HomeMy WebLinkAboutINF 02-26Report to
Executive Committee
Report Number: INF 02-26
Date: March 2, 2026
From: Kevin Heathcote
Director, City Infrastructure
Subject:
Supply and Delivery of a 5 Ton Tanker
Request for Quotation No. Q2025-8A
File: A-1440-001
Recommendation:
1. That Quotation submitted by FST Canada Inc. o/a Joe Johnson Equipment in response to
Request for Quotation No. Q2025-8A for the Supply and Delivery of a 5 Ton Tanker, in the
amount of $420,525.00 (net HST) or $466,974.00 (HST included) be accepted;
2. That the total gross project cost of $466,974.00 (HST included), and that the total net
project costs of $420,525.00 (net HST) be approved;
3. That the Director of Finance and Treasurer, be authorized to finance the total net project
cost of $420,525.00 as follows:
a. That the sum of $390,000.00 as approved in the 2025 Capital Budget be increased to
$420,525.00 funded from the Vehicle Replacement Reserve; and,
4. That the appropriate officials of the City of Pickering be authorized to take the actions
necessary to implement the recommendations in this report.
1.0 Executive Summary:
The purpose of this report is to award Request for Quotation No. Q2025-8A for the Supply and
Delivery of a 5 Ton Tanker. The Public Works Division, within the City Infrastructure
Department, currently utilizes 5 Ton Tankers for brining of roads during winter control and for
water application prior to grading of rural roads in the summer months.
Request for Quotation No. Q2025-8A was posted on the City’s bids&tenders portal on
December 2, 2025, and closed on January 7, 2026. One company submitted a response for
INF 02-26 March 2, 2026
Page 2
this project. FST Canada Inc. o/a Joe Johnson Equipment was the lowest compliant response
with a price of $420,525.00 (net HST) or $466,974.00 (HST included).
In accordance with Purchasing Policy Item 06.11, where the compliant quotation or tender
meeting specifications and offering best value to the City is acceptable or where the highest
scoring proposal is recommended and the estimated total purchase price is over
$250,000.00, the Manager may approve the award, subject to approval of the Director,
Treasurer, CAO and Council.
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance
Innovation & Responsible Planning to Support a Connected, Well-Serviced Community.
3.0 Financial Implications:
1. Quotation Amount
Request for Quotation No. Q2025-8A $413,251.00
HST (13%) 53,723.00
Total Gross Quotation Costs $466,974.00
2. Estimated Project Costing Summary
Request for Quotation No. Q2025-8A $413,251.00
HST (13%) 53,723.00
Total Gross Project Costs $466,974.00
HST Rebate (11.24%) (46,449.00)
Total Net Project Costs $420,525.00
3. Approved Source of Funds
Description Account Code Source of Funds Available
Budget
Required
5 Ton Tanker
(new)
C10315.2507 Vehicle Replacement
Reserve
$390,000.00 $420,525.00
Total Funds $390,000.00 $420,525.00
Project Cost under (over) approved funds by ($30,525.00)
INF 02-26 March 2, 2026
Page 3
4.0 Discussion:
The purpose of this report is to award Request for Quotation No. Q2025-8A for the Supply and
Delivery of a 5 Ton Tanker. The Public Works Division, within the City Infrastructure
Department, currently utilizes 5 Ton Tankers for brining of roads during winter control and for
water application prior to grading of rural roads in the summer months. One new 5 Ton Tanker
with a budget amount of $390,000.00 was approved for this project as detailed in the 2025
Roads Capital Budget (C10315.2507).
Request for Quotation No. Q2025-8A was posted on the City’s bids&tenders portal on
December 2, 2025, and closed on January 7, 2026. One company submitted a response for
this project. FST Canada Inc. o/a Joe Johnson Equipment was the lowest compliant response
with a price of $420,525.00 (net HST) or $466,974.00 (HST included). The response submitted
from FST Canada Inc. o/a Joe Johnson Equipment complied with all technical requirements
and has received an acceptable score from the Evaluation Committee.
Upon careful review of the responses received, the City Infrastructure Department
recommends the acceptance of the compliant response submitted by FST Canada Inc. o/a
Johnson Equipment for Request for Quotation No. Q2025-8A in the amount of $420,525.00
(net HST) or $466,974.00 (HST included) and that the total net project cost of $420,525.00
(net HST) be approved.
Attachment:
1. None
Prepared By: Matt Currer, Manager, Fleet & Roads Operations
Approved/Endorsed By: Cathy Bazinet, Manager, Procurement
Approved/Endorsed By: Kevin Heathcote, Director, City Infrastructure
Approved/Endorsed By: Stan Karwowski, Director, Finance & Treasurer
MC:nw
Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer