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HomeMy WebLinkAboutMarch 2, 2026 Executive Committee Meeting Minutes Electronic Meeting March 02, 2026 - 02:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services K. Heathcote - Director, City Infrastructure S. Karwowski - Director, Finance & Treasurer R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Cassel - City Clerk J. Halsall - Division Head, Finance V. Plouffe - Division Head, Facilities Management & Construction J. Litoborski - Division Head, Municipal Law Enforcement Services C. Rose - Chief PlannerR. Perera - Deputy Clerk R. Perera - Deputy Clerk 1 Call to Order/Roll Call The City Clerk certified that all Members of the Committee were present and participating electronically. Disclosure of Interest No disclosures of interest were noted. Delegations Moved By Councillor Robinson Seconded By Councillor Cook That the rules of procedure be suspended to allow an additional delegation who registered after the deadline. Carried on a Two-Thirds Vote Zac Cohoon, Chair, Durham Agricultural Advisory Committee (DAAC) and Gord Taylor, Member, Durham Agricultural Advisory Committee (DAAC) Re: Durham Agricultural Advisory Committee (DAAC) Update Z. Cohoon, Chair, and G. Taylor, Member, Durham Agricultural Advisory Committee (DAAC), appeared before the Committee via electronic connection to provide an update from the Durham Agricultural Advisory Committee (DAAC). Through the aid of a PowerPoint presentation, the delegates advised that DAAC served as an advisory body to the Region of Durham on agricultural and rural matters, noting that agriculture was the Region’s largest business sector. They stated that the Committee was composed of members representing all local Durham municipalities, being primarily farmers, with some non-farming representatives. The delegates presented key statistics on agricultural activity and noted that some farms participated in direct-to-consumer sales with some moving production through larger commercial supply chains to be shipped out of the Region for processing. They highlighted the economic significance of the sector, referencing its contributions to employment, business establishments, and supporting industries. The delegates summarized DAAC’s recent initiatives, including the 2025 annual farm tour hosted at the Kubota facility in Pickering, mental health awareness and training for the agricultural community, and the North Durham On-Farm Diversified Uses Project, which enabled small scale commercial activities on farms to support succession planning and rural economic development. They emphasized ongoing advocacy for farmland preservation, including within the Duffins Rouge Agricultural 1. 2. 3. 3.1 Executive Committee Meeting Minutes March 02, 2026 2 Preserve and Northeast Pickering, and noted DAAC’s participation in consultations related to conservation authority amalgamations, rural clean water programs, and local planning matters. The delegates identified issues facing the sector, including limited north-south transportation capacity for moving crops to processing or export locations, insufficient local processing infrastructure requiring long-distance trucking, and pressures related to international trade uncertainty and tariffs. In concluding their delegation, they encouraged continued municipal and regional support for agricultural viability. A question and answer period ensued between Members of the Committee and the delegates regarding: thoughts regarding agriculture and the relationship of agriculture within the Northeast Pickering plans and whether DAAC had engaged in dialogue with City staff or consultants on how agricultural preservation could be incorporated into those plans; • whether farmers within Durham currently had access to rail lines or if the sector was relying solely on trucking for transportation of crops; • whether increasing capacity and operations at the Port of Oshawa would assist the agricultural sector and whether the City could play a role in improving grain movement through the port; • whether Durham producers were conducting business with other countries or had explored selling grain internationally; • what measures were being taken in relation to organic farming and greenhouse production; • whether the City’s presentation on Northeast Pickering lands adequately reflected the agricultural community’s concerns regarding permanent farmland loss; and, • whether micro-farming was increasing, what impact and influence it was having, and whether such models could be viable within northern rural farmlands as well as urban settings. • John Henry, Regional Chair, The Regional Municipality of Durham Re: Region of Durham Annual Update J. Henry, Regional Chair, The Regional Municipality of Durham, appeared before the Committee via electronic connection to provide an annual update and displayed a short video highlighting 2025 regional initiatives. J. Henry outlined three overarching themes guiding the Region’s work, including building connected communities, strengthening resilience, and leading through purposeful partnerships. J. Henry reviewed progress under the Region’s Strategic Plan, including major 3.2 Executive Committee Meeting Minutes March 02, 2026 3 transit investments such as the Durham–Scarborough Bus Rapid Transit project and the Lakeshore East GO extension, actions to increase affordable and supportive housing, federal and provincial funding secured for housing stability and homelessness prevention, expanded partnerships with Indigenous communities, support for businesses through economic uncertainty, investments in policing and paramedic services, and advancements in clean-energy projects. J. Henry concluded by noting Durham’s designation as the 2025 Intelligent Community of the Year and expressed appreciation for the City’s ongoing partnership. A question and answer period ensued between Members of the Committee and J. Henry regarding: what percentage of homelessness in the Region could be attributed to economic hardship compared with mental-health related challenges and whether the Region distinguished between the two in its data; • whether the Region had identified three themes or priority areas for 2026 similar to those presented for 2025, and whether residents could expect another annual update highlighting progress in the coming year; • whether the Region had taken action to address missing children and related safety concerns and the status of regional coordination with Durham Regional Police Services and victim services; • whether refurbishment activity at the Pickering Nuclear Generating Station would have any impact on electricity rates for Durham residents; • who was responsible for negotiating electricity rates affecting Durham residents and whether the Region or the City had any formal role in advocating for rate considerations given Pickering’s status as a host community; • whether the Region remained on schedule for the opening of the new long- term care centre in Seaton; • whether the Peter Matthews Drive connection from Taunton Road to Brock Road remained on schedule for completion later in the year; and, • whether updated information could be provided regarding the continuation of Whites Road north of Taunton Road, including the associated bridge construction project and its related employment opportunities. • Dr. Anna Aleinikov and Dr. Adam Maisels, Dentistry on Liverpool Re: Report BYL 01-26 Amendment to Traffic and Parking By-law 6604/05 to Create a Paid Parking Lot at 920 Liverpool Road Dr. A. Aleinikov and Dr. A. Maisels, Dentistry on Liverpool, appeared before the 3.3 Executive Committee Meeting Minutes March 02, 2026 4 Committee via electronic connection regarding Report BYL 01-26. The delegates outlined the long-standing history of the parking lot, explaining that their dental practice had operated in the community for over 60 years and had redeveloped its facility approximately 18 years ago. They stated that at the time of redevelopment, they were advised by the City that an off-site parking lot would be required in addition to on-site parking, and an agreement between the City and their holding company was subsequently drafted. The delegates advised that although the parking lot was not constructed until five years after the original agreement, and despite the lot serving multiple surrounding businesses and community users, the City contacted them in 2024 to recover costs related to the lot dating back to the 2006 Agreement. They noted that following negotiations, an agreement was reached in April 2025, establishing quarterly payments totaling $36,000 over two years. They noted that no signage, lighting, or enforcement measures, initially contemplated as part of the arrangement, had been implemented by the City and expressed concern regarding the December 2025 notification from the City proposing to convert the lot to paid parking. They stated that the lot was heavily used by their patients, other businesses along Liverpool Road, church patrons, community centre users, and GO transit commuters. They expressed that introducing paid parking would be unprecedented in this area of Pickering and would create displacement and parking overflow into residential streets and private lots, potentially affecting appointment attendance for patients with financial constraints, and negatively impacting the viability of nearby small businesses. They concluded their delegation by requesting Council’s support in reconsidering the proposal to introduce paid parking. A question and answer period ensued between Members of the Committee and the delegates regarding: how many on-site parking spaces the practice had and how many employees were on staff; • whether the practice leased parking spaces from the church across the street;• whether the delegates were suggesting that the City provide free parking for their business, customers, and employees; • the settlement reached less than a year earlier requiring payment of $36,000 over two years and whether the payments were being made as agreed; • whether any other businesses had been required to pay a lump sum to the City related to the lot; • whether the introduction of paid parking would have a negative impact on the delegates’ business and the neighbouring businesses; • whether the delegates had discussed potential impacts with neighbouring businesses and whether they had engaged with the nearby church regarding • Executive Committee Meeting Minutes March 02, 2026 5 the effect on their parking arrangements; whether the letter from the City provided an opportunity for the delegates to propose alternatives to paid parking or whether it served solely as notification; • whether any follow-up or additional notice to the public regarding the proposed paid parking was given by the City; • whether paid parking might deter low-income patients from accessing dental care; • whether there had been any indication, during the April 2025 discussions with staff, that the parking lot might later be converted to paid parking; • whether the delegates had been asked to assume property tax or insurance costs for the lot; and, • whether the delegates were aware of which other businesses had received hand-delivered notices regarding the proposed paid parking. • John Jensen, Pickering Resident Re: Report CS 06-26 Shadybrook Park Court Update J. Jensen, Pickering Resident, appeared before the Committee via electronic connection to speak to Report CS 06-26. J. Jensen advised that their home, located east of the courts, experienced noise generated by pickleball and stated that the noise interfered with normal use of outdoor living areas and could be heard inside the home with windows open. J. Jensen noted that the nature of pickleball noise differed significantly from tennis due to its sharper, higher frequency, impulsive characteristics. J. Jensen referenced Council’s March 24, 2025 decision identifying 50 dBAI as the compatibility threshold for impulsive noise in Shadybrook Park and reviewed the findings of the two acoustic studies J. Jensen stated that both noise studies found that the proposed mitigation measures would offer little to no reduction of pickleball noise for homes on Eastbank Road, and concluded that setbacks required to meet the standard could not be achieved within the confines of the park. J. Jensen further advised that a petition signed by residents across five surrounding streets, including Eastbank Road households closest to the courts, had been submitted to the Clerk’s Office in opposition to continued pickleball use at the location. J. Jensen requested that the Committee recommend that Council accept the staff report and uphold its previous direction to discontinue pickleball at Shadybrook Park. A question and answer period ensued between Members of the Committee and the delegate regarding: 3.4 Executive Committee Meeting Minutes March 02, 2026 6 whether the acoustic testing conducted at the site used both standard pickleball paddles and balls as well as quieter versions; • whether the delegate believed that replacing equipment with newer, quieter models could reduce noise levels sufficiently to allow continued play; and, • how the noise from the courts had affected daily life for the delegate and nearby residents since the pickleball courts opened, including impacts on indoor and outdoor activities. • Mike Garvey, Pickering Pickleball Club Re: Report CS 06-26 Shadybrook Park Court Update M. Garvey, Pickering Pickleball Club, appeared before the Committee via electronic connection to speak to Report CS 06-26. M. Garvey acknowledged previous comments made by residents and confirmed that Shadybrook Park had proved to be a poor long-term location for pickleball due to its proximity to homes. M. Garvey noted that although the courts were enjoyed by players for a brief 10-week period in 2024, the subsequent acoustic mitigation installed on the west and north sides had effectively reduced noise for those areas, but that noise concerns remained on the east side. M. Garvey expressed concerns with the City’s community survey, stating that it appeared to mix issues of parking and noise, and included respondents living at distances where they believed pickleball noise could not reasonably have been heard following the installation of the acoustic panels. M. Garvey advised that the Club accepted the City’s decision to relocate pickleball and presented three requests relating to the Diana, Princess of Wales Park courts. M. Garvey requested that the City investigate and install lighting, including solar options, to extend court usability during the spring and fall shoulder seasons. M. Garvey further requested that the City reimburse the Club for its share of windscreens, which were purchased jointly with the Amberlea Tennis Club and used only for a partial season prior to the Club’s relocation. Additionally, M. Garvey requested that the City reinstall the acoustic blankets purchased for Shadybrook Park along the north side of the Diana, Princess of Wales Park courts, noting that the blankets would function primarily as windbreaks due to significant wind from the hydro corridor. M. Garvey emphasized the rapid growth of pickleball and encouraged the City to continue planning for increased indoor and outdoor capacity. A question and answer period ensued between Members of the Committee and the delegate regarding: 3.5 Executive Committee Meeting Minutes March 02, 2026 7 what windscreens were and how they were affixed to courts, and whether the windscreens could be transferred to the Diana, Princess of Wales Park courts; • clarification on which equipment was jointly owned with the Amberlea Tennis Club and which equipment belonged to the City; • whether the delegate was aware that lighting installations at the Diana, Princess of Wales Park courts would require approval from Hydro authorities; • whether solar lighting remained a feasible alternative;• whether noise testing had been conducted with alternate pickleball paddles and balls and whether adopting quieter equipment could potentially reduce noise levels sufficiently to allow continued play at Shadybrook Park; and, • whether the Pickering Pickleball Club would support contributing a portion of the cost toward solar lighting at Diana, Princess of Wales Park and whether the delegate would agree to reimbursement of the windscreens being applied toward such cost sharing. • Priya Vadivel, Pickering Resident Re: Report CS 02-26 Access to Recreation Policy P. Vadivel, Pickering Resident, appeared before the Committee via electronic connection to speak to Report CS 02-26. P. Vadivel expressed appreciation for the City’s commitment to equity focused recreation subsidies and stated that affordability alone did not guarantee access if program spaces were unavailable. P. Vadivel referenced demographic data and advised that demand for aquatics programming was high. P. Vadivel referenced City data showing more than 3,000 individuals on waitlists for aquatics programs from Fall 2024 to Summer 2025 and stated that families often travelled to neighbouring municipalities due to limited availability of local swimming programming. P. Vadivel emphasized the importance of swimming as a life skill linked to public safety and stated that as Pickering continued to grow, recreation infrastructure must keep pace to support equitable access. P. Vadivel referenced findings in the City’s Recreation & Parks Ten-Year Plan identifying distance and facility location as barriers to participation and recommended that aquatics capacity planning be aligned with subsidy programming so that affordability and availability support one another. P. Vadivel encouraged Council to consider expanding heated indoor aquatics facilities, particularly along the Kingston Road corridor in Wards 1 and 2, to ensure long-term access for families and seniors. A brief question and answer period ensued between Members of the Committee and the delegate regarding their views on the proposed 50% senior recreation 3.6 Executive Committee Meeting Minutes March 02, 2026 8 subsidy and whether they supported subsidy being tied to income. Steven Libich, Pickering Resident Re: Report CS 06-26 Shadybrook Park Court Update S. Libich, Pickering Resident, appeared before the Committee via electronic connection to speak to Report CS 06-26. S. Libich advised that their property, located west of the courts, was one of the receptor sites included in the acoustic study. S. Libich stated that their family had lived beside the former tennis courts for more than 40 years without significant disturbance and initially expected pickleball to have a similar impact, however, upon the opening of the pickleball courts in August 2024, the noise was immediately intrusive and significantly altered the quiet enjoyment of their home. S. Libich explained that pickleball noise was materially different from tennis due to its impulsive nature, producing short, high-intensity acoustic peaks that occurred repeatedly throughout the day. S. Libich noted that unlike continuous noise, impulsive noise prevented habituation and was recognized in environmental noise standards for its elevated annoyance levels. S. Libich further advised that both the technical findings presented in staff reports and the community response aligned with what standards predicted when impulsive sound was generated in close proximity to residential areas. S. Libich stated that the noise represented a land-use compatibility issue rather than an opposition to recreation and emphasized that residential neighbourhoods carry a reasonable expectation of peaceful enjoyment. S. Libich noted that a petition submitted to the City Clerk demonstrated strong community support for discontinuing pickleball at the site. S. Libich requested that the Committee uphold the staff recommendation to discontinue pickleball at Shadybrook Park. Henrik Villumsen, President, Amberlea Tennis Club Re: Report CS 06-26 Shadybrook Park Court Update H. Villumsen, President, Amberlea Tennis Club, appeared before the Committee via electronic connection to speak to Report CS 06-26. H. Villumsen advised that they had been a member of the Club for over ten years and served as president for the past five years. H. Villumsen outlined that Club membership had grown steadily in recent years, reaching over 350 members in 2025 despite having access to only two and a half courts. H. Villumsen noted that the Club routinely accommodated social play, drop-ins, junior and adult lessons, camps, house leagues, tournaments, and competitive team play in the Durham Region Competitive Tennis League, resulting in significant pressure on available court time, particularly during peak 3.7 3.8 Executive Committee Meeting Minutes March 02, 2026 9 periods. H. Villumsen expressed support for the recommendation to discontinue pickleball use at the third court and restore it to tennis, however, expressed concern that the previously allocated pickleball play hours would become unrestricted public tennis hours. H. Villumsen stated that, given current court scarcity and ongoing Club waitlists, access to the third court was essential to ensure adequate programming and maintain member satisfaction. H. Villumsen further referenced the City’s 10- Year Strategic Plan goal of improving the distribution of unrestricted public courts and questioned why the focus appeared to be directed at Amberlea Tennis Club when other clubs in Pickering had fully dedicated courts that could more easily accommodate public use. H. Villumsen requested that Council reconsider the recommendations and permit the Amberlea Tennis Club to have full use of the third court seven days a week from 7:00 a.m. to 11:00 p.m. Matters for Consideration Director, Corporate Services & City Solicitor, Report BYL 01-26 Amendment to Traffic and Parking By-law 6604/05 to Create a Paid Parking Lot at 920 Liverpool Road Discussion and a question and answer period ensued between Members of the Committee and staff regarding: clarification that the subject parking lot was not required for East Shore Community Centre uses; • whether there was any other taxpayer funded parking lot in the City that did not have a municipal use; • who primarily used the parking lot and whether it functioned as overflow for East Shore Community Centre; • clarification as to why seniors’ groups were not consulted, noting emails from seniors expressing concern; • when the parking observations were conducted by City staff and how they informed the revenue forecast; • staff were requested to provide the data and observation records supporting the 50% weekday usage assumption and the $36,000 annual revenue estimate; • request for documentation of the timeline of internal discussions that led to the paid parking proposal and to share supporting correspondence as available; • whether additional follow-up occurred with the nearby businesses who did not respond to hand delivered notices; • 4. 4.1 Executive Committee Meeting Minutes March 02, 2026 10 whether an economic impact assessment had been conducted; and,• what accommodations would exist for users without smartphones or data and concern regarding the $60 fine. • Moved By Councillor Robinson Seconded By Councillor Pickles That the attached amendment to Traffic and Parking By-law No. 6604/05, (Attachment 1) be enacted; 1. That Council enact the draft amendments to Fees and Charges By-law No. 6191/03 (Attachment 2) to implement a fee of $1.50 per hour to be applied to the municipal parking lot at 920 Liverpool Road; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Note: The disposition of this matter was determined through the referral motion below: Moved By Councillor Robinson Seconded By Councillor Brenner That Report BYL 01-26 be referred back to staff to: provide information regarding the methodology used to determine usage levels and projected revenues of the parking lot; a. review whether the proposal could constitute illegal bonusing to private businesses; b. consult Metrolinx regarding GO commuter usage;c. consult nearby business owners about the possibility of renting parking spaces; d. clarify to the South Pickering Seniors’ Club and all East Shore Community Centre users, using the map displayed at the meeting, which specific parking lot the proposal affected; e. review all parking management options, including those used at the waterfront/Nautical Village, such as: ability for free on-street parking periods;i. validation programs for nearby businesses; and,ii. options for businesses to purchase or lease specific parking spaces. iii. f. explain why the parking lot had operated for more than 20 years without paid parking and identify what new conditions in 2026 prompted the proposal to monetize it; g. consider overnight parking concerns, such as vehicles left in the lot h. 1. Executive Committee Meeting Minutes March 02, 2026 11 between midnight and early morning for extended periods, creating potential public safety and enforcement issues; consider validationbased parking, as a way of tracking actual businessrelated use of the lot and generating conclusive data; and, i. examine the implications of electionrelated parking needs due to East Shore being a voting location for Provincial and Federal Elections. j. Carried Chief Administrative Officer, Report CAO 03-26 Seaton Recreation Complex & Library Project Update A question and answer period ensued between Members of the Committee and staff regarding: the updated estimated total Project cost, including projected values in 2027 dollars; • whether the $25 million federal grant, applied for in October 2024 but later denied, had been included in the original Project funding plan, and whether the loss of that grant would increase the City’s debt load; • clarification on the working Project cost range, specifically whether the Project was now expected to fall between $275 million and $300 million by early 2027; • clarification on the role and timing of hiring a third-party project manager and how the additional oversight would help maintain the Project within the targeted $275 million range; • the total amount spent to date, including consulting fees, committed funds, and the cost associated with the upcoming third-party project manager, and request for staff to provide a detailed cost breakdown before the next Council meeting; • what had materially changed in the economic climate since April 2025, when the Project was paused due to global uncertainty following U.S. tariff announcements, that now allowed the Project to proceed; • whether interest rates had decreased or stabilized;• whether construction costs reflected more predictable pricing compared to post COVID-19 instability; • whether the City’s debt capacity had changed since the previous update;• clarification on the City’s current debt position, projected debt levels for • 4.2 Executive Committee Meeting Minutes March 02, 2026 12 January 2026 and January 2027, and the City’s percentage utilization of its provincial debt capacity limit; and, updated debt figures being included in the upcoming Budget housekeeping report. • Moved By Councillor Butt Seconded By Councillor Cook That Report CAO 03-26 regarding the Seaton Recreation Complex & Library Project Update be received for information. Carried Director, Community Services, Report CS 02-26 Access to Recreation Policy A question and answer period ensued between Members of the Committee and staff regarding: how long the City had offered low-income recreation subsidies;• how the City ensured discretion and privacy for low-income residents applying for subsidies; • how Pickering compared to other municipalities with respect to subsidy offerings, and whether Pickering exceeded or met regional best practices; • an explanation for the public regarding the Jumpstart Program, including how the Program functioned and how residents accessed it; • what best practices were being referenced when the Report stated that the 50% senior discount aligned with industry standards; • what the primary objective of the senior discount was;• why age 65 was used as the threshold for the senior discount and whether any evidence supported that specific age, compared to a lower age such as 60 or 55; • whether the senior discount should consider preventative health and long- term participation goals; • clarification that the 65+ discount was not tied to income; and,• whether seniors, in recognition of their contributions to the community, should be acknowledged through lower age-based thresholds for discounts. • Moved By Councillor Pickles 4.3 Executive Committee Meeting Minutes March 02, 2026 13 Seconded By Councillor Cook That Report CS 02-26 regarding the Access to Recreation Policy be received;1. That Council approve the revised draft CUL 120 Access to Recreation Policy, as set out in Attachment 2 to this report; 2. That Council approve the draft By-law to amend the Municipal Fees and Charges By-law, as set out in Attachment 3 to this report, to give effect to the 50% subsidy for all regular adult recreation programs and memberships for patrons 65 years of age and older where no other discount is in effect; 3. That the Mayor and City Clerk be authorized to execute the Childcare Camp Subsidy Program: Service Agreement (January 1, 2026, to December 31, 2031) with the Region of Durham, as set out in Attachment 4 to this report subject to minor revisions acceptable to the Director, Community Services and City Solicitor; 4. That the Mayor and Clerk be authorized to execute the Recreation Program Card Subsidy Program: Service Agreement (January 1, 2026, to December 31, 2026) with the Region of Durham, as set out in Attachment 5 to this report subject to minor revisions acceptable to the Director, Community Services and City Solicitor; 5. That Council authorize the Director, Community Services to execute the annual Recreation Program Card Subsidy Program: Service Agreement starting in January, 2027, subject to minor revisions acceptable to the Director, Community Services and City Solicitor; and, 6. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 7. Carried Unanimously on a Recorded Vote Director, Community Services, Report CS 05-26 Cardiac Safe Community Public Access Defibrillation Program Agreement Lakeridge Health Semi-Automatic External Defibrillation A question and answer period ensued between Members of the Committee and staff regarding: whether all City owned and operated facilities were equipped with Automated External Defibrillators (AEDs), and clarification on the list of facilities currently outfitted with AED units; • which City buildings, community centres, sports fields, arenas, libraries, or administrative buildings did not have access to AED units onsite and whether staff could provide an estimate of the total number of such locations; • 4.4 Executive Committee Meeting Minutes March 02, 2026 14 the City having a large number of parks and the need to consider appropriate criteria, security mechanisms, and a phased approach, beginning with City facilities rather than all parks; and, • whether AED units installed in City facilities were directly connected to 911 services, and whether opening an AED unit automatically triggered a call to emergency services. • Moved By Councillor Brenner Seconded By Councillor Cook That Report CS 05-26 regarding Lakeridge Health Semi-Automatic External Defibrillation for the Cardiac Safe Community Public Access Defibrillation Program Agreement be received; 1. That the Mayor and City Clerk be authorized to execute the Agreement with Lakeridge Health, set out in Attachment 1 to this report, for the Cardiac Safe Community Public Access Defibrillation Program to operate throughout City facilities, subject to minor revisions as may be required by the Director, Community Services and the City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Carried Director, Community Services, Report CS 06-26 Shadybrook Park Court Update A question and answer period ensued between Members of the Committee and staff regarding: staff preparing a memorandum to Council prior to the March 23, 2026 Council Meeting, confirming the actual cost of the windscreens and providing information on the feasibility, options, and approximate costs of installing lighting, including solar, and relocating acoustic blankets to the Princess Diana courts; • the robust community engagement process undertaken and whether the engagement included hand delivered letters, an online survey, and direct meetings with Amberlea Tennis and Pickering Pickleball Clubs and residents; • whether the resident petition referenced during delegations had been received by the Clerk, and whether the version included in the Supplementary • 4.5 Executive Committee Meeting Minutes March 02, 2026 15 Information Package was the only one submitted; whether the acoustical testing included both standard and quieter pickleball paddles; and, • the estimated cost of the third court project and the sound attenuation panels, as well as the approximate cost of removing the panels and reinstating the tennis configuration. • Moved By Councillor Brenner Seconded By Councillor Robinson That Report CS 06-26 regarding the Shadybrook Park Court Update be received; 1. That staff be directed to remove the pickleball lines at Shadybrook Park Courts and revert the court back to tennis only; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Director, Community Services, Report CS 07-26 Northern Community Halls Update Moved By Councillor Butt Seconded By Councillor Pickles That Report CS 07-26 regarding the Northern Community Halls Update be received 4.6 Executive Committee Meeting Minutes March 02, 2026 16 for information. Carried Director, City Infrastructure, Report INF 02-26 Supply and Delivery of 5 Ton Tanker Request for Quotation Q2025-8A Moved By Councillor Pickles Seconded By Councillor Robinson That Quotation submitted by FST Canada Inc. o/a Joe Johnson Equipment in response to Request for Quotation No. Q2025-8A for the Supply and Delivery of 5 Ton Tanker, in the amount of $420,525.00 (net HST) or $466,974.00 (HST included) be accepted; 1. That the total gross project cost of $466,974.00 (HST included), and that the total net project costs of $420,525.00 (net HST) be approved; 2. That the Director of Finance and Treasurer, be authorized to finance the total net project cost of $420,525.00 as follows: That the sum of $390,000.00 as approved in the 2025 Capital Budget be increased to $420,525.00 funded from the Vehicle Replacement Reserve; and, a. 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 4. Carried Director, City Infrastructure, Report INF 03-26 Supply and Delivery of One Backhoe Request for Quotation Q2025-27 Moved By Councillor Pickles Seconded By Councillor Robinson That Quotation submitted by Brandt Tractor Ltd. in response to Request for Quotation No. Q2025-27 for the Supply and Delivery of One Backhoe, in the amount of $210,288.00 (net HST) or $233,515.00 (HST included) be accepted; 1. That the total gross project cost of $233,515.00 (HST included), and that the total net project costs of $210,288.00 (net HST) be approved; 2. That the Director of Finance and Treasurer, be authorized to finance the total 3. 4.7 4.8 Executive Committee Meeting Minutes March 02, 2026 17 net project cost of $210,288.00 as follows: That the sum of $170,000.00 as approved in the 2024 Capital Budget be increased to $210,288.00 funded from the Equipment Reserve Fund; and, a. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 4. Carried Director, Corporate Services & City Solicitor, Report LEG 04-26 Final Assumption of Plan of Subdivision Altona Land Development Corporation - Plan of Subdivision 40M-2697 Block 2, Plan 40M-2697 Moved By Councillor Pickles Seconded By Councillor Robinson That works and services required by the Subdivision Agreement within Block 2, Plan 40M-2697 and outside of/adjacent to Plan 40M-2697, which are constructed, installed or located on lands dedicated to or owned by the City, be accepted and assumed for maintenance; 1. That Altona Land Development Corporation be released from the provisions of its Subdivision Agreement with the City and any amendments thereto relating to the said work; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Carried Member Updates on Committees There were no updates from Members on Committees. Other Business There was no other business. Adjournment Moved By Councillor Cook Seconded By Councillor Nagy That the meeting be adjourned. 4.9 5. 6. 7. Executive Committee Meeting Minutes March 02, 2026 18 Carried The meeting adjourned at 5:20 p.m. Executive Committee Meeting Minutes March 02, 2026 19