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Home My WebLink AboutFebruary 23, 2026 Addendum Council Meeting Agenda Electronic Meeting February 23, 2026 - 07:00 PM Chair: Mayor Ashe Please be advised that in accordance with Section 10.04 of the Procedure By-law, the City of Pickering is holding Council and Committee Meetings in an electronic format until further notice. Members of the public may observe the meeting proceedings by viewing the livestream on the HTML Agenda or the archived video available on the City's website. How to Participate Individuals looking to make a verbal delegation may do so in accordance with the City’s Procedure By-law. In lieu of a verbal delegation, individuals may also submit written comments to clerks@pickering.ca. To register as a Delegation, please submit a Delegation Request Form by visiting pickering.ca/meetings. Please note that matters marked with an asterisk (*) have been amended or added. For inquiries related to accessibility, please contact Legislative Services Phone: 905.420.4611 | Email: clerks@pickering.ca Playing of O Canada Moment of Reflection Indigenous Land Acknowledgment Statement Disclosure of Interest Adoption of Minutes Council Minutes, January 26, 2026 Page 7 1. 2. 3. 4. 5. 5.1 (includes Confidential In Camera Minutes under separate cover) Special Council Minutes, February 2, 2026 Page 29 (includes Confidential In Camera Minutes under separate cover) Planning and Development Committee Minutes, February 2, 2026 Page 33 Special Council Minutes, February 9, 2026 Page 39 (includes Confidential In Camera Minutes under separate cover) Presentations Delegations Troy Cheeseboro, Chief, Region of Durham Paramedic Services (Available for questions if needed) Re: Report FIR 02-26 Medical Priority Dispatch System and Tiered Response Implementation Update Carion Fenn, President, Carion Fenn Foundation/Durham Black Network, Kingsley Gilliam, Director, Black Action Defense Committee Inc., Dauna Jones-Simmonds, Co-Founder, 100 Accomplished Black Canadian Women, and Eithan Fenn, Youth Director, Alex Monaghan Youth Program Re: Black History Month Vince Figliomeni, TACC Developments (Available for questions if needed) Re: Report PLN 02-26 Draft Plan of Subdivision Application SP-2025-01 Zoning By-law Amendment Application A 01/25 Taccgate Developments Inc. Part of Lot 22, Concession 4 East side of Peter Matthews Drive, south of Alexander Knox Road Report PD 01-26 of the Planning & Development Committee held on 5.2 5.3 5.4 6. 7. *7.1 *7.2 *7.3 8. Addendum Council Meeting Agenda February 23, 2026 - 2 - February 2, 2026 Director, City Development & CBO, Report PLN 01-26 681 Pleasant Street Notice of Intention to Designate a Property under Part IV, Section 29 of the Ontario Heritage Act [Link to Report for reference] Recommendation: That Council endorse the recommendations of the Heritage Pickering Advisory Committee, dated October 22, 2025, to designate the property located at 681 Pleasant Street under Section 29, Part IV of the Ontario Heritage Act; 1. That Council direct staff to serve a Notice of Intention to Designate the property municipally known as 681 Pleasant Street as a property of cultural heritage value or interest, pursuant to Section 29 of the Ontario Heritage Act; 2. That, should no Notice of Objection be received by the City Clerk within 30 days of the publication of the Notice of Intention to Designate, the Designation By-law for 681 Pleasant Street be forwarded to Council for enactment, and that staff be directed to carry out the notice requirements as prescribed under Section 29(8) of the Ontario Heritage Act; and, 3. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. 4. Director, City Development & CBO, Report PLN 02-26 Draft Plan of Subdivision Application SP-2025-01 Zoning By-law Amendment Application A 01/25 Taccgate Developments Inc. Part of Lot 22, Concession 4 East side of Peter Matthews Drive, south of Alexander Knox Road [Link to Report for reference] Recommendation: That Draft Plan of Subdivision Application SP-2025-01, submitted by Taccgate Developments Inc., to establish a residential plan of subdivision, consisting of 6 blocks for 76 detached dwellings, 3 blocks for 28 street townhouse units, 1 open space block, 1 trailhead block, 1 overland flow block, 1 stormwater 1. 8.1 8.2 Addendum Council Meeting Agenda February 23, 2026 - 3 - management facility block, and municipal roads, as shown on Attachment 4 to Report PLN 02-26, be endorsed; That the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2025-01, as set out in Attachment 5 to Report PLN 02- 26, be endorsed; and, 2. That Zoning By-law Amendment Application A 01/25, submitted by Taccgate Developments Inc., to implement Draft Plan of Subdivision SP-2025-01, on the lands being Part of Lot 22, Concession 4, be approved, and that the draft Zoning By-law Amendment, as set out in Attachment 6 to Report PLN 02-26, be finalized and forwarded to Council for enactment. 3. New and Unfinished Business Director, Community Services, Report CS 04-26 Page 44 Chestnut Hill Developments Recreation Complex Roof K, J & I3 Replacement Second-Stage Request for Quotation No. RFQQ2026-2 Recommendation: That the quotation submitted by Proteck Roofing & Sheet Metal Inc. in response to Second-Stage Request for Quotation No. RFQQ2026-2 for the Chestnut Hill Developments Recreation Complex Roof Replacement (I3, J and K), in the amount of $962,166.24 (net HST) or $1,068,443.25 (HST included) be accepted; 1. That the total gross project cost of $1,338,513.00 (HST included), including the amount of the tender, construction contingency, and other associated costs, and the total net project cost of $1,205,372.00 (net HST) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $1,205,372.00 to be funded from the Facilities Reserve as approved in the 2025 and 2026 Capital Budgets; 3. That the Director, Finance & Treasurer be authorized to approve consulting costs that may exceed $50,000.00 but not in excess of $65,000.00 to prevent any related risks of delays in construction; 4. That the Director, Community Services be authorized to execute the CCDC-2, 2020 Stipulated Price Contract with Proteck Roofing & Sheet Metal Inc. pursuant to Second-Stage Request for Quotation No. RFQQ2026-2; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 6. 9. 9.1 Addendum Council Meeting Agenda February 23, 2026 - 4 - Director, Engineering Services, Report ENG 02-26 Page 48 Beachfront Park Revitalization Master Plan (Phase 2) Washroom Renovation/Expansion Detailed Design Recommendation: That Council approve retaining The MBTW Group Inc. for the preparation of detailed design drawings and tender specifications for the washroom building renovation/expansion as part of the Beachfront Park Revitalization Plan (Phase 2) in accordance with Purchasing Policy Item 10.03 (c), as the assignment is above $50,000.00; 1. That the proposal submitted by The MBTW Group Inc. for detailed design consulting services for Beachfront Park Revitalization Plan (Phase 2), in the amount of $79,561.06 (net HST) or $88,349.05 (HST included) be accepted; 2. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $79,562.00 as follows: The sum of $39,781.00 available budget in the capital project C10320.2206 as approved in the 2026 Parks Capital Budget to be funded by a transfer of funds from the Casino Reserve; a. The sum of $39,781.00 available budget in the capital project C10320.2206 as approved in the 2026 Parks Capital Budget to be funded by a transfer of funds from the Development Charges Parks & Recreation Reserve Fund; and, b. 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 4. Director, Finance & Treasurer, Report FIN 01-26 Page 54 City of Pickering - Provincial Financial Indicator Review (2024) Recommendation: That Report FIN 01-26 regarding Provincial Financial Indicator Review from the Ministry of Municipal Affairs and Housing be received for information. Fire Chief, Report FIR 02-26 Page 64 Medical Priority Dispatch System and Tiered Response Implementation Update Recommendation: 9.2 9.3 9.4 Addendum Council Meeting Agenda February 23, 2026 - 5 - That Report FIR 02-26 regarding the Medical Priority Dispatch System and Tiered Response Implementation Update be received for information. By-laws By-law 8233/26 Page 69 Being a By-law to amend City Consolidated Zoning By-law 8149/24, to implement the Official Plan of the City of Pickering, Region of Durham, for land at Part of Lot 22, Concession 4, City of Pickering. (A 01/25) [Refer to Item 8.2, Report PLN 02- 26] Regional Councillor Updates Other Business Confirmatory By-law Adjournment 10. 10.1 11. 12. 13. 14. Addendum Council Meeting Agenda February 23, 2026 - 6 - 1 Council Meeting Minutes Electronic Meeting January 26, 2026 - 07:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni – Director, Corporate Services & City Solicitor S. Boyd - Fire Chief J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services K. Heathcote - Director, City Infrastructure R. Holborn - Director, Engineering Services S. Karwowski - Director, Finance & Treasurer S. Cassel – City Clerk J. Litoborski – Division Head, Municipal Law Enforcement Services V. Plouffe - Division Head, Facilities Management & Construction C. Rose - Chief Planner L. Arshad - Manager, Economic Development & Marketing F. Patel - Strategic Initiatives & Corporate Priorities Advisor J. Wallace - Supervisor, Equity, Diversity & Inclusion D. Machado-Yew Woon - Community Engagement Coordinator, Equity, Diversity & Inclusion - 7 - Council Meeting Minutes January 26, 2026 2 R. Perera – Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically. 2. Playing of O Canada Mayor Ashe asked all Members of Council to rise for the playing of O Canada. 3. Moment of Reflection Mayor Ashe called for a silent moment of reflection. 4. Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. 5. Adoption of Minutes 5.1 Council Minutes, December 15, 2025 (includes Confidential In Camera Minutes under separate cover) 5.2 Executive Committee Minutes, January 12, 2026 Resolution # 921/26 Moved By Councillor Pickles Seconded By Councillor Cook That the minutes, Items 5.1 through 5.2, be approved. Carried 6. Disclosure of Interest 6.1 Councillor Pickles - Director, Corporate Services & City Solicitor, Report LEG 03-26 A conflict of interest was declared under the Municipal Conflict of Interest Act with respect to Item 10.7, Report LEG 03-26, Retainer of KPMG LLP for Frenchman’s Bay Environmental and Other Due Diligence, on the basis of the involvement of an - 8 - Council Meeting Minutes January 26, 2026 3 organization that he was affiliated with. Councillor Pickles did not take part in the discussion or vote on Report LEG 03-26. Councillor Pickles also declared a conflict of interest at the In Camera Session that was held prior to the Regular Council Meeting at 6:00 p.m. regarding Report LEG 03-26 and left the virtual meeting room during that portion of the In Camera Session. 7. Presentations There were no presentations. 8. Delegations 8.1 Shawna Stanleigh, Fairport Beach Neighbourhood Association (FBNA) Re: Traffic Calming (Refer to Item 11.1) S. Stanleigh, Fairport Beach Neighbourhood Association (FBNA), appeared before Council via electronic connection to speak to Agenda Item 11.1, Traffic Calming. S. Stanleigh described how the neighbourhood looked in 2014 when they first moved to the area, noting that it was quiet and featured an informal gravel promenade. S. Stanleigh added that over the past decade, the area had experienced significant gentrification, increased accessibility improvements, and a surge in year round visitors, particularly in summer months and long weekends. S. Stanleigh outlined how the installation of a formal sidewalk, garbage receptacles, beach access improvements, and park rules had helped with order and safety, yet the popularity of the area had led to a rise in vehicular traffic, including a noticeable pattern of speeding, dangerous driving, loud engine revving late at night, and collisions and near misses witnessed directly in front of their home. S. Stanleigh noted that many families with young children lived on the street, and the long, mostly uninterrupted 1.5 kilometer stretch of West Shore Boulevard, with only a single stop sign near the school on Oklahoma Drive, made the roadway vulnerable to excessive speeding. S. Stanleigh stated their support for initiating a community consultation on traffic calming measures, including speed humps south of Sunrise Avenue. A question and answer period ensued between Members of Council and S. Stanleigh regarding: • whether they would have any objection to the matter not proceeding this evening, in order to consider additional traffic calming options such as speed - 9 - Council Meeting Minutes January 26, 2026 4 cushions and speed tables and to allow for a broader community consultation; and, • whether they would support the Motion being broadened to include consultation with emergency services. 8.2 Garry Winsor, Pickering Resident Re: Traffic Calming (Refer to Item 11.1) G. Winsor, Pickering Resident, appeared before Council via electronic connection to speak to Agenda Item 11.1, Traffic Calming. G. Winsor addressed Council regarding the persistent speeding problems on West Shore Boulevard and the data collection challenges experienced by Road Watch and explained that Road Watch operated three speed board trailers funded jointly by Pickering and Ajax. G. Winsor stated that the trailer successfully recorded vehicle speeds, however, the memory stick containing the data went missing and the data could not be retrieved, preventing formal reporting. G. Winsor added that the City had previously gathered southbound speed data using its own speed board but was uncertain whether those results were still accessible. G. Winsor stated that they regularly witnessed dangerous speeding near the park entrance and believed the community safety zone designation would be more effective if provincial Automated Speed Enforcement (ASE) cameras had not been cancelled by the Province, as the safety zone now relied solely on police radar enforcement. G. Winsor expressed support for traffic calming measures such as rubber speed humps, not only on West Shore Boulevard but throughout all community safety zones in Pickering. G. Winsor also suggested that Council consider the road dividing devices used in Scarborough that display real time speeds, as another effective tool to deter fast drivers. A question and answer period ensued between Members of Council and G. Winsor regarding: • whether they would have any objection to the matter not proceeding that evening in order to consider additional traffic calming options such as speed tables and speed cushions and to allow for expanded consultation, including with emergency services, to ensure traffic calming measures did not negatively impact emergency response times; • whether they had any objection to exploring alternatives, including bollards in the centre of the road; and, • whether they would support the consultation covering the entire West Shore - 10 - Council Meeting Minutes January 26, 2026 5 Boulevard corridor from Bayly Street southward. 8.3 Gabriela Waldron, Pickering Resident Re: Traffic Calming (Refer to Item 11.1) G. Waldron, Pickering Resident, appeared before Council via electronic connection to speak to Agenda Item 11.1, Traffic Calming. G. Waldron recounted numerous dangerous driving incidents they had witnessed over 14 years living at the corner of West Shore Boulevard and Park Crescent. G. Waldron stated that among these were a near tragedy involving a child who ran across the street and slid beneath the tires of a fast moving car, a recent episode of aggressive road rage during a school hour commute when a speeding SUV passed them at high speed, and regular late night occurrences of cars and motorcycles racing through the neighbourhood. G. Waldron also described associated problems including discarded alcohol containers, garbage, suspected drug activity at the beach after dark, stunt driving, burnouts, and even reports of firearm discharges, all of which contributed to residents feeling unsafe in their own community. G. Waldron highlighted the difficulty of capturing license plate numbers at the speeds these vehicles traveled, making Road Watch reports less effective. G. Waldron stressed that, as a highly visited tourist area drawing people from the GTA and beyond, West Shore Boulevard required enhanced protections for the residents who lived with the daily impacts of this behaviour. A question and answer period ensued between Members of Council and G. Waldron regarding: • whether they would be agreeable to postponing the Motion to allow time to examine a wider range of traffic calming options, including speed tables, speed cushions, and expanded locations beyond Sunrise Avenue; • whether they would support referring the Motion to the next Council Meeting with additional wording to incorporate funding considerations and broader consultation; • whether they agreed with consulting emergency services to ensure that traffic calming measures did not negatively impact emergency vehicle response times; • whether they were aware of when the existing speed bumps near the hospital were installed; and, • whether they had been reporting incidents of littering, alcohol containers, and - 11 - Council Meeting Minutes January 26, 2026 6 debris to the City. 9. Report EC 01-26 of the Executive Committee held on January 12, 2026 Moved By Councillor Pickles Seconded By Councillor Brenner That Report EC 01-26 of the Executive Committee Meeting held on January 12, 2026 be adopted, save and except Item 9.1, Report CAO 01-26 and Item 9.2, Report CLK 01-26. Carried Resolution # 922/26 9.3 Director, Community Services, Report CS 01-26 Recreation & Parks Ten Year Plan Year One Progress Report Council Decision: That Report CS 01-26 regarding the City of Pickering’s Recreation & Parks Ten Year Plan Annual Report be received for information. 9.4 Director, Corporate Services & City Solicitor, Report LEG 01-26 Final Assumption of Plan of Subdivision Frontdoor Developments (Pickering) Inc. – Plan of Subdivision 40M-2660 Lots 1 to 40, Plan 40M-2660 Council Decision: 1. That Castle Hill Court within Plan 40M-2660 be assumed for public use; 2. That works and services required by the Subdivision Agreement, dated June 19, 2018, within Plan 40M-2660, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 3. That Frontdoor Developments (Pickering) Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan - 12 - Council Meeting Minutes January 26, 2026 7 40M-2660; and, 4. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 9.5 Director, Corporate Services & City Solicitor, Report LEG 02-26 Final Assumption of Plan of Subdivision Marshall Homes (Copperfield) Ltd. – Plan of Subdivision 40M-2654 Lots 1 to 7, Plan 40M-2654 Council Decision: 1. That Frontier Court within Plan 40M-2654 be assumed for public use; 2. That works and services required by the Subdivision Agreement, dated February 5, 2019, within Plan 40M-2654, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 3. That Marshall Homes (Copperfield) Ltd. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M- 2654; and, 4. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 9.1 Chief Administrative Officer, Report CAO 01-26 Corporate Strategic Plan 2025 Annual Progress Report Resolution # 923/26 Moved By Councillor Pickles Seconded By Councillor Brenner That Report CAO 01-26, regarding Corporate Strategic Plan 2025 Annual Progress Report, be received for information. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X - 13 - Council Meeting Minutes January 26, 2026 8 Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) 9.2 Director, Corporate Services & City Solicitor, Report CLK 01-26 Amendments to the Records Retention By-law and Updates to Records and Privacy Policies Resolution # 924/26 Moved By Councillor Pickles Seconded By Councillor Brenner 1. That Report CLK 01-26 regarding Amendments to the Records Retention By- law and Updates to Records and Privacy Policies be received; 2. That the draft Records Retention By-law and Schedule included as Attachment 1 to this report be approved and enacted; 3. That the draft ADM 060 Records Management Policy included as Attachment 2 to this report be approved; 4. That the draft ADM 050 Municipal Freedom of Information and Protection of Privacy Policy included as Attachment 3 to this report be approved; 5. That the draft by-law to designate the City Clerk as the Head under the Municipal Freedom of Information and Protection of Privacy Act, included as Attachment 4 to this report, be approved and enacted; and, 6. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X - 14 - Council Meeting Minutes January 26, 2026 9 Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) 10. New and Unfinished Business 10.1 Chief Administrative Officer, Report CAO 02-26 Pickering Anti-Black Racism Taskforce Award for Consulting Services Resolution # 925/26 Moved By Councillor Brenner Seconded By Councillor Cook 1. That the proposal submitted by Azmi and Warner Consulting in response to Request for Proposal No. RFP2025-1 for the City of Pickering Anti-Black Racism Action Plan in the amount of $60,000.00 (excluding HST) or $67,800.00 (HST included) be accepted; 2. That the total gross project cost $67,800.00 (HST included), including the proposal, contingency and other associated costs, and the total net project cost of $61,056.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $61,056.00 to be funded from Property Taxes (Account 502530.4603), as approved in the 2026 Current Budget; 4. That the Supervisor, Equity, Diversity, & Inclusion be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No RFP2025-1; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 10.2 Director, Community Services, Report CS 03-26 Emergency Plumbing Repair at the Pickering Civic Complex Resolution # 926/26 Moved By Councillor Pickles - 15 - Council Meeting Minutes January 26, 2026 10 Seconded By Councillor Robinson That Report CS 03-26 regarding Emergency Plumbing Repairs at the Pickering Civic Complex be received for information. Carried 10.3 Director, Economic Development & Strategic Projects, Report ECD 01-26 Land Use Review & Economic Analysis of the Pickering Federal Lands Request for Proposal No. RFP2025-24 A question and answer period ensued between Members of Council and staff regarding: • the current ratio of non-residential to residential taxation base in Pickering; • what potential tax base shift might occur if the Study resulted in more commercial or industrial assessment; • a plain language summary of what the Study aimed to examine, including scope and purpose; • whether the Study would consider urban uses, economic uses, agritourism, farming potential, and related land use options; • whether Council would be directly consulted as part of the Study process; • whether Transport Canada’s formal consultation process had begun, given it was announced in January 2025; • whether any public consultation sessions had been held by the Federal government; • whether the City’s Study would help inform Pickering’s official input into the Federal consultation process; • whether the Study would examine multiple land use possibilities; • whether staff intended to consult neighbouring municipalities given shared borders and regional impacts; • clarification that the Study was intended to prepare Pickering’s informed position before Transport Canada requested formal input; • whether the Study timeline aligned with Federal deadlines; • whether public feedback would be collected and whether this was separate from the public engagement process by the Federal Government; • whether it would be more prudent to seek stakeholder and agency feedback prior to spending public funds on consultants; and, • concern regarding spending money on an economic and land use study risking the reopening of long settled questions around protected lands and the - 16 - Council Meeting Minutes January 26, 2026 11 former airport lands. Resolution # 927/26 Moved By Councillor Butt Seconded By Councillor Nagy 1. That the proposal submitted by SGL Planning & Design Inc. in response to Request for Proposal RFP2025◻24 to undertake the Land Use Review & Economic Analysis of the Pickering Federal Lands, in the amount of $79,114.00 (net HST) or $87,852.00 (HST included) be accepted; 2. That the total gross project cost of $87,852.00 (HST included) and total net project cost of $79,114.00 (net HST) be approved, in accordance with Section 10.04 (c), as the assignment is over $50,000.00; 3. That the Director, Economic Development & Strategic Projects be authorized to execute the Form of Agreement with the above mentioned consultant pursuant for Proposal RFP2025-24; 4. That the Director, Finance & Treasurer be authorized to finance the net project cost of $79,114.00 (net HST) consisting of $70,000.00 funded from property tax supported operating budget (account number 10050.502230), as approved in the 2026 Budget, and additional $9,114.00 funded from the same source to address the project overage; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated within this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) - 17 - Council Meeting Minutes January 26, 2026 12 10.4 Director, Engineering Services, Report ENG 01-26 Neighbourhood Traffic Calming Measures Guidelines Request for Proposal No. RFP2025-22 A question and answer period ensued between Members of Council and staff regarding: • the timeline for completion of the Study and why this Study required approximately one year to complete; • whether the City already had an existing process or protocols for traffic calming and whether these had been followed in previous years; • whether staff had been reviewing traffic calming guidelines used by other municipalities and whether other Durham municipalities maintained comparable toolkits or practices; • whether the Study would impact traffic calming requirements in new communities; • the importance of updating traffic calming approaches, particularly since the removal of ASE cameras which had led to increased speeding in several neighbourhoods; • the need to consider interim pilot projects before the final report returned to Council to help gather data and public feedback; • justification for the high cost of the Study and whether City staff could undertake the Study and associated work; • clarification that the consultancy team included qualified engineers from all fields capable of developing best practice recommendations; • whether the Study would examine area specific conditions; • whether the Study would consider agricultural vehicles and hamlet specific conditions, given that rural areas experienced unique traffic dynamics; and, • concerns about the length of time required to complete the Study and whether the schedule could be shortened given the City’s rapid growth and increasing traffic safety concerns. Resolution # 928/26 Moved By Councillor Pickles Seconded By Councillor Butt 1. That the proposal submitted by CIMA+ in response to Request for Proposal No. RFP2025-22 for the Neighbourhood Traffic Calming Measures Guidelines in the amount of $136,410.00 (net HST) or $151,476.50 (HST included) be accepted; - 18 - Council Meeting Minutes January 26, 2026 13 2. That the total gross project cost of $166,624.00 (HST included) including the fee amount and other associated costs and the total net project cost of $150,050.00 (net HST) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $150,050.00 (net HST) as follows; a. An amount of $135,045.00 of the approved project cost, as identified in the 2025 Development Charges Background Study and included in the 2026 Current Budget, be funded by a transfer from the Development Charges – Other Services Related to a Highway Reserve Fund; b. An amount of $15,005.00 of the approved project cost, as identified in the 2025 Development Charges Background Study and included in the 2026 Current Budget be funded from Property Taxes; 4. That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with CIMA+ pursuant to Request for Proposal No. RFP2025-22; and, 5. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations indicated in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) 10.5 Fire Chief, Report FIR 01-26 Supply and Delivery of Demo Unit Aerial Apparatus RFQQ2025-26 A brief discussion ensued between Members of Council and staff regarding delivery timelines for the demo aerial apparatus with staff confirming that while standard apparatus procurement now required 36 to 48 months, the demo unit would be - 19 - Council Meeting Minutes January 26, 2026 14 delivered significantly sooner, meeting all operational requirements, and being under budget. Resolution # 929/26 Moved By Councillor Brenner Seconded By Councillor Butt 1. That the quotation submitted by Safetek Emergency Vehicles Ltd. in response to Request for Quotation RFQQ2025-26 for the Supply and Delivery of One Demo Unit Aerial Apparatus, in the amount of $2,251,306.00 (excluding HST) or $2,543,975.00.00 (HST included) be accepted; 2. That the total gross project cost of $2,773,941.00 (HST included) and the total net project cost of $2,498,020.00 (net of HST rebate) be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10.6 Director, City Infrastructure, Report INF 01-26 Environmental Registry of Ontario Postings: 019-7891 Proposed Environmental Assessment Regulation for Municipal Infrastructure City of Pickering Comments on ERO Posting Resolution # 930/26 Moved By Councillor Robinson Seconded By Councillor Cook 1. That Council endorse the comments contained in Report INF 01-26, as the City of Pickering’s detailed comments on the Environmental Registry of Ontario Posting ERO 019-7891; and; 2. That Council authorize the Chief Administrative Officer to submit the Council endorsed comments on the identified ERO to the Ministry of the Environment, Conservation and Parks website by the February 3, 2026 deadline. Carried 10.7 Director, Corporate Services & City Solicitor, Report LEG 03-26 Retainer of KPMG LLP for Frenchman’s Bay Environmental and Other Due Diligence - 20 - Council Meeting Minutes January 26, 2026 15 Councillor Pickles declared a conflict on this item. ( A conflict of interest was declared under the Municipal Conflict of Interest Act with respect to Item 10.7, Report LEG 03-26, Retainer of KPMG LLP for Frenchman’s Bay Environmental and Other Due Diligence, on the basis of the involvement of an organization that he was affiliated with. Councillor Pickles did not take part in the discussion or vote on Report LEG 03-26. Councillor Pickles also declared a conflict of interest at the In Camera Session that was held prior to the Regular Council Meeting at 6:00 p.m. regarding Report LEG 03-26 and left the virtual meeting room during that portion of the In Camera Session. ) A question and answer period ensued between Members of Council and staff regarding: • what risks were associated with moving forward with the due diligence process and the hiring of KPMG; • how much funding was required from senior levels of government and whether the purchase would be unable to proceed if the City did not receive Provincial and Federal funding; • prior requests for Provincial reimbursement related to Cherrywood and whether the Province had made the City whole; • concern regarding proceeding without written confirmation of external funding and whether there was a way to pause the process until firm commitments were received from either the Province or the Federal government; • clarification on the latest possible date by which the City could begin work with KPMG while still meeting the June 1 conditional deadline; and, • concern regarding financial risk and the number of projects that the City had already committed to completing. Resolution # 931/26 Moved By Councillor Cook Seconded By Councillor Nagy 1. That Council approve the hiring of KPMG for consulting and professional services regarding the City’s purchase of Frenchman’s Bay, understanding that senior government funding required to complete the purchase is not yet in place, such services to include environmental sampling, testing and analysis, business and financial analysis and advice, in an amount of $401,715.00 (HST included) or $361,756.80 (net HST rebate) be accepted in accordance with Purchasing Policy 10.03 (c); 2. That the Director, Finance & Treasurer be authorized to finance the net HST - 21 - Council Meeting Minutes January 26, 2026 16 project cost of $361,756.80 from a transfer from the Rate Stabilization Reserve (account 408007.11100); and, 3. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 1 0 Carried on a Recorded Vote (5 to 1) 11. Motions and Notice of Motions 11.1 Traffic Calming Moved By Councillor Brenner Seconded By Councillor Butt WHEREAS, community road safety is a priority for the City of Pickering and its residents; And Whereas, the province of Ontario and municipalities across Ontario recognizes the need for traffic calming, in an effort to address potential risks associated with speeding vehicles in our communities; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: 1. That staff commence a community consultation to implement traffic calming rubber speed humps no later than May 2026, subject to community support on the following roads: • The north-south portion of Pine Grove Avenue, from Pine Grove Park south to Valley Ridge Crescent/ Hogarth Street; • Liverpool Road, south of Bayly Street; • West Shore Boulevard, south of Sunrise Avenue; and, - 22 - Council Meeting Minutes January 26, 2026 17 • Fawndale Road. Motion Withdrawn 11.2 Amend Seniors and Persons with Disabilities Snow Clearing Program A discussion and question and answer period ensued between Members of Council and staff regarding: • the existing practice of dispatching the Program only after a 5 centimetre snowfall and concerns regarding its alignment with the City’s by-laws requiring residents to clear ice and snow within 24 hours; • the cumulative effect of multiple smaller snowfalls and whether the current threshold adequately responded to such conditions; • safety concerns related to ice buildup at snowfall levels below 5 centimetres and the associated risks for seniors and persons with disabilities; • program subscription levels, noting that the City budgeted for approximately 700 homes with a large number of spaces still being open, and the resulting availability of unspent funds; • whether Pickering’s service model met or exceeded service levels offered by other lakeshore municipalities, and confirmation that Pickering generally provided the same or better service related to snow clearing in the Region; • the estimated additional cost to lower the snowfall threshold from 5 centimetres to 3 centimetres and whether this cost was already included in the 2026 approved budget; • clarification that the Program was not operated on a full cost recovery basis and that revenues collected fell significantly short of program delivery costs; • whether lowering the service threshold would require higher participant fees for seniors and the potential affordability impacts of any increase; • whether staff supported modifying the Program criteria mid-season and staff’s indication that no service level enhancement had been identified as necessary at this time; • concerns that changing the threshold mid-season would create inconsistencies with the City’s 5 centimetre standard for sidewalk clearing and could represent poor public policy practice within an approved budget year; • that the 2 centimetre difference between 5 centimetres and 3 centimetres may not justify additional operational or financial burden within the current season; • the need for increased communication and awareness of the existing Program as many eligible seniors were not aware the Program remained open for registration; • consideration for future program improvements, including exploring cumulative - 23 - Council Meeting Minutes January 26, 2026 18 snowfall triggers and clarifying operational responses to freezing rain events and flash freeze conditions; • undertaking a comprehensive Program review, including best practice research, bench marking, a survey of current and former program users, and exploration of options for next winter; • whether seniors contacted the City when snowfall was less than 5 centimetres and how such inquiries were managed within the structure of the contracted service model; and, • referring the Motion to the next Council Meeting. Moved By Councillor Brenner Seconded By Councillor Butt WHEREAS, the City of Pickering offers senior citizens and people with a permanent physical or cognitive disability a snow clearing service in order to assist them with their sidewalk snow clearing responsibilities, and access to their homes; And Whereas, the current dispatch threshold of 5 cm does not always align with the day-to-day safety needs of seniors and/or persons with disabilities particularly during periods of light, repeated snowfall, drifting, and freeze–thaw conditions that create icy, slippery surfaces even when total accumulation is below 5 cm; And Whereas, seniors and persons with disabilities are at-risk during “small” events that quickly pack down and turn to ice; And Whereas, more frequent servicing of the property reduces slip-and-fall risk, and improves accessibility, better mobility and independence; And Whereas, enhanced clearing further supports residents getting to medical appointments, pharmacies, transit, and essential errands; And Whereas, the current and historical service volumes of 450 homes are below the targeted 750 homes that the program can accommodate; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: 1. That the Seniors and Persons with Disabilities Snow Clearing program lower the current program trigger threshold from 5 cm to 3 cm as a pilot project for the remainder of the 2025-2026 winter season (ending April 1, 2026); 2. That the pilot project be subject to the Contractor’s ability to provide this enhanced level of service and change in contractual obligations at the same cost per service call; 3. That the pilot project be subject to the same user fees reflected in the Summary of Fees & Charges 2025 & 2026; 4. That, based on the number of registered participants for the 2025-2026 winter season, this change is financially accommodated with available funds in the - 24 - Council Meeting Minutes January 26, 2026 19 adopted 2026 current budget; and, 5. That staff report back to Council in Q4 2026 with a post pilot project report and staff recommendations to the Seniors and Persons with Disabilities Snow Clearing program for the 2026-2027 winter season and 2027 current budget. Note: The disposition of this matter was determined through the referral motion below: Resolution # 932/26 Moved By Councillor Pickles Seconded By Councillor Brenner That motion be referred to the February 23, 2026 Council Meeting to refine the motion based on the issues raised during the January 26, 2026 Council Meeting. Carried 12. By-laws Resolution # 933/26 Moved By Councillor Butt Seconded By Councillor Pickles That By-law Numbers 8223/26 through 8229/26 be approved, save and except By-laws 8223/26 and 8224/26. Carried 12.3 By-law 8225/26 Being a by-law to appoint Gavin Irvine as Municipal Law Enforcement Officer for the purpose of enforcing the by-laws of The Corporation of the City of Pickering. 12.4 By-law 8226/26 Being a by-law to establish Part Lot 29, Concession 4 and Part of the Road Allowance between Lots 28 and 29, Concession 4, closed by PI22182, designated as Parts 1 and 2, Plan 40R-33115, as public highway. 12.5 By-law 8227/26 Being a by-law to name Part of Lots 18 and 19, Concession 8 and Part of the Road Allowance between Lots 18 and 19, Concession 8, being Parts 1, 2 and 3, 40R- 32199; Part of the Road Allowance between Lots 18 and 19, Concession 9, being - 25 - Council Meeting Minutes January 26, 2026 20 Part 1, Plan 40R-32692; Part of Lot 18, Concession 9 and Part of the Road Allowance between Lots 18 and 19, Concession 9, being Part 1, Plan 40R-32693; Part of Lot 28, Registered Plan 98 and Part of Lots 17 and 18, Concession 9, being Part 1, Plan 40R-32956. (Old Brock Road) 12.6 By-law 8228/26 Being a by-law to exempt Blocks 249, 250, 253, Plan 40M-2756; Part Block 255, Plan 40M-2756 being Parts 1 and 2, Plan 40R-32590 and Part Block 256, Plan 40M-2756 being Parts 17, 18, 19, 20 and 21, Plan 40R-32590, Pickering from the part lot control provisions of the Planning Act. 12.7 By-law 8229/26 Being a by-law to exempt Lots 174, 175, 178 to 182, 185, 187, 224 to 227 and Blocks 288 to 321, Plan 40M-2758, from the part lot control provisions of the Planning Act. 12.1 By-law 8223/26 Being a by-law to establish retention periods for records of The Corporation of the City of Pickering. Resolution # 934/26 Moved By Councillor Butt Seconded By Councillor Pickles That By-law Number 8223/26 be approved. Carried 12.2 By-law 8224/26 Being a by-law to designate a Head of The Corporation of the City of Pickering for the purposes of the Municipal Freedom of Information and Protection of Privacy Act. Resolution # 935/26 Moved By Councillor Butt Seconded By Councillor Pickles That By-law Number 8224/26 be approved. Carried 13. Confidential Council - Public Report - 26 - Council Meeting Minutes January 26, 2026 21 Mayor Ashe stated that prior to the Regular Meeting of Council, an In-camera session was held at 6:00 pm in accordance with the provisions of the Municipal Act and the Procedure By-law to consider matters pertaining to the retainer of KPMG LLP for Frenchman’s Bay environmental and other due diligence and a citizen appointment to the Pickering Anti- Black Racism Taskforce. The matters were discussed in closed session to receive advice subject to solicitor-client privilege to discuss personal matters about an identifiable individual. 13.1 Citizen Appointment to the Pickering Anti-Black Racism Taskforce (PABRT) Resolution # 936/26 Moved By Councillor Pickles Seconded By Councillor Cook That Christine Bussue be appointed to the Pickering Anti-Black Racism Taskforce for a term ending on November 14, 2026, or until a successor is appointed Carried 14. Regional Councillor Updates There were no updates from Regional Councillors. 15. Other Business • Councillor Brenner raised concerns regarding excessive snow accumulation throughout the City and asked staff about current procedures for snow removal, noting that some piles were reaching hazardous heights and that newer neighbourhoods, such as Seaton, lacked adequate snow storage space. K. Heathcote, Director, City Infrastructure, advised that while the City had no formal snow removal policy, staff did remove snow in select high priority areas, such as bridge decks and certain cul-de-sacs, and transported the snow to the Operations Centre as needed. K. Heathcote also noted that a new ribbon-style snowblower attachment had been approved for purchase to improve future removal operations. Councillor Brenner emphasized the need to consider snow storage capacity in future development planning. • Councillor Brenner gave Notice of a Motion regarding Durham Region Transit (DRT) service on Granite Court. • Councillor Brenner gave Notice of a Motion regarding Durham Region Transit (DRT) service to the new Dorsey Community Centre. • Councillor Brenner gave Notice of a Motion regarding opposing a Metrolinx proposal - 27 - Council Meeting Minutes January 26, 2026 22 for no left turns from Rosebank Road onto Rodd Avenue at the rail crossing. • Councillor Cook encouraged residents to support Special Olympics athletes by purchasing a special donut at Tim Hortons locations across Ontario starting January 30, 2026. • Councillor Cook announced that a community information session on situational awareness and community safety best practices would be hosted by Councillors Cook, Brenner, and Nagy on February 10, 2026 at the Pickering Central Library auditorium, with further details to be shared on social media. 16. Confirmatory By-law Moved By Councillor Cook Seconded By Councillor Pickles That By-law 8230/26, to confirm the proceedings of the January 26, 2026 Council Meeting be approved. Carried 17. Adjournment Moved By Councillor Robinson Seconded By Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 9:49 p.m. Dated this 26th day of January, 2026. Kevin Ashe, Mayor Susan Cassel, City Clerk - 28 - 1 Special Council Meeting Minutes Electronic Meeting February 02, 2026 - 06:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor D. Pickles Councillor M. Nagy Regrets: Councillor L. Cook Councillor L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Cassel - City Clerk N. Surti - Division Head, Development Review & Urban Design C. Rose - Chief Planner R. Perera - Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically, save and except for Councillor Cook and Councillor Robinson. 2. Disclosure of Interest No disclosures of interest were noted. - 29 - Special Council Meeting Minutes February 02, 2026 2 3. In Camera Matters Resolution # 937/26 Moved By Councillor Nagy Seconded By Councillor Brenner That Council move into closed session in accordance with the Municipal Act and the Procedure By-law to receive advice subject to solicitor-client privilege, and to consider a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. The matter being discussed in closed session pertains to an Ontario Land Tribunal (OLT) appeal by 1334281 Ontario Limited regarding 720 Granite Court. Carried Mayor Ashe reminded Members of their confidentiality obligations under the Procedure By- law and the Council Code of Conduct. 3.1 Confidential Memorandum from the Director, Corporate Services & City Solicitor Re: Ontario Land Tribunal Appeal by 1334281 Ontario Limited; 720 Granite Court, City of Pickering - OPA 23-0004/P and A10/23 Ontario Land Tribunal File Nos.: OLT-25-000509 and OLT-25-000510 This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 938/26 Moved By Councillor Pickles Seconded By Councillor Butt That Council rise and resume into the open session of the Special Meeting of Council. Carried 4. Confidential Special Council - Public Report Mayor Ashe stated that during the closed portion of the meeting, Council considered a matter pertaining to an Ontario Land Tribunal (OLT) appeal by 1334281 Ontario Limited regarding 720 Granite Court. The matter was discussed in closed session to receive - 30 - Special Council Meeting Minutes February 02, 2026 3 advice subject to solicitor-client privilege, and to consider a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. 4.1 Confidential Memorandum from the Director, Corporate Services & City Solicitor Re: Ontario Land Tribunal Appeal by 1334281 Ontario Limited; 720 Granite Court, City of Pickering - OPA 23-0004/P and A10/23 Ontario Land Tribunal File Nos.: OLT-25-000509 and OLT-25-000510 Resolution # 939/26 Moved By Councillor Pickles Seconded By Councillor Nagy That the confidential direction provided to staff in relation to the Confidential Memorandum from the Director, Corporate Services & City Solicitor, dated January 29, 2026, be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 3 2 0 0 2 Carried on a Recorded Vote (3 to 2) 5. Confirmatory By-law Moved By Councillor Nagy Seconded By Councillor Butt That By-law 8231/26, to confirm the proceedings of the February 2, 2026 Special Council Meeting be approved. Carried - 31 - Special Council Meeting Minutes February 02, 2026 4 6. Adjournment Moved By Councillor Brenner Seconded By Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 6:47 p.m. Dated this 2nd day of February, 2026. Kevin Ashe, Mayor Susan Cassel, City Clerk - 32 - 1 Planning and Development Committee Meeting Minutes Electronic Meeting February 02, 2026 - 07:00 PM Chair: Councillor Pickles Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor M. Nagy Councillor D. Pickles Regrets: Councillor L. Cook Councillor L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Cassel - City Clerk C. Rose - Chief Planner M. Somerville - Senior Planner, Heritage L. Crawford - Planner ll R. Perera - Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of the Committee were present and participating electronically, save and except for Councillor Cook and Councillor Robinson. 2. Disclosure of Interest - 33 - Planning & Development Committee Meeting Minutes February 02, 2026 2 No disclosures of interest were noted. 3. Delegations There were no delegations. 3.1 Helena Shao, Shao Law Professional Corporation and Ahmed Choudhury, Owner, 681 Pleasant Street Report PLN 01-26 681 Pleasant Street Notice of Intention to Designate a Property under Part IV, Section 29 of the Ontario Heritage Act (Refer to Item 4.1) H. Shao, Shao Law Professional Corporation, and A. Choudhury, Owner, 681 Pleasant Street, appeared before the Committee regarding the proposed heritage designation of 681 Pleasant Street under the Ontario Heritage Act (OHA). Through the aid of a PowerPoint presentation, H. Shao advised that their client’s heritage consultant concluded that the property should not be designated, noting that the consultant had identified that the property met only one of the nine provincial criteria undue the OHA. H. Shao outlined the criteria on which the consultant and staff differed and provided a detailed review of each and stated that the property did not possess design or physical value as it was not a rare, unique, or an early example of the Gothic Revival style, noting that similar and older examples existed within Pickering and across Ontario. H. Shao further added that the property did not demonstrate a high degree of craftsmanship or artistic merit and noted that the Report’s reference to the Mansfield family operating a general store lacked evidence demonstrating a direct or significant contribution to the community. She further noted that the criteria required the association to be notable, influential, and well supported by evidence. H. Shao stated that there was no historical evidence supporting the assumption that the family’s proximity to their store reflected cultural norms around security or commuting. H. Shao advised that the surrounding area was dominated by 20th and 21st century development and that the subject property did not define or support the character of the area and emphasized that extensive contemporary development had severed any meaningful physical, visual, or historical relationship between the house and the original Fairport village context. In concluding, H. Shao stated that the property did not meet the required criteria and should therefore not be designated under the Ontario Heritage Act. - 34 - Planning & Development Committee Meeting Minutes February 02, 2026 3 3.2 Constance Ratelle, Korsiak Urban Planning Report PLN 02-26 Draft Plan of Subdivision Application SP-2025-01 Zoning By-law Amendment Application A 01/25 Taccgate Developments Inc. Part of Lot 22, Concession 4, East side of Peter Matthews Drive, south of Alexander Knox Road (Refer to Item 4.2) C. Ratelle, Korsiak Urban Planning, appeared before Members of the Committee via electronic connection to answer any questions. There were no questions from Members of the Committee. 3.3 Vince Figliomeni, TACCGATE Developments Inc. Report PLN 02-26 Draft Plan of Subdivision Application SP-2025-01 Zoning By-law Amendment Application A 01/25 Taccgate Developments Inc. Part of Lot 22, Concession 4, East side of Peter Matthews Drive, south of Alexander Knox Road (Refer to Item 4.2) V. Figliomeni, TACCGATE Developments Inc., appeared before Members of the Committee via electronic connection to answer any questions. There were no questions from Members of the Committee. 4. Planning and Development Reports 4.1 Director, City Development & CBO, Report PLN 01-26 681 Pleasant Street Notice of Intention to Designate a Property under Part IV, Section 29 of the Ontario Heritage Act A question and answer period ensued between Members of the Committee and staff regarding: • staff’s comments regarding the delegation’s statements and how they compared to staff’s position in support of designation; • whether the contemporary bargeboard could represent a replacement of original material due to age and deterioration; • why Thomas Mansfield would have been considered a prominent figure - 35 - Planning & Development Committee Meeting Minutes February 02, 2026 4 and how the operation of the general store contributed to heritage significance; • whether changes in the surrounding Fairport community should influence Council’s approach to preserving what remains of the area’s early history; • whether the contemporary bargeboard was potentially a return to the original style after older elements failed due to age and weather; • whether there was any additional information regarding the Mansfield family history, including whether any descendants remain in the area; • whether the structure of the building was sound; • whether the property was identified as a heritage building at the time it was purchased; • the number of buildings in Pickering that dated back to 1872 and how many currently remained standing from that period; • whether staff had discussed the disagreements between the owner’s consultant and staff regarding the assessment of heritage criteria; and, • whether there was an opportunity for the owner to build an addition or expand the building while retaining heritage features. Moved by Councillor Brenner Seconded by Councillor Nagy 1. That Council endorse the recommendations of the Heritage Pickering Advisory Committee, dated October 22, 2025, to designate the property located at 681 Pleasant Street under Section 29, Part IV of the Ontario Heritage Act; 2. That Council direct staff to serve a Notice of Intention to Designate the property municipally known as 681 Pleasant Street as a property of cultural heritage value or interest, pursuant to Section 29 of the Ontario Heritage Act; 3. That, should no Notice of Objection be received by the City Clerk within 30 days of the publication of the Notice of Intention to Designate, the Designation By-law for 681 Pleasant Street be forwarded to Council for enactment, and that staff be directed to carry out the notice requirements as prescribed under Section 29(8) of the Ontario Heritage Act; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. Carried Unanimously on a Recorded Vote 4.2 Director, City Development & CBO, Report PLN 02-26 Draft Plan of Subdivision Application SP-2025-01 - 36 - Planning & Development Committee Meeting Minutes February 02, 2026 5 Zoning By-law Amendment Application A 01/25 Taccgate Developments Inc. Part of Lot 22, Concession 4 East side of Peter Matthews Drive, south of Alexander Knox Road A question and answer period ensued between Members of the Committee and staff regarding: • whether the subject lands were originally intended for commercial use or whether they were always planned for residential development; • why the submitted plans did not appear to show parking or accessibility features, seeking clarification on parking provisions for the subdivision; • whether the applicant would be able to address snow storage/removal, noting recent heavy snowfall and the limited space on intensified lots; • whether City plows would be responsible for winter maintenance once the subdivision was assumed; and, • whether visitor parking within the subdivision would be subject to regular on- street parking regulations, including the prohibition on overnight parking. Moved by Councillor Butt Seconded by Councillor Brenner 1. That Draft Plan of Subdivision Application SP-2025-01, submitted by Taccgate Developments Inc., to establish a residential plan of subdivision, consisting of 6 blocks for 76 detached dwellings, 3 blocks for 28 street townhouse units, 1 open space block, 1 trailhead block, 1 overland flow block, 1 stormwater management facility block, and municipal roads, as shown on Attachment 4 to Report PLN 02-26, be endorsed; 2. That the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2025-01, as set out in Attachment 5 to Report PLN 02- 26, be endorsed; and, 3. That Zoning By-law Amendment Application A 01/25, submitted by Taccgate Developments Inc., to implement Draft Plan of Subdivision SP-2025-01, on the lands being Part of Lot 22, Concession 4, be approved, and that the draft Zoning By-law Amendment, as set out in Attachment 6 to Report PLN 02-26, be finalized and forwarded to Council for enactment. Carried 5. Member Updates on Committees - 37 - Planning & Development Committee Meeting Minutes February 02, 2026 6 There were no updates from Members on Committees. 6. Adjournment Moved by Councillor Butt Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 7:44 p.m. Dated this 2nd day of February, 2026. - 38 - 1 Special Council Meeting Minutes Electronic Meeting February 09, 2026 - 11:00 AM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor D. Pickles Councillor M. Nagy Councillor L. Robinson - Joined at 11:22 a.m. Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley – Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon – Director, Economic Development & Strategic Projects S. Karwowski – Director, Finance & Treasurer S. Cassel - City Clerk N. Surti – Division Head, Development Review & Urban Design C. Rose – Chief Planner A. Shah - Senior Advisor, Creative Industries and Tourism R. Perera - Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically, save and except for Councillor Robinson. - 39 - Special Council Meeting Minutes February 09, 2026 2 2. Disclosure of Interest No disclosures of interest were noted. 3. In Camera Matters Resolution # 940/26 Moved By Councillor Cook Seconded By Councillor Nagy That Council move into closed session in accordance with the Municipal Act and the Procedure By-law to receive advice subject to solicitor-client privilege, and to consider a matter pertaining to a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. The matter being discussed in closed session pertains to the Durham Live Request for a Letter of Support from Pickering Council for the Canada Soccer, Request for Information, National Training Centre Initiative. Carried Mayor Ashe reminded Members of their confidentiality obligations under the Procedure By- law and the Council Code of Conduct. 3.1 Confidential Verbal Update from the Chief Administrative Officer and Legal Advice from the City Solicitor Re: Durham Live Request for Letter of Support from Pickering Council Canada Soccer, Request for Information, National Training Centre Initiative This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution # 941/26 Moved By Councillor Pickles Seconded By Councillor Butt That Council rise and resume into the open session of the Special Meeting of Council. Carried 4. Confidential Special Council - Public Report - 40 - Special Council Meeting Minutes February 09, 2026 3 Mayor Ashe stated that during the closed portion of the meeting, Council considered a matter pertaining to the Durham Live Request for Letter of Support from Pickering Council for the Canada Soccer, Request for Information, National Training Centre Initiative. The matter was discussed in closed session to receive advice subject to solicitor-client privilege, and to consider a matter pertaining to a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. No direction was given to staff and no decisions were made during the in-camera portion of the Meeting. The matter will be dealt with now in open session. 5. Delegations 5.1 Steve Apostolopoulos, Managing Partner, Durham Live and Dwayne De Rosario, FIFA Legends Re: Durham Live Request for Letter of Support from Pickering Council (Refer to Item 6.1) S. Apostolopoulos, Managing Partner, Durham Live, appeared before Council via electronic connection and spoke regarding the Canada Soccer Request for Information to establish a National Soccer Training Centre. S. Apostolopoulos advised that Durham Live had evaluated the opportunity and confirmed that the site met key criteria including land availability, capital capacity, and development expertise. S. Apostolopoulos stated that the proposed facility would serve as a permanent home for national team programming, youth development, coaching, sports science, and international training activities, generating long-term economic benefits for the City through tourism, hotel usage, restaurant activity, and sustained visitation. S. Apostolopoulos noted that they were not seeking any municipal funding, but rather formal Council endorsement and staff support in advancing planning discussions. D. De Rosario, FIFA Legends, appeared before Council via electronic connection and spoke about the strong growth of soccer within Durham Region and the shortage of high-quality training facilities to support youth development. D. De Rosario outlined the benefits of a centralized national training centre located within Durham Live, including proximity to hotel accommodation and on-site amenities. D. De Rosario noted that Canada’s national teams had historically relied on rented or shared facilities and emphasized the importance of establishing a permanent training home that would also allow for community and academy access during non-national team programming. A question and answer period ensued between Members of Council and the delegates regarding: - 41 - Special Council Meeting Minutes February 09, 2026 4 • where the Canadian National Team previously trained and the lack of a permanent national training facility; • whether the proposed development could accommodate spectator capacity for international games; • confirmation that change rooms, washrooms, and other support spaces would be included within the centre; • whether the proposal included a dome or indoor pitch; • the need for further discussions with the Province and TRCA regarding land use permissions under the applicable Minister’s Zoning Order; • whether other municipalities were expected to submit competing proposals; • anticipated community and youth access to the fields during periods when national teams were not utilizing the facility; • whether the wording of Option A in the Memorandum met the requirements of the RFI; and, • opportunities for partnerships with local organizations, academies, or educational programs, and the intent to collaborate with existing community soccer providers. 6. Matters for Consideration 6.1 Memorandum from Director, Economic Development and Strategic Projects Re: Durham Live Request for Letter of Support from Pickering Council Canada Soccer, Request for Information, National Training Centre Initiative Resolution # 942/26 Moved By Councillor Butt Seconded By Councillor Brenner City of Pickering Council hereby provides its support for Durham Live to be a potential site for the Canada Soccer National Training Centre, conditional upon the owner being successful in securing an amendment to the Minister’s Zoning Order 164/24 from the Province of Ontario to permit the uses for the Canada Soccer National Training Centre; and, that the Mayor be authorized to provide a Letter of Support to Steve Apostolopoulos, Managing Partner of Durham Live consistent with this resolution. Carried - 42 - Special Council Meeting Minutes February 09, 2026 5 7. Confirmatory By-law Moved By Councillor Cook Seconded By Councillor Butt That By-law 8232/26, to confirm the proceedings of the February 9, 2026 Council Meeting be approved. Carried Unanimously on a Recorded Vote 8. Adjournment Moved By Councillor Cook Seconded By Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 12:37 p.m. Dated this 9th day of February, 2026. Kevin Ashe, Mayor Susan Cassel, City Clerk - 43 - Report to Council Report Number: CS 04-26 Date: February 23, 2026 From: Laura Gibbs Director, Community Services Subject: Chestnut Hill Developments Recreation Complex Roof K, J & I3 Replacement Second-Stage Request for Quotation No. RFQQ2026-2 File: A-1440-001 Recommendation: 1. That the quotation submitted by Proteck Roofing & Sheet Metal Inc. in response to Second-Stage Request for Quotation No. RFQQ2026-2 for the Chestnut Hill Developments Recreation Complex Roof Replacement (I3, J and K), in the amount of $962,166.24 (net HST) or $1,068,443.25 (HST included) be accepted; 2. That the total gross project cost of $1,338,513.00 (HST included), including the amount of the tender, construction contingency, and other associated costs, and the total net project cost of $1,205,372.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $1,205,372.00 to be funded from the Facilities Reserve as approved in the 2025 and 2026 Capital Budgets; 4. That the Director, Finance & Treasurer be authorized to approve consulting costs that may exceed $50,000.00 but not in excess of $65,000.00 to prevent any related risks of delays in construction; 5. That the Director, Community Services be authorized to execute the CCDC-2, 2020 Stipulated Price Contract with Proteck Roofing & Sheet Metal Inc. pursuant to Second- Stage Request for Quotation No. RFQQ2026-2; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Executive Summary: The purpose of this report is to award to Proteck Roofing & Sheet Metal Inc. a construction contract and related work for the replacement of roof areas K, I3, J at the Chestnut Hill Developments Recreation Complex (CHDRC), located at 1867 Valley Farm Road. This work includes supply and installation of all labour, machinery, tools, apparatus, materials, equipment, and other means of construction for the replacement of the roof areas (K, I3 and J), roughly corresponding to the area over the Delaney Arena, squash courts, loading docks and exit corridor inside the building, and related components at CHDRC as quoted through RFQQ2026-2. These areas have reached the end of their serviceable life and require replacement. - 44 - CS 04-26 February 23, 2026 Page 2 Second-Stage Quotation Request No. RFQQ2026-2 through the Ontario Education Collaborative Marketplace (OECM) agreement was published on the City’s bids&tenders portal to 6 pre-qualified contractors on January 12, 2026, and closed on February 2, 2026. Bid submissions were received from 5 contractors. Subject to receipt of all pre-conditions of award required in accordance with the bid document, to the satisfaction of the City, the lowest compliant quotation submitted by Proteck Roofing & Sheet Metal Inc. in the amount of $962,166.24 (net HST) or $1,068,443.25 (HST included), is recommended for approval. The total gross project cost is estimated to be $1,338,513.00 (HST included) and the total net project cost is estimated at $1,205,372.00 (net HST). Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: 1. Second Stage Quote Amount RFQQ2026-2 $945,525.00 HST (13%) 122,918.25 Total Gross Quotation Cost $1,068,443.25 2. Estimated Project Costing Summary RFQQ2026-2 $945,525.00 Testing and Inspection Costs Additional Consulting Costs 30,000.00 20,000.00 Contingency (20%) 189,000.00 Total Project Cost $1,184,525.00 HST (13%) 153,988.00 Total Gross Project Costs $1,338,513.00 HST Rebate (11.24%) (133,141.00) Total Net Project Cost $1,205,372.00 - 45 - CS 04-26 February 23, 2026 Page 3 3. Approved Source of Funds – Community Services Capital Budget Approved Code Source of Funds Funds Available Funds Required C10235.2501 Facilities Reserve $1,805,650.00 $826,596.00 C10225.2501 Facilities Reserve 774,535.00 378,776.00 A higher than normal contingency has been included in the Estimated Project Costing Summary due to the extent of the overall roof areas to be replaced and increased possibility that unforeseen conditions may be revealed during construction. Unspent funds will be returned to source. All project costs will be allocated and consolidated under C10235.2501. Discussion: The purpose of this report is to award to Proteck Roofing & Sheet Metal Inc. a construction contract and related work for the replacement of roof areas K, I3, J at the CHDRC, located at 1867 Valley Farm Road. The existing roof within areas K, I3 and J, generally located at the Delaney Arena, squash courts, loading docks and exit corridor inside the building are at end of life and require replacement. Roof areas K, I3 and J were installed in 2002 and have already seen extensive localized repairs. Full replacement is now required. Work will proceed gradually over the course of the spring and summer and be coordinated to minimize disruptions to existing programming. Some short term, isolated shutdowns will be required as the roofing is replaced, and to ensure the safety of building occupants below. Advance notice will be provided prior to any temporary service disruptions. As this is exterior work, weather will also be a factor. Consulting costs included in the project cost summary exclude design and related fees already awarded. An allowance for additional site visits has been recommended to ensure a high degree of oversight and quality control and to avoid potential schedule impacts associated with approvals if required, but not available. This is a critical roof for the ongoing operation of the CHDRC, and extra site inspections will also help ensure that all work is completed in accordance with the contract documents. Second-Stage Request for Quotation No. RFQQ2026-2 through the Ontario Education Collaborative Marketplace (OECM) agreement was published on the City’s bids&tenders portal to 6 pre-qualified contractors on January 12, 2026, and closed on February 2, 2026. Bids submissions were received from 5 contractors. In accordance with the Purchasing Policy, Item 13.01, the Manager may enter into arrangements with municipalities, local boards and other public bodies on a cooperative or joint venture basis where there are economic advantages and where the best interests of the City would be served. Project Cost under (over) approved funds by $1,374,813.00 - 46 - CS 04-26 February 23, 2026 Page 4 Subject to receipt of all pre-conditions of award required in accordance with the bid document, to the satisfaction of the City, the top-ranked response submitted by Proteck Roofing & Sheet Metal Inc. in the amount of $962,166.24 (net HST) or $1,068,443.25 (HST included), is recommended for approval. The total gross project cost is estimated to be $1,338,513.00 (HST included) and the total net project cost is estimated at $1,205,372.00 (net HST). Attachment: None. Prepared By: Approved/Endorsed By: Original Signed By Original Signed By Dennis Yip, P.Eng., PMP®, CEM, LEED® AP Vince Plouffe, OAA, MRAIC Manager, Facilities Capital Projects Division Head, Facilities Management & Construction Original Signed By Original Signed By Arisa Marangos Laura Gibbs, MBA, MSc. Coordinator, Facilities Capital Projects Director, Community Services Original Signed By Cathy Bazinet, CPPB, NIGP-CPP Manager, Procurement Original Signed By Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer LG:am Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 47 - Report to Council Report Number: ENG 02-26 Date: February 23, 2026 From: Richard Holborn Director, Engineering Services Subject: Beachfront Park Revitalization Master Plan (Phase 2) Washroom Renovation/Expansion Detailed Design File: A-1440 Recommendation: 1. That Council approve retaining The MBTW Group Inc. for the preparation of detailed design drawings and tender specifications for the washroom building renovation/expansion as part of the Beachfront Park Revitalization Plan (Phase 2) in accordance with Purchasing Policy Item 10.03 (c), as the assignment is above $50,000.00; 2. That the proposal submitted by The MBTW Group Inc. for detailed design consulting services for Beachfront Park Revitalization Plan (Phase 2), in the amount of $79,561.06 (net HST) or $88,349.05 (HST included) be accepted; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $79,562.00 as follows: (a.) The sum of $39,781.00 available budget in the capital project C10320.2206 as approved in the 2026 Parks Capital Budget to be funded by a transfer of funds from the Casino Reserve; (b.) The sum of $39,781.00 available budget in the capital project C10320.2206 as approved in the 2026 Parks Capital Budget to be funded by a transfer of funds from the Development Charges Parks & Recreation Reserve Fund; and 4. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to obtain Council approval to retain The MBTW Group Inc. (MBTW) for the preparation of detailed design drawings and tender specifications for the washroom building renovation/expansion in Beachfront Park. This work is an extension to their existing contract for the preparation of detailed design drawings for the balance of Phase 2, as part of the Beachfront Park Revitalization Plan. In December 2022, Council approved the hiring of MBTW to prepare detailed design drawings for the Beachfront Park Master Plan detailed design. The project was split into phases with - 48 - ENG 02-26 February 23, 2026 Page 2 Phase 1 being east of the existing park washroom building to Alex Robertson Park and Phase 2 being Millennium Square, the washroom building, and the barrier beach area leading to the Frenchman’s Bay harbour entrance. Phase 2 includes the preparation of con cept plans for the renovation and expansion to the existing washroom building. The scope of work did not include detailed design drawings and tender specifications. MBTW have provided a fee proposal in the amount of $78,185.00 (HST excluded) for the required work to complete the Phase 2 detailed design, agency approvals and tendering for construction. It includes fees for the preparation of detailed design drawings and specifications for the washroom renovation and expansion as well as additional consultant time to evaluate the current status of the drawing set that was put on hold in 2023, advance design work to 100% tender ready, coordinate with approval agencies and submission to TRCA for the construction permit for Phase 2, and assist the City during the tender process. As part of the 2026 Parks Capital Budget, $80,000.00 was approved for the Beachfront Park Master Plan as additional funds for the preparation of detailed design drawings and specifications for the washroom expansion/renovations. Staff are seeking Council’s approval to retain MBTW to prepare the detailed design drawings and specifications for the washroom expansion/renovations as additional scope to their existing contract. Staff recommend that MBTW be retained to provide the additional scope of work at a cost of $79,561.06 (net HST) or $88,349.05 (HST included). 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community, and Lead & Advocate for Environmental Stewardship, Innovation & Resiliency. 3.0 Financial Implications: 1. Proposal Amount The MBTW Group Inc. Fee Proposal $78,185.00 HST (13%) 10,164.05 Total Gross Proposal Amount $88,349.05 - 49 - ENG 02-26 February 23, 2026 Page 3 2.Estimated Project Cost Summary The MBTW Group Inc. Fee Proposal $78,185.00 HST (13%) 10,165.00 Total Gross Proposal Amount $88,350.00 HST Rebate (11.24%) (8,788.00) Total Net Project Cost $79,562.00 3.Approved Source of Funds – 2026 Parks Capital Budget Expense Code Source of Funds Budget Required C10320.2206-504700 Casino Reserve $40,000.00 $39,781.0 C10320.2206-504700 Development Charges Parks & 40,000.00 39,781.0 Recreation Reserve Fund Total $80,000.00 $79,562.0 0 0 0 Net Project Cost under (over) approved funds $438.00 4.0 Discussion: The purpose of this report is to obtain Council approval to retain MBTW for the preparation of detailed design drawings and tender specifications for the washroom building renovation/expansion in Beachfront Park. This work is an extension to their existing contract for the preparation of detailed design drawings for the washroom building renovation and expansion as part of Phase 2 of the Beachfront Park Revitalization Plan. MBTW was originally retained in 2021 to complete the Beachfront Park Rehabilitation & Needs Assessment Study and public engagement process. The study area extended along the Lake Ontario shoreline, from the Frenchman’s Bay Harbour Entrance to Alex Robertso n Park. In December 2022, Council approved the hiring of MBTW to prepare detailed design drawings for the entire project area (Resolution #910/22) at a fee of $382,610.00 (HST excluded) and a net project cost of $494,920.00 (net HST) which included other associated consulting costs, Indigenous Peoples consultation, permit fees, and a contingency fee. The project was split into two phases for tendering and construction purposes. Phase 1 area extended from east of the existing park washroom building to Alex Robertson Park. Phase 2 area included Millennium Square and the barrier beach area to the harbour entrance. Phase 2 also included renovations and expansions to the existing washroom building. The original design fees that were approved in 2022 included for only the preparation of concept plans for improvements to the washroom building, and not detailed design or tender specifications. - 50 - ENG 02-26 February 23, 2026 Page 4 Approval for the preparation of detailed architectural, structural, mechanical and electrical drawings are being sought through this report. Preparation of detailed design drawings and specifications, and agency approvals for Phase 1 construction as well as contractor prequalification and tendering of the Phase 1 were completed from early 2023 to the middle of 2024. Construction of Phase 1 commenced in early September 2024 and was completed at the end of June 2025. As the design and approval of Phase 1 took priority, the Phase 2 design work, which was approximately 50% complete at the time, was temporarily put on hold. It is now time to proceed with the completion of the detailed design drawings and specifications, and agency approvals for Phase 2. Funds for the construction of this phase have been included in the 2027 Capital Forecast. MBTW have provided a fee proposal in the amount of $78,185.00 (HST excluded) for the required work to complete the Phase 2 detailed design, agency approvals and tendering for construction. The proposal includes fees for the preparation of detailed design drawings and tender specifications for the washroom renovation and expansion. It also includes additional Landscape Architectural, Civil Engineer, Electrical Engineer and Structural Engineer consultant time to evaluate the current status of the drawing set that was put on hold since 2023, advance design work to 100% tender ready, coordinate with approval agencies and submission to TRCA for the construction permit for Phase 2, and provide assistance during the tender process. As part of the 2026 Parks Capital Budget, $80,000.00 was approved for the Beachfront Park Master Plan as additional funds for the preparation of detailed design drawings and specifications for the washroom expansion/renovations. Staff are seeking Council’s approval to retain MBTW to prepare the detailed design drawings and specifications for the washroom expansion/renovations as additional scope to their existing contract. MBTW have provided the City with excellent service through the Beachfront Park Rehabilitation & Needs Assessment Study and the design and implementation of the first phase of this plan. The City will recognize savings and efficiencies in the project by continuing with the same consultant for this work. In accordance with Purchasing Policy Item 10.03, the Manager may obtain the services of a particular consultant selected by the initiating Director without going through a competitive process. Where funds are available in the approved budget and the project or annual cost of a consulting or professional service assignment is expected to be: a. Above $50,000 is subject to the additional approval of Council. The initiating Director shall submit the Report to Council to obtain approval. Staff recommend that The MBTW Group Inc. be retained for this additional work at a cost of $79,561.06 (net HST). Attachments: 1. Location Map: Beachfront Park Revitalization – Phase 2 - 51 - Prepared By: Arnold Mostert, O.A.L.A. Manager, Landscape & Parks Development Approved/Endorsed By: Richard Holborn, P. Eng. Director, Engineering Services Cathy Bazinet, CPPB, NIGP-CPP Manager, Procurement Stan Karwowski, MBA, CPA, CM Director, Finance & Treasurer AM:am Recommended for the consideration of Pickering City Council Original igned y: s b Marisa Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: - 52 - LI V E R P O O L R O A D L A K E O N T A R I O F R E N C H M A N 'S B A Y F R E N C H M A N 'S B A Y C O A S T A L W E T L A N D C O M P L E X SCALE: Engineering Services Department L O C A T I O N M A P Feb 09, 2026 DATE: 1:2,700 F West Beach and Millennium Square Phase 2 BEACHFRONT PARK REVITILIZATION PHASE 2 Attachment 1 to Report ENG 02-26 - 53 - Report to Council Report Number: FIN 01-26 Date: February 23, 2026 From: Stan Karwowski Director, Finance & Treasurer Subject: City of Pickering - Provincial Financial Indicator Review (2024) File: F-1000 Recommendation: 1. That Report FIN 01-26 regarding Provincial Financial Indicator Review from the Ministry of Municipal Affairs and Housing be received for information. Executive Summary: The purpose of this report is to provide Council with the results of the 2024 Financial Indicator Review prepared by the Ministry of Municipal Affairs and Housing, as outlined in Attachment 1. The Province of Ontario publishes an annual Financial Indicator Report through the Ministry of Municipal Affairs and Housing assessing the financial condition of all municipalities. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Corporate Key: Good Governance/Customer Service Excellence. Financial Implications: There are no direct financial implications. Discussion: The purpose of this report is to provide Council with the results of the 2024 Financial Indicator Review prepared by the Ministry of Municipal Affairs and Housing (MMAH), as outlined in Attachment 1. The City received the province’s notification on January 12, 2026, and City staff met with provincial staff on January 27, 2026, to discuss the findings. The meeting confirmed that the City maintained a strong financial position in 2024. Each year, municipalities must submit their annual financial data to the MMAH through the Financial Information Return (FIR). The province then compiles this information and provides key financial performance indicators for each municipal grouping, as shown in Attachment 1. These ratios allow municipalities to benchmark their performance against others within the same category; Pickering is classified as a lower‑tier municipality. Based on the Provincial report provided by MMAH, the City of Pickering has a low level of risk across all financial indicators. The introduction of casino dollars is reflected in several of the indicators when you compare the trends over time. - 54 - FIN 01-26 February 23, 2026 Page 2 Financial indicators are divided into two categories: a) Financial Sustainability reflects the municipality’s ability to maintain service levels, meet its financial obligations, and manage infrastructure and debt over the long term without placing undue pressure on future taxpayers. b) Financial Flexibility refers to the municipality’s capacity to respond to changing economic conditions, service demands, and unforeseen pressures through adjustments to revenues, expenditures, borrowing, or reserves. Together, these indicators provide insight into the municipality’s overall financial health, resilience, and ability to support growth while maintaining fiscal stability. Below are detailed descriptions of each indicator as presented in Attachment 1 from the MMAH. Financial Sustainability Indicators: 1. Total Taxes Receivable less Allowance for Uncollectible as a Percentage of Total Taxes Levied Taxes Receivable represent the amount of unpaid taxes owed to the municipality, often referred to as tax arrears. This measure applies only to lower‑tier and single‑tier municipalities, as upper‑tier taxes are collected by the lower tiers. Elevated levels of outstanding taxes may indicate residents’ difficulty in meeting tax obligations or potential issues with the municipality’s tax collection processes. High tax arrears can also create cash flow challenges or lead to increased tax rates to offset uncollectable amounts or write‑offs. A lower percentage is more favourable. Pickering’s actual results are slightly higher than the comparator groups, however, over the last few years, the trend has been improving. Taxation staff have begun collection activities in late fall 2025 that will hopefully translate into positive results for fiscal year 2026. 2. Net Financial Assets or Net Debt as Percentage of Own Source Revenues Net financial assets (a positive balance) indicate that the municipality may have resources available to support future needs. This measure simply indicates how much property tax and user fee revenue is servicing the City’s debt. Conversely, net debt (a negative balance) reflects the amount of future revenue that will be required to fund past spending decisions. A declining indicator suggests that liabilities are growing faster than revenues, meaning additional revenue or time will be needed to eliminate those obligations. A sustained downward trend may not be financially sustainable. A higher percentage is more favourable. Pickering’s financial results indicate a strong financial position by having the financial capacity to meet its current debt obligations. - 55 - FIN 01-26 February 23, 2026 Page 3 3. Total Reserves and Discretionary Reserve Funds as a Percentage of Municipal Expenses Reserves are funds set aside to support planned future requirements (such as capital projects), to stabilize operating costs (such as winter road maintenance), or to address unforeseen expenses (such as contingencies or emergencies). A high level of risk—defined as reserves below 10%—suggests the municipality may have limited capacity to manage unexpected revenue shortfalls or cost increases. Conversely, reserves above 20% indicate a lower level of risk and show that the municipality is proactively saving for future needs. Reserves may be either discretionary or mandated by legislation. A higher percentage is more favourable. Pickering results indicate a strong financial capacity to meet future needs. The 2025 financial results may trend lower due to the fact, the City used some of its reserves to help fund the Dorsay Community & Heritage Centre (DCHC). 4. Cash Ratio (Total Cash and Cash Equivalents as a Percentage of Current Liabilities) The cash ratio measures how much money the municipality can access immediately, such as cash on hand or short‑term investments. Its purpose is to assess the municipality’s ability to meet current obligations using readily available resources. The ratio compares the amount of quickly accessible funds to the short‑term liabilities that must be settled. In other words, how much cash and liquid investments could be available to cover current obligations. A higher ratio is more favourable. Pickering’s results are positive. Financial Flexibility Indicators: 5. Debt Servicing Cost as a Percentage of Total Revenues (Less Donated TCAs) Debt servicing reflects the portion of each revenue dollar that is used to repay existing debt, including both principal and interest. This measure highlights how past borrowing decisions affect the current municipal budget. As more current revenue is directed toward paying for past debt, less is available to support day‑to‑day operations. A lower percentage is more favourable. The City’s financial results from 2020 up to and including 2024 is trending in a positive direction. With the introduction of casino dollars, the City has avoided the need to debt finance lower cost capital projects. 6. Asset Consumption Ratio (Closing Amortization Balance as a Percentage of Total Cost of Capital Assets) The asset consumption ratio indicates the extent to which a municipality’s physical assets have been used or have depreciated. It reflects the portion of assets that may no longer be capable of delivering their intended level of service by comparing their written‑down value to their - 56 - FIN 01-26 February 23, 2026 Page 4 original cost. A rising ratio may signal the need for increased investment in capital repairs or asset replacement. A lower percentage is more favorable. As stated previously, by the City’s Treasurer, there is a need for the City to invest in its existing infrastructure. 7.Annual Surplus / (Deficit) (Less Donated TCAs) as a Percentage of Own Source Revenues The operating surplus ratio reflects the amount of municipal revenue remaining (or lacking) at year‑end after accounting for municipal expenses, relative to own source revenue. It is important to note that MMAH’s basis for calculating the annual surplus (deficit) is based on the Public Sector Accounting Board (PSAB) full-accrual basis of accounting, rather than a cash- basis of accounting. The full-accrual basis excludes certain items such as tangible capital asset acquisitions from the annual surplus but will include items such as the amortization for these asset acquisitions. Please refer to the 2024 Current Budget (page 10) for a detailed explanation of the difference between full-accrual and cash-basis for municipalities. A higher percentage is more favourable. According to the MMAH financial indicator review, the City of Pickering is in an excellent position regarding its overall financial health. This strong standing enables the City to withstand potential financial challenges if they arise. These ratios are expected to shift in 2025—particularly the debt-related indicators—once the $24.89 million debt for the DCHC is issued and incorporated into the 2025 calculations. Summary: The City of Pickering’s 2024 Provincial Financial Indicator Review, prepared by the MMAH, finds that Pickering continues to demonstrate a low level of risk across all key financial metrics. These indicators spanning financial sustainability and flexibility—assess the City’s capacity to maintain services, manage infrastructure and debt, and adapt to changing economic conditions. In the context of current ongoing economic uncertainty, this strong financial position is particularly significant and should be viewed as a strategic asset, as it means Pickering is well-placed to absorb potential fiscal pressures arising from external economic shocks. This economic uncertainty was articulated by Prime Minister Mark Carney, when he delivered his speech on January 20, 2026 at the World Economic Forum, where he stated the following: “We are in the midst of a rupture not a transition.” He continued to say: “Old comfortable assumptions that our geography and alliance memberships automatically convey prosperity and security and that assumption is no longer valid.” Over the short term and proven by the positive results of the key financial indicators, the City has the financial strength to absorb and adapt to the changing economic environment with resilience. The annual review relies on data submitted through the FIR and allows Pickering to benchmark itself against other lower-tier municipalities. The indicators include measures of tax arrears, net financial assets or debt, reserves, cash liquidity, debt servicing, asset - 57 - FIN 01-26 February 23, 2026 Page 5 consumption, and annual surplus/deficit. The City’s favorable outcomes—such as adequate reserves, positive net assets, and prudent debt servicing—suggest resilience in the face of rising interest rates, inflation, or other economic headwinds affecting Canadian municipalities. Attachments: 1. 2024 MMAH City of Pickering Financial Indicator Review 2.Full Accrual Budget Explanation (2024 Budget – page 10) Prepared By: Approved/Endorsed By: Original signed by Original signed by Jason Bekramchand, CPA Stan Karwowski, CPA, CMA, MBA Senior Financial & Budget Analyst Director, Finance & Treasurer SK:jb Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original signed by - 58 - F I N A N C I A L I N D I C A T O R R E V I E W (Based on the 2024 Financial Information Return) Pickering C (Durham R) Date Prepared:22-Dec-25 2024 Households:35,820 Median Household Income: 118,000 MSO Office:Central 2024 Population 107,765 Taxable Residential Assessment as a Prepared By:Colin Johnston 2025 MFCI Index n/a % of Total Taxable Assessment:80.4% Tier:LT Own Purpose Taxation:92,323,446 S U S T A I N A B I L I T Y I N D I C A T O R S Indicator Ranges Actuals Level of Risk Median Average 2020 10.6%5.6%6.5%MODERATE 2021 9.0%5.1%5.6%LOW 2022 8.9%5.4%5.8%LOW 2023 9.1%6.4%6.8%LOW 2024 8.8%7.8%7.9%LOW 2020 156.1%95.6%87.8%LOW 2021 149.4%90.2%88.5%LOW 2022 139.0%87.7%85.3%LOW 2023 143.7%75.3%81.2%LOW 2024 147.9%72.7%78.9%LOW 2020 84.3%65.5%70.4%LOW 2021 95.3%70.6%75.6%LOW 2022 105.2%70.4%75.4%LOW 2023 104.4%66.3%71.6%LOW 2024 111.0%64.7%73.8%LOW 2020 213.4%226.5%295.1%LOW 2021 247.7%249.8%312.5%LOW 2022 265.5%225.6%268.0%LOW 2023 316.5%135.9%199.6%LOW 2024 400.8%153.6%205.0%LOW F L E X I B I L I T Y I N D I C A T O R S 2020 4.1%2.9%3.2%LOW 2021 3.9%2.9%3.0%LOW 2022 3.1%2.4%2.7%LOW 2023 2.9%2.6%2.7%LOW 2024 2.4%2.2%2.7%LOW 2020 47.9%38.7%37.8%LOW 2021 48.2%38.9%38.2%LOW 2022 47.9%39.0%38.4%LOW 2023 46.1%38.3%37.6%LOW 2024 46.8%39.8%37.7%LOW 2020 13.2%14.5%15.6%LOW 2021 19.9%17.9%14.1%LOW 2022 32.2%17.7%19.8%LOW 2023 23.5%17.4%19.5%LOW 2024 28.5%20.8%21.0%LOW South - LT - Regions - Non- Rural Comments Total Taxes Receivable less Allowance for Uncollectibles as a % of Total Taxes Levied Low: < 10% Mod: 10% to 15% High: > 15% Net Financial Assets or Net Debt as % of Own Source Revenues Low: > -50% Mod: -50% to -100% High: < -100% Total Reserves and Discretionary Reserve Funds as a % of Municipal Expenses Low: > 20% Mod: 10% to 20% High: < 10% Cash Ratio (Total Cash and Cash Equivalents as a % of Current Liabilities) Low: > 50% Mod: 50% to 25% High: < 25% Debt Servicing Cost as a % of Total Revenues (Less Donated TCAs) Low: < 5% Mod: 5% to 10% High: >10% Closing Amortization Balance as a % of Total Cost of Capital Assets (Asset Consumption Ratio) Low: < 50% Mod: 50% to 75% High: > 75% Annual Surplus / (Deficit) (Less Donated TCAs) as a % of Own Source Revenues Low: > -1% Mod: -1% to -30% High: < -30% ************************************************************************************************************************************************ The data and information contained in this document is for informational purposes only. It is not an opinion about a municipality and is not intended to be used on its own - it should be used in conjunction with other financial information and resources available. It may be used, for example, to support a variety of strategic and policy discussions. ************************************************************************************************************************************************ F O L L O W - U P R E V I E W A N D C O M M E N T S Printed: 2025-12-22 Ministry of Municipal Affairs 1 of 3 Attachment 1 to Report FIN 01-26 - 59 - F I N A N C I A L I N D I C A T O R R E V I E W (Based on the 2024 Financial Information Return) Pickering C (Durham R) Date Prepared:22-Dec-25 2024 Households:35,820 Median Household Income: 118,000 MSO Office:Central 2024 Population 107,765 Taxable Residential Assessment as a Prepared By:Colin Johnston 2025 MFCI Index n/a % of Total Taxable Assessment:80.4% Tier:LT Own Purpose Taxation:92,323,446 Supplementary Indicators of Sustainability and Flexibility explain the government's financial statements. respect of its service commitments to the public and financial commitments to creditors, employees and others without inappropriately increasing the debt or tax burden relative to the economy within which it operates. ability to manage its financial and service commitments and debt burden. It may also help to describe the impact that the level of debt could have on service provision. its existing financial obligations both in respect of its service commitments to the public and financial commitments to creditors, employees and others. flexibility to respond when adverse circumstances develop if the municipality approaches the limit that citizens and businesses are willing to bear. A municipality may temporarily use current borrowing, subject to the requirements set out in the Municipal Act to meet expenses and certain other amounts required in the year, until taxes are collected and other revenues are received. Municipal current borrowing cannot be carried over the long term or converted to long term borrowing except in very limited circumstances. and municipality-related indicators. It may be useful to also include economy-wide information when discussing financial condition. The following is a summary, adapted from the Chartered Professional Accountants of Canada Statement of Recommended Practice (SORP) 4. F O L L O W - U P R E V I E W A N D C O M M E N T S N O T E S Financial Information Returns ("FIRs") are a standard set of year-end reports submitted by municipalities to the Province which capture certain financial l A government (including a municipality) may choose to report supplementary information on financial condition, to expand on and help l Supplementary assessment of a government's financial condition needs to consider the elements of sustainability and flexibility. l Sustainability in this context may be seen as the degree to which a municipality can maintain its existing financial obligations both in l Sustainability is an important element to include in an assessment of financial condition because it may help to describe a government's l Flexibility is the degree to which a government can change its debt or tax level on the economy within which it operates to meet l Flexibility provides insights into how a government manages its finances. Increasing taxation or user fees may reduce a municipality's l For each element of financial condition, the report on indicators of financial condition should include municipality-specific indicators Printed: 2025-12-22 Ministry of Municipal Affairs 2 of 3 - 60 - F I N A N C I A L I N D I C A T O R R E V I E W (Based on the 2024 Financial Information Return) Pickering C (Durham R) Date Prepared:22-Dec-25 2024 Households:35,820 Median Household Income: 118,000 MSO Office:Central 2024 Population 107,765 Taxable Residential Assessment as a Prepared By:Colin Johnston 2025 MFCI Index n/a % of Total Taxable Assessment:80.4% Tier:LT Own Purpose Taxation:92,323,446 Total Taxes Rec. less Allowance for Uncollectibles as % of Total Taxes Levied SLC 70 0699 01 / (SLC 26 9199 03 - SLC 72 2899 09) Net Financial Assets or Net Debt as % of Own Source Revenues Total Reserves and Reserve Funds as a % of Municipal Expenses (SLC 60 2099 02+SLC 60 2099 03)/(SLC 40 9910 11-SLC 12 9910 03-SLC 12 9910 07) Cash Ratio (Total Cash and Cash Equivalents as a % of Current Liabilities)SLC 70 0299 01 / (SLC 70 2099 01 + SLC 70 2299 01) Debt Servicing Cost as a % of Total Revenues (Less Donated TCAs)(SLC 74 3099 01 + SLC 74 3099 02) / (SLC 10 9910 01 - SLC 10 1831 01) Closing Amortization Balance as a % or Total Cost of Capital Assets (Asset Consumption Ratio)SLC 51 9910 10 / SLC 51 9910 06 Annual Surplus / (Deficit) (Less Donated TCAs) as a % of Own Source Revenues Cash Ratio (Total Cash and Cash Equivalents as a % of Current Liabilities) - Indicates how much cash and liquid investments could be available to cover current obligations. Additional Notes on what Financial Indicators may indicate: Total Taxes Receivable less Allowance for Uncollectibles as a % of Total Taxes Levied - Shows how much of the taxes billed are not collected. Net Financial Assets or Net Debt as % of Own Source Revenues - Indicates how much property tax and user fee revenue is servicing debt. Reserves and Reserve Funds as a % of Municipal Expenses - Indicates how much money is set aside for future needs and contingencies. (SLC 10 2099 01 - SLC 10 1831 01) / (SLC 10 9910 01 - SLC 10 0699 01 - SLC 10 0899 01 - SLC 10 1098 01 - SLC 10 1099 01 - SLC 10 1811 01 - SLC 10 1812 01 - SLC 10 1813 01- SLC 10 1814 01 - SLC 10 1830 01 - SLC 10 1831 01 - SLC 12 1850 04) Debt Servicing Cost as a % of Total Revenues (Less Donated TCAs) - Indicates how much of each dollar raised in revenue is spent on paying down existing debt. Closing Amortization Balance as a % or Total Cost of Capital Assets (Asset Consumption Ratio) - Indicates how much of the assets’ life expectancy has been consumed. Annual Surplus / (Deficit) (Less Donated TCAs) as a % of Own Source Revenues - Indicates the municipality's ability to cover its operational costs and have funds available for other purposes (e.g. reserves, debt repayment, etc.) The Northern and Rural Municipal Fiscal Circumstances Index (MFCI) is used by the Ministry of Finance to calculate the "Northern and Rural Fiscal Circumstances Grant" aimed at northern as well as single and lower-tier rural municipalities. The index measures a municipality’s fiscal circumstances. The MFCI is determined by six indicators: Weighted Assessment per Household, Median Household Income, Average Annual Change in Assessment (New Construction), Employment Rate, Ratio of Working Age to Dependent Population, and Per Cent of Population Above Low-Income Threshold. A lower MFCI corresponds to relatively positive fiscal circumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances. (Note: the MFCI index is only available for northern and rural municipalities) C A L C U L A T I O N S SLC 70 9945 01 / (SLC 10 9910 01 - SLC 10 0699 01 - SLC 10 0899 01 - SLC 10 1098 01 - SLC 10 1099 01 - SLC 10 1811 01 - SLC 10 1812 01 - SLC 10 1813 01- SLC 10 1814 01 - SLC 10 1830 01 - SLC 10 1831 01 - SLC 12 1850 04) Printed: 2025-12-22 Ministry of Municipal Affairs 3 of 3 - 61 - -C�0/PJCKERJNG Average Daily Cost of Municipal Services: 23.2% $1.46 Fire Service� 4.2% $ 0.27 Debt Servicing Costs 1.4% $ 0.09 City * Development 0.7% $ 0.04 Animal (li) Services 1.1% $ 0.07 Are nas -�=-=�(ll._. . -�•J) �==� 20.7% $ 1.31 Roads & • Water Network 5.6% $ 0.35 Community 1 & Recreation Centres 1.6% $ 0.10 Mayor, Council & • Council Support . 0.6% $ 0.04 Customer Care 0.8% $ 0.05 Community m·l' Grants --��(\\.':> • '·G.· (�·, ::! , ·-'"', .. ,ch.1 �.-:.:· \,1!°l!14' 23.2% Library 6.5% Corporate Services 1.2% Streetlights 1% Museum 0.1% By-law Services 2024 Budget Average Daily Cost of Municipal Services $ 6.31 $ 0.45 [.. ] $ 0.41 $ 0.08 $ 0.06 .- $ 0.01 �ifii�v�� l PARKING ....... , . II --�· __ ) 8.0% $ 0.51 Parks & IHI Property 4.1% $ 0.26 Culture & Recreation Other 1.2% $ 0.08 Recreation Programs tmf'tf·Y 0.7% $ 0.04 Crossing Guards 10.2% $ 0.65. All Other Areas *Calculated based on the average assesed value of $612,000 for a residential property. 9 Attachment 2 to Report FIN 01-26 - 62 - - 63 - Report to Council Report Number: FIR 02-26 Date: February 23, 2026 From: Steve Boyd Fire Chief Subject: Medical Priority Dispatch System and Tiered Response Implementation Update File: A-1440-001-25 Recommendation: 1. That Report FIR 02-26 regarding the Medical Priority Dispatch System and Tiered Response Implementation Update be received for information. Executive Summary: The purpose of this report is to inform Council of a change in emergency medical dispatch protocols within Durham Region and the resulting operational alignment undertaken by Pickering Fire Services (PFS). The Durham Provincial Ambulance Communications Centre (DPACC) has announced a transition to the Medical Priority Dispatch System (MPDS), effective May 21, 2025. This evidence-based triage model will replace the outdated Dispatch Priority Card Index II (DPCI II) system, improving prioritization and dispatch accuracy. In alignment with the MPDS rollout, and consistent with practices adopted by neighbouring Durham municipalities, PFS will transition from a Level C to a Level A Tiered Response Criteria (Attachment 1) by March 1, 2026. This will ensure that our resources are dispatched only when medically necessary, reducing over-prioritization and improving the efficiency and effectiveness of service delivery. This report is provided to Council for information only, in accordance with the delegated authority framework established under the Fire Department Establishing and Regulated By-law No. 8183/25. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community; and Strengthen Existing & Build New Partnerships. Financial Implications: There are no financial implications associated with this report. Discussion: The purpose of this report is to inform Council of an operational adjustment by PFS to its medical Tiered Response Criteria, transitioning from Level C to Level A by March 1, 2026. This adjustment follows the regional implementation of the MPDS by DPACC, which became effective May 21, 2025. The implementation and ongoing administration of MPDS is - 64 - FIR 02-26 February 23, 2026 Page 2 the responsibility of DPACC, and PFS¶VUROHLVOLPLWHG WR RSHUDWLRQDODOLJQPHQWZLWKWKH established dispatch framework. MPDS will improve the accuracy of emergency medical call triaging, reduce unnecessary fire service deployments, align Pickering with regional best practices, and ensure the efficient and effective use of fire department resources. In essence, this practice is about modernizing how PFS responds to medical emergencies in a way that is better aligned with the needs of the community and regional partners. Furthermore, the implementation of MPDS supports the objectives outlined in the &LW\¶V"Fire Department Establishing and Regulating By-law," ensuring that the department operates efficiently and effectively in delivering emergency services to the community. This change also DOLJQVZLWK5HFRPPHQGDWLRQRIWKH&LW\¶V)LUH0DVWHU3ODQZKLFKVWDWHV ³Conduct regular UHYLHZRIWKH PHGLFDODVVLVWDQFHLQFLGHQWVUHVSRQGHG WR DQGZRUNZLWK3)6¶VPHGLFDOGLUHFWRU and Durham Region Paramedic Services to ensure the Tiered response agreement has PFS UHVSRQGLQJ WRWKH DSSURSULDWHLQFLGHQWV´ A. Background and Context DPACC formally implemented MPDS across Durham Region effective May 21, 2025 , following regional planning, system configuration, and coordination with municipal fire services . MPDS is an internationally recognized medical dispatch triage system developed by the International Academy of Emergency Dispatch, in use globally and provincially, including by Toronto (since 1992), Niagara (2006), Peel/Mississauga (2022), and Halton Region. Historically, Durham Region used the DPCI II, which oversimplifies prioritization into just four codes. The result has been excessive classification of calls as high priority, leading to over - utilization of fire resources. In contrast, MPDS uses over 1,800 detailed determinants, categorizing calls into six levels of urgency, with five levels reserved for emergencies. This allows dispatchers to send the right help at the right time, which ensuring better use of both fire and EMS services. B. Implications for Pickering Fire Services PFS currently operates under a Level C Fire Tiered Response Criteria, which requires dispatch for a broad range of medical emergencies, including many that may not require immediate fire department intervention. Under the proposed Level A criteria, fire units would only be dispatched for: x cardiac arrest x respiratory arrest x motor vehicle collision with EMS on scene x unconscious patients x profuse bleeding x acute chest pain and/or shortness of breath/difficulty breathing where paramedic response time exceeds ten minutes - 65 - FIR 02-26 February 23, 2026 Page 3 This transition will reduce unnecessary dispatches, prolong apparatus longevity, and mitigate burnout among fire personnel, while still ensuring rapid response to critical emergencies. Currently, only the City of Pickering remains on Level C. Other Durham Region services including Oshawa, Whitby, Ajax, and Clarington have successfully transitioned to Level A. 3LFNHULQJ¶VDOLJQPHQWZLWKUHJLRQDOSUDFWLFHVZLOOHQVXUHFRQVLVWHQW SXEOLFVDIHW\GHOLYHU\DQG reduce cross-jurisdictional confusion during mutual aid. C. Operational Readiness and Coordination DPACC is responsible for the implementation, administration, and ongoing operation of MPDS. PFS has worked collaboratively with DPACC and Durham Region Paramedic Services to align operational response criteria within the regional dispatch framework. This approach is consistent with Section 14 (Delegated Authority) of the City of Pickering Fire Department Establishing and Regulating By-law No. 8183/25, which states: ³14.1 The core services listed in Appendix µA¶ may be updated from time to time based upon operational needs and circumstances with the approval of the Fire Chief and the Chief Administrative Officer. Any changes to the core services will be communicated to Council in writing from the Fire Chief copying the Chief Administrative Officer and WKH&LW\&OHUN´ This report fulfills the requirement in the By-law for the Fire Chief and the Chief Administrative Officer to communicate these operational changes to Council in writing. The transition to MPDS and a corresponding adjustment in Tiered Response Criteria from Level C to Level A represents a necessary evolution in emergency service delivery for the City of Pickering. These changes will improve patient outcomes through sophisticated call triaging; ensure responsible deployment of fire resources; enhance inter-agency coordination across Durham Region; and align with the City's strategic goals and legislative frameworks. This report is provided for information only to ensure Council is aware of: x the regional implementation of MPDS x 3)6¶VRSHUDWLRQDODOLJQPHQWIURP /HYHO&WR /HYHO$ x the governance framework under which these changes have been implemented These measures support patient safety, responsible resource deployment, and continued alignment with regional partners and legislative authority. Attachment: 1. Fire Tiered Response Criteria - 66 - FIR 02-26 February 23, 2026 Page 4 Prepared/Approved/Endorsed By: Original Signed By Steve Boyd Fire Chief SB:jm Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 67 - Attachment 1 to Report FIR 02-26 FIRE TIERED RESPONSE CRITERIA LEVEL A LEVEL B LEVEL C LEVEL D Immediate tiered response request for: x Respiratory Arrest (Absence of Breathing) x Cardiac Arrest (Absence of Pulse) x Unconsciousness x Motor Vehicle Collision with EMS attending x Profuse and Uncontrolled Bleeding (not including nose, vaginal, rectal or catheter site bleeds and not at LTC, medical facility and/or other on-site EFR locations). x When paramedic response time is anticipated to be greater than ten (10) minutes for the following emergency requests for service: x Acute Chest Pain and/or Shortness of Breath / Difficulty Breathing (not on calls originating from LTC, medical facility or other on-site EFR location). Immediate tiered response request (not on calls originating from LTC, medical facility or other on-site EFR location) for: x Respiratory Arrest (Absence of Breathing) x Cardiac Arrest (Absence of Pulse) x Motor Vehicle Collision with EMS attending x Tiered within 1 minute of paramedic arriving at a LTC, medical facility or EFR site and paramedics requesting FD to assist with an active resuscitation and transport. x FD will be tiered within 1 minute of paramedics requesting an emergency / non- emergency patient lift assist and no other paramedic resources are readily available to assist x CACC shall provide all necessary call details/information during the initial and follow-up notification(s) to FD to be consistent with information provided to paramedics x Upon notification to the CACC an on-duty officer for FD may initiate a 30 minute medical tiered response suspension, after such time, normal tiered response practices resume Immediate tiered response request for: x Respiratory Arrest (Absence of Breathing) x Cardiac Arrest (Absence of Pulse) x Unconsciousness x Motor Vehicle Collision with EMS attending x Profuse and Uncontrolled Bleeding x Acute Chest Pain and/or Shortness of Breath / Difficulty Breathing Pickering & Whitby do not respond to Long-Term Care Homes or Medical Facilities 8QOHVVLW¶VD FRQILUPHG Cardiac Arrest i.e. CPR in progress Immediate tiered response request for: x Respiratory Arrest (Absence of Breathing) x Cardiac Arrest (Absence of Pulse) x Unconsciousness x Motor Vehicle Collision with EMS attending Tiered within 1 minute of paramedic arriving at a LTC, medical facility or EFR site or higher level of care and requesting FD to assist with an active resuscitation and transport. x Respiratory Arrest (Absence of Breathing) x Cardiac Arrest (Absence of Pulse) FD will be tiered within 1 minute of paramedics requesting an emergency / non-emergency patient lift assist and no other paramedic resources in Brock TP are readily available to assist When paramedic response time is anticipated to be greater than fifteen (15) minutes for ALL PRIORITY 4 CALLS within Brock Township City of Oshawa Town of Ajax Clarington TP Scugog TP Uxbridge TP *Great Blue Heron Casino has EFR on site City of Pickering Town of Whitby Brock Township *The municipalities of Clarington, Whitby, Scugog, Uxbridge & Brock TP are dispatched by Oshawa Fire Service - 68 - The Corporation of the City of Pickering By-law No. 8233/26 Being a By-law to amend City Consolidated Zoning By-law 8149/24, to implement the Official Plan of the City of Pickering, Region of Durham, for land at Part of Lot 22, Concession 4, City of Pickering (A 01/25) Whereas the Council of The Corporation of the City of Pickering received an application to rezone the subject lands being Part Lot 22, Concession 4, in the City of Pickering to permit the implementation of a residential draft plan of subdivision; And whereas an amendment to Zoning By-law 8149/24 is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Schedule I attached hereto with notations and references shown thereon is hereby declared to be part of this By-law. 2.The provisions of this By-law shall apply to those lands in Part of Lot 22, Concession 4, in the City of Pickering, designated SLD1, SLD1T, SSWM, and SOS on Schedule I to this By-law. 3.Section 15 Exception Zone 444 of By-law 8149/24 is hereby amended by adding the following provisions: 1. 2. The following site-specific exceptions shall apply to the lands zoned X444 (SLD1), identified as Block 4, Draft Plan of Subdivision file SP-2025-01: a)For a detached dwelling with attached private garage on a through lot, the front lot line shall be the lot line abutting the local street, and the rear lot line shall be the lot line abutting Peter Matthews Drive. The following site-specific exceptions shall apply to the lands zoned X444 (SLD1) and X444 (SLD1T ), identified as Blocks 1, 2, 4 and 6, Draft Plan of Subdivision file SP-2025- 01: a)For a detached dwelling with attached private garage: i)Minimum Rear Yard: 6.0 metres / 5.0 metres adjacent to SNHS or A zones - 69 - By-law No. 8233/26 Page 2 3. a) The following site-specific exception shall apply to the lands zoned as X444 (SLD1), as illustrated in Figure 1 below: i. For a detached dwelling with attached private garage accessed from a street abutting the front lot line: A. Minimum Rear Yard: 3.0 metres B. Minimum Interior Side Yard: 5.0 metres & 0.6 metres Figure 1 b) The following site-specific exception shall apply to the lands zoned as X444 (SLD1), as illustrated in Figure 2 below: i. For a detached dwelling with attached private garage accessed from a street abutting the front lot line: A. Minimum Rear Yard: 4.0 metres B. Minimum Interior Side Yard: 4.5 metres & 0.6 metres Figure 2 - 70 - By-law No. 8233/26 Page 2 c)The following site-specific exception shall apply to the lands zoned as X444 (SLD1), as illustrated in Figure 3 below: i.For a detached dwelling with attached private garage accessed from a street abutting the front lot line: A.Minimum Rear Yard: 4.5 metres Figure 3 4.By-law 8149/24 is hereby amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I of this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 8149/24. 5.This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 23rd day of February, 2026. ___________________________________ Kevin Ashe, Mayor ___________________________________ Susan Cassel, City Clerk - 71 - _J X444 (SLD1) Schedule I to By-Law 8233/26 Passed This 23rd Day of February, 2026 Mayor Clerk X444 (SLD1) X444 (SLD1T) X444 (SLD1) - 72 -