-26, it is essential to remain cautious and prudent. To successfully navigate
unpredictable economic conditions, the City must approach financial management with the
same care and diligence as the local Pickering taxpayers.
4.18 Asset Management Ont. Reg. 588/17
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FIN 03-26 March 23, 2026
Page 23
Ontario Regulation 588/17 establishes a deadline on or before July 1, 2027, for municipalities
to have an approved asset management plan for all municipal infrastructure assets. This
includes identifying proposed levels of service, outlining the activities needed to meet these
levels of service, and developing a strategy to fund these activities. There is a City-wide
management team already working on this project to meet the reporting deadline. One of the
requirements under this regulation is to have a 10-year capital forecast which the City has
already completed as part of the 2025 Capital Budget exercise.
4.19 Debt Status
Table Five below provides a snapshot of the City’s current outstanding debt picture.
Table Five
Pickering Debt Picture
By Major Funding Source
Line A represents the total outstanding debt that the City owes as of December 31, 2025. This
includes the Dorsay Community & Heritage Centre (DCHC) ($24.9M) project that was funded
by property taxes and DC debt. Line D represents total outstanding debt obligations based on
Line A plus includes all of the previously approved debt financed capital projects but not yet
started, such as the new Animal Shelter. The increase from Line A to Line D is 64.90% over
one year.
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FIN 03-26 March 23, 2026
Page 24
4.20 Asphalt Resurfacing Budget Term Expenditure Comparison
Chart Four provides a comparison of budget funding for asphalt resurfacing for the current and
two previous terms.
Chart Four
Asphalt Resurfacing Budget Term Expenditure Comparison
During the current term, “Council” has slightly doubled (101.51%) the budget funding for roads
resurfacing program compared to the previous term. The province’s Building Faster Fund
(BFF) has contributed by providing additional funding muscle for this program. However, staff
efforts should be recognized in delivering the benefits and or results from the additional
funding during the current term.
Attachment:
1. By-law to Amend B-law 6191/03 to Confirm General Municipal Fees
Prepared By: Jason Bekramchand, Senior Budget and Financial Analyst
Approved/Endorsed By: James Halsall, Division Head, Finance
Approved/Endorsed By: Stan Karwowski, Director, Finance & Treasurer
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FIN 03-26 March 23, 2026
Page 25
SK:jb
Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer
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The Corporation of the City of Pickering
By-law No. [Click here and insert By-law #]/26
Being a by-law to amend By-law 6191/03 to confirm
General Municipal Fees
Whereas the Council of The Corporation of the City of Pickering enacted by By-law
6191/03, as amended, on October 14, 2003 to confirm general municipal fees.
Whereas Schedule “I” to By-law 6191/03 was updated and replaced under By-law,
6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07, By-law
6819/07, By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law
7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law
7542/17, By-law 7605/18, By-law 7679/19, By-law 7740/20, By-law 7823/21, By-law
7890/21, By-law 7918/22, By-law 7983/23, By-law 8005/23, By-law 8008/23, By-law
8017/23, By-law 8022/23, By-law 8065/23, By-law 7982/23, By-law 8074/24, By-law
8119/24, By-law 8140/24; By-law 8148/24, By-law 8157/25, By-law 8158/25, By-law
8191/25, By-law 8212/25, and By-law 8214/25.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That Schedule “I” to By-law 6191/03, as amended, is hereby revised to
replace the user fees for Arena Admissions – Public Skating in the
Community Services User Fees for the “Family Pass”, “Single Admission –
Senior” and “Ten Pass – Senior”, as set out in Schedule “A” attached
hereto.
By-law passed this [Click here and type Day] day of [Click here and type Month], 2026.
__________________________
Kevin Ashe, Mayor
__________________________
Susan Cassel, City Clerk
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By-law No. "[Click here and type By-law #]" Page 2
Schedule “A” to By-law XXXX/26
Community Services
User Fee or Charge 2025 Fee
(Excluding
HST)
2026 Fee
(Excluding
HST)
HST
Arena Admissions
Public Skating
Family Pass $13.27 $13.67 Y
Single Admission – Senior New $2.28 Y
Ten Pass - Senior New $18.23 Y
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Report to
Council
Report Number: INF 04-26
Date: March 23, 2026
From: Kevin Heathcote
Director, City Infrastructure
Subject:
Hot-In-Place Asphalt Recycling Feasibility Assessment
File: A-1440-001
Recommendation:
1. That Report INF-04-26 regarding Hot-in-Place Asphalt Resurfacing Feasibility be received;
2. That staff report back by Q2 2027 with an update on the performance feedback from the
Region of Durham pilot project, and the suitability of implementing a Hot-In-Place Asphalt
Resurfacing 2028 pilot project in the City of Pickering; and,
3. That the appropriate City of Pickering officials be authorized to take the actions necessary
to implement the recommendations in this report.
1.0 Executive Summary:
The purpose of this report is to provide a feasibility assessment of hot‑in‑place asphalt
resurfacing (HIR) technology in response to Resolution #876/25 passed on October 27, 2025,
comparing its cost, service life, environmental impacts, and warranty terms to traditional paving
methods.
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance
Innovation & Responsible Planning to Support a Connected, Well-Serviced Community and
Lead & Advocate for Environmental Stewardship, Innovation & Resiliency.
3.0 Financial Implications:
There are no direct financial implications arising from the recommendations of this report.
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4.0 Discussion:
The purpose of this report is to report back to Council on the use of hot‑in‑place asphalt
recycling (HIR) in response to Resolution #876/25, evaluating its feasibility based on cost,
environmental impacts, and candidate selection compared to traditional paving methods.
4.1 What is hot-in-place asphalt recycling?
Hot‑in‑place asphalt recycling (HIR) is a way to fix and renew an existing asphalt road without
removing it and hauling it away. Instead of tearing out the old pavement and bringing in all
new material, crews heat the top layer of the road right where it is. The heat softens the
asphalt so it can be loosened, mixed, and refreshed. The recycled asphalt is then re‑shaped
and compacted back into a smooth driving surface—all in one continuous operation on the
road itself.
This method is most comparable to the traditional mill and overlay process which includes
milling and removing the top layer of existing asphalt and placing a new surface lift of asphalt
to extend the life of the roadway.
4.2 How the Process Works
a) Heat – Specialized equipment gently heats the road surface, so the asphalt becomes soft
and workable.
b) Loosen and mix – The softened asphalt is broken up and mixed with a combination of new
material and a rejuvenating agent to restore flexibility of existing asphalt cement.
c) Re-lay and compact – The refreshed asphalt is placed back down and compacted to create
a smooth, renewed surface.
This process happens on the roadway using a treatment train approach, eliminating the need
to truck away the old asphalt or bring new asphalt back to site.
4.3 Candidate Considerations
This method of asphalt rehabilitation is most suitable on roads where the underlying road
structure (both granular and base asphalt) is still in good condition, but the surface shows wear
such as cracking, roughness or aging. Core samples are used to analyze the properties of the
existing asphalt in order to determine the appropriate additives required during the asphalt
recycling process.
HIR is less favourable on roads where base defects such as rutting, large cracking or potholes
are prevalent and extensive base repairs at the granular and / or base asphalt level are
required.
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Location also plays a factor for candidate selection. Due to a longer treatment train process,
longer stretches of rural roads with less obstacles such as maintenance holes, utilities and
entrances offer easier execution.
4.4 Environmental Impacts and Benefits
HIR offers several environmental advantages compared to traditional road resurfacing.
a) Reduces material waste – The existing asphalt is reused rather than removed and
discarded, keeping material out of landfills and stockpiles. In one of the Region of Durham
Pilot projects, additional recycled asphalt product (RAP) was used to widen and pave the
shoulders which actually increased the reused material to over 100%.
b) Conserves natural resources – By reusing existing asphalt, the need for new aggregates
and asphalt binder is reduced, lowering demand for resource extraction.
c) Lowers greenhouse gas emissions – Fewer trucks are required because material is not
hauled away or replaced with new asphalt which reduces fuel use and associated
emissions. For example, 1 km of road with a width of 8.5m would produce approximately
1,000 tonnes of waste and require the same amount of new asphalt. This results in
approximately 100 truckloads of material being transferred to and from site with a
conventional mill and overlay treatment.
d) Reduces construction impacts on community – Shorter construction duration, fewer truck
movements and less noise help minimize impacts on residents, businesses and road users.
4.5 Region of Durham Pilot Project
In 2025, the Region of Durham completed its first HIR pilot project at the following three
locations:
Location 1 – Highway 2
From: west side of Ovens Road
To: east of East Townline Road
Municipality of Clarington
Length: 4.2 km
Width: 7.0 - 8.0 m (Existing) – 11.0 m (Proposed)
Average Annual Daily Traffic (AADT): 2,370
Location 2 – Shirley Road (Regional Road 19)
From: east of Simcoe Street (Regional Road 2)
To: 0.5 km east of Graham Road
Township of Scugog
Length: 4.6 km
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Width: 7.0 - 8.0 m (Existing) – 10.0 m (Proposed)
AADT: 2,510
Location 3 – Lake Ridge Road (Regional Road 23)
From: 340 metres north of Regional Road 12
To: South side of Highway 48
Township of Brock
Length: 1.8 km
Width: 7.0 - 8.0 m (Existing) – 11.0 m (Proposed)
AADT: 5,130
Based on feedback from Region of Durham staff, the Contract was completed on time and
within the approved budget. This contract offered a 2-year warranty on the work which is equal
to traditional linear construction work in the City of Pickering.
While the work was successfully completed, it is too early to analyze the quality of the material
that was recycled. The Region will continue to monitor and assess the performance of the
road, and the results will be shared with the City of Pickering.
4.6 Financial Comparison
As a result of the savings from reusing excess material, reduced hauling and trucking and
shorter construction duration, it is estimated that cost savings range from roughly 20-40%
compared to a traditional mill and overlay treatment in the industry.
Using estimated costs for a traditional mill and overlay treatment, the Region of Durham’s pilot
project using hot-in-place asphalt recycling resulted in a cost savings of approximately 33%.
While HIR and mill and overlay treatments are similar in nature, it is not a like for like
comparison from a cost perspective. The HIR treatment has proven to be a viable option;
however, several variables make each recycling process unique compared to a standard virgin
asphalt mix that is used in traditional treatments. It is important to note that it isn’t a like for like
comparison when analyzing cost.
4.7 City of Pickering’s Asphalt Resurfacing Program
The City of Pickering has historically invested in an annual asphalt resurfacing program which
consists of full depth asphalt replacement, minor grading works, curb and sidewalk repairs and
maintenance hole adjustments. This type of program would not typically offer itself to a HIR
treatment as both base and surface asphalt are being removed and replaced at a later stage in
service life where base defects are typically present.
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4.8 Future Pavement Rehabilitation Strategy
By Q2 2026, the City of Pickering will have a newly completed Roads Needs Study that will
support City’s pavement rehabilitation program and decision making for the next several years.
The Roads Needs Study completes a physical conditional assessment of all City roads and
creates a rehabilitation forecast based on characteristics such as road class, pavement
condition, drainage, geometry and traffic volumes. The City intends to utilize a new strategy
which includes a variety of treatments based on pavement asset management best practices.
This would include a mill and overlay treatment when a road meets the typical criteria.
4.9 Potential Candidates / Pilot Projects
The Region of Durham completed its HIR pilot project in 2025, with a performance assessment
expected to be completed by the end of the maintenance period in 2027. City staff believe this
information should be used to support decision‑making prior to implementing this treatment
locally. This will provide a better understanding of how the pilot roads perform over the next
two to three years through multiple freeze‑thaw cycles.
Based on the results of the new Roads Needs Study and Region of Durham pilot project, the
City will be in a better position to propose potential candidates for an HIR treatment during the
2028 budget cycle.
Conclusion
Hot-in-place asphalt recycling can be a cost-effective and environmentally responsible
pavement preservation treatment when applied to suitable candidates. Compared to a
traditional mill and overlay treatment, it offers potential cost savings, reduced environmental
impact and comparable lifecycle value.
However, the Region of Durham’s performance assessment of its 2025 HIR pilot project will
provide valuable information for the City to consider before implementing a similar pilot in
Pickering. In addition, the City should first complete its updated Roads Needs Study in 2026,
which will inform the pavement rehabilitation program for the 2027 capital budget and forecast.
Accordingly, it is recommended that staff report in Q2 2027 with an update on the performance
feedback from the Region of Durham pilot project, and the suitability of implementing an HIR
pilot project in the City of Pickering which would be reflected in the staff recommended 2028
Budget.
Attachment:
1. Resolution #876/25
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Prepared By: Kevin Heathcote, Director, City Infrastructure
KH:mjh
Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer
- 145 -
Legislative Services Division Clerk’s Office Directive Memorandum
October 30, 2025
To: Kevin Heathcoate Director, City Infrastructure
From: Susan Cassel City Clerk
Subject: Direction as per Minutes of the Regular Meeting of City Council held on
October 27, 2025
Feasibility of Hot-In-Place Recycling Methods for Road Maintenance and Rehabilitation
Council Decision Resolution #876/25
Please take any action deemed necessary.
SC:am
Copy: Chief Administrative Officer
That the Director, City Infrastructure be directed to report back to Council in Q1, 2026 regarding:
1.The feasibility of incorporating Hot In-Place Recycling into Pickering’s roadmaintenance and rehabilitation program;2.Cost comparisons between traditional resurfacing methods and Hot In-PlaceRecycling, including potential long-term taxpayer savings;3.Warranty terms, life-cycle benefits, and projected service life;
4.Environmental advantages such as reduced trucking, material reuse, and loweremissions; and,5.Opportunities for pilot projects within the City of Pickering.
Attachment 1 - Report INF 04-26
- 146 -
The Corporation of the City of Pickering
By-law No. 8236/26
Being a by-law to amend By-law 6191/03 to confirm General
Municipal Fees
Whereas the Council of The Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees.
Whereas Schedule “I” to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07, By-law 6819/07, By-law
6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law 7605/18, By-law 7679/19, By-law 7740/20, By-law 7823/21, By-law 7890/21, By-law 7918/22, By-law 7983/23, By-law 8005/23, By-law 8008/23, By-law 8017/23, By-law 8022/23, By-law 8065/23, By-law
7982/23, By-law 8074/24, By-law 8119/24, By-law 8140/24; By-law 8148/24, By-law 8157/25,
By-law 8158/25, By-law 8191/25, and By-law 8214/25.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows:
1. That Schedule “I” to By-law 6191/03, as amended, is hereby revised by adding “50%discount for Pickering residents 65 years of age and older” as a footnote to theCommunity Services User Fees, for all regular adult programs and memberships where
a discount is not already in effect.
By-law passed this 23rd day of March, 2026.
________________________________ Kevin Ashe, Mayor
________________________________
Susan Cassel, City Clerk
- 147 -
The Corporation of the City of Pickering
By-law No. 8237/26
Being a by-law to amend By-law 6191/03 to confirm
General Municipal Fees
Whereas the Council of The Corporation of the City of Pickering enacted by By-law
6191/03, as amended, on October 14, 2003 to confirm general municipal fees.
Whereas Schedule “I” to By-law 6191/03 was updated and replaced under By-law,
6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07, By-law
6819/07, By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law
7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law
7542/17, By-law 7605/18, By-law 7679/19, By-law 7740/20, By-law 7823/21, By-law
7890/21, By-law 7918/22, By-law 7983/23, By-law 8005/23, By-law 8008/23, By-law
8017/23, By-law 8022/23, By-law 8065/23, By-law 7982/23, By-law 8074/24, By-law
8119/24, By-law 8140/24; By-law 8148/24, By-law 8157/25, By-law 8158/25, By-law
8191/25, By-law 8212/25, and By-law 8214/25.
Now therefore the Council of The Corporation of the City of Pickering hereby enacts as
follows:
1. That Schedule “I” to By-law 6191/03, as amended, is hereby revised to
replace the user fees for Arena Admissions – Public Skating in the
Community Services User Fees for the “Family Pass”, “Single Admission –
Senior” and “Ten Pass – Senior”, as set out in Schedule “A” attached
hereto.
By-law passed this 23rd day of March, 2026.
__________________________
Kevin Ashe, Mayor
__________________________
Susan Cassel, City Clerk
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Schedule “A” to By-law 8237/26
Community Services
User Fee or Charge 2025 Fee
(Excluding
HST)
2026 Fee
(Excluding
HST)
HST
Arena Admissions
Public Skating
Family Pass $13.27 $13.67 Y
Single Admission – Senior New $2.28 Y
Ten Pass - Senior New $18.23 Y
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