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Home My WebLink AboutMarch 2, 2026 Addendum Executive Committee Meeting Agenda Electronic Meeting March 02, 2026 - 02:00 PM Chair: Mayor Ashe Please be advised that in accordance with Section 10.04 of the Procedure By-law, the City of Pickering is holding Council and Committee Meetings in an electronic format until further notice. Members of the public may observe the meeting proceedings by viewing the livestream on the HTML Agenda or the archived video available on the City's website. How to Participate Individuals looking to make a verbal delegation may do so in accordance with the City’s Procedure By-law. In lieu of a verbal delegation, individuals may also submit written comments to clerks@pickering.ca. To register as a delegation, please submit a Delegation Request Form by visiting pickering.ca/meetings. Please note that matters marked with an asterisk (*) have been amended or added. For inquiries related to accessibility, please contact Legislative Services Phone: 905.420.4611 | Email: clerks@pickering.ca. Call to Order/Roll Call Disclosure of Interest Delegations Zac Cohoon, Chair, Durham Agricultural Advisory Committee (DAAC) and Gord Taylor, Member, Durham Agricultural Advisory Committee (DAAC) Re: Durham Agricultural Advisory Committee (DAAC) Update 1. 2. 3. 3.1 John Henry, Regional Chair, The Regional Municipality of Durham Re: Region of Durham Annual Update Dr. Anna Aleinikov and Dr. Adam Maisels, Dentistry on Liverpool Re: Report BYL 01-26 Amendment to Traffic and Parking By-law 6604/05 to Create a Paid Parking Lot at 920 Liverpool Road John Jensen, Pickering Resident Re: Report CS 06-26 Shadybrook Park Court Update Mike Garvey, Pickering Pickleball Club Re: Report CS 06-26 Shadybrook Park Court Update Priya Vadivel, Pickering Resident Re: Report CS 02-26 Access to Recreation Policy Steven Libich, Pickering Resident Re: Report CS 06-26 Shadybrook Park Court Update Matters for Consideration Director, Corporate Services & City Solicitor, Report BYL 01-26 Page 7 Amendment to Traffic and Parking By-law 6604/05 to Create a Paid Parking Lot at 920 Liverpool Road Recommendation: That the attached amendment to Traffic and Parking By-law No. 6604/05, (Attachment 1) be enacted; 1. That Council enact the draft amendments to Fees and Charges By-law No. 6191/03 (Attachment 2) to implement a fee of $1.50 per hour to be applied to the municipal parking lot at 920 Liverpool Road; and, 2. 3.2 *3.3 *3.4 *3.5 *3.6 *3.7 4. 4.1 Addendum Executive Committee Meeting Agenda March 02, 2026 - 2 - That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Chief Administrative Officer, Report CAO 03-26 Page 15 Seaton Recreation Complex & Library Project Update Recommendation: That Report CAO 03-26 regarding the Seaton Recreation Complex & Library Project Update be received for information. Director, Community Services, Report CS 02-26 Page 22 Access to Recreation Policy Recommendation: That Report CS 02-26 regarding the Access to Recreation Policy be received;1. That Council approve the revised draft CUL 120 Access to Recreation Policy, as set out in Attachment 2 to this report; 2. That Council approve the draft By-law to amend the Municipal Fees and Charges By-law, as set out in Attachment 3 to this report, to give effect to the 50% subsidy for all regular adult recreation programs and memberships for patrons 65 years of age and older where no other discount is in effect; 3. That the Mayor and City Clerk be authorized to execute the Childcare Camp Subsidy Program: Service Agreement (January 1, 2026, to December 31, 2031) with the Region of Durham, as set out in Attachment 4 to this report subject to minor revisions acceptable to the Director, Community Services and City Solicitor; 4. That the Mayor and Clerk be authorized to execute the Recreation Program Card Subsidy Program: Service Agreement (January 1, 2026, to December 31, 2026) with the Region of Durham, as set out in Attachment 5 to this report subject to minor revisions acceptable to the Director, Community Services and City Solicitor; 5. That Council authorize the Director, Community Services to execute the annual Recreation Program Card Subsidy Program: Service Agreement starting in January, 2027, subject to minor revisions acceptable to the Director, Community Services and City Solicitor; and, 6. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 7. 4.2 4.3 Addendum Executive Committee Meeting Agenda March 02, 2026 - 3 - Director, Community Services, Report CS 05-26 Page 73 Cardiac Safe Community Public Access Defibrillation Program Agreement Lakeridge Health Semi-Automatic External Defibrillation Recommendation: That Report CS 05-26 regarding Lakeridge Health Semi-Automatic External Defibrillation for the Cardiac Safe Community Public Access Defibrillation Program Agreement be received; 1. That the Mayor and City Clerk be authorized to execute the Agreement with Lakeridge Health, set out in Attachment 1 to this report, for the Cardiac Safe Community Public Access Defibrillation Program to operate throughout City facilities, subject to minor revisions as may be required by the Director, Community Services and the City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Director, Community Services, Report CS 06-26 Page 85 Shadybrook Park Court Update Recommendation: That Report CS 06-26 regarding the Shadybrook Park Court Update be received; 1. That staff be directed to remove the pickleball lines at Shadybrook Park Courts and revert the court back to tennis only; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Director, Community Services, Report CS 07-26 Page 93 Northern Community Halls Update Recommendation: That Report CS 07-26 regarding the Northern Community Halls Update be received for information. Director, City Infrastructure, Report INF 02-26 Page 197 Supply and Delivery of 5 Ton Tanker Request for Quotation Q2025-8A 4.4 4.5 4.6 4.7 Addendum Executive Committee Meeting Agenda March 02, 2026 - 4 - Recommendation: That Quotation submitted by FST Canada Inc. o/a Joe Johnson Equipment in response to Request for Quotation No. Q2025-8A for the Supply and Delivery of 5 Ton Tanker, in the amount of $420,525.00 (net HST) or $466,974.00 (HST included) be accepted; 1. That the total gross project cost of $466,974.00 (HST included), and that the total net project costs of $420,525.00 (net HST) be approved; 2. That the Director of Finance and Treasurer, be authorized to finance the total net project cost of $420,525.00 as follows: That the sum of $390,000.00 as approved in the 2025 Capital Budget be increased to $420,525.00 funded from the Vehicle Replacement Reserve; and, a. 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 4. Director, City Infrastructure, Report INF 03-26 Page 200 Supply and Delivery of One Backhoe Request for Quotation Q2025-27 Recommendation: That Quotation submitted by Brandt Tractor Ltd. in response to Request for Quotation No. Q2025-27 for the Supply and Delivery of One Backhoe, in the amount of $210,288.00 (net HST) or $233,515.00 (HST included) be accepted; 1. That the total gross project cost of $233,515.00 (HST included), and that the total net project costs of $210,288.00 (net HST) be approved; 2. That the Director of Finance and Treasurer, be authorized to finance the total net project cost of $210,288.00 as follows: That the sum of $170,000.00 as approved in the 2024 Capital Budget be increased to $210,288.00 funded from the Equipment Reserve Fund; and, a. 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 4. Director, Corporate Services & City Solicitor, Report LEG 04-26 Page 204 Final Assumption of Plan of Subdivision Altona Land Development Corporation - Plan of Subdivision 40M-2697 Block 2, Plan 40M-2697 4.8 4.9 Addendum Executive Committee Meeting Agenda March 02, 2026 - 5 - Recommendation: That works and services required by the Subdivision Agreement within Block 2, Plan 40M-2697 and outside of/adjacent to Plan 40M-2697, which are constructed, installed or located on lands dedicated to or owned by the City, be accepted and assumed for maintenance; 1. That Altona Land Development Corporation be released from the provisions of its Subdivision Agreement with the City and any amendments thereto relating to the said work; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Member Updates on Committees Other Business Adjournment 5. 6. 7. Addendum Executive Committee Meeting Agenda March 02, 2026 - 6 - Report to Executive Committee Report Number: BYL 01-26 Date: March 2, 2026 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Amendment to Traffic and Parking By-law 6604/05 to Create a Paid Parking Lot at 920 Liverpool Road File: L-2200-001-26 Recommendation: 1. That the attached amendment to Traffic and Parking By-law No. 6604/05, (Attachment 1) be enacted; 2. That Council enact the draft amendments to Fees and Charges By-law No. 6191/03 (Attachment 2) to implement a fee of $1.50 per hour to be applied to the municipal parking lot at 920 Liverpool Road; and 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to request that Council implement paid parking at City-owned parking lot at 920 Liverpool Road, currently underused for municipal purposes. The municipal parking lot is adjacent to the East Shore Community Centre but it is not required by the facility as overflow parking. Instead, the municipal parking lot is used mostly by customers of nearby businesses. Staff propose that parking in this municipal lot be offered for the modest fee of $1.50 per hour year-round, with overnight parking prohibited between 1:00 am and 5:00 am daily. The attached amendments to the Traffic and Parking By-law will set the fee for parking in the lot and will also create an offence for failure to pay. By approving these amendments, Council will enable staff to add the parking lot to the HotSpot service agreement, order and install the required signs and apply to the Ministry of the Attorney General to set the fine for non- payment. - 7 - BYL 01-26 March 2, 2026 Page 2 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. 3.0 Financial Implications: The parking lot at 920 Liverpool Road is currently available for use free of charge. It is generally used by local businesses and residents. Implementation of the recommendations in this report will result in a modest increase in revenue. The cost related to the installation of paid parking signs will be easily absorbed within the By-law's Current Budget for 2026. A revenue estimate of approximately $36,000.00 annually is expected based on observed 50% usage of spots Monday to Friday and minimal usage on weekends. Fees for parking are recommended to be $1.50 per hour. Payment for parking would be administered through the existing service agreement with HotSpot Parking Inc., at a cost of 15% of revenue. This would result in an annual cost of approximately $5,400.00, which would result in net annual revenue of approximately $30,600.00. Revenue from fines for non-payment of parking tickets is not included in this estimate. The cost of enforcement related to this lot will be absorbed within the Current Budget for staffing and will not require any additional resources. 4.0 Discussion: The purpose of this report is to request that Council implement paid parking at a City-owned parking lot at 920 Liverpool Road, underused for municipal purposes. The parking lot is adjacent to the East Shore Community Centre but it is not required by the facility as overflow parking. The parking lot is used mostly by customers of nearby businesses. Lines delineating the parking spaces have recently been repainted and signs have been installed identifying the lot as municipal property and prohibiting parking from 1:00 am – 5:00 am. The creation of a paid parking lot will not be entirely new for the City of Pickering as paid parking already exists at the waterfront area. This lot would not, however, be added to the waterfront parking program because it is located outside the waterfront area, and staff does not propose that parking in this lot be offered free to City residents. To defray maintenance costs, staff propose that parking in this lot be offered for the modest fee of $1.50 per hour. This rate would be charged 7 days per week, 365 days per year for maximum benefit. Parking in this lot would be prohibited between 1:00 am and 5:00 am to allow for any required overnight maintenance and to allow the City to easily determine if any vehicle has been abandoned on the lot. An amendment to the Traffic and Parking By-law is attached as Attachment 1. The City Infrastructure and Community Services Departments support paid parking in this lot because the lot is not required to support a municipal park, facility, or trail/greenspace. Paid parking in this lot will be administered through the City’s existing service agreement with HotSpot Parking Inc., the same company that supports the waterfront paid parking program. - 8 - BYL 01-26 March 2, 2026 Page 3 The addition of this lot to the HotSpot agreement will not be a cost to the City, however, HotSpot will be paid an amount equal to 15% of parking fees collected. The signage necessary to identify this parking lot consists of four signs costing $60 each. The cost of the signs will be covered by the Current Budget for By-law. These signs will be similar to the waterfront signs with a dedicated QR code enabling payment. Consistent with the Waterfront Paid Parking Program, mobile payment via QR code will be the only payment option. This method of payment has been adopted by many municipalities and is becoming the norm. The cost to offer any other payment options would be prohibitive given the small size and usage of this lot. Parking in the lot will be on a first come, first served basis and the lot may be closed by the City at any time should the need arise. The City will not offer users the ability to book or hold a parking spot. Once a vehicle leaves the lot, whether or not the operator has paid for additional time, the spot becomes available for a new vehicle to park. Below is a chart setting out parking rates charged by area municipalities. The proposed fee of $1.50 per hour can be adjusted in future based on the actual usage of the lot. Municipality Fee Town of Ajax Waterfront only - no other paid parking Town of Whitby $1.10 - $1.65/hour City of Oshawa $1.25/hour Township of Clarington $1.00/hour Township of Brock Overnight lot - $16.27 daily Township of Uxbridge Trail only - $6.00 daily Township of Scugog N/A City of Toronto $1.50 - $6.75/hour Metrolinx/Go Transit lot (Pickering)Free The attached amendments to the Traffic and Parking By-law will set the fee for parking in the lot and will also create an offence for failure to pay. Should Council decide to implement paid - 9 - BYL 01-26 March 2, 2026 Page 4 parking in this lot, staff will submit a request to the Ministry of the Attorney General to create a short-form wording and set fine of $60.00 for the offence of parking without paying the required fee, all as required by the Provincial Offences Act. The proposed amendments to the Traffic and Parking By-law (Attachment 1) will add these new subsections: Section 17 (3)(a): Any premises, owned or operated by the City of Pickering and signed as a paid parking lot (not including parking lots in the waterfront permit parking area), are hereby designated as municipal parking lots to be used for the paid parking of motor vehicles. Section 17 (3)(b): No person shall park a vehicle in a municipal parking lot identified with signs indicating payment is required without paying the required rate for the privilege of parking in a parking space. The required fee is applicable to any portion of the period of time that a vehicle is parked. The proposed amendment to the Fees and Charges By-law (Attachment 2) sets the hourly parking rate at $1.50. By approving these amendments, Council will enable staff to add the parking lot to the HotSpot service agreement, order and install the required signs and apply to the Ministry of the Attorney General to set the fine for non-payment. While the revenue from this parking lot will not be significant, it will allow for the City to make up some of the associated maintenance costs. Outreach to local businesses: Staff hand delivered a letter to the businesses in the Liverpool Road and Bayly Street area explaining the proposal to charge for parking. Eight letters were delivered in total on December 1, 2025. As of January 19, 2026, only two replies were received. Both replies expressed concern about the impact paid parking would have on their customers. Some local businesses have been using this lot for customer and staff overflow parking. While the concern of the businesses is acknowledged, the proposed parking rates are very low, and staff remain of the view that parking in this lot should not be free. Attachments: 1. Traffic and Parking By-law Amendment 2. Fees and Charges By-law Amendment Prepared By: Jason Litoborski, Division Head, Municipal Law Enforcement Services Approved/Endorsed By:Paul Bigioni, Director, Corporate Services & City Solicitor - 10 - BYL 01-26 March 2, 2026 Page 5 JL:ks Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer - 11 - Attachment 1 to Report BYL 01-26 The Corporation of the City of Pickering By-law No. XXXX/26 Being a by-law to amend By-law 6604/05, as amended, being a by-law to regulate and govern traffic and parking in the City of Pickering. Whereas By-law 6604/05, as amended, provides for the regulation and governance of traffic and parking within the City of Pickering; and And Whereas, it is deemed necessary to amend By-law 6604/05, as amended, to implement paid parking in the parking lot at 920 Liverpool Road, City of Pickering; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That the following be added as a new Section 17 (3)(a) and the remaining sections renumbered accordingly: Any premises, owned or operated by the City of Pickering and signed as a paid parking lot, not including parking lots in the waterfront permit parking area, are hereby designated as municipal parking lots to be used for the paid parking of vehicles. 2. That the following be added as a new Section 17 (3)(b) and the remaining sections renumbered accordingly: No person shall park a vehicle in a municipal parking lot identified with signs indicating payment is required without paying the required rate for the privilege of parking in a parking space. The required fee is applicable to any portion of the period of time that a vehicle is parked. By-law passed this day of March, 2026. ________________________________ Kevin Ashe , Mayor ________________________________ Susan Cassel, City Clerk - 12 - Attachment 2 to Report BYL 01-26 The Corporation of the City of Pickering By-law No. XXXX/26 Being a by-law to amend By-law 6191/03 to confirm General Municipal Fees Whereas the Council of The Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule “I” to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07, By-law 6819/07, By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law 7605/18, By-law 7679/19, By-law 7740/20, By-law 7823/21, By-law 7890/21, By-law 7918/22, By-law 7983/23, By-law 8005/23, By-law 8008/23, By-law 8017/23, By-law 8022/23, By-law 8065/23, By-law 7982/23, By-law 8074/24, By-law 8119/24, By-law 8140/24; By-law 8148/24, By-law 8157/25, By-law 8158/25, By-law 8191/25, and By-law 8214/25. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: Schedule “I” to By-law 6191/03, as amended, is hereby revised by adding the fee for paid parking lots (hourly rate) as set out in Schedule “I” attached hereto. By-law passed this day of , 2026. _______________________________ Kevin Ashe, Mayor _______________________________ Susan Cassel, City Clerk - 13 - Draft By-law to amend Schedule “I” to the General Municipal Fees and Charges By-law 6191/03, as amended By-Law & Animal Services User Fee or Charge Paid Parking Lot Fee 2026 Fee N/A New Fee $1.50/hour HST Y - 14 - Report to Executive Committee Report Number: CAO 03-26 Date: March 2, 2026 From:Marisa Carpino Chief Administrative Officer Subject: Seaton Recreation Complex & Library Project Update File: A-1440-001 Recommendation: 1. That Report CAO 03-26 regarding the Seaton Recreation Complex & Library Project Update be received for information. 1.0 Executive Summary: The purpose of this report is to provide Council with a semi-annual status update on the Seaton Recreation Complex & Library (SRCL) project, in accordance with Recommendation 4 of Report OPS 12-24 (Resolution #523/24). This report outlines progress on the implementation of Council’s directives, including advancement of the design development phase, issuance of the Request for Proposal (RFP) for project management services, stakeholder consultation activities, cost verification and budget control measures, and the anticipated procurement sequencing. The project is currently advancing as planned and remains on track with the approved schedule and scope. This report is intended to demonstrate how Council’s direction is being implemented and to provide transparency on next steps as the project progresses in detailed design. 2.0 Relationship to the Pickering Strategic Plan: The information contained in this report supports the Pickering Strategic Priorities to Champion Economic Leadership & Innovation; Advocate for an Inclusive, Welcoming, Safe & Healthy - 15 - CAO 03-26 March 2, 2026 Page 2 Community; Advance Innovation & Responsible Planning to Support a Connected, Well- Serviced Community; Foster an Engaged & Informed Community; Strengthen Existing & Build New Partnerships; Champion Economic Leadership & Innovation; and Lead & Advocate for Environmental Stewardship, Innovation & Resiliency. 3.0 Financial Implications: There are no immediate financial implications associated with this report. Consulting services are being undertaken within the project funding and contingencies previously approved by Council (Resolution #523/24). 4.0 Discussion: The purpose of this report is to provide Council with a semi-annual status update on the Seaton Recreation Complex & Library (SRCL) project, in accordance with Recommendation 4 of Report OPS 12-24 (Resolution #523/24). 4.1Decision History a) Report FIN 01-24 (Resolution #379/24) was presented to Council in January 2024 regarding capital project priorities. The SRCL was approved as the first Capital Budget priority at an estimated total project cost of $242.97 million (design, construction, and furniture & fixtures). b) Report OPS 12-24 (Resolution #523/24) was presented to Council in June 2024 to award the consulting services for the SRCL to Perkins & Will, with a total net project cost for design of the SRCL of $9,021,024.00. c) Report CS 26-24 (Resolution #473/24) was presented to Council in September 2024. Council approved that staff explore the naming of the gymnasium in the SRCL as the Wayne Arthurs gymnasium subject to undertaking the work outlined in the City Property Naming Procedure (ADM 110-006). d) Report CS 30-24 (Resolution #578/24) was presented to Council in September, 2024. Council approved that staff make a capital funding grant application to the Green and Inclusive Community Building (GICB) Program: New Build Project for the SRCL. The GICB funds up to 50% of eligible costs for new build projects that exceed $10 million in total eligible expenses. The City submitted an application in October 2024 requesting $25 million toward the project. - 16 - CAO 03-26 March 2, 2026 Page 3 e) Report CAO 06-24 (Resolution #632/24) was presented to Council for information in December 2024 and provided a semi-annual project update including an update on site works and land acquisition, completed community engagement activities, and the operating budget and programming model. By December 2024, three schematic design options were developed by Perkins & Will Inc. A community engagement campaign was launched for a five-week period to collect feedback on the three schematic design options. f) Report CAO 05-25 (Resolution #698/25) was presented to Council in April 2025 and paused the approval and further development of proposed design of the project due to a challenging economic climate. In addition, the City’s Treasurer also identified the high level of debt and corresponding high annual debt charges that the City would be responsible for when considering this project and other debt financed projects within the next ten years. The findings of the completed public engagement process were also provided. g) Report CS 06-25 (Resolution #709/25) was presented to Council in April 2025 and awarded consulting services for geotechnical and hydrological reports and environmental investigation for the SRCL to DS Consultants Ltd. Backfill operations of the 25-acre site, where the SRCL will be located, commenced in 2024. Rough grading, bearing performing targets and soil quality requirements were provided by Perkins & Will and issued to the contractor completing the backfill work. The geotechnical and hydrological reports and environmental investigation services are required to ensure the quality of the site materials and was timely to protect the City’s interests as site backfilling had begun by the developer who currently owns the property. h) Report CAO 06-25 (Resolution #738/25) was presented to Council in May 2025. Staff recommended additional design work be completed to create an alternative design and reduced project cost option not exceeding $200,000,000.00 (in 2025 $CAD), and for the alternative design and reduced project cost option to be returned to Council in September 2025. The alternative design would remove the twin pad arena from the project scope. This recommendation was not approved by Council. i) Report CAO 14-25 (Resolution #828/25) was presented to Council in September 2025. Council approved the preferred base program schematic design for the SRCL and authorized staff to proceed to the design development and contract document phases of the project. - 17 - CAO 03-26 March 2, 2026 Page 4 4.2 Design Development On September 29, 2025, Council endorsed the preferred base program schematic design and authorized staff to proceed to design development and production of contract documents per Recommendation 2 of Report CAO 14-25 (Resolution #828/25). The project is currently in the design development phase and remains on track for its completion by June 2026 whereafter the project will move into the production of contract documents. Engagement with staff took place from October 2025 to February 2026. Additional stakeholder engagement is scheduled from March to June 2026, focusing on sports user groups, the Pickering Public Library Board, and the City’s advisory committees. Feedback received through this consultation process will be reviewed and incorporated into the design, where appropriate and subject to the assessment of any associated budgetary impacts. Prior to completing the design development phase, two independent cost estimates will be obtained: one prepared by the project architect and one prepared by a contracted project management support service consultant. These estimates will be reviewed, analyzed, compared, and reconciled to confirm alignment with the Council-approved project budget and scope. Should the reconciled cost estimates indicate that the project exceeds the approved budget, additional design revisions and value optimization could be required to bring the project cost into financial compliance. 4.3 Transition to Contract Documents Following satisfactory completion of the design development phase, the project will proceed into the production of contract documents in July. At this stage, the overall building and site designs will be substantially fixed to allow for preparation of the technical drawings, and specifications required to obtain a building permit and to tender the project for construction. Significant changes should be avoided beyond the design development phase, as various disciplines and systems become progressively more integrated and coordinated. Modifications during the construction documents phase will ripple much more broadly, increasing the risk to the overall schedule and budget. Two additional costing reviews will be undertaken during the construction documents phase, following the same process outlined above. Course corrections will be made mid-process as required to ensure budget compliance. - 18 - CAO 03-26 March 2, 2026 Page 5 4.4 Procurement Schedule and Tender Readiness The SRCL project is anticipated to be tender-ready in Q1 2027. To support a competitive and efficient procurement process, pre-qualification of contractors is planned to commence in September 2026. Prequalification helps to ensure that only qualified contractors confirmed to have suitable workload capacity, technical capability, staffing and financial resources are eligible to submit a bid to undertake a project of this scale and complexity. 4.5 Site-Specific Zoning By-law Amendment City Development staff, in coordination with the consultant team, are advancing work to address zoning non-compliances identified through the design process. Preparation of a site-specific implementing zoning By-law amendment is underway. Based on statutory timelines, a Report to Council is anticipated by Q3 2026. 4.6 Project Management Support Services In accordance with Council direction, the City issued a Request for Proposal (RFP2026- 3) for project management support services on January 15, 2026, with submissions received on February 18, 2026. Project management support services will provide additional support required to complete the design development, contract documents, procurement, construction, and post-construction phases of the SRCL project. The issued RFP expressly requires the external project management firm to identify efficiencies and cost savings and to provide budget management services, including the engagement of a cost consultant. This independent cost estimate will be prepared in addition to the cost estimate provided by the project architect, allowing the two estimates to be compared and reconciled as part of the City’s cost control and due diligence process. 4.7 Don Beer Arena Decommissioning and Surplus Declaration Preparatory work to support the future decommissioning and declaration of Don Beer Arena as surplus once the SRCL is operational will be undertaken in 2026. A property valuation of Don Beer Arena will be completed prior to the SRCL project being tendered for construction. 4.8 Grant Funding and Financial Assistance Council authorized staff to submit an application to the GICB program in September 2024 via Report CS 30-24 for $25 million toward the SRCL. In 2024, MP O’Connell was - 19 - CAO 03-26 March 2, 2026 Page 6 notified of the City’s application and in 2025, MP Nathan was notified of the City’s application. On February 4, 2026, the City received official notification from Housing, Infrastructure and Communities Canada indicating that the City’s application was not selected for funding. An interdepartmental SRCL Grants Coordination Committee was established in October 2025 to review available funding opportunities and develop funding strategies. The following activities have taken place: a) Staff met with Parliamentary Secretary McKelvie, MP Nathan, and Ryan Spero, Senior Special Assistant – Regional Advisor, Ontario for Minister Gregor Robertson on December 18, 2025, to provide an update on the SRCL project and to request one third Federal government funding toward the project. b) Staff met with MPP Bethlenfalvy on February 6, 2026, to provide an update on the SRCL project and to request one third Provincial government funding toward the project. c) Staff are updating the valuation for SRCL naming rights opportunities to reflect current market conditions. The pursuit of facility naming for the SRCL project is planned to begin in spring 2027, subject to the project has been awarded for construction. d) The SRCL Grants Coordination Committee is assembling information in preparation for grant opportunities that are anticipated to be announced this spring. Exploration of additional revenue opportunities related to the SRCL project will continue, as directed by Council. Staff continue to advance the SRCL project in accordance with Council’s direction, with a focus on cost control, scheduled management, and stakeholder engagement. Further reports will be brought forward as key milestones are achieved, including the award of the Project Management support services RFP and confirmation of tender readiness. Attachment: None. Prepared By: Diana Poida, M.Arch., OAA, Senior Project Manager Prepared By: Vince Plouffe, OAA, MRAIC, Division Head Facilities Management & Construction - 20 - CAO 03-26 March 2, 2026 Page 7 Approved/Endorsed By: Laura Gibbs, MBA, MSc., Director, Community Services Approved/Endorsed By: Richard Holborn, P. Eng., Director, Engineering Services Approved/Endorsed By: Stan Karwowski, MBA, CPA, CMA, Director, Finance LG:dp Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer - 21 - Report to Executive Committee Report Number: CS 02-26 Date: March 2, 2026 From: Laura Gibbs Director, Community Services Subject: Access to Recreation Policy File: A-1440-001 Recommendation: 1. That Report CS 02-26 regarding the Access to Recreation Policy be received; 2. That Council approve the revised draft CUL 120 Access to Recreation Policy, as set out in Attachment 2 to this report; 3. That Council approve the draft By-law to amend the Municipal Fees and Charges By-law, as set out in Attachment 3 to this report, to give effect to the 50% subsidy for all regular adult recreation programs and memberships for patrons 65 years of age and older where no other discount is in effect; 4. That the Mayor and City Clerk be authorized to execute the Childcare Camp Subsidy Program: Service Agreement (January 1, 2026, to December 31, 2031) with the Region of Durham, as set out in Attachment 4 to this report subject to minor revisions acceptable to the Director, Community Services and City Solicitor; 5. That the Mayor and Clerk be authorized to execute the Recreation Program Card Subsidy Program: Service Agreement (January 1, 2026, to December 31, 2026) with the Region of Durham, as set out in Attachment 5 to this report subject to minor revisions acceptable to the Director, Community Services and City Solicitor; 6. That Council authorize the Director, Community Services to execute the annual Recreation Program Card Subsidy Program: Service Agreement starting in January, 2027, subject to minor revisions acceptable to the Director, Community Services and City Solicitor; and, 7. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. - 22 - CS 02-26 March 2, 2026 Page 2 1.0 Executive Summary: The purpose of this report is to seek Council endorsement for revisions made to the Access to Recreation Policy (CUL 120), and to seek approval to enter into two Durham Region Subsidy Agreements that support affordable access to recreation services. On April 14, 2014, as per Resolution #131/14, the City’s first Access to Recreation Policy (CUL 120) was approved to establish financial assistance opportunities for low-income Pickering residents to access recreation programs and services. The Policy ensures that residents have equal access to recreation programs and services regardless of their ability to pay. Community Need: Since the City’s Access to Recreation Policy was approved in 2014, residents have accessed the subsidy program on an annual basis. In 2024, a total of 1,523 people participated in various programs and services through a subsidized program. The financial value of the subsidy programs offered to Pickering residents by the City, the Region, and Jumpstart in 2024 equals $206,913. Durham Region Partnership: The City has two service agreements with the Regional Municipality of Durham for the Recreation Program Card and the Childcare Camp Subsidy program. Both agreements expired on December 31, 2025. The Childcare Camp Subsidy Service Agreement, as set out in Attachment 4, supports children who participate in various camp programs throughout the year, including summer, winter and spring sessions. This agreement is for a five-year term. The Recreation Program Card is an annual agreement, as set out in Attachment 5, that is available to children, youth and adults receiving financial assistance through Ontario Works who wish to participate in subsidized recreation programs. Review of other Municipal Best Practices: Staff conducted a best practice review of other municipal subsidy programs, including all municipalities in Durham Region. The City of Pickering Access to Recreation program is consistent with other subsidy programs being offered in other jurisdictions with the exception of two provisions: 1) seniors subsidies are not included in their programs as it is not based on financial need and, 2) the City of Oshawa and the Town of Ajax offer an additional program that reduces program fees for those living slightly above the Low Income Cut Off (LICO). Staff recommended revisions to CUL 120 Access to Recreation Policy support a growing community need for subsidized program costs for low-income Pickering residents, reflect ongoing partnerships with Durham Region and Jumpstart, and best practices with neighbouring municipalities. - 23 - CS 02-26 March 2, 2026 Page 3 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Strengthen Existing & Build New Partnerships. 3.0 Financial Implications: In 2014, the City established a dedicated annual budget of $60,000 to support subsidy programs. In 2025, the budget was increased to $100,000 to support the needs of the programs. In 2026, the budget was further increased to $150,000. Historical Program Subsidy Financial Allocation: Year Total Program Participants Jumpstart City of Pickering Regional Municipality of Durham Participant Contribution Total Program Value 2018 1,563 $9,384 $71,645 $59,395 $12,173 $152,598 2019 1,983 $12,070 $72,291 $159,966 $12,779 $257,108 2023 903 $3,413 $27,742 $107,528 $20,811 $159,495 2024 1,523 $1,413 $63,169 $132,399 $9,930 $206,913 2025 2,004 $1,944 $77,879 $180,606 $11,808 $272,237 The largest increase in subsidy in 2025 over 2024 was, in part, the Durham Region Childcare Camp subsidy program seeing an increase of 171 children. 4.0 Discussion: The purpose of this report is to seek endorsement of the revised Access to Recreation Policy (CUL 120), and to seek approval on entering into two Durham Region Subsidy Program Agreements that support affordable access to recreation. The Access to Recreation Policy enables low-income Pickering residents’ access to programs and services by alleviating and/or reducing the financial barrier to participation. 4.1 Program Summary Five subsidy programs are offered as part of the City of Pickering Access to Recreation Program which include: 1. Durham Region Recreation Program Card for residents on Ontario Works – funded 50% Durham Region / 50% City. - 24 - CS 02-26 March 2, 2026 Page 4 2. Durham Region Child Care Subsidy for Children Camp programs – funded 100% Durham Region. 3. City of Pickering Recreation Subsidy for residents with a household income that is below the Low-Income Cut-Off threshold set by Statistics Canada, plus $5,000 – funded 50% patron / 50% City. 4. City of Pickering Recreation Subsidy for residents on Ontario Disability Support Programs – funded 50% patron / 50% City. 5. Jumpstart Subsidy through Jumpstart Charities – funded 100% by Jumpstart. 4.2 Subsidy Rates Due to the cost of living and impact of inflation on household costs, staff are recommending an expansion of the City’s Recreation Subsidy Program to support residents that are living slightly above LICO. More specifically, those residents with an income within $5,000 above LICO will be eligible for a 50% discount on recreation programs. Staff have seen an increase in residents that earn slightly above LICO but are still struggling to pay full fees for programs and services, and therefore they don’t participate. The subsidy will remove the financial barriers and support greater access to the City’s programs. Similar subsidy programs are offered in the Town of Ajax and City of Oshawa. LICO – Low Income Cut-Off before tax is determined by Statistics Canada. For municipalities with a population range of 100,000 to 499,999 people (based on 2023 Statistical Data – which is the most recent published data), the City of Pickering LICO values are as follows: Family Size 2023 household income 1 person $19,283 2 persons $23,469 3 persons $29,224 4 persons $36,459 5 persons $41,516 6 persons $46,042 7 persons $50,568 According to the 2023 census data, Pickering has up to 39,995 potential individuals, depending on family size, that fall within the LICO. - 25 - CS 02-26 March 2, 2026 Page 5 4.3 Durham Region Subsidy Partnership Programs The City has two service agreements with the Regional Municipality of Durham for the Recreation Program Card and the Childcare Camp Subsidy program. Both agreements expired on December 31, 2025. The Agreement for the Childcare Camp Subsidy Service Agreement, set out in Attachment 4, supports children who participate in various camp programs throughout the year, including summer, winter and spring session. This agreement is for a five-year term. The Recreation Program Card is an annual agreement, as set out in Attachment 5, that supports children, youth and adults receiving Ontario Works funding who wish to participate in a variety of recreation programs throughout the year. Staff recommend that these two service agreements with the Region of Durham be renewed. 4.4 Review of other Municipal Best Practices Staff conducted a thorough review of 11 municipalities within Ontario, including all municipalities in Durham Region. Most municipalities in Ontario have varying forms of financial assistance programs available to residents experiencing financial hardship that cover a range of program options. In addition to several municipal best practices, Parks and Recreation Ontario has developed an Affordable Access to Recreation for Ontarians Policy Framework to guide the development and implementation of a range of affordable access programs and services within the municipal and public sector. The vision of the framework is that “everyone has access to affordable recreation in their community in order to enjoy health and social benefits and to improve their prospects for a better future”. The best practices review concluded that the City of Pickering subsidy program is consistent with other subsidy programs being offered in other jurisdictions with exception of two provisions: 1) municipalities do not include a Seniors Subsidy program in their Policy as it is not based on financial need; and, 2) some municipalities, including the City of Oshawa and the Town of Ajax, offer an additional program that reduces program fees for those living slightly above the LICO. 4.5 Revisions to the Access to Recreation Policy a. The City of Pickering participates in the Region of Durham Childcare Fee Subsidy however this was missing from the City’s 2014 Access to Recreation Policy. That program has been added to the City’s Policy. b. Expansion of the Recreation Subsidy for residents living below the Low-Income Cut-Off to include residents who do not fall below the LICO Cut-Off, but whose household - 26 - CS 02-26 March 2, 2026 Page 6 income is within $5,000 of the LICO thresholds. The Recreation Subsidy program provides a 50% discount on a registered recreation program or membership fee. c. Introduce a Draft By-law to amend the Municipal Fees and Charges By-law that provides a 50% subsidy for all regular adult recreation programs and memberships, for patrons 65 years of age and older, where no other discount is in effect. Correspondingly, remove the 50% Seniors Discount program from the Access to Recreation Policy as the Access to Recreation Policy is based solely on the financial need. Accordingly, through recommendation #2 in this report, staff recommend subsidy rates be applied to the 2026 Summary of Fees and Charges Schedule. In 2025, a total of 882 seniors took advantage of the 50% discount. d. The name of the Durham Region Social Assistance Program Card was changed to the Recreation Program Card. Additional information was included under this program to provide more clarity and understanding. e. Several edits and formatting corrections were applied to improve clarity and accuracy. Since 2014, the Access to Recreation Policy has served Pickering residents and participation in subsidy programs has been strong. The City remains committed to fostering a healthy, vibrant, inclusive, and safe community for all residents. The revised Access to Recreation Policy will provide even greater support for Pickering residents who are experiencing financial barriers, and to ensure that all residents can participate in a wide variety of recreation programs and services. Attachments: 1. Access to Recreation Policy (Track Changes) 2. Access to Recreation Policy (Clean) 3. Draft By-law to amend By-law 6191/03 to confirm General Municipal Fees 4. Durham Region Childcare Camp Subsidy Program: Service Agreement – Recreation (January 1, 2026, to December 31, 2031) 5. Durham Region Recreation Program Card Service Agreement (January 1 – December 31, 2026) Prepared By: Kim Bradley, Special Advisor, Community Initiatives Prepared By: Marilou Murray, Manager, Community Services Administration & Strategic Initiatives Approved/Endorsed By: Laura Gibbs, MBA, MSc., Director, Community Services - 27 - CS 02-26 March 2, 2026 Page 7 Approved/Endorsed By: Stan Karwowski, MBA, CPA, CMA, Director, Finance & Treasurer LG:kb Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer - 28 - Policy Procedure Title: Access to Recreation Policy Number CUL 120 Reference Resolution #222/14 Date Originated (m/d/y) April 22, 2014 Date Revised (m/d/y) February 2018December 2025January 12, 2026 Pages 45 Approval: Chief Administrative Officer Point of Contact Director, Community Services Policy Objective The Corporation of the City of Pickering (City) recognizes and promotesthat recreation is essential to the wellbeing and healthy development of children, youth, seniors, individuals, and families, especially among those experiencing financial barriers to participation. The City of Pickering provides and participates in program subsidies to low-income residents through the Access to Recreation Policy/Program. The Access to Recreation Policy supports and promotes the full participation of all Pickering residents in recreational programs and services regardless of financial circumstances. Programs and services will be planned, delivered and evaluated to ensure they are affordable, inclusive and responsive to the community need. Access to recreation is an important issue for children, parents of low income families and seniors as it is tied to their health, well-being and sense of municipal belonging. This policy will: Provide guidance for the development of affordable programs and services. Establish a standardized and transparent procedure for the administration of financial assistance for recreational programs and services delivered by the City of Pickering; and, Establish criteria for the review and approval of requests for financial assistance for recreation programs and services, and;. Identify the training needs of staff to assist in the administration of the Access to Recreation Policy and related procedures. Index 01 Definitions 02 Roles and Responsibilities 0203 General Formatted: Space Before: 6 pt Formatted: Indent: Left: -0.25", Hanging: 0.38" Formatted: Bulleted + Level: 1 + Aligned at: 0" + Indent at: 0.25" Attachment 1 to Report CS 02-26 - 29 - Policy Title: Access to Recreation Page 2 of 10 Policy Number: CUL 120 03 Responsibilities 04 Program Guidelines 05 Conclusion 01 Definitions 01.01 Recreation Program -– means activities of a recreation, sport, art, or cultural nature that may be self-directed or instructional, providing skill development in a particular leisure pursuit. Programs may be introductory and are of an ongoing nature. User fees are often charged to offset the costs associated with the provision of the activity., 01.02 Services – means refers to recreational programs or and memberships services available through the purchase of membership and pay-as-you-go activities including but not limited to fFitness, aAquatics, and sSkating. 01.0201.03 Session – means the length of time a recreation program runs or the length of a membership term. There are four (4) registration sessions that include winter, spring, summer, and fall. 01.0301.04 Financial Assistance - means refers to an approved reduction in user fees charged by the Community Services Department City for participation in a recreation/leisure program or service. 01.04 Region of Durham Social Services Financial Assistance Programs - includes, but is not limited to, Ontario Works, and Ontario Disability Support Program. Funding is administered by the Region based on eligibility criteria set out in provincial legislation and by Regional Council. 01.05 Canadian Tire Jumpstart Program -– means a subsidy program for children 4 to 18 years of age participating in introductory level recreation programs. Canadian Tire Jumpstart allocates funding to Chapters across the Country. In each municipality, a Chapter is established to ensure funds are distributed to children residing within the municipality. The City of Pickering is a designated Chapter. 01.06 Low- Income Cut Off (LICO) -– means refers to income thresholds (determined by analyzing family composition and expenditure data) set by Statistics Canada below which families will devote a larger share of income to the necessities of food, shelter and clothing than the average family would. Data provided by Statistics Canada.The LICO thresholds increase in communities with higher populations and households with more people. Pickering is considered a census metropolitan area with a population between 100,000 and 499,999 inhabitants. 01.0601.07 User Fees - means: rRecreation programs and services are priced according to the Council approved "Summary of Fees and Charges", which Formatted: Indent: Hanging: 0.55" Formatted: Indent: Left: -0.3", Hanging: 0.55" Formatted: Indent: Left: 0.25", Hanging: 0.75" Formatted: Indent: Left: 0.25", Hanging: 0.75", Tab stops: 0.25", Left Formatted: Character scale: 100% Formatted: Indent: Left: 0.25", Hanging: 0.75" Formatted: Indent: Hanging: 0.75" Formatted: Indent: Left: 0.25", Hanging: 0.75" Formatted: Character scale: 100% Formatted: Font: Not Bold - 30 - Policy Title: Access to Recreation Page 3 of 10 Policy Number: CUL 120 requires a market rate analysis to help determine fees. User fees are intended to recover the direct operating costs of a program/service. 02 Roles and Responsibilities 023.01 The Council of the City of Pickering to: a) a) approve and uphold the Access to Recreation Policy and any amendments; and, b) approve annual Access to Recreation subsidy expenditures in the Current Budget; and, b) c) act as an advocate for access to recreation for low incomelow-income residents through subsidy programs. 023.02 Chief Administrative Officer (CAO) to: a) a) approve and uphold the Access to Recreation Policy and any amendments; b) approve any changes to the Access to Recreation Policy, as needed; b) c) act as an advocate for access to recreation for low incomelow-income residents; and, c) d) support access to recreation through subsidy programs through the annual budget process. 02.03 Director, Community Services to: a) uphold the Access to Recreation Policy, along with any amendments b) recommend any changes to the Access to Recreation Policy, as needed; c) implement standard operating procedures to provide staff with direction on the Access to Recreation program administration; and, recommend the budget annually to support subsidized programs. 02.04 Manager, Community Services Administration & Strategic Initiatives to: a) uphold the Access to Recreation Policy, along with any amendments; b) recommend any changes to the Access to Recreation Policy, as needed; c) implement standard operating procedures to provide staff with direction on the Access to Recreation program administration; Formatted: Indent: Hanging: 0.31" Formatted: List Paragraph, Indent: Left: 1", Hanging: 0.5", Numbered + Level: 1 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 0.75" + Indent Formatted: Indent: Hanging: 0.31" Formatted: List Paragraph, Indent: Hanging: 0.5", Numbered + Level: 1 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 1.25" + Indent at: Formatted: Indent: Hanging: 0.26" Formatted: Indent: Hanging: 0.5", Outline numbered + Level: 3 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 1.25" + Indent at: 1.5", Tab stops: 1.5", Left + 1.56", Left Formatted: List 2, No bullets or numbering, Tab stops: Not at 0.38" + 0.88" - 31 - Policy Title: Access to Recreation Page 4 of 10 Policy Number: CUL 120 d) reviews quarterly and annual reports, and identifies policy considerations; e) monitors funding uptake annually to support subsidized programs; and f) recommend any changes to the Access to Recreation Policy as needed. 02.05 Employees to: a) uphold the Access to Recreation Policy, along with any amendments: b) follows standard operating procedures on the Access to Recreation program administration: c) prepares quarterly and annual subsidy reports and distributes to applicable city and regional staff: d) processes financial program allocations to the Region on a quarterly basis: and, e) identifies any subsidy program issues d) 0203 General 02.0103.01 The City of Pickering provides program subsidies to low - -income residents through the Access to Recreation Policy/Program. Eligibility to receive subsidization is based on financial need under one of the following three categories and residents can access subsidies through the following fivesix five programs: a) Recreation Program Card: The Regional Municipality of Durham (The Region) partners with the City of Pickering through a service agreement to provide free recreation programs to Ontario Works clients who are residents of Pickering. The Region provides a flat rate of funding to the City annually from the Social Investment Fund for program costs. and the City identifies funds in the current budget to subsidize program costs. Residents of Pickering who are Ontario Works participants receive a recreation program card from The Region and are eligible for one activity per season. the following: Fall – one recreation activity Winter – one recreation activity Spring - one recreation activity Summer - one recreation activity Formatted: List 2, Indent: Left: 0", First line: 0", Tab stops: Not at 0.38" + 1.13" Formatted: List 2, No bullets or numbering, Tab stops: Not at 0.38" + 0.88" Formatted: List 2, Indent: Hanging: 0.5", Outline numbered + Level: 3 + Numbering Style: a, b, c, … + Start at: 1 + Alignment: Left + Aligned at: 1.25" + Indent at: 1.5", Tab stops: 0.38", Left + 0.88", Left + 1.5", Left + Formatted: Indent: Left: -0.3", Hanging: 0.49", Space Before: 0 pt Formatted: Tab stops: 1", Left + 1.56", Left Formatted: Indent: Left: 0.2", Hanging: 0.8", Tab stops: 1", Left Formatted: Tab stops: 1.5", Left + Not at 1.19" Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Indent: Left: 1", No bullets or numbering, Tab stops: 1", Left + 1.19", Left Formatted: Indent: Left: 1", Tab stops: 1.06", Left + Not at 1.56" Formatted: Indent: Left: 1", Tab stops: 1.06", Left + Not at 1.19" + 1.56" Formatted: Indent: Left: 1", Tab stops: 1.06", Left + Not at 1.56" Formatted: Indent: Left: 1.19", No bullets or numbering, Tab stops: 1.19", Left - 32 - Policy Title: Access to Recreation Page 5 of 10 Policy Number: CUL 120 The funding agreement for this program is as follows: The Region administers an annually determined amount of funds to the City of Pickering which is managed through an agreement, . 50% coverage from one activity per season for adults and children. 50% covered from tThe Region and 50% coverage from the City for one activity per session for adults and children, as well as two (2) one-week summer camps, one winter camp or one spring camp for children. Pickering residents must present their Rrecreation Program cCard and proof of Pickering residency to be eligible for this program. a) Pickering residents receiving Durham Region Social Assistance: Qualified Pickering residents that present a Durham Region Social Assistance Card are entitled to participate in one program per session to a maximum of $340/session. The Region pays 50% of the program fee, and the remaining 50% is absorbed by the City of Pickering. b) Child Care Fee Subsidy: The Region partners with the City of Pickering through a service agreement to deliver the Child Care Fee Subsidy program. The Region provides a subsidy to low-income low-income residents for their children to participate in City of Pickering winter break, spring break, and summer camps and/or PA Day Camps. The Region assesses each family and determines the rate of the subsidy. The Region provides a list of approved participants to the City. Families register for camp programs directly with the City and pay the City the approved subsidized rate, which is unique to each family. The City provides the Region with proof of payment for each subsidy participant and the Region then pays the City the remaining user fee rate. c) Pickering Low-Income Cut-Off Subsidy: Statistics Canada sets and posts the LICO Cut-off thresholds. The Pickering Low-Income Cut-Off Subsidy program applies an additional threshold at $5,000 above the LICO. Pickering residents whose income falls below or within $5,000 aboveof the LICO Cut-off are entitled to participate in one program per session for a total of four sessions in a calendar year or can obtain an annual Chestnut Hill Developments Recreation Complex (CHDRC) membership. The patron pays 50% off the program or service fee and the remaining 50% is paid by the City of Pickering. Residents must complete a Financial Assistance Application Form, provide a Notice of Assessment for each adult in the household from the most recent year, provide a copy of the Canada Child Tax Benefit statement listing all eligible children, if listing the children on the application, and proof of Pickering residency. Residents must provide proof of incomeapply for the subsidy annually. Formatted: Indent: Left: 1.19", Tab stops: 1.19", Left Formatted: Indent: Left: 1", No bullets or numbering, Tab stops: 1.19", Left Formatted: Indent: Left: 1", No bullets or numbering Formatted: Indent: Left: 1", First line: 0" Formatted: Indent: Left: 1", Tab stops: 1.5", Left Formatted: Font: Not Bold Formatted: Indent: Left: 0.94", No bullets or numbering Formatted: Indent: First line: 0.06" Formatted: Indent: Left: 1" Formatted: Font: Not Bold Formatted: Indent: Left: 1.5", No bullets or numbering Formatted: Indent: Left: 1" - 33 - Policy Title: Access to Recreation Page 6 of 10 Policy Number: CUL 120 d) Pickering residents whose total family income is below the Low- Income Cut-Offon Ontario Disability Support Program (ODSP): b) Ontario Disability Support Program (The ODSP) program is managed by the Ministry of Children, Community, and Social Services. To be eligible for ODSP, residents must be 18 years or older, have a physical or mental health disability and are low-income. or Ontario Works Card Pickering residents on ODSP are entitled to participate in one program per session for a total of four (4) sessions in a calendar year or can obtain an annual CHDRC CHDRC membership at a subsidized rate. The patron pays 50% off one program per session to a maximum of $200/session and/orthe program fee and the remaining 50% off the non- discounted memberships. The patron pays 50% and the remainder is absorbedis paid by the City of Pickering. Residents must provide proof that they are clients of ODSP annually. * people in this program are already low-income. Pickering Fee Assistance Program: Pickering residents qualify for discounted rates on recreation programs or CHDRC memberships based on their annual household income. A 25% discount is available to residents whose household income is within $5,000 above the LICO. Residents may apply to the City and the City determines if eligibility criteria are met. To apply, residents must complete a Financial Assistance Application Form, provide a Notice of Assessment for each adult in the household from the most recent year, provide a copy of the Canada Child Tax Benefit statement listing all eligible children, if listing the children on the application, and proof of Pickering residency. e) Canadian Tire Jump sStart Program: c) Qualified Pickering children residents that meet the Statistics Canada LICO financial criteria are eligible for Canadian Tire Jumpstart program subsidies. Children between the ages of 4 to 18 are entitled, up to a maximum of $200, to participate in physically active recreation programs or a youth membership. (twice per year).annually. This means $400 maximum in a calendar year. The City of Pickering approves funds for all Pickering residents can apply to Jumpstart for children's physically active programs and these requests are is designated as a funding budget annually, by Jumpstart the Canadian Tire Corporation who to approve and allocate towards the City of Pickering, and community group sport organizations' programsfunding. Total funding allotments are subject to Canadian TireJumpstart. Easter Seals Access2 Program: As a participating venue through Easter Seals Canada, the City permits customers with a permanent disability to have a support person accompany them free of charge while participating in a program or service. A support Formatted: Font: Not Bold Formatted: Indent: Left: 0.45", No bullets or numbering, Tab stops: Not at 1.56" Formatted: Indent: Left: 1" Formatted: Indent: Left: 1" Formatted: Indent: First line: 0.06", Tab stops: 1.19", Left + Not at 1.56" Formatted: Indent: Left: 1.19" Formatted: Font: Not Bold, Character scale: 105% Formatted: Indent: Left: 0.94", No bullets or numbering Formatted: Font: Not Bold, Character scale: 105%, Not Expanded by / Condensed by Formatted: Indent: Left: 1", No bullets or numbering, Tab stops: 1.5", Left + Not at 1.56" Formatted: Indent: Left: 1" Formatted: Indent: First line: 0" Formatted: Font: Bold Formatted: Indent: Left: 0.94" Formatted: Indent: Left: 0.94" - 34 - Policy Title: Access to Recreation Page 7 of 10 Policy Number: CUL 120 person may provide assistance with eating, administering medication, communication, dressing, and use of the facilities. This includes support in health club services, such as fitness classes, racquet sports, skating or swimming. The support person enters for free, the person with a disability pays the full user fee rate. If the person requiring a support person holds an active CHDRC membership, they will show their membership card at each visit to bring a support person for free. Child Care Fee Camp Subsidy – Durham Region Camps: The Region partners with the City of Pickering through a service agreement to deliver the Child Care Fee Subsidy program. The Region provides a subsidy to low-income residents for their children to participate in City of Pickering winter break, spring break and summer camps. The Region assesses each family and determines the rate of the subsidy. The Region provides a list of approved participants to the City. Families register for camp programs directly with the City and pay the City the approved subsidized rate, which is unique to each family. The City provides the Region with proof of payment for each subsidy participant and the Region then pays the City the remaining user fee rate. We sign a three (3) year agreement with The Region to provide this program. The Region offers a Child Care Fee Camp Subsidy that provides qualifying families with financial assistance towards program fees for City of Pickering winter break, spring break and summer camps. Based on annual family income, the Child Care Fee Camp Subsidy may cover the entire camp cost or a portion of the cost of a child participating in a camp program. a) Pickering Fee Assistance Program: Pickering residents qualify for discounted rates on recreation programs or CHDRC memberships based on their annual household income. A 25% discount is available to residents whose household income is within $5,000 above the LICO. Residents may apply to the City and the City determines if eligibility criteria are met. To apply, residents must complete a Financial Assistance Application Form, provide a Notice of Assessment for each adult in the household from the most recent year, provide a copy of the Canada Child Tax Benefit statement listing all eligible children, if listing the children on the application, and proof of Pickering residency. 02.02 Pickering residents age 65 and older Qualified residents that present a government issued identification confirming the age of 65 years or older, or confirm a permanent disability (at any age), are entitled to 50% off the non discounted memberships. The patron pays 50% and the remainder is absorbed by the City of Pickering. Roles and Responsibilities All members of Council and City staff are required to actively support and adhere to City Policies. 03.01 Council to: Formatted: Font: Bold Formatted: Font: Bold Formatted: Space After: 0 pt Formatted: List, Indent: Left: 0.75" Formatted: Indent: Left: 0.9" Formatted: Indent: Left: 0.5" - 35 - Policy Title: Access to Recreation Page 8 of 10 Policy Number: CUL 120 a) approve amended Policy. 03.02 Chief Administrative Officer (CAO) to: a) approve amended policy, Director to: a) The Director, Community Services has the authority to review, approve and decline requests in accordance with the Access to Recreation Policy and Standard Operating Procedure. Approval for financial assistance is based on an income threshold below which financial assistance will be considered. The threshold will be established annually using the greater value between Statistics Canada's LICO, and the median income for households approved for financial assistance in the previous year. 03.04 Manager to: a) It is the responsibility of the Manager, Recreation Services to oversee this process. The policy extends to eligible programs and services directly offered by the Community Services Department. All requests and completed forms should be directed to the Manager, Recreation Services. This policy will be reviewed on an annual basis to ensure the needs of the community are addressed effectively as the City's population and composition continues to change The Manager, Recreation Services will provide the necessary training and tools to assist staff in the implementation of programs as set out by this policy. The Manager, Recreation Services will undertake an evaluation of the Access to Recreation Policy annually after it is fully implemented to assess its effectiveness. 03 03.01 It is the responsibility of the Manager, Recreation Services to oversee this process. The policy extends to eligible programs and services directly offered by the Community Services Department. All requests and completed forms should be directed to the Manager, Recreation Services. This policy will be reviewed on an annual basis to ensure the needs of the community are addressed effectively as the City's population and composition continues to change. 04 Program Guidelines 04.0104 U ser Fees: Recreation programs and services will beare priced according to the Council approved "Summary of Fees and Charges", which requires a market rate analysis to help determine fees. User fees are intended to recover the direct Formatted: Indent: Left: 0.9" Formatted: Indent: Left: 0.5" Formatted: Indent: Left: 0.9" Formatted: List 2, Indent: First line: 0.05", Outline numbered + Level: 2 + Numbering Style: 01, 02, 03, … + Start at: 1 + Alignment: Left + Aligned at: 0.2" + Indent at: 0.45" Formatted: Indent: Left: 0.25", Hanging: 0.81", No bullets or numbering, Tab stops: 0.38", Left + 0.88", Left Formatted: Indent: Left: 0.88", Hanging: 0.19", Tab stops: 1", Left + 1.06", Left Formatted: Normal Formatted: Indent: Left: 0.25", Hanging: 0.75", Space After: 0 pt, No bullets or numbering Formatted: Indent: Left: -0.3", Space Before: 0 pt Formatted: List, Indent: Left: 0.19" - 36 - Policy Title: Access to Recreation Page 9 of 10 Policy Number: CUL 120 operating costs of a program/service. Programs offered at a subsidized fee, or at no cost to participate are traditionally recreational. 04.02 Partnerships: The City will directly deliver programs, and seek out and maintain partnerships with community agencies to deliver partnership programs to retain and enhance universal recreational opportunities primarily for children, youth and families. 04.01 Promotion: 04.03 The availability of financial assistance will be communicated to residents via the City of Pickering’s Leisure Guide Brochure and the City of Pickering wWebsite. The process of obtaining financial assistance will be non- intrusive, eliminate stigma, and respect a person's dignity and confidentiality. An Access to Recreation Standard Operating Procedure will outline the process for residents and staff to follow to request, review, approve or decline a request for financial assistance in a manner which is fair and equitable. Staff will receive training on the administration of financial assistance. 04.02 Eligibility and CriteriaProgram Criteria: The Director, Community Services has the authority to review, approve and decline requests in accordance with the Access to Recreation Policy and Standard Operating Procedure. Approval for financial assistance is based on an income threshold below which financial assistance will be considered. The threshold will be established annually using the greater value between Statistics Canada's LICO, and the median income for households approved for financial assistance in the previous year.  sSubsidy discounts cannot be applied retroactively to an expired CHDRC membership or a registered program from a current or previous session that has closed.  Residents Mmust qualifyapply for the Low Income Subsidyprograms that are fully administrated by the City annually. The Region and Jumpstart have their own program criteria. - eligibility for subsidization is good for one year from the date of approval. After one year, individuals must resubmit an application with all required documentation to be considered for future subsidization. Must be a resident of the City of Pickering 04.04 City approved financial assistance is to a maximum of 50% of a program's fee with balance paid by the client. Where discounts already apply, financial assistance will not be available. Requests will be assessed on a case by case basis. Staff will discuss options with any individual experiencing difficulty paying the non-subsidized portion of the user fee. Options may include staggered payments and/or a referral to external agencies (e.g., Canadian Tire Jumpstart, Region of Durham). Documentation identified in Section 2 (General) of this policy must be presented by the client. Formatted: Indent: Left: 1", No bullets or numbering Formatted: Indent: Left: 0.19", Hanging: 0.81", Outline numbered + Level: 2 + Numbering Style: 01, 02, 03, … + Start at: 1 + Alignment: Left + Aligned at: 0.2" + Indent at: 0.45" Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Indent: Left: 0.25", Hanging: 0.75", Space After: 0 pt - 37 - Policy Title: Access to Recreation Page 10 of 10 Policy Number: CUL 120 04.05 Staff Training and Development: The Manager, Recreation Services will provide the necessary training and tools to assist staff in the development of programs as set out by this policy. 04.03 Monitoring and Evaluation: The Manager, Recreation Services will undertake an evaluation of the Access to Recreation Policy annually after it is fully implemented to assess its effectiveness 04.06 . Staff will measure the utilization of financial assistance rates annually to assist with revenue forecasting. Subsidy levels will be reviewed annually and will be established based upon Community Services' operating budget capacity. 05 Conclusion 05.01 The City of Pickering's Access to Recreation Policy provides equal opportunity for all Pickering residents to participate in its recreational programs. This Access to Recreation Program eliminates the financial barrier to participation while balancing the financial constraints of the municipality and continuing to meet the recreation needs of the overall community. Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for detailed processes regarding this Policy. Formatted: Indent: Left: 0.25", Hanging: 0.75", Space After: 0 pt, No bullets or numbering Formatted: Character scale: 100%, Not Expanded by / Condensed by Formatted: Indent: Left: 1", No bullets or numbering - 38 - Policy Procedure Title: Access to Recreation Policy Number CUL 120 Reference Resolution #222/14 Date Originated (m/d/y) April 22, 2014 Date Revised (m/d/y) January 12, 2026 Pages Approval: Chief Administrative Officer Point of Contact Director, Community Services Policy Objective The Corporation of the City of Pickering (City) recognizes that recreation is essential to the wellbeing and healthy development of children, youth, seniors, individuals, and families, especially among those experiencing financial barriers to participation. The City provides and participates in program subsidies to low-income residents through the Access to Recreation Policy/Program. This policy will: •Establish a standardized and transparent procedure for the administration of financial assistance for recreational programs and services delivered by the City; and, •Establish criteria for the review and approval of requests for financial assistance for recreation programs and services. Index 01 Definitions 02 Roles and Responsibilities 03 General 04 Program Guidelines 01 Definitions 01.01 Recreation Program – means activities of a recreation, sport, art, or cultural nature that may be self-directed or instructional, providing skill development in a particular leisure pursuit. Programs may be introductory and are of an ongoing nature. User fees are often charged to offset the costs associated with the provision of the activity. Attachment 2 to Report CS 02-26 - 39 - Policy Title: Access to Recreation Page 2 of 5 Policy Number: CUL 120 01.02 Services – means recreational programs or memberships available through the purchase of membership and pay-as-you-go activities including but not limited to fitness, aquatics, and skating. 01.03 Session – means the length of time a recreation program runs or the length of a membership term. There are four registration sessions that include winter, spring, summer, and fall. 01.04 Financial Assistance - means an approved reduction in user fees charged by the City for participation in a recreation program or service. 01.05 Jumpstart Program – means a subsidy program for children 4 to 18 years of age participating in introductory level recreation programs. Jumpstart allocates funding to Chapters across the Country. In each municipality, a Chapter is established to ensure funds are distributed to children residing within the municipality. The City of Pickering is a designated Chapter. 01.06 Low-Income Cut Off (LICO) – means income thresholds set by Statistics Canada below which families will devote a larger share of income to the necessities of food, shelter and clothing than the average family would. The LICO thresholds increase in communities with higher populations and households with more people. Pickering is considered a census metropolitan area with a population between 100,000 and 499,999 inhabitants. 01.07 User Fees - means recreation programs and services are priced according to the Council approved "Summary of Fees and Charges", which requires a market rate analysis to help determine fees. User fees are intended to recover the direct operating costs of a program/service. 02 Roles and Responsibilities 02.01 The Council of the City of Pickering to: a)approve and uphold the Access to Recreation Policy and any amendments; and, b)act as an advocate for access to recreation for low-income residents through subsidy programs. 02.02 Chief Administrative Officer to: a)uphold the Access to Recreation Policy and any amendments; b)act as an advocate for access to recreation for low-income residents; and, c)support access to recreation through subsidy programs through the annual budget process. - 40 - Policy Title: Access to Recreation Page 3 of 5 Policy Number: CUL 120 02.03 Director, Community Services to: a) uphold the Access to Recreation Policy, along with any amendments b) recommend any changes to the Access to Recreation Policy, as needed; c) implement standard operating procedures to provide staff with direction on the Access to Recreation program administration; and, d) recommend the budget annually to support subsidized programs. 03 General 03.01 The City provides program subsidies to low-income residents through the Access to Recreation Policy/Program. Eligibility to receive subsidization is based on financial need and residents can access subsidies through the following five programs: a) Recreation Program Card: The Regional Municipality of Durham (The Region) partners with the City of Pickering through a service agreement to provide free recreation programs to Ontario Works clients who are residents of Pickering. The Region provides a flat rate of funding to the City annually from the Social Investment Fund for program costs. Residents of Pickering who are Ontario Works participants receive a recreation program card from The Region and are eligible for one activity per season. The funding agreement for this program is as follows: The Region administers an annually determined amount of funds to the City which is managed through an agreement, 50% covered from the Region and 50% coverage from the City for one activity per session for adults and children, as well as two one-week summer camps, one winter camp or one spring camp for children. Pickering residents must present their Recreation Program Card and proof of Pickering residency to be eligible for this program. b) Child Care Fee Subsidy: The Region partners with the City through a service agreement to deliver the Child Care Fee Subsidy program. The Region provides a subsidy to low-income residents for their children to participate in City winter break, spring break, summer camps and/or PA Day Camps. The Region assesses each family and determines the rate of the subsidy. The Region provides a list of approved participants to the City. Families register for camp programs directly with the City and pay the City the approved subsidized rate, which is unique to each family. The City provides the Region with proof of payment for each subsidy participant and the Region then pays the City the remaining user fee rate. - 41 - Policy Title: Access to Recreation Page 4 of 5 Policy Number: CUL 120 c)Pickering Low-Income Cut-Off Subsidy: Statistics Canada sets and posts the LICO Cut-off thresholds. The Pickering Low-Income Cut-Off Subsidy program applies an additional threshold at $5,000 above the LICO. Pickering residents whose income falls below $5,000 above the LICO Cut-off are entitled to participate in one program per session for a total of four sessions in a calendar year or can obtain an annual Chestnut Hill Developments Recreation Complex (CHDRC) membership. The patron pays 50% off the program or service fee and the remaining 50% is paid by the City. Residents must complete a Financial Assistance Application Form, provide a Notice of Assessment for each adult in the household from the most recent year, provide a copy of the Canada Child Tax Benefit statement listing all eligible children, if listing the children on the application, and proof of Pickering residency. Residents must apply for the subsidy annually. d)Pickering residents on Ontario Disability Support Program (ODSP): The ODSP program is managed by the Ministry of Children, Community, and Social Services. To be eligible for ODSP, residents must be 18 years or older, have a physical or mental health disability and are low-income. Pickering residents on ODSP are entitled to participate in one program per session for a total of four sessions in a calendar year or can obtain an annual CHDRC membership at a subsidized rate. The patron pays 50% of the program fee and the remaining 50% is paid by the City. Residents must provide proof that they are clients of ODSP annually. e)Jumpstart Program: Pickering residents that meet the Statistics Canada LICO financial criteria are eligible for Jumpstart program subsidies. Children between the ages of 4 to 18 are entitled to participate in physically active recreation programs or a youth membership annually. Pickering residents can apply to Jumpstart for children's physically active programs and these requests are designated by Jumpstart who approve and allocate funding. Total funding allotments are subject to Jumpstart. 04 Program Guidelines 04.01 Promotion: The availability of financial assistance will be communicated to residents via the City’s website. The process of obtaining financial assistance will be non- intrusive, eliminate stigma, and respect a person's dignity and confidentiality. 04.02 Program Criteria: - 42 - Policy Title: Access to Recreation Page 5 of 5 Policy Number: CUL 120 •Subsidy discounts cannot be applied retroactively to an expired CHDRC membership or a registered program from a current or previous session that has closed. •Residents must apply for the programs that are fully administrated by the City annually. The Region and Jumpstart have their own program criteria. 04.03 Monitoring and Evaluation: Staff will measure the utilization of financial assistance rates annually to assist with revenue forecasting. - 43 - The Corporation of the City of Pickering By-law No. [Click here and insert By-law #]/26 Being a by-law to amend By-law 6191/03 to confirm General Municipal Fees Whereas the Council of The Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule “I” to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07, By-law 6819/07, By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law 7605/18, By-law 7679/19, By-law 7740/20, By-law 7823/21, By-law 7890/21, By-law 7918/22, By-law 7983/23, By-law 8005/23, By-law 8008/23, By-law 8017/23, By-law 8022/23, By-law 8065/23, By-law 7982/23, By-law 8074/24, By-law 8119/24, By-law 8140/24; By-law 8148/24, By-law 8157/25, By-law 8158/25, By-law 8191/25, and By-law 8214/25. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That Schedule “I” to By-law 6191/03, as amended, is hereby revised by adding “50% discount for Pickering residents 65 years of age and older” as a footnote to the Community Services User Fees, for all regular adult programs and memberships where a discount is not already in effect. By-law passed this [Click here and type Day] day of [Click here and type Month], 2026. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk Attachment 3 to Report CS 02-26 - 44 - 2 Service Agreement -Recreation This Agreement is made this 1 day of January 2026. Between: The Regional Municipality of Durham (the "Region") and City of Pickering Department of Community Services (the "Service provider") Recitals A.The service provider operates one or more Authorized Recreational and skill- building programs as defined under the Child Care and Early Years Act, 2014, (the “Act”) and the applicable regulations, as amended. B.The particulars of the service provider are as set out in Schedule A. C.Under the Act, the Region may provide funding to service providers and agencies to support the purpose of the Act, including fostering learning, development, health and well-being of children and enhancing their safety. D.The Region has authorized the Commissioner of Social Services, or their designate, to execute and deliver agreements respecting the provision of funding under the Act. E.The Region has agreed to provide funding to the service provider to provide the Services as described and referenced in this Agreement. Definitions In this Agreement, the following definitions shall apply: “Act” means the Child Care and Early Years Act, 2014, and associated Regulations, as amended from time to time and any successor legislation(s); “Agreement” means this Agreement and the Schedules attached to this Agreement, as amended or replaced, from time to time; “Approved child” means, in respect of a child enrolled in a recreation program, and approved to receive fee subsidy; “Child” for the purposes of this agreement, means a person who is between four and 13 years old; “Services” means the provision of recreation programs provided by the service Page 1 of 14 Attachment 4 to Report CS 02-26 - 45 - 3 provider; “Commissioner” means the Region of Durham’s Commissioner of Social Services; “Daily rate” means the maximum rate for fee assistance pursuant to the Act as may be amended from time to time, that may be payable by the Region to the service provider for the provision of services for an approved child, and as set out in Schedule B and which shall not exceed the service provider’s daily rate posted to the public and on file with the Region; “Fee subsidy” means the amount payable by the Region to the service provider for an approved child for the provision of child care services, and which is an amount equal to the maximum daily rate, as set out in Schedule B of this agreement, less any parent contribution; “Ministry” means the Ministry of Education; “Service provider” means the eligible operator accessing funding and services through the Region. Program 3.1 The service provider agrees that all programs will be delivered adhering to relevant legislation and/or accreditation programs and organizational policies, in particular the Child Care and Early Years Act, 2014, Early Childhood Educators Act, the Child, Youth and Family Services Act, 2017, the requirements of the Ministry of Education Before and After School Program Policies and Guidelines, the High Five Program or the Ontario Camping Association Accreditation programs where applicable and or any successor legislation and/or regulations as enacted or amended from time to time. 3.2 The service provider shall ensure that all staff are qualified by training or experience to perform the services set out herein and that they meet all requirements established by legislation or accreditation for that service. 3.3 The service provider agrees to adhere to the policies, procedures and requirements that are relevant to the delivery of services as described in the Schedules attached to this agreement as amended from time to time by the Region. The service provider shall abide by all amended policies upon receipt of such amendments pursuant to the notice provisions. Alternatively, the service provider may elect to terminate this agreement in accordance with the termination provisions within this agreement. 3.4 The service provider shall provide The Region, on an annual basis, with an update identifying all locations from which services will be offered. In the event that any service location is added, removed, or otherwise modified prior to or during the term of the program, the Service Provider shall notify The Region Page 2 of 14 - 46 - immediately upon such change. Expansion of programs into new locations, that result in an increase in available spaces must be approved by the Region for an extension of the existing Fee Subsidy agreement. 4 Contracted Camp Services 4.1 If the service provider contracts out any portion of the camp services to a third- party contractor, the service provider is obligated to: a) Provide the Region with the particulars of the third party and the details of the specific camps that have been contracted out. b) Provide a copy of this agreement and schedules to any contractors and ensure that the camps are in compliance with the agreement. c) Notify contractors of the Durham Region Operating Criteria for recreation programs, and ensure the contractor acknowledges the obligation to comply. d) Notify the contractor of their obligation to comply with any inspection by the Region. 5 Term and termination 5.1 This multi-year agreement will have a term of five years, commencing January 1, 2026, and concluding on December 31, 2030. This agreement may be extended as required unless terminated earlier in accordance with the provisions of this agreement. 5.2 Either party giving sixty (60) days’ written notice to the other can terminate this agreement in part or in its entirety. 5.3 Notwithstanding Section 5.2, in the event of a contentious issue, or concern regarding the service providers’ handling of contentious issue situations, the Region, in its sole and absolute discretion, may terminate this agreement without notice. 5.4 The Region in its sole and absolute discretion, may terminate the Service Agreement and invoke a grandparent clause. Notice of Termination with a Stop Admission Order will be provided in writing. The grandparent clause will allow currently enrolled families to choose to continue service until they withdraw their child(ren), their child(ren) age out of the service or the enrolled program has concluded. Once families enrolled at the time the Termination is issued have closed service provision, the completion of the Termination of the Service Agreement will occur. Page 3 of 14 - 47 - 6 5.5 Notwithstanding Section 5.2, in case of any dispute under this agreement, the decision of the Commissioner, or their designate, shall be final and binding upon both parties. 5.6 If in the opinion of the Commissioner, or their designate, find the service provider has not complied with any of the provisions of this agreement, the Commissioner, or their designate, may terminate this agreement at any time without notice. 5.7 Upon receipt of the written notice of termination stipulated in Section 3.2, the other party, if applicable, shall within ninety (90) days after the date of termination, file an invoice and/or complete the reconciliation process for all work performed and all charges incurred by it under the agreement to the effective date of the termination. The responsible party shall pay such invoice within thirty (30) days of receipt. 5.8 In the event of termination, the service provider will forthwith refund to the Region any monies advanced by the Region and not expended in accordance with the approved schedules. 5.9 A breach of any section of this agreement shall entitle the Region and the City to terminate this service agreement if deemed appropriate by regional staff and/or city staff and to avail itself of such additional remedies as may be available in the agreement, in law or in equity. Funding Options 6.1 The schedules below are attached to and form part of this agreement. The parties acknowledge that the service provider is eligible for the following funding or service and is responsible for complying with the information as set out in the Schedules attached to this agreement as listed below: Schedule A: Service Provider Information for Notice Under the Agreement Schedule B: Daily Rate for Fee Subsidy Funding *Updated annually as provided by the service provider Schedule C: Fee Subsidy Funding Schedule D: Access to Special Needs Resourcing Services 6.2 The service provider acknowledges and agrees that the schedules may be updated and/or amended from time to time with thirty (30) days’ notice. Notice of Page 4 of 14 - 48 - 7 changes to any schedule shall be provided pursuant to the notice provisions. The schedule with the most recent effective date will govern and supersede an earlier dated Schedule. Allocations and payments 7.1 The Region shall pay to the service provider, subject to the approval of the Commissioner, or their designate, and as applicable to the terms of this agreement: a) The amounts, if any, set out in Schedule B for each approved child for each day of service, less the parent contribution where applicable to this agreement. b) The Region reserves the right to determine and/or vary the amounts, times, and manner of such payments, which may be subject to funding levels from the Provincial Government. c) This agreement does not constitute a guarantee of the level of funding to the service provider. The Region reserves the right to make recoveries to recoup any overpayments made by the Region to the service provider. d) Notwithstanding section 24.1, payments will continue until such time the agreement is terminated. 7.2 Any payments by the Region under this agreement shall be conditional on: a) The service provider being eligible under the Act to provide the contracted service; b) Compliance with the Fee Subsidy policies and procedures; c) The Province of Ontario’s continued funding of the payments to be made by the Region under the agreement; 7.3 The Region may, in the sole discretion of the Commissioner, or their designate, amend any amounts payable under this agreement by providing the service provider with no less than thirty (30) days’ notice of such change. Upon receipt of the notice, the service provider agrees that the applicable schedules to this agreement shall be deemed to be amended as set out in the notice and as of the effective date set out in the notice. 7.4 The Region reserves among all other rights and remedies available to it at law or equity, the right to recover payment in part or in full should the service provider breach its obligations under this agreement. 7.5 In addition to any reports to be provided under this agreement, the service provider shall provide a report or reports to the Region with respect to the Page 5 of 14 - 49 - Services as may be requested by the Region from time to time. Any reports provided by the service provider to the Region under this agreement must be in a form satisfactory to the Commissioner, or their designate. 7.6 The service provider shall immediately refund any payments made by the Region to the service provider in excess of the amounts indicated in this agreement or any funds not used in accordance with this agreement, or in the event that the service provider fails to provide the required documentation. 7.7 The service provider acknowledges and agrees that it is receiving funding from the Region for the Services and is not providing goods or services directly to the Region. 7.8 It is agreed and understood that the Region may withhold payments if the service provider is in breach of its obligations under any terms of this agreement. Failure to provide information may result in payments being withheld. The Region may implement sanctions as identified in section 24.1. 8 Access and consultation 8.1 The service provider will permit regional staff to enter, at any reasonable time, any premises used by the service provider in connection with the provision of services pursuant to this agreement and under its control, in order to observe and evaluate the services and inspect all records relating to the services provided pursuant to this agreement. 8.2 The service provider agrees to make its staff available for consultation with regional staff. 8.3 In addition to regional staff, the clauses contained in this Section apply to access and consultation by Special Needs Resourcing (SNR) agency staff where applicable and as outlined in Schedule D. 8.4 In the case where the service provider has requested a review or appeal of a decision, the Child Care and Early Years Division’s (CCEYDs) appeal process will be followed. Appeals are to be reviewed by the direct manager of the program area, with ultimate review and final decision made by the Director of the Child Care and Early Years Division. 9 Records and freedom of information 9.1 The service provider will maintain service records including program data, such as statistics on target achievements, and prepare and submit the required information as requested by the Region. 9.2 The service provider will provide reports that may be required from time to time with respect to the services provided pursuant to this agreement, in a manner Page 6 of 14 - 50 - that complies with the Region’s policies which may be changed from time to time. Recreation Programs are required to provide financial statements only upon request by the Region. 9.3 The service provider will provide a list of all camp locations and contact personnel for each camp location annually, as soon as is reasonably possible. 9.4 The service provider will maintain financial records and books of account respecting services provided pursuant to this agreement for each site where service is being provided and will allow Regional staff or such other persons appointed by the Region to inspect and audit such books and records at all reasonable times both during the term of the agreement and subsequent to its expiration or termination. 9.5 The service provider will retain the records and books of account for a period of seven (7) years. All other documentation must be maintained in accordance with applicable legislation. Any disposal of documents prior to the end of seven (7) years must have prior, written consent from the Region, which consent may be withheld at the sole discretion of the Commissioner, or their designate, or may be granted subject to such terms and conditions as the Region may require. 9.6 Subject to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), the service provider, when requested by the Commissioner, or their designate, upon ten (10) business days’ notice to the service provider, shall make or cause to be made available to the Region and/or any of its duly authorized representatives, appointees or delegates, any or all of the records, to be inspected and/or audited, at all reasonable times both during the term of this agreement and following its expiry or termination. It is understood by the parties that the Region shall be entitled to conduct such inspections and/or authorization to a third party authorizing such third party to provide to the Region, and/or any of its duly authorized representatives, appointees or delegates, all such information and records with respect to this agreement that may be requested by the Region. 10 Compliance 10.1 The service provider shall comply with all legislation, regulations, bylaws, rules, orders and or policies enacted or imposed by federal, provincial, municipal, or other governmental bodies, agencies, tribunals or other authorities which may be applicable to the Services provided under this Agreement including without limitation: • Accessibility for Ontarians with Disabilities Act, 2005, SO 2005, c 11, as amended; • Canada Pension Plan (R.S.C., 1985, c. C-8), as amended; • Child Care and Early Years Act, 2014, S.O. 2014, c.11 as amended; Page 7 of 14 - 51 - • Child, Youth and Family Services Act, 2017, S.O. 2017, c. 14 as amended; • Employment Insurance Act (S.C. 1996, c. 23), as amended; • Health Insurance Act, R.S.O. 1990, c. H.6, as amended; • Income Tax Act (R.S.C., 1985, c. 1), as amended; • Occupational Health and Safety Act, R.S.O. 1990, c. O.1, as amended; • Ontario Human Rights Code, RSO 1990, c H-19, as amended; • Pay Equity Act, RSO 1990, c P-7, as amended; • Workplace Safety and Insurance Act, 1997, S.O. 1997, c. 16, Sched. A, as amended; • and any other applicable and/or successor legislation. 11 Human Rights Code 11.1 The Service provider shall adhere to the Human Rights Code, RSO.1990, c.H19 (Ontario Human Rights Code). Breach of this condition is sufficient grounds for termination of this agreement. Each Service provider will design and implement policies to ensure human resource and service provision practices are in accordance with the Ontario Human Rights Code. 11.2 Policies related to service provision must clearly state that every person has a right to equal treatment with respect to services, goods and facilities, without discrimination because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability. Policies related to human resources must also adhere to all employment requirements under the Ontario Human Rights Code. All board members, staff, volunteers and students must sign off on the policy on an annual basis. 12 Indemnification 12.1 The service provider shall indemnify and hold harmless the Region, its Chair, Council members, officers, agents and employees from and against all actions, claims, demands, losses, costs, damages, suits or proceedings whatsoever which may be brought against or made upon the Region and against all losses, liabilities, judgements, claims, suits, demands or expenses which the Region may sustain, suffer or be put to resulting from or arising out of the service provider’s failure to exercise reasonable care, skill or diligence or from any omission in the performance of this Agreement. This indemnification shall include any legal costs incurred by the Region on a substantial indemnity basis, including those incurred to defend any criminal prosecutions against the Region resulting from the actions of the Service provider. Page 8 of 14 - 52 - 13 Insurance 13.1 The service provider shall at its own expense take out and maintain Commercial general liability insurance including personal injury, broad form contractual liability, owners’ and contractors protective, completed operations, and non- owned automobile liability in an amount of not less than five million dollars ($5,000,000) for claims arising out of one occurrence. The Regional Municipality of Durham shall be named as an Additional Insured to this policy. 13.2 The service provider shall maintain automobile liability insurance in an amount of not less than two million dollars ($2,000,000). If a service provider offers transportation services and transports between eight to 12 passengers, the service provider shall maintain automobile liability insurance in an amount of no less than $5 million dollars. If a service provider offers transportation services and transports 13 or more passengers, the service provider shall maintain automobile liability insurance in an amount of no less than $8 million dollars. The service provider acknowledges and agrees that it is fully responsible for ensuring compliance with all applicable laws, regulations, and industry standards currently in effect. Furthermore, the service provider agrees to remain in compliance with any changes or updates to such laws, regulations, or standards that may arise during the term of this agreement, and to promptly adapt to any new requirements to maintain compliance. The service provider is responsible for ensuring that any drivers have a valid license to operate the vehicle used in connection with the services. 13.3 All such insurance policies required of the service provider shall contain a provision requiring the insurers to notify the Region in writing not less than 30 days prior to any material change, cancellation, or termination. 13.4 The service provider shall, immediately upon the execution of this Agreement and annually within thirty (30) days of the policy renewal, provide to the Region a certificate of insurance from its insurer which confirms that the above coverage (and any applicable additional insurance) placed and maintained by it, complies with the requirements of this agreement. 14 Confidentiality 14.1 The service provider, its directors, officers, employees, agents and volunteers will hold confidential and will not disclose or release to any person except Region staff, any information or document that tends to identify any individual in receipt of services without obtaining the written consent of the individual or the individual’s parent or guardian prior to the release or disclosure of such information or documentation at any time during or following the term of this agreement unless such disclosure is required by law or is necessary for the implementation of this agreement. Page 9 of 14 - 53 - 15 Conflict of interest 15.1 The service provider, its directors, officers, employees, agents, consultants, advisors, and volunteers, shall not engage in any activity or provide any services to the Region where such activity or the provision of such services would create an actual or perceived conflict of interest pursuant to this agreement as may be determined by the Region. 15.2 The service provider, its directors, officers, employees, agents, consultants, advisors, and volunteers, shall disclose to the Region without delay any circumstances or actual or potential situation that may reasonably be interpreted as either a conflict of interest or a potential conflict of interest or perceived conflict of interest. 16 Amendments 16.1 If at any time during the continuance of this agreement the parties deem it necessary or expedient to make any alteration or addition to this agreement, they may do so by means of a written agreement between them which shall be supplemental and form part of this agreement. 17 Schedules/Entire agreement 17.1 This agreement and the schedules attached form the entire agreement between the parties and supersede any other understanding or agreement, collateral, oral or otherwise, existing between the parties at the date of execution of this agreement. No supplement, modification, waiver or termination of this agreement shall be binding unless executed in writing by the party to be bound. No waiver of any provision of this agreement shall be deemed to or shall constitute a waiver of any other provisions, whether or not similar, nor shall such waiver constitute a continuing waiver unless expressly provided. 18 Waiver 18.1 Waiver by the Region of any provision of this agreement in one instance shall not constitute a waiver as to any other instance and any waiver shall be in writing. 19 Laws 19.1 The service provider agrees that the service provider and its employees and representatives, if any, shall comply at all times with any and all applicable federal, provincial and municipal laws, bylaws, ordinances, statutes, rules, regulations and orders, in respect of the performance of this agreement. 19.2 The service provider acknowledges and agrees that any transportation of children shall be done in compliance with all applicable Provincial laws and regulations. Page 10 of 14 - 54 - 20 Status of parties 20.1 The service provider acknowledges and agrees that this Agreement is in no manner to be deemed or construed to be an agreement of or for employment. Specifically, the parties do not intend by this Agreement that the service provider or its employees, agents or contractors are to be considered employees of the Region for any purpose, including, without limiting the generality of the foregoing, for the purpose of the Income Tax Act, the Canada Pension Plan; the Employment Insurance Act; the Workplace Safety and Insurance Act; the Occupational Health and Safety Act, the Pay Equity Act, or the Health Insurance Act, all as amended from time to time, and any successor legislation. 21 Disposition 21.1 The service provider will not sell, change the use or otherwise dispose of any item, furnishing or equipment purchased with Region or Provincial Government funds pursuant to this agreement without the prior written consent of the Region, which may be given subject to such conditions as the Region deems advisable. 22 Non-assignment 22.1 This agreement cannot be assigned by the service provider. In the event of a sale of the operation, the service provider agrees to give the Region a minimum of sixty (60) days’ written notice of the sale. The service provider agrees to notify clients in writing of any impending sale, to allow clients sufficient time to maintain services. All placements must end on the date the Agreement is terminated. The Regional Municipality of Durham Child Care and Early Years Division may consider executing a new service agreement if the community analysis determines a strong need to maintain the program. 23 Severability 23.1 If any provision of this agreement is determined to be invalid or unenforceable in whole or in part the remaining provisions or part provisions of the agreement will continue in full force and effect. 24 Sanctions 24.1 Failure of a service provider to comply with any terms identified in this service agreement may result in one or more of the below-listed sanctions being imposed by the Region. Sanctions may be progressive in nature and are designed to ensure that the program operates at optimal status. The Region will take reasonable and progressively corrective actions where licensees do not comply with reporting requirements. The Region, in its sole and absolute discretion, may choose which sanction(s) to impose depending on the severity of the violation, the type of funding received and/or failure to comply with terms of the service agreement. Sanctions are a tool to ensure accurate financial reporting and service provider accountability in complying with the agreed-upon Page 11 of 14 - 55 - terms in this agreement. Sanctions available to the Region include: i) A period of grace: To allow the service provider to take corrective action may be negotiated where there is a violation of a temporary or less serious nature. If the service provider does not comply within the period of grace given, further sanctions are imposed. j) A written warning: Detailing the nature of the infraction, the remedial action necessary, the time frame in which the problem must be rectified is given. k) Hold on payments: Initiated in cases where the service provider has failed to provide any necessary paperwork as requested by the Region. The hold on payments would be initiated in the event that a written warning letter and the period of grace have been issued to the Service provider without resulting in the required documentation. l) Jeopardy: Placing a service agreement in jeopardy is the last step before termination of the service agreement. The service provider is given one final deadline. If the service provider does not comply, the service agreement is terminated. When the contract is in jeopardy, regional staff may complete program visits. Every effort will be made to assist the service provider to comply with the Region’s requirements. m) Termination of the service agreement: service providers having frequent sanctions imposed and/or where the Region has serious concerns regarding business practices the Region may terminate the Service Agreement. 24.2 If three hold on payment orders have been placed on a program, the Region reserves the right to terminate sections or schedules in its sole and absolute discretion. The service provider may seek approval to reapply which would include a new application one year after a service agreement has been revoked. 24.3 The grandparent clause in section 3.4 may apply at the discretion of the Region. 25 Survives termination 25.1 The following clauses survive termination of the service agreement: • Section 9.4 • Section 9.5 • Section 9.6 • Section 14.1 Page 12 of 14 - 56 - 26 Notice 26.1 Any notice required to be given or served on either party under this agreement must be in writing and delivered personally, electronically, by facsimile transmission or by prepaid registered mail, addressed to the Region or the service provider respectively as set out below. Service of notice is effective on the next business day following the date of personal delivery, electronic delivery, and facsimile transmission or, in the case of a registered letter, on the third business day following the date of mailing. 26.2 Notice to the service provider shall be as provided in Schedule A. The service provider agrees to, within 48 hours, provide notice to the Region of any updates or changes made to Schedule A information. 26.3 The service provider shall notify the Region should any material changes be made to the corporation directors or organizational structure. 26.4 Notice to the Region shall be given as follows: Manager of Early Learning Regional Municipality of Durham, Child Care and Early YearsDivision 605 Rossland Road East, Level 1 P.O. Box 623, Whitby, ON, L1N 6A3 Telephone: (905) 668-7711 Fax: (905) 666-6226 Email: ChildCareOperators@durham.ca 27 Counterparts 27.1 This agreement may be executed in any number of counterparts, each of which shall be deemed to be an original but all of which taken together constitute an original agreement and will be effective when one or more counterparts have been signed by each of the parties. 28 Signatures by fax/email 28.1 The parties may sign this agreement by facsimile or electronic transmission. Facsimile or electronic copy has the same legally binding effect as an original. (Signature page to follow) Page 13 of 14 - 57 - This agreement is effective on the date stated in the introductory clause. Service provider signature Company Name: I/We have authority to bind the corporation. Print name Print name Witness Witness signature (Only required if the service provider is not a corporation) The Regional Municipality of Durham Name: Julie Gaskin, RECE Signature Date Signature Date Print name Title Date Position: Director, Child Care and Early Years Division Department: Social Services Name: Jonathan Dixon Date Position: Director, Business Services Division Department: Social Services Page 14 of 14 - 58 - The Regional Schedule A – Municipality of Service provider Durham ChildCare and Early Years information Division (CCEYD) Head office legal name: Operating name (if different): Address: City: Postal code: Telephone (Confidential voice mail): Facsimile: Email (Secure – for Notice under the Agreement): Email(s) to receive Child Care Operator Portal access: _________________________________________________ Primary contact name: Primary contact position: Website address (if available): Contact information for financials/Payment advice delivery Financial contact name: Financial contact email: Email for payment advice delivery: Signing officers for service provider Print name Position/Title Signature Form completed by: Print name: Position: Signature: Date: (Signing officer only) - 59 - By signing above, I acknowledge that all information on this page is verified and true and that this information will be used for notice under the agreement. I understand that any changes to the above must be communicated to the Region as soon as reasonably possible. - 60 - SCHEDULE 'B' Municipal Rates Effective Date 01-Jul-2025 Market Rate Head Office ID: CITY 04 Approved Effective 1-Jul-25 City of Pickering Summer Camps Type of Care Camp Name Municipal Rate (4-day) Municipal Rate (5-day) Camp Rate 1 5-Day Camp N/A $262.50 Camp Rate 2 4-Day Camp $210.00 N/A Extended Day (Before and/or After Care) $74.72 $93.40 Daily Rate: $18.68 REGIONAL MUNICIPALITY OF DURHAM Children's Services Division Last Updated: 2025-04-22 - 61 - Schedule C Child Care Services Agreement Service Provider: City of Pickering of Community Services Service name: Fee Subsidy Funding Effective date: January 1, 2026 Se rvice objective: Fee Subsidy funding is used to purchase recreation services from the Service Provider for eligible children. Once a child’s eligibility is determined, the parent/guardian chooses a Service Provider that maintains a Fee Subsidy Schedule with the Regional Municipality of Durham. 1. Se rvice description: Fee Subsidy funding is subject to the following conditions: 1.1 The Service Provider acknowledges that the Region in no way warrants or represents that the Service Provider will be guaranteed any minimum number of children requiring services and that this Agreement may be terminated in accordance with Section 3.2 of the Service Agreement. 1.2 The Service Provider acknowledges that the Region reserves the right to hold subsidy enrolments at a maximum of 70 per cent of their capacity. 1.3 The Service Provider shall comply with the Regional Municipality of Durham's Service Agreement, Durham Region Recreation Operating Criteria Assessment for Quality Improvement measurement, and the funding policies and procedures included in the Fee Subsidy and Canada-wide Early Learning manual. The Service Provider acknowledges that the Region will only pay Schedule B fees for services provided in approved licensed rooms, recreation sites, and school board sites. 1.4 Failure of a Service Provider to comply with any conditions referenced may result in the imposition of sanctions. 1.5 The Service Provider acknowledges that the Region’s quality initiatives and the policy and procedures are subject to change at the discretion of the Child Care and Early Years Division (CCEYD) Commissioner, or their designate. The Region shall provide thirty (30) days’ written notice of any changes, should the Service Provider not agree with the changes, the Service Provider may choose to terminate the Service Agreement in accordance with section 3.2 of the Service Agreement. 2. Fee subsidy payment requirements Subject to their obligation to comply with the policy and procedures in full, the Service Provider specifically acknowledges the following: 2.1 Subject to the approval of CCEYD, the Region shall pay the Service Provider in respect Page 1 of 3 - 62 - of each subsidized child the amount set out in Schedule B of the Child Care Services Agreement. 2.2 No surcharge, administrative fee or any other levy shall be charged to the child's parent/guardian over and above the aforesaid approved fees except for: absence usage over and above entitlement, transportation to and/or from school, late pick-up fees, NSF fees and/or late fee penalties. 2.3 The fees payable by the child's parent (“Assessed Parent Fee”) shall be determined in accordance with the Income Test under the Child Care and Early Years Act, 2014 and Regulations and as determined by the Commissioner, or their designate. 2.4 The Service Provider agrees to adhere to all information issued by the CCEYD placements, assessed parent fees, and closures. 2.5 The Assessed Parent Fee shall be payable by the parent(s)/guardian(s) of subsidized children and it shall be the sole responsibility of the Service Provider to collect such fee. 2.6 The Region will not pay for any days where the Service Provider is unavailable to provide care. 2.7 The Region reserves the right to make recoveries or adjustments to recover any overpayments or advance payments made to the Service Provider. 3. Payments 3.1 This Schedule is applicable for site(s) that have a Schedule B in place. Schedule B outlines the rates the Region will pay for services rendered. Any changes to a Schedule B must be acknowledged in writing by the Service Provider. 3.2 Payment will be provided monthly in arrears as per the policy and procedures. 3.3 Payments will be made based on approved billings completed by the Service Provider. 3.4 Any overpayment will be reconciled or recovered. 3.5 The Service Provider must ensure staff who complete the billings process receive adequate training. Training is provided by the Region. 3.6 Any error or omission with respect to the payment to the Service Provider must be reported by the Service Provider for review and adjustment within 60 days of the monthly attendance schedule payment in question. 3.7 Subsidy payments not reconciled cannot be charged to the client. 4. Quality initiatives The Region’s Children’s Services Division is the Consolidated Municipal Service Manager (CMSM) for the Regional Municipality of Durham and as such has responsibility for planning and managing a broad range of child care and early learning services. The Region is therefore responsible for ensuring the best use of public funds through child care arrangements which Page 2 of 3 - 63 - align with the Region’s Child Care and Early Years Service plan and validated research and meet acceptable quality standards of care for children. The Region values quality child care experiences for children as well as financially stable and dependable recreation operations. We know that children who have access to high-quality e programs enjoy positive developmental outcomes which in turn, supports the child in their life- long learning. To this end, the Region utilizes the Durham Region Recreation Operating Criteria to review contract compliance expectations. Programs must comply with the this criteria to maintain a Fee Subsidy agreement with the Region. Page 3 of 3 - 64 - Schedule D Service Agreement - Recreation Service Provider: City of Pickering Department of Community Services Service name: Access to Special Needs Resourcing (SNR) Services Effective date: January 1, 2026 1. Definitions 1.1. In this Agreement, the following definitions shall apply: Child with special needs: A child whose cognitive, physical, social, emotional and/or communicative needs, or whose needs relating to overall development, are of such a nature that additional support, accommodation or assistance are required for the child. Child with medical needs: A child who has one or more chronic or acute medical conditions such that the child requires additional support, accommodation or assistance. Consent for Service and Information Exchange: The child care and early learning programs must comply with legislative and regulatory requirements for provision of services by obtaining parental consent for service and information for any purpose (e.g., referrals). Resource Consultant (hereafter “RC”): A consultant who supports a caseload of Service Providers with regular on-site support. The level of contact is based on the need of the Service provider site. Inclusion: Ensures all children are provided with the opportunity to participate in recreation programs with their peers. Individualized Support Plan (hereafter “ISP”): A written plan that sets out how the Service Provider will support a child with an anaphylactic allergy, special needs, medical needs or differing needs developed in consultation with parents and other professionals. Other person at child care: A person providing child care or other services to children an early years location. This person is not an employee, student or board member of the Service Provider. Special Needs Resourcing agency (hereafter “SNR Agency): An agency that is funded to provide SNR inclusion services to Service Providers. Support: The services that are offered by the SNR agencies. This may include but are not limited to assessments, environmental scans, provision of resources, modelling strategies, group training and/or setting meetings with Service Providers, SNR agencies and families. Appropriate levels and types of support are determined collaboratively with all parties. Page 1 of 3 - 65 - 2. Service objectives 2.1. SNR services support the inclusion of children with special needs in licensed child care and recreation program settings, at no additional cost to parents/guardians. 2.2. The Service Provider will work collaboratively with the SNR agency representatives to provide inclusive environments for children. 2.3. The Service Provider will seek the support of the RC to develop ISP’s as needed to ensure regulatory requirement to develop and/or implement ISPs are met. 2.4. The Service Provider will take all necessary steps to support children with special needs to have successful early learning and child care experiences through supportive, inclusive, welcoming environments. 3. Service description 3.1. The Service Provider shall ensure all board members, staff, volunteers, student and families are aware of the SNR agencies available to support early years programs in Durham Region. 3.2. The Service Provider shall ensure that policies and procedures demonstrate a commitment to inclusion, meeting individual needs and consistent communication. The Service Provider shall ensure policies and procedures are developed, implemented, and reviewed by staff, volunteers and parents/guardians. 3.3. The Service Provider shall ensure that parents/guardians acknowledge the following information in the parent handbook or on a separate form: • That Staff from the SNR agencies work with early learning teams, in early years settings, to support the development inclusive practices for children and families. • The current SNR agency contact and service delivery information. • Parents/guardians’ consent will be sought if individualized services are required to support a child. 3.4. The Service Provider must ensure requirements for other persons in child care (e.g., RCs, or other SNR agency staff) are met in accordance with regulations and legislation. 3.5. The Service Provider agrees that program staff will work in collaboration with Regional staff and/or SNR agency staff to support inclusion. 3.6. The Service Provider will notify the Region as soon as reasonably possible should the placement of a child be in jeopardy. The Service Provider must notify the Region prior to any expulsion or permanent removal of a child from the program to ensure that all possible supports, accommodations, and strategies have been considered and utilized before such action is taken. Page 2 of 3 - 66 - 3.7. Failure to comply with any of the services and/or funding conditions herein may result in ineligibility to receive future SNR services and/or funding. 3.8. The Region of Durham is in the process of creating virtual SNR training which all staff will have the opportunity to complete prior to recreation program starting. The anticipated completion of the training is scheduled for mid-2026. 3.8. This Agreement does not constitute a guarantee of the level of service to the Service Provider, who must coordinate with SNR agencies to determine service requirements. 4. Confidentiality 4.1. The Service Provider, its directors, officers, employees, agents and volunteers will hold confidential and will not disclose or release to any person other than Regional staff or appropriate SNR agency staff at any time during or following the term of this Agreement, except where required by law or where necessary for the implementation of this Agreement, any information or document that tends to identify any individual in receipt of services without obtaining the written consent of the individual or the individual’s parent or guardian prior to the release or disclosure of such information or document. Page 3 of 3 - 67 - FUNDING AGREEMENT This Agreement is between: THE REGIONAL MUNICIPALITY OF DURHAM (the “Region”) AND City of Pickering (the “Agency”) 1.The parties to this Agreement agree that the following provisions are the written reflections of their respective commitments to the successful provision of services by the Agency and agree to do so pursuant to the laws of Ontario, including the Human Rights Code. 2.The Agency will receive variable funding to support Ontario Works clients so Ontario Works clients can receive a recreation program card which the Region of Durham, Ontario Works staff distribute to Ontario Works participants who wish to access recreational programs through the Agency. These cards are currently made available to both adults and dependent children. It is agreed that Ontario Works participants will be eligible for the following, Fall - one (1) recreation activity Winter - one (1) recreation activity plus one (1) winter camp Spring - one (1) recreation activity Summer - one (1) recreation activity plus up to two (2) one-week camps The Agency agrees to a cost share agreement with the Region of Durham for Ontario Works participants to access recreation programming. The subsidy breakdown between the Region of Durham and the Agency is as follows: •The Region of Durham will administer an annually determined amount of funds to the City of Pickering to offer subsidization of recreation programs to Ontario Works clients. •50% coverage from the Region of Durham and 50% coverage from the City of Pickering for one activity per season for adults and children •50% coverage from the Region of Durham and 50% coverage from the City of Pickering for two (2) one-week summer camps and one (1) winter camp for children. Attachment 5 to Report CS 02-26 - 68 - • In the case where an Ontario Works client registers for a program and does not attend the cost of the program will be billed in accordance with the above agreement 3. The Agency will keep client files, statistical information, and financial records pertaining to the Program. The client files will be treated in a confidential manner and adhere to the provisions of the Freedom of Information and Protection of Privacy Act, and the Municipal Freedom of Information and Protection of Privacy Act. 4. The Agency shall provide the Region with a quarterly report of financial statements and statistical information which shall: a) be prepared according to generally accepted accounting principles; b) relate to the services provided pursuant to this Agreement; c) be in a form and content acceptable to the Region; d) be submitted within 30 days after the end of each quarterly period. 5. The Agency will report to the Region on the funded activities annually, no later than thirty (30) days after the last date in the preceding calendar year. The Agency will provide the Region with a copy of its annual audited financial statements for the year in which the funded activities occurred as soon as this is available. The Agency receiving the funds is required to segregate the funding to ensure reporting and accountability of these funds in a manner satisfactory to the Commissioner of Finance. 6. Failure on the part of the Agency to remit the reports required pursuant to this Agreement, on time and in a manner satisfactory to the Region shall entitle the Region, at its sole discretion, and without liability, cost or penalty to the Region to do any one or more of the following: a) withhold payments; b) request that the quarterly financial report of financial and statistical information, or the annual report on the funded activities be revised and resubmitted until the Region is satisfied with the same; or c) terminate this Agreement forthwith, and to request the immediate return of any unexpended funds from the Agency, - 69 - 7. The Region May inspect and audit all client files and financial records relevant to this agreement. Such inspection shall include only those files and records relating to the Program. 8. The Agency shall defend, indemnify, and save harmless the Region from any and all costs, claims, demands, suits, actions and judgments made, brought or recovered against the Region resulting from any negligent act or omission by the Agency in connection with the Funding, operations of the Agency and/or in any way related to this Agreement. 9. The Agency shall at its own expense take out and maintain Commercial general liability insurance including personal injury, broad form contractual liability, owners’ and contractors’ protective, completed operations, and non-owned automobile liability in an amount of not less than five million dollars ($5,000,000) for claims arising out of one occurrence. The Regional Municipality of Durham shall be named as an Additional Insured to this policy. 10. All such insurance policies required of the Agency shall contain a provision requiring the insurers to notify the Region in writing not less than 30 days prior to any material change, cancellation, or termination. 11. The Agency shall, immediately upon the execution of this Agreement and annually within thirty (30) days of the policy renewal, provide to the Region a certificate of insurance, on a Regional form, from its insurer which confirms that the above coverage (and any applicable additional insurance) placed and maintained by it, complies with the requirements of this Agreement. 12. In the event that the Region, in its sole and absolute discretion, is not satisfied in the provision of services funded herein by the Agency as evidenced in the reports required pursuant to this Agreement and/or any assessment or review conducted by the Region or the Region’s Finance Department pursuant to section 7 of this Agreement, the Region may, in its sole discretion and without liability, cost or penalty to the Region do any one or more of the following: a) withhold payments b) request that changes be immediately made by the Agency to the manner and form of the delivery of services funded herein; or c) terminate this agreement forthwith, and to request the immediate return of any unexpended funds from the Agency. - 70 - 13. The Region agrees to release to the Agency a variable funding amount to adhere to the cost share agreement outlined from the Social Investment Fund, to be utilized for the Program costs. 14. The Region’s participation in this Agreement is contingent on the Durham Regional Council’s annual approval of the Region’s Social Investment Fund budget. 15. If the Region’s Social Investment Fund budget is not approved or is re-allocated to other initiatives, the Region will notify the Agency that the funds within the Region’s Social Investment Fund will be insufficient to fund the Region’s portion of the Program. 16. The Agreement will terminate immediately upon the Agency receiving notice of the Region’s Social Investment Fund having insufficient funds to fund the Region’s portion of the Program. 17. This Agreement shall commence on January 1, 2026, and terminate on December 31, 2026. 18. If this Agreement is not terminated, copies of any appropriate client files, all financial records and statistical information revert to the Region as well as any unutilized funds. 19. The parties agree that Section 3 and 8 shall survive the termination of the Agreement. 20. The parties agree that any notice required pursuant to this Agreement shall be delivered by mail or fax to: where the Regional Municipality of Durham is the intended recipient: The Regional Municipality of Durham 605 Rossland Road East P.O. Box 623 Whitby, ON L1N 6A3 Attention: Director of the Income, Employment and Homelessness Supports Division where the Agency is the intended recipient: City of Pickering: One The Esplanade Pickering, ON L1V 6K7 - 71 - SIGNATORIES In witness whereof the parties have executed this Agreement. THE REGION OF DURHAM Date:__________________ Per:__________________________________ Stella Danos-Papaconstantinou Commissioner of Social Services The Regional Municipality of Durham City of Pickering Date:__________________ Per:__________________________________ Kevin Ashe Mayor, City of Pickering Date:__________________ Per:__________________________________ Susan Cassel City Clerk, City of Pickering - 72 - Report to Executive Committee Report Number: CS 05-26 Date: March 2, 2026 From: Laura Gibbs Director, Community Services Subject: Cardiac Safe Community Public Access Defibrillation Program Agreement Lakeridge Health Semi-Automatic External Defibrillation File: A-1440-001 Recommendation: 1. That Report CS 05-26 regarding Lakeridge Health Semi-Automatic External Defibrillation for the Cardiac Safe Community Public Access Defibrillation Program Agreement be received; 2. That the Mayor and City Clerk be authorized to execute the Agreement with Lakeridge Health, set out in Attachment 1 to this report, for the Cardiac Safe Community Public Access Defibrillation Program to operate throughout City facilities, subject to minor revisions as may be required by the Director, Community Services and the City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to seek Council’s approval to renew an agreement with Lakeridge Health to operate the Cardiac Safe Community Public Access Defibrillation Program Agreement (Cardiac Safe PAD Program) within the City of Pickering. The City and Lakeridge Health have had a successful partnership for the operation of the Cardiac Safe PAD Program for over 10 years. Lakeridge Health continues to provide valuable services in this area and this three-year agreement is a renewal of this long-standing partnership. Consistent with the priorities of the Pickering Community Safety & Well-Being (CSWB) Plan, and principles of the Durham Region Community Safety and Well-Being (CSWB) Plan, the agreement with Lakeridge Health provides medical oversight for the administration of the - 73 - CS 05-26 March 2, 2026 Page 2 Cardiac Safe PAD Program operating in the City of Pickering. This program provides certification, training and evaluation of City first responder program, and inspections of semi- automatic external defibrillation (SAED) and automatic external defibrillation (AED) equipment. The partnership with Lakeridge Health to offer the Cardiac Safe PAD Program throughout the City responds to the CSWB Plan Priority 4 to Increase Physical Health and Mental Wellness through community spaces like community centres, gardens and programs that support physical and mental health. 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocating for an Inclusive, Welcoming, Safe & Healthy Community; and Strengthening Existing & Building New Partnerships. 3.0 Financial Implications: Annual training and certification of providers is at a fee of $750.00 for up to 12 participants. The City offers between 6 to 10 sessions annually to train/retrain PAD responder staff members. Total staff training costs for the program range from $4,500 to $7,500. Program support is a fixed annual fee of $1,000.00 for the initial unit at a site. Additional units at the same location require an annual fee of $450.00 per unit. The City currently has 19 units in 12 facilities. Total City of Pickering annual cost for program support is $15,150. Sites include: •Chestnut Hill Developments Recreation Complex (5 units) •Don Beer Arena (2 units) •Dorsay Community & Heritage Centre (1 unit, commencing April 2026) •Dr. Nelson F. Tomlinson Community Centre (1 unit) •Dunbarton Indoor Pool (1 unit) •East Shore Community Centre (1 unit) •George Ashe Library & Community Centre (1 unit) •Mobile Unit (1 unit, used for community events) •Operations Centre (1 unit) •Pickering Civic Centre (1 unit) •Pickering Central Library (1 unit) •Pickering Museum Village (1 unit) The total annual expenditure for this program is $22,650. Program costs are budgeted annually, and sufficient funds are available in the 2026 Current Budget to cover the full cost of delivering this program. - 74 - CS 05-26 March 2, 2026 Page 3 4.0 Discussion: The purpose of this report is to seek Council’s approval to renew and execute the Agreement with Lakeridge Health to operate the Cardiac Safe PAD Program at the City of Pickering for the period of April 1, 2026, to March 31, 2029. 4.1 The Cardiac Safe PAD Program Partnership The program is a collaborative effort between the City of Pickering, Durham Region and Lakeridge Health so that PAD responders are working under the oversight of the Central East Prehospital Care Program (CEPCP). The program also provides medical training services in AED & CPR to those PAD responders by and under the direction of the CEPCP Medical Advisory Board Physicians. These collaborative efforts are focused on the provision of medically appropriate care for facility users and to improve health outcomes for victims of sudden cardiac arrest. While each City facility has trained first responders to attend to emergencies, the public access defibrillators are public and can be used by anyone. AEDs are automated and, after turning on the unit, AED units feature instructional prompts for carrying out a rescue. Furthermore, the device is smart; it will only administer an electrical shock to a heart that needs it. 4.2 The Benefit of the PAD Program to Pickering residents and facility users Cardiac arrest can strike anyone, anywhere, anytime, at any age, often without warning. Each year in Canada, an estimated 60,000 cardiac arrests occur outside of hospital setting; that is one every nine minutes. If someone performs CPR and uses an AED on a person in cardiac arrest, their chance of survival can double. PAD Programs are effective and deliver: •Significantly Higher Survival Rates: the PAD trial study determined that when an AED is applied by a bystander, survival rates can increase by 75% or more (A Hallstrom et al. 2004). A study conducted in Chicago Airports noted that 38% of victims shocked with an AED survived, compared to only 9% for those who received only CPR (Airport Study, Caffrey et al., 2002). •Time-Critical Intervention: For every minute a patient in ventricular fibrillation is not defibrillated, their chance of survival decreases by 7-10% (PAD trial study, A Hallstrom et al. 2004). PAD programs drastically cut the time to shock, as they often get an AED to the victim before emergency medical services arrive (Casino Study, Valenzuela et al. 2000). •Safety and Ease of Use: AEDs in these programs are designed to be used safely by laypersons, with voice and visual prompts that guide users, often requiring no prior training. - 75 - CS 05-26 March 2, 2026 Page 4 •Structure: Regulated, structured PAD programs (with training, maintenance, and registry) are more effective than simply placing AEDs randomly. 4.3 Raising awareness of publicly available AED units in City facilities As per Resolution #908/25, staff were directed to register the City’s publicly available AED units with the AED Foundation Ontario and to promote AED awareness to Pickering residents. Registration of all public AED’s will be complete upon the opening of the new Dorsay Community & Heritage Centre in the spring of 2026. In spring of 2026, staff will begin delivering AED program awareness sessions to Pickering residents, starting with the Seniors’ Clubs that operate out of George Ashe Library and Community Centre, Eastshore Community Centre and Dr Nelson F. Tomlinson Community Centre. Staff will also promote AED awareness at City events, on social media and through hands on AED demonstrations. The goal is to engage and inform residents of the accessible locations of City owned AEDs, help residents feel prepared and confident using an AED and strengthen community emergency readiness and response. The Agreement with Lakeridge Health to operate the Cardiac Safe PAD Program at the City of Pickering provides essential lifesaving equipment in city facilities and supports the successful implementation of the PAD program. Attachments: 1. Semi-Automatic External Defibrillation Agreement for the Cardiac Safe Community Public Access Defibrillation Program between Lakeridge Health and City of Pickering Prepared By: Suzanne Moore, Supervisor, Community Services Administration Prepared By: Karen Coleman, BA, Manager, Recreation Services Approved/Endorsed By: Laura Gibbs, MBA, MSc., Director, Community Services LG:sm Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer - 76 - Semi Automatic External Defibrillation Agreement For the Cardiac Safe Community Public Access Defibrillation Program for Durham Region BETWEEN Lakeridge Health (“The Hospital”) and City of Pickering Agreement LH/City of Pickering Agreement April 1, 2026 – March 31, 2029 Attachment 1 to Report CS 05-26 - 77 - Principle Statement This agreement between the above parties will ensure that City of Pickering and Public Access Defibrillation (PAD) responders are working under the oversight of the Central East Prehospital Care Program (CEPCP) of Lakeridge Health when providing semi automated external defibrillation (SAED) to a victim of sudden cardiac arrest (SCA). It also provides for the provision of medically current training services in SAED & CPR to those PAD Responders by and under the direction of the CEPCP Medical Advisory Board Physicians. These conjoint efforts are focused on the provision of medically appropriate care for the citizens in our community. THEREFORE in consideration of the mutual covenants contained herein and subject to the terms and conditions hereinafter set forth the parties hereto agree to participate in the Central East Prehospital Care Program Cardiac Safe Community PAD Program in accordance with the terms outlined in the Agreement. I. Program Components and Recommendations (a) The following items will be components of program maintenance: ▪ Provision of medical oversight by the Central East Prehospital Care Program (CEPCP) for the Cardiac Safe Community Program for Durham Region. ▪ Provision of initial certification training and evaluation for SAED for PAD responders. ▪ Provision of recertification evaluation for SAED. ▪ Provision of C.P.R. recertification evaluation and training of the PAD responder employees as required. ▪ Development and provision of in-house reviews of SAED. ▪ Provision of Biomedical Engineering by the Lakeridge Health Biomedical Engineering Program, once per year or after each use, to ensure that the SAEDs are maintained according to the manufacturer's standards, including biomedical direction for the replacement of batteries and pads when mandated by the manufacturer or the Biomedical Department. ▪ Method design for the collection of patient care outcome data by the CEPCP to provide the basis for ongoing patient care quality assurance programs. ▪ A Site Coordinator’s Meeting will be organized by CEPCP on an annual basis to review the program’s goals, outcomes, and patient care protocols. Additional meetings between City of Pickering and the CEPCP will be held at the request of either party. ▪ Availability of the CEPCP staff and physician to consult on and review issues and procedures as required. ▪ Dedication of a designated CEPCP PAD Coordinator as a prime contact for the PAD site. LH/City of Pickering Agreement April 1, 2026 – March 31, 2029 - 78 - ▪ CEPCP medical and logistical support for the development of Conjoint Public Access Defibrillation Programs in our Community. ▪ The CEPCP will provide instructors (Paramedics and Firefighters) to deliver SAED training, using the principles of Adult Learning. The scope of this training will include, but is not limited to the content of the Canadian Heart and Stroke Foundations CPR & SAED recommendations. All curriculum content and instructor training and qualifications will be approved by the Central East Prehospital Care Program Medical Advisory Board Physicians. ▪ To identify placement of such SAED throughout the site to ensure time to defibrillation can be achieved in 3-5 minutes or less from time of recognition of cardiac arrest; (b) The following items are recommendations of program maintenance: ▪ To recommend the SAED be placed in an Emergency Response Case that will audibly and visually (flashing red light) alert staff that the emergency response case door has been opened. When the SAED is removed from the Emergency Response Case, a call is automatically made to the alarm company who in turn will notify 911 to activate emergency services (Fire Service and Emergency Medical Service). ▪ To establish an action plan in the case of an emergency and AED use. ▪ To maintain quality assurance by establishing a collaborative environment between the rescuers, CEPCP, Fire Service, and Emergency Medical Services (EMS) Paramedics through training, feed-back, group sharing of knowledge and learning from experienc e , and to establish a follow-up support system for rescuers post-SAED use. II. Agreement Criteria for PAD Program It is clearly understood and agreed to by both parties that medical consultation to the PAD Responder for the purpose of SAED is provided under the following conditions: A. Consultation with respect to the Cardiac Safe Community PAD program is provided under the auspices of the CEPCP Medical Advisory Board Physicians. B. Consultation is available when the PAD responder is acting in the best interest of a SCA victim. This may include the utilization of a SAED in another PAD site. Anyone who has been taught PAD under our program can assist citizen responders in the use of a PAD response. The audio and text prompts from the SAED must be followed exactly. C. Non-trained responders who use the SAED in good faith and voluntarily are protected from liability by the Chase McEachern Act (Heart Defibrillator Civil Liability), 2007, S.O. 2007, c. 10, Sch. N and the Good Samaritan Act, 2001 S.O. 2001, CHAPTER 2. III. Training Development Academic Goals and Standards A. All training materials and lesson plans in the initial and on-going program developm e nt process will be scrutinized by qualified adult educators. “Qualified Adult Educators” for the purpose of this agreement are prehospital care professionals with LH/City of Pickering Agreement April 1, 2026 – March 31, 2029 - 79 - practice qualifications of at least the Advanced Care Paramedic Level and with formal certification in adult education from a recognized community college or university. B. All learning objectives and learning outcomes for this program will be approved by a physician who is qualified as a specialist in Emergency Medicine and has experienc e providing medical direction in the field of out-of-hospital Emergency Care. IV. Agreement Term This Agreement is for a term of three years, effective April 1, 2026, and expiring on March 31st, 2029, or as terminated pursuant to Section VII: Dispute Resolution. V. Program Fees and Services Provided A. Fees: 1. Initial Site setup, including site assessment, signage, initial Biomed visit and PAD awareness session is a one time fee of $600.00. 2. Annual training and certification of providers is at a fee of $750.00 for a class size up to 12 participants. Class duration will be 6 ½ – 7 hours which inc ludes all breaks. Classes must be cancelled no less than 2 business days prior to the scheduled session, otherwise the usual charge applies. 3. Program Support is an annual fee of $1,000.00 for the initial unit at a site. Additional units at the same location require an annual fee of $450.00 per unit. HST is not included in the above fees. Program fees will be subject to review and increase on renewal of this contract. For PAD Responders requiring remedial continuing education from the CEPCP PAD Coordinator or the CEPCP Physician over and above the instruction, a fee will be negotiated for that service at that time. B. Invoicing: Training costs will be invoiced on a per course basis. Program and Biomedical Engineering support costs will be invoic ed quarterly starting in April of each year. The number of sites to be billed is determined by the site list contained in Appendix A. Sites that become active during the year will be billed when they become a live site. The initial setup fee will apply in full and the support fees will be calculated on a prorated basis, based on the number of whole months the site will be active in that calendar year. C. Services: 1. Emergency Action Plan Development: -site assessment to determine the number of SAED’s required -direct best placement for access to SAED -medical emergency response plan implementation (site specific) LH/City of Pickering Agreement April 1, 2026 – March 31, 2029 - 80 - 2. CPR Education Review (Canadian Heart & Stroke Foundati o n Guidelines): -placing 911 call (role of police, fire, and ambulance) -risk factors of heart disease -recognition of heart attack -choking emergencies -patient assessment -one and two person adult CPR 3. Defibrillation Training: -SAED shock & non shockable protocols -scenarios (based on Emergency Action Plan) -trouble shooting -SAED weekly, monthly, and after use checks -communication/documentation 4. PAD awareness session for Non-targeted Responders -concept of rapid defibrillation/medical direction of defibrillation -medical legal liabilities and issues -questions and concerns 5. Physician/Physician Review and Oversight of: -program design 6. Quality Assurance and Risk Management: -identify and provide ongoing training for site coordinators -daily, monthly, and after use checks -Emergency Action Plan Audit as required 7. Six month reviews (site visits) to: -Ensure weekly and monthly checks are being completed -Ensure adequate signage is placed to direct persons to the AED 8. Office Administration: -maintenance of certification records -updates of protocol changes -clinical co-ordinator assigned to Targeted Res ponder Program -Program representative on call Saturday to Sunday 0800-2000 9. Operational Debrief -when Targeted Responder personnel are involved in an event, the Cardiac Safe Community Program will ensure an operational debrief is facilitated LH/City of Pickering Agreement April 1, 2026 – March 31, 2029 - 81 - ll 11. Biomedical Engineering Support and Operational Risk Management -check SAED once a year -change SAED battery as required -change SAED pads as required -ensure SAED meets operational needs -certification of machine safety and operation VI. Mutual Indemnification Clause The Hospital agrees to indemnify and save City of Pickering harmless from all loss, cost, expense, judgment or damage on account of injury to persons inc luding death or damage to property, in any way caused by the negligence of the hospital, its servants, agents or employees related to or arising out of programs or other matters to which this agreem ent pertai ns, together with all legal expenses and costs incurred by City of Pickering in defending any legal action pertaining to the above. City of Pickering agrees to indemnify and save the Hospital harmless from all loss, cost, expense, judgment or damage on account of injury to persons including death or damage to property, in any way caused by the negligence of City of Pickering, its servants, agents, or employees related to or arising out of programs or other matters to which this agreement pertains, together with all legal expenses and costs incurred by the Hospital in defending any legal action pertaining to the above. VII. Dispute Resolution If either party is dissatisfied with the performance of the other party, the dissatisfied party may give written notice of the dissatisfaction to the other party and shall provide the other party with thirty (30) days within which to rectify the matter of dissatisfaction. Where the matter is not corrected to the satisfaction of the party giving notice within the thirty (30) day period, the dissatisfied party may terminate this Agreement by giving the other party ninety (90) days written notice of the party's intention to terminate the Agreement. The ninety (90) day period of notice shall commence five (5) business days after the notice has been mailed to the other party or twenty-four (24) hours following delivery of the notice by hand or by facsimile transmission. VIII. Liability Insurance Each Party agrees to maintain in fu l force and effect throughout the term of the Agreement the following insurance coverage: i. Commercial General Liability insurance including personal injury, contractual liability, cross liability, products and completed operations, and contractual liability in an amount of not less than five million dollars ($5, 000,000.00) per occurrence with the other Party added as an additional insured but only with respect to this agreement. ii. Professional Liability in an amount of not less than two million dollars ($2,000,000.00) per claim with an aggregate limit of four million ($4,000,000.00) dollars. Each Party shall provide a Certificate of Insurance on a form acceptable to the other Party upon Request. Such policies shall include thirty (30) days’ prior w ritten notice of any cancellation of the policy. LH/City of Pickering Agreement April 1, 2026 – March 31, 2029 - 82 - _____ ________________________________________________________________ IX. Review of Agreement The parties mutually agree that this Agreement will be reviewed, prior to the end of its term, by Lakeridge Health and City of Pickering. Any such renewal shall be based upon such terms and conditions, including any or all of the provisions of this Agreement, as may be mutually agreed to by the parties. The parties have caused this Agreement to be executed by their authorized representatives. Kevin Ashe, Mayor Print Date The Corporation of The City of Pickering Susan Cassell, City Clerk Print DateThe Corporation of The City of Pic kering Chris Squire Print Date Lakeridge Health System Executive, Corporate Services and Chief Financial Officer LH/City of Pickering Agreement April 1, 2026 – March 31, 2029 - 83 - Appendix A to Semi Automatic External Defibrillation Agreem ent between Lakeridge Health and City of Pickering April 1, 2026 to March 31, 2029 This appendix maintains a complete list of all sites covered under this Agreement and will be updated when sites become active or are deactivated. Date of current Appendix A: January 9, 2026 City of Pickering Site Locations Tomlinson Community Centre 4941 Old Brock Road G3 4454043 804473 Don Beer Sports Arena 940 Dillingham Road G3 4378363 803905 Don Beer Sports Arena 940 Dillingham Road G3 4405738 804058 Dunbarton Pool 665 Sheppard Ave. G3 4378330 803906 East Shore Community Centre 910 Liverpool Road South G3 4388267 803920 Mobile Unit 1867 Valley Farm Rd Philips onsite A13B-01771 804321 George Ashe Library & Community 470 Kingston Rd G5 D00000066310 806035 Pickering City Hall / Civic 1 the Esplanade G3 4397753 803921 Pickering Central Library 1 The Esplanade G3 5122195 804354 Pickering Museum Village Redman 2365 Concession #6 Philips onsite A13B-00753 804162 Pickering Museum Village-Admin 2365 Concession #6 Philips onsite A13L-03782 804394 Pickering Recreation Complex 1867 Valley Farm Rd G3 4378773 803904 Operation Centre #2 1955 Clements Road Philips onsite A18L-01197 805767 Operation Centre #1 1955 Clements Road Philips onsite A18L-01199 805768 Pickering Recreation Complex 1867 Valley Farm Rd G3 4368928 803903 Pickering Recreation Complex 1867 Valley Farm Rd G5 D00000066285 806036 Pickering Recreation Complex 1867 Valley Farm Rd G3 4378063 804320 Pickering Recreation Complex 1867 Valley Farm Rd G3 6013797 804552 Dorsay Community & Heritage 2365 Concession Road 6 LH/City of Pickering Agreement April 1, 2026 – March 31, 2029 - 84 - Report to Executive Committee Report Number: CS 06-26 Date: March 2, 2026 From: Laura Gibbs Director, Community Services Subject: Shadybrook Park Court Update File: A-1440-001 Recommendation: 1. That Report CS 06-26 regarding the Shadybrook Park Court Update be received; 2. That staff be directed to remove the pickleball lines at Shadybrook Park Courts and revert the court back to tennis only; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to provide a recommendation for the ongoing use of the pickleball/tennis court at Shadybrook Park. On March 24, 2025, Council provided direction (Resolution #694/25) that the Pickering Pickleball Club (PPC) license agreement be terminated effective October 1, 2025, and that steps be taken to mitigate the ongoing noise and disruption at Shadybrook Park until the agreement is terminated, including: a) the number of pickleball courts be reduced from four to two; b) the two eastern pickleball courts be painted over and repurposed for stretching and non-impact activities only; and c) noise reduction panels be installed on two to three sides of the enclosure. Following the installation of the noise reduction panels in spring 2025, staff retained Actinium Engineering Inc. (AEI) to conduct another noise study. On July 29, 2025, AEI took sound measurements at the same receptor locations as in the previous noise study conducted on November 7, 2024, and found that on the sides that the noise reduction panels had been installed, that the sound levels dropped to a level comparable to the sound levels produced by playing tennis. At the receptor locations east of the park, pickleball remained substantially louder than tennis as no panels were installed to mitigate the noise in that direction. The updated report concluded that in order to reduce sound levels further, either quieter pickleball - 85 - CS 06-26 March 2, 2026 Page 2 paddles and balls be used, which is difficult to enforce, the hours of play be reduced, or pickleball be removed entirely from the court to benefit the nearby residents. At the Council meeting on October 27, 2025, in response to community feedback, staff were directed to engage with the residents surrounding Shadybrook Park, the Amberlea Tennis Club (ATC), and the Pickering Pickleball Club in relation to ongoing use of the third Shadybrook Park Court for pickleball, considering the results of the noise study and impacts of street parking on residents, and return recommendations in a Report to Council in Q1, 2026 (Resolution #873/25). Having completed community engagement and considered the results of the noise study and impacts of street parking, staff are recommending that the Shadybrook Park Courts not be used for pickleball. Staff recommend the Shadybrook Park Courts be used for tennis only, with the hours that had previously been identified for use by the PPC become open public hours for tennis. 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Strengthening Existing & Build New Partnerships. 3.0 Financial Implications: Removal of the remaining pickleball lines are estimated to cost approximately $5,000. Sufficient funds remain in account C10320.2318 to undertake this work. 4.0 Discussion: The purpose of this report is to provide a recommendation regarding the ongoing use of the pickleball/tennis courts at Shadybrook Park. 4.1 Community Engagement Staff conducted public engagement with the residents surrounding Shadybrook Park (Attachment 1), ATC and PPC. An online survey was posted on Let’s Talk Pickering from November 17 to December 19, 2025. The website link was shared with ATC and PPC. The survey was promoted to residents through Curbex signage on Shadybrook Drive, informational door hangers (Attachment 2) and door to door engagement which provided an opportunity for residents to speak directly with staff. Staff also met with members of ATC, PPC and some residents through the engagement period. There were 273 responses to the survey. From the total, staff removed duplicate responses with the repeat user IDs as well as responses that did not identify the respondent as residents of the designated streets, or members of ATC or PPC. This resulted in 223 eligible survey responses, of which 93 were resident responses. There - 86 - CS 06-26 March 2, 2026 Page 3 were 47 ATC member responses, including 14 who are also residents. There were 106 PPC member responses, including 8 who are residents. The results are as follows: Survey Question (all responses) Yes No 1.Would you support reopening the pickleball courts with the existing noise-reduction panels? 66%34% 2.Do you have concerns about noise from the pickleball courts?35%65% 3.Have you noticed a reduction in pickleball noise with the addition of the noise panels around the pickleball courts? 69%31% 4.Did you or members of your household use the pickleball courts before they were closed? 53%47% 5.Do you have concerns about street parking around Shadybrook Park, with the reopening of the pickleball courts? 43%57% Staff considered the community engagement that supported the third court expansion for the tennis and pickleball courts (Report CS 11-22) and aimed to reconnect with the residents regarding the future use of the courts. There was a 33% increase in resident response to the 2025 survey. To specifically consider the resident responses of those living on Meadowview Avenue, Shadybrook Drive, Hedgerow Avenue, Orion Court and Eastbank Road, the responses are as follows: Survey Question (resident responses only) Yes No 1.Would you support reopening the pickleball courts with the existing noise-reduction panels? 48%52% 2.Do you have concerns about noise from the pickleball courts?53%47% 3.Have you noticed a reduction in pickleball noise with the addition of the noise panels around the pickleball courts? 44%56% 4.Did you or members of your household use the pickleball courts before they were closed? 24%76% 5.Do you have concerns about street parking around Shadybrook Park, with the reopening of the pickleball courts? 61%39% Written feedback included: “Initially, I thought the pickleball courts would be a cool idea and I voted for them. Big mistake. The reality of the courts was not at all what I expected.” “The courts were closed for good reason. Reopening them would disregard both the scientific evidence and the well-being of affected residents.” “It would be a shame to lose this venue. It has offered a lot to the community living in the Amberlea area of Pickering.” - 87 - CS 06-26 March 2, 2026 Page 4 Staff found that while community feedback revealed overall support for pickleball to continue at the Shadybrook Park Court, many local residents held a strong sentiment against using the court for pickleball. Several residents reported that the noise arising from pickleball constituted a nuisance and impacted their ability to enjoy their backyards. Due to the strong sentiment against pickleball expressed by residents, staff do not recommend the use of Shadybrook Park Courts for pickleball. 4.2 Noise Study Following the receipt of complaints from local residents regarding the noise produced from pickleball play, staff retained AEI to investigate the issue and to provide recommendations to remediate the issue. AEI conducted an on-site investigation on November 7, 2024, and took noise level readings at various locations around the park. AEI modelled the on-site readings and provided recommendations that would reduce the noise to a level comparable to the noise created through the playing of tennis, which was deemed to be acceptable to the residents. AEI’s recommendations included options such as the installation of sound barriers, the use of quieter pickleball equipment, reducing playing hours and removing pickleball play entirely from the courts. ACI was retained to conduct a study on the effectiveness of the noise reduction panels following their installation. AEI conducted a site visit on July 29, 2025, and took sound measurements at the same receptor locations as in the previous noise study. At the receptor locations north and west of the courts, where the noise reduction panels had been installed, the sound levels dropped to a level comparable to what had been modelled in the previous study, and to similar sound levels produced by playing tennis. At the receptor locations east of the park, pickleball remained substantially louder than tennis as no panels were installed to mitigate the noise in that direction. The updated report concluded that in order to reduce sound levels further, either quieter pickleball paddles and balls be used, which is difficult to enforce; the hours of play be reduced; or pickleball be removed entirely from the court to benefit the nearby residents. The results of the study were provided to Council on September 18, 2025 through Memo CAO 62-25 which was also added to the Council agenda of September 29, 2025 as Correspondence 44.25. 4.3 Street Parking Staff were directed to consider the impact of street parking surrounding Shadybrook Park when reconsidering the use of the pickleball courts. While there was no data specifically related to the pickleball court usage, Municipal Law Enforcement Services staff reported that in 2025, there were seven parking complaints with 74 tickets issued. In 2024, there were eight parking complaints with 59 tickets issued. This data includes tickets issued on the entire street and includes tickets not issued as a result of park usage. There was a 25% increase in parking tickets in 2025, however the relationship to pickleball court use cannot be confirmed as street parking concerns have long existed during the summer use of the soccer fields. At least one of the complaints in 2025 referred to the parking issues caused by cars being on the street during periods of park usage, this includes pickleball and other activities at the park. - 88 - CS 06-26 March 2, 2026 Page 5 Staff have reached out to the private school adjacent to Shadybrook Park to examine the use of the parking lot for City permit users but have not heard back from the school. 4.4 Licence Agreement with Amberlea Tennis Club The Recreation & Parks Ten Year Plan recommends a provision target of 1 tennis court per 4,500 residents (public and club-based courts), with a focus on improving the distribution of unrestricted public courts. Pickering has slightly more tennis courts than comparator communities, however, there are fewer public courts available in Pickering than in comparator communities with only four public courts, representing 17% of all courts. The majority of courts in Pickering are club courts (20 club courts) with exclusive rights to operate tennis programming. In following the recommendations of the Recreation & Parks Ten Year Plan, staff recommend that the time that was previously allocated to pickleball on the third court be used for unrestricted public use for tennis only. The existing license agreement with the ATC allows for exclusive use of the two original tennis courts as well as 53 hours per week of tennis on the third court. All three courts are currently used for drop-in play, lessons, leagues and social events for all ages and skill levels. The ATC licence agreement, dated July 1, 2023, which is in effect until October 31, 2028, includes 53 hours of exclusive club use of the third court. Staff recommend that the previously agreed club use of the third court be maintained. Since this recommendation does not require a significant change to the existing licence agreement, a revised agreement is not needed at this time. Staff have met with the ATC to inform them of staff’s recommendation. The licence agreement with ATC is subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor. The schedule for club use shall be determined by the City and will give consideration for ATC league time and tennis lessons. Changes to days and hours will be posted by April 1 each year. City staff will post signage on the third court to outline the hours for public and club use. 4.5 Pickleball Courts in Pickering In 2025, six new, dedicated pickleball courts were constructed in Diana, Princess of Wales Park. Access to the six pickleball courts is shared between the PPC and the general public. The schedule of court time allocations is determined by the City and is subject to annual review. The exact days and hours are posted by signage on the courts and posted on the City’s website. On September 29, 2025, Council approved a new licence agreement between the City and the PPC for non-exclusive club use of the new courts during specified periods of time. The City continues to advance the provision of new pickleball courts throughout Pickering. - 89 - CS 06-26 March 2, 2026 Page 6 4.6 Implementation and Next Steps The implementation of the recommended action to change the Shadybrook Park Court to tennis only will result in the following actions by staff: •local residents will be informed of the change through signage •the ATC and PPC will be informed of the change •staff will meet with the ATC to review the 2026 schedule and hours, as outlined in their current licence agreement •signage with club and public hours will be posted on the courts •the remaining pickleball lines will be removed from the court Attachments: 1. Shadybrook Park Resident Engagement Map 2. Shadybrook Park Resident Door Hanger Prepared By: Karen Coleman, BA, Manager, Recreation Services Prepared By: Arnold Mostert, OALA, Manager, Landscape & Parks Development Approved/Endorsed By: Laura Gibbs, MBA, MSc., Director, Community Services Approved/Endorsed By: Richard Holborn, P.Eng., Director, Engineering Services LG:kc Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer - 90 - Resident door hangers and door to door Attachment 1 to Report CS 06-26 - 91 - Attachment 2 to Report CS 06-26 - 92 - Report to Executive Committee Report Number: CS 07-26 Date: March 2, 2026 From:Laura Gibbs Director, Community Services Subject: Northern Community Halls Update File: A-1440-001 Recommendation: 1. That Report CS 07-26 regarding the Northern Community Halls Update be received for information. 1.0 Executive Summary: The purpose of this report is to provide an update for northern community halls, including Green River Community Centre, Greenwood Library, and Mount Zion Community Centre, that were reviewed as part of the Facilities Renewal Study and the Recreation & Parks Ten Year Plan. At the Council meeting of May 26, 2025 (Resolution #733/25), Council provided four directives that have since been advanced by staff: A. Staff were directed to investigate the option to sell Green River Community Centre, with Infrastructure Ontario (IO) being offered the first right of refusal to purchase for $2.00 as per the original sales agreement, and report back to Council with recommendations in Q1, 2026. Staff presented the option to sell the Green River Community Centre to IO in September 2025, and IO expressed interest in the property but asked for additional time to consider the opportunity. On January 29, 2026, IO requested 120 days to complete a due diligence review of the property, and the City granted IO permission to enter. Staff also completed a Cultural Heritage Evaluation Report of the property and a market valuation. Further action on this property depends on the outcome of IO’s due diligence review. The 120-day period expires on May 29, 2026, and an update on this property will be returned to Council after the expiration date. - 93 - CS 07-26 March 2, 2026 Page 2 B. Staff were directed to investigate options to sell the former Greenwood Library back to the Durham District School Board (DDSB) or lease the facility at a market rate and report back to Council with recommendations in Q1, 2026. Staff met with DDSB regarding the Greenwood Library, and recent discussions identified additional specific constraints on the original conditions included in the deed of sale that was executed in February 1980. The original deed of sale specified that the building could be used only as a municipal library for 50 years after the purchase. This condition expires on March 21, 2030. Continued discussions with DDSB are recommended in future years. C. Staff were directed to renew the management agreement for the Mount Zion Community Centre with the Mount Zion Community Centre Association for a two year term from July 1 2025 to June 30 2027 returning said agreement to Council in Q2, 2025 for endorsement; and to investigate options to reduce the net capital cost of Mount Zion Community Centre and report back to Council with recommendations in Q1, 2026. Council approved the renewal of the management agreement with the Mount Zion Community Centre Association at the June 23, 2025 Council meeting. Staff have also completed a market valuation of the property. An update with recommendations on this property will be returned to Council in Q2, 2026. D. City Development staff were directed to evaluate the Mount Zion Community Centre (School Section #13 Schoolhouse) and Green River Community Centre (Green River Baptist Church) under Regulation 9/06 of the Ontario Heritage Act to determine whether the properties merit designation under Part IV of the Act, and report back to Council with recommendations in Q4, 2025. Staff retained Heritage Studio Inc., a qualified heritage consultant, to complete Cultural Heritage Evaluation Reports for both the Mount Zion Community Centre and the Green River Community Centre and found that they met two or more criteria for designation under Section 29(1) of the Ontario Heritage Act, and are considered to be a significant built heritage resource under the definition provided in the 2024 Provincial Planning Statement. 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of: Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and, Strengthen Existing & Build New Partnerships. - 94 - CS 07-26 March 2, 2026 Page 3 3.0 Financial Implications: There are no direct financial implications arising from the recommendations of this report. 4.0 Discussion: The purpose of this report is to provide recommendations for northern community halls, including Green River Community Centre, Greenwood Library and Mount Zion Community Centre that were reviewed as part of the Facilities Renewal Study and the Recreation & Parks Ten Year Plan. Following the Council meeting on May 26, 2025, and the directions received from Resolution #733/25, the following actions have been undertaken by staff: 4.1 Investigate the Option to sell Green River Community Centre to Infrastructure Ontario On September 25, 2025, staff provided a letter to Infrastructure Ontario (IO) to inform them of Council’s direction to staff to investigate options to sell the Green River Community Centre and property back to IO, as required by the original deed of sale. IO responded and requested more time to review the matter. On January 7, 2026, staff sent a letter to IO requesting a status update. On January 29, 2026, IO requested 120 days to complete a due diligence review of the property, and the City granted IO permission to enter the property. IO informed staff that they would like to complete a Phase 1 Environmental Assessment of the property and fulfill their duty to consult with First Nations. The 120-day period expires on May 29, 2026. In addition, it is important to note that, since IO is a provincial entity, and any municipal heritage designation of the Green River Community Centre, under Section 29 of Part IV of the Ontario Heritage Act, will have no legal effect after the sale is complete. Therefore, recommendations on the heritage designation of the property will be considered pending the outcome of IO’s due diligence review of the property. Following the 120-day period that has been granted to IO to complete a due diligence review of the property, expiring on May 29, 2026, an update on the Green River Community Centre property will be returned to Council. 4.2 Investigate the option to sell the Greenwood Library to the Durham District Schoolboard On September 25, 2025, staff provided a letter to the Durham District School Board (DDSB) informing them of Council’s direction to investigate options to sell the Greenwood Library, a designated heritage building under the Ontario Heritage Act, back to the DDSB. Staff held several meetings with a DDSB representative between September 2025 and February 2026. On February 3, 2026, staff met with Lygia Dallip, Manager of Property and Planning for DDSB. Ms. Dallip confirmed that the DDSB would be interested in purchasing only the property owned by the City, but not the heritage building. - 95 - CS 07-26 March 2, 2026 Page 4 Ms. Dallip advised that Valley View Public School serves residents of Greenwood and North Seaton. Due to growth in the Seaton community, DDSB anticipates enrollment pressures of up to 550% of the current student population. Valley View Public School currently has 365 students, according to the DDSB website, and several portables are in use. Based on staff’s discussions with DDSB, the following key concerns were identified regarding the purchase of the property with the heritage building: a. Given the current operations of Valley View Public School, DDSB has no functional need or use for the heritage building. The potential to use the heritage building as a childcare centre was also discussed. DDSB advised that, due to the number of staff required to meet standard adult-to-child ratios and the building footprint required to provide childcare services, the heritage building is not suitable for that purpose. b. DDSB is prioritizing the construction of new schools in growth areas, including opening another school in Seaton, rather than investing in or acquiring properties with existing structures requiring significant capital investment and maintenance. They further advised that additional costs associated with heritage building repairs are not accounted for in provincial funding models upon which DDSB’s budgets rely. c. Existing parking at Valley View Public School is already significantly constrained. DDSB is concerned that introducing additional operational use of the site would further exacerbate parking needs that are already over capacity. Through discussions with the DDSB, the following additional constraints affecting the property were confirmed: d. The City and DDSB have joint use of the water well located at 3530 Westney Road. An agreement dated October 23, 2002 (effective October 1, 2002), confirms that the DDSB would undertake modifications to the water extraction system to enable the well to serve both the Greenwood Library building and Valley View Public School. The agreement also confirms that DDSB would assume responsibility for testing the well water as required. e. The City and the DDSB entered into a licence agreement on December 15, 1980, granting the City non-exclusive use of the DDSB lands for the purpose of parking for staff and patrons of the Greenwood Library. The licence agreement permits the City to use Valley View Public School parking lot after 5:00 pm on days when the school is open for student attendance, and at any time on other days. f. The deed of sale, dated February 27, 1980, includes a condition that the property may only be used for the operation of a municipal public library, for a period of 50 years. This condition expires on March 21, 2030. Based on the recent discussions with DDSB, it is clear that the deed of sale does not allow for any operational use of the Greenwood Library other than as a municipal library. The - 96 - CS 07-26 March 2, 2026 Page 5 Greenwood Library closed in December 2015 due to low usage. In addition, the new Greenwood Heritage Branch library, located less than one kilometre away, will open to the public this spring with consistent daily operating hours. Constraints associated with the heritage building, including its deteriorating condition and restricted footprint, were outlined in Report to Council CS 07-25 (Attachment 1). The potential use of the building as a community centre or leased space is significantly hampered by the current non-exclusive licence agreement that restricts the City’s ability to use the parking lot during Valley View Public School operating hours, the conditions of a shared space with the DDSB, limitations on operational use, and the lack of a viable alternative operational use. Given DDSB’s limited interest and the constraints described above affecting any other potential third-party sale or alternative use, no further action is recommended for the Greenwood Library at this time. Continued discussions with DDSB are recommended in future years. 4.3 Renew the management agreement at Mount Zion Community Centre and investigate options to reduce the net capital cost The management agreement with the Mount Zion Community Centre Association was renewed by Resolution #764/25 for a two-year term, from July 1, 2025 to June 30, 2027. Staff completed a valuation of this property, which included the resale value of the land without the heritage building, the value of the property with the building, and the current estimated market lease rate. An update on the market valuations and recommendations for this property will be returned to Council in Q2, 2026. 4.4 Evaluate the Mount Zion Community Centre and the Green River Community Centre to determine if the properties merit designation under the Ontario Heritage Act Currently, neither the Mount Zion Community Centre, nor the Green River Community Centre, are designated under Part IV of the Ontario Heritage Act. Additionally, neither are included in the City of Pickering’s Municipal Heritage Register under Section 27 of the Act. Therefore, without any heritage protection in place, both properties could be demolished through a standard demolition permit. To implement Council’s direction, staff retained Heritage Studio Inc., a qualified heritage consultant, to complete a Cultural Heritage Evaluation Report (CHER), one for each property. The CHERs focused specifically on assessing each property’s potential cultural heritage value as defined in Ontario Regulation 9/06. These criteria are utilized by municipalities to determine whether a property merits designation under Part IV of the Act. The CHERs did not consider operational viability, capital costs, or future service delivery models. - 97 - CS 07-26 March 2, 2026 Page 6 a. Mount Zion Community Centre (4230 Sideline 6) The CHER confirmed that the Mount Zion Community Centre (c.1876), originally known as School Section No. 13, does contain significant potential cultural heritage value, and meets five of the nine criteria under Ontario Regulation 9/06. The building stands as a representative example of a mid-to-late nineteenth‑century one‑room rural schoolhouse that closely aligns with the standardized educational architecture promoted through Egerton Ryerson’s reforms and published patterns such as the “Cheap Country School House” in the Canada Farmer of 1866. Despite being physically altered by the addition of a small front extension, staff confirmed from the consultant that the addition did not physically impact the original construction of the building. Overall, the building retains key heritage features, including its original massing, red brick exterior cladding with buff brick quoining, wooden arched windows, stone sills, and bell tower. The property has associative value for its direct connection to the development of public education in Ontario in the mid-19th century. Its construction closely aligns with significant legislative milestones, including the Common School Acts and the 1871 School Act, which introduced free and compulsory education. The schoolhouse is directly associated with this period of educational expansion and standardization of teaching programs in rural Ontario and stands as a tangible symbol of Pickering’s early commitment to the new public school system. In addition, the building physically reflects the influence of Egerton Ryerson, whose educational philosophy and standardized schoolhouse plans shaped the form and function of rural schools across the province. Contextually, the property has contributed to the rural character of the Mount Zion area, for more than 150 years, first as a school and later as a community centre. Even with modern interventions, it continues to read clearly as a nineteenth‑century rural schoolhouse and serves as a familiar and enduring element of the local landscape. Together, these attributes indicate that the Mount Zion Community Centre is a potentially significant built heritage resource that merits designation under Part IV of the Ontario Heritage Act. Based on the foregoing, staff will consult with the Pickering Heritage Advisory Committee and prepare a subsequent report to Council recommending the designation of the Mount Zion Community Centre property under Part IV of the Ontario Heritage Act. b. Green River Community Centre (190 Highway 7) The CHER found that the Green River Community Centre (c.1848), originally known as the Brunswick Hill Baptist Church, meets five of the nine criteria under Ontario Regulation 9/06. Physically, the building’s material and physical evolution is its most unique and endearing feature. Constructed as a wood-clad church in 1848, it has been relocated three times and altered over its lifetime. In 1888, the church was disassembled and relocated 1.7 kilometres - 98 - CS 07-26 March 2, 2026 Page 7 from its original location, adjacent to the Brunswick Hill Cemetery, to the more economically prosperous hamlet of Green River. The frame structure was reassembled, an elaborate tin ceiling was installed in the sanctuary, and the sanctuary was completed in buff beige brick. In 1951, as part of the widening of Highway 7, the structure was moved again, further back on its current lot and reclad with red rug brick veneer. Overall, the building retains its original form, massing, and simplistic character that is representative of Baptist meeting houses, which renounced elaborate ornamentation, that was popular in 19th-century church architecture. Historically, the building is directly associated with early Baptist settlers from New Brunswick and England who first established the congregation in 1821 and held services at local houses before construction of the current structure began in 1848. As such, the church had a significant and long-association with the early social fabric of the area. Its relocation away from Brunswick Hill to the flourishing community of Green River is associated with the rapid demographic and economic changes of this era. Finally, the church’s eventual closure in 1979 is directly linked to the expropriation of the lands and the proposed potential construction of the Pickering Airport. These historical events together provide the Green River Community Centre with a uniquely local associative historical narrative. Contextually, the former church contributes to the historic character of the Hamlet of Green River. Its location at the eastern edge of the community and its adjacency to Duffins Creek provide both a physical entry point and a rural pastoral setting for the simple church structure. Its one‑storey gable‑front form, tall segmental‑arched windows, and prominent orientation toward Highway 7 helps to reinforce the nineteenth‑century rural village identity that remains evident along this corridor. Its longstanding presence in Green River since 1888 has made it a recognizable local landmark along Highway 7. These characteristics support the property’s potential significance and its eligibility for heritage protection under the Ontario Heritage Act. It is important to note that, since IO is a provincial entity, any municipally based heritage protection, whether through Section 27 of Part IV designation, will have no legal effect after the sale is complete. IO may consider properties for provincial historical significance under Ontario Regulation 10/06 of the Ontario Heritage Act. This designation is generally reserved for properties that have previously been listed or designated by a municipality. To qualify, a property must meet the criteria for provincial significance as set out in the Regulation in order to receive Provincial Heritage Property status. It is staff’s opinion that while the former Green River Baptist Church has municipal cultural heritage value, it would not likely meet the threshold for Provincial Heritage Property status under Regulation 10/06. Accordingly, if the property is sold to IO and not designated as a Provincial Heritage Property, it could be eligible for demolition. - 99 - CS 07-26 March 2, 2026 Page 8 Conclusion & Next Steps Staff have advanced Council’s directions related to the northern community halls following the Facilities Renewal Study and the Recreation & Parks Ten Year Plan. Progress has been made on each of the three facilities through market valuations, stakeholder discussions, and completion of Cultural Heritage Evaluation Reports to assess potential heritage value under the Ontario Heritage Act. With respect to the Green River Community Centre, staff are awaiting the outcome of IO’s due diligence review, which will inform next steps regarding the future of the property and the potential for municipal heritage designation. For the Greenwood Library, discussions with the Durham District School Board have confirmed significant constraints that limit the feasibility of sale or alternative use at this time. The Mount Zion Community Centre continues to operate under a renewed management agreement, and further analysis has been completed to inform future Council consideration. Next Steps include: •Awaiting Infrastructure Ontario’s decision regarding the potential purchase of the Green River Community Centre and reporting back to Council following the completion of the due diligence period; •Continuing to monitor the Greenwood Library property and reassessing future options as conditions change, including ongoing dialogue with the Durham District School Board; •Consulting with the Pickering Heritage Advisory Committee regarding the designation of the Mount Zion Community Centre under Part IV of the Ontario Heritage Act and returning to Council in Q2 2026 with an update on the Mount Zion Community Centre, including market valuation information and recommendations related to heritage designation under Part IV of the Ontario Heritage Act. - 100 - CS 07-26 March 2, 2026 Page 9 Attachments: 1. Report CS 07-25 2. Cultural Heritage Evaluation Report Summary 3. Cultural Heritage Evaluation Report, Green River Community Centre 4. Cultural Heritage Evaluation Report, Mount Zion Community Centre Prepared By: Matthew Somerville, CAHP, MCIP, RPP, Senior Planner, Heritage Prepared By: Nilesh Surti, MCIP, RPP, Division Head, Development Review & Urban Design Prepared By: Vince Plouffe, OAA, MRAIC, Division Head, Facilities Management & Construction Prepared By: Cam Murkar, BA, B.Ed., L.L.B., Associate Solicitor Approved/Endorsed By: Laura Gibbs, MBA, MSc., Director, Community Services Approved/Endorsed By: Kyle Bentley, P. Eng., Director, City Development & CBO LG:snc Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer - 101 - Report to Executive Committee Report Number: CS 07-25 Date: May 5, 2025 From: Laura Gibbs Director, Community Services Subject: Northern Community Halls Recommendations for Facility Renewal File: A-1440-001 Recommendation: 1.That staff be directed to investigate the option to sell Green River Community Centre, with Infrastructure Ontario being offered the first right of refusal to purchase for $2.00 as per the original sales agreement (Attachment 1), and report back to Council with recommendations in Q1, 2026; 2.That staff be directed to investigate options to sell the former Greenwood Library back to the Durham District School Board; or lease the facility at a market rate and report back to Council with recommendations in Q 1, 2026; 3.That staff be directed to renew the management agreement for the Mount Zion Community Centre with the Mount Zion Community Centre Association for a two year term from July 1 2025 to June 30 2026 returning said agreement to Council in Q2, 2025 for endorsement; and to investigate options to reduce the net capital cost of Mount Zion Community Centre and report back to Council with recommendations in Q 1, 2026; 4.That staff be directed to renew the management agreement for the Whitevale Community Centre and the Whitevale Arts and Culture Centre with the Whitevale and District Residents’ Association for a five-year term f rom July 1, 2025 to June 30, 2030 returning said agreement to Council in Q2, 2025 for endorsement; 5. That City H eritage staff evaluate the Mount Zion Community Centre (School Section #13 Schoolhouse) and Green River Community Centre (Green River Baptist Church) under Regulation 9/06 of the Ontario Heritage Act to determine whether the properties merit designation under Part IV of the Ac t, and report back to Council with recommendations in Q4, 2025; and, 6.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Executive Summary: The purpose of this report is to provide recommendations for northern c ommunity halls, including Green River Community Centre, Greenwood Library, Mount Zion Community Centre and Whitevale Community Centre, that were reviewed as part of the Facilities Renewal Study and the Recreation & Parks Ten Year Plan. These types of Attachment 1 to Report CS 07-26 - 102 - CS 07-25 May 5, 2025 Subject: Northern Community Halls Page 2 community spaces are commonly referred to as “community halls” because they consist of a large room or building with basic amenities, run by community groups, and used primarily for community rentals and events. While Brougham Hall is also considered a northern community hall, that facility is owned by the Federal Government and leased to the City. The City of Pickering entered into a lease agreement with Transport Canada approximately 30 years ago that has been renewed several times. The current lease agreement has expired, and the City of Pickering now leases the building on a month-to-month basis. The City and Federal Government have been meeting to review the building condition and the terms for renewal of the lease agreement. Staff aim to report to Council with recommendations regarding the lease of Brougham Hall by Q4, 2025. The City of Pickering is facing the acute and combined challenges of funding for new growth while also maintaining aging existing infrastructure. Many of the City’s northern community halls are repurposed buildings that were originally constructed as one room schoolhouses or similar use institutional buildings. Many of these facilities are at the end of their serviceable lives and now require significant capital investment to remain operational, including structural repairs, roof replacements, building envelope repairs, electrical, HVAC, and accessibility upgrades to meet and maintain standards for safe and accessible community spaces. PSD Citywide Inc. prepared the City’s Asset Management Plan in 2020 and were retained in the fall of 2023 to review and analyze key factors affecting facilities assets. Their task and objective was to recommend a fact-based methodology by which future investment in existing facilities should be prioritized. On January 22, 2024, Council endorsed the Facility Renewal Study (Report OPS 02-24, Resolution #389/24), also prepared by PSD Citywide Inc., that identified key factors affecting city assets and how to establish priorities. Facility condition index (FCI) provides a valuable metric when evaluating the state and long-term viability of investment in City facilities including the northern community halls. FCI is an industry standard representing the total deferred maintenance cost of a building, typically over the next five years divided by the building’s estimated replacement cost, assuming only like-for -like replacement. This means enhancements like upgraded electrical, lighting, WIFI or modernization repairs are not included in the costing. The northern c ommunity halls scored poorly, overall, indicating that significant repairs are required to meet the minimum standards for safe and accessible community spaces. City facility assets with an FCI above 0.40, or 40%, are considered to be in poor condition and suitable for surplus or disposal. On September 3, 2024, Council endorsed the Recreation & Parks – Ten Year Plan (Report CS 22-24, Resolution #575/24). The plan identified that historic facilities that have been used as community halls are not fully accessible, often located in remote locations, cannot accommodate a wide range of recreational activities, and are not conducive to multi-use community programming. Their potential is primarily serving as venues for occasional rentals, meetings, or small-scale community events. These legacy facilities are located in rural areas, serving smaller local markets. Although these facilities are typically inexpensive to operate as they rely on volunteer groups or third-party operators, capital renewal will be costly due to their age and condition. - 103 - CS 07-25 May 5, 2025 Subject: Northern Community Halls Page 3 Increasingly, these facilities present financial challenges and require investment in the order of $2.5 million over the next five years if they are to remain in the City’s asset inventory. The Green River Community Centre has been used exclusively as storage for the past ten years and Greenwood Library has been used as storage for the past nine years, with no public use. The Recreation & Parks Ten Year Plan recommends consideration for the closure of underused community halls, particularly where their functions can be accommodated within other nearby facilities that are in better condition. Construction of the Pickering Heritage & Community Centre (PHCC) began in 2024 and is expected to be complete by the end of 2025. The PHCC will provide a range of culture and recreation programs, library services, and rental spaces for the community in a fully accessible, staffed facility with regular operating hours. The PHCC has been designed as an energy efficient, net-zero-carbon facility . Upon the completion of the PHCC, residents living in central Pickering will have improved access to a nearby location for recreation, culture and library services. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Champion Economic Leadership and Innovation; Advocate for an Inclusive, Welcoming, Safe & Healthy Community ; Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community ; and, Strengthen Existing & Build New Partnerships. Financial Implications: FCI is a measure of deferred maintenance required divided by the replacement value of the asset and is tracked to benchmark the general condition of City assets. Based on the FCI ratings of the existing inventory, significant investment will be required for Mount Zion Community Centre, Whitevale Community Centre, Green River, and Greenwood Library . Where FCIs are particularly high and usage is low, consolidating services into new facilities enables the option to dispose of older assets in poor condition, using savings generated by eliminated deferred maintenance to offset capital costs for new construction. Based on FCI alone, which only examines like-for-like replacement of existing assets over a five-year forecast, these six facilities will require an investment of $2,514,845 million to address their projected and deferred capital needs. Any upgrades beyond existing materials and design would incur additional costs. As a comparison, the full replacement cost of these facilities is $4,328,719, which demonstrates that most of these facilities are in poor condition. Facility Replacement Cost FCI Deferred Maintenance City’s Operating Cost Greenwood Library $1,133,071 0.39 $441,897 $5,700 Mount Zion Community Centre $1,049,113 0.65 $681,923 $17,250 Green River Community Centre $987,765 0.63 $622,292 $5,300 - 104 - CS 07-25 May 5, 2025 Subject: Northern Community Halls Page 4 Whitevale Arts & Culture Centre $283,890 0.15 $42,583 $12,800 Whitevale Community Centre $874,880 0.83 $726,150 $16,800 Total Costs $4,328,719 $2,514,845 $57,850 Note: Replacement costs and FCI scores noted in the table above are as of January 1, 2025. Discussion: The purpose of this report is to provide a recommendation for the northern c ommunity hall facilities, in accordance with the Facilities Renewal Study and the Recreation & Parks Ten Year Plan. A. Greenwood Library Background and Historic Use: Located at 3540 Westney Road the Greenwood Library is historically known as the School Section (S.S.) #10 Greenwood Schoolhouse (c.1860). The building remained in use as a school up until the late 1970s when it was purchased by the City. In 1980, the interior was refurbished to provide space for the Pickering Public Library. At the time, air conditioning was added and some improvements to the septic system were made. The 1980 restorations were sympathetic to the building, allowing for its modernization while preserv ing its historic appearance. In 1995, the west foundation wall was repaired at approximately $25,000. A new well was drilled in 2001 at a cost of $15,000. In January 2008, a leak was found in the basement wall which led to the basement flooding and a malfunctioning furnace. Repairs were made in 2008 for approximately $50,000. Heritage Significance: The Greenwood Library (S.S. #10 Greenwood Schoolhouse) is designated under the Ontario Heritage Act (By -law No. 6984/09). The By -law identifies the property as containing architectural, associative and contextual heritage value under the Ontario Heritage Act. Architecturally, the structure is a rare, well-preserved example of a 19th-century one-room schoolhouse that features red pressed brick sourced from a local brickyard, fine classical design proportions, and original wood windows with delicate muntin bars. The building is historically associated with the development of the education system in Pickering as well as the school of notable public figures, including former Prime Minister John Diefenbaker who attended the school while his father was the schoolteacher. Lastly, the building contains contextual value as a highly visible landmark within Greenwood, due to its location just south of the four corners of the hamlet. Facility Use: As outlined in Report CAO 05-08, the Pickering Public Library operated a service branch from the Greenwood Library from June 1980 until December 2015. The building is owned by the City of Pickering. - 105 - CS 07-25 May 5, 2025 Subject: Northern Community Halls Page 5 From 1997 onwards, the Greenwood library experienced consistently declining usage with 6,997 visitors in 2000, reduced to 3,362 by 2007. In late 2015, the Pickering Public Library Board voted to close the service branch due to further declining use and escalating maintenance and capital costs. The facility has been used for library storage since its closure in 2015 and has had no public use during that time. Library services will be offered in the new Pickering Heritage & Community Centre (slated to open in spring 2026) in a purpose-built space that will house the Library’s Local History Collection, provide users access to library services and provide dedicated storage for library collections. The facility shares a well with the Valley View Public School. Furthermore, the facility has limited parking, and parking constraints during school drop-off and pick -up times due to high volume of bus use and student pick -up. The facility is located within one kilometer of the PHCC which will provide a high level of community programming to residents of the Greenwood community, making the Greenwood Library a redundant space for recreational programming. To offset a portion of the deferred maintenance and ongoing operating costs for this facility, a market-rate lease may be a viable option for a service provider that could potentially serve the school community. Facility Condition: The Greenwood Library had an FCI score of 39 percent, as of January 1, 2025, reduced from the 58 percent shown in the Facilities Renewal Study due to masonry repairs completed in 2024. It still has significant capital costs identified in the next five to ten years. The building has low utilization and low adaptability. It ranks among the ten highest FCI scores among City facilities, higher scores demonstrating worse conditions. Recommendation: The City purchased the facility from the schoolboard in 1980. Due to the close proximity to the Valley View School, the Durham District S chool Board may be interested in purchasing the building back from the City for its own use. Staff will also investigate options to reduce the capital cost of Greenwood Library by leasing the facility at a market rate. This includes a request for expressions of interest to determine if there is demand for this facility. Staff will report back to Council with recommendations in Q1, 2026. B. Mount Zion Community Centre Background and Historic Use: Located at 4230 Sideline 6, School Section (S.S.) #13 Schoolhouse was built in 1875 as and used as a one-room schoolhouse until its closure in 1965. Bylaw 8835 established Mount Zion as a Community Hall in 1967. The facility was originally managed by a Board that was appointed by Council. Potential Heritage Significance: Currently, the property is neither listed in the City of Pickering Heritage Registry nor designated under Part IV of the Ontario Heritage Act. The Mount Zion Community Centre (S.S. #13 Schoolhouse) is a late 19th-century rural schoolhouse built in red brick and detailed with buff brick around the window and door, arches and corner quoining. The design shares many stylistic similarities with the Greenwood Schoolhouse and lends to the - 106 - CS 07-25 May 5, 2025 Subject: Northern Community Halls Page 6 narrative relating to the development of rural education and a unique educational architecture that was influenced by Egerton Ryerson’s school reforms. At some point in the 20th century a one storey addition was added to the front elevation of the building. While the addition materially matches the original building, it generally detr acts from the building’s visual design integrity . The impact of the addition to the original fabric of the building has not been fully established at this point and would require further investigation. The preliminary heritage review suggests that ther e may be potential architectural, associative and contextual heritage value associated with the property . However, a Cultural Heritage Evaluation would be necessary to determine whether the property meets the criteria as defined under Regulation 9/06 of the Ontario Heritage Act for cultural heritage designation. Facility Use: In 2015, the City of Pickering entered into a five-year written lease agreement with the Mount Zion Community Centre Association (The Association) (Resolution #56/15). The lease was renewed for the term from July 1, 2020 to June 30, 2025 (Resolution #350/20). Under this agreement, the Association is responsible for coordinating facility rentals, maintaining regular operating hours, organizing community programs and events, and performing facility cleaning and maintenance at Mount Zion Community Centre. The Association retains all revenue from their management of the facility. The Association maintains a webpage that is listed under the Mount Zion United Church site with contact information. The Association does not maintain regular operating hours, organize regular community programming or events at the facility as c ommunity events in this neighbourhood are typically organized by the Mount Zion United Church. Year Annual Number of Permits/Uses Revenue Earned Annual Expenses Cash balance, end of year 2021 0 $0.00 $9.00 $1,145.66 2022 27 $3,350.00 $514.50 $3,981.16 2023 24 $3,550.00 $691.20 $6,389.96 2024 52 $5,970.00 $3,066.15 $9,743.81 Mt. Zion Community Centre is located approximately 5.4 kilometers from the PHCC. It is located in a rural area that is only accessible by car. Facility Condition: Mount Zion Community Centre had an FCI of 58 percent noted in the Facilities Renewal Study, which has risen to 65 percent as of January 1, 2025. A recently completed structural engineering assessment has also raised concerns about the condition of its floor framing and load-bearing masonry. Significant repairs are required in order to maintain the facility in operable condition beyond 2026. Mount Zion Community Centre currently has the fourth highest FCI among City facilities. - 107 - CS 07-25 May 5, 2025 Subject: Northern Community Halls Page 7 Recommendation: Staff recommend renewing the lease agreement with the Mount Zion Community Centre Association for two years; and to investigate options to reduce the net capital cost of Mount Zion Community Centre which may include a market-rate lease and report back to Council with recommendations in Q 1, 2026. C. Green River Community Centre Background and Historic Use: Located at 190 Highway 7, the Green River Community Centre, was originally known as the Brunswick Hill Baptist Church (c.1848) as it was named after its founders who came from New Brunswick and Scotland. In 1888 the building was moved one mile west where the congregation grew alongside the busy sawmill-based community of Green River. In 1951 the church again was relocated to its current site as a result of the widening of Highway 7. In 1979, the church was ultimately closed as a result of the government expropriation for the future Pickering airport. In 1980, a brick and stone monument was erected at Green River Baptist Cemetery (600 Highway 7), commem orating the congregation and its legacy. The City purchased the facility in 1982 from the Ontario Infrastructure and Land Corporation (OLC) for $2.00 for use as a community hall, and for rental to various community groups. The original sale of the property (Attachment 1) came with a buy back provision that, “before the Town offers the Land for sale or ceases to use the Land as a Community Centre, it shall first notify OLC in writing of the proposed sale, or the proposed change in use, and OLC share thereupon have the option of giving notice to the Town in writing within 14 days that OLC will purchase the Land, and in the event that OLC gives such notice, within 90 days after the date thereof, the Town shall sell the Land to OLC at the Total Purchase Price of $2.00 free of encumbrances and shall pay all applicable taxes, interest, public utility and other charges on the Land to the Date of Closing of the sale to OLC” (Schedule C, 2). Potential Heritage Significance: Currently, the property is neither listed in the City of Pickering Heritage Registry nor designated under Part IV of the Ontario Heritage Act. Based on an initial historical review of the building it does appear to have potential cultural heritage value. However, a Cultural Heritage Evaluation would be necessary to determine whether the property meets the criteria as defined under Regulation 9/06 of the Ontario Heritage Act for cultural heritage designation. Facility Use: The facility has been used as storage for museum artifacts for the past ten years and has not had any public use during that time. The PHCC is providing secure, monitored and temperature-controlled storage for artifacts, so this space is no longer required for that use. Green River Community Centre is located in a remote location with limited residential properties nearby. A City park with a playground is located adjacent to the facility. Due to the remote location of this facility, the limited versatility and size of the facility, it is not a suitable facility for the delivery of community services. - 108 - CS 07-25 May 5, 2025 Subject: Northern Community Halls Page 8 Facility Condition: Green River Community Centre had an FCI of 63 percent as of January 1, 2025. Having primarily served as a storage location for over ten years, it would require significant investment to be suitable for public use. Recommendation: Staff investigate options to sell the property, with OLC offered first right of refusal to purchase for $2.00 and report back to Council by Q 1, 2026. D. Whitevale Community Centre / Whitevale Arts and Culture Centre Background and Historic Use: The Whitevale Community Centre located at 405 Whitevale Road and the Whitevale Arts and Culture Centre located at 475 Whitevale Road are two separate facilities located within the historic village of Whitevale. The facilities are owned by the City of Pickering and managed through a lease with the Whitevale and District Residents’ Association (WDRA). The Whitevale Community Centre (405 Whitevale Road) is located on a 1.59 hectare community park that contains two heritage structures, the Miller House (c.1825-35) and the Christian House (c.1860). The Miller House is one of the oldest remaining structures in Pickering, built between 1825 and 1835. Both buildings were expropriated by the Province of Ontario in 1972 as part of the North Pickering Plan. In the 1970s, the buildings fell into disrepair and became the subject of repeated vandalism. By 1979, the residents of Whitevale advocated for the City of Pickering to assist with the restoration of both the Miller and Christian Houses and integrate them into a larger community park. The outcome of this civic collaboration is that by 1990 both the Miller and Christian houses were restored and in active community use. Today, the Miiller House is regularly utilized for a broad range of community programming, while the Mary Christian House is used primarily for storage purposes. The Whitevale Arts & Culture Centre (475 Whitevale Road) is the former Whitevale Library , which closed in 2012 due to declining circulation and remained vacant until 2014. In 2015, with support from residents, the facility became the Whitevale Arts & Culture Centre. A group of volunteers, under the umbrella of the Whitevale and District Residents Association, made a proposal to the City of Pickering in 2015 and received the mandate to repurpose this heritage building and establish its role as a cultural resource for the community. Identified Heritage Significance: Currently, both 405 and 475 Whitevale Road are designated under Part V of the Ontario Heritage Act. The two properties include three heritage buildings, all of which are identified in the Whitevale Heritage Conservation District as contributing heritage structures. A summary of the heritage value of the individual structures is provided below: - 109 - CS 07-25 May 5, 2025 Subject: Northern Community Halls Page 9 i. Whitevale Community Centre The Miller House (c.1825-35) is a unique structure within the City, in part due to its unusual construction which employs vertical plank walls, which are pegged to the upper beam and lower sills. This type of construction is closely associated with the Low er St. Lawrence Valley in Quebec. In the early 1820s, Francophone loggers were active in the area as part of the clearing of the Great Pine Ridge and this house was constructed using wood from the first mill that was constructed in 1820. The Christian House (c.1860) is a uniquely proportioned small plain frame house. The house consists of a one-and-half storey frame building with a side-gable plan and a rear one storey kitchen addition. The unique proportions are enhanced by the off -hall entrance door and single side window. The main structure is clad in vertical board-and-batten while the rear kitchen is completed in a combination of clapboard and board-and-batten siding. The house is a rare example of a humble 19th century rural house. ii. Whitevale Arts & Culture Centre The building located at 475 Whitevale Road is a small, modest arts and crafts style building (c.1900) that was originally used as a local bank branch. The design is a front gable plan which is typical for Whitevale with white shingles used in the upper gables and clapboard siding on the lower elevations. Facility Use: The WDRA maintains an active website and social media pages, with a published monthly newsletter informing the community of community events, programs, workshops, and volunteer opportunities. The Arts and Culture Centre also hosts small art exhibits that are open to the public. The WDRA organizes and hosts several community events annually and publishes opportunities for residents to utilize the community facilities. As an example, last month the WRDA organized French Club, Ukulele beginner club, bird walks, an Easter egg hunt in Whitevale Community Park, Earth Day Clean up. The WDRA provides regular, consistent community programs and events. Many of these events are in addition to the rental of the facilities listed below. Year Total Annual Number of Uses Revenue Earned from use of facility Expenses Cash balance, end of year 2021 11 $750.00 $4,149.21 $23,443.23 2022 21 $3,770.00 $7,299.56 $16,785.85 2023 29 $7,739.00 $9,743.13 $13,909.54 2024 47 $11,316.81 $11,535.95 $13,811.18 Facility Condition: The Whitevale Community Centre buildings are in relatively poor condition with an FCI score of 0.83 and a deferred maintenance cost of $726,150. The Whitevale Arts & Cultural Centre is in good condition with an FCI score of 0.15. The City completed selective cladding repairs in 2024 on this building. Based on the high degree of programming and - 110 - CS 07-25 May 5, 2025 Subject: Northern Community Halls Page 10 community use of these facilities, staff recommend extending the management agreement with the WDRA. Recommendation: Due to the regular and consistent community use of the facility, and the WDRA’s continued community services, staff recommend extending the management agreement with the Whitevale and District Residents’ Association for management of the Whitevale Community Centre and the Whitevale Arts and Culture Centre from July 1, 2025 to June 30, 2030. Attachment: 1.Green River: Agreement for Dedication of Community Lands Prepared By: Approved/Endorsed By: Matthew Somerville, CAHP, MCIP, RPP Laura Gibbs, MBA, MSc. Senior Planner, Heritage Director, Community Services Vince Plouffe, OAA, MRAIC Kyle Bentley, P. Eng. Division Head, Facillities & Construction Director, City Development & CBO Management LG :snc Rec ommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer - 111 - Attachment 1 to Report CS 07-25 - 112 - AGREEMENT FOR DEDICATION OF COMMUNSTY LANDS B E T W E E N ONTARIO LAND CORPORATION hereinafter called OLC y r y ti OF THE FIRST PART and THE CORPORATION OF THE TOWN OF PICKERING hereinafter called the TOwn OF THE SECOND PART WHEREAS OLC is the registered owner in fee simple of the Land described in Schedule A hereto and WHEREAS OLC proposes to dedicate the land to the Town for the purpose of a Community Centre NOW THEREFORE THIS AGREEMENT WITNESSETH THAT 1 DEFINITIONS The iollowing words and expressions wherever used in this Agree ment shall have the ollowing meanings a Acceptance of this Aqreement means execution and delivery by the Town to OLC b Agreement means this document as originally signed and delivered and as amended from time to time c Date of Acceptance means the date that this Agreement is executed by OLC and delivered to the Town as indicated in the signature paqe of this Agreement d Date of Closing means the 30th day of April 1982 unless extended as provided for herein e Land means the land described in Schedule A hereto attached together with all buildings and structures presently located thereon 2 CONSIAERATION In consideration of the premises and of the covenants herein - 113 - 2 z 3 4 5 CONSIDERATION Cont d a OLC shall convey on the Date of Closing the Land in fee simple free of encumbrances to the Town for the sum of 2 00 Two Dollars upon and subject to the terms and con ditions of this Agreement b The Town shall from time to time reduce by a total of 0 5392 hectares its requirements for community park dedi cations relating to the development of future residential subdivisions of the Land of OLC in the area described in Schedule B of this Agreement PAYMENT OF TAXES OTHER CHARGES The Town shall assume allfrom and after the Date of Closing ratesproperty taxes charges and assessments now existing against the Land TITLE 1 The Town may examine the Title at the Town s own expense and the Town may not call for production of any Title Deed or Abstract of Title or to have urnished other copies thereof other than those in OLC s possession or under its control 2 The Town is allowed thirty 30 days from the Date of Accep tance of this Agreement by OLC to examine the title and if within that time the Town furnishes OLC in writing with any valid objection to the title which OLC is unwilling or unable to remove and which the Town will not waive this Agreement will be null and void and neither OLC nor the Town will be liable for any costs or damages but if no valid objection to the title is made within the said time the Town is conclusively deemed to have accepted the title of OLC to the Land CONVEYANCE POSSESSION OF THE LAND 1 On the Date of Closing OLC shall convey the Land to the Town by a good and sufficient Deed or Transfer 2 OLC shall give the Town possession of the Land on the Date of Closing subject to any lease agreements in force on the Date of Closing 3 OLC and the Town acknowledge that certain of the leases on the Land may include additional land to the Land being the subject of this Agreement when a survey is prepared which is being prepared by OLC at OLC s expense and which will be prepared on or before the Date of Closing OLC and the Town will apportion the rental revenue so that the Town will receive only that portion of the rental revenue that applies to the Land conveyed to the Town COMMUNITY CENTRE USE 1 The Town covenants with OLC that the Town will use the Land and Buildings thereon for the purpose of a Community Centre and no other purpose and if the Town uses the Land and Buildings thereon for any other purpose OLC may exercise its Option to Purchase contained in Schedule C of this Agree ment 6 - 114 - 3 6 COMMUNITY CENTRE USE Cont d 2 The Town shall on or before December 31st 1983 renovate the Land and Building for use as a Community Centre and if the Town fails to renovate the Land and Building for use as a Community Centre by December 31st 1983 OLC shall forthwith after such date purchase the Land including all improvements for the sum of 2 00 Two Dollars without interest or comp ensation for improvements or taxes or outgoings of the Town in relation to the Land it is agreed between the Parties hereto that a section to be drafted by OLC enforcing this section may be included in the Deed of Land from OLC to the Town and such Deed shall be signed by the Town as well as OLC 7 OPTION TO PURCHASE 1 The Town shall sign and deliver to OLC on the Date of Closing an Option to Purchase in the form attached to this Agreement as Schedule C which is for all purposes an integral part of this Agreement and if such Option is not signed and delivered to the Town on the Date of Closing this Agreement will at the option of OLC be nu11 and void 2 OLC shall have the privilege of registering the Option to Purchase described in this section on the title of the Land at or after delivery to the Town of any Deed or Trans er 8 GENERAL CONDITIONS 1 All documents necessary to transfer title including surveys shall be prepared by OLC at its expense but each Party shall be responsible for its own legal and registration costs 2 Tender of documents or money may be made upon the solicitor for either Party 3 This Agreement when accepted constitutes a binding Agreement and time is in all respects of the essence hereof 4 This Agreement is op n for acceptance by OLC until one minute 1982 after whichbefore midday on the 3lst day of March time if not executed by OLC and delivered to the Town or its solicitor it shall become null and void 5 The Land remains at the risk of OLC until the Date of Clos inq 6 The Town and OLC shall adjust applicable taxes grants in lieu of taxes and utility charges if any as of the Date of Closing 7 This Agreement enures to the benefit of and is binding upon the Parties hereto and their successors and assigns but no assignment of this Agreement is valid unless it has first been approved in writing by OLC 8 Any of the covenants and conditions of this Agreement not completed on or before closing survive the closing of the conveyance of the Land and do not blend or meld or merge with the delivery of title to the Land by OLC to the Town as provided herein - 115 - 4 8 GENERAL CONDITIONS Cont d 9 Schedules A B C and D attached hereto for all purposes Porm an integral part of this Agreement 10 The captions and headings in this Agreement are for reference only and do not affect the meaning of anything in this Agree ment 11 demand consent approval disapprovalAny notice request acknowledgement or other matter which either Party hereto may desire or be required to give to the other Party hereto with regard to any matter or thing in this Agreement con tained shall be in writing and shall be personally served upon OLC addressed to Ontario Land Corporation 60 Bloor Street West lOth Floor Toronto Ontario M4W 3K7 marked to the attention of the Director Land Operations or upon the Town addressed to The Corporation of the Town of Pickering 1710 Kingston Road Pickering Ontario L1V 1C7 marked to orthe attention of the Town Clerk and every such notice other document referred to above shall be deemed to have been given on the date oahen it was so personally served either Party may from time to time give notice in writing to the other Party of any change of address of the Party giving such notice and from and after the giving of such notice the address therein specified shall be the address of such Party for the giving of notices thereafter IN WITNESS WHEREOF the Partie hereto have signed this Agreement under Seal this day of c LL 1 19 SIGNED iEALED DELIVERED THE CORPORATION OF THE POWN OF PICKERING C o r t C rk Accepted by OLC this jS day of l 19 8 7 SIGNED SEALED DELIVERED ONTARIO LAND CORPORATION - 116 - SCHEDULE A In the Town of Pickering in the Regional Municipality of Durham in the Province of Ontario and being that portion of Lot 34 Concession 6 designated as Part 3 on Ontario Land Corporation Plan 6350 406 as shown for illustrative purposes on Schedule D hereto - 117 - SCHEDULE B In the Town of Pickering in the Regional Municipality of Durham in the Province of Ontario and being those lands designated as Part 1 on Ministry of Housinq Expropriation Plan 6350 036 duly registered in the Land Registry Office for the Registry Division of Durham at Whitby as No 263 EXP - 118 - 1 SCHEDULE C OPTION TO PURCHASE THIS AGREEMENT made this 198day of B E T W E E N THE CORPORATION OF THE TOWN OF PICKERING hereinafter called the Town OF THE FIRST PART and ONTARIO LAND CORPORATION hereinafter called OLC OF THE SECOND PART WITNESS that in consideration of other valuable consideration and the sum of 2 00 Two Dollars of lawful money of Canada now paid by OLC to the Town the receipt of which is hereby acknowledged the Town hereby qrants to OLC an Option and a right of first refusal irrevocable within a period of 3 three years from the date hereo to purchase the Land described in Schedule 1 hereto hereinafter called the Land upon the following terms and conditions OLC may exercise this Option to Purchase a if the Town offers the Land and Building or either of them for sale before substantially completing the renovations to convert the Land and Building thereon for use as a Community Centre or b if the Town ceases to use the Land and Building thereon as a Community Centre 2 Before the Town offers the Land for sale or ceases to use the Land as a Community Centre it shall first notify OLC in writing of the proposed sale or the proposed change in use and OLC shall there upon have the option of giving notice to the Town in writing within 14 fourteen days that OLC will purchase the Land and in the event that OLC gives such notice within 90 days after the date thereof the Town shall sell the Land to OLC at the Total - 119 - SCHEDULE C Cont d Purchase Price of 2 00 Two Dollars free of encumbrances and shall pay all applicable taxes interest public utility and other charges on the Land to the Date of Closinq of the sale to OLC IN WITNESS WHEREOF the Parties hereto have signed this Agreement under seal this 198day of SIGNED SEALED DELIVERED THE CORPORATION OF THE TOWN OF PICKERING Mayor Clerk ONTARIO LAND CORP ORATIO By its Authori g Signiy g Officers - 120 - i i ST CES ShiO JN ON THIS PLAN N cr t D AN BE CONVERTED TO FEET ANtdiP GSCHEDULE D i i I J i i l1i V J r r I I I I I I V 1 I N71 49 55 E 84 095 1 SiB YI I I m m 1 J I I l I J ii i PART 1 a Y i m 8 a v rv it c0 2a a P F c z 30 0 m r s T 03 I 1 3 r a i 4 BRiCk 2G31 BIJG I SlB Y E N N Q s a 3 N71 23 IO E 37 414 Ta N I 2 2C c Aar QOR 2b3i P aR i i r a v 2E 7 510 Y 1 I I I Ii 3 Le L Z iTl AI1 i i 9 IO IV a Efx eae IV i I NP2 OfiE YVII l a1 i 2 P 45 720 sie vl 25 353 i p F 7 r 1 sislvlI i PianB 01 j SECARNE4LII130 IfCONCESSiON ylll y I i m I Du Sli Pu N I a9 IO E G 38 66T ViIC FILE 34 3 Tr IiC I I n J LI I I Ji I I IP l l i 7 i aLL 7vVAiV i O v f3ci v c VCE Sli i f Q i i - 121 - SCHEDULE 1 In the Town of Pickering in the Regional Municipality of Durham in the Province of Ontario and being that portion of Lot 34 Concession 6 designated as Part 1 on Ontario Land Corporation Plan 6350 406 duly deposited in the Land Registry Office for the Registry Division of Durham at Whitby as Plan 4 R - 122 - W 2 H0 O2 H NNmrni EaW E a X C7 Oa W O O w rn ro r a Ez c i z ro0OxHi w0U O Ns C Ci ox ro W c x o0HUN C I Uli Qa O U ai Nrnca a a o O E i x s vxM c E O HCa 3 3 Ul txi 7C1 O O t UHFrI W Ei O OFWx i O s i a a i r li J q V a p N V 7S r C v o 0 Q QI - 123 - 2 9 5 6 7 A B C D E U I Ulli lI11 R 9CIEF IUp AFFIDAVIT OF RESIDENCE AND OF VALUE OF THE CONSIDERATION 0p t i on IN THE MATTER OF THELQVIQ umaG OF Inasrl DNS dsscrlption of lar That P ortion of Lot 34 GA P G CSS VA 6 deslSnatad as P ar t l on Rnxar ia I and Curpoxaxian k lan No b350 4A6 zeglscered in Land Re83stzY O f cR at 5 ti11CbY as PJ an 40R b9 0 BY print nemea o alI nena erois in lulll T 1C CRIRQF i RA 9 bR KD O P 1F kl T RB TO s s atrucNon t na pnnr n msa oi en rrens erees in ru q Ontarlo Land Corporation ERIC W CHODAKI sss lnatructlon 2 siM pinr neme a In ul MAKE OATH AND SAV THAT I em p ace eber meik wifhin fhe squere opposife fhaf one o fha lollowing paregrap s f af tlescriDes he capeclty o fhe deponent a aea insfruetion e A peraon In truat tor whom the lend conveyed in the abovo describatl conveyanee is boing conveyeA b A trustee nemed in the above 0escrfbed tonveyance to whom the IenC is being conveyed c A transieree named in the aDove described conveyance d T e au horized apent or aolicitw ading in this tranaection for QIItaLio Land CoipOZatip1mn n n mM a oNncw i 1i described in peraprapA s 1 6Di c above sfrike ouf re erences o inapplicab e paregrepAS e TM PrWdent Vice President Maneger SecreUry DireCWr or Treasurer auMOrized p act fw N described in paragreph s a b e above sfrike ouf references to inappliceble peregraphs Q Atransfereedescribedinparagraph in5ertonlyonBOlperegrapA aJ b or c abOVe asapplicaDlejandammakingthia aHidavit on my own beheN anO on behalf of M d M who is my s po use dexribed in p ara g raph insen only one o paragraph e b oi Ic above as applieeble and es such I have personal knowledge of the fects herein Oeposed to I have read and considered the de inflions of non resident corporation and non resident person set out respectively in ciauses 1 tx and p of the Acl see JnsfrucNon 3 Thefo lowingpersonstowhomorintrusiforwhomthelandconveyediniheabove describedconveyanceisDeingconveyeAerenon resident persons within the meaning of the Att see instruction D1One THE TOTAL CONSIDERATION FOR THIS TRANSACTION IS ALLOCATED AS FOLLOWS Nile Monies paid or to be peid in casA S b MoAgeges i Assumed show principal and inferest fo be credifed againstpuroheseprice s Nil N Given beck to vandor S c Property iransterred in exchange detatl below S d Securitiesiransferredtothevalueoi defailDelor 5 Ni suwKs e Liens Iegacie5 annuities and maintenance charges to which transfer MUBT E IS SUbjBCi S Nir FILLED IN 1 Othervaluableconsideretionsubjecttolendtransfertax detailbelow S Nil INSEIIT 711L WNEqE g VALUE OF LAND BUILDING FIXTURES AND GOODWILL vxiwu SUBJECT TO LAND TRANSFER TAX fofal 0 a fo J S N a S e1i 1 h VALUE OF ALL CHATTELS items ot langible personal property NSbIIS NS7 rlapey Aleonf ev lueN llMenelaunbssaremO fM flet ll Na bf AeP fl SO 1pBp c I51 s men0e0J eerf prov sloniol f 1 i Other consideration for iransaction not included in g or h above s Nil j TOTAL CONSIDERATION j Nil if consideration is nominal describe relationship belween transteror end transle ee end state purpose ol conveyance see instrucfion 5 No t appl icable Iftheconsideralionis nominal Isthelandsubjecttoanyencumbrance7 4 Olher remarks and explanations f necessary This transacti on is exemp t fzom land transf er tax because the Optionee is an Ontario Crown Corporation i SwoaN betore me at tne Town of Pickering ntne Regional Municipality of Durham this i Sf V dax o1 May t982 i r uiui CL 4 fc c Cl1 t C IC W CHO OEA qCor s pne uoN akin g N18dapODDAU tr a a amun a H y i l40PERTY INFORMATION RECORDe rrisuw ne sancnon DeuA7flkN cloOnflb9Bitnent OFt OA 1 Address oT proDerty being conveyeA il available Nat availabl e No ava3lableII Assessment Roll N il availebls Mallinp address es 1or future Notices of Assessment under ihe Assessment Act for property beinp conveyed see insfrucfion 6 7 7 O Ri oBsxon Road P icker 1ng Antario L1Y 1C7 i Repiatration number for last conveyence ol property beiny Gonveyad evsilabls RF ORe ty AOt heing ConVeyed II Layal descripUon ol property conveyed Same as in D i abovs Yee No Not Known Neme s end address es of eech trenslereeY HUXLEY 6 CHODAKi Barristera 6 Solicitors Fw endae istryOnkeuseon Suite 510 solicitw qEGISTRATION NO 1305 Sheridan Ma11 Parkway LANDREGISTRYOFFICENOPICKERINC Ontaiio L1V 3P2 REGISTRATION DATE - 124 - 6 SCHEDULE 1 In the Tawn of Pickering in the Regional Municipality of Durham in the Province of Ontario and being that portion of Lot 39 Concession designated as Part 1 on Ontario Land Corporation Plan 6350 406 duly deposited in the Land Registry Office for the Registry Division of Durham at Whitby as Plan 40R 6910 - 125 - Purchase Price of 2 Q0 Two Pollars free of encumbrances and interestshall pay all applicable taxes public utility and other charges on the Land to the Date of Closing of the sale to OLC IN WITNESS WHEREOF the Parties hereto have signed this Agreement under April 198 zseal this 30th day of SIGNED SEALED DELIVERED THE O E TOWN OF PICKERING tCORPOG7 C i r ONTARIQ LAND WRPORATION fficersBy its Autho i d Sigry g ce - 126 - OPTION TO PURCHASE i I THIS AGREEMENT made this 30th day of April 1982 B E T W E E N THE CORPORATION OF THE TOWN OF PICKERING hereinafter called the Town OF THE FIRST PART and ONTARIO LAND CORPORATION hereinafter called OLC OF THE SECOND PART WITNESS that in consideration of other valuable consideration and the sum of 2 00 Two Dollars of lawful money of Canada now paid by OLC to the Town the receipt of which is hereby acknowledged the Town hereby grants to OLC an Option and a right of irst refusal irrevocable within a period of 3 three years from the date hereof to purchase the Land described in Schedule 1 hereto hereinafter called the Land upon the following terms and conditions 1 OLC may exercise this Option to Purchase a if the Town offers the Land and Building or either of them for sale before substantially completing the renovations to convert the Land and Building thereon for use as a Community Centre or b if the Town ceases to use the Land and Building thereon as a Community Centre 2 Before the Town offers the Land for sale or ceases to use the Land as a Community Centre it shall first notify OLC in writing of the proposed sale or the proposed change in use and OLC shall there upon have the option of giving notice to the Town in writing within 19 fourteen days that OLC will purchase the Land and in the event that OLC gives such notice within 90 days after the date thereof the Town shall sell the Land to OLC at the Total - 127 - t mv d v r J01 n Juctinn l n r nn nr i je egi trp ct IN THE MATTER of the PLANNING ACT as amended AND IN THE MATTER of the TITLE TO Part Lot 34 Concession 6 Pickering Part 1 Plan 40R 6910 Deed Mort4a e Axreement of AND IN THE MATTER OF A Deed Sale Leue ete THEREOF FROM Ontario Land Corporation TO The Corporation of the Town of Pickering DATED April 22nd 1982 I C M Timothy Sheffield of the Town of Pickering in the Regional Municipality of Durham A IAKE OATH AND SAY AS FOLLOR S 1 Iam the 5olicitor for the Grantee named in the above mentioned Instrument and have knowledge of the matters hereinafter sworn 2 The said Instrument and the conveyance or other dealing with land affected thereby do not contravene the provisions of The Planning Act as amended because l T ie 3r e3eRCTe isCeied 6wnZ Ztbe 7 IIr eTd T iltefZ a tlte QBft af fe7lerifp an i S arPeleteif not power or n Yiio ianf ass hn or erC3 Ese a j6wer 75 aJ3J birti ment u itfi res3ec77o any rnrf a u n te rnc a j e r i7f1 e aPO cable s a e cn r or The land is being acquired by a municipality S11 ORN before me at the Town of Pickering i yin the Regional Municipality of Durha y C M Timothy Shef ii c thi 30th da of Apri1 7 82 i i L O ni iu i i I i f i AIYidacil i lr - 128 - Ea ro a N a a AFFIDAVIT OF SURtiCRIIiING W TVEtiS 1 of the in the make oath and snv am u subscribing witness ro the nttxched inshument and 1 wns present and saw it executed at by sK rM a See Lwrtmle I verily believe that each person whose signature 1 witnessed is the party of the same nume reEerred to in the instrument SWORN before me at the this 19day oF co wuuon n roe i c nio vns vc Whrrt o partY u uw61e M read tM irutr ment or whne o porty sipv by makin h4 mark or in orei yn chawcfm add n tn the iruhumrnt had 6em read W him and hr appeared ully m unde rtand iY WMe esecuted undo a po uer o ottomry imer name o attomey m attomry Jw namt o party aM jor nert ckwe aubHRute 1 cedly Aelisve eMt t aiqmhoe wiMeptd wa autMrized to ei cule thc inrtmmmt oa attnmry for mme he prnan oMaeNid i UN v N o z0 ro o rouo HEa wxH a ro W a I 0 0 1 U S ro x n N a0U Qaz O H ox a ow O mrn G r x s O UG 1 O W F ti F J F a a a Z W c rn q C O U 3 x V U Vi C a r o N U N td J4 X Q c roa o H d c o C J i f c Na A OHf1 E 0 ao oz U O H E r a w w iTa o o p w N m m a a w c o M ia Q W i I O y s 3 tk E U 11 11 b w N N C J 0 1 N r cn H a w v w r C a n x ys o c f ro am il mm aa r I sh2 a 4L c 1 M f 1 O o G E 4 J C H C 4 1 41 w n 7 x o W x LL KIti Z Nir LL O N JCv F 2 oa a N Qa Z o rc q z a c o g NOILVtlLClp3tl O 31V71IILM37 tlOd O3 tl353tl 3Y Ol 371Id8 91M1 - 129 - 1 red Pa e 3 0 fi l IT AFFIDA 17 F Sl iitiCKIHItiG A l I E5S I of the in the make oath and sav I am a subscribing witness to the attached instrnment nnd t was present and saw it executed at by s tm o Scr footnote I verily believe that each person whose signature I witnessed is the party of the same name referred to in the instrument SWORN before me at the this day of 19 co issiowu ron nxi c wrnownra x Whert a yartY ia ura6le N read tht irufrommf or ehne a pa tV iBN W k ne Fia mork or in gn cMractm add Mtn the imtrumrnt had 6em ead W him aM he o9V ared u lV b undentnrd iY Whne ezeculed under a yourn a aNOmey i uen name of attomey na aHOrney jor rwme o po ly ard or neat clawe ru6ttitut oe i1V beiiece tMt the pe on ohoie a yrat ne I u tn s ed uav auiMnzed W erecute 1he imhumenf ai altnrney m lioame AFFIDAVIT AS TO AGE AND SPOUSAL STATUS 1 WE of the in the u cce er make oath and say When executed the attached instrument ee footnote I WE at least eighteen years old Within the meaning oJ section 1 J oJ The Family LaH ReJorm Act 1978 Strike out a I was a spouse innpD e ble cinuw b We were spouses of one a o her w as m spousec Not n Malrimonid Hame eU ee footno4 Re ident of Can Aa ete SEVERALLY SWORN before me at the this day of i ownwowin roe rwnwo nio vir vc Where nffiJnidt malr ry nttornry u1 titute N l rH r r e po lk a crA rl nitrummt rz o nni nr nn nrl Ar xhr rra q w a lafux und Q aYPlirahtr nao e oJ yuu el ritAie fAe m in0 0l SrAiw p o 7 M m ulu i air Cr unn Art la x onA i hrn hr M err Wed thr romer o affurnry he he Aad af amtd As aUr o uojority I 6 r p unr d i l y 1 I IL or Anr ifl - 130 - d AFFIGAVIi OF RESIDENCE ANUUF VALU G THe COfV51DCFA iU W THE MATlER OF 7HE CONVEYANCE OF insertbrieldescnpr oqcflend1 Concession 6 Part l Plan 40R 6910Part Lot 3 4 Pickering B V piin7 names of all Vanslerors in fulll Ontario Land Cnrporation TO Isee instrua on 1 and prinr names o all vans eiees in fullJ TRE C JRPORATION OF THE T0 41N OF PICKEAING I sre instrutiion 2 and P inf name 51 in 1ulll C M TIMO THY SHEFFSELD MAKE OATH FND SAY TNAT 1 I am place a dear mark within the square opposite that one of the fotlow ng paragraphs that describes the capacity ot he deDOnentlsll see ins7iuction 2 a A person in trust for whom the land conveyed in the above described conveyance is being conveyed b A irustee named in the above described conveyance to whom the land is being conveyed c A transieree named in the above described conveyance d The authorized agent or solicitor acting in this transaction tor G sen namel l ol prmuPatlsl THE CORPORATION OF THE TOS9N OF PICKERING described in paragraphQp d above svike out ieferences to inapplicab e paragiaphs e The Pres dent Vice President Manager Secretary Director or Treasurer authorized to act tor msen namelsl o co oo anon s 1 described in paragraphls al b c above srrike out releiences ro inapplice6le parag aphs f A transteree descrlbed in paragraph insert only one of paragraph a l6J or cJ above as appllcable and am making this afiidavit on my own behalT and on behalf of insen neme o spovse who is my spovse described in paragraph linsert only one o7paragiaph al l6J or lcJ above as applica6 eJ and as such I have personal knowledge of the Tacts herein deposed to 7 I have read and considered the definitions of non resident corporation and non resident person set out respectively m ciauses t t t and g of ihe Act see instruction3 3 The following persons to whom or in trust for whom the land conveyed in the above described conveyance is being conveyed are nom resfdenl persons within the mt aning of lhe Act see in57ruction 4 NQNE 4 THE TOTAL CONSIDERATION FOR THIS TRANSACTION IS ALLOCATED AS FOLLOWS Ial Monies paid or to b pa d in cash 5 0 0 l61 Mortga9 s i Assumed shov principa end interest to be c edired doains purchdse p icel S Nil iilGiaen back to vendor S jQ1 j A eLF K c d1 Property transferred in exchange de ai belowl Secunues transtened to the vafue o1 detail belowJ 5 5 l l N1 A1VST BE e Liens legacres ennuities and maintenance charges to which eo in t ansler is subject g N11 f Other raluable conslderatlon subjett to land t ansfer tax detai below S N 11 g VALUE OF LAND BUILDING FIXTURES AND GOODWILL SUBJECT NSERT Nii TO LAND TRANSFER TAX rota of a to f J S 2 D O S 2 Q0 tvHERE h VALUE OF ALL CHATTELS items of tangible peisonai property aaPUC eu fReiaif SaJes Tax is payabJe on ihe value ot al chaitels unJess exempt undei the provisions of the Retail Sales Tax Act R S O 1 95i7 c 454 asamendedl 5 N11 i Other consideration tor transaction not induded in g or h above 5 N11 Ij 10TALCONSIDERATION S 00 5 H cuns derztion is nominal describe ielationshin bet veen transf no relationshin between trans51 a ro and iranster e and st eror and etrans e urpose oi conveyanceeree see insvucrion b conyeyance of parkland to municipality 6 I tiip COnsl e 2LCn i5 ncriiinel Is h Innd su i 7 ny n umbrsnce NO 7 G hc n KS d er o s nc ss r Pred edication of parkland for future subd vision development OF J o uieniedjthe TOFAI 0 PiCkeYi7l j ine Reai on of Dt rha 1 U is day ot 1 1982 I I tt tj A C missioner io t in 1 daoits etC I ea sll PROPERTY WFORi 9ATION RECORD DeedA D scribe nat irc of st m e t o o c6 61 F PS o e ed if o ab el Green Ri er Ontario Gil AssesSmenl Roll i1 a aiiab e1 h d C lailing addiess esl tor futwe Novices o1 Assessment under The Assessment Act tor property being conveyed lsee insriutrion 6 1710 Kingston J o ad Pickering Ontario I 1V 1C7 D Regis atVon numUer tor lest ronveyance oS pioperty being conveyed lil availab e n f 3 1 Lenal description o p operty conveyed Same as in D i above Q Yes No pC Not Kno vn E Na nels and a Idiessles oi each transteree s sol icitor V C A7 T1mOt j Sh2ffleld Fo LandRe9 stryOfficeuseonly 710 3 nqston Road i i nn n lt i I i n I - 131 - L e HHnw Cti L Mii Clieed H uhoul Spousal Consent FJVM rv0 1r a nended lu v 97Vi i t Jr d t u madeindupticatethe twenty second dayof April onethousandninehundredand eighty two Jn ursunnce uf tf e hurt arms nf anuegttnces ci ctween ONTARIO LAND CORPORATION hereinafter called the Grantor OF THE FIRST PART and THE CORPORATION OF THE TOWN OF PICKERING hereinafter called the Grantee OF THE SECOND PART 111IPSSPt hat in consideration of TWO 2 00 D011ars and other good and valuable consideration now paid by the said Grantee to the said Grantor the receipt whereof is hereby by him acknowledged he the said Grantor DOTH GRANT unto the said Grantee in fee simple THOSE lands and premises located in the following municipaiity namely in the Town of Pickering in the Regional Municipality of Durham formerly the Township of Pickering in the County of Ontario andbeingcomposedof that portion of Lot 34 Concession 6 designated as Part 1 on Ontario Land Corporation Plan 6350 406 which plan has been duly deposited in the Registry Office for the Land Registry Division at Whitby as Plan 40 R 6910 - 132 - Uccd i nnu Spoutinl omer I e n rnora l n Y 4i TO HAVE 4ND TO HOI D unto the said Grantee his heirs eaccuiors adminisirators successors and assigns to and for their sole and only use fore er SUBJECT NEVERTHELESS to the reservations limitations pro isoes and conditions expressed in the original grant thereof from the Crown The said Grantor COVENANTS with the said Grantee that he has the right to convey the said lands to the said Granree notwithstanding any ac of the said Grantor AND that the said Grantee shall have quiet possession of the said lands free from all encumbrances AND the said Grantor COVENANTS with the said Grantee that he will execure such further assurances of the said lands as may be requisite AND the said Grantor COVENANTS with the said Granree that he has done no act to encumber the said lands AND the said Grantor RELEASES to the said Grantee ALL his claims upon the said lands PROVIDED hat in wnstruing Ihese presents the wofds Granmr and Grantee and he pro iouns he his or him relating here o and used therewith shall be rcad and construed as Grentor or Gramors Gramee or Gren tts and he she his ha i s or their or him her it or themit of hey Rspecti ely as the number and gender of the party or partia rcferred to in each case require and the numbcr o he verb agreeing herewith shall be cons rued as agrecing with the said word or pronoun so substituted IN WITNESS WHEREOF the said parties hereto have hereunro set their nd nnd als SIGNED SEALED AND DELIVERED ONTARIO LAND CORPORATION by its authoriz ieersInthePresenceof 1 s ignincy c nie ecuLigG Co porate Secretary - 133 - Heritage Brief December 8, 2025 Purpose The purpose of this Heritage Brief is to summarize the key findings of the Cultural Heritage Evaluation Report (CHER) for the Mount Zion Community Centre and Green River Community Centre and to quickly/clearly tell the property’s background story and potential heritage value under Ontario Regulation 9/06 of the Ontario Heritage Act. Mount Zion Community Centre (4230 Sideline 6) Mount Zion, 2025 Mount Zion School, undated Property Background The Mount Zion schoolhouse is a rare surviving example of a 19th-century rural public school constructed immediately following the major provincial educational reforms that created Ontario’s public school system. Built in 1876, it replaced an earlier 1852 frame school on a nearby site and reflects the implementation of the Common School Acts (1846/1850) and the School Act (1871) that made education free and compulsory. Its form, detailing, and layout demonstrate the influence of Egerton Ryerson’s standardized model schoolhouse plans, disseminated across rural Ontario. Despite a 20th-century front addition, the building retains high physical integrity, including: x Red brick masonry with buff brick detailing, x Original arched window openings with stone sills, x The rare oculus window, x Evidence of separate boys’ and girls’ entrances, and x The original one-room school layout. Attachment 2 to Report CS 07-26 - 134 - December 8, 2025 Page 2 of 4 Northern Facilities – Heritage Brief For nearly 150 years, the building has served as an uninterrupted civic anchor. First as a rural school, then as a community hall reinforcing its longstanding role in the rural Mount Zion community. What’s the Potential Heritage Value? The CHER confirms that the property meets five of the nine criteria under O.Reg. 9/06, more than double the minimum threshold for designation under the Ontario Heritage Act. Design / Physical Value • A representative and elevated example of a mid-late 19th-century Ontario schoolhouse. • Above-average craftsmanship: buff brick arches, quoining, and an oculus window uncommon in rural examples. Historical / Associative Value • Directly tied to the origins of public education in Ontario and Ryerson-era reforms. • Expressive of community commitment to education through taxation and civic development. Contextual Value • Important in defining the historic rural character of Sideline 6. • Historically linked to the settlement of Mount Zion through 150+ years of continuous civic use. Degree of Heritage Potential High The property is a strong candidate for full Part IV designation. Physical integrity is excellent aside from one modern addition, and its historical and contextual significance is well-established. - 135 - December 8, 2025 Page 3 of 4 Northern Facilities – Heritage Brief Green River Community Centre (190 Highway 7) Green River CC, 2024 Green River Baptist Church, 1930 Property Background The Green River Community Centre is the physical continuation of the earliest Baptist congregation in Pickering Township, established by New Brunswick and English settlers in the 1830s and 1840s. The original 1848 frame church, known as the Brunswick Hill Baptist Church, was later dismantled and reassembled in Green River in 1888, upgraded with buff brick cladding, and then relocated within the same property in 1951 due to the widening of Highway 7. Despite multiple relocations, the building has retained its essential form and massing for nearly two centuries. Its tall, narrow, segmental-arched windows and simple gable-front design reflect the paired-down Gothic Revival vocabulary common to rural Baptist churches. From 1888 to the late 20th century, the building served as both a religious and civic hub of the Hamlet of Green River and today remains one of the most recognizable structures along Highway 7. What’s the Potential Heritage Value? The CHER demonstrates that the property meets five of the nine criteria under O.Reg. 9/06. Design / Physical Value • An early Baptist church retaining its 1848-origin heavy timber structure within the attic. • Continuous form and massing preserved through the 1888 and 1951 reconstructions. • Exterior evolution illustrates community-driven adaptation to cultural and infrastructural change. Historical / Associative Value • Strong associative value with the founding Baptist families (e.g., Vardon, Turner, Bice). - 136 - December 8, 2025 Page 4 of 4 Northern Facilities – Heritage Brief • Represents migration patterns from New Brunswick and the building of religious institutions in early Pickering. • Its relocations reflect demographic shifts, growth of Green River, and the community’s determination to maintain the church as a focal point. Contextual Value • Integral to the historic rural character of Green River and Highway 7. • A longstanding landmark and civic identifier within the hamlet. • Historically and functionally linked to village development for over 135 years. Degree of Heritage Potential Moderate–High. Although the building has undergone more exterior alteration than Mount Zion, its core historic form, structural evidence of 1848 origins, and deep associative and contextual significance make it a strong candidate for designation. - 137 - CULTURAL HERITAGE EVALUATION REPORT Green River Community Centre 190 Highway 7, Pickering, Ontario Prepared For: Matthew Somerville Senior Planner, Heritage Development Review and Urban Design City Development Department City of Pickering One the Esplanade Pickering, ON, L1V 6K7 905.420.4660 ext. 1147 msomerville@pickering.ca Prepared By: Alex Rowse-Thompson & Andrea Gummo Heritage Studio Kingston, ON, K7K 1G9 alex@heritagestudio.ca _____________________________________________________________________________________________ Report Issuance Draft: November 13, 2025 Final: December 4, 2025. Attachment 3 to Report CS 07-26 - 138 - 1 Cultural Heritage Evaluation Report | 190 Highway 7 HERITAGEstudio CONTENTS 1. Introduction ..................................................................................................................... 2 2. Property History .............................................................................................................. 4 The Baptist Church in Pickering .................................................................................... 4 The Brunswick Hill Baptist Church ................................................................................ 4 The Move to Green River ............................................................................................... 7 The Second Move ........................................................................................................... 8 Closing of the Green River Baptist Church ................................................................ 10 19th Century Church Architecture in Ontario ............................................................ 11 Village of Green River ................................................................................................... 13 3. Condition Assessment ................................................................................................. 14 4. Ontario Regulation 9/06 Evaluation ........................................................................... 16 5. Draft Statement of Cultural Heritage Value ............................................................... 18 6. Conclusion & Recommendation ................................................................................. 21 7. References ..................................................................................................................... 22 8. Project Personnel & Qualifications ............................................................................. 23 9. Appendix ....................................................................................................................... 24 Photographic Documentation – Matthew Somerville, City of Pickering ................ 24 Excerpt from Report to Executive Committee, Report Number CS 07-25 ............ 29 - 139 - 2 Cultural Heritage Evaluation Report | 190 Highway 7 HERITAGEstudio 1. INTRODUCTION Heritage Studio was retained by the Owner, the City of Pickering, to prepare this Cultural Heritage Evaluation Report for the property known municipally as the Green River Community Centre at 190 Highway 7. The property is located on the north side of Highway 7, between Sideline 34 and Sideline 32 in the former Township of Pickering, now the City of Pickering, in the Region of Durham (Figure 1). The property is approximately 0.54 hectares (1.33 acres) and contains a one-storey church building and Green River Park, which is characterized by an open grass field and a small playground (Figure 2). The church building was constructed circa 1848 and reconstructed circa 1888 and clad with buff coloured bricks. Following the widening of Highway 7 in 1951, the church was relocated within the property to maintain its general setback from the road and reclad in red rug bricks. Currently, the property has no heritage status. It is not included on the City of Pickering’s Municipal Heritage Register as a designated or non-designated or ‘listed’ property pursuant to Part IV of the Ontario Heritage Act (OHA). The City of Pickering is in the process of evaluating the renovation/retention or sale of Community Halls in the northern area of the municipality. The Report to the Executive Committee, dated May 5, 2025, includes Recommendation 5 “That City Heritage staff evaluate the Mount Zion Community Centre and Green River Community Centre under Regulation 9/06 of the Ontario Heritage Act to determine whether the properties merit designation under Part IV of the Act, and report back to Council with recommendations in Q4, 2025.” Accordingly, the purpose of this Cultural Heritage Evaluation Report is to assess whether the Green River Community Centre meets the criteria for designation as outlined in Ontario Regulation 9/06 and, if necessary, to prepare a Statement of Cultural Heritage Value (SCHV) for inclusion in a future designation by-law. This CHER provides a summary overview of the property’s history, describes its current physical condition, evaluates its cultural heritage value using Ontario Regulation 9/06, presents a draft SCHV, and concludes with a professional recommendation regarding its designation. Alex Rowse-Thompson (Heritage Studio) did not visit the subject property. Instead, Matthew Somerville, Senior Planner, Heritage, provided photographic documentation, which is included in the Appendix of this report. This CHER has been prepared with respect to Parks Canada’s Standards and Guidelines for the Conservation of Historic Places in Canada (the Standards and Guidelines); the Ministry of Citizenship and Multiculturalism Ontario Heritage Tool Kit; the Ontario Heritage Act; the 2024 Provincial Planning Statement; the Region of Durham Official Plan; the City of Pickering Official Plan; and other charters and guidelines that exemplify best practice in the field of cultural heritage conservation. - 140 - 3 Cultural Heritage Evaluation Report | 190 Highway 7 HERITAGEstudio Figure 1: Location of subject property shown with dashed yellow line. (City of Pickering mapping, annotated by Heritage Studio) Figure 2: South and west elevations of the Green River Community Centre. (Mattew Somerville, City of Pickering, September 2025) - 141 - 4 Cultural Heritage Evaluation Report | 190 Highway 7 HERITAGEstudio 2. PROPERTY HISTORY Long before the first land grants were made to United Empire Loyalists and Scottish, English, Irish, and other immigrants, in Pickering Township, the subject property formed part of the ancestral lands of the Michi Saagiig Anishinaabeg for time immemorial. Today, the property is located on the lands of the William Treaties and the Johnson- Butler Purchase. The Williams Treaties were signed in October and November of 1923 between the Crown and seven First Nations groups, including the Chippewa of Lake Simcoe (Beausoleil First Nation, Chippewas of Georgina Island First Nation, Chippewas of Rama First Nation) and the Mississauga of the north shore of Lake Ontario (Alderville First Nation, Curve Lake First Nation, Hiawatha First Nation, and Mississaugas of Scugog Island First Nation). The Williams Treaties were the last of the land cession treaties to be signed in Canada, which transferred more than 20,000 square kilometers of land in southern Ontario to the Crown. Originally located on Lot 29 of Concession 6 in Pickering Township, in 1848, the church building was relocated and/or reassembled in 1888 and now forms part of Lot 33 of Concession 6. The Baptist Church in Pickering The Baptist Denomination was the first to organize as a Christian church in Pickering Township (Gostick 1968 and Wood 1911). The first Baptists in Pickering Township were affiliated with the Baptist Church in Markham, but as early as October 1821, they had developed a separate organization. The Wixons and the Johnsons were leaders in this newly formed Baptist organization, and the group, which consisted of about 20 members, met for worship at various houses (McKay 1961). By the late 1830s, two groups of loyal Baptists from New Brunswick, including the Vardon and Turner families, and England together established a church. The first services were held at a schoolhouse on the corner of the Vardon’s farm (Wood 1911 and Gostick 1968). One of the earliest ministers was Reverend Thomas Gostick, who began as pastor in 1843 and appears to have been their regular pastor for some time (Wood 1911). The Brunswick Hill Baptist Church Gostick (1968) describes the church at Brunswick Hill being constructed in 1843, while other sources note the construction dates as 1847-48, with a formal dedication on May 28, 1848. The details of the formal dedication give the 1848 more credibility. By 1848, the Brunswick Baptist Church was constructed and is described as a wooden structure with clapboard siding. According to Gostick, there was also an open shed for the horses “as the only means of transportation was by horse and buggy in the summer - 142 - 5 Cultural Heritage Evaluation Report | 190 Highway 7 HERITAGEstudio and horse and sleigh in the winter” (1968). A review of the attic space in the present- day church building by Mathew Somerville, Senior Heritage Planner, revealed a heavy timber frame structure that aligns with barn structures of the era, and the original church’s 1848 construction date (Figure 3). Figure 3: Attic space in present-day church showing physical evidence of a heavy timber structure. Note the heavy timber wall plate. (Matthew Somerville, City of Pickering, November 2025) There are no known photographs or drawings of the frame church. Although located in southwestern Ontario and within an urban setting, the First Baptist Church in Amherstburg, constructed in 1849, may provide a helpful reference (Figures 4 & 5). Its basic form, other than the front vestibule, mirrors the form of the later 1888 remodelled Green River Baptist Church (Figure 7). The shape of the window openings on the 1848 church is unknown. Figures 4 & 5: First Baptist Church in Amherstburg, constructed 1849. (Ontario Heritage Trust and Google Streetview) - 143 - 6 Cultural Heritage Evaluation Report | 190 Highway 7 HERITAGEstudio The church was located on the north side of present-day Highway 7, between North Road and 28th Sideline Road (Figure 6). The land was donated by David and Mary Haley of New Brunswick (memorial plaque for the Pioneer Baptists of Pickering Township, Green River Baptist Cemetery). The deacons at the time were William Winter, W.B. Clark and Robert Vardon. Brunswick Hill, which was generally located in Lot 29 of Concession 5, was named after the New Brunswick settlers (e.g., the Vardon, Turners, etc.). Accordingly, this first church building was called Brunswick Hill Baptist Church. The exact reasons for the migration of these specific New Brunswick families to Pickering Township are not known. An article by Fisher notes the large outmigration that occurred in the 1860s and 1870s from New Brunswick. Some social historians attribute the migration to the economic depression as the “golden age of wood, wind and sail” came to an end, or more specifically, that exports to the United States fell sharply when demand for Maritime products dried up with the termination of the Reciprocity Agreement in the mid 1860s (Fisher 1999). Figure 6: Original location of Brunswick Hill Baptist church annotated with dashed red circle and N. Bice’s land, the future location of Green River Baptist Church on. (1877 Illustrated Historical Atlas of the County of Ontario, H. Belden & Co.) - 144 - 7 Cultural Heritage Evaluation Report | 190 Highway 7 HERITAGEstudio Most migrants left for the United States, specifically, New England, attracted by higher wages and an expanding economy. Many also went to Ontario and western Canada. Although, the population declined in Pickering Township in the second half of the 19th century, the village of Green River grew as did the congregation of the Baptist Church. It is very likely that Baptist migrants from New Brunswick chose to settle in Brunswick Hill or Green River given the presence of the church. The congregation would have provided a community for newcomers and likely there were established family networks resulting from the earlier New Brunswick immigrants. An article in the Pickering News on November 1, 1946, celebrating the 103rd anniversary of the Brunswick Hill (later Green River) Baptist Church notes that in 1879, the Church had an assistant pastor to aid in the services of Majorville, Pickering, Markham, and Stouffville Churches. The addition of an assistant pastor demonstrates the growth and establishment of the Brunswick Hill Baptist Church in Pickering Township in the second half of the 19th century. Figure 7: Historic photo of a portion of the side elevation of the 1888 relocated and/or reassembled church in Green River, dated 1930. Note the buff coloured brick and window openings. (John Sabean) The Move to Green River In the late 1880s, Baptist Church services were held in the village of Green River at the Green River Hall, about one mile west of the Brunswick Hill Baptist Church (Gostick 1968). Specifically, a newspaper article celebrating the 103rd anniversary of the church - 145 - 8 Cultural Heritage Evaluation Report | 190 Highway 7 HERITAGEstudio in 1946 notes that in 1887, Pastor W.M. Freed held services in the Green River Hall (Pickering News, November 1, 1986). Given the increase in industry and the village, members of the Brunswick Hill Baptist Church believed that the church would better serve the community by being moved to the village (Gostick 1968). In November of 1888, the original frame church (i.e., Brunswick Hill Baptist Church) was moved about a mile west to the village of Green River where it was clad in buff coloured brick instead of the original clapboard (Figure 7). The 1930 photograph shows tall narrow window openings with segmental arches. The windows appear to be vertically sliding sash windows with a four-over-four glazing pattern and a fixed transom light under the arch. Presumably, the interior of the church was also renovated at this time. Based on physical evidence of a heavy timber (barn-like) structure within the attic of present-day church, it appears that the original 1848 church building was dismantled and reassembled on a new foundation, and then re-clad with buff coloured bricks. Barn structures of the era were relatively simple structures to erect, and so it is likely that the original church building was deconstructed and reassembled rather than being relocated in its entirety. Pastor W.M. Freed was a builder by trade and according to Gostick, he helped to build the church and supervise its construction (1968). This description supports reassembly rather than relocation. On November 18, 1888, the church was formally opened in its new location. The land for the newly located Green River Baptist Church was provided by Nelson Bice. Note Bice’s property on the 1877 Illustrated Historical Atlas in relation to the original location of the church building at Brunswick Hill (Figure 6). Today, the Green River Baptist Cemetery continues to mark the original 1848 church site including a monument that describes its history (Figures 13 & 14). The Second Move Following the widening of Highway 7, the church was relocated within the property to maintain its general setback from the road in 1951. According to the memorial plaque at the Green River Baptist Cemetery, the church was completely renovated at this time. Gostick relays that in the 1950s, the bricks were removed from the church building by the pastor, church members and friends of the community, and that a basement was made to accommodate the Sunday School (1968). The church was erected on the new foundation, which was located north of the 1888 site, and clad with new red rug bricks (Figures 9, 10, 11 & 12). The circa 1888 buff coloured bricks would have rested on the circa 1888 foundation and therefore, likely had to be removed for the relocation to a new foundation. The small gabled vestibule entrance on the south elevation was likely added at the same time. Based on the review of the attic space, it appears that they also inserted modern trusses at this time (Figure 8). - 146 - 9 Cultural Heritage Evaluation Report | 190 Highway 7 HERITAGEstudio Figure 8: Attic space in present-day church building. Note the modern trusses alongside the original purlin, struts and braces. (Matthew Somerville, City of Pickering, November 2025) Figures 9 & 10: Façade (south) with 1950s vestibule addition and modern red brickwork and cement foundation. (Matthew Somerville, City of Pickering) - 147 - 10 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio According to Gostick, the interior was also redecorated, and new pews were added. Of note, the pressed tin ceiling which remains today likely dates to the 1888 remodelling and was maintained during the 1950s interior renovations. Physical evidence confirms Gostick’s account, including the modern red rug brickwork and raised concrete foundation. Figures 11 & 12: Pressed tin ceiling and tall narrow windows with segmental arches. (Matthew Somerville, City of Pickering) Today, the Green River Community Centre building’s form and massing (excluding the front vestibule) appear to align with the form and massing of the 1888 church building and quite possibly, the original 1848 frame building. Accessing the church’s roof space may help to confirm its construction type and further reveal the possibility of its 1848 origin. The simple one-storey gable roof form with regularly spaced windows and segmental arches along the side elevations, reflects the Baptist architectural tradition of simple meeting places with relatively minimal decoration. The window openings appear to match those in the 1930 photograph of the 1888 church building. However, the window style reflects their mid-century installation. It not clear if they are operable, but the transom light appears to be hinged, and the bottom sash may be able to slide vertically (see Appendix). Closing of the Green River Baptist Church In 1979, the Province of Ontario expropriated the property for the construction of the proposed Pickering airport, and the church officially closed. A brick and stone monument were erected at the Green River Baptist Cemetery to commemorate the congregation and its legacy in 1980 (Figures 13 & 14). In 1982, the City of Pickering purchased the property from the Ontario Infrastructure and Land Corporation (OLC) for $2.00 for use as a community hall. According to the Report to the Executive - 148 - 11 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio Committee, dated May 5, 2025, the church building has been used as storage for museum artifacts for the past ten years without any public use (see Appendix). Figures 13 & 14: Monument erected to celebrate the legacy of the Brunswick Hill Baptist Church in 1980. (Matthew Sommerville, City of Pickering) 19th Century Church Architecture in Ontario From the early 19th century (e.g. 1820s) for almost a century, the Gothic Revival style was the predominant architectural style for almost all denominations throughout most of Canada. The Gothic Revival style was expressed in a highly decorative Gothic on large churches in Ontario, and in a more paired down version for smaller churches. With the publication of F.J. Jobson’s Chapel and School Architecture, the Gothic Revival style was adopted by Ontario’s non-conformists (e.g. the Baptists). The central aisle, a key aspect of Anglican Gothic, was eliminated, and the focal point of the church interior became the pulpit, stressing the importance of “the word”. The style quickly spread to Presbyterians, Baptists and Congregationalists, “all of which adopted the Gothic Revival style, but in a less strict manner than the Anglicans had.” (Thurlby and Iron 2009). The Green River Baptist Church of circa 1888 appears to have tall narrow windows with segmental arches on the side elevations, which continue to exist on the 1950s renovated church building today (Figures 7 & 12). The steeply pitched gable roof and these tall narrow windows demonstrate a Gothic Revival influence, but very paired down, reflecting its remote rural village location in Pickering Township. This paired down Gothic Revival influence reflects the tradition of non-conformists building simple meeting places. From frame building in 1848 to a brick clad building in 1888 to the installation of a basement in 1951, the congregation worked to upgrade their church’s appearance with each physical move. These improvements reflect the congregation’s pride in their local church. - 149 - 12 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio Two other Baptist Churches in the region include the former Baker Hill Baptist Church (now operating as Face-to-Face Encounters Healing Ministry), located at 13441 Highway 48 in Stouffville, constructed in 1867 (Figure 15). The other being the former Providence Baptist and Markham Baptist Church at 3885 Stouffville Road (present-day Springvale Baptist Church), constructed in 1877 (Figure 16). Both have been highly modified, and their original form/design are far less identifiable than the Green River Baptist Church (now community centre). Arguably, the Baker Hill Baptist Church is more Classical in its architectural style, whereas, the Providence Baptist Church has a more distinctive Gothic Revival tradition. Nonetheless, they are both Baptist churches with simple gable front buildings constructed shortly before the remodelling of the Green River Baptist Church in 1888 and are both in formerly rural settings. Figure 15: Former Baker Hill Baptist Church at 13441 Highway 48 (Whitchurch- Stouffville Museum Collection, Accession No. 981.267.001b) Figure 16: Former Providence Baptist and Markham Baptist Church at 3385 Stouffville Road. (Whitchurch-Stouffville Museum Collection, Accession No. 988.014.103 - 150 - 13 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio Village of Green River Before there was a village, a number of families lived in the vicinity, including Osburn, Bice, Runnals, Vardon, Ferrier, Turner, McIntyre, Poucher, and Winter families (Wood 1911). In 1849, Benjamin Doten established a wagon and blacksmith, known as the Dotenville Carriage Works. In 1857, William Barnes built a sawmill, which sent lumber to Whitby and Oshawa for construction purposes and shipped large quantities to Frenchman’s Bay. Barnes added a factory in 1870 that turned out tubs, pails, and fork- handles, and later brush handles, and blocks (Wood 1911). In 1875, Barnes added a basket making business. Wood also describes brothers, Edward and John Smith, as founders of the village. They purchased and renovated an old sawmill in the early 1870s. Apparently, the name of the village, Green River, was chosen at a meeting organized by them to name their new sawmill. They also built a large grist mill, a store, and a public hall and were instrumental in securing the opening of a post office. This industry would have spurred the development of the village, and hence Gostick describes the meeting of the Brunswick Baptist Church in the Green River Hall (likely the public hall referred to by Wood) in the late 1880s. The decision to relocate from Brunswick Hill, ostensibly a crossroads, into the village in 1888 to better serve the local population is a logical one. Figure 17: Historic buildings along Highway 7 in the Hamlet of Green River. (Google Streetview) Today, the village is identified as a ‘hamlet’ in the City of Pickering. The village is centred on Highway 7 between Markham-Pickering Townline and Sideline 32. The 19th century character of the village is still evident in the built environment along Highway - 151 - 14 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio 7 (Figure 17). The former Green River Baptist Church contributes to the sense of a complete village (i.e., residential, commercial, civic, religious buildings, etc.). The village is located at the beginning of the Seaton Hiking Trail and adjacent to the Rouge Valley Urban National Park. In summary, today, the Green River Baptist Church exemplifies the beginnings of the Baptist Church in Pickering Township. Despite multiple relocations and renovations, it appears likely that the church’s basic form and massing have been largely retained throughout 177 years of its history. This endurance is symbolic of the building’s religious and civic significance to the village of Green River. 3. CONDITION ASSESSMENT The Green River Community Centre is 43 feet long by 32 feet wide and 19 feet to the underside of the eave. Although the fire safety plan does not include dimensions, it shows the current floor plan (Figure 18). The Report to the Executive Committee, dated May 5, 2025, notes that the Green River Community Centre had an FCI of 63 percent as of January 1, 2025. FCI is a measure used by the City to track the general condition of City assets and is deferred maintenance required divided by the replacement value of the asset. Heritage Studio has not reviewed the specific deferred maintenance required for this building and has not had the opportunity to visit the site in person; however, a review of the photographic documentation of the exterior and interior of the building reveals that: • The asphalt shingle roof and aluminum clad eaves appear to be in fair to good working condition; • There is appropriate raingear (troughs and downpipes) installed on the building and that water is largely directed away from the foundation (there are a couple of downpipes missing sections); • The modern 1950s brickwork appears to be in fair condition with some areas of deterioration (primarily where it has experienced damp conditions and undergone a freeze/thaw cycle); • The parged cement foundation is in fair condition and displays some minor cracking; and • The storm windows are in poor condition; however, the interior windows appear are in good condition. The transom windows appear to be original to the circa 1888 renovation. All liturgical elements were removed from the interior when the church became a community centre. The staff report concludes that “having primarily served as a storage location for over ten years, it would require significant investment to be suitable for - 152 - 15 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio public use.” In summary, the building appears to be in fair to good condition and is largely protected from the elements. Figure 18: Fire safety plan for Green River Community Centre. - 153 - 16 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio 4 . ONTARIO R EGULATION 9/06 EVALUATION The following table evaluates the property at 190 Highway 7, using Ontario Regulation 9/06, which sets out the provincial criteria for determining whether a property is of cultural heritage value or interest. The evaluation is based on the property history summary in Section 2 of this brief and the photographs provided by Heritage staff at the City of Pickering. Criteria Description Assessment Explanation Design or Physical Value 1. it is a rare, unique, representative or early example of a style, type, expression, material or construction method. √ The building has physical value because is an example of an early Baptist Church building in Pickering that has retained its circa 1848 form and massing while undergoing two significant renovations. The renovations relate to the relocation of the church building and reflect changing socioeconomics, culture, taste and style through time. The Baptist architectural tendency to reject excessive detailing and instead adopt a simplified design approach has carried through the three different exterior design treatments from 1848, 1888 and 1951. 2. it displays a high degree of craftsmanship or artistic merit. N/A 3. it demonstrates a high degree of technical or scientific achievement. N/A - 154 - 17 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio Historical or Associative Value 4. it has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a community. √ The property has direct associations with early Baptist settlers from New Brunswick and England who were instrumental to the construction of the original church. The church building is representative of the history of the Baptist Church in Pickering. The relocation of the church building multiple times in response to changing population trends and external government forces demonstrates the importance of the building in the Baptist Church community and in the village of Green River. 5. it yields, or has the potential to yield, information that contributes to an understanding of a community or culture. N/A 6. it demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist who is significant to a community. N/A Contextual Value 7. it is important in defining, maintaining or supporting the character of an area. √ The property is important in defining, supporting, and maintaining the former historic rural character of the village of Green River and of - 155 - 18 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio Highway 7, which beginning with its widening in the 1950s, continues to evolve. 8. it is physically, functionally, visually or historically linked to its surroundings. √ As a former religious building, and now civic building, the church building is physically and historically linked to the village of Green River. The building was relocated to Green River in response to a growing village population and has been on the same property in almost continuous use by the local community between 1888 to circa 2015. 9. it is a landmark. √ The Green River Baptist Church (now community centre) is a local landmark as a recognizable civic building within the community of Green River. In summary, the property at 190 Highway 7 meets five of the nine criteria under Ontario Regulation 9/06. In accordance with Section 2 (3) of the regulation, the property must meet two or more of the criteria to be designated under Section 29 of the Ontario Heritage Act. Therefore, the property qualifies as a significant built heritage resource under the definition provided in the 2024 Provincial Planning Statement and is a strong candidate for designation under Section 29 of the Ontario Heritage Act. 5 . DRAFT STATEMENT OF CULTURAL HERITAGE VALUE The following draft Statement of Cultural Heritage or Interest is recommended for inclusion in a future designation by-law for the subject property. Description The Green River Baptist Church, now known as the Green River Community Centre, at 190 Highway 7, is located on Lot 33, Concession 6, in the former Township of Pickering, now part of the City of Pickering, in the Region of Durham. The property is on the north side of Highway 7 between between Sideline 34 and Sideline 32, in the Hamlet of Green River. The property is approximately 0.54 hectares and contains a one-storey - 156 - 19 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio red brick church building constructed in 1848, reconstructed in 1888 and remodelled in 1951. The property also contains Green River Park, which is characterized by an open grass field and a small playground. Cultural Heritage Values The property has design value or physical value because it is a rare, unique, representative or early example of a style, type, expression, material or construction method. The church has physical value because is an example of an early Baptist Church building in Pickering Township that appears to have retained its 1848 form and massing, while undergoing two relocations and two significant renovations. The first church building, which was constructed at Brunswick Hill, circa 1848, on Lot 29, Concession 6, was a frame structure with clapboard siding. Its heavy timber structure, which is visible in its attic space, was deconstructed and reassembled when it was moved its new site in Green River on Lot 33, in 1888. The church building was then renovated and remodelled. Based on photographic evidence, the 1888 church building was characterized by its one-storey gable front building with buff coloured brick cladding and segmental arched window openings. Following the widening of Highway 7, the church was relocated within the property to maintain its general setback from the road in 1951. The remodelling appears to have retained the 1888 church’s massing, form, and window openings, but included a modern red rug brick veneer and a front vestibule entrance. The changes to the exterior treatment and interior renovations are partially the result of the relocations; however, they also reflect shifting socioeconomics, culture, taste and style through time. The tendency of non-conformists, such as the Baptists, to create simple meeting places is reflected in all three exterior design treatments from 1848, 1888 and 1951. The 1888 remodeling demonstrates a paired down Gothic Revival influence through the tall narrow windows with segmental arches, the steeply pitched gable roof, and minimal, if any, detailing on the exterior. The property has historical value or associative value because it has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a community. The property has associative value for its direct connection to early Baptist settlers from New Brunswick and England who were instrumental to the establishment of the Baptist Church in Pickering Township and to the construction of the Brunswick Hill Baptist Church circa 1848. By the late 1830s, loyal Baptists from New Brunswick and England together established a church. They first met in a schoolhouse on the corner of the - 157 - 20 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio Vardon family’s farm (just south of the future church) and by 1848 built the first frame Baptist Church building at Brunswick Hill. Today, the church building at 190 Highway 7 in the Hamlet of Green River symbolizes the long history of the Baptist Church in Pickering and the early New Brunswick and English families who settled in the Green River/Brunswick Hilla area. The property also has historical value because it reflects local settlement patterns over time and indicates the significance of the Baptist Church in this community. The relocation of the church building multiple times reflects an increasing population in Green River despite a decline in population in Pickering Township. As a relatively remote village in the late 19th century in Pickering Township, the Baptist Church building was an important religious building. The immense efforts required to relocate the building twice and to undertake significant renovations demonstrate the significance of the church building to the local Baptist community. The relocation of the church within its existing site due to the widening of Highway 7 demonstrates the continued importance of the church to the community well into the 20th century. In 1982, the building became the Green River Community Centre, allowing it to continue its role as a civic space within the village. The property has contextual value because it is important in defining, maintaining or supporting the character of an area. The property has contextual value because it plays an important role in defining, maintaining, and supporting the historic rural character of the Hamlet of Green River and Highway 7. The church building’s one-storey massing and gable front roof is symbolic of Pickering’s religious rural heritage. The widening of Highway 7 in the 1950s marked the beginning of the road’s evolution. As it continues to change, the church, along with the Hamlet of Green River, and other historic buildings, are important tangible features of its historic rural character. The property has contextual value because it is physically, functionally, visually or historically linked to its surroundings. As a former religious building, and now civic building, the property has contextual value because it is physically and historically linked to the development of the village of Green River. The building has been on the same property and in almost continuous use by the local community between 1888 to circa 2015. The property has contextual value because it is a landmark. The Green River Community Centre is a local landmark as a recognizable civic building within the Hamlet of Green River. The church building has been located at 190 Highway 7 since 1888. Other than a brief period when it was appropriated by the Province of Ontario, it has been in almost continuous use for religious or civic functions. Despite its - 158 - 21 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio small size, it has a distinctive religious/civic identity along Highway 7 within the Hamlet of Green River. Heritage Attributes Key exterior elements that contribute to the property’s cultural heritage value include its: • One-storey massing with gable front roof; • Tall window openings with segmental arches; and • Location on Highway 7 in Green River and the church’s entrance oriented to address the street frontage. 6 . CONCLUSION & RECOMMENDATION The property at 190 Highway 7 meets the prescribed provincial criteria under Section 2(3) of Ontario Regulation 9/06 which specifies that a property must meet two or more criteria to be designated under Section 29(1) of the Ontario Heritage Act. The property meets five of the prescribed criteria and is therefore a significant built heritage resource under the definition provided in the 2024 Provincial Planning Statement. To ensure the long-term conservation of the property, the City of Pickering should designate the property under Section 29, Part IV, of the Ontario Heritage Act. In summary, the designation of 190 Highway 7 under Part IV of the Ontario Heritage Act: • Recognizes the property as a ‘significant’ built heritage resource in accordance with the 2024 Provincial Planning Statement. • Supports the Durham Regional Official Plan: o 3.3.41 Encourage area municipalities to: b) utilize the Ontario Heritage Act to conserve, protect and enhance the built and cultural heritage resources of the municipality. o 3.3.43 Encourage built and cultural resource conservation through adaptive reuse. Where original uses cannot be maintained, promote opportunities for adaptive reuse of heritage structures and sites, including the recycling of building materials, wherever feasible. • Supports the Pickering Official Plan: o 8.1 City Council shall respect its cultural heritage, and conserve and integrate important cultural heritage resources from all time periods into the community. - 159 - 22 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio o 8.4 City Council, in consultation with its heritage committee, where warranted shall implement the provisions of the Ontario Heritage Act, including designation under the Act of heritage sites and heritage districts. o Pickering’s Rural System - The City’s policies for its rural system seeks to: support the cultural heritage and integrity of rural lifestyles. 7. REFERENCES Belden, H. & Co. Illustrated Historical Atlas of the County of Ontario, 1877. Fisher, Rob. 1999 . “The Exodus from New Brunswick: Tracing the Out-Migration of a Family, 1860-1920”. Journal of the New Brunswick Genealogical Society), Vol. 21, No. 3. Gostick, Muriel. “The History of the Green River Baptist Church”. Compiled from numerous records. Claremont, Ontario, October 15th, 1968. McKay, William A. 1961. The Pickering Story. Published by the Township of Pickering Historical Society. Memorial plaque at Green River Baptist Cemetery. Pickering News, Volume 6, Number 10, Friday, November 1, 1946, by Rev. A.J. Heal “Green River Baptist Church to Celebrate 103rd Anniversary” Sabean, John W. 2000. Time Present and Time Past: A Pictorial History of Pickering. Altona Editions for the Pickering Township Historical Society and the City of Pickering Millenium Committee. The Canadian Encyclopedia, “Church Architecture” by Nathalie Clerk and Claude Bergeron: https://thecanadianencyclopedia.ca/en/article/religious-building Thurlby, Malcolm and Candace Iron. “Gothic Traditions in Ontario Churches” in Heritage Matters: https://www.heritage-matters.ca/articles/gothic-traditions-in- ontario-churches Wikitree: History of the Baptist Faiths in Canada: https://www.wikitree.com/wiki/Space:History_of_the_Baptist_Faiths_in_Canada#:~:te xt=The%20Maritime%20Provinces- ,1763%20to%201795:%20First%20Baptist%20Congregations%20in%20Canada,at%2 035 Wood, William R. 1911. Past Years in Pickering: Sketches of the History of the Community. Toronto: William Briggs: - 160 - 23 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio 8. PROJECT PERSONNEL & QUALIFICATIONS Heritage Studio Heritage Studio is a consulting firm based in Kingston, Ontario, that specializes in cultural heritage planning. We believe that all planning and design work should be rooted in an understanding of the heritage of a place, whether physical, cultural, environmental, or intangible. Accordingly, we advocate for an integrated approach to heritage conservation and land use planning, an approach that we believe is fundamental to creating, enhancing, and sustaining quality places. To this end, we promote communication and collaboration between our clients and stakeholders with the goal of bringing a pragmatic values-based approach to complex planning challenges. Heritage Studio offers the following core services: cultural heritage evaluations, heritage impact assessments, cultural heritage policy development, and heritage planning support and advice. Alex Rowse-Thompson, MEDes, RPP, CIP, CAHP As principal and founder of Heritage Studio, Alex has more than 15 years of heritage conservation and planning experience that includes both private sector and municipal planning roles. Her experience is rich and varied, from her involvement in large-scale regeneration sites in the UK, to the development of heritage conservation district studies and plans in Ontario municipalities and working with architects to ensure heritage-informed restoration and new construction. Alex is a member of the Canadian Association of Heritage Professionals, the Canadian Institute of Planners, and the Ontario Professional Planners Institute. - 161 - 24 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio 9. APPENDIX Photographic Documentation – Matthew Somerville, City of Pickering Front elevation (south) facing Highway 7. Rear (north) and side (west) elevations. - 162 - 25 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio Front (south) and side (west) elevations. Rear (north) and side (east) elevations. - 163 - 26 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio 1950s brickwork and parged concrete foundation. Interior of 1950s basement. - 164 - 27 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio Pressed tin ceiling on interior. Pressed tin ceiling on interior. - 165 - 28 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio Interior of windows on side elevations. - 166 - 29 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio Excerpt from Report to Executive Committee, Report Number CS 07-25 - 167 - 30 Cultural Heritage Evaluation Report | 1 90 Highway 7 HERITAGEstudio - 168 - CULTURAL HERITAGE EVALUATION REPORT Mount Zion Community Centre 4230 Sideline 6, Pickering, Ontario Prepared For: Matthew Somerville Senior Planner, Heritage Development Review and Urban Design City Development Department City of Pickering One the Esplanade Pickering, ON, L1V 6K7 905.420.4660 ext. 1147 msomerville@pickering.ca Prepared By: Alex Rowse-Thompson Heritage Studio Kingston, ON, K7K 1G9 alex@heritagestudio.ca _____________________________________________________________________________________________ Report Issuance Draft: November 20, 2025 Final: December 8, 2025 Attachment 4 to Report CS 07-26 - 169 - 1 Cultural Heritage Evaluation Report | 4230 Sideline 6 HERITAGEstudio CONTENTS 1. Introduction ..................................................................................................................... 2 2. Property History .............................................................................................................. 4 History of Education in Ontario ..................................................................................... 5 Model Schoolhouse Plans.............................................................................................. 6 School Section No. 13 .................................................................................................... 9 3. Condition Assessment ................................................................................................. 13 4. Ontario Regulation 9/06 Evaluation ........................................................................... 15 5. Draft Statement of Cultural Heritage Value ............................................................... 18 6. Conclusion & Recommendation ................................................................................. 21 7. References ..................................................................................................................... 21 8. Project Personnel & Qualifications ............................................................................. 22 9. Appendix – Photographic Documentation ................................................................ 23 - 170 - 2 Cultural Heritage Evaluation Report | 4230 Sideline 6 HERITAGEstudio 1. INTRODUCTION Heritage Studio was retained by the Owner, the City of Pickering, to prepare this Cultural Heritage Evaluation Report (CHER) for the property known municipally as 4230 Sideline 6 and the Mount Zion Community Centre. The property is located on the west side of Sideline 6, between the 7th and 8th Concessions in the former Township of Pickering, now the City of Pickering in the Region of Durham (Figure 1). The property is approximately 0.29 hectares (0.72 acres) and contains a one-storey brick schoolhouse building, constructed circa 1876, with later 20th century front addition, and is surrounded by gravel covered surface parking, grass areas and trees (Figures 2 & 3). Currently, the property has no heritage status. It is not included on the City of Pickering’s Municipal Heritage Register as a designated or non-designated (‘listed’) property pursuant to Part IV of the Ontario Heritage Act (OHA). The City of Pickering is in the process of evaluating the renovation/retention or sale of Community Halls in the northern area of the municipality. The Report to the Executive Committee, dated May 5, 2025, includes Recommendation 5 “That City Heritage staff evaluate the Mount Zion Community Centre and Green River Community Centre under Regulation 9/06 of the Ontario Heritage Act to determine whether the properties merit designation under Part IV of the Act, and report back to Council with recommendations in Q4, 2025.” Accordingly, the purpose of this cultural heritage evaluation is to assess whether the Mount Zion Community Centre meets the criteria for designation as outlined in Ontario Regulation 9/06 and, if necessary, to prepare a Statement of Cultural Heritage Value (SCHV) for inclusion in a future designation by-law. This CHER provides a summary overview of the property’s history, describes its current physical condition, evaluates its cultural heritage value using Ontario Regulation 9/06, presents a draft SCHV, and concludes with a professional recommendation regarding its designation. Alex Rowse-Thompson (Heritage Studio) did not visit the subject property. Instead, Matthew Somerville, Senior Planner, Heritage, visited the property and provided photographic documentation, which is included in the Appendix of this report. This CHER has been prepared with respect to Parks Canada’s Standards and Guidelines for the Conservation of Historic Places in Canada (the Standards and Guidelines); the Ministry of Citizenship and Multiculturalism Ontario Heritage Tool Kit; the Ontario Heritage Act; the 2024 Provincial Planning Statement; the Region of Durham Official Plan; the City of Pickering Official Plan; and other charters and guidelines that exemplify best practice in the field of cultural heritage conservation. - 171 - 3 Cultural Heritage Evaluation Report | 4230 Sideline 6 HERITAGEstudio Figure 1: Location of subject property shown with dashed redline. (City of Pickering mapping, annotated by Heritage Studio) Figure 2: East and south elevations of Mount Zion Community Centre. (Matthew Somerville, City of Pickering, 2025) - 172 - 4 Cultural Heritage Evaluation Report | 4230 Sideline 6 HERITAGEstudio Figure 3: Mount Zion Community Centre, looking west from Sideline 6. (Google Streetview) 2. PROPERTY HISTORY Long before the first land grants were made to United Empire Loyalists and Scottish, English, Irish, and other immigrants, in Pickering Township, the subject property formed part of the ancestral lands of the Michi Saagiig Anishinaabeg for time immemorial. Today, the property is located on the lands of the William Treaties and the Johnson- Butler Purchase. The Williams Treaties were signed in October and November of 1923 between the Crown and seven First Nations groups, including the Chippewa of Lake Simcoe (Beausoleil First Nation, Chippewas of Georgina Island First Nation, Chippewas of Rama First Nation) and the Mississauga of the north shore of Lake Ontario (Alderville First Nation, Curve Lake First Nation, Hiawatha First Nation, and Mississaugas of Scugog Island First Nation). The Williams Treaties were the last of the land cession treaties to be signed in Canada, which transferred more than 20,000 square kilometers of land in southern Ontario to the Crown. The schoolhouse building (currently Mount Zion Community Centre) on the subject property was constructed on Lot 7 of Concession 7 in the Township of Pickering, south of Mount Zion in 1876. - 173 - 5 Cultural Heritage Evaluation Report | 4230 Sideline 6 HERITAGEstudio History of Education in Ontario In 1798, the first Ontario school was opened in Toronto. It was a private school, and it was not until 1807 that the Public Schools Act was passed at the provincial legislature. Eight schools were established in the province, and five trustees for each school were appointed (Xiaobin 2015). In 1816, the Common Schools Act was passed, dividing the province into eight districts each with a board of education, which depended on locally elected trustees for all their information. Egerton Ryerson (24 March 1803 – 19 February 1882) became the superintendent of education in Ontario (formerly Canada West) in 1844 (Figure 4). Egerton promoted education for all and believed that the state should be responsible for educating all children, and that education should be made compulsory. In 1844 and 1845, he toured Europe to study different school systems. Based on his findings, he wrote his Report on a system of public elementary instruction for Upper Canada (1846). In this report, Ryerson recommended improvements to the educational system, many of which were adopted in the first two Common Schools Acts (1846, 1850). In 1846 a new Education Act was passed, which included an important provision that the superintendent of education would ensure that schools were appropriately distributed. Relatedly, and importantly, it also divided Townships into “school sections”. The Act was amended in 1850, giving permission to any school section to determine whether the school should be maintained by a monthly fee from the pupils in addition to a tax upon the ratable property of the section, or whether all bills should be abolished and the schools declared free (Xiaobin 2015). In 1854, Ontario and York Counties were separated for administrative purposes. In this year the Pickering Council passed several by-laws which provided for the local control of local affairs. The ability to levy local taxes led to a number of new schools being constructed, including School Sections at Greenwood, Dunbarton, Kinsale, Audley, Cherrywood, Brougham, Mount Zion, Base Line, Brock Road, Pickering Village and the Whitby-Pickering Townline Union Schools. Many of these schools, the product of the property and increased population of the 1850s continued in use for another century. While women were hired as teachers, in line with gender norms of the time, the following men were held the role of Superintendent: • Rev. J Durant 1854 • Rev Alex Kennedy 1855 • Mr. E. Birrel 1856-1865 • Rev. John Baird 1866-68 • Rev. WA Ross 1869-1871 - 174 - 6 Cultural Heritage Evaluation Report | 4230 Sideline 6 HERITAGEstudio Ryerson aimed at establishing a free, universal, and compulsory education system for all Ontario children, which was successful with the passing of the School Act in 1871 and amended School Act in 1876. Coincidently, the existing School Section No. 13 Mount Zion schoolhouse was constructed in 1876. Figure 4: Portrait of Egerton Ryerson, undated. (Public Archives of Ontario) Since about 2010 there has been ongoing debate and controversy surrounding Ryerson’s responsibility for the residential school system. Neither the Truth and Reconciliation Commission nor its chair, Murray Sinclair, blame Ryerson for residential schools. Ryerson was consulted by the founders of the Indian residential school system. However, he was not directly involved in founding or running of the residential school system and predeceased its creation. Since 2021, however, several schools have been renamed because of the controversy over Ryerson’s role in the development of residential schools and his involvement in the wider attempt to assimilate Indigenous peoples into Canadian society. For example, Ryerson University, became Toronto Metropolitan University in 2022. Figures 5 & 6: Façade of former School Section No. 16 Alta School at 555 Concession 8 Road (Matthew Somerville, City of Pickering, October 2025) and School Section No. 9 Greenwood School at 3560 Westney Road North (Google Streetview). - 175 - 7 Cultural Heritage Evaluation Report | 4230 Sideline 6 HERITAGEstudio Model Schoolhouse Plans As part of Egerton Ryerson’s school reforms in 19th century Ontario, he commissioned and published model schoolhouse plans from around 1847 onwards. Ryerson believed that the physical school environment shaped morality, discipline, and learning. He was influenced by British educational writings and New England design manuals. The key design elements that he generally endorsed included simple rectangular massing, gable-front façade, symmetrical windows along one side, bell tower, and minimal ornamentation. Following the establishment of a public education system, The Canada Farmer, an agricultural and rural journal published in Toronto, promoted a standardized plan for a rural one-room schoolhouse in the issue for June 15, 1866. The article was entitled “Cheap Country School House” (Figure 7). This plan closely aligned with Ryerson’s recommendations for proportion and form. The key features of the “Cheap Country School House” plan included: • Simple form – Typically a rectangular building in brick, stone or frame, with a broad gable roof. • Symmetry – A symmetrical front façade, often with two entrance doors (one for each sex). • Frame construction to reduce costs. • Fenestration – Symmetrical rows of large windows on each side to provide natural lighting. • Interior – A single open classroom, with smaller cloakrooms adjacent to the front door(s). • Gothic Revival – A common variant included a steeply pitched (as opposed to broad) central dormer, ornamental detailing, and a bell tower. Figures 5 and 6 include two local Pickering versions of the standardized schoolhouse design. School Section No. 16 at 555 Concession 8 Road is currently owned by Transport Canada and is a recognized federal heritage building. It was constructed in 1864. The Greenwood School at 3650 Westney Road North is owned by the City of Pickering and was constructed in 1860. Both schoolhouses are on a rectangular plan with front gable roof and constructed in red brick with buff brick detailing. The principal difference is in the layout of their façades. The former Altha School has two separate entrances for boys and girls, and the former Greenwood School has one central entrance. Interestingly, unlike the Mount Zion School, the Altha School does not have a central window on the façade between the separate entrances. The Greenwood School appears to be larger in size and like Mount Zion, has five openings along the side elevation (on the east side there are four window openings and a door opening). - 176 - 8 Cultural Heritage Evaluation Report | 4230 Sideline 6 HERITAGEstudio Figure 7: Plan for a Cheap Schoolhouse. (The Canada Farmer, Volume 3, Number 12) - 177 - 9 Cultural Heritage Evaluation Report | 4230 Sideline 6 HERITAGEstudio Figure 8: School Section No. 13 as seen on the 1877 Illustrated Historical Atlas of the County of Ontario. (H. Belden & Co., annotated by Heritage Studio) School Section No. 13 Following the amended Education Act of 1850, and the establishment of “school sections,” the first school was constructed in School Section No. 13, a frame building in 1852 (Wood 1911). The frame schoolhouse was constructed on Lot 9 of Concession 7, about a ½ mile west of the existing brick schoolhouse. No photographs of the original frame schoolhouse have been identified; however, a printed history of the school mounted on the interior wall of the existing schoolhouse describes the frame building as being 30 by 50 feet in size, unpainted, banked with dirt, and surrounded by woods. The cost to build the frame schoolhouse is noted as $1,500. Before 1852, the children in Mount Zion attended a school near Salem (Wood 1911). The printed history on the wall of the schoolhouse states that in 1875, the trustees bought a piece of land from John C. Jones (Figure 8), about ¾ acre for $120. The existing brick schoolhouse was constructed in 1876 (following the 1871 School Act making education free for all). The same printed history describes the new - 178 - 10 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio schoolhouse as “a large brick building…it had two entrances to the east with a “bell room” or teacher’s room between.” The S.S. No. 13 Schoolhouse is constructed of red brick in common bond and has the typical rectangular one-room plan with gable roof and a bell tower located directly above the front gable. The bell tower may be a 20th century replacement as it does not appear to have the same level of architectural sophistication as the building. Above the fieldstone foundation is a buff brick plinth. Today, the original façade is concealed by a 20th century addition housing a kitchen and bathrooms. Nonetheless, there is evidence of the original boys and girls’ entrances, and a central window (Figures 11 & 13). The central window would have provided daylight to the bell room or teacher’s room between the separate entrances. The schoolhouse has five window/door openings on each side elevation, more than the average three, further increasing natural daylighting. The modern addition from the mid-20th century matches the existing materiality but overall detracts from the visual continuity of the original design and obscures the original façade. The eaves and eave returns are flashed in aluminum, and it is likely that the original or early wood eaves, returns and frieze board remain underneath. Figure 9: Undated historic photograph of School Section No. 13, west and south elevations. (Alma Jones) - 179 - 11 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio The schoolhouse design generally follows the standardized principles of the era but is larger than the average and includes elevated architectural detailing. For example, the plans for a “Cheap Country School House” show a measurement for the rectangular plan of 40’ by 30’, whereas the Mount Zion schoolhouse is 52’6” long by 32’1” wide. Additionally, the plans for a “Cheap Country School House” describe a wood frame structure with the most economic materials and finishings. In contrast, the Mount Zion School is constructed with brick and includes detailing such as buff brick arches over openings and buff brick quoining on the corners. Interestingly, there is evidence of discolouration on the buff bricks on the underside of arches. This may suggest that the same red bricks were used on the arches but dipped in a buff slip (i.e., glaze). It is unlikely that they had access to different clay deposits. Further above average architectural details include the stepped brick detail at the skewback of the arch (as opposed to a flat end). The presence of the ocular window in the front gable, which appears to have been exposed on the interior originally is also unusual and represents a more refined design (Figure 10). This decorative feature would have also improved natural daylighting on the interior. Certainly, this schoolhouse design mirrors the principles of the plans for a “Cheap Country School House” but is a larger elevated version. This is notable given its relatively remote rural location in Pickering Township. Figure 10: East and north elevations of schoolhouse building. (Matthew Somerville, City of Pickering, 2025) - 180 - 12 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio Figures 11 & 12: View of ocular window on the interior now concealed by a modern dropped ceiling and insulation and arched window opening with buff brick arch, stone sill, painted wooden sash window with brickmould. (Matther Somerville, City of Pickering) Figure 13: Interior of schoolhouse looking east towards 20th century vestibule. Note the original arched openings for the boys’ and girls’ entrances. (Matthew Sommerville, City of Pickering, November 2025) School Section No. 13 Mount Zion School closed in 1965, and the students were then bussed to the Greenwood School. In 1967, Mr. Arthur Latcham of Stouffville, purchased the property for $1,500 and gifted it to the Mount Zion community to be used as a community centre. Bylaw 8835 established the property as a community centre. The facility was managed by a Board that was appointed by Council. In 2015, the City of - 181 - 13 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio Pickering entered into a five-year lease agreement with the Mount Zion Community Centre Association. The lease has since been renewed, and the Community Association continues to use the schoolhouse building. 3. CONDITION ASSESSMENT The Report to the Executive Committee, dated May 5, 2025, notes that the Mount Zion Community Centre had an FCI of 65 percent as of January 1, 2025. FCI is a measure used by the City to track the general condition of City assets and is deferred maintenance required divided by the replacement value of the asset. Heritage Studio has not reviewed the specific deferred maintenance required for this building, nor have they visited the site in person. However, a review of the photographs of the exterior and interior of the building reveals that: • The asphalt shingle roof and aluminum clad eaves appear to be in fair to good condition; • There is appropriate raingear (troughs and downpipes) installed on the building; • The circa 1876 red and buff brickwork appears to be in fair condition; • The fieldstone foundation is minimally visible in the photographs, and its condition is not clear. • The original wooden windows appear to be in fair condition and repairable to improve operability, energy efficiency, and aesthetics. • The interior appears to be in fair to good condition. The physical integrity of the original design is high with the front addition being the only significant alteration. There are two brick chimneys on the building. The rear chimney appears to be original, whereas the taller narrow chimney adjacent to the bell tower looks like a 20th century intervention and may be related to later mechanical upgrades as it is located in proximity to the mechanical room within the front addition. The staff report notes that “a recently completed structural engineering assessment has also raised concerns about the condition of its floor framing and load-bearing masonry.” No specifics of these concerns are described, and it should be highlighted that an engineer with in-depth knowledge and experience of historic masonry buildings should be consulted to confirm the extant of any issues. In summary, the schoolhouse appears to be in fair to good physical condition and is generally weather tight. - 182 - 14 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio Figure 14: Floor plan of Mount Zion Community Centre. (Cassidy & Co. Architectural Technologists) - 183 - 15 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio 4 . ONTARIO R EGULATION 9/06 EVALUATION The following table evaluates the property at 4230 Sideline 6, using Ontario Regulation 9/06, which sets out the provincial criteria for determining whether a property is of cultural heritage value or interest. The evaluation is based on the property history summary in Section 2 of this brief and on the photographs provided by Matthew Somerville, Senior Planner, Heritage, at the City of Pickering. Criteria Description Assessment Explanation Design or Physical Value 1. it is a rare, unique, representative or early example of a style, type, expression, material or construction method. √ The schoolhouse building is a representative example of a mid to late 19th century schoolhouse, which followed the standardized design principles for schoolhouses of the era. These design principles being inspired by Egerton Ryerson’s school reforms in Ontario and by a standardized /pattern for a one-room schoolhouse in the publication The Canada Farmer in 1866. Despite the modern front addition, which obscures the design of the original façade, the physical integrity of the schoolhouse is high. The locally sourced red brick walls with buff brick detailing remains, as do the original arched window openings with wooden sash windows and stone sills. 2. it displays a high degree of craftsmanship or artistic merit. N/A - 184 - 16 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio 3. it demonstrates a high degree of technical or scientific achievement. N/A Historical or Associative Value 4. it has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a community. √ The schoolhouse building has direct associations with the broader mid-19th century school reforms for publicly funded schools in Ontario and is symbolic of this movement within Pickering Township. The schoolhouse was constructed in 1876, which followed the Common School Act of 1846 (amended in 1850) which established “School Sections” within the Townships, and the School Act of 1871 that made elementary education free and compulsory. As superintendent of education in Canada West (now Ontario) from 1844 to 1876, Egerton Ryerson was a key contributor to both pieces of legislation. 5. it yields, or has the potential to yield, information that contributes to an understanding of a community or culture. N/A 6. it demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist √ The design reflects the standardized design principles of the era, which were influenced and designed by Egerton - 185 - 17 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio who is significant to a community. Ryerson’s educational reforms of the mid-19th century. These standardized designs were promoted through The Canada Farmer in their article on plans for a “Cheap Country School House”. Contextual Value 7. it is important in defining, maintaining or supporting the character of an area. √ The schoolhouse is important in defining, maintaining and supporting the historic rural character of Sideline 6/Salem Road in Pickering. The late 19th century design of the schoolhouse is a defining element in Pickering’s historic rural landscape. 8. it is physically, functionally, visually or historically linked to its surroundings. √ The schoolhouse is historically linked to the community of Mount Zion. It was constructed for the community in 1876 and has been in continuous use as a civic building for more than 150 years. 9. it is a landmark. N/A In summary, the property at 4230 Sideline 6 meets five of the nine criteria under Ontario Regulation 9/06. In accordance with Section 2 (3) of the regulation, the property must meet two or more of the criteria to be designated under Section 29 of the Ontario Heritage Act. Therefore, the property qualifies as a significant built heritage resource under the definition provided in the 2024 Provincial Planning Statement and is a strong candidate for designation under Section 29 of the Ontario Heritage Act. - 186 - 18 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio 5 . DRAFT STATEMENT OF CULTURAL HERITAGE VALUE The following draft Statement of Cultural Heritage or Interest is recommended for inclusion in a future designation by-law for the subject property. Description The School Section No. 13 Mount Zion School, now known as the Mount Zion Community Centre, at 4230 Sideline 6, is located on Lot 7, Concession 7, in the former Township of Pickering, now part of the City of Pickering in the Region of Durham. The property is on the west side of Sideline 6 between Concession 7 and Concession 8, south of Mount Zion. The property is approximately 0.29 hectares (0.72 acres) in size and contains a one-storey red brick schoolhouse, constructed in 1875-1876. The schoolhouse is surrounded by gravel covered surface parking, grass areas and trees. Cultural Heritage Values The property has design value or physical value because it is a rare, unique, representative or early example of a style, type, expression, material or construction method. The Mount Zion School has design value because it is a representative example of a mid to late 19th century schoolhouse. Its design largely follows the standardized design principles for schoolhouses of the era, which were inspired by Egerton Ryerson’s school reforms in Ontario and by a pattern for a one-room schoolhouse in an 1866 publication of The Canada Farmer. For example, the schoolhouse follows the rectangular one-storey, one-room plan with front-gable roof and bell tower. It is constructed in red brickwork on a fieldstone foundation with buff brick detailing. An original chimney is located above the west gable. The schoolhouse building is larger than average and includes some superior architectural detailing that is notable given its relatively rural and remote location in Pickering Township in 1876. For example, the additional number of windows along the side elevations (including an additional entrance on the south elevation) would have increased natural daylighting. Architecturally, buff brick detailing, including arches, quoins and plinth, and the ocular window on the front gable, express a refinement which is not typical of rural schoolhouses. Additionally, the separate boys and girls’ entrances with transom lights with central window on the façade is rare in Pickering. Despite the modern front addition, which obscures the design of the original façade, the physical and design integrity of the schoolhouse is high. - 187 - 19 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio The property has historical value or associative value because it has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a community. The property has historical value because the construction of the former Mount Zion School is associated with the broader mid-19th century movement to expand public education and to establish publicly funded schools. The former Mount Zion School is symbolic of this movement within rural Pickering Township. This brick schoolhouse replaces an earlier frame schoolhouse about a ½ mile west of the property, constructed circa 1852, which followed the Common School Act of 1846 (amended in 1850) which established “School Sections” within Townships. The Mount Zion School was constructed in 1876, which followed the School Act of 1871 (amended 1876) that made elementary education free and compulsory. The Mount Zion School illustrates a significant phase of cultural development for the community in both recognizing the importance of education and supporting its funding through taxation. The superintendent of education in Canada West (now Ontario) from 1844 to 1876, Egerton Ryerson was a key contributor to both pieces of legislation. Broadly, the former Mount Zion School, and all rural schoolhouses of this era are associated with Ryerson. The property has historical value or associative value because it demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist who is significant to a community. The Mount Zion School has associative value because it reflects the ideas of Egerton Ryerson’s educational reforms of the mid 19th century and the model schoolhouse plans that he developed. These plans were popularized by The Canada Farmer in their June 15, 1866, article, which provided plans for, and a description of, a “Cheap Country School House”. Despite the controversy surrounding Egerton Ryerson’s involvement in the residential school system, his plans for a model schoolhouse and The Canada Farmer’s article have left a legacy of rural schoolhouses across the landscape of Ontario. The property has contextual value because it is important in defining, maintaining or supporting the character of an area. The Mount Zion School has contextual value because it is important in defining, maintaining and supporting the historic rural character of Sideline 6 in Pickering. The late 19th century design of the schoolhouse, including its simple form and massing, its red and buff brickwork, and bell tower, is a defining element in Pickering’s historic rural landscape. Sideline 6 is primarily characterized by open agricultural fields, and the presence of the schoolhouse is a tangible reminder of the area’s 19th century origins, and its ongoing rural character. - 188 - 20 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio The property has contextual value because it is physically, functionally, visually or historically linked to its surroundings. The Mount Zion School has contextual value because it is historically linked to the community of Mount Zion. It was constructed for the community in 1876 and has been in civic use, first as a school and then as a community centre, for more than 150 years. Even with the front addition, the property remains visually recognizable as a 19th- century school. The property has familiarity in the community and as a former schoolhouse and now public building, and an ongoing association with the local community of Mount Zion. Heritage Attributes Key exterior elements that contribute to the property’s cultural heritage value include its: • One-storey massing on rectangular plan with front gable roof; • Red brick chimney over the west gable; • Red brickwork in common bond with buff brick detailing, including arches, quoins and plinth; • Arched window openings with buff brick arches, original wooden sash windows with slender glazing bars, brickmoulds and stone sills; • Original door opening with buff brick arch on south elevation; • Oculus window opening with buff brick surround in east gable; • Bell tower; • Fieldstone foundation; and • The schoolhouse’s location south of Mount Zion, and its façade facing east towards the road. Key interior elements that contribute to the property’s cultural heritage value include its: • Original boys’ and girl’s entrance openings on the interior of the east elevation. - 189 - 21 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio 6 . CONCLUSION & RECOMMENDATION The property at 4230 Sideline 6 meets the prescribed provincial criteria under Section 2(3) of Ontario Regulation 9/06 which specifies that a property must meet two or more criteria to be designated under Section 29(1) of the Ontario Heritage Act. The property meets five of the prescribed criteria and is therefore a significant built heritage resource under the definition provided in the 2024 Provincial Planning Statement. To ensure the long-term conservation of the property, the City of Pickering should designate the property under Section 29, Part IV, of the Ontario Heritage Act. In summary, the designation of 4230 Sideline 6 under Part IV of the Ontario Heritage Act: • Recognizes the property as a ‘significant’ built heritage resource in accordance with the 2024 Provincial Planning Statement. • Supports the Durham Regional Official Plan: o 3.3.41 Encourage area municipalities to: b) utilize the Ontario Heritage Act to conserve, protect and enhance the built and cultural heritage resources of the municipality. o 3.3.43 Encourage built and cultural resource conservation through adaptive reuse. Where original uses cannot be maintained, promote opportunities for adaptive reuse of heritage structures and sites, including the recycling of building materials, wherever feasible. • Supports the Pickering Official Plan: o 8.1 City Council shall respect its cultural heritage, and conserve and integrate important cultural heritage resources from all time periods into the community. o 8.4 City Council, in consultation with its heritage committee, where warranted shall implement the provisions of the Ontario Heritage Act, including designation under the Act of heritage sites and heritage districts. o Pickering’s Rural System - The City’s policies for its rural system seeks to: support the cultural heritage and integrity of rural lifestyles. 7. REFERENCES A Century of Education, Pickering Township. School Area Number 2, 1967. Belden, H. & Co. Illustrated Historical Atlas of the County of Ontario, 1877. - 190 - 22 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio McKay, William A. 1961. The Pickering Story. Published by the Township of Pickering Historical Society. “Mt. Zion School” printed history posted on interior of Mount Zion Community Centre. Author and date unknown. Ontario Architecture: https://ontarioarchitecture.ca/school.htm Ryerson, Egerton. 1847. Report on a System of Public Elementary Instruction for Upper Canada. Montreal: Lovell and Gibson, St. Nicholas Street. The Canada Farmer: Volume 3, Number 12, June 15, 1866, Toronto, Upper Canada. Wood, William R. 1911. Past Years in Pickering: Sketches of the History of the Community. Toronto: William Briggs. Xiaobin Li. 2015. History of Ontario Education, Article #1, Brock University: https://foundations.ed.brocku.ca/week07/4/ 8. PROJECT PERSONNEL & QUALIFICATIONS Heritage Studio Heritage Studio is a consulting firm based in Kingston, Ontario, that specializes in cultural heritage planning. We believe that all planning and design work should be rooted in an understanding of the heritage of a place, whether physical, cultural, environmental, or intangible. Accordingly, we advocate for an integrated approach to heritage conservation and land use planning, an approach that we believe is fundamental to creating, enhancing, and sustaining quality places. To this end, we promote communication and collaboration between our clients and stakeholders with the goal of bringing a pragmatic values-based approach to complex planning challenges. Heritage Studio offers the following core services: cultural heritage evaluations, heritage impact assessments, cultural heritage policy development, and heritage planning support and advice. Alex Rowse-Thompson, MEDes, RPP, CIP, CAHP As principal and founder of Heritage Studio, Alex has more than 15 years of heritage conservation and planning experience that includes both private sector and municipal planning roles. Her experience is rich and varied, from her involvement in large-scale regeneration sites in the UK, to the development of heritage conservation district studies and plans in Ontario municipalities and working with architects to ensure heritage-informed restoration and new construction. Alex is a member of the Canadian Association of Heritage Professionals, the Canadian Institute of Planners, and the Ontario Professional Planners Institute. - 191 - 23 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio 9 . APPENDIX – PHOTOGRAPHIC DOCUMENTATION East and south elevations. East and north elevations. - 192 - 24 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio West and south elevations North and west elevations. - 193 - 25 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio East elevation. Interior looking west. - 194 - 26 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio Interior looking east showing two original entrance openings for the boys and girls, now concealed by the front addition. Location of former “S.S. NO. 13” sign. (see Figure X) - 195 - 27 Cultural Heritage Evaluation Report | 4 230 Sideline 6 HERITAGEstudio Concealed buff brick arch over original door, now concealed and located within the attic of the front addition. - 196 - Report to Executive Committee Report Number: INF 02-26 Date: March 2, 2026 From: Kevin Heathcote Director, City Infrastructure Subject: Supply and Delivery of a 5 Ton Tanker Request for Quotation No. Q2025-8A File: A-1440-001 Recommendation: 1. That Quotation submitted by FST Canada Inc. o/a Joe Johnson Equipment in response to Request for Quotation No. Q2025-8A for the Supply and Delivery of a 5 Ton Tanker, in the amount of $420,525.00 (net HST) or $466,974.00 (HST included) be accepted; 2. That the total gross project cost of $466,974.00 (HST included), and that the total net project costs of $420,525.00 (net HST) be approved; 3. That the Director of Finance and Treasurer, be authorized to finance the total net project cost of $420,525.00 as follows: a. That the sum of $390,000.00 as approved in the 2025 Capital Budget be increased to $420,525.00 funded from the Vehicle Replacement Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to award Request for Quotation No. Q2025-8A for the Supply and Delivery of a 5 Ton Tanker. The Public Works Division, within the City Infrastructure Department, currently utilizes 5 Ton Tankers for brining of roads during winter control and for water application prior to grading of rural roads in the summer months. Request for Quotation No. Q2025-8A was posted on the City’s bids&tenders portal on December 2, 2025, and closed on January 7, 2026. One company submitted a response for - 197 - INF 02-26 March 2, 2026 Page 2 this project. FST Canada Inc. o/a Joe Johnson Equipment was the lowest compliant response with a price of $420,525.00 (net HST) or $466,974.00 (HST included). In accordance with Purchasing Policy Item 06.11, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is over $250,000.00, the Manager may approve the award, subject to approval of the Director, Treasurer, CAO and Council. 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. 3.0 Financial Implications: 1. Quotation Amount Request for Quotation No. Q2025-8A $413,251.00 HST (13%) 53,723.00 Total Gross Quotation Costs $466,974.00 2. Estimated Project Costing Summary Request for Quotation No. Q2025-8A $413,251.00 HST (13%) 53,723.00 Total Gross Project Costs $466,974.00 HST Rebate (11.24%) (46,449.00) Total Net Project Costs $420,525.00 3. Approved Source of Funds Description Account Code Source of Funds Available Budget Required 5 Ton Tanker (new) C10315.2507 Vehicle Replacement Reserve $390,000.00 $420,525.00 Total Funds $390,000.00 $420,525.00 Project Cost under (over) approved funds by ($30,525.00) - 198 - INF 02-26 March 2, 2026 Page 3 4.0 Discussion: The purpose of this report is to award Request for Quotation No. Q2025-8A for the Supply and Delivery of a 5 Ton Tanker. The Public Works Division, within the City Infrastructure Department, currently utilizes 5 Ton Tankers for brining of roads during winter control and for water application prior to grading of rural roads in the summer months. One new 5 Ton Tanker with a budget amount of $390,000.00 was approved for this project as detailed in the 2025 Roads Capital Budget (C10315.2507). Request for Quotation No. Q2025-8A was posted on the City’s bids&tenders portal on December 2, 2025, and closed on January 7, 2026. One company submitted a response for this project. FST Canada Inc. o/a Joe Johnson Equipment was the lowest compliant response with a price of $420,525.00 (net HST) or $466,974.00 (HST included). The response submitted from FST Canada Inc. o/a Joe Johnson Equipment complied with all technical requirements and has received an acceptable score from the Evaluation Committee. Upon careful review of the responses received, the City Infrastructure Department recommends the acceptance of the compliant response submitted by FST Canada Inc. o/a Johnson Equipment for Request for Quotation No. Q2025-8A in the amount of $420,525.00 (net HST) or $466,974.00 (HST included) and that the total net project cost of $420,525.00 (net HST) be approved. Attachment: 1. None Prepared By: Matt Currer, Manager, Fleet & Roads Operations Approved/Endorsed By: Cathy Bazinet, Manager, Procurement Approved/Endorsed By: Kevin Heathcote, Director, City Infrastructure Approved/Endorsed By: Stan Karwowski, Director, Finance & Treasurer MC:nw Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer - 199 - Report to Executive Committee Report Number: INF 03-26 Date: March 2, 2026 From: Kevin Heathcote Director, City Infrastructure Subject: Supply and Delivery of One Backhoe Request for Quotation No. Q2025-27 File: A-1440-001 Recommendation: 1. That Quotation submitted by Brandt Tractor Ltd. in response to Request for Quotation No. Q2025-27 for the Supply and Delivery of One Backhoe, in the amount of $210,288.00 (net HST) or $233,515.00 (HST included) be accepted; 2. That the total gross project cost of $233,515.00 (HST included), and that the total net project costs of $210,288.00 (net HST) be approved; 3. That the Director of Finance and Treasurer, be authorized to finance the total net project cost of $210,288.00 as follows: a. That the sum of $170,000.00 as approved in the 2024 Capital Budget be increased to $210,288.00 funded from the Equipment Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to award Request for Quotation No. Q2025-27 for the Supply and Delivery of One Backhoe. The Public Works Division, within the City Infrastructure Department, currently utilizes the Backhoe for excavation, trenching, material handling, landscaping and small scale demolition. Equipment Unit #717 (2014 John Deere) has met or exceeded its scheduled replacement date and was approved for replacement with a budget amount of $170,000.00 as detailed in the 2024 Parks Capital Budget (C10320.2416). Request for Quotation No. Q2025-27 was posted on the City’s bids&tenders portal on December 31, 2025, and closed on January 16, 2026. Two companies submitted a response - 200 - INF 03-26 March 2, 2026 Page 2 for this project. Brandt Tractor Ltd. was the lowest compliant response with a price of $210,288.00 (net HST) or $233,515.00 (HST included). 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. 3.0 Financial Implications: 1. Quotation Amount Quotation Q2025-27 $206,650.00 HST (13%) 26,865.00 Total Gross Quotation Cost $233,515.00 2. Estimated Project Costing Summary Quotation Q2025-27 $206,650.00 HST (13%) 26,865.00 Total Gross Project Costs $233,515.00 HST Rebate (11.24%) (23,227.00) Total Net Project Costs $210,288.00 3. Approved Source of Funds Description Account Code Source of Funds Available Budget Required Backhoe / Loader (Replacement) C10320.2416 Equipment Reserve Fund $170,000.00 $210,288.00 Total Funds $170,000.00 $210,288.00 Project Cost under (over) approved funds by ($40,288.00) In accordance with Section 06.11b of the City’s Purchasing Policy, where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is over $75,000 and up to $250,000, the Manager may approve the award, subject to the approval of the Director, Treasurer and the CAO. In accordance with Section 11.02 of the City’s Financial Control Policy, where authority has been given in the annual Capital Budget for a particular project, the Chief Administrative - 201 - INF 03-26 March 2, 2026 Page 3 Officer, the appropriate Department Head(s) and the Treasurer may jointly approve changes to such authorized amounts provided that the total amount of the over expenditures: a. does not exceed the lesser of 10% of the approved capital expenditure or $100,000.00; and, b. are offset by corresponding under expenditures in other approved capital expenditures. This quotation did not meet the above noted thresholds. In accordance with Section 11.05 of the City’s Financial Control Policy, Current and Capital Budget expenditures in excess of the limits established under Section 11.01, 11.02, 11.03 and 11.04 shall require the approval of the Treasurer, the Chief Administrative Officer and Council. 4.0 Discussion: The purpose of this report is to award Request for Quotation No. Q2025-27 for the Supply and Delivery of One Backhoe. The Public Works Division, within the City Infrastructure Department, currently utilizes the Backhoe for excavation, trenching, material handling, landscaping and small scale demolition. Equipment Unit #717 (2014 John Deere) has met or exceeded its scheduled replacement date and was approved for replacement with a budget amount of $170,000.00 as detailed in the 2024 Parks Capital Budget (C10320.2416). Request for Quotation No. Q2025-27 was posted on the City’s bids&tenders portal on December 31, 2025, and closed on January 16, 2026. Two companies submitted a response for this project. Brandt Tractor Ltd. was the lowest compliant response with a price of $210,288.00 (net HST) or $233,515.00 (HST included). The response submitted from Brandt Tractor Ltd. complied with all technical requirements and has received an acceptable score from the Evaluation Committee. The project was originally tendered in 2025, receiving three submissions. Following a comprehensive review, it was determined that the contract could not be awarded due to a discrepancy within the tendered specifications. Consequently, the tender was closed without an award to any vendor. To ensure a more competitive process, the specifications have since been revised to better accommodate a broader range of manufacturers. Upon careful review of the responses received, the City Infrastructure Department recommends the acceptance of the compliant response submitted by Brandt Tractor Ltd. for Request for Quotation No. Q2025-27 in the amount of $210,288.00 (net HST) or $233,515.00 (HST included) and that the total net project cost of $210,288.00 (net HST) be approved. Attachment: 1. None - 202 - INF 03-26 March 2, 2026 Page 4 Prepared By: Matt Currer, Manager, Fleet & Roads Operations Approved/Endorsed By: Cathy Bazinet, Manager, Procurement Approved/Endorsed By: Kevin Heathcote, Director, City Infrastructure Approved/Endorsed By: Stan Karwowski, Director, Finance & Treasurer MC:nw Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer - 203 - Report to Executive Committee Report Number: LEG 04-26 Date: March 2, 2026 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Final Assumption of Plan of Subdivision Altona Land Development Corporation - Plan of Subdivision 40M-2697 Block 2, Plan 40M-2697 File: 40M-2697 Recommendation: 1. That works and services required by the Subdivision Agreement within Block 2, Plan 40M- 2697 and outside of/adjacent to Plan 40M-2697, which are constructed, installed or located on lands dedicated to or owned by the City, be accepted and assumed for maintenance. 2. That Altona Land Development Corporation be released from the provisions of its Subdivision Agreement with the City and any amendments thereto relating to the said work. 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The City entered into a Subdivision Agreement with Altona Land Development Corporation for the development of lands within Plan 40M-2697 which included work outside of/adjacent to Plan 40M-2697. As all works and services within Block 2, Plan 40M-2697 and those outside of/adjacent to this Plan have been completed to the satisfaction of City staff, it is appropriate to finalize the assumption of the work completed. 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of: Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. - 204 - LEG 04-26 March 2, 2026 Page 2 3.0 Financial Implications: Not applicable. 4.0 Discussion: The City entered into a Subdivision Agreement with the above-noted developer for the development of the lands within Plan 40M-2697. As the developer has now completed the works and services within Block 2 of Plan 40M-2697 and outside of/adjacent to the said Plan to the satisfaction of City staff, it is appropriate to: (a) assume the works and services in Block 2, Plan 40M-2697 and outside of/adjacent to Plan 40M-2697; and (b) release Altona Land Development Corporation from the provisions of its Subdivision Agreement with the City as it relates to the said works. Attachment: 1. Location Map – Plan 40M-2697 Prepared By:Chantelle Adair, Law Clerk Approved By:Paul Bigioni, Director, Corporate Services & City Solicitor Approved By:Kyle Bentley, Director, City Development & CBO Approved By:Richard Holborn, Director, Engineering Services PB:ca Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer - 205 - Twyn Rivers Drive Sheppard Avenue Block 2 Richardson Street �ol Assumption 40M-2697 File: 40M2697 PlCKERlNG Applicant: Altona Land Development Corporation Legal Description: Blocks 1 and 2, 40M-2697 and City Development Richardson Street Date: Jan. 22, 2026 Department @The Corporation of1he Cily of Pickering Produced (in piir1) under l,c6nse front @ King's Printer. Ontario Ministry of Natural Resources.All righ1s reseNed.: @H,S Majes1y 1he King in SCALE: 1:1,000 I Rtgh1 of Canada. Department of Natural Resources Al rights reserw1d .. €l Tera()el Enl«pnses loo. arid its suppliers All rights reserved. Cl Mullicipal Property Assessment Corporation and i1ssuppliers.Allrigh1sreser,ed THIS IS NOT A PlAN OF SURVEY L:\PLANNING\01-Mapfiles\02-Applications\Legal\Assumption\Assumption 40M26971Assumption 40M2697.aprx Attachment 1 to Report LEG 04-26 - 206 -